Planning Guide - Indiana State Museum

MAKE
A
STATEMENT
Evening Events
Courtesy of Nathaniel Edmunds Photography
Courtesy of Nathaniel Edmunds Photography
Courtesy of Nathaniel Edmunds Photography
Whether you’re looking to host an elegant gala or a fun-filled holiday party, allow us to
host your event in our one-of-a-kind venue. Cocktails on the canal? An awards banquet in
our Great Hall? The possibilities are endless!
Located in White River State Park, the museum
offers a unique venue with incredible architecture
and beautiful views. We have a variety of spaces,
ranging from the re-created L.S. Ayres Tea Room to
the dramatic Governor Frank and Judy O’Bannon
Great Hall with its soaring 100-foot ceiling and
spectacular views of the Canal and Military Park.
can accommodate a variety of events, from
We
intimate gatherings to museum-wide buffet
receptions for more than 2,000.
WHAT
SETS US APART
1. WiFi ready (all spaces).
2. Convenient location on downtown canal;
walking distance to hotels and conventions.
3. Parking in the White River State Park garage
with discount pricing.
4. Unique experiences available for additional
fees, including historical characters and special
programs.
Our professional event planners will provide you
with the expertise and customer service you
need to ensure that your event runs smoothly.
Additionally, culinary experts from Kahn’s Catering,
the museum’s exclusive caterer, provide menu
planning for all types of events. From the planning
to execution, our goal is to make your event as
memorable as you’d dreamed it would be.
5. Elegant space regardless of your colors
or décor
6. Museum galleries can be included in your event
for an additional fee.
7. Many photo opportunities available in and
outside of the museum.
DETAILS
> To book your event, a 50% facility rental deposit
is required along with a signed contract. A check,
American Express, MasterCard or Visa are
accepted forms of payment.
> Your booking is confirmed upon receiving both
signed agreements and deposits for the Indiana
State Museum and Kahn’s Catering.
> We offer 5 hour rentals beginning no earlier than
5:30 p.m. To extend the time at the end of your
event, the fee is $400 per hour.
> Parking is available in the White River State Park
Garage. Day of the event parking is a discounted
rate if your guests pay on their own with a voucher.
If you wish to cover your guests’ parking, you will be
billed after the event.
> A certificate of insurance is required for all rental
events at the Indiana State Museum.
> The ISMHS at times could be considered under
structural or cosmetic construction. Structural
and/or cosmetic changes to the Facility and its
grounds include but are not limited to gallery
closures, improvements to landscape, installation
of art, etc. In the best efforts of the Facility, plans
will be communicated as early as possible
to the Client.
> Housekeeping and security are included.
> In-house tables and chairs included in rental.
> Discounts may be available. Check with your event
manager for details.
> A/V equipment and special lighting available for
additional fee.
For more information, please contact [email protected].
indianamuseum.org/host-an-event
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Evening Events - Indiana State Museum
Courtesy of Nathaniel Edmunds Photography
MUSEUM PACKAGE
For a full museum experience, our Museum Package is for you. Including all available rental spaces
(with the exception of the Dean & Barbara White Auditorium and the IMAX® Theater) and museum
galleries too, your guests will experience all that makes the Indiana State Museum so great!
CAPACITY
Accommodates 2,500 guests
PRICING
Standard Rates
Holiday Rates
Food & Bev. Min.
Sun.-ThursFriday
$7,000
$8,200
$11,000
$11,000
$8,000
$10,000
Saturday
$10,000
$11,000
$12,000
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Evening Events - Indiana State Museum
Courtesy of Nathaniel Edmunds Photography
GOVERNOR FRANK & JUDY
O’BANNON GREAT HALL
AND BALL FAMILY TERRACE
The iconic INDIANA obelisk graces the center of the Great Hall, lending elegance and unmistakable Hoosier
presence to your event. With the canal flowing outside and the breathtaking architecture indoors, this is the
ideal space for a memorable event. The adjacent Ball Family Terrace is included in rental of the Great Hall and
provides guests with spectacular views of the canal, Military Park, and the downtown Indianapolis skyline.
CAPACITY
PRICING
Accommodates 250 for a
seated dinner with dancing,
300 for a seated dinner
without dancing, 500 for
cocktail reception
Standard Rates
Holiday Rates
Food & Bev. Min.
