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agenda - Keys Energy Services
AGENDA UTILITY BOARD OF THE CITY OF KEY WEST, FL REGULAR MEETING 5:00 P.M. – WEDNESDAY, MAY 28, 2014 1. Pledge of Allegiance 2. Invocation 3. Roll Call 4. Set Agenda 5. Recognition and Presentation: a) Heather Arencibia – Bachelor of Arts, Business Administration with Specialization in Management 6. Informational Items: a) Department Staff Report b) Generation Report – April c) Financial & Operational Indicators – April 7. Consent Agenda* a) Approve Minutes - Regular Utility Board Meeting – May 14, 2014 b) Approve Disbursements Report c) Approve Federal Flood Insurance with Wright National Flood Insurance Company through Southernmost Insurance, Inc 8. Action Items a) Approve Amendments to KEYS/FMPA True All Requirements Project (TARP) Contracts b) Approve Sole Source Unit Price Agreement for NovaTech Remote Terminal Unit (RTU) Replacement Project and Budget Amendment #14-06 9. Other Business 10. Adjournment *Item is considered to be routine and enacted by one motion with no separate discussion, unless requested by a Utility Board Member or citizen, in which event the item will be considered independently. Monthly Generation Report April 2014 Unit Availability Unit First Start Reliability 100.00% 100.00% 90.00% 90.00% 80.00% 80.00% 70.00% 70.00% 60.00% 60.00% 50.00% 50.00% 40.00% 40.00% 30.00% 30.00% 20.00% 20.00% 10.00% 10.00% 0.00% CT1 Goal - 100%Note: Combustion Turbine #4 ran for teststing during the month CT2 CT3 CT4 MSD1 MSD2 0.00% Goal - 92% - CT1 Note: CT #3 was unavailible due to nuetral bushing and CT #4 due to fuel flow meter CT2 CT3 CT4 MSD1 MSD2 Megawatts [MWs] Generation Unit Capacity vs System Peak Load for April 2014 145 140 135 130 125 120 115 110 105 100 95 90 85 80 75 70 65 60 55 50 45 40 35 30 25 20 15 10 5 0 Load CT4 CT3 CT2 Capacity CT1 MSD 2 MSD 1 Capaci ty Load Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 MWs Available Financial Indicators Utility Board of the City of Key West, Florida Electric Revenue -10% -9% Provide Explanation Debt Service Coverage Ratio Other Operating Revenue Budget Minimum Budget $50,098,985 1.25 $726,325 -8% Monitor For the Seven Months Ended April 30, 2014 8% Acceptable Variance Acceptable Variance 10% -20% 10% Provide Explanation Favorable 20% Monitor -20% Provide Explanation Favorable X -10% -15% 10% Acceptable Variance Monitor Acceptable Variance 20% Favorable X $51,249,113 X 1.43 $873,281 Revenue higher than budgeted due to increased penalties and service charges of $88,400 Administrative & General O&M Expense Non-Operating Revenue & (Expense) Budget $9,038,548 8% 9% 10% Provide Explanation Monitor -10% -8% Acceptable Variance Acceptable Variance 20% 15% Provide Explanation Favorable X Budget Budget ($600,812) $3,053,507 10% -10% Acceptable Acceptable Variance Variance Monitor Transmission O&M Expense -20% Provide Explanation Favorable -10% Acceptable Variance Monitor Acceptable Variance -20% Favorable X ($1,768,164) $3,155,435 Revenue is lower due to timing of FKEC/FMPA Series Capacitor project Higher FMPA transmission charges Distribution O&M Expense Delinquent Customers - YTD Service Disconnected-Customer Did Not Pay - YTD Budget Last Year Last Year 2,404 930 $2,140,774 15% Provide Explanation 10% 15% X $8,844,669 20% 20% Monitor -20% -10% 10% Acceptable Variance Acceptable Variance Favorable 12% 9% 6% Unfavorable -6% Acceptable Acceptable Variance Variance -12% Favorable X 20% 15% 10% Unfavorable Acceptable Variance -20% -10% Acceptable Variance Favorable X $2,118,809 Lower tree trimming and other outside services due to timing of projects X 1,833 YTD data through 4/30/14 619 YTD data through 4/30/14 Agenda Item Summary Sheet Meeting Date: May 28, 2014 Proposer: Lynne E. Tejeda, General Manager & CEO Department: Manager’s Agenda Item #: 7a AGENDA ITEM WORDING: Approve the Minutes of the Regular Utility Board Meeting – May 14, 2014 REQUESTED ACTION: Approve the Minutes of the Regular Utility Board Meeting – May 14, 2014 FINANCIAL IMPACT: Total Cost: N/A Budgeted: N/A MINUTES FROM A REGULAR MEETING OF THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, HELD AT 5:00 P.M. ON WEDNESDAY, MAY 14, 2014 AT THE WILLIAM ARNOLD SERVICE BUILDING LOCATED AT 1001 JAMES STREET, KEY WEST, FLORIDA 1. Pledge of Allegiance 2. Invocation 3. Roll Call Present: Mr. Barry Barroso, Mr. Charles Bradford, Ms. Mona Clark, Mr. Timothy Root, Chairman Batty Also present at the meeting: Jack Wetzler, Assistant General Manager & CFO; Dale