Transcription Desktop - Vianeta Support Center

Transcription

Transcription Desktop
MT User Guide
Version 4.6
Copyright © 2000 - 2004 Vianeta Communications all rights reserved
This manual contains Vianeta trade secrets, and is intended solely for
use by Vianeta customers. Any unauthorized distribution or
reproduction is strictly prohibited. Recipients of this document agree
that all information contained herein is of a confidential nature; that they
will treat it in a CONFIDENTIAL manner, and that they will not
directly or indirectly, disclose or permit their agents or affiliates to
disclose any information without prior written consent of Vianeta
Communications.
Information in this document is subject to change without notice and
does not represent a commitment on the part of Vianeta
Communications.
Vianeta Communications
694 Tasman Drive
Milpitas, CA 95035
USA
Support: 888.848.6382
Tel: 1.866.VIANETA
Fax: 1.408.519.2210
www.vianeta.com
Documentation comments/questions: [email protected]
This document is provided for informational purposes only. Please
report any errors herein to Vianeta. Vianeta does not provide any
warranties covering and specifically disclaims any liability in
connection with this document.
Table of Contents
Chapter 1: Getting Started . . . . . . . . . . . . . . . . . . . 1
Vianeta Enterprise Software for Healthcare . . . . . . . . . .
Logging In . . . . . . . . . . . . . . . . . . . . . . . . . .
Main Menu . . . . . . . . . . . . . . . . . . . . . . . . . .
Vianeta Toolbar. . . . . . . . . . . . . . . . . . . . . . . .
Edit Preferences . . . . . . . . . . . . . . . . . . . . . . .
Accessing the Edit Preferences Screen . . . . . . . . . . .
The Common Tab. . . . . . . . . . . . . . . . . . . . .
Auto Spell Check on Close . . . . . . . . . . . . . .
Show Borders . . . . . . . . . . . . . . . . . . . . .
Prompt before Signoff. . . . . . . . . . . . . . . . .
Show Navbar while Editing . . . . . . . . . . . . . .
Check for End of Dictation before Signoff . . . . . . .
Start Word Expander on Startup . . . . . . . . . . . .
Show Network Error Dialog . . . . . . . . . . . . . .
Show Toolbar Text Labels . . . . . . . . . . . . . .
Update Data . . . . . . . . . . . . . . . . . . . . .
Prompt to Add Attending Physician . . . . . . . . . .
Display Information When Adding Attending Physician
Rewind/Forward Speed . . . . . . . . . . . . . . . .
Backspace Time . . . . . . . . . . . . . . . . . . .
The HTML & VUE Editor Tab . . . . . . . . . . . . . .
Auto Save Documents. . . . . . . . . . . . . . . . .
Interval . . . . . . . . . . . . . . . . . . . . . . . .
Configuring Short Cut Keys . . . . . . . . . . . . . .
Transcription Default Keyboard Shortcuts . . . . . . .
The MS Word Tab . . . . . . . . . . . . . . . . . . . .
Embed Word Documents . . . . . . . . . . . . . . .
Server URL . . . . . . . . . . . . . . . . . . . . . . . .
Foot Pedal Preferences . . . . . . . . . . . . . . . . . .
Logging Out . . . . . . . . . . . . . . . . . . . . . . . . .
Returning Jobs on Log Out . . . . . . . . . . . . . . . .
Proprietary & Confidential
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Page i of viii
Vianeta Transcription Desktop 4.6 MT User Guide
Chapter 2: Getting Jobs . . . . . . . . . . . . . . . . . . . . .35
Adding a New Job . . . . . .
Accessing Add New Job .
Physician Search . . . . .
Choosing Job Information .
Downloading a Job . . . . . .
Opening a Job . . . . . .
Online Mode and Offline Mode
Going into Offline Mode .
Going into Online Mode .
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Chapter 3: Transcribing Jobs - Overview . .
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Job Explorer . . . . . . . . . . . . . . . . . . . .
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Job Explorer Fields . . . . . . . . . . . . . . .
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The Transcribe Station . . . . . . . . . . . . . . .
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The HTML-Based Editor . . . . . . . . . . . .
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The VUE Editor . . . . . . . . . . . . . . . .
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The Word-Based Editor . . . . . . . . . . . . .
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Transcription Toolbar . . . . . . . . . . . . . . . .
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Transcription Toolbar for VUE and HTML-Based Editors . . .
The Audio Toolbar (A) . . . . . . . . . . . . . . . . . .
The Report Toolbar (B) . . . . . . . . . . . . . . . . . .
The Formatting Toolbar (C) . . . . . . . . . . . . . . . .
Report Toolbar for Word-Based Editor . . . . . . . . . . . .
Embedded Mode Report Toolbar . . . . . . . . . . . . .
External Mode Report Toolbar . . . . . . . . . . . . . .
Chapter 4: Editing Transcribed Jobs . . . . . . . . . . .
Alerts to Changes in Job Status . . . . . . . . . . . . . . . . . .
Linking Jobs: Addendums and Merging . . . . . . . . . . . . . .
Automatic Linking (and Delinking) of Jobs . . . . . . . . . .
Differences in Ordering Between Addendums and Merges . . .
Working with Addendums and Merges . . . . . . . . . . . .
Adding Addendums and Merges . . . . . . . . . . . . . .
Deleting Addendums and Merges . . . . . . . . . . . . .
Viewing Merged Documents . . . . . . . . . . . . . . . . . . .
Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making Corrections . . . . . . . . . . . . . . . . . . . . . .
Carbon Copies (CCs) . . . . . . . . . . . . . . . . . . . . . . .
Automatically Fax to a CC Physician . . . . . . . . . . .
Deleting a CC Physician . . . . . . . . . . . . . . . . .
Page ii of viii
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Automatic Updating via Vianeta Update . . . . . . . . . .
Using Vianeta Update . . . . . . . . . . . . . . . . .
Restart Manager . . . . . . . . . . . . . . . . .
Start/Stop . . . . . . . . . . . . . . . . . . . . .
Check for data . . . . . . . . . . . . . . . . . .
Check for notifications . . . . . . . . . . . . . .
Check for code . . . . . . . . . . . . . . . . . .
About Vianeta Update. . . . . . . . . . . . . . .
Exit . . . . . . . . . . . . . . . . . . . . . . .
Vianeta Update and Multiple Users . . . . . . . . . .
Correcting the Physician Name . . . . . . . . . . . . . .
Changing the Work Type . . . . . . . . . . . . . . . . .
Creating Lists (VUE and HTML Editors) . . . . . . . . .
Numbered Lists . . . . . . . . . . . . . . . . . . . .
Bulleted Lists . . . . . . . . . . . . . . . . . . . . .
Edit Report . . . . . . . . . . . . . . . . . . . . . . . .
Editing Report Procedure . . . . . . . . . . . . . . .
Download Report . . . . . . . . . . . . . . . . . . .
Show Report . . . . . . . . . . . . . . . . . . . . .
The Document/Patient Information Screen . . . . . . . . .
Adding Associations . . . . . . . . . . . . . . . . .
Patient Lookup Button . . . . . . . . . . . . . . . .
The Physician Lookup Button . . . . . . . . . . . . .
Splitting a Job . . . . . . . . . . . . . . . . . . . . . .
The VUE Editor . . . . . . . . . . . . . . . . . . . . .
The VUE Ruler . . . . . . . . . . . . . . . . . . . .
Tabs . . . . . . . . . . . . . . . . . . . . . . .
Indent and Hanging Indent . . . . . . . . . . . .
Bulleted and Numbered Lists . . . . . . . . . . . . .
Bulleted List . . . . . . . . . . . . . . . . . . .
Numbered List . . . . . . . . . . . . . . . . . .
List Formatting . . . . . . . . . . . . . . . . . .
Modifying the Header or Footer . . . . . . . . . . . .
ShortCut or Hotkeys available in the VUE . . . . . . .
Mouse Assignments . . . . . . . . . . . . . . . .
Keyboard Assignments . . . . . . . . . . . . . .
Word Editor User Interface . . . . . . . . . . . . . . . .
Job Explorer interface overview . . . . . . . . . . . .
Opening a job in the Word editor . . . . . . . . . . .
Word job modes . . . . . . . . . . . . . . . . . . .
Word editor interface overview: Print Layout page view
Word Standard toolbar . . . . . . . . . . . . . . . .
Word Formatting Toolbar . . . . . . . . . . . . . . .
Word Vianeta Toolbar . . . . . . . . . . . . . . . .
CVF (Compressed Voice Format) Audio Player . . . .
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Page iii of viii
Word Normal page view . . . . . . . . . . . . . . .
Show/Hide Symbols . . . . . . . . . . . . . . . . .
Status Bar indicators . . . . . . . . . . . . . . . . .
Auto Save and Auto Recover . . . . . . . . . . . . .
Adding or Removing Buttons from Toolbars . . . . . .
Word Editor Features . . . . . . . . . . . . . . . . . . .
Bookmarks . . . . . . . . . . . . . . . . . . . . . .
Word Bookmarks vs. Vianeta Bookmarks . . . . .
Creating Bookmarks . . . . . . . . . . . . . . .
Moving to Bookmarks . . . . . . . . . . . . . .
Showing Bookmarks . . . . . . . . . . . . . . .
Normals . . . . . . . . . . . . . . . . . . . . . . .
Setting the default file location for Normals . . . .
Inserting Normals using Word’s Insert File feature .
Creating new Normals . . . . . . . . . . . . . .
Modifying existing Normals . . . . . . . . . . . .
Tables . . . . . . . . . . . . . . . . . . . . . . . .
Inserting a table . . . . . . . . . . . . . . . . . .
Show/Hide table borders . . . . . . . . . . . . .
Modify table properties . . . . . . . . . . . . . .
Indenting . . . . . . . . . . . . . . . . . . . . . . .
Search . . . . . . . . . . . . . . . . . . . . . . . .
Find . . . . . . . . . . . . . . . . . . . . . . .
Find and Replace . . . . . . . . . . . . . . . . .
Spell Check . . . . . . . . . . . . . . . . . . . . . .
Using Spell Check . . . . . . . . . . . . . . . .
Removing Dictionaries from Microsoft Word . . .
Numbered and bulleted lists . . . . . . . . . . . . . .
Numbered list, all at once . . . . . . . . . . . . .
Bulleted list, all at once . . . . . . . . . . . . . .
Vertical and Horizontal Rulers . . . . . . . . . . . .
Hanging Indents . . . . . . . . . . . . . . . . . . .
Create hanging indents . . . . . . . . . . . . . .
Remove hanging indents . . . . . . . . . . . . .
Lines . . . . . . . . . . . . . . . . . . . . . . . . .
Add horizontal or vertical lines . . . . . . . . . .
Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . .
Main Word Shortcuts . . . . . . . . . . . . . . . . .
Page iv of viii
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Chapter 5: Transcribing Jobs - Tools . . . . . . . . . . . . . 161
Compressed Voice Format (CVF) Player . . . . . . . . . . .
Components of the CVF Player . . . . . . . . . . . . . .
Using the Mouse to Play, Rewind, Forward, and Pause .
Adjusting the volume of the CVF player . . . . . . . . . .
Adjusting the audio rate . . . . . . . . . . . . . . . . . .
Using Keyboard shortcuts in the CVF Player . . . . . . .
Troubleshooting the CVF Player. . . . . . . . . . . . . .
The Flag/Comments Tool . . . . . . . . . . . . . . . . . . .
Saving and Closing . . . . . . . . . . . . . . . . . . . .
Clearing a Flag . . . . . . . . . . . . . . . . . . . . . .
Reviewing Jobs with Flags/Comments . . . . . . . . . . .
Checking Comments . . . . . . . . . . . . . . . . . . .
Physician Alerts . . . . . . . . . . . . . . . . . . . . . . .
Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . .
Other Keyboard Shortcuts . . . . . . . . . . . . . . . . .
Job Explorer Shortcuts . . . . . . . . . . . . . . . . . .
Downloading and Opening Jobs . . . . . . . . . . . . . .
Multiple Voice Bookmarking . . . . . . . . . . . . . . . . .
Normals . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Normals . . . . . . . . . . . . . . . . . . . . .
Accessing the Normals Screen. . . . . . . . . . . . .
Adding Normals . . . . . . . . . . . . . . . . . . . . .
Deleting Normals . . . . . . . . . . . . . . . . . . . .
Modifying Normals . . . . . . . . . . . . . . . . . . . .
Inserting Normals . . . . . . . . . . . . . . . . . . . . .
Printing and Print Preview. . . . . . . . . . . . . . . . . . .
Page Setup . . . . . . . . . . . . . . . . . . . . . . . .
Envelope Setup . . . . . . . . . . . . . . . . . . . . . .
Other Options . . . . . . . . . . . . . . . . . . . . . . .
Print Document . . . . . . . . . . . . . . . . . . . . . .
Print Envelopes . . . . . . . . . . . . . . . . . . . . . .
Spell Checker . . . . . . . . . . . . . . . . . . . . . . . . .
Spell Check in VUE or HTML Jobs . . . . . . . . . . . .
Correction . . . . . . . . . . . . . . . . . . . . . . . .
Ignore . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding Words to the Dictionary via the Add Button . . . .
Spell Check Options . . . . . . . . . . . . . . . . . . .
Adding and Deleting Words from the Dictionary . . . . . .
Spell Check in Word Jobs . . . . . . . . . . . . . . . . .
Word Expansions . . . . . . . . . . . . . . . . . . . . . .
Shorthand Terminology . . . . . . . . . . . . . . . . . .
Using Shorthand . . . . . . . . . . . . . . . . . . . . .
Expanding a keyword . . . . . . . . . . . . . . . . .
AutoReplace Setting . . . . . . . . . . . . . . . . .
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Page v of viii
Automatic Keyword Completion . . . . . . . . . . . . .
Adding a New Keyword to a Dictionary . . . . . . . . . .
Configuring and Launching Shorthand . . . . . . . . . . . . .
Launching Shorthand . . . . . . . . . . . . . . . . . . .
Enabling and Disabling Shorthand . . . . . . . . . . . . .
Minimizing and Closing Shorthand . . . . . . . . . . . .
Shorthand Settings . . . . . . . . . . . . . . . . . . . . . .
Text Transfer Methods . . . . . . . . . . . . . . . . . . . .
Simulate Clipboard Paste if Text Only . . . . . . . . . . .
Simulate Keystrokes . . . . . . . . . . . . . . . . . . .
Recommended Setting . . . . . . . . . . . . . . . . . .
Importing Word Expansions into Shorthand . . . . . . . . . .
Creating the Word Expansions Text File . . . . . . . . . .
Importing the Word Expansions Text File . . . . . . . . .
Using the Word Expansion File . . . . . . . . . . . . . .
Converting Microsoft Word Auto Correct Entries to Shorthand .
Shorthand Tips . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 6: Uploading Jobs/Signing Off . . . . . . . . . .
Returning a Job . . . . . . . . . . . . . . . .
Return Job - Single Job in Transcribe Station
Return Job - Multiple Jobs from Job Explorer
Return Job - Change Job Info . . . . . . . .
Signing off on a Job . . . . . . . . . . . . . . .
. .
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Chapter 7: Reports . . . . . . . . . . . . . .
Productivity Feedback Report . . . . . . . . . . . .
Day Stats and Week Stats . . . . . . . . . . . .
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Appendix A: System Settings and Requirements . . . . . . . . 233
System Requirements - Medical Transcriptionist with HTML Editor . .
Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Requirements - Medical Transcriptionist with MS Word Editor .
Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Updating Configuration Settings for Internet Explorer . . . . . . . . .
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Appendix B: Troubleshooting . . . . . . . . . . . . . . . . . . . 239
Sending Product Feedback and System Information
Send Feedback . . . . . . . . . . . . . . . .
System Information . . . . . . . . . . . . . .
Troubleshooting Guide . . . . . . . . . . . . . .
Transcriptionists/General . . . . . . . . . . .
Supervisors . . . . . . . . . . . . . . . . . .
Page vi of viii
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Shorthand Tips . . . . . . . . . . . . . . . . . . . . . . . . . . 247
Appendix C: Glossary of Terms . . . . . . . . . . . . . . . . . . 249
Approval Status Glossary
Glossary of Terms . . .
Job Explorer Fields .
Navigation Bar . . .
Accounts . . . .
Tools . . . . . .
Standard Toolbar . .
Index . . . . . . . . . .
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Page vii of viii
Page viii of viii
Getting Started
CHAPTER 1
Getting Started
Topics covered in this chapter include:
• “Vianeta Enterprise Software for Healthcare” on page 3
• “Logging In” on page 5
• “Main Menu” on page 9
• “Vianeta Toolbar” on page 13
• “Edit Preferences” on page 15
• “Logging Out” on page 33
Proprietary and Confidential
Page 1
Getting Started
Page 2 of 256
Vianeta Enterprise Software for Healthcare
Vianeta Communications is the leading supplier of enterprise software for
Clinical Documentation, Revenue Cycle Management, and Clinical Data
Applications, powered by VNet Suite, the industry's first XML-based Edge
Computing / Micro Server Platform.
Clinical Documentation applications encompass the process of creation,
storage, retrieval & distribution of clinical data in hospitals and medical
clinics.
• Dictation/Transcription applications enable creation of clinical documents.
• Medical Records applications automate storage, editing, e-signature &
retrieval of clinical documents.
• Multi-Channel Report Delivery applications include distributed printing,
automated faxing, HIS uploads, and role-based authenticated secure webaccess to clinical documents.
Revenue Cycle Management applications help hospitals collect revenues faster
and contain costs through streamlining of Coding, Billing & Case Management
processes.
Clinical Data Applications enable analyzing clinical data for use in research,
Medical Device Testing, Pharmaceutical Drug Approval & Disease state
management.
Within the Clinical Documentation category, Vianeta manages the entire life
cycle of dictation, transcription, and multi-channel report delivery, including
dictation, transcription, QA, medical records review, physician editing and
eSignature, automated printing, and upload back to the hospital HIS system.
Vianeta Transcription Desktop gives transcription organizations the ability to
centrally manage any number of transcriptionists from a single PC, while
customizable routing functions help to streamline workflow and improve
accuracy. Transcriptionists have the ability to work from home (or anywhere
else that has an Internet-capable PC) - they do not have to be connected to the
Internet while transcribing reports. Vianeta Transcription Desktop provides
Page 3 of 256
Vianeta Enterprise Software for Healthcare
compatibility with most game port-based foot pedals and word expansion
software. Jobs are automatically routed to MTs based on their experience and
skill levels and proficiency with specific medical report worktypes. Jobs are
automatically routed to QA staff based on similar criteria. XML-based features
such as attaching MT comments to the exact point in the digital dictation
where the comments apply enable both MTs and QA staff to process reports as
quickly as possible.
Supervisors use Vianeta Transcription Desktop to both set up the dictation/
transcription/QA/medical reports hierarchy as well as manage day-to-day
operations. Operations include search for reports by multiple criteria including
job number, transcription date, patient and physician name, report status, as
well as create and modify user accounts, change worktypes, modify job routing
to MTs and QA staff, run individual and site-wide reports, and much more.
