represent. We are not voting for anyone at this time, this is only to

MINUTES OF MEETING
SPRING LAKE IMPROVEMENT DISTRICT
The landowners meeting of the Spring Lake Improvement District was held
Wednesday, November 24, 1993 at 3:00 P.M. at the Spring Lake Community
Center, 209 Spring Lake Boulevard, Sebring, Florida.
Present were:
Eldridge D. Pollard
Russell Ankrom
Michael Tellschow
Michael Rider
John Marshall
Bob Aquilina
Greg Gretz
Diane Angell
Carl Hancock
Mike Johnson
Ron Handley
Jim Wahl
Bill Tarran
Mr. & Mrs. Yost
Earl Fisher
Mr. Terhart
FIRST ORDER OF BUSINESS
Call to Order
Mr. Pollard called the meeting to order at 3:30 P.M.
SECOND ORDER OF BUSINESS
Determination of Number of Voting
Units Represented
Mr. Aquilina stated the primary purpose of the landowners meeting is to
elect a supervisor to this Board for a term of three years. Prior to 1990, our Board
members became eligible for election all at the same time. We went through
legislation in 1990 and altered it so that after we petitioned the delegation, the
outcome is that one supervisor is elected every year for a term of three years. That
is the purpose of this meeting which is separate from the regular Board meeting
which will follow after this landowners meeting.
We need to determine the number of voting units present. I would like you
to raise you hand, state your name and give the number of votes that you
represent. We are not voting for anyone at this time, this is only to determine the
number of votes that are present.
November 24,1993
Mr. Ankrom stated you are allowed one vote for each lot that you own in the
District or each acre you own, which ever is smaller.
Mr. Aquilina asked are there any votes represented in the audience?
Mrs. Richard Yost responded I represent one vote.
Mrs. Earl Fisher stated I represent one vote.
Mr. Andy Terhart stated I represent one vote.
Mr. Bill Tarran stated I represent one vote.
Mr. Michael Johnson stated I represent one vote.
Mr. Ron Handley stated I represent 47 votes.
Mr. Tellschow stated I represent 1,150 votes.
Mr. Ankrom stated I represent 346.
Mr. Pollard stated I represent 21.
Mr. Aquilina stated there are 1,469 votes represented.
Mr. Ankrom stated I will read the Charter forming the District in 1971.
"Landowners representing a majority of the number of acres in the District
present in person or by proxy, shall constitute a quorum at any meeting of the
landowners." I am advised today that there are approximately 2,250 acres in the
District, although there are more taxable units than that, the reason there are
more taxable units is because many times one acre is broken down into two or
three lots but the Charter says the number of acres so if there are 2,250 acres, then
we need at least 1,126 acres represented at this meeting to have a quorum.
Mr. Aquilina asked Mr. Wahl how many votes do you represent at this
landowners meeting?
A resident asked what constitutes a vote?
Mr. Aquilina responded one acre or a fraction thereof.
If your land is
platted as acres and you have ten acres, you have ten votes. If your land is platted
as lots in the public records and you have 30 lots, then you have 30 votes.
Mr. Aquilina asked how do you pay your taxes, on acreage or by lots?
Mr. Wahl responded I pay the assessment for the District based on acreage.
Mr. Aquilina stated if you pay on acreage, then it is per acre.
Mr. Wahl stated I have 26 lots plus 68 acres plus 5 acres of commercial. I
would also like to represent Home Savings Bank. They have 10 acres of
commercial.
Mr. Aquilina asked do you have a proxy for that?
Mr. Wahl responded I have a blank proxy that I will fill out.
November 24,1993
Mr. Aquilina stated you will have to have it signed from whoever you are
representing.
Mr. Wahl stated I am on the Board of Directors of Home Savings Bank.
Mr. Aquilina stated then that is sufficient and brings our total to 1,531
actual voting units.
Mr. Ankrom stated that is a majority of the number of acres in the District
and a quorum is declared for the landowners meeting.
THIRD ORDER OF BUSINESS
Election of a Chairman for the Purpose
of Conducting the Landowners Meeting
Mr. Aquilina stated it is required that we have a Chairman for the
landowners meeting and any landowner here can nominate any other person
here to be the Chairman.
