Aug 11, 2015 - Derby Recreation Commission

BOARD MEETING AGENDA
Tuesday, August 11, 2015
Derby Recreation Center
6:00pm
A. Consent Agenda (action required)
1. Budget Hearing Minutes July 14, 2015
2. Regular Meeting Minutes July 2015
3. Checks and Vouchers July 2015
B. Superintendent Report (receive & file)
C. Staff Highlights (receive & file)
PUBLIC FORUM
PROGRAM HIGHLIGHT
D. 2015 Fall Program Guide (receive & file)
Kathleen Avitt, Director of Programs
OLD BUSINESS
NEW BUSINESS
E. Internal Recognition Awards (receive & file)
Kathleen Avitt, Director of Programs
F. MOU Sheltering Facility For USD 260 (action required)
Trina Bauer, Assistant Superintendent
G. Annual Maintenance Review (receive & file)
Chris Drum, Director of Facilities
H. 2015-2016 Budget Review (action required)
Frank Seitz, Superintendent of Recreation
I. 2015-2016 Proposed Fee Increases (action required)
Kathleen Avitt, Director of Programming
J. Equipment Purchase Requests (action required)
Darcie Parkhurst, Aquatics/Fitness Facilities Director
K. Plaque Presentation (receive & file)
Ken Greteman, DRC Board Member
ADD ONS
Agenda
BUDGET HEARING MINUTES
July 14, 2015
The Derby Recreation Commission held a budget hearing for the 2015-2016
Derby Recreation Commission budget on Tuesday, July 14, 2015 at the Derby
Recreation Center, 801 E. Market, Derby, KS 67037.
Chairman Ken Greteman opened the hearing at 5:45pm.
Present were Board Members Brian Johnson, Chris Sexton, Rick Ruff, and Eric
Tauer. Also present were Frank Seitz, Superintendent of Recreation, Trina
Bauer, Assistant Superintendent, Kathleen Avitt, Director of Programs, Chris
Drum, Director of Facilities, Rob McDonald, Director of IT, and Caryn
Greenstreet, Administrative Assistant. Guests included, Scott Elpers, Derby
Informer.
Frank Seitz discussed the Publication Notice and Notice of Certification of the
2015-2016 Budget as well as the state statues and procedures for the adoption
of the budget.
The hearing was open for public discussion none being heard; Chairman Ken
Greteman moved to close the budget hearing at 5:57pm
Agenda
BOARD MEETING MINUTES
July 14, 2015
A regular meeting of the Derby Recreation Commission was held at the Derby
Recreation Center, 801 E. Market, Tuesday, July 14, 2015.
Chairman Ken Greteman called the meeting to order. Present were Board Members
Brian Johnson, Chris Sexton, Rick Ruff, and Eric Tauer. Also present were Frank
Seitz, Superintendent of Recreation, Trina Bauer, Assistant Superintendent,
Kathleen Avitt, Director of Programs, Chris Drum, Director of Facilities, Rob
McDonald, Director of IT, and Caryn Greenstreet, Administrative Assistant. Guests
included, Scott Elpers, Derby Informer.
Rick Ruff moved to approve the consent agenda, Chris Sexton seconded, motion
carried 5-0.
The Superintendent Report was reviewed.
The Staff Highlights were reviewed.
Kathleen Avitt highlighted the OAC Afterschool Program with the board.
Chris Sexton moved to approve option #2 for the Derby North Middle School
transportation recommendation, Eric Tauer seconded, motion carried 5-0.
Chris Sexton moved to approve the Certification of the 2015-2016 DRC budget as
presented, Ken Greteman seconded, motion carried 5-0.
Ken Greteman moved to go into Executive Session for personnel reasons for 15
minutes, Chris Sexton seconded, motion carried 5-0.
Rick Ruff moved to come out of Executive session, Ken Greteman seconded, motion
carried 5-0.
Rick Ruff moved to extend the expiration date of the current contract of the
Superintendent of Recreation from 12/31/2016 to 01/01/2018, change the length
of the renewal clause for each party to six months notice, remove the current
three year roll-over provision and change to a one year roll-over provision, and
bring the current extended sick leave compensation into conformity with DRC
policy for full time employees per the attached addendum, Ken Greteman
seconded, motion carried 5-0.
Rick Ruff moved to adjourn. Ken Greteman seconded, motion carried 5-0.
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Frank Seitz, Superintendent of Recreation
DATE:
August 4, 2015
RE:
SUPERINTENDENT REPORT
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Held regular weekly director, staff and Rock River Rapids meetings.
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Met with staff concerning Intergovernmental presentations and attended
Intergovernmental meeting.
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Hosted City Councilman Tom Kiel and Robert Mendoza for our DRC orientation
presentation.
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Multiple meetings with staff to prepare for our 2015-2016 budget.
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Hosted 20th year anniversary reception for our three employees.
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Met with City Manager and Superintendent of Schools at our bi-monthly
breakfast.
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Met with staff and potential driver for our DNMS route.
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Participated in Panthers on the Green event.
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Working with our CJ volunteer committee for this years 9th annual event.
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Met Work Well Kansas representatives who toured the recreation center.
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Attended staff summer barbeque.
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Participated in the DRC Hook A Kid On Golf program.
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Derek Smith, Director of Administration
DATE:
July 9, 2015
RE:
JULY ADMINISTRATION HIGHLIGHTS
Accounting/Risk Management
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Assisted in completing Superintendent’s recommended budget.
Closed year end books.
Organized quarterly staff financial review.
Completed CIP summary.
Explored investment options for maturing certificate of deposit.
Working claim for damaged bus.
Contracts
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Updated website with DMSN bussing information.
Reimbursed gymnastics instructor for summer session.
Personnel
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Met with employee wellness committee.
Working on staff evaluation process.
Attended employee summer BBQ.
Working to fill numerous positions for fall session.
Numerous hires.
Other
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Installing fall information from program guide on website.
Attended an Education Foundation Meeting.
Met with Work Well Kansas committee on potential award.
Doing some work on CJ tournament.
Participated in Hook a Kid on Golf.
Attended Intergovernmental meeting.
Technology
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Spent time doing some wide format printer repairs.
Agenda
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Worked with Marketing on many projects, including the Fall Program Guide
Worked with Commlink on setting up a new wifi phone for our facility coordinators. The wifi
phone will allow for much extended range than the old wireless phone.
Worked with Cox Communications on a site survey to upgrade our cable from analog to
digital.
Worked with bookkeeping on some routine Microsoft Dynamics issues.
Started work on the Fall Poster Series.
Worked setting up several new computers for staff.
Worked on connection issues with Rock River Rapids on credit card processing.
Continued work on our future registration software upgrade. Had another meeting with a
possible software vendor.
Made several banners and posters for Rock River Rapids.
Routine server and backup data maintenance.
Updated the OAC Lab computers with several patches and updates.
Started work on new banners for parking lot for the Fall season.
Marketing
Community Involvement
 Attended Community Marketing Planning Committee Meeting
Health Collaborative
 Attended monthly DHC meeting
 Worked on revisions to DHC brochure
Program Support
 Designed Fall Program Guide
 Drafted sponsorship letters for Halloween Hullaballoo
 Solicited sponsorship for Hook a Kid on Golf
 Solicited advertisers in Program Guide
 Coordinated photography of Ice Cream Day.
 Volunteered and photographed Superhero Obstacle Course
Rock River Rapids
 Created Half Price Season Pass ads
 Promoted RRR 500 and other events on Facebook
 Coordinated photography for RRR 500, SpongeBob
 Promoted Superhero Fridays at RRR
Miscellaneous
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Created signage/communications for annual maintenance
Social Media
DRC Facebook ‘likes’ –2,565 (increase 59 since June)
RRR Facebook ‘likes’ – 4,365 (increase 58 since June
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Kathleen Avitt, Director of Programs
DATE:
August 3, 2015
RE:
JULY PROGRAMMING BOARD HIGHLIGHTS
Program Area Highlights
 Met with Chick-fil-A about Halloween Hullaballoo sponsorship.
 Took one day of vacation.
 Completed Fall Program Guide information for Jen.
 Worked in the Garden with other staff on our wellness plot and assisted with
other garden duties.
 Attended the RRR 500. We had a great participation for a make-up date.
 Attended the Wellness Committee meeting.
 Drafted Halloween Hullaballoo flyer information for ad in the program guide.
 Completed weekly superhero contests for fitness, internal recognition, etc.
 Attended the Lunch and Learn on July 7.
