VILLAGE OF MUNDELEIN

Transcription

AGENDA
VILLAGE BOARD MEETING
NO. 2925
October 8, 2007 - 7:00 P.M.
Fire Headquarters, 1000 N. Midlothian Rd., Mundelein, IL
I.
II.
CALL TO ORDER
ROLL CALL
III.
PLEDGE OF ALLEGIANCE
IV.
APPROVAL
or MINUTES
i\. Village Board Meeting - September 24,2007 (Exhibit 1)
V.
VI.
PUBLIC COMMENTARY
PRESENTATIONS
i\. Oak Creek Village Development Proposal (Exhibit 2)
Ronald Boorstein
VII.
PUBLIC HEARINGS
VIII.
1'vIi\ YOR'S REPORT
i\. Service Award - Richard Edmunds - Plan Commission
B. Mayoral Proclamation - Bradco Gives Back (Exhibit 3)
C. Appoinunent of Negotiating Team for Crossroads Restaurant, Sports Bar & OTB
Annexation
D. Aqua IL Request for Connection to Mundelein Sewage Collection System
(Ivanhoe Subdivision) (Exhibit 4)
E. Other Reports
IX.
TRUSTEE REPORTS
i\. Public Works (Semple)
1.
Motion to approve the Purchase Order in the amount of $162,518.30 to the
North American Salt Company to obtain ice control salt for the 2007-2008
season. (Exhibit 5)
1
2. Motion to approve the minutes from the September 24, 2007 Public Works
Committee Meeting (Exhibit 6)
3. Public Works Committee Meeting Call
October 22, 2007 - 6:00 p.m.
Re: Solid Waste Contract
B. Finance (Sullivan)
C. Police (Cancelli)
D. Community Development (Voss)
E. Permits Committee (Nutschnig)
1.
Permits Committee Meeting Call
October 22, 2007 - 7:00 p.m.
Re: Carmel High School Sign
F. Fire COlmnittee (Schedler)
G. Other Reports
X.
SCHEDULED BUSINESS
A. Omnibus Vote Items
I. Motion to approve the Departmental Purchase Request in the amount of
$13,000.00 from AT&T, PO Box 8100, Aurora, IL 60507 for Phone Lines.
(Exhibit 7)
2. Motion to approve the Local Agency Agreement with the Illinois
Department of Transportation for the Route 45 (ClvIAQ) Sidewall, Project
and authorize the Mayor to sign the Agreement. (Exhibit 8)
3. Motion to approve the Engineering Services Agreement with Smith
Engineering Consultants, Inc. for the Phase 1 Prelitninary Design
Engineering of the CMAQ Sidewalk on U.S. Route 45 Project in an
amount not to exceed $52,985.60 and authorize the Mayor and Clerk to
sign the Agreement. (Exhibit 9)
4. A. Motion to accept all bids received on September 27, 2007 for the
underground pressure reducing stations. (Exhibit 10)
B. Motion to award a contract to Elinwood Enterprises, Lakemoor, IL in
the amount of $652,320.00 subject to receipt of proper bonding and
insurance and authorize the Village Adlninistrator's signature on the
contract. (Exhibit 10)
5. Motion to approve Addendum No. 1 to the existing Agreement for
Professional Services with Smith Engineering Consultants, Inc. for the
2
inspection of certain subdivision improvements with Cardinal Square
Phase 1 Subdivision in the not-to-exceed amount of $13,725.00 and
authorize the Village Administrator's signature on the Addendum.
(Exhibit 11)
6. Motion to adopt A Resolution Rejecting the Bid for the Mundelein
Public Works Department Calcium Chloride Delivery System.
(Exhibit 12)
7. Motion to approve the payment of bills, as indicated in the Governing
Body Report, for the period 09/25/07 through 10/08/07 in the amount of
$974,856.35. (Exhibit 13)
XI.
VILLAGE STAFF REPORTS
A. Village Administrator
B. Village Attorney
C. Village Clerk
XII.
XIII.
OTHER BUSINESS
EXECUTIVE SESSION
A. Motion to recess into Executive Session to discuss pending litigation pursuant to 5
ILCS 120, Section 2(c)(11), land acquisition pursuant to 5 ILCS 120, Section 2(C)(5),
and personnel pursuant to 5 ILCS 120, Section 2(C)(1).
B. Motion to reconvene Village Board Meeting
C. Attendance
D. Action from Executive Session
XIV.
ADJOURNMENT
3
UPCOMING MEETING SCHEDULE*
October 8, 2007
7:00 p.m.
Regular Village Board Meeting
October 22, 2007
6:00 p.m.
Public Works Committee
Re: Solid Waste Contract
October 22, 2007
7:00 p.m.
Permits Committee
Re: Carmel High School Sign
October 22, 2007
7:00p.m.
November 12, 2007
7:00 p.m.
November 26, 2007
7:00 p.m.
December 10, 2007
7:00 p.m.
* All meetings will be held at Village of Mundelein Fire Headquarters, 1000 N. Midlothian Road, Mundelein, Illinois,
unless otherwise stated.
EXHIBIT 1
The 2924'" Regular Meeting of the Board of Trustees of the Village of
Mundelein was held Monday, September 24, 2007 at 1000 North
Midlothian Road, IvIundelein. Mayor Kessler called the meeting to order
at 7:06 pm.
2924'" Regular Meeting
Clerk Dahlstrom took the roll. It indicated these members present:
Trustees Nutschnig, Schedler, Semple, Sullivan, and Voss. Absent:
Cancelli. Villagc attendance: Village Administrator Lobaito, Assistant
Village Administrator Flynn, Chief Rose, MPD; Acting Chief Adams,
MFD; Finance Director Hatton, Public Works Director Miller, and
Attorney Marino.
Attendance
Mayor Kessler led the Pledge of Allegiance.
Pledge of Allegiance
Motion by Voss, seconded by Sullivan to approve the Minutes of the
Regular Village Board Meeting of September 10, 2007. Upon roll call
vote, the vote was as follows: Ayes: Voss, Sullivan, Nutschnig, Schedler,
and Semple; nays: none; absent and not voting: Cancelli. Motion
carried.
Motion to Approve the
Minutes of Regular Board
Meeting of September 10,
2007
Mayor Kessler opened the meeting was opened to the floor.
Floor Opened to Public
Mr. Jack Forshaw, 167 Prospect Avenue thanked the Village for the
concerts in the park in conjunction with the Park District. Mr. Forshaw
stated he has enjoyed the concerts and hopes the Village continues to
offer the conceits. Mr. Forshaw stated he is concerned with a
monopoly for a waste hauler in the Village, it was attempted with cable
and learned it did not work. How is the price of service going to be
regulated? It is not democratic to have choices. People are getting
tasered for speaking out and this is concerning. If it will save money,
when will he see it on his tax bill? Mayor Kessler thanked Mr. Forshaw
for his comments regarding the concerts, and Assistant Administrator
Flynn along with Trustee Voss for their efforts regarding the concerts.
Ai; for the waste hauler, it will be bid out for the lowest bid. Trustee
Semple stated October 22, 2007 a Public Works meeting will be held to
discuss the waste hauler project.
Mr. Chris Jenssens, 318 South Hickory Street stated there is a sinkhole
in front of his house that has been filled twice and is still a problem.
MrJenssens asked for an update. Director Miller stated there is an
ongoing investigation regarding this problem and is looking as a
sanitaty/sewer problem. It will be televised this week to determine the
problem. Mayor Kessler asked Mr. J enssens to provide Director Miller
a telephone number for direct contact once the problem and solution
are identified.
rArs. Amy Jenssens, 318 South Hickory Street stated Public Works was
out to fix the sidewalk across the street. They used black top and it
does not look good on concrete. Director Miller stated black top was
used as a temporaty fix until the permanent fix can be made.
151
Ms. Sarah Powers, 1980 Manor Lane thanked Director of Planning
Barrera, Planner Amanda Goski, Trustees Sullivan and Voss for the
meeting regarding Clark Street project, it was very informative. Ms.
She
Powers asked for an update regarding off-track betting.
understands Arlington Park has been sending letters to patrons asking
them to support the OTB in the Village. Administrator Lobaito stated
they are working on their annexation agreen1ent, however a public
hearing has not been scheduled. Ms. Powers asked if consultants have
been hired to fill cOlmnercial vacancies.
Mayor Kessler stated
consultants have not been hired, however the Business Development
COlmn1ssion has been working on attracting businesses. Ms. Powers
asked if cOlmnlssion appointments have any engineering or architectural
experience. Mayor Kessler stated they have not had those requirements
for COlll1nlssion appointments. Ms. Powers stated the leaf collection
program is a great program and hopes they continue the program when
selecting a waste hauler.
No other comments were made. The public commentary was closed.
Floor Closed to Public
Mayor Kessler stated there are several comlnlssion appointments.
i\Jayor's Report
Motion by Sullivan, seconded by Voss to appoint Scott Black as
Chairman of the Plan Conllnlssion.
COllltnission Appointlnents
J'vIotion to Appoint Scott
Black as Chairman of the
Plan COl111nissiol1
Mayor Kessler stated Chairman of the Plan Conllnission Edmunds
announced his resignation and Mr. Scott Black has been a member of
the Plan COlmnlssion for a number of years.
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Voss,
Nutschnig, Schedler, and Semple; nays: none; absent and not voting:
Cancelli. Motion carried.
Oath of Office
Administered
Motion to Appoint Wayne
W. Brown to the Business
Development Commission
Oath of Office
Administered
Motion to Appoint Robin D.
Meier to the Plan
COlll111ission
Oath of Office
Administered
Clerk Dahlstrom administered the oath of Office.
Motion by Voss, seconded by Nutschnig to appoint Wayne W. Brown
to the Business Development Comlnlssion. Upon roll call vote, the
vote was as follows: Ayes: Voss, Nutschnig, Schedler, Semple, and
Sullivan; nays: none; absent and not voting: Cancelli. Motion carried.
Motion by Nutschnig, seconded by Sullivan to appoint Robin D. Meier
to the Plan COlmn1ssion. Upon roll call vote, the vote was as follows:
Ayes: Nutschnig, Sullivan, Schedler, Semple, and Voss; nays: none;
absent and not voting: Cancelli. Motion carried.
Motion by Voss, seconded by Nutschnig to appoint John Gallagher to
152
the Police Pension Board. Upon roll call vote, the vote was as follows:
Ayes: Voss, Nutschnig, Schedler, Semple, and Sullivan; nays: none;
ahsent and not voting: Cancelli. Motion carried.