A resident stated I nominate Mr. Wahl.
Mr. Aquilina asked to you accept the nomination to be Chairman for this
meeting?
Mr. Wahl responded yes.
On MOTION by Mr. Ankrom seconded by Mr. Tellschow
with all in favor the Board elected Mr. Wahl as
Chairman for the purpose of conducting the landowners
meeting.
FOURTH ORDER OF BUSINESS
Nominations
Supervisor (1)
for
the
Position
of
A resident asked which Supervisor is being replaced?
Mr. Aquilina responded we are replacing Mr. Ankrom and we need
nominations to do so. The floor is open for nominations.
A resident asked is Mr. Ankrom willing to serve another term?
Mr. Ankrom responded yes.
A resident stated then I nominate Mr. Ankrom.
On MOTION by Mr. Tellschow seconded by Mr. Ankrom
with all in favor the nominations for the position of
Supervisor were closed.
FIFTH ORDER OF BUSINESS
Casting of Ballots
November 24,1993
Mr. Aquilina stated we can waive the official ballots.
If there is someone
who is not going to vote for Mr. Ankrom, please state so. The vote is open for one
nomination for Mr. Ankrom and the floor is open for voting.
On MOTION by Mr. Pollard seconded by Mr. Tellschow
with all in favor the landowners voted unanimously in
favor of Mr. Ankrom as Supervisor.
SIXTH ORDER OF BUSINESS
Ballot Tabulation
Mr. Aquilina stated there are 1,531 votes for Mr. Ankrom.
SEVENTH ORDER OF BUSINESS
Landowners Questions or Comments
There not being any, the meeting was adjourned at 3:45 P.M.
AGENDA
LANDOWNERS MEETING
SPRING LAKE IMPROVEMENT DISTRICT
Wednesday
November 24,1992
3:30 PJM.
Community Center
209 Spring Lake Blvd.
Sebring Florida
1.
Call to Order
2.
Determination of Number of Voting Units Represented
3.
Election of a Chairman for the Purpose of Conducting the Landowners
Meeting
4.
Nominations for the Position of Supervisor (1)
5.
Casting of Ballots
6.
Ballot Tabulation
7.
Landowners Questions or Comments
8.
Adjournment
MINUTES OF MEETING
SPRING LAKE IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the Spring Lake
Improvement District was held Wednesday, November 24, 1993 at 3:30 P.M. at the
Spring Lake Community Center, 209 Spring Lake Boulevard, Sebring, Florida.
Present and constituting a quorum were:
Eldridge D. Pollard
Russell Ankrom
Michael Tellschow
President
Secretary
Assistant Secretary
Also present were:
Michael Rider
John Marshall
Bob Aquilina
Greg Gretz
Diane Angell
Carl Hancock
Mike Johnson
Ron Handley
Jim Wahl
Bill Tarran
Mr. & Mrs. Yost
Earl Fisher
Mr. Terhart
FIRST ORDER OF BUSINESS
Attorney
Treasurer
Drainage Superintendent
Water Superintendent
Secretary
Landowner
Landowner
Landowner
Landowner
Landowner
Landowner
Landowner
Landowner
Roll Call
Mr. Pollard called the meeting to order at 3:45 P.M. and stated that all
Supervisors are present.
SECOND ORDER OF BUSINESS
A.
Organizational Matters
Oath of Office for Newly Elected Supervisor
Mr. Aquilina stated Ms. Angell is a notary and she will administer the oath
of office.
Ms. Angell stated do you swear or affirm that you are a resident of the State
of Florida and citizen of the Unites Stated of America, and being a Supervisor of
the Spring Lake Improvement District and a recipient of public funds on behalf of
the District, do hereby solemnly swear or affirm that you will support the
Constitution of the United States and of the State of Florida, and will faithfully,
November 24,1993
honestly and impartially discharge the duties devolving upon you in the office of
Supervisor of the Spring Lake Improvement District, Highlands County, Florida?
Mr. Ankrom responded I do.
B.
Resolution 94-1 Canvassing and Certifying the Results of the
Landowners Election
Mr. Aquilina stated we have Resolution 94-1 canvassing and certifying the
results of the landowner's election of a Supervisor of the Spring Lake
Improvement District for the Board's consideration.