Sun.-ThursFriday
$2,000
$2,500
$3,500
$3,500
$5,000
$7,500
Saturday
$3,000
$3,500
$10,000
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Evening Events - Indiana State Museum
Courtesy of Nap 360
RAPP RECEPTION HALL
With striking views of downtown Indianapolis, the Rapp Reception Hall’s location in the heart of the
museum makes it a beautiful setting for an event. Your guests will enjoy visiting the NiSource Gallery
(pending exhibit availability) and peering into the museum’s permanent exhibitions located below.
Please Note: Candles are not allowed in this space; only LED lights. Due to our bicentennial celebration,
events in 2016 will have a decreased capacity for this event space.
CAPACITY
Accommodates 80 guests for seated
dinner, 250 for a cocktail reception.
PRICING
Standard Rates
Holiday Rates
Food & Bev. Min.
Sun.-ThursFriday
$1,100
$1,750
$2,200
$2,200
$1,650
$2,200
Saturday
$2,000
$2,200
$2,500
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Evening Events - Indiana State Museum
Courtesy of Bungalow Photography
Courtesy of Nap 360
FARMERS MARKET CAFÉ
& TERRACE
The Farmers Market Café and Terrace is a wonderful contemporary space for an intimate wedding
reception. The adjacent terrace offers a beautiful view of downtown Indianapolis, and is the perfect
location for cocktails before moving indoors for dinner.
CAPACITY
PRICING
Accommodates 100 guests for a
seated dinner and dancing,
150 guests for cocktail reception
Standard Rates
Holiday Rates
Food & Bev. Min.
Sun.-ThursFriday
$1,400
$2,000
$2,700
$2,700
$1,650
$3,000
Saturday
$2,500
$2,700
$4,000
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Evening Events - Indiana State Museum
Courtesy of Nap 360
CANAL OVERLOOK BRIDGE
With its contemporary design and views of White River State Park, the Canal Overlook Bridge is a
spectacular location for an event. Your guests will enjoy visiting the Lincoln Financial Foundation gallery
(pending exhibit availability) during your event.
CAPACITY
PRICING
Accommodates 60 guests for a
seated dinner, 200 for a cocktail
reception
Standard Rates
Holiday Rates
Food & Bev. Min.
Sun.-ThursFriday
$900
$1,250
$1,500
$1,500
$1,000
$1,500
Saturday
$1,500
$1,500
$2,000
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Evening Events - Indiana State Museum
L.S. AYRES TEA ROOM®
Nostalgic elegance and delicious food make the L.S. Ayres Tea Room a lovely venue for a range of events.
A recreation of the original, your guests will be immersed in a beautiful setting throughout your event.
Please Note: Tea Room inspired tables and chairs may not be removed. Candles are not allowed;
only LED lights.
CAPACITY
Accommodates 64 guests for a
seated dinner, 100 for a cocktail
reception
PRICING
Standard Rates
Holiday Rates
Food & Bev. Min.
Sun.-ThursFriday
$650
$750
$1,200
$1,200
$1,250
$1,500
Saturday
$1,000
$1,200
$2,000
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Evening Events - Indiana State Museum
Courtesy of Nap 360
DEAN AND BARBARA WHITE
AUDITORIUM
When you need to communicate with a live audience, the Dean and Barbara White Auditorium provides a
beautiful setting. From conferences to presentations, ceremonies to performances, the space can certainly
meet your needs. The Auditorium features studio-quality lighting and state-of-the-art audiovisual equipment.
No food and beverage is allowed in the auditorium. If your event requires food and beverage, there is a small
space located outside the auditorium that may be available. Check with your event manager for details.
CAPACITY
Accommodates 240 guests
PRICING
Standard Rates
Additional Hours
All Day (8-5 p.m.)
$1,400
$200/hr
Half Day
$700
$200/hr
Evening (3 hours)
$1,000
$200/hr
AV Tech $65 per hour (required) minimum of 3 hours.
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Evening Events - Indiana State Museum
Courtesy of Nap 360
EARL A. GOODE
EDUCATION CENTER
The Earl A. Goode Education Center is the ideal location for a large meeting in a historical setting.
Housed behind the façade of Oscar C. McCulloch School #5, this is a versatile space that offers a variety of
configurations to meet your needs. A laptop, screen and projector are available for an additional fee.
A laptop, sound system and projector are available for an additional fee.
CAPACITY
Accommodates 100 guests
PRICING
Standard Rates
Additional Hours
All Day (8-5 p.m.)
$1,200
$225/hr
Half Day
$600
$225/hr
Evening (3 hours)
$700
$225/hr
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Evening Events - Indiana State Museum