Mail Preparation and Presortation Guide Unaddressed Admail™

Transcription

Mail Preparation and
Presortation Guide
Unaddressed Admail™
Effective January 14, 2013
™
Trade-mark of Canada Post Corporation.
canadapost.ca/mailpreparation
OM
Official mark of Canada Post Corporation.
T455428
Mail Preparation and Presortation Guide – Unaddressed Admail™
IMPORTANT UPDATES
Any description of change is provided for reference and convenience purposes only. The
description of change does not form part of the Agreement between the Customer and Canada
Post.
Customers should ensure they are using the most current version of the Mail Preparation and Presortation Guide,
including all amendments and other applicable documents, which are posted on the Canada Post website. See in
particular, canadapost.ca/postalservices for key support documents.
Important Updates Effective January 14, 2013:
AMENDMENT/REVISION
Revision v1.1
POSTED DATE
EFFECTIVE DATE
December 14, 2012
January 14, 2013
DESCRIPTION OF CHANGE
LOCATION
An Unaddressed Admail Delivery Slip (ADS) is not required when the Fully Featured (EST Section 3.3
online or EST 2.0), Precision Targeter application and Express Order Entry versions are
used.
Amendment v1.0
November 16, 2012
January 14, 2013
DESCRIPTION OF CHANGE
LOCATION
Letter Carrier Walk is now referred to as Urban and Rural Delivery Area Maps.
Section 2.3.2 Urban and Rural Delivery
Area Maps
Updated acceptable consolidation levels for Flexipack pouches.
Table 7
NOTE : This amendment updates the January 16, 2012 version 1.0 guide.
When there is an amendment or a revision to the document, the version number will be modified as follows:
•
an amendment increases the first digit in the version (e.g., version 2.0, 3.0)
•
a revision increases the second digit in the version (e.g., version 1.1, 1.2)
•
the version number restarts at 1.0 every January of a given year.
January 14, 2013
Version 1.1
TABLE OF CONTENTS
Unaddressed Admail™ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.1
Who Should Use This Guide? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2
What Is Mail Preparation for Unaddressed Admail?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3
Key Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1
1
1
1
2
Before You Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.1
Postal Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.2
Householder Counts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.3
Maps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.3.1 FSA Maps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.3.2 Urban and Rural Delivery Area Maps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.4
National Presortation Schematic (Non-Lettermail) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.5
Delivery Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.6
Electronic Shipping Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.7
Mailing and Distribution Plans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2
2
3
3
3
3
4
5
5
6
3
Steps for Preparing Unaddressed Admail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
3.1
Place the Mail Items in Equivalent-sized Bundles (Step 1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
3.1.1 Bundling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
3.1.2 Strapping. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3.2
Place the Bundles in Containers (Step 2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3.2.1 Types of Containers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3.2.1.1
Canada Post-supplied Hardsided Containers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3.2.1.2
Flexipack™ Pouches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
3.2.1.3
Customer-supplied Containers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
3.3
Complete the Unaddressed Admail Delivery Slip (ADS) (Step 3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
3.4
Label the Containers (Step 4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.4.1 Label Information Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.4.2 Producing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.4.3 Special Instructions for Producing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
3.4.4 Customer-generated Label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
3.4.5 Labelling Hardsided Containers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
3.4.6 Labelling Customer-supplied Containers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
3.5
Make Up and Label Monotainers and Pallets (Step 5) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3.5.1 Using the NPS to Make up Monotainers and Pallets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
3.5.2 Labelling Monotainers and Pallets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
4
Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Mail Preparation and Presortation Guide
Version 1.1 Page i
January 14, 2013
UNADDRESSED ADMAIL™
1
OVERVIEW
1.1
Who Should Use This Guide?
This guide explains how to prepare an Unaddressed Admail mailing for deposit to Canada Post.
Please ensure you are using the most recent version of this guide and other support documents that detail our
requirements, qualifications, terms and conditions, and pricing. These documents are available online at
canadapost.ca/postalservices.
It is your obligation to meet all the requirements outlined in your Customer Agreement.
NOTE 1: Some words and expressions used in this document have a specific meaning. Please refer to Section 1
Definitions of the General Terms and Conditions for the definition of specific terms referenced
throughout this document and the Agreement.
2: The figures throughout this document are examples for illustration purposes only.
1.2
What Is Mail Preparation for Unaddressed Admail?
Mail preparation is the process of bundling mail items securely, placing them in Canada Post supplied hardsided
containers, Flexipack™ pouches, or Customer-supplied boxes pre-approved by Canada Post, and labelling the
containers with the urban or rural delivery facility where the containers will be delivered.
1.3
Key Requirements
To qualify as Unaddressed Admail:
•
the mail items must be mailed in Canada for delivery in Canada
•
the mail items must meet all Canada Post requirements outlined in the Unaddressed Admail Agreement.
Consult the Unaddressed Admail Customer Guide and other applicable documents outlined in the
Unaddressed Admail Agreement (see Section 4 Additional Resources).
Table 1: Unaddressed Admail Key Requirements
KEY REQUIREMENTS
Minimum volume per deposit* (see
Section 2.6 Electronic Shipping Tools for
more information)
Mail Preparation and Presortation Guide
• the complete distribution of one route
• the complete distribution to houses only, apartments only, farms only, businesses
only or any combination, on one route
• if less than the required distribution within a Delivery Facility is deposited, Canada
Post will deliver the items at that Delivery Facility until the quantities are depleted. For
example, if 4,000 items are deposited at a Letter Carrier Facility that requires 5,000
Unaddressed Admail items, Canada Post will deliver the 4,000 items starting with the
first Letter Carrier route selected until the items are depleted. The Letter Carrier or
Non-Letter Carrier Delivery routes that will receive less than full coverage may be
selected using the Electronic Shipping Tools or by indicating the quantities on the
Unaddressed Admail Delivery Slip (see Section 3.3 Complete the Unaddressed
Admail Delivery Slip (ADS) (Step 3) and Figure 7 for more information). An
Unaddressed Admail Delivery Slip (ADS) is not required when the Electronic Shipping
Tools (EST) 2.0 version of EST or the Precision Targeter application is used. Refer to
Section 4.1.2.1 Electronic Order (Statement of Mailing) (Electronic Shipping Tools
[EST]) of Unaddressed Admail™ – Customer Guide for more information.
