The Ultim ate Font M anager

Transcription

The Ultimate Font Manager
User
CONTACT INFORMATION
Extensis, Inc.
1800 SW First Avenue,
Suite 500
Portland, OR 97201
Toll Free: (800) 796 -9798
Phone: (503) 274-2020
Fax: (503) 274- 0530
Tech Support: (503) 274-7030
[email protected]
Customer Service
Phone: (800) 796 -9798
E-mail: [email protected]
Technical Support
Web: http://www.extensis.com/support/
Phone: (503) 274-7030
Extensis Europe
First Floor, Century House
The Lakes
Northampton NN4 7SJ
United Kingdom
Phone: +44(0)1604 636 300
Fax +44 (0)1604 636 366
Tech Support: +44(0)1604 636 300 x222
[email protected]
© 2003 Extensis, Inc., a Celartem company. This document and the software described in it are copyrighted with all rights reserved. This document or
the software described may not be copied, in whole or part, without the written consent of Extensis, Inc., except in the normal use of the software, or to
make a backup copy of the software. This exception does not allow copies to be made for others.
Extensis is a registered trademark of Extensis Inc. The Extensis logo, Extensis Library, BeyondPress, Collect Pro, Intellihance Pro, Mask Pro, PhotoFrame,
PhotoTools, Portfolio, Portfolio Server, Preflight Pro, PrintReady, pxl SmartScale, QX- Collect&Send, QX-Effects, QX-FindChange, QX-FineTune, QXImport, QX-ItemStyles, QX-Layers, QX-Scaler, QX-Shortcuts, QX-Tools Pro, QX-Viewer, Suitcase and Suitcase Server are all trademarks of Extensis,
Inc. Celartem, Celartem, Inc., the Celartem logo, PixelLive and PixelSafe are trademarks of Celartem, Inc. Adobe, Acrobat, Illustrator, PageMaker,
Photoshop, and PostScript are trademarks of Adobe Systems, Incorporated. Apple, AppleScript, Distiller, FontSync, Macintosh, Mac OS 9, Mac OS X,
PowerPC, and QuickDraw are registered trademarks of Apple Computer, Inc. Microsoft, Internet Explorer, Windows, Windows XP, Windows 2000,
Windows NT, Windows ME and Windows 98 are registered trademarks of Microsoft Corporation. Quark and QuarkXPress are registered trademarks and
XTensions is a trademark of Quark, Inc. FontBook is a trademark of 2000 Lemke Software. Netscape and Navigator are registered trademarks of Netscape
Communications. All other trademarks are the property of their respective owners.
Suitcase X1 for Mac
User Guide
iii
Contents
Introducing Suitcase X1.........................................................................1
Welcome to Suitcase X1 ........................................................................ 1
Suitcase X1 and Graphic Designers ....................................................... 1
Prepress Operators and Printing Professionals ..................................... 1
The Ultimate Font Manager .................................................................. 1
System and Software Requirements...................................................... 2
Installation............................................................................................. 2
Registration and personalization ........................................................... 2
Technical support .................................................................................. 3
About this user guide ............................................................................ 3
What’s New in Suitcase X1 ....................................................................4
New Features ........................................................................................ 4
Suitcase and OS X.................................................................................. 5
Utilities................................................................................................... 5
Getting Started ......................................................................................6
Fonts and your computer ...................................................................... 6
The Suitcase Environment ..................................................................... 8
Adding fonts to Suitcase........................................................................ 9
Activating fonts ................................................................................... 10
Building font sets ................................................................................ 12
Previewing fonts .................................................................................. 13
Automatically activating fonts............................................................. 14
Managing Fonts with Suitcase ............................................................15
Overview of Suitcase and Font Management...................................... 15
How Suitcase Works ............................................................................ 16
Adding fonts to Suitcase...................................................................... 17
Managing system fonts ....................................................................... 19
Activating and deactivating fonts........................................................ 21
Organizing fonts into sets ...................................................................25
Keywords and styles ............................................................................ 30
User Guide
iv
Managing Fonts with Suitcase (continued)
Previewing fonts .................................................................................. 31
Finding fonts ...................................................................................... 33
Problematic fonts ................................................................................ 35
Collecting fonts for output .................................................................. 38
Automating Suitcase with AppleScript ................................................ 38
User Preferences ..................................................................................39
General Preferences............................................................................. 39
Activation Preferences .........................................................................40
Preview Text Preferences ..................................................................... 42
Server Connection Preferences............................................................ 42
Suitcase Plug-ins ................................................................................. 44
Suitcase XT for Quark XPress ...............................................................44
Suitcase Auto-Activation Plug-in for Adobe Illustrator........................46
Suitcase Auto-Activation Plug-in for Adobe InDesign.........................48
Keyboard Shortcuts .............................................................................50
Troubleshooting...................................................................................51
Index .....................................................................................................55
Suitcase X1 for Mac
User Guide
1
Introducing Suitcase X1
Welcome to Suitcase X1
Suitcase is a powerful font management utility that
makes working with fonts faster and easier than
ever before.
With Suitcase you can group and open fonts only
when you need them, saving valuable system
resources. You can even have Suitcase open fonts
automatically when an application is launched.
Suitcase solves font management problems for a
wide range of creative professionals. From solo
graphic designers to prepress and printing
professionals, Suitcase provides smooth and effective
font management with an intuitive and easy to
use interface.
Suitcase X1 and Graphic Designers
Graphic designers frequently manage and browse
thousands of fonts. They need to have a very large
amount of fonts available at all times, but not
necessarily active. Suitcase X1 provides graphic
designers an easy and visual way to locate and
activate the right font at the right time. With
Suitcase, designers can preview and choose the most
appropriate fonts for a project before even
activating them.
Because system fonts are now stored in many
different locations, manually moving system fonts
in and out of folders is confusing, tedious and time
consuming at best. With Suitcase X1 managing
system fonts is a smooth and painless procedure.
Suitcase X1 also gives designers peace of mind by
checking for corrupt fonts and then attempting to
repair any problem fonts.
Prepress Operators and
Printing Professionals
Prepress operators and printing professionals operate
expensive equipment on a daily basis. Errors and
downtime are expensive and must be avoided if at
all possible.
Corrupt fonts can cause system and application
instability, and can be difficult, time consuming
and expensive to diagnose. Suitcase scans all new
fonts to ensure that corrupt fonts are not added to
the database.
Suitcase X1 also makes it easy to use the correct font
for the job. Suitcase X1 automatically activates fonts
as documents are opened, and then automatically
closes the fonts when no loner needed. Fonts can
also be temporarily added to Suitcase, ensuring that
only the client’s fonts are used for each job.
Suitcase X1 is the most elegant solution to the
potentially frustrating problem of font management.
Whether you work in a home office or a large-scale
printing operation, Suitcase efficiently solves all of
your font problems.
If you have fonts, you need Suitcase X1.
User Guide
Introducing Suitcase X1
2
System and Software Requirements
This Suitcase package is for Macintosh, but Suitcase
is also available for Microsoft® Windows®.
For more information, contact your local retailer or
visit our website at http://www.extensis.com.
To install and use Suitcase, you will need the
following:
• Macintosh® PowerPC® or compatible computer
• 128MB of system RAM
• 30 MB available hard disk space
• Mac OS® X 10.2.6 or higher
Installation
You can find instructions for quick and easy
installation on the CD-ROM that is included with
your product. If you downloaded an Extensis
product installer from our web site, running the
installer places an informational Read Me on your
hard drive.
Registration and Personalization
It is important to register your copy of Suitcase so
we can provide you with the best possible service.
Registered users of Suitcase are eligible for technical
support, information regarding new versions and
products, discounts and special offers on new
products.
Your serial number is located in one of three
locations: on the Suitcase CD sleeve, on the product
packaging, or was sent to you via e-mail if you
purchased through our website. Enter that number
to personalize your copy of Suitcase.
If you choose not to personalize your copy, Suitcase
runs in a demonstration mode that allows you
to use the product for 30 days. You can purchase
additional serial numbers from Extensis. See the
contact page at the beginning of this guide for
contact information.
Suitcase X1 for Mac
User Guide
3
Technical Support
About this User Guide
Technical Support is available directly through the
Extensis web site. Please fill out an online support
form at http://www.extensis.com/support/ for the
quickest response. Our tech support representatives
will respond by e-mail, usually within 24 hours
on weekdays. See the contact page at the beginning
of the guide for contact information.
This User Guide covers Suitcase X1 for Macintosh.
When describing keyboard shortcuts, “Command”
refers to the ⌘ key. References to menu selections
are shown as Menu > Command.
When calling for technical support, please be at
your computer and have the following information
available:
• Read Me-located in your Suitcase folder, this text file
gives you late-breaking information
• Your Suitcase serial number
• Your computer configuration
• Your question or a description of the difficulty you’re
experiencing - what specifically occurs and when
Take note of any displayed error numbers or
messages and any other information you think may
be relevant.
For answers to frequently asked questions and
troubleshooting tips, you can also visit the Suitcase
page on the Extensis web site:
http://www.extensis.com/suitcase/
For more information on specific Suitcase features,
refer to the following:
• Suitcase page on the Extensis web site:
http://www.extensis.com/suitcase/
• FontBook from LemkeSoft User Guide PDF
• FontDoctor User Guide PDF
User Guide
What’s New in Suitcase X1
4
What’s New in Suitcase X1
Suitcase X1 is a significant step forward in the world
of font management. The new features in version
X1 make it easier to navigate large font libraries and
activate fonts when and where you need them.
New Features
The following are highlights of the major new
features in Suitcase X1:
• Fonts can be
immediately activated
as they are viewed in
the Suitcase Preview
pane.
• Styles and keywords allow you to efficiently organize
and find specific fonts. You can add your own custom
keywords to fonts to make locating fonts easier. Styles
allow you to quickly list all of one style type and
compare them side by side
in the Preview pane.
• The new QuickFind feature
allows you to quickly search
for fonts by name, keyword
or style.
• Improved system font
management is built-in
to Suitcase X1. You can
remove fonts from the
system folder, move and
add them to Suitcase,
override system fonts, as
well as quickly return fonts
to their original location if
needed.
• Fonts are scanned when
added. Suitcase scans and
attempts to repair any
problematic fonts. You can
also scan and repair fonts
directly within Suitcase.
• With efficient duplicate font management, you can view
all duplicate fonts in one window, where you can remove
them from Suitcase or delete them from your computer.
• When
administering a
Suitcase Server,
you can now
import a list of
users, speeding
up the process
of adding new
users..
Suitcase Server is sold separately. To purchase
Suitcase Server, see the contact information at
the beginning of this guide.
