AGENDA CITY COUNCIL MEETING November

Transcription

AGENDA
CITY COUNCIL MEETING
November 24, 2015 -7:30 p.m.
CALL TO ORDER: Mayor Tom Rooney
PLEDGE OF ALLEGIANCE TO THE FLAG:
ROLL CALL:
MIKE CANNON, LEN PREJNA, LAURA MAJIKES, BRAD JUDD, ROBERT BANGER, JR.
JOHN D’ASTICE, TIM VEENBAAS
MOTION TO APPROVE CITY COUNCIL MINUTES OF NOVEMBER 10, 2015 CITY
COUNCIL MEETING
MOTION TO DEVIATE:
NEXT ORDINANCE NO. 15-56
NEXT RESOLUTION NO. 15-R-104
MAYOR’S REPORT:
WARD REPORTS:
MEETING OPEN TO THE PUBLIC FOR 20 MINUTES:
RESOLUTIONS:
A. Resolution No. 15-R-104 – Accept the 2016 Library Budget
B. Resolution No. 15-R-105 – Approve the 2016 City Budget
PENDING:
C. Ordinance No. 15-52 - Amend Personnel Rules & Regulations – Section 14.8 – Vacation
Accrual Limits and Transition Methods (2nd Reading) (Postponed at the
November 10, 2015 Council Meeting)
City Council
November 24, 2015
Page 2
D. Ordinance No. 15-56 - Approve Tax Levy for the Library (2nd Reading)
E. Ordinance No. 15-57 - Approve Tax Levy for the City (2nd Reading)
F. Ordinance No. 15-58 - Approve Increase to Building Permit Fees (2nd Reading)
G. Ordinance No. 15-59 - Approve Increase to the Rental Dwelling License Fees (2nd Reading)
H. Ordinance No. 15-60 - Approve Application for a Class B Liquor License for the Armanetti’s
Liquor Store located at 4001 Algonquin Road (2nd Reading)
CONSENT ORDINANCES:
I. Ordinance No. 15-____ Approve Special Use Permit for Permanent Outdoor Storage at 4001
Industrial (Richards Building Supply) (1st Reading)
J. Ordinance No. 15-____ Amend Planned Developments and Approve Special Use Permit and
Variances to allow Outdoor Seating at 1480 Golf Road (Bulldog Ale
House) (1st Reading)
K. Ordinance No. 15-____ Amend Sign Appeal for 3245 Kirchoff Road (Lexington Homes) (1st
Reading)
L. Ordinance No. 15-____ Authorize Termination of Special Service Area #1 (1st Reading)
M. Ordinance No. 15-____ Amend Chapter 38 – “Environment” (1st Reading)
NEW BUSINESS:
N. MOTION TO APPROVE PAYMENT OF BILLS ON WARRANT 11-24-2015
CONSENT RESOLUTIONS:
O. Resolution No. 15-R-106 – Award Contract for City Audit Services
P. Resolution No. 15-R-107 – Approve Purchase of HPT2500 Design Jet Large Format
Printer/Copier/Scanner for Community Development Department
Q. Resolution No. 15-R-108 – Accept the Tobacco Grant
R. Resolution No. 15-R-109 – Approve City Engineer Contract
S. Resolution No. 15-R-110 – Approve Lease for City Engineer at 3900 Berdnick Street
City Council
November 24, 2015
Page 3
OTHER BUSINESS & REPORTS:
Mayor's Appointments:
Mayor's Proclamations:
City Clerk's Report:
City Staff Reports:
1)
2)
3)
4)
5)
Community Items of Interest
New Businesses – October 2015
Staff Traffic Advisory Report – November 2015
Road Fund
PO Disclosure over $2500.00
MATTERS NOT ON THE AGENDA:
ADJOURNMENT:
CITY COUNCIL MEETING
MINUTES – November 10, 2015
Mayor Rooney called the Council meeting to order at 7:30 p.m.
Pledge of Allegiance to the Flag:
ROLL CALL:
Present: Cannon, Prejna, Majikes, Judd, Banger, D’Astice, Veenbaas
Absent:
Staff Members Present: City Manager Barry Krumstok, Deputy City Clerk Ginny Cotugno,
Community Development Director Valerie Dehner, Finance Director Melissa Gallagher, Fire Chief
Scott Franzgrote, Police Chief Dave Scanlan, Public Works Director Fred Vogt, City Attorney Jim
Macholl
Mayor Rooney read the following statement:
MEMBERS OF THE AUDIENCE ARE REMINDED THAT THESE PROCEEDINGS ARE BEING
VIDEO TAPED FOR CURRENT AND FUTURE BROADCAST OVER THE CITY’S CABLE
TELEVISION CHANNEL.
MOTION TO APPROVE MINUTES:
Mayor Rooney asked Unanimous Consent to consider both sets of minutes in one motion. Is there any
objection to doing so? Hearing none it is so ordered that such a motion would be in order. Is there a
motion to approve both sets of minutes?
Alderman Banger moved to approve the minutes of the October 20, 2015 Committee-of-the-Whole
Minutes and the October 27, 2015 Council Meeting; it was moved and seconded.
Mayor Rooney: The question is shall both sets of minutes be approved? All those in favor please
signify by saying aye; those opposed say nay. The ayes have it and both sets of minutes are approved.
MOTION TO DEVIATE:
MAYOR'S REPORT:
Mayor Rooney: I have three items this evening. Sort of kind of in order of importance I suppose. A
couple of weeks ago as part of my Mayor’s Report I talked about a particularly bone headed idea that
was coming from part of the State government about how municipalities should be biding their time
money wise waiting for money that is local money that is simply held by the State and as of today
perhaps maybe our voices were heard or perhaps people are just as reasonable as we hoped they will be
and the Illinois House did pass a bill that will release certain funds to municipalities, among others. We
expect it to go through the Senate as well and it passed without any strings attached which was a bit of a
surprise and so if we are unpleasantly surprised by some of the ideas that come out of Springfield, when
we’re pleasantly surprised I think honor dictates that we point out that the State of Illinois is in the
process of doing right by municipalities. It’s taken a little while but they’re doing it and so I think that’s
good news for all the municipalities around the State.
City Council Meeting
November 10, 2015
Page 2
Next up, one of the gentlemen in the audience this evening is Mr. Ross Vlieger. He is the fellow who is
slated to be appointed to the Vehicle Replacement Committee as kind of the first resident that we have
as part of that Committee if the council sees fit later on. We did have a chance to introduce him to the
members of the Council so Ross, if you wouldn’t mind, stand for a second. Ross works for Arlington
Heights in Public Works, but has also worked for a couple different semi-truck dealerships and so I
think that private and public experience will serve us well so we really appreciate you taking the time to
step up for this Committee. Thank you sir.
And then finally the question so what’s with the peacock routine tonight. Well, my siblings and I are all
240 years old to this very day. One of the things that we love to point out about the Marine Corps is
November 10, 1775 in the City of Philadelphia in a bar the U. S. Marine Corps got founded in a place
called Tun Tavern and so for those who know more about the Marine Corps the birthday is a very big
deal for us. There are balls going on literally across the globe tonight and everybody kind of pulls out
the stops so as far as I know we’ve never had this come about during my terms of service and so since
it’s a nice round year ending is a zero of 240 we call this waving the flag and I do so proudly on behalf
of my brothers who are on active duty and serving our Nation today. That is the Mayor’s Report this
evening. Are there Ward reports? Mr. Prejna of the 2nd Ward.
WARD REPORTS:
Ward 2:
Alderman Prejna: Well mine will be short. Mine goes to the Rolling Meadows Fire Department
because they paid a visit to our house this weekend and they were there very quickly and they did a great
job so kudos to those guys again. Thank you.
Mayor Rooney: Further Ward reports this evening? Seeing none there are no signatories on the sign-in
sheet this evening so the Council will proceed straight to its order of business.
MEETING OPEN TO THE PUBLIC FOR 20 MINUTES:
No one came forward
Mayor Rooney closed the floor.
 PENDING:
A. Ordinance No. 15-49 / A Ordinance / Approve Home Rule Motor Fuel Tax (MFT) Increase (1st
Reading)
Mayor Rooney read the background on the ordinance.
Alderman D’Astice made a motion to adopt the ordinance and it was seconded.
AYES: Cannon, Prejna, Majikes, Judd, Banger, D’Astice, Veenbaas
NAYS: 0
ABSENT: 0
November 10, 2015
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Ordinance was adopted
B. Ordinance No. 15-50 / Amend City Code for Drones (1st Reading)
NAYS: 0
ABSENT: 0
Mayor Rooney: The remainder of the ordinances are brought forward as a package. All five of these are
the results that have made it this far from a quite lengthy process that went on between the council
through Committee-of-the-Whole meetings and also the Employee Advisory Committee that was
recently revived for this process. So the first of these second readings is Item C.
C. Ordinance No. 15-51 / Amend Personnel Rules & Regulations – Section 14.2 – Vacation
Earning Schedule (1st Reading)
AYES: Cannon, Judd, Banger, D’Astice, Veenbaas
NAYS: Prejna, Majikes
ABSENT: 0
D. Ordinance No. 15-52 / Amend Personnel Rules & Regulations – Section 14.8 – Vacation
Accrual Limits and Transition Methods (1st Reading)
Mayor Rooney: Is there any discussion of this ordinance? Mr. Prejna
Alderman Prejna: I think I’ve already made my point several times. One of the things that was brought
up as we’re passing these ordinances, we were looking at some people wanted to do this in 3 years and I
brought up the fact of how will we pay for these accruals and I don’t think we ever got an answer out of
that so, that’s just my comment on it.
Mayor Rooney: Further discussion of the ordinance? Mr. D’Astice
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Alderman D’Astice: I kind of think Mr. Prejna is right, but I have another question. We initially talked
about, or the initial proposal was to pay it out over 3 and then I said well let’s pay it out over 5, but the
other question is do we have to pay it out? Can we freeze everybody where they’re at and let them take
whatever they had earned now at some point in time in the future, but my caveat on that would be it
would be at whatever the rate of pay is for today so if somebody had 2 or 3 extra weeks they couldn’t
carry it for 20 years and get paid 2 or 3 extra weeks at 20 years extra pay, whatever is was at that point
in time.
Mayor Rooney: I do not know the answer to that question. Mr. Krumstok, is that something that’s a
possibility within standing HR regulations?
Mr. Krumstok: Typically not, but again we could look at that if you would like to, but typically it’s at
the rate that it’s being paid out at.
Mayor Rooney: Meaning within a particular calendar year.
Mr. Krumstok: Mmmhmm
Mayor Rooney: Mr. D’Astice, is that a sufficient answer to your question that it’s not typically done
that way?
Alderman D’Astice: Well, I guess. The reason that I bring it up is because members of the Council,
some members of the Council, were concerned about paying it out in such a short term. Some felt better
about extending it over 5 years, but I guess I would, at this point, I would make a, I don’t know if a
motion to postpone is correct, but until, but I’d like to get a little bit more information on a) whether we
could do the atypical thing and let employees carry it, but at today’s rate of pay, and/or if we were going
to pay it off in 5 years what kind of money are we talking about because I’d like to know. That might
impact me and say maybe 5 is not, maybe we can’t do let them keep it and maybe 5 is just too much and
we have to go to 7 or 10 or something to that effect. So I would, I don’t know if a motion to postpone is
correct.
Mayor Rooney: If that is your objective, then a motion to postpone would be correct. It can only be
properly postponed to the next council meeting which would be on the 24th. If you would like to make
such a motion and leave it to the discretion of the council you’re certainly entitled to do so.
Alderman D’Astice: Then I would make a motion to postpone so we can find out a) if the atypical could
become typical in this instance, or b) what it’s going to cost the City to pay out this money over the
course of 5 years.
Mayor Rooney: Is there a second to this motion? It has been seconded. Mr. D’Astice, would you mind
if we consider those opening comments on the motion?
Alderman D’Astice: Sure
Mayor Rooney: Fair enough. Then is there further discussion of the motion to postpone this item until
the next council meeting for the purpose of gaining more information on those two questions that Mr.
D’Astice has asked? Mr. Prejna
Alderman Prejna: I will support this. I think it’s a great idea.
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Page 5
Mayor Rooney: Any further discussion? Mr. Banger
Alderman Banger: I won’t support this because what we’re doing is atypical to begin with, so I guess a
double atypical would just make it go into the twilight zone. We went from 3 years to 5 years….
Mayor Rooney: Correct
Alderman Banger: To stretch out the costs…..
Alderman Banger: To make it easier to swallow so I would say let’s just stick with that course of action
and get it started as soon as possible. Thanks
Mayor Rooney: Further discussion of the motion to postpone? Mr. D’Astice
Alderman D’Astice: So I understand what Mr. Banger said, but there’s also the question of what’s it
going to cost the City over the course of 5 years. I mean, we haven’t gotten that answer so I would still
say motion to postpone would be okay to do so we can get that information.
Mayor Rooney: And I think as a clarification, I do believe the council did receive an answer from the
staff about the 3 year time period. The question how is that affected by the 5 year time period is
legitimate. It may turn out to be an easier answer than we think, but it’s certainly a possibility. Further
discussion of the motion to postpone? Mr. Veenbaas.
Alderman Veenbaas: I support the taking a look at the five years and see what it costs us too.
Mayor Rooney: Further discussion of the motion to postpone? Then the Chair considers it advisable to
take a roll call vote. The question is shall the 2nd Reading of this Ordinance be postponed to the next
council meeting? The Clerk will please call the roll.
AYES: Prejna, Majikes, D’Astice, Veenbaas
NAYS: Cannon, Judd, Banger
ABSENT: 0
Mayor Rooney: With 4 in favor and 3 opposed this Ordinance is postponed until the next council
meeting and staff is directed to prepare some brief answers to Mr. D’Astice’s questions on the funding
please.
E. Ordinance No. 15-53 / Amend Personnel Rules & Regulations – Section 15.2 – Sick Leave
Bank (1st Reading)
NAYS: 0
ABSENT: 0
November 10, 2015
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F. Ordinance No. 15-54 / Amend Personnel Rules & Regulations – Section 18.2 – Merit Pay Plan
(1st Reading)
Alderman Banger made a motion to adopt the ordinance and it was seconded.
Mayor Rooney: Is there any discussion? Mr. D’Astice
Alderman D’Astice: A plan will be developed to, can we, do we know, I don’t know if this is even a
fair question to ask whether, if this is approved does this mean that all affected employees will
automatically get a merit pay increase?
Mayor Rooney: It does not. It means that a pool would be established. Those who meet the criteria
that’s set by the Manager would be eligible, but it does not specify that somehow or another all
employees would simply be able to take advantage.
Alderman D’Astice: And this is just employees who are not covered under a collective bargaining
agreement?
Mayor Rooney: That is also correct.
Alderman D’Astice: Okay, thanks.
Mayor Rooney: Further discussion of the ordinance? Seeing none the question is shall the ordinance be
adopted? The Clerk will please call the roll.
AYES: Cannon, Prejna, Majikes, Banger, D’Astice, Veenbaas
NAYS: Judd
ABSENT: 0
G. Ordinance No. 15-55 / Amend Personnel Rules & Regulations – Section 15.2 and 14.2 –
Revising Tier II Employees Sick Leave Accrual Limit and Vacation Accrual Administration
for Consistency with Tier I Employee Schedule (1st Reading)
Alderman Veenbaas made a motion to adopt the resolution and it was seconded.
Mayor Rooney: Is there any discussion? Mr. Prejna
Alderman Prejna: We had a discussion at the last meeting and I’d like to make an amendment to this to
make it 240 hours because as the write up comes from the EAC that would be at the least minimum to
November 10, 2015
Page 7
make us competitive in the surrounding areas. So I would like to propose a motion that instead of 180
hours it would be 240 hours.
Mayor Rooney: A motion has been made to strike the number 180 and insert the number 240 where it
appears. Is there a second to the amendment? The amendment has been seconded. Mr. Prejna, shall we
consider those opening comments or would you wish the floor?
Alderman Prejna: That’s my opening comments.
Mayor Rooney: Is there further discussion of the amendment? Mr. Cannon.
Alderman Cannon: Mr. Mayor, as a point of order, I thought we voted on this on the 1st Reading.
Mayor Rooney: That is correct
Alderman Cannon: So you still can do it on the second time?
Alderman Cannon: Okay, thank you.
Mayor Rooney: Meaning it can’t be amended to the same affect twice in the same night, but part of the
purpose of two readings is to reset the clock so it is a proper motion for this evening. Is there further
discussion? Mr. Banger.
Alderman Banger: It sounds like the right thing to do. I think if I remember right the last council
meeting this failed and then Alderman Majikes went for the middle number.
Mayor Rooney: I believe 220 was the secondary amendment that was offered.
Alderman Banger: I support both. I’ll be voting that way, but I’m having that sense of déjà vu now.
Thank you.
Mayor Rooney: Well correct. Again, these things can’t be done multiple times in the same debate, but
folks have a shot to go at it a second time at a 2nd Reading. That’s part of what they’re for. Further
discussion of the amendment? The Chair would simply state that the Chair is also in favor of the
amendment. Further discussion? Seeing none, the question is shall the ordinance be amended to strike
the number 180 and insert the number 240. The Clerk will please call the roll.
AYES: Prejna, Majikes, Banger
NAYS: Cannon, Judd, D’Astice, Veenbaas
ABSENT: 0
Mayor Rooney: With 3 in favor and 4 opposed the ordinance is not amended and stands as it was
presented in the packet. Is there further discussion of the ordinance? Mr. D’Astice
Alderman D’Astice: I want to make my position clear. I believe that the City offers everyone the
opportunity to purchase short-term disability and long-term disability and I believe that is, I believe
that’s how we should proceed so to members of the council I will be voting no on this.
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Mayor Rooney: Now, the Chair would ask the Manager, is it correct to phrase it as the City provides an
opportunity? Does the City, when employment is done, offer through HR or are folks just supposed to
get it on their own?
Mr. Krumstok: We have a vendor that we notify people who had a short-term disability.
Mayor Rooney: Okay, fair enough. Hang on. Say that again
Mr. Krumstok: We have a vendor, who is an outside vendor and not part of our usual, who does provide
that short-term before IMRF disability would kick in.
Mayor Rooney: And so is that offered to employees as they come on board?
Mr. Krumstok: They are told and notified and then during our Benefit Fair that vendor is here to go
over any of those things.
Mayor Rooney: Then Mr. D’Astice’s characterization is correct.
Alderman D’Astice: Thank you
Mayor Rooney: Is there further discussion of the ordinance? Seeing none the question is shall the
ordinance be….
Alderman D’Astice: Mr. Mayor, just a question?
Mayor Rooney: On a question.
Alderman D’Astice: If there are four no’s, what is the result?
Mayor Rooney: The result is that the situation does not change a bit and that the 80 hours that is
currently part of the employee Rules & Regulations as we call it would stand as it was changed 5 years
ago.
Alderman D’Astice: Thank you Mr. Mayor
Mayor Rooney: Further discussion of the ordinance? Mr. Prejna
Alderman Prejna: I didn’t agree with what they did with the 80 hours 5 years ago and I don’t agree
with it now, but if 180 is the best I can do for the employees I will be voting for the 180 hours
Mayor Rooney: The Chair would state that I’m in agreement with Mr. Prejna’s statements that if it’s
what we can get we should probably take it. Further discussion of the ordinance? Then seeing none the
question is shall the ordinance be adopted? The Clerk will please call the roll.
AYES: Cannon, Prejna, Majikes, Banger
NAYS: Judd, D’Astice, Veenbaas
ABSENT: 0
Mayor Rooney: With 4 in favor and 3 opposed this ordinance is hereby declared passed.
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 CONSENT ORDINANCES:
H.
I.
J.
K.
L.
Ordinance / Approve Tax Levy for the Library (1st Reading)
Ordinance / Approve Tax Levy for the City (1st Reading)
Ordinance / Approve Increase to Building Permit Fees (1st Reading)
Ordinance / Approve Increase to Rental Dwelling License Fees (1st Reading)
Ordinance / Approve Application for a Class B Liquor License for the Armanetti’s Liquor
Store located at 4001 Algonquin Road (1st Reading)
Mayor Rooney asked if any alderman wished to remove an Item from the Consent Agenda for
Ordinances? Mr. Judd
Alderman Judd: I and K
Mayor Rooney: Items I and K are pulled. Would any alderman like any other items removed from the
Consent Agenda for ordinances? Then seeing none, Items H, J, and L remain on the Consent Agenda
for ordinances, therefore the Chair asks unanimous consent to consider all 3 of those ordinances in one
single motion. Is there any objection? Hearing none the Chair declares that it is in order for a motion to
approve those 3 ordinances on 1st Reading. Mr. Banger has made the motion and it has been seconded.
The question is shall Ordinances H, J, and L be moved forward by the Clerk for 2nd Reading.
Mayor Rooney read the background on the ordinances.
Mayor Rooney: Again, the question is shall all 3 ordinances be moved forward for 2nd Reading. The
Clerk will please call the roll.
NAYS: 0
ABSENT: 0
Ordinances were moved forward for 2nd Reading
I. Ordinance / Approve Tax Levy for the City (1st Reading)
Alderman Banger made the motion and it has been seconded.
Mayor Rooney: Mr. Judd, you asked that this item be pulled, excuse me, is there a motion to move this
item forward for 2nd Reading? Mr. Banger has made the motion and it has been seconded, therefore Mr.
Judd if you wish you’re entitled to first comments sir.
Alderman Judd: I have none.
Mayor Rooney: Further discussion? Seeing none, the question is shall this item be moved forward for
2nd Reading. The Clerk will please call the roll.
AYES: Prejna, Majikes, Banger, D’Astice, Veenbaas
NAYS: Cannon, Judd
November 10, 2015
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ABSENT: 0
Ordinance was moved forward for 2nd Reading.
K. Ordinance / Approve Increase to Rental Dwelling License Fees (1st Reading)
Alderman D’Astice made a motion to move this item forward for 2nd reading and it was seconded.
Mayor Rooney: Mr. Judd you asked that this be pulled. Would you like first comments sir.
Alderman Judd: I have none, thank you.
Mayor Rooney: Further discussion of Item K? Mr. D’Astice
Alderman D’Astice: As this is 1st Reading, could I ask staff if they could provide us like a small
spreadsheet of what our neighboring communities are doing for charging for some of these things for the
next meeting?
Mayor Rooney: Meaning similar to the table in J?
Mr. Krumstok: It’s already in there.
Alderman D’Astice: I’m sorry? Did I miss it? I missed it. My apologies.
Mayor Rooney: Fair enough. Further discussion of the ordinance? Seeing none, the question is shall
the Clerk move this item forward for 2nd Reading. The Clerk will please call the roll.
NAYS: Judd
ABSENT: 0
The ordinance was moved forward for 2nd Reading
 ORINANCES:
M. Ordinance / Amend Personnel Rules & Regulations to Abolish Tier II (1st Reading)
Alderman Prejna made a motion to move the ordinance forward for 2nd Reading and it was seconded.
Mayor Rooney: Is there discussion of the ordinance? Mr. Prejna
Alderman Prejna: I realize this started five years ago before I was here. There was a different council. I
believe Alderman D’Astice and Alderman Judd voted for this five years ago. Since I’ve been on the
council I have heard from staff repeatedly that this is a challenge to manage and also the fact that for
November 10, 2015
Page 11
personnel and retaining personnel it has made it very difficult. And now that we don’t have two tiers but
have four tiers because we have the bargaining units I feel its time to move forward with this. I also
need to comment that since I’ve been on the council Alderman Judd, through his words and actions, has
pushed the employees to a collective bargaining situation which is going to cost the City more money
and through his words and actions is also going to cost the residents more money and through Alderman
Judd’s words and actions we’re also going to cost the employees more money. So since we now have
instead of two bargaining units, through Alderman Judd’s words and actions, we’re now going to have
four. I put this forth and believe we should try and go back to one tier because presently staff is dealing
with four tiers. Thank you Mr. Mayor
Mayor Rooney: Further discussion of the ordinance? Mr. Cannon
Alderman Cannon: I guess I would like to ask a couple of questions of our City Manager if that’s
possible?
Mayor Rooney: Certainly
Alderman Cannon: Barry, it’s my understanding that a little over half of our employees now are
considered Tier II.
Mr. Krumstok: A little more than half, no.
Alderman Cannon: I guess that’s changed because of the bargaining units, but I mean, okay can you
give me a percentage of how many are Tier I and how many are Tier II? Just a ballpark. It doesn’t have
to be exact.
Mr. Krumstok: Now you’re asking me to go back to July, the last time we printed stuff, so I don’t want
to even…
Alderman Cannon: That’s fine. It’s not important.
Mr. Krumstok: It was in one of the reports we had.
Alderman Cannon: Don’t worry about it. Here are a couple of questions I would ask. Any person that
was hired by the City of Rolling Meadows under the Tier II structure, were they promised anything
other than Tier II benefits and salaries when they came on board?
Mr. Krumstok: No, they have Rules & Regs and what’s in front of them is what’s presented to them.
Alderman Cannon: But were they promised any future increases because they were Tier II and they
would be going through something different?
Mr. Krumstok: There’s never a promise because again Rules & Regs have been tweaked, changed in
benefit levels and benefits overall through negotiations and through any Rules & Regs have changed
over time.
Alderman Cannon: Has anybody ever asked you, either from the Council or anywhere else to have
someone from Tier I go down to Tier II?
Mr. Krumstok: No
November 10, 2015
Page 12
Alderman Cannon: Okay, thank you. Another question I would ask is when persons hired under Tier II
Rules & Regulations, how many days of vacation does a first year person get when they’re done with
their first year?
Mayor Rooney: 10 vacation days. Isn’t that correct?
Mr. Krumstok: I just want to make sure because we just did it so….
Alderman Cannon: Okay, and then all of our employees, whether they’re Tier I or Tier II, get 13 paid
holidays, correct?
Mr. Krumstok: You get 10 plus the 3 floaters.
Alderman Cannon: So its 13 all together.
Mr. Krumstok: That is correct.
Alderman Cannon: And then when you’re Tier II, how many sick days do you qualify for?
Mr. Krumstok: Its four hours a month under Tier II.
Alderman Cannon: So you get 6 sick days a year.
Mr. Krumstok: Yes
Alderman Cannon: Okay, and then is there any other personal days on top of that or is that the personal
days you were talking about, the three floaters?
Mr. Krumstok: Yeah, the three floaters are considered personal if you want to consider it that way. We
consider them floaters.
Alderman Cannon: Okay, so if my totals are correct then, a person who’s a brand new employee with us
would have what 29 days available to them for not working and being paid?
Mr. Krumstok: At this point in time yes, with the 10, 13, and 6 that we just talked about.
Alderman Cannon: Okay, I just wanted clarification so I’m on the same thing. So total of 29 days off
the first year they’re on board with our City, as a Tier II employee, right?
Mayor Rooney: I think the phrase days off is inaccurate, because it includes sick days and such, but yes
somebody could be in a situation to receive those 29, correct.
Alderman Cannon: So the point I’m trying to make is I think as a City we made a decision five years
ago that we were going to try to reduce a little bit of our cost and still take care of our employees. I
think most people that work in the private sector that found out you had available 29 days of paid off
vacation, sick, personal in the first year of employment would be pretty impressed with the benefit
package. Contrary to what other people have said, sometimes directed my way is I’m very proud of the
employees we have whether they’re Tier I or Tier II. I have never heard anybody that I’ve heard say
that we want people to quit. I think I have heard the phrase saying if they’re not happy here they should
leave, but I would think that would go no matter where you work. That’s not unique to us. I would
November 10, 2015
Page 13
want a happy and healthy group that’s here, but I think the benefit package we offer is more than
reasonable to most people’s standards. I don’t think we’re punishing people. We never promised them
more than that. No one was forced to come work here. I don’t think 29 days of available pay is not, is a
reasonable thing. The point I’m making is I think we’re being pretty generous. I see absolutely no
reason to change where we’re going. Through the last survey that our Mayor presented to us our benefit
and pay package we’re still about 8% higher than the mean in our area so we’re hardly punishing people
and I just don’t think we should even consider this, but that’s where I’m coming from. Thank you for
listening.
Mayor Rooney: Mr. Krumstok
Mr. Krumstok: Just because I’ve been asked questions to please remember anyone at home, when we
talked about earned, please remember that’s earned time so again a person just doesn’t start with 29 right
off the bat. Just clarification.
Mayor Rooney: Further discussion of the ordinance. Mr. Prejna
Alderman Prejna: When we brought up the Sikich Report the Tier II employees were not even close to a
lot of the surrounding areas and if anyone has been reading the newspapers the private sector, all five of
the major auto companies, the last contracts that were negotiated they were negotiated so that Tier II
would disappear and there would just be one tier. So as I bring this up it’s something that we tried Tier
II. I understand the reason for it five years ago. We have heard staff. We heard the Employee Advisory
Committee tell us the challenges that it brings forward so I believe we should go to Tier I and just have
one tier because right now we do have four tiers and it would make it a lot easier for staff and I think
that all the hours that we lose from training people and having them go elsewhere, this would help to
stabilize that. Thank you Mr. Mayor.
Mayor Rooney: Further discussion of the ordinance? Mr. Banger
Alderman Banger: I remember Alderman Prejna had mentioned private sector unions during our last
City council meeting and I just wanted to make sure just I guess from my perspective. I never confused
the two, public sector, private sector although several years ago you probably could because the auto
industry was bailed out by taxpayer money and I think cash for clunkers which was a staggering loss to
taxpayers also helped bail them out, so in some regard you could almost say they wouldn’t be here.
There would have been tremendous losses in the industry if we hadn’t bailed them out, so number one,
private sector I don’t think the two are linked that clearly and number 2, I certainly don’t pay too much
attention to those particular unions anymore because they’re here because of a massive infusion of
public cash. Just something I wanted to mention. Thank you.
Mayor Rooney: Further discussion of the ordinance? Then seeing none, the question is shall this item
be moved forward for 2nd Reading? The Clerk will please call the roll.
AYES: Prejna, Majikes
NAYS: Cannon, Judd, Banger, D’Astice, Veenbaas
ABSENT: 0
Mayor Rooney: With 2 in favor and 5 opposed this ordinance fails on 1st Reading.
November 10, 2015
Page 14
 NEW BUSINESS:
N.
MOTION TO APPROVE PAYMENT OF BILLS ON WARRANT 11-10-2015
Alderman Banger made a motion to approve the November 10, 2015 Warrant; it was moved and
seconded.
YEAS: Cannon, Prejna, Majikes, Judd, Banger, D’Astice, Veenbaas
NAYS: 0
ABSENT: 0
Warrant Approved
 CONSENT RESOLUTIONS:
O. Resolution No. 15-R-97 / Approve Intergovernmental Agreement with MWRD Regarding
Rain Barrels
P. Resolution No. 15-R-98 / Approve Purchase of Fire Ambulance
Q. Resolution No. 15-R-99 / Authorize Purchase of Vehicle Extrication Equipment
R. Resolution No. 15-R-100 / Award Contract for Road Salt Alternative De-Icing Materials for
Winter 2015/2016
S. Resolution No. 15-R-101 / Award Contract for 2015 Storm Sewer Rehabilitation – Manhole to
Manhole Pipe Lining Grouting
T. Resolution No. 15-R-102 / Award Contract for 2015 Parkway Tree Trimming
U. Resolution No. 15-R-103 / Award Contract for Site Improvements on Out Lot 5 of the Rolling
Meadows Shopping Center
V. Resolution No. 15-R-104 / Award Contract to HBK Water Meter Service Inc. for Installation
of “Smart Point” Water Meter Equipment
Mayor Rooney asked if any alderman wanted to remove an item from the Consent Agenda.
Alderman Judd: O & P
Mayor Rooney: O & P, the first two. Further items to be removed? Then seeing none, the Chair asks
unanimous consent to consider the remaining 6 resolutions as one motion. Is there any objection?
Hearing none the Chair therefore declares that is in order for a single motion to approve all 6
resolutions. Mr. Veenbaas has made the motion and it has been seconded.
Mayor Rooney read the background on the resolutions
Mayor Rooney: Again, the question is shall all 6 of these resolutions be adopted. The Clerk will please
call the roll.
NAYS: 0
ABSENT: 0
The Resolutions were adopted
November 10, 2015
Page 15
O. Resolution No. 15-R-97 / Approve Intergovernmental Agreement with MWRD Regarding
Rain Barrels
Mayor Rooney read the background on the resolution.
Alderman Banger made the motion to approve the resolution and it was seconded.