On MOTION by Mr. Ankrom seconded by Mr. Tellschow
with all in favor the Board adopted Resolution 94-1
canvassing and certifying the results of the landowners
elections of Supervisors of the Spring Lake Improvement
District.
C. Election of Officers
Mr. Aquilina stated it is up to the Board to decide if you wish to maintain
the present status of the Board with Mr. Pollard as President, Mr. Ankrom as
Secretary and Mr. Tellschow as Assistant Secretary. If there is a desire to make a
change among the Board members at this time then you may make your own
elections and declare who you wish to be President, Secretary and Assistant
Secretary.
On MOTION by Mr. Tellschow seconded by Mr. Ankrom
with all in favor the Board elected to keep the officers as
is with Mr. Pollard as President, Mr. Ankrom as
Secretary and Mr. Tellschow as Assistant Secretary.
THIRD ORDER OF BUSINESS
Approval of the Minutes of the October
27,1993 Meeting
Mr. Aquilina stated that each Board member had received a copy of the
minutes of the October 27, 1993 meeting and requested any additions, corrections
or deletions.
There not being any,
On MOTION by Mr. Tellschow seconded by Mr. Ankrom
with all in favor the minutes of the October 27, 1993
meeting were approved.
November 24,1993
FOURTH ORDER OF BUSINESS
Request of Property Owners Association
for the District to be Responsible for
Landscaping and Irrigation System
Mr. Aquilina asked do we have a representative from the Homeowner's
Association to bring this before the Board?
Mr. Hancock responded we requested that the District take over the
maintenance of the irrigation system.
Mr. Tellschow asked who is doing the maintenance now?
Mr. Ankrom responded I am. I get $1,200 per year and monthly payments
and I am allowed $300 for miscellaneous expense. The Homeowner's Association
would also like to include the cul-de-sacs.
The Improvement District since they
took over has mowed about four or five times a year.
They would like to have it
mowed more often.
Mr. Aquilina stated as Superintendent of the District I can tell you that we
don't have anything in the budget for extra expenditures and I have mentioned in
the past that perhaps we should be considering more man power in our District.
I would be willing to consider something of this nature if I could, in the future,
get more man power.
It is not that this alone is going to hurt us in itself, but it
will put us over. When one person gets sick we fall behind immediately. We only
have five men in the field and we do all of the District work, including the lot
mowing.
During the summer we get an extra helper to help cut the grass.
This
would come under parks and recreation and we find it hard to do the parks and
other things that we have talked about doing.
I spoke with Mr. Tellschow once
about top dressing the medians because now we have a lot of fill. All of this takes
time and man power. You are talking about landscaping a flower bed and cul-de-
sacs which means someone on their knees in the flower beds weeding them. You
cannot go in there with a tractor or a weed eater, it takes time and man power and
at the present time it would be difficult to take on this extra work.
Mr. Tellschow stated the property owners are interested in both the
responsibility for the entrances as well as the Boulevards. Is that correct?
Mr. Ankrom responded and the cul-de-sacs.
The Improvement District is
now taking care of the Boulevards. There are six to seven cul-de-sacs per village.
Mr. Hancock stated the question came up as to who actually owned the area
and the signs.
November 24,1993
Mr. Aquilina stated the District does own the signs. Five to seven years ago
when the homeowners approached the District, we had grass in front of those
signs which we mowed with our tractor.
That did not create much of a problem
as far as man power. Then the property owners requested that they volunteer to
put in flower beds to enhance the entrance signs and we had no objection and we
made a small contribution towards the flower bed with the understanding that the
property owners would do it on a voluntary basis. Everything so far has been fine
but now you are asking the District to take over the work load and the financial
load of replacing the flowers, mulch, etc. and at the present time I am short
handed.
Mr. Pollard stated I don't see how we can do it if we need more man power
because we did not budget for that.
Mr. Tellschow stated we have just taken on the responsibility for the right of
ways and the boulevards from the County and we have some agreement from
them that does not cover the cost. Is that correct?