Suitcase X1 for Mac
User Guide
5
Suitcase and OS X
Suitcase X1 is a native OS X application and has
many powerful features previously not available
with older operating systems.
Open Suitcase at login: In OS X, the Suitcase
application must be running before fonts can be
activated. Suitcase launches automatically when you
log in. Keep Suitcase minimized in the OS X Dock to
have continued access to all of your fonts.
OS X Dock: You can toggle font sets opened and
closed from the Suitcase Dock Icon menu. Click and
hold the dock icon to display the menu, then click
to activate the desired set.
Font activation button: The Suitcase X1 toolbar
includes a single font activation button. Click the
Activate button to activate fonts and sets. You can
also toggle the activation state between activating
the font permanently and only activating a font
until restart. To do so, click to highlight the font or
set, then hold down the Option key and click the
Activate button.
Classic Bridge: An extension installed in the OS 9
System Extensions folder handles font activation for
applications running in Classic mode.
System Fonts: OS X stores system fonts in several
locations, so not all system fonts are stored in the
System Folder’s Fonts folder. Using the Font View
options in the Suitcase Font pane you can display
the fonts in any of these locations.
Utilities
Suitcase for Macintosh includes these utilities to
make font management even easier!
• FontBook from LemkeSoft: A utility that allows
you to preview and print your fonts in any of 24
different templates.
• Suitcase XT: An XTension for QuarkXPress® that
automatically opens missing fonts. Suitcase XT uses
Apple’s FontSync™ to differentiate between fonts of the
same name and help you choose the right one.
• Suitcase Auto-Activation Plug-in for Adobe Illustrator
and InDesign: Plug-ins for Adobe® Illustrator® and
InDesign® that automatically open missing fonts
using Suitcase.
• FontDoctor: A utility that locates and eliminates
hard-to-find font problems that wreak havoc on the
Macintosh system performance and applications. This
utility can also be used to organize all of your fonts into
one directory in the finder.
User Guide
Getting Started
6
Getting Started
Fonts and your computer
If you’re like many Mac OS X users, you probably
have a multitude of fonts strewn about your system
in one of many font folders.
The operating system has many locations where
fonts can reside, and applications can even install
fonts in other directories all over your system.
Suitcase makes managing all of your fonts easy.
Organizing your fonts
When you first install Suitcase, it is likely that
you have a real font mess. The FontDoctor utility
included with Suitcase X1 makes cleaning up this
mess a breeze.
FontDoctor creates a Font Library, which is
basically an organized directory of all of your
fonts. The following are basic instructions for
using FontDoctor to organize your fonts. For more
advanced information refer to the FontDoctor Help
PDF file.
Depending upon the number of fonts on your
system, it can take a long time for FontDoctor
to organize your fonts. If you have an extensive
collection, run FontDoctor when you aren’t
working on other projects.
To organize fonts with FontDoctor:
1. Launch FontDoctor.
2. In the FontDoctor dialog box, select the Organize
Fonts tab.
3. In the Search Disks/Folders for Fonts box, check all
of the disks that you want to search for fonts. You
can also click the folder button and add specific font
folders to organize.
4. Check the Move Existing Suitcase Files option. This
tells FontDoctor to move all of the current font files to
a new location.
5. The remaining options can be left on the default
settings. Note that the Skip System Folder option is
checked. Suitcase X1 can manages all system fonts
and need not be moved.
6. Click Create Library.
7. FontDoctor prompts you to choose a location for your
new font library. Click New and choose a convenient
location on your hard disk for your library.
8. Click OK to confirm the settings. FontDoctor searches
the selected locations and groups all of the fonts in
the new library.
Suitcase X1 for Mac
User Guide
7
System Fonts
Before using Suitcase to manage and organize your
fonts, you have to tell Suitcase how to handle fonts
that are controlled by the operating system.
Overriding system fonts
Fonts located in any of the system’s Fonts folders
under OS X should not be moved. Suitcase can
simply override the OS X system fonts.
If a font is controlled by the OS, you are able to
preview it in the Suitcase window, but are not be
able to use Suitcase to activate or deactivate it until
you tell Suitcase to override the OS X system fonts.
To override OS X system fonts:
1. Open Suitcase.
2. Choose Suitcase > Preferences.
3. On the General Tab, check Allow Suitcase to Override
System Fonts.
4. Click OK.
Managing system fonts:
Suitcase also provides more robust control over fonts
with the Manage System Fonts feature. This feature
allows you to activate and deactivate any font in any
of the system fonts folders.
To manage OS X system fonts:
1. Open Suitcase.
2. Choose Tools > Manage System Fonts.
3. In the View Fonts In: drop-down menu, choose
All System Fonts. You can also manage each type of
system font from this dialog box. See the above list
for definitions of each system font type.
4. Check all of the fonts in the list that you want Suitcase
to manage. Fonts that are dimmed in the list are
required by the operating system and cannot be
managed.
Some OS 9 fonts in the list are dimmed. These
fonts are required by the operating system and
cannot be managed by Suitcase. For OS 9 these
include Charcoal, Chicago, Geneva, Monaco,
and New York. Adobe products also install two
fonts that should remain in the system folder:
Adobe Sans MM and Adobe Serif MM
If you choose to allow Suitcase to override system
fonts, OS X fonts in the list are also dimmed.
5. Check the Activate Managed Fonts option.
6. Click Apply.
7. If prompted, enter your system level password and
click OK.
8. Click Done. A new Suitcase set is added to your sets
list. This set can be activated and deactivated like any
other set.
User Guide
Getting Started
8
The Suitcase Environment
QuickFind
Toolbar
Sets Pane
Vertical Resize
Keywords and
Styles drawer
Fonts Pane
Status Column
Font List Filter
(drop-down menu)
Horizontal
Resize
Suitcase has an intuitive interface where you can
preview, organize, activate, deactivate, and search
for fonts.
• Toolbar: Provides one-click access to the most
commonly used features.
• Sets pane: Organize your fonts by creating groups
(called Sets) where you can activate and deactivate a
number of fonts at the same time.
• Fonts pane: Displays a list of all fonts and font
suitcases managed by Suitcase X1.
Preview
Pane
• Status column: Shows the current activation status of
each font and set.
• Preview pane: Allows you to instantly view, compare
and activate selected fonts.
• QuickFind: Use this feature to quickly find fonts by
font name, suitcase, keyword or style.
• Keywords and Styles drawer: Add keywords and
styles to easily organize and locate your fonts.
Suitcase X1 for Mac
User Guide
9
Adding fonts to Suitcase
Now that you’ve organized your fonts, it’s time to
let Suitcase know where they are. In order to be
managed, activated and deactivated, fonts must be
added to Suitcase.
– or –
Choose File > Add Fonts(⌘L).
To add fonts to Suitcase:
1. Open Suitcase. When you install Suitcase, it
automatically launches every time you start
your computer.
If it is not open (i.e., viewable in the Dock), navigate
to the Applications folder on your hard drive, open
the Extensis Suitcase folder, and double-click the
Suitcase icon to launch the program.
2. From the Suitcase window, click the Add button
– or –
Drag and drop fonts, suitcases, or folders of fonts into
the Sets or Font pane.
If you drag a folder containing fonts into the
Sets pane of the Suitcase window, the program
creates a set containing all of those fonts, and
uses the same name as the folder you dragged
into the window.
To add all fonts on a disk, you can drag that
disk from the finder directly onto the Fonts or
Sets pane. Depending on the disk size, adding
fonts on and entire disk can take a long time to
complete.
The selected fonts are added to the Suitcase Fonts
Database and are listed in the Fonts pane.
If you don’t see your newly added fonts, choose Show
Suitcase Fonts from the drop-down menu in the
Fonts pane or from the View menu (⌘4).
Fonts added to Suitcase are not activated until you
tell Suitcase to do so. See the next section for how to
activate fonts.
User Guide
Getting Started
10
Activating fonts
Activating a font or set makes it available to the
system and all applications. The Suitcase window
displays the activation status of all fonts.
Activation states
Before activating fonts, it is best to understand the
various activation states. Icons in the first column of
the Fonts pane show you the activation state of each
font. If there is no icon in the first column of the
Fonts pane, the font is inactive.
Active until restart – By default when you
activate a font or set, you are telling Suitcase
that you need those active fonts now, but not
necessarily forever. The yellow icon by the fonts
indicates that the font is currently active, but will
not be active after you restart your computer .
Active permanently – Fonts that you regularly
use should be activated permanently. These
fonts remain active even after you restart your
computer.
Auto-activated font – A yellow diamond next
to a font’s name indicates that the font has been
auto-activated by Suitcase. Fonts are auto-activated
when a document or application is opened that
needs that font.
Partially active set– A gray dot next to a font
set indicates that some fonts in that set are
active. In the Preview pane, a gray dot indicates that
the font is inactive.
System font – System fonts that are being
managed by Suitcase are indicated with a
Mac OS icon. The blue face is displayed for OS X
fonts and the gray face for OS 9 Classic fonts.
Corrupt font – These fonts display an alert
icon. This icon appears next to a font that has
been identified by Suitcase as corrupt. These fonts
should be scanned and repaired with the Suitcase
Scan and Repair tool, or removed and replaced with
a new copy.
Temporary font – Active temporary fonts
are represented by an orange “T.” Temporary
fonts are only stored in the Suitcase until restart,
and can be added by dragging a font to the Suitcase
icon on the dock. Deactivated temporary fonts are
marked by a gray “T.” Temporary fonts can also be
added as “On Demand” where the font overrides
any other fonts of the same name.
Some applications dynamically update font
usage lists, while others do not. If an application
does not recognize when you activate a font,
save your work in that application and restart
the application.
Suitcase X1 for Mac
User Guide
11
Activating a font
To activate a font until restart:
• Click in the status column of the Fonts pane next to
the font you wish to activate.
To activate a font permanently:
• Option-click in the first column of the Fonts pane
next to the font you wish to activate.
— or —
• Highlight the font name in the Fonts pane and
Option-click the Activate button.
— or —
— or —
• Control-click a font in the Fonts pane and choose
Activate.
• Highlight the font name in the Fonts pane. In the
Preview pane, option-click the activation icon for
that font.
To add and activate a font
temporarily:
• Choose File > Add Temporarily...
(⌘T)
— or —
• Drag the font onto the Suitcase icon
in the Dock.
To activate an “On Demand”
temporary font:
— or —
1. Highlight the font name in the Fonts pane.
2. Click the Activate button.
– or –
Choose File > Activate Fonts (⌘O)
– or –
In the Preview pane, click the activation icon for
that font.
• Command-click and drag the font from the Finder
into the Fonts pane of Suitcase.
On Demand fonts override any other versions of
the font with the same name in Suitcase, and are
removed upon restart.
