I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. – SISKIYOU

HISTORIC COMMISSION MEETING
AGENDA
August 3, 2016 at 6:00 P.M.
I.
REGULAR MEETING - CALL TO ORDER: 6:00 p.m. – SISKIYOU ROOM in the Community
Development/Engineering Services Building, located at 51 Winburn Way
II.
APPROVAL OF MINUTES: Historic Commission regular meeting of July 6, 2016
III.
PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public
Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals
wishing to speak.)
IV.
COUNCIL LIAISON REPORT: Carol Voisin
V.
PLANNING ACTION REVIEW:
PLANNING ACTION: PA-2016-01385
SUBJECT PROPERTY: 50 East Main St.
OWNER/APPLICANT: Ted DeLong/Oregon Shakespeare Festival
DESCRIPTION: A request for Site Design Review approval for exterior changes to a contributing property
in the Downtown Historic District. The proposal is to construct a 150 square foot addition to the existing deck
located at the rear of the building located at 50 East Main Street. COMPREHENSIVE PLAN
DESIGNATION: Commercial - Downtown; ZONING: C-1-D; ASSESSOR’S MAP: 39 1E 09BB; TAX LOT:
40000.
PLANNING ACTION #: 2016-00309
SUBJECT PROPERTY: 150 N. Pioneer St.
PROPTERY OWNERS: Stan Potocki
APPLICANT: City of Ashland
DESCRIPTION: A request for a Comprehensive Plan Map Amendment and Zone Change for the properties
located at 150 and 162 North Pioneer Street. The current Comprehensive Plan Map designation is Low
Density Multi-Family Residential and the Zoning is R-2. With the current request, the Comprehensive Plan
Map designation would be changed to Commercial and the Zoning to C-1. COMPREHENSIVE PLAN
DESIGNATION: Existing: Low Density Multi-Family Residential, Proposed: Commercial; ZONING:
Existing: R-2, Proposed: C-1; ASSESSOR’S MAP: 39 1E 09BA; TAX LOT #: 11800 & 11900
VI.
NEW ITEMS:
Review board schedule
Project assignments for planning actions
VII.
OLD BUSINESS:
VIII.
DISCUSSION ITEMS:
IX.
COMMISSION ITEMS NOT ON AGENDA:
X.
ADJOURNMENT:
ASHLAND HISTORIC COMMISSION
DRAFT Meeting Minutes
July 6, 2016
Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room
CALL TO ORDER:
Commission Chair, Shostrom called the meeting to order at 6:04 pm in the Siskiyou Room at the Community
Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520.
Commissioners Present:
Shostrom
Skibby
Leonard
Ladygo
Emery
Swink
Giordano
Council Liaison:
Carol Voisin
Commissioners Absent:
Whitford (E)
Staff Present:
Mark Schexnayder; Staff Liaison
Regan Trapp; Secretary
APPROVAL OF MINUTES:
Ladygo motioned to approve minutes from June 8, 2016. Leonard seconded. No one opposed.
PUBLIC FORUM:
Allan Sandler, of 1260 Prospect, Ashland, OR addressed the Commission. He spoke about the corbels for the
balcony at 23 N. Main. Mr. Sandler would like the Commission to choose 2 corbels so that he can engineer the
drawings and give them some choices. He discussed this idea with the Commission and they are to get back
to Mr. Sandler on the choices they select.
COUNCIL LIAISON REPORT:
Voisin gave the Council Liaison report. Items discussed were:
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At the June 21st meeting, “Threshold” was selected for the Gateway Island project. It should be ready
in a year for dedication.
Verde Village was approved.
During the Council goal setting session the parking plan was discussed and deemed a very important
issue. The road diet is on hold because of cost.
The wastewater treatment plan loan has been renegotiated and the City has 600,000 to put towards
some projects. They are looking at putting some things on the ballot in May of 2017.
The possible amendment to Chapter 18 was discussed.
PLANNING ACTION REVIEW:
PLANNING ACTION: PA-2016-00587
SUBJECT PROPERTY: 872 Siskiyou Boulevard
OWNER: John Shrode
APPLICANT: Suncrest Homes, LLC
DESCRIPTION: A request for a Variance to allow for the construction of a new driveway at 872 Siskiyou
Boulevard. The Variance is required to construct a new driveway that is proposed to be less than 100 feet
from an existing driveway on Siskiyou Boulevard. COMPREHENSIVE PLAN DESIGNATION: Low Density
Multiple Family Residential; ZONING: R-2; ASSESSOR’S MAP: 39 1E 09DA; TAX LOT #: 6900.
There was no ex parte contact or conflict of interest indicated by the Commission.
Schexnayder gave the staff report for PA-2016-00587.