 Attended log rolling event at RRR.
 Weekly intern schedules and when to work scheduling. Our interns have
been wonderful assistance this summer in so many programs and tasks.
 Completed 6 month evaluation for staff member.
 Attended Little Mermaid Jr. Popcorn Matinee. These kids worked hard to
learn songs and scripts. They did great!
 Attended monthly Derby Health Collaborative meeting.
 Stopped by RRR to see SpongeBob (intern) performance on SpongeBob
Day.
 Attended Superhero Friday: Super Jenga. Super Jenga will be used in other
events during the year as well.
 Working on powerpoint information for fall program guide information for
support staff meeting.
 Briefly met with Deanna on OAC grants for afterschool program.
Agenda
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Attended and presented at the Intergovernmental Meeting at Derby North
Middle School.
Met with WorkWell KS and wellness staff for interview as finalist for WorkWell
KS award.
Attended the Science of Cinema program debut of their movie. These kids
did a fantastic job!
Attended the Hook A Kid on Golf ceremony.
Attended the BBQ Salad Walk at High Park.
Attended 20th Anniversary Staff party at Terradyne
Reviewed Monthly GL information.
Reviewed Month End report.
Held bi-weekly staff meetings.
Worked with Jen on Derby Informer opinion article on Pooch Pool Party and
5th-8th grade back to school splash.
Aquatics
 Completed our Summer Swim Lesson Session 3 & 4 with a total of 251
participants.
 Assigned private swim lessons to WSI’s, who taught a total of 96 at the indoor
pool.
 Taught a CPR/First Aid course for a new guest services employee at Rock
River Rapids.
 Hosted 3 Superhero Friday events and had to cancel 1 due to inclement
weather at Rock River Rapids with good participation.
 Had 3 Key Log Rolling days at Rock River Rapids that were well attended.
 Reviewed the Fall Program Guide for class accuracy.
 Developed and submitted the Aquatic Program Action Plan for the 2015-2016
season.
 Attended & participated in the 4th of July parade with the Rock River Rapids
staff.
 Attended weekly meetings including Staff, Facility, Rock River Rapids
Manager’s, Rock River Rapids Guest Services/Cashiers and Lifeguard inservice training sessions.
 Hosted SpongeBob Day at RRR with a total of 37 participants.
 The RRR 500 was re-scheduled due to inclement weather and the rain day
make up had 85 participants.
 Contacted potential sponsors for the Pooch Pool Party and preparing for the
event.
Art
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Attended bi-weekly meeting with Director of Programs
Attended weekly all staff meetings.
Agenda
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Assisted with two DRC Wellness Lunch and Learn at OAC and High Park.
Assisted with all Youth Art Camps.
Attended regular meetings with Summer Theater staff.
Assisted all youth dance classes with Observation Day.
Assisted in pouring three garden mosaic benches.
Purchased ceramics supplies from local Wichita vendor for classes bi-weekly.
Loaded, fired and unloaded all bisque and glaze kilns weekly.
Completed final kiln firings of all ceramic work and arranged with patrons for
the pickup of class projects.
Assisted with all performances of Camp Center Stage Disney’s The Little
Mermaid Jr. including design and printing of program, ticket sales and seating
of guests (usher).
Assisted with HAKOG team and group photos.
Assisted with Science of Cinema movie première and awards reception at
DRC.
Fitness
 Prepared for the July Lunch and Learn on Sugar in Our Diets. The speaker
was a high school student that won national honors for this informative
speech.
 Attended the Wellness meeting on future lunch and learns and events for the
year.
 Meeting different instructors to go over their evaluations.
 Distributed and received all evaluations of the members for fitness classes.
 Continuing the Super Hero contest for the instructors and finished it up the
last week of classes.
 Finished all the last minute edits for program guide.
 Went through the aquatics equipment and got rid of any broken equipment.
Health and Wellness
Derby Recreation Commission
 Updated website-wellness section (on-going)
 Attended staff party at Terradyne.
 Attended quarterly financial review.
 Complete information for fall program guide.
Derby Health Collaborative
 Finalized DHC Vision, Mission and Goals statements.
 Staff developed HealthLink community newsletter. Open rate was
20.2%.
 Send out a weekly email to the Oaklawn gardeners.
 Worked in garden July 17. Pulled weeds and moved mulch.
 Attended Health and Wellness Coalition meeting.
 Attended Health Alliance meeting.
Agenda
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Held DHC meeting on July 22.
Met with Libby Tamas with Amerigroup.
Recruited five new members to the DHC: Amerigroup, Derby
Community Foundation, Arthur J Gallagher & Co, The Little Clinic, City
of Derby.
Met with Amanda Schuster with Arthur J Gallagher & Co.
Led the Derby Community Walk
Secured $600 in gift card funding for Shopping Matters program.
Spoke to the City of Derby employees on “Healthy Eating on the GO”.
Attended Coalition of Coalitions meetings.
Assisted Kansas Health Foundation with the advertisement to support
public health.
Attended the Chronic Disease Self-Management Program training.
Researched corporate giving opportunities for DHC programs.
Attended the Tobacco Free Wichita planning meeting.
Employee Wellness
 Developed talking points for the judges of the Working Well Award.
 Hosted Working Well Award judges. Derby is a finalist for the Working
Well Award. Winners will be announced at the Working Well
Conference August 25.
 Staff held the Employee Wellness Committee meeting on July 14. The
committee continues to develop an employee needs and interest
survey to be distributed in November.
 Staff sent the Employee Wellness Newsletter on June 25. The open
rate is 39%.
 July employee activities included the following:
 July 29 BBQ and Salad Walk
 Taco Salad Walk
 Community Walk
 Lunch and Learn on Sugar
 Break room fruit & veggies
 White Out Challenge.
Corporate Wellness
 Developed letters to current corporate members and another to local
businesses.
 Sent letters to current DRC members asking them to partner in a
wellness program.
Special Events
Agenda
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Programmed, organized and supervised Summer Primetime Summer Camp.
The last day of camp was June 25. Helped staff clean up school spaces,
organize and move supplies.
Recreation Station was held throughout the month of July. Participants went
on many field trips including trips to Derby Plaza Theaters, Cowtown,
Exploration Place, the DRC Summer Theater performance, bowling at Derby
Bowl, and weekly swimming at Rock River Rapids.
Prepared and organized supplies for Ice Cream Day. However, the one at
Hand Park was canceled due to weather, so I delivered ice cream to
Recreation Station and Primetime Summer Camp. The camps serviced the
ice cream at their convenience. We also held Ice Cream Day at the Oaklawn
Activity Center. We had 22 people come over to enjoy an ice cream
sandwich.
Organized two National Night Out Meetings. Set up and held National Night
Out on August 4. We had over 240 attend this event. We served hot dogs,
chips, ice cream, water, pop, snow cones and cotton candy. Also, there was
a D.J, activity booths, bounce house, face painting and water games.
Attended a Fall Festival Meeting.
Prepared a booth and business sponsor letter for the Halloween Hullabaloo.
Compiled information on Pumpkin Chucking and wrote out information
needed for the Pumpkin Chucking contest.
Scheduled multiple interviews for the OAC Afterschool Program and began
cleaning up spaces and organizing supplies. This program will start the first
day of school, August 13.
Reviewed Rec. Night passes for the 15-16 school year.
Attended the all staff salad walk on Wednesday, July 29.
Trained for, took the test and passed the CDL exam.
Reviewed and made changes to fall program guide.
Attended the all staff budget review meeting.
Sports
 Supervised youth and adult sports on nights and weekends.
 Had weekly meetings with Derby Parks Director.
 Scheduled officials and scorekeepers for youth and adult summer sports
leagues.
 Summer adult softball leagues began finished this month. 29 teams
participated this summer.
 Scheduled USD 260 facilities for fall and winter sports season.
 DRC youth baseball/softball/t-ball leagues finished this month.
 Had open court Pickleball on Wednesday’s and Saturday’s.
 Held Hook A Kid On Golf at Hidden Lakes. 28 participated.
