VILLAGE OF MUNDELEIN

Transcription

AGENDA
VILLAGE BOARD MEETING
NO. 3049
March 25, 2013 – 7:00 P.M.
Fire Headquarters, 1000 N. Midlothian Road, Mundelein, IL
I.
II.
CALL TO ORDER
ROLL CALL
III.
PLEDGE OF ALLEGIANCE
IV.
APPROVAL OF MINUTES
A. Village Board Meeting – February 25, 2013 (Exhibit 1)
B. Village Board Meeting – March 11, 2013 (Exhibit 2)
V.
VI.
PUBLIC COMMENTARY
PRESENTATIONS/AWARDS
A. Outstanding Citizen Award /Proclamation – John Lynn (Exhibit 3)
B. 98th General Assembly/Representative Sente – Acknowledgment of Chief Guenther
(Exhibit 4)
C. Human Relations Commission Annual Report (Exhibit 5)
VII.
PUBLIC HEARINGS
VIII.
MAYOR’S REPORT
A. Proclamation – Code Enforcement Officer Appreciation Month – April 2013 (Exhibit 6)
B. Proclamation – National Safe Digging Month – April 2013 (Exhibit 7)
C. Exchange Club of LMV Sign Request (Exhibit 8)
1. Motion to authorize the Exchange Club of LMV to display four signs at the proposed
intersections within the Village of Mundelein April 20, 2013 through May 5, 2013.
D. Motion to move the start time of the regularly scheduled Village Board Meeting on April 8,
2013 from 7:00 p.m. to 7:30 p.m.
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E.
IX.
Other Reports
TRUSTEE REPORTS
A. Public Works Committee (Meier)
1. Motion to approve the minutes of the February 25, 2013 Public Works Committee
Meeting. (Exhibit PW-1).
2. Emerald Ash Borer Management Plan (Exhibit PW-2)
a. Motion to adopt A Resolution Regarding the Emerald Ash Borer
Management Plan.
B. Finance Committee (Sullivan)
1. Motion to approve the payment of bills, as indicated on Disbursement Pending
Report dated 03/25/13 for AT&T invoices totaling $5,063.12 (Exhibit FIN-1).
C. Public Safety Committee (Semple)
D. Community Development Committee (Voss)
1. Approval of Text Amendments to the Zoning Ordinance (Exhibit CD-1)
a. Motion to pass an Ordinance Amending Certain Sections to Chapters 4, 5,
8, 10, 12, 13, 14, 17 and 18 of the Zoning Ordinance, Title 20 of the
Municipal Code of Mundelein, Correcting Grammar, Spelling and CrossReferences; and Regarding Motor Vehicle Aftermarket Enhancements;
Light Pole Heights, Commercial Vehicles; Parking Stall Dimensions;
Driveways; and Definitions.
E. Permits Committee (Nutschnig)
1. Motion to approve the minutes of the March 11, 2013 Permits Committee Meeting.
(Exhibit PMT-1).
F. Transportation & Infrastructure Committee (Lentz)
G. Other Reports
X.
SCHEDULED BUSINESS
Omnibus Vote Items
Exhibit
A
Motion to approve bad debts write-off in the amount of $11,244.17.
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B
Motion to adopt a Resolution Canceling the Village Board Meeting of May 27,
2013 and Authorizing the Village Administrator to Approve Payment of Bills
Between the Period of May 27, 2013 and June 10, 2013.
C
Motion to approve a Department Purchase Order & Payment in the amount of
$11,877.05 to Clark Baird Smith, LLP for legal services.
D
Motion to authorize the Village Administrator to sign the GAN (Grant Adjustment
Notice) from the Illinois Emergency Management Agenda for the period of January 1,
2012 – December 31, 2012 providing $2,883.33 to the Village of Mundelein for the
grant period.
E
Garden Fresh Market, 400 Townline Road Sign Variations
1) Motion to pass an Ordinance Repealing Ordinance No. 06-11-93, An
Ordinance Granting Sign Variations to Garden Fresh Market Relating to
the Property at 400 Townline Road, Mundelein, Illinois.
2) Motion to pass an Ordinance Granting Variations to Garden Fresh
Market, LLC, d/b/a, Garden Fresh Market, Relating to the Property
Located at 400 Townline Road, Mundelein, Illinois.
XI.
F
Motion to authorize the Mayor to sign on behalf of the Mundelein ETSB the
Memorandum of Understanding Regarding CAD Interoperability.
G
Motion to approve the payment of bills, as indicated in the Governing Body Report
for the period between 3/12/13 through 3/25/13 in the amount of $ 1,383,810.40.
VILLAGE STAFF REPORTS
A. Village Administrator
1. Ordinance Codification Purchase Order (Exhibit STF-1)
a. Motion to approve the Purchase Order to Municipal Code Corporation for
ordinance codification services in the amount of $7,688.
B. Village Attorney
C. Village Clerk
XII.
EXECUTIVE SESSION
A. Motion to recess into Executive Session to discuss pending litigation pursuant to 5 ILCS
120, Section 2(c)(11), land acquisition pursuant to 5 ILCS 120, Section 2(C)(5), personnel
pursuant to 5 ILCS 120, Section 2(C)(1), and minutes pursuant to 5 ILCS 120, Section 2
(c)(21).
B. Motion to reconvene Village Board Meeting
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C. Attendance
D. Action from Executive Session
1. Motion to pass An Ordinance Adopting the FYE 2014 Employee Reference
Manual for the Village of Mundelein.
XIII.
OTHER BUSINESS
XIV.
ADJOURNMENT
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03/25/13
UPCOMING MEETING SCHEDULE*
March 25, 2013
7:00 p.m.
Regular Village Board Meeting
April 8, 2013
6:00 p.m.
Finance Committee Meeting
Re: FYE 2014 Budget
April 8, 2013
7:30 p.m.
Regular Village Board Meeting ( Note: time change)
April 15, 2013
6:00 p.m.
Re: FYE 2014 Budget
April 22, 2013
6:00 p.m.
Re: FYE 2014 Budget
April 22, 2013
7:00 p.m.
Regular Village Board Meeting
* All meetings will be held at Village of Mundelein Fire Headquarters, 1000 N. Midlothian Road, Mundelein, Illinois,
unless otherwise stated.
EXHIBIT 1
The 3047th Regular Meeting of the Board of Trustees of the Village of
Mundelein was held Monday, February 25, 2013 at 1000 North Midlothian
Road, Mundelein. Mayor Pro Tempore Nutschnig called the meeting to
order at 7:08 p.m.
3047th Regular meeting
Clerk Dahlstrom took the roll. It indicated these members present:
Trustees, Lentz, Meier, Nutschnig, Semple, and Sullivan; absent: Mayor
Kessler and Trustee Voss. Village attendance: Village Administrator
Lobaito, Assistant Village Administrator Flynn, Chief Guenther, MPD; Chief
Sashko, MFD; Director of Finance Haywood, Director of Public Works &
Engineering Boeche, Director of Building Schubkegel, Sr., Director of
Planning Barrera, and Attorney Marino.
Attendance
Pledge of Allegiance
Mayor Pro Tempore Nutschnig led the pledge of allegiance.
Motion by Semple, seconded by Sullivan to approve the minutes of February
11, 2013. Upon roll call vote, the vote was as follows: Ayes: Semple,
Sullivan, Lentz, Meier, and Nutschnig; nays: none; absent and not voting:
Voss. Motion carried.
Motion to Approve Minutes
of Regular Board Meeting of
02.11.13
Mayor Kessler opened the floor for public commentary.
Floor Opened to Public
Mr. Paul Papineau, 446 Killarney Pass Circle, congratulated the Village for
the efficient job regarding the snow removal during Street Scenes and the
recent snow storm as well.
Snow Removal
Mr. Carl Hanson, 571 Banbury Road, agreed with Mr. Papineau and added in
the five years he has lived in the Village, the Street Department has done an
excellent job.
Snow Removal
Mr. Jerry Haley, 550 Deepwoods Drive, stated he was owner and Building
Manager of the Woodlands Apartments. Mr. Haley stated there had been
much said on all sides regarding the recycling ordinance, and stated all believe
recycling is important. Mr. Haley stated there were three parts of the
ordinance; mandating commercial and multi-family housing businesses to
implement the recycling program; mandating the exclusive franchise use of
one specific waste hauler; and negotiates and dictates the removal cost of
waste and recycle materials by multi-family commercial businesses. Mr.
Haley added the vote should be based on the following: whether it is a good
ordinance for the Village; would the ordinance meet the objective of
achieving 60% or more recycling by 2020; and how does mandating a specific
waste hauler at a fixed price help or increase the success of the recycling
goals. Mr. Haley stated he felt it was discrimination against all multi-family
businesses because it excludes all other commercial businesses that should
also be mandated to assist in the recycling program. Mr. Haley stated
mandating a government negotiated rate will not increase or improve the
success of a recycling program. Mr. Haley added his contract would increase
Recycling Ordinance
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(Continued)
Recycling Ordinance
(Continued)
by more than $1,000 and added he would provide his current contract. Mr.
Haley stated it would eliminate the competition and the ability to negotiate
the ability to bid for the service. Mr. Haley stated there was no reason for
the Village to add this to the ordinance. Mr. Haley stated the Board would
be voting on a $1M decision based on two weak excuses for the options the
multi-family businesses would end up paying. Mr. Haley stated he attended a
SWALCO meeting where Director Willis stated the proceeds would be split
between SWALCO, the Village, and the business owners but was still open
for discussion as to where the monies would go. Director Willis stated at a
Grayslake meeting, SWALCO does not receive any proceeds from the
proposed recycling ordinances; someone is confused or not telling the truth.
Mr. Haley stated the ordinance would save some a limited amount of some
multi-family businesses however it will be due to the lack of good financial
management practices; however they do not need the Village for this savings.
The Village is creating a monopoly and will the Village pay the fees incurred
for canceling each contract. Mr. Haley asked if the Village wanted to alienate
business partners or would the Village pass an ordinance mandating
recycling, let multi-family business owners educate their tenants, and choose
the best possible waste hauler for each individual needs, one that can be
terminated if good service is not provided.
Recycling Ordinance
Mr. Mel Withrow, 600 McKinley Avenue, stated he lives and votes in the
Village. Mr. Withrow stated recycling is okay with multi-family business
owners however mandating who to use without competitive bidding is not
okay. Mr. Withrow stated waste haulers generally have the same type of
contract and noted if a contract requires a six-month cancellation notice, fees
would be incurred and asked Assistant Administrator Flynn for a ruling
regarding the cancellation fees. Assistant Administrator Flynn stated every
year, business licenses are renewed within the Village. Groot would be the
only scavenger that would be issued a business license and therefore
cancellation fees would not be incurred. Mr. Withrow disagreed with
Assistant Administrator Flynn’s explanation and asked Administrator
Lobaito’s opinion.
Administrator Lobaito agreed with Assistant
Administrator Flynn’s explanation. Mr. Withrow stated his cancellation fees
would be $4,000 and asked if the Village would be willing to side with the
multi-family business owners against the existing scavenger services. Mr.
Withrow also represented Park Butterfield Apartments. Park Butterfield
Apartments would be $22,000 with an additional $12,500 per year.
Recycling Ordinance
Mr. Charles Thompson, 155 South Chicago Avenue, asked if any trustee
believe it is a good, a right, and a just thing for government to strip the
personal rights and freedoms of its citizens whom they allege to serve in order
to achieve its own goals and objectives. Mr. Thompson reminded the Board
what was stated by Thomas Jefferson “the price of freedom is eternal
vigilance”. Mr. Thompson stated the ordinance was nothing more than
further control over private property by the incremental erosion of personal
rights and freedoms. Mr. Thompson stated UN Agenda 21 is poised and
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ready to be placed firmly in the throat of every business and property
owner in the Village. Mr. Thompson reminded the Board, their first
obligation is to protect the rights of the constituents and further challenged
the Board to make a motion to once and for all end the debate on the issue
and never bring it up again.
(Continued)
Recycling Ordinance
(Continued)
There was no other public commentary. The floor was closed for public Floor Closed to Public
commentary.
Mayor Pro Tempore Nutschnig proclaimed the Good Neighbor Award to Mayor’s Report
Ms. Hazel D. Walker for an incident in which Ms. Walker aided a person in
distress. Ms. Walker’s action and care of the individual contributed to the Good Neighbor Award – Ms.
person’s survival. The individual was in cardiac arrest and hypothermic. Hazel Walker
Dr. Pearlman, Attending Physician Advocate Condell Emergency
Department wrote a letter to the Village recommending recognition. In
addition to the proclamation, Ms. Hazel’s name will be inscribed on the
Good Neighbor Award plaque displayed at Village Hall. Mayor Pro
Tempore Nutschnig introduced Chief Sashko to present Ms. Walker with a
framed letter written by Dr. Pearlman. Chief Sashko added the letter was
important and added Dr. Pearlman worked on the individual for over
seven hours. Chief Sashko thanked Ms. Walker for her actions.
Mayor Kessler arrived
Mayor Kessler arrived at 7:35 p. m.
National Severe Weather
Mayor Kessler proclaimed March 3, 2013 through March 9, 2013 as Preparedness Week –
03.03.13 – 03.09.13
National Severe Weather Preparedness Week.
Motion by Semple, seconded by Meier to accept the Plan Commission Ruprecht Company, 1301
Minutes and Findings of Fact as stated in the Staff Report dated February Allanson Road
25, 2013. Upon roll call vote, the vote was as follows: Ayes: Semple, Meier,
Lentz, Nutschnig, and Sullivan; nays: none; absent and not voting: Voss.
Motion carried.
Motion by Semple, seconded by Nutschnig to accept the Plan
Commission’s Recommendation as stated in the Staff Report dated
February 25, 2013. Upon roll call vote, the vote was as follows: Ayes:
Semple, Nutschnig, Lentz, Meier, and Sullivan; nays: none; absent and not
voting: Voss. Motion carried.
Motion by Semple, seconded by Meier to authorize staff to draft an
ordinance granting a variation to Section 20.10.3 to allow a maximum
building height of fifty feet for Ruprecht Company, 1301 Allanson Road.
Upon roll call vote, the vote was as follows: Ayes: Semple, Meier, Lentz,
Nutschnig, and Sullivan; nays: none; absent and not voting: Voss. Motion
carried.
Motion by Meier, seconded by Semple to authorize staff to draft an
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Mayor’s Report (Continued)
Ruprecht Company, 1301
Allanson Road (Continued)
Appointment of Trustees to
Branding Selection
Committee
Public Works Committee
Interior Painting – Water
Distribution Facilities
ordinance granting a variation to Section 20.10.04(d)(1)(f) to allow metal
panels as the primary material for proposed building addition for Ruprecht
Company, 1301 Allanson Road. Upon roll call vote, the vote was as follows:
Ayes: Meier, Semple, Lentz, Nutschnig, and Sullivan; nays: none; absent and
not voting: Voss. Motion carried.
Mayor Kessler asked for two trustees to volunteer for the Branding Selection
Committee. Trustees Meier and Lentz volunteered.
Trustee Meier reported the Public Works Committee meeting held earlier
recommending the Emerald Ash Borer Management Plan be presented to
the Board.
Motion by Meier, seconded by Semple to accept all bids. Upon roll call
vote, the vote was as follows: Ayes: Meier, Semple, Lentz, Nutschnig, and
Sullivan; nays: none; absent and not voting: Voss. Motion carried.
Motion by Meier, seconded by Semple to issue a notice of award accepting
the proposal from Sparkle Paint and Construction Co. subject to the
approval and execution of a satisfactory contract and receipt of required
bonding and insurance. Upon roll call vote, the vote was as follows: Ayes:
Meier, Semple, Lentz, Nutschnig, and Sullivan; nays: none; absent and not
voting: Voss. Motion carried.
Motion by Meier, seconded by Semple to authorize the Director of Public
Works and Engineering to negotiate a reduction in project scope and
corresponding contract value. Upon roll call vote, the vote was as follows:
Ayes: Meier, Semple, Lentz, Nutschnig, and Sullivan; nays: none; absent and
not voting: Voss. Motion carried.
Motion by Sullivan, seconded by Nutschnig to approve the payment of bills,
as indicated on Disbursement Pending Report dated 02.22.13 for AT&T
Motion to Approve Payment invoices totaling $1,908.59.
of Bills Dated 02.22.13 for
Trustee Meier stated due to a conflict of interest, she would abstain from
AT&T Invoices Totaling
voting on the motion.
$1,908.59
Finance Committee
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Nutschnig, Lentz,
and Semple; abstain: Meier; nays: none; absent or not voting: Voss. Motion
carried.
Financial Highlights
Trustee Sullivan reported financial highlights.
JAWA Update
Mayor Kessler reported the JAWA fees discussed at the previous meeting
was a per person fee in addition to all of the old and new infrastructure fees.
Public Safety Committee
Trustee Semple introduced Chief Guenther to present the Police report.
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Chief Guenther announced the annual Liquor License Meeting scheduled
March 7, 2013 for all license holders.
(Continued)
Chief Guenther reported the Polar Plunge was held Sunday February 24,
2013 and approximately $3,000 was raised for the Special Olympics.
Polar Plunge Held
Trustee Semple introduced Chief Sashko to present the Fire report. Chief
Sashko reported he, Chief Guenther, Deputy Chief Monahan, and
Director Boeche, attended a new program launched by Lake County
Emergency Management Agency evaluating basic readiness, and resource
management in case of a catastrophic event.
Lake County Emergence
Management Agency
Chief Sashko reported a Blood Drive was held and 81 units were donated.
Blood Drive Held
Chief Sashko reported North Shore Gas donated 40 carbon monoxide
detectors for families that do not have detectors in their homes.
Carbon Monoxide Detectors
Donated by North Shore Gas
Chief Sashko reported the Weston Solutions HAZMAT Training began
and would continue March 11, 2013 for their National Response Team
members. Chief Sashko invited the Board to attend the training as they
are able.
Weston Solutions Training
Trustee Lentz reported Loch Lomond Phase I meeting was held Thursday
February 21, 2013 with 110 attendees.
Trustee Lentz thanked
Administrator Lobaito, Director Boeche, and Engineer Emmerich for
their presentations. Administrator Lobaito stated a report would be
distributed to the Board.
T & I Committee
Motion by Lentz, seconded by Sullivan to pass an Ordinance
Amending Ordinance 09-03-17, An Ordinance Adopting the Village
of Mundelein Municipal Solid Waste Code.
Expansion of Residential
Solid Waste Agreement with
Groot Industries,
Incorporated
Trustee Meier stated while she supports recycling, she would not support
the motion due to the residential rates not being negotiated while being
extended with the adoption of this ordinance.
Trustee Semple asked Trustee Meier if they, as the negotiating team did a
thorough job negotiating a residential rate and the task of multi-family
was not to renegotiate the residential rates. Trustee Meier stated one of
the options was to wait and renegotiate the 2014 contract and send it out
for bids.
Trustee Sullivan addressed the concerns expressed during the public
commentary and stated all concerns have been considered and the main
purpose of the ordinance was to increase the amount of recycled materials
and felt it would be effective. Trustee Sullivan added the objection of the
termination fees are not a liability because the Village would not issue a
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Loch Lomond Phase I
Meeting Held
Expansion of Residential
Solid Waste Agreement
with Groot Industries,
Incorporated (Continued)
business license to any other waste hauler with a competitive price to all.
Discussions continued regarding the residential rates and the direction of
the Board regarding the negotiations.
Mayor Kessler added a benefit for the residents is to switch to a larger
recycle bin and a smaller refuse bin.
Upon roll call vote, the vote was as follows: Ayes: Lentz, Sullivan,
Nutschnig, and Semple; nays: Meier; absent and not voting: Voss. Motion
carried. (Ordinance No. 13-02-06)
Motion by Lentz, seconded by Sullivan to pass An Ordinance
Amending Ordinance 09-03-18, an Ordinance Designating Groot
Industries, Incorporated as the Exclusive Residential Solid Waste
Collection Contract Within the Village of Mundelein, and
Authorizing the Execution of An Exclusive Residential Services
Collection Agreement with Groot Industries, Incorporated, as
amended.
Assistant Administrator Flynn corrected Exhibit A, page 10 (f)(1), line 4,
to add … (May 1, 2013 to May 1, 2014), subject to a rate increase May 1,
2014. Also, Section 2, line 4, …CONTRACTOR copy of its January 2013
garbage bill with such third party hauler, certified in writing by such owner
or management stating that it is a true, correct and complete copy of said
bill.
Upon roll call vote, the vote was as follows: Ayes: Lentz, Sullivan,
Nutschnig, and Semple; nays: Meier; absent and not voting: Voss. Motion
carried. (Ordinance No. 13-02-07)
Omnibus Agenda
Mayor Kessler presented the Omnibus Vote Agenda asking for any
additions, deletions or corrections.
Items Removed
Trustee Sullivan removed Item A.
Motion to Approve
Omnibus Vote Agenda
There were no other additions, deletions or corrections.
Motion by Lentz, seconded by Sullivan to approve the following
Omnibus Vote Agenda, excluding Item A:
A
B
REMOVED
Motion to pass an Ordinance Amending Ordinance 12-12-60
to Correct a Typographical Error.
(Omnibus Vote)
(Ordinance No. 13-02-08)
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C
Motion to approve a Departmental Purchase Order in the
amount of $18,307.61 to CDWG for Annual Microsoft EA
Agreement Licenses. (Omnibus Vote)
D
Motion to Approve
Omnibus Vote Agenda
(Continued)
Motion to approve the payment of bills, as indicated in the
Governing Body Report for the period between 2/12/13
through 2/25/13 in the amount of $602,712.13. (Omnibus Vote)
Upon roll call vote, the vote was as follows: Ayes: Lentz, Sullivan, Meier,
Nutschnig, and Semple; nays: none; absent or not voting: Voss. Motion
carried.
Motion by Sullivan, seconded by Semple to authorize the Mayor to
execute the Parking Lot Lease between the Village of Mundelein and Pat
and Nita McGrath for premises at the southwest corner of Park Avenue
and Seymour Avenue, Mundelein, Illinois.
Trustee Sullivan stated the monthly rent was none and asked if that was
correct. Administrator Lobaito stated for the use of their lot, the Village
agrees to snow removal and the McGrath’s have agreed to minor repairs
to the surface and added there was another lease with Mundelein
Community Connection.
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Semple, Lentz,
Meier, and Nutschnig; nays: none; absent or not voting: Voss. Motion
carried.
Motion to Authorize
Mayor to Execute Parking
Lot Lease between VOM
& Pat & Nita McGrath for
Premises at Southwest
Corner of Park Avenue &
Seymour Avenue
Administrator’s Report
Administrator Lobaito called a Staff Meeting for Tuesday February 26,
2013.
Staff Meeting 02.26.13
Administrator Lobaito reported the budget documents would be
distributed early March 2013.
Preliminary Budget
Documents
Trustee Sullivan addressed Mr. Haley’s comments regarding his benefiting
from the waste hauler contract and added it would greatly reduce his costs
and does not influence his vote. Mayor Kessler added the Electric
Aggregation benefited every resident including the Board.
Waste Hauler Comment
Motion by Meier, seconded by Semple to adjourn the 3047th Regular
meeting. Upon unanimous voice vote, the meeting was adjourned at 8:19
p.m. Motion carried.
Motion to Adjourn
The 3047th Regular meeting was adjourned at 8:19 p.m.
Adjournment
_________________________
Village Clerk
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EXHIBIT 2
The 3048th Regular Meeting of the Board of Trustees of the Village of
Mundelein was held Monday, March 11, 2013 at 1000 North Midlothian
Road, Mundelein. Mayor Pro Tempore Nutschnig called the meeting to
order at 7:03 p.m.
3048th Regular meeting
Trustees, Lentz, Meier, Semple, Sullivan, and Voss; absent: Mayor Kessler.
Village attendance:
Village Administrator Lobaito, Assistant Village
Administrator Flynn, Chief Guenther, MPD; Chief Sashko, MFD; Director
of Finance Haywood, Deputy Director of Public Works DeVito, Director of
Building Schubkegel, Sr., Director of Planning Barrera, and Attorney Marino.
Attendance
Mayor Pro Tempore Nutschnig led the pledge of allegiance.
Pledge of Allegiance
Mayor Pro Tempore Nutschnig stated not everyone received the minutes of
February 25, 2013 therefore they would be removed and presented at the
next Regular meeting. The motion was removed.
Minutes Removed
Mayor Pro Tempore Nutschnig opened the floor for public commentary.
Mr. Paul Papineau, 446 Killarney Pass Circle, stated February 21, 2013 the
Village held a very informative Loch Lomond meeting and since, a Report
written by the Village has been distributed. Mr. Papineau stated while he
hasn’t seen the report, he has learned the report states there were 60
attendees and most residents were in favor of curbs and gutters. Mr.
Papineau stated the report is wrong, there were 135 attendees and most were
not in favor of curbs and gutters. Mr. Papineau stated he had several
concerns; curbs and gutters would add pollution to the Lake Lomond; curbs
and gutters would increase the risk of accidents to the children and other
pedestrians; curbs and gutters would increase the amount of traffic
throughout the neighborhood; and curbs and gutters would decrease the
amount of parking available to residents. Mr. Papineau stated the Village
proposed curbs and gutters would make maintenance and repairs easier but
disagreed because repairs to the streets go so long between repairs and cited
Prairie as an example. Mr. Papineau stated the Village was concerned curbs
and gutters were more robust than ribbon streets however he was confident
the Village engineers could design a concrete ribbon every bit as robust and
anchored and secured as a curb. Mr. Papineau stated residents who walk and
jog were concerned that people parking on the three inch mountable curbs
would make the streets too narrow and unsafe; children would have to walk
on the street instead of the shoulder. Mr. Papineau stated the Village replied
stating the mountable curbs would not have an effect because people would
park on the grass however Mr. Jim Nelson, who lives on Braemar stated he
has never, ever seen anyone park on the grass and added there was an
ordinance prohibiting parking over a curb, Section 10.32.080 Parking Motor
Vehicles on Private Property. Mr. Papineau stated Administrator Lobaito
stated additional pollution added to the lake would be minimal and cited a
Loch Lomond Street
Improvement
31
(Continued)
Loch Lomond Street
Improvement (Continued)
Loch Lomond Street
Improvement
11
Loch Lomond Street
Improvement
2005 Lake Management Report. Mr. Papineau stated he was very familiar
with the 2005 Lake Management Report and added many steps had been
taken and the Village should not counter those steps by adding any pollution
however minimal. Mr. Papineau distributed several handouts including PostConstruction Stormwater Management Permit information and handouts
from the Environmental Protection Agency (EPA) regarding National
Pollutant Discharge Elimination System (NPDES) Eliminating Curbs and
Gutters; Grassed Swales; and Narrower Residential Streets. Mr. Papineau
recommended 24 foot road widths for heavily traveled streets; 21 foot road
widths for remaining streets, replace the existing gravel shoulders with
mountable curbs only where needed; ribbon curbs for the remainder of the
neighborhood; and finally a mechanism for Loch Lomond residents to view
and comment on every phase and prior to any final decisions made for Loch
Lomond.
Mr. Fritz Chesek, 277 Banbury Road, stated he and his wife chose Loch
Lomond because of the unique qualities of the neighborhood however there
are challenges and problems. Mr. Chesek expressed concerns regarding the
health of the lake; algae blooms, increased sedimentations, phosphorous
floating, and increased in fluorides. Mr. Chesek stated like-mind residents
began to self-educate to leave the lake in a healthier state and he was asked to
attend the Bull Creek Watershed Council meetings. Over the next several
years, the Watershed Council began a Watershed Plan which determined best
practice efforts which they have implemented on Lake Lomond and have
been recognized by the Village. Mr. Chesek stated when street run-off is
directly connected to curb and gutters storrmwater systems, there are
concentrated pollutants are flushed and transported directly to the lake
without any benefit of filtration or volume reduction. Mr. Chesek stated a
good street design addresses these impacts by utilizing narrower street widths
without curbs and gutters. Mr. Chesek stated increasing street widths, adding
curbs and gutters, and sidewalks increase stormwater volume that would
damage the lake even more. Mr. Chesek stated adding sidewalks would
permanently damage and potentially kill mature trees and the values to their
homes would never be recovered. Mr. Chesek stated residents were excited
for the road improvements however concerns have been expressed. Mr.
Chesek thanked the Village Board for the continued dialogue. Mr. Chesek
stated widening the streets, adding curbs and gutters, adding a sidewalk
around the lake are bad for the lake and bad for the community.
Mr. Jim Cupec, 458 Killarney Pass Circle, stated he attended the
informational meeting and was disturbed to hear from other residents who
had never heard of the survey, and were not aware of what was going on.
Mr. Cupec stated he and other residents created their own survey discussing
Phase I and approximately 68% were against increased curb and gutters; 24%
were undecided and needed additional information; 6% were in support of 1
½ curbs and gutters. Trustee Voss asked for a copy of the survey questions
as well as the results and thanked Mr. Cupec and residents for taking the time
32
to conduct their own survey.
(Continued)
Mr. Harold Hanson, 571 Banbury Road, stated he and his wife moved to
Lake Lomond for all of the reasons stated earlier and added he was in
support of the previous comments made by Mr. Papineau, Mr. Chesek,
and Mr. Cupec.
Loch Lomond Street
Improvement (Continued)
Ms. Diana O’Kelly, Lake County Representative, stated a Community
Forum is scheduled for Wednesday March 13, 2013 at the Lake County
Museum. An Open House would be held from 6 p.m. – 7 p.m. and the
meeting would begin at 7 p.m. Ms. O’Kelly added the funding for the
Hawley Street Improvement is available whenever the Village submits
their request.
Lake County Community
Forum 03.13.13 – 6 PM
There was no other public commentary. The floor was closed for public
commentary.
Floor Closed to Public
Mayor Pro Tempore Nutschnig introduced Chief Guenther. Chief
Guenther introduced the new Police Sergeant, Sergeant Dempsey. Chief
Guenther stated Sergeant Dempsey was hired by the Mundelein Police
Department in 1996 and worked the Patrol Division until 2002. He was
then promoted to the specialty position of Investigator and added to the