Mayor's Report (Continued)
Motion to Appoint John
Gallagher to the Police
Pension Board
Motion by Semple, seconded by Sullivan to authorize the Mayor to
execute the Amendment to the Easement Agreement between the
Village of Mundelein, Frederick Dempsey and Sandra Dempsey and
Pulte Home Corporation. Upon roll call vote, the vote was as follows:
Ayes: Semple, Sullivan, Nutschnig, Schedler, and Voss; nays: none;
Motion hy Sullivan, seconded by Schedler to authorize the Mayor and
Clerk to execute Lake County Division of Transportation's Municipal
Utility/Facility Acceptance on a County Highway pennit application to
install and maintain a bitUlninous path located at the Northeast Corner
of the intersection of I-lawley Street (County Highway 70) and Chevy
Chase Road. Upon roll call vote, the vote was as follows: Ayes:
Sullivan, Schedler, Nutschnig, Semple, and Voss; nays: none; absent and
not voting: Cancelli. Motion carried.
Motion by Voss, seconded by Nutschnig to accept the Plan
C01111nission's rCCOIYllnendations to accept a variance exceeding the
outside storage height restrictions in the M-l Industrial District from 8
feet to 16 feet, pursuant to Section 20.40.040(7) referencing Section
20.40.030(7) of the Mundelein Municipal Code. Upon roll call vote, the
vote was as follows: Ayes: Voss, Nutschnig, Schedler, Semple, and
Sullivan; nays: none; absent and not voting: Cancelli. Motion carried.
Oath of Office
Administered
Dempsey Easement Motion to Authorize the
Mayor to Execute the
Amendment to the
Easement Agreement
Lake County Pennit
Applications - Motion to
Authorize the Mayor to
Execute Lake County DoT's
Municipal Utility/Facility
Acceptance on a County
Highway Permit Application
Northfield mock - 1455
Leighton Tower Road
Motion to Accept the Plan
COl111nisslon's
Recolll111cnclations
Motion by Nutschnig, seconded by Sullivan to accept the Plan
COlnnlission's Findings of Pact. Upon roll call vote) the vote was as
follows: Ayes: Nutschnig, Sullivan, Schedler, Semple, and Voss; nays:
none; absent and not voting: Cancelli. Motion carried.
Motion to Accept the Plan
Comlnission's Findings of
Fact
Motion by Nutschnig, seconded by Voss to authorize staff to draft an
ordinance granting Northfield mock Company the variance to exceed
outside storage height restrictions in the M-l Industrial District from 8
feet to 16 feet.
Motion to Authorize Staff to
Draft an Ordinance
Granting Northfield Block
Company the Variance to
Exceed Outside Storage
Height Restrictions in the
M-l Industrial District from
8 feet to 16 feet
Trustee Voss asked if the variance is for a 16-foot fence. Mr. Robert
Monroe, President of Robert Allan Monroe Associates, stated two
parcels adjacent to and south of their existing facility. They propose to
build a new two-story 15,000 square-foot corporate sales center and
showroom. The existing chain link fence will be replaced along the
south and east property lines and heavy landscaping will provide
additional screening. The request is to have palletized maso111Y material
stacked to 16 feet high the fence is six-feet high. Trustee Voss asked
what would prevent someone from jumping over the fence and
153
lVIayor's Report (Continued)
Northfield l3lock - 1455
Leighton Tower Road
(Continued)
climbing on top of the 16 feet material. Mr. Monroe stated in the 19
years he has never experienced someone climbing onto the material, not
to say it has never happened.
Trustee Sullivan asked Mr. Monroe to extend the Board's appreciation to
Northfield Block in recognizing the long time and valued corporate
citizen. The improvements are exemplary and Northfield Block is leading
the way for outstanding improvements.
Trustee Nutschnig asked if they already received approval for this
variation? Mr. Monroe stated they did receive approval on the variance in
the past, however their internal records are incomplete and they wanted
to ensure proper compliance.
Beldon Place Subdivision
Motion to adopt A
Resolution Approving a
Pirst Amendment to
Development Agreement
Upon roll call vote, the vote was as follows: Ayes: Nutschnig, Voss,
Schedler, Semple, and Sullivan; nays: none; absent and not voting:
Motion by Semple, seconded by Sullivan to adopt A Resolution
Approving a First Amendment to Development Agreement.
(Resolution No. 07-09-40)
Trustee Voss asked if the date needed to be filled in to the Agreement.
Attorney Marino stated they couldn't be filled in until the Agreement has
been approved. If this motion is approved, today's date will be used.
Trustee Voss asked why the Acquisition Notice was not delivered?
Attorney Jesse Dodson stated it was an oversight.
Upon roll call vote, the vote was as follows: Ayes: Semple, Sullivan,
Nutschnig, Schedler, and Voss; nays: none; absent and not voting:
Motion to pass An
Ordinance Amending
Zoning Map to Classify
Property in R-8 Zoning
District
Motion by Semple, seconded by Schedler to pass An Ordinance
Amending Zoning Map to Classify Property in R-8 Zoning District.
(Ordinance No. 07-09-51)
Trustee Voss stated this was not rezoned prior because the Acquisition
Notice was not received. Attorney Marino stated dIat was correct. She
will vote against this motion because she does not feel this development
is in the proper area, although she did attend the Sales Opening.
Upon roll call vote, the vote was as follows: Ayes: Semple, Schedler,
Nutschnig, and Sullivan; nays: Voss; absent and not voting: Cancelli.
Motion carried.
Motion to pass An
Ordinance Approving
Special Use Permit for
Planned Unit Development,
Variations and PUD
Development Concept Plan
Motion by Semple, seconded by Schedler to pass An Ordinance
Approving Special Use Permit for Planned Unit Development,
Variations and PUD Development Concept Plan. (Ordinance No.
07-09-52) Upon roll call vote, the vote was as follows: Ayes: Semple,
Schedler, Nutschnig, and Sullivan; nays: Voss; absent and not voting:
154
Trustee Semple reported on the Public \'Vorks Committee Meeting. Trustee
Semple stated staff would make enhancements and report back to the
Board. Trustee Semple stated Omnibus Item 3 is a motion to approve an
agreement for professional services with Smith Engineering Consultants,
Inc. regarding the recommendations of the Committee.
Public Works Committee
Report of Public Works
C01mnittee Meeting
Trustee Semple called a Public \'Vorks meeting for Monday October 22,
2007 at 6:00 pm regarding a single waste hauler.
Public Works Meeting
Called 10.22.07 at 6:00 PM
Trustee Sullivan highlighted the expense report.
l'inance Conuruttee Highlights of Financial
Reports
Trustee Sullivan stated the big advantage for a single waste hauler is the cost
is reduced. The disadvantage is unless the waste is in the container the
hauler won't pick it up, however there would be less wear on the streets.
Trustee Sullivan would discuss this at the Public \'Vorks Committee
meeting.
Single Waste Hauler
C01TIlncnts
Trustee Sullivan requested a meeting with the Finance Director to get an
update regarding reimbursable items. Mayor Kessler asked to be ineluded
in how the new process is working, whether the changes are effective.
Reimbursable Items Request
Motion by Semple, seconded by Voss to adopt A Resolution Waiving the
Formal Bidding Process for the Purchase and Installation of a
Computer Aided Dispatch System from Visionair, Inc. of CastleHayne, North Carolina, Telecommunications Service Console
Furniture from Watson Dispatch, Inc. of Appleton, WI and Radio
Integration Services from Radicom, Inc. of McHenry, IL for the
Mundelein Police Department. (Resolution No. 07-09-41)
Police COlmnittee - Motion
to Adopt A Resolution
Waiving the Formal Bidding
Process for the Purchase and
Installation of a Computer
Aided Dispatch System,
TelecolTullunications Service
Console Furniture, and
Radio Integration Selvices
for the Mundelein I'D
Trustee Semple asked Chief Rose to sununarize the request. Chief Rose
SU1TIlnarized the request.
Trustee Sullivan stated he has a concern along with IT is the weakness in
the system. They are unable to get parts for the system. This is a budgeted
item, and it has been planned for a few years and is needed.
Trustee Nutschnig asked if there is an external project manager. IT
Director Pedraza stated the project manager is an internal project manager.
Upon roll call vote, the vote was as follows: Ayes: Semple, Voss, Nutschnig,
Schedler, and Sullivan; nays: none; absent and not voting: Cancelli. Motion
carried.
Trustee Voss stated Friday September 28 is Mundelein High School's
Homecoming. The Homecoming Parade is scheduled for that same
afternoon and Mundelein High School has invited the Board to participate
in the parade. Trustee Voss stated she would participate and encouraged
the rest of the Board. Trustee Semple stated he would be driving the
Freshman Float, however it would not be in the trustee role.
155
Community Development
COlmnittee
lvII-IS Homecoming 09.28.07
Crossroads
Trustee Voss stated she received a memo regarding Crossroads and the OTB.
She has received much opposition regarding the project. Trustee Voss stated
she visited the OTB in Waukegan, but not the restaurant in McHemy. Trustee
Voss asked if the negotiating team had been assigned. Mayor Kessler stated the
project is not at that stage. Mayor Kessler stated he has received comments in
favor as well. The Waukegan location is not the same project that is being
proposed. The petitioner needs to do much more before it can come before
the Board. Trustee Voss stated she will vote against the motion if it comes
before the Board and would like to excuse herself from the negotiating team.
Trustee Sullivan stated the project is not an OTB, but an annexation agreement
with a new restaurant. The petitioner is proposing a restaurant twice the size as
the existing restaurant, and is willing to consider the OTB as a small part of his
sports bar. All aspects of the project should be considered before making a
decision. Mayor Kessler restated the discussion is premature, it is not on the
agenda, nor is the petitioner present to answer and/ or comment.
Trustee Voss agreed it was not on the agenda. Trustee Voss stated if the
project were to expand his restaurant, she would consider the project. The
petitioner approached the County and the County rejected the project.
Trustee Sullivan stated the project is not to expand the restaurant; it is to build a
new restaurant. At the time it was presented to the County, it was presented in
the Shack, and then in the restaurant without improvements; if the same
presentation were presented to the Board, d,e Board would deny that as well.
Trustee Nutschnig stated the Permits Committee meeting scheduled for Carmel
High School sign earlier was cancelled due to the denial of the Appearance
Review Committee.
Motion to Approve the
Minutes of the August 27,
2007 Permits Committee
iVleeting
Fire Committee Recognition to Acting
Chief Adams
Motion by Nutschnig, seconded by Sullivan to approve the minutes of the
August 27,2007 Permits Committee Meeting. Upon roll call vote, the vote was
as follows: Ayes: Nutschnig and Sullivan; nays: none; absent and not voting:
Trustee Schedler recognized Acting Chief Adams for his exemplaty job he has
done for the last year.
Trustee Schedler stated Sunday October 7 at 11 :00 am - 2:00 pm is the Fire
Station Open House.
Open House
Mayor Kessler presented the Omnibus Vote Agenda asking for any additions,
deletions or corrections.
Omnibus Vote Agenda
There were no additions, deletions or corrections.