Agenda
TO: FROM: DATE: RE: DRC BOARD MEMBERS Trina Bauer, Assistant Superintendent August 3, 2015 JULY FACILITY HIGHLIGHTS Derby Recreation Center  The Center was closed Saturday, July 4th.  Worked with Superintendent and staff on 2015‐2016 budgets.  Gearing up for the before and after school activities. Updating our information sheet to be handed out to parents when they set up their student’s membership. New this year is the busing information. The DRC is running a bus before and after school to the new Derby North Middle School.  Completed membership auto pay renewals and corporate invoicing.  July membership total – 6330, auto pay, 3043.  Kids Club attendance 1290, members, 276.  Managed the invoicing of McConnell AFB for their RRR season passes.  Attended quarterly budget meeting  Worked with Aircraft and Commercial Enterprises on the renewal of their corporate membership.  Managed gift card sales and redemption transactions for both DRC and RRR.  Coordinated half price season pass sales for RRR. They were half price ($35) beginning July 10th.  Attended the monthly Employee Wellness committee meeting.  Participated in a meeting with Work Well KS representatives to discuss the DRC employee wellness program.  Met with the aquatic staff weekly at RRR.  Met with perspective bus drivers for the DNMS/DRC transportation.  Reviewed annual maintenance schedule with the Director of Facilities.  Met with DRC Director of Facilities and Jeff Smith, DNMS Principal at the new DNMS to tour and review the details of the DNMS/DRC busing.  Met with Kathy Sexton, Derby City Manager concerning City Park Shelter rentals. They are in the process of planning for the rental facilities in the two new city parks.  Worked with Ginny Atkison‐Hall, USD 260 Safety Security Officer on a Memorandum of Understanding for student sheltering. Fitness Center  Completed weekly schedules for all Fitness Specialists. Agenda
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MidStates was out for minor repairs on a couple pieces of equipment Completed the White Out Challenge Attended Lunch and Learn on July 7 Attended the Wellness Meeting on July 14 Attended Budget Review on June 16 Continued SuperHero challenge workouts in the fitness center. Members that complete it are entered into a weekly drawing for a t‐shirt Completed final information for CIP proposed purchases Indoor Pool 
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Completed weekly schedules for all aquatic staff. Attended weekly aquatic meeting with Trina, Chris and Frank Hosted Rec Station twice weekly throughout the month Ordered six new starting blocks Drained and cleaned pool for annual maintenance starting after hours on July 26 Nolan Diving came out to inspect diving boards and do annual maintenance. Staff Emergency Action Preparedness (EAP)  Donita worked with Susie and Chris to implement emergency response protocol for programs held on the pool patio.  Continued to prepare scenarios for mock drills Oaklawn Activity Center  Attendance for the month of July was 1,789. The 2014 July attendance was 1,706.  The OAC was closed on July 4th for the holiday.  Prepared weekly facility staff work schedules.  Attended the DRC wellness committee meeting on July 15th.  Attended the financial quarterly review on July 23rd.  Outdoor maintenance staff completed landscaping modifications in the OAC courtyard to improve drainage.  Took the outdoor maintenance staff out to lunch in appreciation of their hard work this summer.  Met with Assistant Superintendent, Trina Bauer and DNMS Principal Jeff Smith to finalize the busing procedures for the DNMS transportation.  Met with potential bus drivers regarding the DNMS transportation procedures.  Attended the Intergovernmental meeting and presented the DNMS transportation program.  Assisted with the Hook A Kid on Golf program at Hidden Lakes. Agenda
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Finalized the planning and began annual maintenance at the DRC. Everything is going smooth with the annual maintenance projects! The OAC was open on Sunday, August 2nd while the DRC was closed for ventilation after the gym floors were refinished. The following events were facilitated at the OAC in July: o Derby Barn Dance Club o Village Steppers Events o Corvair Club Meetings o Radio Control Club Events o Private Rentals 
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Fitness Center Operation of the fitness center continues to run smoothly. Put together final information for CIP proposed purchases. Rock River Rapids  RRR staff participated in the 4th of July parade.  Season Passes went half price July 10.  Hosted the League Finals swim on July 10‐11. The lap pool was closed the entire day during the meet.  Derby Dolphins had their final practice for the summer on July 16 and the Aqua Shocks final practice was July 31.  The RRR 500 was on July 15. It was postponed a week due to inclement weather on July 8.  Spongebob day was July 23  Military Day was July 23 with 681 participants.  Held weekly in‐service training on Thursdays and Fridays for managers, cashiers, guest services and lifeguards. Outdoor Maintenance & Fleet  The summer season has ended for all DRC programs: Youth, Men’s and Coed ball finished the last week of July.  The DHS pitcher’s mound has been rebuilt using clay bricks.  Staff has identified areas that we want to replace and/or put in sod at various fields.  Staff is moving shale into low spots and warning tracks on fields as needed.  Soccer field turf area at High Park is growing in well. City staff put in around 600 bermuda plugs in the last 2 weeks. Measuring and layout of soccer fields is in progress. Agenda
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Took the seasonal outdoor staff out for lunch to show our appreciation for their hard work all summer. The 2013 Ford F‐150 received regular scheduled maintenance. DRC Membership Comparison Report Jan
Feb
Mar
April
May
June
July
Aug
Sept
Oct
Nov
Dec
2012
2013
2014
2015
4460
4400
4367
4225
4106
4006
3750
3268
3568
3515
3501
3622
3961
3863
4113
3854
3742
3709
3502
2940
3153
3571
3963
4354
5008
5126
5174
4944
4990
4920
4881
4129
4508
4668
4766
4849
7089
7025
7259
7005
6786
6708
6330
46788
44725
57963
48202
construction
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Kathleen Avitt, Director of Programs
DATE:
August 3, 2015
RE:
2015 FALL PROGRAM GUIDE
We are excited about the program guide for the upcoming fall season. At the
meeting, we will present the fall program guide, cover some of the new events
and programs, and answer any questions you may have.
Agenda
8/6/2015
12 Aqua Fitness
Classes p.8
 NEW: Aqua Challenge
p.12
 Spooky Swim p.19
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52 DRC Classes p.13
6 OAC Classes p.14
NEW: Basic Step, Ball
g ,
Blast,, Earlyy Morningg Yoga,
Candlelight Hot Yoga and
Total Body Training
 Youth Classes:
Afterschool Conditioning,
Youth Yoga, Youth Boot
Camp and Kidfit (p.32/41)

Halloween Hullabaloo
p.18
 Pooch
ooc Pool
oo Party
a ty p.19
p 9
 Shakespeare in the
Park “Hamlet” p.19
 Kids Fishing Derby
p.19
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Cooking Matters the the
Store p.21
In Sickness and in
Health Series .21
21
Community Walks p.21
Walktober p.21
Let’s Move Derby p.21
Living Well with IT p.21
Go-N-Gobble p.20
OAC Afterschool
Program
og a p.32
p3
 Recreation Station
p.32
 Rec Nights p.42
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Agenda
1
8/6/2015
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NEW: Glow Golf p.23
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Mommy and Me
Gymnastics p.27
Agenda
2
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Kathleen Avitt, Director of Programs
DATE:
August 3, 2015
RE:
INTERNAL RECOGNITION AWARDS
Three employees were selected as the overall winners for the summer and they
will receive a special marquee lighted lightning bolt, superhero t-shirt, cape,
certificate and gift certificate. Our overall winners for this summer are Aimee
Ediger, Chris Coufal and Mandy Baker. We will present them their awards at the
board meeting.
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Trina Bauer, Assistant Superintendent
DATE:
July 29, 2015
RE:
MOU SHELTERING FACILITY FOR USD 260
For several years the Derby Public Schools has used the Derby Recreation Center as
an offsite shelter in cases of emergency. Each school year Derby Public Schools
coordinate drills from some of their elementary schools to the DRC. The students are
bused to the DRC, secured in the gymnasium and then returned to their school. It has
been a good working relationship and an important safety measure.
Derby Public Schools would like to enter in to a Memorandum of Understanding. This
MOU will not change our current procedures; however it does help current and future
staff to know both DRC and Derby Public Schools procedures for the sheltering of
students.
The staff would recommend entering into this MOU with Derby Public Schools.
Agenda
Derby Public Schools
USD 260
Memorandum of Understanding
Sheltering and Mass Care Facilities
This agreement is made and entered into between Derby Public Schools and
Derby Recreation Commission to establish alternative shelter site locations and
terms of use in the event of an emergency evacuation of the students and staff of
Derby Public Schools.
Derby Public Schools will make every effort to notify Derby Recreation
Commission of evacuation possibilities with as much notice as possible. Contact
information between the two parties shall be maintained in a separate appendix
and is considered confidential information and is not subject to public disclosure.
Derby Recreation Commission agrees to open their building located at 801 East
Market Derby, Kansas to provide shelter and assistance to students and staff
evacuated during emergency situations when the students and staff have a need
to be sheltered. Derby Recreation Commission has a capacity to accommodate
approximately 2000 people.
