agenda - City of Karratha

Transcription

ORDINARY COUNCIL MEETING
AGENDA
NOTICE IS HEREBY GIVEN that an
Ordinary Meeting of Council will be held
in the Council Chambers, Welcome Road, Karratha,
on Monday 20 August 2012 at 6.30pm
________________________
ACTING CHIEF EXECUTIVE OFFICER
No responsibility whatsoever is implied or accepted by the
Shire of Roebourne for any act, omission or statement or
intimation occurring during Council or Committee Meetings.
The Shire of Roebourne disclaims any liability for any loss
whatsoever and howsoever caused arising out of reliance by
any person or legal entity on any such act, omission or
statement or intimation occurring during Council or Committee
Meetings.
Any person or legal entity who acts or fails to act in reliance
upon any statement, act or omission made in a Council or
Committee Meeting does so at that persons or legal entity’s
own risk.
In particular and without derogating in any way from the broad
disclaimer above, in any discussion regarding any planning
application or application for a license, any statement or
intimation of approval made by any member or Officer of the
Shire of Roebourne during the course of any meeting is not
intended to be and is not taken as notice of approval from the
Shire of Roebourne.
The Shire of Roebourne warns that anyone who has any
application lodged with the Shire of Roebourne must obtain
and should only rely on
WRITTEN CONFIRMATION
of the outcome of the application, and any conditions attaching
to the decision made by the Shire of Roebourne in respect of
the application.
Signed: _________________________
Mr Andrew Ward – Acting Chief Executive Officer
DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000)
A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be
attended by the member, must disclose the nature of the interest:
(a)
In a written notice given to the Chief Executive Officer before the Meeting or;
(b)
At the Meeting, immediately before the matter is discussed.
A member, who makes a disclosure in respect to an interest, must not:
(c)
Preside at the part of the Meeting, relating to the matter or;
(d)
Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to
the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act
1995.
NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE)
The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in
a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.
1.
A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect
the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms.
There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the
situation is very clear.
2.
If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting,
social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or
from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a
financial interest in any matter to that Association.
3.
If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose
that interest does not arise. Each case needs to be considered.
4.
If in doubt declare.
5.
As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before
the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is
discussed.
6.
Ordinarily the disclosing Councillor must leave the meeting room before discussion commences.
exceptions are:
The only
6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or
the Local Government Act; or
6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or
without conditions.
INTERESTS AFFECTING IMPARTIALITY
DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest
would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.
A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting,
which will be attended by the member, must disclose the nature of the interest;
(a)
in a written notice given to the Chief Executive Officer before the Meeting; or
(b)
at the Meeting, immediately before the matter is discussed.
IMPACT OF AN IMPARTIALITY CLOSURE
There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial
interest. With the declaration of a financial interest, an elected member leaves the room and does not vote.
With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and
votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting
continues as if no interest existed.
TABLE OF CONTENTS
ITEM
SUBJECT
PAGE NO
1
OFFICIAL OPENING ................................................................................................ 5
2
PUBLIC QUESTION TIME ........................................................................................ 5
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 5
4
DECLARATIONS OF INTEREST ............................................................................. 6
5
PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 6
6
CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF
PREVIOUS MEETINGS ............................................................................................ 6
7
ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 6
8
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 7
8.1
REVIEW OF DELEGATED AUTHORITIES .............................................................. 7
8.2
AUDIT & ORGANISATIONAL RISK COMMITTEE ................................................. 13
8.3
WESTERN AUSTRALIAN REGIONAL CAPITALS ALLIANCE MEMORANDUM OF
UNDERSTANDING ................................................................................................. 18
8.4
EXECUTIVE SERVICES BUDGET REVIEW .......................................................... 23
8.5
EXECUTIVE SERVICES POLICY REVIEW ............................................................ 27
9
COMMUNITY AND CORPORATE SERVICES ....................................................... 32
9.1
LIST OF ACCOUNTS JULY 2012 .......................................................................... 32
9.2
FINANCIAL STATEMENT FOR PERIOD ENDING 30 JUNE 2012 ........................ 51
9.3
BUDGET AMENDMENTS FOR RIO TINTO AND SHIRE OF ROEBOURNE
COMMUNITY INFRASTRUCTURE AND SERVICES PARTNERSHIP ................... 73
9.4
BUDGET AMENDMENT AND REALLOCATION OF FUNDING – LIONS PARK
WICKHAM. ............................................................................................................. 79
9.5
FEE WAIVER REQUEST – TIDY TOWNS AWARDS FOR THE PILBARA REGION85
9.6
KARRATHA COMMUNITY GARDEN ..................................................................... 88
9.7
LEASE OF THE GALBRAITH STORE IN COSSACK BY ROEBOURNE ART
GROUP ................................................................................................................. 95
9.8
RECREATION PROJECTS BUDGET AMENDMENTS ........................................ 103
9.9
REQUEST TO CALL TENDERS – PERMANENT SHADE STRUCTURES .......... 107
9.10
REQUEST TO CALL TENDERS – SPORTS LIGHTING AT BAYNTON WEST
OVAL ............................................................................................................... 120
9.11
NEW COUNCIL COMMUNITY POLICY CS20 ...................................................... 124
Ordinary Council Meeting – Agenda
20 August 2012
9.12
SHIRE OF ROEBOURNE AND NATIONAL TRUST COSSACK PARTNERSHIP
OPPORTUNITIES ................................................................................................. 128
10
DEVELOPMENT, REGULATORY & INFRASTRUCTURE SERVICES ................ 132
10.1
PROPOSED SHORT STAY ACCOMMODATION DEVELOPMENT – LOT 197
MEARES DRIVE, POINT SAMSON...................................................................... 132
10.2
LEGAL AGREEMENT FOR MISCELLANEOUS LICENSES 47/169 AND 47/170 171
10.3
POLICY DP7 (RESIDENTIAL FRONTAGE) AND R-CODES VARIATION –
GARAGE/CARPORT WITH WALL HEIGHT OF 3.883M AND 1.2M BOUNDARY
SETBACK – LOT 99 OAKOVER CRESCENT, DAMPIER ................................... 189
10.4 PLANNING APPLICATION – COMMENCEMENT OF HOME OCCUPATION –
BEAUTY THERAPY BUSINESS AT LOT 100, UNIT 14 / 58 NAIRN STREET BULGARRA .
............................................................................................................... 199
10.5
PROPOSED ADDITIONS TO APPROVED TRANSIENT WORKFORCE
ACCOMODATION FACILITY – LOT 564 HALL STREET AND LOT 563 NAIRN
STREET, ROEBOURNE ....................................................................................... 210
10.6
PROPOSED AMENDMENTS TO WICKHAM SOUTH DEVELOPMENT PLAN .........
............................................................................................................... 239
10.7
APPOINTMENT OF SHIRE OF ROEBOURNE DEPUTY CHIEF BUSH FIRE
CONTROL OFFICER AND 2 BUSHFIRE CONTROL OFFICERS ........................ 248
10.8
DELEGATED AUTHORITY – PARKING LOCAL LAWS ...................................... 252
10.9
ROLL-OVER OF COMMUNITY SAFETY FUNDING FROM WOODSIDE ............ 256
10.10 TRANSFER OF MONEY TO CAPITAL ACCOUNT FOR POUND WORKS ......... 260
10.11 LOT 261 MADIGAN ROAD, GAP RIDGE [RESERVE 41049] – RELINQUISHMENT
OF VESTING OF PART OR WHOLE OF RESERVE AND VESTING OF PART OR
WHOLE OF THE RESERVE IN THE WATER CORPORATION ........................... 264
11
STRATEGIC PROJECTS & BUSINESS ............................................................... 272
11.1
TERM CONTRACT – PROJECT MANAGEMENT SERVICES ............................. 272
11.2
KARRATHA LEISURE COMPLEX ACCESS TO DAMPIER HIGHWAY .............. 278
11.3
FEE & CHARGES – AIRPORT 2012/13 ............................................................... 290
12
ITEMS FOR INFORMATION ONLY ...................................................................... 294
12.1
SHIRE PRESIDENT’S MAIL – JULY 2012 ........................................................... 296
12.2
REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE
COMMON SEAL ................................................................................................... 297
12.3
COUNCILLOR REPRESENTATIVES ON ORGANISATIONS .............................. 298
12.4
TABLED CORRESPONDENCE ........................................................................... 301
12.5
BUDGET AMENDMENTS FOR PERIOD ENDING 30 JUNE 2012 ....................... 303
12.6
NON STATUTORY DONATIONS FOR PERIOD ENDING 30 JUNE 2012 ........... 306
12.7
MONTHLY BUILDING STATISTICS - JULY 2012................................................ 308
12.8
PLANNING DECISIONS ISSUED 2 JULY 2012 - 5 AUGUST 2012 ..................... 311
Page 3
12.9
20 August 2012
JOINT DEVELOPMENT ASSESSMENT PANELS APPLICATIONS 2 JULY 2012 5 AUGUST 2012 ................................................................................................... 314
12.10 INFORMATION ITEM – BUSINESS MAP, GAP AND SUPPLY CHAIN RESEARCH
PROJECT REPORT ............................................................................................. 315
12.11 LEASE OF LAND ET01 - KARRATHA AIRPORT – INFORMATION ONLY ........ 317
12.12 KARRATHA COMMUNITY CELEBRATION SITE ................................................ 318
12.13 KARRATHA WESTERN BYPASS........................................................................ 320
12.14 INFORMATION ITEM – REGULATORY SERVICES ............................................ 324
12.15 COMMENDATION LETTER FROM THE MINISTER OF LOCAL GOVERNMENT
REGARDING STRATEGIC COMMUNITY PLAN 2012-2022................................ 331
13
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 333
14
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 333
15
URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY
DECISION............................................................................................................. 333
16
MATTERS BEHIND CLOSED DOORS ................................................................ 334
16.1
WRITE OFF SUNDRY DEBTS ............................................................................. 334
16.2
REVIEW OF PROPERTY MANAGEMENT CONTRACT ...................................... 336
16.3
TENDER 19.11-12 KARRATHA AIRPORT- LAND USE MASTER PLAN AND
STRATEGY .......................................................................................................... 338
16.4
WALKINGTON THEATRE/ KARRATHA LIBRARY UPDATE .............................. 342
17
CLOSURE & DATE OF NEXT MEETING ............................................................. 343
Page 4
20 August 2012
AGENDA
1
OFFICIAL OPENING
Cr White-Hartig acknowledges the traditions of the Ngarluma people, on whose land
we are gathered here today.
2
PUBLIC QUESTION TIME
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF
ABSENCE
Councillors:
Cr Fiona White-Hartig [President]
Cr Peter Long [Deputy President]
Cr Garry Bailey
Cr Margaret Bertling
Cr John Lally
Cr Nicole Lockwood
Cr Janine Miller
Cr Joanne Pritchard
Cr Michael Saylor
Cr Evette Smeathers
Cr Sharon Vertigan
Staff:
Andrew Ward
David Pentz
Ray McDermott
Mitchell Cameron
Craig Watts
Rosemary Cousin
Tishka Hanlon
Apologies:
Simon Kot
Absent:
Leave of Absence:
Members of Public:
Members of Media:
Page 5
Acting Chief Executive Officer
Director Development, Regulatory &
Infrastructure Services
Executive
Manager
Corporate
Services
Exec Manager Strategic Business
Exec Manager Regulatory Services
Manager Planning Services
Minute Secretary
Director Strategic Projects and
Business
20 August 2012
4
DECLARATIONS OF INTEREST
5
PETITIONS/DEPUTATIONS/PRESENTATIONS
6
CONFIRMATION OF MINUTES AND BUSINESS
ARISING FROM MINUTES OF PREVIOUS MEETINGS
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on Monday 16 July
2012 and the Special Meeting of Council held on Thursday 26 July 2012, be
confirmed as a true and correct record of proceedings.
7
ANNOUNCEMENTS
BY
WITHOUT DISCUSSION
PERSON
PRESIDING
02/07/2012 – Meeting with National Trust Perth
03/07/2012 – PRC Meeting Perth
03/07/2012 – Meeting with National Lifestyle Villages Perth
03/07/2012 - Meeting Design and operating model for a Roebourne Lifestyle Village
Perth
04/07/2012 – Meeting with Pindan regarding Wickham Community Centre
09/07/2012 – Meeting with the Department of Workforce and Training regarding the
Walkington/Library
10/07/2012 – Meeting with Westatecapital
12/07/2012 – Meeting with Troy Pickard WALGA Perth
12/07/2012 – Meeting with Regional Development Australia Perth
18/07/2012 – Pilbara JDAP Meeting
19/07/2012 – Meeting with Kanga Van
20/07/2012 – Meeting with Rio Tinto
21/07/2012 – Meeting with Roebourne Art Group
30/07/2012 – Meeting with Roebourne Art Group
31/07/2012 – Meeting with Brendon Grylls
Page 6
20 August 2012
8
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES
8.1
REVIEW OF DELEGATED AUTHORITIES
File No:
GV.10
Responsible Executive Officer:
Chief Executive Officer
Reporting Author:
Manager Corporate Compliance
Date of Report:
1 August 2012
Applicant/Proponent:
Executive Services
Disclosure of Interest:
Nil
Attachment(s)
Delegations Register
PURPOSE
To review and endorse delegations provided by Council to the Chief Executive Officer over
and above powers otherwise provided to the CEO through the Local Government Act 1995.
BACKGROUND
It is a requirement of the local government under section 5.46 of the Local Government Act
1995, to undertake annual reviews of any delegations it has provided to the Chief
Executive Officer or to various committees.
Delegations arise through an instruction by Council to the Chief Executive Officer to
undertake a task or series of tasks without continual referral back to Council for approvals.
Delegations can also be provided to Committees under section 5.16 of the Act. Delegations
tend to be an efficiency measure in streamlining decision making and outcomes.
Throughout the course of the year, delegations are put in place from time to time by
Council for the CEO to carry out. These delegations maybe for a specific matter or maybe
for an ongoing routine procedure that is provided by the local government in terms of
decision making functions.
The Local Government Act 1995 also allows for the Chief Executive Officer to delegate to
any employee the exercise of any of the CEO’s powers or discharge of duties, in
accordance with Section 5.44 of the Act.
The attachment lists the current delegations that are in force and carried out by relevant
officers. Where delegations are no longer relevant, they have been struck through. This list
has been updated with any new delegations approved since the last review presented to
Council on 20 June 2011.
Amendments that have occurred in many cases have been superficial. These extend to:
 Delegation 3 – Disposing of Confiscated or Uncollected Goods. A value has been
identified prior to them being put forward to Council for deliberation.
 Delegation 6 – Legal Advice has been amended to incorporate town planning staff
where legal advice is sought on legislative and scheme matters
 Delegation 13 – change of officer titles.
 Delegation 14 – change of officer titles and further clarification.
Page 7

20 August 2012
Delegation 17 - change of officer titles.
Whilst new delegations have been introduced for town planning services to streamline
functionality and responses within approved and clear guidelines issued by Council:




Delegation 7 – Local Government (Miscellaneous Provisions) Act has been rewritten to cater for the new building code and legislation.
Delegation 12 – Town Planning Approvals has been re-written.
Delegation 23 – Concession on fees for Council Facilities and Services has been
extended to also impact building permit fees on buildings to be used by community
groups.
Delegation 25 - 31 are new delegations affecting the Town Planning function
Council has the opportunity to review existing delegations and withdraw any delegations if
so required. Furthermore, the Council can provide additional delegations at this juncture or
add delegations throughout the year.
It is worth noting that delegations are required to follow particular processes and
additionally there are limitations in what can be delegated. This information is detailed in
the Statutory Implications below.
LEVEL OF SIGNIFICANCE
Delegated powers are considered to be a very significant power for a local government.
The ability to discharge a function through a delegation streamlines the efficiency in
procedural matters and evades bureaucratic decision making processes that can be dealt
with by officers who have the appropriate skills and qualifications to make sound decisions
on behalf of the organisation and Council.
COUNCILLOR/OFFICER CONSULTATION
There has been limited consultation with Officers across the organisation.
COMMUNITY CONSULTATION
No community consultation is required.
STATUTORY IMPLICATIONS
Sections 5.42 – 5.46 of the Local Government Act 1995 legislates Council’s ability to
delegate functions to the Chief Executive Officer.
5.42. Delegation of some powers and duties to CEO
(1)
A local government may delegate* to the CEO the exercise of any of its powers or the
discharge of any of its duties under —
(a)
this Act other than those referred to in section 5.43; or
(b)
the Planning and Development Act 2005 section 214(2), (3) or (5).
* Absolute majority required.
(2)
A delegation under this section is to be in writing and may be general or as otherwise provided
in the instrument of delegation
5.43. Limits on delegations to CEO
A local government cannot delegate to a CEO any of the following powers or duties —
Page 8
(a)
20 August 2012
any power or duty that requires a decision of an absolute majority or a 75% majority of the local
government;
(b)
accepting a tender which exceeds an amount determined by the local government for the purpose of
this paragraph;
(c)
appointing an auditor;
(d)
acquiring or disposing of any property valued at an amount exceeding an amount determined
by the local government for the purpose of this paragraph;
(e)
any of the local government’s powers under section 5.98, 5.98A, 5.99, 5.99A or 5.100;
(f)
borrowing money on behalf of the local government;
(g)
hearing or determining an objection of a kind referred to in section 9.5;
(ha)
the power under section 9.49A(4) to authorise a person to sign documents on behalf of the
local government;
(h)
any power or duty that requires the approval of the Minister or the Governor;
(i)
such other powers or duties as may be prescribed.
5.44. CEO may delegate powers and duties to other employees
(1)
A CEO may delegate to any employee of the local government the exercise of any of the
CEO’s powers or the discharge of any of the CEO’s duties under this Act other than this power
of delegation.
(2)
A delegation under this section is to be in writing and may be general or as otherwise provided
in the instrument of delegation.
(3)
This section extends to a power or duty the exercise or discharge of which has been delegated
by a local government to the CEO under section 5.42, but in the case of such a power or duty (a)
the CEO’s power under this section to delegate the exercise of that power or the
discharge of that duty; and
(b)
the exercise of that power or the discharge of that duty by the CEO’s delegate,
are subject to any conditions imposed by the local government on its delegation to the CEO.
(4)
Subsection (3)(b) does not limit the CEO’s power to impose conditions or further conditions on
a delegation under this section.
(5)
In subsections (3) and (4) —
conditions includes qualifications, limitations or exceptions.
5.45. Other matters relevant to delegations under this Division
(1)
Without limiting the application of sections 58 and 59 of the Interpretation Act 1984 —
(a)
a delegation made under this Division has effect for the period of time specified in the
delegation or where no period has been specified, indefinitely; and
(b)
any decision to amend or revoke a delegation by a local government under this Division
is to be by an absolute majority.
(2)
Nothing in this Division is to be read as preventing —
(a)
a local government from performing any of its functions by acting through a person other
than the CEO; or
(b)
a CEO from performing any of his or her functions by acting through another person.
Page 9
20 August 2012
5.46. Register of, and records relevant to, delegations to CEO and employees
(1)
The CEO is to keep a register of the delegations made under this Division to the CEO and to
employees.
(2)
At least once every financial year, delegations made under this Division are to be reviewed by
the delegator.
(3)
A person to whom a power or duty is delegated under this Act is to keep records in accordance
with regulations in relation to the exercise of the power or the discharge of the duty.
Council also has the ability to delegate certain functions to appropriately structured
committees.
5.16. Delegation of some powers and duties to certain committees
(1)
Under and subject to section 5.17, a local government may delegate* to a committee any of
its powers and duties other than this power of delegation.
(2)
A delegation under this section is to be in writing and may be general or as otherwise
provided in the instrument of delegation.
(3)
Without limiting the application of sections 58 and 59 of the Interpretation Act 1984 —
(a)
a delegation made under this section has effect for the period of time specified in the
delegation or if no period has been specified, indefinitely; and
(b)
any decision to amend or revoke a delegation under this section is to be by an
absolute majority.
(4)
Nothing in this section is to be read as preventing a local government from performing any of
its functions by acting through another person.
5.17. Limits on delegation of powers and duties to certain committees
(1)
A local government can delegate —
(a)
to a committee comprising council members only, any of the council’s powers or
duties under this Act except —
(i)
any power or duty that requires a decision of an absolute majority or a
75% majority of the local government; and
(ii)
(b)
any other power or duty that is prescribed;
to a committee comprising council members and employees, any of the local
government’s powers or duties that can be delegated to the CEO under Division 4; and
(c)
to a committee referred to in section 5.9(2)(c), (d) or (e), any of the local
government’s powers or duties that are necessary or convenient for the proper
management of —
(2)
(i)
the local government’s property; or
(ii)
an event in which the local government is involved.
A local government cannot delegate any of its powers or duties to a committee referred to in
section 5.9(2)(f).
As with all powers so devolved to others, there is a requirement for appropriate record
keeping practices to be in place to manage such delegations.
5.18. Register of delegations to committees
Page 10
20 August 2012
A local government is to keep a register of the delegations made under this Division and
review the delegations at least once every financial year.
POLICY IMPLICATIONS
There are no policy implications.
FINANCIAL IMPLICATIONS
There are no financial implications.
STRATEGIC IMPLICATIONS
The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:
Key Goal #2:
Objectives:
Initiatives 2009-13:
Priorities 2011/12:
Delivering Services “We will provide efficient and effective Local Government service delivery
that meets our communities’ expectations”
Meeting the set service standards.
Building a high performance work culture.
Focusing on continuous improvement and best practice.
Set service standards and regularly review to ensure they reflect the communities’ priorities.
Develop work improvement programs, implement and regularly review to meet current and
future service standards.
Identify key gaps and action areas of improvement resulting from the annual staff and
community surveys.
Continually review and streamline key work practices and work processes.
Implement internal business improvement program.
RISK MANAGEMENT CONSIDERATIONS
There are no specific risk management considerations applicable. With all delegations, the
act of delegating is based on the premise that the person or committee receiving the
delegation has the appropriate skills and qualifications to make decisions on behalf of
Council or the local government. This is a matter that needs to be reviewed by the
Delegator periodically as staff within the organisation change and as work priorities alter.
ISSUES
Economic Issues
There are no economic issues related to this matter.
Social Issues
There are no social issues related to this matter.
Environmental Issues
There are no environmental issues related to this matter.
Cultural and Heritage Issues
There are no Cultural & Heritage issues related to this matter.
IMPACT ON CAPACITY
There is no impact on capacity or resourcing to carry out the Officer’s recommendation.
RELEVANT PRECEDENTS
There are no relevant precedents related to this matter.
DELEGATED AUTHORITY
This matter before Council is to determine the level of delegation provided to the CEO and
committees.
Page 11
20 August 2012
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
As per Officer’s recommendation.
Option 2
That Council by ABSOLUTE Majority pursuant to Sections 5.16, 5.42 and 5.46 of the Local
Government Act 1995 RESOLVES to:
1. ENDORSE the Register of Delegation of Authority as issued by Council to
the office of Chief Executive Officer as listed in the attachment.
2. FURTHER AMEND the Register with the following variations and/or new
delegations:
a) _______________
b) _______________.
Option 3
That Council by Simple Majority pursuant to Sections 5.46 of the Local Government Act
1995 RESOLVES to:
1. DEFER the endorsement by Council of any delegated authorities to the
office of Chief Executive Officer until a further comprehensive review is
undertaken by the new Chief Executive Officer; and
2. ADVISE that existing delegations will continue until the review is completed.
CONCLUSION
There is a requirement to review all delegations provided to Officers and committees on an
annual basis. Such a review has been conducted and is presented for Council
consideration. Only one option can be provided that being a deferral of the matter for
further review. The decision not to review at all is ultra-vires of legislation so imposed on
local governments.
OFFICER’S RECOMMENDATION
That Council by ABSOLUTE Majority pursuant to Sections 5.16, 5.42 and 5.46 of the
Local Government Act 1995 RESOLVES to ENDORSE the Register of Delegation of
Authority as issued by Council to the office of Chief Executive Officer as listed in the
attachment.
Page 12
8.2
20 August 2012
AUDIT & ORGANISATIONAL RISK COMMITTEE
File No:
FM.1
Acting Chief Executive Officer
Reporting Author:
Date of Report:
3 August 2012
Corporate Compliance
Nil
Attachment(s)
1. Audit & Organisational Risk Minutes, 24 July
2012
2. Risk Management Review (LGIS)
3. NS Projects Review of Pam Buchanan Family
Centre Post Contract Review
4. Quasi Judicial Role Policy
PURPOSE
To receive the minutes of the Audit & Organisational Risk Committee held on 24 July 2012.
BACKGROUND
The Audit & Organisational Risk Committee meets regularly to discuss matters within their
terms of reference. Matters discussed at the meeting of 24 July 2012 included:
* LGIS Presentation – Risk Management
Allison Hutton from Local Government Insurance Services advised of the limitations
that LGIS currently found within the Shire of Roebourne and existing Risk
Management policies. LGIS have stipulated that they are willing to consult with staff
and councillors to implement effective Risk Management policies if endorsed by
council.
* NS Projects consultancy
Achilles Limbouris of NS Projects provided a final report on the evaluation on the
Pam Buchanan Family Centre in terms of compliance with the Project Initiation and
Implementation Guidelines (PIIG) process adopted by Council and Management. A
copy of the report is attached to this report. Committee members also considered
that the report was comprehensive and appraised the Pam Buchanan Family
Centre Project well. Committee members also resolved to take in to consideration
the comments in this report for future projects in the Shire of Roebourne. Achilles
also advised that the Pam Buchanan centre was on time and on-budget which
superseded the negatives that were identified within the report.
* Occupational Health and Safety Update
OHS Coordinator presented data surrounding the compliance of Workplace Hazard
Inspections completed by Shire facilities. Currently 70% of Shire controlled
premises undertook Hazard Inspections in the second quarter compared to 34% in
the first Quarter of 2012. Workplace Hazard Inspections are a lead indicator of
Page 13
20 August 2012
decreasing injuries and minimising risk not only to staff but visitors and the general
public.
Ben de Jonge presented data (please see attached) that showed an increase in
near misses being reported which helps identify trends to enable targeting of areas
for improvements in controlling injuries to staff and the public.
The conformance rate for OHS Committees/ Forums to take place as per the OHS
Communication, Consultation and Issue Resolution Procedure was presented
showing data from Jan 1st to June 30th 2012. Significant increases had occurred
from 1st to 2nd quarter however further room for improvement in compliance is
required.
*Audit and Organisational Committee meetings
It is proposed by Officers that the committee meets bi-monthly on the first Tuesday
of each month. This helps facilitate the presentation of AORC Minutes and reports
to the forthcoming Council meeting rather than missing agenda deadlines and
Minutes being submitted to a following Council meeting.
* Quasi Judicial Policy
This policy reinforces the need by Council and its members to maintain a fair and
independent approach when deliberating on matters before Council. Members of
Council are required by the Code of Conduct to ensure that they act properly, fairly
and transparently in their office of Councillor and this policy reinforces that view
when it comes to the legislative functions and obligations of Council to its
community. The policy document reinforces and reminds both councillors but also
public that there is a need for non-bias decision making and that natural justice is to
be observed at all times.
*Confidential Documents
It is requested that the Audit and Organisational Risk Committee request Officers to
prepare a Council Policy on the dealing of confidential documents for consideration
at the next Audit and Organisational Risk Committee.
*Policy on Council Member’s Fees, Allowances and Reimbursements
Committee considers that this item should be brought to council for full council
endorsement and is not congruent with Audit and Organisational Risk Committee
responsibilities. However; the general consensus is that officers believe that
Councillors should choose their method of payment and hence it would be most
appropriate to defer to Council. Committee considers that to suit individual
requirements there may need to be a policy elaborating on the above in line with
Councillors individual and familial requirements.
*Councillors Training and Inductions
Council have recently agreed to an increased allocation in the 2012/13 budget to
effectively provide a provision for professional development training to each council
member to the value of $8,000 to essentially undertake the Australian Institute of
Company Directors (AICD) Company Directors Course which would focus on the
responsibilities of Councillors holding positions in a public office. This is highly
recommended to Council members and executive to understand the relationships
and responsibilities of their positions of office and the role they play in leading a
progressive local government in a challenging environment.
*Status Report
A report is attached of matters previously decided by the AORC that are a work in
progress.
The two matters related to policy were identified to be deferred for Council consideration.
The Quasi Judicial Policy is a matter that currently “Lays on the Table” in terms of a
procedural motion of Council that needs to be lifted from the Table and debated upon. This
policy was put to the Audit and Organisational Risk Committee for review and
understanding of its principles. The policy is in keeping with a number of other local
Page 14
20 August 2012
government authorities that are introducing this type of policy as part of their governance
procedures and frameworks.
The second matter was the Council Member’s Fees, Allowances and Reimbursements
Policy that was brought to the committee to assess risk, compliance and financial integrity
with the spirit of the Local Government Act 1995 and to ensure good governance
processes are practiced whilst being cognisant of the CEO’s fiduciary responsibilities to
sound financial controls. The issue with this Policy is the method and manner whereby
payments are made to Council Members. The practice of payments being made up front in
full is not in keeping with the responsibilities of the CEO to ensure that financial
disbursements are expended appropriately.
Both the Quasi Judicial Policy and the Council Members Fee Allowance and
reimbursement Policy were both considered by the Committee and it was decided that no
further action be taken and the matter has been referred back to Council.
Level of significance is high in regards to maintaining integrity of the organisation through
the operation of this committee.
The Committee members and staff had a teleconference consultation with NS Projects
regarding compliance on the Pam Buchanan Family Centre. This consultation was in
conjunction with Council endorsed Project Initiation and Implementation Guidelines.
The Committee members and staff had a teleconference consultation regarding Risk
Management with Local Government Insurance Services.
There are no statutory implications.
POLICY IMPLICATIONS
There are a number of policies within this report that are subject to policy considerations.
Key Goal #2:
Objectives:
Priorities 2011/12:
community surveys.
Undertake quarterly reviews of the strategic plan implementation and performance delivery.
Encourage improvement ideas and evaluated for implementation.
Implement internal business improvement program.
Page 15
20 August 2012
Local Government Insurance Services have identified several Risk Management issues
within the Shire of Roebourne. They have advised that they are willing to assist the Shire of
Roebourne with negating the Risk Management issues which have been identified if
endorsed by Council.
ISSUES
Economic Issues
Social Issues
There are no cultural and heritage issues related to this matter.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
There are no delegated authorities relevant to this matter.
VOTING REQUIREMENTS
Simple Majority.
OPTIONS:
Option 1
Option 2
That Council by ABSOLUTE Majority pursuant to Section 6.8 and 3.18 of the Local
1. RECEIVE the Minutes of the Audit and Organisational Risk Committee
dated 24 July 2012;
2. ENDORSE Officers to prepare documentation to submit to Council
regarding confidential documents
Option 3
That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act
1995 RESOLVES to RECEIVE the Minutes of the Audit and Organisational Risk
Committee dated 24 July 2012.
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20 August 2012
CONCLUSION
The Committee minutes are provided for councillor’s consideration. A number of action
items have been instigated for officer’s to follow through on for future committee meetings.
Of significance is the Risk Management review and PIIG process as applied to the Pam
Buchanan Family Centre project.
Additionally it is worth noting of a number of policies, one of which continues to “Lay on the
Table” for a future council debate.
That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government
Act 1995 RESOLVES to:
1. RECEIVE the Minutes of the Audit and Organisational Risk Committee
dated 24 July 2012;
2. RECEIVE the Shire of Roebourne Risk Management Review 2012
Report;
3. ENDORSE the Risk Management Implementation Strategy (p31 of
Report);
4. ENDORSE the Risk Management Risk Criteria Tables (pp34-35 of
Report);
5. RECEIVE the Shire of Roebourne Pam Buchanan Family Centre Post
Contract Review Report and request Officer’s to respond to the
recommendations of the Report and provide an indicative
implementation program for the next Audit and Organisational Risk
Committee;
6. RECEIVE the Report and update from the Occupational Health and
Safety Coordinator;
7. REQUEST Officers to prepare a Council Policy on the dealing of
confidential documents for consideration at the next Audit and
Organisational Risk Committee; and
8. REQUEST Officers to liaise with AICD to determine suitable dates in
October and November for an intensive training program to be offered
to Council Members and Executive.
Page 17
8.3
20 August 2012
WESTERN AUSTRALIAN REGIONAL CAPITALS ALLIANCE MEMORANDUM
OF UNDERSTANDING
File No:
GR.49
Reporting Author:
Advisor to the Chief Executive Officer
Date of Report:
1 August 2012
Western Australian Regional Cities Alliance
Nil
Attachment(s)
Western Australian Regional Capitals Alliance
Memorandum of Understanding to be tabled at
Council Briefing
PURPOSE
For Council to give due consideration:
 To endorsing the Western Australian Regional Cities Memorandum of
Understanding (MOU); and
 Delegating authority to the Chief Executive Officer to execute the MOU
BACKGROUND
The Western Australian Regional Cities Alliance (WARCA) was established in March 2010
to ensure a strategic approach to State (and national) planning, and to facilitate strong
economic growth in regional centres. Decentralisation of future population growth away
from major metropolitan centres, with a priority focus on strategic investment in
infrastructure in regional cities is a core focus.
The Shire of Roebourne (the Shire) has been a member of WARCA, effective since
November 2011.
WARCA is chaired by Cr Ian Chapman, Mayor, City of Geraldton-Greenough (the City),
and in addition to the City comprises membership from the Cities of Albany, Bunbury,
Kalgoorlie-Boulder, and the Town of Port Hedland and the Shires of Broome and
Roebourne.
An Information Item detailing progress on activities undertaken by WARCA since the Shire
joined the Alliance, together with WARCA’s Strategic Planning Summary Report (Strategic
Planning Report) released March 2012, was included in the 18 June 2012 Ordinary Council
Meeting Agenda. The Report noted that on 11 November 2011 WARCA resolved that a
Memorandum of Understanding (MOU) be drafted for WARCA membership and that the
Shire had provided feedback on the draft MOU proposed to be adopted at the June 2012
WARCA meeting and put to member Councils for consideration.
At the WARCA meeting convened on 19 June 2012 member Councils considered the MOU
and resolved:
 Endorse in-principle the transition WARCA to a Voluntary Regional Organisation of
Councils (VROC) and the Memorandum of Understanding;
 Host the VROC subject to issue relating to body corporate issues being resolved;
Page 18


20 August 2012
Refer the MOU to member councils for review, consideration and endorsement; and
Update the MOU to reflect WARCA responsibilities in relation to Regional Capitals
Australia.
The MOU, unless wound up or extended, will terminate on 30 June 2016.
Under Council Policy CE8 – Significant Decision Making Policy, Council’s decision to be a
signatory to the agreement effectively formalises Council’s membership of WARCA within a
legal framework. This means that Council has certain legal obligations to fulfil, principally
financial. That said, there are certain protections afforded to Council, namely the capacity
to withdraw from Membership (albeit with some delay), an opt in provision for project
participation, a defined period to which Council is a signatory to the agreement (i.e. the
MOU has a cessation date), the requirement for WARCA to produce a biannual Strategic
and Financial Plan, and dispute/arbitration provisions.
The MOU’s significance also lies in the potential nexus between the growth and economic
focus of WARCA and the Pilbara Cities Vision.
The Shire President and Chief Executive Officer are represented on WARCA.
Council has to date endorsed membership of WARCA and both the annual project and
WARCA secretariat contribution as well as been apprised via an Information Item report on
the progress of WARCA activities since the Shire joined the Alliance.
POLICY IMPLICATIONS
There are likely to be policy implications inherent in the projects identified by WARCA but
until these are funded and further scoped, the implications cannot be identified.
It was noted in the report to Council in June 2012 that there are financial implications for
Council inherent in the MOU, these include the following requirements:
 Payment of an annual contribution which may be subject to variation but which is
currently $50,000 for pool funding for projects related to Alliance goals with the
surplus carried over for the purpose of creating future projects and $15,000 toward
the WARCA Secretariat
 Proportionate contribution to any deficit disclosed in WARCA’s Annual Budget or on
winding up of WARCA (all participant Councils) or arising out of a project after
liability or debt in excess of realised property and assets of the project is
established (project participants)
 Realisation of assets on winding up of either WARCA or a project and proportionate
distribution to participant councils on meeting of related debts and liabilities
 Contributions to capital assets (other than the annual contribution or capital
contribution for assets under a project plan) on resolution of member councils
Page 19