User Guide
Getting Started
12
Building font sets
Sets are a way for you to organize your
fonts in ways that will allow you to work
efficiently and productively with minimal
setup and maintenance.
You can activate or deactivate all the fonts in a set
at once, or click the twist down icon to work with
individual fonts in a set. Activating and deactivating
all the fonts in a set is the same as with individual
fonts, except that your actions affect all of the fonts
in the set.
To create a new set:
1. Click the New Set button,
– or –
Choose File > New Set (⌘N).
2. Type in a new set name.
3. Drag fonts from the Fonts pane into the new set
– or –
Click the new set and choose File > Add Fonts to
Selected Set (⌘L),
– or –
Control-click the set and choose Add Fonts to
Selected Set.
• Drag and drop a
font folder from
the Fonts pane
into the Sets
pane.
To change the name of a set:
— or —
Application Sets:
• Drag fonts from
nearly anywhere:
from the Suitcase
Fonts pane, from
your hard drive,
from CD or other removable media, or any Macformatted volume mounted on the desktop.
The fonts are automatically added to the Suitcase
database, and a set is created with the same name
as the folder you just added. This method works well
when you’re bringing fonts in from an external source
and want to keep track of all the fonts that came in at
that time.
— or —
• Click once on the name of the set, and momentarily
the text becomes editable. Type in your new name.
Suitcase makes it possible to open specific font sets
every time you open an application.
Suitcase activates all of the fonts in an application
set whenever that application is opened. Those fonts
remain open until closed manually or until the
computer is restarted.
To create an application set:
1. Use the Finder to navigate to the desired application’s
icon.
2. Click and drag the application icon to the Suitcase
Sets pane.
3. Add fonts to the application set just like any other set.
Suitcase X1 for Mac
User Guide
13
Previewing fonts
Suitcase offers four different ways to view text in
selected font faces: Waterfall, Alphabet, Paragraph,
and QuickType.
When you preview a
font, you can perform
many common
maintenance tasks
directly from the
preview pane. Click on
the activation icon to
activate or deactivate
fonts. In addition, you
can drag fonts directly
from the Preview pane
into font sets in the
Sets pane.
To change views on the Preview Pane:
• Choose a new view from the drop-down menu at the
top of the Preview pane.
Shift-click to select multiple fonts contiguously.
Command-click to select fonts non-contiguously.
To change preview settings:
Preview settings can be customized in the
Preferences dialog.
1. Choose Suitcase > Preferences
2. In the Preferences dialog box, choose the
Preview Text tab.
To preview a font:
• Click on a font or set in the Font or Sets panes. The
font is displayed in the Preview pane. Fonts do not
need to be activated to be previewed.
You can enter custom type to preview in the
QuickType view. Type in your custom text into
the text box at the top of the Preview window.
3. Enter new text for the Waterfall, ABC 123 and
Paragraph views.
4. Click OK to save the new settings.
User Guide
Getting Started
14
Automatically activating fonts
You can have Suitcase activate fonts automatically
when a document is opened, as long as the font is
controlled by Suitcase.
To turn on auto-activation:
4. Check Auto-activate Fonts.
5. If you want to be warned when Suitcase attempts to
open a font that has a duplicate, or tell Suitcase what
font type you prefer, check the appropriate options.
1. Open Suitcase
6. Click OK.
Typically Suitcase auto-activates the first instance of
a font that it finds.
3. In the Preferences dialog, choose the Activation tab.
Suitcase installs plug-ins for QuarkXPress, Adobe
InDesign and Adobe Illustrator that give you more
control over which fonts are activated. For more
information, see the plug-ins section of this guide.
Suitcase X1 for Mac
User Guide
15
Managing Fonts with Suitcase
Overview of Suitcase
and Font Management
Suitcase eliminates these problems, and makes font
management a breeze. With Suitcase you can:
If you haven’t used Suitcase before, you probably
have most of your fonts in your system’s Fonts
folder. Fonts in the system fonts folders are
opened automatically each time the system is
started or restarted.
• Keep your fonts outside the system’s font folders saving
precious system resources, yet easily open as many fonts
as you want, any time you want.
If you have a small number of fonts, it may not
matter whether all the fonts are opened all the
time. However, if you have a large number of
fonts, having every font open all the time means
that you probably have fonts open that you don’t
need, and possibly will never use. This consumes
system memory, slows down your computer, and
can make it difficult to wade through application
Font menus to find and select fonts. It also takes
time for an application to read all that font data to
create the Font list, which can slow your work down
considerably.
• Keep sets of specialty fonts available at your
fingertips, without the inconvenience of resorting to a
manufacturer’s CD-ROM to search for that special new
font for a project.
The term “suitcase” originated on the
Macintosh, where fonts used to be required to be
placed in a “suitcase” or they couldn’t be used
by the system. In more recent versions of the
Mac OS, fonts do not need to be placed into
suitcases. In OS X, you cannot create empty font
suitcases, but fonts stored in suitcases will be
activated. If needed, you can use the FontDoctor
utility to create an empty font suitcase.
• Have Suitcase activate fonts automatically when you
open an Adobe InDesign, Adobe Illustrator or Quark
XPress document.
• Access fonts conveniently, turning them on only when
you need them, then turning them off as soon as you’re
finished with them thereby releasing system memory for
other uses.
• Organize and find fonts by keyword and style.
• Activate fonts on demand simply by dragging and
dropping, and deactivate them just as easily.
• Preview fonts to make selecting just the right font easier
than ever.
User Guide
Managing Fonts with Suitcase X1
16
How Suitcase Works
Suitcase activates and deactivates fonts only when
you tell it to.
Additionally, you can create special “Application
Sets.” Fonts in Application Sets are activated
automatically whenever the application is launched.
To give control of font activation to Suitcase, fonts
must be “added” to Suitcase.
You can either add fonts “loose” to Suitcase, or place
them into groups called Sets. After fonts have been
added to Suitcase, either loose or in a Set, you use a
few simple commands to tell Suitcase when and how
to activate those fonts (make them available to the
system). Active fonts are displayed in the Font list in
your applications.
When you add fonts to Suitcase you are really only
adding an alias of the actual font on your hard
drive. Thus when you remove a font from Suitcase,
the actual font on your hard drive is left unchanged.
Suitcase looks for the actual font when you activate
it. This allows you to add fonts to Suitcase from
remote disks and/or network volumes, as long as the
drive or volume is mounted and available when you
want to activate those fonts.
Loose fonts and fonts in Sets can include any
combination of individual fonts, fonts in suitcases,
and/or folders of fonts. You can include fonts in
more than one set, and include sets as aliases within
other sets.
Fonts that you add to Suitcase are activated
automatically when a document is opened that
requires those fonts, as long as Auto-Activation
is enabled, and the application is supported by
Suitcase.
When you activate a font in Suitcase, the font
becomes active immediately and stays activated
until either you instruct Suitcase to deactivate it or
Suitcase is restarted.
If you move or rename fonts after you add
them to Suitcase, you may need to re-link them
to Suitcase. Otherwise Suitcase may not know
where to find the fonts to activate them.
Suitcase X1 for Mac
User Guide
17
Adding fonts to Suitcase
In order to be managed, activated and deactivated,
fonts must be added to Suitcase.
Fonts can easily be added in many different ways,
and with different results. You can add fonts so that
they are permanently included in the Suitcase fonts
list, or you can add them temporarily.
Permanently adding fonts
Fonts added permanently to Suitcase are always
available in the Fonts window. This is the default
way that fonts are added to Suitcase.
To permanently add fonts to Suitcase:
1. Open Suitcase.
2. From the Suitcase window, click the Add button
– or –
Drag and drop fonts, suitcases, or folders of fonts into
the Sets or Font pane.
The selected fonts are added to the Suitcase Fonts
Database and are listed in the Fonts pane.
If you don’t see your newly added fonts, choose
Show Suitcase Fonts from the drop-down menu in
the Fonts pane or from the View menu (⌘4).
Fonts added to Suitcase are not activated until you
tell Suitcase to do so. See the next section for how to
activate fonts.
Adding fonts temporarily
Temporary fonts are managed by Suitcase until you
restart your system. This is useful if you have fonts
that are used only with a specific project and that
you may not want on your system after working on
the project.
Temporary fonts are listed with an orange “T” in
the status column of the fonts list. Deactivated
temporary fonts are listed with a gray “T.”
To temporarily add fonts to Suitcase:
1. Choose File > Add Temporarily (⌘T)
– or –
Choose File > Add (⌘L).
If you drag a folder containing fonts into the
Sets pane of the Suitcase window, the program
creates a set containing all of those fonts, and
uses the same name as the folder you dragged
into the window.
To add all fonts on a disk, you can drag that
disk from the finder directly onto the Fonts or
Sets pane. Depending on the disk size, adding
fonts on an entire disk can take a long time to
complete.
2. Navigate to the font to add temporarily and click
Open.
— or —
• Drag the fonts to the Suitcase icon on the OS X dock.
To view a list of temporary fonts:
• Choose View > Show Temporary Fonts
• Choose Temporary Fonts from the drop-down menu
above the Font pane.
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To deactivate and remove all fonts added temporarily:
1. Choose Edit > Remove Temporary Fonts.
– or –
Press Command+, (⌘ ,)
2. Suitcase displays a warning dialog box. Click OK.
To remove Temporary fonts and bypass the
warning dialog box, press Command+Option+,
(Command+Option+comma).
To remove some of the temporary fonts and
not others:
1. In the Font pane, select the fonts that you want
to remove.
2. Choose Edit > Remove Selected Items.
– or –
Ctrl-click the selected fonts and choose Remove
Selected Items.
Adding fonts “On Demand”
If you are working in a production environment,
such as a service bureau or commercial print shop
for example, you may need to activate fonts supplied
by customers temporarily. For example, just while
that job is being output.
When you add a font “On Demand” it is activated
immediately, overrides any other fonts of the same
name, and all font conflicts are automatically
resolved. It is treated otherwise as a temporary font.
Fonts activated on demand are also displayed in
Suitcase font lists with an orange “T” by their names
and are removed from Suitcase when the system is
restarted.
This powerful feature is typically used by Service
Bureaus and Print vendors who need to have
Suitcase “forget” fonts when a job has been
completed.
To add and activate an “On Demand” temporary font:
• Command-click and drag the font from the Finder
into the Fonts pane of Suitcase.
Suitcase X1 for Mac
User Guide
19
Managing system fonts
OS X
Before using Suitcase to manage and organize your
fonts, you have to tell Suitcase how to handle fonts
that are controlled by the operating system.
OS X System Fonts
In general, Fonts located in any of the system’s
Fonts folders under OS X do not need to be moved.
Suitcase can simply override the system fonts.