Derby Recreation Commission understands that their organization will be
responsible for opening the building and developing procedures for making the
building accessible, including restrooms. Furthermore, Derby Public Schools will
provide supervision for all students and staff during the time that the facility is
used as an emergency shelter site.
Derby Public Schools agrees that it shall exercise reasonable care in the conduct
of its activities in said facilities and further agrees to replace or reimburse Derby
Recreation Commission for any items, materials, equipment or supplies that may
be used by the district in the conduct of its sheltering activities in said facilities.
Derby Public Schools will be responsible for replacing, restoring or repairing
damage occasioned by the use of any building, facilities or equipment belonging
to Derby Recreation Commission.
Derby Public Schools will not pay any operational or administrative fees to Derby
Recreation Commission.
Derby Public Schools shall provide any and all releases of information to the
press and media. Requests for interviews or information submitted to Derby
Recreation Commission shall be directed to the Derby Public Schools’ Public
Information Officer or in their absence, Superintendent of Schools.
Agenda
The Derby Public Schools will make every effort to recognize the hospitality of
Derby Recreation Commission in any press or media releases pertaining to the
re-location and sheltering of students and staff.
Nothing in this MOU is intended to conflict with current laws or regulations of the
United States of America, the State of Kansas, or local government. If a term of
this agreement is inconsistent with such authority, then that term shall be invalid,
but the remaining terms and conditions of this MOU shall remain in full force and
effect.
This agreement shall become effective on August 12, 2015 and may be modified
upon the mutual written consent of the parties.
The terms of this agreement, as modified with the consent of both parties, shall
be self renewable for a period of five (5) years from the end date of the
agreement unless written termination is given by either party. Either party, upon
sixty (60) days written notice to the other party, may terminate this agreement.
The terms of this agreement, as modified with the consent of both parties,
AND NOW, this _________ day of _____________ 20____, the parties hereby
acknowledge the foregoing as the terms and conditions of their understanding.
_____________________________
Superintendent of Schools
Craig Wilford
____________________________
Date
_____________________________
Derby Recreation Commission
Superintendent of Recreation
Frank Seitz
____________________________
Date
Agenda
Derby Public Schools
Memorandum of Understanding
Sheltering and Evacuation Contact Information
Confidential – Not for Public Disclosure
Derby Public Schools Building:
Address:
Phone:
Fax:
Principal:
Email:
Phone:
Cell:
Alternate:
Email:
Phone:
Cell:
Alternate:
Email:
Phone:
Cell:
Approximate Number of Students:
Number of Staff:
Special Needs of Students/Staff:
Please attach additional planning or operational procedures to this form.
************************************************************************
Host Facility:
Address:
Phone:
Fax:
Occupancy Capacity:
Contact Person(s)
1st Name:
Email:
Address:
Phone:
Cell:
2nd Name:
Email:
Address:
Phone:
Cell:
3rd Name:
Email:
Address:
Phone:
Cell:
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Chris Drum, Director of Facilities
DATE:
August 6, 2015
RE:
ANNUAL MAINTENANCE REVIEW
DRC Annual Maintenance took place on July 27 – August 9. Full schedules of
projects were planned and all were successfully completed. This two week
period allows time for staff to perform and contract projects that enhance our
facilities and extend the life of our facility components through proper
maintenance. The schedule of work that was performed is attached.
Staff will present the Annual Maintenance recap to the Board at the August
meeting.
Agenda
Derby Recreation Center 2015 Annual Maintenance July 27 – August 9 Schedule: Friday, July 24 1. Pick up pump from City Waste Water Plant at 2pm Contact – Carl Rose 788‐1151(o), 734‐4329(c) Sunday, July 26 1. Begin draining pool at 5pm Monday, July 27 1. Aquatic staff to assist with cleaning of pool 2. Clean gutters and channel grates 3. Clean pool pak return vent. 4. Five Star to begin mechanical maintenance on pool boilers, building boiler, hot water heater, pool pak and certify back flows. 5. Clean out filter room and prep for floor and pit painting. 6. Jack Ray begins painting project (pit and floor). Work to be done afterhours so interference is minimal during the day hours. Tuesday, July 28 1. Begin any tile repair/replacement in the pool tank 2. Inspect sand filters and replace gaskets. Jerry with United Industries to be present 3. Pool Pak – wire brush and paint fan cover inside unit 4. J. Nolan to complete diving board maintenance Wednesday, July 29 1. Begin install of permanent hooks in locker rooms 2. Clean racquetball walls 3. Remove and clean vent at north end of track Thursday, July 30 1. Remove bleachers and portable goals from gym after closing 2. Clean Racquetball walls Friday, July 31 1. Acme to begin wood floor prep work 2. Move all bikes and equipment out of spin room and clean room and bikes thoroughly 3. Arrange and organize spin room Agenda
Saturday, August 1 1. Acme to begin applying floor finish at 12pm 2. Begin ventilating gym. Install exhaust fans in stairwells, turn on gym exhausts 3. Begin cleaning/disinfect inside and outside of all lockers Sunday, August 2 1. DRC will be closed for ventilation. OAC will be open from 12pm‐5pm Monday, August 3 1. Finish up all pool related projects Tuesday, August 4 1. Begin to fill pool Wednesday, August 5 1. Continue to fill pool 2. Fish Window Cleaning to begin exterior window cleaning Thursday, August 6 1. Continue to fill pool – Five Star to be present for equipment start up 2. Fish Window Cleaning to begin cleaning interior pool glass 3. DRC staff to clean all lower pool glass 4. Begin feeding pool chemicals 5. Clean bleachers before moving back into gym Friday, August, 7 1. Monitor pool equipment/chemicals 2. Replace necessary shower curtains in locker rooms 3. Disinfect locker rooms 4. Clean pool deck 5. Move pool equipment back in Saturday, August 8 ‐ Sunday, August 9 1. Prepare all areas for opening Monday, August 10 1. Entire facility re‐opens Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Frank Seitz, Superintendent of Recreation
DATE:
August 4, 2015
RE:
2015-2016 BUDGET REVIEW
Our 2015-2016 budget is presented for your consideration. We will review our
line item budge and answer your questions and make any modifications the
board approves.
Agenda
8/7/2015
DERBY RECREATION COMMISSION
2015-2016
REVENUES
M ill Le vy
E quity in Ge ne ra l Fund
R e cre a tion Ce nte r
Oa kla wn Activity Ce nte r
R ock R ive r R a pids
Adult P rogra ms
Y outh P rogra ms
Oa kla wn P rogra ms
S pe cia l P rogra ms
Othe r
Inte re st
E mploye e Be ne fit Fund
E quity in E BF
E XP E N S E S
$ 2,421,450
$ 3,330,000
$ 965,500
$
7,800
$ 606,100
$ 270,920
$ 268,100
$
500
$
15,150
$
50,500
$
3,000
$ 646,500
$
69,000
$ 8,654,520
R e cre a tion Ce nte r
Ca pita l Fund
Oa kla wn Activity Ce nte r
Ge ne ra l Ope ra ting
Adult P rogra ms
Y outh P rogra ms
R ock R ive r R a pids
Oa kla wn P rogra ms
S pe cia l P rogra ms
Ma inte na nce
Othe r
E mploye e Be ne fit Fund
$ 1,188,700
$ 3,572,000
$ 591,300
$ 871,100
$ 329,020
$ 329,000
$ 606,100
$
83,100
$
25,700
$ 161,000
$ 182,000
$ 715,500
$ 8,654,520
M AIN T E N AN CE
GE N ER AL OP E R AT IN G
REVENUES
R EV EN U ES
14-'15
Anticipated
Revenues
Budget
Mill Levy
Interest
Gifts & Grants
Other
$
$
$
$
645,000.00
4,000.00
6,250.00
$655,250.00
|
|
|
|
|
|
$ 649,953.99
$
4,544.01
$
$ 15,093.00
$669,591.00
E XP EN S ES
14-'15
Anticipated
Expenses
Budget
Salaries
Vehicle Insurance
Vehicle Expense
Office Equipment
Pro.Development
Marketing
Contracted Services
Office Supplies
Wellness Program
$
$
$
$
$
$
$
$
$
$
523,000.00
6,250.00
40,950.00
23,500.00
25,000.00
131,500.00
51,900.00
28,000.00
18,900.00
849,000.00
|
|
|
|
|
|
|
|
|
|
|
$ 524,355.17
$
4,974.00
$ 11,659.83
$ 22,720.11
$ 22,696.75
$ 111,978.42
$ 57,336.98
$ 20,780.14
$
9,975.84
$ 786,477.24
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14-'15
Anticipated
Revenues
15-'16
Budget
Budge t
Field Rental Prep.