Version 1.1 Page 1
January 14, 2013
KEY REQUIREMENTS
Maximum items per bundle
• 200 items or 4 inches in bundle height (see Section 3.1.1 Bundling for additional
information)
• The mailing must be bundled in equal amounts except the last bundle for each
Delivery Facility, which may be smaller (the Residue bundle).
Maximum bundle thickness
• 100 mm for mailings with items weighing less than 500 g
• For delivery by Non-Letter Carrier Routes ONLY: 200 mm (8 inches) in bundle height
for mailings with items weighing 500 g–1,000 g.
Container requirements
• Customer-supplied containers [including cardboard boxes not exceeding
535 mm (length) x 251 mm (width) x 303 mm (depth)]
• Lettertainers
• Flats tubs (used for Oversize (O/S) Unaddressed Admail items only)
• Small Flexipack™ pouches 241558**
• Large Flexipack™ pouches 241559**
• Brick-piled on customer-supplied pallets, Canada Post reusable plastic pallets or in
monotainers; refer to the Brick-piling Mail Preparation and Presortation Guide at
canadapost.ca/mailpreparation.
Labelling Canada Post supplied
hardsided containers and
Customer-supplied containers
(including boxes)
•
•
•
•
•
Service type
Number of containers
Delivery facility
Delivery start date
NPS routing.
Levels of consolidation for
Monotainers/Pallets
•
•
•
•
Urban Delivery Facility/Rural Delivery Facility – NPS Level 1
City – NPS Level 2
Distribution Centre Facility (DCF) – NPS Level 3
Forward Consolidation Point (FCP) – NPS Level 4.
Label
• Canada Post-produced: white with black ink
• Customer-produced: white with black ink.
*
**
2
The most current Householder (Householder Counts) data available must be used.
Customers may use the new Unaddressed Admail Flexipack pouches for mailings deposited directly at a Delivery
Installation and which do not require transportation, or for mailings consolidated at the Delivery Facility level 1 (NPS) which
are inducted at a drop-off location.
BEFORE YOU START
This section explains basic information on Postal CodesOM, householder counts, maps, the National Presortation
Schematic (NPS), Delivery Modes, Electronic Shipping Tools (EST), and the mailing and distribution plans that are
required to prepare Unaddressed Admail mailings.
2.1
Postal Code
The presortation software will sort mail items by Postal Code. The Postal Code is a six-character alphanumeric
code in the form of ANA NAN, in which "A" represents a letter of the alphabet, and "N" represents a number. It
is an integral part of every postal address in Canada, and was designed to help sort mail, both mechanically and
manually.
The Postal Code is made up of two (2) segments, as shown in Figure 1:
1. The first three characters (ANA) represent the Forward Sortation Area (FSA), a geographical region, and
2. The last three characters (NAN) represent the Local Delivery Unit (LDU), a specific city block or rural
community.
NOTE:
Rural areas are identified by a zero in the FSA (e.g., M0L 3K2).
January 14, 2013
Version 1.1
Page 2
Figure 1: Postal Code Segments
FSA
LDU
For more detailed information, please visit Section 5 of Addressing Guidelines in the Canada Postal Guide.
2.2
Householder Counts
Information about the delivery areas served by Canada Post’s delivery offices is segmented into the number of
houses, apartments, farms and business points of call that help Customers determine the number of items
needed for their mailing.
The national database of Householder Counts is available on CD-ROM or by download from a secured Canada
Post FTP site on a 12-month subscription basis, which includes monthly updates. Visit canadapost.ca/cpc2/addrm/
hh/default-e.asp for Individual Householder Counts, which are available free of charge.
For information on Data Products, visit the Canada Post Address Management web page at canadapost.ca/am or
send an email to [email protected] or contact a Canada Post Representative at 1.800.363.3459.
2.3
Maps
2.3.1
FSA MAPS
The FSA Maps identify the specific geographic boundaries for every FSA in Canada. The maps will assist in
determining sales territories, plan coverage for a direct mail campaign, or study new locations for a retail store or
business. Visit canadapost.ca/cpc2/addrm/hh/default-e.asp to view the FSA Maps online.
2.3.2
URBAN
AND
RURAL DELIVERY AREA MAPS
Urban and Rural Delivery Area Maps provide the actual routes (walks), covered by the Letter Carriers. This is
particularly useful for targeting local neighbourhoods. This information can be easily transferred to the
Unaddressed Admail Delivery Slip which provides delivery instructions to Canada Post, and ensures items are
delivered to the specific target audience. An Unaddressed Admail Delivery Slip (ADS) is not required when the
Electronic Shipping Tools (EST) 2.0 version of EST or the Precision Targeter application is used. Refer to
Section 4.1.2.1 Electronic Order (Statement of Mailing) (Electronic Shipping Tools [EST]) of Unaddressed Admail™
– Customer Guide for more information. Visit canadapost.ca/cpc2/addrm/hh/default-e.asp to view the Letter
Carrier Walk Maps online.
January 14, 2013
Version 1.1
Page 3
Figure 2:
2.4
National Presortation Schematic (Non-Lettermail)
The National Presortation Schematic (NPS) has two (2) schematics: for Lettermail and Non-Lettermail. The correct
NPS must be used, depending on the type of mail being sorted. For Unaddressed Admail, use the Non-Lettermail
NPS.
The Non-Lettermail National Presortation Schematic (NPS) is a set of tables that indicates how to consolidate mail
through Canada Post’s mail distribution network, beginning with the FSA.
The NPS is used as a consolidation tool for all Canada Post Communication products. The NPS has four levels of
access:
•
Level 1 – Delivery Facility
•
Level 2 – City
•
Level 3 – Distribution Consolidation Facility (DCF), and
•
Level 4 – Forward Consolidation Schematic (FCP).
Following the NPS levels of access is key to the consolidation of Unaddressed Admail (as shown in Figure 3).