Shostrom opened the public hearing to the applicants.
Charlie Hamilton, Suncrest Homes, residing at 328 Talent Ave, Talent, OR and
John Shrode, property owner, residing at 872 Siskiyou Blvd, addressed the Commission. Mr. Hamilton
explained that they were here the month prior and had made the changes the Commission had requested.
Shostrom closed the public hearing and opened to the Commission for comments.
Shostrom motioned to approve PA-2016-00587 as presented. Skibby seconded. No one opposed.
Giordano abstained.
PLANNING ACTION: PA-2016-01027
SUBJECT PROPERTY: 276 B Street (Tax lot 5800 & 5900)
OWNER/APPLICANT: Kimberlynn Locklin
DESCRIPTION: A request for Site Design Review approval for the construction of two detached Accessory
Residential Unit’s less than 500 square feet, one on each of the subject properties. The project will also involve
the removal of trees and the construction of one single-family dwelling per tax lot as well. COMPREHENSIVE
PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; ASSESSOR’S MAP: 39 1E
09BA; TAX LOT: 5800 & 5900.
There was no ex parte contact or conflict of interest indicated by the Commission.
Schexnayder gave the staff report for PA-2016-01027.
Shostrom opened the public hearing to the applicant.
Kim Locklin and Vadim Agakhanov, property owners, residing at, 521 Schofield Street in Ashland, OR,
addressed the Commission. Ms. Locklin gave a history on the project and stated that she is looking to the
Commission for some feedback. They would like to live on site in the 3rd home with their family. Mr.
Agakhanov spoke about the design and stated that he wanted each one to look different. He pointed out
that the garages will not be visible from the street and there will be plenty of room for tenants to park and
turn around. He wanted to replicate the neighborhood feel from the past. They will be removing 2
evergreen trees and a plum tree (that is lifting the sidewalk) and re-planting 12 trees once work is complete.
The driveways will be done with permeable pavers and he would like to re-pave the alley since it is in such
poor shape. He spoke about the floor plans, square footage and the differences between all the buildings.
Shostrom closed the public hearing and opened to the Commission for comments.
Shostrom motioned to approve PA-2016-01027 with the below recommendations. Skibby seconded. No
one opposed.
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Include the following revisions in the building permit submittals:
Vinyl windows with no simulated divided grids.
When windows are molded together there should be 3 inches of frame (each double hung frame).
Belly bands on garage on lot #3 to break up massing.
Garage doors will be steel that have vertical orientation (craftsman like) of the frame and panels in
contrast to what is drawn on the original plan.
Consistency of windows – Should be proportioned 2 to 1 and proportioned in width. Lot #3 bay
window (north elevation) should match the lower story window in width.
Lot #2 (north elevation) upstairs should match the lower story window in width.
Suggestions for lot 1:
 Windows will have trim that have aprons, sills, and head trim that have added details.
 Belly bands on garage to break up massing.
 2 foot 10 wide windows. Minimized egress size.
 Bucking the windows is suggested on all lots.
NEW ITEMS:
 Review board schedule
 Project assignments for planning actions
OLD BUSINESS:
 Pioneer Mike Celebration
Schexnayder welcomed Leonard to the Commission and thanked her for her contribution to the Pioneer Mike
Ceremony.
DISCUSSION ITEMS:
The reorganization of City Hall was discussed. Shostrom stated that the Commission needs to be advocates
to the approach. Shostrom went on to say that the Commission should draft a letter to the City council and
ORW in regards to the options. Shostrom stated that he will draft a letter to the City Council but send to all
Commissioners to be approved beforehand.
Skibby motioned to approve Shostrom writing a letter in regards to the City re-organization plan (seismic
retrofitting of City Hall) that will go to the City Council. Giordano seconded. No one opposed
COMMISSION ITEMS NOT ON AGENDA:
135 Nutley was discussed in depth.
July 14th
July 21st
July 28th
August 4th
Review Board Schedule
Terry, Andrew, Tom
Terry, Sam, Taylor
Terry, Taylor, Dale
Terry, Keith, Bill
PA-2014-01956
PA-2014-00710/711
PA-2014-01283
PA-2014-02206
PA-2015-00178
PA -2015-00374
PA-2015-00878
PA-2015-01496
PA-2015-01695
PA-2015-01769
PA-2015-01517
PA-2015-02203
PA-2016-00073
PA-2016-00275
PA-2016-00387
PA-2016-00763
PA-2016-00209
PA-2016-00818
PA-2016-00847
PA-2016-00587
PA-2016-01027
Project Assignments for Planning Actions
Lithia & First
143/135 Nutley
172 Skidmore
485 A Street
156 Van Ness Ave
160 Lithia Way
35 S. Pioneer
35 S. Second-Winchester Inn
399 Beach
860 C
209 Oak
868 A Street
151 Pioneer
574 Allison
95 N. Main
5 N. Main
25 N. Main
175 Pioneer
252 B Street
872 Siskiyou Blvd
276 B Street
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting is scheduled August 3, 2016 at 6:00 pm.
