Board of Education Regular Meeting March 24, 2015

Transcription

Board of Education
Regular Meeting
March 24, 2015
Regular Meeting
Notice is hereby given that on March 24, 2015 the Board of Education of the Fort Worth
Independent School District will hold a Regular meeting beginning at 5:30 PM at the Fort Worth
Independent School District Board Complex, 2903 Shotts Street, Fort Worth, Texas. The subjects
to be discussed or considered or upon which any formal action may be taken are listed on the
agenda which is made a part of this notice. Items do not have to be taken in the order shown on
this meeting notice.
FORT WORTH INDEPENDENT SCHOOL DISTRICT
AGENDA
1. 5:30 P.M. - CALL REGULAR MEETING TO ORDER - BOARD ROOM
2. PLEDGES - H.V. Helbing Elementary School
3. RECOGNITIONS
A. Recognition of Students Performing and Greeting Prior to the Meeting
B. Paschal Senior Christine Vonder Haar Wins High School Davey O'Brien Award
C. Recognition of District Business Partner, XTO Energy
D. Recognition of District Business Partner, Fort Worth Nissan
E. Purchasing Award of Merit
F. Recognition of Graduating Parents from Parent University at Manuel Jara
G. Board Member and Superintendent Recognitions
4. PRESENTATION
A. Dunbar High School Urban Planning Presentation
5. PUBLIC COMMENT
6. RECESS - RECONVENE IN REGULAR SESSION - BOARD CONFERENCE
ROOM
7. DISCUSSION OF AGENDA ITEMS
8. CONSENT AGENDA ITEMS
(Action by the Board of Education in adopting the "Consent Agenda" means that all
items appearing herein are adopted by one single motion, unless a member of the Board
requests that such item be remove from the "Consent Agenda" and voted upon
separately.)
A. Board of Education Meeting Minutes
1. February 7, 2015 - Special Meeting
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2. February 10, 2015 - Regular Meeting
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3. February 24, 2015 - Regular Meeting
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B. Acceptance of Bids/Proposals, Single Source, and Agreement Purchases $50,000 and
More
1. Approve the Purchase of Direct Digital Controls for the HVAC Equipment at
Daggett Montessori, International Newcomer Academy and Applied Learning
Academy
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2. Approve the Purchase of an HVAC Chiller for the 9th Grade Wing at Dunbar
High School
39
3. Approve the Purchase of an Energy Management System (EMS) Installation and
Upgrades for Rosemont 6th Grade, Kirkpatrick Elementary, Ridglea Hills
Elementary, Tanglewood Elementary, and M.H. Moore Elementary
44
4. Approve the Purchase of Equals-Mathematics (Specialized Mathematics
Curriculum) for Students in Self-Contained Special Education Classes (LINC &
TAP)
47
5. Approve Purchase of Wide Area Network (WAN) Services for 2015-2016 School 50
Year (E-Rate Eligible)
6. Approve Purchase of Business and Plexar Telephone Services for 2015-2016
School Year (E-Rate Eligible)
55
7. Approve Purchase of Internet Service for the 2014-2015 School Year
58
8. Approve Purchase of SIP Trunking Service for 2015-2016 School Year (E-Rate
Eligible)
65
C. Approve Second Reading - Revisions to Board Policy CPC (LOCAL) "Office
Management: Records Management"
70
D. Approve Second Reading - Revisions to Board Policy FEC (LOCAL) "Attendance:
Attendance for Credit"
73
9. RECESS - RECONVENE IN BOARD CONFERENCE ROOM FOR
EXECUTIVE SESSION
10. EXECUTIVE SESSION
A. Seek the Advice of its Attorneys Concerning Pending or Contemplated Litigation or
Other Matters that are Exempt from Public Disclosure Under Article X, Section 9 of
the Texas State Bar Rules and as Authorized by Section 551.071 of the Texas
Government Code.
B. Personnel Matters (Section 551.074)
1. Discussion Regarding the Employment Contract of Michael Farr
2. Discussion Regarding the Employment Contract of Glenn Forbes
C. Real Property (Section 551.072)
11. RECONVENE IN REGULAR SESSION - BOARD ROOM
12. ACCEPT CONSENT AGENDA
13. REPORTS/PRESENTATIONS
A. Early Childhood Education
B. 2015-2016 Budget Planning Calendar and Budget Update
14. ACTION AGENDA ITEMS
A. Item/Items Removed from Consent Agenda
B. Approve the Termination of the Probationary Contract of Michael Farr
C. Approve the Termination of the Probationary Contract of Glenn Forbes
D. Approval of Resolution and Revised Order of Election
78
E. Approve Application for Waiver for Missed Instructional Days for the 2014-2015
School Year Due to Severe Weather
95
F. Approval of Low Attendance Waiver for February 25, 2015
98
G. Approve Resolution Declaring Public Purpose and Determination on Payroll Issues
110
H. Approve the Sale of Tax Foreclosed Properties Located at 8008 Marydean Avenue
and 9704 Santa Monica Drive for Appraisal District Value
115
I. Approve No Cost Sublease Land Agreement with City of Benbrook for Future
Construction of a Baseball Field Complex, Upgrade of Existing Tennis Courts and
Use of Other Facilities
120
J. Approval of Budget Amendment for the Period Ended February 28, 2015
133
K. Approval of Easement for Lowery Road Detention Pond
138
L. Authorization to Negotiate and Enter into Contract with a General Contractor for the 147
2013 Capital Improvement Program Bid Package #041 (RFCSP #15-034)
M. Approve Authorization to Purchase Technology for WebEx Virtual Meeting
Environment for Program Year 2 in the 2013 Capital Improvement Program (CIP)
152
N. Approve Authorization to Purchase Technology Infrastructure for Voice (Telephone) 155
System Upgrade - Program Year 2 from the 2013 Capital Improvement Program
(CIP)
O. Approve Authorization to Purchase Technology for Campus Voice (Telephone)
System Upgrades for Program Years 1 and 2 in the 2013 Capital
Improvement Program (CIP)
158
P. Approval of Minutes of the February 16, 2015 Citizens' Oversight Committee
Meeting
161
15. COMMENTS BY BOARD MEMBERS OR SUPERINTENDENT ON CURRENT
DISTRICT ACTIVITIES INCLUDING RECOGNITIONS AND
ANNOUNCEMENTS
16. EXECUTIVE SESSION
A. Seek the Advice of its Attorneys Concerning Pending or Contemplated Litigation or
Other Matters that are Exempt from Public Disclosure Under Article X, Section 9 of
the Texas State Bar Rules and as Authorized by Section 551.071 of the Texas
Government Code.
1. Deliberate legal issues regarding the employment, evaluation, and duties of
potential candidates for the position of Superintendent
B. Personnel Matters (Section 551.074)
1. Deliberate the employment, evaluation, and duties of potential candidates for the
position of Superintendent
17. ADJOURN
FORM BOE002
ITEM # _____
Form Version 2014-07-14
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
BOARD OF EDUCATION MEETING MINUTES
BACKGROUND:
The Open Meetings Act (the “Act”) was adopted in 1967 with the sole intent of making
governmental decision-making accessible to the public. (It was codified without substantive
change as Government Code Chapter 551.) The “Act” requires meetings of governmental bodies
(school district board of trustees) to be open to the public, except for expressly authorized closed
sessions, and to be preceded by public notice of the time, place and subject matter of the
meeting.
Section 551.021 of the Texas Government Code states that (a) A governmental body shall
prepare and keep minutes of each open meeting of the body with the minutes containing the
subject of each deliberation and indicating action taken on each vote, order or decision. Section
551.022 provides the minutes are public records and shall be available for public inspection and
copying on request to the governmental body’s chief administrative officer or designee.
In order to maintain compliance with Texas Code chapter 551 and the Texas Open Meetings Act,
the Board must approve each set of minutes presented. Upon approval, the minutes can then be
made available to the public as an official record of a given meeting.
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve the Board Of Education Meeting Minutes
2. Decline to Approve the Board Of Education Meeting Minutes
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve The Board Of Education Meeting Minutes
6
FORM BOE002
ITEM # _____
FUNDING SOURCE
Additional Details
No Cost
No Cost
COST:
None
VENDOR:
"Not Applicable"
PURCHASING MECHANISM
Not a purchase
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Board of Education
RATIONALE:
Approval of the attached Board of Education minutes allows the District to provide the public
with an official record of any given meeting.
INFORMATION SOURCE:
Sammy Monge
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE THE PURCHASE OF DIRECT DIGITAL CONTROLS FOR
THE HVAC EQUIPMENT AT DAGGETT MONTESSORI,
INTERNATIONAL NEWCOMER ACADEMY AND APPLIED LEARNING
ACADEMY
BACKGROUND:
The request to purchase and install the direct digital controls for Daggett Montessori,
International Newcomer Academy and Applied Learning Academy will place the HVAC
equipment for both schools on the District’s current energy management system. The
installation of the digital controls will allow the District to centrally control and schedule the
HVAC system more efficiently at each campus.
Two quotes were accepted and Enviromatic Systems was selected with the lowest quote.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve The Purchase Of Direct Digital Controls For The HVAC Equipment At Daggett
Montessori, International Newcomer Academy and Applied Learning Academy
2. Decline to Approve The Purchase Of Direct Digital Controls For The HVAC Equipment At
Daggett Montessori, International Newcomer Academy and Applied Learning Academy
Approve The Purchase Of Direct Digital Controls For The HVAC Equipment At Daggett
Montessori, International Newcomer Academy and Applied Learning Academy
FUNDING SOURCE
Additional Details
General Fund
199-51-6299-001-194-99-501-000000
199-51-6299-001-062-99-501-000000
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$ 98,100.00
$198,871.00
FORM BOE002
ITEM # _____
COST:
$296,971.00
VENDOR:
Enviromatic Systems
Interlocal Agreement
This purchase is in accordance with the Texas Education Code section 44.031 (j) regarding
school district purchases made through an interlocal contract. Pricing obtained through The
Buyboard Contract R458-14. Supporting documentation is attached. The recommended vendor
is listed above.
Daggett Montessori, International Newcomer Academy and Applied Learning Academy
RATIONALE:
Installing DDC Controls for the HVAC equipment will allow for a efficient way for District to
control and schedule the HVAC system at each campus.
INFORMATION SOURCE:
Art Cavazos
Gil Griffin
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE THE PURCHASE OF AN HVAC CHILLER FOR THE 9 TH
GRADE WING AT DUNBAR HIGH SCHOOL
BACKGROUND:
The HVAC chiller is 28 years old and has exceeded its life expectancy. The chiller requires
frequent repairs and is need of replacement. The vendor selected for the purchase of the chiller
is Trance. Trance is a member of the cooperative purchase network for public schools: TCPN.
The contract number is R5045.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve The Purchase of a HVAC Chiller For The 9th Grade Wing At Dunbar High School
2. Decline to Approve The Purchase of a HVAC Chiller For The 9th Grade Wing At Dunbar
High School
Approve The Purchase of a HVAC Chiller For The 9th Grade Wing At Dunbar High School
FUNDING SOURCE
Additional Details
General Fund
199-51-6639-001-005-99-501-000000
COST:
$59,400.00
VENDOR:
Trane
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$59,400.00
school district purchases made through an interlocal contract. Pricing obtained through The
Texas Cooperative Purchasing Network Contract R5045. Supporting documentation is attached.
The recommended vendor is listed above.
Dunbar High School
RATIONALE:
Replacing the chiller will help provide an optimal learning climate for our students, as well as
help run more efficiently at the campus with less service calls.
INFORMATION SOURCE:
Art Cavazos
Gil Griffin
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE THE PURCHASE OF AN ENERGY MANAGEMENT SYSTEM
(EMS) INSTALLATION AND UPGRADES FOR ROSEMONT 6 TH GRADE,
KIRKPATRICK ELEMENTARY, RIDGLEA HILLS ELEMENTARY,
TANGLEWOOD ELEMENTARY AND M. H. MOORE ELEMENTARY
BACKGROUND:
The energy management controls at Rosemont 6th Grade and Kirkpatrick Elementary are
antiquated and the digital controls need to be updated. Additionally, Ridglea Hills Elementary,
Tanglewood Elementary and M. H. Moore Elementary are connected and controlled by two
different energy management control systems. The upgrade will restructure the energy
management system into one control system and will involve the installation of new controls at
all the schools. The restructure will allow the District a more efficient way to run and schedule
HVAC at the schools.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve The Purchase of an Energy Management System (EMS) Installation And Upgrades
For Rosemont 6th Grade, Kirkpatrick Elementary, Ridglea Hills Elementary, Tanglewood
Elementary And M. H. Moore Elementary
2. Decline to Approve The Purchase of an Energy Management System (EMS) Installation And
Upgrades For Rosemont 6th Grade, Kirkpatrick Elementary, Ridglea Hills Elementary,
Tanglewood Elementary And M. H. Moore Elementary
Approve The Purchase of an Energy Management System (EMS) Installation And Upgrades For
Rosemont 6th Grade, Kirkpatrick Elementary, Ridglea Hills Elementary, Tanglewood
Elementary And M. H. Moore Elementary
44
FORM BOE002
ITEM # _____
FUNDING SOURCE
Additional Details
General Fund
General Fund
General Fund
199-51-6299-001-067-99-501-000000
199-51-6299-001-156-99-501-000000
199-51-6299-001-171-99-501-000000
199-51-6299-001-146-99-501-000000
199-51-6299-001-139-99-501-000000
$83,075.00
$80,365.00
$59,675.00
$43,950.00
$19,915.00
COST:
$286,980.00
VENDOR:
Logical Solutions
Bid/RFP/RFQ
Bid/Proposal Statistics
Bid Number: 13-015-C
Number of Bid/Proposals received: 42
HUB Firms: 6
Compliant Bids: 42
The above bid/proposal has been evaluated in accordance with the Texas Education Code section
44.031 (b) regarding specifications, pricing, performance history, etc. All of the firms
responding to this solicitation have been qualified to provide supplies and materials. The vendor
listed above has been selected to support this purchase. Detailed pricing information is
confidential.
Rosemont 6th Grade, Kirkpatrtick Elementary, Ridglea Hills Elementary, Tanglewood
Elementary and M. H. Moore Elementary Schools
45
RATIONALE:
Installing new controls and upgrading the EMS at the campuses will bring the HVAC equipment
under Automated Logic control for each building and allow scheduling for HVAC operation.
INFORMATION SOURCE:
Art Cavazos
Gil Griffin
46
FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
MARCH 24, 2015
TOPIC:
APPROVE THE PURCHASE OF EQUALS-MATHEMATICS
(SPECIALIZED MATHEMATICS CURRICULUM) FOR STUDENTS IN
SELF-CONTAINED SPECIAL EDUCATION CLASSES (LINC & TAP)
BACKGROUND:
In Fort Worth ISD, teachers instructing students with the most severe cognitive disabilities
served in self-contained Special Education classes utilize the Curriculum Framework as the basis
for instruction. However, the degree of accommodations and modifications needed to deliver the
grade-level content requires additional support for teachers and students. Equals-Mathematics is
a supplemental curriculum that encompasses pre-readiness, fundamental and higher-order math
skills. It also provides a multi-sensory structure to math and a systematic progression from
concrete to abstract which facilitate the understanding of pre-requisite skills and grade-level
concepts for students with severe disabilities.
STRATEGIC GOAL:
1-Increase Student Achievement
ALTERNATIVES:
1. Approve The Purchase Of Equals-Mathematics (Specialized Mathematics Curriculum) For
Students In Linc/Tap Classes
2. Decline to Approve The Purchase Of Equals-Mathematics (Specialized Mathematics
Curriculum) For Students In Linc/Tap Classes
Approve The Purchase Of Equals-Mathematics (Specialized Mathematics Curriculum) For
Students In Linc/Tap Classes
FUNDING SOURCE
Additional Details
Special Revenue
224-12-6399-001-514-23-513-00000-15F13
COST:
$169,575.00
47
FORM BOE002
ITEM # _____
VENDOR:
Ablenet, Inc.
Bid/RFP/RFQ
Bid Number: 13-015-E
Number of Bid/Proposals received: 36
HUB Firms: 3
Compliant Bids: 36
44.031 (b) regarding specifications, pricing, performance history, etc. All of the firms
responding to this solicitation have been qualified to provide supplies and materials. The vendor
listed above has been selected to support this purchase.
Special Education Department
RATIONALE:
A supplemental K-12 Mathematics Curriculum is needed in the specialized units for students
with the most severe cognitive disabilities (e.g. autism and intellectual disabilities) served in selfcontained Special Education classes. Equals-Mathematis Curriculum is aligned to state
standards. It encompasses pre-readiness, fundamental and higher-order math skills. A
supplemental curriculum is necessary to prepare students with the most severe disabilities to
successfully perform on the STAAR-Alt 2, which is a new, more rigorous version of the STAAR
alternative test.
INFORMATION SOURCE:
Michael N. Sorum
Sara Arispe
Mariagrazia Sheffield
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE PURCHASE OF WIDE AREA NETWORK (WAN) SERVICES
FOR 2015 - 2016 SCHOOL YEAR (E-RATE ELIGIBLE)
BACKGROUND:
Wide Area Network (WAN) Service is the data network that transports all data between all
FWISD sites. During the 2010-2011 E-Rate Program Year, the District awarded a contract for
Wide Area Network Services to AT&T. The award included an initial year of service with 4 one
year options to renew. With the nearing expiration of the renewals, the Division of Technology
issued, evaluated, and awarded RFP 15-095 entitled Wide Area Network Service to AT&T for a
single year. Due to the possibility of a move of the I.M. Terrell Data Center, a single year was
awarded to ensure the District does not experience any service interruptions during the process.
The Division of Technology will re-issue a RFP for the 2016-2017 school year for this service to
ensure the best value is obtained to facilitate the move into the new facility.
Wide Area Network (WAN) Service is eligible for partial reimbursement under the FCC’s E-rate
program. The District is responsible for paying the full cost. If the application for
reimbursement is approved, the District will receive a ninety percent reimbursement of the full
cost.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Approve Purchase of Wide Area Network (WAN) Services for 2015 -2016 School
2. Decline to Approve Purchase of Wide Area Network (WAN) Services for 2015 -2016 School
Approve Purchase of Wide Area Network (WAN) Services for 2015 -2016 School Year (E-Rate
Eligible)
50
FORM BOE002
ITEM # _____
FUNDING SOURCE
Additional Details
General Fund
199-51-6256-001-XXX-99-414-000000
Estimated Annual Cost (100%)
$1,677,036.00
Projected E-Rate Reimbursement (90%) $1,509,332.00
Projected District Expense (10%)
$ 167,704.00
COST:
$1,677,036.00 (Estimated Annual Cost)
VENDOR:
AT&T Corp.
Conterra Broadband Services
$1,677,036.00
$7,619,460.00
Bid/RFP/RFQ
Bid Number: 15-095
Number of Bid/Proposals received: 5*
HUB Firms: 0
Compliant Bids: 2
*No Bid
District-Wide
RATIONALE:
Approval of this award will provide continuity of service between our campuses and the
District’s Network Operations Center. This access is vital to ensure instructional and
administrative network functionality.
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INFORMATION SOURCE:
Kyle Davie
Aaron Stone
Mcdeny Mojica
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE PURCHASE OF BUSINESS AND PLEXAR TELEPHONE
SERVICES FOR 2015 -2016 SCHOOL YEAR (E-RATE ELIGIBLE)
BACKGROUND:
The Division of Technology (DOT) manages traditional telephone service to end users via
Central Voice over IP Phone system and analog land lines. An existing Department of
Information Resources (DIR) contract is the purchasing vehicle for analog landlines offering
reduced rates. In addition the DOT has applied for additional discounting pricing through the Erate program.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Approve Purchase of Business and Plexar Telephone Services for 2015 - 2016
School Year (E-Rate Eligible)
2. Decline to Approve Approve Purchase of Business and Plexar Telephone Services for 2015 2016 School Year (E-Rate Eligible)
Approve Approve Purchase of Business and Plexar Telephone Services for 2015 - 2016 School
FUNDING SOURCE
Additional Details
General Fund
199-51-6256-001-XXX-99-414-000000
Business Telephone Line Services
Projected E-Rate Reimbursement (70%)
$203,304.00
$142,312.00
$60,992.00
199-51-6256-001-XXX-99-414-000000
Plexar Telephone Line Services
Projected E-Rate Reimbursement (70%)
$274,488.00
$192,142.00
$83,346.00
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FORM BOE002
ITEM # _____
COST:
$16,941.96 X 12 months = $203,304.52
$22,874.01 X 12 months = $274,488.12
$477,792.64
VENDOR:
AT&T Corp.
school district purchases made through an interlocal contract. Pricing obtained through the
Department of Information Resources (DIR) Contract No.DIR-TEX-AN-NG-CTSA-005.
Detailed pricing is confidential. The recommended vendor is listed above.
District-Wide
RATIONALE:
Approval of this item allows the District to maintain basic telephone services used for elevator
security, fire alarms, E-911 emergency services at discounted rates using our incumbent
provider.
INFORMATION SOURCE:
Kyle Davie
Aaron Stone
Mcdeny Mojica
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE PURCHASE OF INTERNET SERVICE FOR THE 2014-2015
SCHOOL YEAR
BACKGROUND:
The District currently provides internet access to campuses and administrative facilities via
contract with Charter Fiberlink serving students and employees. The board originally approved
this purchase on February 28, 2012. Internet access is vital to functions in the District including
but not limited to:
 Web browsing
 Access to web-based learning tools
 Electronic mail
 Focus Student Information
 District Web Presence and Intranet
 Student access to MyBigCampus among others
 District Operations
 District Finance
STRATEGIC GOAL:
1-Increase Student Achievement
3-Enhance Family and Community Engagement
ALTERNATIVES:
1. Approve Purchase of Internet Service for the 2014-2015 School Year
2. Decline to Approve Purchase of Internet Service for the 2014-2015 School Year
Approve Purchase of Internet Service for the 2014-2015 School Year
FUNDING SOURCE
Additional Details
General Fund
199.53.6299.001.999.99.472.000000
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FORM BOE002
ITEM # _____
COST:
$164,063.75
VENDOR:
Charter Fiberlink TX-CCO
Bid/RFP/RFQ
Bid Number: 12-087
44.031 (b) regarding specifications, pricing, performance history, etc. The recommended vendor
is listed above. Further is detail attached.
District-Wide
RATIONALE:
As a service, Internet Access is as vital to District Operations as are water, gas, or electricity.
Internet is used for instruction, administration, and operations supporting vital services such as
Emergency Preparedness and Safety & Security. In order to ensure continuity of service it is
important that the purchase be approved for the 2014-2015 school year.
INFORMATION SOURCE:
Kyle Davie
Aaron Stone
McDeny Mojica
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE PURCHASE OF SIP TRUNKING SERVICE FOR 2015 - 2016
SCHOOL YEAR (E-RATE ELIGIBLE)
BACKGROUND:
Each year the District requests discounts from the Federal Communications Commission’s
(FCC) E-Rate Program in order to reduce the cost of telecommunications services to the District.
Traditionally the District has used Primary Rate Interface (PRI) trunks between itself and the