Major Crimes Investigations Team which includes Homicide and Arson
Investigations, Embezzlement Investigations, as well as the Lake County
Major Crime Task Force. Sergeant Dempsey introduced his wife Erin, his
children; Alec and Kiley, his mother, aunts and uncles, his Godparents,
and his second-shift patrol staff. Sergeant Dempsey thanked the Board
and Village for the opportunity.
Introduction of Police
Sergeant Paul Dempsey
Mayor Pro Tempore Nutschnig asked for two trustees to volunteer for
the Hickory Woods Negotiating Team. Trustees Voss and Sullivan
volunteered.
Appointment of Trustees to
Hickory Woods Negotiating
Team
Motion by Sullivan, seconded by Voss to adopt a Resolution providing
for the Second Amendment to the Village Hall Design-Build
Contract By and Between the Village of Mundelein and Weston
Solutions, Incorporated, former Sigma Site. Upon roll call vote, the
vote was as follows: Ayes: Sullivan, Voss, Lentz, Meier, Nutschnig, and
Semple; nays: none; absent and not voting: none. Motion carried.
(Resolution No. 13-03-18)
Village Hall Design-Build
Contract Amendment
Motion by Meier, seconded by Semple to adopt a Resolution
Authorizing the Sale of Surplus Village Equipment. Upon roll call
vote, the vote was as follows: Ayes: Meier, Semple, Lentz, Nutschnig,
Sullivan, and Voss; nays: none; absent and not voting: none. Motion
carried. (Resolution No. 13-03-19)
Public Works Committee
33
Mayor’s Report
Sale of Surplus Property
Finance Committee
Called – 04.08.13, 6 PM
Trustee Sullivan called a Finance Committee Meeting for Monday April 8,
2013 at 6:00 p.m. regarding the Fiscal Year End (FYE) 2014 Budget. Trustee
Sullivan asked the other trustees if there were any conflicts. Trustee Voss
asked how many Budget meetings would be scheduled. Trustee Sullivan
stated there were three meetings scheduled but additional meetings would be
added if necessary. Trustee Meier stated she would be unavailable April 22,
2013.
Motion to Approve Payment Motion by Sullivan, seconded by Semple to approve the payment of bills, as
of Bills Dated 03.11.13 for
indicated on Disbursement Pending Report dated 3.11.13 for AT&T invoices
AT&T Invoices Totaling
totaling $14,336.89.
$14,336.89
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Semple, Lentz,
Nutschnig, and Voss; abstain: Meier; nays: none; absent or not voting: none.
Motion carried.
Financial Highlights
Motion to Recess into LCC
3048th Regular Meeting
Recessed
Motion to Reconvene
Regular Meeting
3048th Regular Meeting
Reconvened
Trustee Sullivan reported financial highlights.
Motion by Voss, seconded by Meier to recess the 3048th Regular meeting
into a Liquor Control Commission meeting. Upon roll call vote, the vote
was as follows: Ayes: Voss, Meier, Lentz, Nutschnig, Semple, and Sullivan;
nays: none; absent and not voting: none. Motion carried.
The 3048th Regular meeting was recessed at 7:36 p.m.
Motion by Voss, seconded by Sullivan to reconvene the 3048th Regular
meeting. Upon roll call vote, the vote was as follows: Ayes: Voss, Sullivan,
Lentz, Meier, Nutschnig, and Semple; nays: none; absent and not voting:
none. Motion carried.
The 3048th Regular meeting was reconvened at 7:51 p.m.
Attendance
Trustees, Lentz, Meier, Semple, Sullivan, and Voss; absent: Mayor Kessler.
Village attendance:
Village Administrator Lobaito, Assistant Village
Administrator Flynn, Chief Guenther, MPD; Chief Sashko, MFD; Director
of Finance Haywood, Deputy Director of Public Works DeVito, Director of
Building Schubkegel, Sr., Director of Planning Barrera, and Attorney Marino.
Presentations & Awards
Mayor Pro Tempore Nutschnig recognized Swimming Athlete Connor Black
for his accomplishments at the state championships winning the 50-meter
freestyle event setting an Illinois record of 19.8 seconds, and winning the
100-meter butterfly event setting a National High School record of 46.71
seconds. Mayor Pro Tempore Nutschnig added Mr. Black was selected to
Swimming Athlete Connor
Black
34
the USA National Junior Swimming Team in September 2012 and
qualified for the 2012 Olympics trials in Omaha, Nebraska. Mayor Pro
Tempore Nutschnig presented Mr. Black with a proclamation. Mr. Black
stated he was honored to receive the award he looked forward to
representing the Village of Mundelein.
Trustee Semple introduced Chief Guenther. Chief Guenther reported
March 18, 2013 a free BASSET Class would be held for Liquor License
holders and there were 35 license holders registered for the class.
Presentations & Awards
(Continued)
BASSET Class – 03.18.13
Trustee Semple reported an article regarding Fire Departments and what
neighboring Fire Departments were doing regarding staffing and mutual
aid. Trustee Semple asked Chief Sashko to prepare a report comparing
what the Village was doing. Trustee Semple introduced Chief Sashko to
update the Board. Chief Sashko updated the Board noting his report
distributed earlier.
Fire Department Staffing &
Mutual Aid Article
Chief Sashko reminded the public to change batteries in concurrence with
the time change.
Change Batteries on All
Detectors
Chief Sashko reminded the public there were carbon monoxide detectors
donated by North Shore Gas available and stated residents should call the
Fire Department, 847.949.3260.
Carbon Monoxide Detectors
Available
Trustee Voss announced three new businesses:
Community Development
Committee
Dynarev Auto Repair, 1272 Townline Road
ProCell LLC, 75 East Division Street
Creative Solutions, 1051 East High Street
Three New Businesses
Motion by Voss, seconded by Meier to approve a Professional Service
Agreement Regarding a New Sign Ordinance with Camiros, Ltd. in an
amount not to exceed $28,335.00, and authorize the Village
Administrator’s signature on the Agreement.
Trustee Lentz asked why it would cost $28,335 to write an ordinance.
Trustee Voss stated it would be a comprehensive ordinance and the RFQ
determined Camiros, Ltd., the same organization who wrote the Village’s
Zoning Ordinance. Director Barrera added the last time the Sign
Ordinance was revised was 1970’s and it would be a complete rewrite.
Trustee Lentz asked how many pages the ordinance would be. Director
Barrera stated approximately 40 pages. Trustee Lentz asked how long the
process would take. Director Barrera stated approximately 12 months.
Trustee Sullivan asked if the new ordinance would decrease the number
of variances. Director Barrera stated the intent would to decrease the
number of variances as well. Discussions continued regarding the types
35
Sign Ordinance
Committee (Continued)
of variances, the problems encountered with signs, and comments from
existing business owners.
Sign Ordinance
(Continued)
Upon roll call vote, the vote was as follows: Ayes: Voss, Meier, Lentz,
Nutschnig, Semple, and Sullivan; nays: none; absent and not voting: none.
Motion carried.
Zoning Ordinance Text
Amendments
Motion by Voss, seconded by Semple to accept the Planning & Zoning
Commission Minutes and Findings of Fact as stated in the Staff Report
dated March 11, 2013.
Upon roll call vote, the vote was as follows: Ayes: Voss, Semple, Lentz,
Nutschnig, and Sullivan; abstain: Meier; nays: none; absent or not voting:
Motion by Voss, seconded by Sullivan to accept the Planning & Zoning
Commission’s Recommendations as stated in the Staff Report dated
March 11, 2013.
Upon roll call vote, the vote was as follows: Ayes: Voss, Sullivan, Lentz,
Nutschnig, and Semple; abstain: Meier; nays: none; absent or not voting:
Motion by Voss, seconded by Sullivan to authorize staff to draft an
ordinance granting text amendments to the Zoning Ordinance regarding:
1.
Chapter 4, 5, 8, 13 and 14 relating to grammar, spelling
and cross-reference errors;
2.
Chapter 8, 10, 12, 14 and 17 relating to motor vehicle
aftermarket enhancements;
3.
Chapter 13 relating to light pole heights;
4.
Chapter 14 relating to commercial vehicles;
5.
Chapter 14 relating to parking stall dimensions;
6.
Chapter 14 relating to driveways; and
7.
Chapter 18 relating to definition of a building line and
build-to-lines.
Trustee Meier stated she would not support the motion since this includes
driveway restrictions she does not agree with.
36
Nutschnig, and Semple; nays: Meier; absent and not voting: none. Motion
carried.
Committee (Continued)
Trustee Nutschnig reported on the Permits Committee meeting held prior
to the Regular meeting regarding Garden Fresh Market, 400 Townline
Road.
Permits Committee
Motion by Nutschnig, seconded by Voss to authorize staff to prepare an
ordinance approving the variation to Section 21.17.040(1)(A) to allow an
increase in combined sign area from 100 square feet to 492 square feet for
Garden Fresh Market, 400 Townline Road. Upon roll call vote, the vote
was as follows: Ayes: Nutschnig, Voss, Lentz, Meier, Semple, and
Sullivan; nays: none; absent and not voting: none. Motion carried.
Garden Fresh Market, 400
Townline Road
ordinance approving the variation to Section 21.17.040(2)(A) to allow an
increase in the maximum number of permanent signs from 2 to 5 for
Garden Fresh Market, 400 Townline Road. Upon roll call vote, the vote
was as follows: Ayes: Nutschnig, Voss, Lentz, Meier, Semple, and
Sullivan; nays: none; absent and not voting: none. Motion carried.
ordinance approving the variation to Section 21.17.040(2)(C) to allow an
increase in the maximum number of wall signs per wall from 1 to 2 on the
south (front) side of the building for Garden Fresh Market, 400 Townline
Road. Upon roll call vote, the vote was as follows: Ayes: Nutschnig,
Voss, Lentz, Meier, Semple, and Sullivan; nays: none; absent and not
voting: none. Motion carried.
Trustee Lentz stated the comments expressed during the public
commentary was appreciated. Trustee Lentz stated he spent much time
over the weekend walking through the Loch Lomond neighborhood and
found residents glad the Village is addressing the street issues. Trustee
Lentz added the residents would like to see the best value for the money
spent. Trustee Lentz stated the majority of the residents he spoke with
are in favor of a modern look, the curb and gutter look. The modern look
would appeal to new buyers which would increase the value of the homes.
The very next issue is the issue of pollution which has been addressed.
Trustee Lentz stated with curb and gutters, run-off does eventually end up
in the lake and what the quality of the run-off would be is not known.
Trustee Lentz stated a stormceptor was agreed to be installed to maintain
the quality of the water into the lake.
Trustee Lentz stated
stormceptors.com has additional information detailing the process.
Trustee Lentz added the installation of the stormceptor was included in
the budget for the project. Discussion continued regarding the look of
the stormceptors, the placement of the stormceptors, size of the
stormceptors, and the disruption to the ground. Administrator Lobaito
37
T & I Committee
Loch Lomond Comments
Addresses
T & I Committee
(Continued)
stated additional information would be provided to the Board regarding
stormceptors.
Omnibus Agenda
Mayor Pro Tempore Nutschnig presented the Omnibus Vote Agenda
asking for any additions, deletions or corrections.
Items Removed
Trustee Meier removed Items D and E. Trustee Sullivan removed Item
B.
There were no other additions, deletions or corrections.
Motion to Approve
Omnibus Vote Agenda
Motion by Voss, seconded by Sullivan to approve the following Omnibus
Vote Agenda, excluding Items B, D, and E:
A
Motion to pass an Ordinance Granting Certain Variations for
Ruprecht Company to Sections 20.10.3 and 20.10.4 (d)(1)(f)
of Mundelein Municipal Code with Respect to the Property
at 1301 Allanson Road, Mundelein, IL. (Omnibus Vote)
(Ordinance No. 13-02-09)
B
REMOVED
C
Motion to approve a Departmental Purchase Order in the
amount of $14,738.30 to Clark Baird Smith LLP for legal
services. (Omnibus Vote)
D
REMOVED
E
REMOVED
F
Motion to approve the payment of bills, as indicated in the
Governing Body Report for the period between 2/26/13
through 3/11/13 in the amount of $988,494.90. (Omnibus
Vote)
Meier, Nutschnig, and Semple; nays: none; absent or not voting: none.
Motion carried.
Motion to Approve an
Encumbrance P.O. in
Amount of $311,705.59 to
SB Mundelein LLC for
Payment of Principal &
Interest on Mundelein
Crossing Economic
Incentive Agreement
Motion by Sullivan, seconded by Voss to approve an Encumbrance
Purchase Order in the amount of $311,705.59 to SB Mundelein LLC for
payment of Principal and Interest on Mundelein Crossing Economic
Incentive Agreement.
Trustee Sullivan stated in regard to the statement, an amount was deleted
by the Department of Revenue and the Village asked the Department of
Revenue to detail the dollar amounts of sales tax for Mundelein Crossing.
38
Trustee Sullivan stated one business was not in the Village. Trustee
Sullivan asked if this was the first time this business was listed. Director
Haywood stated this business had been on the list for over a year.
Trustee Sullivan asked if the amounts were correct. Director Haywood
stated the amounts were correct.
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Voss, Lentz,
Meier, Nutschnig, and Semple; nays: none; absent or not voting: none.
Motion carried.
Motion by Meier, seconded by Lentz to pass an Ordinance Amending
Ordinance No. 93-5-14 relating to Solicitor, Peddler, and Canvasser
Registration.
Trustee Meier asked if canvassing included political activities.
Administrator Lobaito stated Attorney LaLuzerne wrote the ordinance
and would be asked to clarify political activities.
Motion to Approve an
Encumbrance P.O. in
Amount of $311,705.59 to
SB Mundelein LLC for
Payment of Principal &
Interest on Mundelein
Crossing Economic
Incentive Agreement
(Continued)
Motion to Pass an
Ordinance Amending
Ordinance No. 93-5-14
Relating to Solicitor,
Peddler, & Canvasser
Registration
Upon roll call vote, the vote was as follows: Ayes: Meier, Lentz,
Nutschnig, Semple, Sullivan, and Voss; nays: none; absent or not voting:
none. Motion carried. (Ordinance No. 13-02-10)
Motion by Lentz, seconded by Semple to pass an Ordinance Amending
Ordinance 79-04-14, As Amended by Ordinance No. 07-02-05, An
Ordinance Providing for the Licensing of Certain Businesses and
Establishing the Fees Therefore.
Trustee Meier stated she would not support the motion based on her
previous objections.
Upon roll call vote, the vote was as follows: Ayes: Lentz, Semple,
Nutschnig, Sullivan, and Voss; nays: Meier; absent or not voting: none.
Motion carried. (Ordinance No. 13-02-11)
Motion to Pass an
Ordinance Amending
Ordinance 79-04-14, as
Amended by Ordinance
No. 07-02-05, an
Ordinance Providing for
Licensing of Certain
Businesses & Establishing
the Fees Therefore
Motion by Lentz, seconded by Semple to adjourn the 3048th Regular
meeting. Upon roll call vote, the vote was as follows: Ayes: Lentz,
Semple, Meier, Nutschnig, Sullivan, and Voss; nays: none; absent or not
Motion to Adjourn
The 3048th Regular meeting was adjourned at 8:37 p.m.
Adjournment
_________________________
Village Clerk
39
Exhibit 3
MAYORAL PROCLAMATION
PRESENTING JOHN LYNN WITH THE
VILLAGE OF MUNDELEIN OUTSTANDING CITIZEN AWARD
WHEREAS, John Lynn formed the Kirk Players Community Theater in 1966, as an all-volunteer
theatrical troupe dedicated to enriching the cultural climate of our area, and committed to providing educational,
technical, and financial assistance to community service organizations; and
WHEREAS, John served as Director of the Kirk Players for 35 years, and continues to serve as a Board
member emeritus; and
WHEREAS, for 47 years, John’s vision has guided the Kirk Players toward excellence in community
service as well as theatrical performance, including:

