Meeting Packet - Central Missouri Community Action

Transcription

September 16, 2015
Dear Board Member:
The board is scheduled to meet at 6:30 pm on Thursday September 22, 2016 at the
Central Office Shriver Room. Dinner will be served at 6:15 pm. The Program and
Performance Committee will meet in the Zigler Room downstairs at 5:30 pm and the
Finance Committee will meet in the West Room at 5:30 p.m.
Shonda Harbour, my Executive Assistant will be calling to remind board members of the
meeting and to gather a RSVP list. If you are unavailable when she calls and receive a
voicemail, please take the time to respond so we will know your attendance plans.
Your attendance at each meeting is valued and important. It’s been very busy at CMCA
so we have many updates and much information to share with you.
I’m looking forward to seeing you this Thursday for what should be a very informative
and productive meeting.
Darin Preis, CCAP
Executive Director
Enc.
NOTICE OF MEETING
Notice is hereby given that the CMCA Board of Directors will conduct a meeting at 6:30 p.m.
Thursday September 22, 2016 at the Central Office Large Conference Room, 807-B North Providence Road,
Columbia.
Central Missouri Community Action Strategic Commitments
SC 1. Engage the community to assure that all people have their basic needs met.
SC 2. Enhance community capacity to ensure all individuals have lifelong learning opportunities.
SC 3. Build community capacity to enhance economic and community assets.
SC 4. Build relationships across class and race lines.
SC 5. Central Missouri Community Action is an agency of excellence.
AGENDA
I.
Call to Order – Welcome
II.
Consent Agenda Items
A. Agenda
B. Minutes
III.
Action Items
A. Financial Reports
B. Head Start Reports
C. Head Start Self-Assessment
D. 2016-17 Board calendar
E. Missouri Children’s Trauma Informed Network Mini-Grant
F. New Board member - Shannon Fortner
G. Board Officer Election
IV.
Development Update
A. Wine, Women, and Song
V.
Program and Performance Committee report
A. ROMA Indicators for 2016-17
VI.
Board Discussion
A. Cafe Via Roma update
Executive Director’s Report
Closed Session:
Pursuant to Mo. Revised Statutes Section 610.021 for the purpose of conducting the
Executive Director evaluation
VII.
VIII.
IX.
Adjournment
CMCA Mission: To empower individuals and families to achieve self-reliance
CMCA is committed to equal opportunity. If you are disabled and need an accommodation such as an interpreter for the hearing-impaired, please
contact our office. A three-day notice is required for scheduling. Representatives of the news media may obtain copies of this notice by contacting:
Shonda Harbour, Executive Assistant
CMCA 807-B North Providence Road, Columbia, MO 65203
Phone: (573) 443-8706, Ext. 1026
CENTRAL MISSOURI COMMUNITY ACTION
Board of Directors Meeting
Minutes from August 25, 2016
Board Members Present
Jason Ramsey
Charlotte Bellsmith
Ann Anderson
Stella Druml
Charlie Roll
Connie Bowman
Amanda Grellner
Randy Kleindienst
Judy Drake
Jewel Holt
Elaine Kime
Alice Brandt
Jean Isap - Early Childhood Board Advisor
Via Conference Call: Paul Davis, Kimyonia Sands
Board Members Absent
Lucy Betteridge
Roger Young
Staff Present
Darin Preis
Angela Hirsch
Julie McNeil
I.
Shonda Harbour
Mernell King
Julie Aitkens
Susan Keyton
Melissa McCoin
Jaime Freidrichs
Karen Miller
Pam Beerup
Beth Vossler
Call to Order and Welcome
A. Jason Ramsey called the meeting to order at 6:30 p.m.
II.
Consent Agenda
Jason Ramsey removed the Financial Reports from the Consent Agenda to consider as a
separate Action Item.
Alice Brandt motioned to approve the remaining items in the Consent Agenda
• Kimyonia Sands - second
• Motion passed
III.
Action Items:
A. Finance Report - The board discussed the challenges the accounting department has been
having. The Finance Committee reviewed the financial reports at length and Melissa
McCoin assured them that the reports were accurate through June 30, 2016. Due to the
turnover in accounting staff and Melissa's learning curve, many accounts had to be combed
through and adjusted. Due to having all new accounting staff, we had been finding coding
errors throughout. The Head Start closeout report is the current priority and we are seeking
assistance from outside consultants. We have requested and been given extra time to submit
the closeout report by our Regional VII contacts at the Office of Head Start.
Amanda Grellner made the motion to approve fiscal reports up to June 30, 2016
• Randy Kleindienst - second
• Motion passed
B. Foster Grand Parent Handbook changes - Julie McNeil, Foster Grandparents Director,
reviewed recommended changes that will allow more flexibility to how the FGP volunteers
account for their time.
Amanda Grellner made the motion to approve the changes
• Connie Bowman - second
• Motion passed
C. Head Start Program Information Report - Beth Vossler, Head Start Director of
Operations, reviewed information about Head Start and Early Head Start performance over
the last year.
Stella Druml made the motion to approve the PIR
• Elaine Kime - second
• Motion passed
D. Head Start Reports - Beth Vossler reviewed enrollment, attendance, meal count reports.
Ann Anderson made the motion to adopt the Head Start report
• Stella Druml - second
• Motion Passed
E. Missouri Foundation for Health Community Convening Grant - Angela Hirsch,
Community Services Director asked for approval of a new grant that would allow us the
opportunity to expand our Community Organizers and to focus on creating community plans
to improve health in each of the communities we serve (outside of Boone County). The grant
is for two years and $450,000. The University of MO has also asked CMCA to partner with
an application to do the same function in Boone County.
Stella Druml made the motion to approve the grant application.