telephone service provider, in our case AT&T. This is a legacy technology which the District is
in the process of moving away from, and is moving to the current technology known as Session
Initiation Protocol (SIP) trunking. The reason for this move is the decreasing cost of SIP based
services and the stated near-term reduction in availability of PRI based services. This type of
trunking utilizes Voice of IP (VoIP) technology and allows for more flexibility, easier
upgradability and long-term scalability. These services are vital to providing District employees
with telephony services, and providing the community a way to easily contact people within the
District to assist them with their needs.
STRATEGIC GOAL:
3-Enhance Family and Community Engagement
ALTERNATIVES:
1. Approve Purchase of SIP Trunking Service for 2015 -2016 School Year (E-rate Eligible)
2. Decline to Approve Purchase of SIP Trunking Service for 2015 -2016 School Year (E-rate
Eligible)
Approve Purchase of SIP Trunking Service for 2015 -2016 School Year (E-rate Eligible)
FUNDING SOURCE
Additional Details
General Fund
199-51-625-001-XXX-99-414-000000
Projected E-rate Reimbursement (70%)
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$124,433.00
$87,103.00
$37,330.00
FORM BOE002
ITEM # _____
COST:
$124,433.00
VENDOR:
AT&T Corp.
school district purchases made through an interlocal contract. Pricing obtained through the
Department of Information Resources (DIR) Contract No. DIR-TEX-AN-NG-CTSA-005.
Supporting documentation is attached. The recommended vendor is listed above.
District-Wide
RATIONALE:
This service will allow the District to impove the availibity and flexibility of the telephone
services it can offer. It will also put the District ahead of the eventual end-of-service that will
come as SIP increasingly replaces PRI as a provider of trunked telephone services. This service
is a vital part of the daily operation of the District and it is important that this be approved in
order to ensure that we are in the proper position when the legacy trunking services become
unavilable.
INFORMATION SOURCE:
Kyle Davie
Aaron Stone
Mcdeny Mojica
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FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE SECOND READING - REVISIONS TO BOARD POLICY CPC
(LOCAL) "OFFICE MANAGEMENT: RECORDS MANAGEMENT"
BACKGROUND:
The Texas Association of School Boards (TASB) recommends an update to this policy because
the statutory reference to the law addressing officers for public information has been updated.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Second Reading - Revisions to Board Policy CPC (LOCAL) "Office Management:
Records Management"
2. Decline to Approve Second Reading - Revisions to Board Policy CPC (LOCAL) "Office
Management: Records Management"
Approve Second Reading - Revisions to Board Policy CPC (LOCAL) "Office Management:
Records Management"
FUNDING SOURCE
Additional Details
No Cost
Not Applicable
COST:
$0
70
VENDOR:
Not Applicable
Not a purchase
Bid – Bid Summary / Evaluation
Inter-Local (IL) – Price Quote and IL Contract Summary Required
Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
Emergency – Price Quote and Emergency Affidavit
District Offices
RATIONALE:
Approving the changes to the policy, will update the policy as recommended.
INFORMATION SOURCE:
Valerie Carrillo
Maria Phillips
71
Fort Worth ISD
220905
OFFICE MANAGEMENT
RECORDS MANAGEMENT
CPC
(LOCAL)
The Superintendent shall oversee the performance of records
management functions prescribed by state and federal law:
Records Management Officer, as prescribed by Local Government Code 203.023
Records Administrator, as prescribed by Local Government
Code 176.001 and 176.007 [See BBFA and CHE]
Officer for Public Information, as prescribed by Government
Code 552.201–.204 205 [See GBAA]
Public Information Coordinator, as prescribed by Government
Code 552.012 [See BBD]
DOCUMENT
DESTRUCTION
PRACTICES
The District shall follow its records management program regarding
document destruction. However, the District shall preserve documents, including electronically stored information, and suspend
routine record destruction practices as applicable according to procedures developed by the records management officer:
1.
In the event of pending or reasonably anticipated litigation;
2.
In the event of an investigation by a federal agency or department or any bankruptcy case; or
3.
In the event of a public information request.
Notification shall be given to appropriate staff of any applicable obligations to suspend routine record destruction practices.
WEB SITE POSTINGS
The District’s records management program shall address the
length of time documents will be posted on the District’s Web sitewebsite when the law does not specify a posting period.
DATE ISSUED: 6/14/2007
UPDATE 80
CPC(LOCAL)-A
ADOPTED:
72
1 of 1
FORM BOE002
ITEM # _____
CONSENT AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE SECOND READING - REVISIONS TO BOARD POLICY FEC
(LOCAL) "ATTENDANCE: ATTENDANCE FOR CREDIT"
BACKGROUND:
The Texas Association of School Boards (TASB) recommends updates to this policy.
Throughout the policy are recommended changes to comply with House Bill 5, which applies the
90 percent attendance requirements to the award of a final grade, in addition to award of credit.
Minor editing has also been made to the paragraphs Attendance Committees, Methods for
Awarding Credit or Awarding a Final Grade, and Appeal Process.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Second Reading - Revisions to Board Policy FEC (LOCAL) "Attendance:
Attendance for Credit"
2. Decline to Approve Second Reading - Revisions to Board Policy FEC (LOCAL)
"Attendance: Attendance for Credit"
Approve Second Reading - Revisions to Board Policy FEC (LOCAL) "Attendance: Attendance
for Credit"
FUNDING SOURCE
Additional Details
No Cost
Not Applicable
73
COST:
$0
VENDOR:
Not Applicable
Not a purchase
All District Schools
RATIONALE:
Approving the changes, will update the policy as recommended.
INFORMATION SOURCE:
Valerie Carrillo
Maria Phillips
74
Fort Worth ISD
220905
ATTENDANCE
ATTENDANCE FOR CREDIT
ATTENDANCE
COMMITTEES
FEC
(LOCAL)
The Board shall establish an attendance committee or as many
committees as necessary for efficient implementation of Education
Code 25.092.
COMPOSITION
Each school shall select a school attendance committee of three to
five members composed of school staff of appropriate gender and
ethnic balance, and in accordance with legal requirements. The
attendance committee may meet on an as-needed basis as determined by the principal.
PARENTAL NOTICE
OF EXCESSIVE
ABSENCES
A student and the student’s parent or guardian shall be given written notice prior to and at such time when a student’s attendance in
any class drops below 90 percent of the days the class is offered.
METHODS FOR
REGAINING CREDIT
OR AWARDING A
FINAL GRADE
When a student’s attendance drops below 90 percent but remains
at least at 75 percent of the days the class is offered, the student
may earn credit for the class or a final grade by completing a plan
approved by the principal. This plan must provide for the student
to meet the instructional requirements of the class as determined
by the principal.
If the student fails to successfully complete the plan, or when a
student’s attendance drops below 75 percent of the days the class
is offered, the student, parent, or representative may request
award of credit or a final grade by submitting to the principal a
written petition tofor the appropriate attendance committee by
submittingon the appropriate form, accompanied by documentation supporting consideration of extenuating circumstances
for unresolved or unexcused absences to the principal.
Any appeal Appeals for a graduating seniors shall be processed
before graduation when submitted in accordance with administrative regulations shall be processed before graduation.
Petitions for credit or a final grade may be filed at any time the
student receives notice but, in any event, no later than 30 days after the last day of classes. Documentation supporting consideration of extenuating circumstances for unresolved or unexcused absences must accompany the form.
The attendance committee shall review the student’s entire attendance record and the reasons for absences and shall determine
whether to award credit or a final grade. The committee may also, whether a petition is filed or not, review the records of all students whose attendance drops below 90 percent of the days the
class is offered.
Students who have lost credit or have not received a final grade
because of excessive absences may regain credit or be awarded
LDU 2010.08
FEC(LOCAL)-X
1 of 3
75
Fort Worth ISD
220905
ATTENDANCE
FEC
(LOCAL)
a final grade by fulfilling the requirements established by the attendance committee.
PERSONAL ILLNESS
If a student has established a questionable pattern of absences,
the principal or attendance committee may require that a student
present a physician’s or clinic’s statement of illness after a single
day’s absence as a condition of classifying the absence as one for
which there are extenuating circumstances.
GUIDELINES ON
EXTENUATING
CIRCUMSTANCES
The attendance committee shall adhere to the following guidelines
to determine attendance for award of credit or a final grade:
DAYS OF
ATTENDANCE
1.
All absences shall be considered in determining whether a
student has attended the required percentage of days. If
makeup work is completed satisfactorily, excused absences
that are allowed under compulsory attendance for the
following reasons shall be considered days of attendance for
this purpose:
a.
Religious holy days;
b.
Required court appearances;
c.
Activities related to obtaining U.S. citizenship;
d.
Serving as an election clerk;
e.
Visiting an institution of higher education [see FEA];
f.
Substantiated absences for illness or for health-care appointments;
g.
Absences for approved extracurricular activities [see
FM]; and
h.
Absences granted prior approval by the principal on parent request for up to three days for a specific, nonrecurring event.
[See FEB]
TRANSFERS /
MIGRANT
STUDENTS
2.
A transfer or migrant student incurs absences only after his or
her enrollment in the District.
BEST INTEREST
STANDARD
3.
In reaching consensus regarding a student’s absences, the
committee shall attempt to ensure that its decision is in the
best interest of the student.
4.
The Superintendent or designee shall develop administrative
regulations addressing the committee’s documentation of the
decision.
LDU 2010.08
FEC(LOCAL)-X
2 of 3
76
Fort Worth ISD
220905
ATTENDANCE
FEC
(LOCAL)
DOCUMENTATION
5.
The committee shall consider the acceptability and authenticity of documented reasons for the student’s absences.
CONSIDERATION OF
CONTROL
6.
The committee shall consider whether the absences were for
reasons out of the student’s or parent’s control.
STUDENT’S
ACADEMIC RECORD
7.
The committee shall consider whether or not the student has
completed assignments, mastered the essential knowledge
and skills, and maintained passing grades in the course or
subject.
INFORMATION
FROM STUDENT OR
PARENT
8.
The student or parent shall be given an opportunity to present
any information to the committee about the absences and to
discuss ways to earn or regain credit or be awarded a final
grade.
IMPOSING
CONDITIONS FOR
AWARDING CREDIT
The committee may impose any of the following conditions for students with receiving credit lost because of excessive absences to
regain credit or be awarded a final grade:
1.
Completing additional assignments, as specified by the committee or teacher.
2.
Attending tutorial sessions as scheduled, which may include
Saturday classes or before- and after-school programs.
3.
Maintaining the attendance standards for the rest of the
semester.
4.
Taking an examination to earn credit. [See EEJA]
5.
Attending a flexible school day program.
6.
Attending summer school.
In all cases, the student must also earn a passing grade in order to
receive credit.
APPEAL PROCESS
If a student is denied credit for a class by an attendance committee
denies a student’s petition for credit for a class or award of a
final grade in a class, the student may appeal the decision to the
Board by submitting a written request to the Superintendent who
shall proceed under Level ThreeFour of the student complaint policy. [See FNG (LOCAL)]
LDU 2010.08
FEC(LOCAL)-X
ADOPTED:
77
3 of 3
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE REVISED RESOLUTION AND REVISED ORDER OF
ELECTION
BACKGROUND:
On January 13, 2015, the Board of Education ordered an election for May 9, 2015, for the
purpose of electing a member to represent single member districts two, three, five and six.
However, since the time the Order was adopted, the lists of polling locations for early voting and
election day have been revised and the election has been cancelled for the unopposed candidate
in district three. These changes have now been added to the Resolution and Order. The joint
election contract with Tarrant County Elections outlines the criteria used to designate polling
locations. Any change in location(s) requires the Tarrant County Elections Administrator to
notify and request approval from all participating entities whose voters will utilize the specific
location(s).
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Revised Resolution and Revised Order of Election.
2. Decline to Approve Revised Resolution and Revised Order of Election.
Approve Revised Resolution and Revised Order of Election.
FUNDING SOURCE
Additional Details
General Fund
Not Applicable
78
COST:
Not Applicable
VENDOR:
Not Applicable
Not a purchase
• Bid – Bid Summary / Evaluation
• Inter-Local (IL) – Price Quote and IL Contract Summary Required
• Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
• Emergency – Price Quote and Emergency Affidavit
Business and Finance Department
RATIONALE:
Approval by the Board is requested each time the Resolution and Order of Election requires
amendment.
INFORMATION SOURCE:
Elsie Schiro
79
BOARD OF EDUCATION
REVISED RESOLUTION AND REVISED ORDER OF ELECTION
WHEREAS, on January 13, 2015, the Board of Education, ordered an election for May 9,
2015, for the purpose of electing members to represent each of the following Single Member
Districts: Place Two (4 year term or until a successor has been duly elected and qualified), Place
Three (4 year term or until a successor has been duly elected and qualified), Place Five (4 year term
or until a successor has been duly elected and qualified) and Place Six (4 year term or until a
successor has been duly elected and qualified);
AND WHEREAS, said Order of January 13, 2015, called for the election of board
members but did not designate polling locations for Election Day and early voting locations since
they were unavailable at the time the Order was adopted;
AND WHEREAS, on February 24, 2015 the Board of Education approved the list of
polling locations for Election Day and early voting provided by the Tarrant County Elections
Administrator;
AND WHEREAS, since that time, the Tarrant County Elections Administrator has
provided revisions to the polling locations for Election Day and early voting. Additionally, the
candidate for district three has been determined to be unopposed; cancelling the election in that
district;
THEREFORE, BE IT RESOLVED AND ORDERED BY THE BOARD OF
EDUCATION OF THE FORT WORTH INDEPENDENT SCHOOL DISTRICT:
That in accordance with the general laws of the Legislature of the State of Texas pertaining
to the election of Board Members, the Board does hereby adopt the early voting times, dates and
revised locations listed on Attachment A of the Revised Order of Election, and does hereby adopt
the revised polling locations for Election Day as listed on Attachment B of the Revised Order of
Election, which is made a part of this Revised Resolution and Order, as the polling locations for
80
Single Member Trustee Districts Two, Five and Six; said locations will serve as precincts and
polling places for those voters in the Tarrant County election precincts which are assigned to said
polling places for the May 9, 2015, Fort Worth Independent School District, Board Member
Elections and any runoff, if necessary.
BE IT FURTHER RESOLVED AND ORDERED, that the REVISED
ORDER OF ELECTION is hereby adopted by this Board.
The above Order being read, MOTION was made by
seconded by
,
that the Revised Resolution and Order above and
foregoing and attached Revised Order of Election be passed, approved and adopted.
FOR:
AGAINST:
The above Revised Order and Resolution and attached Revised Order of Election was
approved and adopted at a regular meeting that the Board of Education held on the 24th day of
March, 2015.
Norman Robbins, President
Board of Education
Fort Worth ISD
ATTEST:
Ann Sutherland, Secretary
Board of Education
Fort Worth ISD
81
REVISED ORDER OF ELECTION
BE IT ORDERED by the Board of Education of the Fort Worth Independent School
District that on May 9, 2015, there shall be a general election for the purpose of electing four (4)
members, to the Board of Education. One member shall be elected from Single Member District
Two to serve a four (4) year term, or until a successor has been duly elected and qualified. One
member shall be elected from Single Member District Five to serve a four (4) year term, or until
a successor has been duly elected and qualified. One member shall be elected from Single
Member District Six to serve a four (4) year term, or until a successor has been duly elected and
qualified; and
BE IT FURTHER ORDERED that the member to be elected from Single Member
District Two shall be elected by the qualified voters of Single Member District Two. The
member to be elected from Single Member District Five shall be elected by the qualified voters
of Single Member District Five. The member to be elected from Single Member District Six
shall be elected by the qualified voters of Single Member District Six; and
BE IT FURTHER ORDERED that all candidates seeking election as a board member
must reside within the single member district boundaries for the single member district position
they seek. Pursuant to state law, each candidate must reside in the specific single member
district for six (6) months immediately preceding the final day to file for such office. The final
day to file is February 27, 2015; and
BE IT FURTHER ORDERED that every candidate must designate that he or she is a
candidate for a specific single member district on his or her application to become a candidate.
Such application shall be filed with the Secretary of the Board, or her designee, starting no
earlier than 8:00 a.m. on the 28th day of January, 2015 and no later than 5:00 p.m. on the 27th day
of February, 2015; and
BE IT FURTHER ORDERED that on the second Saturday in May 2015, being the 9th
day of May, 2015, the election shall be held from 7:00 a.m. to 7:00 p.m. on said day. If no
candidate receives a majority of the votes cast for the office for which he or she is a candidate, a
runoff election shall be held on the 20th day of June, 2015. Only the names of the two candidates
who received the highest number of votes for the office for which a runoff is required shall be
placed on the ballot for such runoff election; and
82
BE IT FURTHER ORDERED that notice of said election shall be given by publishing
the Election Order in a newspaper in the City of Fort Worth, and by posting Notice of this
ORDER OF ELECTION prior to April 20, 2015 on the bulletin board used for posting notices
of meetings of the Fort Worth Independent School District. Notice has been posted, prior to
December 29, 2014, so as to give notice of the opportunity to submit applications to be placed on
the ballot as a candidate. Notice shall be published between the dates of April 9, 2015 and April
29, 2015 in accordance with Section 4.003, Texas Election Code; and
BE IT FURTHER ORDERED that Frank Phillips is hereby appointed Early Voting
Clerk, his mailing address is P.O. Box 961011, Fort Worth, Texas, 76161-0011 and his street
address is 2700 Premier Street, Fort Worth, Texas, 76111-0011.
BE IT, FURTHER RESOLVED, AND ORDERED that the Board of Education of the
Fort Worth Independent School District, adopts the early voting times, dates and revised early
polling locations identified and listed in Attachment A, which is made a part of this Revised
Election Order, and adopts those revised locations identified and listed in Attachment B, which is
made a part of this Revised Election Order, as the Election Day polling locations for this
election. Each polling site will be located within the school district and will serve as the precinct
and polling place for those voters in the Tarrant County election precinct(s) which are assigned
to that polling place listed for the May 9, 2015, Fort Worth Independent School District Board
member election and any run off, if necessary.
The above Resolution and Order being read, motion was made by __________________,
seconded by ______________________ that this Resolution and Order above and foregoing be
passed, approved and adopted.
FOR: ___________
AGAINST: _____________
The above Resolution and Order was voted on and adopted at a regular meeting that the
Board of Education held on the 24th day of March, 2015.
________________________________
Norman Robbins, President
Board of Education
Fort Worth Independent School District
83
ATTEST:
____________________________________
Ann Sutherland, Secretary
Board of Education
Fort Worth Independent School District
84
ATTACHMENT
A
85
EARLY VOTING FOR MAY 9, 2015 (VOTACION ADELANTADA DE 9 DE MAYO DE 2015) JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALES Y ESPECIALES CONJUNTAS) This schedule of early voting locations, dates and times applies to voters in the following cities, towns, schools, college and water districts: (Este horario de casetas de votación adelantada, sus fechas y tiempos aplican a votantes en las siguientes ciudades, pueblos, escolares, colegio y distritos de agua): Arlington, Azle, Bedford, Blue Mound, Colleyville, Dalworthington Gardens, Euless, Everman, Flower Mound, Forest Hill, Fort Worth Districts 2, 4, 5, 7 and 8, Grapevine, Haltom City, Haslet, Hurst, Keller, Kennedale, Mansfield, Pelican Bay, Richland Hills, River Oaks, Saginaw, Southlake, Watauga, Westlake, Arlington ISD, Birdville ISD, Crowley ISD, Fort Worth ISD Districts 2, 5 and 6, Grapevine‐Colleyville ISD, Hurst‐Euless‐Bedford ISD, Keller ISD, Kennedale ISD, Lewisville ISD, Mansfield ISD, Tarrant County College District 1 and Tarrant Regional Water District. EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (DÍAS Y HORAS DE VOTACIÓN TEMPRANO POR APARICIÓN PERSONAL) April (Abril) 27 – 30 May (Mayo) 1 May (Mayo) 2 May (Mayo) 3 May (Mayo) 4 – 5 Monday – Thursday (Lunes – Jueves) Friday (Viernes) Saturday (Sábado) Sunday (Domingo) Monday – Tuesday (Lunes – Martes) 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m. 7:00 a.m. – 7:00 p.m. 11:00 a.m. – 4:00 p.m. 7:00 a.m. – 7:00 p.m. Location Address
City (Ubicación) (Dirección) (Ciudad) Zip Code (Código postal) 1 Bob Duncan Center 2800 South Center Street Arlington 76014 2 Elzie Odom Athletic Center 1601 NE Green Oaks Boulevard Arlington 76006 3 Center for Community Service Junior League of Arlington 4002 West Pioneer Parkway Arlington 76013 4 St. Joseph Catholic Church Parish Hall 1927 SW Green Oaks Boulevard Arlington 76017 5 Tarrant County Sub‐Courthouse in Arlington 700 E. Abram Street Arlington 76010 6 B J Clark Annex Room 4 603 Southeast Parkway Azle 76020 7 Bedford Public Library 2424 Forest Ridge Drive Bedford 76021 8 Colleyville City Hall 100 Main Street Colleyville 76034 9 Crowley ISD Administration Building 512 Peach Street Crowley 76036 10 Euless Public Library 201 North Ector Drive Euless 76039 11 Forest Hill Civic and Convention Center 6901 Wichita Street Forest Hill 76140 12 All Saints Catholic Church Parish Hall 200 N.W. 20th Street Fort Worth 76164 th