Producing 166 main stage plays that have been attended by over 100,000 patrons;

Presenting free Summer theater workshops since 1967 that have educated over 3,600 children, and
1,100 adults in the performing arts;

Instituting the John W. Lynn Performing Arts Scholarship program in 1999 that has provided over
$13,000 in college grants to High School Seniors;

Providing additional grant support to the Mundelein High School and Carmel High School theater
departments, and the three Mundelein area elementary schools;

Participating in community events such as the Mundelein Centennial, Mundelein Beauty Pageants,
the County Fair, Santa’s Cottage, Relay-for-Life, the Fine Arts Festival and Farmers’ Market; and
WHEREAS, in recognition of his lifetime of service to Community Theatre, the American Association of
Community Theatres (AACT) will present John Lynn with the Robert E. Gard Superior Volunteer Award at its
National Festival in June 2013; and
WHEREAS, for 47 years John Lynn has been the inspiration and creative force behind the Kirk Players, a
community theater that truly embodies Community and Service.
NOW, THEREFORE, BE IT PROCLAIMED by the Mayor and Board of Trustees of the Village of
Mundelein, Illinois, that records of the Village be inscribed with this Proclamation as a permanent tribute to: JOHN
LYNN OUTSTANDING CITIZEN OF THE VILLAGE OF MUNDELEIN.
AND BE IT FURTHER PROCLAIMED that an original copy of this Proclamation be signed by the
Mayor of the Village of Mundelein, be attested to by the Village Clerk with the Village Seal affixed thereto, and
presented to John Lynn as a token of the Village Board’s esteem, and in commendation of all he has done for the
Village of Mundelein.
PROCLAIMED, signed and sealed this 25th day of March, 2013, in the Village of Mundelein, Lake
County, Illinois.
______________________________
Mayor
Attest:
____________________________
Village Clerk
Exhibit 4
Exhibit 5
HUMAN RELATIONS COMMISSION
MEMORANDUM
To:
Mayor Kenneth H. Kessler
Board of Trustees
From:
Chairman Gaylene Henry, Human Relations Commission
Human Relations Commissioners
cc:
John Lobaito, Administrator
Mike Flynn, Assistant Administrator
Victor Barrera, Director of Planning & Development
Amanda Orenchuk, Planner
Date:
March 25, 2013
Re:
Annual Update
Attachment:
1. Proposed Budget & Programming
Please accept this memorandum as the annual report from the Human Relations Commission (HRC) to the
Village Board. The activities of the Commission are provided below for your review. Attached is a budget
worksheet that coincides with the past activities and future programming needs.
1. Diversity Award 2013
The Human Relations Commission launched the annual Diversity Awards in 2011 with the support
of the Village Board. The program celebrates the actions of individuals and organizations for efforts
in recognizing and embracing diversity. Annually, the Commission accepts nominations and selects
recipients of a Diversity Award. It is impressive to see the work that is being done in the community
that encompasses acceptance and outreach to our community’s diverse population. This year, the
Commission recognized one organization and one individual with a Diversity Award. The
Community Category, Individual recipient was Valerie Walker, Mundelein AYSO Board
Member. The Community Category, Organization recipient was the Lake County Center for
Independent Living (LCCIL), an organization dedicated to empowering people with disabilities to
lead self-directed lives as valued members of the community. A small reception followed the Award
Ceremony to celebrate the award recipients.
2. Health & Wellness Expo
During Mundelein Days of 2012, the HRC ran the second Health & Wellness Expo from the gazebo
and tennis courts on Sunday morning. Although the event was held during a particularly warm day,
attendance was pretty good. Twelve different types of offerings were provided including chair
massages and physical activity sessions such as Zumba and yoga were provided. The HRC received
Village Board Update
March 25, 2013
Page 2 of 3
numerous inquiries regarding future programs and expects the Health & Wellness Expo to continue
to be successful. Local businesses valued their exposure and involvement in the program. A few of
these vendors included Lake County Health, Pain, and Rehabilitation; Total Body Yoga; Walgreen’s;
Corner Health Food Store; Center for Wellness; Mundelein Park & Recreation District; and Weight
Watchers.
3. Summer Concert
The HRC budgeted money to sponsor a band that is compatible with the Commission’s goals and
objectives. Bandoleros played at Kracklauer Park on Sunday, July 29, 2012. Approximately 100
people were in attendance. Commissioners and staff were in attendance. The band played an
international blend of music that included influences Latin, African and Caribbean countries.
4. Multicultural Book Club
The Human Relations Commission this year started a book club. The book club meets on the 2nd
Tuesday of select months (January, February, March, April, May, September, October, and
November). Book club meetings take place at the Fremont Library in one of the study rooms.
The time is from 7:00 p.m. to 8:30 p.m. Books are available at the service desk at the library for
check out for anyone with a valid library card. The book club is designed as a leisure activity that
allows for discussion of themes on diversity and multicultural issues.
5. Webpage Development
Village IT staff created a basic webpage to share information on the Human Relations Commission.
The page can be found under Boards & Commission, Human Relations Commission on the Village
website. Further development of this site is anticipated.
6. Multicultural Festival
Last year, future programming goals included development of cultural programming for culinary
events, dance groups, musicians, art installations, etc. The HRC is exploring the possibility of
hosting a celebration of cultures in the next calendar year, which will be modeled after Skokie’s
Festival of Cultures. Founded in 1991, Skokie’s annual Festival is free to the public and consists of
two days of ethnic folk music and dance, food, arts and crafts, international children’s games, beer
tasting, a merchandise bazaar, and dozens of cultural booths and displays. The festival was started by
the Skokie Human Relations Commission, Skokie Park District, Rotary Club of Skokie, Village of
Skokie, and the Skokie Public Library with a mission to promote a better understanding among the
residents of different ethnic, cultural, and religious backgrounds.
Similarly, the HRC, with the support of the Village of Mundelein, wishes to partner with Mundelein
Park & Recreation District, Mundelein Community Connection, Mundelein After School Coalition,
Fremont Public Library, and any other interested organizations to develop a multicultural festival. In
the past, the Mayor and Village Board have encouraged the HRC to explore this type of community
event. In the Ordinance creating the HRC, the Commission is tasked with pursuing communitywide programs of education to encourage understanding between and among residents, businesses,
community groups, and organizations. Additionally, the HRC has the function to host, as needed,
community-wide celebrations of diversity and understanding within the Village. The HRC is tasked
with consulting and cooperating with other public and not-for-profit agencies to further the purpose
Village Board Update
March 25, 2013
Page 3 of 3
of the Commission. Therefor, a multicultural festival, following the Skokie model, will address three
of the six functions assigned to the Commission.
7. Future Programming
Activities under discussion for future programming include:
a.
b.
c.
Seeking speakers that can provide insight on human relations issues;
Increasing the Human Relations Commission’s presence in the community; and
Continuing to recognize individuals for actions that contribute to furthering diverse
relationships and meaningful human interactions.
Any guidance the Village Board may have as to what types of projects the HRC should focus on would be
welcome. With the support of the Board we hope to continue working on programs and events that bring
the community together and assure all residents are afforded the opportunity for mutual respect, cooperation
and understanding.
GH/HRC/amo/jg
Exhibit 6
Code Enforcement Officer Appreciation Month
April 2013
WHEREAS, Code Enforcement Officers provide for safety, health and welfare of
the citizens in the communities throughout the State of Illinois through the enforcement of
local codes or ordinances dealing with various issues of building, zoning, housing,
animal control, environmental, health and life safety; and
WHEREAS, Code Enforcement Officers often have a challenging and demanding role
and often do not receive recognition for the job that they do in improving living and
working conditions for residents and businesses of local communities; and
WHEREAS, the role of many Code Enforcement Officers has expanded in recent years
with the increased number of foreclosed and abandoned homes in communities impacted
economically; and
WHEREAS, Code Enforcement Officers are dedicated, highly-qualified
professionals who share the goals of preventing neighborhood deterioration, enhancing
and ensuring safety, and preserving property values through knowledge and application
of housing, zoning, and nuisance codes and ordinances; and
WHEREAS, Code Enforcement Officers often have a highly-visible role in the
communities they serve and regularly interact with a variety of state, county, first
responder, and legislative boards, commissions, agencies, and bodies within the capacity
of their role in the community; and
WHEREAS, Code Enforcement Officers are called upon to provide quality
customer service and excellence to the residents and businesses of the communities in
which they serve; and
WHEREAS, the Illinois Association of Code Enforcement wants to recognize and
honor Code Enforcement Officers and Professionals all across the State of Illinois and
bring awareness to the Importance of Code Enforcement to the communities of the State
of Illinois; and
WHEREAS, the Illinois Association of Code Enforcement was established in
1993 for the purpose of providing ongoing training and support for Code Enforcement
professionals working in the State of Illinois; and
WHEREAS, Pat Quinn, Governor of the State of Illinois has signed a
proclamation recognizing the month of April 2013 as NATIONAL CODE
ENFORCEMENT OFFICER MONTH in the State of Illinois; and
Exhibit 6
NOW, THEREFORE, BE IT PROCLAIMED BY THE MAYOR AND BOARD
OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, ILLINOIS the month of April
2013 as Code Enforcement Officer Appreciation Month in the Village of Mundelein and
call upon residents of Mundelein to join in recognizing and expressing their appreciation
for the dedication and service by the individuals who serve as our Code Enforcement
Officers, and
PROCLAIMED, signed and sealed this 25th day of March, 2013 in the Village of
Mundelein, Lake County Illinois.
__________________________
Mayor
Attest: _______________________
Village Clerk
Exhibit 7
MUNDELEIN FIRE DEPARTMENT
Timothy E. Sashko, Fire Chief
1000 N Midlothian Rd
Mundelein, IL 60060
www.mundelein.org/fire
Kenneth H. Kessler, Mayor
Telephone:
Fax:
(847) 949-3260
(847) 949-0410
TES1429
TO:
MAYOR KEN KESSLER
FROM:
Chief T.E. Sashko
DATE:
March 20, 2013
SUBJECT:
NATIONAL SAFE DIGGING MONTH – APRIL 2013
Attached is a proclamation declaring April 2013 as National Safe Digging Month in the Village
of Mundelein that I’m requesting you to add to the March 25, 2013 Village Board Meeting
Agenda. Every 8-minutes according to the Common Ground Alliance (CGA) an underground
utility line is damaged because someone decided to dig without first calling 8-1-1.
The J.U.L.I.E. (Joint Utility Location Information for Excavators) Illinois One-Call System
promotes the use of 8-1-1 as the nationally recognized contact point to have JULIE locates
done for projects including those around the home where digging occurs. J.U.L.I.E. is a notfor-profit corporation providing homeowners and contractors with a single source location to
call for utility location evaluations and their call center is staffed 24-hours a day, 7-days a week.
As Mundelein’s Emergency Management Coordinator as well as Fire Chief I encourage us to
support and promote this national campaign and encourage all residents and contractors to
adhere to the J.U.L.I.E. standards and guidelines.
cc:
Trustee Ray Semple, Public Safety Committee Chair
John Lobaito, Village Administrator
1
TES1418 – B – National Severe Weather Preparedness Week
National Safe Digging Month
April 2013
WHEREAS, each year, the nation’s underground utility infrastructure is
jeopardized by unintentional damage almost every 8-minutes by those who fail to call 81-1 to have underground facilities located prior to digging, resulting in possible service
interruptions, damage to the environment, personal injury and even death; and
WHEREAS, in an effort to reduce these damages, the State of Illinois JULIE Illinois
One-Call System, promote the national Call-Before-You-Dig number, 8-1-1, as well as
the use of safe digging practices; and
WHEREAS, designated by the Federal Communications Commission in 2005, 8-1-1
provides potential excavators and homeowners with a simple number to reach their local
One Call Center to request utility locations at the intended dig site; and
WHEREAS, Illinois law requires that anyone planning excavation or demolition must
notify Illinois One-Call 8-1-1, and if a facility must be located, personnel will be sent to
mark the location of underground facilities at no cost to the requesting party; and
WHEREAS, by following safe digging practices, excavators and homeowners
can save time and money by making a simple call to 8-1-1 in advance of any digging
project, waiting the required amount of time for the utility to be located, respecting the
location marks by maintaining visual definition throughout the excavation, and digging
with care around the marks; and
WHEREAS, Mundelein excavators and homeowners are encouraged to know
what is below, and to call 8-1-1 before digging to ensure the safety and connectivity of
our community; and
NOW, THEREFORE, BE IT PROCLAIMED BY THE MAYOR AND BOARD
OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, ILLINOIS the month of April
2013 as National Safe Digging Month in the Village of Mundelein and encourage all
residents to adhere to the theme “Call J.U.L.I.E. Before You Dig, 8-1-1” so that all of
our residents and contractors operate in a safe and efficient manner throughout our
community, and
PROCLAIMED, signed and sealed this 25th day of March, 2013 in the Village of
Mundelein, Lake County Illinois.
__________________________
Mayor
Attest: _______________________
Village Clerk
Exhibit 8
Exhibit PW-1
Public Works Committee Meeting
Emerald Borer Ash Management Plan
February 25, 2013
The Public Works Committee of the Village of Mundelein held a meeting
Monday, February 25, 2013 at 1000 North Midlothian Road, Mundelein.
Chairman Meier called a Public Works Committee meeting to order at
6:30 p.m.
Meeting Called to Order
Trustees, Nutschnig and Semple; absent: none; Village attendance:
Trustee Lentz, Trustee Sullivan, Director of Finance Haywood, and
Director of Public Works & Engineering Boeche.
Attendance
Chairman Meier stated the purpose of the meeting was to review the
Emerald Ash Borer Management Plan.
Chairman Meier introduced
Director of Public Works & Engineering Boeche to discuss the
Management Plan. Director Boeche stated December 2011 the Illinois
Department of Agriculture (IDA) confirmed the presence of the Emerald
Ash Borer (EAB) within the Village. This invasive insect is highly
destructive, specifically to ash trees. Based on the tree inventory,
prepared by the Engineering Department, the Village maintains 1,936 ash
trees within the parkways. This accounts for approximately one-third of
the entire urban canopy within the Village. In order to protect and