Mayor Rooney: Mr. Judd you asked that this item be pulled. You’re entitled to first comments.
Alderman Judd: I have none, thank you.
Mayor Rooney: Further discussion of the resolution? Mr. Banger
Alderman Banger: I think this would be a good time to mention that MWRD, which is imposing some
new sprinkler regulations which we approved just a few weeks ago in order to conserve water, has rolled
this out. I jumped the gun by several weeks and emailed the fellow without realizing that we hadn’t
approved this yet who promptly rejected me and sent me back to our City who explained the process to
me, but I’m actually quite excited about this. These things are free. They’ve always been between 55
and 75 bucks in the past and you can get up to 4, so I understand what we’re saying here, but I’m just
thinking this is directly linked to our efforts to conserve water and these things, if there are enough of
them in the City, you’d be amazed at how much water you could save from going into the local
waterways which is the whole point so I just wanted to point that out. They’re one on the heal of the
other. It just kind of directs the effectiveness back to the one. Thank you.
Mayor Rooney: Correct, this is one of those approaches that gets economies to scale and the more
people who participate the more benefit there is. Further discussion of the resolution? Seeing none the
question is shall the resolution be adopted? The Clerk will please call the roll.
NAYS: Judd
ABSENT: 0
Resolution was adopted
P. Resolution No. 15-R-98 / Approve Purchase of Fire Ambulance
Mayor Rooney read the background on the resolution.
Alderman Banger made a motion to adopt the resolution and it was seconded.
Mayor Rooney: Mr. Judd you asked that this item be pulled. Would you like first comments?
Alderman Judd: No thank you.
Mayor Rooney: Are there any further comments on this resolution? Mr. Cannon
Alderman Cannon: Just real quickly I think everyone has probably read over what we’re doing here, but
I think the Chief and his Committee came back with a really logical choice for us. They drove a couple
different vehicles this time. Obviously we own Ford software right now so we’re trying to standardize
November 10, 2015
Page 16
on Ford vehicles. This one does have a better ride than others that you may know. We’ve had some
issues because we keep buying equipment where the companies goes out of business or parts of the
business so hopefully this will be a better thing. This also was off the State contract so that’s why we
don’t have multiple bids. Thank you.
Mayor Rooney: Further discussion of the resolution? Mr. D’Astice
Alderman D’Astice: I just want to make sure, because I read it here, but the Vehicle Replacement
Committee has, is in favor and thumbs up on this.
Mayor Rooney: That is correct. The Vehicle Replacement Committee met this evening before this
council meeting and approved the recommendation so to speak.
Alderman D’Astice: And I guess to further that, the council has created various committees to
investigate and research and use their knowledge to make a recommendation and I think 99.9% of the
time they’ve taken a lot of the work, they’ve done a lot more than we all have done. They’ve become
experts in this area and I thank the gentleman who is volunteering, he’s not here right now, but he’ll be a
part of this as well. I thank them for all the hard work they do and I’ll be voting in favor of this with the
recommendation of the Vehicle Replacement Committee.
Mayor Rooney: Further discussion of the resolution? Seeing none, the question is shall the resolution be
adopted? The Clerk will please call the roll.
NAYS: Judd
ABSENT: 0
Resolution was adopted.
OTHER BUSINESS & REPORTS:
Mayor's Appointments: 1) Appoint Ross Vlieger to the Vehicle Replacement Committee
Alderman Prejna made the motion to approve the recommendation of Mr. Ross Vlieger to serve on the
Vehicle Replacement Committee and it was seconded by Alderman Cannon.
Mayor Rooney: Is there any further discussion of the appointment? Mr. Prejna
Alderman Prejna: If I want to be a character witness, I’ve known him since he was 7 years old.
Mayor Rooney: And we hope that means you approve.
Alderman Prejna: I do.
Mayor Rooney: Just teasing, I’m just teasing. Further discussion of the nomination? Then the question
is shall Mr.Vlieger’s appointment to the Vehicle Replacement Committee be approved by the council.
Those in favor please signify by saying aye; those opposed? The ayes have it and Mr. Vlieger is hereby
appointed to the Vehicle Replacement Committee.
November 10, 2015
Page 17
Mayor’s Proclamations:
City Clerk’s Report: None
City Staff Reports:
1) Community Items of Interest
1)
With leaves starting to fall, just a friendly reminder to residents to not dump or blow them
into the street or down the sewers. The City has two street sweepers working in the City (one
from Public Works and one from a private contractor).
2)
Reminder that on Monday, November 2nd early refuse setout began. Place refuse at the curb
no earlier than 3 pm the day prior to pick up.
3)
City Hall will be closed on Wednesday, November 11th in recognition of Veteran’s Day.
Please remember and thank a veteran. Regular refuse routes will be observed – meaning NO
delay in service for this holiday.
4)
The Rolling Meadows Rotary, BMO Harris Bank, Rolling Meadows High School, and
members of the community are collecting food for Bethel Lutheran Church Food Pantry. To
participate, simply purchase your selection of desired food items from a flyer posted at City
Hall, Public Works, BMO Harris Bank, and other locations and deliver them in a double
(paper/plastic) bag to BMO Harris Bank located at 3225 Kirchoff Road before Friday,
November 13th. Again, this Thanksgiving Holiday Basket Food Drive Benefits the Bethel
Lutheran Food Pantry (3839 W. Frontage Road, Rolling Meadows).
5)
The Friends of the Rolling Meadows Fall Book Sale at the Library (3110 Martine Lane) will
be conducted on Friday, November 13th from 9:00 am to 8:30 pm; Saturday, November 14th
from 9:00 am to 4:30 pm and Sunday, November 15th from 1:00 to 4:00 pm. Find bargains
galore on books, CD’s, DVD’s, audio books and more!
6)
The week of November 23rd is the final week for yard waste collection. Yard waste
collection ends Saturday, November 28th.
7)
The City Hall and Public Works will be closed on Thursday, November 26th and Friday,
November 27th in observance of the Thanksgiving Holiday! Refuse collection will be
delayed. Thursday routes will be collected Friday; Friday routes will be collected
Saturday.
8)
Rolling Meadows has again partnered with the United States Marine Corps Reserve to collect
toys for children in need through the Marines’ Toys for Tots program. Residents may deliver
new, unwrapped toys to drop boxes at City Hall (3600 Kirchoff Road) or the Rolling
Meadows Library (3110 Martin Lane). Toy donations will be accepted through Monday,
December 7th.
9)
The City will be conducting its annual Tree Lighting Event on Thursday, December 3rd
starting at 6:00 pm. Santa will make his appearance at the tree outside of 3140 Kirchoff
Road, just outside of the McDonald’s. Fireworks will follow the tree lighting. Then join the
60th Anniversary Committee with a dinner at the Fire Station (dinner starts at 6:30 pm).
Please come and enjoy the events.
November 10, 2015
Page 18
10)
The City, SWANCC, and Elgin Recycling are conducting a holiday light, extension cord, and
wire recycling program again. Collection boxes are located outside of City Hall. Items that
are accepted include the following items: mini-lights (or Italian lights), c7 lights, C9 lights,
rope lights, LED lights, extension cords, house wire, computer wire, etc….All colors and
lengths will be accepted. The City cannot accept garland, live greens, wreaths, or other nonrecyclables. The program runs through February 12, 2016.
2) EAC Update
Mayor Rooney: Then next under City Staff Reports is listed the Employee Advisory Committee
Update. That update is in simply as a vehicle for the Employee Advisory Committee to have a vehicle
for feedback to continue their part of the conversation in the process. Therefore, the Chair personally
sent that item out early to the members of the council for their consideration. With the 2nd Readings
having taken place expect for the one that has been postponed, obviously business has been conducted
therefore Mr. Vogt, any further thoughts on that Employee Advisory Committee Update?
Mr. Vogt: Well Mr. Mayor at this time other than as you pointed out Item D will come back with
information either via the Employee Advisory Committee or via the City Manager’s Office.
Mayor Rooney: Then I would invite the Employee Advisory Committee on the item that is still open to
continue this process if they so wish and something could be placed in as a staff report again so that its
part of the public record and I would be happy to send it out early again for consideration by the council.
Mr. Vogt: Thank you and we will act accordingly in the next 10 days.
3) PO Disclosure Over $2500.00
Ms. Gallagher had nothing further to report
4) Presentation of the November 17th Committee-of-the-Whole Agenda
Mr. Krumstok presented the agenda for the November 17, 2015 Committee-of-the-Whole meeting.
MATTERS NOT ON THE AGENDA:
CLOSED SESSION:
1)
2)
3)
4)
Union Negotiations – Police – 5 ILCS 120/2 (c) (2) of the Illinois Open Meetings Act
Union Negotiations – Fire – 5 ILCS 120/2 (c) (2) of the Illinois Open Meetings Act
Union Negotiations – Local 150 – 5 ILCS 120/2 (c) (2) of the Illinois Open Meetings Act
Union Negotiations – AFSCME Council 31 – 5 ILCS 120/2 (c) (2) of the Illinois Open
Meetings Act
Mayor Rooney: The Chair asks unanimous consent to consider all four items in one motion. Is there
any objection? Seeing none the Chair declares it is in order for one motion to go into Closed Session for
November 10, 2015
Page 19
four purposes. Is there such a motion? Mr. Banger has made the motion and it has been seconded. It
does require a formal vote. Is there any discussion of the motion to go into Closed Session? Seeing none
the question is shall the council enter into Closed Session to discuss four different Union Negotiation
items? The Clerk will please call the roll.
NAYS: 0
ABSENT: 0
Mayor Rooney advised the press and audience that the Council does not expect to take any action this
evening upon returning to open session.
ENTERED CLOSED SESSION AT: 8:21am
RETURNED TO OPEN SESSION AT: 9:12pm
ADJOURNMENT:
There being no further business, by unanimous consent the meeting adjourned.
City Council meeting of November 10, 2015 adjourned at 9:12 p.m.
Respectfully submitted by: Ginny Cotugno, Deputy City Clerk
November 10, 2015 Council Minutes Approved by Council on November 24, 2015.
___________________________________________
Ginny Cotugno, Deputy City Clerk
Council Action Summary – November 24, 2015
Agenda Location: Resolutions
A) Resolution – Acknowledge and Accept the FY 2016 Rolling Meadows Library Budget
Attachments:
•
•
Resolution
Library Budget
Background:
The Rolling Meadows Library Board of Trustees approved the FY 2016 Library Budget at their
September 1, 2015, Library Board meeting. The City of Rolling Meadows City Council
approves the Library Annual Tax Levy by City Ordinance and adopts this resolution as part of
this process. (Budget must be acknowledged and accepted before the property tax levy is
adopted.)
Previous Council Action:
•
•
•
•
September 22, 2015, City Council Meeting – Public Hearing – Proposed Library Tax
Levy
October 13, 2015, City Council Meeting – Public Hearing – Library Budget
October 20, 2015, City Committee of the Whole Meeting, Library Budget Discussion
The City Council approved the Ordinance on 1st Reading at the November 10, 2015 City
Council Meeting.
Recommendation:
Staff requests to adopt the resolution as presented.
RESOLUTION NO. 15-R-104
A RESOLUTION TO ACKNOWLEDGE AND ACCEPT THE
FISCAL YEAR 2016 ROLLING MEADOWS LIBRARY BUDGET
WHEREAS, the Annual Budget for the Rolling Meadows Library was approved and
adopted by the Library Board on September 1, 2015,
WHEREAS, on September 14, 2015, notice of public hearing on the FY 2016 Library
Budget was given by publication of notice thereof in a newspaper of general circulation in the
City as required by law; and,
WHEREAS, the corporate authorities of the City of Rolling Meadows held a public
hearing on the Library’s FY 2016 Proposed Budget at 7:30 p.m. on October 13, 2015 at the
Municipal Building, 3600 Kirchoff Road, Rolling Meadows, Illinois.
BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF ROLLING
MEADOWS, ILLINOIS, AS FOLLOWS:
SECTION ONE: that the Annual Budget for Fiscal Year 2016 for the Library of the City
of Rolling Meadows, Cook County, Illinois, a copy of which is attached hereto, and incorporated
herein by reference, is hereby acknowledged and accepted.
AYES:
NAYS:
ABSENT:
Passed and approved this 24th of November, 2015.
_________________________
Tom Rooney, Mayor
ATTEST:
______________________________
Rolling Meadows Library - 2016 Levy
2015
2016
% Over Previous
$ Over Previous
Budget
Budget
Year's Budget
Year's Budget
4000 INCOME
4000 Income
4111 General Operating
4111.01 Personal Prop. Replacement Tax
4113 Capital Projects (from Capital Resv. Fund)
4114 Local Library Working Cash Fund
4114.01 Library General Resv. Working Cash Fund
4115 Per Capita Grant
4116 Interest Income
4118 Advanced & Reimbursed
4119 Fines & Fees
4119.01 Staff Vending Machine
4121 Petty Cash Checking
4199.021 Friends' Donations & Other
4199.03 Prior Years' Taxes (Late Receipt)
Total 4000 Income
$
$
3,581,586
59,800
100,000
$
$
3,642,473
50,700
5,000
1.70% $
-15.22% $
-95.00% $
60,887
(9,100)
(95,000)
$
$
28,000
327
$
$
25,000
440
-10.71% $
34.56% $
(3,000)
113
$
$
35,661
1,635
$
$
34,846
1,834
-2.29% $
12.17% $
(815)
199
$
$
$
20,000
5,000
3,832,009
$
$
$
20,000
5,000
3,785,293
0.00% $
0.00% $
-1.22% $
(46,716)
$
$
$
$
1,863,584
255,046
140,027
2,258,657
$
$
$
$
1,901,559
276,840
142,861
2,321,260
2.04%
8.55%
2.02%
2.77%
$
$
$
$
37,975
21,794
2,834
62,603
$
$
$
302,625 $
5,676 $
1,725 $
287,192
5,868
1,725
$
310,026
$
294,785
-5.10%
3.38%
0.00%
-4.92%
$
$
$
$
(15,433)
192
(15,241)
$
2,568,683
$
2,616,045
50000 EXPENSES
51000 Personnel
51010 Payroll
51020 IMRF
51030 FICA
Total 51010 Payroll, IMRF, FICA
51040 Health Insurance
51040.01 Health
51040.02 Dental
51040.03 Employee Assistance Program
Total 51040 Health Insurance
Total 51000 Personnel
1.84% $
47,362
52000 Materials For Patrons
2015
2016
% Over Previous
$ Over Previous
Budget
Budget
Year's Budget
Year's Budget
$
411,930
$
416,875
1.20% $
4,945
53000 Operating Costs
53011 Programs For Youth
53012 Programs For Adults
53013 General & Administrative Programs
53022 Professional Development
53022 Dues
53030 Transportation
53040 Office/Operating Supplies
53050 Contract Services, General
53050.01 City Services
53050.04 Liability & Workers' Comp. Insurance
53060 Contract Services, Technology
53060.11 IT Outsourcing
53070 Contract Services, Maintenance
53099.99 Contract Services, Other
$
$
$
$
$
$
$
$
$
$
$
$
$
$
10,700
8,464
5,000
9,100
1,934
3,948
48,190
83,687
43,016
88,000
81,128
76,500
63,483
4,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
11,021
8,718
5,150
11,732
1,779
3,088
47,578
77,701
42,448
88,000
91,133
80,538
56,583
5,000
3.00%
3.00%
3.00%
28.92%
-8.01%
-21.78%
-1.27%
-7.15%
-1.32%
0.00%
12.33%
5.28%
-10.87%
25.00%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
321
254
150
2,632
(155)
(860)
(612)
(5,986)
(568)
10,005
4,038
(6,900)
1,000
53310 Maintenance/Repair, NonContract & Other 53099.99
53320 Improvements To Building
53400.01 Machinery & Equipment, Info. Tech.
53400.02 Machinery & Equipment, Library Equipment
Total 53000 Operating Costs
$
$
$
$
$
$
15,789
140,000
13,637
3,500
1,320
701,396
$
$
$
$
$
$
15,000
44,000
7,450
4,175
1,279
602,373
-5.00%
-68.57%
-45.37%
19.29%
-3.11%
-14.12%
$
$
$
$
$
$
(789)
(96,000)
(6,187)
675
(41)
(99,023)
TOTAL 50000 EXPENSES
$
3,682,009
$
3,635,293
-1.27% $
(46,716)
Lib. Gen. Reserve Fund Rebuilding (Working Cash Fund)
$
20,000
$
20,000
0.00% $
-
Capital Reserve Fund Rebuilding
$
130,000
$
130,000
0.00% $
-
TOTAL EXPENDITURES
$
3,832,009
$
3,785,293
-1.22% $
(46,716)
Agenda Location: Resolutions
B) Resolution – Adopting the FY 2016 City of Rolling Meadows Budget
Attachments:
•
•
•
Resolution
Proposed Funds Summary Pages – Final with Changes
See Local Road Fund Staff Report Under Staff Reports on the Agenda
Summary: The City’s FY 2016 Proposed Budget is available on the City’s website
at www.cityrm.org under the Finance tab. A copy of the FY 2016 Proposed Budget is also
available at the Rolling Meadows Library at 3110 Martin Lane, Rolling Meadows, IL 60008 and
at City Hall – 3600 Kirchoff Road, Rolling Meadows, IL 60008.
The FY 2016 Proposed Budget was drafted using the basic parameters the City Council discussed
at previous City Council meetings. The following guidelines were used:
1. For the General Fund, there are no new types of taxes or fee increases, only natural growth
for overall revenues (Revenue estimates increased as the City receives trend data from
sources such as the Illinois Municipal League),
2. For the General Fund, Property Taxes fund Public Safety Pensions are funded at 100% to
2033 (as established by the City’s actuary),
3. For the General Fund, the only increase in the property tax is for pensions (Police, Fire &
IMRF),
4. Utilities Rate increases as discussed (Water 7% [blended rate for JAWA and City], 5%
Sewer and 5% for Stormwater). These rate increases are estimated so as to adequately fund
the Utilities Fund’s Operations and Capital Needs,
5. Holding the line on expenses that were not mandatory or determined necessary by City
Staff,
6. Increase fund balances where possible, and
7. Continue capital projects throughout the City.
The following has taken place as part of the FY 2016 Proposed Budget Process:
•
The FY 2016 Proposed Budget was released with the City Council packet of August 25,
2015.
•
The FY 2016 Proposed Budget was presented at the September 8, 2015 City Council
Meeting.
•
The City Manager and Finance Director completed initial, one-on-one budget meetings
with City Council members.
•
The FY 2016 Proposed Budget was presented as a Power Point presentation for
discussion at the September 15, 2015 Committee-of-the-Whole Meeting.
•
The Public Hearing for the City Tax Levy and the Library Tax Levy took place at the
September 22nd City Council Meeting.
•
As a Staff Report, data was provided on Vehicle Stickers.
•
The Public Hearing for the City’s Budget and the Library’s Budget took place at the
October 13th City Council Meeting.
•
Some of the 1st Readings and some of the 2nd Readings for Budget Ordinances took place
at the September 22nd and October 13th City Council Meetings.
•
The City and Library’s Budget and Levy discussion took place at the October 20th
Committee-of-the-Whole Meeting.
•
Some of the 2nd Readings and some of the 1st Readings for Budget Ordinances took place
at the October 27th City Council Meeting.
•
The 1st reading for the City’s Tax Levy and Library’s Tax Levy took place at the
November 10, 2015 City Council Meeting. The 1st for increasing Building Permit Fees
and Rental Dwelling Licenses took place at the November 10, 2015 City Council
Meeting.
•
The City Council reviewed and discussed the FY 2016 Proposed Budget at the November
17, 2015 Committee-of-the-Whole Meeting.
FY 2016 Proposed Budget Changes Recap
1. Expedite the $40,000 payment from the Garage Fund to the General Fund: At the
October 20, 2015 Committee-of-the-Whole Meeting, the City Council took a straw poll to
expedite the payment of $40,000 from the Garage Fund to the General Fund. The FY 2016
Proposed amount was a $5,000 repayment. The Garage Fund will now make the full payment
and the additional amount to the General Fund is $35,000 bringing the total repayment to
$40,000.
2. Increase the Local Motor Fuel Tax from $0.03 cents per gallon to $0.04 per gallon
(Local Road Fund): At the October 20, 2015 Committee-of-the-Whole Meeting, the City
Council discussed potentially increasing the Local Motor Fuel Tax. At the October 27, 2015
City Council Meeting, the City Council approved an increase to the Local Motor Fuel Tax from
$0.03 to $0.04 with Ordinance 15-49. The estimated additional revenue to the Local Road Fund
is approximately $85,000 annually using half of $170,000 that was discussed at the October 20th
COW. Ordinance 15-49 was adopted at the November 10, 2015 City Council Meeting.
3. Property Tax Levy – Create a Line Item for Local Roads: At the October 20th
Committee-of-the-Whole Meeting, the City Council took a straw poll vote to add a line item in
the amount of $500,000 to the Property Tax Levy. The City Council discussed reducing the
Public Works Operations Line Item in the General Fund’s portion of the Tax Levy and move that
amount to a newly created line item for the Local Road Fund in the amount of $500,000. (Note:
the amount per the FY 2016 Proposed Budget’s Tax Levy for Public Works Operations is
$543,801 less the $500,000 leaves $43,801 in the Public Works Operations Line Item for the
General Fund. See the attached Property Tax Levy for the FY 2016 Proposed Budget.)
Property Tax Levy for FY 2016 Proposed Budget
General Fund
Police Protection
Fire Protection
Police Pension
Fire Pension
IMRF Pension
Public Works Operations
Sub Total General
Local Road Fund
Annual Street Program
E911 Fund
E911 Service
Debt Service Purpose
2002A Bond (expires FY 2018)
2005 Bond (expires FY 2017)
Sub Total Debt Service
Total City Levy
2013
Tax Levy
2014
Tax Levy
2015
Tax Levy
$ 1,810,905
1,810,905
2,478,905
2,662,914
1,000,000
524,501
524,501
10,288,130
$ 1,810,905
1,810,905
2,518,614
2,723,205
900,000
524,501
524,501
10,288,130
$ 1,810,905
1,810,905
2,805,767
2,977,769
975,000
543,801
43,801
10,424,147
0
0
551,500
Dollar
Percent
Change from
Change
From 14 Levy From 14 Levy
0
0
287,153
254,564
75,000
19,300
(480,700)
136,017
0.00%
0.00%
11.40%
9.35%
8.33%
3.68%
-91.65%
1.32%
500,000
500,000
100.00%
551,500
551,500
0
0.00%
492,000
836,200
1,328,200
478,100
837,600
1,315,700
444,300
832,800
1,277,100
$ 12,167,830
$ 12,155,330
$ 12,752,747
(33,800)
(4,800)
(38,600)
$
597,417
-7.07%
-0.57%
-2.93%
4.9%
4. Rental Dwelling Licenses and Building Permits Increased: The City Council approved
increases for Rental Dwelling Licenses and Building Permits for the General Fund.
5. Use of General Fund Carryover Revenues (i.e., Surplus) From FY 2015 Revised
Estimate: At the October and November Committee-of-the-Whole Meetings, the City Council
discussed transferring additional funds to the Local Road Fund in the amount of $350,000 and to
the 911 Fund in the amount of $150,000 (the amount of revenue due to the State’s budget
issues). With these changes, the General Fund’s estimated ending fund balance at FY 2016 is
$7.3 million at 24% of Expenditures to Fund Balance (well within the Fund Balance Policy range
of 15% to 30%). Please see the Budget Summary Sheets for additional detail.
Recommendation:
Staff requests approval of this resolution as presented.
RESOLUTION NO. 15-R-105
A RESOLUTION TO ADOPT THE
FISCAL YEAR 2016 BUDGET FOR ALL FUNDS
FOR THE CITY OF ROLLING MEADOWS
WHEREAS, the proposed annual budget for the City of Rolling Meadows has been
approved for public inspection for at least ten (10) days prior to the passage of the annual budget;
WHEREAS, on September 14, 2015 notice of said public hearing was given by
publication of notice thereof in a newspaper of general circulation in the City as required by law;
and,
WHEREAS, the corporate authorities of the City of Rolling Meadows held a public
hearing on said proposed budget at 7:30 p.m. on October 13, 2015, at the Municipal Building,
3600 Kirchoff Road, Rolling Meadows, Illinois.
BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF ROLLING
SECTION ONE: that the Annual Budget for Fiscal Year January 1, 2016 to December
31, 2016, for the City of Rolling Meadows, Cook County, Illinois, copies of which are attached
hereto, and incorporated herein by reference, is hereby approved and adopted.
AYES:
NAYS:
ABSENT:
Passed and approved this 24th day of November, 2015.
_________________________
Tom Rooney, Mayor
ATTEST:
_______________________________
CITY OF ROLLING MEADOWS
FUND BALANCE SUMMARY - FY 2016 PROPOSED
ESTIMATED BASED ON PROJECTED 2015 DATA
FUND NAME
General (01)
ESTIMATED BEGIN
BALANCE
1/1/2016
$
REVENUES
7,580,643 $
EXPENSES
Manager's Hold
30,607,745 $
30,574,105 $
ESTIMATED END
FUND BALANCE
12/31/2016
OVER (UNDER)
221,683 $
(188,043) $
7,392,600
Motor Fuel Tax (03)
362,626
600,500
961,500
- $
(361,000) $
1,626
E911 (04)
255,479
701,500
646,952
- $
54,548 $
310,027
40,972
1,934,675
1,936,176
- $
(1,501) $
39,471
105,632
2,823,419
2,774,192
- $
49,227 $
154,859
350,050
485,804
- $
(135,754) $
-
2,488,965
2,488,965
- $
- $
-
Utilities (20)
3,813,823
10,344,592
12,899,531
- $
(2,554,939) $
1,258,884
Refuse (16)
1,175,086
2,186,374
2,341,977
- $
(155,603) $
1,019,483
Garage (14)
302,186
1,523,500
1,479,253
- $
44,247 $
346,433
1,453,849
1,439,850
1,895,000
- $
(455,150) $
1,008,699
Building & Land (33)
686,380
452,500
1,039,930
- $
(587,430) $
98,950
Liability Insurance (23)
842,663
837,959
725,000
- $
112,959 $
955,622
1,339,744
4,713,591
4,440,849
- $
272,742 $
1,509,486
(3,905,697) $
12,807,154
Debt Service (47)
Local Road (61)
TIF # 2 (37) Kirch/Owl
(1,153,232)
TIF # 4 (38) Golf Rd.
Vehicle-Equip (25)
Health Insurance (45)
TOTAL ALL CITY FUNDS
$
16,805,851
$
61,005,220
$
64,689,234
$
221,683
$
(1,288,986)
Note: At the November 17th COW Meeting, the City Council discussed transferring $350,000 from the General Fund to the Local Road Fund
bringing the estimated Fund Balance for FY 2016 to $154,859. In addition, the City Council discussed transferring $150,000 from the
General Fund to the 911 Fund to bring the estimated Fund Balance for FY 2016 to $310,027 for future capital requirements and the loss of funds
from the State of Illinois.
GENERAL FUND (01)
The General Fund is the City's primary operating fund. It accounts for major tax revenue to support administrative and
public safety functions.
FY 2013
Actual
FY 2014
Actual
FY 2015 Budget
FY 2016
Proposed
Budget
FY 2015
Estimated
Projection
Revenues
NOTES:
Taxes
Intergovernmental
Licenses & Permits
Fines & Forfeits
Charges for Service
Investment Earnings
Miscellaneous
Other Financing In Flows
2015 Reserves (Carryover to 2016)
Total Revenues
Expenditures
Salaries
Benefits
IMRF
Fire Pension
Police Pension
Contractual Services
Supplies
Debt Service (to FY 2023)
FY 2013 Transfers (TIF 1, Garage & 911)
IMRF NPO Payment
FY 2015 Budget Transfer to Roads
Transfer to Vehicle & Equipment Fund (#1)
Transfer to Police Pension Fund (#2)
Transfer to Fire Pension Fund (#3)
Prepaid Expenses
Committment to Comp. Absences
2015 Reserves (Carryover to 2016)
Total Expenditures
$ 21,017,454 $ 21,232,222 $ 20,585,818 $ 21,054,818 $
3,004,009
2,981,987
2,837,250
2,984,750
1,019,414
1,055,844
878,500
1,120,200
1,173,093
1,259,447
933,800
1,191,300
2,440,915
2,615,701
2,516,806
2,548,306
9,731
(39,382)
5,000
5,000
320,989
405,159
355,900
412,900
539
469,052
148,388
147,888
0
0
0
0
28,986,144
29,980,030
28,261,462
29,465,162
21,290,589
$480,700
3,012,250 reduction in levy
1,067,000 Added $15k for
1,191,300 Rental Licenses
2,630,206
5,000
671,400 $35,000 added
240,000
Garage PMT
500,000 $1.0 m. reserves
30,607,745
add for 2016
13,402,448
13,698,823
14,159,269
13,726,696
3,707,277
3,706,089
3,776,885
3,605,588
595,249
619,882
579,750
544,384
2,614,318
2,678,449
2,723,205
2,723,205
2,433,805
2,483,648
2,518,614
2,518,614
3,109,248
3,534,960
3,764,487
3,819,393
237,972
405,075
469,685
459,465
763,443
624,515
637,475
637,475
265,444
0
0
0
0
300,000
0
0
0
0
315,361
315,361
0
0
0
0
0
0
0
0
0
0
0
0
0
44,792
0
0
0
421,452
100,000
100,000
0
0
0
1,000,000
$ 27,129,204 $ 28,517,685 $ 29,044,731 $ 29,450,181 $
14,421,045
3,598,898
631,427
2,977,769
2,805,767
4,157,172
482,735
657,575
0
0
0
100,000
287,153
254,564
0
200,000
0
30,574,105
Manager's Hold
Surplus (Deficit)
Unassigned Fund Balance
Fund Balance As % of Expenditures
0
$
0
0
0
reduce for 2015
$1.0 m. reserves
221,683
1,856,940 $
1,462,345 $
(783,269) $
14,981 $
(188,043)
6,103,317 $
7,565,662 $
6,277,585 $
7,580,643 $
7,392,600
22.5%
26.5%
22.4%
25.7%
24.0%
In Policy Range
Fund Balance Policy Range Between 15% to 30% of Expenditures
Notes:
#1 - Initial repayment of $100,000 for repayment of $1.0 million transfer from General Fund to the Vehicle & Equipment Replacement Fund.
This transfers begins in FY 2016.
#2 - Transfer to the Police Pension Fund from General Fund reserves/budget.
#3 - Transfer to the Fire Pension Fund from General Fund reserves/budget.
#4 - At the end of FY 2016, there will be $721,452 committed for funding Compensated Absences.
#5 - Committed Funds and Prepaid Expenses were added as Expenses on the Summary Sheets per discussion during the one-on-one budget meetings.
Ending Committed Funds Balance at FY 2016, as mentioned, will be $721,452.
MOTOR FUEL TAX FUND (03)
The City receives from the State an allotment of Motor Fuel Tax. This allotment is based on population and
the amount of Motor Fuel Taxes collected. These funds are restricted in their use by the State. The City has
chosen to use these funds for snow removal, street maintenance and capital improvements.
FY 2013
Actual
Revenue
Intergovernmental
Investment Earnings
Miscellaneous
Total Revenue
FY 2015
FY 2016
Adopted
Budget
Estimated
Projection
Proposed
Budget
586,632 $
502
106,847
693,981
597,000 $
1,414
213,694
812,108
575,000 $
500
0
575,500
600,000 $
500
0
600,500
600,000
500
0
600,500
Expenditures
Supplies
Capital Outlay
Other Financing Uses
Total Expenditures
118,505
68,481
0
700,000
886,986
176,128
162,632
0
600,000
938,760
190,000
186,500
0
600,000
976,500
175,000
105,000
0
600,000
880,000
175,000
186,500
0
600,000
961,500
Surplus (Deficit)
(193,005)
(126,652)
(401,000)
(279,500)
(361,000)
768,778 $
642,126 $
120,627 $
362,626 $
Ending Fund Balance
$
FY 2014
Actual
FY 2015
$
Audited Fund
Balance
1,626
Fund Balance
Estimate per
Adopted
Audited Fund
Estimate of
Estimate of
Balance
Budget
Fund Balance Fund Balance
Notes:
1) The State Motor Fuel Tax Funds are the primary revenues to the Motor Fuel Tax Fund.
2) The transfers an amount from the MFT Fund to the Local Road Fund for the Annual Street Program.
3) Staff is monitoring any impacts from Springfield to this Fund.