Mr. Aquilina responded yes but that is for the bush hog mowing of the
rights of ways and not cul-de-sacs. For example, the entrance ways to Village II,
we have already contracted that through Coral Ridge Properties to do that for
aesthetic reasons. That is County property, however, the District was obligated to
do that through a contract years ago, which we do; we mow it with a tractor.
I
have mentioned to Mr. Moyer in preparing him for my request in the future that
there is landscaping that this District could do. It is not that we don't want to do
it.
Mr. Bolton would like me to give him time to top dress some of the medians,
which we would like to do now that we have the top soil. It is the man power that
is our problem. Now we have another tractor and we could do the lot mowing a lot
better if we utilized the man power for some lot mowing to hasten things during a
bad season and use him for landscaping and whatever the District needs him for.
We will soon be approaching the Board requesting more man power.
Mr. Hancock asked can that be part of mowing budget?
Mr. Aquilina responded no, it would probably come under parks and
recreation.
The grassy cul-de-sacs do get mowed because we cross over them
because they are there with a bat wing. There is no other maintenance other than
crossing over a grassy cul-de-sac with a bat wing.
Mr. Tellschow stated I see a pending problem within our right of ways as
the grass from the medians is approaching onto the pavement and starting to
deteriorate the quality of the roads as well as on the shoulders. Whereas we as a
November 24,1993
District have agreed to do the mowing, there is some question as to whether or not
that would include cutting back the weeds at the edge of the pavement to keep
them from doing that damage.
As a concerned property owner and a Supervisor
of this Board, I am in favor of keeping the entry ways looking good and if the
property owners want to pass that responsibility on, I think we should do
everything we can to accept that with the understanding that the money that they
have been spending on it probably will have to go through a small increase in the
budget.
It will be paid one way or the other, whether it is paid through your
budget as homeowners or whether it is through the budget of the Improvement
District. The responsibility we can accept sometime in the future when it is fitting
but at the same time I would like to address all of the problems of the right of ways
and the entrances and that includes the signs that we have discussed at previous
meetings, which is something that the property owners have been very concerned
about. We had made some suggestions and we have dialoged the necessity of all
the signs at all the entrances and there is still a question because they do require
maintenance and they are confusing.
There has been some suggestions and
alternate proposals that some of those signs may come down because they are not
necessary with the idea in mind that we maintain one or two entrances as they
are and to install some signage that would suit the property owners with regard to
the restrictions in the community and also directing people into the different
villages.
The problem is that when people drive here for the first time, whether
they are looking for the golf course or they are looking for the shopping center or
they are looking for your house, they have no idea where to turn. As they come up
past the airport road, they see a billboard that says welcome to Spring Lake and
then they see a sign on one corner but not on another corner and then they come
down a half a mile and they see two signs pushed way back in and that is
generally where they turn in, at Village III, and then they proceed to go all the
way to the end to Castillo and they get lost in the subdivision and they start looking
for directions. For the purpose of making it easier, we thought that on all of the
entrances into Spring Lake, if at the end of the first block within the median area,
it was identified that this is Village I across from the shopping center and that
Village VI is to the left three blocks and even possibly a simple map on the back of
the sign identifying the various areas so then people who are looking for houses
will have a better chance of finding the street that you live on. If they were looking
for the golf course and the restaurant, they would not be disturbing all of the
neighborhoods, stopping to ask people where the golf club is.
We would like to
November 24,1993
make it easier for people to find the main entrance and at the same time take care
of the homeowners wishes for the type of signage that will give the message that
you want; that this is a deed restricted community and you are in Village I, etc. I
believe as a concerned property owner that the looks of the property are important
to all of us for our values.
A little money spent on the medians on Spring Lake
Boulevard, in Village I and on Duane Palmer Boulevard would enhance all the
values for the community.
Over the past five years this community has grown in
stature and the Boulevards and the right of ways are the only thing that I think
detract from that.
I think it is time that we are willing to spend some budget
money to do that like any town would or village would to be proud of the
community.
It is not just the entry ways but we need to be concerned about the
appearance of the medians and the deterioration of the roads, which is important
for all property owners to get together and petition the County to do their job and
that is to maintain the roads better. We pay a lot of taxes and we are not getting
our money's
worth in
security from the
Sheriffs
Department
or road
maintenance. It is time that we do all of these things and if we can get together I
will back all of those efforts and encourage the Board to vote in a positive manner
in adding this to our budget in the upcoming fiscal year.