January 14, 2013
Version 1.1
Page 4
Figure 3: Illustration of the NPS
FSA
LEVEL 1
DELIVERY FACILITY
K2S
K2S 1A0
STITTSVILLE ON
LEVEL 2
CITY
CONSOLIDATION
K0A 9Z0
OTTAWA ON
DCF
K0A
K7K
K7L
K7L 1X0
KINGSTON ON
STN MAIN
K7M
K7N
K7P
K7M 5E0
KINGSTON ON
STN A
LEVEL 4
FORWARD
CONSOLIDATION
POINT
(FCP)
LEVEL 3
DISTRIBUTION
CENTRE
FACILITY
(DCF)
K7L 1X0
KINGSTON ON
K0A 9Z0
OTTAWA ON
FWD
K0H 9Z0
KINGSTON ON
DCF
K0H
K1P
K1R
K2P
K1G 2C0
OTTAWA ON
LCD CENTRETOWN
K1L
K1M
K1N
K1L 5A0
OTTAWA ON
STN VANIER
NOTE:
K1G 0A0
OTTAWA ON
Canada Post updates the National Presortation Schematic (NPS) monthly. The NPS sample illustrations
may not reflect the current NPS. To receive optimal service, Customers must use the current version of
the NPS.
To avoid delays and extra handling charges, the current version of the National Presortation Schematic must be
used. It is available at canadapost.ca/nps on the Canada Post website.
2.5
Delivery Modes
A Delivery Mode refers to the methods of delivery. Examples of Delivery Modes are:
•
Letter Carrier Route (LC)
•
Call For (CF)
•
Direct (DIR)
•
General Delivery (GD)
•
Rural Route (RR)
•
Lock Boxes (PO Box)
•
Suburban Services (SS)
•
Motorized Route (MR).
2.6
Electronic Shipping Tools
EST is a free, fast and flexible way to prepare Orders (Statements of Mailing). Two (2) user platforms have been
developed: the Online and the Desktop versions.
EST is an application designed to eliminate the need for manual paperwork and save valuable time for Customers
who are using Canada Post’s shipping and/or mailing services.
January 14, 2013
Version 1.1
Page 5
The Electronic Shipping Tools (EST) software is free of charge and can be accessed through the Business segment
of the Canada Post website at canadapost.ca/newuser. Customers must register once in the Business website to
access the Electronic Shipping Tools. For technical enquiries, Customers can call the Technical Help Line at
1.800.277.4799.
NOTE:
EST online “Fully Featured”, the Precision Targeter application, or the “Express Order Entry” version of
the Electronic Shipping Tool (EST) can be used to automatically generate all required barcoded labels and
documentation required for use at the time of mailing.
Unaddressed Admail mailings prepared using the EST “Fully Featured”, the Precision Targeter application, or
“Express Order Entry” version of the Electronic Shipping Tool have access to Track a Mailing.
2.7
Mailing and Distribution Plans
Before preparing the mailing, a distribution plan is required when EST is used, or a mailing plan [for manual
Orders (Statements of Mailing)]. These plans will guide the number of containers for each delivery facility and the
labelling.
When preparing Orders (Statement of Mailings) using EST, a distribution plan will be generated, regardless of the
number of destinations for the mailing.
When preparing Orders (Statements of Mailing) manually, a mailing plan must be prepared. Any format can be
used as long as the following information is included:
•
Customer name
•
Customer account number
•
Order (Statement of Mailing) serial number
•
control number(s) of each Unaddressed Admail Delivery Slip (ADS) in the mailing (there may be more than
one Unaddressed ADS for a Delivery Facility, depending on the nature of the mailing, see Section 3.3
Complete the Unaddressed Admail Delivery Slip (ADS) (Step 3) for more information)
•
Postal Code of the Delivery Facility listed on each Unaddressed ADS
•
volumes forwarded to each Delivery Facility.
An Unaddressed Admail Delivery Slip (ADS) is not required when the Electronic Shipping Tools 2.0 of EST or the
Precision Targeter application is used. Refer to Section 4.1.2.1 Electronic Order (Statement of Mailing) (Electronic
Shipping Tools [EST]) of Unaddressed Admail™ – Customer Guide for more information.
NOTE:
If the Order (Statement of Mailing) is submitted manually, a manual Order processing fee may apply.
Contract prices cannot be accessed using a manual Order (Statement of Mailing). Manual Orders
(Statements of Mailing) containing Contract prices will be subject to applicable Non-Contract prices
upon deposit. The applicable volume, however, will still count toward the annual volume commitment
when mailings are deposited at a Receipt Verification Unit (RVU).
January 14, 2013
Version 1.1
Page 6
3
STEPS FOR PREPARING UNADDRESSED ADMAIL
Mail that has met all the requirements for Unaddressed Admail (see Section 1.3 Key Requirements) goes through
up to five steps for mail preparation:
1. Place the Mail Items in Equivalent-sized Bundles (Step 1).
2. Place the Bundles in Containers (Step 2).
3. Complete the Unaddressed Admail Delivery Slip (ADS) (Step 3).
4. Label the Containers (Step 4) – Correct labelling ensures that mail is sent to the correct Delivery Facility.
5. Make Up and Label Monotainers and Pallets (Step 5) – Monotainers and pallets make it much easier to
move the mail because it reduces the amount of handling and ensures the complete mailing arrives
simultaneously at any one destination.
3.1
Place the Mail Items in Equivalent-sized Bundles (Step 1)
3.1.1
BUNDLING
A “bundle” describes a number of mail items secured together by double strapping (using elastic bands, string or
plastic straps). Shrink wrapping is not permitted for Unaddressed Admail. The maximum thickness of a bundle is
shown in Table 2.
Table 2: Bundling Specifications
*
**
MAXIMUM THICKNESS
MAXIMUM NUMBER OF ITEMS*
WEIGHT PER ITEM
100 mm (4 inches)
200 items
Less than 500 g (17.6 oz)
200 mm (8 inches)
200 items
500 g–1,000 g** (17.6–35.3 oz)
The maximum thickness takes precedence over the number of items. The last, or Residue bundle has no minimum number
of items, although it still must follow the rules for maximum thickness.
Applicable to Non-Letter Carrier Offices only.
Placing the mail in bundles in the following manner assists in distributing the mail to the correct Delivery Facility.
The mailing must be bundled in equal amounts of not more than 200 items in each bundle, not to exceed the
thicknesses specified in Table 2. All bundles should contain equal quantities, except the last bundle of a mailing
for each Delivery Facility, which may be smaller and is referred to as the Residue bundle.