2) The transfer of MFT-eligible funds is shown in the Budget under Other Financing Uses.
E911 FUND (04)
The City contracts its emergency communication dispatch services through Northwest Central Dispatch Services. All parts
of the emergency communications system is accounted in this fund, and includes the fees paid to central dispatching as
well as for police and fire radio/telephone communications.
FY 2012
Actual
Revenue
Property Taxes
911 Surcharge - Landlines
Investment Earnings
General Fund Transfer In
Miscellaneous
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Projection
FY 2016
Proposed
Budget
$ 553,349 $ 559,866 $ 562,537 $ 551,500 $ 551,500 $ 551,500
153,096
154,440
144,129
152,000
145,000
0
0
0
0
0
0
0
0
84,888
0
0
0
150,000
0
0
0
0
0
0
Total Revenue
706,445
799,194
706,666
703,500
696,500
701,500
Expenditures
Capital Outlay
551,373
0
20,000
514,918
0
20,000
552,426
0
62,000
702,984
0
42,888
669,759
0
42,888
646,952
0
0
Total Expenditures
571,373
534,918
614,426
745,872
712,647
646,952
135,072
264,276
92,240
(42,372)
(16,147)
54,548
Surplus (Deficit)
Ending Fund Balance
$
(84,888) $ 179,389 $ 271,626 $ 138,107 $ 255,479 $ 310,027
Audited Fund Audited Fund Audited Fund Estimate of
Estimate of
Estimate of
Balance
Balance
Balance
Fund Balance Fund Balance Fund Balance
Notes:
1. The E911 Fund does not fund City personnel costs.
2. Emergency dispatch services were contracted out to Northwest Central Dispatch in 2009.
3. The proposed tax levy is the same as last year although at some point needs to increase to cover future
radio and other 911 equipment infrastructure expenses.
4. Due to recent legislation, the City will see a revenue loss of $150,000 annually from what is known at this point in time.
5. At the November 17th COW Meeting, City Council voted to transfer $150,000 from the General Fund to make up the
$150,000 loss from the State of Illinois.
DEBT SERVICE FUND (47)
The Debt Service Fund accumulates monies for payment of the 2002A, 2004 and 2005 General Obligation
Bonds Series. These bonds were issued to refinance capital projects throughout town and a portion of the
Meadows Town Mall and Meijer Store Projects. Property taxes are levied except for the 2004 bond, which
utilizes a General Fund transfer to pay its annual debt service requirement.
FY 2013
Actual
Revenue
Taxes
Transfer in from General Fund
Other Financing Sources
Total Revenue
Expenditures
Debt Service
Total Expenditures
FY 2015
Budget
495
1,931,440
1,931,935
1,475
1,951,214
1,952,689
1,500
1,953,175
1,954,675
1,500
1,953,175
1,954,675
1,500
1,934,676
1,936,176
209,075
32,005
(1,500)
(1,500)
(1,501)
$
42,472
Audited Fund
Balance
$
74,477 $
Audited Fund
Balance
-
Fund Balance
Estimate Per
Budget
Notes:
1) Refinanced 2002A, 2002B (Utilities Fund) and 2004 Bonds in 2012 with savings of nearly $750,000
over the next twelve years.
FY 2016
Proposed
Budget
$1,377,566 $1,360,179 $1,315,700 $1,315,700 $1,277,100
763,444
624,515
637,475
637,475
657,575
0
0
0
0
0
2,141,010 1,984,694 1,953,175 1,953,175 1,934,675
Surplus (Deficit)
Ending Fund Balance
FY 2014
Actual
FY 2015
Estimated
Projection
$
40,972
Estimate of
Fund Balance
$
39,471
Estimate of
Fund Balance
LOCAL ROADS FUND (61)
The Local Road Fund is used for street maintenance and construction. Funding is derived from locally imposed taxes,
State grants, and transfers from Motor Fuel Tax Fund, to name a few.
FY 2013
Actual
Revenue
Taxes
Increase in Local MFT
Property Tax Line Item
Grants/Reimbursements
Licenses & Permits
Investment Earnings
Miscellaneous
General Fund Transfer In
Motor Fuel Tax Fund Transfer In
$
Total Revenue
FY 2015
Adopted
Budget
FY 2014
Actual
650,787 $
0
0
970,712
502,194
21
100
0
700,000
631,688 $
0
0
819,630
494,121
44
20
0
600,000
FY 2015
Estimated
Projection
FY 2016
Proposed
Budget
669,301 $
669,301 $
0
0
0
0
200,000
1,000,000
500,000
500,000
0
0
0
315,361
315,361
600,000
600,000
578,419
85,000
500,000
210,000
500,000
0
0
350,000
600,000
2,823,814
2,545,503
2,284,662
3,084,662
2,823,419
Expenditures
Supplies
Capital Outlay
Debt Service
988,556
95,948
1,187,258
162,203
0
571,822
82,467
1,986,356
162,075
0
646,220
133,600
1,805,000
161,889
0
638,220
132,500
2,535,000
161,889
0
640,320
139,400
1,833,000
161,472
0
Total Expenditures
2,433,965
2,802,720
2,746,709
3,467,609
2,774,192
Surplus (Deficit)
Ending Fund Balance
$
389,849
(257,217)
(462,047)
(382,947)
745,796 $
488,579 $
283,749 $
105,632 $
Fund Balance
Estimate
Audited Fund
Balance
Fund Balance
Estimate per
Budget
Fund Balance
Estimate
49,227
154,859
Fund Balance
Estimate
Notes:
1) The Capital Improvements Committee recommends to the City Council to seek additional funding sources for road projects.
2) The forecast shown above includes all projects and only the City's share and any known reimbursements at this point in time.
3) The forecast is only a snapshot when ALL capital projects are fully funded.
4) FY 2017 - MFT Transfer to $200,000 so that the MFT Fund stays in a positive position.
5) The City Council took a straw poll at the October COW to create a $500,000 Property Tax Line Item for this Fund. The
$500,000 was added to this Fund.
6) The City Council approved 1st Reading for an increase in Local Motor Fuel Tax from $0.03 to $0.04 per gallon generating
approximately $85,000 in revenues. The $85,000 was added to this Fund.
7) The City Council approved a $350,000 transfer in from the General Fund's Reserves to FY 2016.
8) Changes are shown in yellow.
TIF #2 - KIRCHOFF & OWL (37)
The TIF #2 fund was created in December of 2002, and is located at the southeast corner of Kirchoff Road
and Owl Drive.
FY 2013
Actual
FY 2014
Actual
FY 2015
Budget
FY 2015
Estimated
Projection
FY 2016
Proposed
Budget
Revenue
Taxes
Investment Earnings
Other Financing Use
Total Revenue
380,021
7
0
380,028
352,509
9
0
352,518
325,000
50
0
325,050
350,000
50
0
350,050
350,000
50
0
350,050
Expenditures
Debt Service
Total Expenditures
50,254
441,167
491,421
49,514
432,900
482,414
52,935
429,900
482,835
52,995
429,900
482,895
54,004
431,800
485,804
Surplus (Deficit)
(111,393)
(129,896)
(157,785)
(132,845)
(135,754)
Ending Fund Balance
(890,492) (1,020,387) (1,270,592) (1,153,232) (1,288,986)
Audited Fund
Balance
Audited Fund
Balance
Fund Balance
Estimate Per
Budget
Estimate of
Fund Balance
Notes:
1) In FY 2013, City refunded the 2003 General Obligation Bonds paid by this TIF. The refunding saves approximately
$60,000 in interest savings to the taxpayers.
2) The new debt service restructured the debt to pay interest in FY 2013 and the final debt payment in FY 2017.
3) This TIF is expected to be positive towards the end of its term.
Estimate of
Fund Balance
WORKING DRAFT
TIF #4 - GOLF ROAD CONSERATION AREA
The TIF #4 Fund was created in July 2015. The Redevelopment Project Area is generally described as a contiguous area north of Golf Road, east of Apollo Drive and south of Interstate 90. Arthur J.
Gallagher & Co. and AJG Meadows, LLC entered into a redevelopment agreement with the City of Rolling Meadows for purposes of redeveloping a portion of the Golf Road Conservation Area
Redevelopment Project Area with an office building and parking structure. The term for the TIF is fifteen years.
FY 2016
Proposed
Budget
FY 2017
Estimate
FY 2018
Estimate
FY 2019
Estimate
FY 2020
Estimate
FY 2021
Estimate
FY 2022
Estimate
FY 2023
Estimate
FY 2024
Estimate
FY 2025
Estimate
FY 2026
Estimate
FY 2027
Estimate
FY 2028
Estimate
FY 2029
Estimate
FY 2030
Estimate
Revenues
Annual Tax Increment
$
2,488,965
2,769,041
$ 2,823,859
$ 2,962,176
$ 3,020,823
$ 3,080,624
$ 3,231,521
$ 3,295,499
$ 3,360,737
$ 3,525,356
$ 3,595,150
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,488,965
2,538,244
2,588,494
2,715,281
2,769,041
2,823,859
2,962,176
3,020,823
3,080,624
3,231,521
3,295,499
3,360,737
3,525,356
3,595,150
3,666,319
2,438,965
2,486,744
2,535,449
2,660,645
2,712,766
2,765,895
2,902,473
2,959,329
3,017,285
3,166,282
3,228,303
3,291,525
3,454,068
3,521,723
3,590,690
50,000
51,500
53,045
54,636
56,275
57,964
59,703
61,494
63,339
65,239
67,196
69,212
71,288
73,427
75,629
2,488,965
2,538,244
2,588,494
2,715,281
2,769,041
2,823,859
2,962,176
3,020,823
3,080,624
3,231,521
3,295,499
3,360,737
3,525,356
3,595,150
3,666,319
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Revenue
$
2,538,244
$
2,588,494
$
2,715,281
$
$ 3,666,319
Expenditures
Contractual & Other Services
City Administrative Chargeback
Total Expenditures
Surplus (Deficit)
Ending Fund Balance
$
Year 1
$
-
$
Year 2
-
$
Year 3
-
$
Year 4
Year 5
Notes:
1) The Property Tax Levy is an estimate based on data accumulated by Ernst & Young.
2) The Property Tax Levy may change from year-to-year. This is only an estimate.
3) The Contractual Services are the remaining dollars left in the Tax Increment Fund per the Pay-As-You-Go Proposal.
4) All TIF Funds will be paid out annually less a City Administrative Fee of 3% compounded annually.
5) As per the Agreement, $1.5 million for the Squibb Road Construction Project and any "But For" will also be paid by the TIF.
Total Estimated Tax Increment by Ernst & Young:
$45,662,088
Total City Chargeback:
$
Year 6
$
Year 7
$
Year 8
$
Year 9
$
Year 10
$
Year 11
$
Year 12
$
Year 13
$
Year 14
$
Year 15
UTILITIES FUND (20)
The Utilities Fund consists of water, sewer and storm sewer activities. Each component has a separately
determined user fee intended to cover the expenses related to delivering water from Lake Michigan and
maintaining the underground utility system.
FY 2013
Actual
Revenue
Taxes
Intergovernmental
Charges for Service
Investment Earnings
Miscellaneous
Total Revenue
Expenses
Salaries
Benefits
IMRF
Supplies
Capital Outlay
Debt Service
Total Expenses
Surplus (Deficit)
Ending Fund Balance Equivalent
$
FY 2014
Actual
FY 2015
Budget
FY 2015
Estimated
Projection
FY 2016
Proposed
Budget
72,674 $
75,609 $
72,792 $
72,792 $
72,792
18,750
75,000
0
0
0
8,780,559
9,466,990 10,027,500
9,617,000 10,259,800
1,023
1,433
0
1,000
1,000
28,392
20,930
6,000
13,000
11,000
0
0
0
0
0
8,901,398
9,639,962 10,106,292
9,703,792 10,344,592
1,468,607
528,713
241,318
1,861,010
3,417,777
1,761,700
358,035
0
9,637,160
(735,762)
1,433,313
512,533
248,419
1,958,478
3,650,868
1,011,488
430,908
0
9,246,007
1,449,042
539,368
226,041
2,308,217
4,295,830
3,921,950
498,729
0
13,239,177
1,454,223
511,287
224,088
2,346,658
4,260,640
1,638,450
498,729
0
10,934,075
1,494,043
479,771
245,622
2,486,820
4,634,972
3,048,450
509,853
0
12,899,531
(3,132,885)
(1,230,283)
(2,554,939)
393,955
$ 4,447,097 $ 5,044,106 $
Audited Fund
Balance
Audited Fund
Balance
810,293 $ 3,813,823 $ 1,258,884
Per Budget
Estimate of
Fund Balance
Estimate of
Fund Balance
Notes:
1) Per the budget parameters and as discussed at the July 18th Committee of the Whole Meeting,
the rates were increased by 7% for Water, 5% for Sewer and 5% for Stormwater.
2) The City Council will continue to review the Utility Rate Study as prepared by Baxter & Woodman
to further evaluate any other potential changes to the rates. The Utility Rate Study was presented
to the City Council at the July 21st Committee of the Whole Meeting by Baxter & Woodman.
3) The City is repaying back the Water & Sewer Loans until 2033.
4) There are bonds still paid out of this Fund - one matures in 2017 & one in 2020.
REFUSE FUND (16)
The Refuse Fund is an enterprise fund and is used to account for waste collection and disposal services provided
by the City to its residents. The City provides curbside and special pickup collection of household and yard
waste, and contracts for recycling services.
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
Revenue
Charges for Service
Miscellaneous
Total Revenue
2,159,790
22,833
2,182,623
2,263,526
25,763
2,289,289
2,184,374
25,500
2,209,874
2,190,544
25,500
2,216,044
2,160,874
25,500
2,186,374
Expenses
Salaries
Benefits
IMRF
Supplies
Capital Outlay
Debt Service
Total Expenses
180,493
80,810
44,759
1,607,903
3,588
0
36,505
1,954,058
230,444
82,123
39,436
1,695,826
3,305
7,615
36,475
2,095,224
247,794
83,841
38,953
1,838,315
4,600
20,000
36,434
2,269,937
251,358
109,336
36,334
1,832,022
4,600
0
36,434
2,270,084
265,322
124,093
43,199
1,848,024
4,999
20,000
36,340
2,341,977
228,565
194,065
1,039,003
1,229,126
Surplus (Deficit)
53%
(60,063)
1,067,684
59%
47%
FY 2015
Estimated
Projection
(54,040)
1,175,086
52%
FY 2016
Proposed
Budget
(155,603)
1,019,483
44%
Refuse Fund Balance Policy Range = 30% to 50% of Expenses
Audited Fund
Balance
Audited Fund
Balance
Fund Balance
Estimate Per
Budget
Estimate of
Fund Balance
Estimate of
Fund Balance
Notes:
1) The $65,614 Berdnick Transfer Station rental income was transferred to the General Fund in FY 2013.
2) There is no proposed rate increase for Garbage & Recycling (i.e. Refuse Rate).
3) Two Solar Trash Containers were purchased in FY 2014.
4) The City Council adopted a Refuse Fund Balance Policy which will strive to hold between 30% to 50% Fund Balance
(Ending Fund Balance As a % of Expenses).
GARAGE FUND (14)
The Garage Fund is an internal service fund. Departments (or funds) are charged a fee for vehicle
maintenance based on a five-year average of actual maintenance and fuel consumption within their
departments (or funds). All expenses related to vehicle maintenance are charged here, including fuel
purchases.
FY 2015
Estimated
Projection
FY 2016
Proposed
Budget
FY 2013
Actual
FY 2013
Actual
FY 2015
Budget
1,364,285
7,753
50,317
1,446,536
6,250
0
1,455,000
5,000
0
1,455,000
5,500
0
1,518,000
5,500
0
1,422,355
1,452,786
1,460,000
1,460,500
1,523,500
308,301
104,725
53,176
346,941
494,981
0
219,077
102,876
50,160
352,487
503,971
5,000
295,965
104,671
46,714
379,532
575,350
5,000
297,517
102,057
48,711
379,532
525,350
5,000
319,605
102,055
53,985
386,808
576,800
40,000
1,308,124
1,233,571
1,407,232
1,358,167
1,479,253
Surplus (Deficit)
114,231
219,215
52,768
102,333
44,247
(19,354)
199,853
20,382
302,186
346,433
Revenue
Charges for Service
Miscellaneous
Total Revenue
Expenses
Salaries
Benefits
IMRF
Supplies
Total Expenses
Fund Balance
Audited Fund Audited Fund Estimate Per Estimate of
Estimate of
Balance
Balance
Budget
Fund Balance Fund Balance
Notes:
1) Resolution No. 13-R-62 authorized transfering $50,317 from the General Fund to bring the Garage Fund Positive.
2) In 2014, the Garage Fund made the first of ten repayments to the General Fund for the above transfer.
3) The FY 2016 Proposed Budget continues this repayments of $5,000.
4) The City Council took a straw poll at the October Committee-of-the-Whole Meeting to expedite the
repayment of the $40,000 to the General Fund.
VEHICLE & EQUIPMENT REPLACEMENT FUND (25)
The Vehicle & Equipment Replacement Fund is an internal service fund used for vehicles and equipment.
Additionally major capital items that have a cost greater than $25,000 and a useful life expectancy of at least
three years are generally funded in this fund.
FY 2013
Actual
Revenue
Intergovernmental
Charges for Service
Miscellaneous
$
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Projection
FY 2016
Proposed
Budget
54,848 $
- $
- $
- $
1,134,247
1,079,853
1,266,000
1,266,000
1,339,850
71,320
11,017
0
10,000
0
0
0
0
0
100,000
Total Revenue
1,260,415
1,090,870
1,266,000
1,276,000
1,439,850
Expenses
Capital Outlay
Debt Service
460,427
126,197
1,207,799
201,803
1,551,000
0
1,486,000
0
1,895,000
0
586,624
1,409,602
1,551,000
1,486,000
1,895,000
Total Expenses
Surplus (Deficit)
673,791
910
(318,732)
(285,000)
(210,000)
(455,150)
$ 1,905,786 $ 1,628,761 $ 1,599,839 $ 1,453,849 $ 1,008,699
Notes:
1) Debt service included (2011 - 2013): Air Packs Lease, LaFrance Fire Engine Lease, Wheel Loader Lease and 2007
Equipment General Obligation Bond.
2) City Council approved Resolution # 14-R-81 to amend the FY 2014 Budget and pay down the capital lease for the
Rescue Pumper saving approximately $12,000 in interest expense.
3) As discussed at previous Committee of the Whole Meetings and by the City's Auditors, the City has started a repayment
of $100,000 per year (for the next 10 years) to repay the $1.0 million to the
Vehicle & Equipment Replacement Fund.
4) Equipment Chargebacks are increased in the FY 2016 Proposed Budget but not fully funding all equipment.
5) Vehicle Replacement Chargebacks are increased in the FY 2016 Proposed Budget but are not fully funding all vehicles.
BUILDING AND LAND FUND (33)
The Building and Land Fund is an internal service used for City building maintenance, remodeling, renovation
and expansion of current buildings. Departments and funds are charged a fee based on their square footage
use of City buildings.
FY 2013
Actual
Revenue
Intergovernmental
Charges for Service
Investment Earnings
Miscellaneous
Total Revenue
$
424,435 $
506,502
0
177,391
0
1,108,328
FY 2014
Actual
FY 2015
Adopted
Budget
- $
443,500
0
0
0
443,500
- $
443,500
452,500
0
0
0
0
0
0
443,500
452,500
221,280
233,280
0
0
39,650
39,650
75,000
767,000
0
0
0
0
335,930 1,039,930
763,534
0
37,087
140,294
0
0
940,915
94,235
0
39,688
57,181
0
0
191,104
221,280
0
39,650
190,000
0
0
450,930
Surplus (Deficit)
167,413
254,025
(7,430)
344,642 $
578,810 $
$
FY 2016
Proposed
Budget
- $
445,129
0
0
0
445,129
Expenses
Chargebacks
Supplies
Capital Outlay
Debt Service
Total Expenses
FY 2015
Estimated
Projection
323,169 $
107,570
(587,430)
686,380 $ 98,950
Notes:
1) In FY 2014, the Capital Improvements Committee recommended that the City begin allocating the repairs of the
Old Public Works Building at 3200 Central Road.
2) All the items listed on the related summary sheets have been added to this main sheet with the exception of
repairs to Fire Station 15 and Old Public Works Buidling at 3200 Central Road.
3) City Council will give direction during the presentation of this Capital Plan and during the Proposed Budget
process on projects. Even with a project included within an Adopted Budget, the City Council provides the final decision
at any time during the process.
4) The Community Block Grants flow through the Building & Land Fund. There was one in FY 2012 and one in FY 2013.
There will be one in FY 2015.
(Mostly for Rolling Meadow Park District projects - City is the pass through agency.)
5) Outstanding Item - Fire Station Relocation Discussion.
LIABILITY INSURANCE FUND (23)
The Liability Insurance Fund is an internal service fund used for tracking and paying the city's property, casualty and
workers compensation claims. The City is a member of the Intergovernmental Risk Management Agency (IRMA), which
is an insurance pool consisting of over 75 local units of government. The City pays an annual premium to IRMA, which
in turn processes all risk insurance claims for the City. City departments and funds are charged a fee for liability
insurance based on insurance industry standards for risk, i.e., salaries (workers compensation), vehicles and budget.
FY 2013
Actual
Revenue
Charges for Service
Investment Earnings
Miscellaneous
Total Revenue
FY 2015
Budget
FY 2016
Proposed
Budget
FY 2015
Estimated
Projection
806,133 $ 817,856 $
170
36
173,708
250,410
980,011
1,068,302
817,859 $
100
15,000
832,959
817,859 $
100
20,000
837,959
817,859
100
20,000
837,959
Expenses
Liability Insurance
Reimburseable Repairs/Supplies
Unemployment Insurance
Change in Liability Reserves
Total Expenses
593,963
22,339
11,313
0
627,615
597,596
33,051
0
0
630,647
750,000
14,520
20,000
15,000
799,520
650,000
20,000
5,000
0
675,000
700,000
20,000
5,000
0
725,000
Surplus (Deficit)
352,396
437,655
33,439
162,959
112,959
621,520 $
864,704 $
842,663 $
955,622
$
FY 2014
Actual
$
Audited Fund
Balance
Audited Fund
Balance
524,939 $
Fund Balance
Estimate Per
Budget
Estimate of
Fund Balance
Estimate of
Fund Balance
COUNCIL ACTION SUMMARY – November 24, 2015
Agenda Location: Pending Ordinance – 2nd Reading
C) An Ordinance to Amend Personnel Rules and Regulations Section 14.8 Vacation Accrual Limits and Transition Methods (Postponed at the November 10,
2015 Council Meeting)
Attachments:
• Ordinance
Background: Per pervious discussions at several City Council meetings and Committee
of the Whole meetings, the Ordinance as presented (with Amendments 10/27/15) would
have the effect of changing the non-union, non-sworn employee accrual limit for “Tier I”
employees from the current 2.5 times the annual vacation accrual limit to 1.0 times the
annual vacation accrual limit, over a 5 year transition period. Use of “surplus” vacation
time, by the end of the 5 year period will need to be utilized by the employee or paid out
to the employee upon request.
A schedule for declining vacation accrual time limits has been inserted in the proposed
ordinance language. The amendment approved 10/27/15 has changed the 1st chart within
the draft ordinance to be consistent with other draft ordinance charts.
The proposed ordinances are not applicable to the Public Works employees that have
made the petition request for recognition for the purpose of collective bargaining.
The Employee Advisory Committee is generally not supportive of this proposed action,
but makes no recommendation on it as it is, essentially neutral in not causing an
employee loss of vacation benefit time or costs, but losing flexibility in vacation benefit
management. However, the EAC believes that this matter should be deferred from a final
vote at this time due to uncertainty as to how many/how few employees this action would
affect.
•
•
•
•
•
•
•
•
•
•
10/27/15 Ordinance 1st Reading, with amendment
10/13/15 Staff Report by Employee Advisory Committee
9/8/15 Staff Report by Employee Advisory Committee/Mayor’s Summary Chart
7/21/15 Committee of the Whole - Employee Advisory Committee Report
7/14/15 Ordinance #15-23 approval
6/23/15 Ordinance #15-23 1st Reading
•
•
•
•
•
•
•
•
11/11/14 Staff Report by Employee Advisory Committee
6/17/14 Committee of the Whole agenda item (Alderman Judd)
5/20/14 Committee of the Whole establishment of Employee Advisory Comm.
11/10/14 – Postponed to the November 24, 2015 Council Meeting
Recommendation: None
Ordinance No. 15-52
AN ORDINANCE AMENDING THE PERSONNEL RULES AND
REGULATIONS (VACATION ACCRUAL LIMIT REVISION –
NON-UNION AND NON-SWORN PERSONNEL)
WHEREAS, on November 14, 2006, the City Council adopted the Personnel
Rules and Regulations; and
WHEREAS, the City Council wants to amend certain sections of the Personnel
Rules and Regulations relating to the revision of vacation accrual limits.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of
Rolling Meadows, Illinois, as follows:
SECTION ONE: Section 1.2 of the Personnel Rules and Regulations is hereby
amended by adding thereto the following:
Any amendment to these rules and regulations shall not pertain to any employees who are
the subject of a pending Petition for Recognition for a collective bargaining unit.
SECTION TWO: Section 14.8 of the City of Rolling Meadows Personnel Rules
and Regulations is hereby amended as follows:
A. Elimination of all existing language and charts.
B. Insertion of the following text and chart: Section 14.8 Vacation Accumulation:
Effective January 1, 2016 for those non-union and non-sworn employees not
covered under a collective bargaining agreement, vacation may be accumulated
up to one (1.0) times the employee’s annual accrual (rounded to the nearest whole
day). The maximum accrual hours cited below includes the current year’s
vacation. Any vacation days which have accrued in excess of said maximum shall
be forfeited without pay.
Years of
Completed
Service
Vacation Weeks
Earned Per Year
Vacation Hours
Earned Per
Year
0-4
5-9
10-14
15+
2
3
4
5
80
120
160
200
Throughout the
Anniversary PeriodMaximum Accrual
Hours*
160
240
320
400
*This reflects the eligible vacation hours carry over/accrual, plus vacation accrual
hours earned during the following year.
This schedule shall apply to those “Tier I” non-union and non-sworn employees
(hired prior to November 2, 2010), and for such employees with less than 20 years
of service with the City of Rolling Meadows as of January 1, 2016. For those
employees with greater than 20 years of service with the City, the following
schedule is to be followed:
Years of
Completed
Service
Vacation Weeks
Earned Per Year
Vacation Hours
Earned Per
Year
0-4
5-9
10-14
15-19
20+
2
3
4
5
6
80
120
160
200
240
Throughout the
Anniversary PeriodMaximum Accrual
Hours*
160
240
320
400
480
*This reflects the eligible vacation hours carry over/accrual, plus vacation accrual
hours earned during the following year.
SECTION THREE: A five (5) year transition period shall be allowed in the
event that an employee has vacation accruals in excess of this schedule, effective
beginning January 1, 2016.
These employees will have the option of a) utilizing excess accrued vacation time
over the January 1, 2016 established limit, during the five (5) year transition period, or
b) making written request to convert unused accrued vacation time, for any or all hours
over the January 1, 2016 established limit, to cash payment, at times and in manners to be
determined by the City Manager and the Finance Director.
A schedule for the required vacation accrual reductions is to be followed herein:
•
By December 31, 2017 – 2.5 times the annual vacation accrual limit is
reduced to 2.0 times the annual vacation accrual limit.
•
•
SECTION FOUR: All Ordinances and Resolutions in conflict with the
provisions of this Ordinance be and the same are hereby repealed.
SECTION FIVE: This Ordinance shall be in full force and effect from and after
its passage and approval as provided by law.
SECTION SIX: This Ordinance shall be printed and published in pamphlet form
by order of the City Council of the City of Rolling Meadows.
YEAS:
NAYS:
ABSENT:
Passed and approved this 24th day of November 2015.
____________________________
Tom Rooney, Mayor
ATTEST:
________________________________
Agenda Location: Pending
D) Ordinance – Property Tax Levy for the Rolling Meadows Library
Attachments:
•
•
Library Tax Levy Ordinance
Library FY 2016 Budget
Background:
The Rolling Meadows Library Board of Trustees approved the FY 2016 Library Budget at their
September 1, 2015, Library Board meeting. The amount of the Library’s 2015 property tax levy
is $3,642,473, which is a 1.7% increase from the Library’s 2014 tax year levy. Pursuant to state
law the City is required to approve the Library’s annual tax levy ordinance. (As a reminder, the
Library’s Board approves the Library’s Budget. The City only approves the annual tax levy.)
•
•
•
•
September 22, 2015, City Council Meeting – Public Hearing – Proposed Library Tax
Levy
October 13, 2015, City Council Meeting – Public Hearing – Library Budget
October 20, 2015, City Committee of the Whole Meeting, Library Budget Discussion
Council Meeting.
Recommendation:
Staff recommends approval of the Ordinance.
Ordinance No. 15-56
AN ORDINANCE LEVYING TAXES FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016
FOR THE CITY OF ROLLING MEADOWS LIBRARY, COOK COUNTY, ILLINOIS
BE IT ORDAINED, BY THE CITY COUNCIL OF THE CITY OF ROLLING MEADOWS,
ILLINOIS, AS FOLLOWS:
SECTION ONE: That the sum of $3,642,473, being the aggregate of appropriations exclusive of
the estimated revenues from sources other than general taxation wherefore legally made, which are to be
collected from the tax levy for the fiscal year beginning January 1, 2016, and ending December 31, 2016,
of the City of Rolling Meadows, Cook County, Illinois, appropriated for the current fiscal year by the
official budget of the City of Rolling Meadows, as approved by the Mayor and City Council, be and the
same is hereby levied on all property within the City of Rolling Meadows, subject to taxation for the current
fiscal year. The said appropriations and the estimated revenue from sources other than general taxation,
the amounts of which have been ascertained, are as follows:
Library Purposes
IMRF Pension
Total Library
$3,365,633
$ 276,840
$3,642,473
SECTION TWO: This Ordinance shall be printed and published in pamphlet form by order of
the City Council of the City of Rolling Meadows, Illinois.
SECTION THREE: This Ordinance shall be in full force and effect from and after its passage
and approval and publication as provided by law.
AYES:
NAYS:
ABSENT:
_________________________
Tom Rooney, Mayor
ATTEST:
______________________________
Published this 24th day of November, 2015.
