Exhibitor Kit08-table of contents.pub

Society of
Decorative Painters
Exhibitor Kit
36th Annual International Conference
May 26-May 31, 2008
T
A
M
P
A
36th Annual Exposition
May 28-May 31, 2008
2008
Sponsored by:
Society of Decorative Painters
393 N. McLean Blvd.
Wichita, KS 67203-5968
Ph: 316-269-9300 ext. 107
Fax: 316-269-9191
Table of Contents
TABLE OF CONTENTS
Section A
Important Dates and Deadlines
Exhibitors Checklist of Important
Dates and Deadlines ............................................3
Section B
Conference Floor Plan
Badges ...………………………………….…........ 18
Banquet Tickets ..…………………………...….....18
Trailer Parking ....…………………………............18
Make-It Take-It Opportunity ………...……….......18
Vendor Relief ...……………………………...….....18
Section E
SDP Exposition Rules and Regulations
Conference Floor Plan ........................................ 4
Rules and Regulations …………………………....20
Section C
General Information
Location............................................................... 5
Hours... ............................................................... 5
Sponsor ............................................................... 5
Badges ............................................................... 6
Banquet Tickets................................................... 6
Advance Shipping ............................................... 6
Advertising........................................................... 6
Booth Information ................................................ 6
Children ............................................................... 7
Claim of Space .................................................... 7
Color Scheme...................................................... 7
Contractors.......................................................... 7
Exposition Rules.................................................. 7
Fire Codes for Tampa ......................................... 8
Floor Plan ............................................................ 8
Floors ............................................................... 8
Food ...…………………………..……………...8
Hotel Information…………………………………...8
Labor Information ................................................ 8
Make-It Take-It Opportunity ............................. 8-9
Management Team ............................................. 9
Move In & Move Out ........................................... 9
Music in Booths ................................................... 9
New Product Area ............................................... 9
Parking ……………………………………………...9
Phone Lines ........................................................ 9
Removal of Exhibits............................................. 9
Service Desk ....................................................... 9
Smoking .............................................................. 9
Storage ……………………………...………….…..9
Tax & Permit ....…………………………...…….…10
Theme .…………………………………...…….…..10
Trailer Parking…………………………….….........10
Vendor Relief ...………………………….……......10
Virtual Conference ...………………………….…..10
Section D
General Order Forms
Conference Program Book
Advertising Contract ………….……........11
New Product & Info Area ..…..………….…..…....13
Virtual Conference ...…………………….…..…....16
Section F
2009 Pre-registration
2009 Information ….………………………...……..23
Section G
Hotel Information
Hotel Accommodations ………………………...... 24
Section H
License & Tax Information
General Information............................................. 26
Service Order Forms
http://www.georgefern.com/service_kits/SDP08.asp
(Provided by Geo E. Fern & Local Contractors)
General Information.................................................
Safety Tips and Union Rules...................................
Tampa Convention Center Regulations…………....
Supplied Perfboard Confirmation Form...................
Payment Form .........................................................
Exhibit Furniture Rental Order Form .......................
Bulletin Boards/Panelboard Rental Order Form .....
Carpet Rental Order Form.......................................
Cleaning Service Order Form..................................
Modular Rental Display Order Form .......................
Signs & Art Work Order Form .................................
Display Labor Service Order Form..........................
Independent Display House Notification .................
Fork Lift w/Operator Service Order Form………..
Hanging Sign Service Order Form ..........................
Shipping Info & Freight Service Order Form ...........
Audio Visual ............................................................
Tampa Convention Center Credit Card Form .........
Electrical Order Form ....……………………………..
Internet Order Form ……....………………………….
Telephone Order Form............................................
Utility Booth Layout Order Form….………...……….
Society of Decorative Painters
36th International Conference & Expo
May 26-May 31, 2008
Tampa Convention Center/Tampa Marriott Waterside Hotel • Tampa, Florida
Table of Contents
Get Organized....
With the Exhibitor Checklist of Important Dates and Deadlines
This checklist is in return deadline order and provided for your convenience.
Please complete and return the enclosed forms as soon as possible to ensure your special
needs are accommodated.
Return Deadline
________See letter
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________05-27 & 05-28
Form
Page Number
Contract and Booth Reservation……………….Mailed Separate
Supplied Perfboard Confirmation Form ..................... ..
Conference Program Book Advertising Contract ....... 11
New Product & Info Area ........................................... 13
Virtual Conference..................................................... 16
Badges ......... ............................................................ 18
Banquet Tickets......................................................... 18
Make-It Take-It Opportunities .................................... 18
Vendor Relief ............................................................ 18
Shipping Info & Freight Service Order Form............... ...
New Product Materials Shipping Date ....................... 18
Payment Form ........................................................... ...
Exhibit Furniture Rental Order Form........................... ...
Bulletin Board/Panelboard Rental Order Form ........... ...
Carpet Rental Order Form .......................................... ...
Cleaning Service Order Form ..................................... ...
Modular Rental Display Order Form ........................... ...
Signs & Art Work Order Form..................................... ...
Display Labor Service Order Form ............................. ...
Independent Display House Notification..................... ...
Fork Lift w/Operator Order Form ................................ ...
Hanging Sign Service Order Form.............................. ...
Internet Service Order Form ....................................... ...
Electric Service Order Form……………………………....
Telephone Service Order Form……………………….….
Audio Visual…………………………………………..…….
Outbound Bill of Lading & Shipping Labels Form…..…..
Advance Warehouse Shipping Labels........................ ...
Direct to Event Site Shipping Labels .......................... ...
Section A – Important Dates and Deadlines
3
Section B – Tampa Floor Plan
4
Get Knowledgeable...
With all the information needed for the Society of Decorative
Painters Tampa Conference.