Items Removed from
Omnibus Agenda
Motion to Approve
Omnibus Vote Agenda
Motion by Sullivan, seconded by Nutschnig to approve the following Omnibus
Vote Agenda.
1.
Motion to approve the Departmental Purchase Request in the
156
amount of $48,747.50 from T.P.I., 7N262 W. Whispering Trail, St.
Charles, II. 60175 for Del Wehh Inspections. (Omnihus Vote)
Motion to Approve
Omnibus Vote Agenda
(Continued)
2.
Motion to approve the proposal from Mundelein
Disposal for the 2007 Leaf Collection Program in the amount of
$47,070.40. (Omnibus Vote)
3.
Motion to approve an Agreement for Professional
Services with Smith Engineering Consultants, Inc. in the amount
of $21,890.00 and authorize the Mayor's signature on the
Agreement. (Omnibus Vote)
4.
Motion to approve change order No. 1 for the
Winchester Road Pumping Station Modifications Project
increasing the contract value by $14,480.00 and authorization for
the Village Administrator's signature on the Change Order.
(Omnibus Vote)
5.
Motion to approve an Agreement for Professional
Services with Smith Engineering Consultants, Inc. in the amount
of $40,000.00 and authorize the Mayor's signature on the
Agreement. (Omnibus Vote)
6.
Motion to adopt A Resolution Approving an
Extension of the Completion Date in the Subdivision
Improvement Agreement between the Village of Mundelein
and Glen Garden Estates, L.L.c., subject to attorney review.
(Omnibus Vote) (Resolution No. 07-09-42)
7.
Motion to adopt A Resolution Establishing a Deferred
Compensation Plan for the Village of Mundelein. (Omnibus
Vote) (Resolution No. 07-09-43)
8.
Motion to approve the payment of bills, as indicated in
the Governing Body Report, for the period 09/11/07 through
09/24/07 in the amount of $1,359,317.46. (Omnibus Vote)
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Nutschnig,
Schedler, Semple, and Sullivan; nays: none; absent and not voting:
Attorney ?vIarino stated an Executive Session without action would be
Attorney's Report -
held after the Regular meeting to discuss pending litigation pursuant to 5
ILCS 120, Section 2(c)(11).
Executive Session
Mayor Kessler stated the Business License Hearing regarding Family Fuel,
Inc., DBA Mundelein Clatk would be postponed due to recendy
appointed legal counsel.
Business License I-Iem'ing
157
regarding Family Fuel, Inc.,
DBA Mundelein Clark
Postponed
Motion to Recess into a
Liquor Control Commission
Meeting
Motion by Voss, seconded by Nutschnig to recess into a Liquor
Control Commission meeting. Upon roll call vote, the vote was as
follows: Ayes: Voss, Nutschnig, Schedler, Semple, and Sullivan;
nays: none; absent and not voting: Cancelli. Motion carried.
Thc 2924'" Regular meeting
was recessed
The 2924'" Regular mceting was recessed at 8:21 pm.
l'dotion to reconvene the
2924'" Village Board Meeting
The 2924'" Regular meeting
\vas reconvened
Attendance
Motion by Semple, seconded by Nutschnig to reconvene the 2924'"
Village Board Mecting. Upon roll call vote, the vote was as follows:
Ayes: Semple, Nutschnig, Schedler, Sullivan, and Voss; nays: none;
The 2924'" Regular meeting was reconvened at 8:28 pm.
Clcrk Dahlstrom took the roll. It indicated these members present:
Trustees Nutschnig, Schedler, Scmple, Sullivan, and Voss. Absent:
Cancelli.
Village attendance:
Village Administrator Lobaito,
Assistant Village Administrator Flynn, Chief Rose, MPD; Acting
Chief Adams, MFD; Finance Director Hatton, Public Works
Director Miller, and Attorney Marino.
Motion to Recess into
Executive Session
Motion by Semple, seconded by Nutschnig to recess into Executive
Scssion to discuss pending litigation pursuant to 5 ILCS 120,
Section 2(c)(11). Upon roll call vote, the vote was as follows: Ayes:
Semple, Nutschnig, Schedler, Sullivan, and Voss; nays: nonc; abscnt
and not voting: Cancelli. Motion carried.
Thc 2924'" Regular meeting
The 2924'" Regular meeting was recessed at 8:29 pm.
was recessed
I'.'10ti0l1 to reconvene the
2924'" Village Board Meeting
The 2923,J Regular meeting
was reconvened
Attendance
No Action Taken After
Executive Session
Motion to Adjourn
Motion by Nutschnig, seconded by Sullivan to reconvene the 2924'"
Village Board Mecting. Upon roll call vote, the vote was as follows:
Ayes: Nutschnig, Sullivan, Schedler, Semple, and Voss; nays: nonc;
The 2924'" Regular meeting was reconvened at 8:57 pm.
Clcrk Dahlstrom took the roll. It indicated these members present:
Trustees Nutschnig, Schedler, Semple, Sullivan, and Voss. Absent:
Cancelli.
Village attendance:
Village Administrator Lobaito,
Assistant Village Administrator Flynn, and Attorney Marino.
Mayor Kessler stated therc was an Executive Session to discuss
pending litigation and would be no action taken. Assistant Village
Administrator Flynn checked thc hallway and no one was waiting.
Motion by Nutschnig, seconded by Sullivan to adjourn thc 2924'"
Regular Board meeting. Upon unanimous voice vote, the meeting
was adjourned at 8:58 pm.
158
The meeting was adjourned at 8:58 pm.
Adjournment
Village Clerk
159
Exhibit 2
COMMUNITY DEVELOPMENT
440 East Hawley Street
Mundelein, Illinois 60060
www.mundelein.org
847-949-3282
fax 847-949-2154
STAFF REPORT
To:
Mayor Kenneth H Kessler
Board of Trustees
From:
Victor M Barrera, D i r e c t 0 8 /
Planning & Development
Date:
October 2, 2007
For:
October 08, 2007 Village Board Meeting
Subject:
Oak Creek Village (1be Future of Oak Creek Plaza) - 44.9 Acres on the south side
of Townline Road, east of State Route 45 intersection
Attachments:
1. Location Map
2. Southside 0:Jmmercial 0:Jrridor Plan
3. Oak Creek Village 0:Jncept Plan
L.-
Background and Site Information
Enclosed for review by the Mayor and Village Board is a letter and conceptual drawings from Ronald
L. Boorstein. Mr. Boorstein is proposing a development on the property commonly known as the
Oak Creek Plaza (44.9 acres), located south of Townline Road and east of the Route 45 intersection,
and is currently zoned G3 Commercial. Surrounding land uses include commercial uses to the north
and west; a utility easement and industrial uses to the east; industrial uses to the north; and a mixed
use/ multi-family development proposed to the south, which is currently a commercial use. Mr.
Boorstein owns and manages Oak Creek Plaza, the current site of Menards, Leisure World and other
retailers. The anchor tenants are leaving the site and the remainder of the tenants will not remain
unless the entire retail center is relocated closer to Route 45 and/or Townline Road. The northern
portion of the site contains outlots, which are both included and excluded from the redevelopment
plan. The outiolS are to remain at the current locations. Running alongside the creek at that point is
the Diamond Lake Drain, which connects to Indian Creek about 3/4 miles south of Route 45 and
west of Route 83.
Oak Q-eek Village Concept
Village Board
October 08,2007
Page3 of 3
Recommendation
It is recommended that the Village Board provide feedback to the petitioner on the following items:
1. Proposed Land Use
2. Concept Plan
3. Building Architecture
4. Density
5. Amenities
VMB/AMG/sd
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KEY ISSUES
SOUTHSIDE COMMEHClAL COHRIDOR PLAN
Mundel~:in, Illinois
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4. IMPROVEMENT STRATEGIES
The following improvement strategies are intended to provide the basis for a program of
key projects designed to fulfill the "Vision" for the Southside Commercial Corridor. It
is important to note, however, that the real ization of these strategies will depend on joint
participation of both public and private sectors. No one group will be successful if they
are left to act alone. Moreover, these strategies are long term in nature. Their
implementation will take time given the need to await implementation actions of other
entities such as Metra, the need for certain markets to mature and the costs of certain
public proposals. Yet, the essence of planning is to have sound ideas and actions in
position for timely implementation. Therefore, these strategies are meant as a guide to
long term planning, not as a program for immediate action.
PREMISES
These strategies also rest on certain key premises that build upon the characteristics and
potentials of South Mundelein. These are:
I. As a regional crossroads, South Mundelein has an oppottunity to capitalize upon
the visibility and traffic flow occasioned by its location as a terminus of the
Route 60 Corridor. Yet given the level of investment already in place within that
corridor, there is great inettia to continue to invest east of Butterfield Road rather
than at this crossroads. To that end, there is a need to differentiate South
Mundelein from the existing Route 60 development so as to establish its own
development presence and make it a specific target of the development industry.
2. To become such a target, the South Mundelein regional crossroads must reflect
development and market realities, yet also evolve with a distinctive, and
coordinated character that results in a particular image that is attractive, and not
yet available, to the real estate market in other areas near the crossroads.
3. A strong plan, containing a distinctive, yet achievable, image, can do much to
engender developer interest in South Mundelein. The strategies listed below, and
as reflected in the Southside Commercial Corridor Plan, provide the basis for this
tmage.
21
SIX KEY STRATEGIES
Strategy #1: Develop Mixed-Use Commercial Infill
Attractive, high-quality, mixed-use infill is needed to create a regional commercial
destination.
Developments that include commercial, enteltainment, office and
residential uses are desirable destinations for shoppers because of the mix of
merchandise and activities that follow. Mixed-use developments are patticulariy
attractive investments for developers and business owners al ike because of the high
concentrations of patrons they attract. Transit-oriented developments are among the
most successful mixed-use models because they incorporate regional transportation
facilities and, therefore, appreciably increase patronage. The key to this last form of
development is the attraction of a Metra station to serve the proposed EJ&E cross
regional commuter line - an idea under study by the regional agency, but not yet
committed to an improvement program.
Strategy #2: Increase Housing Options for Village Residents
Predominately, the Village offers single-family homes or multi-family rental
accommodations. Additional options for housing would make Mundelein a more
attractive place to live, and invest, to a broader range of people. In today's world, a wide
range of family types, work situations, individual needs and specific preferences for
housing types exist. Communities that offer a variety of housing types attract diverse
populations, which most often benefit those communities.
The development of owner-occupied condominiums or townhomes for retirees and
"empty-nesters," with little or no yards to maintain, would enhance the range of housing
types available within Mundelein and help to create a unique environment in this area.
In addition, the area holds the long-term potential to accommodate some housing that
might be integrated with commercial development. Young professionals are also
attracted to this type of housing as they may not be prepared to commit to the purchase
and upkeep of a traditional single-family home. This type of housing is also becoming
attractive to seniors.