________________________________
2015
2016
% Over Previous
$ Over Previous
Budget
Budget
Year's Budget
Year's Budget
4000 INCOME
4000 Income
4111 General Operating
4111.01 Personal Prop. Replacement Tax
4113 Capital Projects (from Capital Resv. Fund)
4114 Local Library Working Cash Fund
4114.01 Library General Resv. Working Cash Fund
4115 Per Capita Grant
4116 Interest Income
4118 Advanced & Reimbursed
4119 Fines & Fees
4121 Petty Cash Checking
4199.021 Friends' Donations & Other
4199.03 Prior Years' Taxes (Late Receipt)
Total 4000 Income
$
$
3,581,586
59,800
100,000
$
$
3,642,473
50,700
5,000
1.70% $
-15.22% $
-95.00% $
60,887
(9,100)
(95,000)
$
$
28,000
327
$
$
25,000
440
-10.71% $
34.56% $
(3,000)
113
$
$
35,661
1,635
$
$
34,846
1,834
-2.29% $
12.17% $
(815)
199
$
$
$
20,000
5,000
3,832,009
$
$
$
20,000
5,000
3,785,293
0.00% $
0.00% $
-1.22% $
(46,716)
$
$
$
$
1,863,584
255,046
140,027
2,258,657
$
$
$
$
1,901,559
276,840
142,861
2,321,260
2.04%
8.55%
2.02%
2.77%
$
$
$
$
37,975
21,794
2,834
62,603
$
$
$
302,625 $
5,676 $
1,725 $
287,192
5,868
1,725
$
310,026
$
294,785
-5.10%
3.38%
0.00%
-4.92%
$
$
$
$
(15,433)
192
(15,241)
$
2,568,683
$
2,616,045
50000 EXPENSES
51000 Personnel
51010 Payroll
51020 IMRF
51030 FICA
Total 51010 Payroll, IMRF, FICA
51040 Health Insurance
51040.01 Health
51040.02 Dental
51040.03 Employee Assistance Program
Total 51040 Health Insurance
Total 51000 Personnel
1.84% $
47,362
52000 Materials For Patrons
2015
2016
% Over Previous
$ Over Previous
Budget
Budget
Year's Budget
Year's Budget
$
411,930
$
416,875
1.20% $
4,945
53000 Operating Costs
53011 Programs For Youth
53012 Programs For Adults
53013 General & Administrative Programs
53022 Professional Development
53022 Dues
53030 Transportation
53040 Office/Operating Supplies
53050 Contract Services, General
53050.01 City Services
53050.04 Liability & Workers' Comp. Insurance
53060 Contract Services, Technology
53060.11 IT Outsourcing
53070 Contract Services, Maintenance
53099.99 Contract Services, Other
$
$
$
$
$
$
$
$
$
$
$
$
$
$
10,700
8,464
5,000
9,100
1,934
3,948
48,190
83,687
43,016
88,000
81,128
76,500
63,483
4,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
11,021
8,718
5,150
11,732
1,779
3,088
47,578
77,701
42,448
88,000
91,133
80,538
56,583
5,000
3.00%
3.00%
3.00%
28.92%
-8.01%
-21.78%
-1.27%
-7.15%
-1.32%
0.00%
12.33%
5.28%
-10.87%
25.00%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
321
254
150
2,632
(155)
(860)
(612)
(5,986)
(568)
10,005
4,038
(6,900)
1,000
53310 Maintenance/Repair, NonContract & Other 53099.99
53320 Improvements To Building
53400.01 Machinery & Equipment, Info. Tech.
53400.02 Machinery & Equipment, Library Equipment
Total 53000 Operating Costs
$
$
$
$
$
$
15,789
140,000
13,637
3,500
1,320
701,396
$
$
$
$
$
$
15,000
44,000
7,450
4,175
1,279
602,373
-5.00%
-68.57%
-45.37%
19.29%
-3.11%
-14.12%
$
$
$
$
$
$
(789)
(96,000)
(6,187)
675
(41)
(99,023)
TOTAL 50000 EXPENSES
$
3,682,009
$
3,635,293
-1.27% $
(46,716)
Lib. Gen. Reserve Fund Rebuilding (Working Cash Fund)
$
20,000
$
20,000
0.00% $
-
Capital Reserve Fund Rebuilding
$
130,000
$
130,000
0.00% $
-
TOTAL EXPENDITURES
$
3,832,009
$
3,785,293
-1.22% $
(46,716)
E) Approve Tax Levy for City
Attachments:
•
•
Tax Levy Ordinance
2015 Proposed Tax Levy
Summary: The City’s FY 2016 Proposed Budget is available on the City’s website
at www.cityrm.org under the Finance tab. A copy of the FY 2016 Proposed Budget is also
available at the Rolling Meadows Library at 3110 Martin Lane, Rolling Meadows, IL 60008 and
at City Hall – 3600 Kirchoff Road, Rolling Meadows, IL 60008.
The FY 2016 Proposed Budget was drafted using the basic parameters the City Council discussed
at previous City Council meetings. The following guidelines were used:
1. For the General Fund, there are no new types of taxes or fee increases, only natural growth
for overall revenues (Revenue estimates increased as the City receives trend data from
sources such as the Illinois Municipal League),
2. For the General Fund, Property Taxes fund Public Safety Pensions are funded at 100% to
2033 (as established by the City’s actuary),
3. For the General Fund, the only increase in the property tax is for pensions (Police, Fire &
IMRF),
4. Utilities Rate increases as discussed (Water 7% [blended rate for JAWA and City], 5%
Sewer and 5% for Stormwater). These rate increases are estimated so as to adequately fund
the Utilities Fund’s Operations and Capital Needs,
5. Holding the line on expenses that were not mandatory or determined necessary by City
Staff,
6. Increase fund balances where possible, and
7. Continue capital projects throughout the City.
The following has taken place as part of the FY 2016 Proposed Budget Process:
•
The FY 2016 Proposed Budget was released with the City Council packet of August 25,
2015.
•
The FY 2016 Proposed Budget was presented at the September 8, 2015 City Council
Meeting.
•
The City Manager and Finance Director completed initial, one-on-one budget meetings
with City Council members.
•
The FY 2016 Proposed Budget was presented as a Power Point presentation for
discussion at the September 15, 2015 Committee-of-the-Whole Meeting.
•
The Public Hearing for the City Tax Levy and the Library Tax Levy took place at the
September 22nd City Council Meeting.
•
As a Staff Report, data was provided on Vehicle Stickers.
•
The Public Hearing for the City’s Budget and the Library’s Budget took place at the
October 13th City Council Meeting.
•
Some of the 1st Readings and some of the 2nd Readings for Budget Ordinances took place
at the September 22nd and October 13th City Council Meetings.
•
The City and Library’s Budget and Levy discussion took place at the October 20th
Committee-of-the-Whole Meeting.
•
at the October 27th City Council Meeting.
•
at the November 10th City Council Meeting. The City Council approved the City’s Tax
Levy Ordinance on 1st Reading at the November 10, 2015 City Council Meeting.
•
The City Council reviewed and discussed the FY 2016 Proposed Budget at the November
17, 2015 Committee-of-the-Whole Meeting.
Recommendation:
Ordinance No. 15-57
AN ORDINANCE LEVYING TAXES FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016
FOR THE CITY OF ROLLING MEADOWS, COOK COUNTY, ILLINOIS
BE IT ORDAINED, BY THE CITY COUNCIL OF THE CITY OF ROLLING
SECTION ONE: That the sum of $11,475,647 being the aggregate of appropriations
exclusive of the estimated revenues from sources other than general taxation wherefore legally
made, which are to be collected from the Tax Levy for the Fiscal Year beginning January 1, 2016,
and ending December 31, 2016, of the City of Rolling Meadows, Cook County, Illinois,
appropriated for the current Fiscal Year by the official budget of the City of Rolling Meadows, as
approved by the Mayor and City Council be and the same is hereby levied on all property within
the City of Rolling Meadows, subject to taxation for the current Fiscal Year. The said
appropriations and the estimated revenue from sources other than general taxation, the amounts of
which have been ascertained, are as follows:
For Police Protection –
For Fire Protection –
For Public Works Operations –
For Police Pension –
For Fire Pension –
For IMRF Pension –
General Fund
$ 1,810,905
$ 1,810,905
$
43,801
$ 2,805,767
$ 2,977,769
$ 975,000
$ 10,424,147
Local Road Fund –
$
500,000
E911 Fund for E911 Service –
$
551,500
Total General Fund, Local Road
Fund & 911 Fund:
$ 11,475,647
SECTION TWO: The property tax levy limitation so imposed by Section 2-407 of the
Codified Code of City Ordinances is hereby waived.
SECTION THREE: This Ordinance shall be printed and published in pamphlet form by
order of the City Council of the City of Rolling Meadows, Illinois.
SECTION FOUR: This Ordinance shall be in full force and effect from and after its
passage and approval and publication as provided by law.
AYES:
NAYS:
ABSENT:
_________________________
Tom Rooney, Mayor
ATTEST:
_______________________________
_______________________________
Property Tax Levy for FY 2016 Proposed Budget
2013
Tax Levy
General Fund
Police Protection
Fire Protection
Police Pension
Fire Pension
IMRF Pension
Sub Total General
Local Road Fund
E911 Fund
E911 Service
Debt Service Purpose
2002A Bond (expires FY 2018)
2005 Bond (expires FY 2017)
Sub Total Debt Service
Total City Levy
2014
Tax Levy
2015
Tax Levy
Dollar
Change from
From 14 Levy
$ 1,810,905 $ 1,810,905 $ 1,810,905
1,810,905
1,810,905
1,810,905
2,478,905
2,518,614
2,805,767
2,662,914
2,723,205
2,977,769
1,000,000
900,000
975,000
524,501
524,501
543,801
524,501
524,501
43,801
10,288,130
10,288,130
10,424,147
Percent
Change
From 14 Levy
0
0
287,153
254,564
75,000
19,300
(480,700)
136,017
0.00%
0.00%
11.40%
9.35%
8.33%
3.68%
-91.65%
1.32%
0
0
500,000
500,000
100.00%
551,500
551,500
551,500
0
0.00%
492,000
836,200
1,328,200
478,100
837,600
1,315,700
444,300
832,800
1,277,100
$ 12,167,830 $ 12,155,330 $ 12,752,747
(33,800)
(4,800)
(38,600)
$
597,417
-7.07%
-0.57%
-2.93%
4.9%
Property tax estimate increase by household based on total dollar tax bill paid:
Total Tax Bill
$
3,000
$
4,000
$
5,000
$
6,000
$
7,500
$
9,000
$
10,000
$
12,000
$
15,000
$
$
$
$
$
$
$
$
$
City Share
465
620
775
930
1,163
1,395
1,550
1,860
2,325
Estimated Tax
Increase to
Household
$
23
$
30
$
38
$
46
$
57
$
69
$
76
$
91
$
114
The above estimate represents the tax increase to a typical household's tax bill. The estimate is formulated from the
prior year's City percentage of the tax bill. The City's portion of a property tax bill was approximately 15.5% for the 2013 Property Tax Levy.
(Percentage is approximatley 15.5% from the City's FY 2014 Audit.)
Additional Notes:
1) IMRF Levy is $975,000 due to the IMRF calculation.
2) Half of the savings from the Debt Service - $19,300 - was added to the Public Works Operations.
3) The 2015 Proposed Levy was reduced to 4.9% at the September Committee-of-the-Whole Meeting.
4) At the October Committee-of-the-Whole Meeting, the City Council approved creating a $500,000 line item for the Annual Street Program.
5) At the October Committee-of-the-Whole Meeting, the City Council approved moving $500,000 from the Public Works Operations Line Item
in the General Fund to the newly created line item for the Local Road Fund - Annual Street Program.
F) Ordinance – Increase Building Permit Fees
Attachments:
•
•
Building Permit Fees Ordinance
Municipal Comparables – Building Permit Fees
Background: As discussed at the October 20th Committee-of-the-Whole Meeting there was a
request by an Alderman to increase Building Permits by 3%. The City’s last increase to Building
Permits was in FY 2010 and it was phased in over two years with the current fees set in FY 2012.
The municipal comparables show that the City of Rolling Meadows was in the median for Building
Permit Fees.
As a reminder, each Building Permit is unique to the specific project and will vary in fees. In
addition, the other unknown factor is the City cannot gauge what residents or businesses will request
and apply for Building Permits.
At the October COW, the City Council took a straw poll to increase Building Permit Fees by 3% and
there was a request to provide comparable data. Attached are municipal comparable data. The
challenge to adjusting the City’s current Building Permit Fees by an across-the-board percentage is
that the result produces numbers that needed to be rounded. The increase for the most part is 3% for
the majority of the Building Permit Fees. There are some fees that are not increased since they are on
the higher side of municipal comparables. Also, per Council Discussion, adjusted fees have been
placed at full dollar amounts (ending with 0’s or 5’s – where possible) for most of the fees.
The Ordinance that follows will show the increase in blue and the current fee red lined (if the fee was
changed).
[Note: Rental Dwelling License Fees are shown in this Ordinance but the fees are not changed in
this Ordinance. The reason it is shown is that is flows in this order in the City’s Code of Ordinances.
There is s separate Ordinance that follows this one for Rental Dwelling Licenses.]
The Ordinance is for City Council review and discussion.
•
•
October 20, 2015 Committee-of-the-Whole Meeting – Budget Discussion
Council Meeting.
Recommendation:
BLACK – NO CHANGE IN FEES
BLUE – EXISTING FEES
ORDINANCE NO. 15-58
RED – PROPOSED 3% OR MORE OF AN INCREASE (ROUNDED TO EXACT DOLLAR
AMOUNTS IN MOST CASES)
AN ORDINANCE AMENDING APPENDIX “B”
SCHEDULE OF RATES, FEES, FINES AND PENALTIES
BE IT ORDAINED by the City Council of the City of Rolling Meadows, Illinois, as follows:
Section One: Article VI of Appendix “B” is hereby repealed and amended as follows:
APPENDIX B - SCHEDULE OF RATES, FEES, FINES AND PENALTIES*
_________
VI. Building and construction fees.
(PERMIT, PLAN REVIEW AND
INSPECTION FEES)
A. Fees for permit and inspections (sections 5-4.4 [18-29(a)], 17-13 [94-32], 17-14 [94-33]): The permit fees
to be charged for permits authorized and required by the Code shall be as follows:
1. Building inspection and permit fees: Unless otherwise indicated in this section, the minimum fee for any
permit to alter, construct, enlarge, erect, lower, raise, remodel, repair or underpin any building, structure or site
improvement or any part thereof as required by the building code shall be a minimum of $36.00 $35.00, unless
otherwise noted in this section, provided that the valuation of the work authorized by said permit does not
exceed $1,000.00. When the cost of any such work exceeds $1,000.00 of valuation, the fee for said permit shall
be computed at the rate of $36.00 $35.00 for the first $1,000.00 of valuation plus $10.00 $9.50 for each
additional $1,000.00 of valuation or fraction thereof over the first $1,000.00 valuation. In addition to the aboveprescribed fee, all other applicable fees prescribed in this section shall be assessed.
2. Electrical inspection and permit fees:
a. The term "circuit" shall mean any set of branch conductors which have been extended from a distribution
center, and which may be utilized for the transmission of electrical energy.
b. Except in new single-family dwellings, the inspection fee of each nominal 15-ampere and 20-ampere twowire circuit, including fixtures, sockets or receptacles, shall be as follows:
2 wire, 15 ampere and 20 ampere
0--50 circuits, each . . . $10.00 $ 9.00
Each circuit over the first 50 . . . $5.00 4.00
2 wire, 25--50 ampere
0--50 circuits, each . . . $19.00 18.00
2 wire, in excess of 50 amperes
0--50 circuits, each . . . $28.00 27.00
3 wire, 15 ampere and 20 ampere
0--50 circuits, each . . . $19.00 18.00
3 wire, 25--50 amperes
0--50 circuits, each . . . $37.00 36.00
3 wire, in excess of 50 ampere
0--50 circuits, each . . . $55.00 54.00
4 wire, 15 and 20 ampere
0--50 circuits, each . . . $28.00 27.00
4 wire, 25--50 amperes
0--50 circuits, each . . . $56.00 54.00
4 wire, in excess of 50 ampere
0--50 circuits, each . . . $83.00 81.00
The fee for circuits within a class I, class II, or class III hazardous location shall be 125% (1.25 ×) the base fee.
The fee for circuits within commercial garages, gasoline dispensing service stations, aircraft hangers, spray
painting facilities and health care facilities shall be 110% (1.10 ×) the base fee.
c. For the inspection of each electric motor or current-consuming device other than convenience outlets and
lighting fixtures, the inspection fee shall be as follows:
First motor or current consuming device . . . $21.00 $20.00
For each additional motor or current consuming device . . . $9.00 8.00
d. Inspection fees for miscellaneous uses (in addition to the other applicable fees in this section):
Display or exhibition, per sq. ft. . . . $ 0.01
Carnivals (per ride, game, booth, concession stand or similar use) . . . $6.00 5.00
Communication systems . . . $26.00 25.00
Burglar alarm . . . $26.00 25.00
Master antenna system . . . $26.00 25.00
Temporary wiring, per floor . . . . $26.00 25.00
(Other misc. inspections shall be at a rate of $77.00 $75.00/hour with a one-hour minimum.)
e. The minimum fee for any electrical permit shall be $36.00/$35.00 for a residential electrical permit and
$72.00/$70.00 for a commercial electrical permit unless otherwise noted in this section.
f. For the inspection of original installations of a single-family residence, including all circuits, fixtures,
receptacles, service and equipment, the fee shall be as follows:
0--500 sq. ft. . . . $82.00 $ 80.00
501 to 1,000 sq. ft. . . . $113.00 110.00
1,001 to 1,499 sq. ft. . . . $144.00 140.00
1,500 to 1,999 sq. ft. . . . $175.00 170.00
2,000 to 2,499 sq. ft. . . . $206.00 200.00
2,500 to 2,999 sq. ft. . . . $237.00 230.00
3,000 to 3,499 sq. ft. . . . $268.00 260.00
3,500 to 3,999 sq. ft. . . . $299.00 290.00
4,000 to 4,499 sq. ft. . . . $330.00 320.00
g. Except as is provided in the section for new single-family dwellings, the inspection fee for electrical
services shall be as follows:
40 ampere (two wire) . . . $16.00
15.00
50 ampere (two wire) . . . $16.00
15.00
60 ampere (two or three wire) . . . $21.00
20.00
100 ampere (three or four wire) . . . $31.00 30.00
101 to 200 ampere (three or four wire) . . . $31.00 30.00
801 to 1,000 ampere (three or four wire) . . . $67.00 65.00
Fees for service in excess of 1,000 amperes shall be computed on the basis of the rating of the service
disconnects installed, prorated according to the schedule above, and shall include feeders, risers and all wiring
and equipment up to the branch circuit distribution panels or motor power panels or control centers. Fees for the
inspection of vaults shall be $40.00 for each unit.
h. Inspection fees for the original installation of commercial parking lot lighting equipment shall be at the rate
of $11.00 $10.00 per each lamppost or festoon.
(See related plumbing VI.A.3.e. and mechanical sections VI.A.7)
Residential garbage disposal installation . . . $11.00/$10.00
Residential dishwasher installation (if new circuit) . . . $11.00/$10.00
j. The electrical permit for telephone, computer or data lines installations shall be as follows:
First 50 jacks or terminals or portion thereof, each . . . $ 1.00
Additional jacks or terminals in excess of 50 up to 100, each . . . $0.50
Jack or terminals in excess of the first 100, each . . . $0.25
Minimum fee for commercial users . . . $26.00//$25.00
Minimum fee for residential users . . . $11.00/$10.00
3. Plumbing permits and inspection fees: The following fees for installation, alteration or extension of a
plumbing system shall apply. The minimum permit fee shall be $36.00/$35.00 for residential plumbing permits
and $72.00/$70.00 for commercial plumbing permits unless otherwise indicated.
a. New installation of opening, fixtures, drain, trap, vent or pump:
First five fixtures, openings, drain, trap, vent or pump, each . . .$15.00/$14.00 per fixture or
$52.00/$50.00 minimum
Fixtures, openings, drains, trap, vent or pump, each . . .
$9.00/$8.00
b. Replacement of fixtures:
First five fixtures or openings, each . . .
$10.00/$9.50
Fixtures or openings in excess of five, each . . .
$6.00/$5.50
c. Water softener installation:
Domestic ($20.00 minimum does not apply) . . .
$16.00/$15.00
Commercial . . . $42.00/$40.00
d. Lawn sprinkler system installation:
Residential (single-family) . . .$52.00/ $50.00
Commercial, industrial, multifamily, per 500 feet of piping . . . $46.00 or $77 min./$45.00 or $75 min.
e. Water heater installation:
Domestic) . . . $36.00/$35.00
Commercial . . . $72.00/$70.00
f. Underground repairs or replacement on private property:
Water service one inch or less in diameter per ten feet length . . . $ 7.00
Water service in excess of one inch diameter, per inch diameter, per ten feet length . . . 10.00
Sewer service, per inch diameter per ten feet length . . . 5.00
Storm sewer, per inch diameter per ten feet length . . . 5.00
Appurtenances . . . 30.00
g. Drain tile per ten linear feet . . . $1.75 or $67.00 minimum/$1.50 or $65.00 minimum
h. Dishwasher (residential) ($20.00 minimum does not apply) . . . $11.00/10.00
i. Garbage disposal (residential) ($20.00 minimum does not apply) . . . $36.00/ $35.00
j. Piping alterations . . . 12.00
(If new fixtures added, plus the fee for the new fixture.)
k. Septic tank and distribution field (new or replacement):
Tank . . . $31.00/ $30.00
Field pipe (minimum $30.00) foot . . . 0.10
4. Water connection tap-on fee:
a. Reserved:
b. New construction: All applicants for water service shall provide and pay for the cost of construction, both
labor and material, of the water service from the main to the premises to be served. This construction work, in
connection with the water service, shall be performed by a licensed plumber who has a properly executed bond
on file in the community development department. The water meter shall be furnished by the city and a charge
made to cover the cost of supplying such meter. Said fees must be paid prior to the issuance of a certificate of
occupancy. In no event will a certificate of occupancy be issued without payment of said fee. A chlorination
inspection fee of $124.00/ $120.00 per 300 feet of water main or fraction thereof shall be assessed for each
water main and fire main system for the inspection and monitoring of such procedure and tests.
c. An additional fee for plan review and inspection will be required for the extension of the existing water
system. The fee shall be based upon the following percentages of the estimated construction costs of the water
system extension.
__________
1. Engineering reviews provided by public works department and city engineer.
Percentage of Cost of Public Improvements for Reviews
TABLE INSET:
Estimated Cost of Public
Improvements
City
Engineer
Public Works
Dept.
$1 to $250,000 (3.00%)
2.50%
0.50%
$250,001 to $500,000
(2.75%)
2.25%
0.50%
$500,001 to $750,000
(2.50%)
2.25%
0.50%
$750,001 to $1,000,000
(2.25%)
1.75%
0.50%
$1,000,001 and up
1.50%
0.50%
(2.00%)
2. Engineering inspections provided by public works department and city engineer.
Percentage of Cost of Public Improvements for Inspections
TABLE INSET:
Improvements
City
Engineer
Public Works
Dept.
$1 to $250,000 (5.0%)
3.50%
1.50%
$250,001 to $500,000
(4.5%)
3.25%
1.25%
$500,001 to $750,000
(4.0%)
3.00%
1.00%
$750,001 to $1,000,000
(3.5%)
2.75%
0.75%
$1,000,001 and up
2.50%
0.50%
(3.00%)
(Ord. No. 04-27, § 1, 5-25-2004; Ord. No. 05-35, §§ 1, 2, 8-23-2005)
5. Sewer permit fees: The fee for the installation, alteration or extension of a sewer system shall be:
(1) Fee for sanitary sewer service connections:
a. Per residential lot, where sanitary sewer main was installed and funded by those other than the City of
Rolling Meadows: $1,732.50
b. Per residential lot, where sanitary sewer main was installed and funded by the City of Rolling Meadows:
$7,000.00
c. For all other land uses other than single-family residential, is to be established based on a "population
equivalent" formula for generated flows (where a population equivalent of 1.0 is equal to $1,732.50, or 250
gallons of flow per day).
d. The applicant for sewer service shall, in all cases, pay for all costs of labor and materials required for
installing the sewer service from the respective mains to the premises to be served. A licensed contractor who
has a properly executed bond on file in the community development department shall perform the construction
work in connection with the sewer service.
e. An additional fee for plan review and final inspection will be required for all projects involving the
extension of an existing sanitary or storm sewer main. This fee shall be based upon the following percentages of
the estimated construction cost of the sewer extension (exclusive of services to the proposed building):
__________
1. Estimated reviews provided by public works department and city engineer.
Percentage of Cost of Public Improvements for Reviews
TABLE INSET:
Improvements
City
Engineer
Public Works
Dept.
$1 to $250,000 (3.00%)
2.50%
0.50%
$250,001 to $500,000
(2.75%)
2.25%
0.50%
$500,001 to $750,000
(2.50%)
2.25%
0.50%
$750,001 to $1,000,000
(2.25%)
1.75%
0.50%
$1,000,001 and up
1.50%
0.50%
(2.00%)
2. Engineering inspections provided by public works department and city engineer.
Percentage of Cost of Public Improvements for Inspections
TABLE INSET:
Improvements
City
Engineer
Public Works
Dept.
$1 to $250,000 (5.0%)
3.50%
1.50%
$250,001 to $500,000
(4.5%)
3.25%
1.25%
$500,001 to $750,000
(4.0%)
3.00%
1.00%
$750,001 to $1,000,000
(3.5%)
2.75%
0.75%
$1,000,001 and up
2.50%
0.50%
(3.00%)
f. In each instance above where the said permit is issued for sewer connections lying outside the corporate
limits of the city, the fee for such permit shall be 200 percent of such fees listed hereinabove in order to cover
the additional costs and inspections thereof.
g. Televising fee: A fee of $1.00 shall be paid to the city for each linear foot of storm, sanitary or combined
sewer, eight inches and over in diameter.
(Ord. No. 05-35, §§ 3, 4, 8-23-2005; Ord. No. 07-44, § 1, 11-27-2007)
6. Gas piping permit: The fee for permits for the installation of gas piping shall be computed on the basis of
$21.00/$20.00 per inch (I.D.), or fraction thereof, plus an additional $7.50/$7.00 on each 25 linear feet or
fraction thereof. Exception: Fee shall not apply to single-family residential water heater relocation, clothes dryer
relocation or furnace relocation.
7. Mechanical equipment installation permits: Mechanical equipment permit fees other than elevators, and
fire protection systems, shall be computed at the rate of $36.00/$35.00 for the first $1,000.00 valuation. For
valuation of work over $1,000.00 and not exceeding $40,000.00, the fee shall be $10.00/$9.50 for each
additional $1,000.00 valuation over $1,000.00. For work over $40,000.00, the permit fee shall be
$7.50/$7.00 for each $1,000.00 in excess of $40,000.00.
The fee for residential furnace replacement of less than 150,000 Btu capacity or air conditioning addition or
replacement of less than three tons capacity shall be $36.00/$35.00.
The fee for commercial furnace replacement or air conditioning addition or replacement shall be $72.00/ $70.00
each.
8. Fire protection systems permit and inspection fees: The following are fees for the permit and inspection of
fire protection systems installed in structures and buildings and are in addition to other applicable fees required
in this section.
a. Fire sprinkler system:
First 50 heads, per head . . . $ 1.00
Each head, in excess of 50, per head . . . 0.75
Partial system on domestic supply (limited area) . . . 30.00
b. Alterations to fire sprinkler systems:
First 50 heads, per head . . . 0.50
Each head, in excess of 50, per head . . . 0.30
c. Standpipes, each . . . $31.00/ 30.00
d. Fire pumps . . . $51.00/ 50.00
e. Fire alarm systems, per detector or station . . . $16.00/15.00
f. Fire detection and alarm per sq. ft. of area protected . . . 0.01
g. Halon or other suppression gas system, per pound of gas . . . 15.00
h. Dry and wet chemical systems, per hood . . . $41.00/40.00
i. After normal business hour inspections: Actual hourly wage cost of employee, plus overtime, and a 40%
overhead surcharge.
j. Permit administrative processing fee shall be $25.00.
9. Street obstruction permit fees; deposits; bonds: No street, alley, parkway or other public property shall be
obstructed, or used for construction access, or opened or excavated, without a special permit first having been
secured from the community development director.
a. Obstruction and construction access:
i. The fee for such street, alley or parkway obstruction permit shall be $36.00/$35.00 per month or part thereof
for each 25 feet or fractional [part] thereof of frontage so occupied.
ii. The term of validity of such permit shall not exceed 90 days after the date of issuance of same.
iii. Said permit may be renewed for an additional 30 days with the approval of the director of building and
zoning, and in such event the applicant shall pay an additional fee of $26.00/ $25.00 per 25 feet or fractional
part thereof of frontage.
b. Opening or excavating in the public way:
i. The permit for the opening of a street, parkway, sidewalk or alley shall be $26.00/ $25.00 per 100 square
feet of opening or fraction thereof.
ii. No permit shall be issued until the applicant shall have executed and filed with the community development
director a bond in the penal sum of $20,000.00 with a responsible surety company as surety thereon. Said bond
is to be approved as to form by the city attorney. Said bond is to indemnify the city and its officials for the full
period of time provided by the statutes of limitations of the State of Illinois from any and all losses, costs,
expense, or liability of any kind or nature whatsoever which said city or its officials may suffer to be put to, or
which may be recovered from it or them by reason of issuance of such permit.
c. No permit shall be issued until the applicant has deposited with the city the sum of $500.00 per 100 feet of
obstruction or opening or fraction thereof to guarantee the replacement or repair of broken or damaged
sidewalks, curbs, gutters and streets, restoring the public property and for the removal of dirt and litter from
public streets abutting the premises involved, except that if the improvement to be made is a single-family
dwelling room addition, or a detached garage, such sum shall not exceed $75.00. However, the applicant shall
not be required to have on deposit, at any one time, with the city treasurer, any sum in excess of $2,000.00 for
this purpose, regardless of the number of permits issued to the applicant.
d. Should the extent of street and parkway opening be determined by the community development director to
be beyond the scope anticipated in this section, he may require a performance bond in an amount equal to an
engineering estimate of the cost to repair and restore the affected street, sidewalk, parkway or public property.
10. Water for construction; use fee during construction:
a. A fee of $77.00/$75.00 shall be assessed for each single-family detached or attached dwelling for water used
during construction.
b. For all other construction, a charge of $10.00/$9.50 per 1,000 square feet of floor area shall be paid for the
use of water during construction. The minimum charge shall be $155.00/$150.00.
11. Elevator, escalator, and dumbwaiter permit and inspection fees:
a. Permit fees for elevator, escalator, dumbwaiter, movable stages, platform lifts, hinged platform lifts,
installation or alteration shall be as follows:
Elevator (per elevator)
Per floor or level . . . $31.00/ 30.00
Minimum fee . . . $62.00/ 60.00
Escalator (per escalator) . . . $93.00/90.00
Dumbwaiters (per dumbwaiter)
Per level served . . . 40.00
Minimum fee . . . 40.00
Platform lifts . . . 40.00
b. Semiannual inspection fees for each elevator, escalator and dumbwaiter shall be as follows:
Each floor, per floor . . . $16.00/$15.00
Minimum charge . . . $72.00/$70.00
c. Theater curtains: $75.00 per permit.
12. Plan examination fee: The fee for plan examination shall be as follows:
a. For new single-family detached residences: $108.00/$105.00 per 2,500 square feet or fraction thereof. For
additions to single-family residences: $72.00/$70.00.
b. For residential garages and normal residential accessory buildings, wood decks, swimming pools, and all
others not listed: $36.00/$35.00.
c. For all other construction, alterations or repair of buildings and structures, the following shall be used to
determine the fees for plan examination:
Up to 60,000 cubic feet . . .
$360.00
$350.00
60,001 to 80,000 cubic feet . . .
$415.00
$400.00
80,001 to 100,000 cubic feet . . .
$465.00
$450.00
100,001 to 150,000 cubic feet . . .
$530.00
$515.00
150,001 to 200,000 cubic feet . . .
$620.00
$600.00
Over 200,000 cubic feet . . .
$670.00
$650.00
Plus $7.75/$7.50 per 10,000 cubic feet over 200,000 cubic feet.
d. For electrical, mechanical and plumbing reviews, the fee shall be 0.5 times the base review fee prescribed in
paragraph c. above.
e. For use groups, assembly, institutional, covered malls, HPM uses, atriums, high-rise and high hazard, the fee
shall be 1.5 times the base review fee in paragraph (3) plus the base review fee.
f. For fire and smoke detection systems, $0.15/$0.14 per sq. ft. of building area affected.
g. For standpipe review, $165.00/$160.00 per standpipe.
__________
h. For fire protection systems, as follows:
i. Automatic sprinklers (based on number of sprinklers):
TABLE INSET:
Number of Pipe
Sprinklers
Schedule System
System
1 to 20
$134.00 / $130.00
$144.00/$140.00
21 to 100
$144.00/ $140.00
$285.00/$275.00
101 to
200
$200.00/ $195.00
$395.00/385.00
201 to
300
$225.00/$220.00
$453.00/440.00
301 to
500
$340.00/ $330.00
$685.00/665.00
Over 500
$350.00/$340.00 plus
$0.45/$0.44 for each
sprinkler over 500
$695.00/$675.00 plus
$0.95/$0.940 for each
sprinkler over 500
__________
ii. Halon or other suppression gas as follows:
1--50 lbs. . . . $ 165.00
51--100 lbs. . . . 225.00
101--200 lbs. . . . 330.00
201--300 lbs. . . . 440.00
301--400 lbs. . . . 600.00
401--500 lbs. . . . 720.00
501--750 lbs. . . . 990.00
751--1,000 lbs. . . . 1,250.00
Over 1,000 lbs. . . . 1,250.00
Plus $0.30 for each pound of gas over 1,000
iii. Dry and wet chemical systems, per system or hood, $170.00/$165.00.
iv. Foam suppression systems as follows: per each 50 gallons of concentrate, $100.00.
i. For all other plan examinations not specifically covered in the foregoing, the fee shall be 0.15% (0.0015) of
the valuation of the work to be performed.
j. Outside plan review escrow. To cover the expense of outside plan review services, the community
development director may require a cash deposit equal to the cost of the review.
k. Health department plan review: $.0.05/square feet of total building or space.
g. For each subsequent review beyond the initial plan review, 25% (twenty-five percent) of the initial plan
review fee shall be charged.