LOCATION
Tampa Convention Center
333 S. Franklin St
Tampa, FL 33602
Ph: 714-765-8950
http://www.TampaConventionCenter.com
HOURS
Tuesday, May 27
Exhibitor registration
8 am-4:30 pm
Exhibitor move-in/set-up
8 am-4:30 pm
(Unloading ends at 4:30 pm, setup may continue until 6:00 pm)
Wednesday, May 28
Exhibitor registration continues
8 am-4:30 pm
Exhibitor move-in/set-up continues
8 am-4:30 pm
(Unloading ends at 4:30 pm, setup may continue until 6:00pm)
Annual Meeting
8 am-Noon
Expo (registered attendees only)
8 pm-10 pm
Thursday, May 29
Expo (public/registered attendees)
10 am-5 pm
Friday, May 30
Expo (public/registered attendees)
10 am-5 pm
Saturday, May 31
Expo (public/registered attendees)
Expo tear-down
Banquet
9 am-2 pm
2 pm-9 pm
7:30 pm
Sunday, June 1
Expo tear-down
8 am-noon
*This is a tentative schedule and
subject to change. See full
tentative schedule in the Conference Special enclosed with issue 6 of The Decorative Painter.
SPONSOR
Society of Decorative Painters
393 N. McLean Blvd.
Wichita, KS 67203-5968
Ph: (316) 269-9300 ext. 107
Fax: (316) 269-9191
E-mail: [email protected]
Web site: www.decorativepainters.org
Section C – General Information
5
* One perfboard per 10 x 10 booth will continue to
be supplied as part of your booth package provided that it is pre-ordered by the deadline of
March 1, 2008. The cost of any perfboard ordered
after the deadline or ordered on-site will be the
responsibility of the exhibitor. See Section I—
Service Order Forms for the perfboard order form.
ADVANCE SHIPPING
Drayage and freight will be handled by Geo. E. Fern
Co. Service forms, labels and additional information
are supplied in the Service Order Forms section.
If you have further questions call:
Gary Bates, Geo. E. Fern Co.
751 Wyoming, Kansas City, MO 64101
Ph: (816) 442-6769 ext 1043 or (800) 959-0743
Fax: (816) 471-1602
E-mail: [email protected]
NOTE: Collect shipments will be refused.
A small package handling service also will be
available for attendees at the Business Center
located inside the Tampa Convention Center .
ADVERTISING
Exhibitors are allowed to purchase advertising
announcing show special, product lines and/or
services in the Conference Program Book Advertising
form in Section D—General Order Forms.
BADGES
Use the form in Section D— General Order Forms—
to pre-order exhibitor badges for personnel who will
be working in your booth. Badges ordered after the
deadline or ordered on-site will be $10 each.
Showcase Booth Package
The following equipment and services are included in
the cost of each 5-by-10-booth space:
• One 8-foot draped table
• Two chairs
• One 7-by-44-inch exhibitor identification sign
• Two exhibitor badges
• One wastebasket
• Drayage service provided**
Please note: Perfboard is not included as part of the
Showcase Booth Package.
**Advance freight is received and handled at a
reduced rate. On-site unloading/loading services of
private vehicles will be handled at no charge with no
limitation to weight. See Material Handling Form, for
information on common or commercial carriers.
Note: All advance freight will be delivered to your
booth by noon, Tuesday, May 27.
Service per contract:
•
BANQUET TICKETS
It is recommended that you pre-order your banquet
tickets due to limited space. The banquet will be held
on Saturday, May 31 at 7:30 p.m.
There are booth tear-down hours available on
Sunday for those who wish to attend the banquet.
See Section D – General Order Forms for details.
•
•
•
•
Nightly cleaning of aisles (Place wastebasket in
front of booth to be emptied.)
Option to advertise in Conference Program Book
if advertising material is received by specified
deadline date.
Standard listings in Conference Program Book.
Full-time service desk.
Full-time staffed show management office.
Display Standards
In making plans for the use of the exhibit space
assigned to you, please remember it is the
responsibility of each exhibitor to be a good neighbor
while displaying products and/or services.
BOOTH INFORMATION
Basic Booth Package
The following equipment and services are included in
the cost of each 10-by-10-foot booth space:
•
•
•
•
•
•
•
One 8-foot draped table
Two chairs
One 4-by-8-foot perfboard*
One 7-by-44-inch exhibitor identification sign
Three exhibitor badges
One wastebasket
Drayage service provided**
The back and side walls of each booth shall not
exceed eight (8) feet in height. Nothing in the exhibit
may extend above nine (9) feet. All booth displays
must be finished on all visible surfaces. Finish must
be in keeping with the nature and character of the
display. No signage may appear on the outside walls
of the booth except on the aisle side of corner booths.
Exception: Booths along the perimeter (outside
walls) of the trade show may go to a maximum height
of 12 feet. Anything higher than 12 feet must be
Section C – General Information
6
approved by the Conference Director.
Aisles are the property of all exhibitors. Each
exhibitor has the responsibility to assure proper flow
of traffic through the entire show and may not
conduct demonstrations that impede the flow of
traffic. Exhibitors who plan demonstrations are
reminded of the good neighbor policy. In planning
your display, please note carefully that only flameretardant materials are permissible. Do not bring your
own table coverings unless they are treated to be
flame-retardant.
Note that all exhibit materials must be placed within
the booth. No provisions are made for keeping
additional materials behind or around the booth. This
rule will be strongly enforced by the Tampa
Convention Center & the Tampa Fire Department.
Limited accessible storage is available. See also
Service Order Forms for procedures.
Booth Signage
Geo. E. Fern Co will provide a sign for each exhibitor.
This sign must be displayed at all times to assist
attendees in identifying your location. Registered &
daily attendees will be provided a Program Book
listing exhibitors, booth numbers and booth locations.
Those sharing a booth may pay $10 for an additional
company sign and a separate listing in the Program
Book. All parties sharing a booth must be SDP
Business members.
Business Services
There is a full business center located in the Tampa
Convention Center main lobby. They offer copying,
faxing, computer/internet access and office supplies.
They also do small package shipping.
Electrical Service
Tampa Convention Center
333 S Franklin St
Tampa, FL 33602
Ph: (813) 274-8511
(800) 426-5630
Fax: (813) 274-7859
www.TampaConventionCenter.com
Furniture Rental, Drayage and Labor
Geo. E. Fern Co.