• Connie Bowman - second
• Motion passed
F. CSBG Contract Renewal - Angela Hirsch reviewed the Community Services Block Grant
work plan and staffing. The state has not provided a budget number yet so we are planning
around our known carryover amount and last year's base budget. The base contract will be
approximately $1,089,185
Jewel Holt made the motion to approve the CSBG contract proposal.
• Judy Drake - second
• Motion passed
G. Recommendation to elect Carolyn Lewis to the board - Darin Preis, Executive Director
reviewed Carolyn Lewis's board application. The Head Start Policy Council voted to
recommend her for board membership. Carolyn has been on the board in the past but
stepped away to work on a degree. She is also a regular volunteer and has completed
CMCA's Step Up to Leadership class.
Randy Kleindienst made the motion to elect Carolyn Lewis to the board.
• Charlotte Bellsmith - second
• Motion passed
IV.
Development Update
Pamela Beerup, Development Manager reviewed the Women, Wine, and Song
fundraising event that Machens Automotive Group is hosting for CMCA for the benefit of
our Head Start program. 7 out of 10 sponsorships have been sold so far. She asked the board
to help find sponsors.
V.
Program & Performance Committee Ann Anderson, Committee Chair, reported on a presentation Angela Hirsch had given
them.
VI.
Board Discussion
A. Darin updated the board on the progress of the sale of Cafe Via Roma. Until recently
he had been working with a broker to sell the cafe to a specific buyer. In August they
officially opened the sale to the public through the broker's traditional sales network. Three
buyers have expressed interest.
B. The board reviewed and discussed the results of the Governance Excellence Model
board self assessment that was completed by board members earlier in the summer.
C. Charlotte Bellsmith shared information about a meeting hosted by Senator Claire
McCaskill to discuss opiod addiction in Missouri where she attended on behalf of the CMCA
Board.
D. Jaime Freidrichs, Director of CMCA's Missouri Women's Business Center presented
information about our new center funded by the U.S. Small Business Administration.
MOWBC overview and update
VII.
Executive Director’s Report
Darin Preis asked if there were any questions about his written report. There were no
questions.
VIII.
Adjournment
Randy Kleindienst made the motion to adjourn at 8:25.
• Elaine Kime - second
• Motion passed
EARLY HEAD START ENROLLMENT
Monthly Totals:
Income Eligibility
Month of: August
Local ID
2102
2106
County
Site Name
WFSC
WERDCC
AUDRAIN
F.E.
8
10
Enrolled
this Month
8
12
Waitlist
17
*
100% of
Poverty or 101-130% >130% of
Below
of Poverty Poverty
5
0
2
12
0
0
Foster
1
0
Homeless
0
0
Public
0
0
Concern
1
-
Disability
0
-
1211
Bear Creek
8
8
30
7
0
0
0
0
1
0
2
2209
2209
2203
2214
2301
Worley
Worley HB
Park
MLJ
Callaway
16
12
8
16
16
9
8
18
17
10
0
33
5
6
8
6
14
11
0
0
1
3
1
0
1
1
0
1
0
1
0
1
2
0
0
0
0
1
0
1
2
2
1
1
1
2
Callaway/Audrain HB
Cole HB
Cole East
Cooper/Howard HB
Howard
Moniteau County HB
Chamois HB
11
11
16
11
8
11
22
184
12
12
10
8
12
17
151
82.07%
2
1
2
5
10
5
2
128
69.57%
10
10
8
8
10
12
121
80.13%
0
1
2
0
0
3
10
6.62%
1
0
0
0
0
0
6
3.97%
0
0
0
0
0
1
4
2.65%
1
1
0
0
0
1
6
3.97%
0
0
0
0
2
0
4
2.65%
2
2
1
1
0
3
15
9.93%
1
1
1
0
0
0
10
6.62%
BOONE
CALLAWAY
2301
2401
2401
2601
2601
2701
2854
COOPER/HOWARD
HOWARD
MONITEAU
OSAGE
Enrolled:
Cumulative number of children served during the reporting month.
FE:
Funded Enrollment, to include center base, home base, and prenatal
COLE
<35%
Mandated Requirements
Enrollment
<10%
10% or >
*WERDCC waitlist is on state report
Income Status
Disability Status
184
200
151
150
128
100
Income
Eligible
96%
50
0
F.E.
Enrolled this
Month
Waitlist
10%
4%
Over-Income
Guidelines
7%
Concern
83%
Disability
Enrolled
EARLY HEAD START ADA/MEALS
Month of: August
Local ID County
2102
1211
2202
2203
2209
2301
2401
2601
AUDRAIN
BOONE
CALLAWAY
COLE
HOWARD
Site Name
WFSC
Bear Creek CFDC
MLJ*
Park
Worley
Callaway County
Cole East
Howard County
TOTAL
CACFP MEALS PROVIDED
# Meals
# Class
Could
Provide Days (ave)
for Month
#DSS Child
Care Subsidy
# Breakfast
# Lunch
# PM Snack
94%
4
4
3
8
4
132
104
104
172
113
127
125
103
177
119
102
117
80
152
107
144
144
0
306
144
18
18
91%
23
625
651
558
738
92
ADA
89%
87%
95%
93%
85%
-
18
18
20
*CACFP Reimbursemen and DSS Reimbursement collected by partner.
ADA:
Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance Standards.
DSS Child Care Subsidy:
For the purpose of this report, we are only reporting the children for whom we receive DSS reimbursement. (Those that are enrolled in a full-day
classroom.) For more information on the DSS/Child Care Assistance Program, please visit http://dss.mo.gov/cd/childcare/pdf/ccare.pdf.
CACFP Meals Provided:
For more information regarding the Child and Adult Care Food Program (CACFP), please visit
http://www.fns.usda.gov/CND/Care/CACFP/aboutcacfp.htm.