However, if you need to move system fonts, Suitcase
provides you with this ability.
If a font is controlled by the OS, you are able to
preview it in the Suitcase window, but are not able
to use Suitcase to activate or deactivate it until you
tell Suitcase to override the OS X system fonts.
To override OS X system fonts:
1. Open Suitcase.
3. On the General Tab, check Allow Suitcase to Override
System Fonts.
OS X System Font Types and Locations
You can display system fonts in Suitcase by selecting
the appropriate item either from the font filter dropdown menu in the Fonts pane, or from the View
menu.
• User System Fonts: fonts in the user’s home directory/
library/Fonts
• Local System Fonts: fonts in /Library/Fonts
• System Fonts: fonts in /System/Library/Fonts
• Classic System Fonts: fonts in the Fonts folder in the
Classic (OS 9) System Folder. Classic fonts can be moved
just as they can when booted in OS 9.
• Network System Fonts: fonts on an NFS shared volume
mounted by NetInfo
• All System Fonts: All of the System Fonts
Managing system fonts
You can easily tell Suitcase which system fonts to
manage.
To manage OS X system fonts:
1. Open Suitcase.
3. In the View Fonts In: drop-down menu, choose
All System Fonts. You can also manage each type of
system font from this dialog box. See the above list
for definitions of each system font type.
to manage. Fonts that are dimmed in the list are
required by the operating system and cannot be
managed.
5. Check the Activate Managed Fonts option.
6. Click Apply.
7. If prompted, enter your system level password and
click OK.
8. Click Done. A new Suitcase set named Managed
System Fonts is added to your sets list. This set can be
activated and deactivated like any other set.
User Guide
20
Classic system fonts
Suitcase can manage fonts that you use with OS 9
Classic applications.
To have Suitcase manage OS 9 Classic fonts:
1. Open Suitcase.
3. In the View Fonts In: drop-down box, choose
Classic System Fonts.
to manage.
Some OS 9 fonts in the list are dimmed. These
fonts are required by the operating system and
cannot be managed by Suitcase. For OS 9 these
include Charcoal, Chicago, Geneva, Monaco,
and New York. Adobe products also install two
fonts that should remain in the system folder:
Adobe Sans MM and Adobe Serif MM
5. Click Apply to add the checked fonts to Suitcase.
6. Click Done. The classic fonts are added to a new set
named Managed Classic.
Suitcase X1 for Mac
User Guide
21
Activating and deactivating fonts
You can easily activate and deactivate fonts in
Suitcase. A simple click in the Fonts, Sets, or Preview
pane can activate and deactivate fonts.
Fonts remain active only while the Suitcase
application is running. To ensure that fonts remain
active, keep Suitcase minimized in the Dock. To
have Suitcase launched automatically each time
the system is restarted, choose the “Open Suitcase
automatically when you login” option in the
Suitcase Preferences (this is the default option).
There are two standard activation states for fonts
in Suitcase. Fonts can be activated until restart or
activated permanently.
To activate fonts and sets until restart:
1. From the Fonts pane or Sets pane, select the fonts
and/or sets that you want to activate.
2. Click the Activate button.
Only one activation button appears in the
Suitcase Toolbar. By default, Suitcase activates
fonts until restart. You can change the default
activation state in the Activation tab of the
Suitcase Preferences.
– or –
Click in the activation status column of the Fonts
pane.
– or –
Suitcase automatically activates or deactivates
all the fonts in a font suitcase at the same time.
To work with fonts individually, move them out
of the font suitcase.
Click the activation status icon of the selected font in
the Preview pane.
– or –
You can view the current list of active fonts by
choosing Show Open Fonts from the Suitcase
View menu, or by choosing Open Fonts from
the fonts filter drop-down menu, or by pressing
Command+2.
Activating fonts until restart
When you have fonts that you want to open for a
short time and then have them closed automatically,
open them as Active Until Restart fonts. These fonts
stay open until Suitcase is shut down or the system
is restarted.
An Activated Until Restart icon is displayed in the
Status column for the font(s) or set(s), indicating
that these fonts are active and available to the
system, but will not be active when the system is
restarted.
User Guide
22
Activating fonts permanently
When you have fonts that you want to have open
all the time (or until you close them), open them
as Active Permanently fonts. These fonts stay open
until you choose to close them, or until you change
their activation state.
To activate fonts and sets Permanently:
1. From the Fonts pane or Sets pane, select the fonts
and/or sets that you want to activate.
Deactivating fonts
You can close entire sets of fonts, or individual fonts
in a set, or loose fonts in Suitcase, at any time.
When you close a font, the font is not removed
from the Suitcase set or from the Suitcase Fonts
Database, nor is it removed from your computer-the
font is simply deactivated (made unavailable to the
system). You can select the font or set at anytime
and reactivate it.
2. Option-click the Activate button on the toolbar.
Only one activation button appears in the
Suitcase Toolbar. By default, Suitcase activates
fonts until restart. You can change the default
activation state in the Activation tab of the
Suitcase Preferences.
You can view the current list of closed fonts by
choosing “Show Closed Fonts” from the View
menu, or by choosing “Closed Fonts” from the
drop-down menu in the Font pane.
To deactivate fonts or sets:
– or –
1. From the Font pane or Sets pane, select the font(s)
and/or set(s) that you want to close.
Option-click in the activation status column of the
Fonts pane.
2. Click the Deactivate button.
– or –
Option-click the activation status icon of the selected
font in the Preview pane.
An Activated Permanently icon is displayed in the
Status column for the font(s) or set(s), indicating
that these fonts are active and available to the
system, and remain open until you close them.
– or –
Choose File > Deactivate Fonts (⌘K).
– or –
Ctrl-click the selected item and choose
Deactivate Fonts.
– or –
In the Fonts, Sets or Preview pane, click the status
icon of the desired font or set.
The icons in the status column are removed to show
that the fonts are now closed.
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User Guide
23
Fonts closed in Suitcase may continue to appear
in the Font menu of some applications. To clear
the Font list, close and reopen the application.
Closing an application linked to an Application
Set also does not close the fonts in an
Application Set. These fonts remain open until
the system is shut down or restarted, or until you
deactivate them manually.
Changing the default activation state
When you hover the cursor in the Status column
of a font or set, the cursor changes color to show
you which state will be set when you click in that
column.
Clicking the cursor in this column normally toggles
between activate and deactivate. You can use
the Option key to change the activation state to
whichever state is not currently the default.
You can also change the default activation state by
changing the appropriate Suitcase preference.
To change the default activation state preference:
2. In the Preferences dialog box, select the Activation
tab.
3. In the Activation Options group box, choose either
Until Restart or Permanently.
4. Click OK to accept the new settings.
Activating Fonts Automatically
Suitcase has the powerful ability to automatically
activate fonts required by a document when you
open that document, saving you both time and
frustration.
With Suitcase auto-activation you can create a
document using certain fonts, then deactivate those
fonts and not have to worry about whether they are
active or inactive - simply let Suitcase activate them
as necessary.
The fonts required by the document must
be added to Suitcase before the document is
opened, otherwise Suitcase will not be able to
activate them.
When auto-activation is enabled and there are
multiple instances of a font in Suitcase, the
first instance of the font is activated. If Suitcase
encounters a conflict, a dialog box allows you to
choose which instance of the font to open.
Additional control over font auto-activation is
provided by plug-ins for specific programs. If you
have Adobe Illustrator, Adobe InDesign, or Quark
XPress, the plug-in is automatically installed into
the appropriate location. For more information
about the plug-ins, see the Plug-ins section of this
User Guide.
User Guide
24
Due to the way some applications, such as Adobe
Photoshop, handle font requests to the system, fonts
cannot automatically be activated for them. To
simulate auto-activation in applications that do not
allow it, we suggest you create Application Sets for
them.
To have Suitcase automatically open fonts that
might conflict with fonts under the control of OS X,
enable the “Allow Suitcase to override system fonts”
option in the Preferences dialog box.
To turn on Auto-Activation:
2. In the Preferences dialog box, choose the Activation
tab.
3. Check the Auto-Activate Fonts option.
Choose Warn Me About Duplicate Fonts if you want
to choose the appropriate font every time there is
more than one instance of a font.
You can also choose to have Suitcase prefer True Type
or Postscript fonts when automatically activating
fonts.
4. Click OK.
Suitcase X1 for Mac
User Guide
25
Organizing fonts into sets
Sets are simply collections of fonts within Suitcase.
Sets are an organizational tool for you to use to
group fonts in ways that make them easier for you to
work with.
You use Sets to tell Suitcase “activate all these fonts
at the same time,” rather than having to specify
activation instructions for each font individually.
Sets Example
You might create a Set containing all of the fonts
that you need for a particular project. When you are
ready to work on the project, you can activate the
necessary fonts, all at the same time, by opening
the Suitcase application and clicking a button to
indicate that you want to open that Set. When
you’re finished with the project, you can deactivate
the fonts through Suitcase, or you can have the fonts
close automatically when the system is shut down.
If you will be working on the project for awhile,
you can instruct Suitcase to always activate those
fonts at system startup time. Then, when the project
is over (days, weeks, or months later) you can tell
Suitcase to stop activating those fonts. Since you
already have the font set created, you can open
those fonts again at any time, simply by instructing
Suitcase to do so. By using Sets to organize your
fonts in Suitcase, you can quickly activate and
deactivate them from the dock.
After fonts have been added to a set in Suitcase, you
can work with them as a complete set, or you can
work with individual fonts in the set.
To create a set:
1. Click the New Set button
– or –
Choose File > New Set (⌘N)
– or –
Ctrl-click in the Sets pane and choose New Set.
2. A new set is displayed in the Sets window and
assigned the name “Untitled Set.” The name of the
set is highlighted so that you can easily change it.
3. Add fonts to the set.
— or —
1. Locate individual font files or suitcases and drag them
into the Sets pane. A new set is displayed in the Sets
window and assigned the name “Untitled Set.” The
individual fonts are added to this new set.
— or —
1. Drag a folder containing fonts from the Finder
into the Sets pane. The folder can contain any
combination of font files and/or font suitcases.
2. A new set appears and is assigned the same name as
the dropped folder. The new set contains all of the
fonts in the folder and subfolders.
User Guide
26
Adding Fonts to a Set
Adding fonts to a set is easy. You can drag fonts from
practically any location and drop them onto a set
in the Sets pane. Drag fonts from anywhere in the
Finder, the Suitcase Fonts pane, or the Preview pane.
When adding PostScript fonts to Suitcase, be
sure that the appropriate Printer fonts are
located in the same location as the screen fonts.
Screen Fonts with a missing Printer Font are
indicated by a special printer icon with a red ‘x’
through it.