Facility Rental Insp.
$ 643,450.00
$
3,000.00
$
$
15,000.00
$661,450.00
$
$
$
2,500.00
2,500.00
5,000.00
|
|
|
|
$
$
$
3,643.42
2,525.00
6,168.42
E XP E N S E S
15-'16
14-'15
Budge t
$
$
$
$
$
$
$
$
$
$
Anticipated
Expenses
Budget
540,000.00
6,000.00
40,700.00
24,000.00
31,000.00
122,000.00
68,600.00
23,000.00
15,800.00
871,100.00
Salaries
Equipment
Supplies
Other
Utilities
$
$
$
$
$
$
80,000.00
32,000.00
16,500.00
1,500.00
4,000.00
134,000.00
|
|
|
|
|
|
|
$
$
$
$
$
$
71,334.53
10,566.52
13,711.36
189.00
2,057.62
97,859.03
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$
$
$
3,000.00
2,500.00
5,500.00
15-'16
Budge t
$
$
$
$
$
$
85,000.00
54,000.00
16,500.00
1,500.00
4,000.00
161,000.00
R E CR E AT ION CE N T E R
OT H E R
R E V EN U ES
14-'15
REVENUES
14-'15
Anticipated
Revenue
Budget
Marketing / Other
Bus
$
$
$
26,000.00
4,000.00
30,000.00
|
|
|
|
|
$
$
$
18,902.00
7,117.00
26,019.00
|
|
|
|
|
|
|
|
|
Anticipated
Revenues
Budget
15-'16
Budge t
$
$
$
26,000.00
4,000.00
30,000.00
Fees
Gifts & Grants
Other
Building Rentals
Pro Shop
Encumbered Funds
Mill Levy
$
$
$
$
$
$
$
$
669,000.00
1,000.00
91,500.00
1,000.00
2,500.00
2,960,000.00
1,527,000.00
5,252,000.00
|
|
|
|
|
|
|
|
|
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
Employee Activity Fund
Reserve for Cont.
Interns
Volunteer Programs
Bus
$
$
$
$
$
$
5,000.00
150,000.00
8,000.00
7,200.00
123,500.00
293,700.00
|
|
|
|
|
|
|
$
$
$
$
$
$
906.21
4,585.33
4,927.49
6,430.39
75,166.82
92,016.24
|
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$
$
$
$
$
$
5,000.00
150,000.00
9,000.00
7,000.00
11,000.00
182,000.00
$ 897,567.75
$
100.00
$ 83,048.19
$
1,772.50
$
1,220.25
$
$ 1,556,837.36
$ 2,540,546.05
Facility Services Salaries
Center Staff
Facility Services Equipment
Pool
Fitness Center
Contracted Services
Facility Services Supplies
Membership Services
Equipment
Pro Shop
Lease Fee
Encumbered Funds
Capital Improvements
Utilities
Insurance
Site Development
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
137,000.00
386,500.00
11,500.00
133,500.00
111,700.00
99,500.00
36,000.00
36,500.00
88,000.00
2,000.00
288,000.00
2,462,740.00
72,000.00
205,000.00
28,200.00
50,000.00
4,148,140.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 119,434.97
$ 363,496.02
$
3,936.00
$ 123,992.36
$ 103,825.65
$ 81,251.16
$ 30,938.83
$ 38,718.25
$ 82,677.49
$
3.52
$ 287,520.00
$
$ 29,161.04
$ 219,670.66
$ 25,351.00
$
7,296.57
$ 1,517,273.52
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 877,000.00
$
1,000.00
$
84,500.00
$
1,500.00
$
1,500.00
$ 3,330,000.00
$ 1,591,500.00
$ 5,887,000.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 138,000.00
$ 395,000.00
$
11,500.00
$ 131,600.00
$ 117,800.00
$ 189,800.00
$
40,000.00
$
60,000.00
$ 103,000.00
$
2,000.00
$ 284,000.00
$ 2,433,500.00
$ 553,500.00
$ 230,000.00
$
23,000.00
$
48,000.00
$ 4,760,700.00
15-'16
Budge t
15-'16
Budge t
Agenda
1
8/7/2015
FIT N E S S CE N T E R
IN D OOR P OOL
E XP E N S E S
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
Supervisor Salary
Staff Salary
Supplies
Pro. Development
Maintenance
$
$
$
$
$
$
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
57,700.00
40,500.00
2,700.00
2,800.00
8,000.00
111,700.00
$ 57,696.08
$ 41,474.04
$
999.73
$
1,675.90
$
1,979.90
$ 103,825.65
14-'15
15-'16
$
$
$
$
$
$
Anticipated
Expenses
Budget
Budge t
Supervisor Salary
Staff Salary
Supplies/Uniforms
Pro. Development
Chemicals
Other
60,000.00
44,300.00
2,700.00
2,800.00
8,000.00
117,800.00
Supportive Budget Information
$
$
$
$
$
$
$
|
|
|
|
|
|
|
|
47,300.00
72,600.00
2,600.00
3,500.00
7,000.00
500.00
133,500.00
$ 51,156.77
$ 64,827.97
$
1,714.25
$
70.00
$
6,155.25
$
68.12
$ 123,992.36
|
|
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$
$
$
$
$
$
$
43,000.00
75,000.00
2,600.00
3,500.00
7,000.00
500.00
131,600.00
Supportive Budget Information
OAKLAW N ACT IVIT Y CEN T ER
|
|
|
|
|
|
|
|
|
R EV EN U ES
14-'15
R E CR E AT ION CE N T E R
Anticipated
Revenues
Budget
Fees
Gifts & Grants
Building Rentals
Pro Shop
Mill Levy
REVENUES
14-'15
Budget
Memberships
Family
Individual
Bronze
Dailys
Silver Sneakers
Corporate
Pool Rentals
Lockers
DNMS Trans.