Strategy #3: Develop Additional Industrial Sites
The industrial park areas of Mundelein contribute greatly to the stability and success of
the Village. Effort should be made to expand the existing industrial park with a focus on
Large undeveloped parcels abut the Tower Road
corporate office development.
Industrial Park. Expansion of the land area of the park would provide acreage for
business expansion that would be beneficial to the Village.
22
Strategy #4: Improve the Safety and Function of Infrastructure
Successful commercial districts depend upon easy access and movement between
development sites. Access into development sites should be provided from as many
directions of travel as physically possible. Points of entry should lead from one site
directly into another.
Pedestrian circulation should be improved. Just like cars, pedestrians need convenient
access to goods and services in order to take full advantage of them. Commercial
developments should be easily accessible from surrounding neighborhoods and pleasant
to walk through. Care should be given to balance both the driving and walking needs of
patrons.
The realignment of select major intersections would increase both the safety and
function of the Village street network and result in the creation of desirable development
sites. The extension of key streets would improve circulation and, in some cases, could
provide access to additional development sites.
Strategy #5: Enhance Visual Character and Identity of Village
Today's culture values aesthetics. Improving the appearance of the Commercial
Corridor can make believers out of many skeptics. It is impOltant for the area to have a
unique visual character if it is to attract new business investors and shopping patrons.
Visitors to South Mundelein should sense that they have entered a special place that is
unlike others they have visited.
A unique visual character should be established with streetscape enhancements. These
enhancements would include elements such as boulevard and gateway treatments, traffic
lights on decorative poles, street lighting, street trees, fencing, landscaped planting areas
and decorative signage. These elements should be designed to create a distinctive
setting unique to Mundelein.
Strategy #6: Develop High-Quality Public Space
High-quality public space amenities foster civic pride. Care should be given to not only
develop commercial space but also to integrate it with desirable public space. People
can be drawn into the area by creating attractive and unique places where leisure time
can be spent meeting with friends and acquaintances, strolling, reading and watching
children play. South Mundelein should be a fun place to be, whether or not one has a
specific reason to be there. This can be done. in part, through careful physical design
improvements.
Diamond Lake is an asset to the community. A public amenity such as a boardwalk or
deck feature should be integrated into new commercial development along the Lake so
23
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FRAMEWORK PLAN
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Oak Creek Commercial/Townhome Development
A key development site for upscale townhome development is located on eastbound US
45 between Lake Street and the ComEd easement. As illustrated in Figure 13, Oak
Creek CommercialiTownhome Development, new streets are proposed to provide
connections between Oak Creek Plaza and both US 45/Lake Street to the west and
eastbound US 45 to the south. These streets would provide access to key residential
development sites.
As illustrated, a circular street layout accommodates sixty-four dUiJlex townhome
dwellings depicted in yellow. Landscape entrance features mark the entrances to the
new streets. Tree planted landscape medians reduce the speed of traffic and provide a
unique visual character for the neighborhood. A series of walking trails provide
connections to water retention features and wooded areas, and to a mix of shopping and
entel1ainment venues.
Streetscape and Gateway Enhancements
A successful program of streetscape enhancement can strengthen the overall market
appeal of the area and make it more competitive with other shopping districts and
residential communities. A series of comprehensive enhancements is illustrated in the
Illustrative Concept Plan. Key elements include street edge treatments, key intersection
treatments, planted medians, and Village gateway entrance features.
Street trees and pedestrian-scaled lighting on decorative poles are proposed along the
sides of the roads. Special landscape treatment areas that utilize berms and a mix of
evergreen and deciduous trees are proposed for water retention areas. Key street
intersections and shopping center entrances are treated with ornamental trees and
shrubbery to make them highly visible. In key locations such as the proposed transitoriented development site, brick columns with iron fencing and pedestal lighting are
proposed to create distinct settings that are unique to the area. In all cases, lighting
should satisfy IDOT photometric requirements for vehicular safety.
Figure 14, Visual Character, illustrates a concept for the landscape treatment of the
intersection of US 45/Lake Street with ILL 60/Townline Road. This treatment could be
utilized throughout the area and serve as the model for Village gateway entrance
features. Key locations for gateway features are indicated with yellow stars on the
Illustrative Plan, and they include the intersections of Townline and Butterfield Roads,
Allanson and Butterfield Roads, ILL 60/83 and Diamond Lake Road, and at the Village
corporate limits on ILL 83 traveling nOl1h from Long Grove.
Overhead utility lines detract from the overall appearance of the commercial center of
South Mundelein. Buried utility lines would greatly enhance the appearance and
function of the area. This is an important decision that may effect the selection of
landscape materials used for beautiltcation. When possible, all utility lines within the
commercial center of South Mundelein should be placed underground.
29
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OAK CREEK COIV1MERCIAU
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Plans for the future widening of ILL 60/Townline Road have been integrated into the
illustrative drawing. Most notably are the increased turning radii at the intersections of
Townline Road with US 45/Lake Street and with ILL 83. Planted landscape medians are
illustrated on US 45/Lake Street south of the railroad corridor, and on ILL 60/Townline
Road between Butterfield Road and ILL 83. It is anticipated that the installation of the
medians would require the widening of ILL 60 and, therefore, would be a project for the
Illinois Department of Transportation.
Industrial Park Expansion and Enhancement
Additional industrial development sites could be accessed with an extension of Tower
Road west to US 45/Lake Street, illustrated in Figure 15, Industrial Park Improvements.
Not only would this roadway extension provide access to development sites, it would
also improve traffic circulation throughout the entire industrial park and relieve traffic
congestion lI'om the intersection of Allanson and US 45/Lake Street. This extension
would, however, pass through a wetland area.
As a "next-step," a feasibility study
should be undertaken to assess the cost-benefit ratio of the proposed development.
Additional expansion sites could be accessed from Tower Road just south of Allanson
Road. A cul-de-sac would provide access to undeveloped propelty behind Biologic. All
told, there are approximately 110 acres in the existing Tower Road industrial park area.
The potential acreage gained by these two roadway extensions totals approximately 47
acres. The buildings depicted in dark purple represent 300,000 s.f of additional
enclosed space.
The development of corporate office buildings along the Tower Road extension is
recommended to enhance the professional image of the industrial park and to provide a
desirable transition between industrial park functions and Lake Street. Streetscape
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:SflUUlU 01,;; [ucau:u along me new roao l ana gareway emrance featUres
developed at both the intersections of Lake Street and Allanson Roads.
The
implementation of these land use and design recommendations would greatly enhance
the visual character of the industrial park and reinforce its position as a prominent
partner within the Mundelein community.
Diamond Lake Intersection Redevelopmel1lt
The intersection of US 45/Lake Street, Allanson and Diamond Lake Roads represents a
tremendous opportunity for the Village not only to improve the safety and function of its
infrastructure, but also to create a successful mixed-use development with a unique
green space public amenity at Diamond Lake. Figure 16, Lake & Allanson Detail Plan,
illustrates the redevelopment potential of the area.
As it exists, the intersection of Lake Street and Allanson Road is awkward and often
difficult for motorists to negotiate safe turns. A realignment of the intersection IS
proposed to bring it in line with Diamond Lake Road. As an added benelit to the
32
ahpcr Off;,? 2007
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OAK CREEK VILLAGE
(The Future of Oak Creek Plaza)
During the last eighteen months Oak Creek Plaza has lost two of its larger retail
tenants and it has been unable to replace them. Also, both of its anchor retail tenants
have advised Oak Creek Plaza that they will leave the Center when their cunent leases
expire. The remaining retail tenants are willing to continue to be in the Center after their
leases expire only if they can have stores which are basically adjacent to Route 60.
If the Center is reconfigured so that it has retail stores just along Route 60, it will
have approximately 40 acres of land which are presently occupied by the Center that
must be utilized in another manner. We have conducted a great deal of research to decide
on the best use for that property. Attached hereto is a Memorandum from the Real Estate
Planning Group which summarizes significant aspects of that research.
From 2000 through 2006 the number of people who commute from Lake County
to Chicago for their work has increased by 1,000 per day. In that same period the reverse
commuting from the central city has increased by 7,000 per day. That trend is not only
continuing, it is growing. That conclusion is supported by a 2006 report published by the
Harvard University Joint Center for Housing Studies, excerpts of which are attached
hereto.
A large number of the people being employed in Lake County are young,
upwardly mobile professionals. These young professional people, like most of us when
still single or newly married, start out living in apartments.
Upscale apartments will
have a great appeal to young professionals and, perhaps, also to a number of retired
empty nesters.
That conclusion is also supported by the Harvard University report.
Consequently, from our research we have determined that for the large tract of land
which Oak Creek Plaza must redevelop the best use is a group of first class apartments.
Based on the conclusions from our research we have designed a group of luxury
apartment buildings to be located south of the new retail stores we will build close to
Route 60.
Those apartment buildings will be surrounded by and interspersed with
substantial green areas. Included in our plans is a park along the creek with walking and
bicycle paths. We also plan to have a centrally located activity complex with an outdoor
and indoor swimming pool, exercise equipment and rooms for meetings and parties.
What we have envisioned is a self contained village of upper level apartment
buildings which should become and continue to be the place where the growing ranks of
young north and northwestern suburban professionals will want to live. Although they
may remain only three or four years, while they are here they will make a meaningful,
positive economic impact in the Village. Moreover, when they are ready to buy homes
with yards, they should consider doing so in Mundelein.
To be successful we will need to sustain a strong demand as the place to be for the
tenants we want to attract. To do that we must not only construct luxury units, we must
constantly maintain all of the buildings and all of the amenities in the best possible
condition. Providing that type of upkeep will be expensive. Generating the necessary
funds will require developing, renting and operating several large buildings with a total of
700 to 800 separate units. A complex of that size and nature should provide the cash
flow we will need to carry out our ambitious program and sustain it for many years.
2
MEMORANDUM
February 20, 2007
To:
Ronald L. Boorstein
Oak Creek Plaza
From: Larry Lund
Real Estate Plarming Group
Re:
Oak Creek Plaza Redevelopment
It is our understanding that, during the last five (5) years or longer, the Oak Creek
Plaza Shopping Center has had great difficulty retaining retail tenants, particularly those
that occupy more than 10,000 to 15,000 square feet. Furthennore, Oak Creek Plaza has
had no success in obtaining new retail tenants of that size.
As a result, you are being forced to make plans for redeveloping Oak Creek Plaza
as a mixed use Center with a large number of residential units and smaller retail users.
There are four factors which should have a significant impact on the decisions you will
be making about the type of residential units Oak Creek Plaza should develop:
1.
In the area in Lake County around Mundelein, apartments that are both
designed and built well and are properly maintained are qnickly leased at
rates that exceed $1.55 per square foot. In order to afford those rates the
family incomes of the tenants must be $65,000 or more per year.
2.
Primarily because they have less school age children, residents in
apartments do not place as great a demand on community services as the
owners of homes, townhouses and condominiums.
