Yuba City Unified School District

Yuba City Unified School District
Child Development Programs
Parent/Provider Handbook
Child Development Office
445 Bernard Drive
Yuba City, California 95991
(530)822-5235
Full & Part Day State Preschool &
Migrant Program
discovering the
joy of learning...
Celebrating over 40 years of service to the families of our community!
Table of Contents:
Program Philosophy & Goals………………………………………………Page 1-2
Program Self-Evaluation Process…………………………………………..Page 3
Nondiscrimination Policy
Open Door Policy
Determination of Eligibility
Individuals with Disabilities Education Act
Refrain from Religious Instruction
Ages Served
Enrollment Priority
Program Descriptions……………………………………………………….Page 4-6
Quality Staffing/Ratios
Curriculum & Assessments……………………………………………….. Page 6-9
Activities & Daily Schedule…………………………………………………Page 9-11
Patriotic Exercises
Ready for School
Daily Sign in & Out Procedures
Late Pick-Up Fees
Attendance & Absence………………………………………………………Page 12-13
Excused Absence Policy
Unexcused Absence Policy
Best Interest Day
Fraud Policy..…………………………………………………………………Page 13
Parent Involvement.………………………………………………………….Page 13-15
School Board Meetings
Parent Advisory
Parent Concerns & Conduct
Confidentiality………………………………………………………………..Page 15
Nutrition………………………………………………………………………Page 16
Food Allergy
Positive Discipline…………………………………………………………….Page 18
Mandated Reporters/Child Abuse…………………………………………..Page 18
Health & Medication at School………………………………..…………….Page 19-20
Child Incident/Accident Reporting……………………………...…………..Page 21
Hand Washing………………………………………………...………………Page 21-22
Universal Precautions
Environmental Health & Pest Control Policy…………………………..…Page 23
Site Emergency………………………………………………………………Page 24
Eligibility Requirements………………………………………………........Page 24-27
Family Size
Gross Income
Need
Due Process Parent Appeal
Enrollment…………………………………………………………….…….Page 28-29
Health & Social Service Resources
Full Day Program…………………………………….…………………….Page 29-34
Recertification Process
Parent Fees
Nap Time
Leave of Absence
Seeking Work
Student Parents
Swing Shift & Sleep Hours
Travel Time
Parent Rights……………………………..…………………………………Page 35
Personal Rights………………………………..…………………………….Page 36
Caregiver Background Check Process……..……………………………...Page 37
YCUSD Sexual Harassment Policy…………..…………………………….Page 38
YCUSD Uniform Complaint Procedures……….…………………………Page 40
YCUSD Internet Acceptable Use Policy>……….…………………………Page 43
This program is funded by the State of California and follows the constitution of the State. The program
provides no religious worship or instruction.
The Yuba City Unified School District Child Development
Programs do not discriminate on the basis of sex, sexual orientation, gender, ethnic group identification, race,
ancestry, national origin, religion, color or mental or physical disability, in determining which children are
served.
Yuba City Unified School District
Child Development Programs
445 Bernard Drive
Yuba City, California 95991
(530) 822-5235
Board of Education
Lonetta Riley, President
Fred Northern, Vice President
Herbert W. Cooley, Clerk
John Amarel, Member
Sharman Kobayashi, Member
Paul Broughton, Member
Steve Scriven, Member
Administration
Nancy Aaberg
Superintendent
Doreen Osumi
Deputy Superintendent
Kimberly A. Butcher
Program Director
Child Development Programs
Welcome
Welcome to Yuba City Unified School District, Child Development Programs. We trust your
participation in our programs will support your child’s educational experience, as we work together.
According to the Perry Preschool Study, children who participate in high quality early education
programs are more likely to graduate high school and a greater number attend college. Choosing
quality preschool for your child now is a great future investment. Parents are key to our program’s
success and each child’s educational growth. We have developed this handbook to help prepare and
guide parents through our participation process and to familiarize parents with the State’s eligibility
requirements and regulations for Child Development Programs. At any time, if you have questions or
concerns, please contact our office at (530) 822-5235, so that we may help you. Again, welcome and
thank you for the opportunity to serve your family.
About Us
The Yuba City Unified School District, Child Development Programs (YCUSD-CDP) provide
preschool and child care services subsidized by the California Department of Education, Early
Education and Support Division. We currently offer the following programs: State Preschool, PreKindergarten Family and Literacy, General Child Care, Child Development and Federal Block Grant,
and Migrant Child Care. Because of our successful history in child development services, families have
come to know and rely on our staff to provide quality early education for their children. Many of our
families have had their children with us for years, and they continue to refer us to their friends and
family. We are thankful for established trust and working partnerships with families and the
community.
Program Philosophy
We believe that all children are eager to learn and when given developmentally appropriate
opportunities, they flourish. We create an environment where children can develop positive attitudes
about school, and develop respect for themselves and others. Developmentally appropriate activities
promote exploration and build the self-confidence, independence and responsibility necessary for
future success in school and in life.
We believe in providing children a safe, clean and healthy physical environment. Our classrooms are
arranged to offer challenging play and learning choices at a range of developmental levels. Our
learning centers and activity areas are planned to allow children the opportunity to explore, experience,
and succeed at their individual paces, at the same time ensuring that staff are able to easily supervise.
Additionally children are exposed to many of the future concepts that they will fully learn in
kindergarten and 1st grade, and given every opportunity to prepare and practice.
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We feel that children develop a healthy and positive self-image through participation in a variety of
activities that promote success and joy.
Social skills are developed as children are given opportunities to cooperate, share and negotiate.
Verbal skills help them articulate their needs. We believe children learn to respect and appreciate
others, including those whose cultures are different from their own.
We understand that children develop an understanding of language through various verbal and
nonverbal experiences. We feel that creative experiences, such as art, music, dance and role-playing,
help children develop self-expression. In providing a balanced curriculum, we are fostering children’s
language development in all areas.
We are aware of the linguistic diversity of the children and understand that English learners require us
to gather as much information as possible to know them better, their family and their community. We
feel that there is an important relationship between language, culture, and learning. We understand that
language development and learning are shaped by children’s experiences. Our learning activities are
planned to ensure that children are getting a wide variety of experiences. We believe in building and
supporting the child’s language acquisition through classroom planning and a language rich
environment.
We believe in the individual uniqueness of each child and are committed to providing for all areas of
their development: social, emotional, intellectual, and physical. The staff participates regularly in staff
development training to ensure that curriculum and activities presented in the classroom are appropriate
for the children, and aligned with the State preschool guidelines.
Finally, YCUSD Child Development Programs believe that soliciting community support and
involvement through awareness and participation in community events, such as “Day of the Young
Child” is a valuable way to care for families. We provide information to the community regarding the
services available through appropriate use of media and other forms of communication, as a way to
reach as many children as possible with preschool services.
Program Goals
The administration works with program staff to establish working partnerships with parents at the
earliest stage of their introduction into the public education system to help build the foundation for the
child’s continuing school years.
The staff will provide appropriate activities that meet the developmental needs of each child, including
but not limited to activities for social, emotional, cognitive, linguistic and physical development.
The program will provide opportunities for families to access community resources. Parents will have
every opportunity to become personally involved in their children’s education. Staff and parents will
work together to inform the community about the program. Local agencies will be utilized to provide
services for the children.
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Program Self-Evaluation Process
YCUSD Child Development Programs conduct an annual program self-evaluation. We use the
Categorical Program Monitoring Review instrument to determine compliance. An assessment of the
program includes parent input through the Desired Results Parent Survey; information from the Desired
Results Developmental Profiles, input and recommendations of teachers, and the use of an environment
rating scale in every classroom. The director, with support from the staff, reviews all this information
and produces a written list of tasks and equipment/supplies needed to modify the program in order to
address all areas that need improvement. This process helps us ensure that areas of the program that are
satisfactory continue to meet standards and areas requiring modification are addressed in a timely and
effective manner. Submission of the agency’s annual report which includes the summary of the findings
for the program’s self-evaluation is due to the State in June.
Nondiscrimination Policy
Our programs do not discriminate on the basis of sex, sexual orientation, gender, ethnic group
identification, race, ancestry, national origin, religion, color or mental or physical disability, in
determining which children are served.
Open Door Policy
Our program offers an open door policy giving parents access to their children and the program during
normal hours of operation. These hours may vary based on the program in which the family is
enrolled. We operate in accordance with established BP1250 Community Relations.
Determination of Eligibility
The determination of eligibility shall be without regard to the immigration status of the child or the
child’s parent(s) unless the child or the child’s parent(s) are under a final order of deportation from the
United States Department of Homeland Security.
Individuals with Disabilities Education Act
The YCUSD Child Development Programs support the national implementation of the Individuals with
Disabilities Education Act (IDEA) and welcome children with varied abilities. We offer a full inclusion
program ensuring that children with disabilities and their families receive and benefit from high quality,
culturally and developmentally appropriate curriculum and activities.
Refrain from Religious Instruction
The Child Development Programs refrain from religious instruction and/or worship in accordance with
Title 5 of the Education Code and the Constitution of California, Article XVI, Section 5.
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Ages Served
Our facilities are licensed by the California Department of Social Services, Community Care Licensing.
Our California State Preschool Programs serves eligible three (3) and four (4) year-old children.
Eligible children need to be three (3) or four (4) by:
 September 1 of the 2014-15 fiscal year and each fiscal year thereafter
If the family continues to meet eligibility and need for child care, the child can remain in the full day
program until the day before he/she begins Kindergarten.
Enrollment Priority
First priority: Families whose age eligible children are receiving child protective services or families
whose age eligible children are at risk of being abused, neglected, or exploited.
Second priority, All CSPP eligible four-year-old children shall be admitted before CSPP eligible threeyear-old children in accordance with family income ranking, with the lowest income ranks being
admitted first. For purposes of determining the order of admission, public assistance grants are counted
as income, and shall be ranked accordingly. When two or more families have the same income, the
family that has a child with exceptional needs shall be admitted first. If none of the families with the
same income ranking has an exceptional needs child, the family that has been on the waiting list the
longest shall be admitted first.
Program Descriptions
The following is a brief description of our programs and their locations. The district is currently unable
to provide transportation to and from these programs.
Full Day Preschool & Migrant Program
Bernard Drive Children's Center
445 Bernard Drive
This program operates year round, 244 days, and serves children three (3) to four (4) years of age. It is
available to families meeting income, work, and/or training eligibility requirements. It is funded by the
California Department of Education Early Education and Support Division, California State Preschool
Program Full Day and Part Day. Fees are based on the California Department of Education, Family Fee
Schedule and are applicable to full day preschool programs.
Bernard Drive Children’s Center Full-day Programs
7:30 a.m. to 5:30 p.m.
Year Round
Migrant Child Care and Preschool Program
Bernard Drive
5:00 a.m. to 5:00 p.m.
Seasonal (May-September)
To receive the State based services of the Migrant Child Care Program, in addition to the eligibility and need criteria, the
family must have earned at least fifty percent (50%) of its total gross income from employment in fishing, agriculture, or
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agriculture related work during the twelve (12) month period immediately preceding the date of application for child care
and development services.
Prioritization is as follows per the State’s Funding Terms and Conditions:
First Priority:
Second Priority:
Third Priority:
The family moves from place to place
The family has migrated within the past five (5) years, is currently dependent upon seasonal
agricultural work and is settled near agricultural areas.
The family resides in a rural agricultural area and is dependent upon seasonal agricultural work.
The programs are designed to prepare children for kindergarten, foster all areas of their development,
and to strengthen parental involvement and participation.
Programs include breakfast, preschool curriculum, lunch, rest time, and afternoon snack.
State Preschool Program (CSPP) Part Day
These programs are three hours per day and operate during the school year. The programs are designed
to prepare children for kindergarten, foster all areas of their development, and to strengthen parental
involvement and participation. Breakfast(a.m.) and snack(p.m.) is served daily.
Our Part Day Preschool classrooms operate at the following locations and times:
Andros Karperos State Preschool
1700 Camino de Flores Road
8:00 a.m. to 11:00 a.m.
12:30 p.m. to 3:30 p.m.
April Lane State Preschool
800 April Lane
8:00 a.m. to 11:00 a.m.
12:30 p.m. to 3:30 p.m.
Bridge Street State Preschool
500 Bridge Street
8:15 a.m. to 11:15 a.m.
12:15p.m. to 3:15 p.m.
Bernard Drive State Preschool
445 Bernard Drive
8:00 a.m. to 11:00 a.m.
12:30 p.m. to 3:30 p.m.
King Avenue State Preschool
630 King Avenue
8:00 a.m. to 11:00 a.m.
12:30 p.m. to 3:30 p.m.
Lincoln State Preschool
1582 Lincoln Avenue
8:00 a.m. to 11:00 a.m.
12:30 p.m. to 3:30 p.m.
Park Avenue State Preschool
100 Morton Street
8:00 a.m. to 11:00 a.m.
12:30 p.m. to 3:30 p.m.
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Quality Staffing & Ratios
YCUSD Child Development Programs are licensed under the California Department of Social Services,
Community Care Licensing (CCL). Teacher qualifications and staff-child ratios are maintained
according to regulations established by the California Department of Education Child Development
Division(CDE) and the CCL. Our teaching staff holds Child Development Permits through the
California Commission on Teacher Credentialing. Our staff receives incentives for education and all
staff participates in an annual staff development plan . The CDE regulations require the following
adult to child ratios:
One (1) adult to every eight (8) children; One (1) teacher to every twenty four (24) children. In our part
day programs the daily parent volunteer in included in the ratio.
YCUSD Child Development Programs: Curriculum
Language Development and Early Literacy
The Yuba City Unified School District Child Development Programs embrace the philosophy that
children learn through a variety of experiences. We understand that language development and early
literacy are crucial to the success of children in later years. The staff has been trained in Early Steps to
Reading Success, the Pre-Kindergarten Learning and Development Guidelines, California Preschool
Learning Foundations, Desired Results Developmental Profiles-Revision 2 (DRDPr-2) and Preschool
English Learners Guide.
Language Development takes place through the use of English and the child’s primary language, when
applicable. The program has bilingual Spanish and Punjabi staff that is available to children who do not
speak English. The staff gathers information about the child’s family and their community to help with
planning needs. Staff builds and supports the child’s language acquisition through curriculum
development and a language rich environment using a variety of open-ended question techniques and
by modeling proper use of language during large and small group times, at children’s play, during meal
and snack time, the children gain language knowledge and skill.
The staff implements the Macmillan/McGraw-Hill Little Treasures, Language & Literacy Program
in the classrooms. This curriculum is the pre-k addition of a pre-k through 5th grade program used
throughout our district. The focus of the program is classification, phonemic awareness,
communication, vocabulary, alphabet knowledge, and awareness of print. The kits include a photo
library, puppets, charts, big books, posters, and manipulatives. To enhance the Language & Literacy
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Program, we also have available a variety of big and small books, tapes, flannel board story kits,
computers, and other materials.
Language development and early literacy is further promoted in each of the learning areas by using the
Early Language & Literacy Classroom Observation tool kit. This tool provides a guideline for creating
a literacy-rich environment. For example, the playhouse includes writing materials for children, menus
and “groceries” with labels that the children can “read.” Computers are available for children to use,
with a variety of preschool software.
Mathematics
The staff implements the Macmillan/McGraw-Hill Math Connects curriculum in the classroom. This
curriculum is the pre-k addition of a pre-k through 5th grade program used throughout our district. The
curriculum covers the most important mathematical topics for preschool children. It comprises related
ideas, concepts, skills and procedures that form the foundation for understanding and lasting learning.
The curriculum provides opportunities for students to build their understanding of mathematical
concepts and ample practice to master important skills. Most importantly, all concepts are taught
through and practiced with a strong problem-solving environment, ensuring that students become lifelong problem solvers.
The program also provides a wide variety of materials and manipulatives to enhance the mathematics
curriculum. The staff uses valuable information from the Desired Results Developmental Profiles to
group children according to their varied abilities and to help them gain success in the areas most
needed. Flexibility is instrumental for supporting children’s individual development. These are the
types of manipulatives that support development of math concepts:
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Assorted Counting boxes
Assorted Patterning Kits
Graphing Activity Kits
Puzzles
Shapes & Sizes Activity Kits
Geo-Boards
Lacing Kits
Sorting Kits
Literature-Based Math Packets
Mathematics is incorporated into everyday activities, such as circle time counting and singing. There
are math manipulatives in each of the learning areas. Outside play activities include the use of
measuring cups in the sand box, cooking toys in the outside playhouse, and a variety of manipulatives
for outside use.
Field Trips
Parents will be notified when field trips are scheduled. Educational field trips may be planned to
enhance the curriculum and the children’s development. Field trips may also be used as a way to ease
the transition to kindergarten, visiting classrooms, where children will attend kindergarten the following
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year. YCUSD transportation will be utilized for field trips. Impromptu walking field trips may also be
taken. Should there be a cost associated with a field trip, donations will be asked of our families. Field
trip costs will not exceed $25.00 in any given year. A child shall not be denied field trip participation
due to the parent/guardian’s inability or refusal to donate the fee.
Developmental Assessments
Children that attend our programs for at least 10 hours a week are assessed using the Desired Results
Developmental Profiles-Revision 2 (DRDPr-2). Each child’s first DRDPr-2 is completed within 60
calendar days of his/her first day of enrollment. When doing the assessment, staff will use a
combination of assessment tools to complete the DRDPs. Methods used may include:

Observation Notes

Work Samples

Checklist

Parent Input

Rating Scales

Photos
The staff uses the results of the DRDPr-2 to plan small group activities that focus on the individual
needs of each child. Observations and records are kept on children’s progress, and lesson plans are
designed to incorporate each child’s individual needs into the daily routine.
Additionally, utilizing the DRDP-r2 Guide for Assessments includes the following:
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Staff creates a learning environment that supports the developmental levels of all children.
Staff is consistent with the routine and learning environment to allow for optimal observations
of children.
Each child will have a DRDP-r2 completed every six months, after the first initial assessment.
The teachers meet a minimum of two times per year with parents to conduct parent/teacher conferences.
More conferences or meetings may be scheduled, at the request of the teacher or the parent. Informal
conversations with parents take place daily. Parents are encouraged to provide input and suggestions
regarding their children’s developmental progress.
Student Study Team
Student Study team meetings may be scheduled for a variety of reasons to support a child’s education.
For example, if a child’s behavior interferes with his/her daily routine and development or that of other
children, or when behavior becomes a safety concern, a Student Study Team (SST) meeting is planned.
This meeting is an excellent tool, bringing all the people together that support the child. The group
discusses the child’s strengths, area of concerns, known information and modifications. Parents share
pertinent information, as part of this process.
A plan is developed to meet the child’s needs. Through this process it may be determined by the group
that the school psychologist or other behavior experts will need to come and observe the child in their
school setting. Parents will be asked for permission. Staff members will work with the school
psychologist to develop a consistent plan which will help the child adjust to the setting, develop social
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skills, and communicate needs in a more positive and effective manner. The teacher will follow up
with the parent and discuss any new ideas for improvement.
Additional Developmental Support
The Sutter County Preschool Intervention Program (PIP) may be consulted should a parent or teacher
feel that a child needs additional support to meet their educational goals. If such a need is indicated, a
parental consent form will be provided to sign and give permission for an initial screening. If through
this initial screening, it is determined that a more in depth assessment is necessary, staff will seek
parent permission, and upon completion of the assessment, set up an Individualized Educational Plan
(IEP) meeting. The parents, teacher, Child Development Director and appropriate special education
staff will comprise the IEP team meeting.
Once an IEP plan is developed, district and/or county staff is then scheduled to work with the child who
has been identified with special needs. These individuals may include, but are not limited to our school
nurse, school psychologist, occupational therapist, and speech and language specialist. Individualized
Education Plans are reviewed annually, or more often if necessary.
Activities and Daily Schedule
Daily activities vary between classrooms, but do include the following components:
Child Choice Time (Expanding learning through child’s interests)
Meals and/or Snacks
Circle Time (Literacy, ABC Lessons, Math Concepts, Calendar/Time)
Outside Play (Large Motor, Math, Problem Solving Skills)
Small Group Activities (Language, Literacy, Writing, Early Math & Science)
Clean-up
Story Time
Rest/Nap Time (Full Day Program Only)
Patriotic Exercises
Each school shall conduct patriotic exercises daily. These patriotic exercises shall consist of the
reciting of the Pledge of Allegiance and may also include instruction that promotes understanding of
the concepts of "pledge," "allegiance," "republic," and "indivisible" and understanding of the
importance of the pledge as an expression of patriotism, love of country, and pride in the United States.
(Education Code 52720, 52730)
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At elementary schools, such exercises shall be conducted at the beginning of each school day.
(Education Code 52720)
At secondary schools, such exercises shall be conducted during the homeroom period.
Individuals may choose not to participate in the flag salute for personal reasons.
Ready for School
Below, please see what will make each child’s time at preschool, comfortable & happy:
A backpack with two extra sets of labeled clothing, and a pair of
spare shoes.
Dressing in layers will give the children the option of staying bundled up
when cold, or removing layers, if hot.
Keep toys from home at home. It’s sad when special items are lost or broken.
For children's safety, please no flip-flops or loose shoes. Sandals should have a back strap. If wearing
a dress to school, remember shorts underneath. We do not recommend that children wear dangling
earrings or any loose jewelry, for their own safety. The program cannot be responsible for the loss or
damage of any of these items should they be worn, or injury caused by such items.
For safety, parents please keep your child(ren) close beside you as you arrive and depart.
Daily Sign-In/Sign-Out Policy and Procedure
Daily Sign-In & Out
Daily sign-in & out with full signature is required in blue or black ink by the California Department
of Education. These documents are used as a primary source for audit and state reimbursement for
our services. Parents designate individuals eighteen (18) years of age or older who may pick up and
drop children off. All individuals should be prepared to show picture identification. In the event that
the parent requires an under-age designee proper arrangements must be made on a case by case basis
through the Director of Child Development Programs. Any agreement will be documented in
writing.
While a biological parent may not have authorization from the enrolling parent for pick up, we
cannot legally prevent a biological parent from picking up his/her child unless we have a
restraining or custody order in the child’s file that restricts the parent from the child.
If the child is brought to a YCUSD Child Development Programs facility by an individual not
authorized on the emergency card, maximum efforts will be made to contact the parent for verbal
authorization.
a. Parent(s) will be called at home and/or place of employment.
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b. Emergency contacts will be called to verify the individual not on the emergency contact
list.
Failure to get verbal or written authorization will be handled following the process below:
c. The child will be signed in by authorized program staff.
d. The parent will be notified to come to the classroom and/or program office to update the
emergency card.
e. If all efforts to contact and assure proper verification of an authorized person to pick up
child are unsuccessful and a child has been left at the center for more than one (1) hour
past closing time and/or the contracted pick up time, Child Protective Services or the
Yuba City Police Department will be contacted. These are the only authorities to whom a
child will be released in these circumstances. Parent failure to pick up children in a timely
fashion is considered abandonment.
The program recognizes that from time to time a parent may have to make alternative transportation
arrangements for his/her child. If this is the circumstance, the program will accept the occasional verbal
authorization for that date only. The parent should contact the Child Development Programs Office at
(530) 822-5235.
The family can make changes to the emergency card at any time. Please call or come by the Child
Development office to make changes. Our office specialists will forward new information to the
classroom teacher.
Late Pick-Up Fees
1. Parents are required to pick their child(ren) up by the hour designated on the contract. Failure to
do so will result in a late fee of $5.00 per child per ten (10) minute increment. (Ten minute
increments begin at contracted end time and include each minute past that time. For example:
contracted time ends at 11:00AM, but the child was picked up at 11:04AM. A late fee will
accrue at the rate of $5.00, for the four-minute tardiness. If the child is picked up at 11:12AM
the fee will be $10.00 because the next increment of 10 minutes has begun).
2. Late pick up payment arrangements or payment in full need to be paid made directly to the
YCUSD Child Development office at 445 Bernard Drive, before the child may return to the
program. It is our intent to not disrupt the child’s daily attendance routine. A written receipt will
be provided for the parent to present to the teacher the next school day, or the teacher will be
notified by the office that payment arrangements have been made.
3. Families with three (3) late pick-ups occurring in a fiscal year may be required to meet with the
Director of Child Development Programs to determine a correction plan.
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Attendance
& Absence
1. Children are required to attend according to the contracted days and hours of enrollment.
2. All changes to the contract must be approved and documented on a Notice of Action through the
Child Development Programs Office.
3. Reasons for all absences must be recorded. When a child is absent, the parent must call the
teacher or the office before 9:00 a.m. with the reason for the absence. If a child will not attend
the center on a day scheduled, the parent should notify the teacher in advance or call the office.
4. After three (3) consecutive days of unexcused absence, without parent notification, the Child
Development Programs office will issue a “notice of action” for termination based on the
assumption that there is no longer need for part day or full day preschool services.
Excused Absences
The following reasons for absence are considered excused: illness, medical, dental, vision, or
counseling appointments for the child, parent or siblings; family emergency, court ordered visitations
with another parent and/or other individuals. A copy of the court order specifying visitation, needs to
be on file with the Child Development Office.
A family emergency is defined as a situation or catastrophe that creates a hardship or impossibility for
the child to attend on a contracted day.
Following an absence, parents indicate on the sign-in/sign-out sheet, the exact reason for the absence -chicken pox, flu, cold, cough, etc. Parents verify by putting their full signature next to the reason.
We understand that some children may contract illnesses more frequently than others. If this is the case
with your child, please contact your case worker and let her know. We can provide information
regarding a school-based clinic or other community resource that may help.
YCUSD CDP reserves the right to request medical return-to-school notes from a licensed medical
professional after 3 consecutive days of absence or when the child has an unidentified rash. Any
established pattern or excessive use of excused absences will be subject to Program review. In the event
that it is determined that the absence is actually an unexcused absence, the absence will be subject to the
unexcused absence policy below.
Unexcused Absences
Absences not categorized in the above mentioned Excused Absences, as well as unverified absences,
will be considered unexcused. Accumulating five (5) unexcused absences will result in a case by case
evaluation of circumstances by Director. Which may result in a change of case status.
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Best Interest Days
Best interest days are defined as days used for the social or emotional benefit of the child deemed to be
in the "best interest” of the child. Each child is allotted up to ten (10) best interest days during the fiscal
year, July 1 to June 30. Days used beyond ten are considered unexcused.
Examples of best interest days include: visits with parents or grandparents, family vacation, parent
elects not to go to work/school, child visits another parent and we do not have a court order,
school/scout field trips.
Fraud Policy
The California Department of Education requires Yuba City Unified School District Child Development
Programs (YCUSD-CDP) to inform all families receiving STATE or FEDERAL child care assistance
that if child care assistance is obtained by providing fraudulent or incomplete information, YCUSDCDP shall actively pursue recovery of the funds due for child care services. Fraudulent, false, deceitful
or misleading information provided to YCUSD-CDP regarding employment status, income, status as a
student, enrollment in a training program, or eligibility relating to medical incapacitation, will be
grounds for termination. Should you have any questions regarding reportable income, please don’t
hesitate to ask our office staff. We are happy to provide clarification and guidance.
Additionally we need families to report the following within five (5) calendar days:
Changes in wages, including commissions, overtime, bonuses,
SSI/SSP
Child support or other income received
Loss of employment
Change in employment due to temporary lay-off and/or medical leave
Changes in family size including: marriage, separation, or birth or an older child leaving home
If services are terminated for any of the reasons above and the termination goes to a fair hearing (appeal) the
parents will be liable for any services YCUSD- CDP provided during the time the appeal was being heard should
the appeal be lost. Parents will not be eligible for further child care assistance for at least twelve (12) months
and the termination will be effective immediately.
YCUSD-CDP will attempt to recover funds by developing a repayment plan. If the parent misses the payments,
as outlined in the repayment plan, then the family shall be terminated for non-payment of delinquent fees. The
family shall be ineligible for child care and development programs until all delinquent fees are paid unless said
delinquent fees are paid before the effective date indicated on the NOA.
Parent Involvement
Parents are offered opportunities to build and reinforce confidence in their role as their child’s primary
educator and to create a strong home to school partnership. Parents are encouraged to participate in the
classroom promoting a greater understanding and appreciation of all cultures, families traditions, and
children’s varying abilities. To maximize your ability to participate with the children, please turn
cell phones to vibrate and refrain from using cell phones unless an emergency arises.
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Parent participation is critical in our part-day preschool programs. In order to ensure that parents
are an integral part of their child’s preschool experience and to ensure programs are financially solvent,
the State allows us to count our parent volunteer in our adult to child ratios. We ask that families with
children in our part-day programs volunteer, in the classroom, at least one day a month. If a
parent is unable to participate due to pregnancy, because they are caring for younger siblings, or other
extenuating circumstances, they may choose to elicit the help of a relative or friend, who is at least 18
and would like to work with children. The children love it when grandparents, aunts, uncles, or other
extended family participate in the classroom. The staff will develop a parent volunteer schedule and
will expect parents on their scheduled day. If for any reason a parent cannot make their schedule time,
they are asked to please find another family member to substitute or ask another parent from the class
to trade days. Please communicate these changes to the teacher in advance.
Because parents are working during our full day preschool program, volunteering hours monthly
in the classroom is not expected. If a parent chooses, they may use vacation or personal necessity
time to volunteer during our core curriculum hours. Additionally, we welcome other family members
that may be available to volunteer.
We encourage and seek parent input and suggestions through daily contact during drop off and pick up
times. Parents are strongly encouraged to provide input through scheduled meetings with staff, by
attending parent meetings, and by completing parent surveys.
School Board Meetings
The Yuba City Unified School District Board Meetings are open to the public and we encourage parents
to attend. The meetings are held on the second and fourth Tuesday of every month at 6:00 p.m. in the
District Board Room at 750 Palora Avenue, Yuba City.
Parent Advisory Committee
The Parent Advisory Committee (P.A.C.), is composed of parent representatives that meet quarterly and
as needed to assist the total program. The functions of the P.A.C. are the following:
 Promote parent participation and include parents in the development of curriculum.
 Plan and promote participation in parent education meetings and family social gatherings.
 Plan and promote program improvements and organize fundraisers to support change.
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Parent Concerns
 We encourage parents to communicate any concerns, complaints, or disagreements about