Gary Bates
751 Wyoming St, Kansas City, MO 64101
Ph: (816) 442-6769 ext 1043 or (800) 959-0743
Fax: (816) 471-1602
E-mail: [email protected]
Signs and Graphics
Geo. E. Fern Co.
Gary Bates
751 Wyoming St., Kansas City, MO 64101
Ph: (816) 442-6769 ext 1043 (800) 959-0743
Fax: (816) 471-1602
E-mail: [email protected]
Electric, Telephone and Internet
CHILDREN
For safety purposes, no children under the age of 16
are allowed on the Tampa Convention Center
property during move-in or move-out. Exhibitors are
responsible for the actions of their children, agents
and employees. If said behavior is disruptive to other
exhibitors, the exhibitor may be asked to leave.
CLAIM OF SPACE
Tampa Convention Center
333 S Franklin St
Tampa, FL 33602
Ph: (813) 274-8511
(800) 426-5630
Fax: (813) 274-7859
www.TampaConventionCenter.com
Please complete the appropriate forms as soon
as possible to ensure your special needs are met.
EXPOSITION RULES
Exhibit space must be claimed and occupied by noon
on the second day of set-up. Space not claimed and
occupied will be forfeited and reassigned without
refund unless previous arrangements regarding
arrival time have been made.
COLOR SCHEME
Drape & table skirting: Black
There will not be aisle carpet in Tampa.
CONTRACTORS
For specific information and to download order forms see
http://www.georgefern.com/service_kits/SDP08.asp.
Each exhibitor received a copy of the SDP Annual
Exposition Rules and Regulations on the reverse side
of the Space Contract and Reservation form. The
rules also are included in Section E–Rules and
Regulations. It is our goal to meet the needs and
expectations of all of our exhibitors and attendees. To
maintain high standards, these guidelines were
established by the SDP Board of Directors. The
Society will aggressively pursue the enforcement of
all rules. Please review these guidelines to familiarize
you and your staff with our policies. If you have
questions or comments regarding these guidelines,
please contact:
Section C – General Information
7
Lori Dougan, Conference Director
Society of Decorative Painters
Ph: (316) 269-9300 ext. 107
E-mail: [email protected]
FLOOR PLAN
See Section B–Conference Floor Plan.
FLOORS
FIRE CODES FOR TAMPA
The following are the fire rules and regulations of
the Tampa Convention Center, City of Tampa and
State of Florida. These are NOT SDP or Geo. E.
Fern Co. rules. Failure to comply may result in
denial of opening the show or closure of the event.
The exposition cannot open without the approval of
the Tampa Fire Marshal.
1. Materials used in exhibits must be flame-retardant
and are subject to inspection by the Tampa Fire
Marshal (The Fire Marshal may request that
certification accompany items). All straw, hay or live
evergreen trees are prohibited.
2. Compressed flammable gases, flammable or
combustible liquids, and hazardous chemicals and
materials (acetylene, hydrogen, propane, butane,
pesticides, herbicides, poisons, gasoline, kerosene,
cleaning solvents, and other petroleum-based
materials).
3. Combustible materials within exhibit booths shall be
limited to a one-day supply.
4. All exits, hallways and aisles must be kept clear and
unobstructed at all times. Empty boxes, crates,
cartons, packing materials, etc., and other
combustible materials may not be stored in the
exhibit halls. Absolutely no storage is allowed in the
electrical alleys located between the booths.
5. All electrical equipment must meet applicable
National Electrical Code and City requirements.
Electrical fixtures and fittings must be UL listed and
so marked.
6. All plugs over 120 volt will be plugged in by
electrical union personnel. Exhibitors may plug in
their own plugs of 120 volts to their ordered outlets.
7. Adhesive backed stickers and decals are not
allowed inside the building.
If you have any questions regarding these fire
regulations, please contact:
Gary Bates
Geo. E. Fern Co.
(816) 442-6769 ext 1043 or (800) 959-0743
The Exhibit hall has concrete floors. Exhibitor may
purchase booth carpet. See http://www.georgefern.com/
service_kits/SDP08.asp for order form.
FOOD
No outside food is permitted on the Expo floor.
HOTEL INFORMATION
Exhibitors may reserve a room at the Tampa Marriott
Waterside or the Westin Tampa Harbour Island, the
official hotels of the SDP conference. For contact
information see Section G, Page 24 or visit the
Society’s website www.decorativepainters.org under the
2008 Conference category-General information.
LABOR INFORMATION
Guidelines
Union members claim jurisdiction over all set-up and
dismantling of exhibits including signs and carpet
installation. The George Fern Company must control
access to the loading docks in order to provide for a
safe and orderly move in/out.
What You Can Do Without Union at the
Tampa Convention Center
1. Exhibitors may deliver their own materials into the
exhibit facilities; however; the use or rental of
George Fern Company dollies, flat trucks or other
mechanical equipment is not permitted.
2. Full time employees of exhibiting companies may
set their own displays without assistance from the
Union.
If You Have a Problem
Most differences of opinion are between a labor official
and an exhibitor regarding work jurisdictions. If you
have a problem in this area, bring it to the attention of
Gary Bates at the Geo. E. Fern Co. service desk.
Tipping—Don’t Do It
If any personnel solicits monies from you, do not pay
anything. Report it immediately to Gary Bates at the
Geo. E. Fern Co. service desk.
MAKE-IT TAKE-IT OPPORTUNITY
There will be a 20 x 20 area on the expo floor to allow
ALL exhibiting companies the opportunity to do Make-It
Section C – General Information
8
Take-It type projects. This space can be rented for $25
per hour. This will include 15 minutes set-up, one-half
hour program and 15 minutes clean up. There will be
seating for 12-15 people. Audio Visuals and Electricity
will not be provided in this area. Advanced reservations
are required. To reserve your space, see the order
form in Section D – General Order Forms.
MANAGEMENT TEAM
SDP Conference Director: Lori Dougan
Decorating Company: Geo. E. Fern Co: Gary Bates
prohibited. This includes most popular music. Be aware
ASCAP or BMI has the right to impose stiff fines and
legal costs on exhibitors using licensed music.