Average Daily Attendance
Infant/Toddler Meals Provided
100%
80%
# Meals Could Provide for Month
60%
40%
# PM Snack
20%
0%
# Lunch
# Breakfast
0
200
400
600
800
EARLY HEAD START STATE ENROLLMENT
Monthly Totals:
Income Eligibility
Month of: August
Local ID
2106
2102
2409
2413
2412
2411
2603
2703
County
AUDRAIN
COLE
HOWARD
MONITEAU
Site Name
WERDCC Prison Program
WFSC
Capital Early Learning
Bright Lights
Nedra Session Family Home
Southwest
First Start
Little Pintos
F.E.
13
4
12
8
6
8
8
6
65
Enrolled
this Month
14
4
11
8
6
7
7
6
63
96.92%
100% of
Poverty or 101-130% >130% of
Waitlist
Below
of Poverty Poverty
14
0
16
0
1
0
*
0
11
0
40
0
4
2
1
1
5
0
0
1
6
0
2
0
5
1
2
1
4
0
6
0
50
3
67
3
103.08%
79.37%
4.76%
4.76%
<35%
Enrolled:
FE:
Funded Enrollment
Enrollment
67
Over‐Income Guidelines
62
61
F.E.
Disability Status
8% 5%
Enrolled this Month
Concern
95%
63
Waitlist
Disability
1
1
1
0
0
0
0
3
4.76%
10% or >
Income Eligible
63
Concern
0
0
0
1
0
2
2
5
7.94%
5%
65
64
Public
0
0
0
0
0
0
0
1
1
1.59%
*WFSC waitlist on federal
65
66
Homeless
0
1
0
0
0
1
0
1
3
4.76%
<10%
Income Status
67
Foster
0
2
0
1
0
0
0
0
3
4.76%
87%
Disability
Enrolled
EARLY HEAD START STATE ADA/MEALS
Month of: August
Local ID County
2102
2409
2413
2412
2411
2603
2703
Audrain
COLE
HOWARD
MONITEAU
Site Name
ADA
# Breakfast
# Lunch
# PM Snack
# Meals
Could
# Class
Provide Days (ave)
f M
for
Month
th
WFSC
89%
61
61
56
72
18
Capital Early Learning
Bright Lights*
Nedra Session Family Home*
Southwest
First Start*
Little Pintos*
95%
86%
96%
70%
83%
97%
162
13
-
171
13
-
164
9
-
198
-
18
19
14
10
23
18
TOTAL
88%
175
184
173
198
102
ADA:
Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance
For the purpose of this report, we are only reporting the children for whom we receive DSS reimbursement. (Those that are enrolled in
a full-day classroom.) For more information on the DSS/Child Care Assistance Program, please visit
http://dss.mo.gov/cd/childcare/pdf/ccare.pdf.
Average Daily Attendance
100%
80%
60%
40%
20%
0%
Infant/Toddler Meals
Provided
# Meals Could Provide for
Month
# PM Snack
# Lunch
# Breakfast
160
170
180
190
200
HEAD START ENROLLMENT
Monthly Totals:
Income Eligibility
Month of: August
Local ID
2102
2103
County
1211
2209
2202
2203
2214
2301
2401
2501
2601
2602
2701
2851
Bear Creek
Worley
BOONE
Centralia
Park
Field
CALLAWAY Callaway
Cole East
COLE
COOPER
Clubhouse
Howard
HOWARD
Glasgow
MONITEAU Moniteau County
Linn
OSAGE
AUDRAIN
Site Name
WFSC
Community R6
F.E.
30
10
Enrolled
this Month
16
-
Waitlist
0
14
15
17
14
29
9
13
17
130
44.07%
27
31
11
41
10
4
10
1
1
2
12
0
164
55.59%
15
15
30
45
15
15
30
15
15
15
15
30
295
100% of
Poverty or 101-130% >130% of
Below
of Poverty Poverty
8
4
2
-
11
14
9
25
3
12
13
95
73.08%
0
0
2
3
0
0
1
10
7.69%
<35%
Enrolled:
FE:
Funded Enrollment
0
0
2
0
5
1
0
10
7.69%
400
11%
7%
300
Concern
82%
Disability
Public
0
-
Concern
1
-
Disability
0
-
0
0
2
1
0
0
2
7
5.38%
2
2
0
0
1
0
1
6
4.62%
2
1
0
0
0
0
0
3
2.31%
0
1
0
4
0
2
1
9
6.92%
4
1
3
3
0
1
2
14
10.77%
10% or >
Income Status
8%
295
200
Homeless
0
-
<10%
Enrollment Status
Disability Status
Foster
2
-
130
Income
Eligible
164
100
92%
0
F.E.
Enrolled this
Month
Waitlist
OverIncome
Guidelines
HEAD START ADA/MEALS
Month of: August
Local ID County
2103
2102
1211
2202
2203
2214
2209
2301
2401
2501
2602
260
2601
2701
2851
AUDRAIN
BOONE
CALLAWAY
COLE
COOPER
HOWARD
MONITEAU
OSAGE
Site Name
ADA
#DSS Child
Care Subsidy
# Breakfast
# Lunch
# PM Snack
Community R-VI*
WFSC
Bear Creek CFDC
Centralia
Park
Field
Worley
Callaway County
Cole East
Clubhouse
Glasgow*
Howard
d County
C
Moniteau County
Linn
TOTAL
88%
94%
88%
85%
91%
87%
89%
90%
89%
4
7
5
6
8
4
0
7
41
233
200
224
145
375
114
113
3
186
1590
234
218
228
152
379
128
116
6
196
1651
222
193
182
124
344
110
110
0
182
1467
# Meals
Could
# Class
Provide Days (ave)
f M
for
Month
th
288
270
306
238
522
162
234
23
306
2326
18
18
18
17
18
18
18
8
18
143
ADA:
Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance Standards.