For example:
•
1,255 flyers are requested to be delivered to “Anytown” Delivery Facility
•
The standard bundle size for the mailing is 200 items
•
The mail for “Anytown” would be prepared in six (6) bundles of 200 items and one (1) Residue bundle of
55 items.
•
(6 x 200) + 55 items = 1,255 items (flyers).
January 14, 2013
Version 1.1
Page 7
3.1.2
STRAPPING
Each bundle must be secured to prevent breaking during handling or while in transit. Double strapping of bundles is
required when using elastic bands, string, or manually-applied plastic straps. Single mechanically-applied plastic
strapping is only acceptable for Standard size items.
Figure 4: Example of Double-Strapping
double strapped
bundle
3.2
Place the Bundles in Containers (Step 2)
All items in a single mailing must be deposited in Canada Post supplied hardsided containers, Flexipack pouches,
Customer-supplied containers (including boxes) pre-approved by Canada Post, or brick-piled (please refer to the
Brick-piling Mail Preparation and Presortation Guide at canadapost.ca/mailpreparation).
Unaddressed Admail must be placed in one or more containers for each Delivery Facility.
The weight of each container (the container plus the mailing) must not exceed 22.7 kg (50 lb).
3.2.1
TYPES
OF
CONTAINERS
Three (3) types of containers can be used for the movement of Unaddressed Admail through Canada Post’s mail
distribution network:
•
Canada Post supplied hardsided containers (lettertainers and flats tubs)
•
Customer-supplied containers [including cardboard boxes not exceeding 535 mm (length) x 251 mm (width)
x 303 mm (depth)]
•
Flexipack™ pouches
The supply of Canada Post equipment is dependent on conditions and availability. In instances where Canada
Post equipment is not available, Canada Post pre-approved Customer-supplied containers (e.g.: cardboard boxes)
and/or pallets must be used.
NOTE:
Customers may access Canada Post equipment, when available, by contacting the National Equipment
Container Facility (NECF) Order Desk by phone at 905.565.0480, by fax at 905.564.6830, by email at
[email protected] or through a Regional Equipment Coordinator. Canada Post equipment may only
be used for mailings of Canada Post products, services or shipments. The equipment remains the
exclusive property of Canada Post and is not permitted for personal use. The Customer is responsible to
ensure the equipment remains in good condition, reasonable wear and tear excepted.
When targeting multiple delivery facilities in a mailing, customers may vary the type of containers used (hardsided
containers, boxes, Flexipack pouches or brick-piled pallets), provided the same type of container is used for each
delivery facility.
3.2.1.1 Canada Post-supplied Hardsided Containers
There are two (2) types of hardsided containers: lettertainers and flats tubs.
1. Lettertainers (as shown in Figure 5) may be used for Standard and Oversize (O/S) Unaddressed Admail
items.
2. Flats tubs (as shown in Figure 6) must be used for Oversize (O/S) Unaddressed Admail items only.
The maximum weight of a hardsided container (including the container and lid) and its contents cannot exceed
22.7 kg (50 lb).
January 14, 2013
Version 1.1
Page 8
All containers must be deposited with lids, except for containers prepared in a Level 1 (Delivery Facility or a Rural
Delivery Facility) monotainer. These may be nested and deposited without lids. It is recommended that
monotainers be covered with cardboard to protect the load, unless other local arrangements have been made
with a Canada Post Representative.
Figure 5: Lettertainer (may be used for Standard and Oversize (O/S) Unaddressed Admail items)
Figure 6: Flats tub (for Oversize (O/S) Unaddressed Admail items only)
Table 3 lists the specifications for hardsided containers.
Table 3: Hardsided container specifications
TYPE OF CONTAINER
WEIGHT
LENGTH
WIDTH
HEIGHT
MAX WEIGHT
(INCLUDING
CONTAINER)
Lettertainer
1.8 kg
535 mm (21.06 in)
251 mm (9.8 in)
156 mm (6.1 in)
22.7 kg (50 lb)
Flats Tub
1.7 kg
405 mm (15.9 in)
240 mm (9.4 in)
303 mm (11.9 in)
22.7 kg (50 lb)
Hardsided Container Fill Requirements
All containers are to be filled as much as possible, without exceeding 22.7 kg. There are no minimum fill
requirements when hard-sided containers are used.
To maximize the use of container fill, for uneven bundles, items can be placed width wise or length wise in the
container. When preparing containers, ensure items do not exceed the maximum height.
NOTE:
The minimum fill requirement for hardsided containers nested without lids is 50% of the container's
capacity.
3.2.1.2 Flexipack™ Pouches
Two (2) types of Flexipack pouches can be used for the movement of mail (as shown in Table 4):
•
small Flexipack pouches (241558)
•
large Flexipack pouches (241559).
Table 4: Unaddressed Admail Flexipack pouch specifications
TYPE
WEIGHT
LENGTH
WIDTH
MAX WEIGHT
(INCLUDING POUCHES)
Small Flexipack
Pouches
N/A
406 mm (16 in)
305 mm (12 in)
6 kg (13 lb)
Large Flexipack
Pouches
N/A
610 mm (24 in)
483 mm (19 in)
11 kg (24 lb)
January 14, 2013
Version 1.1
Page 9
3.2.1.3 Customer-supplied Containers
Canada Post must pre-approve the use of other containers. Such containers must, at minimum, meet the
following guidelines:
•
are sturdy, i.e., able to withstand normal handling during processing (sorting with other containers,
transporting, opening, emptying, etc.)
•
made from non-toxic and environmentally friendly materials
•
have a dimension of 535 mm (length) x 251 mm (width) x 303 mm (depth), to ensure the container can easily
be handled and transported by Canada Post equipment
•
have a maximum weight that does not exceed 22.7 kg (50 lb) for a box or a Customer-supplied container
•
must be labelled to Canada Post requirements
•
are disposable (since they cannot be returned)
•
do not resemble containers that are commonly used for disposal or recycling (e.g., garbage bags,
recycling bins)
•
have removed any other labels containing addressing information.