NEW PRODUCT AREA
See Section D – General Order Forms for complete
details on the New Product Area and the Product of the
Year Award.
PARKING
The Tampa Convention Center has a 465 space
parking structure. The rate is $1.60 per hour up to a
maximum of $9.50 for 24 hours.
MOVE-IN & MOVE-OUT
In addition to these principals, additional staff and
representatives will be available to assist you. They will
be identified by badges.
1. Two days are available for exhibitor move-in and
set-up. It’s your choice when to begin your set-up. It
begins 8 am, Tuesday, May 27 and runs through
4:30 pm, Wednesday, May 28. Set-up can start
once your materials have been unloaded.
2. Exhibitors will be instructed to drive up the loading
ramps where union labor will unload merchandise
and carry it to exhibit booths. Exhibitors may move
materials that can be carried by hand, by one
person, in one trip. Exhibitors will be sent a move-in
schedule for times they may unload.
3. The Geo. E. Fern Co. service desk supplies
“Empty” storage labels to attach to each carton,
trunk, crate or container to be stored. Individual
pieces must be labeled "Empty" so they may be
taken to storage and not block the aisles or be
discarded as trash. Geo. E. Fern Co. will remove
and store these items and return them to your booth
after the exposition closes.
4. “Empties” must be removed from aisles by 3 pm
Wednesday, May 28. You may continue to set up
displays and products within your own booth space
until 6:00 pm.
5. SDP and Geo. E. Fern Co. will not be responsible
for damage to uncrated materials after they are
delivered to your booth or before they are picked up
for loading out of the booth. You should insure
against such contingencies.
6. Move-out of exhibits begins at 2 pm, Saturday, May
31. Please be patient while waiting for empty boxes
and crates to be delivered to your booth. If you
would like to attend the banquet on Saturday night,
you may move out on Sunday, June 1 from 8 amnoon.
MUSIC IN BOOTHS
PHONE LINES
Phone lines and internet lines can be ordered for your
booth from the Tampa Convention Center. To place an
order, please see Service Order Forms.
REMOVAL OF EXHIBITS
Exhibits must remain intact until the official closing hour.
Early packing is prohibited. Policy violations shall result
in SDP prohibiting future exhibiting privileges. Exhibitors
should pick up and prepare outbound bills of lading the
last day of the show. See Service Desk Information
below.
SERVICE DESK
Geo. E. Fern Co. will staff a full-time service desk on
the exposition floor beginning with move-in and
continuing through the show's final move-out. If you
want to order additional equipment, services, pick up
bills of lading, etc., please see the Geo. E. Fern Co.
Service Desk.
SMOKING
The Tampa Convention Center is a smoke-free facility.
Areas outside the Facility have been designated for
smoking.
STORAGE
Exhibitors must keep all merchandise and equipment
within the confines of their booth or make arrangements with show management. SDP will make every
effort to provide appropriate storage options for
exhibitors during show hours.
The use of music licensed under ASCAP or BMI is
Section C – General Information
9
TAX & PERMIT
The tax rate for Tampa is currently 7%. Further
information regarding the City of Tampa and State of
Florida license requirements and tax forms is currently
not available and will be sent to you when it is received.
THEME
Share the Magic of Painting
TRAILER PARKING
Please contact Lori Dougan, Conference Director, if you
will be in need of trailer parking. Details currently not
finalized.
VENDOR RELIEF
The Volunteer Committee would like to offer you the
opportunity to take a break. Please see Section D—
General Order Forms for complete details.
VIRTUAL CONFERENCE
Get noticed 24/7 for 365 days. See Section D—
General Order Forms for complete details on the Virtual
Conference for Tampa, Fl.
Section C – General Information
10
Get Noticed....
With advertising opportunities in the Conference Program Book
Section D – General Order Forms
11
Section D – General Order Forms
12
Get An Early Start....
To show off your products to the attendees by participating in the New
Product Area.
Again this year, the New Product Area will
feature the Products of the Year. All items
in the New Product Area will be judged for
our NEW PRODUCT OF THE YEAR awards if
items arrive by deadline.
All SDP exhibitors are invited to display new
products, literature and brochures in the New
Product Area located in front of Class Sales on
the Expo floor. This area will be set up Monday
afternoon to give attendees more opportunity to
view new products before the opening of the
show. Please ship your items using the enclosed label.
Items must be received by May 1. Items
must be shipped fully assembled.
Please fill out the following page and include it
with your shipment. Also include any special
display set-up instructions. Attach a photo or
diagram if needed.
If you hand-carry your items, please bring
them to the volunteer booth in the lobby
area. Items will be added throughout the
week as space permits.
To have items judged for the New Product of
the Year award, items must arrive at the New
Product area by 11:00 a.m., Monday, May 26.
This area will be filled on a first-come-firstserve basis with your reservations. Please
complete and mail the form below to reserve your space. Space is limited.
Exhibitors and/or information people will be responsible for maintenance of their display if
needed. SDP will provide security on the Expo
floor area of the convention center; however,
anything placed in this area is at your own risk.
All items MUST be picked up between 1 pm
-2 pm on Saturday, May 31. Items not picked
up become property of SDP.
We encourage you to participate in this opportunity to introduce your latest products and to
possibly have one of them become known as
the New Product of the Year!
Please return participation form by April 1.
If shipping products/items they must be received by May 1
Company Name __________________________________________________________________
Contact Name ________________________________________ Phone______________________
I will ship or bring my New Product materials. Space size needed: _________________
SEND THIS FORM TO: Lori Dougan, Conference Director h Society of Decorative Painters
393 N. McLean Blvd. h Wichita, KS 67203-5968
Phone (316) 269-9300 ext. 107h
h Fax (316) 269-9191h
h [email protected]
Section D – General Order Forms
13
2008— Product of the Year Award
Official Entry Form
Please mark contract if participating. When shipping product, items and Official Entry Form must
be received by May 1.
OFFICIAL RULES
1. All products entered into the New Product Area will be included if received by deadline on a space available basis. No fee to enter.