We have designed Vianeta Harmony and its components to be as intuitive as
possible; if you are already familiar with the Windows environment and the
interface offered by applications such as Microsoft Word, you should have
little trouble in learning how to use Vianeta Harmony and its components. This
manual should have all of the information that you need. If you find any
incorrect or missing information, please contact us by email at
[email protected]. Thanks for using Vianeta!
Page 4 of 256
Logging In
Double-click the Vianeta Transcription Desktop
desktop to start the application.
icon on the
Page 5 of 256
Logging In
Enter the User Name and Password given to you by your supervisor and click
the Submit button or press the Enter key on the keyboard.
If the screen refreshes and shows the same screen again with the words
Authentication Failed at the top, try entering your User Name and Password
again. Make sure that Caps Lock is off. Make sure you did not type in any
extra spaces after your user name. If you still are unable to login, check with
your supervisor to make sure you have the correct user name and password.
The check box under the Password field labeled Login Offline cannot be used
when logging in as a Supervisor or higher level user. Logging in Offline is only
for MT & QA users.
When logging in the first time, you may receive a security warning asking
whether to install and run Vianeta Navigation Bar.
Click Yes to completely install Vianeta Transcription Desktop.
The Job Explorer is displayed, as shown below:
Page 6 of 256
Page 7 of 256
Logging In
Page 8 of 256
Main Menu
This section covers the tools, features, and functionality available via the main
menu. Often, a brief description of the item is followed by a link to more
information.
Please note, some of these tools and features may or may not be available to a
particular MT, depending on permissions granted by the administrator.
Also, some tools and features are context sensitive, and therefore only
available when a report is open or under other specific circumstances.
File:
Open—Open a job in Transcribe Station (for more information, see
“Opening a Job” on page 46).
Save—Save changes to the current document.
Print—Prints the active file or selected items (for more information, see
“Printing and Print Preview” on page 189).
Sign Off—Prompts user to save changes to the current job then opens the
Login screen (for more information, see “Logging Out” on page 33)..
Online—Enter Online mode (for more information, see “Online Mode and
Offline Mode” on page 49).
Offline—Enter Offline mode (for more information, see “Online Mode and
Exit—Close Vianeta Transcription Desktop.
Edit: Standard editing commands. Some or all of these commands may be
unavailable (grayed out) depending on what the Transcriptionist is doing
within Vianeta Transcription Desktop.
Undo—Undo the last action.
Redo—Redo the last Undo.
Cut—Remove selected text (the text is also copied to the clipboard).
Page 9 of 256
Main Menu
Copy - Copy selected text to clipboard.
Paste - Paste information from the clipboard into the document at the cursor.
Find...—Launch the “Find” dialog for searching for specific text in a
document.
View:
Layout —(valid for VUE documents only) Select a layout for displaying
templates in Transcribe Station.
Normal—The template is displayed in Transcribe station, left-aligned
and without pagebreaks.
Page—The template is displayed in the Transcribe station, left-aligned
and showing page breaks and margins
Centered—The template is displayed as with the Page option, but
centered instead of left aligned.
Job Explorer—Shows the Job Explorer. Allows you to view, download, and
edit all jobs in the queue (for more information, see “Job Explorer” on
page 55).
Transcribe Station—Launches the Open dialog in the My Jobs folder and
takes user to the Transcribe Station (for more information, see
“Transcription Toolbar” on page 65).
NavBar—Show or hide the left Navigation Bar.
Toolbars—Select toolbars to view or hide.
Audio Toolbar—Shows or hides the Audio Toolbar (for more
information, see “Compressed Voice Format (CVF) Player ” on
page 163).
Vianeta Toolbar—Shows or hides the Vianeta Toolbar (for more
information, see “Vianeta Toolbar” on page 13).
Formatting Toolbar—Shows or hides the Formatting Toolbar (for more
information, see “The Formatting Toolbar (C)” on page 67).
Report Toolbar—Shows or hides the Report Toolbar (for more
information, see “The Report Toolbar (B)” on page 66).
Page 10 of 256
Format: (The Format menu is context sensitive, in that it only displays
formatting commands that are available for the particular document that is
open. If a report is not open, the contents of the Format menu are grayed out
and unavailable.)
Indent—Left or Right.
Align—Left, Center, Right, Justify.
Bullets—List, Numbered.
Case—Upper, Lower.
Style—Bold, Underline, Italic.
Effects—Superscript, Subscript.
Tools:
ADT Info...—Display the ADT Information screen (for more information,
see “The Document/Patient Information Screen” on page 113).
CC Info...—Display the CC Information screen (for more information, see
“Carbon Copies (CCs)” on page 87).
Normals:
Insert Normal...—Display the Insert Normal tool (for more
information, see “Inserting Normals” on page 185).
Manage Normals...—Display the Manage Normals tool (for more
information, see “Normals ” on page 179).
Edit Preferences...—Display the Edit Preferences dialog (for more
information, see “Edit Preferences” on page 15).
Spell Checker...—Run the spell checker (for more information, see “Spell
Checker” on page 195).
Return Job...—Return a job to the pool (for more information, see
“Returning Jobs on Log Out” on page 33).
Word Expander...—Launch the word expander (for more information, see
“Word Expansions ” on page 201).
Page 11 of 256
Main Menu
Upload Jobs...—Allows user to upload files that were signed off when
Offline (for more information, see “Online Mode and Offline Mode” on
page 49).
Customize Display...—Allows user is select any items to be displayed in
the main screen or deselect any items to be hidden on the main screen.
Help:
Contents—Displays the Help files for Vianeta Transcription Desktop.
Send Feedback—Allows the MT to send feedback directly to Vianeta (for
more information, see “Send Feedback” on page 240).
System Information—Allows the MT to send information about their
computer to Support for troubleshooting (for more information, see
“System Information” on page 241).
About Vianeta Transcription Desktop...—Displays information about
Vianeta Transcription Desktop, including version number, etc.
Page 12 of 256
Vianeta Toolbar
Use the View > Toolbars > Vianeta Toolbar menu selection to hide or show the
toolbar.
Open: Open a job in Transcribe Station (for more information, see “Opening a
Job” on page 46).
Print: Prints the active file or selected items (for more information, see
“Printing and Print Preview” on page 189).
Online: Enter Online mode (for more information, see “Online Mode and
Offline: Enter Offline mode (for more information, see “Online Mode and
Logout: Prompts user to save changes to the current job then opens the Login
screen (for more information, see “Logging Out” on page 33).
Job Explorer: Allows you to view, download, and edit all jobs in the queue (for
more information, see “Job Explorer” on page 55).
Transcribe Station: Launches the Open dialog in the My Jobs folder and takes
user to the Transcribe Station (for more information, see “Transcription
Toolbar” on page 65).
Navbar: Hides the Navigation Bar from view and allows you to view the full
screen or re-displays the Navigation Bar.
Assign Jobs: Allows user to select to get assigned new jobs or to cease the new
assignment of jobs (for more information, see “Online Mode and Offline
Mode” on page 49).
Refresh: Reloads the current view so all information is current.
Page 13 of 256
Vianeta Toolbar
Split: Allows user to create multiple files containing the same voice and text
file information (for more information, see “Splitting a Job ” on page 123).
Upload: Allows user to upload files that were signed off when Offline (for
more information, see “Online Mode and Offline Mode” on page 49).
Reports: Displays the Search Report screen.
Help: Displays the Vianeta Transcription Desktop help pages.
Page 14 of 256
Edit Preferences
The Edit Preferences dialog allows the user to modify settings related to Editor
Behavior, Keyboard Shortcuts, Foot Pedal Configuration, and other
miscellaneous functionality.
Accessing the Edit Preferences Screen
There are two ways to access the Edit Preferences screen:
1. Press CTRL + P on the keyboard to open the Edit Preferences screen (the
CTRL-P key combination can be changed in the Preferences screen later).
2. Click the Tools menu then click Edit Preferences....
The Edit Preferences screen is displayed:
Page 15 of 256
Edit Preferences
The Common Tab
Options configurable via the Common tab affect Vianeta Transcription
Desktop regardless of which editor is being used while transcribing reports.
Auto Spell Check on Close
Check this box to force Vianeta Transcription Desktop to run a spell check
when the file is closed.
Show Borders
This box is unchecked by default. It will show any tables in the formatting of
your template.
Prompt before Signoff
It is helpful to check this to prevent signing off on a job if you accidentally
select Sign Off or if you want to edit the document after running the Auto Spell
Check on Close. Click the Yes button to sign off job. It will be saved to the
Page 16 of 256
local computer if working off-line; it will immediately upload if working
online. Click No to not sign off the job.
Show Navbar while Editing
Unchecking this will remove the left Navigation Bar, which is helpful if you
want to increase the screen space available for transcription.
Check for End of Dictation before Signoff
Forces you to move to the end of the dictation before signing off. Remove the
check mark by clicking on the box again. Removing the check mark will
disable this feature. This box is unchecked by default.
The following prompts show up when you are actually transcribing a
document and trying to sign off. By checking the box as noted above you will
be sure to finish listening to any dictation. Click OK, then go to the end of the
dictation.
Start Word Expander on Startup
The word expander (Shorthand) software is started automatically when Vianeta
Transcription Desktop is launched. Please refer to “Word Expansions ” on
page 201 for details.
Page 17 of 256
Edit Preferences
Show Network Error Dialog
Checking this box will notify you when the network connection is lost, and
will also tell you if the problem is with your Internet connection or with
Vianeta. We recommend leaving this box checked.
Show Toolbar Text Labels
Displays toolbar text tables.
Update Data
Checking this box will cause Vianeta Transcription Desktop to install updates
of data and other information from the server. Leaving this box unchecked
means that Vianeta Transcription Desktop will not attempt to update
information. For more information, see “Automatic Updating via Vianeta
Update” on page 94.
Prompt to Add Attending Physician
If this option is checked, when adding a attending physician in the ADT
screen, if the physician name does not match any profiles in the current local
database a prompt is displayed warning the user. The name may still be added
to the report, however.
Display Information When Adding Attending Physician
If this option is checked, when adding an attending physician in the ADT
screen, if a match is found, a dialog including the physician information is
displayed. Included are options to add the Physician as per the match found or
to add a Physician, other than the match. In other words, if the MT enters a
name for an Attending Physician referring to a Physician not in the Vianeta
Harmony system, but the name happens to match a Physician that is included,
the MT will have the option to Add As the Physician, using the Physician that
is in the database, or Add Not As, to refer to the other Physician, not included
in the database.
Rewind/Forward Speed
The rewind/forward speed is 3 by default.
Page 18 of 256
Backspace Time
Controls the amount of time that the dictation will reverse when you pause
listening to the dictation; default is 3 seconds.
The HTML & VUE Editor Tab
The HTML & Vianeta Editor tab contains options that affect the HTML and
VUE (Vianeta Universal Editor) editors, including configuring shortcut keys
and configuring the footpedal.
Auto Save Documents
When checked, instructs Vianeta Transcription Desktop to save the current
document according to the value of Interval below.
Note: Currently, this option is only for use with the VUE editor.
Page 19 of 256
Edit Preferences
Interval
The amount of time to wait between automatic saves of the current document.
Applicable only when Auto Save Documents is enabled.
Configuring Short Cut Keys
Vianeta Transcription Desktop is configured with several pre-defined
shortcuts.
Note: These shortcuts are not used in the MS Word editor. To make similar
changes in the MS Word editor, select Tools >Customize... from within
the Word editor.
To reconfigure keyboard shortcuts:
1. Select the HTML & Vianeta Editor tab in the Edit Preferences screen.
2. To configure individual keys select the action (Bold in example) from the
box on the left and use the drop-down menus at the bottom of the screen
(NONE, CTRL, B in example) to choose the keyboard keys you wish to use
for the action.
3. Click the Assign Key button each time you want to save the new
configuration for a short cut.
Page 20 of 256
Note: If the selected key combination is already assigned to another action, a
dialog box will be displayed, notifying the user, and the change will not
be made.
To close the Edit Preferences screen click the Cancel button, press the ESC key
on the keyboard, or click the
in the top right corner of the screen.
Note: A tip: use the TAB key to highlight commands rather than using the
mouse, or use the ALT key with the underlined letter to go directly to
that command in an open screen.
Page 21 of 256
Edit Preferences
Transcription Default Keyboard Shortcuts
Here is a listing of all possible keyboard shortcuts and the default setting for
each:
Name
Default Keystrokes
Bold
CTRL+B
Italic
CTRL+I
Underline
CTRL+U
Left Justify
CTRL+L
Center Justify
CTRL+E
Right Justify
CTRL+R
Numbered List
CTRL+SHIFT+O
Bulleted List
CTRL+SHIFT+L
Indent
CTRL+M
Outdent
SHIFT+CTRL+M
Cut
CTRL+X
Copy
CTRL+C
Paste
CTRL+V
Undo
CTRL+Z
Redo
CTRL+Y
Find
CTRL+F
Audio Rate
CTRL+G
Play/Pause
Stop
Forward
Rewind
Increase Volume
Page 22 of 256
Name
Default Keystrokes
Decrease Volume
Print
CTRL+SHIFT+P
Spell Check
F7
Show Preferences
CTRL+P
Show ADT
F3
Show CC Info
F8
Show Normals
F4
Insert Normal
F5
Navigate to Mark
F9
Show Bookmark/Flag Job Dialog
F2
Sign Off
CTRL+K
Save
CTRL+S
Open
CTRL+O
Set Envelope
F6
Print Preview
CTRL+F2
Uppercase
F10
Lowercase
SHIFT+F10
Add Bookmark
CTRL+1
Show Bookmark
CTRL+2
Subscript
Superscript
The MS Word Tab
Options related to configuration of the MS Word-based editor are contained on
the MS Word tab.
Page 23 of 256
Edit Preferences
Note: To modify keyboard shortcuts for the MS Word-based editor, do so
within MS Word itself.
Embed Word Documents
When selected, this option causes reports associated with Word-based
templates to launch “embedded” within Vianeta Transcription Desktop.
Unchecking this box causes such reports to be opened in a “stand alone”
instance of Word.
Server URL
Click the server button to reach the server screen.
Page 24 of 256
The Server URL tells Vianeta Transcription Desktop where to connect for
information. Change this information only if instructed to by an administrator.
Click the drop-down menu to select a previously used server, or type in a new
URL for a different server.
Foot Pedal Preferences
1. Click the Tools menu then select Edit Preferences.
2. This opens the Edit Preferences dialog:
Page 25 of 256
Edit Preferences
3. Click on the Foot Pedal button on the bottom of the Edit Preferences dialog.
This will launch the Pedal Configuration Wizard. To exit this screen press
the ESC key on the keyboard or click the
in the upper right corner of the
box.
The wizard goes through the configuration process step-by-step, letting the
user choose which pedal to use to play, rewind, and forward the dictation.
Select a comfortable setup for the pedals, and remember that the settings
can be changed at any time. Just follow these simple steps again to
reconfigure the foot pedal.
4. Click Next to continue:
Page 26 of 256
5. Click the radio button next to the port to which the foot pedal is connected.
Click Next to continue.
Page 27 of 256
Edit Preferences
6. Press Play on the pedal once. The next screen is displayed:
Page 28 of 256
7. Press Rewind on the pedal once. The next screen will be displayed:
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Edit Preferences
Press Fast Forward on the Pedal once. The next screen will be displayed:
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To check that the configuration is working press each portion of the pedal,
right, middle and left as directed at the bottom of screen.
Note: If you enter this box by mistake press ESC to exit. Otherwise, you must
complete the setup again.
Once each test is successful a check mark will appear to the left of each test.
When all three boxes have been checked they will turn blue. If for some
reason one does not work, go back and reconfigure from the beginning.
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Edit Preferences
8. Once finished configuring the foot pedal and completing the configuration
tests, click the Close button in the Pedal Configuration Wizard.
9. Finally, to close the Preferences screen press the ESC key or click the
the upper right corner of the screen.
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in
Logging Out
Log out of Vianeta Transcription Desktop by closing the application
completely, either by clicking on the
in the upper right corner of the screen
or by clicking on the
icon in the upper left corner of the application.
Returning Jobs on Log Out
Vianeta has implemented a prompt to remind you to return any unfinished jobs
upon closing Vianeta Transcription Desktop, when logged in as an MT. The
prompt recommends returning the unfinished jobs. To do so, click Yes. There is
also the option of ignoring the prompt and leaving the unfinished jobs in the
queue to finish at a later time by clicking No. Supervisors will not see this
prompt.
If you choose Yes, the jobs in the queue are displayed and individual jobs can
be selected to return by checking or unchecking the checkbox next to the job:
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Logging Out
Note: If you choose to return the jobs in the queue as an MT and the Assign
Jobs icon looks like this:
the jobs will come immediately
back to your queue. To prevent this from happening, click on the Assign
Jobs icon so that it looks like this:
. Now when the jobs
are returned they will not go back into your queue.
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CHAPTER 2
Getting Jobs
• “Adding a New Job” on page 37
• “Downloading a Job” on page 45
• “Online Mode and Offline Mode” on page 49
Page 35
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Adding a New Job
The Add New Job feature should be used to create jobs for voice files not
recorded on the Transcription Dictation System, i.e. those delivered by tape or
a voice transfer system. When using Add New Job, a new report file is created
with the associated template, Physician information, dictation date/time, Job
ID, and priority.
Note: To use the Add New Job feature, make sure that the dictating Physician
has a profile in the Physicians section of Vianeta Transcription
Desktop. If the Physician does not have a profile, one must be created
by a Supervisor. You must be working in Online mode to use this
feature.
Accessing Add New Job
To access Add New Job you must be in the Job Explorer screen. Right click
anywhere in the Job Explorer to open the Right Click Menu. Move your cursor
to highlight the Add New Job menu item and click with the left mouse button.
Adding a new that will be associated with a voice file is your first step in
creating a Vianeta Universal Document.
Physician Search
Immediately after the Add New Job Screen opens you will see the Physician
Search screen open. Use the Physician Search screen to look up and associate
the correct Physician for the dictation.
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Adding a New Job
The easiest way to search for a Physician profile is to use the Site Location
search field. From the Site Location drop-down in the Physician Search screen
choose the Site Location for the dictating Physician. To narrow your search you
may also enter any other information you know about the Physician into the
fields for First Name, Last Name, Suffix, and Specialty. A Site Location must be
selected.
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After entering all the information click the Search button.
The system will return a list of the Physicians in the Physician Search screen
matching the search criteria.
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Adding a New Job
Double click the Physician’s Name to select the Physician. This will associate
that Physician with the new job about to be created.
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To change the Physician after one has been selected already, click the search
icon next to the Doctor Name field:
This will reopen the Physician Search screen so that the search procedure can
be repeated.
Choosing Job Information
To fill in the job information, use the Date of Dictation, Time of Dictation,
Dictation #, Priority, and Work Type fields.