13 Diamond Hill/Jarvis Library 1300 Northeast 35 Street Fort Worth 76106 14 East Regional Library 6301 Bridge Street Fort Worth 76112 15 Griffin Sub‐Courthouse 3212 Miller Avenue Fort Worth 76119 16 Handley‐Meadowbrook Community Center 6201 Beaty Street Fort Worth 76112 17 James Avenue Service Center 5001 James Avenue Fort Worth 76115 18 JPS Health Center Viola M. Pitts/Como Lower Level – Suite 100 4701 Bryant Irvin Road N. Fort Worth 76107 19 Northwest Branch Library 6228 Crystal Lake Drive Fort Worth 76179 20 Southside Community Center 959 East Rosedale Street Fort Worth 76104 21 Southwest Community Center 6300 Welch Avenue Fort Worth 76133 22 Southwest Regional Library 4001 Library Lane Fort Worth 76109 23 Southwest Sub‐Courthouse 6551 Granbury Road Fort Worth 76133 24 Summerglen Branch Library 4205 Basswood Boulevard Fort Worth 76137 25 Tarrant County Election Center Main Early Voting Site (Principal sitio de votación adelantada) 2700 Premier Street Fort Worth 76111 26 Tarrant County Plaza Building 201 Burnett Street Fort Worth 76102 27 Worth Heights Community Center 3551 New York Avenue Fort Worth 76110 28 Asia Times Square (Corner Pioneer Pkwy and Great Southwest Pkwy) Grand Prairie 75051 2615 W. Pioneer Parkway
86
EARLY VOTING FOR MAY 9, 2015 (VOTACION ADELANTADA DE 9 DE MAYO DE 2015) JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALES Y ESPECIALES CONJUNTAS) List of Early Voting locations continued Location Address
City (Ubicación) (Dirección) (Ciudad) Zip Code (Código postal) 29 The REC of Grapevine 1175 Municipal Way Grapevine 76051 30 Haltom City Northeast Center 3201 Friendly Lane Haltom City 76117 31 Haslet Public Library 100 Gammil Street Haslet 76052 32 Hurst Recreation Center 700 Mary Drive Hurst 76053 33 Keller Town Hall 1100 Bear Creek Parkway Keller 76248 34 Kennedale Community Center 316 West 3rd Street Kennedale 76060 35 Mansfield Sub‐Courthouse 1100 East Broad Street Mansfield 76063 36 Dan Echols Center 6801 Glenview Drive N. Richland Hills 76180 37 North Richland Hills Public Library 9015 Grand Avenue N. Richland Hills 76180 38 Richland Hills Community Center 3204 Diana Drive Richland Hills 76118 39 River Oaks City Hall 4900 River Oaks Boulevard River Oaks 76114 40 Eagle Mountain‐Saginaw ISD Administration
Building 6 – Training Room 1200 Old Decatur Road Saginaw 76179 41 Southlake Town Hall 1400 Main Street Southlake 76092 42 Watauga City Hall 7105 Whitley Road Watauga 76148 43 Solana Office Complex Westlake Town Offices 3 Village Circle Westlake 76262 44 White Settlement ISD Administration Bldg. 401 South Cherry Lane White Settlement 76108 (Lista de casetas de votación adelantada continuó)
Temporary Branch Early Voting Locations with Special Days and Hours
(Lista de Caseta Temporal con Días y Horas Especiales)
April (Abril) 27 ‐30 May (Mayo) 1 May (Mayo) 2 May (Mayo) 3 May (Mayo) 4 ‐ 5 A Monday – Thursday (Lunes – Jueves) Friday (Viernes) Saturday (Sábado) Sunday (Domingo) Monday – Tuesday (Lunes – Martes) Villages of Woodland Springs Amenity Center 12209 Timberland Boulevard 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m. Closed (Cerrado) 11:00 a.m. – 4:00 p.m. 7:00 a.m. – 7:00 p.m. Fort Worth 76244 April (Abril) 28 ‐30 Tuesday – Thursday (Martes – Jueves) 8:00 a.m. – 5:00 p.m. B C Blue Mound City Hall UTA – University of Texas at Arlington Maverick Activities Center 301 South Blue Mound Road
Blue Mound
76131
500 W. Nedderman Drive Arlington 76019 Application for a Ballot by Mail may be downloaded from our website: www.tarrantcounty.com/elections (Solicitud para Boleta por Correo se puede descargar de nuestro sitio web): www.tarrantcounty.com/elections Information by phone: (Información por teléfono): Tarrant County Elections Administration, 817‐831‐8683 (Administración de Elecciones del Condado de Tarrant 817‐831‐8683) Applications for a Ballot by Mail must be submitted between March 10, 2015 and April 30, 2015 by mail or fax to: (Solicitudes para una Boleta por Correo pueden ser sometidas entre el 10 de Marzo de 2015 y 30 de Abril de 2015 por correo o fax a): Fax: 817‐831‐6118 Early Voting Clerk (Secretario De Votación Adelantada) PO Box 961011 Fort Worth TX 76161‐0011 87
ATTACHMENT
B
88
May 9, 2015 Election Day Polling Locations – 45 total (as of 3/18/15)
89
Precincts at Site
Entities
Election Day Polling Location
1189
1189
Town of Edgecliff Village, TRWD, TCC1, Crowley ISD
Town of Edgecliff Village, TRWD, TCC1, FWISD 6
Edgecliff Village Community Center
1605 Edgecliff Road
Edgecliff Village, Texas 76134
1081
City of Fort Worth 3, TRWD, FWISD 6
St. Stephen Presbyterian Church
2700 McPherson Avenue
Fort Worth, Texas 76109
1117, 4498
McLean 6th Grade School
3201 South Hills Avenue
1120, 1676
JPS Health Center Viola M. Pitts/Como
Lower Level, Auditorium 1
4701 Bryant Irvin Road North
4163
4163
City of Fort Worth 3, TRWD, Crowley ISD
Southcliff Baptist Church Annex
4833 Selkirk Drive
4179
4179
City of Fort Worth 3, TRWD, White Settlement ISD
R. D. Evans Community Center
3242 Lackland Road
4182
Tanglewood Elementary School
3060 Overton Park Drive West
4203
1337, 4135
4203
4020, 4113, 4128
1337
FWISD 5 (voters in the City of White Settlement)
TRWD (voters in the City of Benbrook)
Holiday Inn Express
2730 South Cherry Lane
1366, 4130, 4343
1472, 4343
4130
1366
1
No Election
Was Western Hills United Methodist
Arborlawn United Methodist Church
Annex Building, 4917 Briarhaven Road
90
Precincts at Site
Entities
4118, 4456
4115, 4178, 4252
4178
Mary Louise Phillips Elementary School
3020 Bigham Boulevard
4020, 4204, 4497
4069, 4480
4069, 4480
4497
4069, 4480
4480
City of Fort Worth 3, FWISD 7
FWISD 7 (Unincorporated voters)
TRWD (voters in the City of Benbrook)
Birchman Baptist Church
2700 Dale Lane
1146, 1491
Eastern Hills High School
5701 Shelton Drive
1151, 1199, 1277, 1460, 1622
1679
1199, 1430, 1622
1430
City of Fort Worth 4, TRWD, Birdville ISD
East Regional Library
6301 Bridge Street
1074
D. McRae Elementary School
3316 Avenue N
1098
S. S. Dillow Elementary School
4000 Avenue N
1106
1132
Griffin-Poly Sub-Courthouse
3212 Miller Avenue
1346
1415
Brighter Outlook Center
4910 Dunbar Street
1022
St. Matthew’s Lutheran Church
5709 Wedgwood Drive
2
No Election
91
Precincts at Site
Entities
1119, 1347, 1348, 1641
1119, 1347
1347, 1641
1348, 1424, 1641
1348
City of Fort Worth 6, Crowley ISD
Crowley ISD (Unincorporated voters)
FWISD 7 (Unincorporated voters)
Westminster Presbyterian Church
7001 Trail Lake Drive
1142
Bruce Shulkey Elementary School
5533 Whitman Avenue
1207
1207
1207
1207
Southwest Sub-Courthouse
6551 Granbury Road
1238
1459
Trinity Cumberland Presbyterian Church
7120 West Cleburne Road
1241, 4070
4070
Wedgwood 6th Grade School
4212 Belden Avenue
1167
1004
1257
City of Fort Worth 6, TRWD, TCC1, FWISD 8
Fort Worth Education Association
6021 Westcreek Drive
1105, 1264
1264
Southwest Community Center
6300 Welch Avenue
1255, 1265
1255, 1639
1294, 1639
1639
Genesis United Methodist Church
7635 South Hulen Street
4016
4350
4350
City of Fort Worth 7, TRWD, TCC 1, FWISD 1
3
South Hi Mount Elementary School
4101 Birchman Avenue
No Election
92
Precincts at Site
Entities
4086
4116
North Hi Mount Elementary School
3801 West 7th Street
4137
4243
City of Fort Worth 7, TRWD, TCC 1, Castleberry ISD
Jo Kelly School
201 North Bailey Avenue
4284, 4373
4053, 4113, 4242, 4272, 4284
4285, 4373
4053
4053
4091
4091, 4113, 4285
4113, 4272
4065
4053
4285
City of Fort Worth 7, TRWD, Azle ISD
Lake Patrol Headquarters
7501 Surfside Drive
4344
Arlington Heights Christian Church
4629 Bryce Avenue
4044, 4045, 4375, 4429, 4532
4044, 4375, 4429
4375
4044
4454
4454
4045, 4375, 4429
4375, 4532
City of Fort Worth 7, TRWD, Eagle Mountain-Saginaw ISD
City of Fort Worth 7, Eagle Mountain-Saginaw ISD
City of Fort Worth 7, Northwest ISD
City of Fort Worth 7, TRWD, TCC 1, Eagle Mountain-Saginaw ISD
City of Fort Worth 7, TCC 1, Eagle Mountain-Saginaw ISD
Eagle Mountain-Saginaw ISD (Unincorporated voters)
TRWD, Eagle Mountain-Saginaw ISD (Unincorporated voters)
W. E. Boswell High School
5805 West Bailey-Boswell Road
1066, 1236, 1617
1479, 1672
Christ Cathedral Church
3201 Purington Avenue
City of Fort Worth 7, TRWD, Eagle Mountain-Saginaw ISD
City of Fort Worth 7, Eagle Mountain-Saginaw ISD
City of Fort Worth 7, FWISD 5
City of Fort Worth 7, TRWD, Lake Worth ISD
Eagle Mountain-Saginaw ISD (Unincorporated voters)
TRWD (voters in the City of Lake Worth and Lake Worth ISD)
4
No Election
Entities
1011, 1075
Sycamore Recreation Center
2525 East Rosedale Street
1083
Beth Eden Missionary Baptist Church
3309 Wilbarger Street
1088
Sagamore Hill Elementary School
701 South Hughes Avenue
1170
Victory Temple Worship Center
2001 Oakland Boulevard
1189, 1300
1189
City of Fort Worth 8, TRWD, TCC1, Crowley ISD
St. Luke Cumberland Presbyterian Church
1404 Sycamore School Road
1440
1440
1292
Southwood Baptist Church
2633 Altamesa Boulevard
1477, 1482
Glen Park Elementary School
3601 Pecos Drive
1015, 1684
1094, 1674
Texas Academy of Biomedical Sciences
3813 Valentine Street
1076, 1095
1095
Lily B. Clayton Elementary School
2000 Park Place Avenue
1108, 1408, 1434, 1633
1298
1298
R. L. Paschal High School
3001 Forest Park Boulevard
93
Precincts at Site
5
No Election
Precincts at Site
Entities
4115
Town of Westover Hills, TRWD, FWISD 5
Westover Hills Town Hall
5824 Merrymount Road
Westover Hills, Texas 76107
4144
4144
4144
City of Westworth Village, TRWD, FWISD 5
City of Westworth Village, TRWD, White Settlement ISD
TRWD (voters in White Settlement and White Settlement ISD)
Westworth Village City Hall
311 Burton Hill Road
Westworth Village, Texas 76114
4020, 4113, 4128
4020, 4128, 4204
4144
City of White Settlement, FWISD 5
City of White Settlement, White Settlement ISD
City of White Settlement, TRWD, White Settlement ISD
White Settlement ISD Administration
Building, 401 South Cherry Lane
White Settlement, Texas 76108
FWISD 5 moved, see page 1
TRWD moved, see above
94
6
No Election
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE APPLICATION FOR WAIVER FOR MISSED
INSTRUCTIONAL DAYS FOR THE 2014-2015 SCHOOL
YEAR DUE TO SEVERE WEATHER
BACKGROUND:
The Texas Education Code, Section 25.081, requires a District to operate schools for 180
days of instruction. A District may request a waiver to Section 25.081 if instructional days
are missed due to severe weather conditions.
This year, the Fort Worth Independent School District (FWISD) made the decision to
close schools for a total of three days due to severe weather conditions causing safety hazards.
Schools were closed on Monday, February 2 3 , 2 0 1 5 ; Tuesday, February 24, 2015; and
Thursday, March 5, 2015. Students will be required to make-up two of the days on Friday,
April 3, 2015, and Monday, June 8, 2015. These are the two days that are required to be built
into the calendar each year as Snow Days. The additional day (March 5, 2015) can be
waived by submitting an Application for Missed Instructional Days for the 2014-2015 School
Year to the State Waivers Unit at the Texas Education Agency.
The District is requesting that the Board approve the Application for Waiver for t h e
missed instructional day on March 5, 2015, as allowed by the Texas Education Agency, to
accommodate the closure of schools on this day and to not require the students to make up this
day.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Application for Waiver for Missed Instructional Days for the 2014-2015 School
Year Due to Severe Weather.
2. Decline to Approve Application for Waiver for Missed Instructional Days for the 2014-2015
School Year Due to Severe Weather
95
Approve Application for Waiver for Missed Instructional Days for the 2014-2015 School Year
Due to Severe Weather.
FUNDING SOURCE
Additional Details
No Cost
There will be no additional funding required. The operational
and personnel costs associated with 180 instructional days was
included in the 2014-2015 budget.
COST:
No additional cost
VENDOR:
Not applicable
Not a purchase
District students
96
RATIONALE:
By submitting the Application for Missed Instructional Days for the 2014-2015 School Year, the
District is ensuring that at the end of the 2014-2015 school year, students do not have to make-up
the third missed day (March 5, 2015) due to severe weather conditions.
INFORMATION SOURCE:
Patricia A. Linares, Ph.D.
Elsie I. Schiro
97
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVAL OF LOW ATTENDANCE WAIVER FOR FEBRUARY 25,
2015
BACKGROUND:
On February 25, 2015 all but 10 campuses had low attendance. Those not showing low
attendance were: Tanglewood ES, Stripling MS, Benbrook MS, YWLA, Marine Creek
Collegiate HS, Alice Carlson, JP Elder, and 3 special alternative campuses. This day showed a
10% decrease from the previous school year (see attached spreadsheet). The overall District
percentage was 15% lower than the 2013-14 school year with 17,318 recorded absences.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Low Attendance Waiver for February 25, 2015
2. Decline to Approve Low Attendance for February 25, 2015
Approve Low Attendance Waiver for February 25, 2015
FUNDING SOURCE
Additional Details
No Cost
Not Applicable
COST:
The waiver presented represents no cost to the District.
98
VENDOR:
Not Applicable
Not a purchase
All Schools
RATIONALE:
For a day when school was held but attendance was at least 10 percentage points below the
overall average attendance rate for your district (or the applicable campus) for the prior year
because of weather-related or health or safety issues, your district may apply for a waiver to have
the day excluded from ADA and FSP funding calculations.
An application for a low-attendance day waiver must be submitted using the TEA’s automated
waiver application system, which is available in the online TEAL secure environment. Your
district must include the following items in its application:
•documentation of low attendance for the day, including the reason for the low attendance rate,
and
•the prior year’s attendance report, showing the overall average attendance rate for the year, for
the district or applicable campus.
99
INFORMATION SOURCE:
Kyle Davie
Patricia Linares
Rhonda Fields
Melissa Johnson
100
Rhonda M. Fields
Director, School Software Development/PEIMS
Application Development, Division of Technology
1850 I.M. Terrell Way, Fort Worth, Texas 76102
OFFICE 817-814-3084 FAX 817-814-4355
www.fwisd.org
Date:
To:
From:
Subject:
March 17, 2015
Mr. Norman Robbins
Members of the FWISD Board of Education
Rhonda M. Fields, Director, School Software Development/PEIMS
Melissa Johnson, Director, Student Records/PEIMS
Low Attendance Waiver for February 25, 2015
On February 25, 2015 all but 10 campuses had low attendance. Those not showing low
attendance were: Tanglewood ES, Stripling MS, Benbrook MS, YWLA, Marine Creek
Collegiate HS, Alice Carlson, JP Elder, and 3 special alternative campuses. This day showed a
10% decrease from the previous school year (see attached spreadsheet). The overall District
percentage was 15% lower than the 2013-14 school year with 17,318 recorded absences.
FWISD should request a waiver day on February 25, 2015 for the entire District.
3.8.2.3 Low-Attendance Day Waivers from the 2014-15 Student Attendance Accounting
Handbook
For a day when school was held but attendance was at least 10 percentage points below the
overall average attendance rate for your district (or the applicable campus) for the prior year
because of weather-related or health or safety issues, your district may apply for a waiver to have
the day excluded from ADA and FSP funding calculations.
An application for a low-attendance day waiver must be submitted using the TEA’s automated
waiver application system, which is available in the online TEAL secure environment. Your
district must include the following items in its application:
•documentation of low attendance for the day, including the reason for the low attendance rate,
and
•the prior year’s attendance report, showing the overall average attendance rate for the year, for
the district or applicable campus.
Approved:
Kyle Davie
Chief Technology Officer
Patricia A. Linares, PhD.
Interim Superintendent
101
102
103
104
105
106
107
108
109
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE RESOLUTION DECLARING PUBLIC PURPOSE AND
DETERMINATION ON PAYROLL ISSUES
BACKGROUND:
This year, the Fort Worth Independent School District (FWISD) made the decision to close schools for a
total of three days due to severe weather and safety conditions. Schools were closed on Monday,
February 23, 2015; Tuesday, February 24, 2015; and Thursday, March 5, 2015. However, employees
scheduled for 240 days or more were required to work on Tuesday February 24, 2015.
Students will be required to make up two of the days on Friday, April 3, 2015, and Monday, June 8,
2015. These are the two days that are required to be built into the calendar each year as Snow Days. For
the third day, March 5, 2015, administration seeks approval of the Board of Education to approve a
Resolution which permits the compensation of all employees assigned to positions with benefits to be
paid for that day (one day) and not be required to make-up this day. The employees who receive benefits
in the groups listed below will account for February 23, 2015 and February 24, 2015 as follows:
Employee Group
Child Nutrition Services
& Transportation
Employees Working 198
Days or Less per Year
February 23, 2015
Will make up time April 3,
2015
2015
Days – 239 Days per Year
2015
Days or More per Year
Will be made up as
authorized by their
supervisor, use of a benefit
day, or be docked
STRATEGIC GOAL:
110
February 24, 2015
Will make up time June 8, 2015
Because June 8, 2015 has now
become an instructional day rather
than a Teacher Prep day, these
employees will make up their time
the day after their published contract
ending date (see Bulletin Number
One, Pages 2 - 4)
Will be made up as authorized by
their supervisor, use of a benefit day,
or be docked
Because these employees were
required to report to work on
February 24th, employees who were
absent will be required to use a
benefit day or be docked
ALTERNATIVES:
1. Approve Resolution Declaring Public Purpose and Determination on Payroll Issues
2. Decline to Approve Resolution Declaring Public Purpose and Determination on Payroll Issues
Approve Resolution Declaring Public Purpose and Determination on Payroll Issues
FUNDING SOURCE
Additional Details
No Cost
There will be no additional funding required since the
operational and personnel costs for these days were included
in the 2014-2015 budget.
COST:
No additional cost
VENDOR:
Not applicable
Not a purchase
All employees assigned to positions with benefits.
111
RATIONALE:
The District was acting in the interests of public safety during this closure because the low
temperatures and road conditions during this period compromised the ability of its workforce to
travel safely to work. The compensation of all employees assigned to positions with benefits for
one day of missed work would serve an important public purpose in that the continued retention
of such employees would enable the school district to efficiently resume educational activities
and district operations.
INFORMATION SOURCE:
Patricia A. Linares, Ph.D.
Elsie I. Schiro
112
RESOLUTION OF THE BOARD OF EDUCATION
OF THE FORT WORTH INDEPENDENT SCHOOL DISTRICT
WHEREAS, The Fort Worth Independent School District Board of Education recognizes
the territory included within the geographical boundaries of the District was under the threat of
severe weather conditions on March 5, 2015; and
WHEREAS, the Board of Education recognizes that this Resolution does not apply to
the closure of school due to the threat of severe weather conditions on February 23, 2015, and
February 24, 2015; and
WHEREAS, the Fort Worth Independent School District closed its schools and
facilities because it must act in the best interests of, and for the safety of, its students and staff;
and
WHEREAS, employees of the Fort Worth Independent School District, through
circumstances completely beyond their control, were forced to miss work on March 5, 2015; and
WHEREAS, to penalize employees financially because the District was acting in
the interest of public safety during severe weather conditions would discourage its employees
from protecting their safety and cause unfair hardship; and
WHEREAS, the Board of Education of the Fort Worth Independent School District
seeks to retain its employees and facilitate their return to duty immediately thereafter; and,
WHEREAS, the Board of Education of the Fort Worth Independent School District
finds that compensating al l employees assigned to positions with benefits for March 5, 2015,
one of the work days missed as a result of severe weather, serves as an important public
purpose in that the continued retention of such employees shall enable the school district to
efficiently resume educational activities and District operations; and
WHEREAS, this Resolution is not meant to compensate those employees who did
not report to duty for reasons unrelated to the severe weather conditions or those not holding
positions receiving benefits;
IT IS, THEREFORE:
RESOLVED that the Board finds that a public purpose and a benefit to the Fort Worth
Independent School District exists to excuse and/or forgive one of the absences (March 5, 2015)
of the District's school employees assigned to positions with benefits, created by the severe
weather conditions; and
FURTHER RESOLVED that the Board finds that a public purpose and a benefit to
the Fort Worth Independent School District for employees assigned to positions w i t h
b e n e f i t s to not make-up work missed on March 5, 2015, and that payment for such day is
necessary in the conduct of public schools; and
113
FURTHER RESOLVED that the Board hereby authorizes the administration to
compensate all employees assigned to positions with benefits for March 5, 2015, when the District
was closed due to severe weather conditions, at their regular hourly or d a i l y rate of pay
according to the duty schedule they would normally work, and according to the terms and
conditions approved by the Superintendent or her designee.
On motion of___________________ , and seconded by
moved the above and foregoing Resolution be adopted with votes cast as follows:
, it was
AYES:_____
NOES:_____
With a majority of members voting in favor of the motion, the above Resolution and
Order was adopted by the Board of Education at its meeting on March 24, 2015, and it was so
ORDERED.
NORMAN ROBBINS, PRESIDENT
BOARD OF EDUCATION
ATTEST:
ANN SUTHERLAND, SECRETARY
BOARD OF EDUCATION
114
115
116
117
118
119
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE NO COST SUBLEASE LAND AGREEMENT WITH CITY OF
BENBROOK FOR FUTURE CONSTRUCTION OF A BASEBALL FIELD
COMPLEX, UPGRADE OF EXISTING TENNIS COURTS AND USE OF
OTHER FACILITIES
BACKGROUND:
Fort Worth Independent School District will sublease approximately 7.10 acres from the City of
Benbrook (City) at no cost, with the lease ending June 14, 2027. The District will make
improvements on the property, including a baseball field complex, which the District has three
years to construct. In addition, FWISD and the City will have joint use of the tennis court
facility, which the District will upgrade as needed to appropriate UIL standards. The tennis court
upgrades will cost approximately $11,500. While the land sublease is at no cost, the baseball
complex will require future funding. The facility will be similar to what is available to other