2. Products must be sent to the SDP office by May 1 or arrive on-site by 11 a.m. Monday, May 26 to be included.
3. Products will be entered into one of four categories: Print (includes books, pattern packets, etc), Surface
(includes any surface that can be painted), Kids Product (includes any kid friendly items) and General (all
other product).
4. Judging will take place on Monday.
5. No cash awards will be given. Recognition and award will be a ribbon displayed with your product
throughout the conference, a ribbon for your booth, a mention in The Decorative Painter, free one-time 1/4
page 4-color camera-ready advertisement in The Decorative Painter, press releases to all painting and
craft magazines, and the bragging rights that go with being the winner of one of the 2008 – New Product
of the Year Awards!
JUDGING CRITERIA
1. Uniqueness/Originality
25 points
2. Attractiveness/Consumer Appeal
25 points
3. Usefulness to Market
25 points
4. Quality
25 points
PLEASE TYPE OR PRINT
1. Name of Product _________________________________________________________________________
2. Describe the product, including information on what it is made of, size, date of release, etc.
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
3. My category is:
PRINT
SURFACE
KIDS PRODUCT
GENERAL
Business Name _______________________________________________________Memb. # ____________________
Contact Name ____________________________________________________Booth No.(s) (if known)_____________
Address _____________________________________________City, State, Zip __________________________________________
Phone ______________________________________________ Fax __________________________________________________
E-mail ______________________________________________ Web site ______________________________________________
PLEASE KEEP A COPY FOR YOUR RECORDS
Section D – General Order Forms
14
SHIPPING LABEL
----------------------------------------------------------------------------------------------------------------------------------SHIPPER: _______________________
________________________________
________________________________
TO:
Society of Decorative Painters
393 N. McLean Blvd.
Wichita, KS 67203-5968
____________________________________________________________________
NEW PRODUCT MATERIALS ENCLOSED
----------
---------------
---------------
---------------
---------------
--------SHIPPING LABEL
----------------------------------------------------------------------------------------------------------------------------------SHIPPER: _______________________
________________________________
________________________________
TO:
Society of Decorative Painters
393 N. McLean Blvd.
Wichita, KS 67203-5968
_____________________________________________________
NEW PRODUCT MATERIALS ENCLOSED
Section D – General Order Forms
15
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Conference isisaahuge
hugesuccess
successand
and
happy
the excitement
to our
members.
have been
moreofthan
12,000 booth
a month!
The Virtual We
Conference
is seeing
a snapshot
Conference,
and views
will include
all companies with a booth on
the expo floor. We have created a simple, easy-to-use and informative place that will allow all
The
Virtual
Conference is a snapshot oftoConference,
include all
companies
booth on
experience and
the will
Conference
and
see all ofwith
theaexhibitors
visitors
of www.decorativepainters.org
that expo
participated.
Thehave
Virtual
Conference
will easy-to-use
give the opportunity
for visitors
to virtually
the
floor. We
created
a simple,
and informative
place
that will “walk
allow the
all
floor.”
For
instance,
visitors
will
be
able
to
enter
the
site
and
view
every
booth.
Users
can
click
on
visitors of www.decorativepainters.org to experience the Conference and see all of the exhibitors
the snapshot of the booth to go to that individual page. Viewers are also able to search for vendors
thatname
participated.
The
Virtual Conference
for visitors to
virtually
the
by
or product
categories.
Be sure will
to give
markthe
allopportunity
product categories
that
apply “walk
to your
floor.”
For so
instance,
visitorswill
will be
be able
able to
to search
enter the
and
select an
Once anthat
aisle
is
business
that viewers
forsite
your
business
byaisle.
the products
you
carry.
selected they will see small snapshots of all booths on that aisle. Users then can click on the
snapshot of the booth to go to that individual page. PNEW THIS YEAR, mark the categories on
SDP is offering two types of pages:
the form and people will be able to search for businesses that carry those items.
Standard – This type of page is free to all exhibitors. This includes a large picture of your
SDP isbooth
offering
two
types
of pages:
and
your
contact
information.
Standard – This type of page is
to alleverything
exhibitors.from
This the
includes
a large
of your
Featured
willfree
include
standard
pagepicture
and will
also
include
three
custom
photos,
captions
and
an
unlimited
amount
of
text.
booth and your contact information.
Exhibitors who choose a Featured Page can use the text and photos to tell more about their
Featured – This type of page will include everything from the standard page and will also
business or to announce and showcase products. The exhibitor controls the content of the Featured
three
custom
photos,
captionsPage
and an
unlimited
amount
of text.
Page. include
Exhibitors
who
choose
a Featured
also
have the
option
of SDP taking their three
custom photos at Conference. If you choose to provide your own custom photos, they will need to
Exhibitors
choose
Featured
Page taking
can use
text
and programming
photos to tellthat
more
their
be e-mailedwho
to us.
Due toa the
extra picture
andthe
extra
HTML
are about
involved
in
the
Featured
there and
is a showcase
nominal charge
of $50
for exhibitor
the time controls
and materials.
business
or toPage,
announce
products.
The
the content of the Featured
Page. Exhibitors who choose a Featured Page also have the option of SDP taking their three
Please complete the form on the following page to sign up.
custom photos at Conference. If you choose to provide your own custom photos, they will need to
This
is a fantastic
opportunity
for you
to reach
21,000+
SDP members
alongthat
with
who
be e-mailed
to us. Due
to the extra
picture
takingalland
extra HTML
programming
areanyone
involved
in
The
Virtual
Conference
will
stay
on
our
website
until
the
next
www.decorativepainters.org.
visits
the Featured Page, we are charging a nominal $50 for the time and materials.
Virtual Conference takes its place the following year. We will advertise the Virtual Conference in The
Decorative Painter, and other SDP communication.
Please visit our website at www.decorativepainters.org/virtualconference or complete the form on
the
following
page to sign
up. further information, please contact:
If
you
have questions
or need
This is a fantastic opportunity for you to reach all 23,000+ SDP members along with anyone who
Lori Dougan, Conference Director • Society of Decorative Painters
visits www.decorativepainters.org
and not
just• those
who
the Conference. The Virtual
393 N. McLean
Blvd.