13. Demolition of buildings, fees and bonds: No building or other structure shall be demolished, razed or
wrecked unless permit fees and bonds are submitted to the city as follows:
a. A cash deposit in the sum of $500.00 to assure the filling in of any belowgrade areas and completion of the
proposed demolition (not applicable to residential accessory buildings).
b. A bond with good and sufficient sureties, acceptable to the city attorney, indemnifying, keeping and saving
harmless the city against any loss, cost, damage, expense, judgment or liability of any kind whatsoever which
the city may suffer, of which may accrue against, be charged to, or be recovered from the city, or any of its
officials from or by reason or on account of accidents to persons or property during any such demolition, razing
or wrecking operations, and from or by reason or on account of anything done under or by virtue of any permit
granted for any demolition, razing or wrecking operations. Such bond shall be in the penal sum of $20,000.00
for structures not exceeding three stories in height and $40,000.00 for structures of four or more stories or a
certificate of insurance with the city named as additional insured and general liability coverage in an amount not
less than $300,000.00.
c. A permit fee is to be paid. Said fee is to be computed at a rate of $16.00/$15.00 for each 1,000 square feet of
building or structure, with a minimum permit fee of $515.00/$500.00 for a single family residential building;
$26.00/$25.00 for any accessory building or $1,030.00/$1000.00 for any commercial building (including
multi-family) whichever is greater.
d. A permit fee of $200.00 shall be paid for moving a building.
14. Certificate of occupancy: The fee for final inspection(s) and certificate of occupancy for residential
buildings shall be $31.00/$30.00 for each dwelling unit in multi-family attached residential; $77.00/$75.00 for
new single family detached residential and for all other uses, the fee to be charged shall be determined by
charging the rate of $0.013/$0.012 per square foot of floor area to be inspected or a minimum of $77.00/$75.00.
15. Driveways, patios, parking areas:
a. New and reconstructed driveways and parking areas:
i. For single-family, attached and detached, the permit and inspection fee shall be $67.00/$65.00.
ii. Other than single-family, the permit and inspection fee shall be as follows: for installation of new parking
lot and driveway: $72.00/$70.00 plus $7.25/$7.00 per 1,000 sq. ft. of new parking area of driveway.
b. Driveways and parking areas overlay:
i. Single-family attached and detached dwellings, the permit fee shall be $36.00/$35.00.
ii. All other uses other than single-family attached and detached, the fee shall be $36.00 plus $4.00/ $35.00
plus $4.00 per 1,000 square feet of area being repaved or replaced.
16. Stormwater, sewer permit and inspection fee: Fee as computed by section 5-4.4(e)(3) [18-29(d)].
17. Fence permit fee:
First 100 linear ft. or portion thereof . . .
$21.00
Each additional 100 linear ft. or portion thereof . . . $ 3.00
$20.00
18. Storage tank permit: The permit to install a storage tank, above or below ground, shall be $150.00. Permit
fee for removal of a storage tank shall be $155.00/$150.00.
19. Reinspection fees: Where third and subsequent reinspections are required to determine compliance with
the related codes, a reinspection fee shall be paid. Reinspection fees shall be computed on the actual hourly cost
for each inspector plus a 40% overhead surcharge per reinspection.
20. Temporary tents and canopies: $0.02 per sq. ft. of area covered but not less than $30.00/ $25.00.
21. Swimming pool permit fees:
a. The fee for below-ground swimming pools shall be computed on the basis of that prescribed in section 54.4(a) [18-29] plus any other applicable fees; and
b. The fee for aboveground swimming pools, hot tubs or similar recreational water receptacles shall be
$2.50/ $2.00 per 1,000 gallons of capacity of the pool plus any other applicable fees. The minimum fee shall be
$20.00.
22. Water meter fee: Water meters used in conjunction with domestic water supply to a structure from the
municipal water system must be purchased from the city at a rate of 150 percent (1.5×) of the current cost to the
city for such meter.
23. Sidewalk deposit: In addition to the foregoing provisions, each applicant shall, at the time of making
application for such building permit, deposit with the city the sum of $15.00 for each linear foot of frontage of
the lot for which a permit is sought, and if a corner lot, the additional sum of $15.00 for each linear foot of such
frontage on the side street. Said deposit shall be returned to the applicant after the sidewalk has been
constructed and accepted by the city; provided, however, that if such sidewalk is not constructed within one
year of the date of such permit, the city shall then be authorized to construct such sidewalk out of the deposit
made under the provisions of this section.
24. Grading and filling: The fee for grading and filling shall be $2.00/$1.50 per 1,000 sq. ft. of area to be
graded or filled but not less than $55.00/$50.00.
25. Waiver of building permit fees: The community development director is authorized to waive building
permit fees that do not exceed $500.00 for governmental entities such as park district, library, fire districts,
townships, Cook County, State of Illinois and also for organizations that are chartered as not-for-profit
organizations and have been determined by the Internal Revenue Service to be exempt from taxation pursuant to
Section 501(c)(3) of the Internal Revenue Code. Out-of-pocket expenses and direct costs shall be paid by the
permittee.
26. Civil engineering review (city engineer): In circumstances that the community development director
caused the review of plans by the city engineer, fees charged the city for said review shall be paid by the
permittee.
27. Outside plan review services: In circumstances where the community development director has caused the
review of plans by a contracted plan review service, the fees charged by such services shall be paid by the
permittee.
28. Code, compliance and inspections bond: No permit for new construction, alterations, additions or repairs
of buildings with a construction valuation of $5,000.00 or greater shall be issued unless the applicant deposits
with the city a cash bond to assure code compliance and reimbursement for additional inspections performed
under applicable sections of the building code. The amount of the cash bond shall be one-half of one percent of
the construction valuation, but shall not be less than $50.00 nor more than $5,000.00 dollars. Failure to correct
code violations associated with construction regulated under the permit shall result in forfeiture of all or portion
of the bond. Additional inspection charges as provided elsewhere in this Code shall be charged to the cash bond
account. Upon satisfactory completion of the construction, the cash bond shall be refunded, less any deductions,
and without interest.
29. Annual rental
dwelling license fee (section 5-34(b) [18-424]):
Multiple dwelling (i.e. apartments)
20 percent of units inspected: $20.00 per dwelling unit
Single-family multiple dwelling (i.e. condominiums)
0--3 violations, inspected every 3 years: $30.00
4 or more violations, inspected every 12 months: $90.00
Single-family dwelling - detached and attached (i.e. SFR, Townhomes)
30. Penalty for unauthorized work commencing without a permit: 50% of the fee shall be added and in no
case shall the penalty be less than $80.00/$75.00 nor more than $1,000.00.
(Ord. No. 97-62, § 1, 8-12-1997; Ord. No. 98-63, § 6, 12-15-1998; Ord. No. 08-57, § 1, 12-16-2008)
31. Permit Administrative Fee for all permits not requiring a plan review shall be $20.00.
Section 5-4(z) [18-29(e)], code compliance and inspection bond: One-half of one percent of the construction
valuation but the bond shall not be less than $100.00/ $50.00 or more than $5,000.00.
C. Section 5-13.4(4) [18-314(d)], violation of section 5-13.4 [18-314]: Fine not to exceed $1,000.00 for each
offense.
D. Section 5-29 [18-352] violations: For violation of section 5-29 [18-352]: a fine of not less than $100.00
nor more than $300.00 for the first offense and not less than $300.00 nor more than $500.00 for the second and
each subsequent offense in any 180-day period; provided, however, that all actions seeking the imposition of
fines only shall be filed as quasicriminal actions subject to the provisions of the Illinois Civil Practice Act (735
ILCS 5/1-101 et seq.). Repeated offenses in excess of three within any 180-day period may also be punishable
as a misdemeanor by incarceration in the county jail for a term not to exceed six months under the procedure set
forth in section 1-2-1.1 of the Illinois Municipal Code (65 ILCS 5/1-2-1.1) under the provisions of the Illinois
Code of Criminal Procedure (720 ILCS 5/100-1 et seq.) in a separate proceeding.
(Ord. No. 97-38, § 2 (5-29), 6-10-1997)
E. Section 5-35 [18-385] violations: A fine on not more than $1,000.00 for each offense.
(Ord. No. 97-38, § 2 (5-35), 6-10-1997)
Section Two: Appendix B, Article XXIV, Paragraphs A,B and C are hereby repealed and amended as follows:
XXIV. Zoning.
A. Home occupation registration filing fee (article V, section 7.7-5 [122-10(f)(6)]): $15.00/10.00.
B. Permit fees and annual inspection fees for signs (article V, section 19.6 [122-22(f)]):
1. Initial installation permit and inspection fee:
a. Freestanding signs:
1.
30 feet or less in height (to top of sign):
Illuminated: $36.00 + $0.55 per sq. ft./$35.00 + $0.50 per square foot.
Nonilluminated: $36.00 + $0.45 per sq. ft./$35.00 + $0.40 per square foot.
2. Greater than 30 feet in height (to top of sign):
Illuminated: $62.50 + $0.85 per sq. ft./$60.00 + $0.80 per square foot.
Nonilluminated: $62.50 + $0.75 per sq. ft./ $60.00 + 0.70 per square foot.
b. Wall signs and other nonfreestanding signs:
Illuminated: $36.00 + $0.35 per sq. ft. /35.00 + $0.30 per square foot.
Nonilluminated: $36.00 + $0.25 per sq. ft./$35.00 + $0.20 per square foot.
2. Annual sign inspection fees:
a. Freestanding signs:
1.
30 feet or less in height (to top of sign):
Illuminated: $7.00 + 0.15 per square foot, $36.00/35.00 minimum
Nonilluminated. $7.00 + $0.10 per square foot, $36.00/35.00 minimum,
2.
Greater than 30 feet in height (to top of sign):
Illuminated: $210.00/$200.00 + $0.70 per square foot, $1,000.00 minimum.
Nonilluminated: $210.00/$200.00 + 0.60 per square foot, $750.00 minimum.
b. Wall signs and other nonfreestanding signs:
Illuminated: $7.50/$7.00 + $0.15 per square foot; $20/$17 minimum
Nonilluminated: $7.50/$7.00 + $0.10 per square foot, $20/$17 minimum
3. Temporary signs and banners:
a. Freestanding:
Illuminated: $26.00/$25.00 + $0.20 per square foot.
Nonilluminated: $26.00/$25.00 + $0.10 per square foot.
b. Nonfreestanding:
Illuminated: $21.00/$20.00 + $0.10 per square foot.
Nonilluminated: $21.00/$20.00 + $0.05 per square foot.
c. Pennants, streamers, etc.: $0.10 per square foot, $17.50/ $15.00 minimum.
d. Searchlights: $40.00 per lamp.
4. Structural review and outside plan review and inspection services: In addition to the fees prescribed, the
permittee is responsible for all expenses incurred by the city for professional review of sign drawings and/or
installation.
5. Permit and inspection fee for the change of copy or message of sign shall be:
Wall signs: $35.00 + $0.02 per square foot;
Freestanding signs (static): $35.00 + $0.03 per square foot;
C. Sign appeals filing fee: (article V, section 19.20(f) [122-22(p)(6)]).
Application fee . . . $250.00/$200.00
Reconvened hearing fee . . . 50.00
Section Three: This ordinance shall be effective January 1, 2016.
Section Four: This ordinance shall be printed and published in pamphlet form by order of the Rolling
Meadows City Council.
YEAS:
NAYS:
ABSENT:
Passed and Approved this 24th day of November, 2015.
__________________________________
Tom Rooney, Mayor
ATTEST:
______________________________________
_______________________________________
Municipal Comparable Data - Building Permit Fees
Description
Minimum Permit Fee for First
$1,000 of Value (General Building
Work)
Minimum Electrical Fee
Minimum Mechanical Fee
Minimum Plumbing Fee
Hot Water Heater
Furnace Only
A/C Only
Driveway - New - Residential
Driveway - New - Commercial
Driveway - Overlay - Residential
Driveway - Overlay - Commercial
New Plumbing Fixtures (1st 5
Fixtures Each)
New Plumbing Fixtures (5+
Fixtures) each
Replacement Plumbing Fixtures
(1st 5 Fixtures) each
Replacement Plumbing Fixtures
(5+ Fixtures) each
Lawn Sprinkler System
Drain Tile (per 10 linear FT.)
Rolling Meadows - Current Fees
$35 - 1st $1,000 and $9.50 per
$1,000 after
$35 - Residential & $70 Commercial
$35 - 1st $1,000 value plus $9.50
per $1,000 up to $40,000 + up to
$7 over $40,000
$35
$70 plus $7 per 1,000 sq. ft.
$25
$35 plus $4 per 1,000 sq. ft.
Cost to City Based on
Minimum of Inspections
(Based on half hour
inspections)
Municipal Comparable
Range of Fees
Municipal Comparable Average of Fees
$33 to $99 (1 to 3)
$15 to $110
$53.42
$66 to $99 (2 to 3)
$10 to $120
$52.93
$66 (2)
$15 to $120
$50.26
$66 (2)
$15 to $120
$62.50
$33 (1)
$0 to $110
$42.50
$33 (1)
$0 to $132
$51.79
$33 (1)
$66 (2)
$66 (2)
$66 (2)
$66 (2)
$0 to $110
$0 to $110
$51.59
$61.35
$0 to $110
$0 to $110
$56.70
$56.70
$0 to $125
$0 to $138
$72.71
$60.18
$14 per fixture or $50 minimum
$66 to $99 (2 to 3)
$8 per fixture
$66 to $99 (2 to 3)
$9.50 per fixture
$33 (1)
$5.50 per fixture
$50 (Residential); $45 per 500 feet
of piping or $75 minimum
(Commercial)
$1.50 per linear ft. - $65 minimum
$33 (1)
$66 (2)
$66 (2)
Description
Garbage Disposal
Gas Piping
Fence
Grading and Filling
Demo Building - Permit Fee
Minimum Plan Review Fee (Single
Family Residences & Residential
Additions)
Minimum Plan Review Fee
(Garages, Accessory Bldgs.,
Decks, Swimming Pools,
Driveways & All Not Listed.
Minimum Plan Review Fee Commercial/Non-Residential:
Up to 60,000 cubic feet
60,001 to 80,000 cubic feet
80,001 to 100,000 cubic feet
100,001 to 150,000 cubic feet
150,001 to 200,000 cubic feet
Over 200,001 cubic feet
(Based on half hour
inspections)
Range of Fees
$33 (1)
$0 to 65
$30.71
$0 to $210 Flat Fee
$75 Flat Fee
$105 per 2,500 sq. ft.
$28 to $3,000 (Residential)
and $28 to $10,000
(Commercial)
$20 to $1,280 (Single
Family) and $42 to $300
(Residential Additions)
$744 (Residential) and
$1,447 (Commercial)
$206 (Single Family
Residences) and $124
(Residential Additions)
$25
$0 to $100
$51.53
$35
$20 per inch plus $7 for each 25
linear ft.
$20 per 1st 100 linear ft. plus $3
per linear ft. after
$1.50 per 1,000 sq. ft. of area not
less than $50
$15 per 1,000 sq. ft. or $500 (SFR)
or $25 (Accessory) or $1,000
(Commercial) whichever is greater
$350
$415
$500
$575
$675
$750
Plus $7.50 per 10,000 cubic feet
over 200,000 cubic feet
$33 (1)
$66 (2)
$33 to $66 (1 to 2)
$33 (1)
Description
Annual Sign Inspections
Sign Face Change
Billboard Face Changes (Static)
30 ft. or greater in hight: $231 +
$0.81 per sq. ft. or $1,155 minimum
- ILLUMINATED $231 + $0.70 per
sq. ft. or $865 minimum - NONILLUMINATED
$25 + $0.02 per sq. ft.
Annual face change of $1,225 to
allow face change per year
(Based on half hour
inspections)
$33 (1)
$33 (1)
Range of Fees
G) Ordinance – Increase Rental Dwelling License Fees
Attachments:
•
•
Rental Dwelling License Fees Ordinance
Municipal Comparables – Rental Dwelling License Fees
Background: As discussed at the October 20th Committee-of-the-Whole Meeting there was a
request by an Alderman to increase Rental Dwelling Licenses. Rental Dwelling Licenses are
renewed by June 1st of each year. Staff evaluated the City’s Rental Dwelling Licenses which
generate approximately $70,000 annually.
The last increase to this item was in 2008. To recoup inspection costs and to maintain
competitiveness with other communities, Staff would propose increases to the Rental Dwelling
License Fee Structure (shown in the attachment and Ordinance). For discussion purposes, the
proposal, of course, can be amended by the City Council. As in years past with other items, any
increases could be phased in over several years. In this scenario, proposed as an example,
increases may generate approximately $15,000 during the 1st year and an additional $15,000 in
the 2nd year for a total of $30,000 annually (once at the new full amount).
Again, this is only a starting point for discussion and these numbers were based on increases in
CPI since 2008 and other factors. The municipal comparables indicate that Rolling Meadows is
lower on their current fees as compared to some of its neighbors.
The Ordinance is for City Council review and discussion.
•
•
October 20, 2015 Committee-of-the-Whole Meeting – Budget Discussion
Council Meeting.
Recommendation:
Ordinance No. 15-59
AN ORDINANCE AMENDING APPENDIX “B”
SCHEDULE OF RATES, FEES, FINES AND PENALTIES
BE IT ORDAINED by the City Council of the City of Rolling Meadows, Illinois, as follows:
Section One: Article VI of Appendix “B” is hereby repealed and amended as follows:
APPENDIX B - SCHEDULE OF RATES, FEES, FINES AND PENALTIES*
29. Annual rental dwelling license fee (section 5-34(b) [18-424]):
2016
$22.50
$65.00
$100.00
Single-family multiple dwelling (i.e. condominiums)
$40.00
$100.00
Single-family dwelling - detached and attached (i.e. SFR, Townhomes)
$62.50
$175.00
2017
$25.00
$75.00
$110.00
$50.00
$150.00
$75.00
$200.00
Section Two: This ordinance shall be effective January 1, 2016.
Section Three: This ordinance shall be printed and published in pamphlet form by order of the Rolling
Meadows City Council.
YEAS:
NAYS:
ABSENT:
__________________________________
Tom Rooney, Mayor
ATTEST:
______________________________________
_______________________________________
Municipal Comparable Data
City of Rolling Meadows Rental Licensing Fees - Proposed
Annual rental dwelling license fees (June 1May 31)
Existing Fee As CPI Increase Proposed Fee Proposed Fee
of 12-16-08 2008-2015 Effective 2016 Effective 2017
20% of units inspected $20.00/du
$22.14/du
$22.50
$25.00
$60.88/du
$65.00
$75.00
$99.62/du
$100.00
$110.00
Single-family multiple dwellings (i.e.
condominiums)
0-3 violations, inspected every 3 years
$30.00
$33.21
$40.00
$50.00
4 or more violations, inspected every 12 months
$90.00
$99.62
$100.00
$150.00
Single-family dwelling – detached and
attached (i.e. SFR, Townhomes)
0-3 violations, inspected every 3 years
$50.00
$55.34
$62.50
$75.00
4 or more violations, inspected every 12 months
$150.00
$166.00
$175.00
$200.00
Fees include initial inspection and one reinspection. Trending currently, approximately 60% of units are
requiring one reinspection.
Local Municipality Rental Licensing Fee
Schaumburg Arlington Hts.
Palatine
Elk Grove
Single Family
$ 100.00 n/a
$
73.00 $ 100.00
SFH Late
$130 (4+ vios) $ 150.00
Townhome/Condo $
60.00 n/a
$
73.00 $ 100.00
Twnhm/Cndo Late $
90.00
$130 (4+ vios) $ 150.00
Aptmt - 20% insp $330-$2010 n/a
$21/unit (25%) n/a
Aptmt - 50% insp n/a
n/a
$57/unit
n/a
Aptmt - 100% insp n/a
n/a
$94/unit
n/a
Ind. Room
n/a
n/a
n/a
$
50.00
Aptmt - 1-5 units
Aptmt - 5+ units
n/a
n/a
$60/bldg
$13/bldg
n/a
n/a
$50/unit
n/a
Buffalo Grove
$
75.00
$
150.00
$
75.00
$
150.00
n/a
n/a
n/a
n/a
Streamwood
$
150.00
$200-$900
$
150.00
$200-$900
n/a
n/a
n/a
n/a
$150 for 1st
unit inspected,
+$50 for each
additional unit
$150 + $30/unit inspected
n/a
n/a
Agenda Location: Pending (2nd Reading)
H) Ordinance – Approve Liquor License Application for a Class B License for New Liquor
Store, Armanetti’s, located at 4001 Algonquin Road.
Attachments:

Proposed ordinance
Background: Council is being asked to approve an Ordinance, which if passed, would approve an
application for a Class B liquor license. This liquor license application is being requested by the
owner of the Armanetti’s located at 4001 Algonquin Road.
Definition of a Class “B” Liquor License:
Class B licenses shall authorize the retail sale of alcoholic liquor in bottles, cans or packages not to be consumed
on premises, except as provided below, and no person, firm or corporation, or partnership licensed under this
classification shall sell alcoholic liquor for consumption on the premises, and in no case shall any dancing be
permitted on the premises of a holder of a class B license. Class B license holders are permitted to hold up to 12
alcoholic beverage tastings a year, where they may serve up to three samples consisting of not more than onefourth ounce of distilled spirits, one ounce of wine, or two ounces of beer to each consumer in one 24-hour period
(the proposed service limits are taken from state law). The license holder must inform the police department of
their planned activities 24 hours in advance of the planned event.
11/10/15 – 1st Reading
Recommendation:
Approve Ordinance as presented.
Ordinance No. 15-60
AN ORDINANCE AMENDING THE ALCOHOLIC LIQUOR CODE
Whereas, the City Code of Ordinances currently provides for a Classification of B; and
Whereas, the City Council has determined that it is necessary to establish the number of Class B
Liquor Licenses at nine (9).
Now Therefore, Be It Ordained by the City Council of the City of Rolling Meadows, Illinois, as
follows:
Section One: Subparagraph (a) of Sec. 6-37, Restriction on Number and Classification of
Licenses, of Chapter 6, “Alcoholic Beverages,” is amended in part to read as follows:
(4) Nine Class B Licenses
Section Two: This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Section Three: This Ordinance shall be printed and published in pamphlet form by order of the
City Council of the City of Rolling Meadows.
YEAS:
NAYS:
ABSENT:
Passed and approved this 24th day of November 2015
____________________________________
Tom Rooney, Mayor
ATTEST:
______________________________
Published in pamphlet form this 25th day of November 2015.
______________________________
Agenda Location: Consent Ordinance
I)
Ordinance Approving Special Use Permit for Permanent Outdoor Storage, 4001 Industrial, Richards
Building Supply, Petitioner
Attachments:
• Proposed Ordinance
• Plan Commission Summary and Staff Packet – October 21, 2015
• Application Packet
• Minutes of the November 3, 2015 Plan Commission meeting
Background: Council is being asked to approve an ordinance, which if passed, would approve a Special Use
Permit to allow a permanent outdoor storage area for Richards Building Supply, 4001 Industrial Avenue in an M1, Manufacturing District.
The subject property, 4001 Industrial Avenue, was a building and site owned by Methode and has been vacant
for the past few years. Richards Building Supply Co., currently located at 540 Vermont Street in Palatine, has
outgrown its current site and is the contract purchaser of the subject property. Richards Building Supply Co.
provides a “comprehensive line of products such as residential and commercial roofing, siding, windows,
decking, soffit, doors, molding, rainware, cabinets, and more.” An integral component of their business is to
have the capability to store their shingles permanently outside at the rear of the subject property. Because they
are planning to permanently store their shingles outside, a special use permit is required.
Recommendation: At their regularly scheduled meeting on November 3, 2015, the Plan Commission held a
public hearing for the request by Richards Building Supply and recommended approval with conditions.
1
Ordinance No. 15-____
AN ORDINANCE GRANTING A SPECIAL USE
(4001 Industrial Avenue)
WHEREAS, Richards Building Supply “Petitioner” has requested that the City approve a
special use to allow an outside storage area to the west and south portions of the existing
building; and
WHEREAS, after publication of notice thereof, as provided by law, the Plan Commission
has conducted a public hearing on November 3, 2015 at 7:30 p.m. at City Hall, 3600 Kirchoff
Road, Rolling Meadows, Illinois, to consider the proposal to grant the special uses; and
WHEREAS, the Plan Commission has made its recommendation to the City Council
recommending approval of the amendment to the Planned Unit Development to permit the
amendment and special uses; and
WHEREAS, the City Council has reviewed the minutes and recommendations of the Plan
Commission; and
WHEREAS, the City Council finds that the evidence is such as to establish the following
beyond reasonable doubt:
That the proposed use at the particular location required is necessary or desirable to
provide a service of a facility which is in the interest of public convenience and will constitute to
the general welfare of the neighborhood or the community; and
That such use will not under the circumstances of the particular case, be detrimental to
the health, safety, morals or general welfare of persons residing or working in the vicinity, or
injurious to property values or improvements in the vicinity; and
The proposed use will comply with the regulations and the conditions specified for such
use and with the stipulations and conditions made a part of the authorization granted by the City
Council.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Rolling
Meadows, Illinois, as follows:
SECTION ONE: The Petitioner is hereby granted a special use to allow outdoor storage
at the south and southwest corner of the property pursuant to the Comprehensive Zoning Code,
Section 122-27(c).
SECTION TWO: The special use hereby granted is subject to the following conditions:
A. The site be configured in substantial compliance to the “Richards Building Supply
Site Plan” prepared by Ekash Associates Ltd. latest revision dated 10/20/15.
B. The landscaping be implemented and maintained as proposed in “Richards Building
Supply Site Plan” prepared by Ekash Associates Ltd. latest revision dated 10/20/15.
C. The parking lot, at a minimum, is to be crack-sealed, seal-coated and striped
according to City regulations and the submitted site plan.
D. Petitioner is to provide the safest and least obtrusive locations for the parking of the
equipment used in the operation of the business so that the equipment does not hinder
on-site circulation, fire lanes, ingress/egress to the building, etc. Equipment parking
will be accommodated within the fenced outdoor storage area if necessary.
E. Additional employee parking will be accommodated within the fenced outdoor
storage area if additional parking is necessary.
F. Outside storage will not exceed 7 feet in height.
G. Outside storage is to be confined to the designated outside storage area immediate
south and southwest of the building per “Richards Building Supply Site Plan”
prepared by Ekash Associates Ltd. latest revision dated 10/20/15.
H. The entrance and exit to the site be clearly marked to encourage consistent traffic
flow.
2
556541.1
SECTION THREE: This Ordinance shall be in full force and effect from and after its
date of passage and approval as required by law.
SECTION FOUR: This Ordinance shall be printed and published in pamphlet form by
order of the City Council of Rolling Meadows, Illinois.
YEAS:
NAYS:
ABSENT:
Passed this 8th day of December 2015.
Approved this 8th day of December 2015.
__________________________________________
Tom Rooney, Mayor
ATTEST:
____________________________________
Published this 9th day of December 2015.
______________________________________
3
556541.1
Agenda Location: Consent Ordinance
J) Ordinance Amending J.C.P Meadows and Marketplace Planned Developments and Approving
Special Use Permit with Variations for outdoor seating serving alcohol, 1480 Golf Road, Walter
Hainsfurther on behalf of Bulldog Ale House, Petitioner
Attachments:
• Plan Commission Summary and Staff Packet – October 21, 2015
• Application Packet
• Minutes of the November 3, 2015 Plan Commission meeting
Background: Council is being asked to approve an ordinance, which if passed, would approve 1) Amendments
to the J.C.P Meadows and Marketplace Planned Developments, 2) a Special Use Permit for outdoor seating
serving alcohol and 3) Variations to the outdoor seating regulations to allow longer hours and later seating for
the outdoor seating area for a proposed new restaurant, Bulldog Ale House, to be located in the former Chili’s
restaurant at 1480 Golf Road..
The former Chili’s restaurant, located at 1480 Golf Road, has been vacant for the past few years. Bulldog Ale
House has recently entered into a lease agreement for this property. The owners of Bulldog Ale House are
proposing to reopen the restaurant and wish to add an outdoor seating area serving alcohol. Because the
seasonal outdoor seating 1)requires the construction of a patio to accommodate the outdoor seating area; 2)
allows for seating in excess of twelve (12); and serves alcohol, a special use permit is required.
The Chili’s restaurant was originally approved as an amendment to the J.C.P Meadows Planned Unit
Development. The parking area associated is part of the Rolling Meadows Marketplace Planned Development.
Because there are changes proposed for the building, its signage, and the parking lot, amendments to both
Planned Developments are necessitated.
In addition, the Petitioner is proposing to have the outdoor seating area remain open longer than what is
prescribed in the zoning ordinance. The Petitioner is proposing to hours of operation from 11 a.m. to 1 a.m.
Sunday through Thursday and 11 a.m. to 2 a.m. Friday and Saturday. The regulations state no later than 10 p.m.
Sunday through Thursday and 11 p.m. on Friday and Saturday. The Petitioner is therefore seeking a variation to
this requirement.
Also, the Petitioner wishes to use the outdoor seating area from March 1st to December 1st whereas the
regulations state from April 1st to November 1st. The Petitioner is therefore seeking a variation to this
requirement as well.
Recommendation: At their regularly scheduled meeting on November 3, 2015, the Plan Commission held a
public hearing for the request by Bulldog Ale House and recommended approval with conditions.
1
AN ORDINANCE AMENDING THE JCP MEADOWS AND
MARKETPLACE OF ROLLING MEADOWS PLANNED
UNIT DEVELOPMENTS AND GRANTING SPECIAL USES
(1480 Golf Road)
WHEREAS, Odyssy Holdings, Ltd. “Petitioner” has requested that the City approve a
proposed amendment to the JCP Meadows Planned Development and the Marketplace of Rolling
Meadows Planned Unit Development to allow outside seating and a 54 square foot wall sign on
the east facade, a 74 square foot sign on the south façade and a 48 square foot sign along Golf
Road; and
WHEREAS, the Petitioner has requested special use permits to allow temporary seasonal
outdoor seating, to exceed the permitted hours for outside seating and to expand the times of the
year to allow outside seating; and
WHEREAS, after publication of notice thereof, as provided by law, the Plan Commission
has conducted a public hearing on November 3, 2015 at 7:30 p.m. at City Hall, 3600 Kirchoff
Road, Rolling Meadows, Illinois, to consider the proposal to amend said Planned Unit
Developments and grant the special uses; and
recommending approval of the amendment to the Planned Unit Development to permit the
amendment and special uses; and
WHEREAS, the City Council has reviewed the minutes and recommendations of the Plan
Commission; and
WHEREAS, the City Council finds that the evidence is such as to establish the following
beyond reasonable doubt:
That the proposed use at the particular location required is necessary or desirable to
provide a service of a facility which is in the interest of public convenience and will constitute to
the general welfare of the neighborhood or the community; and
That such use will not under the circumstances of the particular case, be detrimental to
the health, safety, morals or general welfare of persons residing or working in the vicinity, or
injurious to property values or improvements in the vicinity; and
The proposed use will comply with the regulations and the conditions for such use and
with the stipulations and conditions made a part of the authorization granted by the City Council.
Meadows, Illinois, as follows:
SECTION ONE: JCP Meadows Planned Development and the Marketplace of Rolling
Meadows Development are hereby amended to allow outdoor construction of an outdoor seating
area on the east side of the building, for a combined area of 1,907.5 square feet.
SECTION TWO: Petitioner is granted special use permits to allow temporary outside
seating to permit the sale of alcohol pursuant to Comprehensive Zoning Code (“Code”), Section
122-27(d)(12)a 3 and variances from Section 122-27(d)(12)c14 to allow outdoor seating from 11
a.m. to 1 a.m. Sunday through Thursday and 11 a.m. to 2 a.m. Friday and Saturday and a
variance to Section 127(d)(12)15 to allow outdoor seating from April 1 to November 1.
SECTION THREE: The Planned Unit Development amendment, special uses and
variances are subject to the following conditions:
A. The site be developed in substantial conformance to pages A.02, A.03, A.04, A.06,
and A.07 as prepared by Design Team LLC and pages C-1 and C-2 dated 10-28-15 as
prepared by Design Team LLC with a striped island per page C1 dated 10-28-15 as
prepared by Design Team LLC.
2
556702.1
B. The outdoor seating areas are to be encased by fencing constructed per C-2 dated 1028-15 by Design Team LLC with an emergency opening or gate as a means of egress
directly out to the parking lot so the only means of egress is not through the interior
of the building.