Date of Dictation: Type the Date of Dictation in the mm/dd/yyyy format.
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Adding a New Job
The time stamp in the Job Explorer will appear in the AM/PM format.
Date of Dictation: Type the date of the dictation along with the time in the 24hour clock (military time) format. For example: 3:42 PM would be 15 (Hrs) 42
(Min).
Dictation #: Enter the Dictation # given by the dictation system used to capture
the job.
Priority: Choose NON-STAT or STAT from the drop-down
list. STAT will
give the job priority over other NON-STAT jobs in the system.
Work Type: Choose the appropriate Work Type (and associated template) for
the job from the drop-down
list. Only the Work Types created for the
dictating Physician’s Site Location will appear as choices.
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To add the job to the system, click the Finish button. To close the Add New Job
screen without adding the job, click the Cancel button or press the ESC key on
the keyboard.
After clicking Finish, if the upload is successful, the Vianeta job name is
displayed (otherwise an error is displayed). Click OK, the Job Explorer listing
is refreshed, with the new job added.
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Adding a New Job
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Downloading a Job
A job must be downloaded to the local PC before it can be transcribed or
modified. Medical Transcriber (MT) and Quality Assurance (QA) jobs are
automatically downloaded when the MT/QA user logs into the system. If for
some reason a job is not downloaded automatically, it will need to be
downloaded manually.
Click the Job Explorer icon in toolbar to view the Job Explorer.:
For more information about the Job Explorer, see “Job Explorer” on page 55.
To download a single job from the Job Explorer, use one of these three
methods:
• Select the job to download with the arrow keys on the keyboard and press
the SHIFT key to download.
or,
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Downloading a Job
• Double-click job's entry in the Job Explorer.
or,
• Highlight the job by left-clicking on it with the mouse. Next, right-click on
it and select Download Job from the right-click menu:
Once the job has been downloaded, its entry in the Job Explorer will appear
Bold, and it can be opened and then transcribed.
Opening a Job
Once a job is downloaded, open the job in the Transcribe Station, for details
please refer to “The Transcribe Station” on page 59. To open a job in the
Transcribe Station either:
• Select the job to open with the arrow keys on the keyboard and press the
SHIFT key to open.
or,
• Double-click the job's entry in the Job Explorer.
or,
• Highlight the job by left-clicking it with the mouse then right-click it and
select Load Job In Editor from the right-click menu. As shown below:
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The job is then opened in the Transcribe Station (either the HTML editor, the
VUE editor, or the MS Word editor, depending on the type of template) ready
to be transcribed.
For more information about the Transcribe Station, and the various editors, see
“The Transcribe Station” on page 59.
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Downloading a Job
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Vianeta Transcription Desktop does not require the Transcriptionist to be
connected to the Internet at all times—a useful feature for users who have
modem connections and only one phone line.
When using a broadband, always-on connection such as cable modem, DSL, or
ISDN, it is not necessary to worry about Online Mode vs. Offline Mode: all
work will be performed in Online Mode.
For modem users, this section is intended to describe the difference between
the two modes.
Online Mode is the default mode for Vianeta Transcription Desktop, with full
functionality.
Going into Offline Mode
To go into Offline Mode, click the Offline
button in the toolbar.
Click Yes on the window that opens:
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In the Job Explorer, notice that the screen will refresh. The window header for
Vianeta Transcription Desktop will indicate the mode is Offline Mode:
At this point, Vianeta Transcription Desktop is in Offline Mode (the
transcriptionist is no longer connected to the Vianeta Servers), but the modem
is still connected to the Internet.
It is important to remember to disconnect the modem using Windows Dial-Up
Networking. When entering Offline Mode, put Vianeta Transcription Desktop
into Offline Mode before disconnecting the modem.
If the modem disconnects on its own for any reason (such as a network error),
Vianeta Transcription Desktop will enter Offline Mode automatically if the
modem remains disconnected. This will happen within 8 minutes of the
disconnect.
Going into Online Mode
To return to Online Mode, click on the Online
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button in the toolbar.
Enter your Username and Password in the User Authentication window shown
below:
If the Assign Jobs
check box is checked, it means that any jobs
that have been assigned to you will be updated into your Job Explorer.
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If you have Signed-Off jobs while in Offline Mode (status for such jobs is
“Pending”), the Upload Jobs dialog is automatically displayed when returning
to Online mode. The “Pending” jobs are marked. You must click the Upload
button in the toolbar to remove those jobs from your Desktop and
send them to the Vianeta Server once you go Online again.
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CHAPTER 3
Transcribing Jobs Overview
• “Job Explorer” on page 55
• “The Transcribe Station” on page 59
• “Transcription Toolbar” on page 65
Page 53
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Job Explorer
The Job Explorer displays a list of all the jobs have been assigned to you.
Click the
button the Vianeta Toolbar or click on the
Transcription tab in the Navigation Bar and then on the Job Explorer button
(circled) to bring up the Job Explorer as shown below:
By default, that listing includes the following fields: SNO, Job/Site Name,
Dictation number, Author, MRN, Status, Date Dictated, Job Length, Priority,
TAT, and WT.
Job Explorer Fields
Fields typically seen when logged in as an MT:
SNO: The serial number for the job displayed in the Job Explorer.
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Job Explorer
Site/Job Name: Contains a unique code for each job; codes consist of the Site
Code created for each Site during setup, a unique Vianeta Job ID, and the date
of dictation.
Dictation #: The Job Number generated by the Dictation System; the Job
Number the Physician hears when completing a job.
Author: Based upon the entry made by the dictating Physician when he is
prompted to enter his User/Author ID; displays the name of the Physician
whose name corresponds with the ID entered during dictation.
Medical Record Number (MRN): Based on the entry made by the dictating
Physician when he is prompted to enter a Medical Record Number (may also
be the Billing Number); if the Dictation System is set up such that the
Physicians is not prompted for a MRN the field will display a –1.
Status: Displays the status of each job. For more information about the various
Status codes available, see “Approval Status Glossary ” on page 250.
Date Dictated: Displays the date and time stamp from the Vianeta Dictation
System in mm/dd/yyyy and hh:mm:ss format; date and time stamp reflect PST
by default.
Job Length: Displays the length of the job in hh:mm:ss.
Priority: Indicates whether or not a job has been marked Stat; displays a value
of 1 if the job is marked Stat; displays a value of 0 if the job has not been
marked Stat (non-Stat).
Turn Around Time (TAT): Displays the Turn Around Time entered when the
Work Type associated with the job was created.
Work Type (WT): Displays the Work Type ID the Physician uses to indicate a
particular report type.
Fields typically seen when logged in as a Supervisor:
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Patient Name: Will display the name of the patient contained in all Transcribed
Status reports and in Ready Status reports which come from ADT integrated
accounts.
MT: Displays the name of the MT assigned to this task.
Date Transcribed: Displays the date and time stamp from the Vianeta Dictation
by default.
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Job Explorer
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The Transcribe Station
Selecting a job (as per any of the methods described in “Opening a Job” on
page 46) to transcribe loads the associated template into the Transcribe Station.
The Document/Patient Information Screen is displayed (see “The Document/
Patient Information Screen” on page 113). When the Document/Patient
Information screen is closed, the Work Type Template for the dictated report is
displayed. Depending on the type of template, the template is loaded in either
the HTML-based editor, the VUE editor, or the Microsoft Word-based editor.
The HTML-Based Editor
Use the foot pedal to play the voice file and type into the document. Use the
arrow keys on the keyboard to navigate among the fields and F9 key to
navigate to the @@ marks in the document. Zoom in and out of the document
using the drop-down menu next to the font selection menu (Courier and Ms
Serif in font sizes greater than 12 will not appear correctly in zoomed modes).
Yellow areas are not editable.
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The beginning of sentences are capitalized if you forget to do so, and the
second letter of a word is un-capitalized if you accidentally hold down the
Shift key too long. Capitalize entire sections of text by selecting the desired
text and pressing F10, if the Word Expander is not open. Pressing SHIFT-F10
will change everything back to lower case. Both of these keys can be
configured as Shortcut Keys in the Edit Preferences window under the Tools
menu. See “Configuring Short Cut Keys” on page 20 for more information.
When saving the transcription, the yellow areas turn grey as a visual sign for
the user that saving is in progress.
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The VUE Editor
The VUE (Vianeta Universal Editor) editor combines the simplicity of the
HTML editor with the power and flexibility of a rich, full-featured text editor
(such as Word).
The VUE editor includes the following features:
• Page-Breaks: Visible while typing
• Ruler: Transcriptionists see a ruler similar to Word
• Hanging indents and adjustable tabs
• Auto-correct
• Unordered and Ordered (numeric) Lists
• Auto Save
• Superscript/Subscript support
• Ability to Modify Header/Footer as with Word templates
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For the most part, the VUE editor behaves similarly to the HTML-based editor.
For more information about using the VUE editor, see “The VUE Editor” on
page 125.
The Word-Based Editor
The Microsoft Word-based editor (when not in Embedded mode) basically
loads the template into an instance of Microsoft Word and adds a transcriptionspecific toolbar (the Report toolbar, for more information, see “Report Toolbar
for Word-Based Editor” on page 67):
Note: If the Report toolbar is not present, consult a supervisor and check that
the template is correct.
Note that the CVF (Compressed Voice Format) player is present.
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A Word-based template can be opened in embedded mode (the job is opened in
same window as Vianeta Transcription Desktop), or external mode (the job is
opened in a separate window). The interfaces differ between the two modes
(Embedded mode resembles VUE editor), and are discussed in detail in “Word
Editor User Interface” on page 133.
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Transcription Toolbar
The Transcription toolbar is present in the editor during transcription and
provides access to various tools and functions, including the Vianeta Toolbar
(D below, described in “Vianeta Toolbar” on page 13).
Transcription Toolbar for VUE and HTML-Based Editors
The Transcription toolbar for the VUE and HTML-based editors consists of the
Audio Toolbar, the Formatting Toolbar, the Report Toolbar, and the Vianeta
Toolbar:
A
B
C
The various toolbars are “dockable” and can be moved about to make more
room on the screen.
Use the View > Toolbars menu item to hide or show each of the 4 toolbars.
The Audio Toolbar (A)
Dictation (CVF) Player: Allows you to play dictations using your mouse by
clicking the play, pause and stop buttons. Also allows for next and previous in
merged reports. For more information about the CVF player, see “Compressed
Voice Format (CVF) Player ” on page 163.
Timer: The “slider” shows the user how much time has elapsed in the current
dictation. The numbers show the total dictation time and the current minutes
and seconds played.
Volume: The slider on the blue field is the volume. The icon to it’s right is the
Mute.
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Add a Bookmark: Bookmark the location on the dictation for review at a later
time. For more information, see “Multiple Voice Bookmarking” on page 177.
Go to Bookmark: Opens the first bookmark in the dictation to review. For more
information, see “Multiple Voice Bookmarking” on page 177.
The Report Toolbar (B)
Patient Info: Opens the Document/Patient Information screen (aka the Admit
Discharge Transfer screen), including the Patient Look Up.
CC Information: Opens the Add CC window for insertion of CC Physicians
onto reports.
Spell Check: Checks the active job for spelling errors and displays suggestions
for correcting them. Also adds words and sets spell checker options.
Word Expander: Allows you to create shorthand terms and expand them into
your report.
Insert Normal: Inserts specified normal into predetermined section.
Show Normals: Adds, deletes, or modifies normals.
Return Job: Deletes all changes made after the job was checked out, while
removing the job from the user's local machine and placing it back into the
appropriate work pool.
Sign off: Prompts user to go to the end of the dictation, closes the current job,
takes user back to the Job Explorer, and removes the job from both the Job
Explorer and the user's local machine.
Flag/Comments: Add comments and explanations for Quality Assurance.
Physician Alert: Allows the user to add an alert for the dictating Physician.
Add Remove Job Links: Allows the user to manage (add or remove) links
(Addendums, Links, Merges) between reports. For more information, see
“Linking Jobs: Addendums and Merging” on page 75.
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View Merged Document: Allows the user to view a merged document. For
more information see “Viewing Merged Documents” on page 82.
Corrections: Launches Correction dialog, allowing MT to make corrections to
reports, based on changes requested by Physician. For more information, see
“Making Corrections” on page 83.
The Formatting Toolbar (C)
Text Editing: Many icons for editing the text on your report, including selecting
a font and size, bold, italics, underline, indent, justification, cut, copy, paste,
undo, and find. These are standard functions that behave as expected.
File Save: Saves the active file with its current filename, location, and file
format.
Edit Report: Allows user to access a report and either copy and paste a portion
of the report into the existing report or replace the entire existing report with
the accessed report. For more information, see “Edit Report” on page 107.
Report Toolbar for Word-Based Editor
In addition to the standard toolbars and functions and the CVF player, the
Report toolbar is slightly modified in Microsoft Word-Based reports, when
using Embedded mode (for more information about Embedded mode, see “The
MS Word Tab” on page 23. For more information about editing Word-based
reports, see “Word Editor User Interface” on page 133).
Embedded Mode Report Toolbar
Icons from left to right:
Show ADT Info: Opens Patient Information dialog.
Show CC Info: Opens the Add CC window for insertion of CC Physicians onto
reports.
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Spell Check: Run the spell checker.
Attach Word Expander: Loads the word expander software.
Sign Off Job: Prompts user to go to the end of the dictation, closes the current
job, takes user back to the Job Explorer, and removes the job from both the Job
Show Flag Comments: Opens the Flag/Comments dialog.
Physician Alerts: Add an alert for the dictating Physician.
Accept/Reject Changes: Accept or Reject changes.
Highlight Change: Highlights changes.
Add Remove Job Links: Merge (link) documents.
View Merged Document: View a merged document.
Corrections: Correct Physician mistakes.
External Mode Report Toolbar
Icons from left to right:
Show ADT Info: Opens Patient Information dialog.
Show CC Info: Opens the Add CC window for insertion of CC Physicians onto
reports.
Attach Word Expander: Loads the word expander software.
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Sign Off Job: Prompts user to go to the end of the dictation, closes the current
job, takes user back to the Job Explorer, and removes the job from both the Job
Show Flag Comments: Opens the Flag/Comments dialog.
Physician Alerts: Add an alert for the dictating Physician.
Split Jobs: Launches the Split Jobs dialog.
Add Bookmark: Adds an audio bookmark.
Show Bookmarks: Displays the Show Bookmarks dialog.
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CHAPTER 4
Editing Transcribed Jobs
• “Alerts to Changes in Job Status” on page 73
• “Linking Jobs: Addendums and Merging” on page 75
• “Viewing Merged Documents” on page 82
• “Corrections” on page 83
• “Carbon Copies (CCs)” on page 87
• “Automatic Updating via Vianeta Update” on page 94
• “Correcting the Physician Name” on page 97
• “Changing the Work Type ” on page 101
• “Creating Lists (VUE and HTML Editors)” on page 105
• “Edit Report” on page 107
• “The Document/Patient Information Screen” on page 113
Page 71
• “Splitting a Job ” on page 123
• “The VUE Editor” on page 125
• “Word Editor User Interface” on page 133
• “Word Editor Features” on page 144
• “Keyboard Shortcuts” on page 160
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Alerts to Changes in Job Status
Vianeta Transcription Desktop synchronizes your job list with the Vianeta
Universal Text Server to ensure you are up to date with any changes that have
taken place with the job status and job assignment. For example, if you are
working offline and one of your jobs was reassigned to another MT by your
Supervisor in the meantime, you will receive a message alerting you that the
job has been reassigned and providing further instructions for actions you can
take.
Scenario 1: An Administrator assigns a job to someone else before the original
MT has started working on it.
The job will be retrieved without alerting the MT.
Scenario 2: The MT worked on a job offline and then connects to Internet. In
the meantime, the job was reassigned to someone else who completed and
Signed Off the job.
The original MT will get a message that says, “The job XYZ is no longer
assigned to you. Your Supervisor has assigned this job to another MT who has
completed and uploaded this job. You may contact your Supervisor if you
would like to return this job.” The MT then has the option of returning the job
and losing changes or leaving the job in the queue.
Scenario 3: The MT worked on a job offline and then connects to Internet. In
the meantime the job was assigned to someone else who has not yet uploaded
or completed job.
The original MT will get a message that says, “The job XYZ is no longer
assigned to you. Your Supervisor has assigned this job to another MT. Please
contact your Supervisor immediately to see if they can re-assign the job back
to you. Would you like to return this job?” The MT then has the option of
returning the job and losing changes or leaving the job in the queue.
Scenario 4: The MT worked on a job online. In the meantime the job was
assigned to someone else who either has or has not yet uploaded or completed
job.
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Alerts to Changes in Job Status
When the original MT attempts to Sign Off the job he/she will get a message
that says, “The job XYZ is no longer assigned to you. Your Supervisor has
assigned this job to another MT. Please contact your Supervisor immediately to
see if they can re-assign the job back to you. Would you like to return this
job?” The original MT then should either return the job and lose the changes or
contact their Supervisor to see if the job can be returned to him/her.
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Linking Jobs: Addendums and Merging
Vianeta Transcription Desktop supports linking jobs via Addendums and
Merging. Linking jobs does not create an actual “new” job. Instead, the linked
jobs are presented together in one report—a consolidated view. The order in
which the jobs are presented in the report (from top to bottom) when viewing a
merged report is based on the job number. Reports are stacked oldest to newest,
from top to bottom of the screen. Please see “Differences in Ordering Between
Addendums and Merges” on page 76 for more information about the ordering,
including special cases involving reports using both Addendums and Merges.
Note: All linking activity (creating or removing links) must be performed
while in “Online” mode. For more information about Online vs. Offline
modes, see “Online Mode and Offline Mode” on page 49. It is,
however, possible to view linked reports in Offline mode.
Automatic Linking (and Delinking) of Jobs
Automatic Linking of jobs occurs when a multiple jobs meet specific
requirements as set in the Work Type. In other words, if two or more jobs share
the correct information (MRN and, as an example, date of injury), they are
automatically linked when the second job (and following jobs) is signed off.
Automatically linked jobs can also be automatically delinked. If, after being
automatically linked, a change is made to one of the reports that invalidates the
original automatic link (changing the MRN, for example) the link is
automatically removed or “delinked.” This will only happen for jobs that have
been automatically linked.
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Differences in Ordering Between Addendums and Merges
Typically, the oldest job is placed at the top of the report when Addendums or
Merges are used. However, when Addendums and Merges are used in the same
report, the ordering of jobs linked via Addendum has a higher precedence than
that of jobs linked via Merge.
For example:
Case 1: Job 5 is linked via Merge to job 10. In the report, the order is: Job 5,
Job 10.
Case 2: Job 10 is then linked via Merge to job 20. In the report, the order is: 5,
10, 20.
Case 3: Job 10 is linked via Addendum with job 4. In the report, the order is: 5,
4, 10, 20. This is because jobs 4 and 10 are linked via Addendum, and so the
higher precedence link (Addendum) keeps those jobs together in the report,
despite the fact that job 4 is older than job 5.