Mr. Pollard asked would you be willing to Chair a committee of yourself,
Mr. Aquilina and one member of the homeowner's association and come up with
a recommendation and cost for these things that need to be done?
Mr. Tellschow responded yes.
Mr. Pollard stated we don't need to have the information by the next
meeting because we don't have the funds for it but we can prepare for what we do
have.
Mr. Ankrom stated we have between now and May because May is when we
prepare for the next budget.
On the signage, I have asked the homeowners who are represented here to
come up with a design that they would like if we change the signs. The old signs
are not good and I have not seen a design come back to the Board yet with the
proper verbiage.
Mr. Tellschow stated the signs can be part of the overall discussion for
maintenance and we can make any changes that were recommended by the
committee for a total package of signage and maintenance of the entry ways. Do
the homeowners feel that they can provide a member of their Board of Directors to
sit in on this committee?
November 24,1993
Mr. Hancock responded we will take it back to the Board and we will get
back to you.
Mr. Tellschow stated if we can start right after the holidays, then we can
have something positive for the next budget meeting.
Mr. Ankrom stated we brought the issue of edging the Boulevards up four
years ago.
Mr. Aquilina stated we had eight miles to edge around each median and
the entrance ways and Duane Palmer Boulevard. Without the man power or the
equipment, we have been reluctant to start it because once you start it you have to
keep it that way and you have to do that as part of the regular park maintenance.
That is an added burden for one man to do that.
Mr. Tellschow stated if it is edged properly a couple of times then it can be
contained chemically much easier.
Mr. Ankrom stated I have tried it chemically and it does not work that well.
Mr. Tellschow stated what you are talking about is killing weeds and that is
what the problem is.
You have to kill the weeds first before you can make the
Boulevard look decent. It will take more money initially than it will to maintain it
on a long term basis but it is time to do something about it. There are a lot of bare
spots in the Boulevards and they look very bad. They are prone to weeds and all of
the torpedo grass that I have encountered has a life of its own that never ends.
Mr. Aquilina stated we truly wanted to get started on some of the top
dressing because of all the fill that we have acquired from cleaning our canals,
etc. and we have it stock piled and we want to get started with this but we do need
man power.
Mr. Ankrom stated a lot of the Boulevards have had dirt taken out and dirt
put back.
Mr. Aquilina stated there is a good portion of shell rock in some of the
medians that are over burdened from the road project and it makes it difficult to
grow anything.
Mr. Pollard stated we will let Mr. Tellschow's committee work out the
details and recommendation.
FIFTH ORDER OF BUSINESS
Continuation of Discussion on Signage
Mr. Pollard stated this item has been discussed above.
SIXTH ORDER OF BUSINESS
»
A. Attorney
StaffReports
November 24,1993
Mr. Rider stated since today was our landowners meeting and we have a
new supervisor, I want to take the opportunity to remind you about government in
the Sunshine. You are subject to the government in the Sunshine law. It does not
matter whether you agree with it or not but you are subject to it and you must live
by it.
For this small Board, what it means is that none of the three Board
members can talk to each other about company business in between the meetings.
The only time you can talk about signage with each other or mowing, etc. is here
at this table with the public here. Any one of you can talk to any staff members but
you cannot talk to each other.
Be careful about that because in this County you
have a couple of self proclaimed watch dogs and they are looking to devour
someone who makes an innocent mistake. That is not to say that you cannot be
friends with each other.
You can play golf with each other or go to church with
each other, etc. but you cannot discuss District business with each other.
I am
going to remind you of that on an annual basis but always be conscious of that
because that is what the law is.
Mr. Ankrom stated you do have to be careful but there are a lot of things
that you can discuss that do not pertain to the policies of the Improvement
District.
B. Treasurer
Mr. Marshall stated we have collected our first tax revenues of $32,000.
C. Engineer
There not being any, the next item followed.
D.