improve the Village’s urban forest, a management plan must be
established. By implementing the plan, the Village would attempt to
minimize the economic impact that EAB presents. Attempting to address
the entire inventory of ash trees at one time is not economically viable for
the Village with an estimated cost of $1,400,000 (2013 dollars). Therefore
a proactive, fiscally responsible approach is recommended.
Purpose of Meeting Emerald Borer Ash
Management Plan
Chairman Meier asked when the plan would begin. Director Boeche
stated the implementation would be in the spring. Director Boeche added
grants have been applied for to replace the ash trees and the management
plan should increase the odds for receiving the grant(s). Chairman Meier
asked if hardwood trees would be considered as replacement trees.
Director Boeche stated it would be determined by the type of trees
available and added 2 – 3 inch trees would be used.
Discussion
Commissioner Semple stated last summer ash trees were already being
removed and asked if residents should contact Public Works or if Public
Works is going out and inspecting trees. Director Boeche stated yes to
both questions and added the publicly owned ash trees are being
inspected and welcomed residents contacting Public Works as well.
Commissioner Semple asked if residents could get a better rate for the
private owned trees. Director Boeche stated the contractor would
determine that and stated he would look into that on behalf of the
residents and would provide findings to the committee. Commissioner
1
Exhibit PW-1
Discussion (continued)
Semple asked how the residents would be notified of a tree removal.
Director Boeche stated they are working on a letter for the residents
however the tree replacement might be in a different location.
Chairman Meier asked if an inspection of privately owned trees would be
recommended and included in the letter. Director Boeche stated it was
not included at this time but the letter could be modified.
Commissioner Nutschnig asked about the Tree Fund established years
back. Director Boeche stated it has been depleted with the previous
replacement trees.
Commissioner Semple asked what should be budgeted to implement the
management plan. Director Boeche stated there is currently $50,000 per
year and depending on how quickly the infestation occurs would
determine how much funding would be needed, but it would be between
three and ten years. Commissioner Semple asked what happens to the
affected trees to stop any additional infestation. Director Boeche stated
the IDA is authorizing the utilization of chips.
Commissioner Nutschnig asked what treatments are available for
uninfected trees. Director Boeche stated there are treatments but there is
no method for eradicating EAB.
Trustee Lentz asked about Chestnut Borer or other borer infestations.
Director Boeche stated he was not sure of Chestnut Borer but is staying
informed of other possible infestations.
Trustee Sullivan asked if the Village is working with someone who is
recommending types of tree replacement. Director Boeche stated the
Village is working with the current contractor, Sawvell Tree Service and
added they are certified by the IDA to accept tree ash debris.
Motion to Recommend
Approval of Emerald Ash
Borer Management Plan
Motion by Meier, seconded by Semple to recommend approval of the
Emerald Ash Borer Management Plan. Upon roll call vote, the vote was
as follows: Ayes: Meier, Semple, and Nutschnig; nays: none; absent and
not voting: none. Motion carried.
Action Items
Director Boeche stated his action items were to investigate negotiating a
price for replacement trees for residents and adding the private-owned
tree inspection for the notification letter for residents.
Motion to Adjourn
Motion by Meier, seconded by Semple to adjourn the Public Works
Committee meeting. Upon roll call vote, the vote was as follows: Ayes:
Meier, Semple, and Nutschnig; nays: none; absent and not voting: none.
Motion carried.
2
Exhibit PW-1
The Public Works Committee meeting was adjourned at 6:52 p.m.
_________________________
Village Clerk
3
Adjournment
Exhibit
PW-2
PUBLIC WORKS
COMMITTEE REPORT
To:
Mayor Kessler and Board of Trustees
From:
Adanm M. Boeche, P.E., CFM, Director of Public Works and Engineering
For:
Village Board Meeting of Mar 25, 2013
Subject:
Emerald Ash Borer Management Plan
Summary:
On February 25, 2013, the Public Works Committee recommended that the Board adopt the Emerald Ash Borer
Management Plan. The plan provides a framework by which Public Works staff will address the EAB infestation in
the Village. Utilizing the existing tree inventory, resident requests for service, and in-house inspections, Public Works
staff will address the infestation by removing the trees in poorest condition first. The removal will include a 1:1
replacement ratio with an alternative species, providing a diverse urban forest.
Recommendation:
Motion to adopt a resolution regarding the Emerald Ash Borer Management Plan.
Attachment(s):
Resolution
Signature
Adam M. Boeche
2013.03.14 10:23:07
-05'00'
Village Administrator Recommendation
Approve the Motion
Digitally signed by John
Lobaito
Date: 2013.03.21 11:24:32
-05'00'
RESOLUTION NO. _________
RESOLUTION ADOPTING THE EMERALD ASH BORER MANAGEMENT PLAN
WHEREAS, the Village of Mundelein is concerned by the threat caused by the insect
commonly known as the Emerald Ash Borer (EAB) to the Village’s ash population; and
WHEREAS, an EAB infestation is both an environmental and economic threat to
Mundelein; and
WHEREAS, the Village’s parkways, landscapes, natural areas and right of ways,
represent a valuable and precious asset, necessary to preserve; and
WHEREAS, various Ash (Fraxinus) species and varieties comprise a significant
component of the urban forest environment, and is one of the dominant tree species of said
forest; and
WHEREAS, the Village is being proactive in the mitigation of the potential disruption to
its urban forest caused by the pending infestation of the (EAB); and
WHEREAS, taking a proactive approach to this infestation will enable the Village to
address the infestation in an efficient and effective manner; and
WHEREAS, the Village will endeavor to distribute the costs associated with certain and
massive tree death over a manageable time period, as well as lessen the economic impact that
such an extensive loss will have on the quality of life in our community; and
WHEREAS, the Mundelein Village Board has determined that it is in the best interests
of the Village to adopt the Village of Mundelein Emerald Ash Borer Management Plan, attached
hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, STATE OF
ILLINOIS, as follows:
SECTION I.
The Village will develop and adopt an Emerald Ash Borer Management
Plan that provides the framework by which the infestation will be addressed;
SECTION II.
The Public Works and Engineering Department will be responsible for
implementing this Plan and seeing that it provisions are carried out.
SECTION III.
The Plan will comply with all Illinois Department of Natural Resources
and Illinois Department of Agriculture ash and wood related regulations for handling regulated
materials.
SECTION IV.
As the annual budget permits, all removed public ash trees will be
replaced with non-host species trees that will enhance the planting site, and add to the diversity
and general health of the urban forest.
SECTION V.
If the Emerald Ash Borer (EAB) is detected, ash trees will be managed
in accordance with the guidelines outlined in the Mundelein EAB Management Plan.
PASSED this 25th day of March, 2013 by a roll call vote.
AYES
NAYS
ABSENT AND/OR NOT VOTING
______________________________
President
PASSED: ___________________________
APPROVED: ________________________
ATTEST:____________________________
Village Clerk
EXHIBIT A
EMERALD ASH BORER
MANAGEMENT PLAN
Village of Mundelein—EAB Management Plan
i
ii
TableofContents
INTRODUCTION AND PURPOSE .................................................................................. 1
PLAN ADMINISTRATION ................................................................................................. 1
MANAGEMENT PLAN ........................................................................................................ 1
Training, Inspection, and Inventory Updates ................................................................... 1
Confirmation and Removal—Village Owned Trees ........................................................ 2
Confirmation and Removal—Privately Owned Trees ..................................................... 2
Reforestation .......................................................................................................................... 3
Wood Utilization .................................................................................................................... 3
REGULATORY COMPLIANCE......................................................................................... 3
MANAGEMENT PLAN UPDATES .................................................................................. 4
APPENDIX A—IDA Confirmation Memo ........................................................................ 5
APPENDIX B—Contractor Certification ............................................................................ 6
APPENDIX C—IDA EAB Compliance Agreement ......................................................... 7
iii
EMERALD ASH BORER MANAGEMENT PLAN
INTRODUCTION AND PURPOSE
In December 2011, the Illinois Department of Agriculture (IDA) confirmed the presence of the Emerald Ash
Borer (EAB) within the Village of Mundelein (see Appendix A). This invasive insect is highly destructive,
specifically to ash trees. The adult form is dark green metallic in color and measures about one-half inch in
length. The adult beetles lay their eggs on the trunk and branches of the tree, where the eggs hatch and the
larva bore into the tree.
During this larval stage, the insect attacks the vascular system (cambium) of the tree, destroying the tree’s
ability to transport water and nutrients. Ultimately, the infestation of an ash tree kills the tree, typically within
7-9 years of infestation.
Based on the Tree Inventory prepared by the Engineering Division, the Village maintains 1,936 ash trees
within the parkway. This accounts for approximately one-third of the entire urban canopy within the Village.
In order to protect and improve the Village’s urban forest, a management plan must be established. By
implementing this plan, the Village will take a approach and attempt to minimize the economic impact that
EAB presents.
Attempting to address the entire inventory of more than 1,900 ash trees at one time is not economically
viable for the Village as the cost to complete such an endeavor is estimated to be $1,400,000 (2013 dollars).
Therefore, a proactive, fiscally responsible approach to this problem will be implemented. This approach will
reduce the associated liabilities and safety hazards that are presented to the community and the environment.
PLAN ADMINISTRATION
The Public Works and Engineering Department shall coordinate and oversee the management plan. The
Director of Public Works and Engineering shall be responsible for executing each of the steps detailed in the
plan by allocating resources toward its implementation.
MANAGEMENT PLAN
Training, Inspection, and Inventory Updates
The first step in the process of establishing this plan is to educate those that will be involved in the
implementation. Therefore, all Street, Engineering, and Administrative staff shall be trained on the
identification of the signs that an ash tree is infested with EAB.
Once properly trained, staff shall conduct inspections of trees as part of a proactive program as well as when
contacted by the community. The Village shall be segregated into eight work zones. Each year, one zone
shall be inspected for symptoms of EAB. If there is confirmation within the zone, staff will survey all ash
trees within a one mile radius to determine the spread of the infestation. Staff will schedule the infested
tree/trees for removal as resources allow.
Upon completion of the annual zone inspections, employees shall be tasked with maintaining the current
inventory of the urban forest by updating the Tree Inventory completed in 2006. This requires notification
1
of the GIS staff to update maps to reflect the scheduled removal and the proposed replacement of the ash
trees.
Confirmation and Removal—Village Owned Trees
As stated in the previous section, confirmation of EAB infestation will trigger a condition assessment of all
ash trees within a one mile radius. While the likelihood that all ash trees are infested, only those trees that
considered in poor or dead condition shall be scheduled for removal at this time. The assessment shall rate
the condition of all ash trees in the radius, prioritizing the removal schedule. Tree removal will be prioritized
based on potential hazard, with those in the poorest condition removed first.
In addition to the zone removals, the Village shall remove hazardous ash trees on an as-needed basis. Staff
shall perform inspections when contacted by other Departments or members of the community with a
potential infestation. When an inspection confirms an infestation, the same procedure shall be followed as
detailed in the zone inspection process. The flow chart below demonstrates the Village process.
Replacement tree
planted in
parkway location.
Zone inspection
completed.
Tree removal,
stump grinding,
and restoration
complete.
Ash tree
confirmed with
EAB; 1 mile
radius inspected
for assessment of
all ash.
Poor or dead ash
identified for
removal.
EAB Removal/Reforestation Flow Chart
The Village shall use a combination of in-house and contracted labor resources in the removal process. Trees
larger than 20 inches in diameter or greater than 40 feet in height are typically removed through contracted
resources, while all others are handled by Public Works and Engineering staff. The Village routinely enters
into a three-year contract with a vendor for tree removal. The current contract expires in May 2015.
Once removed, stump grinding and parkway restoration will be completed. The tree removal contract
specifies that stump grinding and soil placement shall be complete within 30 days of removal. Upon the soil
placement, Village staff will seed/blanket the restoration area. Affected residents are notified of the work
through door hangers or letters and are asked to maintain the newly restored parkway area by watering until
the grass is established.
Confirmation and Removal—Privately Owned Trees
The Village of Mundelein does not remove trees on private property. However, if a privately owned tree is
determined to be a hazard or nuisance, the Village of Mundelein Building Department will be notified to take
the steps necessary for corrective actions through Ordinance consideration.
2
Reforestation
The goal of this management plan is to replace all felled ash trees within 18 months. The previous year’s
removals shall be reviewed and proper quantities, locations and species will be determined for replacement.
Through the Village’s membership in the Suburban Tree Consortium, staff will procure the necessary amount
of trees each budget year, including the delivery, planting, and mulching of the trees purchased. All trees
purchased shall be planted either during the Spring or Fall season, as per species, and shall be no greater than
2.5 inches in diameter.
Along with the goal of providing a 1:1 replacement ratio within 18 months, the Village also seeks to diversify
its urban forest. Currently, one-third of the urban canopy is ash, as shown in the chart below.
As h‐32.8%
Ma pl e‐37.1%
Locus t‐16.3% Linden‐9.0%
El m‐2.0%
Other‐2.8%
Since 70% of the Village’s urban forest is currently comprised of only two different genus, it is imperative
that reforestation include a diverse selection of trees. The Village will follow the present industry standard of