Working with Addendums and Merges
Use the Add Remove Job Links button on the Report toolbar to manage (add or
remove) Addendums and Merges.
Note: When linking jobs, Vianeta recommends that the headers, footers, and
margins of the documents to be linked are identical. Otherwise, the
resulting merged view might display improperly.
Adding Addendums and Merges
To add a link (Addendum or Merge):
1. Click the Add Remove Job Links button (see “The Report Toolbar (B)” on
page 66). The Job Links dialog is displayed:
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The Link Creation section is used to create new links. The Listing of Linked
Jobs section shows any existing links.
2. If you know the job name that you’d like to link to the current job, type it in
the Job Name field. If not click Search. The Search Report dialog is
displayed:
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3. Enter search criteria and click Search. Jobs that match the search criteria are
displayed in the Search Results dialog:
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4. Select (by mouse-clicking to highlight) the job to link and click Select. The
job name is placed in the Job Name field of the Job Links dialog.
5. Select a type of link (Addendum or Merge) by clicking on the circles and
click Link. The newly created link is displayed in the Listing of Linked
Jobs:
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Deleting Addendums and Merges
To delete a link:
1. Click the Add Remove Job Links button (see “The Report Toolbar (B)” on
page 66). The Job Links dialog is displayed:
2. Select the link to be removed in the Listing of Linked Jobs area of the Job
Links dialog by clicking in the Set column:
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3. Click DeLink to remove the link.
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Viewing Merged Documents
Viewing Merged Documents
Merged documents are basically a way to present the set of linked jobs in a
single view. The jobs themselves remain separate entities, but they may be
viewed as a collection. When viewing merged documents, it is important to
keep in mind that the jobs are displayed in order, with the oldest job appearing
on top, except in the case above. See “Differences in Ordering Between
Addendums and Merges” on page 76 for more information.
To view a merged document, click on the View Consolidated Document icon in
the Report toolbar (see “The Report Toolbar (B)” on page 66).
The Consolidated Document window will appear after a moment. You can use
the scroll bars to view the entire document which will span multiple pages.
You can listen to the merged dictations by clicking on the play icon in the
lower left corner.
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Corrections
If a Physician realized that a correction needs to be made, due to an error in the
dictation (this is different from an error made in transcription), that Physician
may request a Correction.
Making Corrections
Correcting a report causes it to be made inactive, and replaced by the new
corrected version. To perform a Correction:
1. Click the Correction icon in the Reports toolbar (see “The Report Toolbar
(B)” on page 66). The Job Correction search screen is displayed:
2. Enter any search criteria and click Search to search for a job. A job search
screen is displayed:
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Corrections
The Search Report listing can be sorted ascending or descending by column
by clicking on the column header. If the results of the search include more
than 20 reports, the Next and Previous page buttons can be used to scroll
through the results.
3. Click Correct Job to load the job in the editor, or view the report by doubleclicking on a job from the listing to highlight it.
A confirmation box will appear warning you that you are about to overwrite
the file. If changes are not possible on this file, you will see a warning box
about that.
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To View the job without making changes:
1. Right-click and select Show Report to view the report. You can click the
Copy button to place any highlighted text on the clipboard for laster pasting
into another document.
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Corrections
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Carbon Copies (CCs)
Vianeta Transcription Desktop allows a Transcriptionist to print out extra
reports in order to produce carbon copies of a report for other Physicians to
review. If the Report Printing Manager is in use and properly configured for
CCs, it is possible to also have CC reports automatically print out on a
designated printer.
To insert CC names and produce carbon copies of transcribed reports for other
Physicians, open the job in Transcribe Station and press F8* or click on the
button in the Transcribe Station menu. It is not possible to Carbon Copy a
Physician directly from the Job Explorer, you must open the job in the
Transcribe Station.
To find a particular Physician, click on the Look up button:
* Function key is programmable.
Note: The CC screen can only be opened while using the Transcribe Station.
If you have only a limited number of physicians, just click Search for a list of
all of them. If you have too many to look though manually, enter in as much
information as possible about the Physician or Physicians in the Search
Physician screen. If you do not know the exact spelling of the Physician’s
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Carbon Copies (CCs)
name, click the check box
next to Sounds Like for the First Name or the
Last Name, type in the name phonetically, and then click the Search button.
This will bring up a list of Physicians matching the search criteria:
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Click the check boxes
and click OK.
next to the names of all of the Physicians to be added
Once all of the desired Physicians are listed in the CC Information window,
click OK again. The correct Physician(s) will now be copied on this job.
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Carbon Copies (CCs)
Automatically Fax to a CC Physician
AutoFax fields have been added when a CC physician profile is modified.
From the CC Information window, select a row. Click Modify. Add or verify a
fax number for the CC physician in the Physician Information window. Click
Update. Click the small box under “Fax” for the CC physician.
The AutoFax information will be updated to the server if the location
preference is set for a server update.
Deleting a CC Physician
To delete a Physician from the CC list for this job, click on F8* to bring up the
CC Information window, then highlight the Physician’s name to remove by
clicking anywhere on the Physician information. This will add a blue
background to the information. Click the Delete button then click OK. The
Physician will disappear from the list and also from this job.
View Profile of a CC Physician
View the profile for the Physician by double-clicking on the selected profile
while in the CC Information screen:
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To CC a Physician who is not part of the Vianeta Harmony system (this can be
done in Offline mode), add him or her to the report. Press F8*, and then click
on the Add... button in the CC Information window:
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Carbon Copies (CCs)
Enter in the information for the Physician to be added, and click the Add...
button. That Physician will now be copied to this report. The format in which
the information is added to the report is based on the template specifications
provided during the creation of the templates.
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Keep in mind that when adding a CC Physician in this way, the CC Physician
will only be used for the current report and will not be available for use in the
Look up function.
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Automatic Updating via Vianeta Update
There is a red, blue, green, and yellow circular icon present in the taskbar:
.
This small program, called Vianeta Update, periodically checks for and
synchronizes data on the local machine with that found on the server. Vianeta
Update can check for data (such as CC Physician information) and code
updates, as well as Notifications. (Notifications are messages or
announcements from the server, such as a message stating that updates are
available/etc.)
Vianeta Update runs automatically, but will only install new updates if the
Update Data checkbox is checked in the Edit Preferences dialog. For more
information, see “Update Data” on page 18.
Using Vianeta Update
Right-click on the icon to display the Vianeta Update menu:
Use this menu to configure the behavior of Vianeta Update.
Restart Manager
Restarts Vianeta Update.
Start/Stop
The Start and Stop menus controls which types of data will be updated: data or
code (or both). The Start and Stop menus have a submenu that contains:
• All
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• Data Update
• Code Update
Select which Update(s) to start or stop.
Check for data
Selecting Check for data causes Vianeta Update to check to see if there is new
data to install. Check for data does not install the data.
Check for notifications
Select Check for notifications to view any notification messages that are sent
from the server.
Check for code
Selecting Check for code causes Vianeta Update to check to see if there is new
code to install. Check for code does not install the code.
About Vianeta Update
Displays an “About” dialog.
Exit
Closes Vianeta Update.
Vianeta Update and Multiple Users
Some things to keep in mind if multiple users are using the same machine for
accessing Vianeta Transcription Desktop:
Users belonging to the same Service Provider will share data updates, as long
as any one of them has the Update Data box checked.
Users from different Service Providers will not have their data updated unless
they explicitly check the Update Data box.
All users sharing a machine will share code updates if any of them have
checked the Update Data box.
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Correcting the Physician Name
Sometimes a Physician may enter in the wrong Author ID while dictating,
causing the system to attribute the wrong Physician with that job. If, while
listening to a dictation, it becomes clear that the Physician making the dictation
is different than the name given on the screen, go back to the Job Explorer to
change the Physician Name.
1. In the Job Explorer, select the job for which you need to change the
Physician Name, right-click on it, and select Change Job Info from the rightclick menu:
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2. Click on the lookup button
the following window:
to the right of the Doctor Name to bring up
3. Enter in as much information as you know about the dictating Physician,
and click the Search button.
4. Select a Site Location with the drop-down arrow. This is required.
5. This will bring up the Doctor Search results screen. Double-click on the
correct Physician name:
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The new name will appear in the Doctor Name field. Also the Specialty field
will be automatically populated with this Physician’s specialty.
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6. Click Finish to correct the Physician’s name for this job.
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Changing the Work Type
Getting the correct template, Patient ID, or Priority
Sometimes a Physician may enter an incorrect Work Type code while
dictating, causing the Transcriptionist to receive the wrong template. If, while
listening to a dictation, it becomes clear that the Physician is talking about a
different type of report than the report template specifies, go back to the Job
Explorer to change the Work Type. Doing so will cause the system to replace
the template with the correct one.
In the Job Explorer, select the job for which you need to change the Work Type,
right-click on it, and choose More Job Info from the right-click menu.
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Choose the correct Work Type by clicking the drop-down
arrow, moving the
cursor to the correct Work Type, and clicking on it. (Or you may type Alt-W to
place the cursor in the list and use the cursor control keys on your keyboard to
select a few Work Type.) If no Medical Record Number has been selected by
the Physician, there will be a -1 in the Patient ID. Enter the correct Medical
Record Number per the Physician dictation. If the Physician has selected the
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wrong Priority for the job (STAT, NON-STAT), change it by clicking the dropdown
arrow and moving the cursor to the correct Priority and clicking on it.
Click Finish to complete the changes.
Note: If you have transcribed part of the report before discovering the need to
change the Work Type, you will lose all the changes you made. To
prevent this from happening, copy and paste the text you have typed in
the old Work Type into the Notepad program. After the new template is
in place, copy and paste the text from the Notepad program into the
new Work Type template.
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Creating Lists (VUE and HTML Editors)
In certain jobs, it may make sense to include a bulleted or numbered list while
transcribing the job.
Note: The VUE and Word editors also support many other list customization
options. For more information about bulleted and numbered lists within
the VUE editor, see “Bulleted and Numbered Lists” on page 127. For
more information on creating lists within Word-based reports, see
“Numbered and bulleted lists” on page 155.
Numbered Lists
1. Select the numbering option
from the main menu—this will begin the
numbering sequence.
2. Numbering will begin where your cursor is placed within the document.
3. To discontinue numbering just press Enter twice.
4. To go to point “A” under “1”, simply press Shift+ Enter at the end of text in
point “1”. This will put the cursor at the beginning of the next line under
“1”. Type “A” and a space (or two spaces, MT's preference) here.
5. The MT can continue typing under point “A” with the only problem being
that the text wraps around to begin under the “A” instead of lining up under
the text in the first line under “A”.
6. If a point “B” is desired, simply press Shift+ Enter at the end of text in point
“A.” This will put the cursor at the beginning of the next line under the text
in “A”.
7. When the MT is ready to go to point “2,” simply press Enter at the end of
text in point “B.” The next number will automatically appear and the MT
can continue to type as usual.
8. The following is an example of what the text will look like in the Transcribe
Station using these directions.
1. This is a document that I want to use to test to see if I can create a
numbering list with A.B.C. by pressing Shift+ Enter.
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Creating Lists (VUE and HTML Editors)
A. This is where I want to have my list A. B. C. start and then I will continue
to transcribe. Press Shift+ Enter for the b. section.
B. I cannot adjust the text with two spaces after I transcribe this report Press
Enter to go back to the numbering.
2. Now I can go back to numbering.
Bulleted Lists
This works similar to the numbered lists, only select the bullets option
from the main menu.
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Edit Report
The Edit Report feature is used to either:
1. View an existing Report and, if desired, copy portions from that Report and
paste into the existing report.
2. Download an existing Report and place the entire report into Vianeta
Transcription Desktop for editing, using the same existing job information.
Note: Edit Report is only supported for HTML-based templates.
Editing Report Procedure
Access Edit Report from within the Transcription Station screen. Click on the
Edit Report
below:
button to open the Search Report screen. As shown
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Edit Report
Type in or select all the information you know about the Report you are
searching for. Click Finish to search for the report that meets the criteria.
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Press the up and down arrow keys to move the gray select bar to the Report to
use as a source or right-click on the Report. Press the Enter key or double-click
to select that Report and bring up the following menu:
Download Report
Move your cursor to the Download Report selection and press the Enter key or
click with your mouse.
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Edit Report
The selected Report will replace the Report in the Transcribe Station.
Show Report
To open the selected Report, move the cursor to the Show Report selection and
press the Enter key or click with the mouse. A copy of the Report is displayed,
similar to what is shown below:
Copy the desired information from the displayed Report and paste it into the
Report being created in the Transcribe Station. Highlight the text to copy by
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positioning the mouse over the beginning of the text and holding the left mouse
button while dragging across the text. The selected text is highlighted. Click
the Copy button to copy the text to the computer’s clipboard. Close this
window and the previous window. Position the cursor to the location on the
current Report where the selected text should be placed. Press the CTRL + V
keys to paste the selected text into the Report.
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Edit Report
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The Document/Patient Information Screen
Once a job is downloaded and appears bold in the Job Explorer, doubleclicking on it will open that job in the Transcribe Station or select the job with
the arrow keys and press the Shift key to download the job into the Transcribe
Station to begin transcription.
After opening the job in either of the two ways above, the Document/Patient
Information screen is displayed:
If the current account has an ADT (Admit Discharge Transfer) feed enabled,
some or all of this information will be pre-populated in this screen. Otherwise,
enter in as much information as possible into this screen. Open this screen at
any time by clicking the Patient Information button
in the tool bar or by
pressing F3 (the key is customizable), in order to return to it after listening to
the dictation and gathering the necessary information.
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This tool allows the MT to enter associations and search for information
regarding a patient, including Attending Physicians (for more information
about searching for Attending Physicians, see “The Physician Lookup Button”
on page 119).
Adding Associations
Associations are used to relate various kinds of data (such as medical record
number, billing number, a visit number, etc.) with a report. Associating this
additional data with a report provides the Physician with the ability to search
using related data (such as accession numbers, order control, visit number, etc.)
to find a specific report associated with that data.
If the WorkType for a job has an Association field, the Document/Patient
Information screen will include an Association section just under the Attending
Physicians section. There are two major sections of the Associations area:
Next to the first field (here named “Association Date”), you will see the type of
association(s) available for this WorkType. This field could be “Date of
Injury”, “Patient Name”, “Billing Num”, or other data point. This field will be
the search criteria when you click the Lookup button.
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In the listing box, you will see all the associations of the type specified after
you have clicked the Lookup button.
To view an association:
1. Click Lookup in the Associations section. The Associations LookUp
Results window is displayed:
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If you scroll to the right more data will be displayed.
The information will be sorted by the newest (most recently uploaded) data.
2. Mark the checkbox in the Assn column, corresponding to the values to be
associated to the job. Selecting a row (or choosing the row via the radio
button in the Main column) populates the Patient Information dialog with
the contents of that row. Select multiple checkboxes if necessary.
3. Click OK to save the information, or click Cancel (or the X in the upper-left
corner) to close the dialog without saving the information.
Note: The same functionality is available via the Patient Lookup button.
To remove an association, uncheck the box in the Link column of the
Association Lookup Results dialog, or highlight the item in the Associations
listing in the Patient Information dialog and click Remove.
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Patient Lookup Button
Click the Patient Lookup button in the Patient/Document Information screen to
open the Lookup Patient Information dialog. This lookup feature requires that
the account for this job has a live ADT feed, and requires the Transcriptionist
to be in connected mode.
The Lookup Patient Information dialog provides the ability to search the
database for patient ADT information and add associations to the job.
Search parameters include:
Patient Medical Record Number, Billing Number, Last Name, First Name,
Gender, Date of Birth range, Admit Date range, Discharge Date range, Visit
Date range, Surgery Date range. Fill in any or none of the search fields and
click the Search button to get the patient information list.
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Lookup Patient Information dialog (if you cannot see all of the panel, you may
need go to Windows Display properties and make sure your system is set for
“Small Fonts”):
If the Lookup Patient Information search results include many rows, the Next
Page button will become available.
Note: Remember to check the admit date before choosing a file so you are
choosing the corresponding admission/discharge date for the patient
file you are transcribing.
• Clicking the Next Page button displays the next set of rows.
• The Previous Page button becomes available once the Next Page button has
been clicked.
• Clicking the Previous Page button will displays the previous set of rows.
• If the search results fit on a single page, the Next Page and Previous Page
buttons will be unavailable and grayed out.
• To select a patient's information from the search results double-click on that
patient's information. This will close the search results window and fill the
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•
•
•
•
•
Patient Information section of the Document/Patient Information dialog
with the appropriate patient information.
Alternatively, select a row by clicking on the row or by selecting it via the
Main column.
Select items for associations via the checkboxes in the Assn column.
Click OK in the Lookup Patient Information dialog to close the dialog and
populate the Patient Information dialog.
Clicking OK in the Document/Patient Information screen closes the dialog
and fills the work template header with the appropriate patient information.
To close the Document/Patient Information screen without saving changes
made to the data, click the Cancel button, press the ESC key on the
keyboard, or click the
in the top right corner of the dialog.
Note: Currently, the Lookup Patient Information results are limited to the first
50 matching records.
Click the OK button on the Patient Information screen to close the window and
begin transcription.
The Physician Lookup Button
Multiple Attending Physicians can be entered in the Patient Information
Screen. Search for Attending Physicians to add by using the Physician Lookup
button.
Pressing the Physician Lookup button displays the Search Physician tool (if
you cannot see all of the panel, you may need go to Windows Display
properties and make sure your system is set for “Small Fonts”):
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Enter as much or little search criteria as desired and click Search. The search
function will search both the attending physicians and CC’ physicians in your
system. If you want to reduce the search to only attending physicians, click the
box labeled “Search For Attending Physicians Only”.
The results are displayed in the Search Physician results window.
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Select one or more Attending Physicians by marking the checkbox next the
desired Physician(s) and then click OK. If a large number of Physicians is
returned by the search criteria, either use the Next Page/Prev Page buttons or
modify the search criteria to return fewer Physicians.
The selected Physicians are added to the Attending Physicians Listing.
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Splitting a Job
Physicians can dictate several different jobs on one phone call—when this
happens, two or more jobs will be contained within one CVF (voice) file, and
the system will count the jobs as one large job. When encountering such a job,
use the Split Job function to create duplicates of the voice files so that there is
one voice file for each job that exists.
Note: Split Job is only available when in Online mode.
Split a job from the Transcribe Station or from the Job Explorer.
To split a job from the Transcribe Station:
If you already have the job to split open in the Transcribe Station, click on the
Split Job
button in the tool bar. Make sure to pause the dictation at the
end of the job being transcribed.
The following window will appear:
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Splitting a Job
The Priority, Work Type, and Patient ID are automatically set to match the
parameters of the first job; adjust them according to whatever the dictating
Physician specified when he/she began dictating the second job in the job
being split. Clicking on the Split Job button will create a new job in the Job
Explorer with the same voice file attached to it—the Job number of the new
job will be different, but the Dictation # will be the same. The voice file itself is
queued where the voice file was paused at the end of the original job.