C. The parking lot be repaired, seal-coated and restriped according to Sheet A.01 and
according to the City’s parking standards.
D. Landscaping is to be installed and maintained specifically around the patio area and
parking island similar in design to pages A.06 and A.02. Recommendations for
additional landscaping improvements as provided by the Public Works Department
are to be taken into consideration.
E. Two horn-strobes be installed for each of the outdoor seating areas.
F. The outdoor tables, chairs and other furnishings be removed from the outdoor seating
during the off-season.
SECTION FOUR: This Ordinance shall be in full force and effect from and after its date
of passage and approval as required by law.
SECTION FIVE: This Ordinance shall be printed and published in pamphlet form by
YEAS:
NAYS:
ABSENT:
Passed and Approved this 8th day of December 2015.
__________________________________________
Tom Rooney, Mayor
ATTEST:
____________________________________
______________________________________
3
556702.1
Agenda Location: Consent Agenda (First Reading)
K) Ordinance Amending Ordinance No. 15-16 for Kirchoff Road for Signage Variations for
Lexington Homes.
Attachments:
• Ordinance No. 15-16
• Plan Commission Summary dated October 13, 2015
• Application Package
• Plan Commission Unapproved Minutes for November 3, 2015 meeting
Background:
Lexington Homes is requesting amendments to a previously passed ordinance in order to allow
both the existing marketing sign and the project monument sign to exist simultaneously for a
period of two years from the passage of the ordinance.
Recommendation:
At their November 3, 2015 meeting, the Plan Commission recommended approval of this
request.
AN ORDINANCE AMENDING VARIANCES FOR SIGNAGE
(3245 KIRCHOFF ROAD)
WHEREAS, Lexington Homes, “Petitioner” has requested that the City amend
Ordinance No. 15-16 granting variances for signage to allow the freestanding sign to remain for
a period of two (2) years from the date of passage of this ordinance and delete the requirement
that the requirement that the freestanding sign be removed upon the completion of the monument
sign; and
WHEREAS, after publication of notice thereof, as provided by law, the Plan
Commission has conducted a public hearing on November 3, 2015 at 7:30 p.m. at City Hall,
3600 Kirchoff Road, Rolling Meadows, Illinois, to consider the proposed amendment to the
ordinance granting the variances; and
recommending approval of the amendment to the sign variances; and
WHEREAS, the City Council has reviewed the minutes and recommendations of the
Plan Commission; and
WHEREAS, the City Council has determined that the variances from the sign
requirements as set forth in the Comprehensive Zoning Code (“Code”), as requested by the
Petitioner will not impair an adequate supply of light and air to adjacent property or
unreasonably increase the congestion in public streets or increase the danger of fire or endanger
the public safety or unreasonably diminish or impair established property values within the
surrounding area, or in any other respect impair the public health, safety, comfort, morals or
welfare of the inhabitants of the City.
556487.1
Meadows, Illinois as follows:
SECTION ONE: Ordinance No. 15-16 is hereby amended in the following respects:
A. The freestanding sign is allowed to remain for a period of 2 years from the date of
the passage of this ordinance; and
B. Section 2, Paragraph D of the ordinance is deleted.
SECTION TWO: This Ordinance shall be in full force and effect from and after its date
of passage and approval as required by law.
SECTION THREE: This Ordinance shall be printed and published in pamphlet form by
YEAS:
NAYS:
ABSENT:
___________________________________________
Tom Rooney, Mayor
ATTEST:
______________________________________
Ginny Cotugno, Deputy Clerk
Published this ____________________day of ______________,2015
___________________________________________
556487.1
Agenda Location: Consent
L) Terminate Property Tax Levy for the City’s Special Service Area No. 1, Algonquin Parkway
- Local Roads Fund (Fund # 61) (1st Reading)
Attachments:
•
Tax Levy Ordinance
Background:
A special service area is activated for a specific purpose to collect fees from residents and
businesses on their property tax bills.
SSA #1 is a special service area taxing district for Algonquin Parkway Roadway Improvements.
The tax levy annual amount of the SSA #1 is $90,882 and is credited to the Local Road Fund.
The final tax levy is $90,882 and is scheduled to expire with the FY 2015 Budget.
As mentioned during the FY 2015 and FY 2016 Budget Process, the City will close
down/eliminate this SSA from its books. Note: Termination Ordinance must be filed with the
County.
Approval of special service area taxing district.
Approval of annual property tax levy.
Recommendation:
Staff requests 1st reading of this ordinance to move this on to 2nd reading which is scheduled for
the December 8, 2015 City Council Meeting.
557575.1
AN ORDINANCE OF THE CITY OF ROLLING MEADOWS, COOK COUNTY,
ILLINOIS, TERMINATING SPECIAL SERVICE AREA NO. 1 (DOC # 0512418093)
WHEREAS, on April 26, 2005, the City Council adopted Ordinance No. 05-17
establishing Special Service Area No. 1 consisting of the property legally described in the
attached Exhibit “A”, which ordinance was recorded with the Cook County Recorder of Deeds
on May 4, 2005 as Doc. No. 0512418093; and
WHEREAS, the City has collected the sum sufficient to fully satisfy the funds due the
City from this Special Service Area; and
WHEREAS, The City Council desires to terminate the Special Service Area.
NOW THEREFORE, BE IT ORDAINED, BY THE CITY COUNCIL OF THE CITY
OF ROLLING MEADOWS, ILLINOIS, AS FOLLOWS:
SECTION ONE: That the Special Service Area No. 1 (DOC # 0512418093) Algonquin
Parkway Improvements is hereby terminated.
SECTION TWO: This Ordinance shall be printed and published in pamphlet form by
order of the City Council of the City of Rolling Meadows, Illinois.
passage and approval and publication as provided by law.
AYES:
NAYS:
ABSENT:
Passed and Approved this 8th day of December 2015.
__________________________________________
Tom Rooney, Mayor
ATTEST:
__________________________________
______________________________
557575.1
LEGAL DESCRIPTION
That Part of Section 8, Township 41 North, Range 11 East of the Third Principal Meridian in
Cook County, Illinois, Described as Follows:
Commencing at the Point of Intersection of the Northerly Right-of-Way Line of Algonquin
Road, per Document No. 11195776 Recorded February 2, 1932, with the Westerly Right-of-Way
Line of Wilke Avenue (A.K.A. Wilke Road), Said Westerly Right-of-Way Line Being a Line
33.00 Feet West of and Parallel to the West Line of the East Half of the Northeast Quarter of
Said Section 8; Thence Northerly 175.00 Feet along Said Westerly Right-of-Way Line of Wilke
Avenue to the Point of Beginning; Thence Westerly at Right Angles to Said Westerly Right-ofWay Line 123.98 Feet, More or Less, to a Point on a Line Drawn at Right Angles to Said
Northerly Right-of-Way Line of Algonquin Road Through a Point 175.00 Feet Northwesterly of
Said Commencing Point, as Measured along Said Northerly Right-of-Way Line; Thence
Northeasterly 36.02 Feet along Said Line Drawn at Right Angles to a Point on a Line Being
160.00 Feet Northerly of Measured at Right Angles and Being Parallel to Said Northerly Rightof-Way Line of Algonquin Road; Thence Northwesterly along Said Parallel Line to a Point on
the Easterly Line of an Easement for Right-of-Way Purposes Recorded July 15, 1963 as
Document No. 18852020; Thence Southerly 160.00 Feet along Said Easterly Line to a Point on
Said Northerly Right-of-way Line of Algonquin Road; Thence Northwesterly 45.00 Feet along
Said Northerly Right-of-Way Line to a Point on the Westerly Line of Said Right-of-Way
Easement; Thence Northerly 288.80 Feet along Said Westerly Line to a Point of Curvature for
the Westerly Right-of-Way Line of Algonquin Parkway Recorded July 23, 1963 as Document
No. 18861678, Concave Southwesterly, Having a Radius of 100.00 Feet; Thence Northerly along
Said Curve with a Central Angle of 52 Degrees 34 Minutes 05 Seconds, an Arc Length of 91.75
Feet to a Point of Reverse Curvature, Concave Northeasterly Having a Radius of 166.00 Feet;
Thence Northerly along Said Curve with a Central Angle of 33 Degrees 12 Minutes 05 Seconds
an Arc Length of 96.19 Feet; Thence Northerly 297.91 Feet along Said Westerly Right-of-Way
Line of Algonquin Parkway to a Point of Curvature, Concave Southwesterly, Having a Radius of
30.00 Feet; Thence Northwesterly along Said Curve with a Central Angle of 72 Degrees 14
Minutes 49 Seconds, an Arc Length of 37.83 Feet to a Point of Cusp; Thence Northerly 201.00
Feet along Said Westerly Right-of-Way Line and Extension Thereof of Algonquin Parkway to a
Point on the Northerly Line of Lot 2 in Algonquin Park Unit No. 2 Recorded as Said Document
No. 18861678; Thence Southeasterly and Easterly along Said Northerly Line and the Northerly
Line of Lot 1 in Algonquin Park Unit No. 1 Recorded May 1, 1962 as Document No. 18462693
to a Point on Said Westerly Right-of-Way Line of Wilke Avenue; Thence Southerly 1032.57
Feet along Said Westerly Right-of-Way Line to the Point of Beginning.
557575.1
Council Action Summary: November 24, 2015
Agenda Location: Consent Ordinances
M) Ordinance – Amend Chapter 38 – “Environment”
Attachment: Ordinance
Background: The Illinois legislature has amended the Municipal Code to provide that a
municipality may not treat a police call for a response to a domestic violence call as a
chronic nuisance since the effect may be that the landlord will have the ability or be
required to terminate the lease or it may intimidate those who are the victim of domestic
violence from calling the police for fear that their lease may be terminated.
The attached ordinance will amend the city’s chronic nuisance ordinance to exclude
police calls for domestic violence to comply with the state statute. The legislature’s
amendment to the municipal code does not prevent the city from prosecuting and
pursuing any criminal violations against an offender resulting from domestic violence.
Recommendation: Adopt the Ordinance.
557622.1
AN ORDINANCE AMENDING CHAPTER 38 “ENVIRONMENT”
BE IT ORDAINED by the City Council of the City of Rolling Meadows, Illinois, as
follows:
SECTION ONE: Chapter 38, “Environment”, Section 38-51 is hereby amended by
adding thereto the following definitions to the existing definition in alphabetical order:
“Contract” includes any communication made by a tenant, landlord, guest, neighbor, or
other individual to police or other emergency services.
“Criminal activity” means a violation of the Criminal Code of 2012 of the Cannabis
Control Act, of the Illinois Controlled Substances Act, or of the Methamphetamine Control and
Community Protection Act.
“Disability” means, with respect to a person:
1.
2.
3.
a physical or mental impairment which substantially limits one or more of such
person’ major life activities;
a record of having such an impairment; or
being regarded as having such an impairment, but such term does not include
current, illegal use of or addiction to a controlled substance, as defined in the
federal Controlled Substance Act, 21 U.S.C. 802.
“Domestic violence”, “landlord”, “sexual violence”, and “tenant” have the meanings
provided under Section 10 of the Safe Homes Act.
“Dwelling unit” has the meaning provided under subsection (a) of Section 15 of the
Landlord and Tenant Act.
SECTION TWO: Chapter 38, “Environment”, Section 38-51 is hereby amended by
adding to Section 38-51 the following at the end of the definition of “Nuisance activities”:
Notwithstanding the above, nuisance activities shall not include any activity based on the
following:
1.
(A) contact made to police or other emergency services, if (i) the contact was
made with the intent to prevent or respond to domestic violence or sexual
violence; (ii) the intervention or emergency assistance was needed to respond to
or prevent domestic violence or sexual violence; or (iii) the contact was made by,
on behalf of, or otherwise concerns an individual with a disability and the purpose
of the contact was related to that individual’s disability;
(B) an incident or incidents of actual or threatened domestic violence or sexual
violence against a tenant, household member, or guest occurring in the dwelling
unit or on the premises; or
(C) criminal activity or a violation of a city ordinance occurring in the dwelling
unit or on the premises that is directly relating to domestic violence or sexual
violence, engaged in by a tenant, member of a tenant’s household, guest, or other
party, and against a tenant, household member, guest, or other party.
2.
Nothing with respect to this Section: (A) limits enforcement of Section 15.2 of
the Emergency Telephone System Act, Article 26 of the Criminal Code of 2012,
or Article IX of Civil Procedure; (B) prohibits the City from enacting or enforcing
ordinances to impose penalties on the basis of the underlying criminal activity or
a City ordinance violation not covered by paragraph (1) of this definitional
subsection 38-51 and to the extent otherwise permitted by existing State and
federal law; or (C) limits or prohibits the eviction of or imposition of penalties
against the perpetrator of the domestic violence, sexual violence, or other criminal
activity.
date of passage and approval as required by law.
SECTION FOUR: This Ordinance shall be printed and published in pamphlet form by
order of the City Council of Rolling Meadow, Illinois.
YEAS:
NAYES:
ABSENT:
_________________________________
Tom Rooney, Mayor
ATTEST:
_________________________________
_________________________________
556303.1
Warrant Approval Summary Sheet
11/24/2015
November 4 to November 17, 2015 (for November 24, 2015 City Council Meeting)
Manual Disbursements:
None
Description
Manual Check Subtotal:
Warrant Register Checks (City Expenses & Refunds)
Payroll and Taxes:
Bi-Weekly P/R - November 13, 2015
$
$
-
$
Accounts Payable Subtotal: $
772,052.52
772,052.52
$
Payroll and Taxes Subtotal: $
626,457.42
626,457.42
Wire Transfers/ACH Payments:
JAWA (Wire Transfer)
Debt Service (Wire Transfer)
ICMA (PEHP) (ACH Debit)
IPBC (health insurance)(ACH Debit)
ACH Payments/Wires-Palatine Oil Co., credit purchases, fees, postage, etc.
Wire Transfers/ACH Payments Subtotal:
TOTAL AMOUNT FOR APPROVAL
$
$
$
$
$
$
37,820.95
37,820.95
$
1,436,330.89
The preceding list of bills was reviewed and recommended for payment.
Submitted by Finance Department
(Date)
Mayor
(Date)
Deputy City Clerk
(Date)
Finance Director
ATTEST:
City of Rolling Meadows - Fund Listing
Account Number Breakdown:
First 2 digits in the account number = FUND
Next 2 digits in the account number = DEPARTMENT
Next 4 digits in the account number = ACTIVITY OR SUB-DEPARTMENT
Next 5 digits in the account number = CLASSIFICATION
EXAMPLE: 01-07-3300-54640
General Fund - Public Works - Streets & Forestry - Contractual Services
Account number in any fund with a "07" after the fund number is Public Works.
01
General Fund
01 - General Government
02 - Finance
03 - Police
04 - Fire
05 - Community Development
06 - IT
07 - Public Works
10 - Health, Welfare & Safety
12 - Administrative Overhead
03
04
14
16
20
23
25
33
37
45
47
61
Motor Fuel Tax Fund
911 Fund
Garage Fund
Refuse Fund
Utilities Fund
Liability Insurance Fund
Vehicle & Equipment Replacement Fund
Buildings & Land Fund
TIF #2 Fund - Kirchoff & Owl
Health Insurance Fund
Debt Service Fund
Local Road Fund
Certain invoices are authorized by City resolution and will typically have the
resolution # abbreviated in the transaction description on the Board Report.
DATE: 11/17/15
TIME: 14:22:32
ID:
AP441000.WOW
City of Rolling Meadows
DETAIL BOARD REPORT
WARRANT - 11/24/2015 - REFUNDS
PAGE:
1
INVOICES DUE ON/BEFORE 11/23/2015
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------T0003179 AMERICAN THERMAL WINDOW PRODUC
PBL150565
11/16/15
01
PBL150565 2607 HAWK LN
08-00-0000-26010
ESCROW - SURETY DEPOSITS
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
95.00
95.00
95.00
T0005540 MONICA BOSKA
660795000
11/09/15
01
DEP RFND 2900 SOUTH CT
20-00-0000-26000
DPST PYBLE - UB CUSTOMERS
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
447.21
447.21
447.21
T0005548 BUTLER, CORY & KATHERIN
PDW150124
11/16/15
01
PDW150124 2101 WING ST
08-00-0000-26010
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
500.00
500.00
500.00
T0005538 MICHAEL CONNOLY
2015 REAL EST XFER
11/16/15
01
INTER CITY MOVE-REFUND
01-00-0000-41170
REAL ESTATE TRANSFER TAX
11/23/15
INVOICE TOTAL:
882460000
11/09/15
01
DEP RFND 3309 PLUM GROVE DR
20-00-0000-26000
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
1,024.00
1,024.00
23.04
23.04
1,047.04
T0005542 ROBERT GALLIVAN
991735105
11/09/15
01
DEP RFND 118 VIOLA CT
20-00-0000-26000
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
38.15
38.15
38.15
DATE: 11/17/15
TIME: 14:22:32
ID:
AP441000.WOW
DETAIL BOARD REPORT
PAGE:
2
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------T0004744 JONES, RONALD C
K-BOX 2015
11/12/15
01
4570 LINCOLN-RET DEPOSIT
08-00-0000-26035
ESCROW - KNOX BOXES
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
200.00
200.00
200.00
T0005546 KAPULAPALLI, SWATHI
PPL140251
11/04/15
01
PPL140251 5121 DUPONT AV
08-00-0000-26010
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
50.00
50.00
50.00
T0000974 CHRISTOPHER & MARIA LOUCHIOS
PBL150351
11/04/15
01
PBL150351 3109 WEST FRONTAGE R
08-00-0000-26010
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
200.00
200.00
200.00
T0005547 MERCA
PBL130394
11/04/15
01
PBL130394 3605 KIRCHOFF LN
08-00-0000-26010
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
50.00
50.00
50.00
T0005541 SALS BEVERAGE WORLD
550578003
11/09/15
01
DEP RFND 4001 ALGONQUIN
20-00-0000-26000
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
T0004981 TAYLOR, KEVIN
139.20
139.20
139.20
DATE: 11/17/15
TIME: 14:22:32
ID:
AP441000.WOW
DETAIL BOARD REPORT
PAGE:
3
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------T0004981 TAYLOR, KEVIN
PBL130641
11/04/15
01
PBL130641 2301 ROYALE CT
08-00-0000-26010
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
1,151.00
1,151.00
1,151.00
T0005539 TCF BANK
772125102
11/09/15
01
DEP RFND FOR 2903 THRUSH
20-00-0000-26000
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
533.44
533.44
533.44
T0004675 WINDOW WORKS
PBL150742
11/16/15
01
PBL150742 2 ROSEWOOD RD
08-00-0000-26010
11/23/15
INVOICE TOTAL:
PBL150854
11/16/15
01
PBL150854 5 HAMPTON ON AUBURN
08-00-0000-26010
11/23/15
INVOICE TOTAL:
VENDOR TOTAL:
TOTAL ALL INVOICES:
70.00
70.00
50.00
50.00
120.00
4,571.04
City of Rolling MeadowsWARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
- 11/24/2015 - CITY EXPENSES
PAGE:
1
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------ACOSTA
RICHARDO ACOSTA
2015 DENTAL REIMBURS 11/16/15
01
DENTAL REIMB ACOSTA
01-04-2400-52130
GROUP HEALTH INSURANCE
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
VEOLIA
10/31/15
01
97.82 TNS SWEEPING DEBRIS/ST
16-07-5600-54225
DUMP FEES
20150941
11/24/15
INVOICE TOTAL:
T40001801799
10/31/15
01
OCT 2015 RECYCLING CHARGES
16-07-5600-54615
RECYCLING PROGRAM
20150180
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
584777
10/31/15
01
(2) BRAKE ROTOR/MP
14-07-3200-57280
REPAIR & MAINTENANCE SUPPL
11/24/15
10/31/15
01
ASSORTMENT OF FITTINGS/(6)LITE
14-07-3200-57280
11/24/15
INVOICE TOTAL:
584789
10/31/15
01
(6) FILTERS/MP
14-07-3200-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
AMALGA
11012015
5,866.28
5,866.28
21,791.38
21,791.38
27,657.66
AETNA TRUCK PARTS INC.
INVOICE TOTAL:
584778
120.00
120.00
ADVANCED DISPOSAL RM TSF- F4
F40000030380
AETNA
120.00
161.86
161.86
248.23
248.23
19.14
19.14
429.23
AMALGAMATED BANK OF CHICAGO
11/01/15
01
2005 PAYING AGENT FEE
47-02-9047-54211
PAYING AGENT FEES
20150997
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
475.00
475.00
475.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
2
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------AMERIGAS AMERIGAS-PALATINE
802569800
10/31/15
01
(2)33LB PROPANE TANKED FILLED
14-07-3200-56250
GASOLINE/FUEL
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
ANDEREL
176189
ANDRES
136525
ARCO
14848
83.44
83.44
83.44
ANDERSON ELEVATOR
11/01/15
01
NOV ELEVATOR INSPEC/CH
33-07-3100-54610
20150024
11/24/15
PROFESSIONAL SERVICES
INVOICE TOTAL:
VENDOR TOTAL:
376.00
01-12-1350-54610
20150964
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
552.61
33-07-3100-54640
20150981
11/24/15
OUTSIDE REPAIR & MAINTENAN
INVOICE TOTAL:
VENDOR TOTAL:
770.00
14-07-3200-54640
OUTSIDE REPAIR AND MAINTEN
180.00
376.00
376.00
ANDRES MEDICAL BILLING LTD
11/16/15
01
OCT 2015 CHARGES
552.61
552.61
ARCO MECHANICAL EQUIPMENT
11/05/15
01
INSPECT-CARBON DETC SYSTEM/PW
770.00
770.00
ARLINGTO ARLINGTON MUFFLER
69889
11/06/15
01
REPLACED CATALYTIC CONVERTER
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
BBPROJCT B&B PROJECT MGMT INC
180.00
180.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
3
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------BBPROJCT B&B PROJECT MGMT INC
34331
BAXTER
11/02/15
01
6 EA DISPOSAL/EXCAVATION SPOI
20-07-5000-54900
20150868
11/24/15
DISPOSAL / DEBRIS AND WAST
INVOICE TOTAL:
VENDOR TOTAL:
528.00
20-07-3500-54610
20140951
11/24/15
** COMMENT **
INVOICE TOTAL:
VENDOR TOTAL:
3,615.00
528.00
528.00
BAXTER AND WOODMAN
0179742
04/23/15
01
UTILITY RATE STUDY FINAL14R110
02
FINAL PAYMENT
3,615.00
3,615.00
BENISTAR BENISTAR/HARTFORD-6795
12012015
11/16/15
01
DECEMBER HARTFORD 2015
45-02-1300-52148
RETIREES MEDICARE SUP REIM
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
17,182.88
17,182.88
17,182.88
BESTTECH BEST TECHNOLOGY SYSTEMS INC
BTL-15032-3
BEVERLY
205499
10/19/15
01
HAZARDOUS WASTE DISPOSAL
01-03-2000-54610
20150984
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
525.00
525.00
BEVERLY MATERIALS, L.L.C
11/07/15
01
167.89 TNS OF GRADE 9 GRVL DEL
20-07-3500-56220
OPERATING SUPPLIES
20150895
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
ROHRMAN
525.00
BOB ROHRMAN'S SCHAUMBURG FORD
2,392.45
2,392.45
2,392.45
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
4
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------ROHRMAN
71174
BOB ROHRMAN'S SCHAUMBURG FORD
10/29/15
01
VALVE/MP
14-07-3200-57280
11/24/15
INVOICE TOTAL:
71352
10/30/15
01
TUB ASSY,GASKETS/C-189
01-03-2130-54640
11/24/15
INVOICE TOTAL:
71485
11/04/15
01
TUBE ASSY/C-198
14-07-3200-57280
11/24/15
INVOICE TOTAL:
71496
11/05/15
01
SCREW/BOLT/C-435
14-07-3200-57280
11/24/15
INVOICE TOTAL:
71512
11/06/15
01
INSULATOR,BOLT/C-435
14-07-3200-57280
11/24/15
INVOICE TOTAL:
CM71174
10/30/15
01
CREDIT/VALVE/MP
14-07-3200-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
BOUNDTR
81962042
140.30
230.26
230.26
34.30
34.30
32.44
32.44
179.90
179.90
-140.30
-140.30
476.90
BOUND TREE MEDICAL, LLC
11/05/15
01
ELECTRODES/ SENSORS
02
GLUCOSE METERS/ STRIPS
01-04-2400-56220
OPERATING SUPPLIES
01-04-2400-56220
OPERATING SUPPLIES
11/24/15
CLASS C SOLUTIONS GROUP
128.29
108.87
INVOICE TOTAL:
VENDOR TOTAL:
BOWMAN
140.30
237.16
237.16
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
5
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------BOWMAN
CLASS C SOLUTIONS GROUP
7819514001
10/28/15
01
ASSORTMENT OF DRILL BITS
14-07-3200-56230
SMALL TOOLS AND EQUIPMENT
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
CALLONE
216.36
216.36
CALL ONE
NOV 2015
11/15/15
01
NOV 2015-CITY-WIDE TELECOM
02
NOV 2015-911 TELECOM
03
NOV 2015-MUSEUM TELECOM
04
NOV 2015-UTILITIES TELECOM
01-12-1350-54300
TELECOMMUNICATIONS
04-03-2170-54300
TELECOMMUNICATIONS
01-10-1180-54300
TELECOMMUNICATIONS
20-07-3500-54300
TELECOMMUNICATIONS
11/24/15
6,833.05
68.26
55.33
5,542.49
INVOICE TOTAL:
VENDOR TOTAL:
CARQUST
216.36
12,499.13
12,499.13
CARQUEST AUTO PARTS
2396-259629
10/14/15
01
CREDIT/(2) BEARING
02
IN REF TO INVC # 25948
14-07-3200-57280
** COMMENT **
11/24/15
INVOICE TOTAL:
2396-259901
10/20/15
01
CREDIT/(2) BRAKE DRUM
02
IN REF TO INV #259891
14-07-3200-57280
** COMMENT **
11/24/15
INVOICE TOTAL:
2396-26000532
11/03/15
01
(4) BRAKE ROTOR/SEAL/C-198
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260312
10/29/15
01
(1) FILTER/T-328
14-07-3200-57280
11/24/15
INVOICE TOTAL:
-52.90
-52.90
-93.78
-93.78
140.74
140.74
16.17
16.17
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
6
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------CARQUST
CARQUEST AUTO PARTS
2396-260313
10/29/15
01
(1) FILTER/T-328
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260315
10/29/15
01
(2)BRAKE DRUM/C-349
02
(1)BRAKE SHOES/C-349
03
(2)BRAKE ROTOR/(2)WHEEL SEAL
14-07-3200-57280
14-07-3200-57280
14-07-3200-57280
11/24/15
10/29/15
01
BRAKE HARDWARE KIT/C-349
14-07-3200-57280
10/29/15
01
GREASE/MP
14-07-3200-57280
11/24/15
11/24/15
INVOICE TOTAL:
2396-260336
10/29/15
01
SEAL/C-185
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260347
10/29/15
01
(1) RADIATOR/MP
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260368
10/30/15
01
(1) SEAL/MP
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260388
10/30/15
01
CREDIT-SEAL
14-07-3200-57280
69.98
134.90
INVOICE TOTAL:
2396-260334
6.07
15.59
INVOICE TOTAL:
2396-260316
6.07
11/24/15
220.47
6.23
6.23
19.31
19.31
11.19
11.19
178.49
178.49
20.79
20.79
-11.19
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
7
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------CARQUST
CARQUEST AUTO PARTS
2396-260388
2396-260391
10/30/15
10/30/15
02
01
IN REF TO INVC # 260336
RADIATOR/C-185
** COMMENT **
11/24/15
INVOICE TOTAL:
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260411
10/30/15
01
(2) ANTIFREEZE/MP
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260455
11/02/15
01
02
03
04
05
(1) CONTROL ARM ASSY/C-435
(2) BALL JOINT/C-435
(1) OIL PAN GASKET/C-435
(1)TIMING CVR GASKET SET/C-435
(1) CONTROL ARM/C-435
14-07-3200-57280
REPAIR & MAINTENANCE
14-07-3200-57280
14-07-3200-57280
14-07-3200-57280
14-07-3200-57280
11/24/15
11/02/15
01
(4) WHEEL WEIGHTS/MP
11/02/15
01
(1) P/S PRESSURE HOSE/C-435
11/02/15
01
(1) GREASE GUN/MP
32.28
32.28
59.07
77.98
16.33
SUPPL
10.31
SUPPL
59.49
SUPPL
14-07-3200-56255
TIRES
11/24/15
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260458
178.49
SUPPL
INVOICE TOTAL:
2396-260457
178.49
SUPPL
INVOICE TOTAL:
2396-260456
-11.19
14-07-3200-56230
11/24/15
INVOICE TOTAL:
223.18
50.90
50.90
14.24
14.24
5.71
5.71
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
8
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------CARQUST
CARQUEST AUTO PARTS
2396-260508
11/03/15
01
(1) SCREW EXTRACTOR SCKT SET
14-07-3200-56230
11/24/15
INVOICE TOTAL:
2396-260515
11/03/15
01
(1) SOCKET SET/MP
14-07-3200-56230
11/24/15
INVOICE TOTAL:
2396-260650
11/05/15
02
(1) RACK & PINION/C-435
14-07-3200-57280
11/24/15
INVOICE TOTAL:
2396-260655
11/05/15
01
CREDIT/SEAL/INVC#260532
02
CREDIT/RADIATOR/INVC#260391
14-07-3200-57280
14-07-3200-57280
11/24/15
11/06/15
01
(5) FITTINGS/MP
14-07-3200-57280
20.58
20.58
20.58
147.19
147.19
-6.39
-178.49
INVOICE TOTAL:
2396-260716
20.58
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
-184.88
30.83
30.83
1,000.69
CHGOMETR CHICAGO METRO FIRE PREVENTION
IN00117343
IN00117680
IN00117681
10/31/15
10/31/15
10/31/15
01
01
01
REPLACE SMOKE DETECTOR/FD#16
ANNUAL INSPEC FIRE ALRM/PW
ANNUAL INSPEC FIRE ALRM/CH
33-07-3100-54640
20150970
11/24/15
OUTSIDE REPAIR & MAINTENAN
INVOICE TOTAL:
414.38
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
367.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
367.99
414.38
367.99
367.99
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
9
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------CHGOMETR CHICAGO METRO FIRE PREVENTION
IN00117713
IN00117714
IN00117715
IN00117720
IN00117722
IN00117729
IN00117730
IN00117734
BURKEC
10/31/15
10/31/15
10/31/15
10/31/15
10/31/15
10/31/15
10/31/15
10/31/15
CHRISTOPHER B. BURKE
01
01
01
01
01
01
01
01
ANNUAL INSPEC FIRE ALM/3100CEN
ANNUAL INSPEC FIRE ALRM/FS #16
ANNUAL INSPEC FIRE ALRM/FS#15
ANNUAL INSPEC FIRE ALRM/OPW
ANNUAL INSPEC FIRE ALRM/PW
ANNUAL INSPEC FIRE ALRM/FS#15
ANNUAL INSPEC FIRE ALRM/OPW
ANNUAL INSPEC FIRE ALRM/FS #16
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
187.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
257.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
257.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
187.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
457.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
232.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
207.99
33-07-3100-54610
20150783
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
207.99
187.99
257.99
257.99
187.99
457.99
232.99
207.99
207.99
3,149.28
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
10
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------BURKEC
CHRISTOPHER B. BURKE
124108
CITYRM
08/07/15
01
ENG SERVICES JULY 2015
02
INVOICE NOT PAID IN JULY
01-12-1350-54619
20150985
11/24/15
ENGINEERING SERVICES
** COMMENT **
INVOICE TOTAL:
VENDOR TOTAL:
2,200.00
2,200.00
NOV 2015
11/16/15
01
NOV 2015 UB-PUBLIC WORKS
02
NOV 2015 UB-FIRE STN 16
03
NOV 2015 UB-MUSEUM
04
NOV 2015 UB-OLD PW
05
NOV 2015 UB-CITY HALL
06
NOV 2015 UB-FIRE STN 15
07
NOV 2015 UB WOODS PARK WEST
01-07-3000-54290
UTILITIES
01-07-3000-54290
UTILITIES
01-10-1180-54290
UTILITIES
01-07-3000-54290
UTILITIES
01-07-3000-54290
UTILITIES
01-07-3000-54290
UTILITIES
01-07-3000-54290
UTILITIES
11/24/15
122.41
250.55
6.90
115.29
277.57
195.74
3.00
INVOICE TOTAL:
VENDOR TOTAL:
COMED1
2,200.00
971.46
971.46
COMED
0199113052/OCT 2015
11/02/15
01
PUMP STATION #1
02
10/2/15-11/2/15
20-07-3500-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
5126139003/OCT 2015
11/02/15
01
GATEWAY PARK
01-07-3000-54290
UTILITIES
11/24/15
135.02
135.02
73.26
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:34
ID:
AP441000.WOW
PAGE:
11
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------COMED1
COMED
5126139003/OCT 2015
COMED3
11/02/15
02
9/30/15-10/29/15
** COMMENT **
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
COMED
1659146023/OCT 2015
11/13/15
01
RENTAL ST LITES UNMETERED
02
2/6/15-11/3/15
03-07-4100-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
CONRAD
11/02/15
01
POLYGRAPH
01-10-2900-54610
PROFESSIONAL SVCS
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
10/31/15
160.00
160.00
160.00
01
MAINT-CATHODIC PROTEC SYSTEM
20-07-3500-54640
20150905
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
2,040.00
2,040.00
2,040.00
CREEKSIDE PRINTING
11101504
11/10/15
01
BUCKSLIP
01-02-1200-54270
PRINTING AND DUPLICATING
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
DAILYH2
5,970.23
5,970.23
CORRPRO COMPANIES, INC.