20 August 2012
Project related costs (although based on the Shire’s acceptance of participation in
the project, provision of a clear project plan by WARCA that proportionately defines
the contribution of the parties, and participation of three or more member Councils)
The requirement to meet (proportionately) distribution costs associated with a
participant council withdrawing from WARCA in the event of distribution funds being
unavailable from the WARCA account
Project participants leaving WARCA are required to leave invested funds with
WARCA and receive prorate proceeds from any surplus derived from the
investment
Penalties for late payment of contribution.
WARCA is not permitted to borrow funds. The Alliance is also required to prepare and
review a Strategic and Financial Plan every two years. The WARCA Minutes 19 June 2012
detail that formalisation of the Alliance enables WARCA to better meet guidelines under the
Country Local Government Fund for the purposes of accessing common funding.
The afore-referenced Strategic Planning Report redefined WARCA’s priorities for 2012 to
include:
1. The development of Regional Growth Plans (which can be adopted as Local
Planning Strategies) and a contemporary performance based Town Planning
Scheme for each City
2. Collating all information (capital and operating costs) on regional art galleries,
museums and performing theatres to develop a common platform to request
support from the State Government
3. Drive the Partnership with the University of Western Australia which is essentially
the key project defining and directing the future of the regional city concept and
involving:
 Analysing and modelling demographic, social and economic indicators
 Defining current and future service and infrastructure needs and standards
 Collaborating on the analysis of strategic planning needs and the development of
responses
 Engaging in research and strategy related to the distribution of population and
economic activity within the broader WA context
 Developing education and research capacity in areas relevant to the needs of
regional cities
Initiatives 1 and 3 were the subject of an unsuccessful application for Royalties for Regions
funding in July 2011, together with an application to expand the WARCA Secretariat.
WARCA has determined to self-fund the Secretariat, however, will continue to progress
discussions regarding the priority projects at a Ministerial and Departmental level.
WARCA's objectives are centrally focused on collaboration and a strategic focus (regional
local Governments/State/Commonwealth) for regional growth and economic advancement.
The premise therefore of WALGA is closely aligned with the concept of Growth under the
Pilbara Cities Initiative and the Karratha: City of the North Plan (KCN). The issue will be the
disparity between growth that has already been accomplished in the region versus that of
other regional member Council and therefore the degree of benefit derived from associated
projects. That said, the MOU indicates an opt in, opt out option.
Page 20
20 August 2012
The following are potential risks for Council as a signatory to the agreement:
 Financial liability as determined in ‘Financial Considerations’ above
 Council will be bound by the terms of the project plan on notice of a decision to
participate
The following protections are afforded to Council:
 A project may be wound up on Absolute Majority vote by participant councils
 WARCA may be wound up with 12 months notice by participant councils
 The agreement is a four year agreement to 30 June 2016
 WARCA must prepare and review a Strategic and Financial Plan every two years
under Schedule One of the Agreement
 Participants can at any time notify WARCA of an intention to withdraw membership
with 6 months notice provided the request to withdraw has been endorsed by the
majority vote of the member Council, however, withdrawal does not take effect until
30 June 2012 the year following
 WARCA cannot borrow funds
 Dispute resolution mechanisms are provided for in the MOU
 The MOU can only be amended by Special Majority resolution
ISSUES
Economic Issues
WARCA is largely directed to growing sustainable cities.
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
Page 21
20 August 2012
OPTIONS:
Option 1
Option 2
1995 RESOLVES:
1. NOT TO ENDORSE the Western Australian Regional Capitals
Alliance Memorandum of Understanding; and
2. REQUESTS that the Chief Executive Officer continues to negotiate
the Western Australian Regional Capitals Alliance Memorandum of
Understanding giving due attention to following:
a.________________________
b.________________________
3. REQUESTS that the Chief Executive Officer report to Council at a
further date on the outcomes of those negotiations.
CONCLUSION
WARCA resolved to adopt the MOU to formalise WARCA membership and to refer the
MOU to member Councils for review, consideration and endorsement.
The financial implications, risks and protections afforded to Council within the MOU have
been outlined for Council’s consideration.
The principal protections for Council are the capacity to withdraw from Membership, an opt
in provision for project participation, a defined period to which Council is a signatory to the
MOU, the requirement for WARCA to produce a biannual Strategic and Financial Plan, and
dispute/arbitration provisions.
The opportunities in membership of WARCA will arise from ensuring there is sufficient
nexus between the State Government and Council’s vision for growth and economic
diversification for the region and the direction/projects undertaken by WARCA.
That Council by ABSOLUTE Majority pursuant to Section 5.42 of the Local
1.
ENDORSE the Western Australian Regional Capitals Alliance
Memorandum of Understanding; and
2.
DELEGATE AUTHORITY to the Chief Executive Officer to
execute the Western Australian Regional Capitals Alliance
Memorandum of Understanding.
Page 22
8.4
20 August 2012
EXECUTIVE SERVICES BUDGET REVIEW
File No:
FM.8
Reporting Author:
Corporate Compliance
Date of Report:
6 August 2012
Executive Services
Nil
Attachment(s)
Nil
PURPOSE
A review has been undertaken of current and foreseeable budgetary requirements affecting
a number of projects. A request is put forward to consider budget amendments with
minimal impact on the final June 2013 financial position.
BACKGROUND
In the development of the 2012/13 budget, a number of matters were not foreseen with the
expectation that funds would have been utilised in the previous period towards catering for
the completion of the projects. The following requests are being applied for:
1. An additional $18,000 is requested to complete the front counter refurbishment project.
This project was to have been completed by June 2012 but with delays from suppliers to
obtain material and transport, this has caused delays in the project being completed on
time. $5,000 will be utilised for ceramic floor tiles, $2,000 to equip furniture in the public
area and stools and work station chairs in the customer service area. An additional request
for $11,000 is also required for extra electrical, lighting and data cabling works carried out
to complete the front counter project.
2. A vehicle for a compliance officer. This was originally purchased in 2011/12 for this
position but with difficulties attracting an appropriate officer and having office
accommodation, the position was only recently filled and the car has been allocated to
another position created in 2011/12. It is intended that a small vehicle is required as part of
the employee’s package and can be paid through leasing arrangements.
The front counter refurbishment project is important to be finished off as our entry
statement to the Shire. A warm welcome in a friendly environment with seats and
furnishings to accommodate and inform guests is a final touch required to this entry area.
The vehicle is a low significance in terms of priorities but is highly relevant to the
completion of the employee’s employment package and the retention of the employee.
Staff in the building maintenance area and customer services have been consulted and
provided the cost estimates to provide public seating and officer work station seats.
The Employee and Human Resources department together with Fleet Services and
Financial Services have also been made aware of the budget deficiency.
Page 23
20 August 2012
Any budget variations require absolute majority approval of Council.
6.8. Expenditure from municipal fund not included in annual budget
(1)
A local government is not to incur expenditure from its municipal fund for an
additional purpose except where the expenditure —
(a)
is incurred in a financial year before the adoption of the annual
budget by the local government;
(b)
is authorised in advance by resolution*; or
(c)
is authorised in advance by the mayor or president in an emergency.
POLICY IMPLICATIONS
Funding for this project was in 2011/12 whereby Job No. 911001 to undertake
improvement works to the Karratha Administration Office of $100,000. An additional
$18,000 is requested to cover costs in replacing ceramic floor tiles, new seating to fit
interior design colours and electrical and data cabling. Funding is to be sourced from the
Infrastructure Reserve Account.
The supply of a vehicle is for an officer where the position was to be supplied a vehicle.
Funds are to be sourced from within the operational budget Account 230010 Office
Expenses Corporate Compliance.
Key Goal #2:
Objectives:
Priorities 2011/12:
Implementing an asset register to identify opportunities to upgrade existing infrastructure.
Increasing the profile of the organisation to attract high quality candidates and ensuring Human
Resource policies reflect best practice.
Promoting the Shire as an employer of choice, with trainee and indigenous employment
opportunities available.
Ensure there is sufficient and appropriate plant available to consistently deliver the agreed
service standards.
Construct additional staff office space.
Risks are low however the incomplete finish to the front counter and reception area will be
noticeable with any member of the public visiting the Shire offices. The purchase of
equipment is to simply freshen the appearance of the room.
Risks to the vehicle not being purchased may result in the tenure of the employee being
uncertain as this was part of their package and may also result on legal actin given the
Page 24
20 August 2012
contract has not been fulfilled on the Shire’s part. Funding is to be made available from
within the corporate compliance budget.
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
There are no relevant precedents related to this matter. Budget reviews are undertaken
periodically throughout each financial year.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to NOT Amend the 2012/13 Budget;
Option 3
1995 RESOLVES to DEFER a decision on the budget amendments until the next Budget
review.
CONCLUSION
The budget requests are to complete carry over projects from 2011/12 and existing
employment contractual arrangements.
Page 25
20 August 2012
Government Act 1995 RESOLVES to ENDORSE the following budget amendments
and creation of new accounts listed below to the 2012/13 budget:
1. APPROVE funding of $18,000 for the acquisition of furniture for the
Front Counter/Reception project; and
2. APPROVE funding up to the value of $20,000 for the acquisition of a
small vehicle as per an employee’s employment package.
COA
Job
COA
Number Number Description
230010
Office
Expenses
Corporate
Compliance
230504
Capital
–
Plant
Purchases
Corporate
Compliance
110502 911001 Capital
Buildings –
Office
Modifications
110856
Total
Original
Increase/
Amended
Budget
(Decrease) Budget
100,000.00 (20,000.00) 80,000.00
31,000.00
0.00
Infrastructure 0.00
Reserve
20,000.00
Reduction of
project
monies
Acquisition of
Plant for
Senior
Compliance
Officer
18,000.00
18,000.00
New floor
tiles,
furniture,
electrical and
data cabling
(front
reception)
(18,000.00) (18,000.00) Reduction of
project
monies
131,000.00 Nil
Page 26
51,000.00
Reason
131,000.00
8.5
20 August 2012
EXECUTIVE SERVICES POLICY REVIEW
File No:
GV.15
Reporting Author:
Date of Report:
6 August 2012
Executive Services
Nil
Attachment(s)
15 Policy Attachments
PURPOSE
To review and endorse policies put before Council that is of a strategic and or community
benefit.
BACKGROUND
Council has previously endorsed a series of policies as and when the need arises. The
Local Government Act 1995 provides that these documents should be reviewed
periodically to ensure they remain current and suitable for our dynamic activities and
relevant to our community and corporate planning. There are no specific time frames by
when this activity should be undertaken. Many of the policies reviewed do suggest that the
last review took place in 2010.
It has been noted through observation that a number of policies are not of a strategic
significance and more of an executive guideline or business decision that affects
operations. The process to be adopted is a method of structure to ensure community,
councillors and staff understand their roles and responsibilities in terms of carrying out their
functions. To set the framework, “Policies” are to be statements provided by Council in
terms on meeting broad community and corporate objectives whilst also being cognizant of
statutory obligations and limits. “Executive Guidelines” is the next tier down in terms of
operational guidelines to be adhered to. These are managed by the Executive
Management Team and can be changed from time to time but will need to meet the broad
expectations of Council and their policies. Below this tier is the “procedural manuals” and
“flow charts” that typify the method in which certain processes will be carried out in a best
practice environment.
Where polices are to be removed and taken from the Council area of influence, these will
be identified to Councillors for their awareness.
Policies affecting Executive Services, Information Services and a Financial Services Policy
are included within this report. Other policies will filter through to Council within the coming
months. Financial services and human resources policies are currently being reviewed
through those departments and engaged contractors. No policies within this grouping have
been removed and put to the EMT as executive guidelines.
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20 August 2012
Policies worth noting:
Policy CE-3 “Professional Development Allowance” has been amended to
incorporate definitions that were considered relevant to ascertain a greater
understanding of the policy.
Policy CE-5 “Travel and Accommodation Expenses at Conferences” has been
amended to reflect the latest Commissioner for Taxation Ruling in terms of eligible
allowances.
Policy CE-6 “Councillors Fees Allowances and Reimbursements” has been
amended to rectify an anomaly that currently exists which exposes the CEO to poor
governance and fiscal management practices that have previously existed with
payments to Councillors. Payments for meeting fees have been amended to be
paid in instalments in arrears rather than one lump sum up front; or on the provision
of an invoice.
Policy CF-8 “Debt Collection Policy” is a new policy to facilitate appropriate debt
collection processes for general debts and rates collection practices.
All policies are considered significant in terms of providing direction and guidance to
community, council and staff in meeting community aspirations, goals and strategies.
A review has been undertaken by appropriate staff to ensure completeness and accuracy
of the policies and that they are functional and practical based on applications exercised by
Council and staff and that the policies are compliant with relevant statutory requirements
and responsibilities so placed on Council or the chief executive officer.
The sole reference in the Local Government Act 1995 is section 2.7 whereby providing for
the local government to develop and review policies as part of its role.
2.7.
Role of council
(1)
The council —
(a) governs the local government’s affairs; and
(b) is responsible for the performance of the local government’s
functions.
(2)
Without limiting subsection (1), the council is to —
(a) oversee the allocation of the local government’s finances and
resources; and
(b) determine the local government’s policies.
Page 28
20 August 2012
POLICY IMPLICATIONS
The extent of this report is limited to executive services, information services and financial
services policies.
There are no specific strategic implications however policies will have been developed to
provide direction for the development and open, transparent, fair and accountable
governance.
There are no specific risk management considerations applicable.
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 29
20 August 2012
OPTIONS:
Option 1
Option 2
1995 RESOLVES to ADOPT the revised Schedule of Policies:
a) CE-1 Unbudgeted Financial Requests from Community
b) CE-2 Legal Representation and Cost Indemnification
c) CE-3 Professional Development Allowance*
d) CE-4 Retiring Councillor’s Presentation
e) CE-5 Travel and Accommodation Expenses at Conferences
f) CE-6 Councillor Fees Allowances and Reimbursements*
g) CE-7 Activities and Services
h) CE-8 Significant Decision Making
i) CE-9 Consultation
j) CE-10 Customer Service Charter
k) CI-1 Secretarial Services
l) CI-2 Record Keeping Plan
m) CI-3 Use of Information Technology Facilities
n) CF-8 Debt Collection Policy
with the following amendments
A)____________________
B)_____________________
Option 3
1995 RESOLVES to DEFER its decision until all policies are completed.
CONCLUSION
A periodical review has been undertaken by staff to ensure the completeness of policies to
maintain relevance in our operation and strategic direction.
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20 August 2012
Act 1995 RESOLVES to ADOPT the revised Schedule of Policies:
a) CE-1 Unbudgeted Financial Requests from Community
b) CE-2 Legal Representation and Cost Indemnification
c) CE-3 Professional Development Allowance
d) CE-4 Retiring Councillor’s Presentation
e) CE-5 Travel and Accommodation Expenses at Conferences
f) CE-6 Councillor Fees Allowances and Reimbursements
g) CE-7 Activities and Services
h) CE-8 Significant Decision Making
i) CE-9 Consultation
j) CE-10 Customer Service Charter
k) CI-1 Secretarial Services
l) CI-2 Record Keeping Plan
m) CI-3 Use of Information Technology Facilities
n) CF-8 Debt Collection Policy
Page 31
9
20 August 2012
COMMUNITY AND CORPORATE SERVICES
FINANCIAL SERVICES
9.1
LIST OF ACCOUNTS JULY 2012
File No:
FM.19
Executive Manager Financial Services
Reporting Author:
Creditors Officer
Date of Report:
1 August 2012
Not applicable
Nil
Attachment(s)
Nil
PURPOSE
To advise Council of payments made since the previous Ordinary Council Meeting.
BACKGROUND
Council has given delegated authority that allows the Chief Executive Officer to approve
payments from Council’s bank accounts either via cheque or through electronic lodgement.
The level of significance for this matter is very high in ensuring trade creditors are
compensated for services they provide to the Shire. These services enable the Shire to
meet the needs and expectations of the community.
Officers have been involved in the approvals of any requisitions, purchase orders, invoicing
and reconciliation matters.
Payments are to be made in accordance with Part 6, Division 4 of the Local Government
Act 1995 and as per the Local Government (Financial Management) Regulations 1996.
Payments are to be made through the municipal fund, trust fund or reserve funds.
Payments are to be in accordance with approved systems as authorised by the CEO.
POLICY IMPLICATIONS
Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy
and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is
available for any expenditure commitments.
Payments are made under delegated authority and are within defined and approved
budgets. Payment is made within agreed trade terms and in a timely manner.
Page 32
20 August 2012
Key Goal #2:
Objectives:
Focussing on continuous improvement and best practice.
Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities.
Priorities 2011/12: Establish work improvement groups within each division to review and streamline key processes and
practices.
It is incumbent on the Shire to have good trade practices. As a leader in the community it is
important that good governance structures and controls are established. Having poor terms
of trade is likely to have increase risk of penalties, loss of quality services and contractors
and increase in dissatisfaction amongst the community. The reverse is the case with good
terms of trade.
ISSUES
Economic Issues
There are indirect benefits to the community with timely payments to the local economy.
Social Issues
Cultural & Heritage Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
This is a monthly practice approved through delegation and policy direction.
DELEGATED AUTHORITY
Payments are made in accordance with agreed delegations provided to the CEO and staff
as per Delegation 8 – Payment from the Municipal Find and Trust Fund.
VOTING REQUIREMENTS
Simple Majority
Page 33
20 August 2012
OPTIONS:
Option 1
As per Officer's recommendation.
Option 2
That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local
Government Act 1995 RESOLVES to ACCEPT payments totalling $ 12,074,221.16
submitted and checked with vouchers, being made up of :
a. Trust Vouchers 123 to 127 (Inclusive),
b. EFT16569 to EFT17163 (Inclusive)
c. Cheque Vouchers 75080 to 75169 (Inclusive)
d. Cancelled cheques 72981, EFT16569, EFT16604
e. Direct Debits DD15842.1 – DD16063.1
f. Payroll Cheques $1,178,352.40
with the EXCEPTION OF __(as listed)__
CONCLUSION
It has been a customary practice that whilst being a leader in the community that we meet
our terms of credit as established between suppliers and aspire to obtain discounts where
practicable. Payments have been approved by authorised officers in accordance with
agreed delegations and policy frameworks.
OFFICER'S RECOMMENDATION
That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local
Government Act 1995 RESOLVES to ACCEPT payments totaling $12,074,221.16
submitted and checked with vouchers, being made up of :
a. Trust Vouchers 123 to 127 (Inclusive),
b. EFT16569 to EFT17163 (Inclusive),
c. Cheque Vouchers 75080 to 75169 (Inclusive)
d. Cancelled cheques 72981, EFT16569, EFT16604
e. Direct Debits DD15842.1 – DD16063.1
f. Payroll Cheques $1,178,352.40
as listed below:
Chq/EFT
123
124
125
126
127
EFT16569
EFT16604
EFT16609
Date
29.06.2012
29.06.2012
25.07.2012
25.07.2012
25.07.2012
26.06.2012
26.06.2012
28.06.2012
Name
Karratha JV Pty Ltd
Pivot Way Pty Ltd
Ken Dean
SMC Building Pty Ltd
Thomas Building Pty Ltd
Atrax Group NZ Ltd
Westrac
Karratha Contracting Pty
Ltd
EFT16610
28.06.2012
EFT16611
EFT16612
EFT16613
28.06.2012
28.06.2012
28.06.2012
EFT16614
28.06.2012
Alpha First Aid Supplies
Pty Ltd
Avis Australia Car Hire
Amnet It Services
Karratha First National
Real Estate
Country Arts WA
EFT16615
28.06.2012
Corporate Express
Australia Pty Ltd
Description
Planning Application Bond & Interest
Refund Verge Bond
Refund Verge Bond
Refund Verge Bond
Refund Verge Bond
Cancelled Cheque
Cancelled Cheque
Karratha Country Club - Concrete Foundation For
Water Tank, Wickham Daycare - Install Exit Lights,
Bulgarra Daycare - Install Pool Fencing & Gate,
Gap Ridge WWTP - Repair Break In Effluent
Mainline, Various Other Plumbing & Electrical
Works At Shire Sites
Complete Trauma Kit
Amount
5,639.68
3,000.00
3,000.00
3,000.00
3,000.00
-750.00
-83.42
102,038.56
Hire Vehicle - 19/06/12 - 21/06/12 S Shields
ADSL2+ Data Service 09/07/12 - 09/08/12
16 Padbury Way Lease: 09/07/12 - 24/07/12
270.22
79.00
3,400.60
Walkington Event - Presenters Fee For Gene
Peterson Live - 28.06.12
Wickham Library, Local History & Cleaverville Stationery
6,380.00
Page 34
1,637.61
533.14
20 August 2012
Chq/EFT
EFT16616
Date
28.06.2012
Name
Signature Music Pty Ltd
EFT16617
28.06.2012
EFT16618
EFT16619
EFT16620
28.06.2012
28.06.2012
28.06.2012
EFT16621
28.06.2012
EFT16622
28.06.2012
Karratha Beach Tyres Pty
Ltd
Harvey World Travel
Hathaway's Lubricants
Karratha & Districts
Chamber Of Commerce
Karratha International
Hotel
T Marks
EFT16623
28.06.2012
North West Realty
EFT16624
EFT16625
28.06.2012
28.06.2012
Poolmart Karratha
Point Samson Community
Association Inc
EFT16626
EFT16627
28.06.2012
28.06.2012
EFT16628
EFT16629
EFT16630
28.06.2012
28.06.2012
28.06.2012
Parry's Merchants
Signswest Stick With Us
Sign Studio
Reliance Petroleum
Te Wai Manufacturing
Travelworld Karratha
EFT16631
EFT16632
EFT16633
28.06.2012
28.06.2012
28.06.2012
EFT16634
28.06.2012
EFT16635
EFT16636
EFT16637
EFT16638
28.06.2012
28.06.2012
28.06.2012
28.06.2012
Truck Centre (WA) Pty Ltd
Visimax
Worksense Safety &
Workwear
Blackwoods (Atkins
Carlyle Ltd)
Protector Alsafe
SGS Australia Pty Ltd
Artcraft Pty Ltd
Alliance Power & Data
EFT16639
28.06.2012
Aussport
EFT16640
EFT16641
28.06.2012
28.06.2012
Beaurepaires
BC Lock & Key
EFT16642
EFT16643
28.06.2012
28.06.2012
EFT16644
EFT16645
28.06.2012
28.06.2012
Baileys Fertilisers
BT Equipment Pty Ltd T/a
Tutt Bryant Equipment
R Bhardwaj
Marina Baker
EFT16646
EFT16647
28.06.2012
28.06.2012
CJD Equipment
Coates Hire Operations
EFT16648
28.06.2012
EFT16649
28.06.2012
EFT16650
28.06.2012
EFT16651
28.06.2012
EFT16652
EFT16653
EFT16654
28.06.2012
28.06.2012
28.06.2012
Coca-Cola Amatil
(Holdings) Ltd
Covs Parts Pty Ltd
(formerly Coventry Group
Ltd)
Cabcharge Australia Pty
Ltd
Cummins South Pacific
Pty Ltd
Coral Coast Print Pty Ltd
CB Snapz
N Cook
EFT16655
EFT16656
28.06.2012
28.06.2012
Data#3 Limited
Delilah's Bed & Breakfast
EFT16657
28.06.2012
DME Contractors
Description
Frank Butler Community Centre - Fit Out & Install
Sound Equipment, Moonrise Cinema - Equipment
Installation, Walkington Theatre - Audio Visual
Support
Tyre Replacements & Puncture Repairs
Amount
18,363.50
Flights - Karratha To Perth Rtn 22/08/12 - 26/08/12
Hydraulic Oil
Sponsorship For 2012 KDCCI Pilbara Pulse
Conference Dinner
Meals & Accommodation KLC Shortlisted Artists
2,446.00
1,715.00
4,400.00
Travel Allowances - Achieving Your Leadership
Potential Melbourne 13.06.12 To 15.06.12
Stop Payment Fee On 15A Snook Way - Cheque
Not Banked
KAC - Scoop Net
Annual Community Development Scheme
2011/2012 - Community Hall Maintenance &
Enhancement Project
TTI Kiosk Stock
FBCC - Supply & Install Aluminium Lettering,
Muster Signs For Depot & PBFC
Diesel
Uniforms - Polo Shirts
Flights - Performers For NAIDOC Week, Employee
Training & EBA Consultant
Lens
Rangers - ID Wallets, Notebook Covers, Catchpole
7 Mile Waste - Cotton Navy Hats
219.85
Depot - Shelf Kit & Picking Ladder
1,447.94
Uniforms
7 Mile Waste - Laboratory Tests Ex Karratha
Street Signs -Brackets & Bolts
Karratha Airport HV/LV Upgrade Project - Progress
Claim 5
FBCC - Scoreboard With Clock & Led Numeric
Digits
Supply & Fit Grader Tyres
Cattrall Park - Change Out Barrel Lock To Retic
Cabinet
Baileys Grosorb
Belt Pulley, Washers, Bolts & Other Misc Parts
4,072.99
5,478.00
1,800.70
12,485.55
Reimbursement Dog Trap Bait
2012 Roebourne Community Art Project - Artist Fee
Final 50%
Various Parts As Per Quote
7 Mile Waste - Hire Of Cyclonic Office Complex 30.04.2012 - 31.05.2012, FBCC - Hire Of Toilet
Block
TTI Kiosk Stock
7.60
3,712.50
Distilled Water, Torch, Spark Plugs
165.20
Cabcharge May 2012
1,096.26
Rectify Active Fault Codes As Necessary
1,597.42
Business Cards
Cattrall Park - Photography For Sign
Walkington Theatre - Reimbursement Of Items For
Staging Support - Melbourne Comedy Festival
IT - Exchange 2010 Migration Project
Local History Heritage Review - Accommodation
For K. Gregory & A. Paterson
Youth Shed - Additional Landscaping
163.19
160.00
148.60
Page 35
4,490.00
7,672.00
12.50
96.00
35,528.98
2,501.70
4,521.00
22,946.35
957.60
12,969.52
14.52
1,977.45
135.08
29,619.20
3,280.32
591.25
5,560.50
7,965.86
7,372.73
5,914.20
987.14
12,441.00
3,120.00
6,698.69
20 August 2012
Chq/EFT
EFT16658
EFT16659
Date
28.06.2012
28.06.2012
Name
L Dubois
Elliotts Irrigation Pty Ltd
EFT16660
28.06.2012
Ezdigital
EFT16661
28.06.2012
EFT16662
EFT16663
28.06.2012
28.06.2012
EFT16664
28.06.2012
Elliott Newspaper Group
T/as Visibility
Ecospill Pty Ltd
Edwina Forward
Engraving
Essential Environmental
EFT16665
EFT16666
EFT16667
EFT16668
EFT16669
28.06.2012
28.06.2012
28.06.2012
28.06.2012
28.06.2012
Fresh Promotions
J Fish
Global Electrotech Pty Ltd
Home Hardware Karratha
Hydramet
EFT16670
28.06.2012
Handy Hands Pty Ltd
EFT16671
28.06.2012
EFT16672
28.06.2012
EFT16673
28.06.2012
EFT16674
28.06.2012
Irrigation Association Of
Australia
Imani Development
Austral Pty Ltd
Jumping Puddles
Community Consultancy
Keyspot Services
EFT16675
28.06.2012
EFT16676
EFT16677
28.06.2012
28.06.2012
EFT16678
28.06.2012
EFT16679
28.06.2012
Karratha Falcons Junior
Football Club
Komatsu Australia Pty Ltd
Karratha Newsagency TTI Account
Karratha Mechanical
Services
Karens Party Place
EFT16680
28.06.2012
Kettle Co Pty Ltd
EFT16681
28.06.2012
EFT16682
28.06.2012
Macdonald Johnston
Engineering
B Middleton
EFT16683
EFT16684
28.06.2012
28.06.2012
EFT16685
28.06.2012
EFT16686
28.06.2012
EFT16687
28.06.2012
EFT16688
28.06.2012
EFT16689
28.06.2012
EFT16690
28.06.2012
EFT16691
28.06.2012
Northwest Copier & Fax
Services
Nickol Bay Hockey
Association
Neverfail Springwater Pty
Ltd - HR Office Account
Ltd - 7 Mile Waste
Account
N2 Public Art & Design
EFT16692
28.06.2012
National Lifestyle Villages
EFT16693
EFT16694
EFT16695
EFT16696
EFT16697
EFT16698
28.06.2012
28.06.2012
28.06.2012
28.06.2012
28.06.2012
28.06.2012
OTS Landscaping Service
Pilbara Distributors
Pirtek
Pilbara Motor Group
Pilbara TAFE
Pilbara Newspapers Pty
Ltd (Pilbara Echo)
MSC Mobility Pty Ltd
Melbourne Business
School
NW Communications & IT
Specialists
Redwave Media Ltd
Description
Reimbursement For Relocation Expenses
No. 1A Bulgarra Tank - Octave Ultrasonic Water
Meter 100mm
Freight - Delivery Of Digitised Tapes & CDs West
Pilbara Oral History Project
FBCC - Media Backdrop Banner
Amount
254.80
1,760.00
Waste Oil Collection Facility
FBCC - Commemorative Plaques
8,435.90
962.50
Coaswest Funding For 2012/2013 - Preparation Of
Three Grant Applications
Purchase - Promotional Material & Merchandise
Reimburse Diesel For Cleaverville Caretaker
PBFC - Service & Training Visit
Fuel Pre-Mix
No.1 Bulgarra WWP - Aerators / Strainers For
Safety Showers
Garden Maintenance, Slashing & Weed Eradication
At Shire Sites
Annual Membership 2012/13
4,400.00
Eco-Caravan Park Project - Cost Benefit Report &
Financial Feasibility Model - Final Payment
Grant Writing & Submission Workshop 09.05.12
14,950.00
10 Year Plaque & Engraving For Wickham
Volunteer R.Gibb
Bucks For Bags - Clean Up 16.06.12 142 Bags
45.00
Aircon Filter
TTI Kiosk - Newspapers & Magazines
162.28
2,328.25
Vehicle Service
375.96
Frank Butler Community Centre - Balloons &
Regulator For Opening 01.07.2012
Karratha Library - Purchase Of Visiting Author
Books
Adaptor Elbow, Nuts, Sleeve, Tubing
350.00
Reimbursement Of Accommodation - Payroll
Officers Award Interpretation Course 22.06.2012
Cancelled Cheque
Mindful Leadership 03.09.2012 - 06.09.2012
475.00
Supply & Installation Of Fixed Satellite Phones
31,595.33
Radio Advertising - 18.06.2012 - 29.06.2012 Future Clubs
KAC - Touch Screen, Monthly Copier Readings At
Shire Sites
May 2012 Quarterly Grant Funding - Equipment &
Host Hockey Training Clinics
Karratha Office Annexe - Replacement Water
Bottles
7 Mile Waste - Replacement Water Bottles
1,155.00
Dampier Highway Streetscape - Concept Design
For Public Art Project
Seniors Village Relocation - Relocation & Removal
Costs
Irrigation Repairs To Various Sites
Cossack Cafe Stock
Hose Assembly
Air Filter
Course Fees For Staff Training
Advertising
1,650.00
Page 36
113.89
451.00
9,362.54
295.66
3,945.70
171.12
5,150.40
46,586.50
640.00
850.00
852.00
144.00
66.46
0.00
6,594.00
4,320.84
2,351.50
138.25
144.35
22,000.00
8,332.50
695.82
417.48
587.74
175.82
4,157.42
20 August 2012
Chq/EFT
EFT16699
Date
28.06.2012
Name
Pilbara Regional Council
EFT16700
EFT16701
28.06.2012
28.06.2012
EFT16702
28.06.2012
Pila Group
Pilbara Kitchens &
Cabinets
Prompt Fencing Pty Ltd
EFT16703
EFT16704
EFT16705
EFT16706
EFT16707
28.06.2012
28.06.2012
28.06.2012
28.06.2012
28.06.2012
EFT16708
28.06.2012
EFT16709
EFT16710
28.06.2012
28.06.2012
EFT16711
28.06.2012
S.A.F.E.
Sage Consulting
Engineers Pty Ltd
Statewide Turf Services
EFT16712
28.06.2012
Swoon Design Studio
EFT16713
EFT16714
EFT16715
28.06.2012
28.06.2012
28.06.2012
Steel Cap Recruitment
Syme Marmion & Co
Shawmac Pty Ltd
EFT16716
EFT16717
28.06.2012
28.06.2012
Smokemart
Soundgear Australia
EFT16718
28.06.2012
EFT16719
28.06.2012
EFT16720
28.06.2012
EFT16721
28.06.2012
EFT16722
28.06.2012
Tradelink Plumbing
Supplies
Tox Free (Karratha) Pty
Ltd
Techniworks Action
Learning
The University Of Western
Australia
Tony Jones Art Projects
EFT16723
28.06.2012
UDLA
EFT16724
28.06.2012
EFT16725
EFT16726
28.06.2012
28.06.2012
Karratha Timber &
Building Supplies
(formerly Versatile)
Wickham Newsagency
Woolworths (WA) Ltd
EFT16727
EFT16728
EFT16729
EFT16730
EFT16731
28.06.2012
28.06.2012
28.06.2012
28.06.2012
28.06.2012
WA Library Supplies
Downer Edi Works Pty Ltd
Wraight's Lawn Care
Workpac Pty Ltd
A Ward
EFT16732
28.06.2012
EFT16733
28.06.2012
EFT16734
28.06.2012
EFT16735
EFT16736
28.06.2012
28.06.2012
Western Australian Local
Government Association
Westbooks - Children's
Book Centre
Youth Of The Decade
2010 (YOTHD 10)
Yakka Pty Ltd
Pan International Pty Ltd
EFT16737
29.06.2012
EFT16738
EFT16739
29.06.2012
29.06.2012
EFT16740
02.07.2012
Plaza Cameras
Qualsign
Roy Galvin & Co Pty Ltd
Kmart Karratha
Scarboro Painting
Services Pty Ltd
Seasons Of Perth
Starr Structures Custom
Fabrications
Red Ochre Band
SAS Norsat
Communications
WA Local Govt
Superannuation Plan
Description
Contributions Member Council - Projects - FIFO
Study
Bulgarra Oval - Goal Posts
FBCC - Supply & Install Second Trophy Cabinet
Amount
31,921.00
Repair & Replace Fencing At Point Samson
Foreshore
Cancelled Cheque
Undercoat Timber Primer
Karratha Golf Course - HP Multi Joint
Admin Office - A4 Certificate Frames
Bulgarra Oval - Line Marking Of Hunt Way Carpark
4,999.50
Employee Accommodation - Contractor
Management Visit
Bucks For Bags - Clean Up 27.05.12 191 Bags
SOR Lighting Master Plan
239.00
Weed Spraying & Mowing Of Karratha Open
Spaces
Karratha Airport - HV/LV Project Update Map, 7
Mile Waste - Conditions OF Entry Sign
Executive Services & Strategic Projects Labour Hire
Preparation Of Community Facilities Matrix Report
Consultancy Services Pedestrian & Cycleway
Directional Signage
TTI Kiosk Stock - Cigarettes
KEC - Trolley & Speaker Brackets For Group
Fitness Stereo
Cossack Police Barracks - Pressure Pump,
Centenary Park - Fittings
7 Mile Waste - Disposal Of Waste Oil
78,936.33
HR - Online Mandatory Corporate Training
44,682.00
Municipal Heritage Inventory Review & Update - 1st
Payment
Cattrall Park Upgrade - Landscape Works
Administration & Site Visit
Roebourne/Wickham Community Activities - Marine
Ply, Various Garden Maintenance Equipment
33,000.00
Roebourne Library - Magazines
PBFC Café Stock, Youth Shed Café Stock, TTI
Kiosk Stock, Wickham Library Stationery, Cossack
Grocery Items
Roebourne Library - Various Goods
Asphalt, Emulsion & Cold Mix
Staff Housing - Repair Garden & Reticulation
Karratha Airport - Security Staff May & June
Reimbursement - 51 Clarkson Way Electricity
Usage Charges 30.03.12 To 30.05.12
Award Interpretation For Payroll Officers - Perth 22/06/12
Karratha Library - Books
51.19
3,408.67
NAIDOC Week - Welcome To Country x 5 01.07.12
To 08.07.12
Uniforms
2012/2013 REAF Event Management Fees 2nd
Instalment
Supply Fabrication Installation Of Permanent Shade
Structures - Progress Claims 4 - 7
Travel Expenses For Red Ochre Band
Karratha SES - Supply & Install Phone System
1,750.00
Superannuation Contributions
215,438.44
Page 37
6,897.00
26,312.00
0.00
2,161.59
827.81
36.00
10,186.00
1,146.00
27,192.00
1,259.50
4,860.74
10,890.00
10,450.00
476.80
770.70
3,595.83
5,163.14
2,200.00
1,560.70
2,421.72
645.75
5,611.71
2,145.00
57,338.71
500.72
434.50
79.42
27.95
115,500.00
82,226.72
4,750.00
7,106.00
20 August 2012
Chq/EFT
EFT16741
Date
02.07.2012
Name
Sleatino Family
Superannuation Fund
M Plummer
Atrax Group NZ Ltd
Hitachi Construction
Machinery
Real Estate
Pearl Coast Pools
All Seasons Karratha
EFT16742
EFT16743
EFT16744
03.07.2012
03.07.2012
03.07.2012
EFT16745
04.07.2012
EFT16746
EFT16747
05.07.2012
05.07.2012
EFT16748
05.07.2012
EFT16749
05.07.2012
EFT16750
05.07.2012
EFT16751
EFT16752
05.07.2012
05.07.2012
Chandler Macleod
EFT16753
05.07.2012
EFT16754
05.07.2012
EFT16755
EFT16756
05.07.2012
05.07.2012
Dampier Community
Association
Esplanade Hotel
Fremantle
Forpark Australia
GHD Pty Ltd
EFT16757
EFT16758
05.07.2012
05.07.2012
EFT16759
05.07.2012
EFT16760
05.07.2012
EFT16761
EFT16762
05.07.2012
05.07.2012
EFT16763
05.07.2012
EFT16764
05.07.2012
Karratha Tavern
ABnote Australasia (
Formerly Leigh Mardon)
Lajanta Pty Ltd T/As
JamaicaBlue-Karratha
Market Creations Pty Ltd
EFT16765
05.07.2012
WALGA (Marketforce)
EFT16766
05.07.2012
Phonographic
Performance Company
EFT16767
05.07.2012
EFT16768
EFT16769
05.07.2012
05.07.2012
Pilbara Iron Company
(Services) Pty Ltd
Parry's Merchants
Pilbara Holiday Park
EFT16770
05.07.2012
EFT16771
05.07.2012
EFT16772
05.07.2012
EFT16773
05.07.2012
EFT16774
05.07.2012
EFT16775
EFT16776
EFT16777
EFT16778
05.07.2012
05.07.2012
05.07.2012
05.07.2012
St John AmbulanceKarratha
Sign Studio
Shell Company Of
Australia
Reliance Petroleum
Sealanes
EFT16779
EFT16780
05.07.2012
05.07.2012
TNT Express
Austral Mercantile
Collections Pty Ltd
Courier Australia (Toll Ipec
Pty Ltd)
Corporate Express
Australia Pty Ltd
IT Vision
Karratha & Districts
Chamber Of Commerce
Hotel
S Kot
Roebourne District High
School
St Lukes College
Description
Superannuation Contributions
Amount
83.82
Travel Assistance Withdrawal
Karratha Airport - Operator Panel
Repairs To Engine Management System
1,100.00
750.00
4,801.95
21 Padbury Way - Rent & 4 Weeks Bond At
Commencement Of Lease
Refund Verge Bond
Accommodation - Recruitment Of Senior Statutory
Planner
Legal Fees/Debt Recovery
8,400.00
Freight - W/E 15.06.12
124.47
FBCC - Elite Built Accessory Cupboard, Depot Chairs & Lockers, Various Stationery Items For
Shire Sites
7 Mile Waste Labour Hire
Walkington Theatre - Audio Equipment, Technician
Fees & Equipment Hire, Production Of Twilight
Tunes 17/06/12
ACADS Funding
8,357.96
Employee Accommodation - 18.06.12 To 21.06.12
627.00
Supply Of Forpark Rocker Spring Assembly
Roebourne & Point Samson Technical Scoping
Study - June 2012 Final Payment
SynergySoft Upgrade To Version 9. 2.148
2012/13 State Budget Sundowner
729.30
2,754.40
758.50
Conference Expenses - PRC Meeting Perth 03.07.2012
TTI Kiosk Stock
Wickham Library - Electro-Photographic Barcode
Labels
KEC Netball Program - End of Season Vouchers
95.80
Website Updates & Advertising For Walkington
Events
Advertising - Public Notices, Training Course Introduction to the Local Government Act
Walkington Theatre - Music License Fees For
Walkington Films & Events 01.05.2012 To
30.04.2013
Wickham Library & Health Clinic - Electricity Usage
Charges
TTI Kiosk Stock
Accommodation - PAN International - 30.06.12 To
06.07.12
Cancelled Cheque
2,805.00
Oval Changeroom Upgrade - Contribution As Per
Council Resolution At June 2012 Meeting
FBCC - First Aid Room Supplies
56,371.58
Directional Signage For REAF, Dampier Highway
Streetscaping Project
Diesel
5,284.40
Petrol
Admin Office - Coffee, Milk
Uniforms - Lifeguard Shirts
Employee Flights - Karratha To Perth Return
12.09.2012 - 15.09.2012
Freight - W/E 23.06.12
Filters
2,308.23
460.48
5,541.90
3,308.00
Page 38
3,000.00
580.00
340.15
25,433.58
30,927.00
18,333.92
1,779.25
25.00
5,599.10
390.50
400.00
2,208.77
346.39
1,839.35
20,180.75
1,872.00
0.00
6,458.00
4,627.81
5,413.18
755.02
20 August 2012
Chq/EFT
EFT16781
EFT16782
Date
05.07.2012
05.07.2012
Name
Visimax
F White-Hartig
EFT16783
05.07.2012
Ltd
EFT16784
05.07.2012
Market Creations Pty Ltd
EFT16785
05.07.2012
EFT16786
05.07.2012
EFT16787
05.07.2012
EFT16788
EFT16789
05.07.2012
05.07.2012
EFT16790
EFT16791
05.07.2012
05.07.2012
Worksense Safety &
Workwear
Blackwoods (Atkins
Carlyle Ltd)
A Noble & Son Ltd - WA
Division
Protector Alsafe
Assured Waterside
Apartments
Asbestos Audit Pty Ltd
APP Corporation Pty Ltd
EFT16792
EFT16793
05.07.2012
05.07.2012
Barrett Displays
BC Lock & Key
EFT16794
05.07.2012
Baileys Fertilisers
EFT16795
05.07.2012
EFT16796
05.07.2012
BT Equipment Pty Ltd T/a
Tutt Bryant Equipment
Budget Rent A Car
EFT16797
05.07.2012
D Ball
EFT16798
EFT16799
05.07.2012
05.07.2012
Bentley Motel
Boom Logistics Limited
EFT16800
EFT16801
05.07.2012
05.07.2012
EFT16802
EFT16803
05.07.2012
05.07.2012
CJD Equipment
Covs Parts Pty Ltd
Ltd)
R Cousin
EFT16804
05.07.2012
City Of Greater Geraldton
EFT16805
05.07.2012
Colleagues Print Solutions
EFT16806
05.07.2012
EFT16807
05.07.2012
Dynamic Audio Visual
Solutions Pty Ltd.
DBNGP (WA)
Transmission Pty Ltd
EFT16808
05.07.2012
EFT16809
05.07.2012
EFT16810
05.07.2012
EFT16811
EFT16812
05.07.2012
05.07.2012
EFT16813
05.07.2012
EFT16814
05.07.2012
Department Of Planning
(Govt Of WA - Dept
Finance Shared Services)
Environmental Industries
Excel Building &
Landscaping Pty Ltd
Farinosi & Sons Pty Ltd
Freestyle Now
Far North West Electrical
Contractors
Gas City Pest Control
Description
Uniform Badging - Ranger Shoulder Patches
Conference Expenses - PRC Meeting & Pilbara
Cities Breakfast 03.07.2012 & 05.07.2012
Karratha Airport - Airside Concreting, Dampier
Highway Streetscape Works, 7A Peterson Court
Minor Refurb, Bulgarra Tanks & Pipeline Repairs,
Golf Course - Replace Jacking Pump, KEC Repair/Replace Emergency Lighting, Walkington
Theatre - Works On Projector Donga, 17 Mosher
Way Refurb, Old Roebourne Shire Office - Refurb
Of Bathroom, Various Plumbing, Electrical &
Maintenance Works at Shire Sites
Advertising - Frank Butler Community Centre
Opening - June 12 Edition
Safety Boots
Amount
293.60
363.75
Gloves Disposable
62.11
Stock Master Tracker
2,954.49
Safety Boots
462.16
672.00
Roebourne Airport - Technical Specification
KLC - Corporate Partnership Consultancy Brief May 2012
Pilbara Industry Road Safety Alliance Display
Millars Well Daycare, Bulgarra North Building,
Millars Well Pavilion, Dampier Library - Re-Key To
Generation 6, KEC - Key Cabinet
KEC, Centenary Park & Michael Lewandowski Supply Vitaplant Turf
Scraper
4,345.00
16,283.30
Car Hire - Karratha Airport P.York 14.06.12 To
16.06.12
Reimbursement - Various Expenses For Ranger
Services
Hire Fee - 25T Crane To Unload Western Power
Electrical Materials 20.02.12
Stairs, Handle, Battery Cover, Plate
Water Container - 22L With Tap
138.73
A4 Booklet For Essential Safety Manuals
Conference Expenses - State Administration
Tribunal - 5.07.2012 - 06.07.2012
WA Regional Capitals Alliance 2011/12
Membership Contribution
Karratha Overflow Caravan Park - 5 Camping Site
Books
FBCC - Contrast Project & Pull Down Screen
1,084.62
139.65
Karratha Airport - Induction & Supervision To Works
Hydraulic/Waste Water Upgrade Project Potholing
DBNGP
Locality Zoning Maps
1,155.00
Cattrall Park - Maintenance Contract June 2012,
Relocate Irrigation Lines For Bollard Installations
452A Echidna Road - Additional Piers & Slats
Outside Of Scope Constructed
Minor Tools
Coordination Of Coaching Jam Session &
Competition - Dampier & Karratha 29.06.12 &
30.06.12 - Final Payment
Youth Shed - Install Commission & Issue
Certification Of An Audio Hearing Loop
Wickham Building (Ex Clinic) - Termite Treatment In
25,045.50
Page 39
481,504.89
510.00
159.98
5,423.00
11,272.62
13,484.90
1,973.15
433.98
660.00
1,611.50
2,491.02
98.57
26,119.03
856.00
3,941.15
500.50
6,754.00
932.48
3,135.00
16,919.10
181.50
20 August 2012
Chq/EFT
Date
Name
EFT16815
EFT16816
05.07.2012
05.07.2012
G.C. Sales WA
Gurrgura Pty Ltd
EFT16817
05.07.2012
Greg Rowe & Associates
EFT16818
05.07.2012
Grant Lorenna
EFT16819
EFT16820
EFT16821
05.07.2012
05.07.2012
05.07.2012
EFT16822
05.07.2012
Harvey Norman
Hightower Planning &
Development
Ian Lush & Associates
EFT16823
05.07.2012
EFT16824
05.07.2012
EFT16825
05.07.2012
International Art Services
Pty Ltd
Iron Mountain Australia
Pty Ltd
Karratha Glass Service
EFT16826
EFT16827
05.07.2012
05.07.2012
Karratha Smash Repairs
Keyspot Services
EFT16828
EFT16829
EFT16830
EFT16831
05.07.2012
05.07.2012
05.07.2012
05.07.2012
EFT16832
EFT16833
05.07.2012
05.07.2012
EFT16834
05.07.2012
Kwik Kopy Printing Centre
Kott Gunning
Links Modular Solutions
Media Monitors Australia
Pty Ltd
Mary Jeavons Landscape
Architects
Redwave Media Ltd
EFT16835
05.07.2012
EFT16836
05.07.2012
EFT16837
05.07.2012
EFT16838
EFT16839
EFT16840
EFT16841
EFT16842
05.07.2012
05.07.2012
05.07.2012
05.07.2012
05.07.2012
EFT16843
05.07.2012
EFT16844
EFT16845
EFT16846
05.07.2012
05.07.2012
05.07.2012
EFT16847
EFT16848
EFT16849
05.07.2012
05.07.2012
05.07.2012
EFT16850
05.07.2012
EFT16851
EFT16852
EFT16853
05.07.2012
05.07.2012
05.07.2012
EFT16854
05.07.2012
EFT16855
05.07.2012
EFT16856
05.07.2012
Amcap (Formerly Skipper
Truck Parts)
Kmart Karratha
EFT16857
05.07.2012
Sunstone Design
Services
National Foodservice
Equipment
Ltd - 7 Mile Waste
Account
Orica Australia Pty Ltd
Onsite Rental Group
Okely Broderick Solutions
Pirtek
Pilbara TAFE
Ltd (Pilbara Echo)
Paintball Eruption
Polytechnic West
Pila Group
Pan International Pty Ltd
Plaza Cameras
Quarrian Pty Ltd T/As G &
S Transport
Qualsign
Roebourne Dingo Hire
Red 11 Pty Ltd
RoMe Energy &
Environment Pty Ltd
P Russell
Description
Trees
240 Ltr Mobile Garbage Bin Lid Pins - Green
The Youth Shed Official Opening - Welcome To
Country
Development Application Assessments 01.05.12
To 31.05.12
Minor Tools & Equipment
KEC - Stereo System For Gym
Town Planning Assessment Contract Services May 2012
RAC - Building Code & Disability Access Audits October & November 2011 20% Claim
Transport Of Artworks From Perth To Cossack 02.07.12 For Art Awards
Records Management - Uplift & Relocation Of
Records To 30.06.12
TTI Kiosk - Replacement Sliding Glass For Cold
Bain Marie
Tow Vehicles As Required
NAIDOC Week - Purchase & Engraving Of Trophies
& Medals
NAIDOC A5 Programme 2012 - Quantity 100
PBFC - Completion Of Tenancy Agreements
Epson Receipt Printer (Network)
Media Monitoring - 01.07.2012 - 31.07.2012
Amount
Cancelled Cheque
Bulgarra Oval Playground - Contract Administration
- Final 25%
Cleansweep Radio Campaign, FBCC Opening
Event Advertising, Moonrise Cinema Advertising
Photocopier Readings
0.00
5,285.50
FBCC - Kitchen Equipment
7,358.83
7 Mile Waste - Water Refills
42.35
No.1 Bulgarra WWP - 920KG Chlorine Gas
Twilight Concerts - Hire Of 6 x Toilets
Managerial Coaching
Hoses & Fitting As Per Quote
Amphitheatre Venue Hire Fees, Employee OHS &
Safety Rep Training Courses
Advertising
8,090.61
990.00
3,025.00
3,655.67
10,896.00
Paintball Eruption Wickham - 07.07.12 50% Deposit
Course Work Books
Bulgarra Oval - Senior Combo Soccer / Rugby
Goals
REAF - Flights For Preliminary Meeting In Karratha
KLC - Nikon Lens For Timelapse Camera
Hearsons Cove Road - Hire Fee Side Tipper
01.06.12 To 21.06.12 (11 Days)
Anti Graffiti Coating For Roebourne Community Art
Project
Tow Vehicles As Required
IT Equipment
KLC - Consultancy For Mechanical Hydraulic Fire &
Other Building Services 01.06.12 To 30.06.12
Reimbursement - Travel Allowances 21.05.12 To
25.05.12
Fuel Filter Primary
6,215.00
10.60
6,473.50
Walkington Theatre - Equipment For Gene Petersen
Performance
FBCC - Supply & Install Blinds
119.00
Page 40
308.00
715.00
19,637.75
2,200.00
1,109.55
338.00
9,795.50
4,196.50
3,190.00
11,394.61
60.50
1,540.00
421.00
296.63
849.64
2,145.00
602.37
9,900.00
4,034.94
1,859.06
5,688.08
617.00
6,050.00
226.81
3,080.00
45,028.57
1,155.00
408.55
24.32
2,586.32
20 August 2012
Chq/EFT
EFT16858
Date
05.07.2012
Name
Scarboro Painting
Services Pty Ltd
Decor8 Australia Pty Ltd
Stott & Hoare
Seek Limited
EFT16859
EFT16860
EFT16861
EFT16862
05.07.2012
05.07.2012
05.07.2012
05.07.2012
EFT16863
05.07.2012
EFT16864
EFT16865
EFT16866
EFT16867
05.07.2012
05.07.2012
05.07.2012
05.07.2012
EFT16868
EFT16869
05.07.2012
05.07.2012
EFT16870
05.07.2012
EFT16871
05.07.2012
EFT16872
EFT16873
05.07.2012
05.07.2012
EFT16874
05.07.2012
EFT16875
05.07.2012
EFT16876
EFT16877
EFT16878
05.07.2012
05.07.2012
05.07.2012
EFT16879
05.07.2012
EFT16880
05.07.2012
Wridgways The
Removalists (Dudley
Park)
Wrapped Creations
EFT16881
EFT16882
05.07.2012
05.07.2012
Yakka Pty Ltd
Yinjaa Barni Art Group
EFT16883
EFT16884
05.07.2012
05.07.2012
Landgate
Earthcare Landscapes
EFT16885
EFT16886
EFT16887
EFT16888
EFT16889
EFT16890
EFT16891
EFT16892
05.07.2012
05.07.2012
05.07.2012
05.07.2012
05.07.2012
11.07.2012
11.07.2012
06.07.2012
EFT16893
06.07.2012
Planchange Ltd
K Christensen
Dept Of Housing & Works
T Swetman
B Middleton
Australian Taxation Office
Child Support Agency
Institute Of Public Works
Aust (Sydney)
A Ward
EFT16894
06.07.2012
EFT16895
EFT16896
EFT16897
12.07.2012
12.07.2012
12.07.2012
EFT16898
12.07.2012
EFT16899
12.07.2012
Cliff Winfield & Associates
Pty Ltd
EFT16900
12.07.2012
B De Jonge
Swan Districts Football
Club
Swoon Design Studio
D Scott
Seatadvisor Pty Ltd
Smokemart
Safe First Training WA Pty
Ltd
Schneider Electric
Buildings Aust. Pty Ltd
Ltd
Titan Plant Hire
Trail Bike Management
Pty Ltd
Universal Pictures
International Australasia
Pty Ltd
Karratha Timber &
Building Supplies
Vanessa Australia
Woolworths (WA) Ltd
Youth Of The Decade
2010 (YOTHD 10)
K Wood
Allied Pickfords-Perth
Real Estate
F White-Hartig
Description
Bulgarra Oval Hunt Way Carpark - Additional Line
Marking
Graffiti Removal Works - Various Sites
IT Equipment
Job Advertisement Loading - May 2012
Mow & Litter Picking Of Open Areas Around
Karratha - 05.06.2012 - 15.06.2012
Grant Funding
Amount
5,104.00
REAF Brand Development
Executive Services & 7 Mile Labour Hire
Study Assistance - Reimbursement Of Course Fees
Monthly Ticket Sale Fees For Walkington Events June 2012 1554 Tickets
TTI Kiosk Stock - Cigarettes
Training - Restricted Asbestos Licence Parks &
Gardens x 4 27.06.12
IT - Access Swipe Cards Numbers
2,508.00
6,624.26
349.90
854.70
Remove Lime Powder From Bulgarra Tank
Compound, Remove Sheds From Bulgarra, Millars
Well & Pegs Creek Tank Compounds
7 Mile Waste - Hire Fee For Cat Dozer May & June
Karratha Off Road Vehicles Study - Progress Claim
2
Walkington Theatre - Film Licence Fees For
American Pie: The Reunion
2,776.32
Various Maintenance Items
758.55
TTI Kiosk Stock
PBFC, TTI, Youth Shed & Cossack Kiosk Stock
Bulgarra Oval Hunt Way Car Park - Install Concrete
Kerbing, Karratha Airport - Bus Parking Kerbing
Cossack Courthouse - Uplift & Move Cabinets
2,121.67
1,960.35
21,429.32
Frank Butler Community Centre Ceremonial
Opening - Hire Of Dry Bar Tables
Uniforms
Contribution For Supply Of Art Designs For
Roebourne Banner Project
2012/2013 GRV General Revaluation
Bulgarra Playground Development Stage 1 - Rft 1411/12 - Progress Claim 4
Review & Development of Local Planning Policies
Home Ownership Allowance
Payroll deductions
Payroll deductions
Payroll deductions
Fleet Systems Plus Premium Subscription 01/07/12
- 30/06/13
Reimbursement For Governors Dinner - Tata's
Restaurant 28/06/12
NAIDOC Coordination & Events Management For
2012 Project - Stage 3
Refund Of Housing Bond
Staff Relocation Costs
21 Padbury Way Lease: 19/07/12 - 05/08/12
786.50
Conference Expense - CITIC Olympic Team
Farewell & WALGA Meetings Perth 11/07/12
Consultancy For The Review Of Condition
Relevance Function & Location Of Visitor
Information Bays At Karratha & Roebourne.
Conference Expense - Surface Ventilation Training
Perth 16/07/12 - 18/07/12
112.90
Page 41
48,257.00
15,435.20
46.20
24,488.84
4,205.00
2,830.80
1,916.00
905.00
51,734.43
11,000.00
1,037.40
1,100.00
631.76
500.00
207,700.00
184,544.77
12,240.00
572.00
1,000.00
555.00
550.00
205,366.93
1,193.25
1,320.00
1,561.40
5,000.00
173.00
1,301.14
3,283.33
6,722.70
283.30
20 August 2012
Chq/EFT
EFT16901
EFT16902
EFT16903
EFT16904
Date
12.07.2012
12.07.2012
12.07.2012
12.07.2012
Name
S Shields
Woolworths (WA) Ltd
G Whyte
A Ward
EFT16905
EFT16906
12.07.2012
12.07.2012
O'Donnell Griffin
EFT16907
16.07.2012
Ray White Real Estate
EFT16908
17.07.2012
EFT16909
17.07.2012
EFT16910
EFT16911
19.07.2012
19.07.2012
EFT16912
EFT16913
EFT16914
EFT16915
EFT16916
EFT16917
EFT16918
EFT16919
19.07.2012
19.07.2012
19.07.2012
19.07.2012
19.07.2012
19.07.2012
19.07.2012
19.07.2012
EFT16920
19.07.2012
Westpac Corporate Credit
Cards
Cards
C Berkrey
Real Estate
Karratha City Real Estate
Jacquie Lymbery
North West Realty
Pilbara Real Estate
Ray White Real Estate
Crawford Realty Karratha
Karratha Self Storage
Peter Hunt Architect
Superannuation Fund No
2
V Connolly
EFT16921
19.07.2012
Ispx
EFT16922
19.07.2012
EFT16923
19.07.2012
Building Commission
(Building Services Levy)
N Cook
EFT16924
19.07.2012
H Eaton
EFT16925
EFT16926
19.07.2012
19.07.2012
GMC Cartage & Removals
D Pentz
EFT16927
EFT16928
EFT16929
EFT16930
19.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT16931
EFT16932
EFT16933
EFT16934
EFT16935
20.07.2012
20.07.2012
25.07.2012
25.07.2012
20.07.2012
Woolworths (WA) Ltd
K Christensen
Dept Of Housing & Works
Shire of Roebourne Social
Club
T Swetman
B Middleton
Australian Taxation Office
Child Support Agency
Ltd
EFT16936
EFT16937
EFT16938
EFT16939
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT16940
20.07.2012
EFT16941
20.07.2012
Avis Australia Car Hire
Allied Pickfords - Karratha
All Seasons Karratha
Pilbara Bakeries T/A BT's
Bakery
Courier Australia (Toll Ipec
Pty Ltd)
Chemdry Northwest
Description
Reimbursement Of Flights & Utilities Charges
TTI & Cossack Kiosk Stock
Reimbursement - Travel Expenses April / May 2012
Conference Expense - Mulataga Dev Plan Perth
12/06/12
KAC - Installation Of Lighting As Per RFT 11-11/12
Richardson Way, PBFC, Youth Shed & Karratha
SES - Maintenance & Reticulation Repairs
20 Calliance Way Lease: 4 Weeks Bond & Rent At
Commencement Of Lease
Corporate Credit Card Payment
Amount
4,844.05
1,530.96
892.04
165.05
30,096.79
Release Of Housing Bond
Monthly Lease Payments
1,012.00
46,276.79
482.03
7,691.42
26,071.43
29,547.62
31,879.15
13,687.50
412.50
2,711.03
Conference Expense - Professional Development
Day Perth 25/07/12
Webhosting, Libraries Public Internet Access
Dampier Roebourne Wickham. 01/07/12 - 30/09/12
BSL June 2012 - Building Permits
255.80
Reimbursement For Connection Of New Phone At
35 Marniyarra Loop
Conference Expense - National Public Sector Fraud
& Corruption Sydney 25/07/12 - 27/07/12
Relocation Costs - Geraldton To Karratha
Conference Expense - Perth Meetings 24/07/12 25/07/12
PBFC, Youth Shed, TTI & Cossack Cafe Supplies
Payroll deductions
Payroll deductions
299.00
Payroll deductions
Payroll deductions
Karratha Airport - Re Lamp All Fluorescent Lights
Exit Lights & Replacement Of Effected Emergency
Lights, Karratha Golf Course - Concrete Foundation
For Future Water Tank, Old Roebourne Shire Office
- Repair Smashed Window, Karratha Airport Power Analysis, 7 Mile Waste - Supply & Install
Rubber Speed Humps, Wickham Library - Painting
Works, Pilbara Population Health - Supply & Install
Carpet Tiles, Millars Well Pavilion - Replace Hot
Water Unit, Roebourne Basketball Court - Repair
Drains & Pipe Work, Various Other Plumbing &
Electrical Works
Hire Vehicle - 25/06/12 - 28/06/12
Domestic Pick Up & Storage
Accommodation For Freestyle Now Staff
TTI Kiosk Stock
555.00
550.00
207,907.01
1,193.25
207,016.77
Freight
54.94
15B Strickland Drive - Cleaning Of House & Carpets
71.50
Page 42
489,007.50
6,897.00
13,460.00
10,000.00
607.55
20,948.28
382.00
6,450.00
122.35
2,016.36
572.00
1,000.00
852.00
900.73
3,150.48
843.00
3,357.90
20 August 2012
Chq/EFT
EFT16942
Date
20.07.2012
Name
Corporate Express
Australia Pty Ltd
Transpacific Cleanaway
Chandler Macleod
Dampier Community
Association
EFT16943
EFT16944
EFT16945
EFT16946
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT16947
EFT16948
20.07.2012
20.07.2012
EFT16949
20.07.2012
EFT16950
20.07.2012
C Davey
Karratha Beach Tyres Pty
Ltd
Grant Thornton (WA) Pty
Ltd
GHD Pty Ltd
EFT16951
EFT16952
EFT16953
EFT16954
EFT16955
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
Harvey World Travel
Hart Sport
IT Vision
Karratha Florist
Karratha Visitor Centre
EFT16956
20.07.2012
EFT16957
EFT16958
20.07.2012
20.07.2012
EFT16959
20.07.2012
EFT16960
20.07.2012
EFT16961
20.07.2012
Hotel
Karratha Tavern
Les Mills Aerobics
Australia
LINK (Local Information
Network Karratha) Inc.
Local Government
Managers Australia
J Lally
EFT16962
20.07.2012
EFT16963
EFT16964
EFT16965
EFT16966
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT16967
20.07.2012
EFT16968
EFT16969
20.07.2012
20.07.2012
EFT16970
EFT16971
20.07.2012
20.07.2012
EFT16972
20.07.2012
EFT16973
20.07.2012
EFT16974
20.07.2012
EFT16975
EFT16976
EFT16977
EFT16978
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT16979
EFT16980
EFT16981
20.07.2012
20.07.2012
20.07.2012
EFT16982
20.07.2012
EFT16983
20.07.2012
EFT16984
20.07.2012
Boundaries Australia Pty
Ltd
Firedam Civil Pty Ltd
EFT16985
20.07.2012
Decor8 Australia Pty Ltd
Caltex Energy WA (Link
Energy Pty Ltd)
M Joyce Crane Hire
Midalia Steel
WALGA (Marketforce)
McLernons Supply &
Demand - Welshpool
Norwest Sand & Gravel
Pty Ltd
Water2Water
Pilbara Iron Company
(Services) Pty Ltd
Parry's Merchants
Roebourne District High
School
St John AmbulanceKarratha
Sign Studio
Shell Company Of
Australia
Sealanes
Stihl Shop Redcliffe
TNT Express
Wickham Community
Association (Inc)
F White-Hartig
Description
Stationery Items For Various Shire Sites
Amount
1,714.60
Skip Bin Services July 2012
7 Mile Waste Labour Hire
NAIDOC Week Sound Production
Hampton Oval Playground Upgrade - Demolish &
Remove Existing Playground Install Concrete
Footings & Backfill With Clean Sand - 11/12 Exgratia Payments
Refund - Overpayment Of Water Consumption
Replace Tyres
2,035.64
10,151.52
23,364.00
20,069.50
Interim Audit Expenses 2011/12
4,700.27
7 Mile Liquid Waste Pond - 2nd Progress Claim,
Works On Scope For The Asbestos Brief
Employee Flights - Karratha Perth Return
KEC Gym Equipment
Renew SynergySoft Annual License to 30/06/2013
Flower Arrangements
Annual SoR Funding Contribution 2011/12 Quarterly Payment
Accommodation NAIDOC Week Performers
18,356.69
TTI Kiosk Stock
KEC - Monthly Fee Gym Classes - July 2012
21,262.29
833.82
Annual Community Sponsorship for insurance
associated costs
Employee Training Courses
4,931.00
Mileage To Attend Council / Committee Meetings
06.07.11 To 25.06.12
Diesel
1,593.96
Hire- Franna Crane 13.07.12
Steel
Advertising
Admin Office Annex - Visitor Chairs
624.69
554.09
3,330.10
1,177.00
Excavate & Plant Trees At Info Bay Pt. Samson
2,250.60
Water Filter Service Charges
Dampier Pavilion & Exeloo - Water & Sewerage
Rates - Quarter Ended 30.09.12
TTI & Cossack Kiosk Stock
Bucks For Bags Donation - 28.06.12 74 Bags
6,870.28
73.46
FBCC - Ambulance For Grand Opening 01.07.12
300.00
Remove Existing & Replace With New Signs At
Karratha & Roebourne Information Bays
Diesel
3,256.00
Admin Building - Smart Milk
Misc Parts
Uniforms
Flights - Karratha to Melbourne Return 05.08.12 To
08.08.12
Freight
Door Seal
Bucks For Bags Donation - 29.06.12 To 01.07.12
1400 Bags
25% Payment Of Local Government Allowance July 2012 Quarter
Fencing For Bulgarra Tennis Court &, Karratha
Airport Water Storage Compound
Karratha Airport Hydraulics Upgrade RFT 09-11/12
- Progress Claim 2
Graffiti Removal
363.74
321.00
873.80
3,046.00
Page 43
180.00
1,360.00
2,672.00
329.50
99,231.00
200.00
47,266.87
5,901.50
43,824.00
22,195.94
23,537.10
444.00
9,334.64
786.41
129.20
16,242.00
15,000.00
114,639.83
326,623.78
104,830.00
20 August 2012
Chq/EFT
EFT16986
Date
20.07.2012
Name
Total Electrical
Communication Services
Worksense Safety &
Workwear
Atom Supply
Blackwoods (Atkins
Carlyle Ltd)
Protector Alsafe
Lillian Frost T/a Tiladilli
Images - Photography &
Framing
Attorney-General's
Department
Apprenticeships Australia
EFT16987
20.07.2012
EFT16988
EFT16989
20.07.2012
20.07.2012
EFT16990
EFT16991
20.07.2012
20.07.2012
EFT16992
20.07.2012
EFT16993
20.07.2012
EFT16994
EFT16995
EFT16996
20.07.2012
20.07.2012
20.07.2012
EFT16997
20.07.2012
EFT16998
EFT16999
20.07.2012
20.07.2012
EFT17000
EFT17001
EFT17002
20.07.2012
20.07.2012
20.07.2012
EFT17003
20.07.2012
Archival Survival Pty Ltd
Advam Pty Ltd
Analytical Reference
Laboratory (WA) Pty Ltd
Anittel Pty Ltd
EFT17004
20.07.2012
APP Corporation Pty Ltd
EFT17005
EFT17006
EFT17007
20.07.2012
20.07.2012
20.07.2012
Auto Blackbox Pty Ltd
Allpest WA
BOC Limited
EFT17008
EFT17009
EFT17010
EFT17011
20.07.2012
20.07.2012
20.07.2012
20.07.2012
BP Roebourne
Beaurepaires
Barrett Displays
BC Lock & Key
EFT17012
20.07.2012
Blackstone Ramblers
EFT17013
EFT17014
EFT17015
20.07.2012
20.07.2012
20.07.2012
EFT17016
20.07.2012
Wickham Service Station
BEST Consultants
Bowman & Associates Pty
Ltd
BGC Contracting
EFT17017
20.07.2012
Black Olive Catering
EFT17018
20.07.2012
L McGlenchy
EFT17019
20.07.2012
EFT17020
EFT17021
EFT17022
EFT17023
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT17024
20.07.2012
EFT17025
20.07.2012
EFT17026
20.07.2012
EFT17027
20.07.2012
Boston Maintenance
Services
Bentley Motel
Dudley Billing
CJD Equipment
Centurion Transport Co
Pty Ltd
Coca-Cola Amatil
(Holdings) Ltd
Covs Parts Pty Ltd
Ltd)
Chadson Engineering Pty
Ltd
Cummins South Pacific
Pty Ltd
Aflex Technology (NZ) Ltd
Avdata Australia
West End Arts Australia
Pty Ltd T/a Archipelago
Arts
Ausco Modular Pty
Limited
Airport Security Pty Ltd
Asbestos Audit Pty Ltd
Description
Karratha Airport - High & Low Voltage Power
Upgrade RFT 04-11/12
Rangers - Uniforms
Amount
583,934.11
Bolt Hex Head High Tensile
Depot - Ear Plugs & Gloves
71.41
257.42
Uniforms
FBCC - Photographer At Opening Event 01.07.12
1,659.06
595.00
Auscheck Lodgements For June 2012
1,818.00
Management Fee June 2012 - Apprentice Heavy
Duty Mechanic
KAC - Buccaneer Assault Aqua Run
Avdata Charges For June 2012
Management Of Bulgarra Community Centre Public
Art Project - Completion Of Artwork Installation
366.67
Hire Fee - Rangers Transportable Office & Office
Equipment At Depot 01.07.12 To 31.07.12
Aviation Security Cards - June 2012
Asbestos - DSI Report - Roebourne Airport
Workshop Old Shire Offices
Local History Office Supplies
Total Transactions For KA ParkBank
7 Mile Waste - Water Sampling Chemicals
3,507.44
Windows Server Enterprise License & Software
Assurance - 1 Year
Fees For Business Case Development - Lazy Lands
Feasibility Project May 2012
5 x Vehicle Driving Recorder
Cossack Bond Store - Bat Treatment June 2012
Cossack Cafe - Refill Of Gas Cylinders, Depot Gas Supplies
Diesel
Replace Tyre
FeNaclNG 2012 - Upgraded Corner Stall In Pavilion
Wickham Daycare, Millars Well, KEC, 17 Mosher
Way, Admin Building - Keying Services
Blackstone Ramblers Performance 08/07/12
NAIDOC Week
Diesel
KLC - Electrical Consulting Services To 30.06.12
Perth Waste Facilities Tour
11,464.42
Karratha Airport - Delivery Of 150000 Litres Of
Water
NAIDOC Reimbursement - Accommodation Flights
Herb Kits Transfers & Freight
Reimbursement For Odour Tablets For Campsite
Bins
Rear Heavy Duty Truck Camera
2,788.50
Employee Accommodation - 24/06/12 - 29/06/12
Music Workshops In Dampier
Carry Out Repairs To Loader As Requested
Freight
2,090.00
460.00
3,595.05
4,568.48
TTI, Youth Shed, PBFC & KEC Kiosk Stock
14,496.63
Cold Water Electric Pressure Cleaner
5,882.81
Service & Freight For Karratha Aquatic Centre
Palintest 9
Cooler Assembly
239.80
Page 44
537.73
11,255.20
1,151.87
3,960.00
920.00
8,118.00
1,360.66
316.80
3,918.20
18,700.00
1,997.50
7,200.00
931.75
790.43
280.83
4,290.00
4,417.61
2,500.00
626.72
1,540.00
2,915.00
1,745.59
132.00
227.04
826.03
20 August 2012
Chq/EFT
EFT17028
EFT17029
EFT17030
Date
20.07.2012
20.07.2012
20.07.2012
Name
Corey Colum
Chamber Of Commerce &
Industry WA
Captain Cleanup Pty Ltd
Cooper & Oxley Builders
Pty Ltd
City Of Greater Geraldton
Cho Cleary
Darwin Plant Wholesalers
Dynamic Audio Visual
Solutions Pty Ltd.
ESS Bay Village
(Compass Group)
Farinosi & Sons Pty Ltd
Chubb Fire Safety Ltd
EFT17031
EFT17032
20.07.2012
20.07.2012
EFT17033
EFT17034
EFT17035
EFT17036
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT17037
20.07.2012
EFT17038
EFT17039
20.07.2012
20.07.2012
EFT17040
20.07.2012
EFT17041
20.07.2012
EFT17042
20.07.2012
Fortesque Bus Service Pty
Ltd
Fire & Emergency
Services Authority Of WA
Foundation Housing Ltd
EFT17043
EFT17044
EFT17045
EFT17046
20.07.2012
20.07.2012
20.07.2012
20.07.2012
Grace Removals Group
Goldplay Civil Mining
M Gilmour
EFT17047
20.07.2012
Harvey Norman
EFT17048
20.07.2012
EFT17049
20.07.2012
EFT17050
20.07.2012
Hitachi Construction
Machinery
Hinaki Whanau Trust/ Tv
Te
Hire Access North West
EFT17051
20.07.2012
EFT17052
20.07.2012
EFT17053
20.07.2012
EFT17054
EFT17055
EFT17056
20.07.2012
20.07.2012
20.07.2012
Hightower Planning &
Development
Imagesource Digital
Solutions
Inter Alia Industrial
Services
Karratha Smash Repairs
Keyspot Services
Karratha Auto Electrics
EFT17057
20.07.2012
Dr. John Kuba
EFT17058
20.07.2012
Kott Gunning
EFT17059
EFT17060
20.07.2012
20.07.2012
EFT17061
20.07.2012
EFT17062
20.07.2012
EFT17063
20.07.2012
EFT17064
EFT17065
20.07.2012
20.07.2012
Komatsu Australia Pty Ltd
Kinetic Health Group Pty
Ltd
Karratha Newsagency TTI Account
Karratha Newsagency Admin Office Account
Karratha Newsagency Dampier Library Account
C Kaarma
Lyons & Peirce
EFT17066
20.07.2012
Liftmec Pty Ltd
EFT17067
20.07.2012
Landgate
EFT17068
20.07.2012
P Long
EFT17069
20.07.2012
LGIS Insurance Broking
Description
FBCC - Performance Fee For Opening 27.06.12
A7 Take 5 Risk Assessment Booklets
2012/2013 Membership Renewal For Human
Resources
Final Payment For Captain Cleanup Tour 2012
Design & Construction Of The Bulgarra Community
Centre
Final Payment Of 2011/12 WARCA Contribution
Music Workshops Dampier
Plants
Karratha Airport - Replacement Of Bulb Projector
Amount
500.00
3,498.02
5,414.00
NAIDOC Week - Gala Dinner Catering
6,667.10
Concrete Pack, Tool Bags
Karratha Library - IndigoVision 7 Camera CCTV
Solution
Community Bus Service Provided 01/06/12 30/06/12
FESA Direct Fire Brigade Alarm Monitoring
2011/2012
Property Management Services As Per Tender G15
- 10/11 - July 2012
17 Mosher Way - Storage Holding Fee For 3 Weeks
7 Mile Waste - Wet Hire Of 45 Ton Excavator
Reimbursement - Travel Expenses For Relocation
FBCC - Misc Products Required By Cleaning
Supervisor, Other Minor Maintenance Items
FBCC - Portable BBQ, Karratha Airport - Vacuum,
Camera For Dev & Reg Services
H800 Key Set
1,601.35
27,494.50
NAIDOC Gala Dinner - MC Payment
400.00
Karratha Airport - Supply Install & Dismantle
Fencing For The Temporary Bus Parking Area
Town Planning & Assessment Contract Services
June 2012
Reskin Of Shopping Centre Display Stand & Pull-Up
Banner.
Wheelie Bins x 12 Orange For JUST BIN IT
675.71
Replace Windscreens In Shire Vehicles
Self Inking Stamps
Emergency Water Pump - Attend To Fault In Engine
Starting System & Control Panel, Supply Of
Batteries
Refund - Double Payment Of Water Consumption August 2011
KAC - Legal Fees & Disbursements Of Karratha
Swimming Club Lease Agreement
Grab Bucket Hyd Cylinder Including Freight
7 Mile Waste - Workcover Audio Assessments &
Twinrex Hepatitis Vaccinations
TTI Kiosk - Supply Newspapers & Magazines
8,082.97
321.95
8,461.03
Admin Building Newspaper Delivery
40.85
Dampier Library Magazine Supply
15.15
Refund - Overpayment Of Water Consumption
Karratha Airport - Emergency Water Supplies
100,000L
Transport Compactor From 7 Mile Waste To Shire
Depot 15/06/12
GRV Interim Vals Ctry & Fesa Various 12/05/12 To
08/06/12
25% Payment Of Local Government Allowance July 2012 Quarter
Insurance - Hire D8R Dozer 29.06.12 To 09.08.12
18.35
24,934.96
Page 45
3,355.00
8,359.92
22,460.26
460.00
4,484.72
316.36