If there are more than two jobs contained in the voice file, repeat the above
procedure for each job that is in the voice file.
From the Job Explorer, highlight and right-click on the job to split and click
on Split Job on the right-click menu:
Either one of these options will bring up the Split Job window as shown
above.
When the new job is created the dictation will be queued to start at the location
where the dictation was paused, which will be at the beginning of the new
dictation for the split job.
Note: When splitting a job from the Job Explorer, the voice file cannot be
queued to start at the beginning of the new job.
Splitting jobs will also have the benefit is making life easier for auditors who
need to make sure that all the necessary dictations were made.
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The VUE Editor
For the most part, the Vianeta Universal Editor behaves similarly to the
HTML-based editor, with the differences described below.
The VUE editor includes the following features, not present in the HTMLbased editor:
• Page-Breaks: Visible while typing
• Ruler: Transcriptionists see a ruler similar to Word, including Hanging
•
•
•
•
Indents and adjustable Tabs
Word-like Bullets and Numbered Lists
Ability to modify Header/Footer as with Word templates
Check Spelling as you type (enabled via the Edit Preferences dialog)
Automatically save the document periodically (enabled via the Edit
Preferences dialog)
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The VUE Editor
The VUE Ruler
The ruler is visible at the top of the document when displayed in the VUE
editor.
Note: The VUE Ruler is not available in the HTML editor.
A
Indent
B
Hanging Indent
C
Tab Stop
D
Ruler
Tabs
There can be a maximum of 14 tab stops defined for a document within the
VUE editor.
To add a new tab stop, click within the set of tab stops (C), just to the top of the
ruler (D). To move a tab stop, use the mouse to click and drag the tab stop to
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the desired location. To remove a tab stop, use the mouse to click and drag the
tab stop off of the ruler.
Indent and Hanging Indent
Adjust the indent or hanging indent via the markers (A and B). Reposition
them along the ruler in the desired locations.
Bulleted and Numbered Lists
Like the HTML-based editor, VUE supports numbered and bulleted lists. In
fact, clicking on the Bullets and Numbered icons in the Transcribe Station
toolbar (see “Transcription Toolbar for VUE and HTML-Based Editors” on
page 65) has the same effect whether using the HTML-based or VUE editor.
That said, the VUE editor does support a more advanced set of bulleted and
numbered list options, available via the Format > Bullets menu item.
Bulleted List
1. Select the Bulleted list from the Bulleted/Numbered box:
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The VUE Editor
2. Select the symbol to represent the bullets via the 5 pre-selected choices, or
click the Bullet... button to browse a complete list of options.
3. Select a size if desired.
4. Make formatting changes via the Formatting box (for more information on
the formatting options, see “List Formatting” on page 129).
5. Click OK to save the changes, or click Cancel to close the dialog without
saving.
Numbered List
1. Select the Numbered list from the Bulleted/Numbered box:
2. Select the various Number formatting options:
Number style - Select a numbering style, such as alphabetic, roman
numerals, or standard numbering.
Character in front - Select a character to precede the number (such as ‘<‘ or
‘#’).
Character after - Select a character to follow the number (such as ‘)’ or ‘>’).
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Start at - Select the number at which to start the list.
Restart/Continue - Select whether to continue the previous numbered list or
restart the numbering.
3. Make formatting changes via the Formatting box (for more information on
the formatting options, see “List Formatting” on page 129).
4. Click OK to save the changes, or click Cancel to close the dialog without
saving.
List Formatting
Use the options available in the Formatting box to configure the spatial
relationships between the list items, bullets/numbers, and the margins.
Bullet/Number position - Select bullet/number indent.
Text position - Select text indent.
Separating Character - Select the character to be displayed between the bullet/
number and the text, Tab, Space, or None.
Level - Select a level for indentation, 1 through 10.
Modifying the Header or Footer
It is possible to modify the contents of the header or footer within the
document being edited, in a similar fashion to that used in Word documents.
To modify a header or footer:
1. Double-click in the header or footer region (partially “greyed out” area at
top or bottom of document). The header or footer area will be outlined with
a dashed line, and will no longer be greyed out:
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The VUE Editor
2. It is now possible to add or change or delete text from within the header or
footer, just as with any other part of the document.
3. Click in the body of the document (outside of the header/footer) to return to
editing the body of the report.
ShortCut or Hotkeys available in the VUE
See also “Transcription Default Keyboard Shortcuts” on page 22.
Mouse Assignments
Click: Moves cursor to point of click or selects an image.
Shift+Click: Extends the selection to the point of click.
Double-click: Selects the word that is clicked on or opens a modal dialog box
to select an image alignment.
Drag: Selects text from point of button down to point where button is released.
Double-click and drag: Extends the selection from word to word.
Triple-click and drag: Extends the selection from row to row.
PgUp/PgDown: Scrolls the text up or down one client area height minus the
height of one line of text. Active only if a vertical scrollbar exists.
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Moving the cursor while SHIFT is pressed extends the current selection to the
new cursor position.
Keyboard Assignments
HOME: Moves the cursor to the beginning of the line.
END: Moves the cursor to the end of the line.
Left Arrow: Moves the cursor one character to the left.
Right Arrow: Moves the cursor one character to the right.
Up Arrow: Moves the cursor one line up.
Down Arrow: Moves the cursor one line down.
CTRL+(Left Arrow): Moves the cursor to the beginning of the current word.
CTRL+(Right Arrow): Moves the cursor to the beginning of the next word.
CTRL+HOME: Moves the cursor to start of text.
CTRL+END: Moves the cursor to end of text.
CTRL+ENTER: Inserts a new page.
SHIFT+ENTER: Creates a line feed.
CTRL+(-): Inserts an end-of-line hyphen when the end of the line is reached.
DEL: Deletes selected text.
SHIFT+DEL: Copies selected text to the Clipboard and deletes the selection.
CTRL+INS: Copies selected text to the clipboard.
CTRL+SHIFT+(Spacebar): Inserts a non-breaking space.
CTRL+(Backspace): Deletes the previous word.
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The VUE Editor
Moving the cursor while SHIFT is pressed extends the current selection to the
new cursor position.
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Word Editor User Interface
Job Explorer interface overview
Opening a job in the Word editor
1. Use one of these three methods to open a job in the Job Explorer for
transcribing:
a. Double-click a job.
b. Highlight a job and press Shift.
c. Use the right-click menu to select Load Job in Editor.
Word job modes
Word jobs can be opened in either Embedded or External mode.
For Embedded mode, most of the toolbars mimic those of the HTML editor
interface (see “Transcription Toolbar for VUE and HTML-Based Editors” on
page 65).
The features of and differences between the two modes are described in the
various sections below.
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Word editor interface overview: Print Layout page view
1. The report first appears in Word Print Layout page view with the CVF
Audio Player and the Document/Patient Information window in front. The
Print Layout view displays images.
Note: If the Embed Word Documents preference is set (see “Embed Word
Documents” on page 24), the report is opened in the Transcription
Desktop window instead of a separate Microsoft Word window.
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2. Press Cancel to remove the Document/Patient Information window.
Here is an overview of the Word toolbars and their functions.
Note: The functions in the Word toolbars can be customized by each user.
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Word Standard toolbar
This toolbar is available in External mode only.
Word Formatting Toolbar
This toolbar is available in External mode only.
Word Vianeta Toolbar
This toolbar is available in both embedded and external mode.
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CVF (Compressed Voice Format) Audio Player
The player controls are included in the set of toolbars at the top of the page in
Embedded mode.
Word Normal page view
1. To change to Word Normal page view, select View > Normal. As Word has
collapsible menus, you may need to click on the double down arrow
open the full menu. The Normal view does not display images.
to
2. The Page View indicator bar at the bottom of the window tells you which
view you are in.
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This displays the Word Normal page view. This control is available in both
modes.
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You can also use the same process to display the document in Web Layout
and Outline view.
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Show/Hide Symbols
The Show/Hide Symbols button toggles between turning all non-printing
characters on or off in the display. The screenshots above have Show/Hide
Symbols turned off. These symbols do not print in the final report. Here's an
example of Show/Hide Symbols turned on.
MAIN NON-PRINTING SYMBOLS
¤ = End table cell ··· = Space
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¶ = End paragraph
···Page Break···
→ = Tab
This feature is available in External mode only.
Status Bar indicators
The Status Bar at the bottom of the window provides several indicators
concerning page information.
Auto Save and Auto Recover
This applies to External mode only.
1. To configure Auto Save, select Tools > Options > Save.
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2. Select one or more of the following options: Always create backup copy,
Allow background saves, Save AutoRecover info every “n” minutes.
Change “n” to a number of minutes you prefer.
When AutoRecover is turned on, the changes you make are saved at set
intervals in a separate, temporary recovery file. Then, if you have to restart
Word or your computer without saving your work, Word automatically
opens the recovery file. The recovery file contains your changes up until the
last time AutoRecover saved the document.
Note: Do NOT use File > Save As to save your current file with a different
name.
Adding or Removing Buttons from Toolbars
This applies to External mode only.
1. To add or remove buttons from toolbars, click the down arrow button
the right side of the toolbar, then choose Add or Remove Buttons.
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at
2. Click the buttons you want to add or remove. Click outside the Add or
Remove Buttons menu to implement your changes.
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Word Editor Features
Bookmarks
Word Bookmarks vs. Vianeta Bookmarks
Word Bookmarks are reference markers for insertion of pre-defined text. You
can use bookmarks to quickly jump to a specific location.
For Vianeta usage, a Word bookmark is used to insert ADT tags such as Patient
MRN# or Dictating Physician First Name.
Vianeta bookmarks are used to mark the current position in a Vianeta voice file
for QA or Supervisor review. The MT or QA person can enter a text comment
at the point for the voice bookmark. When the QA person or supervisor
reviews the job, the voice file will be queued to the exact spot with the text
comments attached.
This section addresses how to create, move, and show Word bookmarks.
Creating Bookmarks
1. Select Insert > Bookmark, or press Control-Shift-F5.
2. Type a Bookmark name and click Add.
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Note: Bookmark names must begin with a letter and can contain numbers.
You can't include spaces in a bookmark name. However, you can use
the underscore character to separate words - for example,
"First_heading."
Moving to Bookmarks
1. Press F5 to display the Find and Replace > Go To dialog box.
2. Click Bookmark in the Go to what box on the left.
3. Select or type the bookmark name in the Enter bookmark name box on the
right. Click Go To.
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Showing Bookmarks
Normally, bookmarks aren’t visible in your document. However, you might
want to display bookmarks when you’re working in a document. Word uses
brackets to represent bookmarks around an item or an I-beam to represent a
bookmark at a location. The bookmarks do not print.
1. Select Tools > Options > View.
2. Select the Bookmarks check box.
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This will cause the Bookmarks to show in your report as an I-beam.
Note: Do not delete bookmarks from your reports!
Normals
Setting the default file location for Normals
Use Word's Insert File feature to insert normals as existing Word docs. First,
set a default file location for your normals.
1. Select Tools > Options > File Locations.
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2. Select Documents under File Types and click Modify.
3. Select C:\MyJobs\Normals or choose another location for your normals.
Inserting Normals using Word’s Insert File feature
1. Select Insert > File.
Note: For Embedded mode, press ALT-N.
2. Select the normal you want. Click Insert.
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Creating new Normals
1. Select File > New.
2. Type your new normal.
3. Name the file per your naming convention and save the file to your Normals
directory (see 2.2.1).
Modifying existing Normals
1. Select File > Open. Open an existing normal.
2. Modify the existing normal as required.
3. Save the normal.
Tables
Inserting a table
There are multiple ways to insert a table. The easiest is the Insert Table button
in the Standard toolbar. Inserting tables is available only in External mode.
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1. Click the Insert Table button
and drag the mouse through the number of
rows and columns you want. Let the mouse go when you are done.
2. This example creates a 3 rows by 3 columns table. Type text in each cell as
you require.
Show/Hide table borders
You can control whether borders are displayed in your table or not.
1. Click the mouse inside your table.
2. Select Tables > Table Properties > Borders and Shading. For Embedded
mode, right-click and then select Borders and Shading.
3. Select None under Setting. Click OK.
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Modify table properties
To modify table properties:
1. Click the mouse inside your table.
2. Select Tables > Table Properties. For Embedded mode, right-click and select
Table Properties.
The following properties can be changed for the entire table, or for individual
rows, columns, and cells, as appropriate:
Width, Alignment, Text Wrapping, Indent, Borders and Shading, Cell
Margins, and more.
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Indenting
1. To increase an indent, click the Increase Indent button
in the Formatting
toolbar. You can also press Control-m (CTRL-m works for both modes).
2. To decrease an indent, click the Decrease Indent button
in the
Formatting toolbar. You can also press Shift-Control-m. (Shift-CTRL-m
works for both modes.)
Search
Find
1. To search, press Control-f.
2. Click the More button to open the full window with all options When the
full window is open, the button will read Less.
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3. Set the options you need – Match case, Find whole words only, other
options.
4. Type the word you want to search for and press OK.
5. Click Find Next to find the next word instance you’re looking for.
Find and Replace
1. To search and replace, press Control-h.
2. Click the More button to open the full window with all options When the
full window is open, the button will read Less.
3. Set the options you need – Match case, Find whole words only, other
options.
4. Type the word you want to search for and click OK.
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5. Click Replace to replace one word only. Click Find Next to find the next
word instance you’re looking for, and repeat the Replace operation if
required.
6. Click Replace All to replace all words in the document.
Spell Check
Using Spell Check
1. Press F7 or the Spell Check button
in the Standard toolbar to run the
Spell Checker. Alternately, click the spell check button located in the
Transcription Toolbar.
These options are available in the Spell Checker:I
Ignore
Ignore All
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Ignore this word once in this document.
Ignore this word every time it appears in this
document.
Add
Add this word to your personal spelling dictionary for
use in future documents.
Change
Change All
Change this word once in this document.
Auto
Correct
Adds the spelling error and its correction to the
AutoCorrect list so that Word will correct it
automatically as you type.
Change this word every time it appears in this
document.
Removing Dictionaries from Microsoft Word
By default, Transcription Desktop adds a dictionary called “spellex.dic” to the
list of dictionaries that Microsoft word uses. To disable this dictionary:
1.
2.
3.
4.
In Microsoft word, select Tools > Options... from the menu.
On the Options dialog, select the Spelling & Grammar tab.
Click the Dictionaries button.
Un-check the check box next to “spellex.dic” and click OK.
Numbered and bulleted lists
There are two ways to implement numbered and bulleted lists – line by line or
all at once. The most consistent way to implement numbered lists in the all at
once option.
Numbered list, all at once
1. Type all the lines you want to be numbered. Press Enter at the end of each
line.
2. Select all the lines you typed with the mouse.
3. Click the Numbering button
in the Formatting toolbar. This will create
numbered lines beginning with the number 1. Alternatively, right-click and
select Bullets and Numbering, then select the Numbering tab and then
choose a numbering style.
4. If the number 1 does not appear in the first line, select all numbered lines,
right-click, and select Bullets and Numbering.
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5. Click Restart numbering and click OK.
Bulleted list, all at once
1. Type all the lines you want to be numbered. Press Enter at the end of each
line.
2. Select all the lines you typed with the mouse.
3. Click the Bullets button
in the Formatting toolbar. This will create
bulleted lines. Alternatively, right-click and select Bullets and Numbering,
then select the Bulleted tab and choose a bulleting type.
Vertical and Horizontal Rulers
1. To turn on vertical and horizontal rulers, select View > Ruler. This is for
External mode only.
2. Click display the vertical ruler in Print Layout view, select Tools > Options >
View > Print and Web Layout Options > Vertical ruler.
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Hanging Indents
Hanging indents are paragraph formatting in which the second and subsequent
lines of a paragraph are indented more than the first line.
Create hanging indents
1. Type one or more lines of text.
2. Select all lines of text and press Control-T. The first line will remain on the
left, and all subsequent lines will be indented.
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Remove hanging indents
1. To remove the hanging indent, press Shift-Control-T.
Lines
Add horizontal or vertical lines
1. Click where you want to insert the line.
2. Select Format > Borders and Shading.
For Embedded mode, it is possible to get to this dialog by right-clicking on
the ruler in Normal, Web, or Print view.
3. Click the lines under preview you want to insert – left, right, top, bottom, or
all. In the screenshot below, the below line is checked.
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4. Set the other options you require – Color, Width, Setting, other choices. If
you want to insert Horizontal Line images, click the Horizontal Line button.
5. Click the Page Border and/or Shading tabs to apply borders and shading to
pages, text, and tables as required.
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Keyboard Shortcuts
Keyboard Shortcuts
Main Word Shortcuts
Control Keys
Ctrl-B
Ctrl-C
Ctrl-G
Ctrl-X
Ctrl-F
Ctrl-E
Ctrl-T
Ctrl-M
CtrlShift-F5
Ctrl-I
Ctrl-L
Ctrl-O
Ctrl-V
Ctrl-P
ShiftCtrl-T
ShiftCtrl-M
Ctrl-Y
Function Keys
Bold
Copy
Speed Control
Cut
Find
Center Align
Hanging indent
Indent
Insert bookmark
F1
Shift-F1
F2
Ctrl-F2
Shift-F3
Alt-F3
F4
Shift-F4
Microsoft Word Help
Text Format Summary
Flag/Comments
Print Preview
Show ADT Screen
Change case
Create Auto Text
Repeat last command
Repeat Find
Italics
Left align
Open
Paste
Print
Remove hanging
indent
Remove indent
F5
Ctrl-Shift-F5
F7
Shift-F7
F8
F9
Go to page
Insert bookmark
Spell check
Thesaurus
CC Info
Jump to Bookmark
Shift-F10
RIght-Click Menu
F3
Ctrl-H
Repeat last
command
Replace
Ctrl-S
Save
Tab
Ctrl-A
Select All
Shift-Tab
Ctrl-U
Ctrl-Z
Ctrl-Alt-V
Alt-N
Underline
Undo
Auto Text Insert
Insert Normal
Ctrl-Enter
Ctrl-Home
Ctrl-End
Home
End
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Other Keys
Move forward from table cell
to cell
Move backward from table
cell to cell
Page break
Move to beginning of file
Move to end of file
Move to beginning of line
Move to end of line
CHAPTER 5
Transcribing Jobs - Tools
• “Compressed Voice Format (CVF) Player ” on page 163
• “The Flag/Comments Tool ” on page 169
• “Physician Alerts ” on page 173
• “Keyboard Shortcuts” on page 175
• “Multiple Voice Bookmarking” on page 177
• “Normals ” on page 179
• “Printing and Print Preview” on page 189
• “Spell Checker” on page 195
• “Word Expansions ” on page 201
Page 161
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Compressed Voice Format (CVF) Player
The CVF Player is available via the Audio Toolbar (View > Toolbars > Audio
Toolbar) and allows the transcriptionist to play back the client's dictation when
a job is open for transcription and to place and review audio bookmarks (for
information about Multiple Voice Bookmarks, see “Multiple Voice
Bookmarking” on page 177).