For the purpose of this report, we are only reporting the children for whom we receive DSS reimbursement. (Those that are enrolled in a full-day
classroom.) For more information on the DSS/Child Care Assistance Program, please visit http://dss.mo.gov/cd/childcare/pdf/ccare.pdf.
Preschool Average Daily Attendance
100%
80%
60%
40%
20%
0%
Preschool Meals Provided
# Breakfast
# Lunch
# PM Snack
ADA
# Lunch
# PM Snack
# Breakfast
0
1000 2000 3000
# Meals Could
2016‐2017 Self Assessment Action Plan
Assessment Question
ACTION STEPS
TRAINING NEEDED
$$$$
2015 Self‐Assessment Questions
How does the program, in consultation with the family, individualize the program of child development and health services to meet each child’s unique characteristics, strengths and needs?
Class Coaching on classroom management and behavior EHS targeted coaching on High Scope. management. Partnership focused coaching. Infant Continue Developmental Series training. Toddler portfolio procedure revision
$
Update Ongoing Child Assessment Procedure. COR Does the program have an effective system for measuring child outcomes that informs the program children labeling for reporting purposed. Strengthen lesson planning procedure.
of patterns of progress for children?
Add disabilities to developmental series and PITC. Training on DLL classroom strategies. Training and follow‐up on math
N/A
Lead testing: look up testing results, TL work during How does the program implement a comprehensive summer to get health requirement completed. More system of services for preventing health problems intern for rotation of lead testing. Procedure update to and intervening promptly when they exist?
include location of screening i.e. height/weight
Lead training on medicaid benefits. Info out to families in regards to Columbia Health Center. Train TL on effective family interviewing
N/A
How does the program track the provision of all child Health note in Childplus for tracking appointment dates, Health Follow‐up at Pre‐service
health and developmental services and ensure that Physician letter to be update, nutrition screening due follow‐up services are received in a timely manner? dates adjusted
$$
How does the program ensure that individual services are effectively provided to children with diagnosed or suspected disabilities?
Form work group to enhance the DSP. IEP/IFSP coaching. Training on what IEP/IFSP looks like and the Increased coordination with local school districts
laws
N/A
Do program participants receive/access Mental Health supports to increase their protective factors and is the program designed to be responsive to individual or a group of children’s behavioral or mental health concerns?
Childplus documentation consistency for MH Services. EHS staff able to identification of MH Follow‐up response for parents to include concerns. Train staff on connection points communication. Procedure for attaching MH referral i.e. PBIS, High Scope, DECA, etc. Train staff forms to Intervention Referrals. Behavior observation log on the DECA program. PATHS training for form revised. Expand PATHS. Partner with local those identified
initialives for the birth to 5 N/A
Does the grantee approach eligibility, recruitment, Attach Attendance plans (for unexcused absences) in selection, enrollment and attendance in an attempt Annual ERSEA training
childplus. Update Cheatsheet. Focus on growing waitlist.
to meet the needs of Head Start eligible families?
strengthen documentation of unexcused absences. How does ERSEA impact program outcomes; Why are Update selection procedure on parent notificiation. children delayed in entering the program?
Update acceptance procedure
Are families engaged in a process of collaborative partnership‐building with families and are the Inform teaching staff on what services FSC staff provide
supports offered resulting in positive family N/A
Annual ERSEA training
N/A
Quicker Family Engagement for new hires.
N/A
Staff training on literacy activities and entry of parent engagement. Train new CC Partnership CFDA.
N/A
assessment?
Are families provided parent involvement opportunities in all aspects of the program?
Strengthen literacy activities. Do the children participating in the PLA dual language classrooms show the same outcome gains as other classrooms and how can the program improve the dual language classroom model?
Develop procedure for DLL classroom. Update procedure for classroom quality assessment. Develop peer support Support for DLL classroom in WFSC
between DLL classrooms
N/A
How effective is the program’s system of shared governance in supporting the implementation of quality services to children and families?
Review grant requirements annually
Annual Board and Policy Council Training
N/A
How has the involvement of the program improved the quality of local childcare partners?
IIncrease accountability of partner site directors in t bilit f
t
it di t i
completion and submission of compliance documents, staff personnel files, attendance, parent sign ins
Child Care Partners Director/Owners ERSEA Child
C
P t
Di t /O
ERSEA
training
Continued emphasis on CDA completion
Are the facilities, materials, equipment supportive of learning and reflective of different ages and stages of development of each child including children with disabilities?
Develop Mentors for peer to peer support, update dress code for staff indentifcation, include site managers in the Continue DTS
discussion of monitoring compliance, update ongoing monitoring forms
$$
How effective is the program’s ongoing monitoring system, program planning, and communication in supporting the implementation of quality services to children and families?
Increase responsibility and accountability of partner classroom staff in participation and completion of Developmental screenings, Parent teacher conferences Parents As Teachers training for CFDA, and COR notes, update ongoing monitoring reports, Management Pre‐Service
update annual work plans, strengthen file audit process, incorportate TL into Admin meeting
$$
How effective is the grantee’s human resources management system in supporting the implementation of quality services to children and families?
How effective is the fiscal management system in supporting the implementation of quality services to children and families?
How can the program improve barriers to participation in the Home Base program option?