selection. The “30-20-10 Rule” recommends that trees be planted in a variety that allows for less than 30%
from any family, 20% from a genus, and 10% from any species. This standard shall diversify the urban
canopy, reducing the potential impact related to disease or infestation. It will also provide enhanced
ecological benefits by introducing diversification of the insects, birds, and small animals into the ecosystem.
While trees will be replaced at a 1:1 ratio, the location of the parkway removal may not be the same as the
replacement location. There are many factors that contribute to the determination of location such as
proximity to existing trees and utilities and residual root networks. The Village shall be responsible for
selecting the proper location and species of all replacement trees. An inventory database within the Village
GIS shall be maintained and updated as tree replacement occurs.
Wood Utilization
The Village is committed to complying with all IDA requirements regarding the removal of debris related to
EAB and the quarantine zones associated with such relocation of tree debris. The Village’s current
contractor, Sawvell Tree Service, Inc., is certified by the IDA to accept ash tree debris (see Appendix B). To
that end, the Village has partnered with them whereby Sawvell will accept the ash debris and grind it for
commercial mulch use.
REGULATORY COMPLIANCE
The Village has an Emerald Ash Borer Compliance Agreement on file with the IDA as attached as Appendix
C. Since the Village falls within a designated quarantine zone, all work conducted related to EAB is in
compliance with the agreement. Therefore, staff ensures the following:
3
 Regulated articles shall not be moved out of established quarantine zone(s) at any time
unless: a) the regulated articles have been chipped/processed to a size measuring less
than 1.0 inch in two dimensions; b) the bark and outer ½ inch of sapwood of regulated
articles has been completely removed; or c) the regulated articles, including firewood,
have been treated to meet USDA-APHIS-PPQ standards for Kiln Sterilization (T404-b4), Heat Treatment (T314-a), or Fumigation Treatment (T404-b-1-1);
 From May 1 to September 1, all regulated articles originating from within the EAB
quarantine zone and leaving the Village shall only be transported within the EAB
quarantine zone in an enclosed vehicle or a vehicle completely enclosed by a covering,
such as canvas, plastic or tightly woven cloth, adequate to prevent the passage of the
Emerald Ash Borer to the environment;
 Any and all persons or entities transferring possession of regulated articles within the
EAB quarantine zone to another person or entity shall inform the person or entity
taking possession of the regulated article, either verbally or in writing, that the said
regulated articles are subject to State and Federal quarantine regulations;
 Employees are informed about the EAB quarantine regulations, including EAB
quarantine zone boundaries, how to identify the EAB and its signs, and require a copy
of this compliance agreement to be carried by employees working in the State of Illinois;
 The Illinois Department of Agriculture shall be informed of any suspected EAB
infestation(s).
MANAGEMENT PLAN UPDATES
The Village of Mundelein Emerald Ash Borer Management Plan shall be reviewed internally by the Public
Works and Engineering Department on an annual basis. Recommended modifications to the plan will be
brought before the Public Works Committee for a recommendation to the Village Board.
4
APPENDIX A—IDA Confirmation Memo
•Pat Quinn, Governor
•James Larkin, Director
Bureau of Environmental Programs – Dekalb Field Office 2280 Bethany Rd., DeKalb, IL 60115
815/787-5476 (Voice/TDD) Fax: 815/787-5488 Pesticide Misuse Hotline: 800/641-3934 (Voice/TDD)
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Joseph V. DeVito, Deputy Director, Village of Mundelein
Dragan Markovic, Illinois Department of Agriculture
December 13, 2011
Emerald Ash Borer (EAB) Confirmed in Your Community
This memo serves as official notice that on December 13, 2011 the presence of EAB was confirmed by the
Illinois Department of Agriculture (IDA) and documented within your community. Emerald Ash Borer was
verified during our statewide EAB trap survey or through outreach activities performed by IDA EAB staff. We
will soon list your community by name on our list of confirmed communities. The IDA will also recognize your
community with one red star on our statewide EAB map using the location coordinates and the date of the field
confirmation. We can work with you to help explain and outreach this news to staff or citizens.
The extent and the severity of any EAB infestation are very difficult to quantify. A confirmed presence of EAB
anywhere in town indicates a larger, more widespread EAB population is likely nearby. Due to our experience
of observed patterns of local and regional spread, and the biology of this insect, the entire ash population within
your community is at risk or is likely already infested with EAB. Newly affected trees may show few, if any
symptoms and may appear healthy and green for up to a few years. Officials and residents should plan
accordingly by assuming their ash trees are now infested.
All or parts of 23 northeast Illinois counties are quarantined by the Illinois Department of Agriculture at this time.
Please go to the following link to find the most recent amended IDA EAB Quarantine:
http://www.agr.state.il.us/eab/index.php
The Illinois EAB program is counting on municipal compliance of all regulations within the Illinois EAB
Quarantine and the prudent management or destruction of EAB infested ash wood. Please become familiar
with the quarantine map and the Illinois EAB Compliance Agreement which lists existing rules and regulations
concerning ash and the EAB in Illinois. That agreement was revised with new regulations effective November
23, 2009. The compliance agreement lists the enforceable EAB rules of the state and our department
regardless of the signing an EAB Compliance Agreement and can be found on our website at
http://www.illinoiseab.com.
Aggressively destroying declining ash trees, or in some cases aggressive insecticidal treatments, may slow the
rate of tree mortality locally and remains the best practice. Treatment with systemic insecticides on individual
trees which are not yet severely infested is an option for individual landowners and village managers to
consider on a tree-by-tree basis to try to protect a single tree. Such treatment has a risk of failure if trees are
already infested and is not guaranteed to be ultimately successful on any specific tree. Educating residents to
the fact that this pest is confirmed in your area, that all ash trees are at risk and will become infested, and that
quarantine rules exist is all very important.
For general EAB questions please call the IDA DeKalb office at 815-787-5476. For community outreach,
educational help, and informational packets please contact: IDA EAB Outreach and Education Coordinator
Juliann Heminghous at 217- 785 -5575 or [email protected].
5
APPENDIX B—Contractor Certification
6
APPENDIX C—IDA EAB Compliance Agreement
7
Exhibit
FIN-1
FINANCE
COMMITTEE REPORT
To:
From:
For:
Subject:
Doug Haywood, Finance Director
Village Board Meeting of March 25, 2013
Separated Bills for Approval
Summary:
The Village's Bill Approval policy requires bill approval at each board meeting. Board approval is respectfully requested.
The attached was pulled from the Governing Body Report, so the item or items could be voted upon separately.
Recommendation:
Motion to approve the payment of bills, as indicated on Disbursement Pending Report for:
Dated
Vendor Name
Invoices Totaling
03/25/13
AT&T
$2,540.42
03/25/13
AT&T MOBILITY
$2,522.70
Signature
Doug
Haywood
Digitally signed by Doug Haywood
DN: cn=Doug Haywood, o, ou=Finance,
[email protected], c=US
Date: 2013.03.20 13:04:23 -05'00'
Approve the Motion
Lobaito
Date: 2013.03.20 16:24:42
-05'00'
Exhibit CD-1
Exhibit PMT-1
Permits Committee Meeting
Garden Fresh Market, 400 Townline Road
March 11, 2013
The Permits Committee of the Village of Mundelein held a meeting
Monday, March 11, 2013 at 1000 North Midlothian Road, Mundelein.
Chairman Nutschnig called a Permits Committee meeting to order at 6:45
p.m.
Meeting Called to Order
Deputy Clerk Flynn took the roll. It indicated these members present:
Trustees Sullivan and Voss; Village attendance: Trustee Lentz, Trustee
Meier, Trustee Semple, and Planner Orenchuk.
Attendance
Chairman Nutschnig stated the purpose of the meeting was to consider a
proposal submitted by Central Realty Corporate, DBA; Garden Fresh
Market, 400 Townline Road. Chairman Nutschnig stated in 2006, the
Village Board passed Ordinance 06-11-93, an ordinance granting certain
sign variations. The existing sign program consists of four signs equaling
440 square feet, which are internally illuminated with red, white, and green
colors. The proposed sign is 52 square feet, front lit, channel letter sign in
the design of an apple. The sign is proposed to be located above the west
entrance of the building. The variations of the Sign Code requested are as
follows:
Purpose of Meeting –
Garden Fresh Market, 400
Townline Road
1. Section 21.17.040(1)(A) to increase the maximum combined
sign area from 100 square feet to 492 square feet;
2. Section 21.17.040(2)(A) to increase the maximum number of
permanent signs from 2 to 5; and
3. Section 21.17.040(2)(C) to increase the maximum number of
wall signs per wall from 1 to 2.
Chairmnan Nutschnig asked if a representative for Gardne Fresh Market
was present. Mr. Golan Mor, Manager stated he was. Chairmnan
Nutschnig asked if Mr. Mor had anything to add. Mr. Mor stated he did
not.
Chairman Nutschnig asked the committee if anyone had any questions or
comments. There were no questions or comments from the committee.
Motion by Voss, seconded by Sullivan to recommend approval of a
variation to Section 21.17.040(1)(A) to allow an increase in combined sign
area from 100 square feet to 492 square feet; approval of a variation to
Section 21.17.040(2)(A) to allow an increase in the maximum number of
permanent signs from 2 to 5; and approval of a variation to Section
21.17.040(2)(C) to allow an increase in the maximum number of wall signs
per wall from 1 to 2 on the south (front) side of the building for Garden
Fresh Market, 400 Townline Road. Upon roll call vote, the vote was as
follows: Ayes: Voss, Sullivan, and Nutschnig; nays: none; absent and not
1
Discussion
Exhibit PMT-1
Discussion (continued)
Chairman Nutschnig adjourned the Permits Committee at 6:50 p.m.
Adjournment
The Permits Committee meeting was adjourned at 6:50 p.m.
_________________________
Deputy Clerk
2
Exhibit
A
OMNIBUS VOTE AGENDA ITEM
For Board Meeting of: March 25, 2013
TO:
FROM:
Doug Haywood, Finance Director
DATE:
RE:
March 20, 2013
FY13 Bad Debt Write-Off
EXPLANATION:
To maintain the confidence of the public, it is important for the Village's receivable balance to reflect amounts deemed collectible.
In light of this, the attached documents report amounts requested to be written-off as bad debts as they have been determined to
be uncollectible.
These accounts will be forwarded to the State as part of the Local Debt Recovery Program to collect these debts.
Amounts included in FY2013 Write-Off:
Village Misc. AR Invoices
Final Water/Sewer Bills
Total
$ 1,557.86
$ 9,686.31
$ 11,244.17
MOTION REQUESTED:
Motion to approve bad debts write-off in the amount of $ 11,244.17 as listed on the attached reports.
BUDGETED ITEM:
YES
NO
ATTACHMENTS:
YES
NO
Signature
Doug
Haywood
Date: 2013.03.20 13:03:42 -05'00'
N/A
Approve the Motion
Lobaito
Date: 2013.03.20 16:20:02
-05'00'
ACCT 185 DOUBTFUL ACCOUNTS
FY11 Misc AR Outstanding
Scheduled for Write-off @ FY13
Customer
ID
Customer
Name
Description
Invoice#
Invoice
Date
Write-Off
AMOUNT
90000-01984
False Alarm Fees
NEON MOON
265883
12/15/10
200.00
90000-01984
False Alarm Fees
NEON MOON
266291
01/15/11
400.00
90000-02030
Other Reimbursement Cost
NANCY JACKSON
265515
10/22/10
72.54
T1011006
Hearing Officer Fines
CHRISTY CHELLMAN
265999
12/15/10
750.00
90000-01958
Water & Materials Services
MARIA REYNOSO
264006
05/28/10
30.00
90000-01968
ALEJANDRO CASTILLO
264229
06/17/10
30.00
90000-02036
SYSTEMS PIPING
265644
11/09/10
45.32
90000-02087
KURT KIM
267040
04/05/11
30.00
Total Bad Debt Write-Off @ FYE13
1,557.86
100000-185
T:\Excel\AR\BadDebtWriteoffs\13MiscARWriteOff.xlsx
FinalWO@FY13
1,422.54
500000-185
135.32
TOTAL 185
1,557.86
03/20/2013
FY13 Water Accounts Bad Debt Write-off List
Account #
40024702
02122203
03031002
04569304
01142501
03062703
18010702
02126403
10273501
02050507
15002102
07026002
02105702
03088601
08031101
24005501
05028503
03016303
03028911
10267804
04458900
03026205
22011003
03047800
18006402
04566201
02105701
31031102
01063604
27016312
05063802
27015606
04002401
26001704
18000902
16050100
04508212
02102303
22013002
04505701
04540607
02052901
11378400
23030913
04538804
11268602
40022102
23026103
13015912
04508211
02053103
23031608
18012103
04557502
17000403
01051002
02097103
23034808
01118800
07017804
23026402
04507709
21015304
24003704
18012204
41011001
02000405
02025207
08041800
06060206
13039601
20004810
41005703
Name
JOHN VOGEL
JAX REALTORS
SALVADOR MORALES
GROCERY STORE ROBERTO GONZALEZ
GRACIELA BAUTISTA
MARGARITA MURILLO
DEMITRY POLTKIN
JEFFREY JENKINS
SRIKANYH BEDATHUR
KARLA URIOSTEGUI
DIMITAR GEORGIEV
GLORIA VARGAS
ABEL PEREZ
HOT WHEELS ROLLER RINK
DAISY FLORES
WILLIAM VASTIS
GAIL CRENSHAW
ESPERANZA SAMANIEGO
KENNETH PIPER
HEATHER LASKOV
JUNG SHIN BEAUTY & GIFT
EDUARDO LIMA
MUNDELEIN FOOD GROUP
AL HITZKE
PAUL CUTT
MARIA HERRERA
MANUEL GARCIA
CHUCK POLONSKY
STEVE STORY
SAJJAD MANSOOR
WALTER REY
BYOUNG PARK
MAREARIPO HERNANDEZ
STEPHANIE SCHIESSER
JOSE VALDES
TALL GRASS RIDGE LLC
STEVEN BROWN
JAMES SPRINGER
TAYLOR STREET PIZZA
JACK JOHNSON
WES WILLNEY
MARIA PACHECO
CULVER'S
CHRISTIAN CASTRO
JESUS PALACIOS
SEEKS INC D/B/A MERLIN MUFFLER
SAM KIM
ALEXANDER BABUSHKIN
BRIAN HAIGHT
DAVID SUEME
ESTYVN RAMIREZ
LANA BASOV
PETE TADDEI
VICTOR TISCARENO
SURABI KUNJ
SCOTT GOLDUFKSY
SCOTT EDSON
JUAN GALINDO
NELS SEELYE
JOHN JURISCH
KIM GERSHON
AMERICAN NATIONAL REALTY
ALLA KAN
GLORIA STEFFAN
SCOTT/KASI MORRISON
RAKESH SAGGAR
JOHN COASH
DAMARIS ROSARIO
RODNEY DANCEL
REBECA LODOR
ELISA GREENBURG
AVEL DIRZO
PATTY FURMAN COLDWELL BANKER
T:\Excel\AR\Bad Debt Write-offs\13 OS Final Wtr Accts.xlsx
Service Address
1011
KASTING LN
302 S LAKE ST
332 N LAKESHORE DR
700
DIAMOND LAKE RD
50
GIFFORD CT
409 E COURTLAND ST
813
CASTLETON CT
114 W HAWTHORNE BL
1404
WESLEY CT
164 N IDLEWILD AV
1112
BURNHAM CT
946 N IDLEWILD AV
316 S PRAIRIE AV
139 N SEYMOUR AV FS
500 W HAWTHORNE BL
225
PINEHURST DR
1353
BANBURY RD
409 S LAKE ST
313 N LAKESHORE DR
590
JENNIFER CR
660 S LAKE ST
438
MIDWAY DR
820 N ROUTE 83
645 E HIGH ST
1985
BARNHILL DR
1200
DIAMOND LAKE RD
316 S PRAIRIE AV
3162
RAVINIA CR
869 NE HOLCOMB DR
1305
KENSINGTON DR
1095 N MIDLOTHIAN RD
1312 KENSINGTON DRIVE
514
ALLANSON RD
216
DUNTON CT
1668
TEMPLETON CT
923 W COURTLAND ST
934
RIDGE AV
128 S LAKE ST
860 N ROUTE 83
332
OAKDALE AV
305
PLEASURE DR
9 N RIDGEMOOR AV
220
OAK CREEK PZ
1257
ORLEANS DR
641
PLEASURE DR
1464 S BUTTERFIELD RD
1180
KASTING LN
1153
ORLEANS DR
22
SANDHURST RD
934
RIDGE AV
21 N RIDGEMOOR AV
1271
ORLEANS DR
833
HANDLEY CT
1144
LAWRENCE DR
1730
AMBRIA CT
317
CHARLOTTE PL
145 S LINCOLN AV
1331
ORLEANS DR
312
JAMES AV
639 N MIDLOTHIAN RD
1157
ORLEANS DR
937
RIDGE AV
56
WILTON LN
127
PINEHURST DR
829
HANDLEY CT
1783
SOMERSET LN
328 N PRAIRIE AV
210 W COURTLAND ST
500
HILLSIDE DR
643 N GREENVIEW AV
12
HAMPTON CT
1616
WOODCREST CR
1110
FRANKLIN ST
Write-off FY13
Final Bill
Date
03/13/12
11/11/11
04/12/11
05/04/11
09/07/11
07/05/11
02/02/12
05/04/11
01/05/12
08/05/11
02/02/12
08/05/11
10/05/11
03/13/12
05/10/11
08/11/11
03/13/12
08/11/11
03/07/12
06/22/11
06/08/11
05/10/11
11/11/11
10/19/11
06/03/11
09/07/11
05/19/11
11/11/11
12/12/11
12/05/11
03/13/12
04/12/11
02/02/12
03/07/12
08/23/11
04/12/11
03/13/12
11/11/11
10/19/11
03/13/12
05/04/11
10/05/11
02/02/12
02/02/12
07/05/11