The CVF player plays Compressed Voice Format files. CVF files are digitally
compressed in much the same way that MP3 music files are compressed so that
they can be quickly downloaded while preserving sound quality. With its easily
configurable controls and complete compatibility with any foot pedal that
works with your computer's game port (15 pin), the CVF Player allows
transcriptionists to listen to the dictation and transcribe on literally the same
page.
To pause the dictation at any point, simply lift your foot from the Play pedal.
Similarly, to rewind or forward to a certain point, hold down the appropriate
pedal until you get to the point in the dictation where you want to restart
playback. In addition to using the foot pedal to control the CVF Player, you can
also use the mouse to play, rewind, forward, pause, and adjust the volume of
the CVF Player. The CVF player can also be controlled from the keyboard,
using the keys that you set.
Components of the CVF Player
Controls
Seek Bar
Volume & Mute
Elapsed Time
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Seek Bar: Indicates the progress of the current dictation. You can drag the
program indicator to select a point other than the beginning to start playing.
There will be a minute and second note to the lower right to see where you are
in the document to help make a note in your flags if needed.
Controls: The Play, Pause, Stop, Rewind, Forward, Mute and Volume Control
controls work the same as the controls on a compact disc player.
Status: Displays the current status of the CVF Player (for example, playing,
paused, or stopped), the elapsed time of the file playing.
Using the Mouse to Play, Rewind, Forward, and Pause
To play the dictation at any point, use the mouse to click the Play
button.
To pause the dictation at any point, use the mouse to click the Pause
button. To stop the dictation at any point, use the mouse to click the Stop
button. To rewind or fast forward the dictation, use the mouse to click the
Rewind or Forward
buttons bar or by dragging the progress
indicator on the Seek
dictation.
bar to the desired point in the
Adjusting the volume of the CVF player
Press CTRL + Up Arrow and CTRL + Down Arrow keys on the keyboard to
raise and lower the volume, or click and drag the volume control slider
in the player window. To mute the sound, press CTRL + M, or click the Mute
button
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if it appears in the player window. It will change to a
.
Adjusting the audio rate
The CVF Player can play back the audio file at different speeds, so you can
slow down dictations that are spoken too fast to understand. The default
shortcut key to open the Speed Control window is CTRL-G; if this is not set
up, open the Preferences window from the Tools menu, click on Short Cut Key
and scroll down the menu until you reach Audio Rate. Note the keyboard keys
to activate the Speed Control. Use these keys to open the Speed Control. The
audio rate at normal speed is always shown as “1” in the center of the Speed
Control window.
To speed up the audio rate:
1.
2.
3.
4.
Use the mouse to click on
button, or
Use your keyboard Shift and + keys, or
Use the + key on the number key pad.
The number displayed in the middle reflects the value above “1” as the
audio rate is increased.
To slow down the audio rate:
1. Use the mouse to click on the
button, or
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2. Use your keyboard – key, or
3. Use the – key on the number key pad.
4. The number displayed in the middle reflects the value below “1” as the
audio rate is reduced.
To close the Speed Control dialog press the ESC key on the keyboard or click
the X in the top right corner of the dialog.
Using Keyboard shortcuts in the CVF Player
SPACE: While playing the dictation, hitting the SPACE bar will pause the
dictation, and hitting the SPACE bar again will resume playing the dictation.
PERIOD (.): Stop and rewind to the beginning.
M: Mute and unmute.
UP ARROW: Turn volume up.
DOWN ARROW: Turn volume down.
Note: The change in speed is on a per job basis. As you open a new job the
speed will go back to normal.
These keyboard shortcut settings can be overridden in the Edit Preferences
dialog. Access this dialog through the Tools Menu or by pressing CTRL-P.
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Troubleshooting the CVF Player
Problem Possible Cause
No
CVF Player
sound
volume settings
are improperly
set.
System volume
settings are
improperly set.
Solution
In the control bar, make sure the Mute button
(speaker icon) does not have a cross through it.
Drag or click the Volume Control slider to a level
that is above the lowest volume setting.
Double-click the Volume icon in the notification
area of the taskbar. If this icon does not appear,
click the Start button, click Run, type
sndvol32.exe, and then click OK. In the Volume
Control area, make sure that the “Mute all” check
boxes are cleared. Drag the volume control slider
up. You are running other programs that are using
your sound devices Close all other programs that
could be using your sound devices.
Your speakers or Make sure that your speakers or headphones are
headphones are plugged in properly, have power, and are turned
not plugged in on. Some speakers require batteries.
properly.
The appropriate Check your system multimedia settings for the
playback device appropriate playback device and volume settings
is not selected or Click the Windows Start button, point to Settings,
the multimedia and then click Control Panel. Double-click the
volume setting is Multimedia icon. Click the Audio tab. In the
improper.
Playback area, drag the Volume slider up. In the
Playback area, make sure that the appropriate
Preferred device is selected.
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The Flag/Comments Tool
Use the Flag/Comments Tool to alert a Supervisor or QA person that a specific
report needs attention. Select F2 or click on the Flag
icon in the toolbar
from within Transcribe Station to bring up the Flag/Comments dialog.
Navigate through the boxes using the keyboard Tab key and check and uncheck boxes using the Spacebar key. Alternatively, use the mouse to check and
un-check the boxes:
Action: Check the appropriate box or boxes.
Flag for QA: Checking this box will route the job to QA for review.
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Flag for Supervisor Review: Not used at this time
Bookmark the current position: This box is checked by default. The position in
the dictation voice file where you paused will be book marked so when QA or
Supervisor reviews the job the voice file will be queued to the exact spot it was
paused.
Reason: Check any of the boxes that apply under the Reason section.
Comments: Type in your comments in the Comments section for the reason
why you are flagging this report.
To cancel the flag click the Cancel button.
Saving and Closing
To save changes and close the Flag/Comments dialog, click OK. Clicking OK
will immediately prompt you if you want to sign off on the job:
Click the Yes button in the prompt to sign off on the job.
Click the No button in the prompt to continue working on the job and sign off
later.
Clearing a Flag
To clear a flag at any time:
Click the Flag button on the Transcription Toolbar. This will reopen the Flag/
Comments dialog.
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Un-check the check marks from the Action and Reasons sections, and remove
any comments from the Comments section.
Close the dialog by clicking the OK button.
Reviewing Jobs with Flags/Comments
For Supervisors, Administrators, and QA personnel, open the job that is
marked for review. If the job is book marked, the voice file will be queued to
the position of the flag.
Select F2 or click on the Flag
icon in the toolbar while in the Transcribe
Station to bring up the Flag/Comments window. Make any changes necessary
to the report and click Sign Off
when completed.
When you choose to Sign Off on a flagged job, this prompt is displayed:
Clicking OK in the prompt will open the Flag/Comments dialog. Clear the
flags and click OK to close the dialog. You will be prompted to Sign Off on the
job.
Checking Comments
It is also possible to check the MT comments by selecting the job in the Job
Explorer and right-clicking to open the More Job Info window. See a complete
description in the Right Click Menu Functions section of Vianeta Transcription
Desktop Supervisor User Guide.
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Physician Alerts
Use the Physician Alert tool to add a comment to a report to be viewed directly
by the Physician. Adding an Alert to a report notifies the Physician that there is
a comment from the MT.
1. Click on the Alert
icon in the toolbar from within Transcribe Station to
bring up the Physician Alert dialog:
2. Enter information for the Physician in the Comments field, and click OK.
3. To cancel the alert, click Cancel.
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Physician Alerts
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Keyboard Shortcuts
The list of Keyboard shortcuts and instructions for modifying them are
included in the Edit Preferences section (for more information, see
“Configuring Short Cut Keys” on page 20).
Other Keyboard Shortcuts
You can access most other functions from the keyboard as well by simply
using the Windows default keyboard commands. Simply hold down the ALT
key and press the underlined letter of the function as shown in the menu you
would like to use.
The Window above shows the File Open command. The keyboard equivalent
is ALT + F + O.
Opening Menus
File: ALT + F
Edit: ALT + E
View: ALT + V
Format: ALT + R
Tools: ALT + T
Help: ALT + H
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Keyboard Shortcuts
Within the menus themselves you will see some functions have underlined
letters as well, such as File|Exit. To use this function, simply use the menu
shortcut (ALT + F) and then press the underlined letter of the function you
want to use. So to access File|Exit, simply press ALT + F, then X.
Job Explorer Shortcuts
You can access every function in the Job Explorer through keyboard shortcuts
as well.
To access the Right Click Menu, simply select the appropriate job with the
arrow keys and press the Enter key on the keyboard. This will open the Right
Click Menu. Scroll through the menu choices with the arrow keys until you
find the one you want to use and then press the Enter key again to select that
function.
Downloading and Opening Jobs
Vianeta has a single keyboard shortcut that you can use to both download and
open jobs. Simply select the job you want to download or open using the arrow
keys and then press the SHIFT key.
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Multiple Voice Bookmarking
In order to place audio bookmarks in a dictation, associate text with a specific
point in a dictation, or to mark the dictation multiple times for QA review, use
Multiple Voice Bookmarking.
Listen to the dictation until you find the place in the dictation that needs the
first Bookmark for review. Place the cursor at the associated spot in the text (or
highlight associated text) if desired. Pause the dictation at this location. Press
ALT + A on the keyboard or click the Add Bookmark icon (
following window will open:
). The
Type in a Comment in the Comments section of the Bookmark screen. Click
OK to save this Bookmark.
Note: For VUE-based reports, the position of the cursor (or any highlighted
text) at the time the bookmark is created is now associated with the
bookmark, and selecting that bookmark will cause the cursor to move
to the associated place in the text (or highlight the associated text).
Perform this procedure as many times as needed to create multiple bookmarks.
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Multiple Voice Bookmarking
Flag the job for QA to make sure that QA knows that there are Bookmarks in
the job. See “The Flag/Comments Tool ” on page 169 for explanation.
To view bookmarks that have been created, press ALT + S on the keyboard or
click the Next Bookmark icon (
). The following dialog is displayed:
The dictation will be queued at the first bookmark created. Listen to the
dictation at this location. Click the Next button to move to the next
bookmarked dictation saved. The cursor will move to the associated text or
position within the report as each bookmark is selected. Click the Back button
to listen to the previous bookmarked dictation created. The Comment for each
bookmark is displayed as you move forwards or backwards through the
bookmarks.
After listening to the dictation at the bookmarked locations click OK or
Cancel.
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Normals
Use the Normals tool to define and store a set of words, report section, or a
nearly-complete report that can be instantly inserted. Typical normals are
closing lines, or the typical repeated phrases of an ordinary report.
The dictating Physician can indicate that Normal 3, for example, should be
used in a certain section. Using the Normals tool to define and store this
preference increases efficiency during transcription.
Defining Normals
Use the Manage Normal tool to add, delete, and modify Normals. Normals are
listed by name.
Accessing the Normals Screen
There are 3 ways to access the Manage Normals screen:
1. Choose Manage Normals from the Tools menu under the Normals menu
item.
2. Click the Manage Normals
button on the Transcription Toolbar.
3. Press the F4 key on the keyboard or whatever key that has been configured
to access the Manage Normals screen.
The following screen will appear:
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Normals
Adding Normals
To add a Normal:
1. Type a name for the Normal in the New field:
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2. Select the large white section below the Normal: and New: fields and type in
the text for the Normal. Notice that the name from the New field will now be
in the Normal field.
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Normals
3. Type in the text of the Normal in the large white area. It is also possible to
copy and paste text from another source. Make sure that the copied does not
have control characters contained in it. For text from a word processor,
move the text to a text editor such as Notepad or WordPad first then copy to
the Normal.
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4. Click Ok. This will add the Normal to the list of Normals in the Manage
Normals screen. You will now be able to access this Normal during
transcription.
5. To close the Normal screen without saving the Normal press the ESC key on
the keyboard or click on the
in the upper right corner of the screen to
close the window.
6. Repeat this process to add multiple Normals.
Deleting Normals
To delete a Normal:
1. Select the Normal to delete in the Manage Normals screen:
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Normals
2. Click the Delete Normal button in the Normals screen or press ALT + D
from the keyboard. You will be prompted to delete the Normal.
3. Click Yes to delete the Normal.
Click No to save the Normal.
Repeat this process to delete multiple Normals.
Modifying Normals
To modify a Normal:
1. Select the Normal you want to modify in the Manage Normals screen.
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2. Make any modifications and click Ok. To save changes click the Yes button
in the save changes dialog. If you would like to discard the modifications
click the No button.
Inserting Normals
There are 3 ways to insert Normals:
1. Choose Insert Normal from the Tools menu under the Normals menu item.
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Normals
2. Click the Insert Normals
button in the Transcription Toolbar or
3. Press the F5 key on the keyboard.
Select the Normal you want to insert by selecting from the list of names using
your up and down arrow keys, typing the first few letters of the Normal name
and selecting it from the alphabetical list that is displayed, or by using your
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mouse and clicking the down arrow to select the name from the list. Click OK
or press the Enter key on the keyboard to insert the Normal into your
document. The Normal is inserted at the cursor location.
To close the Select Normal screen without inserting a Normal, click Cancel,
press the ESC key on the keyboard, or click the
screen.
in the top right corner of the
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Normals
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Printing and Print Preview
To print preview or to print a job and envelopes, open the job in the Transcribe
Station and click on the Print
Preview window:
button. This will bring up the Print
If this is your first time printing, you should go through the Page Setup,
Envelope Setup, and Other Options screens to make sure the printing options
are set up as desired.
Page Setup
Click on the Page Setup
button to bring up the screen below:
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Use this screen to set printing preferences for transcribed documents. These
preferences will apply to all documents, not just the one being printing right
now, and can be changed at any time.
Paper - Select the appropriate paper size and paper source (most likely the
defaults of Letter and Auto Select).
Headers and Footers - Enter any header and footer codes for HTM printing.
Orientation - Select between Portrait and Landscape mode.
Margins - Set the page margins
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Printer... - Select between multiple printers available to the computer or
network.
Click OK to save your changes, or Cancel to keep everything as it was and
return to the Print Preview screen.
Envelope Setup
The Envelope Setup screen is identical to the Page Setup screen, except that
options set here will only affect envelopes. Envelope setup must be supported
by the template. Usually Landscape mode is used for envelopes.
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Other Options
Return Address - To have a return address automatically printed on all
envelopes, enter it in these fields.
Print a copy for each CC - Will print an extra copy for each CC'd Physician on
each report.
Print envelopes - Enables envelope printing.
Print an envelope for each CC - Will print an extra envelope for each CC'd
Physician on each report.
Use horizontal feed for envelope - Use the horizontal envelope feed on the
printer if it has one.
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Print Document
Clicking the Print Document
on the printer selected during Page Setup.
button will print the document
Print Envelopes
Clicking the Print Envelopes
the printer selected during Envelope Setup.
button will print envelope(s) on
Close
Clicking the Close
ESC key also closes the screen.
button closes this screen. Pressing the
Help
Clicking the Help
button displays keystroke shortcuts as
well as the Print Preview zoom keys (+ and -). Please note that you need to
press Shift and the + key to zoom in using the + key across the top of the letter
keys.
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Spell Checker
Vianeta Transcription Desktop includes a full-featured spell checker accessible
by selecting Spell Checker under the Tools menu, by pressing F7, or by clicking
on the Spell Checker
icon.
Spell Check in VUE or HTML Jobs
If there are misspelled words in the transcription job the following window
will be displayed:
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Spell Checker
The Voice Express spell checker works in much the same way that spell
checkers for most other Windows-based word processors work, in that it
allows the addition of words to its dictionary and provides suggestions on
misspelled words.
Correction
In the case above, Thirst has been misspelled as Thirs. You may replace Thirs
with the correct spelling yourself and click the Change button to correct the
mistake, or you can simply double-click on the correct spelling in the
Suggestions box and click the Change button. Clicking on Change All will
replace all instances of Thirs in this document with whatever is entered.
Ignore
Clicking on the Ignore button will leave the word as it is, while clicking on
Ignore All will leave all instances of the word as they are.
Adding Words to the Dictionary via the Add Button
If the dictionary does not recognize a word that is spelled correctly (for
instance, the dictionary does not recognize most proper names), you can add
that word to the dictionary by clicking the Add button when that word comes
up in the spell checker.
Spell Check Options
You can select to set your own spell check preferences by clicking on the
Options button at the bottom of the Spell Check screen. This will give you the
screen below where you can select your Spell Check parameters. All changes
to the Options will take effect when you exit the job and click on the Job
Explorer Icon in the left Navigation Bar.
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Ignore capitalized words: Check this box to have Spell Check ignore any words
that start with a capital letter, e.g. Smith.
Ignore all-caps words: Check this box to have Spell Check ignore words that
are all capital letters, e.g. BID.
Ignore words with numbers: Check this box to have Spell Check ignore words
that include numbers, e.g. Win98.
Ignore mixed-case words: Check this box to have Spell Check ignore words
that have a combination of capital and lower-case letters, e.g. AutoFax.
Ignore domain names: Check this box to have Spell Checker ignore domain
names, e.g. wintertree-software.com.
Catch doubled words: Check this box to have Spell Check catch repeated
words, e.g. if you accidentally typed the the.
Case sensitive: Check this box to indicate that the Spell Check should be case
sensitive, i.e. to catch words that you may have accidentally capitalized or
made lower case.
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Spell Checker
Auto correct: Not available at this time.
Phonetic suggestions: Check this box to have Spell Check suggest words that
sound like (are phonetically similar) words you have misspelled.
Typographical suggestions: Check this box to have Spell Check suggest words
that look like (typographically similar) words you have typed. If this box is
unchecked, the Spell Check will not suggest any words.
Suggest split words: Check this box to have Spell Check attempt to split words
into two valid sub-words. For example, it will suggest the boy as a replacement
for theboy. If you uncheck this box the Spell Check will not suggest split
words.
After making changes to the Spelling-Checker Options screen click OK to save
the changes. Click Cancel to exit without making changes.
Adding and Deleting Words from the Dictionary
1. Click the Dictionaries button in the Check Spelling window:
2. The following screen is displayed:
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3. To add a word to the dictionary, type the word in the Other word: text box.
Click the Add word button. The new word will be added to the dictionary.
Click OK.
4. To remove a word from the dictionary, type the word in the Other word: text
box. Click the Delete word button. The word will be removed from the
dictionary. Click OK.
Spell Check in Word Jobs
Vianeta Transcription Desktop Word templates includes Word’s full-featured
spell checker accessible by selecting Spell Checker under the Tools menu, by
pressing F7, or by clicking on the Spell Checker
icon.