Ensure all staff have annual HR requirements completed Training on HR requirements
in a timely manner
New fiscal staff trained on coding
Develop procedure to outline staff cancellations of visits. Develop a "can" list of topics that visitor can Survey parents on what are the barriers
use during PACTT meetings
Does the prenatal mothers served through the Home Base program option receiving all required topics of Increase prenatal meeting participation. Create prenatal Prenatal group meeting topics.
training as well as preparation of child development mom dental form. services they will receive once the child is born?
$$
N/A
N/A
N/A
N/A
OCTOBER
JANUARY
APRIL
JULY
Central Missouri Community Action Early Childhood Programs 5 Year Goals Objectives
2015-2020
Program Goal #1: Central Missouri Community Action Early Childhood Program will devise & implement effective learning environments.
Updates
Objective #1: The program is committed to retaining high quality, qualified staff. The program’s annual turnover rate will be 25% or less.
HS 23%, EHS 15%, EHS ST 66%
Activities/Action Plan
Professional Development Training:
Who
All staff
Timeline
Annually
Financial
Support
T/TA $$
Agency Strategic
Commitment
Data tools or Methods for
Tracking Progress
2015-2016
Annual in-services & preservice. Pre-Services was
conference style and staff could
sign-up based on their interests.
Developmental Series
Child Dev. Admin.
Quarterly
N/A
FDC
FDC Facilitator
Annually
T/TA $$
Annually
T/TA $$
II, V
PDP ABBRA Report
First year of Developmental
Series implemented
2 Staff Completed Certification
Management Training
Limiting transfers prior to 12 months
Director
2016-2017
Annually
Work with HR to update PDP process
HR surveys
Director(s) & Deputy
Dir.
2016-2017
N/A
N/A
V
II, V
Deputy Dir.
Development of procedure
ABBRA Report
Development of PDP level
PDP ABBRA Report
New managers attended
supervisory training as a group
N/A
Have not work on a report this
year
N/A
91% HS & EHS ST staff have
established PDP with 87% for
EHS
Annual HR Staff Survey
71% agency participation rate
Director
Update job descriptions & titles
Broaden recruitment efforts and
update interview process
Annually
N/A
V
Dir.
Deputy Dir. & other
Admin.
Annually
N/A
V
Ongoing
Operating
II, III, V
Develop HS staff specific
survey
Discussion began to develop
questions for survey
Teacher job descriptions
Titles changes
updated
Update job descriptions annually Completed for teachers.
Supervisors also review job
descriptions upon annual
review.
N/A. Will be added to HR Self
Application Rates
Assessment review
2016-2017
2017-2018
2018-2019
2019-2020
2015-2020
Evaluate pay and merit
Deputy Dir. & other
Admin.
Merit rate spreadsheet
2020
Operating
III, V
Wage Study
Agency Wage Ranges
Increase staff recognition
Any staff
"Darin Dollar" rates
Discussed during Leadership
Team. Merit rate spreadsheet
will remain the same
Completed for 2016
Adjusted to include COLA in
2016
441 ECE program staff Darin
Dollars awarded
Intentional intern student placement
Exempt status for teaching staff
Staff Wellness
Ongoing
N/A
V
Ongoing
N/A
II
2020
Operating
V
Over 62% Agree with the
statement, "At this agency,
recognition or priasie for doing
a good job is frequent" with
another 28% of staff being
neutral leaving 10% disagree
Child Dev. Admin.
Dir.
Deputy Dir. & other
Admin.
Child Development Admin.
places all ECE students from
MACC and other local colleges
Job description status
N/A due to labor law changes
Annually
T/TA $$
Wellness Day 9/2015 and all
staff will come together every
other year as a response to
annual staff survey
V
Staffing of Children/Families in
program
Site Staff & Admin.
Annually
N/A
MH referral/treatment
Evaluation matrix for managers & staff Director(s) & Deputy
Dir.
Create a system for first year teacher
support
Child Dev. Admin.
I, II, III, IV
Family Assessments
I
MH referral PIR
Annually
N/A
2017-2018
N/A
V
Development of matrix for
evaluation use
2016-2017
N/A
V
1st Year Teacher turnover
Completed first year of child
staffing forms. Will update
process for next school year.
Each program saw gains on
Family Assessment: 2.4 for HS
& EHS, 1.9 for EHS ST
160 hours on average spent at
the sites. 24 HS & 1 EHS ST
outside referrals to MH
professionals
N/A
Developed plan to create
mentors for 2016-2017
2015-2020
Updates
Approaches to Learning: 16.2%
HS, 9% EHS
Social/Emotional: 16.6% HS,
7.4% EHS
Language: 17.% HS, 7.4% EHS
Literacy: 17.8% HS
Objective #2: Over the course of 5 years, child outcomes in each of the developmental domains will increase by 20%.
Math: 10.8% HS
Science: 16.2% HS,
Physical: 26.3% HS, 6% EHS
Differentiated professional
development for in-services
Who
Admin
Increase follow-up after professional
development
Child Dev. Admin.
Improve accuracy of data reported
Child Dev. Admin.
Implement PATHS Social Emotional
Curriculum
Timeline
Financial
Support
Agency Strategic
Commitment
2020
T/TA $$
II
2017
T/TA $$
II
Annually
T/TA $$
II
2020
T/TA $$
II
Annually
T/TA $$
II
Annually
N/A
II
Mental Health Admin
Ensure curriculum fidelity through
Child Dev. Admin.
coaching
Staff articulate & implement clear links Child Dev. Admin.
between child assessment, child goals,
and lesson planning
Tracking Progress
Cognition: 11.7% EHS
2015-2016
Established goals for
professional development this
Staff assignments
program year
Established goals for
professional development this
Staff survey
program year
Ed Team developed plan for
COR Reliability Testing Sample establishing COR Reliablity
Testing
Additional classroom identified
to begin PATHS for the 2016CLASS
2017 school year
85.2% HS PQA & 73.2% EHS
PQA
PQA
PQA, Admin Monitoring
85.2% HS PQA & 73.2% EHS
PQA
2016-2017
2017-2018
2018-2019
2019-2020
2015-2020
Updates
Objective #3: The program will have safe, quality, healthy environments. Environmental assessments* conducted annually will have at least a
90% compliance rate.