services directly to the classroom staff. Our classroom staff is committed to working with
families, and wants to know each family personally. If the concern is in regards to billing issues,
please contact our office staff. If after expressing concerns to our classroom or office staff, a
satisfactory resolution is not achieved, the issue may be presented to the Program Director by
calling (530) 822-5235. Our Program Director has an open door policy, and will make herself
available when possible should parents stop by. In the event she is unavailable, she is happy to
schedule a meeting time.
 The State of California Department of Social Services Community Care Licensing licenses the
Child Development Programs. All parents are given LIC 623 Personal Rights and LIC 995
Parents' Rights to complete at the time of enrollment. Parents who believe these rights may have
been violated, and not satisfactorily resolved by the classroom teacher and/or Program Director
may contact the Department of Social Services Community Care Licensing, 520 Cohasset Road,
Suite 170, Chico, California, (530) 895-5033.
 In addition, any concern or information pertaining to child abuse and/or neglect should be
relayed to the director, who will communicate directly with child protective services (police,
sheriff, probation, and/or welfare department).
Parent Conduct
On rare occasions, parents express concerns in the classroom. We ask that parents express concerns in
ways that will not disturb or frighten children or cause anyone to feel threatened or uncomfortable. It is
best if parents make an appointment to meet and discuss concerns with the teacher or staff before or
after class. We operate under the Board Policy 3515.2 Business & Non-instructional Operations. Any
verbal or physical misconduct is a violation of the State Education Code 32210, 32211, 35160, 44810,
44811, 51512 and Penal Code 243.5, 415.5 which protects teachers and children in these situations.
All adults, our staff included, are expected to exhibit these basic behaviors during our programs:
1. Demonstrate cooperation, act with honesty and take responsibility for behavior.
2. Show respect and concern for the program, others and their property.
3. Know and carry out the rules and regulations in the classroom and in this handbook.
4. Refrain from displaying rudeness, defiance or disrespect through words or gestures.
5. Use acceptable language.
6. Show respect for cultural and ethnic differences.
7. Communicate without threats and/or harassment.
Any visitor that fails to exercise these basic behaviors will be asked to leave the classroom or the child
development office.
Confidentiality
There may be times when parents hear information or see an incident that is confidential. This may be
information that pertains to another person's private life, but is normally not public knowledge. This
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information may injure, unjustly sadden, or defame another person if revealed. If parents hear or see
something which was not intended for their knowledge, they should not share this information with
other parents, children, family, or friends. If the nature of the information is such that the parent cannot
keep it to himself/herself, they should discuss the concerns with the classroom teacher. The teacher will
then work with the Program Director who will address the situation.
The use or disclosure of any information pertaining to a child and his/her family shall be restricted to
purposes directly connected with the administration of the program. Our program shall permit the
review of the family data file by the child’s parent(s) or parent’s authorized representative, upon request
and at reasonable times and places. Authorized YCUSD personnel will have access to child and his/her
family files, individual child screening and assessment results for programmatic purposes. Such files
may be reviewed but are not limited to review by the Program Director, Office Specialists, School
Nurse, Teacher, Speech and Language Specialist, School Psychologist, or other authorized personnel.
All family/children’s files are stored in locked file cabinets.
Our Child Development Programs participate in the National Food Program and provide breakfast,
lunch and afternoon snack in accordance with the National School Lunch Program requirements. Full
day programs offer morning snacks, as well.
Our programs, in collaboration with the National School Lunch Program, do their best to avoid sugary
snacks/treats like candy, cake, ice cream, and sugary cereals. They are costly and provide very little
nutritional value. We encourage and support healthy eating.
All meals and snacks are provided to the child at no cost to the family regardless of its National School
Lunch Program status. Family copay for the National School Lunch Program and morning snack are
provided for families by program funds.
The programs recognize that children’s proper nutrition is a matter of the highest priority for the State.
There is a demonstrated relationship between the intake of food and good nutrition and the capacity of
children to develop and learn. The teaching of good nutrition principles in schools is urgently needed to
assist children from all socio-economic backgrounds in developing the proper eating habits essential for
lifelong good health and productivity. We support the mission of the National School Lunch Program,
offering children nutritious meals and snacks daily.
Food Allergies
Please list any allergies on your child’s emergency card and verbally inform our staff. Our cafeteria
requires a doctor’s note documenting the child’s food allergy. This will assist them as they prepare
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appropriate food choices for your child. Parents whose religious beliefs prohibit certain foods may
submit a written statement to be kept in the child’s classroom and office file. Upon receipt of a written
request, our program will accommodate your child’s food needs.
Parents fill out a pre-admission health history report as part of the enrollment process. Our office
specialists ask parents specifically about any allergies indicated and provide a “special meal request
form” to be filled out by the child’s physician. Our office then tracks the return of this form from the
parent prior to the student attending the program. Once the form is received from the doctor, the office
specialist provides a copy to the classroom teacher before scanning the form and forwarding to food
service and verifying their receipt.
Should a student develop an allergy following the enrollment appointment parents should notify their
teacher immediately. The teacher will contact the office immediately to receive an emailed copy of the
“special meal request form” that the parent will have completed by physician and return to the child
development office for processing.
Our classroom teachers are responsible to communicate allergies to all staff & parents in the classroom.
An allergy list should be located in a central location for easy reference. If student names are included
in the list, then it must be located in a confidential location.
No Outside Food Policy
Children will not be allowed to eat food in the classroom that is not provided by our program.
Exceptions may be made for children with severe food allergies.
Food/Snacks provided by the Federal School Lunch program and the Child Development Programs
may not leave our food serving area. You are invited to stay with your children until they complete
their meal or snack, but they cannot leave the campus with food.
Special Events and Celebrations
We recognize the need to celebrate special events where food, snacks and/or beverages might part of the
celebration. Accommodations will be made to celebrate such events through catering services available
from YCUSD Food Services Department, whenever possible.
A child’s birthday is special and a day of celebration. Your child’s teacher can provide a variety of
alternatives to sugary snacks. Parents are invited to participate and stay during the celebration.
Please make arrangements with the child’s teacher and inform her of plans at least one (1) week before
the birthday. Parents should express any concerns regarding celebration of their child's birthday to the
teacher. Our no-sweets policy does not allow us to accept any birthday cakes, cupcakes, candy, or other
sugary sweets or drinks. However, parents can make arrangements with the cafeteria for a party lunch,
snack or low sugar alternatives. You are encouraged to use the cafeteria whenever possible. They offer
party lunch menus, snack parties and other alternatives. Ask your child’s teacher for an order form or
contact our main office at 530-822-5235.
Supervised Cooking Activities
Your child’s teacher may schedule a designated class time for cooking activities or nutrition lessons.
The teacher may request certain items to need to facilitate the cooking activities. We appreciate your
help and support of these activities, as the staff work to enhance the curriculum.
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discovering the joy
of learning...
1. The Child Development staff is committed to working with parents to provide an environment
that is developmentally appropriate for all children. When working with children, the staff does
not use or condone corporal punishment, humiliation, or intimidation. Redirecting is used as an
effective method to avoid behavior problems and as a way to offer children choices and empower
them to problem solve. If necessary, a "cooling-down" period or "thinking time" is encouraged
and staff communicates with parents upon pick-up. Parents needing assistance with child
behavior and positive discipline may contact our office for information and resources available
within the community.
2. Inappropriate behavior will be discussed with the child. If the behavior continues, the teacher,
parent(s), and/or the program director, will work together to identify modifications that will
create situations where children experiencing behavior difficulties can feel successful. This
meeting is called a “Child Study Team”. The child’s hours or days of attendance may be
temporally adjusted to meet his/her development of appropriate behavior.
3. If a child’s behavior is severe and interfering with the immediate safety and security of other
children and/or the adults, their parent(s) will be contacted for immediate pick-up.
4. In rare cases, we may determine that it is in everyone’s best interest, to terminate the child’s
contract for child development services.
Mandated Reporters/Child Abuse Policy
The Child Development Programs staff is mandated by law to report suspected child abuse. Parents
experiencing serious behavior problems with their child should contact the Director of Child
Development Programs for support and assistance.
Please be advised that the following are possible signs of child abuse, neglect or exploitation:
 A child who is frequently absent or late.
 A child who is unkempt and/or inadequately dressed. If he/she is dressed inappropriately for the
weather; if his/her clothing is dirty and torn; if he/she is habitually unwashed; if other children
don’t like to sit near him/her because they think he/she smells bad, or he/she is clearly neglected.
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 A child who more than occasionally bears bruises, welts and other injuries. Will he/she say how
he/she got them? Does he/she complain of being beaten at home? Is he/she always fighting?
 A child who displays hyperactive, aggressive, disruptive or destructive behavior.
 A child who is withdrawn, shy, passive or uncommunicative.
 A child who needs, but is not getting medical attention.
 A child who is undernourished.
 A child who is always tired and tends to fall asleep in class.
The indicators of possible child sexual abuse are:
 Child may be reluctant to go to a particular place, or to be with a particular person.
 Child may show unusual interest in genitals of other people or of animals. Child may show
affection in inappropriate ways.
 Child may be diagnosed as having venereal disease. Signs are vaginal, bloody discharge, urinary
tract infections, and/or vaginal itching.
 Loss of appetite, or a sudden increase in appetite.
 Lots of new fears – needing more reassurance than in the past.
 Return to younger, more babyish behavior.
 Suddenly turning against one parent.
 Withdrawn – regression.
 Using inappropriate “sexual language”.
U
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Health
We trust that each parent will be responsible to monitor the daily health and physical condition of
his/her child and to determine the child's ability to actively participate in the program. As a precaution,
a daily health check will be made by the classroom teacher. After the teacher determines that the child
is without obvious signs of illness, the parent or authorized adult may sign the child in.
If the teacher determines that the child is not well enough to stay in the program, the parent or the
person who brought the child will be asked to take the child home and monitor their health. Excused
absences will be allowed to resolve this health issue. Our health history form contains a space for parent
to determine a plan for staff to follow if their child becomes ill.
Children who become ill at during the program shall be provided an isolation area for illness. It will be
equipped with an appropriate mat, cot, couch or bed for each ill child. Isolation area shall be located to
afford easy supervision of children by center staff. A child’s authorized representative shall be notified
immediately when the child becomes ill enough to require isolation. We ask that parent make every
effort to pick up their child quickly.
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Observation of the ill child shall continue while he is at the center. Any unusual behavior, any injury, or
any signs of illness requiring assessment and/or administration of first aid by staff shall be reported to
the child’s authorized representative and recorded in the child’s record. (Child Incident/Accident
Report Form).
Illness/Health Procedures
Children who are ill with cold or flu like symptoms must be free from fever, vomiting, and/or diarrhea for twenty
four (24) hours before returning to the program.
Following any unidentified rash parents will be required to provide a health care provider note verifying
that the student is not contagious.
In the event of Head Lice (Pediculosis) students may return to the classroom following proper medically
approved shampoo/treatment.
1. Head Lice-(Pediculosis) - May return after treatment .
Medication at School
Classroom staff must be aware of all medication given. Only medication that is ordered by the child's
physician and is documented on the YCUSD Medication Administration Authorization Form can be
given by the staff. This includes over-the-counter medications. Staff can not administer any type of
over-the-counter medications at any time, for example: aspirin, cough drops/cough syrup, or Tylenol.
We ask that whenever possible, medications be given at home.
For safety reasons, please do not put medications in the child’s back pack or with other belongings.
Parents please hand all medications directly to staff.
Sun Exposure/Protection
YCUSD Child Development Programs will provide as much natural shade protection to children as
possible during outdoor activities. All efforts will be made to provide mature shade trees and sun
protective shade structures. In efforts to reduce sun exposure parents are encouraged to dress their child
in appropriate sun protective clothing, including hats. We encourage families to apply a minimum of
15% Sun Protection Factor (SPF 15/UVB & UVA) protection lotion or product to children prior to sun
exposure. If a parent requests that a second a sunscreen application take place at our full day program,
staff will follow EC35183.5. With signed parent permission, sun protective lotion will be applied to a
child, as requested.
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Child Incident/Accident Reporting Policy
It is the policy of YCUSD Child Development Programs to document and report child
incidents/accidents. The following form will be given to the parent upon his/her arrival:
 Child Incident/Accident Form - This form indicates any visible sign of injury, including
minor skin cuts, bruises or abrasions. The form includes verification of discussion with parent
by his/her signature.
Incident/Accident that Requires that the Child be Picked Up
For any accident that requires a child’s parent/guardian be called to pick up the child, we will also have
the following forms completed and ready for the parents upon arrival:
 YCUSD Student Accident Form (lists all witnesses to the accident, including any children
who saw the accident or the child’s account of the incident)
 Licensing Form (LIC 624) Unusual Incident/Injury Report (when applicable).
In all cases of injury or illness, attempts will be made to contact parents immediately and involve them
in the decision regarding treatment.
If the staff is unable to locate the parents or an emergency contact, they will secure appropriate
treatment at the nearest medical facility. If a major injury or illness is involved, the child will be
transported by ambulance (at the parent's expense) to a hospital.
Hand Washing
To prevent the spread of germs in the YCUSD Child Development Programs, our staff wash their
hands and assist and teach children good hand washing practices.
Hands Washing Times:
Children:

Upon arrival at the program, while assisted by a parent or guardian.

Immediately before and after eating.

After using the toilet or having a diaper changed.

After contact with body fluids, including diapers, runny noses, spit, vomit, etc.

Before and after using water tables

Before and after using play dough.
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After playing on the playground.

After handling pets, pet cages, or other pet objects.

Whenever hands are visibly dirty.
Hand Washing Procedures

Use liquid soap and warm running water.

Rub hands vigorously for at least ten seconds. Rub the back of hands, wrist, between fingers,
under and around any jewelry, and under fingernails. Rinse well.

Dry hands with paper towel and avoid touching the faucet with just-washed hands. Use a
paper towel to turn off the water.
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Hand Rub/Hand Sanitizer Products
YCUSD Child Development Programs will make available, and encourage the use of alcohol/alcohol
free hand rub products when hands are not visibly soiled. These products will not be used in lieu of
proper hand washing procedures but we reserve the right to use in the event that running water and
soap are not available, such as when we are on field-trips.
Universal/Standard Precautions
Universal precautions are a set of precautions designed to prevent the spread of human
immunodeficiency virus (HIV), hepatitis B virus, and other blood borne pathogens. They apply to
blood and body fluids containing visible blood, and involve the use of protective barriers such as gloves,
gowns and masks to prevent contact with blood and body fluids. YCUSD Child Development Programs
will follow the guidelines for standard precautions adopted for licensing community care facilities with
the assistance of the California Department of Public Health.
Universal precautions are not limited to use with individuals known to be carrying a specific disease.
Precautions must be used in all situations and instances when blood or body fluids are handled.
Precautions should be used daily as part of good hygiene practices in all classrooms.
In the school setting, universal precautions should include:
 hand washing
 using gloves
 placing gloves and other clean up items into a clear plastic bag and tying it off
 careful trash disposal
 using disinfectants
 modification of CPR technique
 care when diapering
 if the blood and body fluids get on the carpet, blot with paper towel and clean carpet with
disinfectant (use carpet machine)
It is critical that universal precautions be used in every instance when handling blood and body fluids
(e.g., drainage from scrapes and cuts, feces, urine, vomitus, respiratory secretions such as nasal
drainage, saliva, blood, semen, and vaginal secretions) because there may be situations where it is not
known that a person is infected.
Child Development Programs Staff will not wait until a student or adult is identified as infected or ill
before practicing universal precautions. For legal reasons related to confidentiality, there is no
requirement that health officials notify school authorities of the results of blood test for antibodies to the
HIV/AIDS virus. It is everyone's responsibility to continually use good disease prevention techniques
based on thorough hand washing.
Standard Precautions
Both universal precautions and standard precautions assume that anyone may be infected with a virus.
Standard precautions are very similar to universal precautions, but more comprehensive. The Center for
Disease Control recommended that standard precautions be used in place of universal precautions in
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hospitals. Standard precautions have since been adopted as common-sense guidelines to prevent disease
transmission in a variety of settings, including congregate-living facilities, child care facilities and
schools.
Standard precautions combine the major features of universal precautions (which apply to blood and
other body fluids) and body substance isolation (a set of precautions that apply to moist body
substance), and apply to: 1) blood; 2) all body fluids, secretions and excretions (except sweat) whether
or not they contain visible blood; 3) non intact skin (including cuts, scratches and badly chapped skin);
and 4) mucous membranes. Thus, like universal precautions, standard precautions apply to blood and
body fluids, but standard precautions also apply to body substances and fluids such as urine, feces,
wound drainage, gastric drainage, nasal, mouth and eye secretions, and open lesions or wounds on the
skin.
Plan for Infection Control
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Hand-washing procedure for staff and children posted by all bathroom sinks and classroom
sinks.
Staff will use commercial disinfectant or prepare 1¼ cup bleach to one gallon of water solution
or 1 tablespoonful of bleach to 1 quart of water, labeled, and placed out of children’s reach.
Director provides janitorial staff with directions for daily and monthly cleaning: daily
disinfecting of toilets, toilet seats, sinks, faucets and floors.
All mops disinfected with approved solution and the mop is stored in janitorial room.
Teaching staff will clean all table top surfaces and kitchen counters.
All cleaning supplies are stored out of reach of children in a locked cabinet.
All staff disinfects table tops before and after any snack or meals are served.
Water play equipment is disinfected and properly stored after daily use. Water is changed
before new group uses table.
Staff washes all sheets and blankets weekly.
Staff sanitizes all toys weekly or when one becomes contaminated.
Environmental, Health and Pest Control Policy
The YCUSD Child Development Programs facilities are entirely smoke free. The programs maintain
facilities so they are free from harmful animals, insect pests and poisonous plants.
Staff comply with all occupational safety and health standards issued by OSHA (Occupational Safety
and Health Administration) that apply to its own actions and conduct on the job.
Written notice will be posted at least 48 hours in advance of all pesticide or herbicide application. This
notice will included the date, time and general area(s) scheduled for treatment along with the brand
name of the pesticides(s) or herbicide(s) to be used.
Air Pollution
The YCUSD Child Development Programs will lower health risks from air pollution as follows:

Pay attention to the Air Quality Index (AQI) given by local news sources.
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
Have children play outside at the time of day when pollution levels are at the lowest.
In extreme AQI the children will stay inside for play.
Monitor for symptoms of coughing, wheezing, pain when breathing and chest tightness.
Site Emergency
The YCUSD Child Development Programs utilizes all efforts to keep children safe. This includes, but
is not limited to ensuring all children signed in daily to our program, are present. We use a classroom
ratio tracking sheet and count children every 30 minutes whether inside or out. Our program
collaborates with Lifetouch photography to provide each family with a picture identification card for the
enrolled child. This collaborative agreement includes basic missing child data including issue date, age
of child, height, weight, hair color, eye color and other identification-specific information. In addition,
the telephone number for the National Center for Missing and Exploited Children is included. Digital
access to the child’s photograph is available to appropriate law enforcement and school officials. A
copy of this identification card is kept in the administrative office.
In the event of an emergency or natural disaster, these procedures will be followed:
1.
Children will remain at the site until they can be picked up by the parent or other authorized
adult. Staff will remain with the children until every parent or authorized adult arrives.
2.
If a site is evacuated, children will be taken to a designated emergency center. The location will
be posted on the site door and will be announced on the local radio station handling the
emergency broadcasting (KUBA AM 1600 or SUNNY FM 95.5). If possible, efforts will be
made to contact parents via the district’s auto-dialer, if an evacuation is necessary.
3.
In the event there is an emergency where the authorities say that no one can enter or exit the
programs – “lock down” – the children will remain in the classroom and will not be released to
anyone, including their parents, until the proper authorities have lifted the “lock down”
command. Information regarding the lock down will be available to parents on the emergency
broadcasting (KUBA AM 1600 or SUNNY 95.5 FM)
Eligibility for Child Development Programs
Documentation is required to determine eligibility for State funded child development
programs in the following categories:
Family Size
Determination is made based on the number of adults and children related by blood, marriage, or
adoption that comprise the household in which the child is living.
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When an adult living in the household is neither the parent of the child nor the spouse of the parent, the
adult and the adult’s children shall be excluded from the family size when it is in the benefit of the
child. (For example, grandparents, adult siblings, aunts, uncles and boy/girlfriends.)
“Family” means the parent(s) and the child for whom the parents are responsible who comprise the
household in which the child receiving services is living. For purposes of income eligibility and family
fee determination, when a child and his or her siblings are living in a family that does not include their
biological or adoptive parent(s), “family” shall be considered the child and related siblings. The
definition of family in the regulations parallels the definition of parent found in the regulations and
Education Code (EC) Section 8208(u) which states: “’Parent’ means a biological parent, stepparent,
adoptive parent, foster parent, caretaker relative, or any other adult living with the child who has
responsibility for the care and welfare of the child.”
However, domestic partners and legal guardians were added to correspond with other legal provisions
governing the definition of parents. “Any other adult living with the child who has responsibility of the
care and welfare of the child” can include a neighbor who is temporarily entrusted by the parent to care
for the child if the parent has been incarcerated. This includes any person standing “in loco parentis” (in
place of the parent) while the parent is away from home for more than one day at a time. Parents whose
work takes them away from the home for 24 hours or more need to identify the person who is acting “in
loco parentis”.
One factor used in determining whether two adults living together are considered a family is if they
have a child in common, regardless of marital status and whether or not the child in common is
receiving subsidized child development services.
A parent shall provide the names of the parents and the names, gender and birthdates of the children
identified in the family. This information shall be documented on a confidential application for child
care and development services and used to determine family size. The parent shall provide supporting
documentation regarding the number of children and parents in the family.
The number of children shall be documented by providing the following documents, as applicable:
a.
b.
c.
d.
e.
f.
g.
Birth certificates
Court orders regarding child custody
Adoption documents
Records of Foster Care placements
School or medical records
County welfare department records, or
Other reliable documentation indicating the relationship of the child to the parent.
When only one parent has signed the application and the information provided above indicates the
child or children in the family have another parent whose name does not appear on the application,
then the presence or absence of that parent shall be documented by providing any one of the
following documents, as applicable:
a. Records of marriage, divorce, domestic partnership or legal separation;
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b. Court-ordered child custody arrangements;
c. Evidence that the parent signing the application is receiving child support payments from
his/her ex-spouse or ex-partner, has filed for child support with the appropriate local
agency, or has executed documents with that agency declining to file for child support;
d. Rental receipts or agreements, contracts, utility bills or other documents for the residence
of the family indicating that the parent is the responsible party.
If, due to the recent departure of a parent from the family the remaining applicant parent cannot
provide any of the documentation above, the applicant parent may submit a self-declaration signed
under penalty of perjury explaining the absence of that parent from the family. Within six months of
applying or reporting this change in family size, the parent must provide the documentation stated
above.
If the information provided by the parent is insufficient, YCUSD Child Development Programs may
request additional documentation necessary to verify the family composition and family size and
eligibility.
“Family of One” is when a child is living with an adult or adults other than a natural or adoptive
parent.
"Family of one" documentation will include at least one of the following:
1. A copy of a court order; or
2. A statement from a private placement agency; or
3. A notarized parental statement if placement is directly from the parent.
Gross Monthly Income
A family is deemed eligible if their total countable, gross monthly income, adjusted for family size, is
equal to or less than 70% of the state median income. Documentation of employment will include
current pay stubs for part day preschool and current pay stubs plus an employment verification form(s)
signed by the employer, for full day preschool/migrant. Each type of monthly income requires back-up
documentation.
Need
Need for child care is determined according to each parent’s work verification, school schedule, and/or
incapacity. Parents may utilize child care service according to their need eligibility. Children that
require care beyond part day preschool will be enrolled in our full day preschool program. For
example, if a parent’s child care need is due to employment, they may use child care for days they are
working. Parents are responsible for maintaining eligibility and a current need status. Please report
changes in your need and/or gross monthly income, immediately.
Examples of need criteria are as follows:
1. Child Protective Services/At risk of Abuse, Neglect, or Exploitation, written referral by a legally
qualified professional from a legal, medical, or social services agency or emergency shelter
verifying that the family requires child care and/or preschool as part of the service plan.
26
2.
3.
4.
5.
6.
7.
Seeking Permanent Housing due to Homelessness
Employment
Seeking Employment
Vocational Training leading directly to a recognized trade, para-profession or profession
Parental Incapacity
Documentation of Child’s exceptional needs
Due Process Parent Appeal
Notice of Action
Whenever an agency makes changes to child care services (for example, by approving or denying
services, by changing the approved hours of care, or by terminating services), the agency must notify
parents through a “Notice of Action” (NOA) form.
The NOA will:
 Describe for parents what action will be taken, the reasons for the action and the date on which that
action will be effective.
 The NOA will specify that parents have a right to appeal the action described on the NOA should
parents disagree with the action, and provide parents with instructions for appealing.
The Appeal Process:
There are two levels of appeal:
1. A local hearing conducted by a hearing officer who is not involved with the decision; and
2. A state review conducted by the California Department of Education (CDE) of the local hearing
decision.
Child Protective Service (CPS) At Risk Referral Policy
If eligibility and need are based on Child Protective Services, our office staff will need a written
referral. This referral from a County Welfare Department Child Welfare Services worker must be dated
within the six months immediately preceding the date of application for services, certifying that:
1. The child is receiving child protective services and
2. Child care and development services are a necessary component of the child protective services
plan.
3. The probable duration of the child protective services plan and the name, address, telephone
number, and signature of the child welfare services worker who is making the referral.
.
4. A family may be eligible for child care services for up to 12 months if a County Welfare
Department child welfare services worker certifies that the child is receiving protective services
or family maintenance services, and if the case plan documents that the family requires care for
the child. The 12-month time limit can be extended if the child welfare services worker issues
another referral authorizing child care services. If there is no subsequent referral, the family will
need to provide documentation that verifies that the family meets other need and eligibility
27
criteria in order to continue to receive services. Families are required to recertify before the
referral expiration date. The period between referrals should not exceed twelve (12) months. All
families are subject to the family fee requirement unless waived in writing by the referring
agency. Families may be exempt from paying a fee for up to 12 months (cumulative), if
determined to be necessary by a County Welfare Department child welfare services worker. For
families with a fee waiver, income information will not be required and fees will not be assessed
or collected.
Enrollment
Children living within Sutter County boundaries are given priority enrollment. YCUSD Child
Development Programs shall maintain and use an Eligibility Waiting List in accordance with admission
priorities of the California Department of Education and stated within the Funding Terms & Conditions
for the current fiscal year. Applicants will be contacted in priority order.
Once contacted from the waiting list, each family will be scheduled for an enrollment
appointment, including an overview of the parent handbook.
Documentation required for enrollment in the YCUSD, Child Development Programs:
1.
2.
3.
4.
5.
6.
Documentation/Verification of income eligibility.
Documentation of need, for children requiring care beyond our part day preschool.
A signed Child Care Data Collection Privacy Notice and Consent, Form CD9600A.
Immunization records: all immunizations must be up to date within 30 days of enrollment.
Birth certificates or their equivalent for all children counted in the family size.
Physical examination done within the past year, preferably thirty [30] days prior to enrollment,
and no later than 30 days following enrollment.
7. All immunizations need to be current at the time of enrollment or within 30 days of enrollment.
The following immunizations are required for children 18 months of age and older:
Polio
DTP
MMR
HIB
Hepatitis B:
Varicella
Three (3) doses
Four (4) doses
One (1) dose on or after first birthday
One (1) dose but must be after first birthday
Three (3) doses
One (1) dose
In situations where physicals and/or immunizations are contrary to a family’s religious beliefs,
(Education code 8263), the family may submit a Personal Beliefs Exemption to Required
Immunizations, (CDPH 8262). The form must be signed and dated within 6 months before entry to child
care or school.
8. A completed YCUSD Child Development Programs enrollment packet.
28
Health and Social Services
YCUSD Child Development Programs are committed to connecting families with appropriate
providers of health and social services. We provide a packet for parents during the enrollment process
with contact information for health and social services and other important resources. If anytime during
the year, a family requires additional information or assistance, they are encouraged to contact our