3.3
Complete the Unaddressed Admail Delivery Slip (ADS) (Step 3)
The Unaddressed Admail Delivery Slip (ADS), (as shown in Figure 7), serves to identify the mailing and is attached
to the Residue bundle for each Delivery Facility. It includes the specific delivery instructions, including the selected
Forward Sortation Area (FSA) and route numbers.
If the Order (Statement of Mailing) is submitted manually (instead of using EST) or the “Statement of Mailing
(SOM) only” version of EST is used, the completed Unaddressed ADS for each Delivery Facility must be back
stamped with the RVU stamp by the Receipt Verification Unit (RVU) or the office stamp by the Corporate Retail
Counter, before the Customer attaches Part 3 to the Residue Bundle. Part 3 of the Unaddressed ADS is proof of
payment by the Delivery Facility.
NOTE:
An Unaddressed Admail Delivery Slip (ADS) is not required when the Fully Featured (EST online or
EST 2.0), Precision Targeter application and Express Order Entry versions are used. Refer to
Section 4.1.2.1 Electronic Order (Statement of Mailing) (Electronic Shipping Tools [EST]) of Unaddressed
Admail™ – Customer Guide for more information.
Figure 7: Unaddressed Admail Delivery Slip, Form #40-076-527
Unaddressed Admail
Delivery Slip
Customer Identification
Feuille de dépôt
Médiaposte sans adresse
Identification du client
Customer Name
Nom du client
Customer/Acct No.
N˚ du client/compte
Mailed by
Expédié par
Customer/Acct No.
N˚ du client/compte
(Name and complete address)
(nom et adresse complète)
Upon receipt
or/ou
Sur réception
Delivery Instructions
Instructions de livraison
Delivery Office Address
Adresse du bureau de livraison
FSA(s), Delivery Mode(s)
RTA, mode(s) de
and Number(s)
livraison et numéro(s)
Indicate specific FSA(s), Delivery Mode(s) and Number(s):
40-076-527 (07-09)
Title of mail piece
Titre de l’article
Version
specific
Office of payment
Coverage - Indicate if delivery required to:
N˚ de déclaration
de dépôt
Weight per
item (g)
Poids par
article (g)
Items per
bundle
Articles par
liasse
Number of
residue items
Nombre des articles
résiduaires
Number of
containers
Nombre de
conteneurs
Number of
bundles
Nombre de
liasses
Total Number
of items
Nombre total
des articles
Houses
Domiciles
FOR CPC USE ONLY
Receipt - Office of Delivery
Signature
January 14, 2013
Mailer Copy
Year
Année
Premier jour
Month Mois
Day Jour
All FSAs, Delivery Modes and Numbers
Tous les RTA, modes de livraison et numéros
Précisez les RTA, les modes de livraison et numéros :
Version
spécifique
Bureau de paiement
Statement of
Mailing No.
0 000 000 000
Delivery
Start Date
Couverture - Indiquez le mode de distribution :
Apartments
Appartements
Farms
Fermes
Standard Up to
30.5 X 15.24 cm (12” X 6”)
Oversize 1 Up to
30.5 X 22.85 cm (12” X 9”)
Surdimensionné 1 Jusqu’à
Standard Jusqu’à
30,5 cm X 22,85 cm
30,5 cm X 15,24 cm
(12 po X 9 po)
(12 po X 6 po)
À L’USAGE DE LA SCP SEULEMENT
Réception - Bureau de livraison
Delivery completed Livraison complétée
Date
Businesses
Commerces
Dimensions
Size Selection
Time Heure
Signature
Copie de l'expéditeur
Version 1.1
Oversize 2 Up to
35.56 X 28 cm (14” X 11”)
Surdimensionné 2 Jusqu’à
35,56 cm X 28 cm
(14 po X 11 po)
Date
1
Page 10
There are three (3) parts to the Unaddressed ADS:
•
Part 1: Mailer copy – The Customer keeps the first page of the Unaddressed ADS for their files.
•
Part 2: Attach to the Statement of Mailing – When the mailing is for 10 or fewer Delivery Facilities and
EST is not used, the second page of the Unaddressed ADS must be stapled to the back of the SOM (see
Section 2.7 Mailing and Distribution Plans for more information). If a Manifest is used, Part 2 of the
Unaddressed ADS for the files may also be kept.
•
Part 3: Insert in the last container for each Delivery Facility – Attach the third page of the Unaddressed
ADS to the Residue bundle, which is placed in the last container for each Delivery Facility. For example, if 40
containers are being sent to a Delivery Facility, the Residue bundle can be inserted with the Unaddressed ADS
attached in the container labelled as 40 of 40.
3.4
Label the Containers (Step 4)
All containers must be labelled to their destination based on the Householder Counts available on CD-ROM or on
the Canada Post website at canadapost.ca/cpc2/addrm/hh/default-e.asp or the NPS (Level 1 – Delivery Facility). If
EST is used, container labels are generated automatically. Correct labelling of containers ensures that mail is
directed to the correct Delivery Facility.
When using Canada Post hardsided containers, labels must be placed in the label holder before depositing at a
Canada Post facility.
3.4.1
LABEL INFORMATION REQUIREMENTS
Container labels must be bilingual and include the service name (Unaddressed Admail). The label serves to
identify the Delivery Facility; the mailing; and the service requirements. The following information is required:
•
Mailed by: Indicate the name and mailing address of the company preparing the mailing for deposit with
Canada Post
•
Mailed on behalf of: The name and mailing address of the company that owns the mail item
•
Delivery Facility: The name of the Canada Post Delivery Facility as defined in the Canada Post Householder
counts information available on CD-ROM or on the Canada Post website at canadapost.ca/cpc2/addrm/hh/
default-e.asp, or the NPS Level 1
•
Number of Containers: Indicate the number of containers going to the same Delivery Facility in the format
provided (e.g., 2 of 3 means that the container is the second of three containers for the Delivery Facility)
•
Delivery Start Date: Indicate the date that delivery is to begin.
3.4.2
PRODUCING LABELS
Depending on the Customer’s preference, there are three (3) options for producing labels. They can be:
•
generated automatically when using the EST “Fully Featured” version of EST or the Precision Targeter
application
•
prepared manually using Canada Post supplied labels or
•
created using Canada Post supplied blank labels.