FWISD high schools. These improvements will serve the athletic needs of our school programs.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve no cost sublease land agreement with City of Benbrook for future construction of a
baseball field complex, upgrade of existing tennis courts and use of other facilities
2. Decline to Approve no cost sublease land agreement with City of Benbrook for future
construction of a baseball field complex, upgrade of existing tennis courts and use of other
facilities
Approve no cost sublease land agreement with City of Benbrook for future construction of a
baseball field complex, upgrade of existing tennis courts and use of other facilities
120
FORM BOE002
ITEM # _____
FUNDING SOURCE
Additional Details
Not applicable
COST:
No Cost for Sublease
$11,500 for Tennis Court Upgrade
Cost to be Determined for Baseball Field Complex
VENDOR:
Not Applicable
Not a purchase
Benbrook Middle/High School
District Operations
Athletics
RATIONALE:
Subleasing land from the City of Benbrook at no cost and constructing facilities that enhance the
athletic program for our students is supporting our strategic goal of improving operational
effectiveness and efficiency.
121
INFORMATION SOURCE:
Art Cavazos
Gil Griffin
Kevin Greene
122
123
124
125
126
127
128
129
130
131
132
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVAL OF BUDGET AMENDMENT FOR THE PERIOD ENDED
FEBRUARY 28, 2015
BACKGROUND:
The 2014 - 2015 General Fund Budget was initially adopted on June 24, 2014, and last amended
through the period ended January 31, 2015. During the month of February 2015, requests were
made by campuses and departments to transfer funds between functions, as reflected on the
spreadsheet provided, which are necessary in the normal course of District operations. Once
amendments have Board approval, they will be posted to the General Ledger.
Additionally, on January 13, 2015, the Board of Education approved a Resolution authorizing the
transfer of undesignated fund balance from the Internal Service Fund (Fund 753) to committed
fund balance in the General Fund (Fund 199) for turf fields. On February 24, 2015, the Board
approved RJ Palmer Construction (Robert Palmer) as the District’s Program Manager over the
installation of these fields. The agreed contract amount was 1.5% of the total payments costs,
plus the sum of $50,000 for materials and soil testing. A budget amendment is required to
transfer the sum of $185,000 to Function 81 for the purpose of issuing a contract and purchase
order for these services.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Budget Amendment For The Period Ended February 28, 2015
2. Decline to Approve Budget Amendment For The Period Ended February 28, 2015
Approve Budget Amendment For The Period Ended February 28, 2015
133
FORM BOE002
ITEM # _____
FUNDING SOURCE
Additional Details
General Fund
Not Applicable
COST:
Not Applicable
VENDOR:
Not Applicable
Not a purchase
Campuses and Departments as necessary
RATIONALE:
Education Code 44.006(b) and the State Board of Education's Financial Accounting and
Reporting Resource Guide require amendment, if needed, of the annual budget by official Board
action. The proposed revision comply with legal requirements.
134
INFORMATION SOURCE:
Elsie Schiro
Patricia Young
135
General Fund
2014-2015
Budget Amendments
For The Period Ended February 28, 2015
General Fund
2014-2015
Amended
Budget
1/31/2015
REVENUE & OTHER SOURCES
Local Revenue
State Revenue
Federal Revenue
Other Sources
Total Revenue & Other Sources
EXPENDITURES
11
Instruction
$302,134,636
354,925,500
8,200,000
0
$665,260,136
Adjustments
General Fund
2014-2015
Amended
Budget
2/28/2015
$0
$302,134,636
354,925,500
8,200,000
0
$665,260,136
$395,759,870
($58,369)
$395,701,501
$10,733,211
($579)
$10,732,632
$8,849,502
($20,390)
$8,829,112
12
Instruction Resources and Media Services
13
Curriculum and Instructional Staff Development
21
Instructional Administration
$14,227,790
$34,215
$14,262,005
23
School Administration
$45,491,096
$47,160
$45,538,256
31
Guidance and Counseling Services
$35,671,284
($2,750)
$35,668,534
32
Social Work Services
$3,987,975
($1,502)
$3,986,473
33
Health Services
$8,835,603
($9,961)
$8,825,642
34
Student Transportation
35
Food Services
36
Cocurricular/Extracurricular Activities
$12,349,451
($29,329)
$12,320,122
41
General Administration
$17,337,302
($20,000)
$17,317,302
51
Plant Maintenance and Operations
$75,139,665
$7,339
$75,147,004
52
Security and Monitoring Services
$11,072,241
53
Data Processing Services
$14,499,334
$14,000
$14,513,334
61
Community Services
$4,795,169
$21,135
$4,816,304
71
Debt Service
$0
$0
$0
81
Facilities Acquisition & Construction
$1,838,796
$185,000
$2,023,796
95
Payments to Juvenile Justice Alt Ed Program
$350,000
$0
$350,000
97
Tax Increment Financing
$2,945,000
$0
$2,945,000
99
Other Intergovernmental Charges
$2,374,871
$0
$2,374,871
$686,288,881
$185,000
$686,473,881
($21,028,745)
($185,000)
($21,213,745)
Total Budgeted Expenditures
Total Deficit
Beginning Fund Balance (Audited)
$19,662,550
$0
$19,662,550
$368,171
$19,580
$387,751
($549)
164,058,983
$11,071,692
164,058,983
Fund Balance - Ending (Unaudited)
$143,030,238
($185,000)
$142,845,238
Committed Fund Balance (2/28/15)
10,500,000
$153,530,238
($185,000)
10,500,000
$153,345,238
136
SUMMARY OF 2014-2015 BUDGET AMENDMENTS
GENERAL FUND
ORIGINAL
ADD/
SUBTRACT
REVISED
7/31/14
ADD/
SUBTRACT
REVISED
8/31/14
ADD/
SUBTRACT
REVISED
9/30/14
ADD/
SUBTRACT
REVISED
10/31/14
ADD/
SUBTRACT
REVISED
11/30/14
ADD/
SUBTRACT
REVISED
12/31/14
ADD/
SUBTRACT
REVISED
1/31/15
ADD/
SUBTRACT
REVISED
2/28/15
Resources (inflows):
$300,450,881
$358,775,982
$8,200,000
$300,450,881
$358,775,982
$8,200,000
$300,450,881
$358,775,982
$8,200,000
$300,450,881
$358,775,982
$8,200,000
Amounts Available for Appropriatio 667,426,863
667,426,863
667,426,863
667,426,863
(2,166,727)
665,260,136
5700 Local and Intermediate Sources
5800 State Program Revenues
5900 Federal Program Revenues
$1,683,755 $302,134,636
($3,850,482) $354,925,500
$8,200,000
$302,134,636
$354,925,500
$8,200,000
$302,134,636
$354,925,500
$8,200,000
$302,134,636
$354,925,500
$8,200,000
$302,134,636
$354,925,500
$8,200,000
665,260,136
665,260,136
665,260,136
665,260,136
7900 Other Financing Sources
Charges to Appropriations (Outflows)
11 Instruction
12 Instructional Resources and Media Services
13 Curriculum Development and Instructional
399,044,567
11,342,747
10,625,801
399,044,567
11,342,747
10,625,801
15,226,808
45,509,316
36,588,006
4,081,884
8,826,828
19,683,365
353,171
11,537,501
17,614,007
76,733,298
11,261,184
15,455,681
4,777,921
15,226,808
45,509,316
36,588,006
4,081,884
8,826,828
19,683,365
353,171
11,537,501
17,614,007
76,733,298
11,261,184
15,455,681
4,777,921
2,375,000
350,000
2,945,000
2,374,871
2,375,000
350,000
2,945,000
2,374,871
696,706,956
2,557
399,047,124
11,342,747
10,559,916
(170,670)
1,780
53,137
398,876,454
11,344,527
10,613,053
(3,188,870)
(616,456)
(1,765,853)
395,687,584
10,728,071
8,847,200
31,252
1,140
(5,651)
395,718,836
10,729,211
8,841,549
(1,778)
6,500
6,507
395,717,058
10,735,711
8,848,056
42,812
(2,500)
1,446
395,759,870
10,733,211
8,849,502
(58,369)
(579)
(20,390)
395,701,501
10,732,632
8,829,112
15,240,219
45,521,290
36,592,401
4,081,884
8,824,328
19,683,365
358,671
11,537,976
17,614,007
76,743,298
11,261,484
15,455,681
4,797,694
54,070
4,358
166,875
(500)
15,294,289
45,525,648
36,759,276
4,081,384
8,824,328
19,683,365
358,671
11,422,051
17,614,007
76,746,048
11,262,809
15,455,681
4,800,494
(1,040,718)
(49,785)
(1,122,792)
(63,909)
11,225
(20,815)
8,000
991,000
(277,970)
(1,606,938)
(188,868)
(956,347)
7,225
14,253,571
45,475,863
35,636,484
4,017,475
8,835,553
19,662,550
366,671
12,413,051
17,336,037
75,139,110
11,073,941
14,499,334
4,807,719
(17,261)
7,370
11,200
(29,500)
50
14,236,310
45,483,233
35,647,684
3,987,975
8,835,603
19,662,550
366,671
12,413,051
17,336,037
75,139,010
11,075,241
14,499,334
4,807,919
1,000
4,871
6,400
14,237,310
45,488,104
35,654,084
3,987,975
8,835,603
19,662,550
366,671
12,389,051
17,336,037
75,139,010
11,075,241
14,499,334
4,808,419
(9,520)
2,992
17,200
14,227,790
45,491,096
35,671,284
3,987,975
8,835,603
19,662,550
368,171
12,349,451
17,337,302
75,139,665
11,072,241
14,499,334
4,795,169
34,215
47,160
(2,750)
(1,502)
(9,961)
14,262,005
45,538,256
35,668,534
3,986,473
8,825,642
19,662,550
387,751
12,320,122
17,317,302
75,147,004
11,071,692
14,513,334
4,816,304
2,375,000
350,000
2,945,000
2,374,871
2,375,000
350,000
2,945,000
2,374,871
(536,204)
1,838,796
350,000
2,945,000
2,374,871
1,838,796
350,000
2,945,000
2,374,871
1,838,796
350,000
2,945,000
2,374,871
1,838,796
350,000
2,945,000
2,374,871
185,000
2,023,796
350,000
2,945,000
2,374,871
696,706,956
696,706,956
696,706,956
(10,418,075)
686,288,881
686,288,881
686,288,881
686,288,881
185,000
686,473,881
(29,280,093)
(29,280,093)
(29,280,093)
(29,280,093)
8,251,348
(21,028,745)
(21,028,745)
(21,028,745)
(21,028,745)
(185,000)
(21,213,745)
152,647,393
152,647,393
152,647,393
164,058,983
164,058,983
164,058,983
164,058,983
164,058,983
164,058,983
$123,367,300
$123,367,300
$123,367,300
$134,778,890
$8,251,348 $143,030,238
$143,030,238
$143,030,238
$143,030,238
($185,000) $142,845,238
10,500,000
10,500,000
$153,530,238
($185,000) $153,345,238
(65,885)
Personnel Development
21 Instructional Administration
23 School Administration
31 Guidance and Counseling Services
32 Attendance and Social Work Services
33 Health Services
34 Student (pupil) Transportation
35 Food Services
36 Cocurricular/Extracurricular Activities
41 General Administration
51 Plant Maintenance and Operations
52 Security and Monitoring Services
53 Data Processing Services
61 Community Services
13,411
11,974
4,395
(2,500)
5,500
475
10,000
300
19,773
(115,925)
2,750
1,325
2,800
(100)
1,300
200
(24,000)
500
1,500
(39,600)
1,265
655
(3,000)
(13,250)
19,580
(29,329)
(20,000)
7,339
(549)
14,000
21,135
71 Debt Service
137
81 Facilities Acquisition & Construction
95 Juvenile Justice Alternative Education
97 Tax Increment Financing
99 Other Intergovernmental Charges
Total Charges to Appropriations
Net Change in Fund Balance
Fund Balance-Beginning (Audited)
Fund Balances-Ending (Unaudited)
Committed Fund Balance (1/31/15)
$123,367,300
$123,367,300
$123,367,300
$134,778,890
$8,251,348 $143,030,238
$143,030,238
$143,030,238
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVAL OF EASEMENT FOR LOWERY ROAD DETENTION POND
BACKGROUND:
Because the detention pond described in the Permanent Drainage Facility Easement for Lowery
Road ES collects storm water from Lowery Road’s right of way, the City of Fort Worth requires
the easement to be granted to them for the following main reasons:
1) Requires Fort Worth ISD to obtain an approval from the City of Fort Worth prior to
implementing any future improvements in the easement area.
2) Grants the City of Fort Worth the right to enter the easement area to implement any
future action they deem necessary in that area. Such actions can include, but are not
limited to, improvements to and maintenance of such area.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Easement for Lowery Road Dentention Pond
2. Decline to Approve Easement for Lowery Road Dentention Pond
Approve Easement for Lowery Road Dentention Pond
FUNDING SOURCE
Additional Details
No Cost
Not Applicable
138
COST:
Not Applicable
VENDOR:
Not Applicable
Not a purchase
Capital Improvement Program
RATIONALE:
The approval of the easement is necessary for the City of Fort Worth to approve the building
permit for construction at Lowery Road ES and will allow the City access to the detention pond
at this campus.
INFORMATION SOURCE:
Vicki D. Burris
Art Cavazos
139
Lowery Road Elementary School Additions and Renovations
DOE #
7600 Lowery Road, Fort Worth, Texas 76120
Lot 1, Lowery Road School Addition
STATE OF TEXAS
COUNTY OF TARRANT
§
§
§
KNOW ALL MEN BY THESE PRESENTS
CITY OF FORT WORTH
PERMANENT DRAINAGE FACILITY EASEMENT
DATE: February 24, 2015
GRANTOR: Fort Worth Independent School District
GRANTOR’S MAILING ADDRESS (including County):
2821 Cullen Street
Fort Worth, Tarrant County, TX 76107
GRANTEE: CITY OF FORT WORTH
GRANTEE’S MAILING ADDRESS (including County):
1000 THROCKMORTON ST.
FORT WORTH, TARRANT COUNTY, TX 76102
CONSIDERATION: Ten Dollars ($10.00) and other good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged.
PROPERTY:
Storm Water Detention Easement
Rev. 04/12/2012
140
141
142
143
Grantor, for the consideration paid to Grantor and other good and valuable
consideration, hereby grants, sells, and conveys to Grantee, its successors and assigns,
an exclusive, perpetual easement for the construction, operation, maintenance,
replacement, upgrade, and repair of a Permanent Drainage Facility, hereafter referred to
as “Facility”. The Facility includes all incidental underground and aboveground
attachments, equipment and appurtenances, including, but not limited to manholes,
pipelines, junction boxes, inlets, flumes, headwalls, wingwalls, slope pavement, gabions,
rock rip-rap, drop structures and access ramps, and other erosion control measures in,
upon, under and across a portion of the Property and more fully described in Exhibit “A”
attached hereto and incorporated herein for all pertinent purposes, together with the right
and privilege at any and all times to enter Property, or any part thereof, for the purpose
of constructing, operating, maintaining, replacing, upgrading, and repairing said Facility.
In no event shall Grantor (I) use the Property in any manner which interferes in any
material way or is inconsistent with the rights granted hereunder, or (II) erect or permit to
be erected within the easement property a permanent structure or building, including, but
not limited to, monument sign, pole sign, billboard, brick or masonry fences or walls or
other structures that require a building permit, or any structure not requiring a building
permit but which may threaten the structural integrity or capacity of the Facility and its
appurtenances. Grantee shall be obligated to restore the surface of the Property at
Grantee's sole cost and expense, including the restoration of any sidewalks, driveways,
or similar surface improvements located upon or adjacent to the Easement which may
have been removed, relocated, altered, damaged, or destroyed as a result of the
Grantee's use of the easement granted hereunder provided, however, that Grantee shall
not be obligated to restore or replace irrigation systems or other improvements installed
in violation of the provisions and intended use of this Easement.
TO HAVE AND TO HOLD the above-described easement, together with all and singular
the rights and appurtenances thereto in anyway belonging unto Grantee, and Grantee’s
successors and assigns forever; and Grantor does hereby bind itself and its successors
and assigns to warrant and forever defend all and singular the easement unto Grantee,
its successors and assigns, against every person whomsoever lawfully claiming or to
claim the same, or any part thereof.
When the context requires, singular nouns and pronouns include the plural.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Rev. 04/12/2012
144
GRANTOR: Fort Worth Independent School District
a State of Texas School District
By:_____________________________
Title:______________________________
GRANTEE: City of Fort Worth
________________________________
Fernando Costa, Assistant City Manager
APPROVED AS TO FORM AND LEGALITY
________________________________
Assistant City Attorney
ACKNOWLEDGEMENT
STATE OF TEXAS
§
COUNTY OF TARRANT
§
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared_______________________________, known to
me to be the same person whose name is subscribed to the foregoing instrument, and
acknowledged to me that the same was the act of_______________________________
and
that
he/she
executed
the
same
as
the
act
of
said
_________________________________________ for the purposes and consideration
therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ________ day of
_____________________, 20___.
__________________________________
Notary Public in and for the State of Texas
Rev. 04/12/2012
145
ACKNOWLEDGEMENT
STATE OF TEXAS
§
COUNTY OF TARRANT
§
BEFORE ME, the undersigned authority, a Notary Public in and for the
State of Texas, on this day personally appeared Fernando Costa, Assistant City
Manager of the City of Fort Worth, known to me to be the same person whose name is
subscribed to the foregoing instrument, and acknowledged to me that the same was the
act of the City of Fort Worth and that he/she executed the same as the act of the City of
Fort Worth for the purposes and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _________ day of
_____________________, 20___.
__________________________________
Notary Public in and for the State of Texas
Rev. 04/12/2012
146
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
AUTHORIZATION TO NEGOTIATE AND ENTER INTO CONTRACT
WITH A GENERAL CONTRACTOR FOR THE 2013 CAPITAL
IMPROVEMENT PROGRAM BID PACKAGE #041 (RFCSP #15-034)
BACKGROUND:
The process of advertising and releasing a Request for Competitive Sealed Proposals #15-034 for
the construction of the 2013 CIP Bid Package #041 has been completed.
BP #041 includes the following projects:
Location #175 – Washington Heights Elementary School – New Construction
The scope at this project includes the construction of the new Washington Heights
ES, and the subsequent demolition of the existing campus
Proposals have been received, opened, and reviewed for completeness and validity.
RFCSP Statistics
Proposals requested: Open
Proposals received: 11
HUB Firms: 2
Compliant proposals: 11
The Evaluation and Selection Committee members have completed their evaluation of the
proposals and have collectively ranked the Proposers according to the scoring of their proposals
utilizing the published evaluation criteria. The Procurement Record Memo containing detailed
information is attached to this Action Item for the consideration of the Board. The list of top
ranked Contractors follows:
1. Cadence McShane Construction Company, LLC
2. CZOT-MGS LLC
3. Reeder General Contractors, Inc.
The Capital Improvement Program (CIP) seeks authorization from the Board to proceed with
formal negotiations with the best value Contractor. Should the first ranked Contractor decline or
otherwise fail to enter into an agreement, the CIP shall formally end negotiations and proceed
into negotiations with the next ranked Contractor, until an agreement is reached or the contract
will be rebid.
147
Furthermore, the CIP seeks authorization from the Board to allow the Interim Superintendent to
enter into an agreement with a General Contractor upon conclusion of successful negotiations.
This contract is in accordance with the 25% HUB expectation for the 2013 CIP.
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve The Authorization To Negotiate And Enter Into Contract With A General Contractor
For The 2013 Capital Improvement Program Bid Package #041 (RFCSP #15-034)
2. Decline to Approve The Authorization To Negotiate And Enter Into Contract With A General
Contractor For The 2013 Capital Improvement Program Bid Package #041 (RFCSP #15-034)
Approve The Authorization To Negotiate And Enter Into Contract With A General Contractor
For The 2013 Capital Improvement Program Bid Package #041 (RFCSP #15-034)
FUNDING SOURCE
Additional Details
CIP
681.81.6629.B39.175.99.000000
COST:
The contract amount will be negotiated with the best value General Contractor in an amount not
to exceed $12,205,000.
VENDOR:
TBD
Bid/RFP/RFQ
148
FORM BOE002
ITEM # _____
RATIONALE:
On January 22, 2008, the Board of Education authorized the District to use competitve sealed
proposals (CSP) as the procurement method for projects in conjunction with the 2013 Capital
Improvement Program. The CSP statutes for Texas were used to select the best value Contractor
and will be used to negotiate and enter into a contract to provide these construction services.
On April 22, 2014, the Board of Education approved the Standard Form of Agreement and
General Conditions for Construction. This approved template will be used to contract for these
services. The negotation and execution of this contract will follow the procedures established by
Board policy and law.
INFORMATION SOURCE:
Vicki D. Burris
Elsie Schiro
149
CSP EVALUATION RECORD MEMO
TO:
Procurement Record Document - 2013 Capital Improvement
Program
BP # - 041 (RFCSP #15-034)
LOC # 175 – Washington Heights Elementary School – New
Construction
RE:
Advisory Ranking and Procurement Time Line
FROM:
Vicki Burris, Chief Officer, Capital Projects Administration
PREPARED BY: Kristin McElroy, AECOM Controls/Procurement Manager
________________________________________________________________________
(The procurement record is listed in reverse order, with newer entries at the top.)
Evaluation Committee Members:
A/E Representative: Roberto Ramirez, WRA Architects, Inc.
A/E Representative: Jeff Miller, WRA Architects, Inc.
CIP District Architect: Gary Griffith
CIP Safety Coordinator: Randall Cofer
CIP HUB Specialist: William Girón
CIP Senior Financial Officer: Elsie Schiro
AECOM Senior Project Manager: Donnie Pham
AECOM Project Manager: Sadhana Pendharkar
AECOM HUB Coordinator: Lynda Mack
AECOM Controls Manager: Kristin McElroy
Non-Scoring:
AECOM Program Director: Wayne Warren
CIP Chief Officer, Capital Projects Administration: Vicki Burris
FWISD Purchasing: Jonathan Bey
DATE: March 19, 2015
Evaluation Memo Review completed and included in the Board Agenda.
Evaluation memo completed by AECOM Controls/Procurement Manager and forwarded to Chief
Officer, Capital Projects Administration for review.
150
The Evaluation Committee convened at 9:00 AM to review the scores and correct any
discrepancies in the scoring between the Evaluation Committee Members. There were no major
discrepancies found.
The resulting ranking is follows:
BP # 041
1st Cadence McShane Construction Company, LLC
2nd CZOT-MGS LLC
3rd Reeder General Contractors, Inc.
The Cost not to exceed for Bid Package #041 is: $12,205,000.
Proposals were received from eleven (11) contractors with pricing, opened and publicly read at
4:00 PM. It was noted to the attendees whether it appeared each proposal contained a signed
proposal bond and each cost proposal was signed, and acknowledgement of all addenda.
Proposal Part 2 was due and received at 4:00 pm.
Proposal Part 1A and Proposal Part 1B were due and received at 2:00 pm (and 3:00 pm,
respectively).
Addendum #02 was issued.
DATE: March 6, 2015
Addendum #01 was issued.
Pre-proposal meeting held at 10:00am at FWISD Board Room Complex at 2903 Shotts Street, Fort
Worth, TX 76107.
Second legal ad runs.
First legal ad runs. Documents available for purchase or for deposit at Reprographic Consultants;
325 N. St. Paul Street; Dallas, Texas 75201; 214.540.3957, and were on file at various plan rooms
and chambers of commerce. [End]
151
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
AUTHORIZATION TO PURCHASE TECHNOLOGY FOR WEBEX
VIRTUAL MEETING ENVIRONMENT FOR PROGRAM YEAR 2 OF THE
2013 CAPITAL IMPROVEMENT PROGRAM (CIP)
BACKGROUND:
The 2013 Capital Improvement Program (CIP) includes an initiative to upgrade the existing
WebEX virtual meeting environment. These upgrades will be made at the District’s Network
Operations Center and are intended to address the 2013-2018 Strategic Goal of Improving
Operational Effectiveness and Efficiency. This will be accomplished by refreshing the current
system which is nearing manufacturer end-of-service, and will ensure maximum operational
time. Additionally, this refresh will include additional methods for communications inside and
outside of the District.
Procurement will be performed through awarded bids/RFPs and government purchasing
cooperatives such as:



Department of Information Resources (DIR)
The Cooperative Purchasing Network (TCPN)
Texas Association of School Boards (TASB Buyboard)
STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Authorization to Purchase Technology for WebEX Virtual Meeting Environment for
Program Year 2 of the 2013 Capital Improvement Program (CIP)
2. Decline to Approve Authorization to Purchase Technology for WebEX Virtual Meeting
Environment for Program Year 2 of the 2013 Capital Improvement Program (CIP)
152
Approve Authorization to Purchase Technology for WebEX Virtual Meeting Environment
forProgram Year 2 of the 2013 Capital Improvement Program (CIP)
FUNDING SOURCE
Additional Details
CIP
682-81-6639-04N-999-99-000-000000
COST:
$204,944.45
VENDOR:
Awarded vendors of bids/RFPs and government purchasing cooperatives
Bid/RFP/RFQ
All District Campuses and Administrative Locations
153
RATIONALE:
The existing conference system will soon reach manufacturer end-of-service. In order to ensure
continued functionality, it is imperative that this system be refreshed. In addition, refreshing the
system will bring additional user-requested features including video chat and texting capability.
INFORMATION SOURCE:
Kyle Davie
Aaron Stone
Mcdeny Mojica
154
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE AUTHORIZATION TO PURCHASE TECHNOLOGY
INFRASTRUCTURE FOR VOICE (TELEPHONE) SYSTEM UPGRADE PROGRAM YEAR 2 OF THE 2013 CAPITAL IMPPROVEMENT
PROGRAM (CIP)
BACKGROUND:
The 2013 Capital Improvement Program (CIP) includes an initiative to upgrade the existing
telephone system. These upgrades will consist of hardware which will be installed at the
District’s Network Operations Center and will provide benefits to all campuses. The upgrades
will provide important benefits to the District that address the 2013-2018 Strategic Goals by
improving operational effectiveness and efficiency by ensuring that the phone system is able to
maintain maximum uptime and enhancing communications and engagement with the
community. In addition to meeting these key strategic goals, the upgrades will provide the
capacity necessary to support the new campuses and additions to be made throughout the
District.



STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Authorization to Purchase Technology Infrastructure for Voice (Telephone) System
Upgrade - Program Year 2 of the 2013 Capital Improvement Program (CIP)
2. Decline to Approve Authorization to Purchase Technology Infrastructure for Voice
(Telephone) System Upgrade - Program Year 2 of the 2013 Capital Improvement Program (CIP)
155
Approve Authorization to Purchase Technology Infrastructure for Voice (Telephone) System
Upgrade - Program Year 2 of the 2013 Capital Improvement Program (CIP)
FUNDING SOURCE
Additional Details
CIP
682-81-6639-06N-999-99-000-000000
COST:
$266,875.00
VENDOR:
Awarded vendors of bids/RFPs and government purchasing cooperatives
Bid/RFP/RFQ
All District Campuses and Administrative Locations
156
RATIONALE:
The existing phone equipment was purchased prior to the 2007 Capital Improvement Program
and is reaching the end of support with the manufacturer. Our goal is to refresh the existing
equipment to ensure that we are able to ensure maximum system availability. Along with this
refresh of equipment we will receive the benefit of additional system features that have been
requested by campus, administration, and Division of Technology telephony customers.
INFORMATION SOURCE:
Kyle Davie
Aaron Stone
Mcdeny Mojica
157
FORM BOE002
ITEM # _____
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVE AUTHORIZATION TO PURCHASE TECHNOLOGY FOR
CAMPUS VOICE (TELEPHONE) SYSTEM UPGRADES FOR PROGRAM
YEARS 1 & 2 OF THE 2013 CAPITAL IMPROVEMENT PROGRAM (CIP)
BACKGROUND:
The 2013 Capital Improvement Program (CIP) includes an initiative to refresh components of
the telephone system at District locations which have been identified as needing it to maintain or
improve functionality. These upgrades will consist of telephone handsets, and other telephone
related hardware, which will be installed at campuses or administrative locations throughout the
District.