If there are misspelled words in the transcription job the following window
will be displayed:
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Spell Checker
The Word spell checker here works just as it does in Word, in that it allows the
addition of words to its dictionary and provides suggestions on misspelled
words. In Transcription Desktop Word spell checking has been enhanced with
specialized vocabulary.
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Word Expansions
The Shorthand word expansion software is included with Vianeta Voice
Express. Shorthand is a utility that runs quietly in the background during
transcription and can be used to expand or replace keywords in the report as
the MT types. For example, an MT might type ‘ce’ and the word expansion
would replace that with ‘Catheter Extraction’ (assuming that the keyword ‘ce’
was defined as ‘Catheter Extraction’). Shorthand supports much longer and
more complicated expansions as well.
Shorthand Terminology
Here is a list of terminology generally associated with the Shorthand
application.
Keyword - Refers to a word that you define to represent a longer word or text.
Other programs may use the terms “alias,” “short form,” “short cut,” “macro
name” or “abbreviation” to refer to what Shorthand calls a “keyword.”
Shorthand only recognizes keywords you actually define.
Text to Type - Refers to the text associated with the keyword. Other programs
may use the terms “long form” or “macro” to refer to what Shorthand calls
“Text to Type.”
Dictionary - Shorthand stores your keyword/Text to Type entries in a
dictionary. You can create more than one dictionary but only one can be active
at any time. Other programs may use the terms “word list,” “glossary,” or
“abbreviation list” to what Shorthand refers to as a “dictionary.” Shorthand
stores a dictionary in a file with suffix “SPF”. Only one dictionary may be
active at any time.
Hot Key - The hot key is a special keystroke you type from within your word
processor to bring up Shorthand. By default, the hot key character is the F10
function key. You can change the hot key character in the Preferences dialog
box.
Note: F10 is also the default hotkey for “Uppercase” in Transcribe Station.
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Word Expansions
File Shortcut - A file shortcut is a special keystroke for launching a file. You
define file shortcuts in the Preferences dialog box.
Keyword Shortcut - A keyword shortcut is a special keystroke to represent a
keyword. You can define a keyword shortcut when you create or edit a
dictionary entry.
Using Shorthand
Some of the more common functionality of Shorthand is discussed here,
including: expanding keywords, adding new keywords, and AutoReplace.
Expanding a keyword
During Transcription, Shorthand scans the keystrokes as they are entered,
looking for a match of a keyword in the current dictionary, as long as
AutoReplace is enabled. When a match is found, Shorthand replaces the
keyword with its definition from the dictionary.
AutoReplace Setting
The AutoReplace setting causes Shorthand to automatically expand keywords
as they are typed by the MT. When a recognized keyword is detected,
Shorthand will generate a visual cue. Visual and audible cues can be enabled/
disabled via the options in the Preferences box. If the MT presses the Enter,
Space or Tab key or types a non alphanumeric character, Shorthand will
simulate backspaces to erase the keyword in the word processor and replace it
with the keyword's text to type.
To enable AutoReplace, mark the AutoReplace check box on the application:
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The AutoReplace function is configurable via the AutoReplace tab from File >
Preferences...
Automatic Keyword Completion
Shorthand also provides a way to find keywords without having to scroll
through an entire dictionary. To use Automatic Keyword Completion, type two
commas (,,) after part of a word and a list of possible matches will be
displayed. For example, typing ‘dis,,’ will bring up a list of keywords in the
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Word Expansions
current dictionary that begin with ‘dis’, such as ‘discharge’ and ‘distended’ or
whatever keywords you may have defined.
Enable Automatic Keyword Completion via the Enable Automatic Keyword
Completion check box on the File > Preferences > AutoReplace tab.
Adding a New Keyword to a Dictionary
There are 4 ways to create a new dictionary entry:
• Choose Add from the Dictionary Menu.
• Press the INS key in Shorthand’s main window.
• To automatically create a keyword consisting of the last word typed, press
the ALT+INS key immediately following a word.
For this to work, AutoReplace must be enabled and the ALT+INS option
must be enabled in the AutoReplace Preferences.
• To automatically create a keyword consisting of selected text, select
(highlight) the block of text you want to add in Vianeta Transcription
Desktop then press CTRL+INS twice.
Note: For HTML-based reports, it might be necessary to type CTRL-C, then
press CTRL+INS twice.
Configuring and Launching Shorthand
Shorthand starts automatically when you start Vianeta Transcription Desktop.
If you wish not to use Shorthand you can configure it to not start automatically
through the Tools > Edit Preferences... menu in Vianeta Transcription Desktop.
Launching Shorthand
To bring up the Shorthand window click on the Shorthand icon (
) in the
Windows Taskbar tray on the bottom right corner of the desktop, or press the
Shorthand hotkey (default is F10).
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Access the Shorthand User Guide by selecting Contents in the Help menu of
the Shorthand window. Double-click on the topic desired topic and another
window will open, displaying pertinent information for the chosen section.
Note: It might be necessary to manually locate the Shorthand User Guide the
first time you attempt to view the help. It is located in the C:\Program
Files\Vianeta Communications\Vianeta Desktop\WordExpander
directory, and is named SH8.hlp.
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Word Expansions
Enabling and Disabling Shorthand
To not use Shorthand at all:
1. Go to the Tools > Edit Preferences... screen in Vianeta Transcription
Desktop.
2. Under the Tools menu (or press CTRL-P), click on Other, and un-check the
box that says Start Word Expander on startup.
To disable Shorthand while working, but still have it automatically start up in
the future, manually quit it:
1. Right-click on the Shorthand icon (
) in the Windows Taskbar tray.
2. Choose Close Shorthand from the pop-up menu.
To restart Shorthand at any time:
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1. Select Word Expander... from the Tools menu:
Minimizing and Closing Shorthand
To minimize Shorthand to the System Tray, click the Hide button on the
Shorthand window:
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Word Expansions
Shorthand will still be functioning in the background.
To exit Shorthand entirely, click the X in the upper-right corner of the
Shorthand window or select File > Exit and then click OK.
Shorthand Settings
Vianeta has configured the Shorthand settings for optimal productivity. To
verify these settings:
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1. Select the File menu in Shorthand and choose Preferences:
This will open the Shorthand Preferences dialog:
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Word Expansions
2. Click on the Operation tab to access the Verify Target Window setting and
the Text Transfer Method.
Verify Target Window Receives Keystrokes Setting - This check box should
always be checked, especially when using the Simulate Keystrokes Text
Transfer Method. This ensures that all expansions are complete and that
Shorthand does not go into overwrite mode.
Text Transfer Method - For word expansions that exceed approximately 40
characters, select Simulate Clipboard Paste if Text Only setting. If
expansions are less than approximately 40 characters, select the Simulate
Keystrokes option.
Note: For more information about Text Transfer Method, see “Text Transfer
Methods” on page 211.
3. Click on the Display Tab to access the Close Options.
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Close Options - Both the Auto Save and Do Not Confirm Exit check boxes
must be checked.
Text Transfer Methods
Simulate Clipboard Paste if Text Only
Pros: Faster Speed of Pasting text compared to the Simulate Keystrokes
method (apparent especially with longer expansions).
Cons: Since the text is being pasted, the period at the end of the text is not
being recognized as the period keystroke. Thus the auto-capitalization after the
period is not being triggered.
If you have copied some text to the clipboard and then if you use the shorthand
expansion, the text that you copied into the clipboard is lost.
Note: For this to work, the keyboard shortcut must be set to CTRL + V. See
“Configuring Short Cut Keys” on page 20 for instructions on how to
configure keyboard short cuts.
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Word Expansions
Work Around: In order to get around the auto-capitalization issue, create the
expansion with the backspace and period keystrokes at the end of the
expansion. You can use the Record feature of the Shorthand Expansion
creation tool to accomplish this. This will ensure that the word after the period
is auto-capitalized.
Simulate Keystrokes
Pros: Does not use the clipboard, so text copied into the clipboard is not lost.
Cons: Slower than the Simulate Clipboard Paste method (apparent for longer
expansions).
Recommended Setting
If you have long (more than 2 lines) word expansions, then you should use the
Simulate Clipboard Paste setting. Otherwise, the Simulate Keystrokes setting
is recommended.
Importing Word Expansions into Shorthand
In order to import word expansions into Shorthand, the expansions must be put
in a text file, using a specific format.
Creating the Word Expansions Text File
Follow these steps to create the word expansions text file:
1. Create a new text file.
2. Add word expansion definitions to the text file, one keyword/description
per line. The format is:
Keyword {TAB} Description. For example:
asap
as soon as possible
usa
United States of America
Note: All text associated with the keyword must fit on one line. Therefore, do
not specify multi-line text with this format.
3. Enter as many keyword/description pairs as desired and then save the file.
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Importing the Word Expansions Text File
The Shorthand application has a built-in process for importing the word
expansions:
1. Open Shorthand:
2. Select File > Run File Converter:
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Word Expansions
3. Click Start. Browse to and select the word expansion definition file. Click
Open:
4. Select Text Format: Keyword {TAB} Text and click OK.
5. Select a location to save the file and click Save.
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6. A window is displayed, summarizing the import. Click OK. Click Close.
Using the Word Expansion File
In order to use the newly imported word expansions:
1. In Shorthand, select File > Open and browse to the desired .spf file.
2. Select the .spf file and click Open.
3. Shorthand will open with the list of word expansions loaded.
Converting Microsoft Word Auto Correct Entries to Shorthand
The SHCNV.EXE utility can convert certain Microsoft Word AutoCorrect
entries into the Shorthand format.
This is a somewhat complicated process. Please see the Shorthand Conversion
Utility help file, located:
C:\Program Files\Vianeta Communications\Vianeta
Desktop\WordExpander\Shcnv.hlp
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Word Expansions
Shorthand Tips
Problem
Autocapitalization
not occurring
after expansion.
Solution
Change Text Transfer method to Simulate Keystrokes. If you
want to continue using the Simulate Clipboard Paste method
you must create the expansion with the backspace and period
keystrokes at the end of the expansion. You may use the
Record feature of the Shorthand Expansion creation tool to
accomplish this. This will ensure that the word following the
period is auto-capitalized.
Problem
Solution
Words not
Ensure the Verify Target Window Receives Keystrokes check
expanding fully box is checked in the Shorthand Preferences.
and/or get
overwritten.
Problem
Solution
Lag for long
Use Vianeta Normals for long expansions or select Simulate
expansions.
Clipboard Paste if Text Only option under Text Transfer
method under the Shorthand Preferences.
Problem
Solution
The
The CTRL+Space key is an MS Word command to revert
CTRL+Space text to the normal font. However, since Shorthand intercepts
keystroke does the CTRL+Space key to insert a space without expanding a
not seem to
keyword, the CTRL+Space key is not normally available to
work.
MS Word. To get around this problem, you can either disable
Shorthand’s use of CTRL+Space in the Preferences box or
you can remap CTRL+Space to another keystroke by
creating a Shorthand dictionary entry with the following
parameters:
Keyword: Use_Any_Name_You_Want
Shortcut: CTRL+ALT+Space
Text to Type: {@KEY CTRL+Space}
Now whenever you press CTRL+ALT+Space, Shorthand
sends CTRL+Space to MS Word.
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Problem
Keyboard
freezes,
Shorthand
appears not to
work, or
“asynchronous
socket error”
messages
appear.
Solution
The reason for “asynchronous socket error” is that the default
WORDEXPANDER_PORT is 1024 (at the time of
installation) and another piece of software on the computer is
using this port. The resolution is to change this to 8000 in the
vNetPref.xml file. Steps are below:
1. Search for vNetPref.xml. Ideally it should be in the
“C:\Program Files\Vianeta Communications\Vianeta
Desktop\Default user\Profile” folder.
2. Right-click on it and open in Notepad. Search for
“WORDEXPANDER_PORT” and change the number
1024 to 8000. Save the file, close and open TD.
Close Shorthand by right-clicking on Shorthand icon in the
system tray and selecting “Close Shorthand”. Re-open
Shorthand again by clicking on Tools > Word Expander... in
Vianeta Transcription Desktop.
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Word Expansions
Page 218 of 256
CHAPTER 6
Uploading Jobs/Signing Off
• “Returning a Job ” on page 221
• “Signing off on a Job” on page 225
Page 219
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Returning a Job
As an MT you can use the Return Job tool to send back a job that you are no
longer going to transcribe without saving any changes made to it. There are
two different ways to use Return Job. The first provides the ability to Return
Job on a single job from the Transcribe Station, while the second allows Return
Job on a group of jobs from the Job Explorer.
Before using Return Job, click on the Assign Jobs button (
the green check mark changes to the red X on the button.
) so
After following the directions on the Return Job process below, be sure to
recheck the Assign Jobs option in order to receive new jobs.
Return Job - Single Job in Transcribe Station
To return a job:
1. Click the Return Job
button on the Transcription Toolbar. The
following prompt is displayed:
2. Click Yes to remove all changes from the job and send it back for
reassignment.
Click No to continue working on the job.
When a job is returned, it is removed from the job queue, as well as the local
machine, and placed back into the work pool.
Return Job - Multiple Jobs from Job Explorer
Choose the Return Job... option from the Tools menu as shown below:
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Returning a Job
This window displays a list of all jobs that are downloaded on to the local
computer. Clicking the Return Job button will return all jobs in the list that are
checked in the Undo column. Un-check any jobs that should not be returned.
Click Cancel to close the window and not return any jobs.
Note: The manual assignment of jobs will override the Assign Jobs selection.
If Assign Jobs is toggled to a red X, jobs can still be manually sent to
this user by the Supervisor.
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Return Job - Change Job Info
Select the job, in the Job Explorer, to return. Right-click to select the menu
below and click on the Change Job Info menu item.
The following screen is displayed:
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Returning a Job
Click the Down arrow
for Select User and move to the Back to Pool
selection and select. Click Finish and the job will be returned to the Work Pool
and removed from the local computer.
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Signing off on a Job
Once the document is completed, Sign Off on the report by pressing CTRL +
K on the keyboard or clicking the
button on the Transcription Toolbar. It
is not necessary to be in Online mode to Sign Off on a job, however, the job
will not upload to the Vianeta servers unless you are Online.
If you Sign Off on a job while in Offline Mode (MT & QA only), the status of
the job will change to Pending in the Job Explorer. When you connect to your
ISP and Vianeta after signing off on jobs in the Offline Mode, the system will
recognize the completed jobs and upload them automatically.
When you Sign Off a job the following confirmation prompt is displayed if
Prompt Before Signoff is set (checked) in the Common tab in the Edit
Preferences... dialog:
Click Yes to confirm.
The job is then spellchecked (if Auto Spell Check On Signoff is checked in the
Common tab in the Edit Preferences... dialog).
Make any corrections to the spelling of the document. To return to the
document after the spell check is completed, before signing off, select No at the
Sign Off prompt.
As the job uploads to the Vianeta Data Center, the Job Explorer screen is
displayed, and the job just signed off will be listed as Pending in the status
column until it has finished uploading.
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Signing off on a Job
When working Online, the job will automatically be uploaded to Vianeta and
another job will download in its place unless the Assign Jobs button is
unchecked, or there are no more jobs available for transcription.
Page 226 of 256
CHAPTER 7
Reports
• “Productivity Feedback Report” on page 229
Page 227
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Productivity Feedback Report
To access the Productivity Feedback Report click the
icon in the Reports
Navigation Bar. This will open the Productivity Feedback screen, which allows
you to select report criteria, view, and download reports.
To view the Productivity Feedback report follow the step-by-step instructions
on the Productivity Feedback Report screen.
1. From the drop-down arrow
you will only see your name.
2. Select the date ranges from the choices listed for the report and the historical
comparison. Optionally, enter a specific date.
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3. Click the Generate Graph button to load the report:
The vertical axis displays the numerical count, and the horizontal axis displays
the selected date or date range.
The yellow bar displays the total count for work delivered (i.e. printed,
downloaded, or delivered via HIS upload) by the given date or date range.
Place the cursor over the yellow bar to view the numerical count.
If your organization is not using Vianeta Voice Express Accounting Desktop,
the Productivity Feedback report will allow you to choose some basic
parameters for displaying the productivity information:
Page 230 of 256
• Report Count: displays the total number of reports transcribed and delivered
for the given date or date range.
• Line Count: displays line count by the 65 character AAMT line for all
reports transcribed and delivered.
• Page Count: displays the total number of pages for all reports transcribed
and delivered.
Day Stats and Week Stats
If you chose to view productivity by a specific date (By Date option), you will
be able to see the report by Day Stats and Week Stats.
To view the Day Stats for a specific day click the Day Stats button after you
have generated the graph for a specific date.
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The Day Stats will display the transcribed reports for the selected date by hour
(1-24).
The vertical axis displays the numerical count, and the horizontal axis displays
the hour of the day for the selected date.
The yellow bars display the total count for work delivered (i.e. printed,
downloaded, or delivered via HIS upload) for each hour in the selected date.
Place the cursor over the yellow bar to view the numerical count by hour.
To view the Week Stats for a specific day, click the Week Stats button after the
graph for a specific date is generated.
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APPENDIX A
System Settings and
Requirements
Items discussed in this appendix include:
• “System Requirements - Medical Transcriptionist with HTML Editor” on
page 234
• “System Requirements - Medical Transcriptionist with MS Word Editor” on
page 236
• “Updating Configuration Settings for Internet Explorer” on page 238
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System Requirements - Medical Transcriptionist with HTML Editor
System Requirements - Medical Transcriptionist with
HTML Editor
Hardware
Minimum 450 MHz Processor - Pentium 3 required, 700+ MHz preferred
• Minimum 128 MB of RAM (256 MB preferred)
• 2 GB of available hard disk space
• 1024 x 768 resolution
• Sound Card (NOTE: 32 bit Sound card with 15 pin Game Port needed if
•
•
•
•
using 15 pin game port-based foot pedal)
56k minimum; DSL, Cable, T1 provide improved performance
Headphones (Headphones plugged into external amplified speakers
preferred)
Keyboard, Mouse, Monitor (17” minimum)
Foot pedal (see table below)
Operating Windows 98
Windows 2000
System
Foot Pedal/ 15 Pin connector/ 15 Pin
Port
Game Port
connector/Game
Port
Windows XP
15 Pin
connector/
Game Port
9 pin connector/ 9 pin
Serial Port
connector/
Serial Port
Software
• IE 6.0 or above is required (see “Updating Configuration Settings for
Internet Explorer” on page 238 for browser settings)
• Windows 98, Windows 2000, Windows XP (Service Pack 1)
• Windows Media Player up to version 8
• Adobe Acrobat Reader® (For access to documentation)
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For free download and use of Adobe Acrobat Reader® visit the Adobe web
site:
http://www.adobe.com/products/acrobat
Service
• ISP Service NOTE: Free ISPs are not supported.