To order labels, contact the Canada Post Customer Relationship Network (1.888.550.6333 or 1.800.260.7678)
and use the label form number to order labels. The label form numbers are listed in Table 5.
January 14, 2013
Version 1.1
Page 11
Table 5: Unaddressed Admail, Form Numbers for Labels
DESCRIPTION
FORM NUMBER
ORDERING INFORMATION
Peel-Off Label (supplied by
Canada Post)
#33-086-523 (99-12) LVM/GEC (white stock with routing
detail printed in black ink); #33-086-691and #33-086-723
LVM/GEC (white stock with routing detail printed in black
ink)
Order from the Canada Post
Customer Relationship Network
1.888.550.6333
1.800.260.7678 or online at
Continuous Self-adhesive
Label
#34-099-120 (00-07) LVM/GEC (white stock with black ink)
canadapost.ca/obc
Self-adhesive labels can be affixed to Customer-supplied containers such as boxes.
NOTE:
3.4.3
Large-volume mailers may choose between producing labels individually or in continuous strips (1 up,
2 up, etc.) as best suited to the intended overprinting process.
SPECIAL INSTRUCTIONS
FOR
PRODUCING LABELS
Labels must fit (or be folded to fit) into label holders and be easily extracted from the label holders. For Customersupplied containers, place labels in the same location on each container: on the top or the side of the container.
3.4.4
CUSTOMER-GENERATED LABEL
If using the Unaddressed Admail Peel Off Label (#33-086-523 [as shown in Figure 8], #33-086-691[as shown in
Figure 10]) or #33-086-723 [as shown in Figure 10]), simply detach the tractor feed and insert the label into the
label holder without removing the adhesive label from the protective backing (as shown in Figure 8).
Figure 8: Label #33-086-523
Tractor Feed
When using the Unaddressed Admail
adhesive label (# 33-086-523), simply
detach the tractor feed and insert the label
into the label holder.
Do not remove adhesive label from the
protective backing.
January 14, 2013
Version 1.1
Page 12
Self-adhesive labels such as label #33-086-691 (Figure 9) and #33-086-723 (Figure 10) can be affixed to
Customer-supplied containers such as boxes.
Figure 9: Label #33-086-691
Figure 10: Label #33-086-723
C8000001292
ABC COMPANY LTD
0000000
0000000 ABC COMPANY LTD
123 MAIN ST
HOMETOWN NF A1A 9Z9
3.4.5
LABELLING HARDSIDED CONTAINERS
The Unaddressed Admail label must be completed (Form #33-086-523, #33-086-691 or #33-086-723) and
placed in the label holder for each container.
3.4.6
LABELLING CUSTOMER-SUPPLIED CONTAINERS
The Unaddressed Admail adhesive label must be completed (Form #33-086-523, #33-086-691 or #33-086-723)
and affixed to each container or Flexipack pouch. Place the label on the top or the side and in the same location
of each container. For Flexipack pouches, affix the labels on the designated labelling area on each pouch.
January 14, 2013
Version 1.1
Page 13
3.5
Make Up and Label Monotainers and Pallets (Step 5)
Use of monotainers or pallets is optional for Unaddressed Admail, but Canada Post encourages the consolidation
of Customer-supplied containers (including boxes), Flexipack pouches, or Canada Post supplied hardsided
containers by using monotainers or pallets. (Monotainers are preferable for consolidating Flexipack pouches).
When pallets are used to consolidate Flexipack pouches, Gaylord-type packaging must be used to stabilize the
pallets.
A monotainer (as shown in Figure 11) is a large, collapsible, steel-frame container provided by Canada Post.
During peak periods, such as Christmas, the number of monotainers requested may not be available.
Monotainers and pallets maintain the integrity of the mail items that are placed on one (1) Order (Statement of
Mailing) or intended for the same destination (e.g., all mail items for Vancouver arrive on one (1) pallet). This
reduces the amount of handling and helps ensure a complete mailing arrives at its destination at the same time.
A pallet (also referred to as a skid) is a wooden platform used for the conveyance of Customer-supplied or
Canada Post supplied hardsided containers.
Mailers may use Canada Post reusable plastic pallets as a shipping unit for the following services (based on
availability):
•
brick-piled Unaddressed Admail (refer to the Brick-piling Mail Preparation and Presortation Guide at
canadapost.ca/mailpreparation)
•
containerized Unaddressed Admail.
Reusable plastic pallets meet all of the above requirements and are available free of charge with a minimum order
of 40 pallets. Reusable plastic pallets have economic, environmental and handling advantages over wooden
pallets.
NOTE 1: Customers may access Canada Post equipment, when available, by contacting the National Equipment
Container Facility (NECF) Order Desk by phone at 905.565.0480, by fax at 905.564.6830, by email at
[email protected] or through a Regional Equipment Coordinator. Canada Post equipment may only
be used for mailings of Canada Post products, services or shipments. The equipment remains the
exclusive property of Canada Post and is not permitted for personal use. The Customer is responsible to
ensure the equipment remains in good condition, reasonable wear and tear excepted.
2: To order reusable plastic pallets, Customers must have an active Canada Post Agreement (for any
service).
Figure 11:
Monotainer
January 14, 2013
Wooden Block Pallet
Canada Post Reusable Plastic Pallet
Version 1.1
Page 14
Containers may be consolidated into monotainers or on pallets.
NOTE:
If mailing heavier items, the weight of the load determines what is a complete pallet or monotainer: the
items, container and shipping unit combined cannot weigh more than 900 kg.
Table 6: Monotainer and Pallet Specifications
SPECIFICATION
PALLET
MONOTAINER
Length
1.22 m
(48”)
1.322 m
(52”)
Width
1.02 m
(40”)
1.067 m
(42”)
Load requirements (including mail and shipping unit)
Maximum height and weight
• height: 1.5 m (59”) including the height of the pallet - • height: 1.115 m (43.8”)
base and cap
• Contents may be stacked up to
• weight: 900 kg (Canada Post reusable plastic pallet
25 mm below the top of the
weighs 9 kg)
monotainer.