HS 95%, 92% EHS, 90% EHS ST
Who
Timeline
Financial
Support
Agency Strategic
Commitment
Tracking Progress
Joint Communications safety
notification
Data Systems
Manager
Annually
Operating
II, V
Fiscal paperwork
Classroom environments evaluated at
least once per year
Health/Safety professional
development online trainings
Child Dev. Admin.
Annually
T/TA $$
II, V
ECERS/ITERS/FICERS or PQA*
Ongoing
N/A
II
Childplus Reports
Facility environments assessment
Facility Admin.
Annually
N/A
I
Facility Assessment
Completed by outside assessor
Home environments are a focus for
family safety
Home Base Specialist
Annually
N/A
I
Home Safety forms
Home Safety complete 2 times
per year with families. Will
incorporate referral information
on next year Self Assessment
Operating
II,V
Childplus Reports*
Administrative & Site monitoring
Health & Nutrition
Admin.
Admin. Team & Team
Quarterly Admin.
Leaders
Monthly Site
Children will have approaprate
Immunizations/WCC
Health & Nutrition
Admin.
Parent environment input
Parents
Protective factor screening
Mental Health
Admin.
Annually
N/A
I
Annually
N/A
V
Annually
Operating
I
2015-2016
Renewed subscription to School
Reach for mass safety
communication
85.2% HS PQA & 73.2% EHS
PQA, 63% EHS ST FICERS
Online training and posting
made available on agency
website
95% Compliance
96% HS WCC, 99% HS Immz
99% EHS WCC, 96% EHS Imm,
PIR Report*
100% EHS ST WCC, 99% EHS ST
Imm
99.6% HS, 97.1% EHS, 92.6%
Parent safety assessment-SA* EHS ST
Completed by 45 Days:
98.4% HS, 98.7% EHS, 96.5%
SA Report
EHS ST
2016-2017
2017-2018
2018-2019
2019-2020
2015-2020
Program Goal #2: Central Missouri Community Action Early Childhood Program will promote practices to build resiliency & support family wellbeing leading to the success of the child and family.
Updates
Objective #1: The program is committed to providing resources & referrals to assist families in meeting their basic needs. Family Assessments
will indicate positive gains of 2 points per program year.
2.4 HS, 2.4 EHS, 1.9 EHS ST
Families in crisis are assigned FSC
Who
Family Engagement
Admin.
Timeline
Financial
Support
Agency Strategic
Commitment
Tracking Progress
Annually
N/A
I, II, III, IV
Childplus Report, Intervention
2015-2016
2016-2017
2017-2018
2018-2019
2019-2020
2018-2019
2019-2020
18 HS, 26 EHS, 13 EHS ST
Mental Health referrals
Track internal agency referrals
Medical homes established
Homeless families acquiring housing
Mental Health
Admin.
Intervention Team
Health Admin.
Family Engagement
Admin.
Annually
N/A
I
PIR, HSTS
2020
N/A
I
Childplus
Annually
N/A
I
PIR
Annually
N/A
I
PIR
The program has started this
process but can work to
improve 20 HS, 5 EHS, 4 EHS ST
385 HS, 219 EHS, 72 EHS ST
Food suppliment & Shelter programs
Family Engagement
Admin.
Annually
N/A
I
PIR #43, 44
Program Goal #2: Central Missouri Community Action Early Childhood Program will promote practices to build resiliency & support family wellbeing leading to the success of the child and family.
Updates
Objective #2: The program promotes family goal setting. Family Assessments will indicate positive gains of 2 point per program year.
2.4 HS, 2.4 EHS, 1.9 EHS ST
Family Goals are completed
Family survey
Family engagement rates
Family Partnership Agreement
Who
Teachers
Family Engagement
Admin.
Family Engagement
Admin.
Team Leaders
Timeline
Annually
Financial
Support
N/A
Agency Strategic
Commitment
I, II, III
Tracking Progress
Childplus Report
Bi-Annually
N/A
V
Family Survey results
Annually
N/A
II
Childplus Report
Annually
N/A
II
Childplus Report
2015-2016
73 HS, 18, EHS, 17 EHS ST
Results indicated families are
very satisfied or satisfied:
95.11% HS, 96.78% EHS, 94.33%
EHS ST
10% HS, 34% EHS, 42% EHS ST
All families complete at
orientation time
2016-2017
2017-2018
Board of Directors
Meeting Schedule for October 2016 - September 2017
YEAR
MONTH
DATE
TIME
2016
October
27
6:30 p.m.
2016
December
8
6:30 p.m.
2017
January
26
6:30 p.m.
2017
February
23
6:30 p.m.
2017
March
23
6:30 p.m.
2017
April
27
6:30p.m.
2017
June
22
6:30 p.m.
2017
August
24
6:30 p.m.
2017
September
28
6:30 p.m.
(Joint meeting of Board and Policy Council)
All Regular Meetings are on the fourth Thursday unless stated otherwise and are held at the CMCA
Central Office Conference Room
Dinner will be available before all board meetings.
Central Missouri Community Action Strategic Commitments (SC)
SC 1. Engage
SC 1.the
Engage
community
the community
to assure
to assure
that all
that
people
all people
havehave
their
their
basic
basic
needs
needsmet.
met.
SC 2. Enhance
community
capacity
to ensure
all individuals
have
lifelong
learningexperiences.
opportunities.
SC 2. Enhance
community
capacity
to ensure
all individuals
have
lifelong
learning
SC
3.