To add fonts to a set:
— or —
1. Highlight the set to which you want to add fonts.
2. Click the Add button on the Toolbar.
– or –
Choose File > Add Fonts to Selected Sets... (⌘L)
3. Locate and select the fonts that you want to add to
the set, then click Open. To add the fonts in subfolders, check Include Subfolders.
— or —
1. In the Font pane, click to highlight the fonts that you
want to add to a set.
1. In the Finder, locate the fonts, suitcases, or folders of
fonts that you want to add to the Set.
2. Drag the fonts to the Sets pane and drop them onto
an existing set icon.
2. Drag and drop the items onto the icon for the desired
set. All of the fonts in the folder and any sub-folders
are added to the new set.
– or –
Drag and drop the fonts into an open area of the Sets
pane to create a new set containing those fonts.
To display all the fonts in a set after you’ve
added them, click the arrow to the left of the set.
This expands the set list and allows you to work
with individual fonts in the set.
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User Guide
27
Creating Application Sets
In Suitcase you can create a special type of set
called an Application Set. Fonts in application sets
are activated automatically whenever a particular
application is launched.
For example, you could have a special set of graphic
fonts opened automatically when you open your
graphics program, or a special set of illustration
fonts made available when you open your vector
illustration program.
Application sets are useful if an application isn’t
supported by Suitcase’s automatic font activation.
Application Sets allow you to automatically activate
fonts that you commonly use in that application.
To create an application set:
1. Open Suitcase.
2. From the Finder, locate the application icon for which
you want to create a font set.
3. Drag the application icon into the Sets window. A
new application set appears and is assigned the same
name as the dropped application icon.
— or —
1. Open the Sets window in Suitcase.
2. Choose File > New Application Set.
3. In the Application Set dialog box, locate the desired
application, then click Choose. A new application
set appears and is assigned the same name as the
selected application icon.
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Activating sets
After you have created a set, you can activate all of
the fonts in the set at one time.
To activate a set:
1. In the Sets pane, highlight the sets that you want to
activate.
2. On the Toolbar, click Activate. All the fonts in the
selected set(s) are activated, and an activation icon is
displayed in the status column of the Sets pane. For
information on activation states, see Activating and
Deactivating Fonts.
– or –
– or –
Click in the Status column of the set that you want to
activate. The mouse pointer indicates the “change to”
state in the Status column.
— or —
• Ctrl-click the Suitcase dock menu icon and choose
the set from the Suitcase dock icon menu.
By default, fonts are activated temporarily. You can
change the default activation state in the Preferences
dialog box. To open the dialog box, choose Suitcase
> Preferences.
To change fonts or sets to the non-default
activation state, press the Option key and click
the Activate button, or Option-click the mouse in
the status column of the desired set.
Renaming sets
To rename a Set:
1. Open Suitcase.
If the Sets pane is not visible, open it by choosing
View > Show Sets, or drag the vertical resize bar until
it becomes visible.
2. Select the set that you want to rename.
3. Highlight the current name, then type in the new
name (the same as you would do to change the name
of a file or folder in the Finder).
4. Click anywhere in the Suitcase window outside of the
set name or icon to de-select the set. The name is
changed everywhere this set appears in Suitcase.
You cannot rename a set alias (one that is
contained inside another set). To change the
name of an alias, change the name of the
original set.
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User Guide
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Removing fonts and sets
If you no longer want Suitcase to control a font or
set, it can be removed from Suitcase. Removing fonts
from Suitcase has no effect on the actual font files or
suitcases on your system.
To remove a font or set from Suitcase:
1. In the Font pane or Sets pane, select the font and/or
set that you want to remove.
2. Click the Remove button.
– or –
Choose Edit > Remove Selected Items
– or –
Press Command+Del.
3. A warning dialog box is displayed, asking you to
verify removal. Click OK. The fonts and/or sets are
removed from Suitcase. The actual font files on the
disk are not affected.
To bypass the warning dialog box, hold down
the Option key while pressing Delete.
Notes about removing fonts and sets:
• If you remove a set from the top level of the Sets pane
(that is, a set that is not a part of another set), Suitcase
removes that set and any aliases of that set in Suitcase.
However, if you remove an alias of a set (a set that you
copied into another set), the top-level set is not removed.
• When you remove open sets, Suitcase removes the items
from the Sets pane, but the fonts remain open and
available to the system according to their activation
status.
• Removing a set does not remove the fonts from Suitcase.
To remove fonts from the database, select the fonts
in the Font pane and use the Remove command as
described above.
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Keywords and styles
To create and assign a new style:
Suitcase X1 includes keywords and styles that can be
used to quickly locate and organize your fonts.
Keywords are custom descriptions that you can add
to fonts. You can add keywords to fonts that denote
a project name, client, owner or even perhaps a
description that you feel more accurately describes
the font.
A style is a general attribute of a font. The following
are all examples of font styles: Italic, Bold,
DemiBold, Heavy, Ultra Bold Oblique, and Extra
Black Condensed. Suitcase has a wide variety of
built-in font styles, or you can add custom styles.
1. Click the Keywords button.
2. In the Keywords and Styles drawer, click the
Styles tab.
3. Click the Add button.
4. Enter the new style name.
5. Click and drag the style to a font or set to assign the
style to that font or set.
To find fonts by keyword or style:
• Type the keyword or style in the QuickFind field and
press Enter.
Keywords
To create and assign a new keyword:
– or –
1. Click the Keywords button.
2. In the Keywords and Styles drawer, select the
Keywords tab.
3. Click the Add button
.
4. Enter the new keyword name.
5. Click and drag the keyword to a font or set to assign
the keyword to that font or set.
• In the Keywords and Styles window, double-click
the keyword or style.
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Previewing fonts
You can easily see what your fonts look like in
various point sizes and formats.
You can display multiple fonts in any of the four
views in the Preview pane. Multiple fonts can be
selected in the Sets pane or Font pane. To select
fonts contiguously, press and hold the Shift
key while selecting them. To select fonts noncontiguously, press and hold the Command key
while selecting them.
If the Preview pane is not visible, choose View >
Show Preview, or drag the horizontal resize bar to
about the middle of the Suitcase window.
You can view fonts in the Fonts List by suitcase
or by font. To switch between the two states,
choose “View by Font” or “View by Suitcase”
from the View menu, or press Command+E.
To enable Waterfall view:
1. In the Sets pane or Fonts pane, select the sets or
individual fonts that you want to preview.
2. In the Preview pane, choose Waterfall from the View
drop-down menu.
3. To display the text in a different point size, choose it
from the Font Size menu, or enter a new point size.
Suitcase displays the text for all selected fonts in three
different point sizes, starting with the point size that
you select.
ABC 123 View
ABC 123 view allows you to compare text displayed
in the standard alphabet. ABC 123 view displays
only one point size at a time. The default text for
ABC 123 view is a selection from the standard
alphabet.
Waterfall View
Waterfall view allows you to compare text displayed
in selected fonts in different point sizes. The default
text for Waterfall view is the standard ABC 123 text.
To enable ABC 123 view:
1. In the Sets pane or Font pane, select the sets or
2. In the Preview pane, choose ABC 123 from the View
drop-down menu.
from the Font Size drop-down menu in the Preview
pane, or enter a new point size.
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32
Paragraph View
Paragraph view allows you to compare font faces by
displaying large amounts of text. Paragraph view
displays only one font size at a time.
To enable Paragraph view:
QuickType View
The most exciting view to use to preview fonts is
the QuickType view. In QuickType view you can
compare fonts using any text that you choose,
simply by typing it into the text box at the top of
the Preview pane.
To enable QuickType view:
1. In the Sets pane or Fonts pane, select the sets or
1. In the Sets pane or Font pane, select the sets or
2. In the Preview pane, choose Paragraph from the View
drop-down menu.
2. In the Preview pane, choose QuickType from the View
drop-down menu.
If the Preview pane is not visible, choose View > Show
Preview Pane, or drag the horizontal resize bar to
If the Preview pane is not visible, choose View > Show
Preview Pane, or drag the horizontal resize bar to
from the Font Size drop-down menu in the Preview
pane.
To change the text displayed in ABC 123, Paragraph
and Waterfall views:
2. Select the Preview Text tab.
3. Enter the desired text in the ABC 123, Paragraph and
Waterfall text fields.
4. Click OK.
3. Enter the text to preview in the QuickType text box.
The preview text is displayed as you type.
from the Font Size drop-down in the Preview pane, or
enter a new point size.
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Preview Sample Page
Suitcase allows you to display and/or print
comprehensive information about selected fonts as a
Sample Page.
To display or print a Preview Sample Page:
1. Open Suitcase.
2. From the Sets pane or Font pane, select the font(s) for
which you wish to display or print a Font Sample.
3. To display the Font Info, choose File > Get Info (⌘I)
Finding fonts
Suitcase makes it easy to find fonts. You can locate
fonts quickly with the various search features in
Suitcase.
Using QuickFind
QuickFind is by far the fastest way to locate a font in
Suitcase. The QuickFind feature searches Suitcase for
font names, keywords and styles.
To find a font with QuickFind:
1. Enter a font name, keyword or style in the QuickFind
text box.
2. Press the Enter key. QuickFind results are displayed in
the Fonts pane.
Advanced searching
If you need to perform a more robust search, the
Find feature gives you additional options. With
this feature, you can search for fonts by foundry,
keyword, style, type, and font name.
– or –
To print a Sample Page, File > Print Sample Pages
(⌘P).
A sample page is displayed/printed for each font you
select. If a set is selected, a page is displayed/printed
for each font in the set.
User Guide
34
To perform a more advanced search:
1. Choose Tools > Find Fonts (⌘F)
2. Choose find criteria from the Add Criteria dropdown menu.
Finding a new font to purchase
Suitcase provides a quick link for you to search out
and purchase fonts.
• Choose Tools > Browse and Buy Fonts. Suitcase
launches your internet browser and opens the
Extensis web list of font providers.
Finding fonts on your hard disk
Sometimes you need to locate an actual font file
on your hard disk. Suitcase can quickly display this
information to you.
To locate a font or suitcase on your hard disk:
1. Click to highlight the desired font or suitcase in the
Fonts or Sets pane.
3. Enter your search parameters into the dialog box.
4. Click Find. Find results are displayed in the
Fonts pane.
2. Choose File > Get Info (⌘I). A window is displayed
that shows the attributes of the selected font,
including the path to where it is located.
Finding fonts by keyword or style
You can quickly locate all fonts with a specific
keyword or style.
To find fonts by keyword or style:
• Type the keyword or style in the QuickFind field and
press Enter.
— or —
• In the Keywords and Styles window, double-click
the keyword or style.
– or –
Choose File > Reveal in Finder (⌘R). The font file is
displayed in a new Finder window.