office. We will provide information and work to conduct follow up procedures with the parent to
ensure that their needs have been met.
Following Enrollment:
1. The program shall provide:
a. A Classroom Orientation, at the beginning of the school year, Part Day Preschool and
Back to School night for Full Day Preschool
b. At least two (2) teacher/parent conferences per year
c. An "open door" policy encouraging parents' participation in daily activities and/or
involvement in parent/teacher organizations and preschool advisory committee
d. Family documentation/records kept confidential and in secured files.
2. The Parent(s) shall notify the Child Development Office:
a. When their child will be absent from preschool.
b. If circumstances arise that prevent the child from continuing their enrollment.
c. Within five (5) calendar days, when there is any change which affects their child
care needs, for example: family size, work site, income, or need for services (loss of
job or change in schedule). This requirement doesn’t apply to part day preschool.
d. When they have new or disconnected telephone/cellular numbers, a new address,
or other personal information changes
Pages 29-33 of our parent handbook applies only to our Full Day Preschool/Migrant Programs:
Recertification
The YCUSD Child Development Programs are required to recertify family eligibility at intervals not
to exceed twelve (12) months. Families with children enrolled in our part day preschool who are age
eligible for a second year of preschool, will be recertified in the spring, for the following school year.
In our Full Day Preschool Programs, recertification will be done when changes occur in family size,
employment, income, or child care service needs. All recertifications are at the agency’s discretion to
uphold the integrity of the program and/or to meet funding requirements or changes and/or at parent
request. Families enrolled through Child Protective Services are recertified every six (6) months or
more often. Families qualifying for services because of incapacity are also recertified every six (6)
months, or more often if necessary. Parents working for a temporary agency are required to update
their file monthly. For migrant families and other seasonally employed families, the application shall
be updated within thirty (30) days whenever there is a change in family size or need, if need is based on
29
training or incapacity of the parent. The applications of all families shall be updated within thirty (30)
days whenever there is a change in family size, income, public assistance or need.
If during the recertification process it is determined that a family exceeds income guidelines, we will
issue a Notice of Action terminating services. Families will be provided 19 day notice if mailed, and
14 days notice, if hand delivered to the parent.
Monthly Parent Fees
1. Depending on a family’s gross income level, monthly fees may apply in full day programs.
These fees will be assessed in accordance with the current Family Fee Schedule issued by the
California Department of Education, Early Education and Support Division.
2. Fees are based on contracted days of service. No refunds will be made for absences of any kind.
3. Please bring payments in or mail to the Child Development Programs Office at 445 Bernard
Drive, Yuba City, 95991. Check or Money Order payments are preferred, and payable to "Yuba
City Unified School District." A receipt will be provided.
4. If your check is returned, any subsequent payments must be paid by money order, certified check
or cash. Please note that bank fees for returned checks will be passed on to parents.
5. Child development parent fees are payable by the 1st of the month and are delinquent after
seven (7) days from the date the fees were due. A ten-dollar ($10.00) late fee will be charged on
all payments received after the tenth (10th) of the month. Failure to pay by the tenth (10th) will
result in a 14 day (hand delivered) or 19 day (mailed) “Notice of Action”. Failure to submit
payment and late fee within the notice time period will result in enrollment termination. If
termination of services occurs for nonpayment of delinquent fees, the family shall be ineligible
for child care and development services until all delinquent fees are paid.
6. Parents pay the contracted fee until a new contract is executed.
7. If fees are a family hardship, arrangements for payments can be made through the Child
Development Programs office. Together, we will develop a contract for payment that meets the
financial needs of the family and keeps regular payments forthcoming to the Program. This
parent/agency contract agreement will be temporary and kept on file. A maximum of two (2)
payment agreements per fiscal year may be requested. Approval of such agreements will be
granted at the full discretion of the program director.
8. When our program cannot meet all of the family’s needs for child care for which eligibility and
need has been established, we shall grant a fee credit equal to the amount paid to another
provider(s) of these services. We will apply the fee credit to the family’s subsequent fee billing
period. The family shall not be allowed to carry over the fee credit beyond the family’s
subsequent fee billing period. The parent/family will provide copies of the receipts for the
siblings receiving other child care services. Receipts shall be pre-numbered, show amount paid,
30
date of payment, daily rate and period of services. Together, it will be determined when the
receipts can be provided, and when any remaining monthly fees are due.
Nap Time
Full day programs include a nap/rest period. Children do not have to sleep during the scheduled napping
time. A child may remain awake and resting during this period. If a child wakes up early from a nap or
becomes restless, that child may engage in a quiet activity (e.g., look at a book, draw, etc.) If a child
disturbs other napping /resting children and the teacher supervising the napping children needs
assistance, one of the other teachers required to be immediately available at the center per Section
101330(c) shall be asked to assist with supervising the child creating the distraction or disturbance.
Our facility offers a rest period and provides or is equipped with appropriate furniture and equipment
including but not limited to cots or mats placed in appropriate places and accommodations for preschool
children. All napping equipment shall be washed with detergent/disinfectant routinely after use as
specified by regulation and health procedures.
Non-Attendance Days
A non-attendance day is defined as a non-contracted day and/or a day when the parent is not scheduled
to work because the employer cancelled work, or the parent is not attending school because the school is
closed.
Leave of
Absence
A limited term service leave may be granted when subsidized child development services will
temporarily not be needed. The leave of absence does not apply to the State Preschool program.
Reasons for a limited term service leave shall include medical and family leave and may include, but are not
limited to, the birth of a child, breaks in employment, school breaks, the child’s visit with a non-custodial parent
that is not ordered by the court, or family vacation in excess of best interest. A limited term service leave shall
not exceed twelve (12) consecutive weeks in duration. With the exception being a limited term service leave
from employment or training, the leave shall not exceed sixteen (16) consecutive weeks in duration if the leave
is for a medical or family leave or a period when the vocational training program does not take place in the
spring, fall or winter sessions. Administrative approval is required for any of these leaves. Parents must request
a leave of absence at least two weeks in advance. The request must identify the reason for the leave and the
length of the leave, which must be at least three weeks in duration. Limited term service leave request forms are
available in the office.
A leave of absence will be granted when the request does not pose any adverse effects on the Child Development
Programs
31
_____________
Seek Work Policy
Parents who are eligible for child development services and are not employed will be eligible for “seek
work time” for a maximum of 60 working days per fiscal year, not to exceed 6 hours a day. Some days
may be for 6 or more hours a day; some may be just a few hours, but overall the services cannot exceed
part-time care. This need criterion is per parent, not per family. Since this a part time benefit, if both
parents are unemployed and requesting services, then care could only be provided to the extent that the
parents cannot take turns caring for the child(ren) while the other person seeks employment.
Verification/documentation of the parent’s plan for seeking work will be required including a statement
of how the parent plans to gain employment. In the plan the parent can identify whether he or she wants
a set pattern of time or a variable schedule. To comply with this policy a “seek work” form must be
completed and submitted to YCUSD-CDP. This form will document date, time, person contacted,
phone number and interview/search. YCUSD Child Development Staff will contact all entries made to
verify and justify child care hours. The Job Search Report will be taken weekly to the Child
Development Programs Office. This service is also available to parents who are between jobs.
Student Parents
Student parents must be working towards a recognized vocational goal and provide written
documentation of their progress. Progress reports must be submitted upon registration, changes in class
schedule, and completion of semester. Parents meeting this qualification for services must recertify
each semester. They are responsible for reporting all types of financial aid/loans received.
Student parents will be limited to service for a 6 year training period toward a vocational goal. For the
6 year limit, the agency only has to keep track of the start date. If a parent discontinues training,
resuming after several years, the original start date is the date to which 6 years is added to identify the
end date.
If the basis of need is training, the documentation in the family file shall include:
1.
2.
3.
4.
5.
Name of the school or organization where training is received
Dates that current training activities will begin and end
A statement of the parent’s(s’) vocational training goal(s)
The anticipated completion date(s) of all required training activities to meet the vocational goal
Class schedule which includes:
32
a. The courses that the parent is currently enrolled in
b. Day(s) of the week and time(s) of day of the courses
6. Signature of parent along with the date the application was signed
7. Signature or stamp of the training institution’s registrar. In most cases the parent should be able
to get an electronic printout of the class schedule.
8. Report cards, transcripts or other records to document that the parent is making progress toward
the attainment of the vocational goal in accordance with funding regulations.
A GED or English as a second language cannot be the vocational objective; they are a means of
achieving the vocational goal.
Study Time
On a case by case basis, the maximum study time for any academic class is two (2) hours per week per
academic unit in which the parent is enrolled. Students will be eligible for “student leave” between
continual school sessions. Student leave provides the opportunity to remain eligible for services when
the new semester begins.
Online Classes Policy
Online or televised instructional classes that are unit bearing classes from an accredited training institution shall
be counted as class time at one hour a week for each unit. The parent shall provide a copy of the syllabus or
other class documentation, as applicable, and the Web address of the online program. The accrediting body of
the training institution must be among those recognized by the United States Department of Education.
Adequate Progress
Continuation of services based on training is contingent upon making adequate progress. The first time the
parent does not meet the conditions of adequate progress, he/she may continue to receive services for one
additional quarter, semester, or training period, as applicable to improve his/her progress. At the conclusion of
that session, the parent must, in the classes for which subsidized care was provided, have made adequate
progress minimum (2.0 grade point average or meeting institution’s standard for making adequate progress). If
the parent has not made adequate progress, services for this purpose shall be terminated.
No later than ten calendar days after the training institution’s release of progress report for the quarter, semester,
or vocational training period, as applicable, the parent shall provide the YCUSD Child Development Programs
with a copy of his/her official progress report. As it deems appropriate, YCUSD Child Development Programs
may require the parent to have an official copy of a progress report sent directly from the training institution. In
addition YCUSD Child Development Programs may request a release of information to enable YCUSD CDP to
verify the parent’s progress with the institution.
Swing Shift/Sleep Hours
Sleep time is not granted automatically. Sleep time would be appropriate when the parent has a child
or children to care for during the time needed for sleep. It would not be appropriate to authorize sleep
time if both the parent and child would be sleeping at the same time. Sleep time will be considered
when a parent makes the request and meets the qualifications. Parent’s work and travel time must fall
33
between 10:00PM and 6:00AM. Sleep time will be calculated based on the number of hours worked