Build
community
capacity
to
enhance
economic
and
community
assets.
SC 3. Build community capacity to enhance economic assets.
SCrelationships
4. Build relationships
classrace
and lines.
race lines.
SC 4. Build
acrossacross
class and
SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities.
SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities.
P:\Administration\Board\Mailings\2015-2016 Board Mailings\09.22.16\2016-2017 Board Calendar.doc
Central Missouri Community Action
Grant Summary Sheet
Date presented to board
Strategic Commitments
Department(s)
Staff person submitting
Head Start
Beth Vossler
1) Engage the community to assure that all people have their basic
needs met
2) Enhance community capacity to ensure all individuals have lifelong
learning opportunities
3) Build community capacity to enhance economic and community
assets
4) Build relationships across class and race lines
5) Develop an innovative, caring agency dedicated to being an influential
leader in our communities
Title:
Program operation
dates:
Funding amount:
Missouri Children’s Trauma Informed Network Mini-Grant
July 1, 2016 to March 1, 2017
Staffing levels:
Funding Source:
1
Missouri Coalition for Community Behavioral Healthcare
Target Population:
Preschool
Up to $5,000
Counties of Operation: Audrain, Boone, Callaway, Cole, Cooper, Howard, Moniteau, Osage
Expected number of
Varies based on need but per history 8-12
participants/clients:
Training for EC Counselor
Summary of Program:
Grant to support Early Childhood Counselor position
Expected Outcomes:
Identified children will receive individual support as well as support to the
education staff
Bridge, SMHR, Child/Family Staffings
Collaboration with
other CMCA programs:
Community partners
involved:
HSTS
CMCA Executive Committee - Urgent Conference Call
Inbox x
Darin Preis
4:40 PM (17
hours ago)
to Jason, cbowman, Stella, Susan, Kimyonia, Lucy, me
CMCA Executive Committee,
I apologize for the short notice but I am so excited to let you know we have an offer to
purchase Cafe Via Roma. The offer and contingency is attached and I have to respond to
the buyers by 5:00 p.m. tomorrow. To that end, I'd like to have a quick conference call
with you tomorrow morning at 9:30. Again, I apologize for not having the time for
check everybody's calendars but I do want to discuss it with you. We can be pretty brief
and if you could even call in for a few minutes to offer feedback I would find that
helpful. There is a fair amount of the usual legal mumbo-jumbo but I can summarize
the key points and my recommendations for a counter-offer over the phone.
The call in number is: 1-877-344-6387 and the guest code is: 1234
I hope you can make it on this quick call. Thanks!
Darin Preis, CCAP, MPA
Executive Director
Central Missouri Community Action
807 B North Providence
Columbia, MO 65203
573-443-8706 x1025
[email protected]
EXECUTIVE COMMITTEE MEETING MINUTES
CMCA Board of Directors Executive Committee conducted a committee meeting at
9:30 a.m. on September 7, 2016 by Conference Call.
In attendance:
Jason Ramsey, Susan Keyton, Connie Bowman, Stella Druml, Darin Preis
Meeting was called to order at 9:30 am.
I.
Review a contract proposal for the sale of Cafe Via Roma.
- The sale offer was reviewed and discussed.
• Stella Druml motioned to authorize Darin Preis to fully
negotiate to a final contract
• Connie Bowman seconded
• All approved
II.
Meeting adjourned at 10:00 a.m.
SC 1. Engage the community to assure that all people have their basic needs met.
SC 2. Enhance community capacity to ensure all individuals have lifelong learning opportunities.
SC 3. Build community capacity to enhance economic and community assets.
SC 4. Build relationships across class and race lines.
SC 5.Develop an innovative, caring agency dedicated to being an influential leader in our communities.
Dear CMCA Board,
By now you should have received an email from me regarding my annual
evaluation. The email contains my self-evaluation narrative, my self-evaluation
scoring sheet, a blank evaluation form, and a link to an online survey. Please take a
few moments to fill out the online survey if you haven't already. It asks the same
questions that are in the Evaluation document but by completing the online survey
all of your scores get combined into one document. The last item on the board
meeting agenda is a closed session discussion of my evaluation using that tool.
We have several items of business at the September meeting. The current financial
reports are included in your packet and I plan to take as much time as you'd like
reviewing the information. Brandy Tallman, Interim CFO, will be present to answer
questions and to reflect on the state of our accounting functions. As you will recall
we have had a difficult six months. Melissa McCoin is no longer with CMCA and
Brandy has stepped in temporarily to get everything back on track. The rest of the
accounting department deserve praise for doing everything they can to support our
accounting resurgence.
I am pleased to offer another board candidate for your approval this
month. Shannon Fortner is a Step Up to Leadership graduate in Cooper County who
was approved by the Head Start Policy Council last month, per our bylaws. Evan
Melkersman, Cooper County Community Organizer, speaks highly of Ms. Fortner
and encouraged her to apply. You will also be considering a slate of board officers
for 2016-2017 to be seated at the October board meeting. The Executive Committee
serves an important role for CMCA. A nominating committee will meet on Monday,
Sept. 19 to consider their options and put together a recommendation.
We won't be meeting again before the Women, Wine, and Song event but I will share
an update on our planning progress at the meeting. Jason Ramsey would like to
challenge the board to sponsor a table for $750. Table sponsorship includes ten
tickets for the event. If you would like to attend, we'd love to have you join us. If you
can't attend but would like to help us purchase the table, we can make the tickets
available to Head Start parents that wouldn't otherwise be able to attend an event
like this. Jason and I have each pledged $150 for a total of $300. If each of you
contributed $25, we'd meet our goal! I understand that not all of you will be able to
contribute but that's the average.