Page 235 of 256
System Requirements - Medical Transcriptionist with MS Word Editor
System Requirements - Medical Transcriptionist with MS
Word Editor
Hardware
Minimum 450 MHz Processor - Pentium 3 required, 700+ MHz preferred
• Minimum 256 MB of RAM (512 MB preferred)
• 2 GB of available hard disk space
• 1024 x 768 resolution
• Sound Card (NOTE: 32 bit Sound card with 15 pin Game Port needed if
•
•
•
•
using 15 pin game port-based foot pedal)
56k minimum; DSL, Cable, T1 provide improved performance
Headphones (Headphones plugged into external amplified speakers
preferred)
Keyboard, Mouse, Monitor (17” minimum)
Foot pedal (see table below)
Operating Windows 98
Windows 2000
System
Foot Pedal/ 15 Pin connector/ 15 Pin
Port
Game Port
connector/Game
Port
Windows XP
15 Pin
connector/
Game Port
9 pin connector/ 9 pin
Serial Port
connector/
Serial Port
Software
• IE 6.0 or above is required (see“Updating Configuration Settings for
Internet Explorer” on page 238 for browser settings)
• Windows 98, Windows 2000, Windows XP (Service Pack 1)
• Windows Media Player up to version 8
• Microsoft Word 2002 Required
• Adobe Acrobat Reader® (For access to documentation)
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For free download and use of Adobe Acrobat Reader® visit the Adobe web
site:
http://www.adobe.com/products/acrobat
Service
• ISP Service NOTE: Free ISPs are not supported.
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Updating Configuration Settings for Internet Explorer
Updating Configuration Settings for Internet Explorer
The following settings must be configured properly in order for Vianeta
products to work correctly:
1.
2.
3.
4.
5.
Select the menu item Tools > Internet Options...
Click Temporary Internet Files > Settings.
Make sure Every visit to the page is checked on. Click OK.
Select Privacy > Advanced.
Make sure Override automatic cookie handling and Always allow session
cookies are checked on. Click OK.
6. Select Security > Custom Level.
7. Scroll down to the Miscellaneous section. Make sure Display Mixed Content
is set to Enable. Click OK.
8. Under Select a Web content zone ..., click the Trusted Sites button. Click the
Sites button.
9. In the Add this Web site to the zone: field, enter the value that is contained in
Server URL field in the Tools > Edit Preferences... dialog. Click Add.
10.Click OK to close Internet Options.
Page 238 of 256
APPENDIX B
Troubleshooting
• “Sending Product Feedback and System Information” on page 240
• “Troubleshooting Guide” on page 242
Page 239 of 256
Transcription Desktop provides methods for communicating with the Product
Support team, including a Product Feedback form and System Information
reporting tool.
Send Feedback
To send feedback, select Help > Send Feedback from the main menu. The Send
Feedback dialog is displayed:
Enter as much information as possible (the Name, Phone, and E-Mail fields are
mandatory), and click Finish.
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System Information
You may be asked to send a System Information report along with the Send
Feedback information. If so, the Support representative will provide further
instruction.
Page 241 of 256
Troubleshooting Guide
Most common problems encountered while using Transcription Desktop are
related to incorrect configurations Internet Explorer. Please make sure that
Internet Explorer is configured correctly (See “Updating Configuration
Settings for Internet Explorer” on page 238); if that does not solve the
problem, check to see if the problem is covered in the troubleshooting guide
below.
If it is necessary to contact Vianeta for support, send email to:
[email protected]. Be sure to include the version number for Transcription
Desktop (open Transcription Desktop and click on Help >About Transcription
Desktop; there is a number on the lower left hand corner of the window) in the
email.
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Transcriptionists/General
Problem
Possible Cause
No sound
CVF Player volume
settings are improperly set.
System volume settings are improperly
set.
Problem
Solution
In the control bar, make sure the Mute button (speaker icon) does
not have a cross through it. Drag or click the Volume Control
slider to a level that is above the lowest volume setting.
Double-click the Volume icon in the notification area of the taskbar. If this icon does not appear, click the Start button, click Run,
type sndvol32.exe, and then click OK. In the Volume Control
area, make sure that the Mute all check boxes are cleared. Drag
the volume control slider up. You are running other programs
that are using your sound devices Close all other programs that
could be using your sound devices.
Your speakers or
Make sure that your speakers or headphones are plugged in
headphones are not
properly, have power, and are turned on. Some speakers require
plugged in properly. batteries.
The appropriate play- Check your system multimedia settings for the appropriate playback device is not
back device and volume settings. Click the Windows Start butselected or the multi- ton, point to Settings, and then click Control Panel. Double-click
media volume setting the Multimedia icon. Click the Audio tab. In the Playback area,
is improper.
drag the Volume slider up. In the Playback area, make sure that
the appropriate Preferred device is selected.
Possible Cause
Solution
Page 243 of 256
When user launches
Vianeta Transcription
Desktop, the toolbar is
not visible and a “red
x” shows up (similar
to the one in case of a
missing image on a
web site).
The wpspell.ocx file
being replaced by
another version (possibly another software
program that was
loaded).
When trying to sign
off a report, user gets
an error message
“Error while saving
the document.
Checkin stopped...”.
Alert window that
says “Unable to create spell checker Control”.
Follow these steps:
1. Close Vianeta Transcription Desktop.
2. Click on Start > Search > For Files or folders.
3. Type wspell.ocx and make sure that “c:\” is selected.
4. In the search results, right-click on the file in <path to
system folder> and go to Properties and then Version.
Make sure that it is 5.12.0.0 (ex: for Windows XP this
would be C:\windows\system32, for Win 2000 it should
be C:\winnt\system32, for Windows 98 this would be
C:\windows\system).
5. Click on Start > Run and type regsvr32 -u “<path to
system folder>\wspell.ocx” and then click on OK. Look
for the word “succeeded” in the message box.
6. Click on Start > Run and type regsvr32 “<path to system folder>\wspell.ocx” and then click on OK. Look for
the word “succeeded” in the message box.
Problem
Possible Cause
Solution
Missing
menus, invisible or cut-off
text.
Display settings for
desktop colors have
specified an incompatible setting.
Display settings for
font size set to “Large
Fonts”
In Control Panel >Display, set the Windows Scheme to
Windows Standard or another similar Scheme.
Problem
Page 244 of 256
Possible Cause
In Control Panel >Display, set the display’s font size to “Small
Fonts”
Solution
Error extracting job message
when trying to
open downloaded job
Job did not download
correctly due to poor
Internet connection.
Right-click on job in Job Explorer and select Download
Job. Click OK when asked if you want to overwrite the job
on your drive.
Template was not prop- Right-click on job in Job Explorer and select Change Job
erly attached to job.
Info. Change the Work Type to something else and click
OK. Now right-click on the job again, select Change Job
Info, change the Work Type back to what it was, and click
OK.
Corrupted job file.
Send email to Customer Support at: [email protected],
and include the job number and your user name.
Problem
Possible Cause Solution
Foot pedal
doesn't work
Configuration not
correctly stored due
to configuration
being done from
Transcribe Station.
Incompatibility.
Problem
Possible Cause
No new jobs in Not connected to the
Job Explorer
Internet.
Job Explorer did not
refresh.
Open the Job Explorer, then open the Preferences window from
the Tools menu in the tool bar and reconfigure the foot pedal.
Close the Transcription Desktop application, restart it and log in
again; the foot pedal should operate correctly.
Please refer to the system requirements for the MT workstation.
If you have any questions please contact your supervisor.
Solution
You must be connected to the Internet to receive new jobs;
make sure that your Internet connection is up and running,
then press the refresh button in the tool bar.
Check to make sure that you Internet Explorer cache setting
are correct.
Transcription Desktop Make sure that Assign Jobs is checked and click the Job
not configured for new Explorer icon in the left navigation bar or click the refresh butjobs.
ton in the tool bar.
There are not any new Jobs are assigned to you based on a number of routing rules
jobs to be assigned.
configured by your supervisor; it may be that there are no new
jobs for you to work on at this time. Please check with your
supervisor if this is a low probability.
Page 245 of 256
Problem
Possible Cause
Solution
Short Cut Keys do Short Cut Keys prefer- Open the Preferences window from the Tools menu item in
not work as
ences not properly
the tool bar, click on “Short Cut Keys,” and make sure that
expected
configured.
your short cut keys are set up as you want them.
Problem
Possible Cause
Solution
Error uploading
job
Not connected to Internet. Make sure you are in connected mode and try again.
Internet error.
Try again.
Job has been reassigned to Contact your supervisor.
someone else.
Problem
Possible Cause
Page Fault or .dll Internet Explorer has
error
become corrupted.
Solution
Go to Control Panel > Add/Remove Programs, highlight the entry for Internet Explorer and
click on Repair.
Problem
Solution
Possible Cause
AXFFILE Down- Attempted to download a Wait until the first job is downloaded before trying to
load Error
job while another job is still download a second one.
downloading.
Problem
Page 246 of 256
Possible Cause
Solution
Fewer jobs in Job
Explorer than you
have been
assigned
Job Explorer did not
refresh.
Internet connection is too
slow.
Internet Explorer has
become corrupted.
Click on the refresh button.
A minimum of a 56k connection is required; not all
ISPs who claim to offer this actually do (particularly
many cheaper or “free” ISPs). Voice Express is not supported on free ISPs. Vianeta recommends well-known
national ISPs.
Go to Control Panel > Add/Remove Pro-
grams, highlight the entry for Internet Explorer and
click on Repair.
Supervisors
Problem
Possible Cause
Solution
Job doesn't show
up in expected
Work Pool in Job
Explorer.
Job is for Physician that
was added to the system
after Work Pool was created.
Make sure that the Physician for the job is added to the
appropriate Work Pool Script. Please let your supervisor know.
Shorthand Tips
Problem
Solution
Auto-capitalization not
occurring after expansion.
Change Text Transfer method to Simulate Keystrokes. If you want to continue
using the Simulate Clipboard Paste method you must create the expansion
with the backspace and period keystrokes at the end of the expansion. You
may use the Record feature of the Shorthand Expansion creation tool to
accomplish this. This will ensure that the word following the period is autocapitalized.
Problem
Solution
Words not expanding
fully and/or get overwritten.
Ensure the “Verify Target Window Receives Keystrokes” check box is
checked in the Shorthand Preferences.
Problem
Solution
Lag for long expansions. Use Vianeta Normals for long expansions or select “Simulate Clipboard Paste
if Text Only” option under Text Transfer method under the Shorthand Preferences.
Problem
Solution
Page 247 of 256
Keyboard freezes, Short- Close Shorthand by right clicking on Shorthand icon in the system tray and
hand appears not to
selecting “Close Shorthand”. Re-open Shorthand again by clicking on Tools,
work, or “asynchronous Word Expander in your Transcription Desktop.
socket error” messages
appear
Page 248 of 256
APPENDIX C
Glossary of Terms
• “Approval Status Glossary ” on page 250
• “Glossary of Terms” on page 252
• “Index” on page 256
Page 249 of 256
The Approval Status column in the Job Explorer displays several different
status indicators. Below you will find the definitions of each.
Ready: Indicates a completed dictation that is waiting to be transcribed or is in
QA status. Such reports can be found on the Welcome page or Dictations page
for review.
Hold: Indicates a dictation that has been placed on Hold by the Author and is
awaiting completion. Dictations marked “Hold” will not be routed to a Medical
Transcriptionist until they have been completed, at which point the status will
change to Ready.
Post-QA: Indicates a job that is awaiting QA and has also been delivered to the
client. Jobs are marked Post-QA based on the QA rules you set up for the
transcriptionist.
QA: Indicates a job that is in or awaiting QA. Jobs are routed to QA by the
transcriptionist on a case by case basis or based on the QA rules you set up for
the transcriptionist.
Transcribed: Indicates a completed report available for delivery or review
through WebEMR.
Sup-Review: Indicates a job that was reviewed by a Supervisor/Administrator/
Super User who made changes without having self-assigned the job.
Reject: Indicates a report has been Rejected from the WebEMR for corrections.
Once the report has been corrected the status will revert back to Transcribed.
Reviewed & Locked: Indicates a report that has been Reviewed & Locked by
the Author through WebEMR. This report may not be rejected or modified by
anyone.
eSigned: Indicates a report that has been eSigned by the Author through
WebEMR. This report may not be rejected or modified by anyone.
Page 250 of 256
Delivered: Indicates a delivered report. To learn details about the delivery
method you may click on the link in the Approval Status column to view the
Job Activity Report.
Priority: Jobs that are STAT are a Priority 1. Jobs that are Urgent are a Priority
10 and Jobs that are NON STAT are a Priority 0
Page 251 of 256
Glossary of Terms
Glossary of Terms
Job Explorer Fields
SNO: The sequence number for the job displayed in the Job Explorer.
Site/Job Name: Contains a unique code for each job; codes consist of the Site
Code created for each Site during setup, a randomly generated number, and the
Date of Dictation.
Dictation #: The Job Number generated by the Dictation System; the Job
Number the Physician hears when he completes a job.
Author: Based upon the entry made by the dictating Physician when he is
prompted to enter his User/Author ID; displays the name of the Physician
whose name corresponds with the ID entered during dictation.
MRN: Medical Record Number; based on the entry made by the dictating
Physician when he is prompted to enter a Medical Record Number (may also
be the Billing Number); if the Dictation System is set up such that the
Physicians is not prompted for a MRN the field will display a –1.
MT: The name of the user currently working on the job or the name of the user
who last worked on the job should be listed.
Status: Displays the status of each job.
Date Dictated: Displays the date and time stamp from the Vianeta Dictation
by default.
Date Transcribed: Displays the date and time stamp when the file was last
modified; date and time stamp reflect PST by default.
Navigation Bar
Accounts
Sites: The Hospital or Clinic name.
Page 252 of 256
Site Locations: Branch of the Hospital or Clinic (each site must have at least
one Site Location).
Work Types: The templates that the transcription will be typed into.
Departments*: Departments of the Site Location (Cardiology, Radiology).
Physicians: Dictating Physicians.
CC Physicians: Non-dictating Physicians.
User Access*: Medical Records Managers and Clerks.
Tools
Provider Locations: The MSTO organization(s).
Work Pool Scripts: Scripts of combinations of Sites, Site Locations,
Departments, Work Types & Physicians.
Work Pools: Combination of one or more Work Pool Scripts.
Users: Administrators, Supervisors, Transcriptionists & QA.
Print Job Explorer: Allows selection of jobs and printing of the selected jobs.
Standard Toolbar
Logout: Prompts user to save changes to the current job, logs out the user, and
then opens the Login screen.
Job Explorer: Allows you to view, download, and edit all jobs in the queue.
Transcribe Station: Launches the Open dialog in the My Jobs folder and takes
user to the Transcribe Station.
Assign Jobs: Allows user to select to get assigned new jobs or to cease the new
assignment of jobs.
Split Job: Allows user to create multiple files containing the same voice and
text file information.
Page 253 of 256
Glossary of Terms
Refresh: Reloads the current view so that all information is current.
Print: Prints the active file or selected items.
Navbar: Hides the Navigation Bar from view and allows you to view the full
screen or re-displays the Navigation Bar.
Online: Prompts user to log in to Vianeta Server.
Offline: Prompts user to log off Vianeta Server.
Upload: Allows user to upload files that were signed off when Offline.
Logout: Allows you to log out of Transcription Desktop and go to the Login
screen.
Job Explorer: Takes you from the Transcription Station to the Job Explorer.
Transcribe Station: Opens up a window with a list of all the jobs.
Assign Jobs: Clicking turns on and off the assign job function.
Split Job: Allows you to split a job with multiple dictations on one voice file.
Refresh: Repaints the screen.
Print: Prints the current report you are working on.
Navbar: Turns on and off the Navigation Bar.
Online: Logs the MT/QA on to the system if they are working off line.
Offline: Logs the MT/QA off the system if they are working on line.
Upload: Uploads all jobs that have been signed off while the MT/QA was
working off line.
New Document: Opens a list of the Jobs to select and open in the Transcribe
Station.
File Open: Opens a list of the Jobs to select and open in the Transcribe Station.
Page 254 of 256
File Save: Saves the active file with its current filename, location, and file
format.
Spell Check: Checks the active job for spelling errors and displays suggestions
for correcting them. Also adds words and sets spell checker options.
Insert Normal: Inserts specified normal into predetermined section.
Manage Normals: Adds, deletes, or modifies normals.
CC: Opens the Add CC window for insertion of CCs onto reports.
ADT: Opens the Document/Patient Information screen, including the Patient
Look Up.
Sign off: Prompts user to go to the end of the dictation, closes the current job,
takes user back to the Job Explorer, and removes the job from both the Job
Flag: Allows user to flag the current job for QA or supervisor review,
bookmark the current position in the voice file, and provide reasons and
comments for flag.
Page 255 of 256
Index
Index
A
Add New Job 37
Addendums 75
ADT Screen 113
Associations 114
Audio Toolbar 65
Author ID 97
B
Bookmark 170, 144
bulleted lists 106, 127
C
Capitalization 60
CC Physicians 87
Change Job Info 97
Compressed Voice Format 62
Correction 83
D
delete CC physicians 90
DeLink 81
details of job 102
Doctor Search 98
Document/Patient Information 113
Download Report 109
E
Edit Preferences 15
Common tab 16
Foot Pedal 25
HTML & VUE Editor 19
MS Word 23
Edit Report 107
Editor
HTML 59
Microsoft Word 62
VUE 61
Page 256 of 256
F
Foot Pedal Preferences 25
footer 129
Formatting Toolbar 67
H
header 129
Help 14
Hotkeys 130
HTML-Based Editor 59
J
Job Explorer 55
jobs
downloading 45
opening 46
K
Keyboard Shortcuts 22, 131
configuring 20
L
Linking, automatic 75
Logout 13, 33
M
Merged documents 82
Merging 75
Microsoft Word-based editor 62
modem users 49
N
Normals 147
creating 149
modifying 149
numbered list 105, 127
O
Offline 13, 49
Online 13, 49
Open 13
P
Patient Lookup 117
Page 257 of 256
Index
Physician Lookup 119
Physician Search 37
Print 13
R
Refresh 13
Report Toolbar 66
Return Jobs 33
ruler 126
S
Search Physician 37, 87
server 24
ShortCut Keys 130
Show Report 110
Show/Hide Symbols 140
Split Job 123
T
template, incorrect 101
Text Transfer Method 210
Toolbar
Audio 65
Formatting 67
Report 66
Transcribe Station 59
U
Universal Document 37
V
Verify Target Window Receives Keystrokes Setting 210
Vianeta Toolbar 13
Assign Jobs 13
Help 14
Job Explorer 13
Logout 13
Navbar 13
Offline 13
Online 13
Open 13
Page 258 of 256
Print 13
Refresh 13
Reports 14
Split 14
Transcribe Station 13
Upload 14
Vianeta Universal Document 37
VUE 61
W
Word editor 133
Word Formatting Toolbar 136
Word Print Layout 134
Word Standard toolbar 136
Word Vianeta Toolbar 136
Work Type 101
Work Type Template 59
Page 259 of 256
Index
Page 260 of 256

Transcription Desktop - Vianeta Support Center

Transcription

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