3.
Luxury apartments tend to attract residents with higher income levels than
moderately priced townhouses or condominiums.
4.
1.
In the general vicinity of Mundelein in Lake County, there is a substantial
over supply of unsold single-family homes, condominiums and
townhouses.
Shortage of Satisfactory Rental Apartments
In October 2006, Real Estate Planning Group conducted a survey of
professionally managed rental properties in the Vemon Hills area. That survey showed
that developments like Museum Gardens were virtually full, with occupancies of at least
97%. A survey by Appraisal Research Counselors of 14 multi-family buildings with
3,708 rental units in Lake County (which excluded the submarket in the WaukeganGumee area) reported an overall vacancy rate of 3.8% at the end of December 2006.
(Suburban Chicago Apartment & Condo Conversion Benchmark RepOli, Appraisal
Research Counselors 4th Quruier 2006, page 22)
Since 1996, only eight multi-family developments with a total of 1,781 rental
units were built in Lake County. Based on a survey of 3,798 dwelling units in Lake
County (which excluded the submarket in the Waukegan-GUl1lee area), Appraisal
Research Counselors has determined that 1990 was the median year of construction of all
the rental units which are presently available. (Suburban Chicago Apartment & Condo
Conversion Benchmark RepOli, Appraisal Research Counselors, 4th Quarter 2006, page
129)
Over the past seventeen (17) years, the Village of Mundelein has issued permits
for 3,588 housing units, only a very small percentage of which were for multi-frunily
structures with five (5) or more units. Since 2000, Mundelein has issued only six (6)
housing permits for multi-family rental buildings with five (5) or more units. (SOCDS
2
Building Permits Database, http://scuds.huduser.org/pennits/output.odis February 13,
2007)
II.
Apartments That Are Designed and Built Well and Are Properly
Maintained Will Attract Tenants Who Will Be Desirable for Oak
Creek Plaza and the Village
The AMLI apartment complex at Museum Gardens in Vemon Hills has net
effective rents of $1.55 per square foot, with no concessions. At AMLI Windbrook and
Chevy Chase, with smaller unit sizes than at the Museum Gardens complex, rents are
$1.40 and $1.45 per square foot. The newest large rental project in Lake County is the
Riverwalk Place in Buffalo Grove, which began leasing in November 2006. Rents there
average $1.60 per square foot.
(Suburban Chicago Apartment & Condo Conversion
Benchmark Report, Appraisal Research Counselors 4 'h Quarter 2006, page 129)
With rents at $1.55 per square foot, a one-bedroom apartment of 875 square feet
would rent for about $1,356 per month and a two-bedroom apartment of 1,345 square feet
would rent for approximately $2,085 per month. To afford rent of $1,356 per month a
family must have an annual income of $55,000 or more. To afford $2,085 per month a
family must have a yearly income of at least $75,000.
III.
Rental Apartments Are Occupied By Very Few School Children
In Lake County approximately 44% of renters are under the age of 35 years and
only 16% of those families have school age children 6 to 17 years old living in their
apartments.
The percentage of school age children living in single family homes,
townllOuses and condominiums in Lake County occupied by owners is almost twice as
3
high. Also in Lake County 16% of the rental apartments are occupied by people who are
60 years of age or older and those units have almost no school age children living in
them. (American Community Survey 2005 Lake County, US Census Bureau)
IV.
There is an Over Supply of Unsold Single-Family Homes,
Condominiums and Townhouses.
As of December 2006, Lake County had an inventory of 8,382 unsold housing
units, which included 3,700 unsold townhouses and condominiums. Based on current
sales rates, which rate was 1,236 units in 2006, it will take 35.9 months to work off just
the inventory of existing, unsold townhouses and condominiums. There were only 1,474
sales of single-family homes in Lake County during 2006. With an unsold inventory of
4,682 as of December 2006, it will take even more than three (3) years to liquidate the
inventory of existing, unsold single-family homes. (New Home Executive Summary:
Chicago, Hanley Wood Market Intelligence, Fourth Quarter, 2006 pages 8 and 13-14)
4
Selected Quotations
from
AMERICA'S RENTAL HOUSING
Homes for a Diverse Nation
Published in 2006 by the
Joint Center for Housing
Studies of Harvard University
Renter Demographics
Page 4
Most notably, over 80 percent of all households aged 25 or
under are renters, along with two-thirds of those aged 25 to
29. While the share of renter households declines steadily
with age, large numbers of older Americans - including 4.1
million households with heads aged 65 and older - also rent
their homes.
Rental Housing Production
Page II
Fueling some of the increase in asking rents is the fact that
newly constructed units are larger and provide more amenities
than older apartments. In 2004, some 57 percent of all new
multifamily apartments had two or more bathrooms,
compared with just 35 percent of units built in 1984. Over
this same period, the median size of newly built apartments
increased by a third to 1,160 square feet (Table A-I).
Spatial Patterns
Page 12
Households have been steadily migrating fi'om densely settled
urban cores to lower-density areas for decades, encouraged in
large part by the expansion of the highway system and the
ideal of single-family suburban living. During the 1970s, 84
high-density center cities (with 1970 populations of over
100,000) experienced significant population losses - a
collective total of 4.2 million residents or 11.3 percent of their
1970 populations.
Spatial Patterns
Page 13
Nevertheless, center city growth continues to lag well behind
suburban growth. As decentralization proceeds, households
are living farther and farther from the historical center of metropolitan areas. In 1970, half of all households in the nation's
91 largest metro regions lived more than 8.9 miles from the
central business district (CBD). By 2000, that boundary had
pushed to 12.2 miles. Over this same period, the number of
large metros where at least one-fifth of households lived 20 or
more miles from the CBD increased sharply from 17 to 44.
Spatial Patterns
Page 14
In 1980, the nation's center cities were home to more than 60
percent of all metropolitan area employment. Just 20 years
later, though, the majority of jobs had shifted to the suburbs.
Over this period, the fastest employment growth was
occurring in the lowest-density counties at the metro fringe.
Even the inner-ring suburbs saw larger job gains than center
cities.
Spatial Patterns
Page 14
With this decentralization of employment have come new
commuting patterns. In the past, people tended to live and
work in the center city or commute from so-called "bedroom
suburbs." Today, some 44.6 million individuals both live and
work in the suburbs, an increase of more than 8 million in the
last decade alone. The number of workers that "reverse
commute" - that is, live in the center city and commute to a
job in the suburbs or beyond - has also climbed sharply, up 21
percent or 2 million since 1990.
Spatial Pattems
Page 16
Nationally, one in four employed center city residents now
works in the suburbs. The extent of reverse commuting,
however, differs widely across metro areas depending on the
size of the center city relative to its suburbs, as well as the
degree to which city job growth has lagged behind suburban
growth. For example, the share of reverse commuters ranges
from over half in Detroit, to approximately a third in Dallas
and Los Angeles, to just a tenth in New York. Regardless of
these differences, though, the share of residents in the nation's
10 largest center cities that commute to distant jobs has grown
markedly over the past two decades (Figure 17).
Summary
Page I
Many higher-income renters could buy homes but prefer to
rent because they want to maintain a flexible lifestyle, with
easy access to work and the amenities of the city. Others rent
because they want to take advantage of the low transactions
costs, at least relative to those involved in homeownership.
Still others rent to avoid the risk of a potentially volatile home
purchase market.
NOTE:
OVERSIZED EXHIBIT AVAILABLE FOR
VIEWING IN THE CUSTOMER SERVICE
OFFICE
Exhibit 3
MAYORAL PROCLAMATION
WHEREAS, the Mundelein Village Board believes that instances of assistance to others
that occur within the Village should be recognized and honored; and
WHEREAS, on September 8, 2007, Bradco Supply Corporation came to the aid of
Mundelein Resident, Shirley Werba, residing at 538 MOlTis Avenue; and
WHEREAS, Bradco Supply Corporation, along with Waukegan Roofing and Simonton
Window Company, provided labor and materials free of charge to repair Ms. Werba's roof and
installed new windows in her home as a part of their "Bradco Gives Back" program.
NOW, THEREFORE, BE IT PROCLAIMED by the Mayor and Board ofTrustees
of the Village of Mundelein, Lake County, Illinois, that Bradco Supply Corporation be recognized
and commended for their generosity and concem for others and that they be presented with this
proclamation in honor of their actions.
PROCLAIMED, signed and sealed this 8th day of October, 2007, in the Village of
Mundelein, Lake County, Illinois.
Mayor
Attest:
_
Village Clerk
Exhibit 4
OFFICE OF THE VILLAGE ADMINISTRATOR
MEMORANDUM
To:
Kenneth~'
Mayor
. Kessler.
Board of Tmste s
J
From: John A. ~ito, Administrator
J007
Date:
October 41
Re:
Aqua Illinois Request for Connection to Mundelein Sanitary Sewer System (Ivanhoe Subdivision)
Background
This past August, Administration received a letter from Aqua Illinois Inc. requesting that Mundelein consider
a sewer connection between the Ivanhoe Wastewater Treatment Facility and Mundelein's sewage collection
system. The Ivanhoe Wastewater Treatment Facility services the Ivanhoe Country Club and the residential
areas of the Ivanhoe subdivision. The Division Manager for Aqua Illinois, Tod McCleary, stated in his letter
that they need an alternative for discharging effluent during the winter months. The estimated amount of
flow is 60,000 gallons per day.
Analysis
On the surface, the request looks as if it is a simple request. However, when you examine more closely the
questions and issues that arise if the request is approved, the answer to a simple question becomes complex.
This is due in part to the overlapping agencies that would have some jurisdictional control over the answer.
The agencies that would have some level of say in this matter would include the Illinois Environmental
Protection Agency (IEPA), Illinois Department of TranspOliation (!DOT), Lake County, and Chicago
Metropolitan Agency for Planning (CMAP).
Currently Mundelein's Facility Planning Area (FPA) boundary extends to the west property line of Del
Webb. The enclosed location map depicts the boundary line in red. In order to allow connection, it would be
necessary to prepare a Water Quality Amendment Application (FPA boundary expansion) and seek IEPA
approval for modification. Currently the Ivanhoe wastewater treatment facility is located in the Northwest
Lake FPA. Lake County would have to agree to the change.
There are currently more than twenty development projects that have either been approved or are in the
development review process. Some of these developments are significant in terms of the capacity impact on
Mundelein's wastewater treatment facility.
Although by agreement the Village does not guarantee sewer
capacity for new development, we keep a watchful eye on the daily flows at the plant. There is no question
that Mundelein has the capacity available to receive the effluent. The question that must be asked is does
Mundelein want to reduce the available capacity for current proposed developments that are under
consideration or potentially risk not having capacity available in the future by allowing a connection from
Ivanhoe and future requests from outside the corporate limits of Mundelein? The Village Board may want to
establish a policy with respect to sewer connection from unincorporated areas of Lake County.