349701
CREEKSP
5,970.23
CONRAD POLYGRAPH INC
1821
CORRPRO
73.26
208.28
DAILY HERALD
210.88
210.88
210.88
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
12
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------DAILYH2
DAILY HERALD
469065 110715-120415 11/13/15
01
NEWSPAPER SUBCRIPTION
01-03-2000-54630
DUES AND SUBSCRIPTIONS
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
DIRRR
11/02/15
01
BUSINESS LICENSE MAILING 2015
01-05-8000-54610
20150988
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
11/17/15
01
EQUIPMENT REIMBURSEMENT
01-03-2130-56230
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
790023
2,090.24
2,090.24
2,090.24
FRED DUBS
2015 EQUIP REIM
ROHNCO
37.40
37.40
THE DIRECT RESPONSE RESOURCE
15-0906
DUBS
37.40
149.97
149.97
149.97
SPECIALTY MAT SVC
10/21/15
01
MAT SERVICE
01-03-2000-54640
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
182.86
182.86
182.86
EMER SIT EMERALD SITE SERVICES, LLC
6828
ENGELKG
10/22/15
ENGELKING TRUCKING
01
SLT CRK SRMBNK PHASEIV 15-R-46
20-07-5100-60020
20150489
11/24/15
IMPROVEMENTS NOT TO BUILDI
INVOICE TOTAL:
VENDOR TOTAL:
217,487.78
217,487.78
217,487.78
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
13
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------ENGELKG
ENGELKING TRUCKING
15-18
EVERETT
11/04/15
01
(6) SEMI-LDS OF SPOIL HAULED
20-07-5000-54900
20150793
11/24/15
DISPOSAL / DEBRIS AND WAST
INVOICE TOTAL:
VENDOR TOTAL:
840.00
840.00
840.00
JASON EVERETT
102415-102515
11/09/15
01
TRAINING EXPENSES
01-03-2130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
35.98
35.98
35.98
FIRE SER FIRE SERVICE
10654
11/05/15
01
GAUGE/FD612
14-07-3200-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
FULTON
111.30
111.30
111.30
FULTON TECHNOLOGIES, INC
000523
11/04/15
02
WARNING SIREN SYSTEM/CORM
04-03-2170-54640
20150064
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
1,722.10
1,722.10
1,722.10
GRAINGER GRAINGER
9880853271
10/30/15
01
SCREW DRIVER,ZIPPER POUCH/WTR
20-07-3500-56230
11/24/15
INVOICE TOTAL:
9882703664
11/02/15
01
(2) PIPE WRENCH NUT/WATER
20-07-3500-56230
11/24/15
INVOICE TOTAL:
85.66
85.66
21.36
21.36
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
14
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------GRAINGER GRAINGER
9890183065
11/10/15
01
8 3/4"PVC SPRING CHECK/WATER
61-07-4300-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
HARRIS
10/20/15
01
PREPAID EXP-MAINT AGREE 2016
01-00-0000-17900
PREPAID EXPENSES
20150996
11/24/15
INVOICE TOTAL:
XT00005221
15-604
15-620
15-626
213.84
320.86
HARRIS LOCAL GOVERNMENT
MN00002948
HBK
213.84
10/27/15
01
OCT 2015-ICONNECT
02
OCT 2015-ICONNECT
24,383.61
24,383.61
16-02-1200-54610
20150998
11/24/15
20-02-1200-54610
INVOICE TOTAL:
VENDOR TOTAL:
153.76
20-07-3500-60020
20150909
11/24/15
INVOICE TOTAL:
250.00
20-07-3500-60020
20150866
11/24/15
20-07-3500-60020
20-07-3500-60020
INVOICE TOTAL:
350.00
20-07-3500-60020
20150972
11/24/15
INVOICE TOTAL:
2,540.00
415.74
569.50
24,953.11
HBK WATER METER SERVICE, INC.
10/29/15
11/10/15
11/11/15
01
MTR RPLCMNT-5600 NEW WILKE RD
01
RPLC 4" MTR 3201 CAMP(CLEARBR)
02
RPLC 3"MTR 1600 GOLF-1600 CORP
03
RPLC 3"MTR 5550 MEADOW INDUSTR
01
SMARTPOINT INSTALL IN ROUTE #6
250.00
375.00
375.00
1,100.00
2,540.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
15
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------HBK
HBK WATER METER SERVICE, INC.
15-629
11/12/15
15-630
HEALY
11/12/15
01
01
RPLC 3"MTR 3601 ALGONQUIN RD
MTR RPLMNT-1910 CENTRAL
20-07-3500-60020
20150866
11/24/15
INVOICE TOTAL:
250.00
20-07-3500-60020
20150909
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
200.00
11/03/15
01
1.78 TNS N-50 SURFACE ASPHALT
61-07-4300-56220
OPERATING SUPPLIES
20150867
11/24/15
INVOICE TOTAL:
56197MB
11/10/15
01
4.21 TNS
N-50 SURFACE ASPHALT
61-07-4300-56220
OPERATING SUPPLIES
20150867
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
93.45
93.45
221.03
221.03
314.48
HEART PRINTING
53333
10/28/15
53367
IRMA
200.00
4,340.00
HEALY ASPHALT CO LLC
56035MB
HEARTP
250.00
11/16/15
01
01
2016 BUS LIC AND REG
BUS LIC ENVELOPES
01-05-8000-54270
20150987
11/24/15
INVOICE TOTAL:
335.00
01-05-8000-54270
20150986
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
338.00
335.00
338.00
673.00
INTERGOVERNMENTAL RISK
CREDIT0001914
09/30/15
01
SEPT 2015-DEDUCTIBLE
23-02-1300-54140
LIABILITY INSURANCE
11/24/15
INVOICE TOTAL:
-263.24
-263.24
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
16
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------IRMA
INTERGOVERNMENTAL RISK
SALES0014650
10/31/15
01
OCT 2015 DEDUCTIBLE
23-02-1300-54140
LIABILITY INSURANCE
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
INTRBAT
20110489
10/26/15
01
11/04/15
BATTERY/C-703
01
31-MHD BATTERIES/AMB625
02
MT-58 BATTERY/MP
03
14-07-3200-57280
11/24/15
MTP-65 BATTERY-T322 DUMP TRUCK
14-07-3200-57280
14-07-3200-57280
14-07-3200-57280
20150979
SUPPL
11/24/15
11/05/15
01
31-MHD BATTERIES-FD611
86.44
86.44
221.90
77.98
SUPPL
104.30
SUPPL
INVOICE TOTAL:
85021107
1,447.48
1,184.24
INTERSTATE BATTERY
INVOICE TOTAL:
85021094
1,447.48
14-07-3200-57280
20150978
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
404.18
554.75
554.75
1,045.37
ITUABSOR ITU ABSORB TECH INC
6076675
11/02/15
01
WEEKLY TOWEL SERVICE
02
UNIFORM RENTAL/#308
03
UNIFORM RENTAL/#303
04
UNIFORM RENTAL/#310
14-07-3200-56220
OPERATING SUPPLIES
14-07-3200-56100
UNIFORMS & CLOTHING
14-07-3200-56100
UNIFORMS & CLOTHING
14-07-3200-56100
UNIFORMS & CLOTHING
11/24/15
26.00
17.75
14.78
14.78
INVOICE TOTAL:
73.31
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
17
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------ITUABSOR ITU ABSORB TECH INC
6079612
11/09/15
01
02
UNIFORM RENTAL/#308
03
UNIFORM RENTAL/#303
04
UNIFORM RENTAL/#310
14-07-3200-56220
OPERATING SUPPLIES
14-07-3200-56100
UNIFORMS & CLOTHING
14-07-3200-56100
UNIFORMS & CLOTHING
14-07-3200-56100
UNIFORMS & CLOTHING
11/24/15
17.75
14.78
14.78
INVOICE TOTAL:
6082239
11/13/15
01
02
UNIFORM RENTAL/#308
03
UNIFORM RENTAL/#303
04
UNIFORM RENTAL/#310
14-07-3200-56220
OPERATING SUPPLIES
14-07-3200-56100
UNIFORMS & CLOTHING
14-07-3200-56100
UNIFORMS & CLOTHING
14-07-3200-56100
UNIFORMS & CLOTHING
54.07
11/24/15
101.38
26.00
17.75
14.78
14.78
INVOICE TOTAL:
VENDOR TOTAL:
73.31
248.00
JGUNIFOR J. G. UNIFORMS, INC.
39102
10/27/15
39240
11/02/15
01
01
UNIFORMS
UNIFORMS
01-03-2130-56230
20150957
11/24/15
INVOICE TOTAL:
01-03-2130-56230
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
KATCO
7477
2,372.62
2,372.62
203.90
203.90
2,576.52
KATCO
10/27/15
01
EXCAVATE&REPAIR SWR 2614ROHLWI
20-07-5000-54640
20150930
11/24/15
INVOICE TOTAL:
5,300.00
5,300.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
18
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------KATCO
KATCO
7479
KATSENI
10/30/15
01
CAMP & SLT CRK WTRMAIN15-R-85
20-07-3500-60020
20150852
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
11/16/15
01
TRAINING EXPENSES
01-03-2130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
286.38
286.38
286.38
KIESLER POLICE SUPPLY INC.
0769833B
10/26/15
01
RANGE SUPPLIES
01-03-2000-56220
OPERATING SUPPLIES
20150968
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
KONICA3
93,950.00
99,250.00
MICHAEL T. KATSENIOS
092215-111215 TRNG
KPS
93,950.00
910.65
910.65
910.65
KONICA MINOLTA BUSINESS
9001881284
11/01/15
01
OCT 2015
25-25-7725-60006
EQUIPMENT - IT
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
6.41
6.41
6.41
KRUMSTOK BARRY KRUMSTOK
APR 2015
11/12/15
01
APRIL 2015 MILEAGE
01-01-1130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
AUG 2015
11/12/15
01
AUG 2015 MILEAGE
01-01-1130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
86.25
86.25
43.70
43.70
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
19
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------KRUMSTOK BARRY KRUMSTOK
JULY 2015
11/12/15
01
JULY 2015 MILEAGE
01-01-1130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
JUNE 2015
11/12/15
01
JUNE 2015 MILEAGE
01-01-1130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
MAY 2015
11/12/15
01
MAY 2015 MILEAGE
01-01-1130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
OCT 2015
11/12/15
01
OCT 2015 MILEAGE
01-01-1130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
SEPT 2015
11/12/15
01
SEPT 2015 MILEAGE
01-01-1130-54250
TRAVEL AND LODGING
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
HOFFMAN
48.30
126.50
126.50
103.50
103.50
56.35
56.35
75.90
75.90
540.50
LENNY HOFFMAN EXCAVATING INC
15-6737
LEVINJ
48.30
10/09/15
01
INSTALL 3 WATER SYSTEM 15R07
20-07-3500-60020
20150184
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
167,358.60
167,358.60
167,358.60
JASON LEVIN
2015 EQUIP REIM
11/12/15
01
01-03-2130-56230
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
150.00
150.00
150.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
20
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------LOGSDON
LOGSDON OFFICE SUPPLY
0955666-001
11/04/15
01
OFFICE SUPPLIES/PW ADMIN
01-07-3000-56210
OFFICE SUPPLIES
20150966
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
427.10
427.10
427.10
LOUSGLOV LOU'S GLOVES INC
011159
11/05/15
01
EVIDENCE SUPPLIES
01-03-2140-56230
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
MCMAID
77.40
77.40
77.40
MCMAID
NOV 2015
11/02/15
01
NOV 2015-MUSEUM
01-10-1180-54920
CLEANING SERVICES
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
94.00
94.00
94.00
MCMASCAR MCMASTER-CARR SUPPLY CO.
43082631
11/17/15
01
WIND SOCK,FRAME/WATER
20-07-3500-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
MEADE
671320
MEADOWF
MEADE
109.13
109.13
109.13
ELECTRIC COMPANY, INC.
10/31/15
MEADOWS FUNERAL HOME
01
OCT TRAF SIG MAINT/KIRCHOFF
03-07-4100-54640
20150074
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
1,431.00
1,431.00
1,431.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
21
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------MEADOWF
MEADOWS FUNERAL HOME
NOV 2015
11/01/15
01
BODY REMOVAL 15-7850,8070,8136
01-03-2140-54610
20150969
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
300.00
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
696.00
300.00
300.00
MIDAMWTR MID AMERICAN WATER
169687W
11/04/15
01
B-BOX EM2 60-67 W/BUSHING
02
3/4"CURB STOP COMPRESSOION
03
04
05
06
07
08
09
3/4"COMPRESSION Q SERIES COUPL
2"COMPRESSION Q SERIES COUPLIN
FEET OF 3/4" TYPE K COPPER
P500 W/LID VALVE EXT.
3' TILE PROBE
4' TILE PROBE
4'INSULATED TILE PROBE
20150896
SUPPL
11/24/15
781.20
SUPPL
329.00
SUPPL
184.60
SUPPL
195.00
SUPPL
985.20
SUPPL
56.00
SUPPL
64.00
SUPPL
76.00
SUPPL
INVOICE TOTAL:
169940W-1
10/27/15
01
ASSORTMENT OF REAPIR SLEEVES
02
6"X20" WITH 3/4"TAP CC3 7.45
03
6"X3/4" TAP FS3137.05 TO 7.45
20-07-3500-57280
20-07-3500-57280
20-07-3500-57280
20150883
SUPPL
11/24/15
3,367.00
348.80
247.70
SUPPL
1,700.00
SUPPL
INVOICE TOTAL:
VENDOR TOTAL:
2,296.50
5,663.50
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
22
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------MIKESTOW MIKE'S TOWING/AUTO & TRUCK
1055995
10/27/15
01
SAFETY TEST/CORM VEH
14-07-3200-54610
11/24/15
INVOICE TOTAL:
1056089
11/09/15
01
SAFETY TEST/CORM VEH
14-07-3200-54610
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
MORGRAW
10/30/15
01
ALTERNATOR/C-306
14-07-3200-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
10/28/15
01
NEW SQUAD CONVERSION
01-03-2130-54640
11/24/15
INVOICE TOTAL:
15-1327
11/05/15
25.00
194.00
135.00
135.00
135.00
01
SQUAD REPAIRS/180
01-03-2130-54640
20150994
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
2,385.00
2,385.00
322.50
322.50
2,707.50
MUNICIPAL EMERGENCY SERVICES
00656784_SNV
08/05/15
01
BATTERIES
01-04-2400-56220
OPERATING SUPPLIES
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
MURRAY
25.00
MPC COMMUNICATIONS &
15-1312
MES1
169.00
MORTON GROVE AUTOMOTIVE WEST
55715
MPCCOMM
169.00
MURRAY & TRETTEL, INC.
47.87
47.87
47.87
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
23
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------MURRAY
MURRAY & TRETTEL, INC.
1115-19
10/27/15
01
NOV-DEC SNOW/ICE WARNING SVC
02
JAN-OCT SNOW/ICE WARNING SVC
04-03-2170-54610
20150980
11/24/15
04-00-0000-17900
PREPAID EXPENSES
INVOICE TOTAL:
VENDOR TOTAL:
199.58
01-03-2000-53110
20150982
11/24/15
PROFESSIONAL DEVELOPMENT
INVOICE TOTAL:
VENDOR TOTAL:
2,351.25
997.92
1,197.50
1,197.50
NATLOUIS NATIONAL LOUIS UNIVERSITY
FALL 2015
NICOR5
11/03/15
01
TUITION/BARRILE
NICOR
09362400005/OCT 2015 11/04/15
01
WELL HOUSE #7
02
9/30/15-11/3/15
20-07-3500-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
55876600002-OCT 2015 11/04/15
01
FD #16
02
9/30/15-11/3/15
01-07-3000-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
59856600008/OCT 2015 11/06/15
01
PW CENTRAL
02
9/29/15-10/28/15
01-07-3000-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
NICOR
2,351.25
2,351.25
35.84
35.84
157.25
157.25
205.91
205.91
399.00
NICOR GAS
94860400004/OCT 2015 10/30/15
01
CITY HALL
01-07-3000-54290
UTILITIES
11/24/15
475.90
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
24
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------NICOR
NICOR GAS
94860400004/OCT 2015 10/30/15
02
9/30/15-10/29/15
** COMMENT **
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
475.90
475.90
NORWCNTR NORTHWEST CENTRAL 911 SYSTEM
8238
8239
NWCOMH
E160020
11/01/15
11/02/15
01
DEC 2015-MEMBER ASSESSMENT
02
SEPT 2015-911 SURCHARGE DIST
01
911 EMA
04-03-2170-54610
20150963
11/24/15
04-00-0000-41640
911 SURCHARGE - LAND
INVOICE TOTAL:
04-03-2170-54610
20150999
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
111215
-11,673.17
17,104.63
20,638.20
20,638.20
37,742.83
NORTHWEST COMMUNITY HOSPITAL
10/28/15
01
IMAGE TREND CONFERENCE
01-04-2400-53110
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
NWPA
28,777.80
96.40
96.40
96.40
NORTHWEST POLICE ACADEMY
11/13/15
01
NWPA SEMINAR
01-03-2000-53110
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
NWTRUCK
NORTHWEST TRUCKS INC.
360355
11/04/15
01
(6) WIPER BLADES/FIRE ENGINES
14-07-3200-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
75.00
75.00
75.00
55.98
55.98
55.98
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
25
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------NWCH-OHS NORTHWEST COMMUNITY HOSPITAL
4819
11/05/15
01
NEW HIRE PHYSICAL
01-03-2130-53090
PHYSICAL EXAMS
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
122.00
122.00
122.00
P&S SWEE P & S SWEEPING/TKG SWEEPING
INV-11956
11/05/15
01
(64) HRS SWEEPING OF STREETS
20-07-5100-54640
20150971
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
6,848.00
6,848.00
6,848.00
PADDOCK8 PADDOCK PUBLICATIONS INC
T4424506
11/07/15
01
R/PC NOTICE 2850 GOLF
01-05-8905-54260
ADVERTISING
11/24/15
INVOICE TOTAL:
T4424508
11/07/15
01
R/PC NOTICE 1800 WINNETKA
01-05-8905-54260
ADVERTISING
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
PAPEANG
68.85
64.80
64.80
133.65
PAPE, ANGIE
100115
10/01/15
01
ID NETWORKS SUPPORT
04-03-2170-54300
TELECOMMUNICATIONS
20150967
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
PATNICK
68.85
437.50
437.50
437.50
PATNICK CONSTRUCTION INC
INVOICE NO.1
11/03/15
01
L/S#1 FRCEMAIN RPLMNT&UTL15R83
20-07-5000-60020
20150796
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
48,975.30
48,975.30
48,975.30
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
26
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------PBACOBR
PBA, INC/COBRA MANAGER
128992
11/17/15
01
OCT NOV FEES
01-01-1130-54610
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
100.00
100.00
100.00
PERSSTRA PERSONNEL STRATEGIES LLC
110315
11/06/15
01
PRE-EMPLOY PSYCH
01-10-2900-54610
PROFESSIONAL SVCS
20150977
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
PCPD
500.00
500.00
081415-103015
POMPS
500.00
11/17/15
01
SUPPLIES
02
SUPPLIES
03
SUPPLIES
04
SUPPLIES
05
SUPPLIES
06
SUPPLIES
01-03-2130-56220
20150976
11/24/15
OPERATING SUPPLIES
01-03-2000-53110
01-03-2000-54611
OTHER SERVICES
01-03-2130-54611
OTHER SERVICES
01-03-2140-54611
OTHER SERVICES
01-03-2130-56230
INVOICE TOTAL:
VENDOR TOTAL:
30.34
127.23
28.00
24.73
8.83
227.94
447.07
447.07
POMP'S TIRE SERVICE
280049310
10/23/15
01
(8) REFUSE TIRES/MP
14-07-3200-56255
TIRES
20150884
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
2,947.36
2,947.36
2,947.36
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
27
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------PRESIDIO PRESIDIO NETWORKED SOLUTIONS
6011015007629
10/16/15
01
SECURITY APPLIANCE
02
PRICE ADJUST
01-06-1500-56215
COMPUTER SUPPLIES
01-06-1500-56215
COMPUTER SUPPLIES
20140970
11/24/15
-4.78
INVOICE TOTAL:
VENDOR TOTAL:
RHMG
2,165.71
2,160.93
2,160.93
RHMG ENGINEERING INC
00002-PYMNT #2
10/19/15
01
L/S#1FORCE MIAN RPLMNT15R81
20-07-5000-60020
20150795
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
1,592.67
20-07-5000-60020
20150402
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
4,521.58
1,592.67
1,592.67
RJNGROUP RJN GROUP, INC.
#06-PRJT 11286100
11/06/15
01
ENG SRV2015 SAN SWR REHAB15R37
4,521.58
4,521.58
RUSHTRUC RUSH TRUCK CENTER
3000519741
10/28/15
01
MUFFLER/T-331
14-07-3200-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
SHERWIN
62918
93.08
93.08
HANSON HARDWARE INC
11/02/15
01
SWITCH BALL
01-04-2400-56230
11/24/15
INVOICE TOTAL:
62982
93.08
11/09/15
01
SUPPLIES/FAUCET REPAIR/MP
33-07-3100-57280
11/24/15
INVOICE TOTAL:
4.99
4.99
22.83
22.83
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
28
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------SHERWIN
HANSON HARDWARE INC
62984
11/09/15
01
10PK WASHER RUBBER/B&G
33-07-3100-57280
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
STONEM
11/14/15
01
01-03-2130-56230
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
NOV 2015
0115439
0115739
150.00
150.00
150.00
STORINO, RAMELLO & DURKIN
11/10/15
01
OCT 2015-RETAINER
02
OCT 2015-GENERAL MATTERS
03
OCT 2015-PLUM GR BIKE PATH
04
OCT 2015-2850 GOLF TIF
05
OCT 2015-ADJUDICATION
01-12-1350-54612
CITY ATTORNEY
01-12-1350-54612
CITY ATTORNEY
61-07-4300-54610
01-12-1350-54612
CITY ATTORNEY
01-01-1175-54613
CITY PROSECUTOR
11/24/15
2,875.00
20,707.13
120.40
172.00
3,372.62
INVOICE TOTAL:
VENDOR TOTAL:
STRAND
2.49
30.31
MARC J. STONE
2015 EQUIP REIM
STORINO
2.49
27,247.15
27,247.15
STRAND ASSOCIATES
10/13/15
11/10/15
01
01
ENG SRV/CAMPBELL/WTR STORA TNK
ENG SRV/CAMPBELL/WTR STORA TNK
20-07-3500-54610
20150752
11/24/15
INVOICE TOTAL:
2,440.00
20-07-3500-54610
20150752
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
190.00
2,440.00
190.00
2,630.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
29
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------SUBACC
SUBURBAN ACCENTS INC.
22903
11/03/15
01
GRAPHICS #189
01-03-2130-54640
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
SUBLABI
30.00
30.00
SUBURBAN LABORATORIES, INC.
128640
TASER
30.00
10/31/15
01
IEPA REQUIRED WTR SAMPLING
20-07-3500-54610
20150753
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
588.00
01-03-2130-56230
20150975
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
2,175.96
588.00
588.00
TASER INTERNATIONAL
SI1417047
10/28/15
01
AXON CLOUD DATA STORAGE
2,175.96
2,175.96
THEODORE THEODORE POLGRAPH SERVICE
5043
11/03/15
01
NEW HIRE POLYGRAPH
01-10-2900-54610
PROFESSIONAL SVCS
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
THOMPST
255
175.00
175.00
THOMAS A THOMPSON
11/13/15
01
SR HANDYMAN OCT 2015
01-05-8000-54611
OTHER SERVICES
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
THOMPSD
175.00
DAMEN THOMPSON
245.00
245.00
245.00
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
30
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------THOMPSD
DAMEN THOMPSON
2015 DENTAL REIMBURS 11/16/15
01
2015 DENTAL REIMBURSEMENT
20-07-3500-52130
GROUP HEALTH INSURANCE
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
TRADS
11/01/15
01
SEARCHES
01-03-2140-54610
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
25364221
11/07/15
01
FIRE ALARM MONITORING
02
4051 INDUSTRI-12/1/15-2/29/16
20-07-3500-54300
TELECOMMUNICATIONS
** COMMENT **
11/24/15
11/07/15
01
02
3900 BERDNICK-12/1/15-2/29/16
01-07-3000-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
25364233
11/07/15
01
02
2455 PLM GRV RD12/1/15-2/29/16
01-07-3000-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
25364235
11/07/15
01
02
3100 CENTRAL -12/1/15-2/29/16
01-10-1180-54300
TELECOMMUNICATIONS
** COMMENT **
11/24/15
INVOICE TOTAL:
25364236
126.75
126.75
126.75
TYCO INTEGRATED SECURITY
INVOICE TOTAL:
25364224
51.00
51.00
TRANS UNION RISK & ALTERNATIVE
100115-103115
TYCO
51.00
11/07/15
01
FIRE ALRAM MONITORING
01-07-3000-54290
UTILITIES
11/24/15
61.94
61.94
58.71
58.71
58.71
58.71
58.71
58.71
58.71
WARRANT
DETAIL BOARD REPORT
DATE: 11/17/15
TIME: 14:41:35
ID:
AP441000.WOW
PAGE:
31
INVOICE #
INVOICE ITEM
VENDOR #
DATE
# DESCRIPTION
ACCOUNT #
P.O. #
DUE DATE
ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------TYCO
TYCO INTEGRATED SECURITY
25364236
11/07/15
25364238
11/07/15
02
3200 CENTRAL 12/1/15-2/29/16
01
02
3111 MEADOW DR 12/1/15-2/29/16
** COMMENT **
01-07-3000-54290
UTILITIES
** COMMENT **
11/24/15
INVOICE TOTAL:
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
ULINE
11/02/15
01
EVIDENCE SUPPLIES
01-03-2140-56230
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
E 27450
1295
58.71
355.49
68.36
68.36
68.36
ON TIME EMBROIDERY
11/09/15
01
JOB SHIRT
01-04-2000-56100
UNIFORMS & CLOTHING
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
WEWASH3
58.71
ULINE INC-ACCOUNTS REC
718999968
UNIQUE
58.71
64.00
64.00
64.00
WE WASH 3 EXPRESS WASH INC
11/06/15
01
SQUAD WASHES
01-03-2000-54611
OTHER SERVICES
11/24/15
INVOICE TOTAL:
VENDOR TOTAL:
TOTAL ALL INVOICES:
41.57
41.57
41.57
767,481.48
Agenda Location: Consent Resolutions
O) Resolution: Award Contract for City Audit Services
Attachment: Resolution
Background: The City of Rolling Meadows is required by State Statute to annually contract
with an independent auditor to conduct an audit of the City’s financial statements and finances.
The City’s current contract with Lauterbach & Amen expired with the 2014 City Audit. The
City emailed Request for Proposals (RFP) to numerous Audit Firms. These firms have
established and extensive work in governmental accounting and auditing (especially GASB
rules). Four firms returned proposals by the due date.
The City requested the Audit Firms to respond to a 13-page Request for Proposal (RFP). As part
of the RFP, the City requested that the Audit Firm report an all-inclusive maximum fee structure
for the following services: preparation of the City Financial Report (CAFR), Citizen’s Financial
Report (Popular Financial Report); Tax Increment Financing (TIF) Audit; Fire Pension Audit
and the Police Pension Audit. This all-inclusive fee structure assisted the City in reviewing
proposals on a total-fee basis.
The City received responses from the following four Audit Firms: Crowe Horwath, Lauterbach
& Amen LLP, Miller Cooper & Co. Ltd., and Sikich LLP. Staff has reviewed each proposal in
detail. The lowest cost and responsible proposal was received from Lauterbach & Amen LLP
with the annual contract amount beginning for the 2015 Audit. (See the comparison chart
below.) [Lauterbach & Amen is our current Auditor of record.]
Since Lauterbach & Amen are the accountants for the Police Pension Fund, Lauterbach & Amen
will reduce the City Audit fee dollar-for-dollar based on the engaged fee for the Police Pension
Fund Audit. [The reduction brings the total cost over five years to $164,000. The chart below
shows the total cost with an estimate for the Police Pension Fund audit]. Over the next few
weeks, the City will send out a separate Request for Proposal (RFP) for auditing the Police
Pension Fund. The current auditor is Zabinski Consulting Services, Inc. and their contract ended
in 2014. (The Police Pension Fund auditing contract will be awarded separately at a future City
Council Meeting.)
Audit Firms - Proposals
Lauterbach & Amen LLP
Crowe Horwath
Miller Cooper & Co. Ltd.
Sikich LLP *
$
$
$
$
2015
34,000
54,600
40,500
48,550
$
$
$
$
2016
34,700
55,920
40,500
49,764
$
$
$
$
2017
35,400
57,640
41,750
51,258
$
$
$
$
2018
36,100
43,000
43,000
52,706
$
$
$
$
2019
36,800
43,500
43,500
54,381
* All Audit Firms provided the all-inclusive fee structure with the exception of Sikich LLP. Sikich LLP performs the
accounting services for the Fire Pension Fund, cannot provide audit services for the Fund and did not include an
estimate for the all-inclusive fee. Even with excluding the amount for the Fire Pension Fund, Sikich’s fee structure
does not meet the lowest, responsible proposal. [Note: The Police Pension Fund contracts with Lauterbach & Amen
LLP for its monthly accounting and the Fire Pension Fund contracts with Sikich LLP for its monthly accounting.]
•
Approval of Audit Contract with Lauterbach & Amen LLP.
Recommendation: Award the Audit Services Proposal from Lauterbach & Amen LLP for a fiveyear contract (FY 2015 to FY 2019) executed by the City Manager, with an option to extend the
Auditing Services for an additional two years upon the City Manager’s approval.
Resolution No. 15-R-106
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTVE A
CONTRACT FOR CITY AUDIT SERVICES FOR FISCAL YEARS 2015 TO 2019 WITH
AN OPTIONAL TWO YEARS
WHEREAS, the City of Rolling Meadows is required to contract with an Auditing Firm
to conduct an annual audit of the City’s financial statements and finances, and
WHEREAS, the accounting and auditing firm, Lauterbach & Amen LLP provided the
lowest cost and responsible proposal for auditing services for the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rolling
Meadows, that the City Manager is authorized to contract with Lauterbach & Amen LLP for
auditing services to be conducted for the City’s Fiscal Years 2015 to 2019, at a total five-year cost
of $164,000. Furthermore, the City Manager shall have the option to retain the firm of Lauterbach
& Amen, upon recommendation by the Finance Director for an additional two years.
AYES:
NAYS:
ABSENT:
__________________________________________
Tom Rooney, Mayor
ATTEST:
______________________________
______________________________
Agenda Location: Consent Resolution
P) Resolution to purchase HP T2500 Designjet Large Format Printer/Copier/Scanner for
Community Development.
Attachments:
•
•
Resolution
Pricing spreadsheet
Background:
The adoption of this resolution will allow the City to purchase a Hewlett Packard (HP) T2500
Designjet Large Format Printer/Copier/Scanner to replace the current large format machine.