• weight 900 kg (monotainer
weighs 97 kg)
Minimum height and weight
• mail must be at least 500 mm (excluding height of the • mail must fill at least 50% of
the height of the monotainer
pallet) for 18 lettertainers or 12 flats tubs for mail
(18 lettertainers or 12 flats
destined within the province of deposit and 75% of
tubs) for mail destined within
the height (27 lettertainers or 18 flats tubs) for mail
the province of deposit and
destined outside the province of deposit
75% of the height (27
Ì for brick-piled mailings, refer to the Brick-piling
lettertainers or 18 flats tubs) for
Mail Preparation and Presortation Guide at
mail destined outside the
canadapost.ca/mailpreparation
province of deposit
Other requirements
• pallets are securely fastened and structurally sound
• stretch-wrapping required three (3) times around the
pallet as well as the pallet load
• if using wooden pallets, it is recommended that the
block design be used (see diagram in Figure 11)
• pallets must not have critical defects, i.e. exposed
nails, significant splits, missing wood, decay and
damaged/ jagged members
• top surface of the pallet must be flat and stable to
enable the mail to be safely loaded/unloaded without
tipping or sliding
• pallets must withstand temperatures of -40°C to 40°C
and severe weather conditions such as rain, snow, ice
and humidity
• should allow four-way entry by a Canada Post forklift
and two-way entry by a Canada Post hand jack (to
handle pallet with no bottom deck board obstruction)
• openings for forks shall be: a min. of 102 mm (4”)
high on opposite sides of the pallet that do not have
bottom deck boards; and a minimum of 89 mm (3.5”)
for opposite sides that have bottom deck boards
• metal strapping is not permitted
• pallets shall conform to:
Ì ASTM - D1185 - Standard Test Methods for Pallets
and related Structures Employed in Materials
Handling and Shipping
Ì ISO-8611 - Pallets for Materials Handling - Flat
Pallets- Part 3: Maximum working Loads
Ì Uniform Standard for Wood Pallets by National
Wooden Pallet & Container Association (U.S.A.).
January 14, 2013
Version 1.1
Page 15
SPECIFICATION
PALLET
MONOTAINER
• distance across forks: max. 686 mm (27”)
Critical dimensions of Canada
Post Corporation MHE equipment • distance between forks: min. 204 mm (8”)
used for handling pallets
• height of the lowered fork: max. 89 mm (3.5”)
3.5.1
USING
THE
NPS
TO
MAKE
UP
MONOTAINERS
AND
PALLETS
If consolidation of Customer-supplied containers, Canada Post supplied hardsided containers or Flexipack
pouches using pallets or monotainers is chosen, the following illustrations show how to use the NPS for container
consolidation.
Containers may be consolidated into monotainers or onto pallets for all four levels of the NPS (as shown in
Figure 12). Flexipack pouches may be consolidated into monotainers or onto pallets for level 1 of the NPS as
shown in Table 7.
NOTE:
Customers may deposit mailings that include a portion for local delivery and the remaining portion
requiring transportation; however they must be prepared in separate container(s), monotainer(s), or
pallet(s), when applicable.
Table 7: Acceptable consolidation levels for Flexipack pouches
An entire Unaddressed
Admail mailing destined
to an urban or rural area
(Level 1 NPS) - including
transportation and direct
deposits.
*
DIRECT DEPOSIT
(TRANSPORTATION
NOT REQUIRED)
LEVEL 1
DELIVERY
FACILITY
(NPS)
LEVEL 2
URBAN
(NPS)
LEVEL 3 DCF
(NPS)
LEVEL 4 FCP
(NPS)
Yes
Yes
No
Yes*
Yes*
Yes
Yes
Yes*
Yes*
Yes*
Yes
Yes
Yes*
Yes*
Yes*
Acceptable when targeting rural delivery installations. Visit canadapost.ca/uasupportdocuments for a list of rural FSA.
Nesting of Hardsided Containers without Lids
Customers preparing mailings in hardsided containers for a direct Urban Delivery Facility or a Rural Delivery
Facility (both Level 1) monotainer may nest hardsided containers without lids. It is recommended that full
monotainers be covered with cardboard to protect the load. When using pallets (Canada Post reusable plastic
pallets or wooden pallets), lids must be used and nesting of hardsided containers is not acceptable.
January 14, 2013
Version 1.1
Page 16
Figure 12: NPS Levels
LEVEL 1
URBAN
DELIVERY
FACILITY/
RURAL
DELIVERY
FACILITY
LEVEL 2
CITY
LEVEL 3
DCF
LEVEL 4
FCP
Customers that have sufficient hardsided containers or Customer-supplied containers to fill a monotainer or
pallet can make an Urban Delivery Facility or a Rural Delivery Facility (both Level 1) monotainer or pallet.
Customers can also consolidate direct Urban or rural delivery facility containers using the National Presortation
Schematic (NPS) to levels 1-4. Mailings may also be containerized using Unaddressed Admail Flexipack pouches,
when they are deposited directly at a Delivery Installation and do not require transportation or when consolidated
at the Delivery Facility Level 1 (NPS) and inducted at a RVU or a Retail Outlet. Figure 13 shows the label that
would be produced when there are enough containers to fill a monotainer or pallet for K1P, K1R and K2P (see
Section 3.5.2 Labelling Monotainers and Pallets for more information).
Figure 13: Sample Illustration of the NPS
FSA
LEVEL 1
DELIVERY FACILITY
K2S
K2S 1A0
STITTSVILLE ON
LEVEL 2
CITY
CONSOLIDATION
K1P
K1R
K2P
K1L
K1M
K1N
K1L 5A0
OTTAWA ON
STN VANIER
LEVEL 4
FORWARD
CONSOLIDATION
POINT
(FCP)
K0A 9Z0
OTTAWA ON
DCF
K0A
K1G 2C0
OTTAWA ON
LCD CENTRETOWN
LEVEL 3
DISTRIBUTION
CENTRE
FACILITY
(DCF)
K0A 9Z0
OTTAWA ON
FWD
K1G 0A0
OTTAWA ON
UNADDRESSED ADMAIL
K1G 2C0
OTTAWA ON
LCD CENTRETOWN
January 14, 2013
NPS Routing
Information
Version 1.1
Page 17
If there are not enough containers to make an Urban Delivery Facility or a Rural Delivery Facility (both NPS Level 1)
monotainer or pallet, the next option is to consolidate containers for more than one Urban Delivery Facility (as
indicated by brackets of inclusion on the NPS) to make a City Consolidation (Level 2) monotainer or pallet. For
example, consolidate containers for K1P, K1R and K2P with containers for K1L, K1M and K1N (as shown in
Figure 14).