Upon evaluation by Public Works Director and Village Engineer, a concern was expressed regarding the
sewage collection system in Ivanhoe being outside of our authority to enforce regulations and standards
adopted by the Village and lor by the IEP A. There are strict standards that must be adhered to and in those
instances where there is suspect of violations, the Village would have little authority to investigate problems
in the Ivanhoe Subdivision. Mundelein would potentially have little control over what is being accepted into
its system.
If the Village Board elects to proceed with the request, it is not recommended that they be permitted to
purchase bulk treatment. The prefelTed billing method would be through the installation of a flow meter.
Additionally, a complete review of the IEPA record on the treatment facility would be necessary to ensure
there are no outstanding violations.
Considering the potential problems and risks associated with the request, it is recommended that the Village
Board deny the request.
Thank you.
JALlmgc
Attachments
A UA
IllinoisSM
T: 847.487.7341
F: 847.487.7843
316 S. Main Street
Wauconda, IL 60084
www.aquaillinois.com
August 2, 2007
Village of Muodelein
Alto: Mr. John Lobaito, Village Administrator
440 E. Hawley Street
Muodelein, Illinois 60060
Re:
Ivanhoe Waste Water Interconnect
Dear Mr. Lobiato:
Aqua illinois is interested in making a sewer couoection between our Ivanhoe Wastewater Treatment Plant
and your Sewage Collection System. The reason for this connection is that during the winter months Aqua
is not able to apply the eflluent to the golf course. Aqua needs an alternative for discharging effluent. The
maximum flow would be up to 60,000 gallons per day. We would like to mow if we can purchase bulk
treatment from you, and what we would need to do to set this up.
Feel free to contact Mike Nargang, Aqua illinois Engineer or myself with any questions or concerns.
Sincerely
~;wJG~~_ _
Tod McCleary, Division Manager
Aqua illinois, Inc. Northern Division
Cell
815-980-5501
Office 847-487-7341
Fax
847-487-7843
Cc:
Mike Nargang, PE
Aqua Illinois, Inc.
Cell
815-791-6533
Office 815-935-8800 ext 260
Fax
815-935-6529
Bill Emmerich, Village Engineer
Village of Muodelein
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Mundeletn, lllinOls 60060
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Village LIfTll1S
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847-949-3282
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Exhibit 5
PUBLIC WORKS DEPARTMENT
TRUSTEE REPORT
To:
Mayor Kessler and Board of Trustees
From:
Kenneth A. Miller - Director of Public Works
For:
Village Board Meeting
Subject: 2007-2008 Ice Control Salt
Summary
The Public Works Department is seeking the approval for the Purchase Order to obtain ice
control salt for the 2007-2008 season, through the State of Illinois Purchasing Program.
Recommendation
To approve the Purchase Order in the amount of$162,518.30, to the North American Salt
Company.
•
•
For Village- Administrator
Recommendation:
"
...
DEPARTMENT OF PUBLIC WORKS
440 E. Crystal Street, Mundelein, IL 60060
Phone (847) 949-3270 Fax (847) 949-9208
MEMORANDUM
To:
From:
Date:
Re:
Mayor Kenneth A. Kessler and the Village Board of Trustees
Kenneth A. Miller - Director of Public Works'
October I, 2007
Purchase Order Approval Request - 2007 - 2008 Ice Control Salt
As each winter season approaches, the Public Works Department initiates the activities necessary
to prepare for winter conditions in relation to ice control and snow removal operations.
In regards to ice control, historically the Public Works Department contracts the purchase of ice
control salt through the State of Illinois Purchasing Program. Again this year, the vendor
through the State Purchasing Program is the North American Salt Company.
In the recent past, the department's allocation has ranged from a low of2,500 tons, to a high of
4,000 tons of salt a season. The allocation being requested this season has increased 500 tons,
which is 3,500 tons.
The State Purchasing Program requires that at least 70% ofthe requested allocation be purchased
(2,450 tons). In a severe winter season, the contract provides the ability to purchase 130% of the
allocation (4,550 tons) at the same per ton cost.
The cost per ton for the upcoming season is $41.65 delivered to the Public Works Department
Complex. This is a decrease of $.03 from last season's price of $41.68 per ton. As such, the
budgeted amount for the upcoming season can provide up to 3,902 tons of salt to the department
if required.
Thc department had allocated allowances available at the end of last years winter season. The
department order'ed enough salt to load the storage facility, which can accommodate 2,500 tons.
The department is request~g approval ofthe'Purchase Order in the\lmount 01$.162;'518.30, for
the purchase of this seasons ice control salt allocation.
Page Two
Purchase Order Approval Request - 2007 - 2008 Ice Control Salt
Please feel free to contact me with any questions that you may have.
Thank you,
Cc: John Lobaito - Village Administrator
Joe De Vito - Deputy Director
Craig Schaul - Street Division Superintendent
Attachments
ICECONTROLSALTPlJRCHASE.SNOWICE200J-2008
Village of Mundelein
Public Works Department
Purchase Request
Encumbrance Purchase
,------------------.
Order Number L
J
DATE :_-,0,,-,,9!.-'/2,,-,8~/2,,-,0~0.!...7_
Vendor No: Deliver To:
Purchase From:
North American Salt Company
6192
9900 West 109th Street
Street Maintenance Division
440 E. Crystal Street
Overland Park, Kansas, 66210
Mnndelein, IL 60060
DISTRIBUTION
QTY
UNIT
PRICE
DESCRIPTION
UNIT
TOTAL
$41.650
$74,970.00
4440
7541
om Ice Control Salt - Street Maintenance Funded
$41.650
$87,548.30
4402
7541
To Be Order By Craig Schaul or Joe DeVito
$0.000
$0.00
On an as needed basis for the 2007/2008
$0.000
$0.00
Winter Season
$0.000
$0.00
Contract No. PSD4014341
$0.000
$0.00
Contact Name: Patrick Heenan
$0.000
$0.00
$0.000
$0.00
$0.000
$0.000
$0.00
$0.00
$0.000
$0.00
$0.000
$0.00
Grand Total
REQUESTED BY: (DIVISION)
$162.518.30
APPROVED By Department Head:
401
DATE:
09/28/2007
#900 #901
Budget Veri ication
Check
Ite-m In
lIem Not I
Accl. Under
AceL Over
Applicable
Budget
Budget
Budget
Budget
Alithorizations Required
Signatures Required
YIN
Signature
Finance Director
Administrator
14226
ACCT
om Icc Control Salt - MFT Funded
o
o
o
o
o
o
o
o
o
Board
ORG
Date of Board Approval
Date
Public Works Division Purchase Request
Vendor No: Deliver To:
Purchase From:
North American Salt Company
6192
9900 West 109th Street
.
Village of Mundelein - Public Works
Street Maintenance Division
440 E. Crystal Street
Mundelein, IL 60060
Overland Park, Kansas, 66210
DISTRIBUTION
QTY
DESCRIPTION
UNIT
UNIT
TOTAL
ORG
ACCT
i 800 Tons Ice Controi Salt - MFT Funded
$41.650
$74,970.00 4440 7541
2102 Tons Ice Control Salt - Street Maintenance Funded
$41.650
$87,548.30 4402 7541
o
o
o
o
o
To Be Order By Craig Schaul or Joe DeVito
$0.000
$0.00
On an as needed basis for the 2007/2008
$0.000
$0.00
Winter Season
$0.000
$0.00
Contract No. PSD 4014341
$0.000
$0.00
Contact Name: Patrick Heenan
$0.000
$0.00
o
$0.000
$0.00
o
o
o
o
$0.000
$0.00
$0.000
$0.00
$0.000
$0.00
$0.000
$0.00
Grand Total
$162,518.30
For Office Use
REQUESTED BY:
DATE:
APPROVED By Divisi
•
401
09/28/2007
..
,
For Public Works Use
Authorizations Re uired
ulhorized By Department Head:
DPO / DPR Issue
ype
DPO
DPR
14226
Date Issued
Number Issue
III
'_
-
North AITl6ricBn Salt
COnJpany
Customer Order Letter
A Compass Minerals Company
September 24, 2007
Mary
MUNDELEIN,IL 60060
Customer 10: 704470
NASC appreciates the opportunity to service your deicing salt requirements for the upcoming season.
Your orders, whether delivered or pickup, should be placed directly with the following depot:
Depot
Order Contact
Milwaukee, WI
North American Sait Co.
2001 S Lincoln Memorial Dr
Kathy / Gracie
Tel: (414)482-3434 Fax: (414)482-4451
Hours:7:00 A.M .• 3:30 PM
Toll Free Depot # 1-800-592-6612
Milwaukee, WI
53207
Ship To: Village of Mundelein
440 E. Crystal SI.
MUNDELEIN, IL 60060
Destination 10: 758010
Maintaining a sufficient suppiy of deieing sait is an important step towards a successfui winter
maintenance program. Frequent and early ordering ensures you have inventory on hand to meet the
next snowfali and assists your servicing facility in arranging deliveries at a time convenient to your
operation.
NASC recognizes the importance of safe and clean roads. The goal of our organization is to
consistently exceed your service and product quality expectations. Please help us to serve you better by
contacting the Highway Sales Department at (800) 323-1641 (24 hr. message service) or by Fax at
(913338-7945) with any questions or comments. Also, if any of the above customer information is
incorrect or has changed, please notify us. Thank you again for your business!
Sincerely,
NASC
Highway Sales Department
Monday, September 24,2007 - 14:47:45
Page 497 of 587
Exhibit 6
Public Works Committee Meeting
Storm Water Drainage Issues
September 24, 2007
A Public Works Committee meeting was held Monday September 24, 2007 at
1000 North Midlothian Road, Mundelein. Chairman Semple called the
meeting to order at ~:04 pm.
Meeting Called to
Order
Clerk DaWstrom took the roll.
It indicated these members present:
Commissioners Nutschnig, and Voss. Village attendance: Mayor Kessler,
Trustee Sullivan, Village Administrator Lobaito, Assistant Village
Administrator Flynn, Village Engineer Emmerich, and Public Works Director
Miller.
Attendance
Chairman Semple stated the pillpOSe of the meeting was to discuss general
storm water issues describing recent storm occurrences and staff
recommendations. Chairman Semple stated Village Administrator Lobaito
would comment first and Village Engineer Emmerich would provide a
PowerPoint presentation and discuss with Public Works Director l'v1iller and
Deputy Director DeVito staff recommendations.
Pmpose of Meeting
Trustee Schedler arrived at 6:06 pm.
Village Administrator Lobaito commended Mr. And Mrs. Jacobsen for their
skill at providing information, which has been used for this presentation.
Village Administrator Lobaito stated much work has already been done
regarding this issue, but there is more to do. Administrator Lobaito stated it
is one thing to have the streets and yards flooded, it is another thing to have
water coming into any home, and the Village takes this very, very serious.