Finigan, Engineering/ Control Center Director; Eddie Garcia, Generation Director; Alex Tejeda, Customer Services Director; Suzanne Greager, Management Services Director and Stan Rzad, Compliance Administrator 4. Set Agenda 5. Recognition and Presentation: a) KEYS Outstanding Employee of the 2nd Quarter – Pedro Arencibia b) Retirement 30 Years of Service – Jerry Pita 6. Informational Items: a) Department Staff Report • Julio Torrado – Employee Activities Committee (EAC) Report • Suzanne Greager – Wellness Report • Dale Finigan – Tieline Separation • Eddie Garcia – Tieline Separation b) Power Supply Report – April c) Rate Comparison Report– March d) Financial & Operational Indicators – March e) Service Building Renovation/Relocation Update Regular Utility Board Meeting Wednesday, May 14, 2014 Page 2 7. Consent Agenda* a) Approve Minutes - Regular Utility Board Meeting – April 23, 2014 b) Approve Minutes – Strategic Planning Workshop – May 1-2, 2014 c) Approve Disbursements Report d) Request for Excused Absence for Timothy Root from the April 23, 2014 Regular Utility Board Meeting e) Declare Non-Stock & Stock Items as Surplus f) Declare Transformers and Capacitors as Surplus g) Declare Insulated Copper and Aluminum Underground Motion: To Approve Consent Agenda, Moved by Ms. Clark, Seconded by Mr. Bradford. Motion passed unanimously. 8. Other Business Service Building Relocation 9. Adjournment Motion: To Adjourn the Regular Utility Board Meeting of May 14, 2014, at 5:36 p.m., Moved by Mr. Bradford, Seconded by Mr. Barroso APPROVE: ______________________________ Peter Batty, Chair ATTEST: __________________________________________ Lynne E. Tejeda, General Manager/CEO & Secretary /ed UTILITY BOARD OF THE CITY OF KEY WEST AGENDA ITEM SUMMARY SHEET MEETING DATE: May 28, 2014 FROM: Jack Wetzler, Assistant General Manager & CFO AGENDA ITEM #: 7b PROPOSER: Lynne Tejeda, General Manager & CEO AGENDA ITEM WORDING: Approve Disbursement Report BRIEF BACKGROUND: Payments are processed under Section 11 of Florida Statute 69-1191 and in accordance with Resolution No. 679 approved October 13, 1999. Staff has processed payments from the Operation & Maintenance Fund, from the Renewal & Replacement Fund and the Construction Fund . Check Registers and listings are attached for review. Type of Disbursement Check Payments $ Electronic Payments 286,142.37 $ 972,080.02 Voided Checks 145,709.62 Construction Fund: $ - - $ 1,256,970.85 $ 145,709.62 $ STAFF RECOMMENDATION: Approve the Disbursement Report for the Operation & Maintenance Fund and Renewal & Replacement Fund . DISPOSITION: Page 1 of 8 - (1,251.54) To Be Paid List Total Disbursements Renewal & Replacement Fund: Operation & Maintenance Fund: - Utility Board of the City of Key West Disbursement Report For the Periods May 9 to May 22, 2014 Ref # Date Amount OM Wire Payments 3241 05/09/14 266,921.30 3242 05/09/14 60,956.00 3243 05/09/14 832.13 3244 05/09/14 4,613.24 3245 05/09/14 489.77 3246 05/09/14 2,426.07 3247 05/09/14 9,583.79 3248 05/09/14 53,197.69 3249 05/14/14 860.47 3250 05/14/14 198,196.27 3251 05/14/14 177,724.99 3252 05/19/14 97,326.28 3253 05/19/14 55,807.34 3254 05/21/14 1,367.73 3255 05/21/14 41,777.01 Total O&M Wires 972,080.08 Payee Purpose ADP ACH NET PR ADP TAXES ADP WAGE GARNISHMENT FL LEAGUE OF CITIES FL PREPAID COLLEGE PROGRAM ING DEFERRED COMPENSATION NATIONWIDE RETIRE SOLUTIONS CIGNA HEALTHCARE BENEFITS WORKSHOP DEPARTMENT OF REVENUE DEPARTMENT OF REVENUE CIGNA HEALTHCARE CIGNA HEALTHCARE BENEFITS WORKSHOP CIGNA HEALTHCARE NET PAYROLL PAYROLL TAXES NET PAYROLL DEFERRED COMPENSATION EMPLOYEE DEDUCTIONS DEFERRED COMPENSATION DEFERRED COMPENSATION EMPLOYEE & RETIREE BENEFITS EMPLOYEE & RETIREE BENEFITS SALES TAX EXPENSE GROSS RECEIPTS TAX EMPLOYEE & RETIREE BENEFITS EMPLOYEE & RETIREE BENEFITS EMPLOYEE & RETIREE BENEFITS EMPLOYEE & RETIREE BENEFITS RR Wire Payments Total RR Wires Disbursements from the Renewal & Replacement Fund (Capital Projects): 10529 05/15/14 41.47 BENDER & ASSOC ARCHITECTS PA SERVICES 10530 05/15/14 5,426.29 DELL MARKETING LP COMPUTER REPAIRS/SERVICES 10531 05/15/14 2,700.00 HD SUPPLY UTILITIES LTD EQUIPMENT 10532 05/15/14 2,716.91 LIZ CARPENTRY LLC FACILITIES SERVICES 10533 05/15/14 10,620.75 LORIS TECHNOLOGIES INC. COMPUTER SOFTWARE/MAINT 10534 05/22/14 36,379.20 BENDER & ASSOC ARCHITECTS PA SERVICES 10535 05/22/14 6,825.00 HARRIS COMPUTER SYSTEMS COMPUTER SOFTWARE/MAINT 10536 05/22/14 81,000.00 HD SUPPLY UTILITIES LTD EQUIPMENT Total R&R 145,709.62 Disbursements from the Operations & Maintenance Fund (Expenses): 148939 05/09/14 25.00 CANCER FOUNDOF THE FL KEYS 148940 05/09/14 1,927.18 IBEW LOCAL 1990 148941 05/09/14 605.00 KEYS EMPLOYEE RECR FUND 148942 05/09/14 132,975.57 KEYS PENSION FUND 148943 05/09/14 97.00 UNITED WAY OF MONROE COUNTY 148944 05/12/14 279.31 FINER LINES INC 148945 05/12/14 257.75 412 WHITE STREET LLC 148946 05/12/14 57.52 ALEXANDER R SMITH 148947 05/12/14 8.94 ANA R REYES 148948 05/12/14 52.26 ANDREW A POLLIDORE 148949 05/12/14 110.18 BAPTIST STREET ENTERPRISES LLC 148950 05/12/14 97.84 BRIAN J SULLIVAN 148951 05/12/14 58.51 CAPITAL BANK 148952 05/12/14 959.34 CAPITAL BANK Page 2 of 8 DONATION EMPLOYEE DEDUCTIONS EMPLOYEE DEDUCTIONS UTILITY BOARD CONTRIBUTION EMPLOYEE DEDUCTIONS REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND Utility Board of the City of Key West Disbursement Report For the Periods May 9 to May 22, 2014 Ref # Date Amount Payee 148953 05/12/14 62.08 CHRISTOPHER J CAMPBELL 148954 05/12/14 16,968.51 COMFORT INN KEY WEST 148955 05/12/14 19.43 CYNTHIA MARIE HERNANDEZ 148956 05/12/14 9.90 DANIEL BEAU BENNETT 148957 05/12/14 48.41 DANIEL JOSEPH MCMAHON 148958 05/12/14 45.53 DARREN J MORGENTHALER 148959 05/12/14 99.64 DARREN MCCULLEN WALLS 148960 05/12/14 80.31 DAVID CHARLES LUCAS 148961 05/12/14 104.01 DEBBIE MUNRO PENLEY 148962 05/12/14 308.09 DIAMONDS INTERNATIONAL OF FL 148963 05/12/14 19.48 FIELD ASSET SERVICES LLC 148964 05/12/14 45.59 FIELD ASSET SERVICES LLC 148965 05/12/14 178.74 FLORIDAMINGO LLC 148966 05/12/14 104.28 FLORIDAMINGO LLC 148967 05/12/14 293.16 GROSSMAN ROTH PA 148968 05/12/14 289.00 GROSSMAN ROTH PA 148969 05/12/14 94.47 HABITAT FOR HUMANITY OF KW 148970 05/12/14 76.44 HARRY E JACOB 148971 05/12/14 109.59 INTER-OCEAN HOLDINGS LLC 148972 05/12/14 59.59 INTER-OCEAN HOLDINGS LLC 148973 05/12/14 28.25 JAMES A WILLIAMSON 148974 05/12/14 44.99 JANSEN H WOOD 148975 05/12/14 41.28 JORGE LUIS ZABALETA 148976 05/12/14 59.92 JULIA A MATUS 148977 05/12/14 18.30 JUSTINA HEATHER RUSHER 148978 05/12/14 58.61 KAROLINA KUBALOVA RHOADS 148979 05/12/14 5.95 KWT LLC 148980 05/12/14 2,239.35 LIFESTAR RESPONSE OF ALABAMA 148981 05/12/14 89.44 MARCOS ANTONIO RIVERA 148982 05/12/14 35.57 MICHAEL WILLIAM WATKINS 148983 05/12/14 77.92 PREFERRED PROPERTIES COASTAL 148984 05/12/14 51.68 RANDY M INGRAM 148985 05/12/14 33.52 RICHARD E ROSSI 148986 05/12/14 52.01 ROBERT MELVIN CRIDER 148987 05/12/14 167.48 ROTARY CLUB OF KW FLORIDA INC 148988 05/12/14 2.72 ROTARY CLUB OF KW FLORIDA INC 148989 05/12/14 44.21 SALLY ELIZABETH KROMER 148990 05/12/14 19.28 SANDRA RAE KOSKI 148991 05/12/14 77.44 SEAN PHILIP KRIKORIAN 148992 05/12/14 108.03 STEPHEN P TURCO 148993 05/12/14 80.69 THOMAS W MILLER 148994 05/12/14 102.60 WF ENTERPRISES LLC 148995 05/12/14 5.05 WILLIAM HAROLD HOLTZ 148996 05/15/14 743.09 ADP INC 148997 05/15/14 281.40 AIRGAS SOUTH 148998 05/15/14 787.95 ALTEC INDUSTRIES INC 148999 05/15/14 256.56 AMERICAN SAFETY UTILITY CORP 149000 05/15/14 832.48 AT&T 149001 05/15/14 6,740.79 AT&T 149002 05/15/14 332.50 BARNES ALARMS 149003 05/15/14 10,000.00 BENDER & ASSOC ARCHITECTS PA Page 3 of 8 Purpose CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND PAYROLL SERVICES SAFETY SUPPLIES EQUIPMENT SERVICE LINE EQUIPMENT SERVICES SERVICES EQUIPMENT SERVICES Utility Board of the City of Key West Disbursement Report For the Periods May 9 to May 22, 2014 Ref # Date Amount Payee 149004 05/15/14 295.81 CALL ONE, INC 149005 05/15/14 282.70 CAR PARTS AUTO 149006 05/15/14 261.77 CINTAS CORPORATION LOC 017 149007 05/15/14 281.72 COLONIAL INSURANCE 149008 05/15/14 72.78 COMCAST 149009 05/15/14 1,693.20 COOKE COMMUNICATIONS LLC 149010 05/15/14 230.10 CSC INC 149011 05/15/14 57.09 DANE'LLE WALDON 149012 05/15/14 1,932.31 DELL MARKETING LP 149013 05/15/14 100.00 DORIS ARNOLD 149014 05/15/14 351.87 DYNA SYSTEMS 149015 05/15/14 836.09 ED WATTS 149016 05/15/14 293.75 ELECTRIC SUPPLY INC 149017 05/15/14 660.92 ERIC BROWN JR 149018 05/15/14 556.48 FASTENAL 149019 05/15/14 4,657.29 FIRST STATE BANK OF FL KEYS 149020 05/15/14 419.51 FL KEYS AQUEDUCT AUTHORITY 149021 05/15/14 259.32 FLORIDA KEYS ELECTRIC COOP 149022 05/15/14 230.00 GRICEL OWEN 149023 05/15/14 3,780.00 HARRIS COMPUTER SYSTEMS 149024 05/15/14 891.54 HOMESTEAD-CHEVROLET-CAD 149025 05/15/14 360.00 IMSA FLORIDA SECTION 149026 05/15/14 1,610.49 INFOSEND, INC. 149027 05/15/14 45.00 KEY WEST AWARDS, INC 149028 05/15/14 297.60 KW CHEMICAL & PAPER SUPPLY 149029 05/15/14 740.00 KEY WEST TRANSFER STATION 149030 05/15/14 103.00 KEY WEST URGENT CARE INC 149031 05/15/14 4,972.24 