Superintendent - Status Report on Architectural Services for future
Office Space and Community Needs
Mr. Aquilina stated we have put a request for proposals in the newspaper
and we have advertised for these proposals to be into our office on or before
December 1 and we will have a meeting on December 8.
I have nothing in
writing. I have had two visits by two different companies who have come to talk to
me about the project and I have taken them out to the job site and given them
some basics as to what we have in mind roughly.
I know at one time we were
asking the property owners association for some input.
This meeting will be
coming up and the people are coming to me and asking me what we are building.
I tell them that we need assistance in that area, we do not have the square footage
and we don't know exactly what we are building at this date and I give them a
rough idea that we are building a District office and/or a District office and
8
November 24,1993
community center and it has not been established yet. I have explained where we
stand, that we are at the bottom looking up and these requests for proposals are
for assistance along these lines but we do need to make some decisions as to what
we are going to build. We need to get the input together so we know what we need
to be doing.
A request was made to the property owners association for input in
that regard.
Mr. Hancock stated there is a questionnaire out to get opinions from the
general public.
Mr. Tellschow asked will you have something by December 1?
Mr. Hancock responded it has been mailed so we should have an answer
shortly as to what direction they want to go.
Mr. Tellschow asked is there any general consensus so far?
Mr. Hancock responded we have not discussed it other than individual
opinions.
Some people are of the opinion that we don't need anything more than
what we have and other people would like to see a bigger place.
Mr. Tellschow stated I am sure there will be a divided opinion as to what is
the best for the community. We are rapidly approaching the point where we need
to be more organized, focused and centralized in what we are doing.
I think it is
important for everyone to concentrate on this now and get their input in.
If we
don't know what the people are thinking, there is no way to outline a concept that
will satisfy all of the needs.
Mr. Rider stated when we consider the request for the RFP's at the
December 8 meeting we are not going to talk about the size of the building or how
many bathrooms. All you will be doing is hearing a couple of architectural firms
make a presentation and they will have brochures and they will try and convince
you that they are the best. They will not tell you prices. They are trying to get you
to choose them as your number one choice to do the project, whatever it may be
and then when you choose a company, they will begin to work up your ideas and
they will take the input that comes from property owners, etc. but that is not what
is happening on December 8.
All you are doing is seeing some brochures and a
dog and pony show and you will have to choose someone as your top choice.
Mr. Ankrom stated I think the homeowners should put more input into it.
Mr. Rider stated that is not on December 8.
You have to choose the
architect first.
Supervisor's Request and Audience
Comments
November 24,1993
Mr. Wahl stated you were talking about other tasks and duties for the
Improvement District to do.
maintenance.
I heard you talk about weeding and landscape
Does the District ever consider hiring subcontractors rather than
hiring more employees?
Mr. Tellschow responded that will be a consideration at the committee
meeting so that when we are formulating the final budget plans, we can include a
subcontractor's cost.
Flowers, mulch and gardens etc. can be done easier by a
subcontractor or can be done by someone on staff.
Mr. Ankrom stated I believe a Palm Beach or Okeechobee County company
was going to take care of the entrances, plant the flowers and take care of them
completely.
Mr. Tellschow stated we did not get competitive bids.
There are plenty of
people in this County that do good work at reasonable prices and I don't see any
reason why we cannot incorporate that as part of the thinking.
EIGHTH ORDER OF BUSINESS
Approval of Invoices and Financial
Statements
Mr. Marshall stated we are starting a new fiscal year as of October 1.
far as water sales are concerned, we are under what we had anticipated.
As
We
billed out $13,867 and we budgeted $14,212 so we are $345 under budget. Now we
are into a period where people are not using as much water and as we go along
we should see our water usage going up.
anticipated.
The meter sales are below what we
From the feedback I am getting from Mr. Gretz, our meter sales
should be picking up in the near future.
A total overall income to date is
$14,637.43 and we budgeted $17,849 so we are $3,211.57 under our budget on
income for the month of October.
We spent $19,128.21 under operating expenses and we anticipated $21,650 so
we have a variance of $2,521.79.
favorable as we go along.
There will be two categories that will become
One of them is insurance.
The majority of the total
insurance package is paid in October, November and December and that is where
I budgeted the majority of it. We made two payments on our insurance and we
are slightly over and the insurance expense will become normalized as the
months proceed.