As always, there are many great things going on at CMCA! The following report
reflects on most of them. Please bring your questions or comments. You can always
reach me prior to the meeting if you'd like to discuss anything in your board
packet. I look forward to seeing you on Thursday.
Darin Preis, CCAP, MPA
Executive Director
Weatherization
Weatherization added a new auditor in August. He comes to us with some BPI training and
previous experience as an energy auditor. He recently completed Building Science Principles
training and is scheduled to take BPI-Building Analyst training and testing in September. We
anticipate he will quickly come up to speed and be able to conduct audits on his own.
Our wait list is relatively steady and it is our understanding that statewide, weatherization
programs are struggling to bring in qualified applicants. We held a presentation for Head
Start staff in August, and future plans include ensuring that all Family Development staff are
fully trained on the program. Weatherization has also scheduled to table at several upcoming
community events. As we near the beginning of winter utility assistance, we are gearing up
to do direct outreach with clients applying for LIHEAP funds.
Section 8
The hold on our waiting list has caused the numbers to decrease a bit. I anticipate the waiting
list number to be the only one that could possibly go up within the next few months as we
process the applications we received before the hold. The number of "Active Vouchers" will
more than likely go down until we can "unfreeze" our funding. The number of Issued
Vouchers and searching- cumulative will definitely go down for obvious reasons.
COMMUNITY SERVICES
CSBG Contract
•
•
•
The CSBG plan for FY17 has been completed and submitted to the Family Support
Division for approval.
Departmental changes effective October 1 have been shared with staff. We are
moving toward greater program integration between all services including Housing
and Weatherization. These structure changes will support this effort.
The Community Services Department has a new name! Effective October 1 we will
be known as the Family and Community Development Department.
Energy Assistance
•
•
CMCA has utilized all funding for Summer Crisis assistance. This summer, we
served 1467 households with $290,294.
The winter LIHEAP program will begin later in FY17. Instead of opening the
program in October, the program will begin November 1, 2016 for elderly and
disabled households and December 1, 2016 to the rest of the public. This decision
was based on years of program analysis and discussions and determined to be the best
way to ensure that winter funds were used for heating costs for the most venerable
families.
Family Development
•
•
CMCA administrative staff were notified that a new RFP for the Missouri Work
Assistance Program (MWA) would not be complete in time for the new program
year. To avoid disruption in services, the state has issued a six (6) month contract
extension to the FY16 contract. This extension will ensure that staff continue the
extraordinary work that they are doing with families into the next fiscal year. It is
anticipated that the RFP will be released later this fall. If awarded to CMCA, the first
year of the new three (3) year contract will begin April 1, 2017 and will run through
September 30, 2017.
Family Development staff continue to work with families on the Work Performance
Rate.
CMCA WPR FY2016
35.0%
30.0%
25.0%
20.0%
15.0%
10.0%
5.0%
0.0%
State Avg.
Region Total
Mobility Management Project
•
The Transportation Simulation has been scheduled for Tuesday, October 18, 2016 at
the Mueller Student Center at Westminster University. The simulation will begin at
3:00PM. If you would like to join us for this exciting event, please contact Anthony
Nichols at 573-777-5213.
MOWBC
Program highlights since last board report:
- We added a half-time staff position. Jamie Crockett started as our communications specialist
on August 22. She just began a dual Master’s degree program in Public Affairs and
Journalism-Strategic Communications. She most recently worked for the Secretary of State’s
office for about two years.
- We added two additional members to the MoWBC advisory board, including CMCA board
member Amanda Grellner representing Osage County. The other new member is from Cole
County, giving us five of eight counties now represented. We are still seeking representation
from Audrain, Moniteau and Howard counties.
- We held two successful Keys to Success Workshops, Grant writing for Social Enterprises and
Pitching Your Business, each with about 10 participants. The pitching workshop is not
reflected in the dashboard below because it was 9/1.
- We helped three clients apply to the Bringing Up Business Week pitch competition.
- We had a 50% increase in participation in our Mastermind Exchange in August.
- We collaborated with SBA and other resource partners on an “encore entrepreneurship”
event, which was covered by the Columbia Daily Tribune, Columbia Missourian and Missouri
Business Alert. Jodie Jackson’s Trib article featured two MoWBC clients and a listing of our
upcoming events.
- We are working with SBA and other resource partners on a full-day veterans’
entrepreneurship event, Boots to Business Reboot, on September 29.
- MoWBC client Erica Dickson is a finalist for Emerging Businesswoman Award at the annual
Women in Business Awards to be held October 4. Our own Teri Roberts nominated her with
assistance from Jamie.
This dashboard provides a snapshot of the metrics we are tracking.
Counseling – People 1
Counseling – Hours
Training – People
Training – Hours
Income – Program
Income – Other 2
Income – Donation
Income – In-Kind 3
Access to Capital
Businesses Created
Jobs Created
1
Annual Goal
Jun-Sep
10
50
50
500
$2,000
$7,015
$9,000
$18,015
$10,000
2
4
YTD Actual
Jun-Aug
Aug Actual
27
52
83
213
$1,400
$1,645
$11,000
≈$15,934
$66,000
0
0
13
24
67
137
$400
$0
$5,000
≈$5,000
$47,000
0
0
Aug Actual number reflects only people who were new in August. Counseling – Hours includes both new and
recurring people.
2 This is a past donation for membership in Credit Builders Alliance spent by MoWBC in June. We thought this
could include funds for Asset Development Specialist salary for time spent on MoWBC, but learned this month
we cannot.
3 Approximate numbers simply because I don’t have all my files with me. I have calculated that with the rent
donation and volunteer time being given, we should have no trouble reaching the goal by the end of the grant
period.

Meeting Packet - Central Missouri Community Action

Transcription

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