Wichita,
KSattend
67203-5968
Conference will stay on
our website
until the
Anaheim
Conference takes its place the
Phone
(316) 269-9300
ext.107
• FaxVirtual
(316) 269-9191
following year. We will advertise the
Virtual Conference in The Decorative Painter, and other SDP
[email protected]
communication.
If you have questions or need further information, please contact:
Section D – General Order Forms
16
2008 SDP Virtual Conference Order Form
Please complete the form and return by: April 1, 2008
Business Name:
_____
____ Mem# ________________
Contact Name: __________________________________________________________________________
Phone Number: __________________________________________________________________________
E-mail: _________________________________________________________________________________
Booth #(s):______________________________________________________________________________
Standard Booth:
Please provide me with a free Standard Booth for SDP’s Virtual Conference.
Featured Booth:
Please upgrade me to a Featured Booth. ($50)
3 Custom Photos (Featured Booth option only)
Take at conference
I will provide
If you would like us to take your three custom photos at Conference, and need a special set time, please
specify:
Day: ____________________ Time: ________________________________________
If purchasing a Featured Booth, please provide 3 photo captions and desired
text to [email protected]
Searchable Words: Viewers will be able to search for certain products within the virtual conference.
Please check all that apply to your business.
Art Supplies: ___ Paint ___ Brushes ___ Palettes ___ Misc Art Supplies
Publications: ___ Books ___ Videos ___ Packets ___ Kits with Packets
Surfaces: ___ Wood ___ Tin ___ Glass ___ Canvas ___ Resin ___ Paper ___ Jewelry ___ Clothing ___ Other
Tools/Accessories: ___ Saws ___ Stencils ___ Caddies
Other: __________________________________________________________________________________________
Additional Instructions:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Please check one:
Enclosed is money order/check #_______ in the amount of $ ________________, payable to SDP.
Charge $______ to the following credit card: VISA MasterCard (SDP accepts these cards only.)
Card Number ______________________________________________________Exp. Date_________
Signature___________________________________________________ Date __________________
SEND THIS FORM TO: Lori Dougan, Conference Directorh
hSDP Virtual Conferenceh
h393 N. McLean Blvd.h
h
Wichita, KS 67203-5968h
hPhone (316) 269-9300 ext. 107h
h Fax (316) 269-3535 h [email protected]
PLEASE KEEP A COPY FOR YOUR RECORDS
Section D – General Order Forms
17
Get Ready to Go....
And place your final orders with the SDP.
Below are brief descriptions of additional needed or optional items that you may pre-order from the SDP.
Please fill out the form and return it to us by April 1, 2008.
BADGES
Badges are for exhibitor personnel only. Badges entitle exhibitors: access to exhibit halls one (1) hour before
and one (1) hour after posted show hours, admittance to Conference exhibitor functions (i.e. exhibitor meeting
and exhibitor event if scheduled.)
Each exhibitor will be provided a maximum of three (3) badges per 10x10 foot booth or two (2) badges per
5x10 foot booth at no charge if requested by the deadline. Additional badges may be purchased for $10 each.
Exhibitors who order badges after the deadline or on-site will be charged a processing fee of $10 per
badge.
All badges must have names on them. No “Rep” badges are available.
NOTE: Badges ordered by the deadline will be mailed to you with the unloading schedule prior to set-up. If
badge orders are not received, temporary badges will be sent. Badges are required for entrance into the expo
hall. Please pick up your badge holders at the Exhibitor Registration Desk upon arrival. It is the responsibility
of each company to distribute badges to the appropriate personnel.
BANQUET TICKETS
Don’t miss the banquet with a feast served before you. New SDP officers will be installed, table decoration
contest, drawings for special prizes will accompany the event and live entertainment by magician Nathan Coe
Marsh; visit his website: www.illusionartistry.com. Join us as we look forward to the 2009 Conference. A cash
bar will be available. Space is limited so place your reservations early.
MAKE-IT TAKE-IT OPPORTUNITY
There will be a 20 x 20 foot area on the expo floor to allow ALL exhibiting companies the opportunity to do
Make-It Take-It type projects during the Expo. This space can be rented for $25 per hour on a first come first
serve basis. (You will be contacted if your time has already been assigned to another company). This will include 15 minutes set-up, one-half hour program and 15 minutes clean up. There will be seating for approximately 12-15 . Audio Visuals will not be provided. Advanced reservations are required.
VENDOR RELIEF
SDP has a volunteer committee that offers you the opportunity to take a break. This is a service to allow you
to step out of your booth for a rest period or cup of coffee. These volunteers will stand in your booth, watch
your merchandise and let customers know you’ll return shortly. They will not conduct sales or take money. If
you want to take advantage of this service, please mark the order form and your request will be passed on to
the volunteer committee.
Section D – General Order Forms
18
ORDER FORM…Please return by April 1.
Use your stamp or label for convenience in filling out this form. See the previous page for detailed information.
Business Name ________________________________________________________ Memb. # __________________
Contact Name _________________________________________________ Booth No. (s) (if known) ______________
Phone ___________________________________ Email _________________________________________
BADGES
We want exhibitor badges for these individuals (PLEASE TYPE OR PRINT): First three badges free with 10-by-10-foot booth; first
two badges free with 5-by-10-foot booth. Additional badges $10 each. ALL BADGES MUST HAVE NAMES– NO “REP” BADGES
AVAILABLE.
1.
_________________________________________
6. ________________________________________
2.
_________________________________________
7. ________________________________________
3.
_________________________________________
8. ________________________________________
4.
_________________________________________
9. ________________________________________
5.
_________________________________________
10. ________________________________________
Additional Badges ordered @ $10 each: ______________ x $10
Total $__________
Badges ordered after deadline @ $10 each: _____________ x $10
Total $__________
BANQUET TICKETS
I would like to order __________ (number) of Banquet tickets at $45 each (includes entertainment by magician) Total $__________
MAKE-IT TAKE-IT OPPORTUNITY
I would like to rent one of the MITI spaces for the following days and times. You will have 15 minutes of set-up prior to your assigned
time and 15 minutes to clean up following your time.