The stand-by revenues and expenses are done quarterly and we have none
to date.
Overall our budget is $272.78 under budget.
10
November 24,1993
There are no unusual transfers of the invoices paid to date. Check No. 3100
for benefits was a catch up of $5,360.37 and check No. 3101
for $3,518.46 is a
transfer of monies collected from water going back to drainage for mosquito
control and street lighting.
Under drainage I had reported that we have just collected $32,000 in tax
revenues but that is not reflected in the October report.
Only revenues collected
would be that of interest income, mosquito control and street lighting which totals
$3,722.76 and in November, December and January we will be getting conservative
amounts of tax revenues. At the top of the report we need to look at that separately
from the expense because I budget the revenues all at one time and the expenses
are done on a monthly basis.
The insurance expense has a variance at this time
of $5,854 but it will become favorable as the months go on because we are carrying
it up front. We spent $30,377.90 and we budgeted $39,104 so we are $8,726.10
favorable on the budget.
On the invoices, check No. 3234 and 3235 are payments for insurance to
Heacock.
Check No. 3241 is to Asgrow for chemicals.
Those are the irregular
invoices in the drainage report.
On the lot mowing our revenues come in May, June, July, August and
September so at this time there are no revenues being budgeted.
The expenses
incurred today are $3,643.93 and we budgeted $9,281 with a variance of $5,637.07
and there are no unusual items under lot mowing
The next three pages are our fund balances.
On the drainage account,
excess money is being transferred to a fund that pays higher interest.
When Mr.
Moyer returns, we will see how much we need to consider for the upcoming
engineering studies and architectural start up cost on the new office building.
On MOTION by Mr. Pollard seconded by Mr. Tellschow
with all in favor the Board approved the invoices and
financial report.
The meeting was adjourned at 4:30 P.M.
Eldridge D. Pollard
Rjassell
Secretary
President
11
AGENDA
SPRING LAKE IMPROVEMENT DISTRICT
Wednesday
November 24,1992
3:30 PM.
1.
Roll Call
2.
Organizational Matters
Community Center
209 Spring Lake Blvd.
Sebring Florida
A.
Oath of Office for Newly Elected Supervisor
B.
Resolution 94-1 Canvassing and Certifying the Results of the
Landowners Election
C.
Election of Officers
3.
Approval of the Minutes of the October 27, 1993 Meeting
4.
Request of Property Owners Association for the District to
Responsible for Landscaping and Irrigation System Maintenance
5.
Continuation of Discussion on Signage
6.
Staff Reports
be
A.
Attorney
B.
Treasurer
C.
Engineer
D.
Superintendent - Status Report on Architectural Services for
future Office Space and Community Needs
E.
Manager
7.
Supervisor's Requests and Audience Comments
8.
Approval of Invoices and Financial Statements
9.
Adjournment
RESOLUTION 94-1
A RESOLUTION CANVASSING AND CERTIFYING
THE RESULTS OF THE LANDOWNERS ELECTION OF
SUPERVISORS
OF
THE
SPRING
LAKE
IMPROVEMENT DISTRICT
Whereas,
pursuant to
90-434
amending 71-669 Laws
of Florida,
a
landowners1 meeting is required to be held every year in the month November
commencing in November, 1992 for the purpose of electing one (1) of the three (3)
Supervisors for the District; and
WHEREAS, the Board term of Supervisor Ankrom is expiring and his
position accordingly is up for election; and
WHEREAS, following proper publication of notice thereof, the landowners'
meeting was held on November 24,1993, at which the below recited person was
duly elected by virtue of the votes cast in his favor, as likewise set forth below; and,
WHEREAS, the Board by means of this Resolution desires to canvas the
votes and declare and certify the results of said election;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE SPRING LAKE IMPROVEMENT
DISTRICT;
1.
The following person is found, certified, and declared to have been duly
elected as Supervisor of and for the District, having been elected by the votes cast
in his favor as shown, to-wit:
Russell Ankrom
2.
/,
^/
Votes
In accordance with 90-434 amending 71-669 Laws of Florida and by
virtue of the number of votes cast, Russell Ankrom will serve for a three year term
of office.