3,996.70
1,514.59
15,352.48
330.00
22,220.00
283.00
1,103.27
1,175.00
59.55
8,580.00
1,309.00
2,733.31
191.90
164.78
7,023.52
1,461.90
1,398.59
2,955.70
2,664.08
3,750.00
1,131.26
20 August 2012
Chq/EFT
EFT17070
Date
20.07.2012
Name
Malcolm Thompson
Pumps
Metalcom
Master Builders
Association
Managerial Resource
Training
Mandalay Technologies
Pty Ltd
Melbourne Business
School
K McColl
Morrison Low Consultants
Pty Ltd
Mai Hem Services
EFT17071
EFT17072
EFT17073
20.07.2012
20.07.2012
20.07.2012
EFT17074
20.07.2012
EFT17075
20.07.2012
EFT17076
20.07.2012
EFT17077
EFT17078
20.07.2012
20.07.2012
EFT17079
20.07.2012
EFT17080
EFT17081
20.07.2012
20.07.2012
EFT17082
20.07.2012
EFT17083
20.07.2012
North West Tree Services
EFT17084
20.07.2012
NS Projects
EFT17085
20.07.2012
EFT17086
20.07.2012
Ltd - HR Office Account
NYFL Ltd
EFT17087
20.07.2012
EFT17088
20.07.2012
EFT17089
EFT17090
20.07.2012
20.07.2012
Ltd - 7 Mile Waste
Account
Naanda Enterprises Pty
Ltd
Peerless Jal Pty Ltd
EFT17091
20.07.2012
Pirtek
EFT17092
20.07.2012
Pilbara TAFE
EFT17093
20.07.2012
Pilbara Copy Service
EFT17094
20.07.2012
EFT17095
20.07.2012
Ltd (Pilbara Echo)
Pindan Pty Ltd
EFT17096
20.07.2012
EFT17097
EFT17098
EFT17099
EFT17100
EFT17101
EFT17102
EFT17103
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT17104
20.07.2012
EFT17105
EFT17106
20.07.2012
20.07.2012
EFT17107
20.07.2012
EFT17108
20.07.2012
EFT17109
20.07.2012
Pilbara News
Services
Broadcast Australia Pty
Ltd
Pilbara Access
Management Solutions
WA
Paintball Eruption
Pecan Lighting
Poolwerx Karratha
Playtec Pty Ltd
Polytechnic West
Poster Faktory Pty Ltd
PKDD Enterprises Pty Ltd
Quarrian Pty Ltd T/As G &
S Transport
Repco Auto Parts
Ralph & Beattie Bosworth
Pty Ltd
RENE Engineering
Services
Rafa Recruitment &
Workforce Development
Repeat Plastics (WA)
Description
Pump With Electric Start Engine & Roll Frame
Amount
6,264.50
Blackberry Enterprise Server Upgrade
Removal of Vehicles From Nickol Bay Mud Flats
Training - White Card & Carry Tilt-Up Work Safely
4,510.00
2,160.00
1,935.00
Training - Women As Leaders Program
3,990.00
7 Mile Waste - Onsite Training & Annual Licence
Upgrade
Rising Star Program - Maximising You Leadership
Potential 06.08.12 To 08.08.12
Refund Of Overpaid Water Consumption
LTFP Consultant Costs Population Of 2012/13
Budget Figures
FBCC - Face Painting Glitter / Temporary Tattoos
At Opening Event 01.07.12
Advertising
Photocopier Charges June 2012
14,410.00
Facilities Leasing - Self Help - Power Recovery
(606108) SBS TV (Mt Welcome) - 16.05.12 To
14.06.12
Reduce Large Gum Trees, Dress Palms At Shire
Parks
KLC - Manage & Complete Funding Application For
Lotterywest Community Spaces Application
Admin Office Annexe - Bottle Water Supply
687.82
Tickets To The Unsung Hero Awards - 04.07.12 In
Roebourne
7 Mile Waste - Bottled Water
80.00
Karratha Golf Course - Garden Maintenance
5,015.45
Irrigation Maintenance At Tambrey Oval 29/05/12
FBCC - Wizard 34cm Scrubber With Tank & Pump
Spray
Supply & Fit Hoses To Compactor, Supply Other
Hoses As Required
Transfer Of Walkington Theatre Assets, Employee
Training Course Registrations
7 Mile Waste & Karratha Airport - Photocopier
Service Charges
Advertising
3,157.00
7,325.69
Baynton West Family Centre - Contract Variation
125
7 Mile Waste - Hire Of Scaffold Platforms
1,125.30
Paintball Eruption - Wickham 07.07.12
Cattrall Park Solar Lighting
Fortnightly Pool Services
Youth Shed - Maintenance Items 21.05.12
Apprenticeships Course Fees Semester 1 2012
FBCC - 6 x A4 Frames
Supply Water Bore Holes For Bollards At Cattrall
Park.
Hire Side Tipper Trailer 26/05/12 - 29/06/12
12,430.00
37,290.00
725.88
167.20
252.65
213.27
3,300.00
7 Mile Waste - Battery Charger, Trolley Jack
Provision Of Cost Management Services For
Karratha Airport Terminal Upgrade, Contract
Administration Services For KLC
Repair Cracked Welds On Low Boy Trailer Ramps
627.00
27,159.00
Technical Support For The Collective Agreement
Re-Negotiation
Bollards & Bollard Sleeves
5,165.35
Page 46
11,289.80
91.65
7,040.00
180.00
24,263.05
7,275.23
11,757.00
2,145.00
291.45
139.50
6,715.76
10,665.00
496.44
4,427.31
1,633.50
2,750.00
154.00
1,026.91
20 August 2012
Chq/EFT
EFT17110
Date
20.07.2012
Name
Revolution Truck & Trailer
Parts
Red Ochre Band
EFT17111
20.07.2012
EFT17112
20.07.2012
EFT17113
EFT17114
EFT17115
20.07.2012
20.07.2012
20.07.2012
EFT17116
20.07.2012
EFT17117
EFT17118
EFT17119
EFT17120
20.07.2012
20.07.2012
20.07.2012
20.07.2012
EFT17121
20.07.2012
Royal Agricultural Society
Of WA
Statewide Bearings
Kmart Karratha
Broometown Holdings T/a
Subway Karratha
Samson Property Trust
(Point Samson)
Swoon Design Studio
Sabar Technologies Pty
Ltd
G Shoemark
EFT17122
20.07.2012
Shawmac Pty Ltd
EFT17123
EFT17124
20.07.2012
20.07.2012
Statcom Systems
Securepay Pty Ltd
EFT17125
EFT17126
20.07.2012
20.07.2012
EFT17127
20.07.2012
EFT17128
20.07.2012
EFT17129
20.07.2012
EFT17130
20.07.2012
EFT17131
20.07.2012
EFT17132
20.07.2012
EFT17133
20.07.2012
Son Of A Gun
Tradelink Plumbing
Supplies
Schneider Electric
Buildings Aust. Pty Ltd
Ltd
The Planning Group WA
Pty Ltd (TPG)
20th Century Fox Film
Distributors Pty Ltd
The Walt Disney
Company Pty Ltd
Karratha Timber &
Building Supplies
Village Roadshow Pty Ltd
EFT17134
20.07.2012
EFT17135
EFT17136
EFT17137
EFT17138
EFT17139
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
Westrac Equipment Pty
Ltd
Woolworths (WA) Ltd
Wormald Australia Pty Ltd
Wren Oil
W.A. Scale Service
EFT17140
EFT17141
20.07.2012
20.07.2012
West-Sure Group
Workpac Pty Ltd
EFT17142
20.07.2012
EFT17143
20.07.2012
EFT17144
EFT17145
20.07.2012
23.07.2012
Western Australian Local
Government Association
Western Australian Rugby
Union
Yakka Pty Ltd
Pindan Contracting Pty
Ltd
EFT17146
EFT17147
EFT17148
EFT17149
25.07.2012
25.07.2012
25.07.2012
25.07.2012
EFT17150
25.07.2012
EFT17151
EFT17152
25.07.2012
26.07.2012
LGIS Property
LGIS Liability
WA Local Govt
Superannuation Plan
Sleatino Family
Superannuation Fund
S Kot
Description
Brake Assembly
Amount
2,977.09
NAIDOC - Red Ochre Band Performance Balance
Payment
2012 IGA Perth Royal Show - Exhibit Rental In The
Silver Jubilee Area
Gear Oil Pump
PBFC - Swing Top bins x 8 Bathroom Pedal bin x 3
Catering - Directors & Managers Meeting
28/06/2012 Working Lunch
Diesel
2,250.00
Mow Karratha Open Areas
Corporate Brochures For FeNaClNG Festival 2012
Labour Hire
Remote Customer Service Agreement For Paid
Parking System - 1 July To 31 July 2012
Reimbursement - Gas Delivery & Internet / Phone
Charges
Consultancy Services Pedestrian & Cycleway
Directional Signage
Karratha Airport & 7 Mile Waste - Filing Cabinets
Transaction Fees For Walkington Theatre Ticketing
System - June 2012
FBCC - Entertainment At Opening Day 01.07.12
Police Barracks Backpackers - Hardware For
Maintenance
Jan -June 2012- Andover Access & CCTA
Preventative Mtce For Karratha Airport
Collection & Disposal Of Litter Located Behind Mt
Welcome Roebourne
Karratha Storm Surge Scheme Amendment Project 712-351
Film License Fees - Best Exotic Marigold Hotel 35%
Film License For The Avengers 07-08/06/12 40% Of
Box Office
Various Minor Hand Tools & Maintenance Items
14,763.95
2,532.75
14,022.42
2,502.50
Woodside Moonrise Cinema - Film License For Act
of Valor 01.07.12
Fuel Cap For D7R Dozer
134.40
TTI Kiosk Stock
Relocate Fire Indicator Panel
7 Mile Waste - Collection & Recycling Of Used Oil
Road Maintenance - Hot Asphalt
Karratha Airport - Check Scale Calibration & Install /
Calibrate 1 X New Abs960+
Cash In Transit Services June 2012
Karratha Airport Security Staff 18/06/12-24/06/12 62
hours
Short Term Placement Fee - Financial Services
Accountant
FBCC - Western Force Interactive Games For
Opening Event 01/07/12
Uniforms
KLC - Construction As Per Tender G06-10/11
Subsequent Design Variations & Assignment Of
Contract Cr Res #151916 - Progress Claim 14
LGIS Property Scheme 2012/13 - First Instalment
LGIS Liability 2012/13 - First Instalment
Cancelled Cheque
Superannuation contributions
492.38
1,953.66
1,016.40
1,025.75
2,248.40
279.41
Insurance 2012/13
Conference Expense - Karratha Steering
251,032.43
191.60
Page 47
7,480.00
861.12
155.00
194.00
35.96
333.77
8,294.00
2,354.00
49.30
950.00
70.84
14,883.00
17,472.80
1,463.00
347.60
2,346.00
1,020.99
193.93
2,416.70
14,528.09
4,400.00
950.00
910.03
2,314,097.87
498,986.77
124,850.71
0.00
207,139.22
20 August 2012
Chq/EFT
Date
Name
EFT17153
EFT17154
EFT17155
26.07.2012
26.07.2012
26.07.2012
B Pezzali
Roebourne Visitor Centre
F White-Hartig
EFT17156
26.07.2012
R Cousin
EFT17157
EFT17158
26.07.2012
26.07.2012
B De Jonge
L Dubois
EFT17159
EFT17160
EFT17161
EFT17162
26.07.2012
26.07.2012
26.07.2012
26.07.2012
Harmony Staging Systems
Pilbara Motor Group
Woolworths (WA) Ltd
Environmental Industries
EFT17163
27.07.2012
Cabcharge Australia Pty
Ltd
72981
75080
75081
75082
75083
05.08.2010
28.06.2012
28.06.2012
28.06.2012
28.06.2012
75084
28.06.2012
75085
28.06.2012
75086
28.06.2012
Telstra Corporation Ltd
Horizon Power
Water Corporation
Australian Institute Of
Management
Ensystex Australasia Pty
Ltd
Pilbara Multicultural
Association
Smith Sculptors
75087
75088
28.06.2012
29.06.2012
Target Australia Pty Ltd
Shire Of Roebourne
75089
75090
02.07.2012
02.07.2012
75091
02.07.2012
75092
75093
02.07.2012
02.07.2012
75094
75095
02.07.2012
02.07.2012
75096
02.07.2012
75097
75098
02.07.2012
02.07.2012
75099
75100
02.07.2012
04.07.2012
Australian Super
Colonial First State
Firstchoice Super
AMP Flexible Lifetime
Superannuation Fund
HostPlus Superannuation
Mtaa Superannuation
Fund
MLC Nominees Pty Ltd
MLC Masterkey
Superannuation
Navigator Australia
Limited (Aviva Investment
Services)
Rest Superannuation
Superwrap Personal
Super Plan
Sunsuper Pty Ltd
Water Corporation
75101
05.07.2012
75102
75103
05.07.2012
05.07.2012
75104
05.07.2012
75105
05.07.2012
75106
75107
75108
75109
75110
05.07.2012
05.07.2012
06.07.2012
06.07.2012
12.07.2012
Australian Institute Of
Building Surveyors
Horizon Power
DTF - SHARED
SERVICES : Pilbara
Development Commission
Woodhouse Legal
Solicitors & Legal
Consulting
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Australia Post
Description
Committee & WARCA Meeting Perth 01/08/12 02/08/12
Reimbursement IT expenses
ACADS 2011/12 Events Funding
Conference Expense - Meetings & WALGA
Convention Perth 31/07/12 - 03/08/12
Conference Expense - Perth Meetings 24/07/12 25/07/12
Reimbursement For Parking & Fuel For Hire Car
Conference Expense - Library Country Exchange
Week Perth 29/07/12 - 31/07/12
FBCC - Supply Stage Equipment
One Set Of Maxtrax & Carry Bag
KEC & Youth Shed Kiosk Stock
Cattrall Park Redevelopment - Final Variations To
Tender G012-10/11 - Progress Claim 9
Cabcharge June 2012
Amount
Cancelled Cheque
Telephone Charges
Electricity Charges For Various Shire Sites
Water Consumption
Developing Physical & Emotional Resilience Course
- 04.10.2012 - 05.10.2012
Bifenthrin Maxthor 5L
-277.10
526.96
7,568.85
141.85
880.00
SOR - Contribution To PMA's Harmony Day
Activities 2012
The Youth Shed - Socks
Haven Design (Shire Housing Project) - Transfer Of
Retention Money Held
1,165.00
1,205.69
438.42
185.28
536.72
578.30
1,062.42
1,846.91
374.04
Backflow Prevention Device - Pt Samson
Roebourne Rd
2012 Conference Registration - AIBS 23.08.12 To
24.08.12
Mobile Phone Charges 22/06/12 - 21/07/12
Electricity Usage At Various Shire Sites Including
Karratha Airport
Refund Of Overpayment For Cossack Art Awards
Sponsorship
527.38
5,271.00
Legal Advice - Telstra Corporation Ltd Lease Dampier Road Baynton & Balmoral Road 23.04.12
To 03.05.12
Payroll deductions
Payroll deductions
Airport Carparking Additional Float
Petty Cash
Postage Charges For June 2012
1,265.88
Page 48
146.50
500.00
241.80
130.40
111.29
326.20
2,416.70
459.75
739.19
23,749.00
1,773.75
363.66
2,200.00
320.00
174,150.76
4,206.57
1,591.44
1,620.00
14,065.56
94,673.53
6,600.00
1,888.46
242.20
5,000.00
886.35
2,298.86
20 August 2012
Chq/EFT
75111
75112
Date
12.07.2012
12.07.2012
Name
Horizon Power
75113
19.07.2012
75114
75115
19.07.2012
19.07.2012
Building & Construction
Industry Training Fund
(BCITF)
Jeannette Dyson
75116
19.07.2012
Ron Nyisztor
75117
75118
19.07.2012
19.07.2012
Jamie Russ
Peter Usher
75119
75120
75121
75122
20.07.2012
20.07.2012
20.07.2012
20.07.2012
75123
75124
75125
75126
75127
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
75128
75129
20.07.2012
20.07.2012
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Australian Services Union
(ASU/MEU Div.)
Lgrceu
Department of Transport
Duxton Hotel Perth
Eaton Building
Karratha Netball
Association
Rydges - Perth
75130
20.07.2012
75131
75132
75133
75134
75135
75136
75137
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
20.07.2012
75138
20.07.2012
Clifton Mack
75139
20.07.2012
Diss Melanie
75140
75141
20.07.2012
20.07.2012
Jo Darbyshire
Caspar Fairhall
75142
20.07.2012
Andrea Henderson
75143
20.07.2012
Kieran Ingram
75144
20.07.2012
Vicki Sangster
75145
20.07.2012
Katherine Samson
75146
20.07.2012
Marinda Van Der Walt
75147
20.07.2012
Wilhelm Lauren
75148
20.07.2012
Karratha Emergency
Relief Organisation
75149
20.07.2012
75150
20.07.2012
75151
20.07.2012
75152
75153
20.07.2012
20.07.2012
75154
20.07.2012
Karratha Shooting
Supplies
James & Emmaleen
Korosec
McLeods & Co Barristers
& Solicitors
Anselm Marcellus
Dept Of Planning &
Infrastructure - Plates
Pilbara Community Legal
3 Hutchison
Telecommunications Aust.
Horizon Power
Water Corporation
Wickham Youth Group
Jerrold Maudie
Description
Telephone Charges For Various Shire Sites
Electricity Usage Charges For Various Shire Sites &
Street Lights
BCITF Receipts June 2012
Amount
435.76
39,726.94
Admin Building Phone Charges 01/07/12 - 31/07/12
20th Anniversary Initiative For Invited Artist & Past
Winner
Winner
Cancelled Cheque
Winner
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
11,085.31
900.00
Payroll deductions
Vehicle Registrations 01/07/12-30/06/13
Employee Accommodation - 05.07.12
Vehicle Crossover Subsidy - A88901
February Grant Round Funding: Scholarship
Cheyenne Wailu
Employee Accommodation - PRC Meeting 02.07.12
Dampier Library & Youth Shed - Broadband
Ethernet Set Up
SES Messaging Service - 26.06.12 To 25.07.12
92.00
29,199.85
229.00
2,079.00
500.00
Electricity Usage
Cancelled Cheque
Cancelled Cheque
Cancelled Cheque
Water Consumption & Annual Service Charges
Annual Community Sponsorship 11/12 FY
Cossack Art Awards 2012 - Winner Painting Pilbara
Indigenous Artist
Cossack Art Awards 2012 - Winner Best Artwork By
Pilbara Artist
Cossack Art Awards 2012 - Winner North West
Landscapes
Cossack Art Awards 2012 - Winner Invited Artists
Cossack Art Awards 2012 - Winner Best Overall
Artwork
Cossack Art Awards 2012 - Winner Painting Open
Theme - Any Medium
Cossack Art Awards 2012 - Winner Emerging
Young Artist
Cossack Art Awards 2012 - Winner Painting Pilbara
Landscapes
Cossack Art Awards 2012 - Winner WA Indigenous
Artist
Cossack Art Awards 2012 - Winner Works On
Paper
Cossack Art Awards 2012 - Winner Portraits - Any
Medium
KERO Annual Community Sponsorship - Chq
74024 Issued But Banked Into Shires Account In
Error
Rangers - 12g Mossberg Service & Remove Black
Power In Barrel
Vehicle Crossover Subsidy
22,483.26
0.00
0.00
0.00
93,746.95
19,700.00
8,000.00
Legal Services - Underground Power Service
Charge Legislative Interpretation & Advice
Refund Lost Ticket Charge
SOR Plates - 2602R
663.70
Annual Community Sponsorship 2011/2012 For
3,657.00
Page 49
38,734.07
900.00
0.00
900.00
1,888.46
312.20
67.05
957.40
510.00
5,651.31
188.21
10,000.00
8,000.00
8,000.00
15,000.00
8,000.00
8,000.00
8,000.00
8,000.00
5,000.00
8,000.00
3,000.00
1,455.00
371.25
152.00
165.00
20 August 2012
Chq/EFT
Date
75155
20.07.2012
Name
Service
WA Rangers Association
75156
75157
23.07.2012
23.07.2012
Shire Of Roebourne
Michael J Vandeleur
75158
75159
25.07.2012
25.07.2012
75160
25.07.2012
75161
75162
75163
25.07.2012
25.07.2012
25.07.2012
75164
75165
25.07.2012
25.07.2012
75166
25.07.2012
75167
75168
25.07.2012
25.07.2012
75169
DD15842.1
25.07.2012
08.06.2012
DD16063.1
15.07.2012
Australian Super
Colonial First State
Firstchoice Super
AMP Flexible Lifetime
Superannuation Fund
Hesta Superannuation
HostPlus Superannuation
Mtaa Superannuation
Fund
MLC Nominees Pty Ltd
MLC Masterkey
Superannuation
Navigator Australia
Limited (Aviva Investment
Services)
Rest Superannuation
Superwrap Personal
Super Plan
Sunsuper Pty Ltd
Cards
SG Fleet Australia Pty Ltd
26.06.2012
02.07.2012
02.07.2012
05.07.2012
16.07.2012
16.07.2012
16.07.2012
17.07.2012
19.07.2012
23.07.2012
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Description
White Ribbon Day Event
WA Rangers Association 2012 Professional
Development Conference 13.09.12 To 14.09.12
Petty Cash
Winner
Amount
539.89
183.65
979.45
270.17
580.87
578.30
1,062.42
1,423.60
562.90
845.62
38,709.84
Monthly Vehicle Lease Payment
14,077.23
10,895,868.76
Wages
Wages
Wages
Payroll F/E 04/07/12
Wages
Wages
Wages
Wages
Payroll F/E 18/07/12
Wages
1,229.86
3,260.88
3,893.38
573,913.73
4,337.62
2,471.95
6,290.42
1,500.16
581,244.27
210.13
1,178,352.40
Total Payments
12,074,221.16
Page 50
2,280.00
1,112.00
900.00
3,672.40
1,591.44
9.2
20 August 2012
FINANCIAL STATEMENT FOR PERIOD ENDING 30 JUNE 2012
File No:
FM.19
Reporting Author:
Management Accountant
Date of Report:
30 July 2012
Not applicable
Nil
Attachment(s)
Nil
PURPOSE
To provide Council with a summary of the financial position for the period ending 30 June
2012.
BACKGROUND
In accordance with the Local Government Act 1995 and Local Government (Financial
Management) Regulations 1996, a Statement of Financial Activity is required to be
presented to Council as a minimum requirement.
Regulation 34(4) states that a statement of financial activity, and accompanying
documents, are to be;
1) presented to the Council;
(a)
At the next ordinary meeting of Council following the end of the
month to which the statement relates; or
(b)
If the statement is not prepared in time to present it to the meeting
referred to in (a) above, to the next meeting of Council after that
meeting; and
2) Recorded in the minutes of the meeting at which it is presented.
In accordance with Regulation 34 (5), a report must be compiled on variances greater than
the materiality threshold adopted by Council of $10,000 or 10% whichever is the greater.
With this report being composed at programme level, only a general comment can be
made regarding the variances.
Page 51
20 August 2012
The following table is a summary of the Financial Activity Statement Report compared to
the Budget as at 30th June 2012:
2011-2012
Operating Expense
Current
Amended Budget
Year to Date
Budget
Actual 1 July to
30 June 2012
Variance
(58,854,976)
(58,854,976)
(57,337,748)
(1,517,227)
97,503,413
97,503,413
101,900,674
(4,397,261)
Non Operating Exp
(80,670,197)
(80,670,197)
(78,809,747)
(1,860,450)
Non Operating Rev
33,271,590
33,271,590
29,756,625
3,514,965
Non Cash Items Included
7,761,268
7,761,268
8,557,664
(796,396)
Estimated Surplus BFWD 10/11
1,553,944
1,553,944
1,553,944
0
565,042
565,042
5,621,411*
Operating Revenue (incl. Rates)
Surplus/(Deficit) 11/12
Note that the 2011/12 end of financial year actual surplus/ (deficit) balances have not yet
been finalised and remain subject to audit.
* Refer to Financial Implications for further explanation
FINANCIAL MANAGEMENT SUMMARY
Statement of Financial Position
Total Current Assets increased by 4.5% from May to June. This is mainly due to debtor
balance outstanding Increasing into June, less a decrease in Municipal Cash balance as
operating & capital expenses progress year to date. Non-Current Assets have increased
1.4% in-line with Capital expenditure year to date. Current Liabilities have increased
127.8% from May to June as end of financial year trade creditors balance outstanding for
end June includes large capital & accrued operating expenses not paid til July.
2012
June
2012
May
Current
Assets
Liabilities
94,564,162
90,517,591
17,138,271
7,524,527
Non Current
Assets
Liabilities
Net Assets
208,461,222
12,883,579
273,003,534
Page 52
205,559,284
15,072,422
273,479,926
20 August 2012
Debtors Schedule
Total Trade Debtors increased by 519% or $9,328,241 in the period due to regular invoices
being raised, June Aircraft Landings data received in July invoiced back to June financial
period and $5.5m invoice raised to RDAF Claim 2 towards the construction of the Karratha
Leisure Centre not paid until July 2012. Also continued stringent debt collection on
outstanding debts > 30 Days. Balance in excess of 90 days includes Qantaslink April
invoice for $122,660 for March 2012 aircraft landings and Woodside March Invoice of
$121,000 for Karratha Infrastructure Sponsorship Agreement for Youth Shed ‘Fit out’.
Rates balance is continuing to decrease following fourth instalments due in March & final
quarter interim rating.
2012
May
2012
June
$000's
Current
> 30 Days
> 60 Days
> 90 Days
Total
$000's
Non Rate Debtors
1,798,376
11,126,617
519,410
381,375
145,543
195,230
100,594
224,888
2,563,923
Total
11,928,110
Rates Debtors
960,738
900,652
Debtors Continued – Aged Debtors
Page 53
Change
%
Of Current
Total
%
519%
-27%
34%
124%
93%
3%
2%
2%
365%
100%
94%
100%
20 August 2012
Capital Expenditure
The Shire has a 2011/12 current Capital expenditure budget of $61.97 million dollars. This
represents a significant increase in capital spend on the prior years actual spend of $36.2
million. The majority of the budget is associated with major Community & Recreation
building and infrastructure projects that commenced in late 2010/11.
Actual expenditure for the month was $9,191,476 against a budgeted figure of $5,164,234
following budget review amendments reallocated over remaining months or defer until
12/13.
Asset Class
YTD
Annual
YTD
Amended
Budget
YTD Actual Variance %
30-Jun-12
Annual
Annual
Orig
Amend
Budget
Budget
30-Jun-12
Land
0
0
0%
0
Artwork
0
0
0%
0
0
44,377,873
37,888,402
-15%
46,878,252
44,377,873
Equipment
244,501
207,469
0%
186,700
244,501
Furn & Equip
836,277
660,102
-21%
516,200
836,277
1,202,737
1,546,309
29%
1,043,033
1,202,737
Infrastructure
15,305,680
13,105,758
-14%
20,285,959
15,305,680
Totals
61,967,068
53,408,040
-14%
68,910,144
61,967,068
Buildings
Plant
0
Investments
The Reserve Bank cash rate (overnight money market interest rate) fell from 3.75% to
3.50% on the 6th of June. The average interest rate on Shire of Roebourne Royalties for
Regions reserve funds invested with Western Australian Treasury Corporation in May was
3.49%. All other Reserve funds were held in Term Deposits with Westpac Bank and on
average earned 5.32%.
Page 54
20 August 2012
Account Number Investment Accounts
000063
221755
222432
Reserve Account
Maxi Cash Reserve
Reserves 2
30902/324573W Overnight Cash Deposit Facility
345913W
STIS#2
Total
Balance 30 June 12 Interest %
2,150,627
44,754,819
9,745,186
0.01
4.25
5.81
7,859,282
10,262,464
3.45
3.51
74,772,378
The Municipal funds held with Westpac Bank earned 0.01% interest on the everyday
account and 4.25% on the Maxi-Direct Muni Account to maximise interest earnings.
The financial statements for the reporting period are provided as an attachment in the form
of:
- Financial Activity Statement Report
- Operating and Capital Variance Commentary by Programme Area
- Net Current Asset Position
- Statement of Financial Position (Balance Sheet)
- Cash and Cash Equivalent Note
- Schedule of Divisional Financial Activity
Financial integrity is of extreme significance to the viability of the Shire but also as
custodian of community assets and service provision. An ability to monitor and report in
financial operations, activities and capital projects is imperative to ensuring that financial
risk is managed at acceptable levels of comfort.
The ability for the Shire of Roebourne to remain financially sustainable is a significant
strategy for a region that is continually under pressure from the resources industry, private
enterprise and State Government obligations for the development of infrastructure and
servicing needs.
Executive and Management have been involved in regular reviews of their operational and
departmental budgets and notifying the Financial Services team of trends and variances
arising from their operational areas.
Section 6.4 of the Local Government Act 1995 requires for the preparation of financial
reports.
6.4.
Financial report
(1)
A local government is to prepare an annual financial report for the preceding
financial year and such other financial reports as are prescribed.
(2)
The financial report is to —
(a)
be prepared and presented in the manner and form prescribed; and
(b)
contain the prescribed information.
The prescribed format has been determined in Regulation 34 of the Local Government
(Financial Management) Regulations, 1996.
Page 55
20 August 2012
POLICY IMPLICATIONS
The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This
is reviewed periodically to ensure compliance with legislative and statutory obligations.
The report represents the financial position of the Council at the end of June 2012 with the
Current Amended Budget in surplus to the value of $565,042 and Actual surplus reported
of $5,621,411. Note that the 2011/12 end of financial year actual surplus/ (deficit) balance
has not yet been finalised and is currently unaudited and will be subject to final end of
financial year reserve transfers, depreciation and adjustments.
Further, Net Current Assets ‘Trade and Other Receivables’ includes an amount of $5.5m
invoiced to the Department of Education for RDAF restricted purposes Grant funding of the
Karratha Leisure Complex that has not yet been paid to 30 June 2012 and is not included
in restricted cash.
The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:
Key Goal Two – Delivering Services - “We will provide efficient and effective Local Government service delivery
That meets our communities’ expectations”
Objective Meeting the set service standards.
Initiatives 2009/13 - Set service standards and regularly reviews to ensure they reflect the communities’ priorities.
Priority 2011/12 - Set service standards and regularly review to ensure they reflect the communities’ priorities.
Key Goal Three – Local Economy “Managing and maximising the benefits of growth in the region while diversifying our
economic base.”
Objective Developing a financially sustainable revenue stream
Encourage downstream processing and value adding
Initiatives 2009/13 - Establish formal relationships with industry partners to maximise community benefit.
Priority 2011/12 - Establish formal relationships with industry partners to coordinate investment in our
communities
Astute financial management backed by strong internal controls, policies and monitoring
will ensure risks are assessed regularly and managed appropriately. Expenditure and
revenue streams are monitored against approved budgets by management and the
financial team with material variances being reported. It is incumbent on all managers that
any perceived extraordinary variances that have, or likely to have, had occurred are
escalated immediately for consideration by Executive and/or Council.
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
Page 56
20 August 2012
RELEVANT PRECEDENTS
This is a routine process alerting Council of the current financial position of the Shire of
Roebourne.
DELEGATED AUTHORITY
Officers have delegations within their duties to procure, carry out or receive monies. There
is no delegation otherwise to receive these financial reports without being presented to
Council.
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
As per the Officer’s recommendation.
Option 2
That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995
and Regulation 34 of the Local Government (Financial Administration) Regulations 1996
RESOLVES to:
1. RECEIVE the Financial Reports for the financial period ending 30 June 2012
and
2. APPROVE the following actions:
a. ______________________
b. ______________________
Option 3
That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995
and Regulation 34 of the Local Government (Financial Administration) Regulations 1996
RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 30 June
2012.
CONCLUSION
Council is obliged to receive the monthly financial reports as per statutory requirements.
Details in regards to the variances and the commentary provided are to be noted as part of
the report.
Note that the 2011/12 end of financial year actual surplus/ (deficit) balance remains subject
to audit confirmation and the final surplus/ (deficit) position will be contained within the
Annual Report and Audited Financial Statements for the period ending 30 June 2012.
OFFICERS RECOMMENDATION
That Council by Simple Majority pursuant to Section 6.4 of the Local Government
Act 1995 and Regulation 34 of the Local Government (Financial Administration)
Regulations 1996 resolves to RECEIVE the Financial Reports for the financial period
ending 30 June 2012.
Page 57
20 August 2012
Shire Of Roebourne
Notes To And Forming Part Of The Financial Statements
for the period ending 30 June 2012
Material
Variance
>=10%
%
Original
Budget
Amended
Budget
Actual YTD
$10,000 or
more
2010/11
$
$
$
$
$
Rates
22,555,137
23,656,010
23,670,474
-
(14,464) 18,619,986
Fees and Charges
35,888,076
39,202,355
40,441,240
-
(1,238,885) 37,339,306
Grants and Subsidies
(1,352,753) 29,388,054
Operating Revenue And Expenses Classified
According To Nature And Type
Revenues from Operations
17,321,016
24,308,819
25,661,572
-
Contributions, Reimbursements and Donations
3,493,957
5,835,592
6,794,804
16.44%
(959,212)
3,337,780
Interest Earned
2,835,400
3,638,465
4,130,043
13.51%
(491,578)
3,657,771
0
23,969
0
-100.00%
317,550
828,524
1,197,732
44.56%
82,411,136
97,493,734
101,895,865
-
Employee Costs
25,269,423
25,170,618
24,919,759
-
(250,859) 20,607,831
Materials and Contracts
18,639,138
16,013,199
14,589,956
-
(1,423,243) 12,553,706
2,525,385
3,234,370
3,136,296
-
(98,074)
927,708
917,754
897,219
2.29%
(20,535)
10,303,176
7,707,547
8,214,582
-
Proceeds/Realisation
All Other
Total
23,969
(369,208)
0
698,422
(4,402,131) 93,041,319
Expenses from Operations
Utilities (gas, electricity, water etc)
Interest Expenses
Depreciation
Insurance Expenses
Other Expenses
Total
507,035
975,476
1,019,127
1,542,031
-33.91%
522,904
4,760,307
4,712,927
3,906,833
20.63%
(806,094)
63,400,613
58,775,542
57,206,677
-
(16,118)
(5,624)
(28,928)
-80.56%
(23,304)
Loss On Asset Disposal
202,014
51,733
131,072
-
79,339
18,824,627
38,672,083
44,587,044
15.30%
963,246
7,209,846
875,021
2,829,584
(1,568,865) 47,351,717
Profit On The Sale Of Assets
Change In Net Assets From Operations
2,312,484
(1,979,480)
583,046
(5,914,961) 47,086,037
Operating revenue is above the year to date amended budget by $4,402,131 which
represents a positive variance of 4.52%.
Fees & Charges Revenue up by $1,238,885
Major variances include higher than forecast Waste Revenue of $155,789 and Airport
Revenue of $929,750 (which will be reflective in additional Capital Transfer/s to Reserve).
Also higher Building fees collected than forecast of $62,794 and Town Planning Fees of
$76, 319.
Grants and Subsidies Revenue up by $1,352,753
Major variances include Financial Assistance grant 2012/13 60% Advance payment of
$1,891,032 received 18th June (which was subsequently transferred to Carry Forward
Budget Reserve) less lower than forecast Grants revenue of $669,057 for Pam Buchanan
Family Centre project funding to be reallocated in actuals. Also $109,116 additional grant
revenue for Frank Butler Community Centre received than forecast from CSRFF.
Contributions, Reimbursements and Donations Revenue up by $959,212
Major variances include $661,886 Contributions forecast for Pam Buchanan Family Centre
requires recoding from Contribution to Government Grants IE Code as received from
RCLIP above and $100,000 Contribution not forecast yet received for Strategic Planning
from North West Planning fund 2011/12. Also income received in advance for July
community events including Naidoc week and Cossack Art Awards of $148,873.
Page 58
20 August 2012
Interest Earned Revenue up by $491,578
Variance is due to additional $491,248 of interest earned on Reserves above forecast.
This amount will subsequently be additional capital expense or Transfer to Reserves.
All Other Revenue up by $369,208
Major Variances include $231,796 unbudgeted revenue invoiced for royalties on mining
leases as reported and additional revenue on KAC, RAC and PBFC community facilities of
$112,747.
Operating Expenditure is under the year to date amended budget by $1,568,865 which
represents a negative variance of 2.67%.
Employee Costs Expenditure down by $250,859
Due to year to date vacancies variances in Corporate/IT/Compliance $79,610, Strategic
Planning $29,906 & Rangers department of $115,208 as forecast.
Materials & Contracts Expenditure down by $1,423,243
Due to major variances in operating expenditure being lower than forecast for Dampier
Highway Streetscape by $664,391 (which will be carried forward to 12/13 & shown in less
transfers required from royalties for regions capital income), Parks & Gardens maintenance
(Cattrall park tender) of $143,872, 40 Mile Beach of $108,089 (Purchase order cfwd to
12/13 & apache contribution funding cfwd in POSP reserve until utilised), Building
Compliance Auditing and Inspection expenditure of $82,052, Walking Paths Network
Expenses of $82,960 (Landcorp contribution to project cfwd to 12/13 to be utilised),
Jaburara Heritage Trail expense of $55,411 (Lottery west funding to be offset in 12/13
carried forward), Seniors Village Relocation and Consultancy unexpended of $42,414,
Office expenses corporate services of $88,537, Projects-Executive Services of $76,612
and Refuse Site-7 Mile expenses of $193,024.
Depreciation Expenditure up by $507,035
Variance represents year to date amended forecast budget versus actual depreciation from
fixed asset register/s. This expenditure is non cash expenditure and is excluded from the
statement of financial activity surplus/deficit.
Insurance Expenditure up by $522,904
Variance due to additional premiums paid for 2011/12 overall for coverage on Loss of
Income and Business Interruption with growing Fees & Charges Income estimates and
increased workers compensation insurance for higher employee base & costs.
Other Expenditure down by $806,094
Variance is due to cancellation of Karratha Library agreement with Pilbara Institute and a
subsequent expense $378,359 below forecast. Other variances include planning expenses
below forecast by $75,515, Non statutory donations below forecasted costs by $142,225
(cfwd 11/12 ACADs unspent to be Transferred to COMD Reserve) and MSIS Retention
payments below forecasted expense by $66,666. There is also budget underspends in
Walkington Theatre event expenses of $83,714, Junior Sport Development of $22,128,
Professional Development Allowances of $20,513, and Crime and Safety Initiatives of
$17,000.
Page 59
20 August 2012
Shire Of Roebourne
Statement Of Financial Activity
Rate Setting Statement
Operating
Revenues (Sources)
General Purpose Funding (excluding Rates)
Governance
Law, Order And Public Safety
Health
Education and Welfare
Housing
Community Amenities
Recreation And Culture
Transport
Economic Services
Other Property And Services
Expenses (Applications)
General Purpose Funding
Governance
Law, Order And Public Safety
Health
Housing
Community Amenities
Recreation And Culture
Transport
Economic Services
Other Property And Services
Capital
Revenue
Proceeds From Disposal Of Assets
Tsf From Aerodrome Reserve
Tsf From Royalties for Regions Reserve
Tsf From Plant Replacement Reserve
Tsf From Infrastructure Reserve
Tsf From Waste Management Reserve
Tsf From Housing Reserve
Tsf From Public Open Space Reserve
Tsf From Parks, Ovals and Rec Facilities
Tsf From Information Technology Reserve
Tsf From Aged Persons Homes Reserve
Tsf From Dampier Drainage Reserve
Tsf From Walkington Theatre Reserve
Tsf From Junior Sport Reserve
Tsf From Workers Comp Res
Tsf From Employee Entitlements Res
Tsf From Community Development Res
Tsf From Cossack Infrastructure Res
Tsf From Mosquito Control Reserve
Tsf From Airconditioning Reserve
Tsf From Medical Services Assistance Package
Reserve
Tsf From History & Cultural Publications
Restricted Funds Utilised
Tsf From Restricted Cash Unspent
Grants/Contributions
New Loans Raised
Repayments Of Self Supporting Loans
Repayments Of Interest Free Loans To Local
Groups
Original
Budget
Amended
Budget
$
$
Year to Date
Amended
Budget
$
Material
Variance
>=10%
%
Year To Date
Actual
$
$10,000 or
more
$
6,167,246
67,010
492,915
85,832
107,650
329,412
10,547,427
16,475,737
23,999,070
1,482,009
110,900
59,865,208
6,633,791
323,464
884,536
115,763
76,750
321,595
11,729,748
26,636,247
25,307,285
1,374,859
605,865
74,009,903
6,633,791
323,464
884,536
115,763
76,750
321,595
11,729,748
26,636,247
25,307,285
1,374,859
605,865
74,009,903
9,069,890
341,700
1,225,331
118,547
83,554
279,578
12,089,312
26,611,932
26,171,508
1,620,145
618,701
78,230,199
36.72% (2,436,099)
(18,236)
38.53%
(340,795)
- -13.07%
42,017
(359,564)
24,315
(864,223)
17.84%
(245,286)
(12,836)
- (4,220,296)
(837,403)
(4,528,424)
(2,668,577)
(1,258,710)
(418,199)
(1,788,847)
(11,465,523)
(18,173,036)
(17,650,864)
(4,127,706)
(678,429)
(63,595,718)
(1,081,861)
(4,043,476)
(2,328,709)
(1,365,672)
(341,450)
(1,066,336)
(11,013,523)
(18,333,946)
(16,815,734)
(3,119,228)
654,959
(58,854,976)
(1,081,861)
(4,043,476)
(2,328,709)
(1,365,672)
(341,450)
(1,066,336)
(11,013,523)
(18,333,946)
(16,815,734)
(3,119,228)
654,959
(58,854,976)
(1,114,002)
(3,170,917)
(2,261,406)
(1,202,015)
(328,074)
(1,301,622)
(10,629,257)
(17,697,851)
(17,130,426)
(2,763,077)
260,898
(57,337,748)
32,141
-21.58%
(872,559)
(67,303)
-11.98%
(163,657)
(13,376)
22.06%
235,286
(384,266)
(636,095)
314,692
-11.42%
(356,151)
-60.17%
394,062
- (1,517,227)
157,281
4,793,987
28,223,225
349,150
15,673,477
0
0
962,958
0
0
0
0
0
0
375,000
120,000
0
0
0
0
151,826
980,000
20,315,393
349,150
9,056,793
0
0
1,033,935
0
0
0
0
0
0
375,000
120,000
287,245
0
0
0
151,826
980,000
20,315,393
349,150
9,056,793
0
0
1,033,935
0
0
0
0
0
0
375,000
120,000
287,245
0
0
0
71,552
149,376
19,017,674
0
8,923,516
0
0
804,935
0
0
0
0
0
0
0
0
287,245
0
0
0
-52.87%
80,274
-84.76%
830,624
- 1,297,719
-100.00%
349,150
133,277
-22.15%
229,000
375,000
-100.00%
120,000
- -
100,000
0
0
100,000
0
0
100,000
0
0
0
0
0
-100.00%
-
100,000
-
492,160
0
0
492,160
0
2,552
492,160
0
2,552
492,160
0
2,631
-
-
0
51,247,238
7,536
33,271,590
7,536
33,271,590
7,536
29,756,625
-10.56%
3,514,965
Page 60
20 August 2012
Shire Of Roebourne
Rate Setting Statement
Expenses
Purchase Of Assets - Land
Purchase of Assets - Artwork
Purchase Of Assets - Buildings
Original
Budget
Amended
Budget
$
$
Year to Date
Amended
Budget
$
Year To Date
Actual
$
Material
Variance
>=10%
%
$10,000 or
more
$
0
0
(46,878,252)
0
0
(44,377,873)
0
0
(44,377,873)
0
0
(37,888,402)
Purchase Of Assets - Equipment
(186,700)
(244,501)
(244,501)
(207,469)
-15.15%
(37,032)
Purchase Of Assets - Furniture & Equipment
(516,200)
(836,277)
(836,277)
(660,102)
-21.07%
(176,175)
28.57%
343,572
Purchase Of Assets - Plant
Purchase Of Assets - Infrastructure
Loan Principal Repayments
Tsf To Aerodrome Reserve
Tsf To Airconditioning Reserve
Tsf To Dampier Drainage Reserve
Tsf To Plant Replacement Reserve
Tsf To Walkington Theatre Reserve
Tsf To Workers Compensation Reserve
Tsf To Royalties for Regions Reserve
Tsf To Infrastructure Reserve
Tsf To Waste Management Reserve
Tsf To Housing Reserve
Tsf To Parks, Ovals & Rec Facilities Reserve
Tsf To Aged Persons Home Reserve
Tsf To Information Technology Reserve
Tsf To Junior Sport Reserve
Tsf To Public Open Space Reserve
Tsf To Mosquito Control Reserve
Tsf To History & Cultural Publications Reserve
Tsf To Employee Entitlements Reserve
Tsf To Community Development Reserve
Tsf To Underground Power Reserve
Tsf To Medical Services Assistance Package
Reserve
Tsf To Carry Forward Budget Reserve Reserve
Tsf To Restricted Funds Reserve
Interest Free Loan Principal
Tsf of Unbudgeted Muni Restricted Cash
Income Set Aside As Restricted Funds
Adjustment For Non Cash Items
Depreciation
Amounts Set Aside To Provisions
Movement in Accrued Interest
Movement in Accrued Salaries & Wages
Movement in Deferred Pensioner Rates
(Profit) / Loss On Disposal Of Assets
Surplus Brought Forward 1 July
Amount Raised From Rates
Surplus / (Deficit)
-14.62% (6,489,471)
(1,043,033)
(1,202,737)
(1,202,737)
(1,546,309)
(20,285,959)
(15,305,680)
(15,305,680)
(13,105,758)
(3,013,113)
(3,042,870)
(3,042,870)
(3,042,872)
-
-
(645,230)
0
(1,208)
(43,727)
(230)
(56,521)
(875,327)
(5,428,440)
(1,055,074)
(76,691)
0
(99,253)
0
(4,217)
(112,502)
(636)
(2,553)
(771,750)
(452,550)
0
(1,242,546)
0
(1,208)
(760,000)
(230)
(56,521)
(1,155,327)
(5,956,621)
(4,035,822)
(60,000)
0
(3,703)
0
(4,217)
(80,000)
(661)
(2,553)
(776,842)
(1,511,550)
0
(1,242,546)
0
(1,208)
(760,000)
(230)
(56,521)
(1,155,327)
(5,956,621)
(4,035,822)
(60,000)
0
(3,703)
0
(4,217)
(80,000)
(661)
(2,553)
(776,842)
(1,511,550)
0
(4,998,396)
0
(1,187)
(112,399)
(226)
(55,474)
(1,211,013)
(6,268,553)
(4,377,617)
(75,247)
0
(3,633)
0
(4,141)
(58,825)
(684)
(2,506)
(753,251)
(1,113,485)
0
302.27%
-85.21%
25.41%
-26.47%
-26.33%
-
3,755,850
(647,601)
55,686
311,932
341,795
15,247
(21,175)
(23,591)
(398,065)
-
(12,458)
0
0
0
0
0
(81,561,624)
(12,458)
0
0
0
0
0
(80,670,197)
(12,458)
0
0
0
0
0
(80,670,197)
(12,228)
(1,891,032)
0
0
0
(1,418,939)
(78,809,747)
10,303,176
0
0
(136,666)
0
185,896
10,352,406
7,707,547
0
0
(136,666)
0
190,387
7,761,268
7,707,547
0
0
(136,666)
0
190,387
7,761,268
8,214,582
0
(36,205)
268,079
9,064
102,144
8,557,664
1,137,353
1,553,944
1,553,944
1,553,944
22,555,137
23,493,510
23,493,510
23,670,474
0
565,042
565,042
5,621,411
This statement is to be read in conjunction with the accompanying notes.
Page 61
-14.37% (2,199,922)
1,891,032
1,418,939
- (1,860,450)
-296.16%
-46.35%
10.26%
(507,035)
36,205
(404,745)
88,243
(796,396)
-
(176,964)
20 August 2012
In accordance with the materiality threshold adopted by Council for the reporting of
variances by programme in the Statement of Financial Activity, the following comments are
made to provide an explanation of the above variances.
General Purpose Funding
Revenue
Revenue up by 36.72% ($2,436,099) due to more than budgeted interest on reserves
($492,745), Financial Assistance Grants 12/13 received in advance ($1,891,032) and
unbudgeted mining lease royalty income of $231,796.
Expenditure
Expenditure is over the year to date budget by 2.97% ($32,141) due to underestimated
Valuation expenses attributable to GRV/UV valuation rolls which were larger than expected
due to increase in number of rateable properties.
Governance
Revenue
Revenue is up by 5.64% ($18,236) due to long service leave contributions.
1)
2)
3)
4)
5)
6)
7)
Expenditure
Expenditure is down by 21.58% ($872,559) which is due to:
$19,831 down on IT Software, Network Expenses, and Main Computer System upgrades.
$23,759 up on Karratha Admin Building costs planned in Budget
$22,585 down on Office Expenses Corporate Services - Consultants - long term financial
planning commenced February to be completed by August 2012
$601,639 down on employment costs for Corporate Services, Corporate Compliance,
Human Resources & Executive Services due to YTD vacancies
$56,076 down on office expenses for Business Improvement and Executive Services,
$76,612 down in Project consultant costs for Executive Services
$14,705 down in Records management project expenses
Law, Order and Public Safety
Revenue
Revenue is up by 38.53% ($340,795) which is due to unbudgeted income for transfer from
FESA of plant assets.
Expenditure
Expenditure is below budget by 2.89% ($67,303) which is due to being $95,863 down on
employment costs for Rangers/Animal Control. This however, is offset by being above
budget by $34,290 on Anti Graffiti initiatives/Crime & Safety expenses and $22,552 up on
unbudgeted disposal of Wickham/Roebourne SES asset as proceeds.
Health
Revenue
Revenue is up by 2.41% ($2,784) which is an immaterial variance.
Expenditure
Expenditure is down 11.98% ($163,657) which is due to:
1) $16,952 down on office expenses health services
2) $82,052 down on Compliance Auditing & Inspections on Buildings
3) $66,666 down on MSIS Retention payments and $10,232 Office Expenses
Revenue
Page 62
20 August 2012
Expenditure
Expenditure is showing a variance down of 3.92% ($13,376) which is due to:
1) $27,777 down on Karratha Youth Shed Expenses budgeted (including depreciation –
Centre not yet operational til end Feb due to delays).
2) $7,479 up on Pam Buchanan Family centre budget year to date – Not opening until end of
February
Housing
Revenue
Revenue is showing a variance down of 13.07% ($42,017) due to lower rent on staff
housing rent year to date than budgeted.
5)
Expenditure
Expenditure is above budget by 22.06% ($235,286) which is due to:
$13,848 down on Leased Housing expenses YTD – vacant positions not yet filled; savings
$32,926 down YTD on expenses budgeted for property management outsourcing paid from
march commenced Nov with house inspections occurring in January, February and May
$40,360 down on Staff Housing Op & Maintenance Costs Year to Date
$34,436 down on Aged Persons Housing Expenses & Seniors village relocation costs
budgeted
$352,688 up on allocation of Staff Housing costs to be offset against Department Budgets
1)
2)
3)
4)
5)
Community Amenities
Revenue
Revenue is above budget by 3.07% ($359,564) mainly due to:
$74,147 up on Liquid Disposal Fees
$154,577 up on Industrial/Commercial Refuse Disposal fees
$125,000 up on Contribution to Strategic Planning Office: additional funding not forecast
$76,319 up on Town Planning Fees
$11,324 up on Income from Recycling
1)
2)
3)
4)
1)
2)
3)
4)
5)
6)
7)
8)
9)
Expenditure
Expenditure is showing a variance down of 3.49% ($384,266). The main variances are as
follows:
$209,197 down on Trade/Commercial Refuse & Refuse at 7 Mile site
$177,544 down on Litter control labour & plant expenses forecast
$59,696 down on Maintenance of Public Toilets
$41,834 down in recycling expenses
$17,619 down in Wickham Transfer Station expenses
$15,908 down in Drainage Costs
$12,279 down on Economic Development Prospectus Project
$114,607 up on loss of sale of Equipment – Public Toilets due to written down value on
disposal
$99,608 up on Office expenses planning – due to utilisation of contractor/s due to
vacancies
Recreation and Culture
Revenue
Revenue has a variance down of 0.09% ($24,315). The variance is due to:
1) $305,000 down on budgeted Federal Government Grants & Contributions for ovals
budgeted but not received
2) $101,945 down in grants and contributions to ovals, received less than expected to
Tambrey Lights project all spent by 30th June
Page 63
20 August 2012
3) $139,000 down on budgeted Grants & Contributions by Woodside for the youth shed fit
out. $110K has been invoiced but remains unpaid to July; these are offset by the following
4) $23,287 up on Cossack Art Award Entry costs not budgeted
5) $43,000 up on contribution to Cossack Art Prizes for 2012
6) $48,400 up in Special Youth Projects Income
7) $94,636 up on NAIDOC Week Income invoiced in advance of July event
8) $48,494 up in Walkington Theatre event income
9) $33,834 up on Youth Shed indoor play and café income on forecast
10) $18,305 up on Pam Buchanan Family Centre Income/sales YTD
11) $50,000 up in grants and contributions to the Pam Buchanan Family Centre
12) $109,000 up in grants and contributions to the Frank Butler Community Centre
Expenditure
Expenditure has a variance of down 3.47% ($636,095). The main variances are as follows:
1) $155,497 down on Parks & Gardens Maintenance – pending projects underway and short
staffing
2) $55,180 underspend on Jaburara Heritage Trail – carried forward to 12/13 budget – no
outstanding purchase orders for 11/12
3) $10,648 down on Consultants for Recreation Facilities Planning & Management
4) $47,900 down on Oval Maintenance and Junior Sport Development.
5) $46,319 down on KEC programme & expenses YTD
6) $36,733 down on RAC expenditure due to YTD closures and mtce
7) $29,235 down on Walkington theatre events expenditure
8) $21,261 down on Roebourne/Wickham community activities expenditure YTD
9) $378,579 down on Karratha Library Contribution – Due to closure of Karratha Library funds
will be accessed to operate new library
10) $82,960 down on walking paths network expenses (utilisation of funding); these are
partially offset by the following
11) $358,198 down on Administration distribution to facilities YTD
12) $99,506 up on REAF expenses & $75,668 on Naidoc expenses due to paid in advance for
2012/13 Events
13) $319,979 up on Employment costs for Community Development, KEC, Cossack
Operations and Dampier and Karratha Library. These are offset by lower employment
costs for RAC and Roebourne Library
14) $141,586 up on KAC Building Mtce expenses due to outstanding Insurance claim
expenses
15) $32,327 up on Employment costs for Walkington Theatre
1)
2)
3)
4)
5)
Transport
Revenue
Revenue shows a variance up of 3.41% ($864,223). The main variances are as follows:
$687,558 up on Karratha Airport landings income above budgeted due to invoiced being
raised for June period
$208,042 up in Karratha Terminal Lease Income
$35,178 up in Income for TTI budgeted; these are offset by the following
$44,929 below budget for Local Government programs (Roads Projects Grants) (Black
spot Govt Funding as project not going ahead as planned)
$22,395 below budget for Airport Reimbursement Income
Expenditure
Expenditure has a variance of up 1.87% ($314,692) the main variances are due to
depreciation on assets ($483,037) applied greater than forecast and as follows:
1) $31,401 up on TTI expenses as forecast
2) $21,355 up on Airport Security costs to 30 June
3) $27,493 up on Administration costs
Page 64
20 August 2012
4) $28,855 up on Landside Mtce costs
5) $98,300 up on Sheeting Roads expenses
6) $28,111 down on Reseal Road expenses
7) $112,823 down on Footpath Maintenance – pending contractors
8) $54,692 down on Karratha Terminal building expenses
9) $92,422 down on Other road Maintenance expenses
10) $87,313 down on Traffic Signs expenses
11) $21,312 down on Airside – YTD lower than expected
Economic Services
Revenue
Revenue has a variance up of 17.84% ($245,286) due to forecast error in relation to
contributions to Karratha Community Celebration ($171,000) and Building Licence fees
higher than budget year to date of $62,794.
Expenditure
Expenditure has a variance down of 11.42% ($356,151) due to Dampier Highway
streetscape expenses not spent of $597,017 commenced Late February to be carried
forward and funded by R4R in 12/13. Building Control employment costs and office
expenses under budget by $59,369. Forty Mile Beach costs are under budget for $101,163
(apache funds to be expended still held in POS reserve). These are offset in main by
Administration costs yet to be allocated of $386,312.
Other Property and Services
Revenue
1)
2)
3)
4)
5)
Expenditure
Expenditure has a variance up of 60.17% ($394,062) which is mainly due to:
$301,724 up on net Employment costs forecast for Tech Services, Waste, Works & Parks
$22,275 up on Workers Compensation Claims – reimbursed
$26,204 up on depreciation costs forecast YTD
$143,888 up on Plant expenses and YTD allocation of plant costs recovery
$83,312 down on Allocations of Works, Public Services, Parks & Waste overheads
Capital
Revenue
Capital Revenue shows a variance down of 10.56% ($3,514,965) - due to Transfers from
Reserves Year to Date under Budget to June 2012 due to delay and carried forward capital
expenditure to 12/13 on Airport & Royalties for regions projects.
1)
2)
3)
4)
Expenditure
Capital expenditure shows a variance down of 4.07% ($3,279,390). This is mainly due to
variances in the following areas:
$4,602,711 down on Karratha Leisure Centre progress as construction minor delays with
cyclone season resulted in lower than expected claims year to date against forecast
$349,531 down on New Staff Housing Baynton West following final progress claim 259k &
remainder on various housing Improvements to existing housing
$969,198 down on Pavilion & Halls Buildings- Frank Butler Community Centre & Pam
Buchanan Family Centre on year to date budget
$1,927,752 down on Airport LV Power & Water Infrastructure - Tender process was
extended delaying engagement of contractor – carried forward project to 12/13
Page 65
20 August 2012
5) $123,762 down on Karratha Youth Shed Building– final progress claims to be processed,
due to delay on completion of Skate Park; $109,388 less than expected on Equipment Fit
out budget forecast to date.
6) $142,665 down on various Projects, Bulgarra Oval- Playground infrastructure, Bulgarra
Oval -Vehicle Parking infrastructure and $35,000 Wickham Library building upgrade
projects not completed by June 2012
7) $267,132 down on new Admin Bldg Expansion YTD and Main Building front counter &
office refurbishments commenced April/May (recarpet) not completed by 30 June and
require amendment in 12/13 Budget
8) $190,672 down on upgrade effluent systems - Golf club tank works to be completed by July
(lower transfer from Infrastructure reserve required as per YTD 11/12 expenditure)
9) $16,369 down on Waste Landfill Infrastructure Improvements still to occur and cfwd 12/13
10) $62,181 down on Footpath & Roads Infrastructure(Black spot not occurring) Capital
Program as budgeted to June (Less transfer from Reserve required)
11) $60,889 down on Capital Buildings Airport - Terminal Building improvements re-budgeted
500k in 2012/13
12) $82,307 down on Various Plant, furniture and equipment purchases
13) $42,297 down on Capital Improvements Depot Building (Less transfer from Infrastructure
reserve required for 11/12)
14) $66,987 up on Parks Infrastructure - Catrall park final contract completion costs incurred
15) $24,720 up on forecast for Community Safety – Infrastructure – CCTV & Security R4R
projects delayed and require cfwd in 12/13
16) $5,281,109 up on Transfers to Reserves for higher interest earned YTD, Financial
Assistance grant 12/13 Advance payment received & lower than expected airport capital
expenditure requiring transfer from reserve
Rates
Variance on budget year to date rates revenue for 2011/12 is currently down on budget by
$176,964 (0.75%) to 30 June 2012 - Due to Interim Rating.
Page 66
20 August 2012
Shire Of Roebourne
Note 1. Net Current Assets
Year To Date
Actual
Budget
Brought
Forward
1 July
$
$
Note
Current Assets
Cash and Cash Equivalents - Unrestricted
Net Trust Liabilities in Muni
Trust - ATM Floats
Trust - Medical Services Incentive Services
589,370
(850)
253,448
0
0
0
0
0
540,000
35,199,962
Cash and Cash Equivalents - Restricted - LSL & R4R
Cash and Cash Equivalents - Restricted - Reserves
2
74,772,378
Cash - Restricted Unspent Grants/Contributions
Cash - Restricted Unspent Loans
1
1
1,418,939
0
Trade and Other Receivables
Land held for Resale - Development Costs
3
13,572,178
0
Inventories
5,900,000
922,043
236,402
91,274,058
42,129,812
Trade and Other Payables
9,483,378
8,903,631
Bank Overdraft
Current Portion of Long Term Borrowings
0
2,163,402
0
-
Current Portion of Provisions
2,211,659
-
Total Current Liabilities
13,858,439
8,903,631
77,415,619
33,226,181
(74,772,378)
(35,199,962)
(1,396,892)
0
(492,160)
0
Take Out Restricted Cash (LSL)
Add Back Non Cash Provisions
0
2,211,659
(540,000)
651,750
Add Back Current Borrowings
2,163,402
2,354,191
Net Current Asset Position
5,621,411
0
Total Current Assets
Current Liabilities
Net Current Assets
Plus (Minus) Items To Be Excluded
Take Out Reserve Funds
Take Out Fully Restricted Cash (Grants/Contributions)
Take Out Fully Restricted Cash (Loans)
Note Explanation:
1)
Includes amounts received for:
- PDC Hydrology Grant
40,000
- Roebourne Community Recreation Assoc. Inc.
23,024
- Department of Regional Australia, Local Government, Arts and
Sports (Karratha Leisure Complex – RDAF Claim 2)
Page 67
1,182,145
20 August 2012
Shire Of Roebourne
Statement Of Financial Activity (con’t)
2)
Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed
3) Trade Debtors Includes Total Debtor Outstanding 30 June 2012 including amounts
invoiced for:
- Department of Education
5,500,000
- Alliance Airlines Pty Ltd
476,243
- Bristow Helicopters Australia
83,731
- Civil Road & Rail SX5 Pty Ltd
26,806
- Instant Waste Management
116,759
- Karratha Flying Services
35,248
- Lyons & Peirce
287,737
- Woodside Energy Ltd
121,000
- Qantas Airways Limited
2,720,680
- Qantaslink/Airlink Pty Ltd
248,951
- Skywest Airlines Pty Ltd
49,436
- Tox Free
202,606
- Transpacific Cleanaway
166,757
- Virgin Blue Airlines Pty Ltd
364,517
- Woodside Energy Ltd
201,961
- WBHO – Civil Pty Ltd
57,008
Total Trade and Other Receivables (incl above)
Total Rates Debtors Outstanding
12,840,120
732,058
Page 68
20 August 2012
Shire Of Roebourne
Statement of Financial Position
Note 2: Balance Sheet
2011/12
$
2010/11
$
24,555
1,983,755
3,278,982
74,772,378
13,582,449
922,043
94,564,162
12,840
2,931,736
1,683,467
84,013,999
9,391,811
270,828
98,304,681
Non Current Assets
Property, Plant and Equipment
Infrastructure
Total Non Current Assets
63,835
115,787,505
92,609,882
208,461,222
83,171
91,970,323
71,631,867
163,685,361
Total Assets
303,025,384
261,990,041
Current Assets
Cash On Hand
Cash and Cash Equivalents - Unrestricted
Cash and Cash Equivalents - Restricted (Trust)
Cash and Cash Equivalents - Restricted (Reserves/Muni)
Inventories
Total Current Assets
Current Liabilities
Bank Overdrafts
Trade and Other Payables
Trust Liabilities
Long Term Borrowings
Provisions
Total Current Liabilities
0
9,483,378
3,279,832
2,163,402
2,211,659
0
10,953,373
1,683,467
3,017,431
2,211,659
17,138,271
17,865,930
Non Current Liabilities
Long Term Borrowings
Provisions
Total Non Current Liabilities
12,662,768
220,811
12,883,579
14,851,611
220,811
15,072,422
Total Liabilities
30,021,850
32,938,352
Net Assets
273,003,534
229,051,689
Equity
Accumulated Surplus
Asset Revaluation Reserve
Reserves
186,550,147
11,681,010
74,772,378
133,720,252
11,681,010
83,650,428
Total Equity
273,003,534
229,051,689
Page 69
20 August 2012
Shire Of Roebourne
Note 3: Cash and Cash Equivalents
$
Municipal & Trust Fund Bank
Cash On Hand
Westpac on call
Westpac on call & Term Deposits
24,555
165,773
5,096,963
5,287,292
Reserves Fund Bank
Westpac/WATC on call & Term Deposits
Westpac -LSL Reserve
74,772,378
0
74,772,378
Total Cash
80,059,670
Page 70
20 August 2012
Shire Of Roebourne
by Divisions by Activities
Note 4
2011/2012
Budget
2011/2012
Amended
2011/2012
Year To Date
Budget
2011/2012
Actual To
Date
$
$
$
$
Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)
EXECUTIVE SERVICES
Net (Cost) Revenue to Council for Members of Council
Net (Cost) Revenue to Council for Emergency Services
(630,795)
(116)
Net (Cost) Revenue to Council for Cossack Infrastructure Project
Net (Cost) Revenue to Council for Executive Admin
(611,094)
22,155
(611,094)
22,155
(647,244)
(10,289)
0
(13,269)
(13,269)
(13,269)
(1,412,063)
(1,617,948)
(1,617,948)
(1,542,487)
Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract
0
145,780
145,780
145,780
Net (Cost) Revenue to Council for Human Resources
(784,629)
(833,111)
(833,111)
(784,022)
Net (Cost) Revenue to Council for Public Affairs
Net (Cost) Revenue to Council for Corporate Compliance Services
(482,853)
(981,026)
(358,946)
(996,902)
(358,946)
(996,902)
(344,305)
(908,068)
Net (Cost) Revenue to Council for Business Improvement Process
(603,530)
(296,000)
(296,000)
(216,162)
Net (Cost) Revenue to Council for Staff Housing
(497,797)
140,822
140,822
(679,059)
(26,470)
(109,288)
(109,288)
680,342
Net (Cost) Revenue to Council for Rates
22,026,540
22,958,801
22,958,801
22,935,749
Net (Cost) Revenue to Council for General Revenue
(1,142,167)
(833,411)
(833,411)
(379,456)
Net (Cost) Revenue to Council for Corporate Services
2,083,783
2,341,291
2,341,291
2,516,547
Net (Cost) Revenue to Council for Information Services
(619,428)
(500,212)
(500,212)
(479,148)
(23,101)
(23,101)
(23,101)
(23,905)
Net (Cost) Revenue to Council for Cossack Art Awards
Net (Cost) Revenue to Council for Tourism/Visitors Centres
(11,820)
(499,139)
(64,092)
(520,776)
(64,092)
(520,776)
(21,522)
(526,888)
Net (Cost) Revenue to Council for Aged Persons Housing
(182,243)
(117,755)
(117,755)
(86,990)
(95,400)
(38,519)
(38,519)
39,435
(196,696)
(345,774)
(345,774)
(243,618)
Net (Cost) Revenue to Council for Community Development
(1,095,578)
(1,116,947)
(1,116,947)
(1,743,536)
Net (Cost) Revenue to Council for Walkington Theatre
Net (Cost) Revenue to Council for Community Sponsorship
(355,000)
(1,287,772)
(323,200)
(2,003,358)
(323,200)
(2,003,358)
(257,486)
(1,460,893)
(182,563)
(171,186)
(171,186)
(146,369)
(99,685)
(87,953)
(87,953)
(76,932)
Net (Cost) Revenue to Council for Karratha Entertainment Centre
(1,561,168)
(1,586,486)
(1,586,486)
(1,550,110)
Net (Cost) Revenue to Council for Karratha Aquatic Centre
(1,077,362)
(1,477,942)
(1,477,942)
(1,598,460)
Net (Cost) Revenue to Council for Roebourne Aquatic Centre
Net (Cost) Revenue to Council for Libraries
(319,616)
(1,403,773)
(133,183)
(1,853,473)
(133,183)
(1,853,473)
(89,679)
(1,498,299)
(539,021)
(549,451)
(549,451)
(543,002)
(1,013,121)
(531,109)
(531,109)
(1,194,682)
Net (Cost) Revenue to Council for Public Services Overheads
COMMUNITY & CORPORATE SERVICES
Net (Cost) Revenue to Council for Television & Radio Services
Net (Cost) Revenue to Council for Youth Development
Net (Cost) Revenue to Council for Other Culture
Net (Cost) Revenue to Council for Daycare Centres
Net (Cost) Revenue to Council for Child Health Clinics
Net (Cost) Revenue to Council for Cossack Operations
Net (Cost) Revenue to Council for Ovals & Hardcourts
Net (Cost) Revenue to Council for Karratha Bowling & Golf
(414,031)
(414,240)
(414,240)
(406,017)
Net (Cost) Revenue to Council for Pavilions & Halls
(2,885,784)
(3,016,369)
(3,016,369)
(733,318)
Net (Cost) Revenue to Council for Recreation Projects
Net (Cost) Revenue to Council for Playgrounds
(1,151,585)
(266,109)
(1,290,610)
(186,973)
(1,290,610)
(186,973)
(869,739)
(270,966)
Net (Cost) Revenue to Council for Medical Services
(17,928)
(2,928)
(2,928)
(33,540)
Net (Cost) Revenue to Council for Other Buildings
355,635
(424,881)
(424,881)
(316,167)
(1,211,500)
(2,808,002)
(2,808,002)
(2,668,301)
Net (Cost) Revenue to Council for The Youth Shed
Page 71
20 August 2012
Shire Of Roebourne
Statement Of Financial Activity (con’t)
by Divisions by Activities
Contd.
2011/2012
Budget
2011/2012
Amended
2011/2012
Year To Date
Amended
Budget
2011/2012
Actual To
Date
$
$
$
$
COMMUNITY SERVICES (con’t)
Net (Cost) Revenue to Council for Youth Centres
Net (Cost) Revenue to Council for Leisure & Learning Precinct
Net (Cost) Revenue to Council for Pam Buchanan Family Centre
Net (Cost) Revenue to Council for Economic Development
DEVELOPMENT,
SERVICES
REGULATORY
&
0
(20,000)
8,075
(198,319)
2,671,577
0
(157,200)
(173,435)
2,671,577
0
(157,200)
(173,435)
2,582,837
4,110,790
(158,766)
(158,413)
91,057
(725,567)
(1,101,443)
233,614
(838,672)
(1,016,525)
233,614
(838,672)
(1,016,525)
358,613
(840,606)
(996,666)
(626,002)
(510,613)
(510,613)
(275,145)
INFRASTRUCTURE
Net (Cost) Revenue to Council for Building Control
Net (Cost) Revenue to Council for Health Services
Net (Cost) Revenue to Council for Town Planning
Net (Cost) Revenue to Council for Strategic Planning
Net (Cost) Revenue to Council for Community Safety
Net (Cost) Revenue to Council for Ranger Services
Net (Cost) Revenue to Council for Camping Grounds
Net (Cost) Revenue to Council for Depots
Net (Cost) Revenue to Council for Vehicles & Plant
Net (Cost) Revenue to Council for Roads & Streets
Net (Cost) Revenue to Council for Parks & Gardens
Net (Cost) Revenue to Council for Drainage
Net (Cost) Revenue to Council for Footpaths & Bike Paths
Net (Cost) Revenue to Council for Effluent Re-Use Scheme
Net (Cost) Revenue to Council for Cemeteries
Net (Cost) Revenue to Council for Public Toilets
Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties
Net (Cost) Revenue to Council for Roebourne Enhancement
Scheme
Net (Cost) Revenue to Council for Town Beautification
Net (Cost) Revenue to Council for Private Works &
Reinstatements
Net (Cost) Revenue to Council for Works Overheads
Net (Cost) Revenue to Council for Parks & Gardens Overheads
Net (Cost) Revenue to Council for Tech Services
Net (Cost) Revenue to Council for Tech Services Overheads
(273,291)
(174,182)
(174,182)
(108,909)
(1,885,365)
(1,532,609)
(1,532,609)
(1,422,028)
(4,600)
20,692
20,692
(27,934)
(320,228)
(346,016)
(346,016)
(343,455)
123,508
(2,276,055)
(1,327,691)
(201,487)
(534,692)
(544,159)
(57,634)
(233,696)
(104,369)
(334,682)
(2,748,002)
(1,489,897)
(201,487)
(423,042)
(539,830)
(80,779)
(270,920)
(72,794)
(334,682)
(2,748,002)
(1,489,897)
(201,487)
(423,042)
(539,830)
(80,779)
(270,920)
(72,794)
(138,375)
(2,832,470)
(1,399,877)
(187,388)
(310,218)
(529,827)
(74,899)
(255,985)
(66,989)
0
(1,305,558)
0
(1,344,143)
0
(1,344,143)
0
(1,341,197)
0
0
0
(793,863)
(9,443)
99
(5,231)
15,000
(425,221)
(12,895)
99
(5,231)
15,000
(425,221)
(12,895)
495
1,649,078
928,525
(3,895,453)
(4,064)
0
205,808
544,870
339,677
7,621,722
378,278
(13,473)
7
(155,217)
(509,019)
1,306,831
6,453,496
490,303
(600)
7
(155,217)
(509,019)
1,306,831
6,453,496
490,303
(600)
49,710
(3,606,309)
3,503,775
1,216,008
4,895,807
495,617
(518)
STRATEGIC BUSINESS PROJECTS
Net (Cost) Revenue to Council for Project Management
Net (Cost) Revenue to Council for Waste Collection
Net (Cost) Revenue to Council for Landfill Operations
Net (Cost) Revenue to Council for Waste Overheads
Net (Cost) Revenue to Council for Karratha Airport
Net (Cost) Revenue to Council for Tien Tsin Inne
Net (Cost) Revenue to Council for Other Airports
Page 72
9.3
20 August 2012
BUDGET AMENDMENTS FOR RIO TINTO AND SHIRE OF ROEBOURNE
COMMUNITY INFRASTRUCTURE AND SERVICES PARTNERSHIP
File No:
CM.60
Director Community and Corporate Services
Reporting Author:
Date of Report:
7 August 2012
Nil
Nil
Attachment(s)
Nil
PURPOSE
To amend the 2012/13 budget to provide for the Partnership Management Team and the
Wickham Recreation Facilities Team under the Rio Tinto and Shire of Roebourne
Community Infrastructure and Services Partnership.
BACKGROUND
At the 18 June 2012 meeting (resolution 152105), Council resolved to:
1.
“ENDORSE the following documents that constitute agreement between Rio Tinto
Iron Ore and the Shire of Roebourne for a Community Infrastructure and Services
Partnership:
a.
Rio Tinto and Shire of Roebourne Memorandum of Understanding:
Community Infrastructure and Services Partnership;
b.
Funding Agreement Rio Tinto and Shire of Roebourne for Partnership
Management Team: Community infrastructure and Services Partnership;
c.
Community Infrastructure and Services Plan: Communities of Wickham,
Dampier and Karratha 2012-2017; and
d.
letter titled Community Infrastructure and Services Partnership
2.
DELEGATE AUTHORITY to the Acting Chief Executive Officer to execute
Partnership Agreements pursuant to the Rio Tinto and Shire of Roebourne
Memorandum of Understanding: Community Infrastructure and Services Partnership
and letter titled Community Infrastructure and Services Partnership including:
a.
Community Infrastructure and Services, Memorandum of Understanding
b.
Agreement Partnership Management Team
c.
Dampier Community Hub
d.
Wickham Recreation Facilities Management
e.
Funding Agreement Community Events
f.
Funding Agreement Karratha Leisure Centre
g.
Wickham Community and Sporting Facilities”
On 28 June 2012 the MOU and Funding Agreement were executed by the Chief Executive
Officer and Shire President.
Page 73
20 August 2012
Partnership Management Team
The Funding Agreement provides for an annual contribution of approximately $720,000 for
the period 2012/13 this contribution may be broken-down into the following:

$620,000 for employee costs for the appointment of a full time equivalent (FTE)
Partnership Manager and Assistant Management Accountant (Financial Controller)
and a .5 FTE Communications Officer; and

$100,000 for operating expenses to be attributed to external consultancies,
professional services and general resources to support the Partnership (drafting of
grant applications to leverage funding, independent review of the Partnership,
partnership training and development for capacity and sustainability and
implementation of the of the communications and engagement plan).
The Shire and Rio Tinto endorsed Position Descriptions and Conditions of Employment for
the Partnership Manager and Assistant Management Accountant which were advertised on
4 August 2012.
Wickham Sports Precinct and Hub Management
Rio Tinto has committed within the aforementioned letter of commitment to the
establishment of a Shire-based transition team to develop an operational and management
plan for the day-to-day and long term operation of the Wickham Recreation Precinct with a
view to transitioning the long term operation of the facility to Shire management.
This Recreation Facilities Team will comprise a Recreation Facilities Coordinator, a
Recreation Administration Officer and Recreation Administration Assistant. Rio Tinto has
also requested that the Recreation Facilities Coordinator assist in the master planning for
the design and construction of new sporting and community facilities in Wickham. The
Funding Agreement will provide $660,148 for employment of the Team.
In the context of the above, a budget amendment is required to establish new accounts to
provide for the:


Partnership Management Team and related resourcing costs; and
Facilities Management Team for the Wickham Recreation Precinct and Master
Planning and concept design for new sporting facilities in the area.
In the context of Council Policy CE8 - Significant Decision Making Policy the Partnership
Agreement is significant. The Partnership Agreement will result in changes to governance
arrangements, including the control and construction of strategic assets and enhanced
service delivery.
The Partnership Agreement will also, as exemplified in the letter of commitment, provide a
substantial capital and operational contribution to the Shire.
Council has been briefed regularly by Rio Tinto at several forums on the Partnership since
August 2011 as well as participating in a workshop in April 2012 on the Community
Infrastructure and Services Plan.
In March 2012 Council provided in-principle support for the Chief Executive Officer to
progress planning related to the Partnership Agreement on the proviso that the
Memorandum of Understanding and related attachments were tabled with Council once
finalised.
Page 74
20 August 2012
As detailed above, in June 2012 Council endorsed the documents that constitute the
agreement between Rio Tinto and the Shire of Roebourne (the Shire) for a Community
Infrastructure and Services Partnership and delegated to the Chief Executive Officer to
Execute the Agreements pursuant to the MOU.
Section 6.8 of the Local Government Act 1995 requires Council approval to incur
expenditure from Council’s municipal fund.
POLICY IMPLICATIONS
The accounts to be established are fully funded accounts and are not required to be
supplemented from Shire funding. The Shire has reached agreement with Rio Tinto to
renegotiate resources support for the Partnership Management Team on an annual basis
to ensure sufficiency of funding.
The financial implications of this report are that there will be a Nil impact on the estimated
budget surplus/deficit for 2012/13.
Acc No
112700
112000
112010
112504
112701
112001
112011
112504
Account Description
RIO / Shire Partnership
management team
contribution as per MOU
RIO/Shire Partnership
Team employment costs
Team office costs
Purchase of plant – Rio
Tinto Partnership
Wickham Sports
Precinct and initial hub
management team
contribution as per MOU
Wickham Sports
management team
employment expenses
as per MOU
employment costs
Wickham Sports
management team office
expenses as per MOU
employment costs
Purchase of plant – Rio
Tinto Partnership
2012/2013
(Inc.)/
Dec
New
Budget
Total
0
720,000
720,000
0
-560,000 -560,000
0
-100,000 -100,000
0
-60,000
-60,000
0
660,000
660,000
0
-570,000 -570,000
0
-60,000
-60,000
0
-30,000
-30,000
Page 75
Reason
RIO Tinto / Shire
MOU partnership
agreement
Management Team
contribution/expenses.
RIO Tinto / Shire
MOU partnership
agreement
Wickham Sports
Precinct and
Community Hub
contribution
/expenses.
20 August 2012
The implications of the agenda report in the context of the Shire of Roebourne 2009-2013 Strategic Plan:
Key Goal #1
Communities “We will further develop and maintain the infrastructure and facilities to create
aesthetically attractive and liveable towns which will develop into more diverse and balanced
communities.”
Objectives:
Creating aesthetically attractive and vibrant towns.
Facilitating inclusive and engaged communities.
Building capacity, capability and partnerships across the community.
Encouraging the building of stable and diverse communities.
Providing a range of appropriate facilities that reflect the demography of the communities.
Enhance the sense of community by coordinating a range of community events and activities.
Encourage engagement of transient workers in community/sporting activities.
Priorities 2011/12:
Develop youth programs and a plan to improve youth program and service delivery.
Key Goal #2:
Objectives:
Priorities 2011/12:
Key Goal #3:
Objectives:
Ensure there is sufficient and appropriate plant available to consistently deliver the agreed
service standards.
community surveys.
Seek partners to deliver community requirements.
Local Economy “Managing and maximising the benefits of growth in the region while
diversifying our economic base.”
Creating opportunities for growth and diversification for local business.
Developing a financially sustainable revenue stream.
Establish formal relationships with industry partners to maximise community benefit.
There are no risk management considerations applicable.
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
Page 76
20 August 2012
OPTIONS:
Option 1
Option 2
That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government Act
1995 RESOLVES NOT TO ENDORSE the Officer’s recommendation and take alternative
action as follows:
1._________________
2._________________
CONCLUSION
Council resolved on 18 June 2012 to endorse the documents that constitute the agreement
between Rio Tinto and the Shire for a Community Infrastructure and Services Partnership
and delegated authority to the Chief Executive Officer to execute the Partnership
agreements pursuant to the MOU.
The Shire has executed the funding agreement for establishment of the Partnership
Management Team and resources support and has finalised costings for establishment of
a Recreation Facilities Team. A budget amendment is required to establish the related
accounts.
Page 77
20 August 2012
Government Act 1995 RESOLVES to ENDORSE the following budget amendments
and creation of new accounts listed to the 2012/13 Budget to provide for the
Partnership Management Team and Wickham Recreation Precinct and Community
Hub Facilities Management Team under the Rio Tinto and Shire of Roebourne
Community Infrastructure and Services Partnership.
Acc No
112700
112000
112010
112504
112701
112001
112011
112504
Account Description
management team
contribution as per
MOU
Team employment
costs
Team office costs
Purchase of plant –
Rio Tinto Partnership
Wickham Sports
management team
contribution as per
MOU
Wickham Sports
management team
employment expenses
as per MOU
employment costs
Wickham Sports
management team
office expenses as per
MOU employment
costs
Purchase of plant –
Rio Tinto Partnership
2012/2013
(Inc.)/
Dec
New
Budget
Total
0
720,000
720,000
0
-560,000
-560,000
0
-100,000
-100,000
0
-60,000
-60,000
0
660,000
660,000
0
-570,000
-570,000
0
-60,000
-60,000
0
-30,000
-30,000
Page 78
Reason
RIO Tinto / Shire MOU
partnership agreement
Management Team
contribution/expenses.
RIO Tinto / Shire MOU
partnership agreement
Wickham Sports
Precinct and
Community Hub
contribution
/expenses.
9.4
20 August 2012
BUDGET AMENDMENT AND REALLOCATION OF FUNDING – LIONS PARK
WICKHAM.
File No:
CP.328
Reporting Author:
Manager Community Facilities
Date of Report:
2 August 2012
Community Facilities
Nil
Attachment(s)
1.
Letter
of
Support
Lions
Park
Redevelopment - Rio Tinto (to be tabled at
Council Briefing)
2.
Letter
of
Support
Lions
Park
Redevelopment - Wickham Community
Association
3.
Lions Park Scope of Works and Estimated
Budget
PURPOSE
For Council to endorse the Wickham Lions Park redevelopment and amend budgets to
accommodate the additional income and associated expenditure.
BACKGROUND
Officers have been approached by Rio Tinto Communities staff regarding potential
developments at Lions Park in Wickham. During these discussions it was touted the
permanent shade structure funding earmarked for Lions Park would be utilised to cover a
picnic setting and BBQ. It is the outcome of the stakeholder working group that the
permanent shade structures currently rolled out across many Shire of Roebourne
playgrounds would be excessive for a picnic shelter and the funds could be utilised more
effectively.
Shire Officers have met with Wickham stakeholders on a number of occasions and have
maintained a positive relationship to ensure the development in Lions Park reflects the
community needs. The scope of works, which has been workshopped with several
community stakeholders, is attached (attachment 3) for Council’s perusal. Wickham
stakeholders consider the scope of works as it stands to be the most advantageous
outcome for the Wickham community.
The Wickham Lions Park Redevelopment is considered Significant under Council Policy
CE8 due to the ongoing maintenance of the park and equipment. Additionally it is
considered Significant due to the increase in workload on officers and the positive impact
on the community.
Page 79
20 August 2012
Wickham Ward Councillors have been notified and included in discussions surrounding the
park redevelopment. Through these discussion the approached outlined in this report has
been supported.
Community consultation has occurred through several meetings with local stakeholders
including, Ward Councillors, Rio Tinto Communities staff, the local chaplain and a
representative from the Wickham Community Association. Through these discussions the
approach outlined in this report has been supported.
Section 6.8 of the Local Government Act 1995 (Expenditure from a municipality fund not
included in annual budget) states:
(1) A local government is not to incur expenditure from its municipal fund for an
additional purpose except where the expenditure a. is incurred in financial year before the adoption of the annual budget by the
local government ;
b. is authorised in advance by resolution*; or
c. is authorised in advance by the mayor or president in an emergency.
*Absolute majority required
POLICY IMPLICATIONS
Council has allocated funds towards the installation of infrastructure at Lions Park in the
2012/13 year. Additionally Rio Tinto has confirmed their intention to support the project
financially with Rio Tinto support the financial contribution will equal $400,000.00
($200,000.00 Shire of Roebourne and $200,000.00 Rio Tinto). Should Council endorse the
officer’s recommendation the following will need to occur;
1. A budget amendment & creation of new accounts resolved by Absolute Majority will
be required.
2. The increase in expenditure will be matched with an equal increase in income,
resulting in a Nil impact on the 2012/13 forecast Surplus/Deficit.
3. This is shown in the table below;
Acc No
Job
No
Account
Description
342506
934203
Permanent
Structures
New
New
New
New
Income
account
Wickham Lions Park
Redevelopment
Capital
Expense
account Wickham Lions
Park Redevelopment
Shade
12/13
Original
Budget
Inc/(Dec)
12/13
Amended
Budget Total
Reason
$400,000.00
($200,000.00)
$200,000.00
$0
($200,000.00)
($200,000.00)
$0
$400,000.00
$400,000.00
Transfer
funds
to
Wickham Lions Park
Redevelopment.
$200,000.00 retained for
Dampier Lions Park
Shade Structure.
Rio Tinto Contribution
towards Wickham Lions
Park Project
New Expenditure of
income from Rio Tinto
and reallocation from
Job 934203
An estimated project budget is attached for Council’s perusal.
Page 80
20 August 2012
Key Goal #1
communities.”
Objectives:
Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher
standard of the upkeep of homes, businesses and public space throughout the Shire.
ISSUES
Economic Issues
Social Issues
The redevelopment of Wickham Lions Park has been identified by local stakeholders as a
high priority. The park is often utilised for large community gathering and church services.
The stakeholders are of the opinion the redevelopment of the park will provide the local
community with a sense of community pride and safety, as the park includes lighting.
IMPACT ON CAPACITY
The project was not specifically outlined in officers annual work plans, how the installation
of a permanent shade structure at Lions Park was included. As this project is replacing the
permanent shade structure some resourcing will be carried over, however officers have
included an 8% project management fee in the project costs attached.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to REJECT the Wickham Lions Park Redevelopment Project.
Page 81
20 August 2012
CONCLUSION
The Wickham Lions Park Redevelopment has been identified by the local stakeholders in
the township as key development area for the town and localised community. The original
allocation of funds towards a permanent shade structure, typically afford to provide shade
to playground equipment, in this was indented to cover a picnic setting and BBQ. It is the
opinion of the stakeholders this use is far beyond the requirement and the funds can be
used with greater effect at the passive park, as detail in the scope of works.
Government Act 1995 RESOLVES to APPROVE the following budget amendments
and creation of new accounts which will have a Nil impact on the estimated budget
surplus/deficit for 2012/13.
Acc No
Job
No
Account Description
12/13
Original
Budget
$400,000
Inc/(Dec)
($200,000)
12/13
Amended
Budget Total
$200,000
342506
9342 Permanent Shade
03
Structures
New
New
Income account
Wickham Lions Park
Redevelopment
$0
($200,000)
($200,000)
New
New
Capital Expense
account Wickham
Lions Park
Redevelopment
$0
$400,000
$400,000
Page 82
Reason
Transfer funds
to Wickham
Lions Park
Redevelopment.
$200,000.00
retained for
Dampier Lions
Park Shade
Structure.
Rio Tinto
Contribution
towards
Wickham Lions
Park Project
New
Expenditure of
income from Rio
Tinto and
reallocation
from Job 934203
20 August 2012
Page 83
20 August 2012
Page 84
9.5
20 August 2012
FEE WAIVER REQUEST – TIDY TOWNS AWARDS FOR THE PILBARA REGION
File No:
CR.39
Reporting Author:
Public Affairs Manager
Date of Report:
23 July 2012
Dan Pedersen, Communities against Rubbishing
our Environment (CARE)
Nil
Attachment(s)
Nil
PURPOSE
To consider a request from Communities Against Rubbishing Our Environment (CARE) to
waive the applicable Shire of Roebourne hire fees for the use of the Frank Butler
Community Centre for the Keep Australia Beautiful Council of Western Australia Tidy
Towns Awards for the Pilbara Region.
BACKGROUND
In June 2012, the Karratha CARE group entered Karratha into the 2012 Keep Australia
Beautiful Council of Western Australia Tidy Towns Awards for the Pilbara Region. The
submission showcased a wide range of local Tidy Towns projects and events undertaken
throughout the year.
This year, Karratha will play host to the Pilbara Regions Tidy Towns Awards Ceremony.
The Karratha CARE group has volunteered to coordinate and manage the entire event with
a budget of $750.00. This nominal funding is provided by the Department of Environment
and Conservation.
In the context of CE8 Significant Decision Making Policy – this item is considered
insignificant as the recommendation incurs a small financial impost on Council.
No Councillor or Officer consultation is required.
The Chief Executive Officer has delegated authority to provide up to a 50% concession on
hire fees for Council facilities and services including the Karratha Golf course. Section 6.12
(1)(b) of the Local Government act provides for Council to waive any fee by simple majority
decision.
POLICY IMPLICATIONS
Page 85
20 August 2012
The normal hire fee for a booking of this nature is $35 per hour and CARE is hiring the
venue for the full day (13 hours) from 10am to 11.00pm. Therefore the fee waiver is for a
total of $455.00
The context of this agenda report has specific implications to the Shire of Roebourne’s
2009-2013 Strategic Plan:
Key Goal #1
Objectives:
communities.”
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
Council has previously supported this event by way of fee waiver in 2010.
DELEGATED AUTHORITY
The Chief Executive Officer has delegated authority to provide up to a 50% concession on
hire fees for Council facilities and services including the Frank Butler Community Centre.
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to NOT APPROVE a fee waive and APPLY a 50% concession offered
through delegated authority to the Chief Executive Officer;
Page 86
20 August 2012
Option 3
1995 / RESOLVES to NOT APPROVE a fee waive and offer no financial assistance to this
event;
CONCLUSION
The Keep Australia Beautiful Council of Western Australia Tidy Towns Awards for the
Pilbara Region is to be held on 8 September 2012 at the Frank Butler Community Centre.
The event is to be coordinated by local community group Communities Against Rubbishing
Our Environment (CARE) on a limited budget. Council has previously supported this event
by way of a waiver of hire fees in 2010. The applicable fee is $455 for the event.
Government Act, 1995 RESOLVES to APPROVE a waiver of hire fees for the hire of
Frank Butler Community Centre for the running of the Keep Australia Beautiful
Council of Western Australia Tidy Towns Awards for the Pilbara Region on 8
September 2012.
Page 87
9.6
20 August 2012
KARRATHA COMMUNITY GARDEN
File No:
RC.104
Director Community & Corporate Services
Reporting Author:
Senior Community Development Officer
Date of Report:
13 July 2012
Karratha Community Garden Group
Cr Nicole Lockwood
Attachment(s)
Site map of Lot 3897
PURPOSE
To seek endorsement from Council to enter into a lease agreement for Lot 3897, Karratha
with the Karratha Community Association (or an incorporated organisation with similar
objectives) for the purposes of a Community Garden.
BACKGROUND
The Karratha Community Garden concept was initiated about two years ago with four
separate community groups began working together, the then newly formed Karratha
Community Association (KCA), Rotary, Karratha Arts and Learning Centre and Artsource.
At that time, the groups recognised and agreed that there were synergies and opportunities
in co-locating a men’s shed, new arts and crafts building, individual artists studios,
undercover area for markets for all groups, walking trails to connect the various elements
and a community garden consisting of grow beds and fruit trees. The initial project plan
was to seek land to construct a multi-purpose community facility with a community garden.
The preferred site was identified as Richardson Way, which is in close proximity to the
Karratha Arts and Crafts Centre. The groups were successful in securing funds from
Landcorp. These funds are under the auspices of the Karratha Community Association of
which the Karratha Community Garden Group (KCGG) is a sub-committee. The funds were
used to engage a consultant to assist with site selection and conceptual designs. The
concept design was commissioned through Josh Byrne and Associates.
Richardson Way is one of seven sites identified as underutilised land under the “Lazy
Lands” project and the group have been unable to continue with their concept plans for the
co-located community space. In more recent months the KCGG have identified a fenced
site behind the Millars Well infant health clinic as an opportunity to commence a pilot
community garden.
At a meeting between Cr Lockwood, a member of the Karratha Community Garden Group
and the Director and Executive Manager Infrastructure Services on 29 May 2012, in
principle support was provided to the group to utilise the Millars Well site. The group was
offered assistance if practical, but no expectations were placed on Council officers by the
group to provide supplies or services. Since then, the Karratha Community Garden Group
has met several times on site and preliminary works have started, including marking out
beds and indicating walkways.
Officers have concerns surrounding the safety and well-being for the group whilst they are
on site. With no formal agreement in place, issues such as volunteer’s insurance and
Page 88
20 August 2012
public liability prove uncertain. There has been suggestion that the volunteers are to be
included onto the Shire of Roebourne’s Volunteer Register to cover the insurance, however
with the KCGG still being under KCA auspice, it is advisable for the volunteers to be
covered under KCA insurance. Officer’s are concerned that should Volunteer Insurance
cover be offered to one volunteer based group, many other groups would seek similar
cover. This would have significant impact on capacity due to essential inductions and
administrative tasks, as well as ongoing financial implications for Council.
At a meeting held on 12 July 2012, the KCGG requested to locate a sea container on Lot
3897 in order to store equipment. This request will require consultation with the planning
and building services to have the structure appropriately located and cyclone rated.
Whilst Officers recognise community gardens as a valuable community project that can
contribute to improved health and well-being of the community, the diverse issues that
arise when establishing a community garden such as land use and zoning, insurance
requirements, weed management, asset maintenance, sediment and erosion control need
to be addressed.
It is recommended by Officers that Council enter into a lease agreement with the Karratha
Community Association (or an incorporated organisation with similar objectives) with the
following to be addressed in the terms of the lease:






for a period no less than two(2) years (with an option for a further 2 years) or until
the Karratha Community Garden Group becomes incorporated or a more
permanent site is identified at a peppercorn rate;
the land be returned to its original state should a more permanent site be identified
or at the conclusion of the lease;
there be no financial impact to Council with regards to reticulation costs, water
costs or general utilities;
mutual understanding that all risks associated with managing the Community
Garden – including insurances associated with covering volunteers involved with
the Community Gardens project - be covered by the Karratha Community
Association (or an incorporated organisation with similar objectives).
planning approvals are required for all infrastructure.
planting of trees subject to consultation with parks and garden staff.
Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as
“Significant”. By definition “Significant”, is used in relation to any issue, proposal, decision
or other matter, means that the issue, proposal, decision, or other matter has a high degree
of significance. Significant was chosen as the Karratha Community Group volunteers are
currently being covered under Council’s insurance. With no formal agreement in place
there is a concern that volunteers currently offering their time to organise the community
garden are subject to any number of unidentified hazards that Council may be liable for.
Consultation has taken place between Cr Lockwood, a member of the Karratha Community
Garden Group and the Director and Executive Infrastructure Services on 29 May 2012
where support was provided to the group to utilise the site in principle. The group was
offered assistance if practical, but no expectations were placed on Council officers by the
group to provide supplies or services. The parks and gardens staff have been assisting the
group to clear space.
Page 89
20 August 2012
A meeting took place on 12 July 2012 between Cr. Lockwood, Acting Chief Executive
Officer, Director Community and Corporate Services, Director Development, Regulatory &
Infrastructure, Manager Community Services, Senior Community Development Officer and
Parks and Gardens Coordinator to discuss the way forward for the KCGG. At the meeting
concerns regarding the use of the land without a lease agreement being formalised, the
risk involved with volunteers currently working on site without site inductions, the inclusion
of the volunteers onto the Councils volunteers’ insurance cover and the request to locate a
sea container on the site in order to store equipment were all discussed.
In consultation with the Occupational Health and Safety Coordinator, concerns regarding
works currently being undertaken by the volunteers of the KCGG include:
 Operation of heavy duty machinery that may be required to clear the site in
preparation for use.
 Light equipment should be tagged and tested prior to usage.
 Any hazardous chemicals being used on site need to be compliant with legislative
requirements.
 Risks associated with digging and access to site plans.
The KCA have been consulted regarding their involvement in undertaking the lease
agreement on behalf of the KCGG. The KCA are supportive of the lease agreement with
the following areas to be addressed prior to signing the lease agreement:




Rental to be set at a peppercorn rental rate as per normal agreements with other
community organisations leasing Council property.
Utility usage – how will it be metered or can there be an agreement on a fixed
amount?
Conditions surrounding types of trees being planted. Can permanent trees be
planted?
Outside of the normal planning and building requirements, what procedure does the
Council require for approval of activities on Lot 3897, as this space is shared with
the Infant Health Centre.
The KCA has also indicated some concern over entering into a lease over the longer term.
As such, Officers are referring to the lease arrangement being made with the KCA or an
incorporated organisation with similar objectives should the KCGG decide to auspice under
another organisation.
If the Shire is to lease the premise, it will need to comply with section 3.5 of the Local
Government Act 1995 in regards to disposal of land and the relevant advertising
requirements prior to a lease being exercised. Details as to the value of the consideration
to be received, the term and nature of the lease and the parties forming the agreement to
be advertised for a minimum period of 2 weeks prior to Council considering any
submissions received as a result of the advertising.
POLICY IMPLICATIONS
At the time of writing this report there are no financial implications other than Council’s
Parks and Gardens staffing costs. Council is under no obligation to make any financial
Page 90
20 August 2012
contributions to the group. With Council allowing the KCGG to be covered under the
Council’s volunteer’s policy, the impact on staff capacity has increased due to
administrative duties of capturing the data of the weekly volunteers, and the weekly on site
induction processes. As outlined, should this arrangement continue, there is likely to be
ongoing financial implications should other volunteer based organisations also request to
be covered by the Shire of Roebourne Volunteer Register.
Key Goal #1
Objectives:
Key Goal #2:
Objectives:
communities.”
Initiate a community engagement policy in consultation with stakeholders.
Enhancing environmental attitudes organisation wide.
Develop a series of sustainable environmental policies.
Council officers have concerns surrounding the safety and well-being for the group as this
is a volunteer based group. The volunteers of the group are currently being included on the
Shire of Roebourne’s Volunteer Register necessitating a number of additional
responsibilities for Council and Officers. Officers recommend that this arrangement
continue until 31 December 2012 or until the KCGG become incorporated – whichever
comes first. Should the KCGG still be under KCA auspice at that time, it is advisable for the
volunteers to be covered under the KCA volunteer insurance.
With the volunteer insurance offer being made to one volunteer based group there are
concerns that other volunteer based groups will expect the same level of commitment from
Council for their volunteers. With volunteers being covered under councils policy, the risk
now lies with Council should there be any unfortunate accidents.
Officers also have concerns regarding the current works that are being undertaken by the
volunteers of the KCGG as previously outlined including the operation of heavy duty
machinery that may be required to clear the site in preparation for use; light equipment to
be tagged and tested prior to usage and any hazardous chemicals being used on site
requiring compliance with legislative requirements.
ISSUES
Economic Issues
Social Issues
Council Officers recognise that community garden projects demonstrate community
benefit. Community gardens increase the sense of community ownership and bring people
together from a wide variety of backgrounds such as age, race and culture. It improves a
sense of well-being to individuals and the community as a whole.
In the case of the community garden being relocated to a more permanent space Lot 3897
should be returned to its original state. Officers recommend that should the lease of Lot be
Page 91
20 August 2012
approved, that the products used in the community garden be environmentally friendly and
compliant with relevant legislation.
IMPACT ON CAPACITY
There will be an impact on capacity and resourcing to carry out the Officer’s
recommendation, however Officer’s view this impact as short term to allow the group to
become better established. Currently, the main impact will be attributable to administrative
duties required to capture data specific to weekly volunteers and ensuring necessary site
inductions are conducted. The Parks and Garden Coordinator is currently assisting the
KCGG with tasks of clearing the site and providing advice. Officers similarly expect a short
term impact on this Department as well.
RELEVANT PRECEDENTS
Council has, in the past, been supportive of leases with community and sporting groups for
a nominated peppercorn lease fee. Traditionally, these leases have been granted for 21
years, the maximum allowed under Management orders, but in recent years Council has
been reluctant to enter into 21 year leases. Recent community leases have been awarded
between 5 – 10 years with the options for an extension at the conclusion of the lease term.
Officers have concerns that with no formal arrangement in place that the undefined use of
land sets a precedent for future organisation requests. As such, a short term lease period
with the option to extend will allow Council to view the KCGG progress on all items raised
as concerns in this report before entering into a longer term lease.
DELEGATED AUTHORITY
The Officers recommendation details a delegation to the Chief Executive Officer to
negotiate and authorise details of the lease agreement and lease boundaries based on
terms outlined in this report.
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to:
1. NOT ENDORSE a lease agreement for Lot 3897 with Karratha Community
Association (or other incorporated organisation with similar objectives) for the
purposes of a Community Garden.
2. NOT APPROVE the use of Council’s Volunteers Register by the Karratha
Community Garden Group.
Page 92
20 August 2012
CONCLUSION
The Karratha Community Garden will provide a community benefit as community gardens
increase the sense of community ownership and bring people together from a wide variety
of backgrounds such as age, race and culture. It improves a sense of well-being to
individuals and the community as a whole. There are no other current facilities available
within the Karratha town site to provide to the needs of the group, however there are
concerns regarding risk management and ongoing liability without a formal arrangement in
place between the Karratha Community Garden Group for Lot 3897.
Key conditions of the lease to include:







for a period no less than two(2) years (with an option for a further 2 years) or until
the Karratha Community Garden Group becomes incorporated or a more
permanent site is identified at a peppercorn rate;
the land be returned to its original state should a more permanent site be identified
or at the conclusion of the lease;
there be no financial impact to Council with regards to reticulation costs, water
costs or general utilities;
mutual understanding that all risks associated with managing the Community
Garden – including insurances associated with covering volunteers involved with
the Community Gardens project - be covered by the Karratha Community
Association (or an incorporated organisation with similar objectives).
planning approvals are required for all infrastructure.
planting of trees subject to consultation with parks and garden staff.
Impact on council officers to be kept to a minimum.
1. ENDORSE entering into a lease agreement for Lot 3897 with Karratha
Community Association (or other incorporated organisation with similar
objectives) for the purposes of a Community Garden.
2. AUTHORISE the Chief Executive Officer via delegated authority, to negotiate
and authorise details of the lease agreement and lease boundaries on Lot
3897.
3. ADVERTISE the above lease agreement seeking public submissions and
report back to Council only where submissions object to terms of lease
resolved in resolution one.
4. APPROVE the use of Council’s Volunteers Register by the Karratha
Community Garden Group until 31 December 2012 or until the group
becomes incorporated – whichever comes first.
Page 93
20 August 2012
Page 94
9.7
20 August 2012
LEASE OF THE GALBRAITH STORE IN COSSACK BY ROEBOURNE ART
GROUP
File No:
RC.25
Reporting Author:
Senior Community Development Officer
Date of Report:
25 July 2012
Roebourne Art Group
Nil
Attachment(s)
1. Letter from Roebourne Art Group.
2. Site plan of Reserve 36813, Lot 444.
PURPOSE
To seek endorsement from Council to enter into a lease agreement for the Galbraith Store
Reserve 36813, Lot 444 on Deposited Plan 222320 located in the historic town of Cossack
with the Roebourne Art Group (RAG). To be used for the purposes of an Art Studio and Art
Gallery.
BACKGROUND
In August 2007 the Roebourne Art Group entered into a one (1) year lease agreement with
the Shire of Roebourne of Galbraith Store Reserve 36813, Lot 444 on Deposited Plan
222320, in the historic town of Cossack for the purposes of operating an Art Studio and Art
Gallery. Rent had been charged at $1 payable on demand. Since then the RAG was
relocated to premises in Roe Street Roebourne owned by Ngarliyarndu Bindirri Aboriginal
Corporation (NBAC).
The Roebourne Art Group was established in 2005 and was formed to support the growing
arts industry in the West Pilbara. Many of the artists have exhibited both within Australia
and abroad. The group is representative of artists from the towns of Roebourne, Karratha
and Wickham as well as from the communities of Cheeditha, Weymul and Ngurawaana.
Their success as an art group can be witnessed each year at the Cossack Art Awards, with
numerous category winners. The Roebourne Art Group has a membership of
approximately 70 local Indigenous artists, predominately of Ngarluma, Yindjibarndi and
Torres Strait Islander heritage, ranging in age from teenagers to respected community
Elders.
Early this year RAG was informed by NBAC that the lease, for use of the currently
occupied building, will cease by September or October 2012 in order for the current
landlord to occupy the building.
Since the notification regarding the termination of the lease agreement between RAG and
NBAC, RAG has explored the option to secure the original $1.5 million grant from the State
Government. These funds would be utilised to either commission the restoration of the
‘1887 Quarters’ in the town’s historic precinct, or to continue with the original plan to
construct an entirely new building.
Page 95
20 August 2012
On 11 June 2012 Council received a letter from the Roebourne Art Group formally
requesting use of the Galbraith Store Reserve 36813, Lot 444 on Deposited Plan 222320
located in the historic town of Cossack. State Government has requested that the Shire
assist RAG in the short term to identify a facility and have encouraged the Shire to apply
for capital and operational funding to assist. As such, Officer’s view the lease for the
Galbraith Store as a short term option with a longer term option still to be identified.
Several meetings have taken place with the RAG administrator and council officers to
discuss the possibility of the lease agreement being drawn up and to raise concerns that
are associated with the leasing of the building. Issues include:




The suitability of the premise for the intended use.
Improvements that may be required to the heritage building; limitations of
improvements; financial implications of required works (if any).
Access to amenities including water, toilets and cooking facilities.
Length of tenure estimated for two years until a longer term option can be sourced.
Council officers envisage that the significant conditions of the lease will be:







2 year term.
Peppercorn lease fee.
General minor maintenance including cleaning will be the responsibility of the
tenant.
Structural works are not to be undertaken without written consent of the Shire.
Adherence to operational conditions that will incorporate opening hours,
professional conduct and minimal impact on other facilities and services within
Cossack townsite.
Operations align with principles and nature of the historical standing of Cossack
Townsite.
Tenant will be responsible for all outgoing utility costs (to be estimated due to no
separate metering available).
“Significant”. By definition “Significant”, is used in relation to any issue, proposal, decision
or other matter, means that the issue, proposal, decision, or other matter has a high degree
of significance.
The potential cost and financial implications relevant to this matter, as well as the
community impact the impending cessation of RAG’s lease may have leads this issue to be
defined as significant.
Due to the historical significance of the building Councils Local History Officer was
consulted. The building is a State and Federally Heritage listed building. Minor changes
including installation of hooks, or drilling into the walls for any hanging devices should not
be done without prior approvals being sought from the relevant parties.
The Shire President, Director Community and Corporate Services, Manager Community
Services and Senior Recreation Development Officer met onsite in Cossack on 30 July
2012 to assess the suitability of venue. Based on conversations with RAG, officers feel
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20 August 2012
On the 7 August 2012 officers and the Shire President met with RAG members at Cossack
to discuss potential lease agreement conditions.
Officers have attempted to meet with the RAG administrator on site at Cossack, however at
the time of writing this report have been unsuccessful. A teleconference was held with
various officers and Rex Widerstorm, Perth based manager of RAG on 4 July 2012. At this
teleconference, a number of concerns / limitations regarding Cossack usage were outlined
which will require further investigation by both parties prior to an official arrangement
If the Shire is to lease the premise, it will need to comply with section 3.5 of the Local
Government Act 1995 in regards to disposal of land and the relevant advertising
requirements prior to a lease being exercised. Details as to the value of the consideration
to be received, the term and nature of the lease and the parties forming the agreement to
be advertised for a minimum period of 2 weeks prior to Council considering any
submissions received as a result of the advertising.
POLICY IMPLICATIONS
There will be financial implications associated with undertaking works to the Galbraith
Store however Officer’s intend to access State Government grants to assist with these
costs. Officers will apply via Royalties for Regions for funding to assist in both the short and
long term options for RAG . It is envisaged that the short term option would require approx.
$400,000 and the long term option being in the vicinity of some $2 – 4 million.
Key Goal #1
Objectives:
Key Goal #3:
Objectives:
communities.”
Growing tourism.
Facilitating the release of land to cater for growing development opportunities.
Encouraging downstream processing (value adding).
Establish formal relationships with industry partners to maximise community benefit.
Create a strategic plan for the development and revitalisation of Roebourne.
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20 August 2012
ISSUES
Economic Issues
Social Issues
RAG provides the Indigenous communities a medium to celebrate their rich culture through
paintings. It is essential to make a location available for a suitable arts centre to increase
community well-being and facilitate community reconciliation. Other social benefits include
increase in self-esteem; improved health; alleviation of social marginalism for Indigenous
people; cultural transmission and inter-generational learning.
The intended lease site, Galbraith Store Reserve 36813, Lot 444 on Deposited Plan
222320 located in the historic town of Cossack, is a nationally listed heritage site. Minor
changes including installation of hooks, or drilling into the walls for any hanging devices
should not be done without prior approvals being sought from the relevant parties.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
Council has, in the past, been supportive of leases with community and sporting groups for
a nominated peppercorn lease fee. Traditionally, these leases have been granted for 21
years, the maximum allowed under Management orders, but in recent years Council has
been reluctant to enter into 21 year leases. Recent community leases have been awarded
between 5 – 10 years with the options for an extension at the conclusion of the lease term.
The Roebourne Art Group has previously enjoyed the benefit of leasing the Galbraith Store
on Reserve 36813, Lot 444 on Deposited Plan 222320 in August 2007 at a peppercorn
rental rate.
DELEGATED AUTHORITY
The Officers recommendation details a delegation to the Chief Executive Officer to
negotiate and authorise details of the lease agreement based on terms outlined in this
report.
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to NOT ENDORSE a lease agreement for the Galbraith Store Reserve
36813, Lot 444 on Deposited Plan 222320 located in the historic town of Cossack with the
Roebourne Art Group (RAG) to be used for the purposes of an Art Studio and Art Gallery.
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20 August 2012
CONCLUSION
Early this year Roebourne Art Group (RAG) was informed by Ngarliyarndu Bindirri
Aboriginal Corporation (NBAC) that the lease, for use of the currently occupied building,
will cease by September or October 2012 in order for the current landlord to occupy the
building.
On 11 June 2012 Council received a letter from the RAG formally requesting use of the
Galbraith Store Reserve 36813, Lot 444 on Deposited Plan 222320 located in the historic
town of Cossack for the purposes of an Art Studio and Art Gallery.
Several meetings have taken place with the RAG administrator and Council Officers to
discuss the possibility of the lease agreement being drawn up and to raise concerns that
are associated with both the leasing of the building and suitability of the facility. Officers are
now seeking endorsement from Council to enter into a formal lease agreement.
Council officers envisage that the significant conditions of the lease will be:







2 year term.
Peppercorn lease fee.
General minor maintenance including cleaning, will be the responsibility of the
tenant.
Structural works are not to be undertaken without written consent of the Shire.
Adherence to operational conditions that will incorporate opening hours,
professional conduct and minimal impact on other facilities and services within
Cossack Townsite.
Operations align with principles and nature of the historical standing of Cossack
Townsite.
Tenant will be responsible for all outgoing utility costs (to be estimated due to no
separate metering available).
1. ENDORSE entering into a lease agreement for the Galbraith Store Reserve
36813, Lot 444 on Deposited Plan 222320 located in the historic town of
Cossack with the Roebourne Art Group (RAG) to be used for the purposes of
an Art Studio and Art Gallery.
2. ADVERTISE the above lease agreement seeking public submissions.
3. AUTHORISE the Chief Executive Officer via delegated authority, to negotiate
and authorise details of the lease agreement.
4. REPORT back to Council only where submissions object to the terms of lease
resolved in resolution one.
5. ENDORSE officers to approach Royalties for Regions for funding of both the
short and long term option that assist RAG in obtaining a venue for their
activities.
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20 August 2012
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9.8
20 August 2012
RECREATION PROJECTS BUDGET AMENDMENTS
File No:
GR.41; CM.77
Reporting Author:
Date of Report:
2 August 2012
Nil
Nil
Attachment(s)
Nil
PURPOSE
For Council to consider budget amendments relating to the Bulgarra Public Open Space
Project and the Shared Path Signage Project.
BACKGROUND
The Bulgarra regional playground and passive open space project is key component of the
Bulgarra Sporting Precinct Masterplan, with stage one (1) of this project delivered in the
2011/12 financial year. Due to minor project delays the practical completion date was
delayed 16 days, this in effect did not allow officers to close out the project in the funded
year. The project is now complete and final invoice will occur, hence officers are requesting
Council to consider a budget amendment to recognise final contractual commitments and
seek to fund this expenditure from Infrastructure Reserve.
The shared path signage project is a key community project to be rolled out across
Karratha over a period of several years. The initiation of the project was completely funded
by Landcorp, providing $100,000.00 towards the implementation of a shared path signage
system. Officers worked closely with Landcorp to expand the funding parameters to include
master planning and design. Officers sought many expressions of interest during the
2011/12 year, finally securing a consultant in March 2012. The final implementation
document was received in June 2012 expending $17,040 in 11/12 with the remaining
expenditure requiring carry forward into 2012/13 utilising the restricted carry forward
unspent contribution from 11/12. Officers are now requesting Council to consider a budget
amendment to include the carry forward expenditure in the 12/13 budget and deliver the
capital works portion of the project.
Officer recommendation is considered Significant under Council Policy CE8, given the
allocation of unbudgeted funds.
Section 6.8 of the Local Government Act 1995 (Expenditure from a municipality fund not
included in annual budget) states:
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20 August 2012
(2) A local government is not to incur expenditure from its municipal fund for an
additional purpose except where the expenditure a. is incurred in financial year before the adoption of the annual budget by the
local government ;
b. is authorised in advance by resolution*; or
c. is authorised in advance by the mayor or president in an emergency.
*Absolute majority required
POLICY IMPLICATIONS
There are significant financial implications if Council proceed with the officer’s
recommendation which will require the following;
1. A budget amendment resolved by Absolute Majority.
2. With an overall increase in expenditure the impact on the 2012/13 Budget will result
in a Deficit of $82,960; to be funded by carried forward unspent contribution from
2011/12
3. These alterations for both recreation projects are shown in the table below.
Account/Job
No
Project
Description
Original
2012/13
Budget
Amendment
(Inc)/Dec
12/13 Amended
Budget Total
Reason
340208
Shared
Signage
$0
$82,960
$82,960
933434
Bulgarra
Playground
$0
$128,287
$128,287
334857
Capital
Income
Transfer
Infrastructure
Reserve – Oval
and Hardcourts
($651,000)
(128,287)
($779,287)
Unspent
Landcorp
Funding from 2011/12
– Restricted Carry
Forward
Project incomplete in
2011/12 due to minor
project delays
Income from Reserve
for Bulgarra
Playground Project
933434
Path
Key Goal #1
communities.”
Objectives:
Working with industry, LandCorp and the state government to minimise the reliance on
transient workers employment for the operational phases of our major resource projects.
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20 August 2012
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
The projects relating to this report have been included in officers annual work plans; hence
there is no impact on capacity or resourcing to carry out the Officer’s recommendation.
RELEVANT PRECEDENTS
Council has allowed budget amendments and access to restricted carry forward funds in
previous years.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to:
1. APPROVE the budget amendment for 12/13 expenditure of $82,960 for
Walking Path Network Expenses (340208) to be funded by restricted
unspent contribution carry forward, and;
2. REJECT the budget amendment of ($128,287)from Infrastructure Reserve
Ovals and Hardcourts (334857) income and $128,287 for Bulgarra
Playground (933434) expenditure.
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20 August 2012
Option 3
1995 RESOLVES to:
1. APPROVE the budget amendment of ($128,287) from Infrastructure
Reserve Ovals and Hardcourts (334857) income and $128,287 for Bulgarra
Playground (933434) expenditure, and;
2. REJECT the budget amendment for 12/13 expenditure of $82,960.00 for
Walking Path Network Expenses (340208) to be funded by restricted
unspent contribution carry forward:
Option 4
1995 RESOLVES to REJECT all budget amendments relating to this report
CONCLUSION
Officers are requesting Council to consider budget amendment to complete and finalise
projects which have carried over from the 2011/12 financial year. Officer’s recommendation
will result in a Deficit of $82,960; to be funded by carried forward unspent contribution from
2011/12.
Government Act 1995 RESOLVES to APPROVE the following Budget amendments
that will have an impact of $82,960 on the budget (surplus)/deficit for 2012/13.
Account/Job
No
Project
Description
Original
2012/13
Budget
Amendment
(Inc)/Dec
12/13 Amended
Budget Total
Reason
340208
Shared
Signage
$0
$82,960
$82,960
933434
Bulgarra
Playground
$0
$128,287
$128,287
334857
Capital Income
Transfer
Infrastructure
Reserve – Oval
and Hardcourts
($651,000)
(128,287)
($779,287)
Unspent Landcorp
Funding from
2011/12 – Restricted
Carry Forward
Project incomplete in
2011/12 due to minor
project delays
Income from
Reserve for Bulgarra
Playground Project
933434
Path
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20 August 2012
REQUEST TO CALL TENDERS – PERMANENT SHADE STRUCTURES
9.9
File No:
PK.59
Reporting Author:
Date of Report:
1 August 2012
Nil
Attachment(s)
Permanent Shade Structure Designs
PURPOSE
For Council to agree to the scope of works for the installation of a shade structure and to
authorise the Chief Executive Officer to call tenders for the contraction and installation.
BACKGROUND
In 2008, the Shire of Roebourne embarked on a significant playground replacement
program across the entire range of equipment. As part of the replacement process the
need for shade structures was recommended and that the Shire should ensure each
playground is suitably provided with shade. As of June 2012, approximately 80% of
playgrounds requiring a shade solution have been provided with a permanent shade
structure.
The Shire of Roebourne has allocated funds in the 2012/13 year to deliver a permanent
shade structure at Lions Park in Dampier and Wickham. Further consultation with a Rio
Tinto and several stakeholders in Wickham has led to the focus in Wickham altering from a
permanent shade structure to wider park redevelopment. This is outlined in a separate
report within the August 2012 Council Meeting Agenda titled Budget Amendment and
Reallocation of Funding – Lions Park Wickham.
If Council wish to proceed with the calling of tenders for the permanent shade structure at
Lions Park Dampier, officers will engage a surveying entity to survey the park. All tenderers
will be required to quote on all three (3) types of shade structure design. Following the
completion of surveying, the type of shade structure to be installed at Lions Park, Dampier
will become evident; tenderers will be required to hold their price on the fabrication and
installation submitted in the tender. The designs of the shade shelters are attached. The
scope of works includes;
-
Surveying playground sites to ensure design does not interfere with equipment fall
zones and existing infrastructure,
Completion of shop drawings,
Fabrication and installation of structure,
Make good site,
Provision of as constructed drawing and warranties, and
Maintenance during a defect period.
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20 August 2012
The selection criteria and weighting for the project is as follows;
Selection Criteria
Price
Relevant Experience and Resources
Timeline
Demonstrated Understanding
Weighting %
30%
30%
25%
15%
The level of significance in relation to this matter is Significant under Council Policy CE8
given the implication of Council’s assets. The installation of permanent shade structures
has made a significant positive impact on the community. These structures however
require maintenance and will have a replacement cost following its useful life.
Significant community consultation has occurred from Wickham stakeholders, which was
initiated by Rio Tinto Communities staff who were actively seeking to value, add to the park
development. These discussions have resulted in the request for funds allocated for an
alternative purpose in the wider park redevelopment as outlined in the background of this
report.
The wider Dampier community will be continually updated through local media regarding
the progress of the project and any temporary closures of the playground space.
Section 3.57 of the Local Government Act 1995 state:
Tenders for providing goods or services:
(1) A local government is required to invite tenders before it entre into a contract of
a prescribed kind under which another person is to supply goods or services.
(2) Regulations may make provision about tenders.
POLICY IMPLICATIONS
The Shire of Roebourne has allocated $400,000.00 towards the shade structure project
within the 2012/13 financial year. Given the intention of the Wickham community
representatives is to move away from the a sole shade structure, $200,000.00 will be
allocated equally to Lions Park in Dampier and Wickham.
Key Goal #1
Objectives:
communities.”
Progressively implement and review the key priorities of the Karratha 2020 Plan.
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20 August 2012
ISSUES
Economic Issues
Social Issues
The structures have enhanced the usability of parks and to date have been well received
by the wider community. The project will be coordinated in such a manner that will ensure
minimal impact on the community.
IMPACT ON CAPACITY
All associated works have been incorporated into Community Facilities annual work plan.
RELEVANT PRECEDENTS
Council has delivered permanent shade structures over the past two (2) financial years,
achieving an extremely high percentage of playgrounds covered under the scheme.
DELEGATED AUTHORITY
Officers recommendation includes a delegated authority to the Chief Executive Officer to
approve the tender for the Dampier Lions Park shade structure, providing the tendered
amount is with in budget allocations.
VOTING REQUIREMENTS
Simple Majority and Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to:
1. AGREE to the locations to receive permanent shade structures as
amended by Council;
2. AUTHORISE the Chief Executive Officer to call tenders for the construction
and installation of permanent shade structures at the approved locations
with the assessment of tenders to be tabled at the November 2012 Ordinary
Council Meeting for consideration.
Option 3
1995 RESOLVES to REJECT the permanent shade structure project at tis point in time.
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20 August 2012
CONCLUSION
Playgrounds and play spaces are an important community asset to promote an active
lifestyle. The Shire’s demographics indicates a significant portion of the community
includes young families with children aged under 12years, this correlates to the need for
well designed and functional play spaces.
1. That Council by SIMPLE Majority pursuant to Section 3.57 of the Local
Government Act 1995 RESOLVES to AUTHORISE the Chief Executive Officer
to call tenders for the construction and installation of permanent shade
structures at the Dampier Lions Park location.
2. That Council by ABSOLUTE Majority pursuant to Section 3.57 of the Local
Government Act 1995 RESOLVES to DELEGATE authority to the Chief
Executive Officer to approve tenders for the construction and installation of
permanent shade structures at the Dampier Lions Park providing the most
advantageous tender is with in budget allocations, scope of works and meet
selection criteria.
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9.10
20 August 2012
REQUEST TO CALL TENDERS – SPORTS LIGHTING AT BAYNTON WEST
OVAL
File No:
CP.327
Reporting Author:
Date of Report:
1 August 2012
Nil
Attachment(s)
Nil
PURPOSE
For Council to agree to the scope of works and lighting design for sports lighting at the
Baynton West Oval, and to authorise the Chief Executive Officer to call tenders.
BACKGROUND
Landcorp have provided funding through the Regional Development Assistance Program
(RDAP), to complete works at the Baynton West open space. The funding is aligned with
the installation of sports lighting to the active open space to enable community
engagement in organised recreational activities.
Officers have discussed the project with the Department of Education’s Minister’s Officer
and have agreed to attempt the completion of the project prior to the 2013 school year, at
which point the new Baynton West Primary School will be operational. To achieve this
outcome officers propose for the Chief Executive Officer to delegated authority to authorise
and appoint tenders providing the budget, selection criteria and scope is all achieved. The
process is not uncommon as detailed is the Relevant Precedence section of this report.
The scope of works relating to the Tender is detailed below, which includes the installation
of and provision for;
-
Modifications to the site main switch board,
Install new sport lighting distribution board,
LV consumer mains and sub-main cabling,
Cable support systems,
Earthing systems
Sports lighting installation (4 x 27m octagonal poles, with 1.5kW Musco lamps)
Sports lighting control system (token operated Abberfield system),
Access equipment as required,
Trenching, backfilling and making good of site,
Testing and commissioning,
Full compliance with Australian Standards,
As constructed drawings and maintenance handbooks, and
Maintenance during the defects period.
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20 August 2012
The selection criteria and weighting for the project are as follows;
Selection Criteria
Price
Timeline
Relevant Experience and Resources
Demonstrated Understanding
Weighting %
35%
30%
20%
15%
This project is considered Significant under Council Policy CE8, given the ongoing
maintenance and operating costs which will be annually attributed to the Shire.
Additionally, once completed the lighting system will become an asset owned by Council.
Council has been notified of this project through the Shire of Roebourne 2012/13 budget
adoption. There has been no further consultation regarding this project.
The wider community has not been consulted to date, however prior to any works being
undertaken the surrounding community will be notified and provided with an opportunity for
comment.
The Baynton West Oval is a joint use oval and the Department of Education have been
verbally consulted and they have expressed no concerns. All required approvals will be
sourced in writing prior to contracts being let.
Section 3.57 of the Local Government Act 1995 states:
Tenders for providing goods or services
(1) A local government is required to invite tenders before it enters into a contract of
a prescribed kind under which another person is to supply goods or services.
(2) Regulations may make provisions about tenders.
POLICY IMPLICATIONS
Historically, drilling for footings and associated earthworks for sports lighting in Karratha
has varied greatly. Based on historical information officers will include a significant
provisional sum for “hard drilling”, whilst maintaining a large contingency. Landcorp have
provided 100% of funding towards this project to the value of $500,000.00.
Key Goal #1
communities.”
Objectives:
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20 August 2012
The main risk involved in this project is the unknown extent of earthworks and geotechnical
situation. To combat this risk, officers have included a contingency of % to combat any
additional “hard drilling” of footings. An identical project delivered in 2011/12, the Tambrey
Lighting Project, located 1km NNE of, incurred no “hard drilling”.
ISSUES
Economic Issues
Social Issues
The Baynton West development was touted as a family estate, with separate schooling,
community centres and regional play spaces afforded. To finalise these works, supporting
competitive sport is essential. Lighting of the oval will provide families in the estate with the
opportunity to recreate after daylight; booked through the Shire’s formal booking process.
This is extremely important as majority of sport and recreational activities in the North West
are delivered after 5pm due to the searing heat.
The lighting design will ensure that there is minimal “light spill” into the properties of nearby
residents and the operating system will be design on a timer system to turn off the lights
once activity has been completed in the evening to minimise any inconvenience to
residents.
IMPACT ON CAPACITY
This project has been scheduled into officer’s annual action plans and will have no
unplanned impact on capacity.
RELEVANT PRECEDENTS
Council has supported lighting projects in the past, most recently the Tambrey Lighting
Project.
DELEGATED AUTHORITY
Officers recommendation requests the Chief Executive Officer is delegated authority to
appoint and award the tender for the Baynton West sports lighting project.
VOTING REQUIREMENTS
Simple Majority and Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to REJECT the Baynton West Lighting Project at this point in time.
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20 August 2012
CONCLUSION
The lighting of active open space is a priority in the North West, and the booming
residential area of Baynton West is lacking suitable lit open space. Landcorp have provided
100% of the funding towards the Baynton West sports lighting project. Officers are
requesting to proceed with the Tender process and release a formal Tender to the wider
market and report back to Council with recommendations at the November 2012, Ordinary
Council Meeting.
Government Act 1995 RESOLVES to AUTHORISE the Chief Executive Officer
to call tenders for the installation of sports lighting to the Baynton West Oval.
Government Act 1995 RESOLVES to DELEGATE authority to the Chief
Executive Officer to award tenders for the installation of sports lighting to the
Baynton West Oval providing the scope of works, selection criteria and cost
as outlined in this report is attained.
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9.11
20 August 2012
NEW COUNCIL COMMUNITY POLICY CS20
File No:
AL/1/2
Reporting Author:
Manager Community Services
Date of Report:
26 July 2012
Nil
Attachment(s)
Shire of Roebourne Community Services Policy –
CS20
PURPOSE
To present a new Community Services Policy for Shire of Roebourne Libraries and Local
History Collection (CS20) for Council adoption.
BACKGROUND
The purpose of this Council Policy is to:




Provide clear direction to staff to enable the effective and efficient day to day
management and operation of the Shire of Roebourne Libraries and Local History
Collection;
Enable staff to act promptly in accordance with Council’s requirements but without
continual reference to Council;
Set a guiding direction for the management of the Shire and assist staff and Council
in achieving fair and equitable decision making process;
Enable the community to be aware of the reasoning behind administrative and
Council decisions.
Council are presented with updated policies to review and endorse frequently. Under the
Local Government Act 1995, Council policies must be reviewed annually.
The Policy CS20 document attached will be formatted once it has been adopted so as to
be consistent with other Council Policy documents.
Under Council Policy CE8 this report is “Significant” due to the impact on Council and
Officers to efficiently operate and coordinate day to day operations, and the impact on
future Council Agenda Items.
Current Library Officers, the Coordinator Library Services and Manager of Community
Services have all been consulted to ensure the Policy demonstrates accurately the
practices and objectives of all Shire of Roebourne Libraries and the Local History
Collection. As these Policies have previously been the responsibility of TAFE, a significant
amount of research and consultation has also been conducted with other Local
Governments, State Library WA and relevant national bodies.
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20 August 2012
The Local History Officer has raised concerns regarding more detailed management
policies being required to reflect the particular nature of Local History Services and
collection management. This will be addressed at an Officer level in procedural manuals
and any further policies identified as being required, will be presented to Council at the
appropriate time.
Section 2.7 (2)(b) of the Local Government Act 1995, the role of Council is to;
2.7. Role of council
(1) The council —
(a) governs the local government’s affairs; and
(b) is responsible for the performance of the local government’s functions.
(2) Without limiting subsection (1), the council is to —
(a) oversee the allocation of the local government’s finances and resources; and
(b) determine the local government’s policies.
These policies are consistent with UNESCO Public Library Manifesto 1994; Library Board
(Registered Public Libraries) Regulations 1985; Australian Library and Information
Association (ALIA) recommendations and core values; Library Board of Western Australia
Act 1951.
POLICY IMPLICATIONS
The adoption of this policy is pivotal to the effective management, direction and
coordination of the Library and Local History Collection services.
There are no strategic implications.
ISSUES
Economic Issues
Social Issues
This policy relates to both Libraries and Local History Services.
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IMPACT ON CAPACITY
The adoption of Council Policies enables officers to act promptly in accordance with
Council’s requirements but without continual reference to Council.
RELEVANT PRECEDENTS
Council currently has over 70 policies in operation. Council Policies provide Officers with
the ability to efficiently administer day to day operations. Council reviews policies annually.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to NOT APPROVE Community Services Library and Local History
General Administration Policy for the following reasons:
i)
ii)
iii)
______________________________________
______________________________________
______________________________________
CONCLUSION
The Shire of Roebourne’s Community Services Library and Local History General
Administration Policy (CS20) is being presented for Council’s adoption. Council policies
provide clear direction to staff to enable the effective and efficient day to day management
and operation of the Shire of Roebourne. In accordance with the Local Government Act
Council policies must be reviewed annually.
The Policy CS20 document attached will be formatted once it has been adopted so as to
be consistent with other Council Policy documents.
That Council by Absolute Majority pursuant to Section 2.7 of the Local Government
Act, 1995 RESOLVES to ADOPT Community Services Library and Local History
General Administration Policy CS20.
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9.12
20 August 2012
SHIRE OF ROEBOURNE AND NATIONAL TRUST COSSACK PARTNERSHIP
OPPORTUNITIES
File No:
LP.58, LP.122
Reporting Author:
Date of Report:
7 August 2012
Nil
Attachment(s)
Copy of Memorandum of Understanding between
Shire of Roebourne and National Trust
PURPOSE
To seek Council approval to continue to explore potential partnership opportunities with the
National Trust regarding conservation works and the Day to Day operations of Cossack
town site in accordance with the MOU between both parties.
BACKGROUND
The Shire and the National Trust (Trust) have developed a strong partnership through the
development of the management plan for the Yaburara Heritage Trail and the initiation of a
trails master plan for the Shire which will be completed by June 2013.
The Trust was previously involved in the operations and conservation works for Cossack
many years ago and has retained an interest in the town site. Given the current
relationship and MOU (as presented to Council at the June 2012 OCM) between the
parties the Trust has expressed an interest in exploring future opportunities regarding
conservation works and the Day to Day operations of Cossack town site. For example,
given the previous Council item regarding the Galbraith store may well present a
opportunity for the National Trust to assist the Shire in conservation works required to
operate the group from the facility and at the same time provide historical significant
restoration works that would benefit the Shire in the longer term.
Officers are acutely aware of the many issues facing Cossack at this point in time and
whilst partnership opportunities will be explored, they will not include matters such as
infrastructure provision nor communication with State Government regarding the
revitalisation of Cossack into a living town.
In regards to the Significant Decision Making Policy (CE8) this report may be determined
as having a low level of significance.
Consultation has taken place regarding the existing MOU between the Shire and Trust via
a number of reports that have highlighted the working relationship with in the Yaburarra
Heritage Trail and associated reports.
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20 August 2012
POLICY IMPLICATIONS
Key Goal #1
Objectives:
communities.”
ISSUES
Economic Issues
Social Issues
Potential partnership outcomes for the Day to Day operations and restoration /
conservation matters at Cossack may provide significant Cultural and Heritage benefits for
the Shire, the community and the Trust.
IMPACT ON CAPACITY
There will be minor impact on capacity and resourcing (communications, meeting
attendance, and researching and partnership management) to carry out the Officer’s
recommendation.
RELEVANT PRECEDENTS
There are a number of partnerships developed between the Shire and external
stakeholders to provide mutual benefit to all parties involved. Given the nature and current
discussions surrounding Cossack and its future, Officers believe that Council should
consider and provide direction on the potential partnerships that impact on the day to day
operations and conservation works at Cossack town site.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
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OPTIONS:
Option 1
Option 2
1995 RESOLVES to NOT ENDORSE officer’s to continue to explore potential partnership
opportunities with the National Trust regarding conservation works and the Day to Day
operations of Cossack town site.
CONCLUSION
Officers believe that there are numerous benefits for the organisation in exploring potential
partnership opportunities with the National Trust regarding conservation works and the Day
to Day operations of Cossack town site. The Shire has an existing MOU with the Trust and
essentially the officers recommendation seeks Council endorsement to continue
discussions that may result in a strong partnership between the Shire and the Trust.
Act 1995 RESOLVES to ENDORSE Officers to continue to explore potential
partnership opportunities with the National Trust regarding conservation works and
the Day to Day operations of Cossack town site in accordance with the existing
Memorandum of Understanding.
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20 August 2012
10
DEVELOPMENT, REGULATORY & INFRASTRUCTURE
SERVICES
10.1
PROPOSED SHORT STAY ACCOMMODATION DEVELOPMENT – LOT 197
MEARES DRIVE, POINT SAMSON
File No:
P2731
Director
Development,
Reporting Author:
Manager Statutory Planning
Date of Report:
26 July 2012
Tennereef Pty Ltd
Nil
Attachment(s)
1. Site Location and Levels
Regulatory
and
2.Plans of Proposed Development
3. Draft Site Management Plan – Short term
Accommodation
4. Osprey Management DEC Referral
5. Safe House Warning Station Referral
6. Department of Health Referral
PURPOSE
The purpose of this report is for Council to consider the development of Lot 197 Meares
Drive, Point Samson as a 13-unit Short Stay Accommodation development.
The proposal has been subject to a number of submissions from the local community
during the public advertising process. It also has a number of unique site features which
must be addressed as part of any development. It is considers that the issues affecting the
development are resolvable through appropriate conditions or actions by Council and
accordingly it is recommended for approval.
BACKGROUND - SITE DETAILS
Lot 197 Meares Drive, Point Samson is the most northern and highest freehold land parcel
in Point Samson. It sits on the northern side of Meares Drive and does not share a
boundary with any other property. It has direct frontage to the ocean. The site is zoned
‘Tourism’ in the Shire of Roebourne Town Planning Scheme No. 8.
The site has a total land area of 2,520m2. It has several steep gradients with the landform
sloping away from the highest point centrally located along the most northern boundary.
The highest point on the lot is 21.46n AHD and reached a low of 15.5 in the south western
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corner of the property. The slope is much more severe in the more eastern portion of the
site where the gradient is close to 1:5. A site feature survey is included in attachment 1.
The site was formerly used as the harbour masters house for the Point Samson Marine
facility. It was sold to Tennereef Pty Ltd in 1998. The building on-site has remained since.
A large tower is located on the building that is understood to serve as a localised cyclone
warning system. The tower has also been occupied by an osprey for some time with an
established nest being in place which is still occupied.
The Point Samson lookout and beach access are located in front of the property to the
north east. The informal parking area is partially within the property boundary of the site.
The surrounding land is part of the primary dune system along the coast.
PROPOSED DEVELOPMENT
The applicant has proposed the construction of a two-storey building on Lot 197 Meares
Drive, Point Samson which contains 13 units proposed for usage as short-stay
accommodation. The owners of the property have advised they also own West Moore
Island Fishing Lodge and this facility will partially serve as a ‘stay over’ for guests before
being picked up and taken to the island. Otherwise, the development would occupy as
serviced accommodation short-term accommodation which does not allow any one person
to occupy a facility for any longer than 3-months aggregate in a 12-month period.
The following features summarise the proposed:
1. The units are all to be self-contained, including a single bedroom, toilet/shower,
kitchen, laundry and outdoor space.
2. The buildings are to be cut into the natural slope of the land to keep building heights
and finished floor levels more consistent with levels at the street frontage.
3. An on-site manager’s office including a store is included at the main entrance of the
property.
4. Parking is to be located behind the building line to ensure an active frontage to the
street.
5. Approximately 1/3 of the site area is to be landscaped to provide an irrigation area
for the purpose of disposal of treated waste water.
6. Bin store and visitor parking are to be located in the front entrance setback line.
7. Extensive retaining walls are to be located along the boundaries include a retaining
wall at approximately 1m along the property frontage to provide a flat irrigation area.
The plans of the development are included as Attachment 2.
The applicant has provided a draft Site Management Plan for review during the
assessment process. It includes general management arrangements for the operation of
the facility including general management services, janitorial and house keeping,
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laundering, waste management, pest control, fire prevention and emergency evacuation
requirements. The draft Site Management Plan is provided in Attachment 3.
The decision is not considered significant having regard to Council Policy CE8 – Significant
Decision Making Policy.
The proposed development has been referred internally to the Health, Waste and
Technical Services Departments. The following points are relevant in considering the
suitability of the design and the proposed development.
1. There is a risk of destabilisation and erosion of the dune system during and after
construction. This could be further exacerbated from over saturation of the dune
system through saturation of the landform from irrigation and stormwater run-off. A
condition requiring a detailed management plan to address the stabilisation of the
dune system and on-going prevention of degradation has been recommended as a
condition of approval. The condition proposed has been prepared in consultation
with Technical Services.
2. The geotechnical report of the land confirms the use of soak well to manage
stormwater will be appropriate. This will reduce stormwater run-off onto Meares
Drive. A detailed stormwater management plan will be required to be provided as a
condition of approval prior to works commencing on-site to ensure the drainage
design is adequate and properly considers the recommendations of the
geotechnical investigations.
3. The Department of Health will be required to approve the proposed Alternative
Treatment Unit. In-principle approval has already been ranted by the Department of
Health.
4. Waste Management and the location of the bin store is appropriate subject to the
site manager being responsible to place bins on the street on appropriate pick-up
days. Waste Management has been addressed in the Draft Operation Management
Plan provided by the applicant.
Councillors have also been provided information on the proposed development. This has
included provision of information on the zoning, history and critical issues affecting the
development.
The application was also referred to external authorities whose comments are considered
throughout the body of the report. Copies of formal responses are provided in Attachment
4.
The proposed use, Short-Stay Accommodation is an ‘AA’ use in the ‘Tourism’ zone and
therefore advertising is not necessarily required for Council to approve the use.
The original proposal however, was significantly different in terms of bulk and scale,
exceeding 9m in height but being generally less than 12m. The Shire’s Local Planning
Policy DP14 – Point Samson Development requirements provides that Council may
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approve a building with a height exceeding 9m in the Tourism zone subject to a maximum
height of 12m in addition to a number of other provisions including advertising for public
comment.
Accordingly the proposed development was specifically advertised with respect to the
proposed height variation being sought. During the advertising period, five submissions
were received which expressed concern regarding building height in addition to a number
of other matters. A summary of the comments and the officer’s response is provided below.
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Submission summary
Shire Response, Recommendation or Action.
Lack of consultation with the local community. Request community The Shire has followed due process for advertising the proposal in
forum about the proposal.
accordance with the TPS8 and the Local Planning Policy. This
included notification to adjoining landowners in the vicinity of the site
and advertising in the local Pilbara News. The advertising and
comments period were extended a further period upon community
request.
There has been insufficient consideration to Statement of Planning The concerns expressed by the community are reasonable and the
Policy 2.6 – Coastal Planning Policy which includes a specific section applicant has been requested to reduce the overall height of the
regarding Building Height:
building to comply with the standard 9m height limit.
iii) Building heights on the coast should have regard to the The final plans submitted to Council have reduced the overall height
following development criteria:
of the building by cutting into the dune rather than filling. The roof
(a) development is consistent with the overall visual theme design has also been altered to reduce the pitch. This has resulted
identified as part of land use planning for a locality or in an in the highest point of the building now being 8.5m from natural
appropriate planning control instrument such as a local ground level and therefore compliant with the State Planning Policy.
planning strategy;
(b) development takes into account the built form, topography
and landscape character of the surrounding area;
(c) the location is part of an identified activity node;
(d) the amenity of the coastal foreshore is not detrimentally
affected by any significant overshadowing of the foreshore;
and
(e) there is visual permeability of the foreshore and ocean
from nearby residential areas, roads and public spaces.
Design of the units is not consistent with Short Stay Accommodation There are no specific design requirements regarding short-stay
Use and does not provide for families.
accommodation types within a proposal.
The applicant has indicated the product design is reflective of
market demand for this form of accommodation
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Traffic Implications – There has been no formal traffic assessment.
Environmental Management
1. The site adjoins native bushland including a Echidna colony.
The proposed development is likely to generate up to 100 vehicle
movements per day. The surrounding road network is capable of
accommodating around 1,500 movements per day. It is unlikely
there are currently vehicle movements on any adjoining road
exceeding 1,400 movements per day given the low density nature of
existing residential development. A traffic management assessment
is considered to be not necessary for a proposal of this scale.
The feedback to this matter is discussed in greater detail under
‘environmental issues’ of this report.
Attachment 4 refers.
2. An Osprey nest is located on the main dwelling on-site
3. Management of dunal degradation to the surrounding area is
needed.
Coastal Safety – The site includes a cyclone tower which plays an The matter is discussed in greater detail under ‘social issues’ of this
important role in notifying residents of weather warnings.
report. Attachment 5 refers.
Impact on access to the lookout
This matter is discussed further below under ‘social issues’ of this
report.
Privacy - The owner of Lot 117 Cliff Street (across the road from the The modified proposal complies with the privacy provisions of the Rsite) considers the design provides for overlooking of a private alfresco Codes. The only property potentially affected is located across the
area.
road from the site, has a solid wall to the boundary and extensive
landscaping. Any overlooking or impact on privacy is considered to
be negligible. Consideration may be given to opaque window
surfaces if required.
Waste Management and the location of the Bin Store
Advice from the leading hand of waste management has confirmed
the bin store design and location is appropriate. Odour issues will be
addressed through regular pick-ups by waste services and noise
issues associated with pick-up will not be an issue as typically waste
pick-up occurs in the middle of the day in Point Samson.
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Require the preparation of a Construction Environmental Management Conditions requiring the provision of a Construction Environment
Plan, noise management plan and Operational Management Plan Management Plan, including noise management during construction
including security and management of complaints.
and fully effective Osprey nest relocation will be required prior to
works commencing. The Applicant has provided a draft Site
Management Plan for consideration during formal assessment of
the proposal. This will be required to be upgraded to an Operational
Management Plan including noise management during ongoing
operations and covering consideration of other environmental
management issues including Echidna habitat management and
dune erosion prevention, and waste management, before the issue
of a building permit.
TWA vs Short Stay accommodation – need to ensure the premises The use of the proposed development is Short Stay Accommodation
does not turn into TWA
which is defined as:
Premises used for accommodation that may be occupied by
the same person(s) for a maximum period of three months
within any twelve month period, and are not subject to a
residential tenancy agreement (residential lease)
Appearance of the Bin Store and Car Parking in the Street setback
Use of the development as TWA would not be consistent with the
approved use and would be in contravention of the approval. An
advice note has been included in the recommended approval
explicitly outlining the definition of the use and specifying it is not to
be used as TWA to make the use explicit to the current or any future
owner and operator.
A condition has been imposed required specific detail on the screen
wall design proposed prior to issue of a building permit. The wall will
be required to be no higher than 1.5m from natural ground level and
finished to the satisfaction of the Shire. This will limit any perceived
impact on the streetscape.
The submissions received raised a number of issues outside of the height variation. Officers have endeavoured to ensure other matters are
addressed through conditions of the approval. Fundamentally, the building height now complies with Council Policy and if the application had
been submitted as it is now proposed, no advertising would have occurred.
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The Shire of Roebourne Town Planning Scheme No.8 (TPS8) sets out the standards and
specifications for development in Point Samson and the Tourism zone.
Point Samson Precinct Objectives
The following objectives apply to the Point Samson Precinct as outlined in Cl5.12 of TPS8.

protect, conserve and enhance coastal values, particularly in areas of landscape,
nature conservation, indigenous and cultural significance;
The development responds to the contours of the land and fits into the topography of the
area to ensure a balance in built form which resembles the existing coastal character of
Point Samson.

provide for public foreshore areas and access to these on the coast;
Access is marginally affected to an existing lookout/coastal access point. The access and
parking area may need to be altered by the Shire of Roebourne to ensure appropriate
rights of access.

ensure the identification of appropriate areas for the sustainable use of the coast for
housing, tourism, recreation, ocean access, maritime industry, commercial and
other activities; and
The site has previously been identified for Tourism. The design of the development is
consistent with market demand and will assist in a more appropriate operation of the West
Moore Island Fishing Lodge which is an important tourist attraction.

ensure that the location of coastal facilities and development takes into account
coastal processes including erosion, accretion, storm surge, tides, wave conditions,
sea level change and biophysical criteria.
Consideration has been given to dunal erosion and is addressed through suitable
conditions. The protection of the natural environment around the site will also be subject to
the dune management plan required as a condition of the approval. Relocation of the
osprey nest will be also be required prior to any works commencing on site in accordance
with the recommended condition of approval and the obligations under the Wildlife
Conservation Act 1950.
Tourism Zone Requirements
There are no specific requirements which relate to the ‘Tourism’ zone in TPS8 other than a
maximum density of R40 being applicable. For a residential development of this type, a plot
ratio of 0.6 would be used to control the density of the development. The site has a plot
ratio of less than 0.4 and therefore complies with the density provisions of TPS8.
Car Parking Requirements
TPS 8 requires the following car parking to be provided for Short-Stay Development:
One bay per single bedroom unit, one and half bays per two bedroom units, one
and three quarter bays per three bedroom unit, and two and two bays per four
bedroom unit.
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The proposal includes 17 bays and a single motor cycle bay and therefore has an over
provision of parking. The applicant has indicated additional bays are provided for the site
manager/ cleaners when they attend the site. The bays in the front setback are provided for
visitors or when people ‘check-in’.
Noting the community’s concerns regarding the location of the bays in the front setback,
Council could require the deletion of these bays and the development would still provide
enough parking to meet TPS8 requirements. The advice provided by the applicant however
seems practical and avoids people parking on the street. Accordingly it is not considered
the bays should be deleted.
All car bay dimensions and design also comply with the requirements of TPS8.
POLICY IMPLICATIONS
Two key policies are most relevant to this proposed development which includes a Local
Planning Policy and State Planning Policy on coastal Planning. Both are discussed below.
DP14 – Point Samson Development Requirements
The Shire has adopted DP14 – Point Samson Development Requirements to guide
development in the town. Whilst the Shire also has a Tourism Policy, it is considered that
Point Samson policy is more relevant as it considers the local context of the town.
The proposed development complies with all development requirements of the Policy,
including building height. Matters regarding construction, operational and noise
management and also bin/waste design can all be addressed through standard conditions
of approval.
The suitability of the use in its location has also been given consideration having regard to
the objectives of the policy. These are considered below:
1. To provide standards and guidance for development within the Point Samson
township.
Provisions of the Policy have been considered and the development has been determined
to generally comply with relevant provisions.
1. To ensure that development is consistent with the Point Samson precinct objectives
contained in Part V of the Shire of Roebourne Town Planning Scheme No. 8 (TPS):
The precinct objectives are given consideration above.
2. To protect and enhance the natural beauty of the coastal area and to give full
consideration to the objectives and principles for the State’s Coastal Planning
Policy 2.6.
SPP2.6 is considered further below.
3. To ensure that development adjacent to coastal areas is compatible with the
environment and does not result in adverse impacts on coastal processes.
The property sit within a primary dune system and appropriate conditions are
recommended to ensure the stabilisation of the dune system and protection from
degradation of the natural environment.
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4. To minimise the risk of erosion, pollution and destruction of the environment
through poorly managed development.
Refer above.
5. To recognise Point Samson as a strategic tourist node.
The site is zoned tourism. The proponent also owns West Moore Island Fishing Lodge
which is an important strategic tourism facility to the region. The site may complement the
fishing lodge, acting as ‘stay over’ for guests before departing. The development will also
increase the availability of short-stay accommodation in Point Samson available to tourists.
6. To ensure that development is appropriate to the locality with particular regard to
the proximity of residential or sensitive land uses, the existing road network, and the
likely emission of noise, vibration, odour or other pollutants.
The land is zoned Tourism and has an excellent aspect of the ocean and surrounding
heavy industry (industrial tourism). The site adjoins two residential properties only, sitting
on the outer edge’ of the main residential areas. Traffic implications will be minor as
addressed further below in relation to Technical Services comments. Impacts on noise,
traffic and waste can be addressed through proper management of the facility and proper
complaints management. This is required as a condition of the approval.
7. To encourage landscaping that complements the streetscape and does not
compromise the safety of pedestrians or motorists.
Detailed landscaping of irrigation areas will be required in addition to suitable pedestrian
access ways from accommodation units to the street and car parking areas. Fencing will be
required to be permeable above 1.2m except where it is screening car parking or the bin
store in which case the solid height will be restricted to 1.5m.
8. Outside of caravan parks and camping grounds, to discourage development of a
temporary or transient nature.
The development is not temporary. The proposed use is short-stay accommodation not
transient workforce accommodation. Clarification on the use is provided as an advice note
which is recommended to be included in issuing an approval.
9. To ensure adequate off-street car parking is provided having regard to the highest
potential use of the development site.
Off-street parking is located behind the building line or screened in the front setback. The
applicant has over provided car parking based on their own site requirements and to
ensure guests, staff and visitors do no par on the street disrupting pedestrian movement or
the flow of traffic.
10. To limit the impact of signage and encourage its integration into existing or
proposed development.
Any signage detail will be subject to a sign licence and separate approval from the Shire of
Roebourne.
Draft Statement of Planning Policy 2.6 – Coastal Planning
The State Government issued a revised Draft State Planning Policy 2.6 – Coastal Planning
for public comment in February 2012. It is applicable in considering all land along the coast
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and therefore is relevant to this proposed given its proximity to the foreshore. The draft
policy includes a number of broad matters, the relevant ones of which are considered
below:
Water and Resources
All stormwater management will be subject to a detailed Stormwater Management Plan
prior to a building permit being issued. This will need to address catchment of
contaminants before infiltration into the ground.
With respect to waste water, all waste water will be properly treated on-site by an approved
Alternative Treatment Unit. Irrigation of the dune using recycled wastewater will occur
entirely within the lot. The treate wastewater will be free of contaminants and virtually at a
drinking water standard prior to release into the system. This protects the foreshore and
dune from contamination compared with a more conventional septic system.
Building Height
Council has adopted a Local Planning Policy to ensure built form and the scale of
development reflects the character of the area. The proposed development complies with
this policy and the height requirements of the policy.
Coastal Hazard and Risk Management
No detailed hazard risk management planning has been done for Point Samson. The site is
the highest point in Point Samson and is not considered directly at risk to storm surge
event however coastal erosion of the primary dune system may be a risk in the long-term.
Without proper modelling being undertaken it is difficult to predict the risk.
When considering infill development minimisation of risk is the most suitable management
approach. Stabilisation of the dune system around the property is considered a suitable
mitigation measure to ensure that the dune is not destabilised or made more susceptible to
erosion. Furthermore, an advice note indicating the site may be subject to natural coastal
erosion processes may place the site at risk in the long term is recommended to be
included as an advice note to the conditions of approval. This is the approach
recommended in Draft SPP2.6. The recommended advice note is:
VULNERABLE COASTAL AREA – This lot is located in an area likely to be subject to coastal
erosion and/or inundation over the next 100 years.
Public Interest
The Point Samson community has been given over time a number of opportunities to
comment on the types and form of development as part of the preparation of TPS8, the
Point Samson Local Planning Policy and more recently through the advertising of this
proposal. Community concerns have been openly considered and has resulted in an
improved outcome being presented for determination which is more consistent with the
aspirations of the community.
Public Access to the foreshore may be effected by this development and is discussed
further below. In summary, this is an issue which requires greater attention by the Shire
and is not directly the responsibility of the proponent.
Precautionary Principle
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It is considered the site may be at some risk through destabilisation of the dune system or
coastal erosion caused by the development. Consistent with the draft policy, it will be the
responsibility of the proponent to clearly demonstrate suitable management and mitigation
measures to prevent destabilisation of erosion of the surrounding dune system prior to any
works commencing on site.
There are no significant strategic implications with respect to this proposal.
As outlined previously, through provision of an advice note on the approval and the
requirement for the proponent to properly mitigation coastal erosion/ dune destabilisation is
considered appropriate to mitigate any risk to the Shire.
ISSUES
Economic Issues
The proposed development will increase tourism opportunities in the Shire which is an
important element to the increased diversification of the local economy.
Social Issues
Key social issues have been considered below. They include access to the foreshore,
safety and health and suitability of the use.
Coastal Foreshore Access
Access to the existing lookout at the corner of Meares Drive will be disrupted by the
development due to the existing access partially intruding into private property. Although an
historical arrangement, public access across private property is not included as an
easement on the Certificate of Title and therefore the landowner is under no obligation to
maintain this access arrangement.
If the development proceeds, the Shire will need to undertake suitable modifications to the
access to maintain safe access to the lookout. The proponent has been asked to contribute
to these works however has declined. A separate resolution is recommended to resolve
this access arrangement as soon as possible to ensure the access is maintained for the
public to the foreshore.
Safety and Health
FESA and the Local State Emergency Services branch has confirmed community advice
that the subject site contains a local cyclone warning system which is supposed to be used
to notify residents of various warnings. The advice provided from FESA and the SES is as
follows:
“....the lights remain a requirement within the local cyclone arrangements but has no
objection to their relocation to a more visible/central site in Point Samson. The area in the
vicinity of the fire station/civic centre was identified as being a potentially suitable site.
State arrangements for cyclone warning systems (per WestPlan Cyclone) do not include
warning lights as a primary warning system, however local cyclone arrangements in a
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number of Pilbara communities do utilise these light systems (in addition to the State level
warning systems) to address local needs and/or expectations. FESA has no objection to
this approach and is supportive of arrangements that meet local needs.”
The owner has advised that at no point has the landowner been notified of the need to
retain the tower or ensure public access to the property to access the tower for
maintenance purposes. Furthermore there is no restriction on the Certificate of Title to
retain the tower.
Whilst public safety is paramount in areas prone to cyclonic events, FESA has clearly
outlined the tower is not a primary function in ensuring safety to residents of Point Samson
and furthermore the tower is not in an ideal location. Additional detail on the actual
operation of the tower was requested however has not been provided so it has been
difficulty to determine whether the tower is actually fully operational, particularly given the
osprey nest that is well established at the peak of the tower. Attachment 5 provides advice
on the Warning Station.
As there is no obligation to retain the tower, at least until the Osprey nest is relocated,
there is limited scope to require the tower to be retained and therefore affect the ability for
the development to proceed.
Land Use Suitability
The community’s concern regarding the type of accommodation this development may
eventually provide is acknowledged. It is difficult for the Shire to predict what or how
accommodation may be used in the future other than to explicitly stipulate control the type
of land use granted approval. The type of use recommended for approval is explicit in
limiting occupation to no more than 3-month total in any 12-month period. A condition is
also recommended to this affect to further clarify the type of use and form of occupation.
Worker Accommodation or FIFO accommodation typically requires substantially greater
use for more than 3-months in a year when a typical swing is considered. At a minimum,
occupancy would be needed for at least 6-months for even the most flexible swing to allow
use under this definition.
The use and occupation of the development in a way that is contrary to the form in which
the approval is granted is a contravention of the Planning and Development Act 2005 and
the Shire would be able to take legal compliance action under the Act if it was notified and
proved factual.
To ensure greater transparency on the use of the building year to year, an additional
condition is also recommended to be imposed on the determination which requires yearly
logs of the occupancy of the building to be provided to the Shire. This will further assist in
monitoring occupation above and beyond the community’s own contribution to the Shire
through local knowledge.
The site is located in a primary dune system which is an important ecological system to the
biodiversity of the region. The application was referred to the Department of Environment
and Conservation for consideration of key issues including the implications of the osprey
nest located in the cyclone tower. The following advice was received
All West Australian fauna are protected under the Wildlife Conservation Act 1950
administered by the Department of Environment and Conservation (DEC). DEC
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recommends the Shire of Roebourne investigate the potential to relocate the
Osprey nest from the existing building to another elevated structure. Given the lack
of structures for nesting in this area, the structure would probably require
construction. It is recommended that the Shire of Roebourne liaise directly with
DEC’s Wildlife Protection Branch (ph: 9334 0295) in relation to the requirements
and processes associated with setting up a new structure, and moving the nest.
Please note BHP Billiton and Rio Tinto have recently completed a successful
relocations of Osprey nests in the Pilbara.
The close proximity to the coast may result in potential impacts to the dune system
and indirect impacts to remnant vegetation (i.e. visitor access to the beach) on the
adjacent Unallocated Crown Land. It is unclear if the dune system has already been
altered by the existing development. DEC recommends that primary dunes are
maintained in coastal developments. Retained dunes act as a buffer for
developments during high tidal events and cyclones protected coastal vegetation
and buildings.
The construction of the proposal may lead to the disruption of the natural environment.
Furthermore, post construction damage cause to the dune around the property through
human negligence can begin to impact on the environmental integrity of the dune system.
The natural environment of the Pilbara is an important asset, particularly in communities
like Point Samson where it is a strong draw point for local and intrastate tourists. The
recommended coastal dune management plan will not only be required to address dune
erosion and stabilisation but also environmental management during and post construction.
Implementation of such measures as education to resident will assist in retaining the
pristine condition of the dune system around the property from any further degradation.
Although the Osprey nest itself is also protected under separate legislation preventing the
removal of the nest without a proper relocation strategy, an additional condition of approval
has been included to re-enforce the need to work with the DEC to protect or relocate the
nest before any works commence on-site.
There is no identified heritage or cultural sites.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
There are no relevant precedents affecting this proposal.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
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OPTIONS:
Option 1
Conditionally approve the development in accordance with the Officer recommendation.
Option 2
That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town
Planning Scheme No. 8, RESOLVES not to refuse the application for appropriate reasons
to be determined by the Shire.
CONCLUSION
The proposed development of short stay accommodation on Lot 197 Meares Drive, Point
Samson is consistent with the zoning of the property and the overall precinct objectives to
promote Point Samson as a strategic tourist node. The development offers a high amenity
for tourists or visitors which will enhance the image of Point Samson. It will also assist in
the more efficient operation of West Moore Island Fishing Lodge which is an important
tourism asset to the Pilbara.
A number of unique issues affect the site including the topography of the land, location
within the primary dune system, the cyclone warning tower and the osprey nest. These
matters have been properly considered and conditions or recommendations are imposed
where appropriate to protect the natural environment and safety of residents. Ultimately,
there are a number of matters that require further detailed design or investigation but are
not considered to fundamentally affect the suitability of the proposed development to
proceed on the site.
Community concerns regarding the height and use of the development are fair and
reasonable. Environmental considerations can be addressed well through conditions of
approval and a development performance guarantee bond.
The applicant has addressed the height by changing the design to better reflect the scale
and character of Point Samson. Use of the building is controlled by the approval and
several advice notes clarify this use to the proponent in addition to the requirement to
provide logs of occupancy. This, combined with close scrutiny by the community on
occupancy will allow the Shire to effectively control and manage use of the site in the
manner approved.
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The proposed development is recommended for approval subject to conditions.
1. That pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme
No.8, Council GRANTS Planning Approval for the development of 13 short-stay
accommodation units on Lot 197 Meares Drive, Point Samson subject to the
following conditions:
Standard Conditions
a) The approved building, works and layout shall not be altered without the prior
written consent of Planning Services.
b) The vehicle crossover(s) must be constructed in accordance with the Shire of
Roebourne’s Vehicle Crossover Specification.
Note: Before commencing any works on the vehicle crossover, the
owner/developer must contact the Shire’s Technical Services
Department on 9186 8546 to discuss these works. The landowner may
be eligible for a Council contribution towards these works.
c) Existing crossover entries deemed unnecessary shall be closed, removed
and suitable kerbing (if required) be reinstated to the satisfaction of the
Shire’s Technical Services Department.
d) The car parking and manoeuvring areas shall be constructed in accordance
with the Shire of Roebourne’s Commercial/Industrial Pavement Construction
Specification (Types A - D).
Note: Detailed Pavement Specifications can be obtained from
Technical Services that include further requirements pertaining to
drainage, kerbing, delineation of bays, and bollards (in addition to
construction methods and pavement construction).
e) Any external lighting shall be installed and maintained so as to avoid
distracting passing motorists or causing nuisance to neighbours.
f) This decision to approve will expire if the development has not substantially
commenced and is in continuation within two [2] years of the date of this
decision.
Note: Planning Services will consider extensions to the approval period for
up to two [2] years provided a written request is received no later than the
original or extended date of expiry.
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Prior to Issue of Building Permit
a) The proponent shall submit a detailed Landscaping Plan to the satisfaction of
the Shire of Roebourne prior to issue of a Building Permit. Landscaping
works set out in the approved plan are to be completed prior to the issue of a
Occupancy Certificate.
Note: The Landscaping Plan shall have regard to the Shire’s preferred
species list in Local Planning Policy DP6 – Landscaping in Industrial and
Commercial Areas and endemic species found the Point Samson sand
dunes.
b) Prior to issue of a Building Permit the applicant shall submit detail
specifications of the front screen well to the bin store and car parking area
fronting the street. The wall shall be no higher than 1.5m from natural ground
level and include a finish to the satisfaction of the Shire of Roebourne.
Prior to Works or Demolition Commencing
a) A Construction Management Plan (CEMP) must be submitted to Planning
Services having regard to the Department of Environmental Protection
publication: A guideline for the prevention of dust and smoke pollution from
land development sites in Western Australia November 1996. Particular
attention is draw to appendix 1 that requires Class two [2] and three [3] sites
to automatically become Class three [3] and four [4] sites respectively. The
CEMP must also specify hours of work and noise and dust and sand drift and
insect prevention methods during construction.
Note: All proposed clearance strategies, filling and dust suppression
measures undertaken by the developer must be effective in controlling
dust and sand drift from the site to ensure that adjacent properties are
not adversely impacted upon. The burning of vegetation is not
permitted on site. Excavations causing pooling of water which may
form a mosquito vector habitat are to be prevented.
b) A detailed Stormwater Management Plan shall be prepared to the satisfaction
of the Shire of Roebourne.
c) A Coastal Dune Management Plan which demonstrates appropriate measures
to be taken by the applicant to ensure the stabilisation of the dune system
adjoining the property during construction and thereafter is to be maintained
to the satisfaction of the Shire of Roebourne. This Plan when approved will be
appended to both the Construction Environment Management Plan and
Operational Environment Management Plan.
Note: The Plan shall have specific regard to:
d) any significant and permanent negative impacts on the environment and
coastal processes, either on or off site with a focus on erosion prevention
and dune stabilisation;
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e) on-going prevention of human interference or damage to the immediate
surrounds by occupants of the facility;
f) Prevention of discharges of waste and storm-water that would be likely to
degrade the coastal environment or structural integrity of the dune system;
and
g) Avoiding or ameliorating damage caused to the dune system during
construction; and
h) Avoiding or ameliorating damage caused to Echidna habitat during
construction or operation.
i)
The obligations under the Wildlife Conservation Act 1950 shall be addressed.
Note: The Department of Environment and conservation advises
that relocation of the Osprey nest located in the Tower on-site is
required and must be undertaken with significant care. Given
the lack of structures for nesting in this area, a new nesting
structure would probably require construction. It is
recommended that the proponent liaise directly with DEC’s
Wildlife Protection Branch (ph: 9334 0295) in relation to the
requirements and processes associated with setting up a new
structure, and moving the nest.
j)
An Operational Environment Management Plan (OEMP) shall be submitted to
the satisfaction of the Shire of Roebourne before issue of a Building Licence,
which specifically addresses complaints management, waste management,
laundering, catering, on-site management, check-in/ check-out times and
traffic management, and management of beach access, Echidna habitat
interface, and mosquito/pest vector arrangements. The OEMP is to detail
emergency management procedures during Cyclone Season for all
occupants and staff.
k) A Performance Bond or Bank Guarantee to the value of $250,000 will be
provided to the Shire of Roebourne in relation to conditions: 2, 3, 4, 5, 6, 7, 8,
11, 12, 18, 19 and 20.
Specific Conditions
a) No accommodation unit may be occupied by the same person(s) for longer
than three months in aggregate within any twelve month period.
b) An annual statement of occupancy is to be provided to the Shire to monitor
use and demand at the facility for tourist accommodation.
c) Retaining Walls along the property frontage to Meares Drive shall not exceed
1m.
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d) All fencing to the south-western and north-eastern boundaries, excluding
screening referred to in Condition 5, shall be visually permeable above 1.2m
from natural ground level.
e) A minimum of 6 bicycle spaces are to be accommodated on-site and design
in accordance with AS2890.3.
f) The rubbish pickup compound shall be constructed with concrete flooring of
not less than 75 mm in thickness graded to a minimum 100 mm industrial
floor waste gully connected to an onsite effluent system and be provided with
a tap with adequate mains supply to the satisfaction of Planning Services.
Note: Should the rubbish compound/bin storage area be connected to the
Water Corporation sewer and exceed 20m² a roof may be required in
accordance with Water Corporation policy.
Advice Note
a) The subject site is in VULNERABLE COASTAL AREA – This lot is located in a
area likely to be subject to coastal erosion and/or inundation over the next
100 years.
b) The approved use of the development is ‘Short Stay Accommodation’ which
is defined as:
Premises used for accommodation that may be occupied by the same
person(s) for a maximum period of three months within any twelve
month period, and are not subject to a residential tenancy agreement
(residential lease)
c) Short Stay Accommodation does not constitute or permit use of the
development as ‘Transient Workforce Accommodation’. Any use of the
development for such purposes would be considered to be a contravention of
the planning approval and be subject to enforcement and legal proceedings
outlined in Part 12 of the Planning and Development Act 2005.
d) Signage has not been approved as part of this determination. Any signage
will be subject to the Shire’s Signs, Hoardings and Bill Posting Local Laws
and the relevant provisions of the Shire of Roebourne Town Planning Scheme
No. 8 regarding Advertisements.
e) Please note that under Part V of the Environmental Protection Act 1986 (the
Act) the proponent may be required to submit a works approval application
for the prescribed premises (sewage facility) as outlined in the Environmental
Protection Regulations 1987 to construct the facility and upon completion will
be required to obtain a licence or registration to operate the facility. DEC
advises the proponent to contact DEC Industry Regulation Pilbara on 9182
2000 to obtain advice on what approvals may be required for the sewage
facility.
f) Should the approval holder be aggrieved by this decision, or any of the
conditions imposed, there is a right of review under the Planning and
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Development Act 2005. An application for review must be submitted in
accordance with Part XIV of the Planning and Development Act 2005 within 28
days of the date of this decision to: the State Administrative Tribunal, GPO
Box U1991, Perth, WA 6845. Further information regarding this right of
review is available on the SAT website www.sat.justice.wa.gov.au or by
phoning 1300 306 017.
g) Separate applications must be made for any health approvals required under
the Health Act 1911.
h) The development and use shall at all times comply with the provisions of the
Council’s District Town Planning Scheme, the Health Act 1911, the Building
Code of Australia, the Environment Protection Act 1986 and any other
relevant Acts, Regulations, Local Laws or Council policies.
i)
Satellite dishes with a diameter of 1200 mm or greater shall be subject to
further planning consent.
2. That Council RESOLVES pursuant of the Local Government Act 1995 to
investigate and make appropriate modifications to the Lookout located at the
north western corner of Meares Drive to ensure safe access is maintained and
that is provided from public road frontage only.
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LEGAL AGREEMENT FOR MISCELLANEOUS LICENSES 47/169 AND 47/170
File No:
LP 71
Director Development, Infrastructure and
Regulatory Services
Reporting Author:
Statutory Planner
Date of Report:
1 August 2012
Donald Kimberley North
Nil
Attachment(s)
1. Deeds of Agreement for L47/169 & L47/170
2. Locality Plan
3. DMP Plan of Miscellaneous Licence Areas
PURPOSE
This report seeks Council’s resolution to support the Shire of Roebourne entering into two
legal agreements with Donald Kimberley North (North) in regard to Miscellaneous Licenses
47/169 and 47/170 (the Licenses) applied for under the Mining Act 1978.
BACKGROUND
On 12 October 2009 the Shire received a letter from the Mining Registrar (Department of
Mines and Petroleum (DMP)) in regard to proposed Miscellaneous Licences L47/169 and
L47/170 applied for by Donald Kimberley North (North) for the purpose of road access. In
this correspondence the Mining Registrar stated:
In respect to townsites the Minister for Mines and Petroleum is to first consult and obtain
the recommendation of the local municipality and the Minister for Planning and
Infrastructure before he can grant consent to mine.
It should be noted that the reference “to mine” in the sentence above does not refer to the
action of extracting soils or minerals in these applied for Licence areas by North. This
simply refers to the applied for Miscellaneous Licences, which are for the purpose of road
access and could only be used for this purpose under the Mining Act. The land areas of the
proposed Miscellaneous Licences effectively straddle existing tracks regularly used by
numerous entities. These proposed Miscellaneous Licence areas would serve the purpose
of linking existing approved Mining Licences to the east of the townsite to the towns road
infrastructure by linking to Coolawanyah Road in the Karratha Industrial Estate and to the
Millstream Road Reserve (Refer to attachments 2 and 3 in conjunction). It should be noted
that this does not create a gazetted road but rather a form of mining tenement over this
land.
Following receipt of this letter from the DMP the Shire responded by providing a letter
dated 8 November 2010 that outlined that the proposed Miscellaneous Licences (a
Miscellaneous Licence is one of a number of forms of Mining Tenement under the Mining
Act), being within the townsite, were partially within the area that has been nominated as
future expansion, this being the Mulataga residential development area. This
correspondence further stated that the Shire needed to ensure that this land is not
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alienated by the proposed licences and to do this the best assurance to the Shire was a
legal agreement with North and that the Shire would not agree to allow these licences to
proceed within the townsite unless this deed was agreed upon by the Shire and North and
that the deed was made a condition of the approval of the licences that would be granted
by the DMP.
The proposed wording of a clause for the deed was given in this correspondence to the
DMP and was as follows:
“that prior to the license being issued, the applicant enter into a deed with the Shire of
Roebourne agreeing to surrender licenses 47/169 and 47/170 within 90 days of being
advised by the Shire of Roebourne that the whole, or any part, of the land to which the
license applies is required for strategic purposes or to facilitate development within the
Karratha Townsite.”
Since this time North’s solicitors have drafted two separate deeds (one for each applied for
licence) and the Shire’s solicitors have vetted the wording of these deeds to ensure they
achieve what the Shire seeks, which is to prevent the alienation of the land area within
these proposed miscellaneous licences so that if and when they may be needed for future
development for the expansion of the townsite such as the Mulataga residential
development, the land will be available. The Shire’s solicitors are satisfied that the wording
of the deeds provides the Shire with these assurances.
It should be noted that the area within these Miscellaneous Licences covers existing tracks
that are regularly used by various entities and not only North. These tracks and
Miscellaneous Licence areas are largely located within Unallocated Crown Land (UCL) and
are considered to be on the fringe of the land area that would be earmarked for the
Mulataga development and may not actually impact on this development into the future.
However, it is considered prudent to require these deeds as there may be some
overlapping of these land tenures.
North has agreed to enter into a deed with the Shire of Roebourne with this condition. Hunt
& Humphry is acting for North in finalising the Deeds of Agreement and McLeods Barristers
and Solicitors are acting for the Shire of Roebourne.
As all clauses have been agreed upon by Senior Planning staff at the Shire of Roebourne
and North, and the Deeds of Agreement for the Licenses have been prepared (as per
attached), the final step in this process is for both parties to now sign the agreements.
The decision is not a significant decision.
The report constitutes Councillor consultation.
A consequential impact on the Mining Act licence applications. If the Shire’s deeds are
accepted they will become a condition of the Miscellaneous Licences granted to North. The
deeds bind both parties to the contents of the agreement. The agreement satisfactorily
provides for a control issue of concern to the Shire and is recommended for adoption and
signing.
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POLICY IMPLICATIONS
The services of McLeods Barristers and Solicitors throughout this process will require the
payment of fees to McLeods, as at 15 May 2012, the costs of $3,803.13 have been
incurred. Some of these fees have been paid already and North has agreed to pay a
portion of legal fees involved in implementing the Deeds of Agreement being up to $500.00
per deed.
ISSUES
Economic Issues
The granting of the Licences may result in further stimulation of the local economy.
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to NOT SUPPORT the delegation of authority to the Shire President and
CEO to sign the legal agreements and thereby not supporting the legal agreements.
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CONCLUSION
Planning officers have undertaken all negotiations with the assistance of representation by
McLeods Barristers and Solicitors to bring what is considered an appropriate resolution to
the Deeds of Agreement for Miscellaneous Licenses 47/169 and 47/170. The deeds
provide Council with sufficient security that the granting of the Licenses will not result in
any detrimental impact on the residential development site of Mulataga.
1. AGREE to the Shire President and the CEO signing the legal agreements that
have been prepared and agreed upon by the Shire of Roebourne and Donald
Kimberley North.
2. AGREE to the part share payment of legal costs by Donald Kimberley North
of up to $500 per Deed.
3. FORWARD the signed legal agreements to the Department of Minerals and
Petroleum to be included as a condition of any approval the Department may
grant on applications for Miscellaneous Licenses 47/169 and 47/170.
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EXISTING TRACK
L47-169
EXISTING
TRACK
L47-169
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TOWN SITE
BOUNDARY
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POLICY DP7 (RESIDENTIAL FRONTAGE) AND R-CODES VARIATION –
GARAGE/CARPORT WITH WALL HEIGHT OF 3.883M AND 1.2M BOUNDARY
SETBACK – LOT 99 OAKOVER CRESCENT, DAMPIER
File No:
P2875
Director, Development and Regulatory Services
Reporting Author:
Date of Report:
26 July 2012
Robert McCawley
Nil
Attachment(s)
1. Site Plan
2. Elevation Plan
PURPOSE
The purpose of this report is for Council to consider an Application for Planning Approval
for a garage/carport and gazebo addition to an existing dwelling on Lot 99 Oakover
Crescent, Dampier. In accordance with the Shire’s Policy DP 7 (Residential Frontage),
where a wall height of greater than 3.6 metres is proposed, the Application must be
determined at an Ordinary Council Meeting. This report recommends that the Application
be approved subject to conditions.
BACKGROUND
On 5 June 2012 the Shire’s Planning Services received an Application for a garage/carport
and gazebo at Lot 99 Oakover Crescent, Dampier (the ‘site’). The site measures 1016sqm
in area and maintains a frontage of approximately 24 metres to Oakover Crescent. The
land directly opposite the site (north of Oakover Crescent) is reserved under TPS 8 for
‘Parks, Recreation and Drainage’.
The site contains an existing brick and tile dwelling. A single bay garage is located along
the eastern side of the dwelling. The existing garage is proposed to be removed and the
new garage/carport constructed in its place. There is a 2.5 m wide sewer easement which
runs along the site’s western boundary and a 5.0m wide sewer easement which cuts
through the rear third of the lot. A review of Plan 17820 confirms the location and width of
the easement as shown by the Applicant on the DA Plans appears correct. No
development is proposed within the easement area.
The proposed garage measures 6.1 metres in width and 14 metres in length and therefore
comprises a total floor area of 85.4 m/2. The garage will be attached to the existing
dwelling and will enclose an existing bathroom/laundry and store which is currently
detached from the dwelling. The garage has a wall height of 3.833m (eastern side) which
increases to 4.384m (western side) on account of the skillion roof design The proposed
carport measures 6.1 metres in width and 6.9 metres in length and is located in front of the
proposed garage.
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The proposed gazebo is located at the rear of the site in the south-east corner adjoining
the swimming pool. It measures 8.9 metres in length, 3.7 metres in width and 2.575
metres in height and is open on all sides.
The garage/carport is setback between 1.25 metres and 1.63 metres from the side
(eastern) boundary. The garage is setback 10.5 metres from the street alignment and the
carport is setback 3.6 metres. The gazebo is setback between 1 metre and 1.5 metres from
the rear property boundary and between 1 metres and 1.15 metres from the side (eastern)
boundary.
The Application seeks a variation to the Shire’s Policy DP7 in relation to wall height as the
height of the proposed garage wall measures 3.883 metres in lieu of the 2.7 metre
maximum requirement. The Application also seeks a variation to the R Codes in relation to
portion of the side (eastern) boundary setback where portion of the wall maintains a
setback 2.5 metres in lieu of 1.5 metres prescribed under the Acceptable Development
requirements of the R Codes.
The Application was accompanied by a letter from the Applicant setting out the areas of
non-compliance with the R Codes and the Shire’s Policy DP 7 and providing justification for
the variations proposed. These variations are discussed below.
The Application was advertised to the adjoining neighbour at Lot 100 Oakover Crescent,
Dampier and a period of 14 days provided for the submission of comment. Specific
reference was made in the letter to the variations proposed to Council Policy DP7 and the
R Codes.
The adjoining landowner provided the Shire’s Planning Department with an email on 19
July 2012 advising that they did not have any objection to the Application.
Shire of Roebourne Town Planning Scheme No. 8
The site is zoned Residential under the provisions of TPS 8 and is assigned a residential
density coding of R20.
The site is also located in the Dampier Precinct under TPS 8. Clause 5.7 outlines the
following objectives of the Dampier Precinct:
(i)
(ii)
(iii)
(iv)
(v)
Enhance the high quality residential environmental of Dampier.
Protect the key landscape features within Dampier.
Enhance the links between the Town Centre and the foreshore.
Develop a coastal tourism focus and improved identity within the Town Centre.
Encourage residential development that will accommodate a greater range of
lifestyles to reflect the broadening population base.
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Whilst these objectives are broad ranging, it is considered that the proposed development
is consistent with those objectives relevant to the Application and/or the site, particularly
objective (v) which recognises the lifestyle of the population.
State Planning Policy 3.1 – Residential Design Codes
Clause 6.2.3 of TPS 8 describes the role of the R Codes in assessing Planning
Applications and states:
Unless otherwise provided for in the Scheme the development of land for any
residential purpose dealt with by the Residential Design Codes shall conform to the
provisos of those Codes.
The provision of SPP 3.1 that the proposal does not comply with is Design Element 6.3.1 Buildings Setback from the Boundary.
The proposed garage is setback a distance of between 1.25 metres and 1.5 metres from
the eastern property boundary. The Acceptable Development provisions of the R Codes
require a setback of 1.5 metres in this instance given the garage measures 14 metres in
length and 3.8 metres in height. The proposed development is therefore non-compliant
with Acceptable Development provision A1 of Design Element 6.3.1 of the R Codes and
must be assessed against the relevant Performance Criteria.
The Performance Criteria reads:
“Buildings setback from boundaries other than street boundaries so as to:
-
Provide adequate direct sun and ventilation to the building
Ensure adequate direct sun and ventilation being available to adjoining properties
Provide adequate direct sun to the building and appurtenant open spaces
Assist with protection of access to direct sun for adjoining properties;
Assist in ameliorating the impacts of building bulk on adjoining properties; and
Assist in protecting privacy between adjoining properties”
The Applicant has provided the following comment in support of the proposal:
“The side setback is reduced from 1.5 metres to 1.2 metres at the rear of the
garage to provide adequate vehicle space within the garage while retaining existing
bath, laundry and store”
The proposed garage has been assessed against the above Performance Criteria and is
considered to satisfy the Criteria on the basis of the following:
-
The proposed variation is minor and represents (at most) an intrusion of 0.25m into
the setback area and will be largely indistinguishable from the street or the
adjoining property.
-
The variation is partly attributable to the existing angle of the side boundary and the
location of the existing residential dwelling whereby the setback between the
boundary and the dwelling increases towards the front of the lot and decreases
towards the rear of the lot.
-
The setback area between the dwelling on the adjoining (eastern) lot and the
common boundary is landscaped with trees meaning the reduced setback area will
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have no detrimental impact on the provision of sunlight or ventilation to the
adjoining dwelling.
-
The entire length of the proposed garage adjoins the wall of the adjoining dwelling
and in this regard does not directly adjoin an area of private open space wherein
privacy may be affected.
-
The reduced setback is not considered to have an adverse or unreasonable impact
of bulk given the variation is minor, will be largely indistinguishable from the
adjoining dwelling and does not adjoin an area of private open space.
-
The proposal was advertised to the adjoining landowner and a submission of nonobjection was received.
Having regard to the above, it is considered that the reduced side setback is acceptable
and can be supported in this instance.
POLICY IMPLICATIONS
The proposed development has been assessed against the objectives and provisions of
Council’s Policy DP7 – Residential Frontage. The objectives of Policy DP7 are:
1. To establish fair, consistent and reasonable development controls to guide the
preparation of applications for residential development.
2. To provide guidance on generally permissible variations to the Acceptable
Development criteria in accordance with the provisions of the R-Codes.
3. To protect the amenity of residential streetscapes.
4. To encourage the use of landscaping and screening to offset the visual impact of
development that seeks to vary the provisions of this policy.
5. To encourage the primary street setback area to be open, enabling a clear view
from the street and vice versa.
6. To recognise the need to provide weather protection for boats, caravans and
vehicles on residential properties.
7. To recognise the need for outdoor living areas to access summer breeze paths.
8. To encourage energy efficient design and the generation of renewable energy.
9. To recognise the need to provide privacy for swimming pools.
10. To ensure adequate vehicle sightlines and provided/maintained.
The proposed development is considered to satisfy the above objectives, in particular
objective 6 which recognise the need to provide weather protection for boats, caravans and
vehicles on residential properties.
The proposed development complies with the requirements of DP 7 except in respect to
wall height. DP 7 states:
“Garages, carports, boatports and non-habitable outbuildings shall have a
maximum wall height of 2.7m and a total overall wall height of 4.5m. Where a wall
height greater than 3.6m is proposed the application must be determined at an
Ordinary Council Meeting”
The proposed garage/carport has a wall height of 3.833m (eastern side) which increases to
4.384m (western side) on account of the skillion roof design. The Application has provided
the following justification for the proposed height of the garage/carport:
“The use of the proposed garage is to provide weather protection for our boat which
requires a clear opening height of 3.5m; therefore a greater wall height is required”.
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In this instance, the proposal is considered reasonable and appropriate for the following
reasons:
-
The additional height is required in order to provide sufficient clearance to enable
the storage of a boat on the property. In this regard, the proposal satisfies Objective
6 of DP7 which seeks to recognise the need to provide weather protection for
boats, caravans and vehicles on residential properties.
-
The proposal satisfies the maximum roof height provisions of DP 7 as the structure
maintains an overall height of less than 4.5 metres.
-
The proposal is setback from the primary street in accordance with the R Codes
and satisfies the Performance Criteria of the R Codes in relation to side boundary
setbacks.
-
The amenity of the adjoining property is not considered to be adversely affected by
the additional wall height as the entire length of the proposed garage adjoins the
wall of the adjoining dwelling and in this regard does not directly adjoin an area of
private open space wherein privacy may be affected.
-
The application was referred to the immediately abutting landowner for comment. A
submission on non-objection was received from this landowner.
-
Given that the proposal will be visible from the street, its impact on the streetscape
and the amenity of neighbouring properties and the locality generally, has been
considered. Whilst all of the properties in the streetscape have been developed for
residential purposes, the streetscape is varied in terms of building materials and
colours used, setbacks and landscaping. The majority of dwellings in the street
contain single or double carports which are positioned alongside the dwelling. The
size and design of the proposed garage/carport addition differs to existing
structures in the street but is not considered, simply by nature of its difference, to be
incompatible with, or have an adverse impact on, the streetscape and the amenity
of the surrounding area. The design of the proposed garage/carport compliments
the existing dwelling and appears as part of the dwelling. In this regard, the
proposal is considered to have an acceptable impact on streetscape amenity.
-
The front setback area is landscaped and in this regard some screening will be
provided.
On this basis, it is considered that the proposed variation in wall height is acceptable and
can be supported in this instance.
Should Council refuse the Applicant, the Applicant will have a right of review (appeal) to the
State Administrative Tribunal. Costs could be incurred by the Shire as a result of this
process.
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ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
Council has previously approved garages/carports and boatports with a wall height greater
than 3.6 metres. However, there are no similarly sized structures in the existing Oakover
Crescent streetscape.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
That Council by SIMPLE Majority RESOLVES to REFUSE to approve the proposed
garage/carport/gazebo additions with DP 7 and R Codes variations to wall height of 3.833
metres and side boundary setback of 1.25 metres.
CONCLUSION
The proposed development seeks a variation to the Shire’s Residential Frontage Policy
(DP7) in terms of garage wall height and also seeks a variation to the R Codes in relation
to portion of the side boundary setback. A wall height of 3.883 metres is proposed in lieu
of the required 2.7 metres and a setback of 1.25 metres in lieu of the required 1.5 metres is
provided towards the rear of the proposed garage.
The Applicant has explained that the additional wall height is required in order to provide
sufficient clearance for boat storage and that the partially reduced side boundary setback is
unavoidable given the location of the existing dwelling, laundry/bath and store.
Having considered the justification provided by the Applicant, the objectives of DP 7 which
recognise the need to provide weather protection for boats on residential properties, the
relevant Performance Criteria of the R Codes, the comment of non-objection from the
adjoining landowner, the design of the proposal and its relationship to the existing
streetscape, the proposed variations are considered acceptable. On this basis, it is
recommended that the Application be conditionally approved.
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That Council by SIMPLE Majority pursuant to Section 4.5 of the Shire of Roebourne
Town Planning Scheme No. 8 RESOLVES to APPROVE Application P2875 for
garage/carport and gazebo additions to an existing single dwelling on Lot 99
Oakover Crescent, Dampier subject to the following Conditions:
1. The approved building, works and layout shall not be altered without the prior
Note: Prior to undertaking any departure from the endorsed plans Planning
Services must be contacted to determine whether an amendment to this
development approval is required, or whether the departure is permissible to be
documented on ‘as constructed’ plans to be submitted to Planning Services for
endorsement upon the completion of the development.
1.
All temporary buildings for construction purposes, building materials,
machinery, or vehicles remaining overnight must be stored or parked wholly
within the development site and removed upon the completion of building
works.
2.
Stormwater run-off from the approved development shall not discharge into
adjacent private property.
3.
The external finishes and materials of the approved development shall be clad
in a pre-finished material or painted in a colour of natural or earth tones to
complement the existing building(s), surroundings, and/or adjoining
developments, in which the development is located.
4.
External lighting shall be installed and maintained so as to avoid distracting
passing motorists or causing nuisance to neighbours.
5.
In the absence of natural ventilation, the applicant must ensure that adequate
mechanical ventilation is installed in the ablution/sanitary facility in
accordance with provisions of the Building Code Australia.
6.
The vehicle crossover(s) must be constructed in accordance with the Shire of
Roebourne’s Vehicle Crossover Specification (see attachment).
Note:
7.
8.
Before commencing any works on the vehicle crossover, the
owner/developer must contact the Shire’s Technical Services
Department on 9186 8546 to discuss these works. The landowner may
be eligible for a Council contribution towards these works.
Damage to road pavements, kerbing, footpaths or Shire assets (as applicable)
caused by construction activity including; but not limited to vehicle
movements, shall be repaired in accordance with specifications and works
supervision and scheduling arrangements to be approved by the Shire.
This decision to approve will expire if the development has not substantially
decision.
up to two [2] years provided a written request is received no later than
the original or extended date of expiry.
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10.4
20 August 2012
PLANNING APPLICATION – COMMENCEMENT OF HOME OCCUPATION –
BEAUTY THERAPY BUSINESS AT LOT 100, UNIT 14 / 58 NAIRN STREET
BULGARRA
File No:
P2930
Director Development Statutory and Infrastructure
Services
Reporting Author:
Date Of Report:
31 July 2011
Suzanne Wilson
NIL
Attachment(s)
1. Aerial Location Map
1. Site Plan
2. Applicant’s Submission
4. Letters of Non-Objection
PURPOSE
For Council to consider and make determination on an Application for Planning Approval
for a Home Occupation – Beauty Therapy Business, to commence at Lot 100, Unit 14 / 58
Nairn Street, Bulgarra.
The Use Class ‘Home Occupation’ is listed in the Zoning Table under TPS 8 however the
current version of TPS 8 does not contain a permissibility designation for this use class in
the Residential Zone. Accordingly, it is necessary for Council to determine this Application.
To rectify this anomaly, it is suggested that Council amend TPS 8 to include a use
designation for ‘Home Occupation’ in the Residential Zone. Given neighbour comment is
important in determining the effect of this use class in a residential area, it is suggested
that the use be designated ‘SA’ in the Residential Zone under the zoning table to ensure
advertising is undertaken as a matter of course. The Manager of Planning Services intends
to present a further report to Council in due course in relation to amending TPS 8.
BACKGROUND
On 10 July 2012, the Shire’s Planning Services received an Application from Ms Suzanne
Wilson, the tenant of Unit 14 (No. 58) Nairn Street, Bulgarra, for approval to commence a
Home Occupation – Beauty Therapy businesses from the dwelling. The beauty services
proposed by the Applicant include facial threading, facial tinting, manicures and pedicures
and will be conducted from a bedroom of the dwelling.
The Applicant works for Rio Tinto and wishes to conduct the Home Occupation on her
rostered days off. The Applicant’s rostered days off vary from week to week but generally
range between 2 and 4 days per week. The Applicant advises that she will only have one
customer visiting the premises per hour and that customers will be booked at appropriate
intervals to ensure that one customer leaves prior to the next customer arriving. Operating
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20 August 2012
hours are between 9.00am and 5.00pm weekdays (on rostered days off only) and
Saturdays between 9.00am and 3.00pm (again, dependant on rostered days off and family
commitments).
The site is zoned Residential R30 under the provisions of TPS 8. The dwelling is located
within a residential complex owned by Rio Tinto and is one of 6 dwellings serviced by an
internal private cul-de-sac (refer to Attachment 2 – Site Plan).
The Application was accompanied by a letter from the landowner, Rio Tinto, confirming
support for the proposed home occupation and two (2) letters of non-objection from
adjoining tenants within the residential complex. The Applicant advises, and Rio Tinto has
confirmed, that the three (3) remaining dwellings in the complex are currently vacant.
The Application was referred to the Shire’s Environmental Health Services for comment.
Health Services advised that they had no objection to the Application subject to an Advice
Note requiring inspection of the premises prior to operations commencing.
The Applicant obtained written approval from the landowner and letters of non-objection
from adjoining tenants. Copies of these letters are provided in Attachment 4.
Shire of Roebourne Town Planning Scheme No.8
The site is zoned Residential under the provisions of TPS 8 and is assigned a residential
density coding of R30.
The site is also located in the Karratha Precinct under TPS 8. Clause 5.9 outlines the
objectives of the Karratha Precinct.
Those objectives relevant to the proposed
development are as follows:
(viii)
(ix)
Enhance the high level of residential amenity within Karratha in both existing
suburbs and the residential expansion areas.
Encourage residential development that will accommodate a greater range of
lifestyles and needs to reflect the broadening population base.
Whilst these objectives are broad ranging, it is considered that the proposed development
is not in conflict with these objectives.
POLICY IMPLICATIONS
Local Planning Policy DP4 – Home Occupations
The Application complies with the provisions of this policy. Notwithstanding, the following is
noted by way of explanation/clarification:

Traffic - the proposed business is not envisaged to result in a substantial increase
in the volume of vehicular traffic in the vicinity of the proposed home occupation.
The Applicant advises that she will only have one customer visiting the premises
per hour and that customers will be booked at appropriate intervals to ensure that
one customer leaves prior to the next customer arriving. Operating hours are
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20 August 2012
between 9am and 5pm weekdays (on rostered days off only) and Saturdays
between 9am and 3pm (again, dependant on rostered days off and family
commitments).
The site is located within a residential complex owned by Rio Tinto and is one of 6
dwellings serviced by an internal private cul-de-sac. The home occupation will be
restricted to one customer per hour. Assuming a full client list on any one day, the
maximum number of daily vehicle movements to and from the site could be
increased by 8 (ie. 8 movements in/8 movements out). This increase is not
considered so substantial to warrant refusal of the Application.