LORIS TECHNOLOGIES INC. 149032 05/15/14 1,290.00 LOWES ROYAL PACIFIC RESORT 149033 05/15/14 614.98 LYNNE TEJEDA 149034 05/15/14 168.05 PALMETTO FORD TRUCK SALES 149035 05/15/14 428.25 PAYMENTUS CORP 149036 05/15/14 479.20 PHSI 149037 05/15/14 3,800.00 PM ENVIRONMENTAL 149038 05/15/14 255.00 PRSA 149039 05/15/14 250.00 RADIO RITMO 149040 05/15/14 626.40 RENAISSANCE NASHVILLE HOTEL 149041 05/15/14 2,019.00 SAINT LEO UNIVERSITY 149042 05/15/14 899.11 SNAP-ON 149043 05/15/14 79.99 STRUNKS ACE HARDWARE 149044 05/15/14 2,766.74 STUART C IRBY CO 149045 05/15/14 96.87 SUNSHINE STATE ONE CALL 149046 05/15/14 294.00 TOUAX MODULAR BUILDING 149047 05/15/14 417.00 TRADEWINDS RESORT 149048 05/15/14 672.74 VERIZON WIRELESS 149049 05/15/14 706.80 WKYZ RADIO - KEY MEDIA CO. INC. 149050 05/15/14 702.00 FLORIDA KEYS MEDIA, LLC WWUS 149051 05/19/14 2,100.00 NANCY CRUZ 149052 05/19/14 1,250.00 ROBERT CERKLESKI 149053 05/19/14 49.03 ELIZABETH CLAIRE MURRAY 149054 05/19/14 1.52 FELIX ANDRES CLEMENTE Page 4 of 8 Purpose EQUIPMENT AUTO PARTS/SUPPLIES UNIFORM SERVICES INSURANCE PAID BY EMPLOYEE CABLE SERVICES ADVERTISING SERVICES REIMBURSEMENT COMPUTER REPAIRS/SERVICES SERVICES SUPPLIES EQUIPMENT SERVICE LINE MATERIAL REIMBURSEMENT ELECTRICAL SUPPLIES BANKING SERVICES WATER MATERIALS REIMBURSEMENT COMPUTER SOFTWARE/MAINT SERVICES SEMINARS, TRAINING SERVICES PROMOTIONAL ITEMS SUPPLIES DISPOSAL SERVICES SERVICES COMPUTER SOFTWARE/MAINT ACCOMODATIONS REIMBURSEMENT VEHICLES, PARTS, SERVICES SERVICES WATER SYS ENVIRONMENTAL MISC EXPENSE ANNUAL PAYMENT ADVERTISING ACCOMODATIONS REIMBURSEMENT AUTO PARTS/SUPPLIES SUPPLIES LINE MATERIAL SERVICES RENTAL EXPENSE ACCOMODATIONS SERVICES ADVERTISING ADVERTISING ELECTRICAL REBATE ELECTRICAL REBATE CUSTOMER REFUND CUSTOMER REFUND Utility Board of the City of Key West Disbursement Report For the Periods May 9 to May 22, 2014 Ref # Date Amount Payee 149055 05/19/14 39.65 KEVENS CHADIC 149056 05/19/14 36.17 LARRY A WENTLAND 149057 05/19/14 26.94 LOURDES M MALDONADO GABRIEL 149058 05/19/14 239.69 NWS PARROT KEY PROP OWNER 149059 05/19/14 226.91 NWS PARROT KEY PROP OWNER 149060 05/19/14 245.83 NWS PARROT KEY PROP OWNER 149061 05/19/14 233.43 NWS PARROT KEY PROP OWNER 149062 05/19/14 234.87 NWS PARROT KEY PROP OWNER 149063 05/19/14 261.89 NWS PARROT KEY PROP OWNER 149064 05/19/14 230.82 NWS PARROT KEY PROP OWNER 149065 05/19/14 259.43 NWS PARROT KEY PROP OWNER 149066 05/19/14 241.39 NWS PARROT KEY PROP OWNER 149067 05/19/14 263.46 NWS PARROT KEY PROP OWNER 149068 05/19/14 231.73 NWS PARROT KEY PROP OWNER 149069 05/19/14 236.96 NWS PARROT KEY PROP OWNER 149070 05/19/14 243.19 NWS PARROT KEY PROP OWNER 149071 05/19/14 236.67 NWS PARROT KEY PROP OWNER 149072 05/19/14 250.03 NWS PARROT KEY PROP OWNER 149073 05/19/14 253.94 NWS PARROT KEY PROP OWNER 149074 05/19/14 227.42 NWS PARROT KEY PROP OWNER 149075 05/19/14 232.12 NWS PARROT KEY PROP OWNER 149076 05/19/14 250.65 NWS PARROT KEY PROP OWNER 149077 05/19/14 247.94 NWS PARROT KEY PROP OWNER 149078 05/19/14 250.81 NWS PARROT KEY PROP OWNER 149079 05/19/14 307.06 NWS PARROT KEY PROP OWNER 149080 05/19/14 271.20 NWS PARROT KEY PROP OWNER 149081 05/19/14 235.36 NWS PARROT KEY PROP OWNER 149082 05/19/14 259.16 NWS PARROT KEY PROP OWNER 149083 05/19/14 227.15 NWS PARROT KEY PROP OWNER 149084 05/19/14 232.52 NWS PARROT KEY PROP OWNER 149085 05/19/14 280.20 NWS PARROT KEY PROP OWNER 149086 05/19/14 246.22 NWS PARROT KEY PROP OWNER 149087 05/19/14 230.82 NWS PARROT KEY PROP OWNER 149088 05/19/14 213.30 NWS PARROT KEY PROP OWNER 149089 05/19/14 245.29 NWS PARROT KEY PROP OWNER 149090 05/19/14 230.95 NWS PARROT KEY PROP OWNER 149091 05/19/14 226.74 NWS PARROT KEY PROP OWNER 149092 05/19/14 273.40 NWS PARROT KEY PROP OWNER 149093 05/19/14 246.49 NWS PARROT KEY PROP OWNER 149094 05/19/14 211.25 NWS PARROT KEY PROP OWNER 149095 05/19/14 228.46 NWS PARROT KEY PROP OWNER 149096 05/19/14 227.81 NWS PARROT KEY PROP OWNER 149097 05/19/14 229.12 NWS PARROT KEY PROP OWNER 149098 05/19/14 221.41 NWS PARROT KEY PROP OWNER 149099 05/19/14 230.43 NWS PARROT KEY PROP OWNER 149100 05/19/14 240.99 NWS PARROT KEY PROP OWNER 149101 05/19/14 227.03 NWS PARROT KEY PROP OWNER 149102 05/19/14 222.47 NWS PARROT KEY PROP OWNER 149103 05/19/14 242.31 NWS PARROT KEY PROP OWNER 149104 05/19/14 238.26 NWS PARROT KEY PROP OWNER 149105 05/19/14 240.48 NWS PARROT KEY PROP OWNER Page 5 of 8 Purpose CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND Utility Board of the City of Key West Disbursement Report For the Periods May 9 to May 22, 2014 Ref # Date Amount Payee 149106 05/19/14 239.18 NWS PARROT KEY PROP OWNER 149107 05/19/14 246.33 NWS PARROT KEY PROP OWNER 149108 05/19/14 225.72 NWS PARROT KEY PROP OWNER 149109 05/19/14 229.76 NWS PARROT KEY PROP OWNER 149110 05/19/14 240.48 NWS PARROT KEY PROP OWNER 149111 05/19/14 216.05 NWS PARROT KEY PROP OWNER 149112 05/19/14 224.14 NWS PARROT KEY PROP OWNER 149113 05/19/14 244.12 NWS PARROT KEY PROP OWNER 149114 05/19/14 228.84 NWS PARROT KEY PROP OWNER 149115 05/19/14 234.58 NWS PARROT KEY PROP OWNER 149116 05/19/14 246.22 NWS PARROT KEY PROP OWNER 149117 05/19/14 247.40 NWS PARROT KEY PROP OWNER 149118 05/19/14 3,527.45 NWS PARROT KEY PROP OWNER 149119 05/19/14 113.64 NWS PARROT KEY PROP OWNER 149120 05/19/14 102.96 NWS PARROT KEY PROP OWNER 149121 05/19/14 102.96 NWS PARROT KEY PROP OWNER 149122 05/19/14 169.10 NWS PARROT KEY PROP OWNER 149123 05/19/14 113.82 NWS PARROT KEY PROP OWNER 149124 05/19/14 87.93 NWS PARROT KEY PROP OWNER 149125 05/19/14 655.98 NWS PARROT KEY PROP OWNER 149126 05/19/14 1,055.81 NWS PARROT KEY PROP OWNER 149127 05/19/14 641.76 NWS PARROT KEY PROP OWNER 149128 05/19/14 1,621.47 NWS PARROT KEY PROP OWNER 149129 05/19/14 91.59 OSCAR RAMON CASTRO JR 149130 05/22/14 176.29 AAA COOPER TRANSPORTATION 149131 05/22/14 574.99 ADP INC 149132 05/22/14 248.65 ALTEC INDUSTRIES INC 149133 05/22/14 360.00 AMERICAN BATTERY COMPANY 149134 05/22/14 333.36 AMERICAN SAFETY UTILITY CORP 149135 05/22/14 15,522.36 ASPLUNDH TREE EXPERT CO 149136 05/22/14 1,167.88 AT&T 149137 05/22/14 146.85 BARRETT AND COMPANY 149138 05/22/14 99.95 CAR PARTS AUTO 149139 05/22/14 650.00 CARLTON FIELDS PA JORDEN BURT 149140 05/22/14 261.07 CINTAS CORPORATION LOC 017 149141 05/22/14 132.48 COMCAST 149142 05/22/14 1,392.50 D&V COMMERCIAL A/C 149143 05/22/14 592.51 FISHER SCIENTIFIC COMPANY 149144 05/22/14 763.81 FL MUNICIPAL POWER AGENCY 149145 05/22/14 204.00 FRED CULPEPPER 149146 05/22/14 45.00 GOAL LINE EMBROIDERY INC 149147 05/22/14 142.00 GRAYBAR ELECTRIC CO INC 149148 05/22/14 261.95 HALLS SAFETY EQUIP CORP 149149 05/22/14 387.00 HAMPTON INN SUITES 149150 05/22/14 355.09 HOMESTEAD-CHEVROLET-CAD 149151 05/22/14 140.00 IMSA FLORIDA SECTION 149152 05/22/14 220.00 IMSA FLORIDA SECTION 149153 05/22/14 245.00 KEY WEST TRANSFER STATION 149154 05/22/14 293.50 KEYS MARINE SERVICE 149155 05/22/14 1,198.20 LANDS END CORPORATE SALES 149156 05/22/14 63.27 MCI Page 6 of 8 Purpose CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND CUSTOMER REFUND FREIGHT PAYROLL SERVICES EQUIPMENT SERVICE BATTERY LINE EQUIPMENT TREE TRIMMING SERVICES SERVICES OFFICE SUPPLIES AUTO PARTS/SUPPLIES LEGAL SERVICES UNIFORM SERVICES CABLE SERVICES AIR CONDITIONING SERVICES SAFETY EQUIPMENT SEMINARS, TRAINING PAYROLL SERVICES SUPPLIES PARTS, SUPPLIES ELECTRICAL SUPPLIES ACCOMODATIONS SERVICES SEMINARS, TRAINING SEMINARS, TRAINING DISPOSAL SERVICES AUTO REPAIRS/SERVICES MATERIALS TELEPHONE EXPENSE Utility Board of the City of Key West Disbursement Report For the Periods May 9 to May 22, 2014 Ref # Date Amount Payee 149157 05/22/14 516.96 MTS 149158 05/22/14 3,057.81 NATHAN EDEN 149159 05/22/14 183.54 RECHTIEN INTERNATIONAL 149160 05/22/14 452.95 ROSSMAN & CO OF FLORIDA 149161 05/22/14 85.44 SAFETY PRODUCTS 149162 05/22/14 443.43 STRUNKS ACE HARDWARE 149163 05/22/14 5,718.95 STUART C IRBY CO 149164 05/22/14 724.50 TYNDALE CO INC Total O&M 286,142.37 Page 7 of 8 Purpose SAFETY EQUIPMENT LEGAL SERVICES FACILITIES SUPPLIES SERVICES SAFETY SUPPLIES SUPPLIES LINE MATERIAL APPAREL Utility Board of the City of Key West, FL Voided Payment List Utility Board Meeting 05/28/14 REF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 REF 1 REF 1 O&M Check # 149025 149024 RR Check # WIRE Check # Vendor Name IMSA FLORIDA SECTION HOMESTEAD CHEVROLET CADILLAC Vendor Name Vendor Name Reason Code Check Date H 05/15/14 H 05/15/14 Check Amount 360.00 891.54 Total O&M 1,251.54 Reason Code Check Date Check Amount Total for RR $0.00 Reason Code Check Date Check Amount F Total for WIRE TOTAL FOR O&M, RR and WIRE $1,251.54 Reason Code: A Cust/Vendor did not receive, lost check or staledate, stop payment search performed and ck replaced B Wrong vendor entered into system and detected when matching check with invoice C Customer service processed a work ticket requesting check to be voided (i.e. deposit should have been transferred and not refunded, change of name, etc.) D Wrong amount E Printed check in error, should not be paid at this time F Vouched in error G Research performed on stale dated checks H Other Page 8 of 8 Agenda