|
|
|
|
|
|
Anticipated
Revenues
$
$
494,000.00
465,000.00
$
$
$
$
$
$
$
$
29,000.00
45,000.00
8,500.00
115,000.00
2,000.00
4,500.00
669,000.00
|
|
|
$ 671,345.10
$ 638,239.45
|
|
|
|
|
|
$ 33,105.65
$ 53,314.00
$
9,994.50
$ 154,268.24
$
1,400.00
$
7,275.64
$
$ 897,597.48
|
15-'16
$
$
$
$
$
$
Budge t
5,000.00
1,000.00
2,000.00
200.00
183,500.00
191,700.00
|
|
|
|
|
|
$
2,722.00
$
4,470.00
$
2,900.00
$
$ 183,500.00
$ 193,592.00
E XP EN SE S
$
$
$
$
$
$
$
$
$
$
$
|
|
|
|
|
|
|
622,000.00
380,000.00
210,000.00
32,000.00
48,000.00
9,000.00
175,000.00
2,000.00
6,000.00
15,000.00
877,000.00
14-'15
Anticipated
Expenses
Budget
Facility Services Salaries
Center Staff
Facility Services Equipment
Facility Services Supplies
Fitness Center
Membership Services
Pro Shop
Equipment
Lease Fee
Capital Improvements
Insurance
Office Supplies
Office Equipment
Contracted Services
Other
Utilities
Site Development
Supportive Budget Information
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
15,000.00
81,200.00
5,000.00
8,500.00
59,500.00
3,000.00
400.00
19,000.00
183,500.00
84,000.00
3,100.00
5,000.00
3,000.00
35,000.00
2,000.00
20,000.00
13,000.00
540,200.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 15,584.84
$ 77,882.67
$
596.66
$
5,246.00
$ 52,366.82
$
2,660.38
$
$ 14,445.35
$ 183,732.44
$
$
439.00
$
2,204.96
$
2,253.82
$ 26,930.68
$
$ 35,232.11
$
1,277.88
$ 420,853.61
15-'16
Budge t
|
$
$
$
$
$
$
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
4,000.00
1,000.00
2,600.00
200.00
186,500.00
194,300.00
15-'16
Budge t
18,200.00
81,300.00
5,000.00
8,000.00
59,500.00
3,000.00
400.00
12,500.00
186,500.00
106,500.00
3,300.00
5,000.00
5,400.00
46,700.00
2,000.00
32,000.00
16,000.00
591,300.00
R OCK R IV ER R AP ID S
R E VE N U E S
14-'15
Anticipated
Revenues
Budget
FIT N E S S CE N T E R OAC
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
Supervisor Salary
Staff Salary
Supplies
Pro. Development
Maintenance
Supportive Budget Information
$
$
$
$
$
$
42,900.00
9,700.00
1,400.00
2,500.00
3,000.00
59,500.00
|
|
|
|
|
|
|
$
$
$
$
$
$
42,889.08
6,562.23
1,357.96
1,557.55
52,366.82
|
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$
$
$
$
$
$
44,600.00
8,000.00
1,400.00
2,500.00
3,000.00
59,500.00
Season Passes
Adult Admissions
Youth Admissions
Rentals
Otter Parties
Discount Groups
Swim Teams
Lessons Programs
Fitness
Other
Gift Shop
Marketing
City Subsidy
Net Proceeds
$
$
$
$
$
$
$
$
$
$
$
$
$
84,000.00
163,800.00
193,000.00
25,000.00
12,000.00
25,700.00
7,000.00
12,000.00
8,000.00
7,000.00
23,000.00
50,000.00
$
610,500.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 74,387.86
$ 178,761.00
$ 203,606.00
$ 31,965.40
$ 16,714.00
$ 31,623.00
$
8,810.75
$ 11,047.27
$ 10,655.53
$
161.55
$
9,410.40
$ 23,000.00
$ 50,000.00
$ 650,142.76
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$
80,000.00
$ 162,000.00
$ 192,000.00
$
25,000.00
$
12,000.00
$
28,100.00
$
6,000.00
$
11,000.00
$
10,000.00
$
$
7,000.00
$
23,000.00
$
50,000.00
$
$ 606,100.00
15-'16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Budge t
EXP EN S E S
14-'15
Anticipated
Expenses
Budget
Salaries
Chemicals
Utilities
Equipment
Facility Supplies
Uniforms
Contracted Services
Training
FICA
Unemployment
Workman's Comp
Other
Gift Shop
Marketing
Net Proceeds
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
323,000.00
59,000.00
90,000.00
24,000.00
12,000.00
8,000.00
7,000.00
9,500.00
24,800.00
400.00
4,000.00
3,000.00
7,500.00
23,000.00
15,300.00
610,500.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 255,916.40
$ 53,260.68
$ 95,453.75
$ 21,547.17
$
7,807.64
$
6,710.08
$
5,088.27
$
6,682.78
$ 18,209.37
$
581.36
$
2,903.98
$
113.97
$
4,581.64
$ 18,222.78
$ 153,062.89
$ 650,142.76
15-'16
Budge t
291,000.00
55,000.00
95,000.00
33,000.00
12,000.00
9,000.00
5,000.00
6,500.00
22,300.00
300.00
3,600.00
3,000.00
7,500.00
23,000.00
39,900.00
606,100.00
Agenda
2
8/7/2015
YOU T H PR OGRAMS
S ports
R EVEN U ES
14-'15
YOUTH PROGRAMS SUMMARY
Soccer
Baseball/Softball
Start Smart
Gymnastics/Tumbling
Golf
Volleyball
Tennis
Clinics
Archery
Tae Kwon Do
Basketball
Tournaments
Flag Football
Girls Fast Pitch
REVEN UES
14-'15
Anticipated
Revenues
Budget
Youth Sports
Community Recreation
Youth Arts
Youth Oaklawn
|
|
|
|
|
|
$ 173,900.00
$ 84,400.00
$ 13,800.00
$
850.00
$ 272,950.00
Anticipated
Revenues
Budget
$ 142,934.75
$ 94,248.42
$ 20,252.89
$
596.00
$ 258,032.06
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$ 156,500.00
$ 91,200.00
$ 20,400.00
$
500.00
$ 268,600.00
$ 24,500.00
$ 20,100.00
$
200.00
$ 10,000.00
$
300.00
$
1,400.00
$
2,300.00
$
3,600.00
$
1,000.00
$
1,800.00
$
8,800.00
$ 79,500.00
$
3,000.00
$ 17,400.00
$ 173,900.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 27,159.00
$ 21,298.25
$
$ 11,175.25
$
410.00
$
1,403.50
$
1,840.00
$
844.00
$
801.00
$
1,483.50
$
7,702.00
$ 53,375.25
$
4,843.00
$ 10,600.00
$ 142,934.75
E XPEN SES
14-'15
S ports
Anticipated
Expenses
Budget
Soccer
Baseball/Softball
Start Smart
Gymnastics/Tumbling
Golf
Volleyball
Tennis
Clinics
Archery
Tae Kwon Do
Equipment
Basketball
Tournaments
Flag Football
Girls Fast Pitch
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
Youth Sports
Community Recreation
Youth Arts
Youth Oaklawn
|
|
|
|
|
|
$ 179,300.00
$ 136,500.00
$ 14,200.00
$ 77,700.00
$ 407,700.00
$ 157,483.10
$ 140,337.16
$ 16,806.68
$ 64,455.60
$ 379,082.54
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$ 156,800.00
$ 152,800.00
$ 19,400.00
$ 83,100.00
$ 412,100.00
66,700
16,000
6,000
47,000
135,700
81,650
16,900
4,100
44,750
147,400
$ 24,000.00
$ 19,500.00
$
150.00
$ 10,000.00
$
250.00
$
1,500.00
$
2,300.00
$
3,600.00
$
1,000.00
$
1,800.00
$
8,000.00
$
8,700.00
$ 78,500.00
$
3,000.00
$ 17,000.00
$ 179,300.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 25,067.72
$ 20,050.63
$
$ 12,843.74
$
100.00
$
962.00
$
2,090.33
$
1,360.00
$
757.33
$
1,733.04
$
2,980.22
$
8,205.21
$ 62,346.47
$
4,236.95
$ 14,749.46
$ 157,483.10
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$ 24,500.00
$ 19,000.00
$
$ 10,800.00
$ 4,800.00
$ 1,400.00
$ 1,900.00
$ 1,700.00
$ 1,000.00
$ 1,800.00
$ 7,900.00
$ 67,000.00
$ 4,500.00
$ 10,200.00
$ 156,500.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$ 24,000.00
$ 18,300.00
$
$ 10,400.00
$ 4,900.00
$ 1,400.00
$ 1,900.00
$ 1,700.00
$
800.00
$ 1,800.00
$ 5,000.00
$ 7,800.00
$ 65,000.00
$ 4,300.00
$ 9,500.00
$ 156,800.00
13,400
10,000
13500
10500
2,000
2500
600
700
800
200
800
600
1100
750
400
800
2,900
30,000
1,500
3,800
3500
38000
1500
8500
Y OU T H P R OGR AMS
YOU T H PR OGR AM S
Co mmunity R e cre a tion
R EV EN U ES
14-'15
Anticipated
Revenues
Budget
Recreation Station
Special Events
Cheerleading
New Programs
Horseback Riding
Camp DRC
Connect
DHC
$
$
$
$
$
$
$
$
$
|
|
|
|
|
|
|
|
|
|
60,000.00