Short term as well as long-term plans will be discussed. Administrator
Lobaito introduced Village Engineer Emmerich to make the presentation.
Comments by
Administrator Lobaito
Village Engineer Emmerich stated the Village is the owner of the storm water
collection and conveyance system. Ownership requires attention to detail, a
commitment to continuous improvement and perpetual care and
maintenance. Engineer Emmerich stated the Storm Water Development Plan
has complied with the Watershed Development Ordinance since 1992. The
localized poor drainage areas (LPDA) exist and must be addressed
systematically.
PowerPoint
Presentation by
Engineer Emmerich
Engineer Emmerich state the long-term goals and solutions are:
Long-term Goals &
Solutions
•
•
•
•
•
Protect people and property by adequately managing storm water
runoff with adequate attenuation and conveyance.
Address localized poor drainage areas
Provide operation and maintenance
Integrate storm water runoff quality improvements through NPDES
MS4 permit
Educate the public on self-help strategies
Public Works
Committee Meeting
(continued)
Short-term strategies
Short-term strategies are:
•
•
•
•
•
•
Monitoring storm events by Public Works
Provide assistance to the lnaxll11ul11 extent practical
Educate public
Focus on hot spots (\'7ellington, North Lake Shore and Holcomb)
Seavey Ditch Phase II improvements
Update Storm Water Master Plan (System description, Prioritize
Capital Project spending and provide funding)
Engineer Etlli11erich stated most LPDA have been identified, however we
need to solicit the public to ensure all LPDA are known and whether they
are still issues. The Village needs to inventory and map LPDA and other
areas of concern. The Village needs to identify probable causes and
remedies and update the Storm Water Master Plan including prioritizing
capital projects.
ReC01TI111Cndatiol1s
Discussion
Engineer Emmerich rec01llinended the Village Board maintains their
commitment. Communicate and involve the public, possibly "Adopt and
Inlet" program. Develop and sustain a funding source such as an
Enterprise Fund via utilities and continue proactive maintenance.
Commissioner Voss asked how many chronic issues listed in the 1992
plan are still chronic issues. Administrator Lobaito stated in 1987 there
were 30 issues listed, there are less today, however he did not have an
exact number. Commissioner Voss asked if any devclopment since 1992
has created anew drainage issues. Engineer Elllinerich stated these
drainage issues have not been caused by new development.
Trustee Schedler asked how Fairhaven School was identified. Engineer
Emmerich stated they were identified based on observation and a
modeling exercise. Trustee Schedler asked if the issues on North Lake
Shore are caused by the Seavey overflow. Engineer Etllinerich stated the
issues are not caused by Seavey overflow because North Lake Shore is at a
higher elevation. Engineer Emmerich stated he believes it is a capacity
and inlet issue,
Trustee Sullivan commented on the Seavey Ditch and the Cairo Pond.
Residents have indicated water is coming back from the sewer and
sanitary waste is coming into the streets. Engineer Emmerich stated if
blockage occurs then the system will back up. Administrator Lobaito
stated trus was a hot spot that was investigated. It was cleaned all the way
to the Cairo Pond, as well as televised. The investigation is still being
conducted, bnt Director Miller and his staff did find the oudet to the
pond has settled approximately a foot and a half, which restricts the flow.
Mayor Kessler asked if the storm water and sanitary systems are separate,
why are they connected in issues. Director Miller stated in the 1980's two
sanitary systems reports and studies were conducted. The decision and
2
the EPA approved plan were not to address private portion of the inftltration
of the sanitary system, however many other repairs were made to the sanitary
system.
Public Works
Committee Meeting
(continued)
Chairman Semple asked if there are any quick fIxes? Administrator Lobaito
stated a study is being done on the "hot spots~', however it is not cOlnpletcd.
Discussion (continued)
Director Miller stated in 1986, there were over 15 inches of rain. This past
August was the highest rainfall in our history. In 1986, streets were flooded
and you couldn't drive anywhere. Much has been done to minimize any
flooding issues. Chairman Semple stated he realizes maybe 150 homes were
affected in 1986, and only ten houses are currently affected, however if you
own one of the ten houses, it isn't reassuring. The Village needs to do
everything that can be done as soon as possible without waiting for the next
budget year.
Chairman Semple stated the Public \'(Iorks committee would report back to
the Board once the shldy is complete. Chairman Semple acknowledged the
residents in the audience and stated the Village is trying to do all they can to
minimize all flooding issues.
Chairman Semple adjourned the meeting at 6:56 pm.
Village Clerk
3
Adjournment
Exhibit 7
,
FINANCE DEPARTMENT
Omnibus Agenda Item
For Board Meeting of 10/08/07
Date:
September 24, 2007
To:
Mayor and Board of Trustees
From:
Mary K. Hatton, Finance Director on the behalf of the Police Dept.
..... , .
~.
Subject: Purchase Order Approval
Summary
The Village's purchase order policy requires the Village Board prior to issuing a purchase order
or acquiring the product or service approve all purchases over $10,000. Attached is
Departmental Purchase Request exceeding the $10,000 limitation. Board approval is
respectfully requested.
Recommendation
\
Motion to approve the Departmental Purchase Request in the amount of $13,000.00
From: AT & T
PO Box 8100, Aurora, IL 60507
For: Phone Lines
Attachments: YES (Departmental Purchase Request Form)
For Village Administrator
Recommendation:
(/
.
Village Of Mundelein
Departmental Purchase Request
Encumbrance Purchase
Order Number
_
DATE: 5/18/07
Purchase From'
AT&T
Vendor No:
Deliver To'
162
Police Dept
----------------._------------~------'---------------
Po Box 8100
Aurora IL 60507-8100
221 North Lake St.
Mundelein, IL 60060
QTY
______-,UNIT
UNIT
DESCRIPTION
PRICE
~D~ISTRIBUTION
TOTAL
ORG
ACCT.
911 Lines 837-8592
$2,000
3160 7310
Phone lines/ pay phone except comm. svc.
$8,000
3101 7310
Downtown Resource Center 837-9413
$3,000
3103 7310
PO 17363 CLOSED
First PO for 07/08 fiscal year closed due to Line 2 going
over. Negotiations completed and we will receive a
credit for months charged at higher rate w/o a contract.
$13,000
{,F~or~D~e~agrt.!!'m~en".'t~U~se"---------~==~~--~..c::;z.I__f._-----.REQUESTED BY:
APPROVED By Departme
==
-,
__
For Finance Use
ut orIzations ReQUire
Signatures Required
Finance Director
Administrator
Board
YIN
"\
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'-\
Signature
'I
;il tJ.-., ~q(7'v t;...9-3 P-?
'vv-- \i'--"._..
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,I / \/\ j
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d
'
1 0,000.00)
Approv et.: by the Board (Required Over$l
T:\finance\wordlPrlDept. Purch. Request
\j
Date
cy !z.-'J.I 0'7
!
--
Exhibit 8
OMNIBUS VOTE AGENDA ITEM
For Board Meeting October 8, 2007
To:
From:
William M. Emmerich, Village Engineer
Date:
October 1, 2007
Subject:
CMAQ Sidewalk - US 45
Hawthorne Boulevard - Hickory Street
Local Agency Agreement for Federal Palticipation
Phase I Engineering Services
EXPLANATION
Mundelein must approve the Local Agency Agreement with the Illinois Depaltment of Transportation
prior to the expenditure of CMAQ grant funds.
MOTION REQUESTED:
Motion to approve the Local Agency Agreement with the Illinois Department of Transportation for the
Route 45 (CMAQ) Sidewalk Project and authorize the Mayor to sign the Agreement.
YES
BUDGETED ITEM:
ATTACHMENTS:
YES
X
_--'X"-'-
NO
NO
Recommendation:
"1": C:lpilal Projcl:lsTI\I.-\Q Sidewalk {US ~j)'Phase J - I'relimillary Design Olllnibus IQrjoilIl
rumling.Joc
_
N/A
_
~ ~Hinois
Department
of Transportation
Local Agency Agreement
Section
Fund Type
for Federal Participation
08-00083-00-SW
STA
Job Number
Construction
Project Number
Day Labor
Slate Contract
Local Agency
Job Number
Local Contract
RR Force Account
X
ITEP Number
Rieht-oF-Wav
Enaineerina
Project Number
P-91-061-08
Job Number
Project Number
CMM-8003(892)
This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA".
Location
US Route 45 (Lake Street)
Local Name
Termini
FAP 0344
Route
Length
0.795 Miles
Hawthorn Boulevard to Hickory Street
Current Jurisdiction
Existing Str. No
State
N/A
Project Description
All Preliminary Engineering Phase I required For a sidewalk installation project.
Division of Cost
Type of Work
FHWA
Participating Construction
Non-Participating Construction
Preliminary Engineering
42,400
Construction Engineering
Right of Way
Railroads
Utilities
TOTAL
$
42,400
%
STATE
%
LA
)
)
)
)
)
)
)
)
)
)
)
)
)
)
$
%
Total
)
)
10,600
SAL
)
53,000
)
)
)
)
$
10,600
$
53,000
'Maximum FHWA (STA) Participation 80% Not to Exceed $42,400.00.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above,
The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost.
Local Agency Appropriation
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated, if required, to cover the LA's total cost.
Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation)
METHOD B--Monthly Payments of
METHOD C---LA's Share
divided by estimated total cost multiplied by actual proqress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Printed 9/6/2007
Page 1 of4
BLR 05310 (Rev. 6/07)
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
(15)
And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not wHh',n a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a pUblic (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen
property;
(c) are not presently indicted for or othelWise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or d'efault.
(16)
To include the certifications, listed In item 15 above and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17)
(State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18)
That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of
any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, sUbgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19)
To regulate parking and traffic in accordance with the approved project report.
(20)
To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21)
To regUlate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22)
That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement, The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentalion is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount
(23)
To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(24)
Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
THE STATE AGREES:
(1)
To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA's certification of compliance with Titles II and III requirements.
(2)
(State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3)
(Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
Printed 9/6/2007
Page 3 of 4
BLR 05310 (Rev 6/07)
09/05/2007
08:54
8153851781
SMI TH UII3n1EERnll3
ADDENDUM,C;,\ll
Exhibit 1
Location Map
N
US Route 45
Sidewalk Project
Lake County
Location of Projcct
US Route 45
Hawthorne Boulevard to Hickory Street
Exhibit 9
To:
From:
Date:
October 1,2007
Subject:
CMAQ Sidewalk - US 4'5
Phase 1 Engineering Services Agreement
fvt---
EXPLANATION
Smith Engineering Consultants, Inc. will perfonn Phase I Engineering Services for the design of sidewalk
along Lake Street between Hawthorne Blvd. and Hickory Street under a not-to-exceed contract amount of
$52,985.60. Under the tenns of the Congestion Mitigation and Air Quality (CMAQ) grant agreement,
eighty percent of these costs, or approximately $42,388.00 will be eligible for reimbursement.