Item Summary Sheet Meeting Date: May 28, 2014 Proposer: Lynne E. Tejeda, General Manager & CEO Department: Management Services Agenda Item #: 7c AGENDA ITEM WORDING: Approve Federal Flood Insurance with Wright National Flood Insurance Company through Southernmost Insurance, Inc. REQUESTED ACTION: Motion to approve renewal of Federal Flood Insurance with Wright National Flood Insurance Company through Southernmost Insurance, Inc., at a total premium of $125,841.00, for the period June 14, 2014 through June 14, 2015. DISCUSSION: Federal Flood insurance participation is required by the Federal Emergency Management Association (FEMA) to meet requirements for disaster reimbursement. The maximum policy limit is $1 Million per location ($500,000.00 for the building and $500,000.00 for contents) with a $5,000.00 deductible per location. This includes the new T&D building. The cost for policy year June 15, 2013 through June 14, 2014 is $122,825.00, which is an increase of $4,614.00 or 3.9%. FINANCIAL IMPACT: Total Cost: $125,841.00 Budgeted: Yes Source of Funds: O&M Location 1-1 1-2 1-3 2-2 2-3 2-7 2-8 2-9 2-11 2-12 2-13 3-1 5-1 6-1 7-1 9-1 10-1 12-1 13-1 14-1 Policy Number 09115044085004 09115044084904 09115044077604 09115044076704 09115044084804 09115070491303 09115110643100 09115044076104 09115044076404 09115044090004 09115044076504 09115044086604 09115044080704 09005070307603 09115044076002 09115044076804 09115044076904 09115044077004 09115056432204 09115044085604 Deductibles - $5,000 Description Meter Storage File Storage Main Office SI Switch Yard Relay SI Switch Yard Relay Garage T&D Line Bldg Steam Plant Warehouse #1 Warehouse #2 Warehouse #3 Angela St Sub Station Control Thompson St Sub Station Control Cudjoe Key Sub Station Control Kennedy Dr Sub Station Control US1 Sub Station Control Big Coppitt Sub Station Control Big Pine Sub Station Control 2nd St Sub Station Control White St Sub Station Control Coverage Building $76,000 $37,000 $500,000 $60,000 $51,000 $310,000 $500,000 $500,000 $155,000 $472,000 $500,000 $150,000 $500,000 $500,000 $500,000 $150,000 $150,000 $300,000 $150,000 $150,000 Coverage Contents $10,000 $23,000 $500,000 $240,000 $500,000 $428,000 $500,000 $500,000 $500,000 $500,000 $500,000 $350,000 $0 $0 $50,000 $350,000 $350,000 $500,000 $350,000 $350,000 2012-2013 2013-2014 Annual Annual Pemium Pemium $848 $848 $743 $743 $10,888 $12,137 $3,804 $3,971 $6,539 $7,190 $8,365 $9,170 $10,888 $7,343 $1,501 $26,521 $1,006 $2,978 $2,978 $17,429 $11,722 $1,006 $1,198 $1,581 $873 $12,137 $7,994 $1,576 $26,521 $1,046 $3,205 $3,205 $17,429 $10,823 $1,046 $1,229 $1,655 $900 2014-2015 Annual Pemium $1,039 $908 $15,177 $4,948 $8,974 $11,461 $1,319 $15,177 $9,980 $1,687 $17,692 $1,130 $3,367 $3,367 $13,903 $10,562 $1,130 $1,309 $1,750 $961 $118,211 $122,825 $125,841 Agenda Item Summary Sheet Meeting Date: May 28, 2014 Proposer: Lynne E. Tejeda, General Manager & CEO Department: Generation Agenda Item #: 8a AGENDA ITEM WORDING: Approve Amendment to KEYS/FMPA TARP Contracts. REQUESTED ACTION: Motion to approve Amendment No. 1 to the Revised, Amended and Restated Capacity and Energy Sales Contract and Approve Amendment No. 1 to the Consolidated Operating and Maintenance Contract for the Stock Island Generating Facility between Florida Municipal Power Agency (FMPA) and The Utility Board of the City of Key West (KEYS). DISCUSSION: In January 2011, the All Requirements Project (ARP) entered into True All Requirement Project (TARP) Contract with KEYS for the ownership and operation of the Stock Island Generating Facility, consisting of an Amended and Restated Capacity and Energy Sales and Consolidated O&M Contracts. In the ensuing three (3) years there have been a few items in the implementation of the contracts that were resolved by mutual consent and memorialized by email. So these agreed changes are not “lost,” FMPA and KEYS have agreed that a formal amendment to the original TARP Contract is in order. There are two (2) changes to the Revised, Amended and Restated Capacity and Energy Sales Contract: Section 2.3 - Providing for more detailed operational information on KEYS T&D system to assist in assigning Incremental Cost responsibility. Section 3.2 - Amending the Contract for inventory management by shifting control of generation inventory from KEYS Warehouse to the generation employees at the Stock Island site. There are three (3) changes to the Consolidated Operating and Maintenance Contract: Section 2.2 - Removing the specific dollar amount of spending