Council is being asked to review the attached documents and give approval to move forward
with purchase of this equipment. This equipment will be purchased with FY 2015 funds.
Staff believes purchasing the HP T2500 Designjet at a final cost of $5,995.00 ($8,995.00 $3,000 rebate) is timely and beneficial for two primary reasons. First, the current wide format
machine was purchased in early 2008 and is no longer being supported by HP. Part costs now
carry a premium due to the fact HP no longer maintains production. The current equipment is in
need of a new fluorescent lamp and maintenance kit. The cost of the maintenance kit and lamp is
quoted at $1,399.93, a cost that will be eliminated/redirected with the purchase of a new
machine. Secondly, HP is currently offering a trade in promotion for the month of November
which applies to the older wide format machine the City owns. The trade in rebate is $3,000.00
and will be processed by the vendor which also includes removal of the old equipment.
Community Development staff are the primary users of the wide format machine on a daily
basis. However, the machine does get used by multiple other departments frequently. With added
features and faster scan/print/copy speeds, this device will also streamline the digital conversion
needs of the Community Development Department.
Cost:
Clifford-Wald offered the lowest price before rebate at $8,995.00. The total cost of the HP
T2500 Designjet is $5,995.00 after the $3,000.00 rebate. In addition, a $1,399.93 opportunity
cost will be saved with the elimination of the current machine. Please see the pricing spreadsheet
for a breakout of the quotes.
Recommendation:
Authorize the purchase of the specified equipment from Clifford-Wald. Funds from the 2015
budget will be used in the amount of $5,995.00.
A RESOLUTION TO PURCHASE HP T2500 DESIGNJET FOR COMMUNITY
DEVELOPMENT DEPARTMENT
NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City
of Rolling Meadows, Illinois that the purchase of the HP T2500 Designjet provided by CliffordWald, 1600 E. Golf Road, Suite 110, Rolling Meadows, IL 60008 in the amount of $5,995.00 be
approved.
Funding for this purchase will be taken from the FY 2015 Budget.
YEAS:
NAYS:
ABSENT:
__________________________________________
Tom Rooney, Mayor
ATTEST:
_____________________________________
HP T2500 Pricing Spreadsheet
Vendor
CDWG
HP
Clifford-Wald
November Rebate Amount
Total Price
Quote
$8,999.00
$9,495.99
$8,995.00
($3,000.00)
$5,995.00
Agenda Location: Consent Resolutions
Q) Resolution to Amend FY 2014 Budget / Agreement with the State of Illinois, Illinois Liquor
Control Commission (Tobacco Enforcement Grant).
Attachments:
•
Resolution to Accept Tobacco Enforcement Grant
Background: Council is being asked to amend the current budget using state funds in the areas of
overtime for education, enforcement, intervention and operating supplies; and to accept the grant award
that will aid in the efforts to reduce the illegal sale of tobacco products in the community; and will not add
to the financial encumbrances of the City of Rolling Meadows. The City successfully participated in this
same Grant Program in 2004, 2005, 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013 and 2014.
The Illinois Liquor Control Commission awards pass through money from the nationwide tobacco
settlement fund. These monies are awarded to fund tobacco education and enforcement programs at the
local level throughout the State of Illinois. All monies must be used in connection with the education of
tobacco retailers and enforcement of tobacco sale statute or ordinance. Council is being asked to approve
the application request for these funds and authorize the Mayor to enter the specified agreement.
Specifics of the grant are summarized as follows:
Tobacco Enforcement Program Operational Strategies
Short term strategy:
1.
•
•
•
2.
3.
Conduct three unannounced on site inspections of all tobacco retailers to verify that:
No illegal sale of tobacco is made.
Proper signs are displayed per City ordinance.
Tobacco vending machines are not being used by minors.
Issue citations for illegal sale of tobacco products to minors.
To report violations to the City Clerk to determine the need for action against a retailer’s tobacco
sales license.
Long term strategy:
1. To provide free educational training for management and sales staff involved with tobacco sales.
Such training materials to enhance awareness and compliance with minimum tobacco sales age and
checking purchaser id’s for all persons under 30 years of age.
2. Annually, to review compliance inspection reports to uncover trends and issues which may merit a
change in compliance activities.
3. To provide retailers with the purpose and intent of the program as well as the results of their on-site
compliance inspection. The purpose being to foster a partnership with the retailers to reduce the
illegal sale of tobacco products to minors.
The Council accepted previous versions of this Grant
Recommendation:
Approve Resolution as presented.
Resolution Authorizing Participation in the Tobacco Enforcement Program
Grant
WHEREAS, the City of Rolling Meadows has been recognized by the State of Illinois, Illinois
Liquor Control Commission as being committed to reducing the illegal sale of tobacco products in its
community; and
WHEREAS, the City of Rolling Meadows has applied for a grant in the amount of $2,750.00
administered by the Illinois Liquor Control Commission
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rolling Meadows as
follows:
SECTION ONE: That the Annual Budget for Fiscal Year 2015 for the City of Rolling Meadows,
Cook County, Illinois, hereby approved and adopted be amended.
SECTION TWO: (Illinois Liquor Control Commission) That the Annual Budget for Fiscal Year
2015 for the City of Rolling Meadows, Cook County, Illinois, be amended for line item expenditures
within the Police Department budget for enforcement programs in 2015.
SECTION THREE: That the Annual Budget for Fiscal Year 2015 for the City of Rolling
Meadows, Cook County, Illinois, be amended for revenues matching the amount of line item expenditures
within the Police Department budget in the amount of $2,750.00.
SECTION FOUR: That said funds will be deposited for use in accordance with the
specifications of the Illinois Liquor Control Commission.
SECTION FIVE: This Resolution shall be in full force and effect from and after its passage,
approval and publication as provided by law.
SECTION SIX: This Resolution shall be printed and published in pamphlet form as provided by
law.
YEAS:
NAYS:
ABSENT:
Passed and approved this 24th day of November 2015
_______________________________________
Tom Rooney, Mayor
ATTEST:
_____________________________________________
Consent Agenda: Resolutions
R) Approving City Engineer Services and Compensation Rates - Two Year Contract
(January 1, 2016 to December 31, 2017)
Attachments:
• Resolution
• Proposal from Christopher B. Burke Engineering, Ltd. dated September 28,
2015
• 2008 Billing Rates
• Survey of other engineering and municipal billing rates
Background: You are being asked to approve a Resolution that would approve the basis
for compensating the appointed City Engineer, Christopher B. Burke Engineering, Ltd.
for services to be provided to the City of Rolling Meadows for the next two years January 1, 2016 to December 31, 2017. [The firm has served as the City Engineer since
October 1, 1998.] Staff recommends a new two year contract with Christopher B. Burke
Engineering, Ltd. of Rosemont, IL at terms nearly identical to the 2014-2015 contract
period.
Under the terms of the proposal, Christopher Burke Engineering staff would:
 Receive a retainer of $2,200 per month for the performance of routine engineering
assistance that includes:
• Undertaking investigations of minor civil engineering and traffic engineering
matters, with a cap of 4 hours per occurrence (based on an estimate of ten hours
per month);
• Attending weekly staff meetings with City Staff (based on an estimate of six
hours per month);
• Attending bi-weekly meetings with the Community Development Department and
Public Works Department staff (based on an estimate of six hours per month);
• Preparing a monthly status report (based on an estimate of two hours per month).
 Be paid on an hourly rate for projects outside the scope of routine engineering work;
the hourly basis of compensation is set forth in the contract, depending on the type of
employee providing the assistance.
 Receive compensation for review and inspection of development projects on the basis
of a fixed fee (for plan review) or of a percentage of the value of the public
improvements (for final plan review and inspection per City scale) associated with the
development. Final determination is to be made by the Director of Community
Development. These engineering services costs are generally chargeable and
reimbursable from developers.
 Utilize the CBBEL historical 2008 billing rates for this contract, in 2016 and 2017.
These rates are attached. Note that CBBEL has held their billing rates to the City to
their 2006 rates for the past several years.
Compensation for engineering services that are associated with capital improvement
projects for the City would be subject to negotiation with staff, separate contracts, and
approved through the budgeting process. Any proposals for engineering work that is in
excess of $10,000 in value shall be subject to separate City Council approval.
It is understood that Jason G. Souden, PE will continue to be designated as the Lead
Municipal Contract for the City Engineering services, with Gary Rozwadowski the point
person for daily service needs.
•
•
•
•
•
•
•
•
•
•
•
11/17/15 Committee-of-the-Whole discussion.
11/12/13 Resolution #13-R-109 awarded a two year contract for City Engineering
Services.
10/15/13 Committee-of-the-Whole discussion.
1/24/12 Resolution #12-R-02 approval of City Engineering Services contract, 2/1/12
to 1/31/14.
12/13/11 Resolution #11-R-127 approval of 30 day extension of contract, through
1/30/12.
3/22/11 Resolution #11-R-43 approval of City Engineering Services contract,
through 12/31/11
2/24/09 Resolution #09-R-16 approval of City Engineering Services contract,
through 2/28/11.
10/24/06 Council approval of Engineering Agreement, from 10/1/06 to 9/30/08.
10/24/00 Council approval of Engineering Agreement, from 10/1/00 to10/1/02.
Recommendation: To approve the Resolution as presented.
A RESOLUTION APPROVING CITY ENGINEER SERVICES AND
COMPENSATION RATES-JANUARY 1, 2016 THROUGH DECEMBER 31, 2017
WHEREAS, the position of City Engineer for the City of Rolling Meadows is an
Executive Office of the City, and subject to appointment by the City Manager; and
WHEREAS, the City Manager has previously appointed Christopher B. Burke
Engineering, Ltd. as the City Engineer; and
WHEREAS, the City Code for the City of Rolling Meadows provides that the
City Council shall establish compensation for the City Engineer; and
WHEREAS, the City Manager has negotiated a compensation package with
Christopher B. Burke Engineering Ltd., and
WHEREAS, THE City Engineer services are scheduled to expire December 31,
2015.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ROLLING MEADOWS as follows:
SECTION ONE: The Mayor is authorized to execute the proposal from
Christopher B. Burke Engineering, Ltd., dated September 28, 2015 which is attached
(Attachment A) and made a part of this resolution. The basis of compensation outlined in
the attached proposal shall be in effect from the effective date of this resolution through
December 31, 2017.
SECTION TWO: Any capital improvement relate engineering work with a
value in excess of ten thousand dollars ($10,000) which has not been otherwise approved
by the City Council through the provision of an appropriation shall be subject to separate
City Council review and approval.
YEAS:
NAYS:
ABSENT:
________________________
Tom Rooney, Mayor
ATTEST:
________________________________
Consent Agenda: Resolutions
S) Topic: Resolution to Approve Renewal of an Office Space Lease between the
City of Rolling Meadows and the City Engineer for 2016-2017 (3900 Berdnick Street
– Public Works Office)
Attachments:
• Resolution
• Proposed Lease Document
Background: You are being asked to approve a resolution that would approve of a two
year renewal of an office space lease for the City Engineer, Christopher B. Burke
Engineering, Ltd., Rosemont, Illinois, at the City’s Public Works building office, 3900
Berdnick Street. This lease agreement has been in place since 2006.
The specific office space utilized by the City’s Engineer is one room, approximately 120
square feet, utilized as a work station, equipped with some of the City’s geographic
information system computers and map printer, and contains engineering files and plans.
The terms of the lease is for a monthly fee of $250, during the length of the two year
contract for engineering services to the City.
A two year contract renewal for City Engineering services with Christopher B. Burke
Engineering, Ltd. is presented to City Council for approval at this same meeting of
11/24/15.
No changes are proposed to this lease from those of the previous terms.
•
•
•
•
•
•
12/12/13 Resolution #13-R-110 approval of a two year lease renewal.
4/24/12 Resolution #12-R-35 approval of a two year lease renewal.
1/24/12 Resolution #12-R-02 approving a two year contract with Christopher
B. Burke Engineering, Ltd. for City Engineer services.
3/22/11 Resolution #11-R-44 approved a one-year lease renewal.
4/14/09 Resolution #09-R-45 approving of a two-year lease renewal.
10/16/06 Office lease approved administratively.
Recommendation: To approve the Resolution as presented.
A RESOLUTION TO APPROVE AN OFFICE SPACE LEASE BETWEEN THE
CITY OF ROLLING MEADOWS AND THE CITY ENGINEER
(CHRISTOPHER B. BURKE ENGINEERING LTD.) AT
3900 BERDNICK STREET
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of
the City of Rolling Meadows, Illinois that the proposed “Office Lease” between the City
of Rolling Meadows and Christopher B. Burke Engineering, Ltd., located at 9575 W.
Higgins Road, Rosemont, Illinois 60018 for terms extending between January 1, 2016 to
December 31, 2017, at a base monthly cost of $250 for approximately 120 square feet of
office space, located at the City’s Public Works Facility, 3900 Berdnick Street, is hereby
approved.
YEAS:
NAYS:
ABSENT:
_________________________
Tom Rooney, Mayor
ATTEST:
________________________________
Issue: January 1, 2016
OFFICE LEASE AGREEMENT
TERM OF LEASE
BEGINNING: January 1, 2016
MONTHLY
RENT
$250.00
DATE OF
LEASE
January 1, 2016
ENDING: December 31, 2017
LOCATION OF PREMISES
Public Works Building
3900 Berdnick Road
Rolling Meadows, Illinois 60008
PURPOSE
Office and uses related to the providing of engineering services.
LESSEE
LESSOR
NAME: Christopher B. Burke
Engineering, Ltd.
ADDRESS: 9575 W Higgins Road
3600 Kirchoff Road
CITY: Rosemont, Illinois 60018
Rolling Meadows, IL 60008
In consideration of the mutual covenants and agreements herein stated, Lessor hereby leases to
Lessee and Lessee hereby leases from Lessor solely for the above purpose the premises
designated above (the “Premises”), together with the appurtenances thereto, for the above Term.
LEASE COVENANTS AND AGREEMENTS
1. RENT. Lessee shall pay Lessor or Lessor’s agent as rent for the Premises the sum stated
above, monthly in advance, until termination of this lease, at Lessor’s address stated
above or such other address as Lessor may designate in writing.
2. HEAT; NON-LIABILITY OF LESSOR. Lessor will at all reasonable hours during
each day and evening, from October 1 to May 1 during the term, when required by the
season, furnish at his own expense heat for the heating apparatus in the demised
premises, except when prevented by accidents and unavoidable delays, provided,
however, that except as provided by Illinois statute, the Lessor shall not be held liable in
damages on account of any personal injury or loss occasioned by the failure of the
heating apparatus to heat the Premises sufficiently, by any leakage or breakage of the
pipes, by any defect in the electric wiring, elevator apparatus and service thereof, or by
reason of any other defect, latent or-patent, in, around or about the said building.
3. HALLS. Lessor will cause the halls, corridors and other parts of the building adjacent to
the Premises to be lighted, cleaned and generally cared for, accidents and unavoidable
delays excepted.
4. RULES AND REGULATIONS. The rules and regulations at the end of this Lease
constitute a part of this Lease. Lessee shall observe and comply with them, and also with
such further reasonable rules and regulations as may later be required by Lessor for the
necessary, proper and orderly care of the Building in which Premises are located.
5. ASSIGNMENT; SUBLETTING. Lessee shall neither sublet the Premises or any part
thereof nor assign this Lease nor permit by any act or default any transfer of Lessee’s
interest by operation of law, nor offer the Premises or any part thereof for lease or
sublease, nor permit the use thereof for any purpose other than as above mentioned,
without in each case the written consent of Lessor.
6. SURRENDER OF PREMISES. Lessee shall quit and surrender the Premises at the end
of the term in as good condition as the reasonable use thereof will permit, with all keys
thereto, and shall not make any alterations in the Premises without the written consent of
Lessor; and alterations which may be made by either party hereto upon the Premises,
except movable furniture and fixtures put in at the expense of Lessee, shall be the
property of Lessor, and shall remain upon and be surrendered with the Premises as a part
thereof at the termination of this lease.
7. NO WASTE OR MISUSE. Lessee shall restore the Premises to Lessor, with glass of
like kind and quality in the several doors and windows thereof, entire and unbroken, as is
now therein, and will not allow any waste of the water or misuse or neglect the water or
light fixtures on the Premises, and will pay all damages to the Premises as well as all
other damage to other tenants of the Building, caused by such waste or misuse.
8. TERMINATION; ABANDONMENT; RE-ENTRY; RELETTING. At the
termination of this lease, by lapse of time or otherwise, Lessee agrees to yield up
immediate and peaceable possession to Lessor, and failing so to do, to pay as liquidated
damages, for the whole time such possession is withheld, the sum of $50.00 Dollars per
day, and it shall be lawful for the Lessor or his legal representative at any time thereafter,
without notice, to re-enter the Premises or any part thereof, either with or (to the extent
permitted by law) without process of law, and to expel, remove and put out the Lessee or
any person or persons occupying the same, using such force as may be necessary so to
do, and to repossess and enjoy the Premises again as before this lease, without prejudice
to any remedies which might otherwise be used for arrears of rent or preceding breach of
covenants; or in case the Premises shall be abandoned, deserted, or vacated, and remain
unoccupied five days consecutively, the Lessee hereby authorizes and requests the Lessor
as Lessee’s agent to re-enter the Premises and remove all articles found therein, place
them in some regular warehouse or other suitable storage place, at the cost and expense
of Lessee, and proceed to re-rent the Premises at the Lessor’s option and discretion and
apply all money so received after paying the expenses of such removal toward the rent
accruing under this lease. This request shall not in any way be construed as requiring any
compliance therewith on the part of the Lessor, except as required by Illinois statute. If
the Lessee shall fall to pay the rent at the times, place and in the manner above provided,
and the same shall remain unpaid five days after the day whereon the same should be
paid, the Lessor by reason thereof shall be authorized to declare the term ended, and the
Lessee hereby expressly waives all right or rights to any notice or demand under any
statute of the state relative to forcible entry or detainer or landlord and tenant, and agrees
that the Lessor, his agents or assigns may begin suit for possession or rent without notice
or demand.
9. REMOVED PROPERTY. In the event of re-entry and removal of the articles found on
the Premises as hereinbefore provided, the Lessee hereby authorizes and requests the
Lessor to sell the same at public or private sale with or without notice, and the proceeds
thereof, after paying the expenses of removal, storage and sale to apply towards the rent
reserved herein, rending the overplus, if any, to Lessee upon demand.
10. LESSOR NOT LIABLE. Except as provided by Illinois statute, the Lessor shall not be
liable for any loss of property or defects in the Building or in the Premises, or any
accidental damages to the person or property of the Lessee in or about the Building or the
Premises, from water, rain or snow which may leak into, issue or flow from any part of
the Building or the Premises, or from the pipes or plumbing works of the same. The
Lessee hereby covenants and agrees to make no claim for any such loss or damage at any
time. The Lessor shall not be liable for any loss or damage of or to any property placed in
any storeroom or storage place in the Building, such storeroom or storage place being
furnished gratuitously, and no part of the obligations of this lease.
11. OPTION TO TERMINATE. In the event that the Lessor, his successors, attorneys or
assigns shall desire to regain the possession of the Premises herein described, for any
reason, Lessor shall have the option of so doing upon giving the Lessee thirty days’
notice of Lessor’s election to exercise such option.
12. PLURALS; SUCCESSORS. The words “Lessor” and “Lessee” wherever used in this
lease shall be construed to mean Lessor or Lessees in all cases where there is more than
one Lessor or Lessee, and to apply to individuals, male or female, or to firms or
corporations, as the same may be described as Lessor or Lessee herein, and the necessary
grammatical changes shall be assumed in each case as though fully expressed. All
covenants, promises, representations and agreements herein contained shall be binding
upon, apply and inure to the benefit of Lessor and Lessee and their respective heirs, legal
representatives, successors and assigns.
13. LOCATION. The specific location of the office premises to be assigned to and to be
used by the lessee shall be at the discretion of the lessor, however said office premises are
agreed to be approximately 120 square feet in size and to be located within the office
portion of the Public Works facility.
14. ADDITIONAL COSTS (OPTIONAL). In the event the City Engineer desires to have
access and use of a DSL or any other form of communications/data line systems, this will
be provided by the City at a cost to the lessee of $80.00 per month, or at actual cost if
greater than $80.00 per month in billable costs to the City.
WITNESS the hands and seals of the parties hereto, as the Date of Lease stated above. Please
print or type name(s) below signature(s).
LESSEE:
LESSOR:
By: _________________________________(Seal)
By: __________________________
_____________________________________(Seal)
_____________________________
ATTEST
_____________________________________(Seal)
______________________________
City Clerk
RULES AND REGULATIONS
1. No sign, advertisement or notice shall be inscribed, painted or affixed on any part of the
outside or inside of Building, except on the glass of the doors and windows of the room
leased and on the directory board, and then only of such color, size, style and material as
shall be first specified by the Lessor in writing, endorsed on this lease. No showcase shall
be placed in front of Building by Lessee, without the written consent of Lessor endorsed
on this lease. The Lessor reserves the right to remove all other signs and showcases
without notice to the Lessee, at the expense of the Lessee. At the expiration of the term
Lessee is to remove all his signs from such windows, doors and directory board.
2. Lessee shall not put up or operate any steam engine, boiler, machinery or stove upon the
Premises, or carry on any mechanical business on Premises, or use or store inflammable
fluids in the Premises without the written consent of the Lessor first had and endorsed on
this lease, and all stoves which may be allowed in the Premises shall be placed and set up
according to the city ordinance.
3. No additional locks shall be placed upon any doors of said room without the written
consent of the Lessor first had and endorsed upon this lease; and the Lessee will not
permit any duplicate keys to be made (all necessary keys to be furnished by the Lessor)
and upon the termination of this lease, Lessee will surrender all keys of Premises and
Building.
4. All materials of the lessee shall be carried into Premises at such times and in such a
manner as shall be specified by the Lessor; the Lessor shall in all cases retain the power
to prescribe the proper position of such materials, and any damage done to the Building
by taking in or putting out materials, or from overloading the floor with any materials,
shall be paid by the Lessee. Furniture, boxes, packages or other bulky articles belonging
to Lessee shall be carried into the Building. The lessee is responsible for all materials
stored within the leased space and must comply with all building and fire codes of the
City.
5. No person or persons other than the janitor of this Building shall be employed by Lessee
for the purpose of taking charge of Premises without the written consent of Lessor first
had and endorsed upon this lease. Any person or persons so employed by Lessee (with
the written consent of the Lessor) must be subject to and under the control and direction
of the janitor of the Building in all things in the Building and outside of the Premises. The
agent and janitor of the Building shall at all times keep a pass key and be allowed
admittance to the Premises, to cover any emergency of fire, or required examination that
may arise.
6. The Premises leased shall not be used for the purpose of lodging or sleeping rooms or for
any immoral or illegal purpose.
7. The rent of an office will include occupancy of office, water to Lessor’s standard fixtures,
heat, and elevator service during reasonable working hours; but Lessor shall not be liable
for any damages from the stoppage of water, heat or elevator service.
8. If Lessee desires telegraphic or telephonic connections, the Lessor will direct the
electricians as to where and how the wires are to be introduced, and without such written
directions endorsed on this lease no boring or cutting for wires will be permitted.
9. If Lessee desires Venetian shades over the windows, to be erected at the Lessee’s
expense, they must be of such shape, color, material and make as may be prescribed by
the Lessor in writing on this lease.
10. The light through the transoms opening into the hall shall not be obstructed by the
Lessee. Birds, dogs, or other animals shall not be allowed in the Building. All tenants and
occupants must observe strict care not to leave their windows open when it rains or
snows, and for any default or carelessness in these respects, or any of them, shall make
good all injuries sustained by other tenants, and also all damage to the Building resulting
from such default or carelessness.
11. No packages, merchandise or other effects shall be allowed to remain in the halls at any
time.
12. The Lessor reserves the right to make such other and further reasonable rules and
regulations as in his judgment may from time to time be needful for the safety, care and
cleanliness of the Premises and for the preservation of good order therein.
13. It is understood and agreed between the Lessee and the Lessor that no assent or consent
to change in or waiver of any part of this lease has been or can be made unless done in
writing and endorsed hereon by the Lessor; and in such case it shall operate only for the
time and purpose in such lease expressly stated.
ASSIGNMENT BY LESSOR
On this _____________________________, 20 , for value received, Lessor hereby transfers,
assigns and sets over to ___________________________, all right, title and interest in and to the
above Lease and the rent thereby reserved, except rent due and payable prior to
____________________, 20____.
___________________________________ (Seal)
___________________________________ (Seal)
GUARANTEE
On this _____________________________, 20
, in consideration of Ten Dollars ($10.00)
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Guarantor hereby guarantees the payment of rent and
performance by Lessee, Lessee’s heirs, executors, administrators, successors or assigns of all
covenants and agreements of the above Lease.
SR1) COMMUNITY ITEMS OF INTEREST
November 24, 2015
1)
With leaves starting to fall, just a friendly reminder to residents to not
dump or blow them into the street or down the sewers. The City has two
street sweepers working in the City (one from Public Works and one
from a private contractor).
2)
The week of November 23rd is the final week for yard waste collection.
Yard waste collection ends Saturday, November 28th.
3)
The City Hall and Public Works will be closed on Thursday, November
26th and Friday, November 27th in observance of the Thanksgiving
Holiday! Refuse collection will be delayed. Thursday routes will be
collected Friday; Friday routes will be collected Saturday.
4)
Rolling Meadows has again partnered with the United States Marine
Corps Reserve to collect toys for children in need through the Marines’
Toys for Tots program. Residents may deliver new, unwrapped toys to
drop boxes at City Hall (3600 Kirchoff Road) or the Rolling Meadows
Library (3110 Martin Lane). Toy donations will be accepted through
Monday, December 7th.
5)
The City will be conducting its annual Tree Lighting Event on Thursday,
December 3rd starting at 6:00 pm. Santa will make his appearance at the
tree outside of 3140 Kirchoff Road, just outside of the McDonald’s.
Fireworks will follow the tree lighting. Then join the 60th Anniversary
Committee with a dinner (while supplies last) at the Fire Station (dinner
starts at 6:30 pm). Please come and enjoy the events.
6)
The City, SWANCC, and Elgin Recycling are conducting a holiday light,
extension cord, and wire recycling program again. Collection boxes are
located outside of City Hall. Items that are accepted include the
following items: mini-lights (or Italian lights), c7 lights, C9 lights, rope
lights, LED lights, extension cords, house wire, computer wire, etc….All
colors and lengths will be accepted. The City cannot accept garland, live
greens, wreaths, or other non-recyclables. The program runs through
February 12, 2016.
7)
On December 7th the Rolling Meadows Police Department, Cook County
Sheriff’s Police Department and the Rolling Meadows Park District will
be conducting a “Lunch & Learn Workshop” regarding Money Smart:
How to Protect Yourself from Holiday Scams. This free event, which
lunch is included, will be held at the Community Center (3705 Pheasant
Drive) from 11:30 am to 1:30 pm.
8)
Future topics at December Committee meetings:
Economic Development (Tuesday, December 1st at 6:00
pm): Items scheduled for this meeting consist of: 1) Economic
Development Consultant discussion, 2) Business Updates, 3)
Other items of interest, and 4) a Chamber of Commerce update.
Plan Commission (Tuesday, December 1st at 7:30 pm):
Two Issues/Hearing: 1) a sign appeal for Motel 6 at 1800
Winnetka Circle, and 2) an amendment to the Planned
Development to construct a second parking garage at 2850 Golf
Road (Arthur J. Gallagher).
Zoning Board: cancelled due to no petitions.
SR2) 2015 October New Business List
Company Name
UNI Enterprise Inc DBA Boostmobile
Evolvz Massage & Bodyworks
Sula Sula Inc DBA Primos Discount
Edmonds Construction LLC DBA Great
Lakes Roofing & Siding
Crossfit Red Star
OHS Construction
Address
RM
or
PAL
Contact
Name
Phone #
Type of Business
Home
Occupation
3995 Algonquin Road
1931 Rohlwing Road
#F
2223 Algonquin Road
5105 Tollview #199
R.M.
R.M.
Kyu Hwang
Liz Loeppert
773-800-9888
815-404-7373
Cell Phone Sales & Repair
Massage Therapy
No
No
R.M.
R.M.
Odeh Yassin
Kim Edmond
773-807-0151
224-489-5740
Discount/Dollar Store
General Contractor
No
No
2255 Lois Drive #5
3951 Emerson Avenue
R.M.
R.M.
Ivan Rodriquez
Hyunsoo On
224-201-1762
773-392-5937
Crossfit Gym
Roofing & Siding Office
No
Yes
Staff Reports
SR3) Traffic Review Committee Monthly Report – November 2015
The monthly meeting of the Traffic Review Committee was held on Wednesday
November 18, 2015. The following discussions took place:
1. Kirchoff/Oriole intersection – Visibility, school crossing zone, vehicle
volumes for Sandburg Jr. High School
Public Works provided the traffic re-striping at the intersection. Police
Department will collect counts on school children that utilize the route,
and report information back to the committee.
2. Temporary parking on Fairfax Avenue for Grove Apartments
Police Department has prepared and distributed vehicle window permits.
This situation will be monitored on a monthly basis until site parking lot
improvements are completed and temporary on street parking need is over.
Signage will be installed in the upcoming days.
3. Oak Lane – complaint received regarding vehicle speeds, including school
buses
Rolling Meadows High School bus lane has not been opened yet. Police
Department will further investigate. High School was notified in regard to
school buses.
4. Traffic Study Report – 1200 Hicks Road proposed use by Islamic Society
of Northwest Suburbs
The report (KLOA) has been distributed to Police Department, City
Engineer and Public Works. Some introductory discussion took place. A
full review will be made for discussion at the next TRC meeting.
The next meeting of the Traffic Review Committee is scheduled for December 2,
2015 at 12:45 pm.
Meeting minutes prepared by Fred Vogt.
Staff Reports
SR4) Local Road Fund – Recommendation for Additional Street
Improvements in FY2016 if Additional Funding is to be Provided
At the November 17 Committee of the Whole meeting, it was requested that staff
add $250,000 to the 2016 Street Program, and to also project the street
improvement locations for this additional award and if an additional $100,000
was to be added.
At this time, with the proposed FY2016 Budget providing $1,000,000 in funding
for roadway resurfacing and related engineering services, the eight streets
previously recommended and approved by City Council (9/22/15) are:
Street
Hawk Lane
Hawk Court
Dove Street
Bobolink Lane
Redwing Court
Lark Court
Sigwalt Street
Kilarney Court
Location Limits
Pheasant to Meadow
Cul-de-sac
Hawk to Grouse
Owl to Thrush
Cul-de-sac
Cul-de-sac
Flicker to Cardinal
S. Wilke to cul-de-sac
Estimated Cost
$125,700
$ 30,300
$180,600
$144,400
$ 45,000
$ 41,700
$195,800
$153,600
$917,100 Total
Using the pending list of street improvement needs, for an additional $250,000 in
funding for FY2016 street improvements to be provided, staff recommends the
following pavement resurfacing work be added:
Street
Park Court
Fremont Street
Grove Street
Location Limits
Cul-de-sac
Rohlwing to Cardinal
Dove to Wilke
Estimated Cost
$ 23,000
$153,000
$ 50,000
$226,000 Total
Engineering services will add an estimated 10% ($22,600), putting this just under
the $250,000 target.
If an additional $100,000 is to be provided to FY2016 street improvements, two
options are resented:
1. In addition to the proposed resurfacing of Park Court, Grove Street, and
Fremont Street, Dove Court ($14,000), Hoover Court ($25,000) and
Rywick Court ($46,000) could be added.
This net cost would be approximately $350,000 total (resurfacing plus
engineering cost).
2. As an alternative to all of the additional resurfacing locations proposed,
the reconstruction of an approximately half of Highland Drive or the entire
Kevin Lane/Jessica Court/Michael Court (Quentin Ridge Subdivision)
area, for approximately $350,000 to $375,000 (reconstruction plus
engineering costs).
SR5) WEEKLY PO's OVER $2,500.00
November 4 to November 17, 2015 (for November 24, 2015 City Council Meeting)
VENDOR
NAME
PO
NUMBER
PO
AMOUNT
FUND/DEPARTMENT
DESCRIPTION
Engelking Trucking
20150973
$
3,500.00 Utilities Fund-Public Works
25 semi loads of spoil hauled
Standard Equipment
20150993
$
7,553.18 Garage Fund-Public Works
Replace fan and replated parts on
sweeper (T-330)

AGENDA CITY COUNCIL MEETING November

Transcription

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