Lee`s Summit Chamber Oktoberfest September 23

2016
Lee’s Summit Chamber Oktoberfest
September 23-24, 2016
Juried Arts and Crafts Fair Application
Deadline for submission is September 9, 2016
NAME BUSINESS NAME ADDRESS CITY STATE ZIP
E-MAIL ADDRESS (please print legibly, this is the main form of contact)
PHONECELL WEBSITE
BRIEF DESCRIPTION OF ITEMS BEING SOLD (Booths are strictly limited to handmade arts & crafts) Available Booth Spaces: (up to two may be reserved)
I would like to reserve 10’ x 12’ space(s) at $135 each
I would like to reserve 10’ x 10’ space(s) with canopy at $250 each
I would like to reserve 10’ x 10’ space(s) with tent & sidewalls at $300 each
TOTAL AMOUNT DUE: $
Payment Information:
Check (payable to Lee’s Summit Chamber)
Credit Card
Credit Card NumberExpiration
Billing Address (location your statement is mailed):
CityState Zip Verification Code (3 digit code on back of card, or 4 digit on front of AMEX) Submit completed entry form with payment to:
Lee’s Summit Chamber
Oktoberfest Arts and Crafts Fair
220 SE Main Street
Lee’s Summit, MO 64063
Include the following with your payment:
• 3-5 photos of the items you are selling, including a photo of your booth and a photo of you
creating your item(s).
• If you would like your photos returned, include a self-addressed stamped envelope.
I understand the guidelines for exhibiting and agree all work displayed meets the outlined criteria. The
Lee’s Summit Chamber is released from all responsibility from damage, theft or loss incurred while
participating in the fair.
SIGNATURE: DATE
For Chamber use only Date received:
Check #
Notes: Festival Overview
The annual Lee’s Summit Oktoberfest, sponsored by the Lee’s Summit Chamber, and presented by Pinnacle Bank,
is September 23-24, 2016. Oktoberfest is a family-friendly event offering a variety of entertainment for all ages.
Vendors interested in participating in this year’s festival must review and complete the included application.
Application Information:
• All applications must be completed legibly.
• All work must be the product of the individual(s) applying for entrance. Commercial products and those made
by someone other than exhibitor, are not accepted.
• The jurying committee reserves the right to accept or deny applicants on the basis of the submitted photos of
work presented, plus any knowledge they may have of the artwork (ex. from previous festival or websites).
• Exhibitors agree to present a quality display and products. All sales must be transacted by vendor.
• Checks will not be deposited until your application has been accepted. If you are not accepted, your check will
be returned.
Additional Information:
• Vendors are not guaranteed the same booth space as previous years. If you would like to request a specific
location, please make a note on the application and we will make every effort to be accommodating.
• Under no circumstances may you sell, share or give your booth space to another exhibitor.
• Booth assignments and a festival map will be e-mailed or mailed no later than one week prior to the event.
Vendor Check-in:
• Check-in must be completed prior to set-up and includes a booth tag allowing entrance into the festival site.
• Check-in location will be determined at a later date and sent with booth assignment prior to the festival.
• Vendors not checked-in by 3 p.m. Friday will forfeit their space and all fees paid.
Set-up/Tear down Information:
• Booth must be manned the entire duration of the festival. Festival hours are 5-11 p.m. Friday, Sept. 23 and 10
a.m.-11 p.m. Saturday, Sept. 24.
• Booths must be completely set up, with all vehicles removed from the streets, by 3 p.m. Friday, Sept. 23. No
booths may be removed before 11 p.m. Friday and Saturday. All booths must be completely removed Saturday
evening following the festival after 11 p.m.
• Exhibitors must provide their own tents unless renting one from the Chamber, as well as provide their own
tables, chairs, display screens, etc. All items, displays, etc. must be contained inside your assigned space. All
tents must have weighted tie-downs to prevent tents from blowing over and injuring vendors and guests.
Electricity:
• Access to electricity is provided at 100 watts per space. Exhibitors should bring their own 100 foot, 14 gauge
extension cord. If you wish to have lighting you must bring your own lights.
Security:
• The festival is not responsible for any damage, theft, fire, loss or injury of any nature to the exhibitor, employees,
goods, property, or any loss to third parties due to exhibitors’ acts of omissions, or any type of force of nature.
• While security officers will be roaming the premises overnight, it is suggested that all valuables be removed.
Cancellations:
• Cancellations must be made prior to August 1, 2016, at which time a 50% refund will be given. After that date, if
festival is sold out and we are able to fill the space, consideration will be made regarding a refund.
Other:
• Exhibitors are responsible for collecting state and local sales tax. Tax information may be found at:
dort.mo.gov/tax/business/sales/taxcards
Contact Information:
Anne Aubuchon
816.524.2424 | [email protected]
LSoktoberfest.com