authorization for the plant manager and, instead, providing for the spending authorization to be set via the annual ARP budgeting process. Section 8.2 (e) - Setting an eight (8) man-hour threshold for labor charges between KEYS non-generating personnel and FMPA and providing for the ability to charge to be reciprocal. Section 8.3 Clause (1) - Changing the index used to escalate the rent payments for office space used by FMPA to the CPI index for Miami/Fort Lauderdale. SUPPORTS STRATEGIC PLAN: Goal #1 – Reduce KEYS’ Average Bill to Customers; Action Plan #1-B2 Encourage FMPA to reduce operating costs. FINANCIAL IMPACT: Total Cost: N/A Budgeted: N/A Source of Funds: Agenda Item Summary Sheet Meeting Date: May 28, 2014 Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance Agenda Item #: 8b AGENDA ITEM WORDING: Approve Sole Source Unit Price Agreement for NovaTech Remote Terminal Unit (RTU) Replacement Project and Budget Amendment #14-06. REQUESTED ACTION: Motion to approve Sole Source Unit Price Agreement with NovaTech for the replacement of RTUs, for an estimated amount of $120,240.00 and Budget Amendment #14-06. DISCUSSION: This Agreement provides for a sole source unit price project for the upgrade of Ethernet capable RTUs and Input/Output (I/O) equipment throughout KEYS Substations and FKEC Substations from which KEYS receives SCADA indication. KEYS has standardized on NovaTech Orion RTUs in its substations to reduce spare parts and training. NovaTech is the original equipment manufacturer for Orion and is the sole source for these products. Currently, KEYS has RTUs in thirteen (13) locations, and five (5) of those locations, Thompson Street, White Street, Marathon, Jewfish Creek, and Tavernier Substations contain Landis and Gyr RTUs. This brand of manufacturer is different from all other substations and is not Ethernet capable. Replacing these RTUs with Orion RTUs that have Ethernet capability will allow them to be accessed from any Ethernet port which has access to the SCADA network. Additionally, this is necessary to support the Control Center’s emergency backup system at the new T&D Building which will also be the Control Center’s temporary location during the renovation of the Service Building. The three (3) units scheduled for replacement in the FKEC territory are beneficial to KEYS alone and therefore, are not reimbursable. NovaTech has provided unit pricing for the Orion RTUs, I/O devices, removal of current RTU cabinets, installation of new RTU cabinets, wiring, commissioning, and testing. SUPPORTS STRATEGIC PLAN: compared to industry benchmarks. Goal #2: Maintain long-term reliability levels FINANCIAL IMPACT: Total Estimated Cost: $120,240.00 Budgeted: Yes Source of Funds: Capital UTILITY BOARD OF THE CITY OF KEY WEST AGENDA ITEM SUMMARY SHEET BUDGET AMENDMENT FORM #14-06 MEETING DATE: Date: May 20, 2014 May 28, 2014 FROM: Jack Wetzler, Assistant General Manager & CFO AGENDA ITEM: _8b_ _____ PROPOSER: Lynne Tejeda, General Manager & CEO ITEM SUBJECT: Sole Source Unit Price Agreement with NovaTech for the Replacement of RTUs The following Budget amendment has not been made: Category Account Description And Account Number Funds Available/Budget Amended Fund/Budget Change Funds Transferred From Capital Funds Transferred To Capital Available Capital Funds 1-00-107360-00-11184 RTU Replacement 1-60-107360-50-14121 $ 213,696 $ 93,456 $(120,240) $ 215,000 $ 335,240 $ 120,240 BRIEF BACKGROUND: Currently KEYS has RTUs in thirteen (13) locations, and five (5) of these locations contain Landis and Gyr RTUs. This brand of manufacturer is different from all other substations and is not Ethernet capable. Replacing these RTUs with Orion RTUs that have Ethernet capability will allow them to be accessed from any Ethernet port which has access to the SCADA network. This amendment is to transfer budget from the available funds capital account which is a culmination of unused capital budget funds from multiple completed capital projects. STAFF RECOMMENDATION: Staff recommends approval of Budget Amendment #14-06 REVIEWED BY: FINANCE DOCUMENTATION: ENGINEERING NO FUND TRANSFER REQUIRED: NO DISPOSITION: __________________________________________________________ Proposal Keys Energy Services Pricing for RTU Hardware & Installation Proposal 0314-048 R2 May 19, 2014 Commercial A. Thompson Street Item Qty Part #/Description Price (USD) 1 1 OrionLX-A13-G3-ENEN-XM1-IHV-HVXX-14-42-80-95-99 NA – Keys owned 2 2 DDIO-SER-G-WR-100-HV-42-RACK NA – Keys owned 3 1 DCIO-SER-G-WR-102-HV-42-RACK