Parking – the home occupation is not considered to result in the requirement for a
greater number of parking facilities than normally reserved for a single dwelling.
The site is one of six dwellings accessed via a private cul-de-sac of Nairn Street.
Each dwelling is provided with 2 covered parking bays and a further 2 designated
visitor bays are provided for use by tenants and are located near the entrance.
Given the Applicant’s advice that only one customer will be visiting the premises
every hour and that customers will be booked at appropriate intervals to ensure that
one customer leaves prior to the next customer arriving, it is reasonable to conclude
that only one bay visitor bay will be used at any one time in connection with the
home occupation. It is also noted from the site plan submitted by the Applicant that
there appears to be sufficient space directly behind the 2 tenant parking bays to
accommodate a further 2 cars should the need arise.
It is also noted that the operating hours of the home occupation will be restricted to
between 9am and 5pm on weekdays (when it is reasonable to expect that tenants
will be at work) and on Saturdays between 9am and 3pm.
Having regard to the existing provision of parking on site and the manner in which
the Applicant intends to operate the home occupation, Planning Services consider
that sufficient on-site parking is available.

Noise – information provided by the Applicant confirms that the home occupation
will not operate before 7.00am or after 7.00pm, Monday to Saturday. Furthermore,
given the nature of the home occupation which provides beauty therapy providing
including facial threading, facial tinting, manicures and pedicures, noise generation
is not considered a concern.

Safety – given the location of the site at the end of a private cul-de-sac which
serves only six dwellings and the limited number of customers, the proposed home
occupation is not expected to impede pedestrian and vehicular traffic or obstruct
drivers.

Amenity – given the location of the site, the nature of the business, the manner in
which the Applicant intends to conduct the home occupation, and the consent
provided by the owner of the residential complex (Rio Tinto) and current tenants,
approval of the proposed development is not considered to cause injury to or
prejudicially affect the amenity of the neighbourhood.

Appearance – no modification(s) to the appearance of the dwelling are proposed
and given the nature of the business, no large or noisy equipment is required that
might detract from the residential appearance of the dwelling and the street.
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
Services – given the nature and scale of the proposed home occupation, the
provision or delivery levels of public utility services to any adjacent properties are
unlikely to be affected.

Scale of Operation – the proposed home occupation is limited to one staff member
(the Applicant) and will involve a maximum of one customer per hour. The home
occupation will only occur on the Applicant’s rostered days off which range from
between 2 and 4 days per week.
Should Council refuse the Applicant, the Applicant will have a right of review (appeal) to the
State Administrative Tribunal. Costs could be incurred by the Shire as a result of this
process.
ISSUES
Economic Issues
Social Issues
Given the scale and nature of the proposed Home Occupation, combined with the letters of
non-objection from the landowner and existing tenants, there is no reason to expect that
Approval of the proposed Home Occupation will generate any social issues.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
Council has previously supported development of this nature in this locality, having
conditionally approved an Application for Home Occupation – Hairdressing Business at
Unit 10 (No. 58) Nairn Street, Bulgarra at its meeting on 18 July 2011 (Shire reference
P2532). Whilst every Application for Planning Approval must be considered on its merits, it
may be argued that a precedent for this form of development in this locality has been set.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
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OPTIONS:
Option 1
Option 2
That Council by SIMPLE Majority RESOLVES to REFUSE the Application for Home
Occupation – Beauty Therapy at Lot 100, Unit 14/58 Nairn Street, Bulgarra.
CONCLUSION
This Application seeks Planning Approval to conduct a Home Occupation - Beauty Therapy
business from an existing residential dwelling located at Lot 100, Unit 14/58 Nairn Street,
Bulgarra. The site is zoned Residential under the provisions of TPS 8 and is designated a
residential density coding of R30. The site is one of six dwellings located within a
residential complex owned by Rio Tinto. Rio Tinto has given the Applicant consent to
operate the business subject to the Applicant receiving Planning Approval from the Shire.
The 2 current adjoining tenants have provided letters of non-objection.
The home occupation is to be conducted within an existing bedroom of the dwelling, does
not involve any additional staff, will accommodate only one customer per hour and will only
be undertaken on the Applicant’s rostered days off which range from between 2 and 4 days
per week. The site is considered to contain sufficient parking to accommodate the
proposed use and the scale of the home occupation is not considered to create any
adverse traffic or amenity issues. The Application has been assessed against the
requirements of TPS 8 and the Shire’s Local Planning Policy DP4 – Home Occupations,
and is considered to satisfy all requirements.
On this basis, it is recommended that the Application be conditionally approved.
That Council by SIMPLE Majority pursuant to Section 4.5 of the Shire of Roebourne
Town Planning Scheme No. 8 RESOLVES to APPROVE Application P2930 for Home
Occupation – Beauty Therapy Business at Lot 100, Unit 14/58 Nairn Street, Bulgarra
subject to the following Conditions:
1. Planning Services may at any time determine and advise the applicant in
writing that the operation of the use is prejudicially affecting the amenity of
the neighbourhood. In that event Planning Services may direct that the use
be brought into conformity with the terms of any direction it may issue.
2. The Home Occupation (Beauty Therapy) is limited to the area shown on the
approved plans.
3. The Home Occupation (Beauty Therapy) shall not operate outside of the
hours of 9.00am to 5.00 pm on Monday to Friday and 9.00 am to 3:00 pm on
Saturday.
4. All vehicles associated with the hairdressing business shall be parked within
the legal boundaries of the site at all times.
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20 August 2012
5. Only one client with a vehicle may be present on the site at any one time and
appointments shall be staggered to ensure that only one client with a vehicle
is on the site at any one time.
Note: No vehicle shall be parked within council road reserve.
6. This approval cannot be transferred or assigned to another person or entity
or to another address and shall expire if the business moves premises, is
sold to a new operator or is discontinued for a minimum six [6] month period.
7. The business operations shall not:
a)
b)
c)
d)
e)
involve the sale or display of goods of any nature from the property,
employ any person that is not a member of the occupier’s household,
occupy an area greater than 20m²,
display a sign exceeding 0.2m2 in area,
allow the presence, parking and garaging of a vehicle of more than two
tonnes tare weight.
8. The applicant is required to formally notify the Shire that she will be operating
a beauty therapy business at home. These operations are covered by the
Health (Skin Penetration Procedures) Regulations 1998 and the Code of
Practice for Skin Penetration Procedures. The premises must be inspected by
an Environmental Health Officer to ensure compliance prior to it commencing
operations.
9. This decision to approve will expire if the use has not commenced within
twelve [12] months of the date of this decision.
INFORMATION NOTES
i)
The determination of this application for planning approval has been made
under delegated authority. If you object to this decision or any of the
conditions imposed you may request that Council reconsidered the decision.
The right to request reconsideration is separate from and does not impinge
upon any right of appeal under the Planning and Development Act 2005.
ii)
Should the owner and/or applicant be aggrieved by this decision, or any of
the conditions imposed, there is a right of review under the Planning and
Development Act 2005. An application for review must be submitted in
accordance with Part XIV of the Planning and Development Act 2005 within 28
days of the date of this decision to: the State Administrative Tribunal, GPO
Box U1991, Perth, WA 6845. Further information regarding this right of
review is available on the SAT website www.sat.justice.wa.gov.au or by
phoning 1300 306 017.
iii)
The development and use shall at all times comply with the provisions of the
“Shire of Roebourne Town Planning Scheme No.8”, the “Health Act 1911”, the
“Building Code of Australia”, the “Environment Protection Act 1986” and any
other relevant Acts, Regulations, Local Laws or Council policies.
iv)
The applicant and his agents shall ensure that the use complies with the
provisions of the Environment Protection (Noise) Regulations 1997.
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10.5
20 August 2012
PROPOSED ADDITIONS TO APPROVED TRANSIENT WORKFORCE
ACCOMODATION FACILITY – LOT 564 HALL STREET AND LOT 563 NAIRN
STREET, ROEBOURNE
File No:
P2820
Director Development, Regulatory & Infrastructure
Services
Reporting Author:
Date of Report:
24 July 2012
Burgess Design Group on behalf of Clark Group
Australia
Nil
Attachment(s)
1. Locality Plan
2.Site Plan
3. Floor Plan & Accommodation Building Image
PURPOSE
To present to Council for consideration and determination an application for an additional
27 single bed accommodation units to a previously approved 15 person TWA at Lot 564
Hall Street, Roebourne, including the use of adjacent Lot 563 Nairn Street for the purpose
of on site waste treatment and dispersal.
In accordance with the Shire of Roebourne Delegations Register, 31 May 2011 Transient
Workforce Accommodation within 20 km of all gazetted townships is exempted from
delegation authority and must be brought before Council for determination.
BACKGROUND
 At the OCM of 16 May 2011 Council approved, with conditions, Planning
Application P2345 for the development of a 15 person TWA and a commercial
workshop and office on Lot 564 Hall Street, Roebourne.
 The applicant on behalf of the owner had sought to develop a 42 person TWA on
this site but was restricted to an approval of only 15 due to constraints associated
with waste water treatment and on-site dispersal required as the land is not
connected to the Water Corporation reticulated sewer system.
 Subsequent to Planning Approval P2345 the land-owner of Lot 564 Hall Street
further discussed with the Department of Health (DoH) requirements to be met in
order to gain approval for a waste water treatment system to accommodate an
additional 27 persons (to a total of 42 persons on the site).
 Lot 563 Nairn Street adjoining the subject land was purchased to house a Waste
Water Treatment Plant and provide sufficient area under the DoH guidelines for the
dispersal of the treated waste on that lot.
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


20 August 2012
On 11 April 2012, taking into account these further discussions, the applicant
submitted this Planning Application (P2820) to increase the number of persons from
15 to 42.
The 16 May 2011 P2345 approval gave consent to maintain an existing workshop
on site for commercial purposes. Under this new application, the workshop remains,
whilst the office has been removed from the proposal.
Under this application (P2820) all accommodation buildings and facilities (a
recreation room, gym building and a covered outdoor barbeque area and parking)
will be located on Lot 564 Hall Street. This site is currently being developed in
accordance with previous Planning Approval P2345 for the 15 person TWA. The
design under this original approval was configured to allow future accommodation
units on site should the DoH be supportive. Under this new application Lot 563 is
only proposed to contain the WWTP and dispersal areas. There are a number of
existing sheds/workshops on Lot 563 and these are proposed to be retained.
Lots 563 and 564 are both zoned as Mixed Business in accordance with TPS8. A TWA is
considered an ‘AA’ use in accordance with TPS8 in this zone, which means it is a use that
can be developed if planning consent is granted by Council. Lot 564 Hall Street has an
area of 4047m2 whilst Lot 563 Nairn Street has an area of 8104m2. The TWA is proposed
to be accessed via Hall Street, which connects with Point Samson-Roebourne Road. Lot
563 can be accessed via Nairn Street that connects to Hall Street (see Attachment labelled
Locality plan). The Shire of Roebourne Delegations Register dated 31 May 2011 allows AA
uses to be dealt with under delegation however requires TWAs within 20 km of all gazetted
townships to be brought before Council for determination.
It is noted that the Shire has approved a number of TWA facilities in the Roebourne Mixed
Business zone. Lot 564 Hall Street is located between two approved TWA facilities that are
constructed and operational. The location contains a mix of light industrial and commercial
businesses some of which contain residential components. The site has existing
connection capabilities to water and power. It is not however connected to Water
Corporations sewer system and the Water Corporation have stated that they do not have
any plans at this time to provide a link from the area to Roebourne’s reticulated sewer
system.
Under Council Policy CE8 – Significant Decision Making Policy the proposal is not
considered to meet the thresholds and criteria and is therefore not considered significant.
This report constitutes consultation with Councillors. The application has been referred to
relevant internal Shire Departments and has also been referred for comment to the DoH,
WC and Horizon Power in addition to the WaterCorp.
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TPS8 – Roebourne Objectives
Section 5.3 Precinct Objectives of TPS8 provides Council’s preferred land use and
development outcomes within various areas of the Shire and provides additional guidelines
for Council when determining applications for planning approval. The subject site is located
in that area known as the Roebourne Precinct under TPS8. Subsequent Section 5.13 Roebourne Objectives provides the following relevant objectives;
(i)
(iii)
(v)
Preserve the Heritage values of the Roebourne town, whilst facilitating an
increased range of services.
Limit further Development within the Harding River flood plain.
Develop the Roebourne Mixed Business zone as a precinct in which:
a. Businesses may be developed in conjunction with single residences.
b. Uses are not permitted which are compatible with the residential
component, and
c. No site may be developed for a purely residential function.
The proposal will have no detrimental impact upon the heritage values of the town of
Roebourne. The proposal is considered to provide a service in the form of accommodating
workers for industrial works within the region, whilst the commercial component of the
proposal, being the workshop previously approved under P2345 provides a base for a
business.
Although a large portion of the Roebourne mixed business area could be considered to be
located within the Harding River flood plain no detailed studies have been undertaken to
determine this across the greater area of the floodplain. It is not considered that the
development would have any significant impacts in regard to river flow or increasing
downstream flood levels.
A number of lots within this area (including Lots 563 and 564 Hall Street) are subject to a
caveat on title. The caveat relates to a deed of agreement between purchasers of these
lots and the Shire that effectively exempts the Shire from any liability in regard to flood
events and property on these lots. Further to this, the deed requires a minimum finished
floor level for all proposed buildings. This minimum is based on 1 in 100 year flood levels
for this particular area gained from the Department of Water. It has been considered
appropriate in recent times to approve development in the Mixed Business area with
minimum finished floor levels 500mm above the 1 in 100 year level and it is considered
appropriate the Shire continue to accept development at this level until a detailed flood
study is undertaken within this area of the catchment. The applicant has stated that all
buildings will be constructed with a minimum Finished Floor Level at 500mm above the
known 1 in 100 year flood level. It is recommended that should any approval for this
application be granted by Council that a condition of approval require that all finished floor
levels of buildings be a minimum of 8.625m AHD which is 500mm above the known 1 in
100 year flood level.
The proposal is not for a purely residential function as a commercial component has been
provided within the site (workshop). The temporary nature of the buildings being proposed
for the TWA component of the development allows easy removal of the buildings when
demand for construction workforces is no longer required in the area. Upon removal of
these buildings the site can continue to be used for other uses permissible with consent in
the Roebourne Mixed Business area. The workshop could remain on site and readily take
up future uses.
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The applicant has requested that any approval granted for this proposal provide for a ten
year timeframe for this developments operation. It is recommended that should any
approval for this application be granted by Council that a condition of approval require that
the TWA component of the development is to cease operations six (6) years from the date
of the decision and rehabilitation of the site is to be completed within seven (7) years of the
date of the decision. A note to this condition, to advise the applicant, would state that
should the proponent seek to extend this time period the proponent is to submit a written
application to Planning Services for consideration prior to this time period lapsing. It is
considered that this is a more appropriate period of time in keeping with other recent
approvals for TWA facilities and still gives the developer scope to extend this timeframe at
a later date if the demand is still presented by the market. Further to this, should any
planning approval be issued for this proposal it is recommended that a condition of
approval require the submission and endorsement of a Rehabilitation Plan.
POLICY IMPLICATIONS
Local Planning Policy DP10 – Transient Workforce Accommodation
DP10 -TWA is the Shire’s guiding document for TWA development as reflected in the
objectives of the policy.
The proposal complies with DP10 requirements for site cover and building height. The
proposed boundary setbacks are considered appropriate. The proposal does not include a
dining or kitchen area as catering for the occupants is proposed to be undertaken by the
management of the facility in the form of pre-packaged meals that only require heating on
site, as stated by the applicant. Should any planning approval be granted by Council it is
considered that a condition of approval require evidence of such a contract to provide both
catering and laundry services and a management plan on how this is to be undertaken be
submitted to and endorsed by planning services prior to any occupation of the
accommodation units.
The proposal seeks a minor variation to the density of occupation of the site. The policy
provides for a maximum density of 100 persons per hectare. Using just the area of Lot 564
Hall Street the density calculations show that the proposal seeks the equivalent of 103
persons per hectare. This is considered a minor variation that will not have any detrimental
impacts on future occupants or on surrounding properties. Ample areas are provided for
landscaping and recreation on site and setbacks and parking requirements for this number
of occupants have been achieved in line with policy provisions.
Essential buildings within the site are to be accessible to those with disabilities. The
number of ‘accessible’ rooms to be provided is to be in accordance with the Building Code
of Australia provisions. Should approval be granted a condition of approval would require
these buildings to be accessible and the correct number of accessible rooms to be
provided in line with the BCA.
DP10 requires that a building designed to Building Code of Australia importance level 4
and designed in accordance with DP10 is provided. The recreation building will be required
to be designed to Building Code of Australia importance level 4. Should approval be
granted, a condition of planning approval is recommended to be included to require this or
alternatively arrangements for the sheltering of occupants in a cyclone event are to be
submitted to and endorsed by Planning Services prior to occupation of any accommodation
units. The proposed recreation room has an adequate size floor area to accommodate the
42 occupants and any staff on site in accordance with the policy.
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DP10 requires the provision of car parking bays at the rate of 0.5 bays per person
accommodated within the TWA. The proposal provides for a total of 42 occupants which
under DP10 would require a total of 21 car parking bays. Parking requirements for the
previously approved workshop and laydown area are approximately 4 bays making a total
requirement of 25 bays. The applicant is proposing 27 parking bays which is in excess of
that required. A larger parking bay which doubles as a washdown bay is also provided for
service vehicles. Parking is compliant with TPS8 requirements and DP10 provisions.
The applicant has provided an indicative landscaping plan. It is recommended that any
approval that may be granted by Council contain a condition requiring the submission and
endorsement of a detailed landscaping plan by the Shire and that the landscaping be
maintained for the duration of the operational phase of the development.
To ensure that the day to day operations of the TWA are such that any potential impacts on
surrounding sites and nearby land uses are mitigated a Management Plan is to be
prepared by the applicant and submitted to and endorsed by the Shire. The applicant has
submitted a Management Plan. However, this requires updating and revision. It is
recommended that should planning approval be granted a condition of planning approval
require the endorsement of this plan.
The Shire’s Environmental Health Department has indicated that the site is located in an
area, which at times is subject to high levels of nuisance and potentially disease
transmitting mosquito populations. It is recommended that should any approval for this
application be granted by Council that a condition of approval be included requiring the
applicant to provide an Insect Management Plan to be endorsed by the Shire prior to any
occupation of the accommodation units.
In addition to the abovementioned matters, should Council grant approval to the proposal,
it is recommended that a condition of approval be included that requires the submission of
a detailed Stormwater Management Plan prior to any works beginning on site. The
proponent provided a detailed SWMP in accordance with conditions of the previous
approval and this was endorsed however, this plan is required to be updated to
accommodate some modifications and provide for the WWTP proposed for Lot 563 Nairn
Street.
The policy and TPS8 require that appropriate services be able to be provided to the site for
the proposed development. The proposal was referred to the Water Corporation (WC) to
consider matters of sewer and water servicing. The WC after some consideration have
stated that they can support the proposal in regard to water supply with the stipulation that
the supply to the site not exceed a quota stated by the WC. The applicant sought the
advice of an engineer and this professional stated in writing that the proposed total number
of persons in the TWA being 42 and the type of development proposed can be serviced
with the quota stated by the WC.
The WC reiterated their previous position in regard to sewer in that he they do not have
reticulated system in this area and have no plans for this at this time and therefore sewage
would be required to be treated on site. Further detail in regard to proposed onsite sewage
treatment is outlined under the heading below.
The site is capable of being connected to the local power infrastructure.
Local Planning Policy DP8 – Roebourne and Wickham Mixed Business Zone Development
Requirements
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The adjoining properties contain a mix of approved TWA facilities and low impact
commercial activities that are considered to be compatible uses. The proposal provides for
a low impact commercial activity (workshop approved under previous Planning Approval
P2345) on site that is not considered to be detrimental to the future occupants of the TWA.
The proposal will have a negligible impact on the activities already operating on adjoining
sites and will have a minimal impact upon the occupants of approved TWA’s on these
sites.
The policy requires visual aesthetics of the proposal to be addressed. The proposed design
of the accommodation units provides for the grouped units to be located under a single
pitched roof supported by posted verandahs. This adds to the buildings that provide a
functional purpose of shading, whilst visually provides an improved aesthetic as opposed to
the flat roofed box appearance of a standard temporary accommodation unit.
The proposal complies with the site cover, plot ratio, building height, setback and
landscaping requirements of the policy.
The policy addresses waste water disposal as this is considered a considerable constraint
to development within the Roebourne Mixed Business zone as currently no reticulated
sewer system has been extended from Roebourne to accommodate this area and onsite
effluent treatment and disposal is necessary for any new developments.
The Water Corporation has advised they do not have sewer infrastructure in this area and
nor do plans exist for provision of a reticulated sewer system for the area. As the scheme
requires that the Shire consider whether public utility services are available and adequate
for the proposal, it is clear that connection to the Water Corporation’s sewer system is not
achievable at present. Therefore, the applicant has consulted further with the Department
of Health to meet their policies for onsite sewage treatment and disposal. The Department
of Health has stated that to comply with their relevant policies, a minimum area of land is
required to accommodate the 42 persons and provide sufficient area to disperse treated
wastewater on site.
The applicant has provided an email from the DoH stating that with the acquisition of Lot
563 and provided there are no dining/kitchen and laundry facilities proposed for the
development that the DoH is satisfied the proposed system and land area available is
adequate. The DoH further stipulated that this was also on the premise that a caveat be put
on the title of both properties ensuring that one could not be sold without the other to
ensure that Lot 563 remains tied to Lot 564 and continues to provide the land necessary for
wastewater disposal. Upon request by both the Shire’s Health and Planning Departments
the applicant provided detailed plans of exact areas to be used for dispersal. The Shire’s
Health Department has viewed these plans and have considered this aspect of the
proposal satisfactory. It is important to ensure that both parcels remain linked and it is
recommended that any approval that may be issued for this proposal contain a condition
requiring either the lots to be amalgamated or evidence of a suitable legal arrangement
and documentation evidence of such to be presented to the Shire prior to any occupation
of the accommodation units.
All other relevant elements of this policy are covered within the Local Planning Policy DP10
– Transient Workforce Accommodation and have been discussed above.
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ISSUES
Economic Issues
Social Issues
There are sometimes many social impacts considered to be created by worker’s
accommodation. This proposal is for a small TWA in an area where other TWA’ s have
recently been approved and are currently operational. Through the appropriate
management of the facility which is guided by the prepared Site Management Plan (to be a
condition of any approval that may be granted) and through general compliance with
Shire’s policy in regard to TWA’s any perceived social impacts are considered to be
suitably mitigated in this instance.
As outlined above the site is near to the Harding River and as such mitigation of flooding
impacts must be considered to prevent injury to property and person on the site and in the
vicinity. Although there is no known detailed study of flooding in this immediate area the
information gained from the Department of Water (DoW) by Shire officers some years ago,
following Harding River Dam studies undertaken by the DoW indicate that at the location of
these sites the 1 in 100 year flooding event would be at a level of approximately 8.125m.
Therefore, the finished floor levels of buildings should be at a height 500mm above this
level as best practice dictates, bringing the required finished floor levels to 8.625m. Under
the previous planning approval issued for Lot 564 Hall Street, conditions of approval
required this Finished Floor Level and it is reasonable to recommend that should any
approval be issued for this proposal that a similar condition be applied.
The issue of wastewater treatment and dispersal of treated waste water on site has been
considered above.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
The Shire has in recent times approved a number of TWA facilities in the Roebourne Mixed
Business zone including directly adjacent to the east and west of this site.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
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OPTIONS:
Option 1
Option 2
That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town
Planning Scheme No.8 RESOLVES to To REFUSE Planning Application P2820 for
Transient Workforce Accommodation at Lot 564 Hall Street and Lot 563 Nairn Street;
CONCLUSION
The application (P2820) for Transient Workforce Accommodation, including a previously
approved commercial component (workshop) at Lot 564 Hall Street and a WWTP to be
constructed on Lot 563 Nairn Street to service this proposal is consistent with the
objectives for the Mixed Business Zone, the Roebourne Precinct and the relevant policy
provisions. Conditions of approval can reasonably control any potential adverse effects of
the proposal. The site is considered suitable and capable of containing the proposed
development and it is recommended that the proposal for a 42 person TWA and workshop
be approved subject to relevant conditions.
Amalgamation of the lots or a caveat on the title of Lots 563 and 564 will ensure that the
extra land area required by the Department of Health for the sewerage disbursement is
retained for the life of the TWA.
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1. That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of
Roebourne Town Planning Scheme No.8 RESOLVES to Grant APPROVAL to
Planning Application P2820 for the development of an additional 27 person
accommodation units on Lot 564 Hall Street and associated Waste Water
Treatment Plant and treated waste water dispersal areas on Lot 563 Nairn Street,
for a previously approved (P2345) Transient Workforce Accommodation facility,
with the following relevant conditions;
a) The approved building works and layout shall not be altered without the prior
b) Detailed elevations and floor plans of the Recreation building, gym building,
workshop and accommodations units, both standard and accessible, must be
submitted to and approved by the Shire prior to any construction of these
buildings on site.
c) All buildings associated with the Transient Workforce Accommodation
component of the development are to cease operations six (6) years from the
date of this decision notice and rehabilitation of the site (including removal of
these buildings) is to be completed within one (1) year following this six (6)
year period.
a. Note: Should the proponent seek to extend this time period the
proponent is to submit a written application to Planning Services for
consideration prior to the six (6) year period expiring.
d) A site rehabilitation plan (SRP) is to be submitted to Council for endorsement,
three (3) months prior to ceasing operations, as outlined in Condition 2. The
rehabilitation endorsed under the SRP is to be completed to the Shire’s
satisfaction within the timeframe stated within Condition No.2 and in
accordance with works specified in the endorsed SRP.
e) The proponent must amalgamate Lot 563 Nairn Street and Lot 564 Hall Street
or alternatively undertake a legal arrangement whereby a caveat is placed on
both Lot titles to assure that neither Lot 563 Nairn Street nor Lot 564 Hall
Street may be sold separately, unless the operation of the Transient
Workforce Accommodation component of this development has ceased
operation. In either instance the amalgamation or legal arrangement must be
undertaken and evidence of this undertaking must be presented to the Shire
prior to the occupation of any accommodation units of the Transient
Workforce Accommodation.
f) The development must be connected to the Water Corporations reticulated
water supply and proper approvals gained from the Water Corporation to
undertake this.
g) The onsite Waste Water Treatment Plant and associated waste water
dispersal land areas must be maintained at all times and all necessary
approvals for such infrastructure is to be gained from the Department of
Health prior to occupation of any accommodation units.
h) Prior to occupation of the accommodation units the Recreation building (as
marked on the attached stamped plans), is to be constructed to a Building
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Code of Australia importance level four [4] or alternatively the proponent is to
provide the Shire with a ‘Plan’ demonstrating how occupants of the
accommodation units will be sheltered during and following a cyclonic event.
Such a ‘Plan’ must be endorsed by the Shire prior to any occupation of the
accommodation units.
i)
The accommodation units shall not be occupied until the approved recreation
building, patio and barbeque area, bin compound, sealed and lit parking
areas and onsite sewage treatment system are constructed and deemed
operational by the Shire.
j)
No kitchen or laundries facilities are to be provided on site unless otherwise
approved by the Shire.
k) A Site Management Plan is to be submitted to and endorsed by Planning
Services prior to any occupation of accommodation commencing.
Management of the facility shall ensure adherence to the Site Management
Plan at all times. The Site Management Plan must address the following
matters:
i) Behaviour;
ii) Safety;
iii) Consumption of liquor;
iv) Noise emissions;
v) Supervision;
vi) Hours of operation;
vii) Provision of recreational facilities.
viii)
Catering and laundry service arrangements for occupants
(including evidence of contractual agreements for a person/s or entity
to provide these services to the occupants).
ix) Contractual evidence of the person/s or entity providing general
management of the site.
l)
A detailed landscaping and reticulation plan is to be submitted to and
endorsed by the Shire prior to occupation of the accommodation units. The
elements of the endorsed landscaping and reticulation plan are to be planted
and installed within 3 months of the first occupation of the accommodation
units.
m) The landscaping, in accordance with the endorsed plan/s, being maintained
to the satisfaction of the Shire.
n) All buildings are to have a minimum Finished Floor Level of 8.625m AHD.
o) A detailed Stormwater Management Plan and Sediment and Erosion Control
Plan are to be submitted to and endorsed by the Shire prior to any works
beginning on site and are to include plans for both Lot 564 Hall Street and Lot
563 Nairn Street. These plans are to include methods of achieving the
required minimum Finished Floor Level of all buildings at 8.625m AHD
without impacting upon surrounding sites.
p) The ongoing use and development of the site shall not cause erosion or
degradation to the subject or surrounding land. The development site shall
have adequate storm water management and erosion control measures in
place during construction and operational phases to prevent scouring and
dust nuisance problems occurring.
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q) A minimum of 25 parking bays, including one accessible parking bay
constructed in accordance with the Building Code of Australia are to be
constructed. All bays with the exception of the accessible parking bay must
have minimum dimensions of 5.5m length and 2.7m width. The design of the
parking area and service/washdown bay are to be generally in accordance
with the attached stamped plans.
r) All vehicular access and maneuvering areas shall be constructed in
accordance with the Shire of Roebourne’s Type “A” (two coat seal) or “Type
C” (asphalt surfaced commercial/industrial pavements) pavement
construction specifications.
a. Note: Council’s pavement specifications include requirements relating
to drainage, kerbing, line marking, bollards and construction methods
(in addition to pavement construction).
s) The car parking areas, access driveways and building entry areas are to be lit
in accordance with Australian Standard AS1158 Lighting for Roads and
Public Spaces and; thereafter, maintained to the satisfaction of Planning
Services.
Note: Any external lighting shall be installed and maintained so as to avoid
distracting passing motorists or causing nuisance to neighbours.
t) The number of ‘accessible’ accommodation rooms is to be provided in
accordance with the provisions of the Building Code of Australia.
u) An Insect Management Plan is to be submitted to and endorsed by the Shire
prior to occupation of any accommodation units.
v) A rubbish pickup compound must be provided. The rubbish pickup
compound must be suitably screened, constructed with concrete flooring of
not less than 75 mm in thickness graded to a minimum 100 mm industrial
floor waste gully connected to an onsite effluent system and be provided with
a tap with adequate mains supply to the satisfaction of Planning Services.
w) No goods, materials or vehicles are to be stored or parked permanently in the
designated parking bays, landscaped areas, or within access driveways.
x) This decision to approve will expire if the development has not substantially
decision.
up to two [2] years provided a written request is received no later than the
original or extended date of expiry.
2.
That Council by ABSOLUTE Majority pursuant to Clause 4.5.1 of the Shire of
Roebourne Town Planning Scheme No.8 RESOLVES to DELEGATE authority
to the Chief Executive Officer to negotiate a monetary contribution from the
applicant in relation to the approved Transient Workforce Accommodation
Facility in accordance with the Shire’s adopted Development Contribution
Policy
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EXISTING TRACK
L47-169
EXISTING
TRACK
L47-169
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TOWN SITE
BOUNDARY
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10.7
20 August 2012
INITIATION OF PROPOSED SHIRE OF ROEBOURNE TPS NO. 8 AMENDMENT
26 – MYSTERY ROAD DISTRICT ROAD RESERVE AND PORTION OF
CONSERVATION RESERVE, MULATAGA
File No:
P2925
Director
Development,
Reporting Author:
Date of Report:
2 August 2012
Mirvac
Nil
Regulatory
and
Attachment(s)
1.
Planning Scheme Amendment Report
2.
Applicant Explanatory Letter to the EPA
3.
Local Water Management Strategy
4.
Coastal Setback and Storm Surge Report
REPORT PURPOSE
For the Council to consider a request to initiate an amendment to the Shire of Roebourne
Town Planning Scheme No. 8 (TPS8) to rezone a portion of Lot 4638 Mystery Road and a
part of the Mystery Road Reserve from District Roads Reserve and Conservation,
Recreation and Natural Landcapes Reserve to Urban Development – Special Control Area
– Development Area (10).
The rezoning is required to facilitate the development of Mulataga in the manner planned
by Mirvac and LandCorp in accordance with the Vision and Master Plan for the new suburb
prepared in consultation with the Shire of Roebourne and the local community.
BACKGROUND
The Mirvac Group and LandCorp formed a Joint Venture partnership in 2011 to progress
the development of Mulataga. The original vision by the Joint Venture partners was tested
through community design forums held in April 2012 which was attended by over 100
people.
The area proposed for development incorporates Lot 4639, 4661 and a portion of Lot 4638
and the Mystery Road Reserve. The current development area is predominantly zoned
‘Urban Development’ and within Development Area 10. The portion of Lot 4638 and the
Mystery Road Reserve are however reserved under TPS8 as Conservation, Recreation
and Natural Landcapes Reserve and District Roads Reserve respectively.
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Amendment 21 to the Shire of Roebourne planning scheme, which has been under review
by the Environment Protection Authority for some time, proposes an expansion of the
current Development Area 10 boundary. Maps provided as part of the Amendment 21
package. The development plan now being finalized by Mirvac and LandCorp for Mulataga
have identified a need to realign Mystery Road to increase efficiency in the use of land and
subdivision layouts in the new development.
PROPOSAL
It is proposed to rezone a portion of Lot 4638 Mystery Road and a part of the Mystery Road
Reserve from District Roads Reserve and Conservation, Recreation and Natural
Landscapes Reserve to Urban Development – Special Control Area – Development Area
10 (DA10). The amendment to TPS8 is required to ensure consistency in zoning across the
development area and ensure there is sufficient flexibility in TPS8 to allow for development
to proceed in accordance with the Vision and Master Plan prepared by the developers and
Landcorp in consultation with the Shire of Roebourne and the local community.
Mirvac and LandCorp have continued to undertake extensive consultation with the Shire of
Roebourne Executive and Manager Planning Services. The proposed amendment has
been agreed in these consultations as the most appropriate action to facilitate development
of the Mulataga precinct.
The development of the vision for Mulataga included several community visioning days in
April 2012. The amendment will assist in delivering the vision for Mulataga developed with
the local community.
The process for amending the Town Planning Scheme shall be undertaken in accordance
with the Planning and Development Act 2005 and associated Regulations.
POLICY IMPLICATIONS
Draft Statement of Planning Policy 2.6 – Coastal Planning is relevant to the proposal as the
amendment contemplates rezoning a portion of the Coastal Conservation Reserve to
Urban Development.
The vulnerability of the Karratha coastline to storm surge and inundation was recently
completed through the preparation of the Karratha Coastal Vulnerability Study.
Subsequently, M P Rogers and Associates were engaged to determine the minimum
required setback from the coast for development having regard to coastal processes over
the next 100 years and the methods set out through the Draft SPP 2.6.
The investigations undertaken by M P Rogers and the Karratha Coastal Vulnerability Study
demonstrate that there is a high level of confidence that development of Mulataga as
proposed, including the portion of the Conservation, Recreation and Natural Landcapes
Reserve, subject to this proposed amendment, can occur with a reasonably low risk of
being affected over the 1:100 year ARI modelled storm event scenarios. Details of coastal
setback and storm surge for the Mulataga Development which are presented in support of
this amendment are included in Attachment 4.
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State Planning Policy 3.4 – Natural Hazards requires consideration of overland flooding
and other natural hazards. Local Water Management Strategy summarises the major
considerations to be given to drainage and water management issues for the Mulataga
Development. This report is presented in support of the Planning Scheme Amendment
Report, see Attachment 3.
It is proposed that the Shire waive the fee for processing the amendment based on the
methods set out in the Planning and Development Regulations 2009 as the substantive
documentation in support of the amendment has been provided by Mirvac.
The amendment and proposed development of Mulataga is consistent with the Karratha
City of the North Growth Plan, the strategic document guiding the future growth of Karratha
into a City.
The context of this agenda report has specific implications to the Shire of Roebourne’s
2009-2013 Strategic Plan:
Key Goal #1 Communities
“We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and
liveable towns which will develop into more diverse and balanced communities.”
Objectives:
Key Goal #3 Local Economy
“Managing and maximizing the benefits of growth in the region while diversifying our economic base.”
Objective:
IMPACT ON CAPACITY
This proposal has no impact upon organizational capacity.
Detailed technical investigations regarding the development of the land having regard to
storm surge and inundation in 1:100 year ARI storm events have confirmed the risk of any
impact over this time-frame is low.
OPTIONS
Council has the following options available:
1. To initiate the proposed Scheme Amendment No. 26 to rezone a portion of Lot 4638
Mystery Road and a part of the Mystery Road Reserve from District Roads Reserve
and Conservation, Recreation and Natural Landcapes Reserve to Urban Development
– Special Control Area – Development Area 10.
2. Not to initiate the proposed Scheme Amendment No. 26 to rezone a portion of Lot 4638
Mystery Road and a part of the Mystery Road Reserve from District Roads Reserve
and Conservation, Recreation and Natural Landcapes Reserve to Urban Development
– Special Control Area – Development Area 10.
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VOTING REQUIREMENTS
ABSOLUTE Majority
CONCLUSION
The proposal to rezone a portion of Lot 4638 Mystery Road and a part of the Mystery Road
Reserve from Conservation, Recreation and Natural Landcapes Reserve and District
Roads Reserve to Urban Development – Special Control Area – Development Area 10 is
required to ensure the development of the new suburb of Mulataga can proceed in the
manner contemplated by Mirvac, LandCorp and the Shire of Roebourne.
The amendment largely serves an administrative purpose to ensure consistency between
TPS8 and the development of the land. It reflects the consultation undertaken both with the
Shire of Roebourne and the local community.
Accordingly it is recommended Council initiate the amendment.
That the Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local
Government Act 1995 and in accordance with Part 5 of the Planning and
Development Act 2005, initiate an Amendment to the Shire of Roebourne Town
Planning Scheme No. 8 as follows:
1.
Initiate the proposed Shire of Roebourne Town Planning Scheme No. 8
Amendment 26 to rezone a portion of Lot 4638 Mystery Road and a part of the
Mystery Road Reserve from Conservation, Recreation and Natural Landcapes
Reserve and District Roads Reserve to Urban Development – Special Control
Area – Development Area (10).
2. Direct the Chief Executive Officer to refer the Scheme Amendment
documents to the Environmental Protection Authority for its assessment in
accordance with Section 48 of the Environmental Protection Act 1986;
3.
Subject to the advice from the Environmental Protection Authority that under
s.48A of the Environmental Protection Act 1986 the Amendment is not subject
to formal environment assessment, direct the Chief Executive Officer to
advertise the Amendment in accordance with the requirements of the Town
Planning Regulations 1967.
4. Delegate authority to the Chief Executive Officer to write to the Western
Australian Planning Commission seeking a relaxation in the period of
advertising of the planning scheme amendment pursuant to clause 25 (j) (v)
of the Town Planning Regulations 1967.
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10.6
20 August 2012
PROPOSED AMENDMENTS TO WICKHAM SOUTH DEVELOPMENT PLAN
File No:
P2452
Director
Development,
Reporting Author:
Statutory Planner
Date of Report:
26 July 2012
Taylor Burell Barnett on behalf of Rio Tinto
Nil
Attachment(s)
1. Endorsed Development Plan
Regulatory
and
2. Amended Development Plan
PURPOSE
The purpose of the report is twofold. Firstly, for Council to consider and make
determination on an application to undertake amendments to the Wickham South
Development Plan in accordance with Clause 7.2.13.1 of the Shire of Roebourne Town
Planning Scheme No. 8 (TPS8). Secondly, for Council to consider granting a delegation to
the CEO to determine any future minor amendments to Development Plans that have been
adopted and/or endorsed.
BACKGROUND
The Shire of Roebourne finally endorsed the Wickham South Development Plan at its
March 2011 Ordinary Council Meeting. It was subsequently endorsed by the Western
Australian Planning Commission (WAPC) on 28 June 2011. As a result of a further detailed
design process by Rio Tinto the Council adopted some minor amendments to the
Development Plan on 19 March 2012 and these were recently endorsed by the WAPC on 5
June 2012.
In a letter dated 5 July 2012 Taylor Burrell Barnett on behalf of Rio Tinto requested further
amendments be undertaken to the Development Plan in accordance with Clause 7.2.13.1
of TPS8. These amendments have become necessary due to further investigations by Rio
Tinto and are largely associated with more detailed geotechnical studies that were
undertaken across the site. The applicant has made the following statement in this regard:
“The amendments undertaken do not alter the intent of the adopted Development Plan and
generally reflect the design changes required from findings of geotechnical investigations,
which were not available at the time of preparing the adopted Development Plan. The data
obtained through geotechnical investigations revealed areas unsuitable for development
with extensive rock formations throughout the southern central area. It has also been
confirmed that to develop low lying areas in the south east corner of Wickham South
extensive fill and a separate sewer pump station would be required. Changes to the design
have been undertaken as construction costs to develop these areas are considered to be
prohibitive.”
The amendments can be listed as follows as stated by the applicant (please refer to the
attached amended Development Plan):
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20 August 2012
1. Extension of central POS to the south to protect land considered unsuitable for
development due to extensive rock formations detected during geotechnical
investigations.
2. Inclusion of new POS area in the south east corner to accommodate low lying land
considered cost prohibitive to develop due to fill and the need to develop sewer
pump station to service lots in this area.
3. Removal of the connection from Walcott Drive to Point Samson – Roebourne Road.
The connection to Point Samson – Roebourne Road is considered cost prohibitive
as a result of extensive fill being required in this area.
4. Design changes to the road network as a consequence of the changes referred to
above. The modified road network retains the intent of the Development Plan with
high levels of permeability and connectivity throughout Wickham South, to the town
centre and Point Samson – Roebourne Road.
5. Medium density areas have been spread throughout Wickham South generally to
overlook key areas of open space amenity.
6. Location of the zone substation site in accordance with the approved Stage 1 Civil
Works Development Application Plans.
7. Key north-south and east-west connector roads remain consistent with the
movement network on the adopted Development Plan.
8. A high percentage of east-west facing lots have been maintained to achieve
efficient solar orientation.
The above amendments have been checked by Council officers and the applicants
statements above are seen to be accurate.
The following points should be noted in regard to the proposal:
 Land set aside for Public Open Space (POS) and drainage is greater than that in
the existing Development Plan.
 The distribution of POS is generally consistent with that of the endorsed
Development Plan, with the exception of an additional area in the south east corner
of the site.
 The newly proposed POS area to the south east corner of the site is to remain a
part of the state agreement lease land area and will not become a reserve. This
area is intended to remain as natural bushland as currently exists in this area.
 Dwelling yield has decreased in comparison to the endorsed Development Plan.
 The location of some areas of medium density housing has been altered following
further design consideration and the end result of this is a greater concentration of
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medium density housing in close proximity of POS areas to provide a greater
number of residents’ the opportunity to look over these public spaces.
 The number of R40 grouped dwelling sites has been reduced from 13 to 10 and this
is as a result of Rio Tinto’s demand now being recognised as requiring some
additional single dwelling and duplex style R30 density accommodation.
Copies of the endorsed and amended Development Plans are included in Attachments 1
and 2.
Newly emerging planning issue:
No community objections were raised to the proposed Development Plan during the formal
public advertising period. However, at a community meeting organised by Rio Tinto in May
2012, the proximity of the Wickham Motorcross course to the South of the Development
Plan area was raised in relation to potential noise impacts on residents in the new area.
Rio Tinto has since discussed the matter with the Director Development, Regulatory &
Infrastructure Services and are now undertaking noise monitoring. A noise specialist has
been engaged and a noise report is being prepared canvassing a range of options. At the
time of writing this Agenda Item Report, Rio Tinto’s noise report has not been completed.
The issue will be discussed further at the regular meeting between Rio and the Shire which
is to be held on 28th August 2012 and advice will be provided to Councillors following this
meeting.
Request for Delegation of Minor Development Plan Amendments:
The second component of this report is the Development, Regulatory & Infrastructure
Services request to Councillors to resolve to grant delegation to the CEO for minor
amendments to Development Plans.
The following reasoning is provided:
Minor amendments, as determined by planning staff, are issues that should not be time
consuming in regard to staff hours (including, planning staff, Managers, Directors and
Councillors) and through the process of having to take these matters to Council it adds
considerable work hours to staff at all levels. An example is this Development Plan where
this is the second time that amendments, considered relatively minor, have had to be
presented to Council for determination when these could have been dealt with under
delegation without the need for writing Council agenda items.
These matters at the present time must be presented to Council for determination due to
TPS8 requirements and this can add considerable delays to the processing of these
matters, which being minor should be resolved in a quicker timeframe. This is considered
an unnecessary and an avoidable delay to staff, Councillors, developers and economic
growth in the Shire.
By granting delegation to the CEO to determine applications for minor amendments to
Development Plans the assessment and processing of these applications will become
more efficient and timeframes for completion shortened.
Under the guidelines provided in Council Policy CE8 – Significant Decision Making Policy
this matter is not considered significant.
Page 241
20 August 2012
This report seeks consideration of Council. The proposed amendments have been referred
to the Shire’s Infrastructure Services Unit.
The Infrastructure Service Unit has stated that the proposed road alterations and drainage
for the area have been discussed with Rio Tinto throughout the process and are
considered appropriate for the site and to service future and existing residents.
Clause 7.2.13 of TPS8 states that amendments to Development Plans can be made by
resolution of Council and does not require that amendments be readvertised unless it is
considered that the amendments alter the intent of the endorsed Development Plan.
Planning Services does not consider that the proposed amendments will alter the intent of
the endorsed Development Plan nor impede the ability to meet the objectives of the
Wickham Structure Plan.
It is noted that when the initial Development Plan was advertised in accordance with TPS8,
no submissions were received. The applicant requested that the amendments not be readvertised. The amendments are not considered to alter the intent of the endorsed
Development Plan and as the scheme gives the ability to make a resolution without
advertising it is considered unnecessary in this instance and therefore this matter is before
Council for determination.
The process of undertaking the amendments are within the provisions of the Planning and
Development Act, 2005 and the Shire of Roebourne Town Planning Scheme No.8. Should
Council resolve to approve the proposed amendments this will simply alter the design of
the endorsed plan but it is considered it will not alter the intent of the endorsed
Development Plan.
POLICY IMPLICATIONS
Key Goal #1
Objectives:
communities.”
Key Goal #3:
Objectives:
Facilitating an increase in affordable housing in the Shire.
Build effective new working relationships to facilitate an increase in the level of affordable
housing.
Build effective working relationships with land developers, builders and non government
agencies for available land to construct more affordable housing.
Page 242
20 August 2012
ISSUES
Economic Issues
The progression of the Wickham South Development Plan will provide guidelines for the
development of and expansion of the town of Wickham leading to numerous economic
multiplier effects throughout the local construction and retail industries.
Social Issues
Social issues have been considered in detail through assessment and adoption and
endorsement of the Wickham South Development Plan and the Wickham Structure Plan.
Environmental issues have been considered in detail through assessment and adoption
and endorsement of the Wickham South Development Plan and the Wickham Structure
Plan.
Cultural Heritage Issues have been considered in detail through assessment and adoption
and endorsement of the Wickham South Development Plan and the Wickham Structure
Plan. It is recognised that the larger area of POS proposed will afford greater protection
through separation from developable areas of land from recognised cultural heritage sites.
IMPACT ON CAPACITY
There is no impact on capacity or resourcing to carry out the Officer’s recommendation to
amend the Wickham South Development Plan as proposed.
In regard to the request to seek Council’s resolution to grant delegation to the CEO to
make determination on future minor amendments to adopted or endorsed Development
Plans this would have the effect of reducing work loads on Shire staff and preventing minor
issues taking time of Councillors at Council meetings when they can be resolved in a more
timely manner at staff level.
RELEVANT PRECEDENTS
Council has previously resolved to adopt a minor amendment to the endorsed Wickham
South Development Plan.
DELEGATED AUTHORITY
There are no delegated authorities relevant to the matter of making determination on this
proposed amendment to the Development Plan.
As a separate matter addressed in this report it is requested that Council resolve to grant
delegation to the CEO to determine minor proposed amendments to the Development
Plans.
VOTING REQUIREMENTS
Simple Majority for Council determination of the proposed amendment to the Development
Plan and Absolute Majority for Council to delegate authority to the CEO.
Page 243
20 August 2012
OPTIONS:
Option 1
Option 2
1.That Council by SIMPLE Majority pursuant to Section 7.2.13 of the Shire of Roebourne
Town Planning Scheme No.8 RESOLVES to: REFUSE the proposed amendments to the
Wickham South Development Plan.
2. That Council by ABSOLUTE Majority pursuant to s.5.42(1) of the Local Government Act
1995 RESOLVES to: GRANT delegated authority to the Chief Executive Officer for the
determination of minor proposed amendments to Development Plans.
Option 3
1.That Council by SIMPLE Majority pursuant to Section 7.2.13 of the Shire of Roebourne
Town Planning Scheme No.8 RESOLVES to: APPROVE the proposed amendments to the
Wickham South Development Plan.
2. That Council by ABSOLUTE Majority pursuant to s.5.42(1) of the Local Government Act
1995 REFUSE TO GRANT delegated authority to the Chief Executive Officer for the
determination of minor proposed amendments to Development Plans.
CONCLUSION
Following further geotechnical investigation by Rio Tinto across the Wickham South
Development site it has been recognised that design changes to the proposed layout of the
residential development are necessary and as a result amendments to the endorsed
Wickham South Development Plan are proposed. Planning Officers consider that the
amendments do not alter the intent of the Development Plan and that the proposed
amendments meet the objectives of the Wickham Structure Plan and therefore recommend
that Council adopt the proposed amendments.
Further information on the options for resolving potential land use conflicts between the
Wickham Motorcross course and the Wickham South Development Plan area will be
available from Rio Tinto on completion of the Rio Tinto Wickham South Motorcross Noise
Impacts Report.
Further to this, it is requested that Council grant delegation to the CEO to make
determination on proposed minor amendments to all adopted or endorsed Development
Plans to enable a more efficient processing of these applications and reduce workloads on
staff at all levels within the Development, Regulatory and Infrastructure Directorate.
Page 244
20 August 2012
1. That Council by SIMPLE Majority pursuant to Clause 7.2.13 of the Shire of
Roebourne Town planning Scheme No.8 RESOLVES to ADOPT the proposed
amendments to the endorsed Wickham South Development Plan, as depicted
in Attachment 2 to this report and that the adopted amended Development
Plan is forwarded to the Western Australian Planning Commission for final
endorsement.
2. That Council by ABSOLUTE Majority pursuant to 5.42(1) of the Local
Government Act 1995 RESOLVES to: GRANT delegated authority to the Chief
Executive Officer for the determination of minor proposed amendments to
Development Plans.
The limits to delegation are that the proposed amendment will alter the intent
of the adopted or endorsed Development Plan or will impede the ability to
meet the objectives of the adopted or endorsed Development Plan.
3. That Council be provided with a briefing on the findings and implications of
the Rio Tinto Wickham South Motorcross Noise Impacts Report.
Page 245
20 August 2012
Page 246
20 August 2012
Page 247
10.7
20 August 2012
APPOINTMENT OF SHIRE OF ROEBOURNE DEPUTY CHIEF BUSH FIRE
CONTROL OFFICER AND 2 BUSHFIRE CONTROL OFFICERS
File No:
ES.23
Director Development Regulatory & Infrastructure
Reporting Author:
Executive Manager Regulatory Services
Date of Report:
3 August 2012
Nil
Attachment(s)
Nil
PURPOSE
For Council to consider appointing the Ranger Services Co-ordinator, Darrell Hutchens to
the position of Deputy Chief Bush Fire Control Officer (DCBFCO) and Rangers, Kate Glover
and Rajesh Bhardwaj to the positions of Fire Control Officer (FCO).
BACKGROUND
All Rangers appointed to the Shire have or are working towards obtaining bush fire fighting
and formal FCO qualifications. Those that have the qualifications are recommended to
council for endorsement as an FCO.
The position of DCBFCO is held by the serving Ranger Services Co-ordinator, Dean Ball.
Dean Ball has recently resigned from the Shire’s employ with Senior Ranger Darrell
Hutchens being promoted to the position of Ranger Services Co-ordinator. As such, the role
of DCBFCO needs to be formally transferred to Darrell Hutchens. He is already an appointed
FCO, having completed the required training, and this new appointment is supported by the
Emergency Management Co-ordinator (who also fills the role of Chief Bush Fire Control
Officer). This appointment will confirm the current “chain of command”.
Two of the Shire’s Rangers have recently completed their probation period and are now
permanent members of the Ranger Services unit. Kate Glover is yet to complete her training
as a Fire Control Officer, however has managed several scrub fires during her previous
employment. She has been booked into the next training course, which will formalise her
current practical based knowledge. Rajesh Bhardwaj has three years experience as a Fire
Control Officer with the City of Bunbury, overseeing and assisting in the control of several
fires within that region.
The Chief Bushfire Control Officer considers both new rangers to be proficient to undertake
the requirements of the Bush Fire Control Officer’s role.
Shire Rangers who are FCO qualified and endorsed also respond to illegal fires. They can
enter any land and order the extinguishment of the fire, investigate illegal fires, prosecute
and issue infringements on behalf of the Shire
Page 248
20 August 2012
Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as not
being “Significant”.
The Bush Fires Act 1954, Part IV, Division 1, Section 38 outlines Council’s requirement to
appoint a Bush Fire Control Officer.
“ (1) A local government may from time to time appoint such persons as it thinks
necessary to be its bush fire control officers under and for the purposes of this Act,
and of those officers shall subject to section 38A(2) appoint 2 as the Chief Bush Fire
Control Officer and the Deputy Chief Bush Fire Control Officer who shall be first and
second in seniority of those officers, and subject thereto may determine the
respective seniority of the other bush fire control officers appointed by it.
(2A) The local government shall cause notice of an appointment made under the
provisions of subsection (1) to be published at least once in a newspaper circulating
in its district...”
POLICY IMPLICATIONS
Key Goal #1
communities.”
Objectives:
Key Goal #2:
Objectives:
The Shire is deemed a high fire risk as reflected in the Shire being on a restricted burning
period for the entire year. The appointment of Darrell Hutchens to the position of DCBFCO
will clearly delineate chain of command. The FCO appointments of Kate Glover and Rajesh
Bhardwaj will allow for additional coverage, as well as enabling the Shire to monitor several
fires within the district at any one time.
ISSUES
Economic Issues
Page 249
20 August 2012
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
Each new Ranger appointed by the Shire who is deemed trained or competent by the
CBFCO is nominated as a Shire FCO. The last nomination was Darrell Hutchens in May
2012.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
That Council by SIMPLE Majority pursuant to Section 38(1) of the Bush Fires Act 1954
RESOLVES to:
1. NOT ENDORSE the appointment of Darrell Hutchens as Deputy Chief
Bush Fire Control Officer for the Shire of Roebourne:
2. NOT ENDORSE the appointments of Kate Glover and Rajesh
Bhardwaj as Fire Control Officers for the Shire of Roebourne:
CONCLUSION
The Shire is deemed a high fire risk as reflected in the Shire being on a restricted burning
period for the entire year. The appointment of Darrell Hutchens to the position of DCBFCO
will clearly delineate chain of command. The FCO appointments of Kate Glover and Rajesh
Bhardwaj will allow for additional coverage, as well as enabling the Shire to monitor several
fires within the district at any one time.
Page 250
20 August 2012
That Council by SIMPLE Majority pursuant to Section 38(1) of the Bush Fires Act 1954
RESOLVES to:
1) APPOINT Mr Darrell Hutchens as Deputy Chief Bush Fire Control Officer for the
Shire of Roebourne;
2) APPOINT Ms Kate Glover as a Bush Fire Control Officer for the Shire of
Roebourne;
3) APPOINT Mr Rajesh Bhardwaj as a Bush Fire Control Officer for the Shire of
Roebourne; and
4) PUBLISH these appointments in accordance with Section 38(2A) of the Bush
Fires Act 1954 in a local newspaper.
Page 251
10.8
20 August 2012
DELEGATED AUTHORITY – PARKING LOCAL LAWS
File No:
LE.202
Reporting Author:
Date of Report:
23 July 2012
Nil
Attachment(s)
Nil
PURPOSE
To seek delegated approval for the Chief Executive Officer to regulate the stopping or
parking of vehicles within the Shire as per the provisions of the Shire of Roebourne Parking
and Parking Facilities Local Law 2010.
BACKGROUND
The Shire of Roebourne Parking and Parking Facilities Local Law 2010 was developed
to regulate the stopping or parking of vehicles within the Shire of Roebourne to
provide a fairer and more consistent approach to parking management. The Local Law
enabled Council to designate parking areas and install appropriate signage to manage
parking in the designated area. No delegation to the Chief Executive Officer was requested
at the time of gazettal.
Local Law 1.7 of the Shire of Roebourne Parking and Parking Facilities Local Law 2010
entitled “Powers of the local government” states:“The local government may, by resolution, prohibit or regulate by signs or otherwise,
the stopping or parking of any vehicle or any class of vehicles in any part of the
parking region but must do so consistently with the provisions of this local law.”
The modifications to the Town Centre, especially those along Sharpe Avenue will require the
relocation of car parking bays, and additional “No Standing/No Parking” signage to ensure
that disruptions to traffic flow is minimised. Consideration would also need to be given to
parking of vehicles utilising the commercial businesses in the area.
This delegation will allow for the management of stopping and parking zones within the
works area to be changed as necessary during the course of construction, without the need
to wait and obtain Council endorsement. Given that construction projects are fluid and
dynamic, making prior arrangements to amend parking and stopping zones would quickly fall
out of synchronisation with the works being undertaken on site. Delegated authority is
required to enable rapid change in response to these works.
This delegation will also allow for parking to be modified as needed within the remainder of
the Shire, while still maintaining a consistent approach. This will also provide benefits for
local business in ensuring that patrons have parking access maintained either at the shopfront or within close walking distance.
Page 252
20 August 2012
Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as not
being “Significant”. Parking and stopping zones will be amended from time to time to reflect
changes determined by the works being undertaken within the city centre or by changes in
land use.
Community consultation will occur as the works progress, and will be primarily managed by
Landcorp or their contractor. Other modifications outside of the city centre works area will
be undertaken in consultation with the adjoining business owners.
Local Law 1.7 of the Shire of Roebourne Parking and Parking Facilities Local Law 2010
entitled “Powers of the local government” states:“The local government may, by resolution, prohibit or regulate by signs or otherwise,
the stopping or parking of any vehicle or any class of vehicles in any part of the
parking region but must do so consistently with the provisions of this local law.”
POLICY IMPLICATIONS
There are no financial implications. Any additional signage would be purchased and
installed within current signage budget.
Key Goal #3:
Objectives:
Local Economy “Managing and maximising the benefits of growth in the region while diversifying
our economic base.”
ISSUES
Economic Issues
There are no economic issues related to this matter. Modifications to parking and stopping
areas within the city centre and Shire as a whole will maintain resident/shopper access to
businesses or provide better parking for those residents/shoppers.
Social Issues
Page 253
20 August 2012
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
There are no delegated authorities relevant to this matter. Delegated authority is being
requested.
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES NOT to provide the CEO with delegated authority to determine and
implement parking and stopping zones within the Shire as per Local Law 1.7 of the Shire of
Roebourne Parking and Parking Facilities Local Law 2010.
CONCLUSION
Delegation of authority to control parking and stopping areas within the Shire, and more
specifically the city centre, will enable parking and associated signage to keep current with
the modifications proposed for the development of the City of the North.
Government Act 1995 RESOLVES to provide the Chief Executive Officer with
delegated authority to determine and implement parking and stopping zones within
the Shire as per Local Law 1.7 of the Shire of Roebourne Parking and Parking
Facilities Local Law 2010.
Page 254
20 August 2012
Page 255
10.9
20 August 2012
ROLL-OVER OF COMMUNITY SAFETY FUNDING FROM WOODSIDE
File No:
GS.14
Reporting Author:
Date of Report:
1 August 2012
Nil
Attachment(s)
Nil
PURPOSE
To carry forward $17227 of unspent Woodside crime and safety funding from the 2011-2012
budget to the current 2012-1013 operating budget.
BACKGROUND
In 2011/2012 Woodside provided a contribution to the Community Safety budget, totalling
$54,500. These funds were to be spent on projects including: Crime Safety Awareness
 Crime Prevention Strategies
 Crime and Safety Signage
These monies were placed in a restricted grant fund/contribution account for the sole
purpose of funding these initiatives.
Monies from this fund were put towards the purchase of the Variable Message Sign, Liquor
initiative wheelie bins, Cleansweep advertising, White Ribbon Domestic Violence Awareness
Day, mobile CCTV, and an offenders counselling service. $17227 of this budget remains in
the account, the majority of which is from the offender counselling service which was not
taken up as well as originally expected.
The Community Safety Co-ordinator has been advised by Woodside that any further funding
for projects will not be forthcoming, until such time as all the outstanding funding is acquitted.
Furthermore, they advised that the funding of $54,500 which has been requested for 201213 will include the $17227.
This item is significant. Failure to carry these funds forward will have a significant effect on
the Crime and Safety Initiatives budget in 2012/13, whereby access to budgeted funding will
be withheld by Woodside, and if eventually granted will not fund proposed expenditure. This
will result in crime safety and awareness programs being cancelled.
Page 256
20 August 2012
Section 6.8 of the Local Government Act applies:“6.8. Expenditure from municipal fund not included in annual budget
(1) A local government is not to incur expenditure from its municipal fund for an additional
purpose except where the expenditure —
(a) is incurred in a financial year before the adoption of the annual budget by the local
government;
(b) is authorised in advance by resolution; or
(c) is authorised in advance by the mayor or president in an emergency…”
POLICY IMPLICATIONS
Failure to carry these funds forward will have a significant effect on the Crime and Safety
Initiatives Budget in 2012/13, whereby access to budgeted funding will be withheld by
Woodside, and if eventually granted will not fund proposed expenditure.
As the Woodside grant was not confirmed until after council adopted its 2012/13 budget, the
Crime and Safety Initiatives Budget (Account 316206) of $43,000 expenditure which is less
than the total grant being offered by Woodside ($55,000). The income account was
incorrectly entered as being $50,000 leaving a $7,000 discrepancy. Modifications to both the
income and expenditure accounts associated with Crime and Safety Initiatives will be
required.
Acc No
Job
No
Account
Description
12/13
Original
Budget
Inc/(Dec)
12/13
Amended
Budget Total
Reason
316206
631631
Crime
Strategies
$43,000.00
Expenditure
$11,500 inc
$54,500
316700.11
00
N/A
Grants-Community
Safety
$200000
Income
($12,729)
decrease
$187,271
14700000
N/A
Technical Services
Employment Costs
$1952041.00
Expenditure
$24,229
$19,495,812
Increased to represent
the
final
Woodside
Donation,
including
rollover from last year.
$50K from Woodside
originally
budgeted.
True budget should be
54,500 less the $17,229
of unspent funds from
2011/12. The $17,229
must be rolled over from
2011/12 financial year.
Monies
taken
from
wages due to the Exec
Manager Infrastructure
position not being filled
for 2 months.
Prevention
-
The overall budget impact is a deficit of $24,229 being the $17,229 and $7000. The $7000
being the difference between expected income and expected expenditure of the Woodside
grant entered into the 2012/13 budget. The addition of the excess waged form the Tech
Services Employment account will bring this back to zero. This will be amended further
during the first Budget Amendment in November to source the funds which were surplus last
year.
Page 257
20 August 2012
Key Goal #1
Objectives:
Priorities 2011/12:
communities.”
Continue with the Cleansweep Taskforce Initiatives.
ISSUES
Economic Issues
Social Issues
The crime and safety initiatives proposed for this financial year will have a positive social
benefit to residents and visitors to the Shire.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to:
1. RETAIN the $17227 in the 2011/12 budget;
2. ADVISE Woodside of this decision
CONCLUSION
Page 258
20 August 2012
Failure to carry these funds forward will have a significant effect on the Crime and Safety
Initiatives budget in 2012/13, whereby access to budgeted funding will be withheld by
Woodside, and if eventually granted will not fully fund proposed expenditure. This will result
in some crime safety and awareness programs being cancelled.
That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government
Act 1995 RESOLVES to
1. APPROVE the following budget amendments and creation
of new accounts which will have nil impact on the budget
2012/13.
Acc No
Job
No
Account
Description
12/13
Original
Budget
Inc/(Dec)
12/13
Amended
Budget Total
Reason
316206
631631
Crime
Prevention
Strategies
$43,000.00
Expenditure
$11,500 inc
$54,500
316700.11
00
N/A
Grants-Community
Safety
$200000
Income
($12,729)
decrease
$187,271
14700000
N/A
Technical Services Employment Costs
$1952041.00
Expenditure
$24,229
$19,495,812
Increased to represent
the final Woodside
Donation,
including
rollover from last year.
$50K from Woodside
originally budgeted in
the total of $200,000.
True budget should be
$54,500
less
the
$17,229 of unspent
funds from 2011/12.
The $17,229 must be
rolled
over
from
2011/12 financial year.
Monies taken from
wages due to the Exec
Manager Infrastructure
position not being
filled for 2 months.
Page 259
20 August 2012
10.10 TRANSFER OF MONEY TO CAPITAL ACCOUNT FOR POUND WORKS
File No:
CP.116
Reporting Author:
Date of Report:
27 July 2012
Nil
Attachment(s)
Nil
PURPOSE
To seek Council endorsement to transfer moneys from an operational account to a capital
expenditure account for maintenance and upgrade works to the pound at the Shire’s
Karratha Depot.
BACKGROUND
In the 2012/13 budget, funds to undertake works to maintain the pound were included in the
operational budget. An Occupational Health and Safety audit has been conducted on the
pound which confirmed issues which need attention, which would not be considered
maintenance.
These works include the installation of a second emergency exit door from the pound,
provision of a non-slip surface to the pound entry, installation of waterproof electrical fittings
and relocating the sub-power board in an external weatherproof housing.
$19,000 was included in the operational account 380030 for maintenance the pound. This
report seeks to transfer $17,217 (inc GST) to a capital account so as to reflect the correct
accounting procedure, and allow for depreciation of the works over time. The monies have
already been budgeted, therefore there is no impact on Shire finances.
It is not considered that the proposed budget amendment would be defined as a significant
matter in relation to Council Policy CE8 – Significant Decision Making Policy
No Councillor or Officer consultation is required. Rangers recently identified the issues with
the pound, and are aware of the works proposed
Page 260
20 August 2012
The Occupational Safety and Health Act 1984 provides for the provision of a safe workplace
including:“19. Duties of employers
(1) An employer shall, so far as is practicable, provide and maintain a working
environment in which the employees of the employer (the employees) are not
exposed to hazards and in particular, but without limiting the generality of the
foregoing, an employer shall —
(a) provide and maintain workplaces, plant, and systems of work such that, so far as
is practicable, the employees are not exposed to hazards…”
POLICY IMPLICATIONS
Council Policy CH6 entitled Occupational Health and Safety applies to this item as it related
primarily to resolving an Occupational Health and Safety matter. By not undertaking the
budgeted works, the Shire would be in breach of this policy.
There are no financial implications. The money for the works is already included in the
2012/13 budget, however needs to be transferred to a capital account.
Acc No
Job No
Account
Description
12/13
Original
Budget
Inc/(Dec)
12/13
Amended
Budget
Total
Reason
380030
934203
Pound Maintenance
18,000
($17,217)
+$783
380502
938002
(New
account)
Karratha
Maintenance
$0
+$17,217
+$17,217
Transfer of funds to capital
account to
accurately
reflect spending
Capital account created to
accurately reflect spending
Pound
Key Goal #2:
Objectives:
Implementing an asset register to identify opportunities to upgrade existing infrastructure.
Identify key gaps and action areas of improvement resulting from the annual staff and community
surveys.
ISSUES
Economic Issues
Social Issues
Page 261
20 August 2012
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
That Council by SIMPLE Majority pursuant to Section 3.1 of the Local Government Act 1995
RESOLVES to RETAIN the funds for the pound upgrades in Account Number 380030 and
pay for all works from this account.
CONCLUSION
Budgeted monies for works to the Karratha Depot pound need to be transferred from an
operational account to a capital account to better reflect the nature of the works, utilise the
correct accounting procedure, and allow for depreciation of the works over time.
That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government
Act 1995 RESOLVES to APPROVE the following budget amendments and creation of
new accounts which will have a Nil impact on the estimated budget surplus/deficit for
2012/13.
Acc No
Job No
Account
Description
12/13
Original
Budget
Inc/(Dec)
12/13
Amended
Budget
Total
Reason
380030
934203
Pound Maintenance
18,000
($17,217)
+$783
380502
938002
(New
account)
Karratha
Pound
Maintenance
$0
+$17,217
+$17,217
Transfer of funds to
capital
account
to
accurately
reflect
spending
Capital account created
to
accurately reflect
spending
Page 262
20 August 2012
Page 263
20 August 2012
10.11 LOT 261 MADIGAN ROAD, GAP RIDGE [RESERVE 41049] – RELINQUISHMENT
OF VESTING OF PART OR WHOLE OF RESERVE AND VESTING OF PART OR
WHOLE OF THE RESERVE IN THE WATER CORPORATION
File No:
SD.11
Director
Development,
Infrastructure
Reporting Author:
Date of Report:
2 August 2012
LandCorp/Water Corporation
Nil
Attachment(s)
Plan of Crown Subdivision
Regulatory
and
PURPOSE
For Council to consider:
 Supporting a proposed subdivision of Lot 261 on Deposited Plan 189081 [Reserve
41049] to allow for vesting of a portion of that land in the Water Corporation on
completion of sewerage infrastructure works by LandCorp for the Gap Ridge
industrial estate;
 Agreeing to the relinquishment of whole of Reserve 41049 should works be
completed by LandCorp in close proximity to works being completed by the Shire
under the Memorandum of Understanding: Recycled Water Supply enabling transfer
of the Shire’s reuse facilities also located on a portion of Lot 261; and
 Agreeing to the relinquishment of the portion of land on which LandCorp constructs
its sewerage works if surrender of land is required prior to the Shire completing its
obligations under the Memorandum of Understanding, with surrender of the
remainder of Reserve 41049 to occur on completion of the Shire’s obligations under
the MOU required to effect transfer of the two reuse facilities.
BACKGROUND
On 20 December 2011 Council resolved (Resolution No. 151369) to endorse the
Memorandum of Understanding: Recycled Water Supply (the MOU) between the Shire and
the Water Corporation. The MOU defines the roles and responsibilities of both parties with
respect to the efficient and effective supply of recycled water. Schedule 1 of the MOU
establishes the obligations of each party and notes, relevant to this agenda item that the
Shire is to ‘[t]ransfer ownership of land and assets from the SoR [Shire of Roebourne] to
Water Corporation for the two reuse facilities at Karratha #1 and #2 WWTPs [Waste Water
Treatment Plants]’.
The Shire’s reuse facility and storage ponds for Gap Ridge are located on a portion of
Reserve 41049 vested in the Shire for the purpose of sewerage treatment works pursuant to
Management Order E226643, however, under the terms of the MOU certain upgrades are
required before relinquishment of the Reserve and vesting in the Water Corporation can
occur. There have been delays in the Shire effecting the latter due to difficulties in
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20 August 2012
establishing the technical specifications required to meet the Water Corporation’s standard
for the upgrade of pumping infrastructure.
Water Corporation’s WWTP # 2 at Gap Ridge is located on Reserve 36633. LandCorp will
shortly be undertaking works on behalf of the Water Corporation to expand the current
capacity of the Waste Water Treatment Plant on a portion of Reserve 41049 and will transfer
management of the works to the Water Corporation upon completion. The works involve the
construction of an evaporative pond and ancillary and incidental works at Gap Ridge to
service the Gap Ridge Industrial Estate.
Surrender of whole of Reserve 41049 for vesting in the Water Corporation is contingent on
completion of upgrade works by the Shire (irrigation infrastructure) in compliance with the
MOU and sewerage infrastructure by LandCorp.
If the Shire cannot complete the works to Water Corporation standard prior to satisfactory
completion of LandCorp infrastructure then subdivision of Lot 261 on Deposited Plan 189081
into Lot 552 (LandCorp infrastructure) and Lot 553 (Gap Ridge reuse system) will be
required to enable transfer of management Lot 552 to the Water Corporation (Attachment 1).
Surrender of the remaining portion of the Reserve on which the Shire’s reuse facilities are
located can occur at a later date once compliance is satisfied.
LandCorp has informed the Shire that Council’s resolution to endorse the MOU and
therefore transfer of land ownership for the reuse facilities is insufficient for the Department
of Regional Development and Lands (RDL) to effect relinquishment of Reserve 41049 or a
portion thereof. RDL requires a formal resolution from Council supporting:
 the surrender of the whole of Reserve 41049 on completion of works by the Shire
and LandCorp (if completed in close proximity to each other) and a request to RDL
that it be vested in the Water Corporation; or
 in the event of the works being completed earlier by LandCorp, subdivision of Lot 261
on Deposited Plan 189081 and surrender of proposed Lot 552 on Deposited Plan
74664; and
 surrender of the remainder of Reserve 41049 [proposed Lot 553 on Deposited Plan
74664 on completion of upgrade works by the Shire in compliance with the MOU];
and
 A request to RDL that it vest proposed Lot 552 and 553 in the Water Corporation on
relinquishment.
LandCorp has also requested that the Shire execute a License to permit LandCorp to
commence construction works on proposed Lot 552. Clause 4 of the associated deed
indemnifies the Shire against any loss or damage caused by LandCorp and LandCorp has
committed to maintain a public liability policy for an amount of indemnity of not less than $20
million to the Shire during the license term. The Water Corporation and the Minister for
Lands are also a signatory to the related deed. The License will transfer to the Water
Corporation in the capacity of licensor once the Shire surrenders Reserve 41049 or Lot 261
on Deposited Plan 189081 is subdivided with the Shire agreeing to surrender proposed Lot
552 to RDL for vesting in the Water Corporation.
The works being undertaken by LandCorp relevant to the Gap Ridge Industrial Estate,
particularly the evaporative ponds, will also extend to Lot 551 zoned Rural Unallocated
Crown Land. A Development Application [P2921] has been lodged on behalf of LandCorp for
related works classed as a utility installation and defined as a ‘AA’ Use under TPS No.8
which are subject to approval by delegation. Approval has been granted conditional on
LandCorp progressing through the Western Australian Planning Commission amalgamation
of Lot 551 with Reserve 41049. The net effect of this is that these works on completion will
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20 August 2012
also be required to be handed over to the Water Corporation which may occur on surrender
of Reserve 41049 to RDL with vesting to occur in the Water Corporation or as a separate
surrender of that portion of land (potentially on further subdivision). This matter will need to
be considered by Council once the amalgamation is effected and on a related request from
LandCorp being lodged with the Shire.
The matter is significant in the context of CE8 – Significant Decision Making Policy because
the sewerage infrastructure being constructed by LandCorp is central to the operation of the
Gap Ridge industrial area. Economic diversification is a critical element to the sustainability
of the town under the Karratha: City of the North Plan. Significant and costly delays will be
incurred by LandCorp if Council does not provide security to LandCorp by supporting the
subdivision of Lot 261 on Deposited Plan 189081 and agreeing to surrender Lot 552 for
vesting by RDL in the Water Corporation.
On 20 August 2012 Council endorsed the aforementioned MOU, including the transfer of
Shire land and assets for its Gap Ridge reuse facility located on Reserve 41049. On 15
February 2010 Council adopted the Development Plan for the Gap Ridge Industrial Estate
and on 24 October 2011 the amended Gap Ridge Industrial Estate Development Plan.
Section 142 (2) (a) of the Planning and Development Act 2005 requires a local government
within 42 days of receipt of a proposed subdivision plan to provide a memorandum in writing
to the Western Australian Planning Commission containing any recommendations in respect
of the whole or part of that plan.
Section 50 (1) of the Land Administration Act 1997 states that when a management body
agrees that its Management Order should be revoked the Minister may by order revoke that
Management Order.
Subject to sections 42, 43 and 45 of the Land Administration Act 1997, the Minister may by
order cancel, change the purpose of or amend the boundaries of, or the locations or lots
comprising, a reserve.
POLICY IMPLICATIONS
The Karratha City of the North Plan contains strategies and actions required to grow
Karratha including a spatial plan that proposes new industrial, commercial and residential
growth areas for Karratha. The spatial plan includes the Gap Ridge industrial site.
There are no financial implications. LandCorp will be required to meet the costs associated
with the subdivision of former tenure Lot 261 on Deposited Plan 189081 and surrender of
proposed portion 552
LandCorp urgently needs to commence works on sewerage infrastructure to service the Gap
Ridge industrial estate. Approval from LandCorp’s Board to commence earthworks has
been granted and any delay in commencement of the said works will significantly increase
construction costs as the earthworks will not be finalised prior to the onset of the wet season
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20 August 2012
Key Goal #1
communities.”
Objectives:
Working with industry, LandCorp and the state government to minimise the reliance on transient
workers employment for the operational phases of our major resource projects.
Key Goal #3:
Objectives:
Encouraging downstream processing (value adding).
Facilitate the development of the Tambrey District Commercial Centre and the proposed Gap
Ridge bulky goods retail site.
Explore the options for the creation of an economic development model for the Shire.
There are no risk management considerations applicable
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority/Simple Majority
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20 August 2012
OPTIONS:
Option 1
Option 2
1995 and Section 50 (1) of the Land Administration Act 1997 RESOLVES NOT to accept the
Officer's recommendation and make the following determination:
a._____________________________
b._____________________________
CONCLUSION
In December 2011 Council resolved to endorse the Memorandum of Understanding:
Recycled Water Supply between the Shire and the Water Corporation. The MOU included
an obligation under Schedule 1 of the Agreement providing for transfer of land and assets 49
from the Shire of Roebourne to the Water Corporation for the two reuse facilities at the
Water Corporation’s Bulgarra and Gap Ridge Waste Water Treatment Plants. The Gap
Ridge reuse facility is located on a portion of Reserve 41049.
LandCorp needs to construct sewerage infrastructure on a further portion of Reserve 41049
and transfer that infrastructure to the Water Corporation on completion of works. RDL has
advised LandCorp that Council’s endorsement of the MOU and the Schedule thereto is
insufficient authorisation for surrender and transfer of the portion of land on which the
LandCorp infrastructure will be situated or the whole of Reserve 41049.
The Shire’s transfer of the whole of Reserve 41049 incorporating the Shire’s reuse system
and LandCorp’s sewerage works is contingent on the Shire upgrading reuse system
infrastructure to Water Corporation standard, an action that is experiencing delays due to a
lack of clarity around related technical specifications.
LandCorp has therefore requested the Shire’s support for subdivision of Lot 261 on
Deposited Plan 189081 (Reserve 41049) into proposed Lots 552 (LandCorp infrastructure)
and 553 (Shire reuse system) on Deposited Plan 74664 and subsequent relinquishment of
portion 552 on completion of LandCorp works and vesting of this portion of Reserve 41049
in the Water Corporation. The Shire would be required to relinquish the remaining portion of
the Reserve on meeting its obligations under Schedule 1 of the Memorandum of
Understanding: Recycled Water Supply.
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20 August 2012
1. That Council by SIMPLE Majority pursuant to Section 142 (2) (a) of the
Planning and Development Act 2005 SUPPORTS the proposed Crown
subdivision of Lot 261 on Deposited Plan 189081 into Lots 552 and 553
pursuant to Deposited Plan 74664.
Government Act 1995 and Section 50 (1) of the Land Administration Act
1997 RESOLVES to AGREE to the relinquishment of:
a. Proposed Lot 552 pursuant to Deposited Plan 74664 in the event that the
works on this land are completed by LandCorp prior to the Shire
meeting its obligations under Schedule 1 of the Memorandum of
Understanding: Recycled Water Supply enabling transfer of land and
assets to the Water Corporation for the two reuse facilities at Bulgarra
and Gap Ridge and surrender of whole of Reserve 41049 vested in the
Shire for the purpose of sewerage treatment works pursuant to
Management Order E226643; and
b. The remainder of Reserve 41049 on the Shire of Roebourne meeting its
obligations under Schedule 1 of the Memorandum of Understanding:
Recycled Water Supply enabling transfer of Land Tenure and Assets to
the Water Corporation for the Shire’s two reuse facilities at Bulgarra and
Gap Ridge; or
c. The whole of Reserve 41049 pursuant to Management Order E226643
contingent on the Shire of Roebourne meeting its obligations under
Schedule 1 of the Memorandum of Understanding: Recycled Water
Supply enabling transfer of land tenure and assets to the Water
Corporation for the two reuse facilities at Bulgarra and Gap Ridge at the
same time as, or in close proximity to, completion of sewerage works by
LandCorp on proposed portion 552 pursuant to Deposited Plan 74664.
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20 August 2012
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20 August 2012
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20 August 2012
11
STRATEGIC PROJECTS & BUSINESS
11.1
TERM CONTRACT – PROJECT MANAGEMENT SERVICES
File No:
CP.324
Acting Director Strategic Projects
Reporting Author:
Senior Project Officer-Strategic Projects
Date of Report:
3 August 2012
Acting Director Strategic Projects
Nil
Attachment(s)
Project Management Services Consultancy Brief
PURPOSE
To seek Council approval to advertise for submissions for appointment of suitably qualified
Program Management firms to a preferred provider panel to provide a range of project
management services to the Shire of Roebourne.
BACKGROUND
The Strategic Projects office was established in July 2010 to deliver projects of strategic
importance to the Shire. The Department’s two core functions are project planning and
project delivery. The department also provides an internal support and coordination service
through administering the organisations Project Initiation and Implementation Guidelines.
The Shire, through its strategic business planning process, has identified a number of
strategic projects that require further detailed planning and implementation. The Strategic
Projects office currently operates with three (3) Project Managers and a number of project
officers/administration staff to assist in the implementation of projects. The number of
projects currently in the implementation stage has existing strategic project staff at or near
utilisation capacity.
Effectively, projects are temporary in nature with a defined beginning and end (usually timeconstrained, and often constrained by funding or deliverables). The temporary nature of
projects stands in contrast with operational business as usual for the organisation and
require distinct technical skills and management strategies.
To enable effective and prompt response to the requirements of projects as they are
identified, the Shire is seeking to establish a panel of qualified consultant Project Managers
from whom it can seek quotations to undertake a variety of project management related
service delivery areas.
The underlying objective is to select a number of firms that meet established qualification
criteria and accept a pre-determined maximum fee scale that can be quickly appointed
Consultants for specific tasks without the need to call further tenders. However, it is still
proposed to seek quotations from the nominated consultants for identified projects works.
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20 August 2012
This contract will not apply to any specific commission where the fee exceeds $300,000 or
the feeable project value exceeds $30,000,000.
In the event that the project fee is expected to be outside of the value listed above, the
Principal will call open tenders for the appointment of the required consultants.
The tender document has been broadly based on the Building Management & Works (BMW)
Panel philosophy and we have sought BMW’s comments and endorsement of the document.
Project Management and Associated Services Consultancy Brief
The Project Management and Associated Services Brief has been prepared by the Strategic
Projects office and referred to Kott Gunning with particular reference to compliance with the
Local Government Act, Tender Regulations, the Shire’s Purchasing Policy and specific
reference to the use of Australian Standards AS4122 and AS4915 as appropriate.
The objectives of the Panel are to:
a)
b)
c)
d)
e)
f)
g)
Provide professional technical support to the Shire of Roebourne
Facilitate the initiation of new projects in a timely manner
Reduce time and effort in the establishment of new contracts
Reduce costs and time when appointing consultants in the tendering process
Make appointments in an open and transparent manner, and
Achieve value for money.
Provide a value add and complimentary service to the Principal through the
development of a professional relationship with the Strategic Projects office.
Respondents may nominate for individual, a combination of, or all of the following:
•
Project Management, ranging from a complete service commission as outlined in
AS4915.
•
Tenancy Coordination
Coordination of commercial tenancies to meet the Shire’s tenancy guidelines,
ranging from developing leasing strategies to fully integrated tenancy layout
and fit-out management.
The Panel will be invited to submit proposals for particular works as and when they arise and
will be appointed to undertake those works in the terms of either AS4122-General conditions
for the appointment of consultants or AS4915-2002 – Project management – General
Conditions.
The Principal will seek proposals on a project by project basis. The consultant (or
consultants) will be provided with a specific proposal and will be required to submit a
submission based on the proposal.
This contract will not apply to any specific commission where the fee exceeds $300,000 or
the feeable project value exceeds $30,000,000.
In the event that the project fee is expected to be outside of the value listed above, the
Principal will call open tenders for the appointment of the required consultants.
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20 August 2012
Selection Criteria
The following selection criteria have been identified for the panel.
Criteria
DEMONSTRATED
EXPERIENCE
SPECIFIED
PERSONNEL
APPRECIATION OF
CRITICAL ISSUES,
RISKS, COUNCIL
POLICY AND
PROCESSES AND
SUSTAINABILITY
PROVISIONS
Detail
Weighting
Demonstrated
experience
in
practical Project Management
practices with particular emphasis
on projects carried out above the
26th parallel.
Outline the capacity to undertake
the appointment and the proposed
resources to be allocated. Provide
details
of
staff
skills
and
experience.
Outline your understanding of the
key issues and likely tasks that will
likely need to be addressed.
45%
30%
25%
Procurement
It will be recommended that the relevant Australian Standards documentation be utilised for
the project which will include:
AS4122 -2000 General conditions of engagement for the appointment of consultants, and
AS4915 -2002 Project Management – General Conditions
Advice from Kott Gunning outlined there that Annexures A and B to AS4122 and AS4915
should be project specific basis and issued on a project by project basis and Consultants
selected for the panel should be advised that they have been selected to form part of the
consultancy panel. There is no necessity for an interim agreement with consultants until
selected for a particular project.
Panel Performance Management
The Shire’s Strategic Project office will assess the performance of Panel Members against
criteria such as achievement of time and milestone deadlines, cost control, quality of work,
communication and overall experience of working with the Panel Member on each
commission.
The Shire reserves the right to review a consultant’s appointment to the panel at any time
and may, at its discretion, remove or suspend Panel Members from the Panel based on:
•
Unsatisfactory performance.
•
Accepting a commission for a specific project and not providing the specified
personnel to the project.
Term of Contract
The contract is for a term of three (3) years with the option to extend the contract for a
further two (2) years subject to satisfactory performance of the panel.
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Tender Programme
EVENT
DATE
Council Meeting
20th August 2012
Advertise tenders
25th and 29th August 2012
Close of Tenders
1400hrs WST Wednesday 19th September 2012
Evaluation and report
26th September 2012
Report to A/Director Strategic Projects
28th September 2012
Council Briefing
11th October 2012
Council Decision
15th October 2012
Advice to panel
19th October 2012
The Shire of Roebourne has a number of projects of strategic significance identified in the
coming few years.
Tenders for this project will be called in accordance with Section 3.57 of the Local
Government (Functions and Administration) Regulations.
POLICY IMPLICATIONS
Advice was sought from Kott Gunning as to wether the use of Australian Standard
agreements as previously listed would override the Council’s purchasing and Tendering
policy. As the adoption of the Australian Standard is by way of specific Council resolution in
each case, Kott Gunning have advised that the Australian Standard in that case supersedes
the use of Council policy.
The cost associated with the appointment of consultants for specific projects will generally
be a direct charge to that project with allowance having been made in the fees and charges
component of the overall project budget. It is not perceived that there will be many
appointments which will require additional funding.
As outlined in the Key Goals #1, Communities of the Shire’s Strategic Plan, “We will further
develop and maintain the infrastructure and facilities to create aesthetically attractive and
liveable towns which will develop into more diverse and balanced communities”, the
appointment of a panel of providers to assist with the planning and implementation of
strategic projects on an as needs basis will allow for prompt and effective response to
project needs as required, enabling projects to be completed in a timely manner.
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20 August 2012
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
There is a positive impact on capacity or resourcing to carry out the Officer’s
recommendation. The delivery of a panel of providers that can respond to specific strategic
project related requirements will assist with the delivery of future projects and reduce
pressures placed on operational staff.
RELEVANT PRECEDENTS
There are a number of relevant precedents related to this matter. The Shoire of Roebourne
has existing preferred supplier contracts for; the construction of concrete works, supply and
lay of bituminous asphalt, supple of crushed rock materials, supply of technical consultancy
services.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to NOT support the Officers recommendation and propose a substitute
strategy.
CONCLUSION
The Shire of Roebourne has identified a number of projects of strategic significance to be
implemented over the next few years.
This contract will allow for a number of specialised project management firms to be
preselected on a panel to provide a value adding, complimentary service to the existing
strategic projects office within the Shire when required on specific projects or components of
projects.
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20 August 2012
1. ENDORSE the Project Management Consultancy Brief for the
appointment of panel of providers for Project Management Services
submitted as Attachment 1 on an as required basis associated with
approved Council project developments.
2. AUTHORISES the calling of tenders for the appointment of a
preferred supplier panel for Project Management Services and
NOTES a tender report will be brought forward to the October
meeting of Council for consideration.
3.
APPOINTS Executive Manager Strategic Business, Manager
Corporate Compliance and Senior Project Officer as the panel to
select tenders for appointment to the preferred supplier panel for
Project Management Services for recommendation to Council.
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11.2
20 August 2012
KARRATHA LEISURE COMPLEX ACCESS TO DAMPIER HIGHWAY
File No:
CP.223
Director Strategic Projects and Business
Reporting Author:
Project Manager
Date of Report:
1 August 2012
N/A
Nil
Attachment(s)
1. Landgate Deposited Plan 70764
2. Karratha Leisure Complex Masterplan
3. Karratha SHS Stage 2 Internal Round-a-bout
4. Karratha SHS Stage 2 Internal Round-a-bout with
marked up options
PURPOSE
To advise Council of recent discussions with the Department of Training and Workforce
Development (DTWD) and Department of Education (DoE) to obtain a mutually agreed
access agreement from Dampier Highway to the Karratha Leisure Complex (KLC) and to
seek Councils endorsement of the proposed reserve change options and future maintenance
responsibilities.
Additionally this revised road access upgrade to Dampier Highway will cater for both the
Junior High School (JHS) and KLC developments, and has highlighted the potential
increased road safety vulnerability of younger pedestrians and cyclists crossing Dampier
Highway. Councils support to continue negotiations with Main Roads WA (MRWA) in
association with the DoE to determine and implement improved pedestrian and cyclist
crossing points near Broadhurst Road on Dampier Highway is also being sought.
BACKGROUND
To enable development of the Karratha Leisure Complex site a new reserve (Lot 521) was
excised from an existing reserve vested in the DTWD (Lot 520) which currently contains the
site of the Pilbara Institute and Karratha Senior High School (KSHS). Attachment 1 shows
Lot 521 being re-vested in the Shire of Roebourne for the purposes of recreation and
sporting facilities and the remaining portion of Lot 520 remaining in control of DTWD for
educational and training purposes. Lot 520 will also contain the new JHS development.
At the time of creating Lot 521 it was inadvertently omitted how access would be provided
direct from Dampier Highway to Lot 521. Given the high access requirements MRWA would
not allow another intersection on Dampier Highway close to the existing Broadhurst Road
access that currently services the DTWD site. Accordingly access to the KLC can only be
obtained via the existing access road to the Pilbara Institute and this will require an access
easement through Lot 520.
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20 August 2012
Overview
As part of the original overall development of the planned KLC and KSHS expansions on the
reserves, the concept plan showed the development of an internal round-a-bout on the
current access road. Service roads would lead to the KLC site, the new KSHS car park and
to the existing Pilbara Institute car parks (refer to attachment 2).
In December 2011 noting the need for access and to evaluate any needs for traffic impacts
onto the Dampier Highway a meeting was arranged with representatives from the Shire, DoE
Architects, the KLC Contractor, MRWA, DoE and DTWD. This resulted in a number of site
traffic studies being undertaken on the KLC & KSHS sites that resulted in a revised access
road design being developed for review by the relevant parties.
The technical comments from MRWA, the Shires civil staff and an independent road safety
audit on the draft design suggested further design changes to improve road safety for all
road users and reduced vehicle access congestion. Attachment 3 is the final draft road
access design which has recently been evaluated by MRWA and approved.
The other main issue of concern to DTWD is that in its current configuration the access road
to the KLC is within Lot 520 and vested with DTWD which implies additional liabilities on the
agency which are not core responsibilities of the agency. I.e. DTWD is not in the business of
management of public road systems.
In an endeavour to resolve an equitable outcome of the access road ownership in
association with the above design process, advice was sought from the Department of
Regional Development and Lands (DRDL) on options for creating legal access to the KLC
on Lot 521. A number of options were suggested, including:




Option 1 - Creation of a public road under section 56 of the Land Administration Act 1997
(LAA), which requires a separate council resolution and would place the section of new road
under the control of the Shire
Option 2 - Creation of a separate reserve for access with a Joint Management Order between
the Shire and DTWD
Option 3 - Create an easement under section 144 of the LAA for access across part of Lot
520 in favour of the Shire
Option 4 - Excise off a portion of Lot 520 which contains the access road and some adjoining
land and incorporate within Lot 521 vested with the Shire
Examples of possible reserve changes are shown in attachment 4.
In all options, resolution of the vesting of the small section of land which is currently on Lot
520 which would be bounded by the new access road into the KLC, Dampier Highway and
Lot 521 needs consideration by DTWD. This land could not be built over as during major
storm events it becomes a storm water detention basin from the surrounding hills informal
creek systems and then distributes water to the Dampier Highway drainage system.
Discussions are continuing with DRDL on the above options, and delegated approval is now
being sought through the CEO to resolve an amicable outcome in a timely manner that will
not slow the onsite construction of both the KLC and JHS projects.
Additionally the issue of safe pedestrian and cyclist crossing the Dampier Highway near
Broadhurst Road has been raised by the DoE in concern for the extra younger children who
may be wishing to walk or ride to the new junior school facilities. Added to this increase will
also be additional pedestrians and cyclists of all ages wishing to access the KLC and need
to cross Dampier Highway.
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20 August 2012
Options for improving the road crossing for these vulnerable road users may include:







Overpass
Underpass
Signalled pedestrian crossing separate to the intersection
Reduction in speed zones near the Broadhurst Road Intersection and utilising a defined at
grade crossing point
Reconstruction of the Broadhurst Intersection to a signalised intersection
Creating a defined “lollypop” person controlled school crossing point
Construction of a new at grade pedestrian crossing east of Broadhurst Intersection similar to
that existing on the west side with associated connecting pathways and guide fencing
Initial discussions have occurred between MRWA, the Shire and DoE Officers in an
endeavour to commence investigation and evaluation of practical options in accordance with
MRWA traffic design warrants. MRWA Regional office has commenced this process.
Implementation Plan
In relation to the access road arrangements to the KLC it is recommended that Council
delegate authority to the CEO to continue negotiations with DTWD in association with DRDL
to develop a cost effective reserve modification. If Option 1 was recommended then Council
would need to formally request gazettal of the new road reserve in accordance with the LAA.
The section of road could be given a new name or simply an extension of Broadhurst Road.
Other options simply require re-vesting of reserve boundaries and formation of access
agreements.
The process suggested to enable effective negotiations would be on the basis that the road
design:





Is endorsed and approved by MRWA so as not to require any medium term changes to the
road connection with Dampier Highway (which has occurred verbally)
Is designed and constructed in accordance with Shire subdivisional road specifications
That sufficient road reserve width is created to allow for any future changes to services
installations
That existing services are realigned to be in verge areas of the road reserve
That the Shire would contribute to the cost of the road construction from the internal round-about to the KLC facility and also up to half cost of the section of exit road duplication onto
Dampier Highway. This is on the basis that the duplication is required to satisfy the additional
traffic flow generated from the KLC
In relation to the road safety crossing issue for the potential vulnerable pedestrians and
cyclists wishing to cross Dampier Highway that have been generated from the new KLC and
JHS developments, it is suggested that the CEO be delegated authority to continue
negotiations with MRWA and DoE in resolving a timely and cost effective outcome.
The KLC project, in the context of Council Policy CE8-Significant Decision Making Policy,
falls into the following categories:
“Significant”, in relation to any issue, proposal, decision or other matter, means that the
issue, proposal, decision, or other matter has a high degree of significance.
The Karratha Leisure Complex will become the main community recreational and leisure
facility within Karratha servicing not only the Shire of Roebourne residents, but neighbouring
Pilbara localities and visitors.
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20 August 2012
As part of the KLC design development and associated discussions on planning the
adjoining JHS development, Shire Strategic Planning Staff have had extensive discussions
with project design.
There have been no direct community consultation on these issues within the report and it is
considered not required.
Any changes to reserves will require legal changes in accordance with the relevant sections
of the land Administration Act 1997.
If a road reserve is created it will require separate formal resolution by Council.
POLICY IMPLICATIONS
The resolved actions will be implemented in accordance with the relevant Shire policies.
The main financial implications aligned with the access road creation are:
Estimated Cost
Road extension from KLC site to new common access road
$
100,000
Duplication of exit lanes and part cost of new round-a-bout
$
100,000
Survey cost and plan creation for new reserve titles
$
10,000
The cost of these works is currently allocated within the KLC budget contingency.
Possible costs associated with a new pedestrian crossing on Dampier Highway will depend
on the agreed design outcome approved by MRWA. If another at grade crossing was
proposed the construction cost are estimated to be in the order of $150,000, allowing for
new pathways, control barrier fencing and median break modifications, signing, etc.
Costs for these works would need to be negotiated with MRWA and DoE with a possibility of
some funding being available through regional road safety initiatives.
The Karratha City of the North Plan calls for an integrated strategic approach to the
development of Karratha as a City of the North (reference page 14).
The Shire of Roebourne has identified a range of community initiatives to be implemented in
Karratha from 2009 – 2013 in supporting the development of community facilities and
services.
A risk management plan has been developed for the Karratha Leisure Complex project and
highlights the needs to ensure the project meets with adjoining stakeholder requirements.
ISSUES
Economic Issues
The KLC project is fully funded as per job number 935000 for the Karratha Leisure Complex.
Additional cost for road construction and reserve re-vesting can be accommodated within the
KLC contingency budget.
Page 281
20 August 2012
Costs associated with the pedestrian crossing improvements would require separate
consideration by Council if funding was not forthcoming from MRWA.
Social Issues
The completion of the project will generate important social impacts in assisting in promoting
pride in the town as a whole and in encouraging the upgrading of other streetscapes in the
town.
It will also have a positive impact on the image of the town that is taken away by tourists
which, by word of mouth, will encourage additional people to visit.
The road and path designs need to cater for the natural storm water mitigation requirements
designed for the site.
All construction works are required to be undertaken in accordance with a draft cultural
heritage plan for working away from identified nominated sites.
IMPACT ON CAPACITY
The project will be managed within the overall project development by Strategic Projects.
RELEVANT PRECEDENTS
The project has been complied with the Project Initiation and implementation Guidelines and
has been the subject of Executive Management Group scrutiny and decision.
DELEGATED AUTHORITY
Delegate authority to the CEO is the recommendation to allow timely progression of
negotiations and cost effective decisions on the KLC design issues.
VOTING REQUIREMENTS
Absolute majority required for the delegated authority to the CEO in accordance with section
5.42 of the Local Government Act 1995.
OPTIONS:
Option 1
As per the Officers recommendation.
Option 2
That Council by Simple Majority pursuant to Section 5.42 of the Local Government Act, 1995
RESOLVES to NOT delegate authority to the Chief Executive Officer and instruct the
discussion outcomes to be referred back to Council for endorsement.
CONCLUSION
Formal access to the KLC is required in accordance with requirements of MRWA. The only
access point permitted is from Broadhurst Road intersection via a link through a DTWD
controlled reserve.
Accordingly negotiations are required with DTWD and DRDL to resolve an effective and
amicable reserve modification solution. Additionally as part of the access road will be
servicing the KLC site it would seem equitable for the Shire to contribute a fair portion of the
road construction improvement costs.
Page 282
20 August 2012
Additionally with the development of both the KLC and new JHS sites there will be an
increase in young pedestrian and cyclist traffic to safely cross Dampier Hwy. Options for
creating an effective safe crossing point requires negotiations with MRWA in collaboration
with the DoE.
It is suggested that Council delegate authority to the CEO to negotiate cost effective and
timely outcomes to both issues.
That Council by Absolute Majority in accordance with section 5.42 of the Local
Government Act 1995 RESOLVES to DELEGATE Authority to the Chief Executive
Officer on behalf of Council to:
a. NEGOTIATE with relevant agencies an amicable and cost
effective outcome for the modification of reserves associated
with the creation of a public access from the intersection of
Dampier Highway and Broadhurst Road through Lot 520 vested
with the Department of Training and Workforce Development to
the Karratha Leisure Complex site on adjoining Lot 521 vested
with the Shire of Roebourne.
b. NEGOTIATE a timely resolution to incorporate improved
pedestrian crossing access across Dampier Highway near
Broadhurst Road intersection with Main Roads WA for
development prior to the opening of the Karratha Leisure
Complex.
c. REPORT back to Council on outcomes from the above
negotiations and to inform Council on decisions required
associated with any additional financial implications and
statutory regulatory requirement
Page 283
20 August 2012
.
Page 284
20 August 2012
Page 285
20 August 2012
Page 286
20 August 2012
Page 287
20 August 2012
Page 288
20 August 2012
Page 289
11.3
20 August 2012
FEE & CHARGES – AIRPORT 2012/13
File No:
FM.8
Executive Manager Strategic Business
Reporting Author:
Date of Report:
09 September 2012
Nil
Nil
Attachment(s)
Nil
PURPOSE
To establish a fee and charge to cover general administration costs in processing and
administering refunds for Airport Fees and Charges (i.e. Lost Ticket fees refunds, bond
repayments) as well as a fee and charge that adequately covers revenue for Lost Tickets at
the Airport.
BACKGROUND
On average six (6) users per month of the Airport Car Park require a replacement ticket
having said they have lost their original ticket received on accessing the Airport Car Park.
While the number of lost tickets is not significant there is an administrative impost involved in
the process and ensuring an accurate charge for utilising the car park. In addition the lost
ticket fee is set at a rate that discourages fraudulent claims for loosing the car park access
ticket.
Council Officer’s recommend the establishment of a General Administration Fee in order to
recoup the administration costs associated with the processing and management of
providing replacement tickets where by the original ticket has been lost.
This item is not considered significant in accordance with Council Policy CE8 – Significant
Decision Making Policy
Community consultation is to occur following the adoption of the Officer’s recommendation in
accordance with Section 6.19 of the Local Government Act, 1995 by publishing this change
by way of signage, the SoR website and advice to the customer on requesting assistance.
Section 6.16(3) of the Local Government Act, 1995
Fees and charges are to be imposed when adopting the annual budget but may be —
(a) imposed* during a financial year; and
(b) amended* from time to time during a financial year.
Section 6.19. of the Local Government Act, 1995
Page 290
20 August 2012
If a local government wishes to impose any fees or charges under this Subdivision after the
annual budget has been adopted it must, before introducing the fees or charges, give local
public notice of —
(a) its intention to do so; and
(b) the date from which it is proposed the fees or charges will be imposed.
POLICY IMPLICATIONS
Revenue to be generated through the amended Fees and Charges will not be of a significant
nature but rather reflect best practise in acknowledging the cost of administration in
processing refunds. In addition the lost ticket rate is set to discourage fraudulent claims.
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
The lost ticket fee and administration fee has previously been applied and recovered as part
of the original (2010/11) fees and charges. There are no other relevant precedents related
to this matter.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
Page 291
20 August 2012
OPTIONS:
Option 1
Option 2
1. That Council by ABSOLUTE Majority pursuant to Section 6.16(3)(b) of the
Local Government Act 1995 RESOLVES to AMEND the Airport Fees and
Charges 2012/13 to include:
(a) General Administration Fee
(b) Lost Ticket Fee
$ 35.00 (GST Inc)
$200.00 (GST Inc)
Government Act 1995 RESOLVES to publish the amended Airport Fees and
Charges 2012/13.
Option 3
That Council by SIMPLE Majority pursuant to Section 6.16(3)(b) of the Local Government
Act 1995 RESOLVES to NOT AMEND the Airport Fees and Charges 2012/13
CONCLUSION
The amended Airport Fees and Charges 2012/13 as recommended by Council Officers
provide for the reasonable recoupment of costs and associated revenues where an airport
parking ticket has been lost and a replacement ticket is required.
1. That Council by ABSOLUTE Majority pursuant to Section 6.16(3)(b)
of the Local Government Act 1995 RESOLVES to AMEND the Airport
Fees and Charges 2012/13 to include:
a) General Administration Fee
b) Lost Ticket Fee
$ 35.00 (GST Inc)
$200.00 (GST Inc)
2. That Council by SIMPLE Majority pursuant to Section 6.19 of the
Local Government Act 1995 RESOLVES to publish the amended
Airport Fees and Charges 2012/13 with an effective date 10
September 2012.
Page 292
20 August 2012
Page 293
12
20 August 2012
ITEMS FOR INFORMATION ONLY
INFORMATION ONLY ITEMS - JULY 2012
Responsible Officer:
Author Name:
Minute Secretary
Nil
REPORT PURPOSE
To advise Council of the information items for July 2012
Background
None
Issues
None
Options
None
Policy Implications
There are no relevant policy implications pertaining to this matter.
Legislative Implications
There are no relevant legislative implications pertaining to this matter.
Financial Implications
There are no financial implications resulting from this report.
Conclusion
None
Voting Requirements
Simple.
RECOMMENDATION
That Council note the following information items:
 12.1
Shire President’s Mail – July 2012
 12.2
Register of Documents Stamped with the Shire’s Common Seal
 12.3
Councillor Representatives on Organisations
 12.4
Tabled Correspondence
 12.5
Budget Amendments for period ending 30 June 2012
 12.6
Non-Statutory Donations for period ending 30 June 2012
 12.7
Building Statistics – August
 12.8
Planning Decisions Issued – 2 July – 5 August 2012
 12.9
Joint Development Assessment Panels Applications 2 July – 5 August
2012
 12.10
Business Map, Gap and supply chain research project report
 12.11
Lease of land ET01 – Karratha Airport
Page 294