Suitcase X1 for Mac
User Guide
35
Problematic fonts
Font conflicts
If Suitcase attempts to open a font suitcase that
contains a font that conflicts with an already open
font, Suitcase will not open the font suitcase.
You can control how Suitcase reacts to font conflicts
by changing the settings in the Suitcase Preferences
dialog box. Check the appropriate options in the
Font Conflict Options group box of the Activation
tab.
You can direct Suitcase to always choose a
PostScript font, or always choose a TrueType
font when a font conflict occurs by selecting
the appropriate option in Suitcase Preferences
Activation tab.
Scanning and repairing corrupt fonts
Corrupt fonts can cause system and application
instability when the font is displayed. Suitcase helps
you prevent adding corrupt fonts to Suitcase by
scanning them as they are added to Suitcase.
You can also scan and repair fonts that are currently
managed by Suitcase. This helps identify and repair
any problem fonts.
To enable automatic font scanning and repair:
2. Select the General tab.
To resolve the conflict:
1. Close the document.
2. Open Suitcase.
3. Determine which font you want to activate and
deactivate any others with the same name.
4. To prevent future occurrences of the problem, use the
Manage Duplicates tool (Tools > Manage Duplicates)
to remove fonts with identical names.
3. In the Scan and Repair Options group box, check the
following options.
•
Scan for corrupt fonts when adding
•
Attempt repair automatically
•
Scan for corrupt fonts before previewing
4. Click OK.
User Guide
36
To scan and repair fonts managed by Suitcase:
1. Click to highlight suspected corrupt fonts in the Fonts
pane.
2. Choose Tools > Scan and Repair Selected Fonts
Removing unrepairable fonts
Some fonts may not be able to be repaired by
Suitcase. These fonts must be removed from
Suitcase and the original font file deleted from
your computer.
To remove unrepairable fonts:
1. Click to highlight the font in the Fonts pane.
2. Choose File > Reveal in Finder (⌘R). The font file is
show in a new Finder window.
3. In Suitcase, click the Remove button to remove the
font from Suitcase’s control.
4. In the Finder window, delete the corrupt font file.
3. Click Scan All to only scan for corrupt fonts.
– or –
Click Scan and Repair All to scan for and repair any
corrupt fonts.
Unmarking corrupt fonts
If for some reason Suitcase marks a font as corrupt,
when you know that it is not, you can easily tell
Suitcase to ignore the corrupt setting.
To unmark corrupt fonts:
• Choose Tools > Unmark Corrupt Fonts
Suitcase X1 for Mac
User Guide
37
Locating and managing duplicate fonts
When two or more fonts have identical names,
there is a font conflict. In a font conflict the Mac OS
cannot determine which font to use and chooses
arbitrarily. Suitcase helps guarantee that your
documents maintain font consistency by prompting
you to choose which font to open.
To prevent font conflicts, Suitcase does not open
fonts when a font by the same name is already open.
Suitcase notifies you immediately when you open
fonts and one or more font names conflict with
the name of a font that is already open, and allows
you to choose which font to open. This happens
frequently when fonts by the same name (these
could be copies of the same font) reside in
multiple suitcases.
If a duplicate font conflict occurs, Suitcase displays a
dialog that allows you to choose which font suitcase
to activate. You can resolve the conflict quickly by
selecting which font to activate by clicking either
the Keep Active or the Activate Instead button.
• Keep Active: Tells Suitcase to ignore the new font that
it is trying to open, and keep open the font that is
already open.
• Activate Instead: Tells Suitcase to activate the new font,
and close the font that had been open.
In the event that you have more than one font
conflict, hold down the Option key when clicking
Keep Active or Activate Instead and Suitcase
resolves the remaining conflicts in that suitcase.
You can also have Suitcase automatically choose
what type of font to prefer, and whether to warn
you about duplicate fonts. See the Preferences
section of this guide for more information.
If you have many duplicate fonts, you can manage
all of the duplicates from one convenient window.
To manage duplicate fonts:
1. Choose Tools > Manage Duplicate Fonts. A list of
duplicates is displayed.
2. Click to highlight the duplicate font to remove.
3. Click Remove Font from Suitcase to only remove
the font.
– or –
Click Remove the Font to the Trash to remove the font
from Suitcase and place the font file in the Trash.
4. Click Done.
Locating missing fonts
Under OS X, Suitcase tracks fonts that are moved to
a different location on the same disk. When Suitcase
cannot locate an original font file, a question mark
icon is displayed in the font’s Status column.
To locate and relink missing fonts:
1. Choose Tools > Find Missing Fonts. Suitcase searches
for any missing fonts and displays a list in the
Fonts pane.
2. Double-click a missing font in the list to relink it with
the original font file.
User Guide
38
Collecting fonts for output
You can use Suitcase to collect fonts and copy them
together into a folder, for example if you need to
send certain fonts to your print vendor with your
print job.
To collect fonts for output:
1. Select the fonts and/or sets that you want to collect.
2. Choose Tools > Collect Fonts for Output... (⌘D).
Automating Suitcase
with AppleScript
Suitcase allows you to use AppleScript to automate
repetitive Suitcase operations. For example, you can
script Suitcase to create sets from font folders on
removable cartridges, or to automatically compress
all fonts. If you script Suitcase in conjunction with
other applications, you can create your own custom
Suitcase functions (such as to open a font set when
you open a particular document).
AppleScript is a programming language, and
requires specialized knowledge. The overall best
reference for AppleScript continues to be Apple’s
own website.
http://www.apple.com/applescript
3. Locate the folder where you want to put the
collected fonts.
You will also need the AppleScript editor, available
on the system disk that accompanied your
computer.
For more information about scripting Suitcase,
please refer to http://www.extensis.com/applescript/
Suitcase can be scripted, but not recorded or
attached to an application.
4. Click Collect. The screen fonts and any associated
printer fonts are collected and placed together at the
top level of the chosen folder.
Suitcase X1 for Mac
User Guide
39
User Preferences
You can control the way that Suitcase acts in many
situations by changing the Suitcase Preferences.
To open Suitcase Preferences:
• Choose Suitcase > Preferences... (⌘ ;)
General Preferences
Scan for corrupt fonts before previewing
Check this option to scan fonts before previewing
them in Suitcase. This helps ensure that corrupt
fonts are not previewed. Previewing corrupt fonts
can cause Suitcase to close unexpectedly.
Style options
Scan fonts for styles when adding
Check this option to scan all newly added fonts for
style information. This allows you to quickly search,
compare and find fonts based on their style.
A style is the general description of the font, for
example Normal, Black, Italic, Bold, etc.
Application options
Hot key to bring Suitcase to the front:
Scan and repair options
You can specify when and if Suitcase scans to see if a
fonts are potentially corrupt.
Scan for corrupt fonts when adding
Check this option to scan fonts as they are added to
Suitcase. Scanning while adding fonts may take a bit
longer when adding fonts, but ensures that fonts in
Suitcase are not corrupt.
Attempt repair automatically
Check this option to attempt to repair fonts that are
found to be corrupt when added to Suitcase.
You can specify a key combination to bring Suitcase
to the front, making it the active application. The
default key combination is Command+Option+S.
The hot key only makes Suitcase the active
application and does not launch Suitcase if it is not
already running.
Open Suitcase Automatically When You Log In
You can have Suitcase launched automatically each
time the system is restarted by choosing the “Open
Suitcase automatically when you log in” option. This
is the default setting for Suitcase.
When Suitcase is launched automatically, it allows
fonts to be available as needed. When this option
is selected, Suitcase is kept minimized in the
OS X Dock.
User Guide
User Preferences
40
Override system fonts
Activation Preferences
Suitcase X1 can override and control fonts in any of
the OS X system folders. Check this option to enable
Suitcase to override these fonts.
For example, if you have a Helvetica font that you
want to use in place of the current system font,
choose this option. Then, when you activate your
Helvetica font in Suitcase, it is used rather than the
system font.
For more robust management of system fonts,
choose Tools > Manage System Fonts.
Activation options
Activate fonts when added to Suitcase
You can instruct Suitcase to activate fonts as soon as
you add them to Suitcase. This feature can save you
from having to remember to activate fonts after you
add them.
If you choose to enable this feature, fonts are
activated according the setting of the Default
Activation mode preference.
When this feature is disabled, fonts are not activated
when added to Suitcase.
Suitcase X1 for Mac
User Guide
41
Default Activation
The Default Activation option tells Suitcase how you
want fonts activated when you press the Activate
button, click in the status column of the Fonts and
Sets panes, and so on.
• Until Restart – Tells Suitcase to activate the selected
fonts and/or sets immediately, but do not reactivate
them when the system is restarted. These fonts are
active until the system is shut down or restarted, or
until you deactivate them through Suitcase.
• Permanent – Tells Suitcase to activate the selected
fonts and/or sets immediately, and always activate
them automatically at system startup. These fonts
are kept active until you deactivate them through
Suitcase. That is, they are activated each time the
system is started or restarted.
Auto-activation options
Auto-activate fonts
The Auto-activate fonts option instructs Suitcase to
activate needed fonts when you open a document.
When duplicate fonts are found
When Auto-activation is enabled, you can choose
how you want Suitcase to resolve font conflicts.
• Prefer PostScript Font – tells Suitcase to open
PostScript fonts before other font types.
• Prefer TrueType Font – tells Suitcase to open
TrueType fonts before other font types.
Warn for Duplicate Fonts
This option tells Suitcase to warn you when a font
conflict exists. If this option is un-checked, Suitcase
resolves the conflict but does not warn you that a
conflict was found. Suitcase resolves the conflict as
best it can whether you choose to be warned or not.
Font conflict options
You can specify more detailed options about how to
handle font conflicts.
• Activate the requested font – tells Suitcase to
activate the new font, regardless of what font was
opened previously.
• Keep the current font active – tells Suitcase not to
open new fonts if there is a conflict, but instead to
keep open whatever fonts are already open.
• Ask me what to do – Tells Suitcase to present a
dialog box allowing you to determine what to do
when a font conflict occurs.
User Guide
User Preferences
42
Preview Text Preferences
Suitcase provides default text that is automatically
displayed in the Preview window, yet you can easily
change this text to anything you like, as often as
you like.
Three of the Preview modes can be changed in
the Preferences dialog box: Waterfall, ABC 123,
and Paragraph. To change text in QuickType view,
simply type it into the text box at the top of the
Preview pane.
To restore the text options that originally came with
Suitcase, click the Restore to Defaults button.
Server Connection Preferences
Server Connection options allow you to connect to
a Suitcase Server.
There is a more detailed discussion of Suitcase
Server-related features in the Suitcase Server
documentation, and in the Suitcase Quick Start
guide that came with this copy of Suitcase.