NA – Keys owned 4 2 DDIO-SER-G-WR-110-HV-42-RACK @ $1,372.50 per unit $ 2,745 5 1 RTU Services $11,500 6 1 Engineering Services $4,985 7 1 Installation & Commissioning Services (6 On-Site Days @ $1,080 for two NovaTech personnel) *Per NCare Agreement, hours over 8 per day will be invoiced *Includes one day of travel *Price is ½ of total and requires purchase of Marathon *Install activities will be completed in conjunction with Marathon in the same week. Estimated T&L for Installation and Commissioning Services *Estimated cost is reduced by ½ and the other half is shown in the Marathon Substation. Sub-Total $6,480 $3,250 $28,960 B. White Street Item Qty Part #/Description Price (USD) 1 2 OrionLX-A13-G3-ENEN-XM1-IHV-HVXX-14-42-80-95-99 NA – Keys owned 2 4 3 4 DDIO-SER-G-WR-100-HV-42-RACK Conversion of existing Keys-owned units from panel mount to rack mount @ $375 per unit DDIO-SER-G-WR-100-HV-42-RACK @ $1,350 per unit 4 1 DCIO-SER-G-WR-102-HV-42-RACK 5 1 RTU Services 6 1 Engineering Services 7 1 Installation & Commissioning Services (5 On-Site Days @ $1,080 for two NovaTech personnel) *Per NCare Agreement, hours over 8 per day will be invoiced Estimated T&L for Installation and Commissioning Services $10,800 Sub-Total $43,670 $1,500 $ 5,400 NA – Keys owned $13,835 $5,635 $6,500 13555 West 107th Street Lenexa, Kansas 66215 Tel 913-451-1880 FAX 913-451-2845 Page 17 of 21 Proposal Keys Energy Services Pricing for RTU Hardware & Installation Proposal 0314-048 R2 May 19, 2014 C. Marathon Item Qty Part #/Description Price (USD) 1 1 OrionLX-A13-G3-ENEN-XM1-IHV-HVXX-14-42-80-95-99 NA – Keys owned 2 1 DCIO-SER-G-WR-102-HV-42-PANL NA – Keys owned 3 1 RTU Services $4,255 4 1 Engineering Services $1,885 5 1 Installation & Commissioning Services (6 On-Site Days @ $1,080 for two NovaTech personnel) *Per NCare Agreement, hours over 8 per day will be invoiced *Includes one day of travel *Price is ½ of total and requires purchase of Thompson *Install activities will be completed in conjunction with Thompson in the same week. Estimated T&L for Installation and Commissioning Services *Estimated cost is reduced by ½ and the other half is shown in the Thompson Substation. Sub-Total $6,480 $3,250 $15,870 D. Jewfish Creek Item Qty Part #/Description Price (USD) 1 1 OrionLX-A13-G3-ENEN-XM1-IHV-HVXX-14-42-80-95-99 NA – Keys owned 2 1 DCIO-SER-G-WR-102-HV-42-PANL NA – Keys owned 3 RTU Services $4,255 4 Engineering Services $1,885 5 Installation & Commissioning Services (6 On-Site Days @ $1,080 for two NovaTech personnel) *Per NCare Agreement, hours over 8 per day will be invoiced *Includes one day of travel *Price is ½ of total and requires purchase of Tavernier *Install activities will be completed in conjunction with Tavernier in the same week. Estimated T&L for Installation and Commissioning Services *Estimated cost is reduced by ½ and the other half is shown in the Tavernier Substation. Sub-Total $6,480 $3,250 $15,870 13555 West 107th Street Lenexa, Kansas 66215 Tel 913-451-1880 FAX 913-451-2845 Page 18 of 21 Proposal Keys Energy Services Pricing for RTU Hardware & Installation Proposal 0314-048 R2 May 19, 2014 E. Tavernier Item Qty Part #/Description Price (USD) 1 1 OrionLX-A13-G3-ENEN-XM1-IHV-HVXX-14-42-80-95-99 NA – Keys owned 2 1 DCIO-SER-G-WR-102-HV-42-PANL NA – Keys owned 3 RTU Services $4,255 4 Engineering Services $1,885 5 Installation & Commissioning Services (6 On-Site Days @ $1,080 for two NovaTech personnel) *Per NCare Agreement, hours over 8 per day will be invoiced *Includes one day of travel *Price is ½ of total and requires purchase of Jewfish *Install activities will be completed in conjunction with Jewfish in the same week. Estimated T&L for Installation and Commissioning Services *Estimated cost is reduced by ½ and the other half is shown in the Jewfish Substation. Sub-Total $6,480 $3,250 $15,870 GRAND TOTAL: .............................................................. $ 120,240.00 USD *Orion, DxIO, & On-Site Services pricing per existing Keys Energy NCare Agreement. The prices quoted do not include taxes, duties, packing or shipping. Delivery: Terms: Validity: See Table Below NET 30 60 Days Action Weeks ARO Thompson Shipment Thompson Install/Commission White Shipment White Install/Commission Marathon Shipment Marathon Install/Commission 13 15 13 17 13 15 Jewfish Shipment Jewfish Install/Commission Tavernier Shipment Tavernier Install/Commission 13 16 13 16 13555 West 107th Street Lenexa, Kansas 66215 Tel 913-451-1880 FAX 913-451-2845 Page 19 of 21