12.12
12.13
12.14
12.15
20 August 2012
Karratha Community Celebration Site
Karratha Western Bypass
Regulatory Services
Commendation Letter from the Minister of Local Government regarding
Strategic Community Plan 2012 – 2022
Page 295
12.1
20 August 2012
SHIRE PRESIDENT’S MAIL – JULY 2012
Author Name:
Minute Secretary
Nil
REPORT
Incoming correspondence for the Shire President
Date
From
04/07/2012 LEADER OF THE OPPOSITION
Subject Details
THANK YOU TO FIONA WHITE-HARTIG FOR
MEETING WITH LEADER OF THE OPPOSITION MARK
MCGOWAN MLA PARLIAMENT HOUSE - JULY 2012
10/07/2012 HONOURABLE SIMON O'BRIEN MLC
REQUEST SUPPORT FROM COUNCIL STAFF TO USE
INFORMATION PACK IN PROCESSING BUILDING
APPLICATION TO CLEAR BACK LOG
09/07/2012 THE MAC SERVICES GROUP
THE MAC GROUP SEEK OPPORTUNITY TO MEET
LOCAL KEY COMMUNITY STAKEHOLDERS RE
INDEPENDENT
OWNER
OPERATOR
ACCOMMODATION
16/07/2012 DEPARTMENT
OF
REGIONAL APPRECIATION
SHIRE
OF
ROEBOURNE'S
DEVELOPMENT & LANDS
PARTICIPATION IN GOVERNORS PILBARA REGIONAL
VISIT
10/07/2012 NORTH PILBARA FOOTBALL LEAGUE
INVITATION TO FIONA WHITE-HARTIG - AWARDS
PRESENTATION NIGHT - 10 AUGUST 2012 - NORTH
PILBARA FOOTBALL LEAGUE
12/07/2012 GOVERNMENT HOUSE - PERTH
PILBARA REGIONAL VISIT - HIS EXCELLENCY MR
MALCOLM MCCUSKER - THANK YOU FOR DINNER
18/07/2012 ROYAL AUTOMOBILE CLUB (RAC) WA
ROYAL AUTOMOBILE CLUB OF WA (RAC) - LAUNCH
RED SPOTS WA CAMPAIGN - INITIATIVE
CONCLUDES ON 1 SEPTEMBER 2012
24/07/2012 ROYAL AUTOMOBILE CLUB (RAC) WA
RESPONSE TO THE WESTERN AUSTRALIAN BICYCLE
NETWORK PLAN - PUBLIC POLICIES TO BE IN PLACE
TO DELIVER SAFE ACCESSIBLE AND SUSTAINABLE
MOBILITY OPTIONS - THE ROYAL AUTOMOBILE
CLUB OF WESTERN AUSTRALIA (RAC)
Page 296
12.2
20 August 2012
REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE
COMMON SEAL
Author Name:
Minute Secretary
Nil
REPORT PURPOSE
To advise Councillors of documents, as listed below, that have been stamped with the
Common Seal of the Shire of Roebourne since the last Council Meeting.
DATE
02/07/2012
03/07/2012
03/07/2012
17/07/2012
26/07/2012
27/07/2012
DOCUMENT
Karratha Airport: Hire Car Operator Lease between the Shire of Roebourne
and IIha Pty Ltd
Norwest Sand and Gravel PTY LTD and Shire of Roebourne Deed in respect
of Miscellaneous Licence 47/543
Development Plan Lot 504 Nickol, Karratha – Statutory Provisions
Contract of Employment Shire of Roebourne and Christopher Adams
Development Plan for The Ranges Lot 400 Plan 72956 an unallocated land
to the West and South of lot 400.
Town Planning Scheme No. 8 municipal District Scheme Amendment No.25
Page 297
12.3
20 August 2012
COUNCILLOR REPRESENTATIVES ON ORGANISATIONS
Author Name:
PA to the CEO
Nil
REPORT
Below is the listing of Councillor Portfolios and Representatives on various committees,
organisations and working groups.
Council Committees:
COUNCIL COMMITTEE
Audit & Organisational Risk Ctee
DIVISION & STAFF MEMBER
[if applic]
Roebourne Advisory Group
Community and Corporate Services
Yaburara Heritage Trail Steering
Committee
History Officer
COUNCILLOR
Cr Smeathers, Lally, Pritchard &
Lockwood Cr White-Hartig
Cr White-Hartig, Cr Bailey,
Cr Saylor
Cr Long, Cr Pritchard
Advisory Groups:
ADVISORY GROUPS
[if applic]
COUNCILLOR
Karratha Airport Advisory Group
Dir Strategic Projects & Business
Exec Mgr Strategic Business
Mgr Airport Commercial
Mgr Airport Compliance
Co-ord Airport Operations
Cr Lockwood, Lally & Long
Waste Services Advisory Group
Exec Mgr Strategic Business
Mgr Waste Management Services
Cr Lockwood, Lally & Long
Housing Reference Advisory Group
Mgr Corporate Compliance
Building Maintenance Co-ordinator
Cr White-Hartig & Miller
Dir Development, Regulatory &
Exec Mgr Works
Plant Co-ordinator
Cr Lally & White-Hartig
Plant Reference Advisory Group
City Status Committee
Principal Economic and Business
Improvement Advisor
Page 298
Cr Bailey Cr Saylor Cr Miiler & Cr
Lally
20 August 2012
Project Control Groups:
PROJECT CONTROL GROUPS
[if applic]
COUNCILLOR
Youth Shed Project
Mgr Community Facilities
Mgr Environmental Health Services
Snr Community Development
Officer
Youth Shed Supervisor
Project Manager
Cr Pritchard, Bertling, Miller &
Vertigan
Bulgarra Sporting Precinct Project
Dir Corporate & Community
Services
Recreation Facilities Co-ordinator
Project Manager
Cr Lally, Bertling & Miller
Dampier Highway Streetscaping
Project
Mgr Strategic Planning
Exec Mgr Works
Project Manager
Cr Vertigan
Karratha Leisure Complex Project
Dir Community & Corporate
Services
Exec Mgr Works
Mgr Statutory Planning
Mgr Building Services
Mgr Environmental Health Services
Project Manager
Cr Vertigan, Pritchard, Bertling,
Lally, Long, Saylor & Smeathers
Roebourne Aquatic Centre Project
Dir Community & Corporate
Services
Mgr Roebourne Aquatic Centre
Project Manager
Cr Bailey
Page 299
20 August 2012
External Committees:
EXTERNAL COMMITTEE
Pilbara Regional Council (PRC)
Pilbara Regional Road Group
[if applic]
CEO & Infrastructure Services
COUNCILLOR
Cr White-Hartig & Vertigan
Cr Bertling & Smeathers (Proxies)
Cr Lockwood & White-Hartig
Karratha Visitor Centre Committee
Cr Bertling & White-Hartig
Roebourne Visitor Centre Committee
Cr Bailey & White-Hartig
Walkington Theatre Management
Committee
Cr Smeathers
Cr Bertling (Proxy)
West Pilbara Communities for
Children Consortium
Cr Vertigan
Joint Development Assessment Panel
(Pilbara Region)
Page 300
Cr Lally & Cr White-Hartig
Deputy Members Cr Long & Cr
Smeathers
12.4
20 August 2012
TABLED CORRESPONDENCE
Author Name:
PA to CEO
Nil
REPORT
Tabled correspondence for Councillors information:
Date
From
02/07/2012 DEPARTMENT
OF
HOUSING
COMMUNITY HOUSING BRANCH
Subject Details
- DEPARTMENT OF HOUSING SEEK FEEDBACK RE WA
REGULATORY IMPACT ASSESSMENT - NATIONAL
REGULATORY SYSTEM FOR COMMUNITY HOUSING
06/07/2012 AUSTRALIAN LOGISTICS COUNCIL
INTRODUCTION TO AUSTRALIAN LOGISTICS
COUNCIL (ALC) - OPEN UP A DIALOGUE TO THE KEY
ROLE IN THE NATIONAL FREIGHT LOGISTICS
REGULATION - SAFETY AND INFRASTRUCTURE
POLICY DEBATE - SUBSCRIBE TO ALC TO STAY
INFORMED ON FREIGHT ISSUES - JULY EDITION
WILL
BE
ABOUT
ERNST
AND
YOUNG
INFRASTRUCTURE REPORT
17/07/2012 ENVIRONMENTAL PROTECTION
SHIRE IS SERVED WITH A NOTIFY OF CHANGE TO
AUTHORITY
THE REVOCATION PROPONENT NOMINATED
UNDER SECTION 38(6) - FORGE RESOURCES SWAN
PTY LTD ASSESSMENT NUMBER 1770 STATEMENT
NUMBER 794 AND FERRO METALS AUSTRALIA
ASSESSMENT NUMBER 1770 STATEMENT NUMBER
794
18/07/2012 SAUER-HULETT
NAMES AND POSTAL ADDRESSES OF BUSINESSES
AND ORGANISATIONS IN KARRATHA-DAMPIER
SHIRE WHICH HAVE AUSTRALIA - NATIONAL INTERNATIONAL OR WORLD IN THEIR NAME SAUER-HULETT
20/07/2012 WESTERN
AUSTRALIAN
LOCAL FINANCIAL REPORT FOR YEAR ENDING 31 MAY
GOVERNMENT ASSOCIATION (WALGA) 2012 (3 COPIES) – WALGA
25/07/2012 DEPARTMENT OF LOCAL GOVERNMENT
24/07/2012 HANSSEN PTY LTD
20/07/2012 DEPARTMENT OF PLANNING
REQUEST FOR INFORMATION - DEPARTMENT OF
LOCAL GOVERNMENT ELECTED MEMBER PRIMARY
RETURN FOR 2011 - COMPLIANCE AUDIT
OUTSTANDING CONDITIONS IN RELATING TO THE
TRANSIT WORKERS ACCOMMODATION (TWA) CRANE CIRCLE KARRATHA - HANSSEN PTY LTD
FEEDBACK ON THE IMPLEMENTATION OF THE
PLANNING BULLETIN 83 PLANNING FOR TOURISM COMMENTS IN RELATION TO THE APPLICATION OF
Page 301
20 August 2012
THE BULLETIN 83 OVER THE LAST 12 MONTHS DEPARTMENT OF PLANNING
24/07/2012 TAMBREY TAVERN
TAMBREY TAVERN SEEKING
COMMENTS RE
INSTALLATION PUB TAB AT TAMBREY CENTRE
25/07/2012 DEPARTMENT OF COMMERCE
REQUEST FOR ASSISTANCE REGARDING THE
REGISTRATION OF DEVELOPERS - SEEKING TO
IDENTIFY ALL LAND OR PROPERTY DEVELOPERS
OPERATING IN WESTERN AUSTRALIA TO ENSURE
MEMBERS ARE AWARE OF THEIR OBLIGATIONS
UNDER THE REAL ESTATE AND BUSINESS AGENTS
ACT - SHIRE TO PROVIDE REGISTRATION FORM TO
DEVELOPERS
27/07/2012 PILBARA PROTECTION COMMITTEE
FEEDBACK - SHIRE OF ROEBOURNE STRATEGIC
COMMUNITY PLAN 2012/2022 FROM PILBARA
PROTECTION COMMITTEE
30/07/2012 WESTERN
AUSTRALIAN
LOCAL NUMBER OF CHANGES TO ROMAN II - CHANGES
GOVERNMENT ASSOCIATION (WALGA) AIMED AT IMPROVING THE VALUE FOR MONEY
OFFERED BY THE SOFTWARE - WALGA
Page 302
12.5
20 August 2012
BUDGET AMENDMENTS FOR PERIOD ENDING 30 JUNE 2012
File No:
JUL12
Author Name:
Date Of Report:
10 July 2012
Nil
REPORT
To provide Council with a report on adopted amendments to the original budget and the
anticipated effect of those amendments on the surplus/deficit position at the end of the year.
Shire Of Roebourne
Budget Amendments
For The Period Ending 30 June 2012
Date Of
Meeting
Res
Number
Account
Number
202701/
202201
20-Jun-11
151649
18-Jul-11
151724
15-Aug-11
151737
15-Aug-11
151745
933426/
942400
100713/
100710/
100711
933806/
338702/
338854
15-Aug-11
151746
946004/
460851
19-Sep-11
151780
933440/
334700
19-Sep-11
151793
640402
19-Sep-11
151773
19-Sep-11
151779
348504/
348700
934203/
342711
Description
Original Budget Closing Estimate
Accept Donation from Rio Tinto of
$175,000 and pass onto FESA for
purchase of a new 1.4 fire appliance;
Create new income and expense
accounts accordingly
Increase capital expenditure of Construct
Indoor Cricket Facility by $9,500 offset by
decrease in Catrall Park upgrade
Additional Cossack Concessions and
rates budget amendment
Budget amendments to Frank Butler
Community Centre overall reduction in
transfer required from Reserve
Budget amendment to increase the
Karratha airport car park project capital
expenditure funded by airport reserve
Increase Capital Expenditure for Tambrey
Oval
Sports
Lighting;
offset
by
contribution from Nickol Junior Soccer
Club
Hire office building at 7 Mile Waste
Facility (to be funded from Waste
Reserve)
Increase Capital Expend Youth Shed
Project and create a grant income
account to accommodate the contribution
by Woodside for the same value
Increase Capital Expend Perm Shade
Structures and create a grant income
Page 303
Expenditure
(Increase) /
Decrease
$
(175,000)
Income
Increase /
(Decrease)
$
175,000
0
New
Surplus
/(Deficit)
$
0
(0)
(0)
(9,432)
21,388
11,956
(501,947)
501,947
11,956
(248,194)
248,194
11,956
(100,000)
100,000
11,956
(32,298)
(20,342)
(1,189,000)
1,189,000
(20,342)
(175,000)
175,000
(20,342)
20 August 2012
account to accommodate the contribution
by Rio Tinto for the same value
Date Of
Meeting
Res
Number
Account
Number
03-Oct-11
151819
642404/
933426
24-Oct-11
151850
Various
21-Nov-11
151885
21-Nov-11
151893
21-Nov-11
151893
21-Nov-11
151896
Various
460551/
946014
946017/
460851
940400/
940460
19-Sep-11
151810
Various
19-Dec-11
151927
316507/
316857
19-Dec-11
151957
330507/
330857
20-Feb-12
151903
530000/
652032
19-Mar-12
151927
Various
26-Mar-12
151969
206009/
206000
21-May-12
152040
652014/
652025
21-May-12
152054
316215/
380224
21-May-12
152055
638411/
638413
21-May-12
125068
946007/
460851
21-May-12
152069
21-May-12
152074
940453/
404505
646021/
646003/
Description
Reallocate $19,694 from Catrall Park
Mtce 642404 account to Job 933426 in
order to finalise an outstanding invoice
Plant
Budget
amendments
and
reallocation of funds for purchases of
Generators and Amazone Mower as per
Plant Services
Adjustment to Brought Forward Surplus
following 2010/11 Audit
November Budget Review
Transfer to Aerodrome Reserve $2.5m to
be allocated in 2012/13
Transfer from Aerodrome Reserve $600k
for Karratha Bus Parking Project
Reallocate $115,000 from 7 Mile Tip Bldg
Imp Job 940400 to Job 940460
Approve the creation of expenditure and
income accounts for Pam Buchanan
Family Centre Cafe operations, for the
amount listed in section 2 of the
confidential attachment
Decrease capital expenditure for Town
Entry Statements and corresponding
capital income account to Nil
Create new account to allocate funds to
relocate and assist in fit out of Karratha
Library – Fit out, Leases fees and Stock
Reallocate
$25k
from
account
530000.3000 to Job 652032 in order to
complete preliminary due diligence
investigations in order to establish land
use/ development opportunities for Lot 61
Withnell Way, Roebourne
February Budget Review - as at 31 Dec
2011
Budget amendment to reallocate budget
to meet costs associated with Chief
Executive Officer Termination
Budget Amendment for reallocation of
$46000 from Job 652014 to 652025 to
meet the business case development of
APP Corporation
Reallocate funds of $10605 from account
316215 to account 380224 for the
provision of an Off Road Vehicle Strategy
Reallocate funds of $2000 from 40 Mile
638411 to new Job 638413 for refuse
collection service to Miaree Pool
Budget amendment to increase the
project budget of the Karratha Airport
High and low voltage Power Upgrade to
be funded by Aerodrome Reserve
Budget amendment to reallocate $10000
from capital budget project 940453 to
account 404505 for procurement of a
pump for the waste water ponds at 7 Mile
Amendment to Budget 12/13 for Airport
Contracted Security and Cash Collection
Page 304
Expenditure
(Increase) /
Decrease
$
Income
Increase /
(Decrease)
$
New
Surplus
/(Deficit)
$
0
(20,342)
0
(20,342)
(373,292)
416,591
0
396,249
22,957
(2,500,000)
2,500,000
22,957
(600,000)
600,000
22,957
0
22,957
(390,604)
325,000
(42,647)
485,420
(480,000)
(37,227)
(450,000)
450,000
(37,227)
0
0
(37,227)
2,271,070
(2,253,744)
(19,901)
0
0
(19,901)
0
0
(19,901)
0
0
(19,901)
0
0
(19,901)
(980,000)
980,000
(19,901)
0
0
(19,901)
0
0
(19,901)
462010
18-June-12
152089
Various
20 August 2012
Services Tender appointment
Final
Forecast
11/12
Budget
amendments resulting in Budget surplus
of $565,042
Totals
Current Budget Position is a
Surplus/(Deficit) of
Page 305
4,440,023
(4,968,277)
(3,855,080)
4,948,376
565,042
565,042
12.6
20 August 2012
NON STATUTORY DONATIONS FOR PERIOD ENDING 30 JUNE 2012
File No:
JUL12
Author Name:
Date Of Report:
23 July 2012
Nil
REPORT
To provide Council with a summary of Non Statutory Donations made during the specified
period. The original budget amounts for 2011/12 were adopted in Council Res No. 151713
(Annual Community Association Development Scheme 2011/2012) and Res No. 151693
Municipal Fund Budget 2011/12.
Shire Of Roebourne
Non Statutory Donations
Description
Contribution-Dampier Community Association
Contribution-Pt Samson Community Association
Contribution-Roebourne Advisory Committee
Contribution-Wickham Community Association (11/12)
Contribution-Wickham Community Association (10/11 cfwd)
Contribution-Wickham Community Association-Upgrade
Picture Garden - Birra Birra ex-gratia rates
Contribution-Pt Samson Community Association
Birra Birra ex-gratia rates 10-11 & 11-12 Contribution
Contribution-Karratha Community Association
Annual Karratha Community Fun Walk
Karratha Community House (09/10)
Roebourne District SES Unit
Karratha BMX Club
Karratha Dampier Lions Club ($18,000 cash plus in- kind
contribution)
Karratha Dampier Lions Club Cfwd 2010/11
Karratha Districts Chamber of Commerce & Industry
Karratha & Districts Blue Light
Children’s Services Support Unit WA
– Dampier Early Learning Centre
– Wickham Early Learning Centre
Link Inc
Pilbara Community Legal Services (Cfwd from 2010/11)
Pilbara Community Legal Services
St John Ambulance Sub-Centre Roebourne
Swan Districts Football Club
Page 306
Original
Budget
$
Amended
Budget
$
Actual
$
200,000
84,308
100,000
100,000
0
200,000
84,308
100,000
100,000
0
167,948.63
89,824.80
19,101.28
100,000.00
50,000.00
195,000
195,000
195,000.00
97,500
97,500
2,500
18,875
12,000
5,000
10,000
92,245.14
1,037.50
0.00
11,980.22
5,000.00
0.00
2,500
5,000
18,000
22,000
2,500
5,000
16,363.64
22,000.00
2,500.00
0.00
2,750
17,774
5,300
4,000
4,000
9,000
30,000
2,750
17,774
5,300
0
4,000
9,000
30,000
1,040.55
16,155.45
4,516.15
0.00
3,324.55
16,589.45
30,000.00
18,875
12,000
5,000
10,000
45,887
20 August 2012
Wickham Community Association
Wickham Youth Group
Yaandina Family Centre (Cfwd from 2010/11)
Shire Of Roebourne
Non Statutory Donations
Description Continued
Yaandina Family Centre – Youth Services
Nor West Jockey Club Annual Community Sponsorship
2010/2011 Cfwd Included in Budget Review 11/12
Hampton Harbour Boat & Sailing Club
Page 307
7,000
19,700
2,000
7,000
19,700
2,000
6,363.64
19,700.00
0.00
Original
Budget
$
Amended
Budget
$
Actual
$
11,000
11,000
10,000.00
0
0
18,000
5,000
18,000.00
5,000.00
988,594.00
1,004,207.00
903,691.00
12.7
20 August 2012
MONTHLY BUILDING STATISTICS - JULY 2012
File No:
GR.27
DIRECTOR DEVELOPMENT REGULATORY AND
INFRASTRUCTURE SERVICES
Reporting Author:
MANAGER BUILDING SERVICES
Date of Report:
1 AUGUST 2012
MANAGER BUILDING SERVICES
Nil
Attachment(s)
Nil
Page 308
20 August 2012
Page 309
20 August 2012
Page 310
12.8
20 August 2012
PLANNING DECISIONS ISSUED 2 JULY 2012 - 5 AUGUST 2012
File No:
TA/1/1
Services
Author Name:
Directorate Admin Officer
Nil
REPORT PURPOSE
To advise Council of the following planning and WAPC subdivision decisions issued for the
above period.
APPL.
#
P2302
DECISION
OWNER
APPLICANT
ADDRESS
APPLICATION
TYPE
DEVELOPMENT
APPROVED
DELEGATE
LANDCORP
SS
CHANG
ARCHITECTS
LOT 555 & 556
SHARPE
AVENUE PEGS
CREEK
P2516
APPROVED
DELEGATE
ROBE RIVER MINING
CO PTY LTD
TAYLOR BURRELL
BARNETT
LOT 600 POINT
SAMSON ROAD
WICKHAM
DEVELOPMENT
P2581
REFUSED
GRAHAM
PALMER
APPROVED
WAPC
STATE OF WA
P2657
APPROVED
DELEGATE
STATE OF WA
TPG
P2675
APPROVED
DELEGATE
STATE OF WA
RPS PLANNING
P2734
APPROVED
DELEGATE
MINDEROO PTY LTD
P2763
APPROVED
DELEGATE
NORTHWESTERLY
SIX PTY LTD
TANGENT
NOMINEES
LTD
MEGARA
P2776
APPROVED
DELEGATE
FERGUSON
SEACABS PTY LTD
LOT
311
VIVEASH
WAY
BULGARRA
LOT
504
BOWERBIRD
DRIVE
NICKOL
LOT
551
BALMORAL
ROAD
PEGS
CREEK
LOT
504
BALMORAL
ROAD NICKOL
LOT
309
(3)
PERENTIE ROAD
BAYNTON
LOT
199
RICHARDSON
WAY
BULGARRA
LOT 12 & 13
EXPLORATION
DRIVE
GAP RIDGE
DEVELOPMENT
P2651
GRAHAM
CATHERINE
PALMER
RPS PLANNING
RONALD
COMMERCIAL
DESIGN
MANAGEMENT
&
PTY
Page 311
DEVELOPMENT
PLAN
DEVELOPMENT
SUBDIVISION
DEVELOPMENT
DEVELOPMENT
DEVELOPMENT
DEVELOPMENT
AMENDMENT
TO
HIGHRISE MIXED USE
DEVELOPMENT
COMPRISING OF TWO
NINE
STOREY
BUILDINGS CONTAINING
288
MULTIPLE
DWELLINGS AND 22
COMMERCIAL
UNITS
AND ANCILLARY WORKS
(AMENDED 27
JUNE
2012]
WICKHAM
SOUTH
STAGE
ONE
SUBDIVISION
CIVIL
WORKS
HOME OCCUPATION –
MOTORCYCLE
HIRE
BUSINESS
DEVELOPMENT
PLAN
FOR LOT 504 NICKOL
(KARRATHA)
WAS
ADOPTED BY WAPC
AMENDMENT TO THE
CONTSRUCTION
OF
TWA FOR 288 PERSONS
SUBDIVISON OF LOT 504
BALMORAL
ROAD
NICKOL - WAPC 145062
TEN
[10]
GROUPED
DWELLING
DEVELOPMENT
SEVEN
[7]
UNIT
MULTIPLE
DWELLING
DEVELOPMENT
PROPOSED
OFFICE,
WORKSHOP,
WASHDOWN BAYS AND
CHEMICAL DECANTING
AREA
20 August 2012
P2806
APPROVED
DELEGATE
BARTH
BROS
AUTOMOTIVE
MACHINE
LE
ROBERTS
DRAFTING
&
DESIGN
P2807
APPROVED
DELEGATE
MICHAEL
SIMM
NORTHWEST
SHEDMASTERS
P2831
APPROVED
DELEGATE
SEAN
CLARKE
&
LISA
MCLAREN
KARRATHA
P2834
APPROVED
WAPC
WA
AUTHORITY
LAND
WHELANS
P2836
APPROVED
DELEGATE
WEBBERTON
INVESTMENTS
LTD
P2849
APPROVED
DELEGATE
WA
AUTHORITY
LAND
HIGHTOWER
PLANNING
AND
DEVELOPMENT
P2850
APPROVED
DELEGATE
WA
AUTHORITY
LAND
HIGHTOWER
PLANNING
AND
DEVELOPMENT
P2851
APPROVED
DELEGATE
WA
AUTHORITY
LAND
HIGHTOWER
PLANNING
AND
DEVELOPMENT
P2852
APPROVED
DELEGATE
WA
AUTHORITY
LAND
HIGHTOWER
PLANNING
AND
DEVELOPMENT
P2853
APPROVED
DELEGATE
WA
AUTHORITY
LAND
HIGHTOWER
PLANNING
AND
DEVELOPMENT
P2867
APPROVED
DELEGATE
WOODSIDE BURRUP
PTY LTD
COMMERCIAL
BOUNDARIES WA
P2876
APPROVED
DELEGATE
DAMPIER SALT LTD
KARRATHA
CONTRACTING
PTY LTD
P2877
APPROVED
DAP
WATER
CORPORATION
TPG
TOWN
PLANNING
AND
URBAN DESIGN
P2879
APPROVED
DAP
ROBE RIVER IRON
ASSOCIATES
(UV
PROPERTIES)
WATER
CORPORATION
SYDNEY
PTY
HIRE
GERALDTON
BUILDING
SERVICES
AND
CABINETS
LOT 2516 MCKAY
STREET
KARRATHA
INDUSTRIAL
ESTATE
LOT
201
AUGUSTUS
DRIVE
KARRATHA
INDUSTRIAL
ESTATE WA 6714
LOT
51
COOLAWANYAH
ROAD
KARRATHA
INDUSTRIAL
ESTATE
LOT
505
MADIGAN ROAD
GAP RIDGE
LOT
7
EXPLORATION
DRIVE
GAP RIDGE
DEVELOPMENT
PROPOSED
WAREHOUSE ADDITION
DEVELOPMENT
PROPOSED BUS DEPOT
COMPLEX – VEHICLE
STORE AREA AND BUS
STORAGE SHED
DEVELOPMENT
ADDITIONAL
USE
MOTOR VEHICLE SALES
SUBDIVISION
APPROVED
145912 DP74182
DEVELOPMENT
LOT 918 (12A)
JADURA
CRESCENT
BAYNTON
LOT 227 (18)
BARDURRA
STREET
BAYNTON
LOT 908 (111)
BAJAMALU
DRIVE
BAYNTON
DEVELOPMENT
OFFICE BUILDING WITH
ATTACHED
WAREHOUSES
AND
SEPARATE
FABRICATION FACILITY
SINGLE
HOUSE
&
SUPPLEMENTARY
ACCOMMODATION
LOT 244 (117)
BAJAMALU
DRIVE
BAYNTON
LOT 912 (17)
BAJAMALU
DRIVE
BAYNTON
LOT 118 (11)
BROLGA
MEANDER
NICKOL
LOT
338
WICKERSON
WAY
BULGARRA
LOT
1933
MILLSTREAM
ROAD
&
LOT
3921
ROBINS
ROAD
MULATAGA
L65
CAPE
LAMBERT ROAD
POINT SAMSON
L265
NORTH
WEST COASTAL
HIGHWAY
COOYA POOYA
L288 KARRATHA
ROAD
STOVE
HILL
L32
NORTH
WEST COASTAL
HIGHWAY
COOYA POOYA
Page 312
WAPC
DEVELOPMENT
SINGLE
HOUSE
SUPPLEMENTARY
ACCOMMODATION
&
DEVELOPMENT
SINGLE
HOUSE
SUPPLEMENTARY
ACCOMMODATION
&
DEVELOPMENT
SINGLE
HOUSE
SUPPLEMENTARY
ACCOMMODATION
&
DEVELOPMENT
SINGLE
HOUSE
SUPPLEMENTARY
ACCOMMODATION
&
R-CODE
VARIATION
FENCE 1.8 HIGH WITHIN
PRIMARY
STREET
SETBACK
R-CODE
VARIATION
OUTBUILDING
WITH
REDUCED SECONDARY
STREET SETBACK
DEVELOPMENT
ASSESSMENT
PANEL
PROPOSED EXPANSION
TO
WATER
CORPORATION WASTE
WATER
TREATMENT
PLANT NO.1 (WWTP)
DEVELOPMENT
ASSESSMENT
PANEL
WATER STORAGE TANK
& WATER CONVEYANCE
INFRASTRUCTURE
20 August 2012
P2880
APPROVED
DELEGATE
DME
CONTRACTORS
LE
ROBERTS
DRAFTING
&
DESIGN
P2882
APPROVED
DELEGATE
REBECCA
AND
DAVID GRAHAM
REBECCA
GRAHAM
JANE
P2883
APPROVED
DELEGATE
JEDD
MATHEW
WAYNE & SUZANNE
MAREE GRIFFITHS
P2885
APPROVED
DELEGATE
P2887
L63
PANNAWONICACAPE LAMBERT
RAILWAY POINT
SAMSON
LOT 186 (37)
BETTONG BEND
BAYNTON
R-CODE
VARIATION
SINGLE DWELLING WITH
REDUCED OPEN SPACE
LOT 228 FLYNN
CRESCENT
DAMPIER
R-CODE
VARIATION
OUTBUILDING
WITH
REDUCED BOUNDARY
SETBACK
JEDD
MATHEW
WAYNE GRIFFITHS
LOT 3228 (1)
GREEN COURT
NICKOL
R-CODE
VARIATION
FENCE 1.8 HIGH WITHIN
PRIMARY
STREET
SETBACK
BOC
GASES
AUSTRALIA LTD
ELITE SHEDS
LOT
987
CROYDON ROAD
KARRATHA
INDUSTRIAL
ESTATE
DEVELOPMENT
SHED
FOR
REFRIGERATION
UNIT
(K2476),
COVER
&
FENCING
AROUND
TRANSFORMER
AND
HEAVY
VEHICLE
COMPOUNDS
APPROVED
DELEGATE
NICHOLAS
COUGHLAN
IAN
LE
ROBERTS
DRAFTING
&
DESIGN
R-CODE
VARIATION
SINGLE DWELLING WITH
REDUCED OPEN SPACE
P2912
APPROVED
DELEGATE
MICHAEL
SIMM
SYDNEY
T & R HOMES PTY
LTD
DEVELOPMENT
OFFICE - TO FACILITATE
THE
ADMINISTRATION
OF
BUS
DEPOT
COMPLEX
AND
ASSOCIATED CAR PARK
P2921
APPROVED
DELEGATE
STATE OF WA
DEVELOPMENT
P2923
APPROVED
DELEGATE
FINBAR KARRATHA
PTY LTD
EVAPORATIVE PONDS
FOR
WASTEWATER
TREATMENT FACILITY
ENDORSED
STRATA
PLAN 58168
P2924
APPROVED
DELEGATE
WA
AUTHORITY
P2929
APPROVED
DELEGATE
BATU
CONSTRUCTIONS
PTY LTD
LOT 626 (20)
GANBARR
STREET
BAYNTON
LOT
201
AUGUSTUS
DRIVE
KARRATHA
INDUSTRIAL
ESTATE
LOT
551
MADIGAN ROAD
GAP RIDGE
LOT 555 (23)
SHARPE
AVENUE
PEGS CREEK
LOT
504
BALMORAL
ROAD
NICKOL
LOT
2585
AUGUSTUS
DRIVE
KARRATHA
INDUSTRIAL
ESTATE
LAND
WA
LAND
AUTHORITY
C/URBIS
TUSCOM
SUBDIVISION
CONSULTANTS
PTY LTD
RPS PLANNING
GEORGE
CHEESEWRIGHT
Page 313
BUILT STRATA
DEVELOPMENT
DEVELOPMENT
NINE
GROUPED
DWELLINGS – LOT 36 TO
LOT 44 SALMON LANE
NICKOL
COMMERCIAL
SHED
WITH
OFFICE
AND
CARETAKER FACILITY
12.9
20 August 2012
JOINT DEVELOPMENT ASSESSMENT PANELS APPLICATIONS 2 JULY 2012 - 5
AUGUST 2012
File No:
TA/1/1
Services
Author Name:
Directorate Admin Officer
Nil
REPORT PURPOSE
To advise Council of the following JDAP Applications are still to be processed.
APPL.
#
LODGEME
NT DATE
OWNER
APPLICANT
ADDRESS
DESCRIPTION
178
OF
376
TRANSIENT
WORKFORCE
ACCOMMODATION
[2&3 STORIES]
654 CARAVAN PARK
&
SHORT
STAY
ACCOMMODATION
ON COMPRISING OF
A TOURIST RESORT
AND
TRANSIENT
WORKFORCE
ACCOMMODATION
CONSTRUCT
&
OPERATE
TECHNICAL
AMMONIUM
NITRATE
PRODUCTION
FICILITY
P2837
30/04/2012
ROBE
RIVER
MINING
CO
PTY LTD
TAYLOR
BURRELL
BARNET
LOT 369 (85)
WICKHAM
DRIVE,
WICKHAM
P2839
3/05/2012
ASPEN FUNDS
MANAGEMENT
LTD
TPG
TOWN
PLANNING,
URBAN
DESIGN AND
HERITAGE
LOT 2654, 4210
(L2654,L4210)
BALMORAL
ROAD,
GAP
RIDGE
P2958
31/07/2012
STATE OF WA
BURRUP
NITRATES
PTY LTD
LOT
3017
VILLAGE ROAD
BURRUP
Page 314
DUE DATE
OF
PROVISIONS
BY SHIRE
RAR
SENT
AMENDED
PLANS TO BE
SUBMITTED
JDAP
MEETING
DATE
DEFERRED
17/08/2012
29/08/2012
PENDING
PENDING
20 August 2012
12.10 INFORMATION ITEM – BUSINESS MAP, GAP AND SUPPLY CHAIN RESEARCH
PROJECT REPORT
File No:
ED 9
Acting CEO
Reporting Author:
Principal Economic and Business Improvement
Advisor
Date of Report:
31 July 2012
Karratha and Districts Chamber of Commerce and
Industry
Nil
Attachment(s)
Copy of the Business Map, Gap and Supply Chain
Research Project Report
N:\_Councillors\_ALL_staff\12.10
Report May 2012.pdf
Map Gap Final
PURPOSE
For Council to receive, as an information item, the Business Map, Gap and Supply Chain
Research Project Report.
BACKGROUND
The Business Map, Gap and Supply Chain Research Project was undertaken by the
Karratha and Districts Chamber of Commerce and Industry, in conjunction with the Shire of
Roebourne, the Coastal West Pilbara Economic Development Taskforce and the Pilbara
Development Commission (PDC). It examines opportunities and strategies for economic
diversification in the West Pilbara. The Shire of Roebourne co-funded the report with a
funding amount of $10,000 provided via the economic development portfolio.
“Significant” as implementation of the recommendations will involve endeavour by Council
Officers, in working with key agencies in progressing economic diversification initiatives.
POLICY IMPLICATIONS
Page 315
20 August 2012
The responsible officer has budgeted $10,000 for 2012/13 for further project work following
on from the recommendations of this report.
The context of this agenda report has specific implications to the Shire of Roebourne’s 2012 – 2022 Strategic Community Plan:
Strategic Theme Two: Our Economy
Outcome 2.a Create opportunities for growth and diversification of the local economy
ISSUES
Economic Issues
The report identifies strategies for economic diversification which will require Council officers
to work with key stakeholders to develop initiatives, build partnerships and deliver projects to
attract and support small to medium enterprises in the region.
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
No Voting Required – information only
CONCLUSION
The map and gap supply chain analysis was undertaken by the Karratha and Districts
Chamber of Commerce and Industry, in conjunction with and co-funded by the Shire of
Roebourne, and the Pilbara Development Commission (PDC). It examines opportunities and
strategies for economic diversification in the West Pilbara. Overall, the prognosis of the
report is positive and concludes that provided the housing crisis can be overcome, the sheer
scale of economic activity in the region and the opportunities which present themselves to
local business are such that a population target of 50,000 for Karratha should be achievable.
Page 316
20 August 2012
12.11 LEASE OF LAND ET01 - KARRATHA AIRPORT – INFORMATION ONLY
File No:
CM.78, TT.63
Reporting Author:
Manager Airport Commercial
Date of Report:
24 July 2012
Nil
Attachments:
Nil
REPORT
To provide Council with a report on the outcome of negotiations regarding the lease of ET01
at Karratha Airport.
BACKGROUND
At the 18 June 2012 OCM, Council resolved by Resolution 152107 not to accept the
expression of interest provided by the Kitson Group for the freight shed (ET01) and delegate
authority to the Acting Chief Executive Officer to undertake discussions with aviation parties
to establish the most advantageous outcome through the provision of a land and building
lease for the freight shed (ET01) for a maximum three (3) year term. Further, Council also
delegated authority to the Acting Chief Executive Officer to execute an agreement with the
organisation that offers the most advantageous outcome for the freight shed (ET01).
Three aviation parties known to be interested in ET01 were offered the opportunity to lease
ET01 with an expected first year rent of at least $25,000 exclusive of GST and outgoings.
Of the three, only Qantas Airways Limited provided a formal offer of $25,000 per annum for
ET01 in lieu of executing a lease with the Shire of Roebourne for ET03 at Karratha Airport as
previously approved by Council at the 21 November 2011 OCM (Resolution # 151895).
Qantas has an operational need to establish engineering operations at Karratha Airport to
meet the requirements of the Civil Aviation Safety Authority (CASA). ET01 also has 3-phase
power at the site, which will reduce the need for Council to build a ground service equipment
(GSE) area and 3-phase power connection for the purpose of charging Qantas’s air-start
equipment.
ET03 was to be a new lease area leased for $25,000 per annum. Therefore there is no
realised net loss of income by Qantas executing a lease for ET01 in lieu of ET03. There is
no impact on the 2012/13 budget as the income for ET03 was not forecast because the
lease was not executed.
CONCLUSION
In entering into a lease with Qantas Airways Limited for ET01 (freight shed), Council
continues to support the establishment of engineering operations at Karratha Airport.
Page 317
20 August 2012
12.12 KARRATHA COMMUNITY CELEBRATION SITE
File No:
RC.80
Director Community And Corporate Services
Author Name:
Events Coordinator
Nil
REPORT
Shire officers have been in discussions with Landcorp regarding a site for the 2012 Karratha
Community Celebration (KCC).
Due to the Sharpe Avenue redevelopment, the usual site on Sharpe Avenue – outside the
pool – will not be available.
Discussions have lead to the identification of the vacant lot behind the pool as the preferred
site for the KCC. This site meets a number of criteria required for the KCC in terms of being
within the town centre, in close proximity to Pelago (linked to Finbar’s sponsorship), and a
site that has plenty of parking available close by.
Discussions are underway with Centro who have indicated their interest in supporting REAF
and the KCC through a range of initiatives to take place within the shopping centre, and for
use of their carpark for the KCC.
The following area has been provided by Landcorp:
Downer
Works
office
and
equipment site
Karratha
Aquatic Centre
Centro car park
off Sharpe Ave
Page 318
KCC site with
Spiegeltent
20 August 2012
Shire officers have inspected and reviewed this site with the KCC event management
contractors and have confirmed back to Landcorp that the event can be delivered within the
green area outlined above. The yellow area is current Downer Works office site.
Expected Mobilisation/Demobilisation dates
An estimated timeline outlining the utilisation at the area is detailed below for Council’s
information.
Date
Monday 17 September
Tuesday 18 September
Wednesday 19 September
What
Single porta-loos bump in
Spiegeltent starts bump in
Staging bump in
Thursday 20 September
Marquees, light towers, generators etc bump in
Spiegeltent finished bump in
Spiegeltent OPEN to the public for set programmed times
Friday 21 September
Saturday 22 September
Many Faces Concert for public in the evening
Karratha Community Celebration 4pm – 9pm – site live to
public from 12pm
Sunday 23 September
Monday 24 September
All equipment, staging, toilets etc bump out
Tuesday 25 September
Spiegeltent bump out
Wednesday 26 September
Site Closed
What is the Spiegeltent?
A Spiegeltent is a unique, mystical, world-famous travelling venue never before seen in WA
until the 2011 Perth Fringe Festival. The name is Dutch for “mirror tent” and it is made of
hand carved wood, leaded glass, mirrors and canvas.
Through the Woodside sponsorship of REAF and the Perth Fringe Festival, the Shire has
been able to secure a four-day residence of the Spiegeltent in Karratha to coincide with the
Karratha Community Celebration. The Spiegeltent will be programmed with cabaret, circus,
stand-up, DJ’s, burlesque, swing, salsa and gypsy sounds for four nights – Thursday 20 –
Sunday 23 September.
Karratha Community Celebration
As well as the Spiegeltent, the Karratha Community Celebration site will play host to the
‘Many Faces’ Concert on the Saturday evening, showcasing a range of culturally focussed
local performances. On the Sunday audiences will be entertained by roving performances,
sand animation, stencil artworks, four fantastic live music performances, the BBQ
Masterchef competition and a range of food and arts-fare stalls.
Page 319
20 August 2012
12.13 KARRATHA WESTERN BYPASS
File No:
RD.76
Reporting Author:
Project Officer to CEO
Date of Report:
3 August 2012
Nil
Attachment(s)
Nil
PURPOSE
To inform Council of Main Roads Western Australia’s (MRWA) intention to undertake a
planning study to define the future reservation requirements for the Karratha Western
Bypass.
BACKGROUND
The North West Coastal Highway (NWCH) is the primary regional road linking Karratha with
Port Hedland to the north and regional centres to the south. The highway, which carries
approximately 1,000 vehicles per day, serves as the regional freight route for the area,
bypassing Karratha approximately 5km to the south. Madigan Road is the existing road
freight link between NWCH and the Burrup Peninsula via Dampier Highway.
The need was identified to plan for a new road freight link, the Karratha Western Bypass
(KWB), which will provide safe, efficient freight access to the Burrup Peninsula from NWCH
for the long term. A locality plan is shown in Figure 1
MRWA appointed GHD Consultants to carry out an alignment definition study to develop a
preferred planning design concept for the KWB and define road reservation requirements for
inclusion in the Shire of Roebourne Town Planning Scheme. This work includes
consultation with key stakeholders.
Page 320
20 August 2012
PRELIMINARY CONCEPT
The preliminary concept provides for a four-lane dual carriageway standard road connecting
NWCH with Dampier Highway, shown in Figure 2. The alignment runs along the Gap Ridge
Industrial Estate (GRIE) eastern boundary. An interchange is provided on Dampier Highway
to ensure acceptable levels of safety and efficiency in future. Madigan Road is realigned to
intersect with the KWB approximately 1.2km north of NWCH. Two access points are
provided for the FRIE, the southern of which also provides access to the existing landfill site.
The concept provides for local property access, drainage and earthworks.
Page 321
20 August 2012
Specialist studies have been undertaken to identify and assess key environmental, heritage
and engineering constraints. This assisted in identifying an alignment option that avoids as
far as practical, major constraints in the study area. The specialist studies included field
investigations such as spring biological flora survey, fauna survey and wetland and heritage
assessments.
ISSUES
Economic Issues
Social Issues
The main aspects identified in the Environmental Impact Assessment were:






Surface water and drainage along the alignment were influenced by the proximity to the
Seven Mile Creek. Drainage measures have been incorporated into the design, including
discharge into existing drainage basins to the east of the alignment and a new bridge
structure over even Mile Creek.
Department of Environment and Conservation (DEC) database searches and subsequent
field investigations did not locate Declared Rare Flora species within the study area. One
Priority species was identified during field investigations.
Construction of the KWB will require clearing of approximately 5.7 ha of vegetation.
A likelihood occurrence assessment was conducted for conservation significant fauna. Seven
Mile Creek is considered a potentially significant habitat for 7 migratory species.
A DED Contaminated Site database search revealed no known contaminated sites in the
study area.
A search of the DEC Acid Sulphate Soils Risk Mapping tool indicates a small area of
moderate to low ASS disturbance risk associated with the Seven Mile Creek, requiring
management measure during construction.
The KWB is not considered to trigger a requirement for referral under Section 38 of the
Environmental Protection Act 1986.
GHD undertook archaeological and ethnographic work to identify Aboriginal heritage sites
and consult with native Title holders.
Searches of the Department of Indigenous Affairs (DIA) Heritage Enquiry System revealed
13 heritage sites potentially in the study area. Six of these are registered and legally
protected and 7 are “other heritage sites” and not protected under the Aboriginal Heritage
Act 1972. Archaeological surveys undertaken by GHD have recorded artefacts scattered
across the study area, with all but one site being recorded in previous similar surveys.
Seven Mile Creek is listed by Goode et al. as a site with heritage significance for the
Aboriginal people. This site is currently registered but the impact of the KWB on the site
must be considered.
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20 August 2012
Native Title Status in the study area is held by the Ngarluma/Yindijibamdi people. However,
other stakeholders have also indicated historical connection to the study area including the
Wong-Goo-Tt-Oo people and the Yaburara. During consultation it became apparent that the
Ngarluma people would not accept the work undertaken by R & E O’Connor Pty. Ltd. On
behalf of GHD and required that the archaeological and ethnographic work be repeated by
the Ngarluma ethnographic company (Anthropos). A quotation for the work was obtained
from Anthropos, which was excessive. Department of Indigenous Affairs (DIA) were
approached for advice and indicated that consultation with the Ngarluma, which would be
necessary for a Section 18 application, could be undertaken prior to construction.
Consultation with the Wong-Goo-Tt-Oo people has indicated that there are no sacred, ritual,
mythological or ceremonial sites within the study area.
CONCLUSION
Madigan Road is the existing road freight link between NWCH and the Burrup Peninsula.
With substantial development pressure along existing Madigan Road there is a need to plan
for the KWB to provide safe, efficient long term freight access to Dampier and the Burrup
Peninsula from NWCH.
Page 323
20 August 2012
12.14 INFORMATION ITEM – REGULATORY SERVICES
File No:
PH.2
Reporting Author:
Date of Report:
24 July 2012
Nil
Attachment(s)
Nil
PURPOSE
The purpose of this report is to provide Council with a report of actions and programs
undertaken in the 2011/12 financial year, and programs and works intended to be carried out
in 2012/13 by Regulatory Services.
BACKGROUND
Regulatory Services comprises the service units of Building, Environmental Health, Rangers
and Community Safety. Although works undertaken by the individual service units differ
greatly, when combined, they contribute to providing effective monitoring and regulatory
services that administer legislation and local laws in a fair and impartial way. In doing so
these service units protect the amenity of residents, workers and visitors to the Shire.
Building Services:Building Services is achieved primarily through the checking, assessing and approving of
plans for all proposed building work against the provisions of the Building Code of Australia.
Our goal is to enable the achievement of nationally consistent, minimum necessary
standards of relevant health, safety (including structural safety and safety from fire), and
amenity and sustainability objectives efficiently.
2011/12 key projects and functions
 2011/12 has been a significant year for the Building Services unit with major resource
developments and release of residential developments considerably increasing the
volume and income derived of Building licenses/Building permits issued. In total over
$615M of building works were processed by the Building Surveyors last calendar
year, with the over $300M of building works processed in the first half of this financial
year.
 The new Building Act 2011came into effect in the latter part of the 2011/12 financial
year, bringing major changes to the application and approval process undertaken by
the Building Surveyors. The Building Services unit has readily and quickly adapted to
the new system and has continued to process and approve applications within
gazetted time frames. This has not been the case in other areas of the State,
particularly in the Perth metropolitan area.
 Continuation of the implementation of the new Building Act. There are several key
areas such as swimming pool inspection and enforcement which are still to come into
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
20 August 2012
effect. Like the initial implementation, Building Services will continue to adapt and
implement these changes to ensure smooth service delivery to residents, businesses
and building companies working in the Shire.
Updating of the Synergysoft IT system to meet the new reporting requirements of the
Building Act.
Environmental Health Services:Environmental Health is about creating and maintaining environments that promote good
public health within the community. It ensures that our basic health requirements, such as
clean water, safe accommodation and safe food are priorities for our community.
 Continuation of environmental health monitoring and assessments within the
community including food premises, lodging houses, recreational waters, and public
buildings.
 Programmed functions completed as per agreements and/or license requirements
including quarterly Healthy Dog Days, (ongoing joint venture in Roebourne, Wickham
and indigenous communities between Regulatory Services, Karratha Vets &
Mawarnkarra Health Service), quarterly groundwater and pond sampling at the 7 Mile
Landfill facility (including annual environmental report), and annual audit of swimming
pool facilities (including public pools and commercial pools)
 Implementation of the new Golden Gecko programme – This is a new food premises
grading system which aims to provide information to consumers on food health and
hygiene practices implemented at food premises. This will be an ongoing programme
and is in addition to annual/bi-annual food premises assessments.
 The fortnightly sentinel chook bleeding programme in conjunction with UWA and the
Department of Health has continued. Due to the prevalence of Kunjin Virus and
Murray Valley Encephalitis in the Shire, the entire flock was infected resulting in the
chickens being replaced. The infection of the flock was used to provide evidence of
the virus activity in the area, which lead to media releases to inform residents and
visitors to the area.
 Due to the rainfall events associated with tropical lows and cyclones, there has been
an increase in the formation of mosquito breeding areas within and around the towns
throughout the Shire. Mosquito numbers have been controlled through targeted
treatment of areas subject to stormwater inundation, regular hand dosing of areas
subject to continual inundation (ie Pegs Creek runoff). Where mosquitos have
reached nuisance numbers in the community, fogging has occurred within the Shire,
with all towns being treated.
 There has been a drive against out-of-hours construction work, which has been
mostly successful. The major building companies in the area are now aware of
approved starting times and days of operation. For major projects, the Shire's
Environmental Health Service has received and supported out of hours construction
noise applications where it was shown that the standard working hours would have a
detrimental effect on the works (eg major concrete pours at the KLC were done at
night to enable the concrete to be worked correctly and set without major structural
cracking).
 Shortage of accommodation continues to be a problem within the Shire. We often
have to deal with complaints re overcrowding, unauthorised lodging houses and
caravans/buses at residential properties and a range of public health problems
resulting from this (excessive waste, improper discharge of waste water, vermin due
to overgrown and cluttered properties, swimming pools not being maintained, etc.).
These are managed on a case-by-case basis.
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20 August 2012
 EHOs deal with a wide range of daily complaints by residents, providing advice on
public & environmental health issues and general enquiries with regard to health
matters such as on-site effluent disposal. As can be seen from the above list, many
of these functions are scheduled fortnightly, monthly or annual activities. They will be
repeated on an ongoing basis to ensure that compliance is achieved with a range of
legislative requirements.
 The Golden Gecko programme (being a new venture) will receive specific attention to
ensure that all food premises operators are aware of the criteria for the grading and
to motivate, assist and advise them to achieve a higher grading.
 Commence development of a Public Health Plan which will draw information from
recent public consultation (strategic community plan), emerging Public Health needs
and maintaining a healthy, safe, active and engaged community.
Ranger Services:Rangers Services provide an internal and external customer service focused on a proactive,
advisory and educational role whilst achieving compliance in the administration of State
legislation and local laws.
 Commencement of the Rio Tinto funded Ranger and Indigenous Trainee Ranger for
the eastern district (Roebourne, Wickham, Point Samson). This has already
produced positive results, with an increased Ranger presence in the area, together
with the local knowledge provided by the Indigenous Trainee Ranger. This has
enabled the Senior Ranger to float between zones teaming up with Rangers to “Go
where the problems are.”
 There have been major changes to the abandoned vehicle process whereby the last
registered owner is now fined $200 for having their vehicle obstruct a public place.
This goes part way to re-couping the cost of removing the vehicles. New contractors
for the removal of vehicles have been employed in the central and eastern Zones of
the district, which has resulted in 44 abandoned vehicle wrecks towed from village in
Roebourne and 12 abandoned vehicle wrecks towed from Wickham behind Herbert
Way.
 Ranger Services has implemented morning camping runs completed each week (5
per week) and will continue to do so while the Shire continues to experience issues
with illegal camping. This has included joint patrols for illegal camping in off-season
with Dampier Police, targeting the Palms car park and boat ramp car park in Dampier
and Hearsons Cove. In addition local Police have been authorised to act on the
Shire’s behalf under the Caravan Parks and Camping Grounds Act 1997. This work
has also extended to include joint operations with WAPOL targeting parking litter and
drinking at Centro.
 The relocation of the backpackers/camper vans to the overflow camping area was
deemed a failure with additional antisocial behaviour issues, littering and other
problems being localised in the one area. This has been reviewed and a solution is
still to be determined.
 A new Memorandum of Understanding for Overflow Camping Area with Karratha
Visitor Centre and Karratha Country Club has been signed by all parties. This has
included new signage, bollards to designate the area, tariff and occupancy rules
established at the Overflow Camping Area
 Ongoing static dog trapping was undertaken in Wickham and Roebourne, with
Rangers liaising with community members to leave traps on private property. 16 dogs
were trapped in Sholl Street area of Roebourne in two week period. Each Ranger
vehicle has also been provided with a micro-chip scanner to check for dog ownership
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


20 August 2012
in the field. The MOU with SAFE has been re-drafted and now includes monies for
the euthanasia of cats.
Both the Rangers uniforms and Ranger vehicles have been re-badged to provide a
more visible and professional image. In addition the Ranger vehicles used for Fire
Control purposes have been fitted with sirens and lighting to meet “Priority 2”
emergency road conditions.
Cyclone and Bushfire compliance checks of all towns were conducted pre-season.
Infringements issued where premises failed to comply with requirements.
Roadside vehicle stops at the waste facilities checking for load security. Revamp on
online litter reporting system. Modified penalties being issued from these reports
when details are specific and plausible.
 Finalise Fines Enforcement Registry (FER) process. We are currently experiencing
issues with the uploading of infringements to FER due to software issues which has
been raised by staff with Synergy. A fix for this problem is expected shortly.
 Rangers intend to reintroduce their school education program, informing students
about responsible dog ownership, litter control and fires. This may also tie in with the
Community Safety Co-ordinator education program which would compliment the
Ranger messages.
 Motion sensor camera to be utilised in litter hot spots to enable Rangers to catch
offenders “in the act”. The cameras have been used to great effect in metropolitan
and larger regional councils in identifying offenders, resulting in successful
enforcement action. In-car cameras are also being retro-fitted to Ranger vehicles to
provide better surveillance and enforcement.
 Rangers will negotiate to retain the Point Samson Bush Fire Brigade Light tanker for
the Fire Control Officers to utilise, once Point Samson receives their new fire fighting
appliance. This will enable smaller fires to be extinguished quicker (ie faster
response time being in Karratha for fires around Karratha and the southern areas of
the Shire) and provide a safer work platform from where the FCO’s operate.
 With the introduction of the Cat Act, a “Cat Management Facility” is to be constructed
at the Depot (ie a cat pound), adjacent to the existing dog pound. Implementation of
training, works and software upgrades will also be undertaken to enable Rangers to
enforce the provisions of the Cat Act, including registration of cats.
 The Rangers office will be relocated at the Depot to the transportable offices which
housed the Rangers 5 years ago. This office space is being set up to meet the
current and future demands of the Ranger service, and is more centrally located for
their work (ie the Pound is on site, Impounded vehicles are retained on site etc). The
Eastern Rangers office will also be set up in one of the rooms of the recently
renovated Roebourne Shire offices on Roe Street.
 A new temporary dog holding facility will be constructed at the Wickham transfer
station to allow Rangers to temporarily house dogs captured or surrendered in the
eastern towns, prior to bringing them to the Pound. Current practice is to collect the
dogs and return them immediately to the pound, resulting in additional travel time and
costs, and a reduction in patrol time in the eastern district.
 Establish authorisation for Airport Security Officers and Centro Security Officers
under Parking Local Laws to enable them to police parking within defined areas (ie
the Airport or Centro Carpark). This will include provision of training by Ranger
Services to enable them to issue parking fines and provide for better movement of
traffic within those areas.
 Rangers intend to conduct a dog registration audit within Wickham and Roebourne to
ensure dog numbers remain compliant (ie 2 per household) and that the dogs are
registered with the Shire. This will extend to an audit of restricted breeds and
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
20 August 2012
dangerous dog compliance throughout the Shire. To enable this to occur, Rangers
will be undertaking cash collection and receipting in the field which will provide better
customer service to our residents.
Ranger Services will install advisory signage at the entrances to the Shire (ie
NorthWest Coastal Hwy/Tom Price Road) in conjunction with the Department of Main
Roads to advise tourists and visitors of our camping restrictions. It is also intended to
establish Miaree Pool as a 24hr rest stop to provide a safe area, with toilet for
fatigued drivers. Ranger Services will continue to investigate the provision of a
“backpacker safe” camping area located away from the towns.
Community Safety and Crime Prevention:The Cleansweep Taskforce has been operational since 2010. Cleansweep carries out its
community safety and crime prevention responsibilities by developing initiatives in the
following 5 key target areas:
1. Crime prevention/anti-social behaviour management
2. Graffiti management
3. Litter management
4. Alcohol management
5. Road/vehicle safety
Working in partnership with business, industry and the state government, the Community
Safety Co-ordinator steers projects and programs to make the Shire of Roebourne a safer
place to live.
 Cleansweep has conducted or participated in the following programs and events to
promote the target areas including
 Quarterly Neighbourhood Watch Barbecues with WA Police and
Woodside in suburbs within the Shire
 Domestic violence awareness events
 Road safety campaign awareness events
 Development and implementation of a Rapid removal and reporting of graffiti for
community and business owners. This has included Applying anti-graffiti coatings on
buildings and change of policy with regard to development criteria on future Shire
facilities.
 Purchase of a Variable Message Sign for use in relation to road safety, but could also
be used to promote Cleansweep messages and initiatives. The initial roll out in
Wickham to promote the “Tidy Town” clean up was very successful.
 “Bucks for Bags” continues to be a very successful program benefitting the
community not only in the volume of waste collected but also the payment of
donations to various sporting clubs and community associations. We have also
worked with CARE to promote and fund scheduled clean up events, including the
Great Northern Cleanup.
 Royalties for Regions funding was allocated to a “Greening of Main Streets” fund
which spread funding through each of the towns for beautification projects including
street banners, upgrades to visitor information bays, parks work and the planning of a
community garden.
 A radio campaign was developed to promote Cleansweep and the Cleansweep
initiatives within the Shire over a 6 week period. The radio advertising included an
introduction to the Cleansweep taskforce, litter initiatives, crime prevention, road
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
20 August 2012
safety, alcohol management and graffiti management, each of these spoken/voiced
by members of the Shire, Police or Decor8 (Graffiti removal contractor).
Mobile CCTV cameras were purchased with the intention of using them in graffiti and
litter dumping hotspots. Cameras will be shared with Shire Rangers. The cameras
have been deployed and are currently in the early stages of being used.
Cleansweep had committed $8,000 to establish a trial of a counselling program for
offenders on court orders within the Roebourne community. We partnered with the
Department of Corrective Services to develop this program. The program was
identified as a critical need as there is no counselling or support programs available
to offenders and their families in the Shire. The aim is to stop offenders reoffending
for the period of time they are under court orders.
 Bucks 4 Bags will continue with Woodside funding of $30,000 for the remainder of
2012. We will be building on our Occupational Health & Safety Personal equipment
that we provide with our current program. We will use this opportunity with Personal
Protective Equipment for advertising our buck’s 4 bags program purchasing,
additional litter pickers, gloves, high visible vest and hats. This is a positive and
proactive initiative that we will continue to support and drive within the community.
 Door Lock Project in partnership with Police. This will include a presentation by
Police promoting securing your property when you are not home, with free window
lock give aways to participants.
 The Security Lighting Project with Master Plan for the Shire & Design Plan for CCTV
camera placements is underway. Royalties For Region Funding for this project has
been extended to September 2012. We also received an additional $30,000 from
Woodside to support the CCTV project to coincide with the lighting project.
 Cleansweep has developed an alcohol/litter initiative ‘JUST BIN IT’ which involves
modified wheelie bins being provided to licenced premises and other club venues.
Special bright orange 240Ltr wheelie bins with rosette locked lids for exits & entries
to venues are being distributed to provide a binning area for patrons with a reminder
of the law with regards to street/vehicle/park drinking and keeping bottles off our
roads, in parks.
 Cleansweep has received a grant of $19,800 from WA police to develop a mobile
Graffiti Tracking and reporting system. The Shire of Roebourne purchased an iPad
and IT developed the program design and implemented a software program for the
rapid reporting of graffiti. In addition the Shire has received $150,000.00 Proceeds of
Crime Act 2002 Graffiti Prevention, Reduction and /or Removal funding for the CCTV
& Graffiti Project. This money will be used to provide CCTV in graffiti hotspots within
the Shire.
The Shire of Roebourne is entering a unique growth period. One of our team goals is to
contribute to a process to provide a safe and healthy environment for residents to live and
raise their families in.
Page 329
20 August 2012
Key Goal #1
Objectives:
Key Goal #2:
Objectives:
Key Goal #3:
Objectives:
communities.”
Facilitating an increase in affordable housing in the Shire.
CONCLUSION
Regulatory Services has had a successful first year as a combined group and will continue
on into 2012/13 in the same pro-active positive manner. There are many exciting projects
and programs ahead which we will report back to Council on in the future.
Page 330
20 August 2012
12.15 COMMENDATION LETTER FROM THE MINISTER OF LOCAL GOVERNMENT
REGARDING STRATEGIC COMMUNITY PLAN 2012-2022
File No:
CM.89
Acting CEO
Reporting Author:
Manager Integrated Strategic Planning
Date of Report:
27 July 2012
Naeem Babar
Nil
Attachment(s)
Copy of Commendation Letter
PURPOSE
To share the positive feedback received from the Minister of Local Government regarding
the Strategic Community Plan 2012 – 2022 in general and the comprehensive community
engagement undertaken by the Shire of Roebourne in capturing aspirations of its
communities for the future of the Local Government Area in specific.
BACKGROUND
The Shire of Roebourne, under section 5.56(1) of the Local Government Act 1995,
developed a Strategic Community Plan 2012 – 2022 for the next 10 years. This plan was
prepared through implementing a robust community engagement strategy ensuring that all of
the communities, including the not so vocal and marginally less developed communities,
were engaged in planning for the future of the LGA. A number of suburb based community
forums were conducted offering a number of engagement activities. A community needs and
satisfaction survey was also conducted to ascertain the aspirations of the communities. The
results and findings from these engagement activities were incorporated in the new Strategic
Community Plan 2012-2022 which was placed on public exhibition for further feedback and
comments. Exhibition copies of the Strategic Community Plan 2012-2022 were sent to
various agencies including the Office of Minister for Local Government; Heritage; Citizenship
and Multicultural Interests.
In addition to a number of submissions and positive feedback from members of the
community, the Council also received a commendation letter from the Minister for Local
Government. This letter is now being presented to the council for information.
The Minister for Local Government, Hon. GM John Castrilli MLA, has commended the work
produced by the Shire of Roebourne in the following words:
“I would like to take this opportunity to congratulate the Shire of Roebourne on the
development of its Strategic Community Plan. The comprehensive community engagement
undertaken by the Shire of Roebourne is to be commended and I anticipate that your
Strategic Community Plan 2012-2022 will serve as an example of good practice to other
local governments currently undertaking the Strategic Community Planning process.”
Page 331
20 August 2012
Page 332
20 August 2012
13
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN
GIVEN
14
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE
HAS BEEN GIVEN
15
URGENT BUSINESS APPROVED BY THE PERSON
PRESIDING OR BY DECISION
Page 333
20 August 2012
16
MATTERS BEHIND CLOSED DOORS
16.1
WRITE OFF SUNDRY DEBTS
File No:
FM.29
Reporting Author:
Finance Officer - Revenue
Date of Report:
17 July 2012
Nil
Nil
Attachment(s)
Nil
Page 334
20 August 2012
Page 335
16.2
20 August 2012
REVIEW OF PROPERTY MANAGEMENT CONTRACT
File No:
G15-10/11
Chief Executive Office
Reporting Author:
Date of Report:
2 August 2012
Executive Services
Nil
Attachment(s)
Confidential Report
Page 336
20 August 2012
Page 337
16.3
20 August 2012
TENDER 19.11-12 KARRATHA AIRPORT- LAND USE MASTER PLAN AND
STRATEGY
File No:
TT.98
Director Strategic Projects & Business
Reporting Author:
Date of Report:
3 August 2012
Nil
Nil
Attachment(s)
CONFIDENTIAL Tender Assessment Report
PURPOSE
To seek Council's endorsement of a successful tenderer for Tender 19.11-12 Karratha
Airport-Land Use Master Plan and Strategy.
BACKGROUND
At the Ordinary Council Meeting held on 16 April 2012 it was resolved at Item 12.2,
Resolution 151995:
1995 RESOLVES to ENDORSE the calling of tenders for the provision of a revised Land
Use Master Plan.
Tenders were duly advertised in The West Australian on 2nd June 2012. Tenders closed at
2:00pm on 4th July 2012 and at the conclusion of the advertising period, fifty one (51) sets of
tender documents were issued. At the close of tenders ten (10) submissions were received
(9 within the allowed time and one excluded as it was late).
The Karratha Airport Master Plan 2009 projects a 20-Year (2009-2028) plan for Karratha
Airport, including infrastructure upgrades or other changes required to enable continued
growth and development (both aviation and non-aviation) at Karratha Airport outlined for a
short, medium and long term future.
The announcement by the Western Australian State Government of the Pilbara Cities of the
North initiative provides the goal for Karratha to become a city with over 50,000 residents by
the year 2030. Increased infrastructure development and increased growth within the mining
and resource sector have led to increased airport passenger numbers than originally
forecast within the Master Plan 2009.
It is essential that this Master Plan Review and development of a Land Use Strategy and
Implementation Plan considers the potential, realised and forecast growth and the situation
that confronts the Shire of Roebourne on how to sustainably fund any capital contribution
and the ongoing cost of operations.
Page 338
20 August 2012
The Tender Assessment Panel included:
Simon Kot, Chief Executive Officer
Mitchell Cameron, Executive Manager Strategic Business
Geoff Shoemark, Senior Project Manager, Strategic Projects
Rosemary Cousin, Manager Planning Services, Development and Regulatory Services
Tenders are to be called in accordance with section 3.57 of the local government act which
states
1. A local government is required to invite tenders before it enters into a contract of a
prescribed kind under which another person is to supply goods or services
2. Regulations may make provision about tenders
POLICY IMPLICATIONS
A copy of an updated budget is included in the confidential financial report. The successful
tender submission will be accommodated within the existing budget allocation.
The Shire’s values of creating a sustainable future, to serve the community, take
responsibility and the Council’s goal to create the right conditions in which such a community
has the potential to develop, all support taking steps to improve essential community
infrastructure i.e. the Airport at Karratha. There is considerable risk of damage to corporate
reputation and therefore the potential to attract commercial tenants and achieve commercial
budgets if this Master Plan is not conducted. This will have an effect on the potential of the
airport being seen as the gateway to the Pilbara.
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
Current capacity constraints should be considered in the context of the anticipated
continuing increase in domestic passenger numbers. If not addressed, the constraints will
see a plateauing of growth with corresponding falling service levels. The Executive Manager
Strategic Business will oversee the administration of the contract.
Page 339
20 August 2012
RELEVANT PRECEDENTS
At Item 12.1 at the 19 December 2011 Ordinary Council Meeting, Council resolved by
resolution 151943 to endorse in principle the procedure and process outlined the report and
recommended to progress both the terminal refresh and the Land Use Master Plan.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
SIMPLE MAJORITY
OPTIONS:
Option 1
As per the recommendation of the Director Strategic Projects and Business as outlined in
the Confidential Evaluation and Recommendation Report.
Option 2
(Functions and Administration) Regulations RESOLVES not to proceed with the acceptance
of tenders for Tender 19.11-12 Karratha Airport-Land Use Master Plan and Strategy.
CONCLUSION
Since the Master Plan for the Airport at Karratha was completed for the period 2009 to 2028,
passenger numbers have exceeded predictions and the passenger facilitation and densities
are exceeding the terminal’s capacity at peak periods.
After a review of the Airport Master Plan and Development of Land Use Strategy it was
decided that the tender for the review of the Airport Master Plan and Development of Land
Use Strategy should be revisited in 2012.
Tenders have been invited for the provision of Land Use Master Plan and Strategy at
Karratha Airport in accordance with the Request for Tender approved by Council at its
Ordinary Council Meeting held on 16 April 2012.
During the course of the advertising period, fifty one (51) of tender documents were issued
and at the close of tenders 9 complying submissions were received, assessed and
evaluated.
The submissions have been evaluated in accordance with legislative and policy
requirements and a confidential assessment report is attached hereto.
(Functions and Administration) Regulations RESOLVES to ENDORSE the
recommendations of the Director Strategic Projects & Business as contained in the
Confidential Evaluation and Recommendation Report attached for Tender 19.11-12
Karratha Airport-Land Use Master Plan and Strategy.
Page 340
20 August 2012
Page 341
16.4
20 August 2012
WALKINGTON THEATRE/ KARRATHA LIBRARY UPDATE
File No:
166, CS.30
Author Name:
NIL
Attachment(s)
Independent Review
Page 342
17
20 August 2012
CLOSURE & DATE OF NEXT MEETING
Monday 17 September 2012 in Council Chambers, Welcome Road, Karratha.
Page 343

agenda - City of Karratha

Transcription

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