and commute time that occur between those hours.
Example: A parent works from 8:00PM until 2:00AM and has a half hour commute: 4 ½ hours of the
parent’s work/travel time fall between 10PM-6AM, so the parent could have up to 4 ½ hours of sleep
time.
Travel Time Policy
It is the intent of YCUSD Child Development Programs to provide necessary services that coincide with the
parent’s weekly work hours. This is referred to as “travel time” and is intended to be used to support
employment (travel to and from the location at which services are provided and the place of employment). This
amount of time shall not exceed half of the daily hours authorized for employment to a maximum of four hours
per day. In addition to the above, “reasonable commute” will contribute to determining the amount of
commute/travel time allowed.
34
STATE OF CALIFORNIA—HEALTH AND HUMAN SERVICES AGENCY CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
CHILD CARE CENTER
NOTIFICATION OF PARENTS’ RIGHTS
PARENTS’ RIGHTS
As a Parent/Authorized Representative, you have the right to:
1. Enter and inspect the child care center without advance notice whenever children are in care.
2. File a complaint against the licensee with the licensing office and review the licensee’s public file
kept by the licensing office.
3. Review, at the child care center, reports of licensing visits and substantiated complaints against the
licensee made during the last three years.
4. Complain to the licensing office and inspect the child care center without discrimination or retaliation
against you or your child.
5. Request in writing that a parent not be allowed to visit your child or take your child from the child
care center, provided you have shown a certified copy of a court order.
6. Receive from the licensee the name, address and telephone number of the local licensing office.
Licensing Office Name: Department of Social Services Community Care Licensing
Licensing Office Address: 520 Cohassett Road Suite 6 Chico, CA. 95926
Licensing Office Telephone #:(530)895-5033
7. Be informed by the licensee, upon request, of the name and type of association to the child care
center for any adult who has been granted a criminal record exemption, and that the name of the
person may also be obtained by contacting the local licensing office.
8. Receive, from the licensee, the Caregiver Background Check Process form .
NOTE: CALIFORNIA STATE LAW PROVIDES THAT THE LICENSEE MAY DENY ACCESS TO THE CHILD CARE CENTER TO A
PARENT/AUTHORIZED REPRESENTATIVE IF THE BEHAVIOR OF THE PARENT/AUTHORIZED REPRESENTATIVE
POSES A RISK TO CHILDREN IN CARE.
LIC 995 (9/08) (Detach Here - Give Upper Portion to Parents)
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
ACKNOWLEDGEMENT OF NOTIFICATION OF PARENTS’ R I G H T S
(Parent/Authorized Representative Signature Required)
I, the parent/authorized representative of ________________________________________________, have
received a copy of the “CHILD CARE CENTER NOTIFICATION OF PARENTS’ RIGHTS” and the
CAREGIVER BACKGROUND CHECK PROCESS form from the licensee.
_YCUSD Child Development Programs__
Name of Child Care Center
______________________________________________
Signature (Parent/Authorized Representative) Date
NOTE: This Acknowledgement must be kept in child’s file and a copy of the Notification given to
parent/authorized representative.
995 (9/08)
For the Department of Justice “Registered Sex Offender”database, go to www.meganslaw.ca.gov
LIC 995
35
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
PERSONAL RIGHTS
Child Care Centers
Personal Rights, See Section 101223 for waiver conditions applicable to Child Care Centers.
(a) Child Care Centers. Each child receiving services from a Child Care Center shall have rights which include, but are
not limited to, the following:
(1) To be accorded dignity in his/her personal relationships with staff and other persons.
(2) To be accorded safe, healthful and comfortable accommodations, furnishings and equipment to meet his/her
needs.
(3) To be free from corporal or unusual punishment, infliction of pain, humiliation, intimidation, ridicule, coercion,
threat, mental abuse, or other actions of a punitive nature, including but not limited to: interference with daily
living functions, including eating, sleeping, or toileting; or withholding of shelter, clothing, medication or aids to
physical functioning.
(4) To be informed, and to have his/her authorized representative, if any, informed by the licensee of the
provisions of law regarding complaints including, but not limited to, the address and telephone number of the
complaint receiving unit of the licensing agency and of information regarding confidentiality.
(5) To be free to attend religious services or activities of his/her choice and to have visits from the spiritual advisor
of his/her choice. Attendance at religious services, either in or outside the facility, shall be on a completely
voluntary basis. In Child Care Centers, decisions concerning attendance at religious services or visits from
spiritual advisors shall be made by the parent(s), or guardian(s) of the child.
(6) Not to be locked in any room, building, or facility premises by day or night.
(7) Not to be placed in any restraining device, except a supportive restraint approved in advance by the licensing
agency.
THE REPRESENTATIVE/PARENT/GUARDIAN HAS THE RIGHT TO BE INFORMED OF THE APPROPRIATE
LICENSING AGENCY TO CONTACT REGARDING COMPLAINTS, WHICH IS:
NAME
Department of Social Services Community Care Licensing
520 Cohassett Road Suite 6
Chico, CA. 95926
(530)895-5033
------------------------------------------------------------------------------------------------------------------------------DETACH HERE
TO: PARENT/GUARDIAN/CHILD OR AUTHORIZED REPRESENTATIVE: PLACE IN CHILD'S FILE
Upon satisfactory and full disclosure of the personal rights as explained, complete the following acknowledgment:
ACKNOWLEDGMENT: I/We have been personally advised of, and have received a copy of the personal rights contained in the
California Code of Regulations, Title 22, at the time of admission to:
YCUSD Child Development Programs
445 Bernard Drive
Yuba City, CA 95991
36
IMPORTANT INFORMATION FOR PARENTS
CAREGIVER BACKGROUND CHECK PROCESS
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
The California Department of Social Services works to protect the safety of children in child care by
licensing child care centers and family child care homes. Our highest priority is to be sure that children
are in safe and healthy child care settings. California law requires a background check for any adult
who owns, lives in, or works in a licensed child care home or center. Each of these adults must submit
fingerprints so that a background check can be done to see if they have any history of crime. If we
find that a person has been convicted of a crime other than a minor traffic violation or a marijuana related
offense covered by the marijuana reform legislation codified at Health and Safety Code
sections 11361.5 and 11361.7, he/she cannot work or live in the licensed child care home or center
unless approved by the Department. This approval is called an exemption.
A person convicted of a crime such as murder, rape, torture, kidnapping, crimes of sexual violence or
molestation against children cannot by law be given an exemption that would allow them to own,
live in or work in a licensed child care home or center. If the crime was a felony or a serious
misdemeanor, the person must leave the facility while the request is being reviewed. If the crime is
less serious, he/she may be allowed to remain in the licensed child care home or center while the
exemption request is being reviewed.
How the Exemption Request is Reviewed
We request information from police departments, the FBI and the courts about the person’s record.
We consider the type of crime, how many crimes there were, how long ago the crime happened and
whether the person has been honest in what they told us.
The person who needs the exemption must provide information about:
• The crime
• What they have done to change their life and obey the law
• Whether they are working, going to school, or receiving training
• Whether they have successfully completed a counseling or rehabilitation program
The person also gives us reference letters from people who aren’t related to them who know about
their history and their life now.
We look at all these things very carefully in making our decision on exemptions. By law this information
cannot be shared with the public.
How to Obtain More Information
As a parent or authorized representative of a child in licensed child care, you have the right to ask the
licensed child care home or center whether anyone working or living there has an exemption. If you
request this information, and there is a person with an exemption, the child care home or center must
tell you the person’s name and how he or she is involved with the home or center and give you the
name, address, and telephone number of the local licensing office. You may also get the person’s
name by contacting the local licensing office. You may find the address and phone number on our
website. The website address is http://ccld.ca.gov/contact.htm.
STATE OF CALIFORNIA—HEALTH AND HUMAN SERVICES AGENCY
LIC 995 E (10/09)
37
Yuba City USD | 5000 | BP 5145.7 Students
Sexual Harassment
The Governing Board is committed to maintaining an educational environment that is free from harassment and discrimination. The
Board prohibits sexual harassment of students by other students, employees, or other persons, at school or at school-sponsored or
school-related activities. The Board also prohibits retaliatory behavior or action against persons who complain, testify, assist, or
otherwise participate in district complaint processes.
Instruction/Information
The Superintendent or designee shall ensure that all district students receive age-appropriate instruction and information on sexual
harassment. Such instruction and information shall include:
1. What acts and behavior constitute sexual harassment, including the fact that sexual harassment could occur between people of the
same sex
2. A clear message that students do not have to endure sexual harassment
3. Encouragement to report observed instances of sexual harassment, even where the victim of the harassment has not complained
4. Information about the district's procedure for investigating complaints and the person(s) to whom a report of sexual harassment
should be made
Any student who feels that he/she is being or has been sexually harassed by a school employee, another student, or a non-employee on
school grounds or at a school-related activity (e.g., a visiting athlete or coach) shall immediately contact his/her teacher or any other
employee. An employee who receives such a complaint shall report it in accordance with administrative regulation.
The Superintendent or designee shall ensure that any complaints regarding sexual harassment are immediately investigated in
accordance with administrative regulation. When the Superintendent or designee has determined that harassment has occurred, he/she
shall take prompt, appropriate action to end the harassment and to address its effects on the victim.
Disciplinary Actions
Any student who engages in sexual harassment of anyone at school or at a school-sponsored or school-related activity is in violation
of this policy and shall be subject to disciplinary action. For students in grades 4-12, disciplinary action may include suspension and/or
expulsion, provided that, in imposing such discipline, the entire circumstances of the incident(s) shall be taken into account.
Confidentiality and Record-Keeping
All complaints and allegations of sexual harassment shall be kept confidential except as necessary to carry out the investigation or take
other subsequent necessary action. (5 CCR 4964)
The Superintendent or designee shall maintain a record of all reported cases of sexual harassment to enable the district to monitor,
address, and prevent repetitive harassing behavior in the schools.
Legal Reference:
EDUCATION CODE
48900 Grounds for suspension or expulsion
200-262.4 Prohibition of discrimination on the basis of sex
48900.2 Additional grounds for suspension or expulsion;
sexual harassment
38
48904 Liability of parent/guardian for willful student
misconduct
COURT DECISIONS
Donovan v. Poway Unified School District, (2008) 167
Cal.App.4th 567
48980 Notice at beginning of term
CIVIL CODE
Flores v. Morgan Hill Unified School District, (2003, 9th Cir.)
324 F.3d 1130
51.9 Liability for sexual harassment; business, service and
professional relationships
Reese v. Jefferson School District, (2001, 9th Cir.) 208 F.3d
736
1714.1 Liability of parents/guardians for willful misconduct of
minor
Davis v. Monroe County Board of Education, (1999) 526 U.S.
629
GOVERNMENT CODE
12950.1 Sexual harassment training
Gebser v. Lago Vista Independent School District, (1998) 524
U.S. 274
CODE OF REGULATIONS, TITLE 5
Oona by Kate S. v. McCaffrey, (1998, 9th Cir.) 143 F.3d 473
4600-4687 Uniform Complaint Procedures
Doe v. Petaluma City School District, (1995, 9th Cir.) 54 F.3d
1447
4900-4965 Nondiscrimination in elementary and secondary
education programs
Management Resources:
UNITED STATES CODE, TITLE 20
OFFICE FOR CIVIL RIGHTS PUBLICATIONS
1681-1688 Title IX, discrimination
Sexual Harassment: It's Not Academic, September 2008
UNITED STATES CODE, TITLE 42
Revised Sexual Harassment Guidance, January 2001
1983 Civil action for deprivation of rights
WEB SITES
2000d-2000d-7 Title VI, Civil Rights Act of 1964
California Department of Education: http://www.cde.ca.gov/
2000e-2000e-17 Title VII, Civil Rights Act of 1964 as
amended
U.S. Department of Education, Office for Civil Rights:
http://www.ed.gov/about/offices/list/ocr/index.html