Enable server connection
This option enables the Suitcase Server client. You
can disable Suitcase Server access by unchecking
this box.
Server IP Address or Hostname
Enter either the Server IP address or the name of the
Suitcase Server. Contact your System Administrator
for details.
User Name
Enter your Suitcase Server user name.
Password
Enter your Suitcase Server password.
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User Guide
43
Check for Update
Choose the time interval for automatic font updates
from the Suitcase Server.
To update fonts immediately, choose Tools >
Synchronize with Server, or press Command+U.
If you only want to update font files from the
Server manually, choose Never in the Check For
Update drop-down menu.
Folder to Store Fonts
This option allows you to locate and select a folder
for fonts downloaded from the Server. The default
folder is named “Suitcase Server Fonts” at the root
level of the user folder.
User Guide
Plug-ins
44
Suitcase Plug-ins
Extensis provides three plug-ins that automatically
activate fonts for files opened in Quark XPress,
Adobe Illustrator and Adobe InDesign.
These plug-ins can significantly speed up your
workflow by eliminating the time consuming
process of locating and opening missing fonts
by hand.
Suitcase XT for Quark XPress
Suitcase XT, combined with Suitcase, eliminates the
need to locate, open, and manage missing fonts by
hand in your QuarkXPress documents.
The Suitcase installer installs a
plug-in compatible with Quark
6 as well a plug-in compatible
with Quark 4 & 5.
With Suitcase XT, when you
open a QuarkXPress document
that contains missing fonts,
Suitcase XT automatically opens
them temporarily in Suitcase.
Suitcase XT can also close fonts that it opens,
either when you close the document or when you
quit QuarkXPress, depending on which options
are enabled in the Suitcase XT Preferences (from
QuarkXPress, choose Utilities > Suitcase XT Prefs).
Suitcase XT takes advantage of the Macintosh
FontSync technology to locate and differentiate
between fonts of the same name.
If, for any reason, Suitcase XT is unable to locate a
needed font within Suitcase, a message is displayed.
When one or more duplicate fonts is found, you can
choose to let Suitcase XT determine, as best it can,
which font to substitute for the missing font, or you
can examine the font comparison data that Suitcase
XT provides, and choose the substitute font yourself.
A status is displayed for each font: missing or
duplicate. A status of “Missing” means that the
font could not be found. A status of “Duplicate”
followed by a number means that Suitcase XT
found more than one occurrence of a font.
Suitcase XT Preferences
To open the Suitcase XT font activation preferences:
1. Launch Quark XPress 6.0.
2. Choose Utilities > Suitcase XT Prefs...
Enable Suitcase XT
This option allows you to enable and disable
the XTension without quitting and restarting
QuarkXPress.
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User Guide
45
When Suitcase XT is enabled, you are notified
of missing fonts and can replace any of those
displayed.
Suitcase XT can be disabled by any of the following
methods:
• Uncheck Enable Suitcase XT in the Suitcase XT
Preferences dialog.
• Disable Suitcase XT in the QuarkXPress
XTensions manager
• Remove the Suitcase XT file from the Quark
XTensions folder.
Check for duplicate fonts
This option
tells Suitcase
XT to check
for duplicate
fonts as they are
activated.
With this
option disabled,
Suitcase XT loses
the ability to
determine if a
missing font also has duplicates. Suitcase XT merely
opens the first occurrence of the font that it finds.
The benefit of disabling this option is that fonts may
open more quickly.
Disabling this feature should be done with
caution. If you open a document that contains a
font that exists more than once in Suitcase and
Check for Duplicate Fonts is disabled,
Suitcase XT opens the first occurrence of the
font that is found in the Suitcase database.
Enable FontSync support
Using information from FontSync such as Font
Type (PostScript or TrueType), kerning tables, and
foundry, Suitcase XT attempts to locate the correct
font and open it automatically.
If the correct font cannot be found, but there are
duplicate fonts (fonts with the same name) available,
you are given an idea of how closely each duplicate
font matches the missing font. You can choose
the font that you think best matches the missing
font, or allow Suitcase XT to choose the closest
matching font.
Open fonts within EPS images
This option allows you to instruct Suitcase XT to
open fonts that are embedded in EPS images. This
only occurs when printing a file that contains
EPS images.
Close Opened Fonts On Quit
This option allows you to control what happens
to fonts that are opened by Suitcase XT. With this
feature enabled, when the you quit QuarkXPress,
Suitcase XT closes every font that it opened.
When unchecked, fonts activated by Suitcase XT
remain active (open) until you restart your machine
or manually deactivate (close) them in Suitcase.
Close Un-needed Fonts On Document Close
This option allows Suitcase to determine, when each
document is closed, whether the fonts used in it are
needed by any other currently open QuarkXPress
document. If they are not, the fonts are closed.
User Guide
Plug-ins
46
Suitcase Auto-Activation Plug-in
for Adobe Illustrator
The Suitcase Auto-Activation Plug-in for Adobe
Illustrator automatically activates fonts used in
Illustrator or EPS files when opened in Illustrator 8.0
or later.
The plug-in uses Apple’s FontSync technology to
save identifying attributes about each font used in
a particular file. When the file is opened, the plugin uses this
information
to activate the
correct font
even if several
duplicates exist.
The Illustrator
plug-in is
installed into
the Extensions
folder of your
Adobe Illustrator Plug-ins folder, and is compatible
with Illustrator 8, 9, and 10. To use the plug-in with
multiple copies of Illustrator, rerun the installer,
or manually place a copy of the plug-in in the
Extensions folder of each copy of Illustrator.
If fonts used in a document cannot be found by the
plug-in, you are warned you that the font is missing.
You can choose the Continue button to ignore these
fonts and continue to open the file, or choose the
Replace button to choose another font to replace the
missing font.
Preferences
Preferences for the Auto-Activation plug-in set
whether to check for duplicates, when to close fonts,
and whether to use Apple’s FontSync technology to
match duplicate fonts.
To open the Illustrator font activation preferences:
1. Open Adobe Illustrator.
2. Choose Illustrator > Preferences > Suitcase AutoActivation Prefs.
Enable Suitcase Auto-Activation
Check this option to turn on and off the Suitcase
Auto-Activation plug in for Adobe Illustrator.
Check this option to have Suitcase check for
duplicate fonts in the Suitcase database. If more
than one font is found, Suitcase gives you the
following options choose which font to use:
• Choose For Me – Selects the first font found in the
database.
• Cancel All – Ends the auto-activation.
• Skip – Moves to the next font.
• Done – Uses the font that is selected.
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User Guide
47
Enable FontSync Support
Check this option to use FontSync to match the font
in the document with the font in Suitcase.
FontSync information is stored in the document
when the document is saved. The next time the
document is opened, the Suitcase plug-in goes
through the list of fonts in the document and for
each one it asks Suitcase for a list of all the fonts by
that name in its database.
After Suitcase sends back the list, the plug-in gets
FontSync information for each of the fonts on the
list and after comparing that information to that of
the font originally used in the document, assigns
the font a score from 0 to 20, where 20 is a perfect
match.
As soon as an exact match is found, that font is
activated and the plug-in moves on to the next
font in the document. In those cases where there
is not an exact match, the Duplicate Fonts Dialog
is displayed, listing all the fonts of the same name
with their corresponding FontSync scores in the
right column.
The ability to enable and use this option depends
on the file having been created on a system where
FontSync was active and the Auto-Activation plugin was used to save the file.
Close opened fonts on quit
Choose this option to deactivate fonts opened for
Illustrator documents when you quit Illustrator.
Close unneeded fonts on document close
an Illustrator documents when the document itself
is closed.
If neither close option is checked, fonts are not
closed until you close them manually in Suitcase.
Activating Fonts in EPS Files
The plug-in activates fonts in EPS files when the
InDesign file is printed.
User Guide
Plug-ins
48
Suitcase Auto-Activation Plug-in
for Adobe InDesign
The Suitcase Auto-Activation Plug-in for Adobe
InDesign automatically
activates fonts used in
InDesign or EPS files.
The plug-in checks the
file for the needed fonts and compares
this list to fonts managed by Suitcase.
The plug-in uses Apple’s FontSync technology to
save identifying attributes about each font used in
a particular file. When the file is opened, the plugin uses this information to activate the correct font
even if several duplicates exist.
The InDesign plug-in is installed into the Extensions
folder of your Plug-ins folder in Adobe InDesign,
and is compatible
with InDesign 2.0
or higher. In the
event you have
multiple copies of
InDesign, you can
choose which copy
of InDesign to use
the plug-in with. To
use the plug-in with
multiple copies of
InDesign, rerun the
installer or place a
copy of the plug-in into the Extensions folder of
each copy of InDesign.
Preferences
Preferences for the Auto-Activation plug-in set
whether to check for duplicates, when to close fonts,
and whether to use Apple’s FontSync technology to
match duplicate fonts.
To open the InDesign font activation preferences:
1. Open InDesign.
2. Choose InDesign > Preferences > Suitcase
Auto-Activation.
Enable Suitcase auto-activation
Check this option to turn on and off the Suitcase
Auto-Activation plug-in.
Check this option to have Suitcase check for
duplicate fonts in the Suitcase database.
Check either font type option to prefer that type
when opening fonts. This tells Suitcase which font
to open when duplicates are found.
Suitcase X1 for Mac
User Guide
49
If more than one font is found, Suitcase gives you
the following options to choose which font to use:
Deactivate fonts after quitting InDesign
InDesign documents when you quit InDesign.
Deactivate fonts after closing a document
an InDesign document when the document itself
is closed.
Activate fonts in EPS images
This option allows you to instruct Suitcase XT to
open fonts that are embedded in EPS images. This
only occurs when printing a file that contains
EPS images.
• Choose For Me – Selects the first font found in the
Suitcase database.
• Cancel All – Ends the auto-activation.
• Skip – Moves to the next font.
• Done – Uses the font that is selected.
Enable FontSync support
Check this option to use FontSync to match the font
in the document with the font in Suitcase.
FontSync information is stored in the document
when the document is saved. The next time the
document is opened, the Suitcase plug-in goes
through the list of fonts in the document and for
each one it asks Suitcase for a list of all the fonts by
that name in its database.