STRATEGIC GOAL:
ALTERNATIVES:
1. Approve Authorization to Purchase Technology for Campus Voice (Telephone) System
Upgrades for Program Years 1 & 2 of the 2013 Capital Improvement Program (CIP)
2. Decline to Approve Authorization to Purchase Technology for Campus Voice (Telephone)
System Upgrades for Program Years 1 & 2 of the 2013 Capital Improvement Program (CIP)
Approve Authorization to Purchase Technology for Campus Voice (Telephone) System
Upgrades for Program Years 1 & 2 of the 2013 Capital Improvement Program (CIP)
158
FORM BOE002
ITEM # _____
FUNDING SOURCE
Additional Details
CIP
682-81-6639-06C-999-99-000-000000
COST:
$71,792.00
VENDOR:
Awarded vendors bids/RFPs and government purchasing cooperaives
Bid/RFP/RFQ
Various campuses and administrative sites based on indentified need
RATIONALE:
Telephone handsets and other customer equipment is subject to failure over time and requires
replacement. Some of the equipment provided to campuses and administrative locations will
consist of replacement equipment. In other cases, a location may have a more basic level of
commuications handset but the customer requires additional features not available on the current
equipment. This funding will be used to repair and replace handsets to ensure full functionality.
159
INFORMATION SOURCE:
Kyle Davie
Aaron Stone
Mcdeny Mojica
160
FORM BOE002
ACTION AGENDA ITEM
BOARD MEETING
March 24, 2015
TOPIC:
APPROVAL OF MINUTES OF THE FEBRUARY 16, 2015 CITIZENS’
OVERSIGHT COMMITTEE MEETING
BACKGROUND:
The Board of Education established a Citizens’ Oversight Committee (COC) to monitor the
District’s Capital Improvement Program and to advise the Superintendent and the Board on any
Program issues. The Guiding Principles established for the committee provide that the minutes
for the meeting shall be submitted to the Board at an appropriate Board meeting within 30 days
of the COC meeting. Minutes from the February 16, 2015, meeting have been reviewed and
approved by the COC members.
STRATEGIC GOAL:
Relates to Strategic Goal 1: Increase Student Achievement
Relates to Strategic Goal 2: Improve Operational Effectiveness and Efficiency
Relates to Strategic Goal 3: Enhance Family and Community Engagement
Relates to Strategic Goal 4: Develop a Workforce that is Student & Customer-Centered
ALTERNATIVES:
1. Approval of Minutes of the February 16, 2015 Citizens’ Oversight Committee Meeting
2. Decline to Approve the Minutes of the February 16, 2015 Citizens’ Oversight Committee
Approve The Minutes As Reported
FUNDING SOURCE
Additional Details
Select Funding Source
Not Applicable
No Cost
161
COST:
No Cost
VENDOR:
Not Applicable
Not a purchase
RATIONALE:
On December 17, 2013, the Board approved the establishment of the Citizens; Oversight
Committee. The COC is composed of 15 members who will monitor the 2013 CIP and advise the
Superintendent and Board members of any issues.
INFORMATION SOURCE:
Vicki Burris
162
NOTES
Citizens’ Oversight Committee
Meeting Notes
Date:
February 16, 2015
Location:
FWISD Board Conference
Room
Prepared by:
Ana Mendez
Project Name:
2013 FWISD Capital
Improvement Program
Purpose:
Meeting of the 2013 Capital
Improvement Program Citizens’
Oversight Committee
Meeting Start:
6:00 PM
Meeting End:
7:05 PM
