CODE OF FEDERAL REGULATIONS, TITLE 34
Policy YUBA CITY UNIFIED SCHOOL DISTRICT
106.1-106.71 Nondiscrimination on the basis of sex in
education programs
adopted: April 13, 2010 Yuba City, California
39
Yuba City USD | 1000 | BP 1312.3 Community Relations
Uniform Complaint Procedures
The Governing Board recognizes that the district is primarily responsible for complying with applicable state
and federal laws and regulations governing educational programs. The district shall investigate complaints
alleging failure to comply with such laws and/or alleging discrimination and shall seek to resolve those
complaints in accordance with the district's uniform complaint procedures. (5 CCR 4620)
The district shall follow uniform complaint procedures when addressing complaints alleging unlawful
discrimination against any protected group as identified under Education Code 200 and 220 and Government
Code 11135, including actual or perceived sex, sexual orientation, gender, ethnic group identification, race,
ancestry, national origin, religion, color, or mental or physical disability, or age, or on the basis of a person's
association with a person or group with one or more of these actual or perceived characteristics in any district
program or activity that receives or benefits from state financial assistance. (5 CCR 4610)
Uniform complaint procedures shall also be used when addressing complaints alleging failure to comply with
state and/or federal laws in adult education programs, consolidated categorical aid programs, migrant education,
career technical and technical education and career technical and technical training programs, child care and
development programs, child nutrition programs, and special education programs. (5 CCR 4610)
(cf. 0410 - Nondiscrimination in District Programs
and Activities)
(cf. 6178 - Career Technical Education)
(cf. 6200 - Adult Education)
(cf. 1312.1 - Complaints Concerning District
Employees)
Complaints related to sufficiency of textbooks or
instructional materials, emergency or urgent
facilities conditions that pose a threat to the health
or safety of students or staff, and teacher vacancies
and misassignments shall be investigated pursuant
to the district's Williams uniform complaint
procedure (AR 1312.4).
(cf. 1312.2 - Complaints Concerning Instructional
Materials)
(cf. 3553 - Free and Reduced Price Meals)
(cf. 4031 - Complaints Concerning Discrimination
in Employment)
(cf. 1312.4 - Williams Uniform Complaint
Procedures)
(cf. 5141.4 - Child Abuse Prevention and
Reporting)
The Board encourages the early, informal resolution
of complaints at the site level whenever possible.
(cf. 5148 - Child Care and Development)
The Board acknowledges and respects every
individual's right to privacy. Discrimination
complaints shall be investigated in a manner that
protects the confidentiality of the parties and the
integrity of the process. This may include keeping
the identity of the complainant confidential, as
appropriate and except to the extent necessary to
carry out the investigation or proceedings, as
determined by the Superintendent or designee, on a
case-by-case basis.
(cf. 6159 - Individualized Education Program)
(cf. 6171 - Title I Programs)
(cf. 6174 - Education for English Language
Learners)
(cf. 6175 - Migrant Education Program)
40
(cf. 4119.23/4219.23/4319.23 - Unauthorized
Release of Confidential/Privileged Information)
49490-49590 Child nutrition programs
52160-52178 Bilingual education programs
(cf. 5125 - Student Records)
52300-52490 Career-technical education
(cf. 9011 - Disclosure of Confidential/Privileged
Information)
52500-52616.24 Adult schools
The Board prohibits any form of retaliation against
any complainant in the complaint process, including
but not limited to a complainant's filing of a
complaint or the reporting of instances of
discrimination. Such participation shall not in any
way affect the status, grades, or work assignments
of the complainant.
52800-52870 School-based coordinated programs
The Board recognizes that a neutral mediator can
often suggest a compromise that is agreeable to all
parties in a dispute. In accordance with uniform
complaint procedures, whenever all parties to a
complaint agree to try resolving their problem
through mediation, the Superintendent or designee
shall initiate that process. The Superintendent or
designee shall ensure that the results are consistent
with state and federal laws and regulations.
54440-54445 Migrant education
Legal Reference:
PENAL CODE
EDUCATION CODE
422.6 Interference with constitutional right or
privilege
54000-54028 Economic impact aid programs
54100-54145 Miller-Unruh Basic Reading Act
54400-54425 Compensatory education programs
54460-54529 Compensatory education programs
56000-56867 Special education programs
59000-59300 Special schools and centers
64000-64001 Consolidated application process
200-262.4 Prohibition of discrimination
CODE OF REGULATIONS, TITLE 5
8200-8498 Child care and development programs
3080 Application of section
8500-8538 Adult basic education
4600-4687 Uniform complaint procedures
18100-18203 School libraries
4900-4965 Nondiscrimination in elementary and
secondary education programs
32289 School safety plan, uniform complaint
procedure
UNITED STATES CODE, TITLE 20
35186 Williams uniform complaint procedure
6301-6577 Title I basic programs
41500-41513 Categorical education block grants
6601-6777 Title II preparing and recruiting high
quality teachers and principals
48985 Notices in language other than English
49060-49079 Student records
6801-6871 Title III language instruction for limited
English proficient and immigrant students
41
7101-7184 Safe and Drug-Free Schools and
Communities Act
7201-7283g Title V promoting informed parental
choice and innovative programs
7301-7372 Title V rural and low-income school
programs
Management Resources:
WEB SITES
CSBA: http://www.csba.org/
California Department of Education:
http://www.cde.ca.gov/
U.S. Department of Education, Office for Civil Rights:
http://www.ed.gov/offices/OCR
Policy YUBA CITY UNIFIED SCHOOL DISTRICT
adopted: May 2007 Yuba City, California
reviewed: August 26, 2008
42
Rev. 8/2010 1
INTERNET ACCEPTABLE USE
Yuba City Unified School District
Yuba City Unified School District offers an Internet network, YCUSDnet, accessible by students, teachers, and staff. The
Internet, an electronic highway, connects thousands of computers, computer networks and individual subscribers around
the world. YCUSDnet users will sign an "Internet Acceptable Use Agreement" prior to being given access to YCUSDnet.
This agreement will define the educational objectives and guidelines for use as well as unacceptable uses which will lead
to revocation of access and possible legal action.
YCUSDnet will install centralized software to control, monitor, and filter inappropriate material. Students under age 18
must have written parental permission before being given access to YCUSDnet.
__________________________________________________________________________________________
Yuba City Unified School District Internet Policy
Internet provides access to computer systems located all over the world. Users (and parents of users, if the user is younger
than age 18) must understand that YCUSD cannot control the content of the information available. Some of the
information is controversial and, sometimes, offensive. However, the valuable information and interaction accessible on
this worldwide network outweigh the possibility that users may find inappropriate material. YCUSD does not condone the
use of such materials and takes all reasonable precautions to filter access to these materials, however it can not be
guaranteed that the user will not access inappropriate material . The responsibilities accompanying freedom of speech and
access to information will be taught. School employees, students, and parents must be aware that access to the Internet
will be withdrawn from users who do not respect the rights of others or who do not follow the rules and regulations
established by YCUSD. Following is a listing of YCUSD goals and the types of information students will be able to
access:
YCUSDnet Goals:
1. To support the implementation of YCUSD Schools' Performance Standards and the California Standard Course of
Study.
2. To enhance student learning opportunities by focusing on the application of skills in information retrieval, searching
strategies, research skills, and critical thinking.
Internet Access:
The District Internet system has a limited educational purpose. The system will be provided to students to assist them in
supervised classroom and career development activities, and for high-quality self-discovery activities. Additionally, the
system will be used to increase District intra-communication and to enhance productivity.
Teachers and personnel who, due to the nature of their jobs, directly forward the educational goals of the district, will also
be provided access.
I.. ACCEPTABLE USE - YCUSDnet will be used in a responsible, efficient, ethical and legal manner and must be in
support of the educational objectives and the student behavior guidelines of Yuba City Unified School District.
Transmission of any material in violation of any federal or state regulation is prohibited. Unacceptable uses include, but
are not limited to the following:
A. Violating copyright laws
B. Forwarding personal communications without the author's prior consent
C. Using threatening or obscene material
D. Distributing material protected by trade secret
E. Utilizing YCUSDnet for commercial purposes
F. Providing political or campaign information
II. RESTRICTIONS - YCUSDnet will employ web filtering hardware and software that will provide central Internet
control, monitoring, and filtering. This hardware/software is a critical component of the Internet protection package since
it allows valuable online Internet access while restricting access to specific unwanted categories including pornography,
gambling, illegal drugs, weapons, online merchandising, hate speech, criminal skills, alternative journals, and games. The
program filtering will be updated on a regular basis to keep the restriction list as current as possible.
Rev. 8/2010 2
III. NETIQUETTE RULES - Users must abide by network etiquette rules. These rules include, but are not limited to the
following:
43
A. Be polite; rudeness is never acceptable
B. Use appropriate language; do not swear, use vulgarities or other abusive or inappropriate language
C. Do not reveal personal addresses or phone numbers
D. Do not disrupt the use of the network
E. Assume that all communications and information accessible via the network is private property.
IV. PRIVILEGES - The use of YCUSDnet is a privilege, not a right. Inappropriate use will result in limitation or
cancellation of user privileges and possible disciplinary actions.
V. DISCLAIMER - YCUSD will not be responsible for any damages suffered, including loss of data resulting from
delays, non-deliveries, service interruptions, or inaccurate information. The user accepts personal responsibility for any
information obtained via the Internet.
VI. SECURITY - Security on any computer system is a high priority, especially when the system involves many users.
Attempts to tamper with or access the system as any other user or to share a password will result in cancellation of user
privileges. Electronic mail is not guaranteed to be private; system operators have access to all mail. Messages relating to
or in support of illegal activities may be reported to the authorities, and disciplinary action will follow.
VII. VANDALISM - Vandalism will result in cancellation of user privileges and disciplinary action. Vandalism is
defined as any malicious attempt to harm or destroy equipment and/or data of anyone connected to the Internet. This
includes, but is not limited to uploading, creating, or transmitting computer viruses.
VIII. UPDATES - YCUSD may occasionally require new registration and account information from you to continue
providing services. You must notify the system administrator of any changes in your account information. All Terms and
Conditions as stated in this document are applicable to the Yuba City Unified School District. These Terms and
Conditions reflect the entire agreement of the parties and supersede all prior oral or written agreements and
understandings of the parties. These terms and conditions shall be governed and interpreted in accordance with the laws of
the State of California, United States of
America.
IX. AGREEMENT - Students must sign the acceptable use policy below. Parent or guardian must also sign the
acceptable use policy prior to students under age 18 accessing Yuba City Unified School District Internet.
I, _____________________________________________ (typed or printed name), understand and will abide by the Yuba
City Unified School District Internet Acceptable Use rules and regulations. I further understand that any violation will
result in the loss of access privileges and school disciplinary action.
Staff or Student Signature:__________________________________________________
Staff or Student ID#: ___________________________
Date: ___________________________
I, _____________________________________________ (typed or printed name), have read the Yuba City Unified
School District Internet Acceptable Use rules and regulations for Internet use and understand that this access is designed
for educational purposes only. I also recognize that it is impossible to restrict access to all inappropriate materials.
However, I accept full responsibility for my child's compliance and, hereby, give my permission for my child to use the
Internet.
Parent/Guardian's
Signature:__________________________________________________
Date: ___________________________
Handbook Revised March, 2015-KAB
44