4,000.00
700.00
2,500.00
10,800.00
6,200.00
200.00
84,400.00
Co mmunity R e cre a tion
$
$
$
$
$
$
$
$
$
67,429.09
6,390.93
30.40
500.00
2,735.00
11,199.00
5,620.00
344.00
94,248.42
EXP EN S ES
14-'15
Anticipated
Expenses
Budget
Recreation Station
Special Events
Cheerleading
New Programs
Horseback Riding
Camp DRC
Connect
DHC
|
|
|
|
|
|
|
|
|
|
$ 60,000.00
$
5,200.00
$
600.00
$
500.00
$
2,100.00
$ 10,500.00
$
6,100.00
$ 51,500.00
$ 136,500.00
$ 75,404.54
$
3,724.28
$
$
483.00
$
2,415.63
$
9,778.60
$
4,991.04
$ 43,540.07
$ 140,337.16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 65,000.00
$ 3,500.00
$
500.00
$
$ 2,400.00
$ 11,500.00
$ 5,800.00
$ 2,500.00
$ 91,200.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ 65,000.00
$ 5,500.00
$
500.00
$ 4,000.00
$ 2,400.00
$ 11,200.00
$ 5,700.00
$ 58,500.00
$ 152,800.00
15-'16
Arts
REVENUES
14-'15
Bud ge t
Anticipated
Revenue
Budget
Arts & Crafts Classes
Theatrical / Dramatics
Dance
15-'16
$
$
$
$
4,000.00
4,500.00
5,300.00
13 800 00
13,800.00
|
|
|
|
|
$
$
$
$
Arts
8,247.29
4,243.25
7,762.35
20,252.89
20
252 89
E XP E N S E S
14-'15
Bud ge t
10000
4000
2000
12000
Anticipated
Expenses
Budget
Arts & Crafts Classes
$
Theatrical / Dramatics Wks $
Dance
$
$
3400
1500
3,900.00
5,100.00
5,200.00
14,200.00
|
|
|
|
|
$
$
$
$
7,153.70
4,331.24
5,321.74
16,806.68
$
$
$
$
$
$
Budge t
149,000.00
30,420.00
10,500.00
81,000.00
15,150.00
286 070 00
286,070.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15-'16
Budge t
$ 9,000.00
$ 3,600.00
$ 7,800.00
$ 20
20,400.00
400 00
15-'16
Budge t
$ 8,200.00
$ 4,200.00
$ 7,000.00
$ 19,400.00
2500
1400
3500
2700
ADULT PROGRAMS SUMMARY
YOU T H PR OGR AMS
Oa kla wn
R E VE N U E S
14-'15
Anticipated
Revenues
Budget
Teen Activities
Special Events
Prime Time
New Programs
Camps
Gifts & Grants
$
$
$
$
$
$
$
100.00
550.00
200.00
850 00
850.00
|
|
|
|
|
|
|
|
Oa kla wn
$
$
$
$
$
$
$
596.00
596 00
596.00
|
|
|
|
|
|
|
|
|
|
|
|
REVEN UES
14-'15
15-'16
Budge t
$
$
$
$
$
$
$
Adult Fitness
Adult Sports
Adult Arts
Aquatics
Special Programs
150.00
300.00
50.00
500 00
500.00
$
$
$
$
$
$
Budget
174,200.00
32,400.00
8,300.00
73,000.00
20,700.00
308 600 00
308,600.00
|
|
|
|
|
|
EXPE N SE S
14-'15
Anticipated
Expenses
Budget
Supervisor
Teen Activities
Special Events
Prime Time
New Programs
Camps
$
$
$
$
$
$
$
44,750.00
250.00
2,000.00
29,400.00
500.00
800.00
77,700.00
|
|
|
|
|
|
|
|
|
$
$
$
$
$
$
$
44,743.92
1,109.33
18,602.35
64,455.60
|
|
|
|
|
|
|
|
|
|
|
|
E XP E N S E S
15-'16
14-'15
Anticipated
Expenses
Budge t
Budget
$ 47,000.00
$
300.00
$ 1,400.00
$ 33,000.00
$
600.00
$
800.00
$ 83,100.00
Anticipated
Revenues
$ 142,424.34
$ 35,230.00
$ 10,226.20
$ 68,834.90
$ 14,027.22
$ 270,742.66
270 742 66
47000
44750
Adult Fitness
Adult Sports
Adult Arts
Aquatics
Special Programs
$
$
$
$
$
$
180,700.00
32,300.00
29,560.00
72,200.00
28,000.00
342,760.00
|
|
|
|
|
|
|
$ 151,097.90
$ 33,115.71
$ 28,986.38
$ 64,195.63
$ 26,560.24
$ 303,955.86
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15-'16
15-'16
Budge t
$ 162,800.00
$ 29,700.00
$ 56,120.00
$ 80,400.00
$ 25,700.00
$ 354,720.00
$33,900
$39,500
$12,400
$12,900
$48,718
$21,760
$27,000
$24,500
$20,000
$20,000
$ 142,018.00 $ 118,660.00
Agenda
3
8/7/2015
AD U LT P R OGR AMS
AD U LT P R OGR AMS
Fitne ss
Anticipated
Revenues
Budget
Fitness Classes
Childcare
Personal Training
Yth Fitness
DRC Triathlon
Mission Impossible
OAC Fitness Classes
$
$
$
$
$
$
$
$
|
|
|
|
|
|
|
|
|
86,000.00
46,000.00
22,500.00
3,200.00
8,500.00
8 000 00
8,000.00
174,200.00
S ports
|
|
|
|
|
|
|
|
|
|
|
|
|
R EV E N U ES
14-'15
$ 73,045.43
$ 32,675.05
$ 26,952.19
$
1,499.00
$
4,154.00
$
$
4 098 67
4,098.67
$ 142,424.34
REVENUES
14-'15
15-'16
Anticipated
Revenues
Budget
Budge t
Golf Tourney
Golf Lessons
Basketball
Volleyball
Softball
$ 81,000.00
$ 34,800.00
$ 26,000.00
$
2,000.00
$
$
1,200.00
$
4 000 00
4,000.00
$ 149,000.00
$
$
$
$
$
$
|
|
|
|
|
|
|
5,000.00
500.00
9,000.00
2,400.00
15,500.00
32,400.00
$
$
$
$
$
$
S ports
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
Fitne ss
|
|
|
|
|
|
|
|
|
|
|
|
|
E XPE N S E S
14-'15
Anticipated
Expenses
Budget
Fitness Classes
Childcare
Personal Training
Yth Fitness
DRC Triathlon
Mission Impossible
OAC Fitness Classes
$
$
$
$
$
$
$
$
|
|
|
|
|
|
|
|
|
81,000.00
60,000.00
21,000.00
3,000.00
8,000.00
7,700.00
180,700.00
$ 69,833.51
$ 44,382.94
$ 25,716.89
$
1,359.96
$
3,672.10
$
$
6,132.50
$ 151,097.90
Golf Tourney
Golf Lessons
Basketball
Volleyball
Softball
15-'16
Budge t
$ 81,000.00
$ 50,000.00
$ 25,000.00
$
1,600.00
$
$
1,200.00
$
4,000.00
$ 162,800.00
455.00
11,550.00
1,375.00
21,850.00
35,230.00
28000
$
$
$
$
$
$
26500
4000
400
9000
1000
1000
1500
2000
|
|
|
|
|
|
|
5,000.00
500.00
9,300.00
2,300.00
15,200.00
32,300.00
$
$
$
$
$
$
2,499.96
350.00
10,423.80
1,762.00
18,079.95
33,115.71
|
|
|
|
|
|
|
|
|
|
|
$
$
$
$
$
$
|
|
|
|
|
|
|
|
|
|
|
$
$
$
$
$
$
15-'16
Budg e t
520.00
9,800.00
2,100.00
18,000.00
30,420.00
15-'16
Budg e t
500.00
9,700.00
2,000.00
17,500.00
29,700.00
0
2500
2800
1400
8200
2700
1200
6500
10000
4500
10500
2000
5000
4000
13000
2500
AD U LT P R OGR AM S
AD U LT P R OGR AMS
Aqua tics
R EV EN U ES
14-'15
Arts
REVENUES
14-'15
Anticipated
Revenues
Budget
Arts & Crafts Classes
Dance
$
$
$
Arts & Crafts Classes
Dance
Supervisor
$
$
$
$
|
|
|
|
4,800.00
3,500.00
8,300.00
Arts
$
$
$
6,279.40
3,946.80
10,226.20
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
5,300.00
4,000.00
20,260.00
29,560.00
|
|
|
|
|
$
$
$
$
4,926.17
3,803.25
20,256.96
28,986.38
|
|
|
|
|
|
|
$
$
$
|
|
|
|
|
|
|
|
|
$
$
$
$
15-'16
Anticipated
Revenues
Budget
Budg e t
5,500.00
5,000.00
10,500.00
Lessons
Training
Fitness
Family Events
$
$
$
$
$
Lessons
Training
Fitness
Family Events
$
$
$
$
$
24,500.00
14,000.00
28,500.00
6,000.00
73,000.00
|
|
|
|
|
|
$
$
$
$
$
Aqua tics
23,161.14
10,932.00
30,422.51
4,319.25
68,834.90
EXPEN SE S
15-'16
14-'15
Budg e t
Anticipated
Expenses
Budget
5,000.00
4,200.00
46,920.00
56,120.00
1000
800
46918
900
600
20260
24,200.00
14,000.00
28,500.00
5,500.00
72,200.00
|
|
|
|
|
|
$
$
$
$
$
21,698.08
9,536.17
27,898.69
5,062.69
64,195.63
|
|
|
|
|
|
|
|
|
|
$
$
$
$
$
|
|
|
|
|
|
|
|
|
|
$
$
$
$
$
15-'16
Budge t
29,000.00
14,000.00
32,000.00
6,000.00
81,000.00
15-'16
Budge t
29,000.00
14,000.00
32,000.00
5,400.00
80,400.00
S P E CIAL LIABILIT Y & E M P LOY E E BEN E FIT FU N D
REVENUES
14-'15
Special Liability Ins. Levy
$
10,805.00
|
15-'16
Anticipated
Revenues
Budget
AD U LT P R OGR AMS
|
|
$
12,469.00
Budge t
|
|
$
11,000.00
E XP E N SE S
S pe cia l P rogra ms
R E VE N U E S
14-'15
Anticipated
Revenues
Budget
Special Programs
Teen Activities
$
$
$
700.00
20,000.00
20,700.00
|
|
|
|
$
$
$
595.00
13,432.22
14,027.22
|
|
|
|
|
|
|
|
13-'14
Budget
Budge t
$
$
$
650.00
14,500.00
15,150.00
Board Liability