All
Swink & Whitford
Shostrom
Ladygo
Shostrom
Emery
Ladygo
Shostrom
Skibby
Ladygo
Shostrom
Whitford
Swink
Emery
Shostrom
Swink
Ladygo
Shostrom & Skibby
Whitford
Skibby
Shostrom & Leonard
There being no other items to discuss, the meeting adjourned at 8:30pm
Respectfully submitted by Regan Trapp
Planning Department, 51 Winburn Way, Ashland, Oregon 97520
541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900
NOTICE OF APPLICATION
PLANNING ACTION: PA-2016-01385
SUBJECT PROPERTY: 50 East Main St
OWNER/APPLICANT: Ted DeLong/Oregon Shakespeare Festival
DESCRIPTION: A request for Site Design Review approval for exterior changes to a contributing property in the
Downtown Historic District. The proposal is to construct a 150 square foot addition to the existing deck located at
the rear of the building located at 50 East Main Street. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR’S MAP: 39 1E 09BB; TAX LOT: 40000.
NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday August 3, 2016 at 6:00 PM in the Community
Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way.
NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, August 4, 2016 at 6:00 PM in the Community
Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way.
NOTICE OF COMPLETE APPLICATION: July 27, 2016
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: August 10, 2016
The Ashland Planning Division Staff has received a complete application for the property noted above.
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn
Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a
notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the
comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the
application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning
Division Staff’s decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC
18.108.040)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this
application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of
appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your
right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with
sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be
provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services
Building, 51 Winburn Way, Ashland, Oregon 97520.
If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305.
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SITE DESIGN AND USE STANDARDS
18.5.2.050
The following criteria shall be used to approve or deny an application:
A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and
yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable
standards.
B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as
provided by subsection E, below.
D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for
water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the
subject property.
E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design
Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist.
1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual
aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent
properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is
the minimum which would alleviate the difficulty.; or
2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better
achieves the stated purpose of the Site Development and Design Standards.
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PROJECT ASSIGNMENTS FOR PLANNING ACTIONS
PA-2014-01956
PA-2014-00710/711
PA-2014-01283
PA-2014-02206
PA-2015-00178
PA -2015-00374
PA-2015-00878
PA-2015-01496
PA-2015-01695
PA-2015-01769
PA-2015-01517
PA-2015-02203
PA-2016-00073
PA-2016-00275
PA-2016-00387
PA-2016-00763
PA-2016-00209
PA-2016-00818
PA-2016-00847
PA-2016-00587
PA-2016-01027
Lithia & First
143/135 Nutley
172 Skidmore
485 A Street
156 Van Ness Ave
160 Lithia Way
35 S. Pioneer
35 S. Second-Winchester Inn
399 Beach
860 C
209 Oak
868 A Street
151 Pioneer
574 Allison
95 N. Main
5 N. Main
25 N. Main
175 Pioneer
252 B Street
872 Siskiyou Blvd
276 B Street
All
Swink & Whitford
Shostrom
Ladygo
Shostrom
Emery
Ladygo
Shostrom
Skibby
Ladygo
Shostrom
Whitford
Swink
Emery
Shostrom
Swink
Ladygo
Shostrom & Skibby
Whitford
Skibby
Shostrom & Leonard
August 2016
Ashland Historic Review Board Schedule
Meet at 3:00pm, Lithia Room*
August 11th
Terry
August 18th
Terry
August 25th
Terry
September 1st
Terry
September 8th
Terry
*Call 541-488-5305 to verify there are items on the agenda to review
ASHLAND HISTORIC COMMISSION
Membership List
Commissioner’s
Name
Dale Shostrom
Chairman
Keith Swink
Term
Expiration
Mailing
Address
Home
Phone
Work
Phone
E-Mail
Address
4-30-2018
[email protected]
4-30-2018
[email protected]
Sam Whitford
4-30-2018
[email protected]
Terry Skibby
4-30-2018
[email protected]
Tom Giordano
4-30-2017
[email protected]
Bill Emery
4-30-2017
[email protected]
Andrew Ladygo
4-30-2017
[email protected]
Taylor Leonard
4-30-2019
[email protected]
Carol Voisin
Council Liaison
Mark Schexnayder
Regan Trapp
Admin. Staff
[email protected]
City of Ashland
Planning Dept.
City of Ashland
Planning Dept.
552-2044
[email protected]
552-2233
[email protected]
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