02/02/12
08/23/11
01/05/12
01/05/12
05/10/11
10/05/11
10/19/11
08/05/11
05/04/11
05/10/11
04/12/11
01/05/12
08/11/11
05/10/11
03/07/12
05/04/11
11/07/11
07/05/11
10/05/11
10/19/11
06/08/11
11/07/11
12/12/11
03/07/12
06/22/11
03/07/12
09/07/11
10/19/11
Balance Reminder Collections
528.86
370.15
348.80
336.21
281.39
278.34
259.52
233.04
232.36
230.01
225.06
198.76
196.62
193.68
193.11
176.59
171.00
162.49
159.25
154.29
152.31
151.21
150.07
148.37
147.86
147.42
144.02
135.92
135.25
135.13
128.63
124.67
120.16
117.75
115.91
106.64
106.58
106.22
102.98
102.58
96.24
90.15
89.05
86.22
85.22
84.05
83.71
79.67
76.71
76.23
64.39
62.52
59.93
58.91
58.91
54.74
54.65
54.32
54.30
53.11
52.37
51.47
50.07
49.95
46.59
46.47
46.47
44.28
39.83
36.31
33.19
32.42
30.33
04/26/12
02/08/12
05/23/11
06/17/11
10/14/11
09/08/11
03/08/12
06/17/11
02/08/12
09/08/11
03/08/12
09/08/11
11/08/11
04/26/12
06/17/11
09/19/11
04/26/12
09/19/11
04/26/12
07/26/11
07/26/11
06/17/11
02/08/12
12/12/11
07/26/11
10/14/11
06/28/11
02/08/12
02/08/12
02/08/12
04/26/12
05/23/11
03/08/12
04/26/12
10/05/11
05/23/11
04/26/12
02/08/12
12/12/11
04/26/12
06/17/11
11/08/11
03/08/12
03/08/12
09/08/11
03/08/12
10/05/11
02/08/12
02/08/12
06/17/11
11/08/11
12/12/11
09/08/11
06/17/11
06/17/11
05/23/11
02/08/12
09/19/11
06/17/11
04/26/12
06/17/11
12/12/11
09/08/11
11/08/11
12/12/11
07/26/11
12/12/11
02/08/12
04/26/12
07/26/11
04/26/12
10/14/11
12/12/11
05/29/12
03/09/12
07/26/11
07/26/11
12/09/11
10/14/11
04/12/12
07/26/11
03/09/12
10/14/11
04/12/12
10/14/11
12/09/11
05/29/12
07/26/11
10/30/11
05/29/12
10/30/11
05/29/12
09/02/11
09/02/11
07/26/11
03/09/12
01/16/12
09/02/11
12/09/11
07/26/11
03/09/12
03/09/12
03/09/12
05/29/12
07/26/11
04/12/12
05/29/12
12/09/11
07/26/11
05/29/12
03/09/12
01/16/12
05/29/12
07/26/11
12/09/11
04/12/12
04/12/12
10/14/11
04/12/12
12/09/11
03/09/12
03/09/12
07/26/11
12/09/11
01/16/12
10/14/11
07/26/11
07/26/11
07/26/11
03/09/12
10/30/11
07/26/11
05/29/12
07/26/11
01/16/12
10/14/11
12/09/11
01/16/12
09/02/11
01/16/12
03/09/12
05/29/12
09/02/11
05/29/12
12/09/11
01/16/12
Lien
Filed
Tenant Bankrupt
X
X
T
X
T
X
T
X
T
X
T
X
T
X
T
X
T
X
T
T
T
T
T
Page 1 of 2
Account #
01142404
04544409
01129413
04537902
02115103
01116603
15004103
04494502
23023806
06084001
28008702
03011602
23030404
40008004
Name
MATTHEW BILLOCK
ALEX RODRIGUEZ
BRIAN WOLF
ERASTO DIAZ
BRIAN KRISTOFFERSEN
DAN LINDSEY
MARVIN STEVENS
BROOK BIKO
IRODA SALOMOVA
THOMAS DOYLE
MARTIN FELDMAN
PETER SUTOR
RYAN KOLAK
YUFANG SUNA
Service Address
46
GIFFORD CT
608
SHADY LN
172 N SHADDLE AV
608
PLEASURE DR
421 SW GARFIELD AV
303
BRICE AV
1128
ASHBROOK DR
664 E FOUNTAINVIEW DR
1113
ORLEANS DR
220 W HAWLEY ST
904
CONCORD CR
15 S LAKE ST
1249
ORLEANS DR
2120
SOMERSET LN
Total Water Accounts for Write-off in FY 2013
T:\Excel\AR\Bad Debt Write-offs\13 OS Final Wtr Accts.xlsx
Write-off FY13
Final Bill
Date
02/02/12
10/05/11
01/11/12
08/11/11
03/13/12
05/19/11
05/04/11
07/05/11
07/08/11
12/12/11
04/12/11
08/05/11
09/07/11
08/09/11
Balance Reminder Collections
26.56
25.33
23.03
19.32
18.28
15.07
13.09
12.88
9.47
6.64
6.55
6.51
6.44
5.15
03/08/12
11/08/11
03/08/12
09/19/11
04/26/12
06/28/11
06/17/11
09/08/11
09/08/11
02/08/12
05/23/11
09/08/11
10/14/11
09/08/11
04/12/12
12/09/11
04/12/12
10/30/11
05/29/12
07/26/11
07/26/11
10/14/11
10/14/11
03/09/12
07/26/11
10/14/11
12/09/11
10/14/11
Lien
Filed
Tenant Bankrupt
T
T
T
9,686.31
Page 2 of 2
Exhibit
B
For Board Meeting of:
March 25, 2013
To:
From:
John A. Lobaito, Village Administrator
Date:
Mar 20, 2013
Subject:
Resolution Canceling the Village Board Meeting of May 27, 2013 and Authorizing Bill Payment Authority
EXPLANATION:
Memorial Day - Monday, May 27, 2013 is a designated holiday for all Village employees. The attached Resolution
cancels the Board Meeting of May 27, 2013 and gives authority to the Village Administrator to issue checks on a caseby-case basis between the period of May 27, 2013 and June 10, 2013. Any authorized payment made during that
period would be placed on the bill pay list for the Village Board Meeting on June 10, 2013.
MOTION REQUESTED:
Motion to adopt A Resolution Canceling the Village Board Meeting of May 27, 2013 and Authorizing the Village
Administrator to Approve Payment of Bills Between the Period of May 27, 2013 and June 10, 2013.
BUDGETED ITEM:
YES
ATTACHMENTS:
YES
Signature
NO
N/A
NO
Approve the Motion
Lobaito
Date: 2013.03.21 12:10:30
-05'00'
RESOLUTION NO. __________
RESOLUTION CANCELING THE VILLAGE BOARD MEETING OF
MAY 27, 2013 AND AUTHORIZING THE VILLAGE ADMINISTRATOR
TO APPROVE PAYMENT OF BILLS BETWEEN THE PERIOD OF
MAY 27, 2013 AND JUNE 10, 2013
WHEREAS, the Corporate Authorities of the Village of Mundelein have been determined
that it would be appropriate to cancel the regular Board Meeting scheduled for Monday, May 27,
2013.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Mundelein, Lake County, Illinois, that the regularly scheduled for May 27, 2013 is
hereby canceled and that any business that must be conducted shall be carried forward to the next
regularly scheduled meeting of the Mundelein Village Board.
BE IT FURTHER RESOLVED that the Village Administrator is authorized to issue
checks on a case-by-case basis between the period of May 27, 2013 and June 10, 2013. Any
authorized payment made during that period will be placed on the bill pay list for the next regularly
scheduled meeting on Monday, June 10, 2013.
BE IT FURTHER RESOLVED that this Resolution shall be posted in the Village Hall
consistent with Ordinance 73-12-30.
PASSED by roll call vote this 25th day of March, 2013.
AYES
NAYS
______________________________
President
PASSED: ___________________________
APPROVED: ________________________
ATTEST:____________________________
Village Clerk
1
Exhibit C
TO:
FROM: Doug Haywood, Finance Director on behalf of Administration
DATE:
RE:
March 20, 2013
Purchase Order Approval
EXPLANATION:
The Village's purchase order policy requires the Village Board's approval prior to issuing a purchase order or acquiring products or
services over $10,000. Attached is a Departmental Purchase Request exceeding the $10,000 limitation. Board approval is
respectfully requested.
MOTION REQUESTED:
Motion to approve Department Purchase Order & Payment in the Amount of
11,877.05
$
FROM: Clark Baird Smith LLP
FOR: Legal Services for the month of February 2013
BUDGETED ITEM:
YES
NO
ATTACHMENTS:
YES
NO
Signature
Doug
Haywood
Date: 2013.03.20 11:29:14 -05'00'
N/A
Approve the Motion
Lobaito
Date: 2013.03.20 12:00:14
-05'00'
Exhibit
D
March 25, 2013
To:
From:
Chief T. E. Sashko
Date:
Mar 20, 2013
Subject:
Citizens Corps Grant Closeout - Calendar Year 2012
EXPLANATION:
Each year the Village applies for a Citizens Corps Grant through IEMA, which primarily funds our CERT program.
We were issued a grant for the period of January 1, 2012 - December 31, 2012 in the amount of $2,885.33. The form
attached closes this grant.
It should be noted that 2012 was the last year for the grants from IEMA due to federal Department of Homeland
Security funding cuts.
MOTION REQUESTED:
Authorization for the Village Administrator to sign the GAN (Grant Adjustment Notice) from the Illinois Emergency
Management Agency for the period of January 1, 2012 - December 31, 2012 providing $2,883.33 to the Village of
Mundelein for the grant period.
BUDGETED ITEM:
YES
ATTACHMENTS:
YES
Signature
NO
N/A
NO
Approve the Motion
Lobaito
Date: 2013.03.20 16:18:48
-05'00'
Exhibit
E
TO:
FROM: Victor M. Barrera, Director of Planning & Development
DATE:
RE:
March 14, 2013
Garden Fresh Market, 400 Townline Road
Sign Variations
EXPLANATION:
At the last Board Meeting, staff was authorized to draft an ordinance granting an additional sign variation for one additional 52
square-foot sign above the western entrance of the building located at 400 Townline Road, Garden Fresh Market. Staff
recommends repealing Ordinance 06-11-93 and incorporating all variations granted to Garden Fresh Market into one ordinance.
MOTION REQUESTED:
1. Motion to pass an Ordinance Repealing Ordinance No. 06-11-93, An Ordinance Granting Sign Variations to Garden Fresh
Market Relating to the Property at 400 Townline Road, Mundelein, Illinois.
2. Motion to pass an Ordinance Granting Variations to Garden Fresh Mundelein, LLC, d/b/a, Garden Fresh Market, Relating to
the Property Located at 400 Townline Road, Mundelein, Illinois.
BUDGETED ITEM:
YES
NO
ATTACHMENTS:
YES
NO
Signature
Digitally signed by Victor
Barrera
Date: 2013.03.18 16:52:07
-05'00'
N/A
Approve the Motion
Lobaito
Date: 2013.03.21 12:32:54
-05'00'
ORDINANCE NO.
AN ORDINANCE REPEALING ORDINANCE NO. 06-11-93, AN ORDINANCE GRANTING
A SIGN VARIATION TO GARDEN FRESH MARKET RELATING TO THE PROPERTY AT
400 TOWNLINE ROAD, MUNDELEIN, ILLINOIS
WHEREAS, Ordinance No. 06-11-93 granted sign variations for Garden Fresh Market on
the properties located at 400 Townline Road, legally described in Exhibit A attached hereto; and
WHEREAS, the Village Board of Trustees has determined that Ordinance No. 06-11-93
should be repealed.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, STATE OF
ILLINOIS as follows:
SECTION I. Ordinance No. 06-11-93,
granting sign variations for Garden Fresh
Market authorizing an increase in the maximum combined sign area from 100 square feet to 440
square feet and an increase in the maximum number of permanent signs from 2 to 4 relating to
the property at 400 Townline Road, is hereby repealed.
SECTION II. This ordinance shall be in full force and effect from and after its passage,
approval, filing and publication in pamphlet form as by law provided.
1
The foregoing ordinance was passed on March 25, 2013 by a roll call vote as follows:
AYES
NAYS
______________________________
President
PASSED:
APPROVED:
PUBLISHED in pamphlet form:
ATTEST:
Village Clerk
2
EXHIBIT A
COMMON ADDRESS: 400 TOWNLINE ROAD
PINS: 11-31-318-009; 15-06-107-023; 15-06-107-025; 15-06-107-022; 11-31-318-011; and 1131-318-010.
PARCEL 1:
LOTS 1 AND 5 IN SUPERVALU SUBDIVISION OF PART OF THE NORTHWEST
QUARTER OF SECTION 6, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD
PRINCIPAL MERIDIAN, AND PART OF THE SOUTHWEST QUARTER OF SECTION 31,
TOWNSHIP 44 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED JUNE 25, 2000 AS DOCUMENT NO.
4557728, IN LAKE COUNTY, ILLINOIS.
PARCEL 2:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CONTAINED IN RECIPROCAL
EASEMENT AGREEMENT RECORDED MARCH 14, 2001 AS DOCUMENT 4657707
MADE BY SUPERVALU HOLDINGS INC. AND SYSTEM CAPITAL REAL PROPERTY
CORPORATION FOR PASSAGE AND PARKING OF VEHICLES, PASSAGE OF
PEDESTRIANS, AND INSTALLATION, OPERATION AND MAINTENANCE OF LINES
OR SYSTEMS FOR UTILITIES OVER DRIVEWAYS, SIDEWALKS AND COMMON
AREAS AS DESCRIBED HEREIN.
3
ORDINANCE NO. ________
AN ORDINANCE GRANTING SIGN VARIATIONS TO GARDEN FRESH MUNDELEIN,
LLC, d/b/a GARDEN FRESH MARKET, RELATING TO THE PROPERTY LOCATED AT
400 TOWNLINE ROAD, MUNDELEIN, ILLINOIS
WHEREAS, a request was filed with the Village of Mundelein by Garden Fresh
Mundelein, LLC, doing business as Garden Fresh Market, requesting sign variations for the
property located at 400 Townline Road, legally described in Exhibit A attached hereto; and
WHEREAS, the request by Garden Fresh Mundelein, LLC is for the following
variations: 1) A variation from Section 21.17.040(1)(A) to increase the maximum combined sign
area from 100 square feet to 492 square feet; 2) A variation from Section 21.17.040(2)(A) to
increase the maximum number of permanent signs from 2 to 5; and 3) A variation from Section
21.17.040(2)(C) to increase the maximum number of wall signs per wall from 1 to 2, and in
accordance with the plans attached hereto as Exhibit B; and
WHEREAS, on March 11, 2013, the Permits Committee considered said petition for
variations and determined that the signs variations were in character with the building and the
surrounding properties and forwarded a recommendation to approve the sign variations to the
Village Board by a vote of 3-0; and
WHEREAS, at its regular meeting on March 11, 2013, the Village Board considered said
request for sign variations and authorized the preparation of an ordinance granting said
variations.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, STATE OF
ILLINOIS as follows:
SECTION I.
A variation from Section 21.17.040(1)(A) to increase the maximum
combined sign area from 100 square feet to 492 square feet is hereby granted.
SECTION II. A variation from Section 21.17.040(2)(A) to increase the maximum
number of permanent signs from 2 to 5 is hereby granted.
SECTION III. A variation from Section 21.17.040(2)(C) to increase the maximum
number of wall signs per wall from 1 to 2 is hereby granted for the south wall of the building.
SECTION IV. The approval of said variances applies only to the signs depicted and
attached hereto as Exhibit B for Garden Fresh Mundelein, LLC.
SECTION V. This Ordinance shall be in full force and effect from and after its passage,
approval, filing and publication in pamphlet form as by law provided.
The foregoing Ordinance was passed by a roll call vote as follows:
AYES
NAYS
______________________________
President
PASSED: ___________________________
APPROVED: ________________________
PUBLISHED in pamphlet form: __________
ATTEST:____________________________
Village Clerk
2
EXHIBIT A
COMMON ADDRESS: 400 TOWNLINE ROAD
PINS: 11-31-318-009; 15-06-107-023; 15-06-107-025; 15-06-107-022; 11-31-318-011; and 1131-318-010.
PARCEL 1:
LOTS 1 AND 5 IN SUPERVALU SUBDIVISION OF PART OF THE NORTHWEST
QUARTER OF SECTION 6, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD
PRINCIPAL MERIDIAN, AND PART OF THE SOUTHWEST QUARTER OF SECTION 31,
TOWNSHIP 44 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED JUNE 25, 2000 AS DOCUMENT NO.
4557728, IN LAKE COUNTY, ILLINOIS.
PARCEL 2:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CONTAINED IN RECIPROCAL
EASEMENT AGREEMENT RECORDED MARCH 14, 2001 AS DOCUMENT 4657707
MADE BY SUPERVALU HOLDINGS INC. AND SYSTEM CAPITAL REAL PROPERTY
CORPORATION FOR PASSAGE AND PARKING OF VEHICLES, PASSAGE OF
PEDESTRIANS, AND INSTALLATION, OPERATION AND MAINTENANCE OF LINES
OR SYSTEMS FOR UTILITIES OVER DRIVEWAYS, SIDEWALKS AND COMMON
AREAS AS DESCRIBED HEREIN.
3
Exhibit
F
March 25, 2013
To:
From:
Chief Eric Guenther
Date:
March 7, 2013
Subject:
FATPOT Integration Mundelein
EXPLANATION:
FATPOT is a free software product developed to link non-similar CAD systems. This product will allow all users to
see what is occurring in jurisdictions that border Mundelein in real time. Dispatchers can see call type, offender and
vehicle information etc. as it is occurring. It also has a mapping feature that will pinpoint calls for service on the map.
We can scale the product to just jurisdictions that border Mundelein or we can view the entire county. This is an
excellent example of interoperability and the sharing of critical information as it becomes available.
MOTION REQUESTED:
Authorize the Mayor on behalf of Mundelein ETSB to sign the memorandum of understanding.
BUDGETED ITEM:
YES
ATTACHMENTS:
YES
NO
NO
Signature
SIGNATURE:
Eric Guenther
2012.11.20
14:55:14 -06'00'
N/A
Eric Guenther
cn=Eric Guenther, o=Village of
Mundelein, ou=Police Dept.,
2013.03.14 13:37:33 -05'00'
Approve the Motion
Lobaito
Date: 2013.03.21 13:44:13
-05'00'
MEMORANDUM OF UNDERSTANDING REGARDING CAD INTEROPERABILITY
This memorandum of understanding is between the Lake County Emergency
Telephone System Board (“Lake County ETSB”), an agency of the County of Lake, and
the Mundelein Emergency Telephone System Board (“Mundelein ETSB”) (together,
the “parties”), and relates to the interoperability of the two ETSBs’ computer-aideddispatch systems. The memorandum will become effective when all the parties have
signed it, and the date this memorandum is signed by the last party to sign it (as
indicated by the date associated with that party’s signature) will be deemed the date of
this memorandum. This memorandum memorializes the procedures under which the
Parties intend to cooperate to foster the interoperability of their respective CAD
systems.
Recitals
WHEREAS:

The parties each operate Emergency Telephone System Boards under the
authority granted in the Emergency Telephone System Act, 50 ILCS 750/1 et
seq.

One of the purposes of the Act is to “encourage units of local government and
combinations of such units to develop and improve emergency communication
procedures and facilities in such a manner as to be able to quickly respond to
any person calling the telephone number ‘9-1-1’ seeking police, fire, medical,
rescue, and other emergency services.” 50 ILCS 750/1.

One power the Act grants to ETSBs is the “Coordinating and supervising the
implementation, upgrading, or maintenance of the [9-1-1] system, including the
establishment of equipment specifications and coding systems.” 50 ILCS
750/15.4.

As part of its 9-1-1 system, Lake County owns, and the Lake County ETSB
operates, a Computer Aided Dispatch System (CAD).

Similarly, Mundelein Public Safety and the Mundelein ETSB operate their own
CAD system.

Each party’s CAD system is an automated police and fire call dispatch system
utilizing computer access to share information.

The Lake County ETSB has contracted with FATPOT Technologies, LLC,
which is a company that provides software that enables proprietary CAD
systems provided by different software companies, such as those used by these
-1-
parties, to communicate with one another.

The Lake County ETSB’s contract with FATPOT foresees a two-phase
implementation, with Phase 1 enabling disparate CAD systems read-only access
to each other’s data, and Phase 2 enabling CAD systems both read-and-write
access. The Lake County ETSB has not yet contracted for Phase 2
implementation, and this MOU relates only to Phase 1 capabilities.
NOW, THEREFORE, THE LAKE COUNTY ETSB AND THE MUNDELEIN ETSB ESTABLISH
THE FOLLOWING PROCEDURES:
1.
The Lake County ETSB, under its contract with FATPOT, will supply software to
the Mundelein ETSB and will install and maintain the software so as to facilitate the read-only
interoperability of the parties’ CAD systems. Lake County ETSB will provide two PortalOne
licenses at no cost to Mundelein ETSB
2.
The Mundelein ETSB will allow network access to FATPOT so that FATPOT
can install the necessary software on Mundelein’s system.
3.
The Mundelein ETSB will designate an information technology specialist or
appropriate CAD administrator to work with FATPOT in coordinating the software
implementation.
4.
The parties shall each bear their own costs for the purchase, implementation and
maintenance of a data connection capable of transporting data to the FATPOT server and for
additional PortalOne licenses, and shall not seek reimbursement from the other for expenses that
may be required.
5.
The parties agree to abide by the rules provided in the document Sharing, Use,
and Release of CAD and RMS Info by Outside Agencies, which is attached to this MOU as
Exhibit 1.
6.
The parties agree to operate under the procedures set forth in this MOU for the
duration of the Lake County ETSB’s contract with FATPOT. The current duration of the
contract is two years, with anticipated annual maintenance, software and support renewals. The
Lake County ETSB will provide notice if the contract is not renewed or is otherwise terminated.
7.
The parties acknowledge that Freedom of Information Act (FOIA) requests must
be responded to by the agency that created the data sought in the FOIA request, because the
FATPOT system does not retain data and, therefore, cannot be used to retrieve data.
8.
The Parties acknowledge that this memorandum of understanding memorializes
the procedures under which the Parties intend to operate, but that they do not intend it to be
interpreted as a contract enforceable in a court of law.
-2-
MEMORANDUM OF UNDERSTANDING REGARDING CAD INTEROPERABILITY
Signed:
LAKE COUNTY ETSB
MUNDELEIN ETSB
By:________________________________
By________________________________
Title: Chairman
Title:
Date:______________________________
Date:______________________________
-3-
—Exhibit 1—
Sharing, Use and Release of CAD and RMS Information by Outside
Agencies
I.
POLICY
It is the policy of the Lake County ETSB to comply with all rules and regulations established by
Federal, State, and local authorities regarding the access, use, storage, and release of confidential
information obtained through various electronic means. Additionally, the ETSB supports the
interoperability of the various data communications and information management systems
employed by public safety agencies in and around Lake County for the purposes of providing a
more efficient response to public safety hazards and to better protect the lives and property of the
citizens of Lake County and its surrounding areas.
II.
PURPOSE
The purpose of this policy is to set forth guidelines for the sharing of public safety related
information between authorized agencies in and around the Lake County area and to provide for
the protection of sensitive and protected information from access by unauthorized parties.
III. DEFINITIONS
A.
CAD Fusion Product
A system of providing the ability to share information regarding active calls for
service between CAD systems through the use of a specially designed integration
system and various data communications methods.
B.
INFORMER
A web-based information reporting system operated by the Lake County ETSB to
provide information on CAD system activity through user-defined report formats.
C.
ISTATUS
A web-based system monitor that provides information on current and historical
CAD system activity.
D.
Lake County CAD System
The Computer Aided Dispatch System funded by the Lake County Emergency
Telephone Services Board which maintains information on police and fire
incidents handled by member agencies.
E.
LEADS
The Law Enforcement Agency Data System operated by the Illinois State Police
which provides interagency communications both locally and through the
nationwide NLETS system, as well as access to various law enforcement
1
information, Criminal History Information, Illinois Hot Files, Secretary of State
registration and licensing information, and NCIC records through the use of land
based terminals located at police agencies throughout the State.
F.
Memorandum of Agreement (MOA)
A written agreement, executed between the ETSB and one or more public safety
entities to provide for the sharing of data between CAD and/or RMS systems.
G.
Mobile Data Systems
Wireless data systems that provide connectivity and information support between
dispatch centers and the various emergency and non-emergency vehicles operated
by public safety agencies.
H.
Outside CAD Systems
Computer Aided Dispatch Systems funded by other public safety entities which
maintains information on police and fire incidents handled by those agencies.
I.
NCIC
The National Crime Information Center which is a clearinghouse of law
enforcement related information including wanted and stolen files, hot files, and
criminal history information. The NCIC is administered by the Federal Bureau of
Investigation.
J.
NLETS
The National Law Enforcement Teletype System which provides for interagency
communications throughout the United States using land based terminals located
at law enforcement agencies throughout the country.
IV.
Data Sharing
A.
Subject Matter
Pursuant to the requirements and restrictions outlined in this Policy, the Lake
County ETSB and outside agencies will provide shared access to current and
historical information regarding unit activity, CAD incidents, Geo-spatial and
address-specific locations managed through their respective Computer Aided
Dispatch Systems and/or interfaces.
This includes, but is not limited to the following:

CAD interoperability using one or more CAD Fusion Products

Mobile data messaging and access

Current CAD incident status and detail information

Historical CAD incident detail information

Real-time map-based or tabular CAD incident and unit activity
2

Ad-Hoc reporting of CAD/RMS information
Any and all information shared between one or more entities shall be solely for
the use of that entity as necessary for the performance of that entities’’ official
public safety duties.
B.
Requirements
Prior to the implementation of any information sharing system between the Lake
County ETSB and any public safety entity that is not a member or client agency
of the Lake County ETSB as identified in this Policy, the following procedures
must be completed:
C.

Execution of a Memorandum of Agreement between the Lake County
ETSB and the public safety entity.

Establishment of an information security and dissemination policy by the
public safety entity that has been reviewed and approved by the Lake
County ETSB Policy Committee.
Conflict Resolution and Termination
In the event of a conflict of policy between the Lake County ETSB and the public
safety entity, a review committee consisting of representatives of the ETSB and
one or more other public safety entities that have executed similar agreements
shall be empanelled to mediate the issue to a successful conclusion.
In the event of a verifiable, serious breach of information security, either party
may elect to withdraw permission to access their data systems until an acceptable
problem resolution is achieved.
V.
Restrictions on Access
A.
Unauthorized Use
The Lake County ETSB and other Public Safety entities and their employees,
agents and assigns are specifically prohibited from accessing any shared
information provided under this Policy for any purposes other than as required
during the performance of that entities’’ official public safety duties or for the
purposes of administration, management or system maintenance.
B.
Release of Information
Public Safety entities are specifically prohibited from releasing any shared
information provided under this Policy to any person, individual or organization
except for the following:

Release to other personnel of that public safety entity as required during
the course of that person’s official duties; or
3
C.

Release to representatives of other public safety entities as required during
the course of that person’s official duties; or

Release to prosecutorial or judicial officials as required during the course
of the investigation, prosecution or other adjudication of an individual or
offense; or

As required by judicial order or subpoena.
Protection of LEADS Data
The Personnel Security Requirement for a LEADS agency requires conformance
with 20 Illinois Administrative Code 1240.50. Generally, no person may provide
maintenance or technical services at or near LEADS equipment unless they are of
good character and have not been convicted of a felony or a crime involving
moral turpitude under the laws of this or any other jurisdiction. Any persons may
have their authority to provide maintenance or technical services at or near
LEADS equipment denied if charged with a felony or a crime involving moral
turpitude under the laws of this or any other jurisdiction (20 Illinois
Administrative Code 1240.50(b)(3).
1.
AUTHORIZED LEADS RECIPIENTS
Access to LEADS requires qualification under the criteria set forth in 20
Illinois Administrative Code 1240.30. LEADS operators shall use the
terminal only for those purposes for which they are authorized. The
individual receiving a request for criminal justice information must ensure
the person requesting the information is authorized to receive the data (20
Illinois Administrative Code 1240.50).
2.
BACKGROUND AND TRAINING PROGRAM
All personnel authorized to process or release LEADS data shall be
required to complete a background and training program prescribed by the
Records Supervisor. The Training Bureau shall coordinate the course to
provide training in the proper use, control, and dissemination of LEADS
data (20 Illinois Administrative Code 1240.50).
3.
RELEASE OF LEADS DATA
o The LEADS network and LEADS data shall not be used for
personal purposes.
o Personal or unofficial messages shall not be transmitted.
o LEADS data shall not be sold.
o LEADS data shall not be disseminated to any individual or
organization that is not legally authorized to have access to the
information (20 Illinois Administrative Code 1240.80).
4
D.
Computer Terminal Security
Each Public Safety entity agency must ensure that all computer devices having
LEADS access are placed in a location under the direct control and supervision of
authorized criminal justice personnel and are inaccessible to the public or persons
not qualified to either operate, view, or possess LEADS and/or NCIC transmitted
or received data. The computer site and/or terminal area must have adequate
physical security to protect against any unauthorized personnel gaining access to
the computer equipment or to any of the stored data (20 Illinois Administrative
Code 1240.50).
E.
Juvenile Records
Nothing in this procedure is intended to alter existing statutes, case law, or the
policies and orders of the Juvenile Court regarding the release of juvenile
offender records.
5
Exhibit
G
TO:
FROM: Doug Haywood, Finance Director
DATE:
RE:
March 20, 2013
Bills for Approval
EXPLANATION:
The Village's Bill Approval Policy requires bill approval at each board meeting. Board approval is respectfully requested. The full
Governing Body report has been posted on the Village's internet site. This is net of any invoices Trustees have requested be
pulled for separate vote.
MOTION REQUESTED:
Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between:
BEGINNING DATE: March 12, 2013
ENDING DATE: March 25, 2013
IN THE AMOUNT OF $1,383,810.40
BUDGETED ITEM:
YES
NO
ATTACHMENTS:
YES
NO
Signature
Doug
Haywood
Date: 2013.03.20 13:04:03 -05'00'
N/A
Approve the Motion
Lobaito
Date: 2013.03.20 16:22:34
-05'00'

VILLAGE OF MUNDELEIN

Transcription

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