Carl Alfred – FWISD
Vicki Burris – FWISD
Kyle Davie – FWISD
Debra George – FWISD
Gary Griffith – FWISD
Patricia Linares – FWISD
Ana Mendez – FWISD
Mcdeny Mojica – FWISD
Mike Naughton – FWISD
Rebecca Navarre – FWISD
Elsie Schiro – FWISD
Steve Shepherd – FWISD
Aaron Stone – FWISD







Brent Alfred – AECOM
Luis Delgado – AECOM
LaKeisha Fields – AECOM
Lynda Mack – AECOM
Kristin McElroy – AECOM
Donnie Pham – AECOM
Wayne Warren – AECOM
Attendees:
Bob Benda
Jason D. Brown
Tammi Cauthen
Molly Hyry
Paul Johnson
Isaac Manning – Chair
Rosalinda Martinez
Tim McKinney
Jonathan Morrison
Mike Schroeder
Veronica Villegas
Absent:
 Jennifer Frank
 Travis Parmer
 Steven Poole
 Bert Williams
Guest

163
Tyler Quinn
NOTES
The following items were discussed:
1. CALL TO ORDER
Committee Chair Isaac Manning called the meeting to order at 6:00 p.m.

Approval of the Meeting Minutes
The January 12, 2015 Meeting Minutes were approved by the committee, unanimously
approved.
2. DISCUSSION OF COMMITTEE REQUESTS FOR INFORMATION AND DISTRIBUTION OF
WRITTEN RESPONSES
3. 2013 Capital Improvement Program Risk Analysis
Luis Delgado, Program Executive, provided a handout on the status of 2013 CIP. The handout
was originally presented in the Board Workshop held on February 4, 2015. See handouts for
additional information. Below are highlights of the report:
Contingency Report presented by Elsie Schiro
 Costs Analysis Basis
 Cost Escalation Analysis at 8% and 12% Scenarios
4. PROGRAM STATUS REPORT

CIP Update (Dashboard)
Wayne Warren provided handouts on the status of 2013 CIP. See handouts for additional
information. Below are highlights of the report as of January 31, 2015:


Authorization to negotiate and enter into contract for BP 005 (Alice Contreras
ES, Greenbriar ES, and Woodway ES was approved at the January 13, 2015
Board Meeting.
Negotiations for BP 002 were completed in January, with construction
scheduled to begin February 2015.
Safety and Risk Management
There are no safety incidents to report. No claims or legal issues have been
filed.
164
NOTES
Schedule Update
 Phase 1 projects are scheduled to have construction activities beginning
and/or ongoing within the first and second quarters of 2015.
 Phase 2 additions/renovations continue.
 Phase 3 is scheduled to begin in the 2nd Quarter of 2015.
Budget
The Program budget reported for January 2015 increased to $359.9 M. The budget
will change dramatically after the March 24, 2015 Board of Education Meeting.

Division of Technology
Kyle Davie provided a handout on the status of Technology with regards to the 2013 CIP.
See handout for additional information. Below are highlights:
Schedule
 Laptop Refresh
First phase completed the allocations to budget. Laptops will be distributed to all
students including seniors.


Desktop Computing Refresh
Cycle one campuses have been scheduled.

DigiN
First 6 Pilots schools have been completed. Cycle one is to be completed by March
27, 2015. Full deployment will be completed by second semester of next year.

VDI Units
Cycle two campuses have been scheduled.
Maintenance and Operations
Carl Alfred provided a handout on the status of Maintenance and Operations with regards
to the 2013 CIP. See handout for additional information. Below are highlights:

Yellow Fleet Vehicles
The application for alternate fuel (LPG) buses was not awarded for funding. The
District will continue to pursue alternate fueling. However, 29 school buses were
received.

White Fleet Vehicles
FWISD has received 26 trucks and are in service. The procurement of 40 white
fleet vehicles has been submitted to the Board for approval at the February 24,
2015 Board meeting.
All projects remain on schedule.
165
166

Board of Education Regular Meeting March 24, 2015

Transcription

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