User Guide
Shortcuts
50
Keyboard Shortcuts
Command
Hot key
Command
Hot key
Open Suitcase or bring to front (default)
Command+Option+S
Find Fonts
Command+F
Select All
Command+A
Get Font Information
Command+I
Deselect All
Command+Option+A
Reveal in Finder
Command+R
Show/Hide Font Pane
Command+`
Print Sample Pages
Command+P
Show/Hide Preview Pane
Command+0
Collect Fonts for Output
Command+D
Show/Hide Sets Pane
Command+1
Remove Sets (leaves fonts in database)
Command+Delete
Show Open Fonts
Command+2
Remove Sets without Confirmation
Show Temporary Fonts
Command+3
Show Suitcase Fonts
Command+4
Option+Delete,
Command+Option+Delete
(leaves fonts in database)
Show System Folder Fonts
Command+5
Remove Fonts (removes from database)
Command+Del, Shift+Remove Icon
Show Fonts in Selected Sets
Command+6
Remove Fonts without Confirmation
Command+Option+Delete
(removes fonts from database)
Show All Fonts
Command+7
Remove Fonts AND Sets from database
Show Closed Fonts
Command+8
Command+Shift+Del,
Shift+Remove Icon
Show Missing Fonts
Command+9
Move Up through List
Up Arrow
Show Suitcase Server Fonts
Command+- (minus)
Move Down through List
Down Arrow
Show Auto-Activated Fonts
Command+= (equal sign)
Expand List
Right Arrow, Command+Right Arrow
Show/Hide Keywords & Styles
Command+]
Condense List
Left Arrow, Command+Left Arrow
View by font/suitcase
Command+E
Command+B
New Set
Command+N
Subscribe to Sets
(requires Suitcase Server)
Add Fonts
Command+L
Command+U
Add Fonts Temporarily
Command+T
Synchronize with Server
(requires Suitcase Server)
Remove Temporary Fonts
Command+, (comma)
Log into Server
Command+\
Edit Users and Groups
Command+/
Undo
Command+Z
Open Preferences
Command+;
Remove Temporary Fonts
without confirmation
Command+Option+, (comma)
Open (Activate) Fonts/Sets
Using Default Activation
Command+O
Open Suitcase Help
Command+?
Close Fonts/Sets
Command+K
Close a Suitcase Window / Minimize
Command+W
Close Suitcase Application
Command+Q
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User Guide
51
Troubleshooting
Sometimes you may run into an issue with Suitcase
that you are not quite sure how to handle. This
section lists a number of common problems and
easy solutions.
Please visit the Extensis web site for an up-to-date
list of Frequently Asked Questions (FAQs)
for Suitcase.
If you need further technical assistance, please
contact Extensis Technical Support. Contact
information is listed at the front of this guide.
Why does previewing a font in Suitcase cause
Suitcase to close unexpectedly?
When Suitcase closes unexpectedly, it is most likely
caused by a corrupt font. Corrupt fonts are shown
in Suitcase Font lists with a warning icon. Suitcase
can scan and attempt to repair corrupt fonts when
they are added to Suitcase and also before they
are previewed.
To enable corrupt font scanning and repair:
1. Open Suitcase.
3. On the General tab, check the desired scan and repair
options.
With these options checked, Suitcase scans and
attempts to repair all fonts newly added to Suitcase
and also scans fonts before they are previewed.
4. Click OK.
To scan and repair corrupt fonts:
1. Open Suitcase.
2. Choose Tools > Scan & Repair Suitcase Fonts.
3. Click Scan All to scan the list for corrupt fonts.
– or –
Click Scan & Repair All to scan the entire list and
attempt to repair any fonts identified as corrupt.
If Suitcase does not identify a font you suspect to
be corrupt:
1. Remove the suspect font from Suitcase.
2. Reinstall the font from the original media.
3. Re-add the font to Suitcase.
User Guide
Troubleshooting
52
Why don’t I see FontSync ratings listed in the
Duplicate Fonts dialog?
For FontSync information to be displayed,
FontSync must be enabled in the auto-activation
plug-in preferences.
To enable FontSync in InDesign:
1. Launch InDesign
2. Choose InDesign > Preferences > Suitcase
Auto-Activation...
3. Check Enable FontSync™ Support.
4. Click OK.
To enable FontSync Support in Adobe Illustrator:
1. Open Adobe Illustrator.
2. Choose Illustrator > Preferences > Suitcase AutoActivation Prefs...
What applications support auto-activation?
Suitcase automatically activates the fonts you need,
when you need them. Suitcase supports the major
creative applications you use most including Adobe
and Quark Products.
Auto-activation plug-ins
Plug-ins for Adobe InDesign, Adobe Illustrator and
Quark XPress activate fonts for documents and in
each of those applications. These plug-ins take full
advantage of Apple’s FontSync technology to ensure
that the exact font you used to create the document
is activated. For more detailed information, see the
Plug-ins section of this guide.
Global auto-activation
Many other applications take advantage of global
auto-activation (that is, auto-activation without
an application-specific plug-in). The applications
supported by global auto-activation include:
3. Check Enable FontSync Support.
4. Click OK.
Mac OS X applications
Adobe GoLive 6
AppleWorks 6
BBedit 6
Corel Draw Suite
FileMaker Pro 5
FileMaker Pro 6
Final Cut Pro 3
iMovie 2.1.2
Macromedia Fireworks MX
Macromedia FreeHand 10
Microsoft Entourage X
Suitcase X1 for Mac
User Guide
53
Microsoft Excel X
Microsoft PowerPoint X
Microsoft Word X
Preview (Mac OS X 10.2)
Tex-Edit Plus 4.3+
TextEdit (Mac OS X 10.2)
Classic Applications
Corel Draw 8
Macromedia Freehand 8 and 9
Microsoft Office 98 and 2001
QuarkXPress 3.32, 4.04 and 4.1
QuarkXPress Passport 3 and 4
Why are my fonts displayed “jagged” in Classic
applications?
Suitcase provides fonts to applications, but is not
involved with onscreen font smoothing. To smooth
fonts on screen for Classic applications, install ATM
Light. ATM Light is available on your Suitcase CD, or
can be downloaded free from http://www.adobe.com.
Why are my fonts not grouped by family or
displayed WYSIWYG?
In OS X as well as in Classic mode, individual
programs are responsible for the display and sorting
of font lists.
Suitcase does not have control over the onscreen
display within an application. We recommend
that you browse and preview fonts in the Suitcase
Preview pane.
Why can’t I remove a font from Suitcase using
the Delete key?
To remove fonts from Suitcase X1:
• Hold down the Command key and press Delete.
If a set is highlighted in the Sets pane, the set is
deleted and the fonts in the set remain in Suitcase.
If a font is highlighted in the Sets pane, the font is
removed from the set.
If a font is highlighted in the Fonts pane, the font is
removed from Suitcase entirely. This does not delete
the font from your disk.
Do I need to uninstall my earlier version of
Suitcase before installing the latest version?
No, the Suitcase installer replaces prior versions of
Extensis Suitcase. The Suitcase installer does not
remove the prior Suitcase application folder, because
some people choose to put their fonts in that folder.
You can delete this folder if you determine that
there is nothing in that folder that you need.
Suitcase Preferences are not replaced, so any settings
you had in a previous version of Suitcase remain.
User Guide
Index
54
Index
A
B
F
abc 123 view 31, 42
activating fonts 9, 21
automatically 14, 23
on demand 11
permanently 11, 22
temporarily 11
until restart 11, 21
activating sets 28
activation states 10, 23
adding fonts 9, 17
permanently 17
temporarily 17
to sets 26
Adobe Illustrator
auto-activation 46
Adobe InDesign
auto-activation 48
AppleScript 38
application sets 12, 27
auto-activation 23
Adobe Illustrator 46
Adobe InDesign 48
application support 52
preferences 41
Quark XPress 44
turning on 14
automating with AppleScript 38
browse and buy fonts 34
finding fonts 33
advanced find 33, 33–34
by keyword or style 34
on the hard disk 34
QuickFind 33
to purchase 34
FontDoctor 6
FontSync 52
Adobe InDesign 49
Suitcase XT 45
fonts pane 8
font conflicts 35
C
classic system fonts 20, 53
closing fonts 22
collecting fonts for output 38
contact Extensis ii
contents iii
corrupt fonts 10, 51
D
deactivating fonts 22
temporary fonts 18
default activation states 23
demonstration mode 2
dock icon menu 5, 28
duplicate fonts
locating and managing 37
prefer Postscript 24
prefer True Type 24
E
EPS 45, 47, 49
extensions
Adobe InDesign 48
Quark XPress 44
Extensis contact information ii
G
general preferences 39
getting started 6
get info 33, 34
H
horizontal resize 8
hot key 39
how Suitcase works 16
I
installing Suitcase 2
introducing Suitcase 1
Suitcase X1 for Mac
User Guide
55
K
keyboard shortcuts 50
keywords and styles 8, 30
M
manage duplicate fonts 4
managing fonts 15
managing system fonts 7, 19
missing fonts 37
N
new features 4
O
on demand fonts 10
adding and activating 11, 18
opening fonts 9
opening Suitcase automatically 39
organizing your fonts 6
OS X and Suitcase 5
output
collecting fonts 38
overriding system fonts 19, 40
P
panes 8
paragraph view 32, 42
permanent fonts 17
permanently 22
personalization 2
plug-ins 5
Adobe InDesign 48
Quark XPress 44
Suitcase XT 44
preferences 39
activation 40
Adobe Illustrator plug-in 46
auto-activation 41
general preferences 39
preview text 13, 32, 42
server connection 42
previewing fonts 13, 31
abc 123 view 31
paragraph view 32
preferences 42
QuickType view 32
waterfall view 31
preview pane 4, 8
preview sample page 33
problematic fonts 35
font conflicts 35
scanning and repairing 35
purchasing new fonts 34
Q
Quark XPress 44
QuickFind 4, 8, 30, 33
QuickType view 32, 42
R
registration and personalization 2
removing fonts and sets 29
removing unrepairable fonts 36
renaming
sets 28
repairing corrupt fonts 39
requirements
system and software 2
resize panes 8
reveal in finder 34
S
sample page 33
scanning and repairing corrupt
fonts 35, 39
server connection preferences 42
sets 25
activating 28
adding fonts 26
application 12, 27
building 12
creating a new 12, 25
example 25
removing 29
renaming 28
sets pane 8
shortcuts 50
software requirements 2
status column 8
styles
scanning fonts 39
styles and keywords 4, 8, 30
Suitcase environment 8
Suitcase XT 44
duplicate fonts 45
preferences 44
system fonts
classic 20
managing 7, 19
overriding 7, 19, 40
system requirements 2
User Guide
Index
56
T
table of contents iii
technical support 3
temporary fonts 10, 17
toolbar 8
troubleshooting 51
U
unmarking corrupt fonts 36
until restart 21
utilities 5
V
vertical resize 8
W
warn about duplicates 24
waterfall view 31, 42
whatʼs new 4
Suitcase X1 for Mac
User Guide
57
SC11M-NAMAN-0903

The Ultim ate Font M anager

Transcription

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