Wednesday: 8pm-9pm 9pm-10pm
Thursday: 10am-11am 11am-Noon Noon-1pm 1pm-2pm 2pm-3pm 3pm-4pm 4pm-5pm
Friday: 10am-11am 11am-Noon Noon-1pm 1pm-2pm 2pm-3pm 3pm-4pm 4pm-5pm
Saturday:
9am-10am 10am-11am 11am-Noon 12pm-1pm 1pm-2pm
Help us to help promote your MITI. This information will be included in the Program Book.
Project Description _______________________________________________________________________
I would like to reserve __________ (number) of MITI opportunities) at $25 each.
Total $__________
VENDOR RELIEF
I would like some vendor relief during the following days and times:
Thursday _______________________ Friday _______________________ Saturday _____________________
********************************************************************************************************************************************************
Total Amount Due $ _____________
Please check one:
□ Money Order/Check # _________ payable to SDP
□ VISA
□ MasterCard
Card Number ____________________________________ Exp. Date _______________ Signature___________________________
SEND THIS FORM TO: Lori Dougan, Conference Director • SDP • 393 N. McLean Blvd. • Wichita, KS 67203
Phone (316) 269-9300 ext. 107 • Fax (316) 269-9191 • [email protected]
PLEASE KEEP A COPY FOR YOUR RECORDS
Section D – General Order Forms
19
Get Informed....
with the SDP Annual Exposition Rules and Regulations
To ensure the success of all SDP exhibitors, violations of this policy shall result in SDP prohibiting future exhibiting
privileges.
Eligibility
Business membership in the Society of Decorative Painters Inc. (Society) is not required to exhibit at the Annual Exposition. However, business members will receive their booth(s) for a reduced rate. All business
members must be members in good standing with the Society to exhibit. The business membership (if applicable), booth contract, booth sign and book listing must state the same business name. If sharing
a booth, all companies must sign contracts. All parties sharing a booth must be SDP Business members in order to qualify for the SDP Business Member rates. Each will have a separate sign, a separate listing in the Program Book and may order badges with their company name on them, for the additional $10 cost.
Character of Exhibits
The purpose of the exposition is to promote and stimulate interest in decorative painting. Therefore, booths
shall display and sell merchandise related to decorative painting; exceptions can be approved by the Society
Board of Directors. All displays and merchandise shall be in good taste. Show management reserves the
right to remove offensive material.
First-Time Exhibitors
First-time exhibitors must send their contract and photos, catalogs or samples of their booth contents that
they plan to display at the Society exposition show.
Display Size
All space arrangement shall conform in all respects to the dimensional and height requirements as indicated
in the Exhibitor Kit, Section C, General Information. The exhibit must not interfere with other exhibits or restrict access to them or interfere in the free aisle space by any audio, video or physical means.
Show Hours
The Society will establish show hours. Booths must be properly staffed with at least one representative at all
times during those hours. Exhibitors who dismantle booths before stated closing hours will be subject to censure. Violations of this policy shall result in the Society prohibiting future exhibiting privileges.
Limitations on Sales
Only those who are registered exhibitors may conduct sales. All others, who are not assigned exhibit space
by the Society, shall be prohibited from conducting or soliciting business in any way. Each exhibitor is free to
choose whether to conduct sales. As this is primarily a retail show, it is most beneficial to the exhibitor to sell
at retail; however, wholesale sales will be at the discretion of individual exhibitors based on their qualifications for such sales.
Building and Fire Codes
All merchandise and installation must conform to the requirements of the building and inspection authorities
and the fire code. No paper or burlap may be used to cover tables, peg board, etc. Aerosol propellants may
not be sprayed, demonstrated or displayed on the expo floor.
Conference Registration
The exhibit fee does not cover Conference registration. Exhibitors and booth personnel are not required to
register for the Conference, but those who are Society members may choose to pay a registration fee and
attend classes, special events, etc.
Section E – SDP Exposition Rules & Regs
22
Badges
Booth personnel must wear badges furnished by the Society at all times when on duty in the booth area
or they will be subject to removal from the area. Three (3) badges per 10-by-10-foot booth or two (2)
badges per 5-by-10-foot booth will be issued. Additional badges may be purchased for $10 each. All
badges must have names on them; “Rep badges are no longer available. Booth numbers will be printed
on all badges. Exhibitors who fail to meet the deadline or order badges on site will be charged a processing fee of $10 per badge. See badge order form for deadline.
Relocation of Exhibitors
The Society reserves the right to alter locations of exhibitors or change the design of the show floor plan if
deemed advisable in the best interests of the exposition.
Demonstrations & Make-It-Take-Its
Make-It-Take-It activities and demonstrations are permitted in the booth as long as they are intermittent
rather than continuous and do not interfere with access to nearby booths. Several Make-It-Take-It areas
are available for a small charge.
Damage to Property
The exhibitor is financially responsible for damage to the exposition hall caused by the exhibitor and/or
his/her personnel. No signs or display material may be fastened to walls, floors, ceilings, doors, windows
or columns.
Cancellation
Cancellation of booth reservations must be made in writing. Fifty (50) percent of all fees paid will be refunded if cancellation is received eight (8) weeks prior to first day of Conference (March 31, 2008). No
refunds of any sum will be made if request is received less than eight (8) weeks prior to first day of Conference.
Default in Occupancy
Exhibit space must be claimed and occupied by noon on the second day of set-up. Any space not
claimed and occupied will be forfeited and reassigned without refund unless previous arrangements regarding arrival time have been made in writing with the conference director.
Failure to Hold Exposition
Should any contingency prevent holding the exposition, the Society may retain such part of the exhibitor's
fee as shall be required to recompense it for expenses incurred up to the time such contingency shall
have occurred.
Payment and Fees
Full booth payment must accompany the signed contract unless other arrangements have been made in
writing with the conference director. All fees owed to the Society by the exhibitor, whether or not related
to booth fees, must be paid in full before the exhibitor will be allowed to set up their booth. Thirty (30)
days following the mailing of the contract they are due. Forty-five (45) days after this date contracts will be
considered past due. Contracts received after this date must include a late fee of $25 per booth
Discrimination Policy
The exposition is to be a positive welcoming environment for all participants. Distribution of any materials
containing negative statements directed to any person, business or group, or which encourages discrimination based on gender, race, color, religion, national origin, age or disability, is prohibited. Consequences for inappropriate behavior will be determined by the SDP Board of Directors in accordance with
its policies and procedures.