MOTIONS REQUESTED:
Motion to approve the Engineering Services Agreement with Smith Engineering Consultants, Inc., for the
Phase 1 Preliminary Design Engineering of the CMAQ Sidewalk on U.S. Route 45 Project in an amount
not to exceed $52,985.60 and authorize the Mayor and Clerk to sign the Agreement.
YES ~--OX"--_
BUDGETED ITEM:
ATTACHMENTS:
N/A~~~_
X
YES
Recommendation:
DATE: -I-+------''--''--+--=--t----'L-f---~~_
T:'Clpilal Projecls U"'I!\Q Sidewalk IUS ~jr Phase I - Prclimil1ar~' Design omnibus cnginct"rillg
agrccl1lClll.dOl'
Exhibit 10
To:
From:
Date:
September 28, 2007
Subject:
Grand Dominion Subdivision
Water System Improvements
Contract Award for Underground Pressure Reducing Stations
~
EXPLANATION
The elevation of the new Winchester Road storage tank would cause excessive water pressure in areas of
the Village without the installation of pressure reducing controls. These underground pressure-reducing
stations are a part of the water system improvements required for the Del Webb community. On
Thursday, September 27,2007, five (5) bids for the installation of underground pressure reducing stations
were opened. The lowest responsive bidder is Elmwood Enterprises of Lakemoor, IL, with a bid of
$652,320.00. Pursuant to the annexation agreement, Pulte Home Corporation is obligated to fund this
work by depositing Water Facility Payments in the amount described in the Agreement.
MOTIONS REQUESTED:
1.
Motion to accept all bids received on September 27, 2007 for the underground pressure reducing
stations.
2.
Motion to award a contract to Elmwood Enterprises, Lakemoor, IL, in the amount of $652,320.00
subject to receipt of proper bonding and insurance and authorize the Village Administrator's
signature on the contract.
YES
BUDGETED ITEM:
ATTACHMENTS:
YES
_
Bid Summary
NO_~X~_
N/A
_
NO
Recommendation:
BY:
01
DATE:
T:·$ubdidsiom AC'TIVE'GrJlld Dominion - Del
Webb\\\'~ler sySh~11I
illlpfI)l'cm.:nls'Pressurc Reducing
SI~lions·O,\INIl)US·bid:lw~rJ
Elmwuod
Ellterprlscs.Jo~·
COMPARISON OF BIDS AND ENGINEER'S ESTIMATE BY ITEM
UNDERGROUND PRESSURE REDUCING STATIONS
PROJECT 20632000
ITEM
DESCRIPTION
BIDDER
Di Meo Brothers,
Elmwood
Bolder
Inc.
Enterprises, Inc. Contractors, Inc.
Mosele&
Associates, Inc.
1
Furnish and install the Pressure
Reducing Station at the Route
83 Elevated Water Tank Site.
$210,000.00
$201,800.00
$216,000.00
$228,000.00
George Kennedy
Construction
Company, Inc.
$217,595.00
2
Reducing Station at the
Creekwood Drive Site.
Reducing Station at the
Fieldcrest Drive Site.
Reducing Station at the Dunbar
& Midlothian Road Site.
$160,000.00
$122,260.00
$140,000.00
$152,000.00
$133,100.00
$149,160.24
$185,000.00
$142,890.00
$150,000.00
$164,000.00
$140,650.00
$163,878.24
$220,000.00
$185,370.00
$210,000.00
$208,000.00
$186,920.00
$170,568.24
$775,000.00
$652,320.00
$716,000.00
$752,000.00
$678,265.00
$680,934.96
3
4
TOTALS
Engineer's
Estimate
$197,328.24
Note: Engineer's estimate has costs for controls subcontractor, mobilization, contingency, bonds, insurance, general conditions, overhead and profit
distributed between bid items.
DJ
9/27107
Exhibit II
To:
From:
Date:
October 2, 2007
Subject:
Agreement for Professional Services - Addendum No. I
Smith Engineering Consultants, Inc.
Construction Observation
Cardinal Square Phase I
EXPLANATION:
Cardinal Square has required an unexpected amount of inspection effort to complete the public
improvements. The fees collected by the Village from the developer for the engineering inspection of
these activities have been nearly exhausted, with a considerable amount of the work remaining. Based on
the present pace of work the remaining activities (through and including subdivision acceptance) an
estimated additional $13,725.00 of effort is required.
MOTIONS REQUESTED:
Motion to approve Addendum No. I to the existing Agreement for Professional Services with Smith
Engineering Consultants, Inc. for the inspection of certain subdivision improvements within Cardinal
Square Phase I Subdivision in the not-to-exceed amount of $13,725.00 and authorize the Village
Administrator's signature on the Addendum.
BUDGETED ITEM:
ATTACHMENTS:
YES _--=-X.:..-_
X
YES
Recommendation:
DAT
C:\DOCUME~I~loballo\LOCALS-\\Temp\SEClnspedionomnitlu52.rjo<:
N/A
_
Exhibit 12
10108/2007
For Board Meeting:
Return by 5:00 p.m. Tuesday before Board Meeting
TO:
Mayor Kessler and Village Board
FROM:
DATE:
Wednesday, October 03,2007
RE:
Calcium Chloride Delivery System
EXPLANATION:
The approval of this Resolution rejects the bid that was received, and authorizes the
Public Works Department to seek proposals from vendors for the materials and
installation of the improvements desired.
MOTION REQUESTED:
To approve the Resolution rejecting the bid for the Village of Mundelein Public Works
Department Calcium Chloride Delivery System.
BUDGETED ITEM:
YES _--'X-=----_
NO
_
ATTACHMENTS
YES _....:.X-'---_
NO
_
Recommendation:
APPROVE
DATE: -J.¥.H,,fJL---'--=-ftc-l--/,,,
BY:
(/
N/A
_
DEPARTMENT OF PUBLIC WORKS
440 E. Crystal Street, Mundelein, IL 60060
Phone (847) 949-3270 Fax (847) 949-9208
MEMORANDUM
To:
From:
Date:
Re:
John Lobaito - Village Administrator
Wednesday, October 3,2007
Request to Reject Bid - Calcium Chloride Delivery System
On September 10, 2007, the Village Board authorized the department to seek bids for
improvements to the existing Calcium Chloride Delivery System.
The improvements sought included the additional of another 5,000 gallon tank, a new dispensing
pump, along with the miscellaneous components necessary to connect and to activate the system.
Only one bid was received. A copy of the bid opening summary is attached.
The bid received does not meet the bid specifications set-forth. The system bid by Monroe
Tmck Equipment is a manually operated system, rather than being activated by a remote. In
addition, the bid received was $1,669.00 over the $15,000 budgeted amount.
The department is therefore requesting consideration of the approval of the Resolution that is
attached.
Please feel free to contact me with any questions that you may have.
Cc: Joe De Vito, Deputy Director of Public Works
Craig Schaul, Street Division Superintendent
BID OPENING
DATE: Wednesday, September 26,2007
TIME: Close: 1:00 p.m. Open: 1:15 p.m.
At 1:00 p.m. Cathy Pickens, of the Village of Mundelein Customer Service
Office publicly called to a close the acceptance of Bids for the Calcium
Chloride Delivery System. Joe De Vito of the Village of Mundelein Public
Works Department witnessed the close of bids. One (1) sealed bid was
presented to Deputy Director Joe De Vito for the bid opening.
In attendance at the Bid Opening were: Joe De Vito, Deputy Director of the
Public Works Department, Nick Schutz, Assistant Superintendent of the Street
Division, and Bill Earll, Street Division Crew Leader. Deputy Director Joe
De Vito read the bids aloud.
BIDS RECEIVED
:::.B=-id"-=-Sl:::.lbC"-j=-ec=-t
Opening
~--=-=="'------Attendance
=-=-===-=-----Bids Received
1. Monroe Truck Equipment - Monroe, WI
Lump Sum Bid Amount
$16,690.00
Deputy Director De Vito publicly thanked the bidders and announced that the
Public Works Department will review the bids and will provide a Bid Award
Recommendation to the Village Board of Trustees for consideration at the
October 8, 2007 Village Board Meeting.
The Bid Opening adjourned at 1:18 p.m.
Minutes taken by Nick Schutz, Assistant Street Superintendent
Bid Opening Summary prepared by Connie M. Watkins
_
Review and
Recommendation
Adjournment
RESOLUTION NO.
_
RESOLUTION REJECTING THE BID FOR THE
MUNDELEIN PUBLIC WORKS DEPARTMENT
CALCIUM CHLORIDE DELIVERY SYSTEM
WHEREAS, the Mundelein Village Board authorized the Public Works Department to
advertise for bids for a Calcium Chloride Delivery System; and
WHEREAS, the Village reserved the right to reject all bids as provided in the bid
documents; and
WHEREAS, on September 26, 2007, bids for the Mundelein Public Works Calcium
Chloride Delivery System were opened. The following bid was received:
Bidder
Amount of Bid
Momoe Truck Equipment
Momoe, WI
$16,690.00
and
WHEREAS, the bid did not meet the bid specifications set forth in the bid documents;
and
WHEREAS, the bid exceeded the estimated cost by $1,669.00; and
WHEREAS, after due consideration, the Village Board of Trustees has detennined that it
would be in the best interests of the Village to reject the bid and re-bid the Public Works
Department Calcium Chloride Delivery System as set forth herein.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, STATE OF
ILLINOIS, as follows:
SECTION I:
The bid received for the Public Works Department Calcium Chloride
Delivery System from Monroe Truck Equipment is hereby rejected.
SECTION II: The Public Works Department is hereby authorized to solicit proposals
from vendors for the component parts and instaIlation necessary to construct a Calcium Chloride
Delivery System in accordance with new bid specifications.
PASSED this 8th day of October, 2007 by a roIl cal1 vote.
AYES
NAYS
ABSENT AND/OR NOT VOTING
President
PASSED:
_
APPROVED:
_
ATTEST:,
~
Vil1age Clerk
Exhibit 13
FINANCE DEPARTMENT
Omnibus Agenda Item
For Board Meeting of 10/08/07
Date:
October 2, 2007
To:
Mayor Kessler and Board of Trustees ~
From:
Mary Hatton. Finance Director
fiveS
Subject: Bill Approval
Summary
The Village's Bill Approval policy requires bill approval at each Board Meeting. Board approval
is respectfully requested. The full Governing Body Report has been made available in the
Trustee's room for review. This is net of any invoices Trustees have requested be pulled for
separate vote.
Recommendation
MOTION to approve the payment of bills, as indicated in the Governing Body Report, for the
period 09/25/07 through 10/08/07 in the amount of $974.856.35.
Attachments: None
Recommendation:

VILLAGE OF MUNDELEIN

Transcription

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