General Liability
$
$
$
Encumbered Funds
Emp. Benefit Fund Levy
Supplemental Gen. Fund
$
$
$
$
1,900.00
8,905.00
10,805.00
|
15-'16
Anticipated
Expenses
15-'16
|
|
|
|
$
$
$
1,913.00
10,556.00
12,469.00
Budge t
|
|
|
|
$
$
$
2,000.00
9,000.00
11,000.00
REVENUES
14-'15
E XP E N S E S
14-'15
Anticipated
Expenses
Budget
Special Programs
Teen Activities
$
$
$
11,000.00
17,000.00
28,000.00
|
|
|
|
$
$
$
11,630.96
14,929.28
26,560.24
|
|
|
|
|
|
|
|
15-'16
Budge t
$
$
$
11,500.00
14,200.00
25,700.00
10000
10000
145,695.00
583,000.00
728,695.00
|
Anticipated
Revenues
Budget
S pe cia l P rogra ms
|
|
|
|
$ 158,291.00
$ 591,308.32
$
$ 749,599.32
15-'16
Budge t
|
|
|
|
$ 69,000.00
$ 613,550.00
$ 21,950.00
$ 704,500.00
E XP E N SE S
10000
10000
14-'15
FICA
Workman's Compensation
Unemployment Insurance
Health/Dental Insurance
Retirement
Encumbered Funds
$
$
$
$
$
$
$
162,000.00
23,000.00
8,550.00
293,000.00
208,000.00
34,145.00
728,695.00
|
15-'16
|
|
|
|
|
|
|
|
$ 162,000.00
$ 20,000.00
$
7,500.00
$ 295,000.00
$ 220,000.00
$
$ 704,500.00
Anticipated
Expenses
Budget
|
|
|
|
|
|
|
|
$ 158,425.67
$ 18,688.02
$
6,807.92
$ 280,548.30
$ 216,447.26
$
$ 680,917.17
Budge t
Agenda
4
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Kathleen Avitt, Director of Programs
DATE:
August 3, 2015
RE:
2015-2016 PROPOSED FEE INCREASES
Attached are the proposed fee increases for the 2015-2016. We will answer any
questions you may have on these proposed increases and justify why they are
needed at the meeting.
Agenda
Derby Recreation Commission
Fee Increase Requests
2015-16 Budget Year
Fee Increases
Current
Fee
Proposed
Fee
Special Events:
Breakfast with Santa
$6 early reg./$7.00 at door
$7 early or at door
Justification: Our costs associated with having this event catered are higher. We also don’t see a need
to have an early bird discount due to the same amount of people registering yearly. Making the event the
same price will make it a similar experience price as the Swim Nights and Christmas with SpongeBob.
Aquatics Special Events:
Family Night Swims
$6 family of 4/$1 additional
$7 family of 4/$1 additional
Justification: Our costs with lifeguards and supplies have increased. We are aligning the fee with
Breakfast with Santa, Christmas with SpongeBob and Swim Nights with similar times and experiences. Last
fee increase was 2013-2014 Budget year. Cost was $4 per family and .50 each additional person.
Christmas with SpongeBob
$6 early reg/$7 at door
$7 early or at door
Justification: Our costs with lifeguards and supplies have increased. This program will be aligned with
Family Swims and Breakfast with Santa. There has been no increase.
Arts:
Summer Theater
$65
$70
Justification: Due to increase in instructor and production costs.
**Fitness:
Land Class Fees
$1.70 per class
$2.00 per class
Water Class Fees
$1.74 per class
$2.00 per class
Justification: We have not increased land and aquatic fees in the past 10 years. We have realigned
class fees that were not on our current fee format: # of weeks, # of days and # of hours. Our costs to run a
land and an aquatic fitness class with instructor fees are increasing. Fees will reflect according to session
weeks and days. We have surveyed local markets (both public and private) and our rates will still remain
lower than others.
**These fee increases won’t take effect until our 2015-2016 Winter Session.
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Darcie Parkhurst, Aquatics and Fitness Facility Director
DATE:
August 11, 2015
RE:
DRC FITNESS CENTER EQUIPMENT PURCHASE
Each year we take look at our Fitness Center to evaluate equipment that needs to be
replaced or added to maintain and enhance our facility. We received three bids for
equipment and are presenting the lowest bid from MidStates Fitness Equipment. The
following equipment is our recommendation of what to purchase for the 2015-2016
budget year.
(2) Precor TRM 885 v2 treadmills with P80 console 15” touchscreen/TV/iPod
Cost per machine: $9,884 =
$19,768
___________________________________________________________________________
(1) Precor EFX 885 with P80 console.
Cost per machine: $8,396 =
$8,396
(1) Precor Recumbent Bike RBK 835-900 with integrated Cardio Theater receiver.
Agenda
Cost per machine: $3,500 =
$3,500
(2) Cybex Upright Cycle 770C with E3 Entertainment Monitor
Cost per machine: $4,836=
$9,672
Cost per machine: $5,580=
$5,580
Cost per machine: $4,140=
$4,140
Cost per machine: $3,500 =
$3,500
(1) Precor Leg Press DSL602
(1) Precor Rotary Torso DSL315
(1) AB Solo
(22) Troy Rubber Encased Olympic Grip Weight - (4-45#, 4-35#, 6-25#, 4-10#, 4-5#)
Agenda
Cost of weights: $1,377.78 =
$1,377.78
(1) PC-Icarian Cable Crossover 407 with adjustable pulleys, heavy weight stack, 200#
Cost per machine: $4950=
$4,950
(1) Octane Lateral-X Club Series LX8000 with 900 MHz console and cross circuit pro kit
Cost per machine: $5,797=
$5,797
+ 208.49 Freight =
$6005.49
Trade In: Mid States Fitness Equipment has offered the following amounts for tradeins on our existing equipment.
Trade-in Machines:
(2) Treadmill:
(1) EFXs:
(1) Recumbent Bike:
(2) Upright Bikes:
(1) Leg Press:
(1) Rotary Torso:
Total Trade-in:
$1,000
$ 500
$ 400
$ 700
$200
$150__
$2,950
Total Cost of New Equipment: $66,084.27
-Total Trade-in: $2,950
Grand Total:
LINE ITEM
Recreation Center Equipment
BUDGETED
$88,000.00
EXPENDITURES
TO DATE
$229.99
$63,134.27
BALANCE
$87,600.01
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Darcie Parkhurst, Aquatics and Fitness Facility Director
DATE:
August 11, 2015
RE:
OAC FITNESS CENTER EQUIPMENT PURCHASE
Each year we take look at our Fitness Center to evaluate equipment that needs to be
replaced or added to maintain and enhance our facility. We received three bids for
equipment and are presenting the lowest bid from MidStates Fitness Equipment. The
following equipment is our recommendation of what to purchase for the 2015-2016
budget year.
(1) Precor Stair Climber CLM835 with P30 console and wireless receiver
Cost per machine: $3,860 =
$3,860
___________________________________________________________________________
(1) Concept II Rowing Machine
Cost per machine: $1,795 =
Total Cost of New Equipment:
LINE ITEM
OAC Recreation Center Equipment
BUDGETED
$19,000
EXPENDITURES
TO DATE
$0.00
$1,795
$5,655
BALANCE
Agenda
$19,000
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Frank Seitz, Superintendent of Recreation
DATE:
August 5, 2015
RE:
PLAQUE PRESENTATION
Chairman, Ken Greteman, will present a DRC plaque to volunteer Chris Sexton whose
term as a volunteer board member expires at the end of August. The DRC appreciates
Chris’s volunteer efforts as a DRC Board Member and the 12 years of service Mr.
Sexton has given to the community of Derby.
Agenda