Conduct
Exhibitors will be responsible for the behavior of their children, agents and employees. If said behavior
does not conform to show standards, the exhibitor will be asked to leave.
Section E – SDP Exposition Rules & Regs
23
Music
The use of music licensed under ASCAP or BMI is prohibited. This includes most popular music. Be
aware ASCAP or BMI has the right to impose stiff fines and legal costs on exhibitors using licensed music. The show will not assume any such fines or costs. Any fines and fees imposed on show management
due to the use of licensed music by an exhibitor will be billed to the offending exhibitor.
Cameras
Cameras are prohibited on the exposition floor without the expressed permission of the conference director in consultation with the Society president. The exception to this is the official Society photographers
designated by the president and conference director and those with media credentials. Official Society
photographers and members of the media have full access to photograph any booth or exhibit to promote
the exposition and the Society. Exhibitors may photograph their own booths before and after show hours.
Limitation of Liability
The Society and the participating volunteer chapter(s), its officers, agents and employees, expressly disclaim
any and all liability and responsibility for any loss, damage or injury to the person or property sustained by an
exhibitor or any other person for any cause including fire, theft, water or accidents, either intentionally or negligently caused by the conduct of any party or parties.
The exhibitor agrees to fully indemnify and hold harmless the Society and the participating volunteer
chapter(s), its officers, agents and employees for any loss, damage or injury sustained by an exhibitor or
any other person for any cause including infringement, fire, theft, water or accidents resulting from the
conduct of the exhibitor, their agents or employees. This contract shall be interpreted under Kansas state
laws.
Security
The Society will provide security for the exposition during the periods of installation, show and dismantling. The exhibitor is solely responsible for any loss, damage or injury that may occur to the exhibitor, his/
her employees or any property from any cause whatsoever, prior to, during and subsequent to the period
the exhibits are in the exposition hall. The exhibitor, by contract signature, releases the aforementioned
parties and agrees to indemnify the same against any and all claims for such loss, damage or injury.
Interpretation, Enforcement and Amendments to Rules
The Society shall have full power in the interpretation and enforcement of all rules and regulations governing exhibitors and the exposition hall. Any and all matters or questions not specifically covered by the
foregoing rules and regulations and any amendments shall be subject solely to the decision of the Society.
Agreement to Rules
Each exhibitor for himself/herself and his/her personnel agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto. Violations of this policy may result in the Society prohibiting future exhibiting privileges.
These are the rules and regulations for the Society Annual Exposition. Please read and fully understand the
contents of the Exhibitor Kit, the Contract and Space Reservation form. By signing the Contract and Space
Reservation form, you agree to abide by all rules and regulations set forth herein and fully understand your
financial obligations as an exhibitor.
Section E – SDP Exposition Rules & Regs
24
Get a Head Start....
in reserving your 2009 Exhibit Space.
We are currently working on the details for the 2009 Conference. Information on how to register
early will be sent to you at a later date. Please watch for this information.
Section F – 2009 Exhibitor Pre-registration
25
Get a Hotel Room....
At the Tampa Marriott Waterside or the Westin Harbour Island and support the Society
while being in the middle of the excitement.
Why stay at the Tampa Marriott Waterside Hotel or the Westin Harbour Island Hotel?
Besides the obvious convenience, you’ll be helping SDP fill its required room block. Remember, filling the room block
keeps SDP expenses—ultimately your expenses—at a minimum! Remember you get one additional booth point
for staying in the room block at the Tampa Marriott Waterside Hotel or the Westin Harbour Island Hotel.
OPTION 2
Westin Harbour Island
OPTION 1
Tampa Marriott Waterside
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Air Conditioning
Alarm Clock
Coffee Maker/Tea Service
Bottled Water, for a fee
Crib
Electrical Adapters
Internet Browser/Web TV
Individual climate control
Luxurious bedding-down comforters, custom duvets,
cotton rich linens
Pillows: Down/Feather or Foam
Safe
Hairdryer
Iron and Ironing Board
Non-Smoking
Cash Machine (ATM)
Safety Deposit Box
Housekeeping Service Daily
Concierge Desk and Car Rental Desk
Elevators
Gift Shop
Laundry/Valet Service
News Stand
Room Service
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Non-Smoking Room
Handicap Accessible Room
Dual-Line Telephone
The Heavenly Bed® & Crib
Bay View Room
Westin WORKOUT® Room
Oversized Desk & Ergonomic Desk Chair
Suites Available
Cable Channels
Windows that Open
City View Room
Grab Bars in Bathroom
Separate Bath and Shower Stall
In-Room Safe
Iron/Ironing Board
In-Room Movies
Laundry and Valet Service
Room Service
Plus
Outdoor Pool
On site full service Business Center and restaurant
•
•
SDP Discounted Rates (per night):
Plus
• Pool and Luxury Spa
• Three on-site restaurants and a lounge
$144 single/double
$154 triple/quad
SDP Discounted Rates (per night):
$144 single/double
$164 triple $184 quad
TO RESERVE A ROOM
TO RESERVE A ROOM
Call (800) 228-9290 and mention group code
“sdpsdpa” or visit
www.marriott.com/hotels/travel/tpamc-tampamarriott-waterside-hotel-and-marina
Call (800) 937-8461 or visit
http://www.starwoodmeeting.com/book/deco
Section G – Convention Center/Hotel Information
26
Getting There
Tampa Convention Center
333 S. Franklin St
Tampa, Fl 33602
www.TampaConventionCenter.com
Section G – Convention Center/Hotel Information
27
Get Legal....
with information regarding licenses & taxes for the
City of Tampa and the State of Florida.
Current tax rate is 7%
The tax forms/license applications for the State of Florida are not available at this
time. License requirements and tax information will be sent to you when it is
available.
I
Section H – License & Tax Information
28