Figure 14:
FSA
LEVEL 1
DELIVERY FACILITY
K2S
K2S 1A0
STITTSVILLE ON
LEVEL 2
CITY
CONSOLIDATION
K1G 2C0
OTTAWA ON
LCD CENTRETOWN
K1L
K1M
K1N
K1L 5A0
OTTAWA ON
STN VANIER
LEVEL 4
FORWARD
CONSOLIDATION
POINT
(FCP)
K0A 9Z0
OTTAWA ON
DCF
K0A
K1P
K1R
K2P
LEVEL 3
DISTRIBUTION
CENTRE
FACILITY
(DCF)
K0A 9Z0
OTTAWA ON
FWD
K1G 0A0
OTTAWA ON
UNADDRESSED ADMAIL
NPS Routing
Information
K1G 0A0
OTTAWA ON
If there are not enough containers to meet the minimum fill requirement of a monotainer or pallet, for City
Consolidation, determine whether DCF Consolidation is permitted for the next level. If it is permitted in the NPS
Routing Information, consolidate containers with other Urban and/or Rural Delivery Facilities (as indicated by
brackets of inclusion on the NPS), to make a DCF (Level 3) monotainer or pallet. For example, consolidate
containers for K7K and K7L with those for K0H (as shown in Figure 15).
Figure 15:
FSA
LEVEL 1
DELIVERY FACILITY
K2S
K2S 1A0
STITTSVILLE ON
LEVEL 2
CITY
CONSOLIDATION
K7L 1X0
KINGSTON ON
STN MAIN
K7M
K7N
K7P
K7M 5E0
KINGSTON ON
STN A
LEVEL 4
FORWARD
CONSOLIDATION
POINT
(FCP)
K0A 9Z0
OTTAWA ON
DCF
K0A
K7K
K7L
LEVEL 3
DISTRIBUTION
CENTRE
FACILITY
(DCF)
K7L 1X0
KINGSTON ON
K0H 9Z0
KINGSTON ON
DCF
K0A 9Z0
OTTAWA ON
FWD
K0H
K1P
K1R
K2P
K1G 2C0
OTTAWA ON
LCD CENTRETOWN
K1L
K1M
K1N
K1L 5A0
OTTAWA ON
STN VANIER
K1G 0A0
OTTAWA ON
UNADDRESSED ADMAIL
NPS Routing
Information
K0H 9Z0
KINGSTON ON
DCF
January 14, 2013
Version 1.1
Page 18
If DCF consolidation is not permitted or if there are not enough containers for DCF consolidation, consolidate
containers with other Urban and/or Rural Delivery Facilities (as indicated by brackets of inclusion on the NPS), to
make an FCP (Level 4) monotainer or pallet. For example, consolidate all of the above with containers for K2S and
K0A (as shown in Figure 16).
Figure 16:
FSA
LEVEL 1
DELIVERY FACILITY
K2S
K2S 1A0
STITTSVILLE ON
LEVEL 2
CITY
CONSOLIDATION
K7L 1X0
KINGSTON ON
STN MAIN
K7M
K7N
K7P
K7M 5E0
KINGSTON ON
STN A
LEVEL 4
FORWARD
CONSOLIDATION
POINT
(FCP)
K0A 9Z0
OTTAWA ON
DCF
K0A
K7K
K7L
LEVEL 3
DISTRIBUTION
CENTRE
FACILITY
(DCF)
K7L 1X0
KINGSTON ON
K0H 9Z0
KINGSTON ON
DCF
K0A 9Z0
OTTAWA ON
FWD
K0H
K1P
K1R
K2P
K1G 2C0
OTTAWA ON
LCD CENTRETOWN
K1L
K1M
K1N
K1L 5A0
OTTAWA ON
STN VANIER
K1G 0A0
OTTAWA ON
UNADDRESSED ADMAIL
NPS Routing
Information
K0A 9Z0
OTTAWA ON FWD
3.5.2
LABELLING MONOTAINERS
AND
PALLETS
Labelling monotainers and pallets ensures that mail is directed to the appropriate work centre within a Canada
Post facility. All pallets and monotainers must be labelled.
Each label must measure 216 mm x 279 mm (8.5 in x 11 in), have white with black lettering and must include the
following information (as shown in Figure 17):
•
Service name (Unaddressed Admail)
•
NPS routing information, as follows:
Ì
facility Postal Code (e.g. K0A 9Z0)
Ì
facility name (e.g., OTTAWA)
Ì
province abbreviation (e.g., ON), and
Ì
routing designation (e.g., DCF).
January 14, 2013
Version 1.1
Page 19
Figure 17 shows what information should be on a label for a monotainer or pallet.
Figure 17:
Reserved for
Customer Information
Service
Name
UNADDRESSED ADMAIL
216 mm
(8.5")
length
Facility Postal
Code
K0A 9Z0
OTTAWA ON DCF
279 mm
(11")
width
Facility Name
Routing
Designation
Province
Abbreviation
Choose a font size large enough to use the entire label. The destination plant must be visibly larger than other
information, including Customer information.
Each monotainer must have at least one (1) label [two (2) are recommended] and each pallet must have two (2)
labels (see Figure 18).
Figure 18: Labels Attached to Monotainers and Pallets
Label(s)
Monotainer
4
Labels
Stretch-wrapped Pallet
ADDITIONAL RESOURCES
For more information on service qualifications and requirements for Canada Post’s services, please refer to:
•
Unaddressed Admail Customer Guide
For information and tools designed to assist you in preparing mailings for deposit to approved Canada Post
facilities, please refer to:
•
FSA and Urban and Rural Delivery Area Maps
•
Data & Targeting Solutions
•
Householder Counts for Urban and Rural Delivery
•
Electronic Shipping Tools (EST)
•
Container label artwork.
January 14, 2013
Version 1.1
Page 20

Mail Preparation and Presortation Guide Unaddressed Admail™

Transcription

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