3.
Said term of office shall commence immediately upon the adoption of
this Resolution.
Adopted this 24th day of November, 1993.
RiTssell Anfoonf
Secretary
Eldridge Poljard
President
Oath of Office
h
f~
// W-H flv , a
resident of the State of Florida and citizen of the
United States of America, and being a Supervisor of the Spring Lake Improvement
District and a recipient of public funds on behalf of the District, do hereby solemnly
swear or affirm that I will support the Constitution of the United States and of the
State of Florida, and will faithfully, honestly and impartially discharge the duties
devolving upon me in the office of Supervisor of the Spring Lake Improvement
District, Highlands County, Florida.
The foregoing instrument was signed before me this 24th day ofNovember 1993 by
who is personally known to me.
Diane Angell Notary Pub(ic\
My Commission Expires:
■
■ ■ ■ ■
■
DIANE ANGELL
Notary Public-Sate of Florida
My Commission Expires JUN 19 1394
COMM # CC 023GG2
swy--
SLID GENERAL WATER MAINTENANCE ACCT.
INCOME STATEMENT
FOR THE ONE MONTH ENDED OCTOBER 31,
YEAR TO DATE
106
1993
YEAR TO DATE
YEAR TO DATE
$
$
BUDGET
VARIANCE
ICOME
1.
2.
3.
WATER SALES
METER SALES
MISCELLANOUS INCOME
INCOME VARIANCE
DERATING EXPENSES
10.
ACCOUNTING
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
ADMINISTRATION
ADVERTISING
13, 867. 00
630.00
140.43
$
17,849.00
0
»
661.50
0.00
0.00
0.00
$
688.00
$
466.50
0.00
0.00
0.00
408.23
2,128. 33
0.00
8,247.19
5, 164. 76
300.00
461.36
1,220.84
OFFICE EXPENSE
REPAIRS & MAINTENANCE
TRUCK EXPENSE
WATER QUALITY TESTING
CAPITAL IMPROVEMENTS
OPERATING VARIANCE
TOTAL OTHER REVENUE & EXPENSES
OVERALL VARIANCE
$
265. 77
(612.33)
167.00
(372.19)
62.24
12.00
317.64
(155.84)
960.50
1, 000. 00
465. 00
225.00
331.00
0.00
*
0.00
33.00
0.00
191.50
285.00
183.00
167.00
1,065.00
0.00
465.00
195. 00
331.00
19, 128. 21
$
21,650.00
$
(4,490.78)
$
(3,801.00)
$
0.00
0.00
$
0.00
(417.00)
*
0.00
$
(4,490.78)
BStSBBStniO
$
26.50
33.00
0.00
658.00
285.00
183. 00
167.00
674.00
1,516.00
167.00
7, 875. 00
5, 227.00
312.00
30.00
(3,211.57)
0.00
779.00
39.50
(345.00)
(2,590.00)
(276.57)
14,637.43
PAYROLL
LEGAL EXPENSE
METER COSTS
HER REVENUE & EXPENSES
40.
STAND-BY REVENUE
41.
STAND-BY EXPENSES
417. 00
*
AUDIT FEES
CHEN. I OPER. SUPPLIES
COMPUTER SERVICES
COMPUTER SERV. STANDBY
CONT L CAPITAL IMP.
ELECTRIC POWER
EMPLOYEE BENEFITS
ENGINEERING
INSURANCE EXPENSE
EXPENSE VARIANCE
14,212.00
3, 220. 00
(4,218.00)
(689.78)
0.00
417.00
(417.00)
BSBSBSBISSC
2,521.79
417.00
*
(272.78)
SLID GENERAL WATER MAINTENANCE ACCT.
OCTOBER
JOURNAL
DATE
10/06/93
1O/O6/93
10/06/93
10/06/93
10/06/93
10/06/93
10/06/93
10/06/93
10/06/93
10/06/93
10/06/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/27/93
10/27/93
10/27/93
10/27/93
10/27/93
10/27/93
10/27/93
10/27/93
31,
PAYEE
SEPT
WAL-MARTIA. P. SEPT
REL.OFF.-A, P. SEPT
SHULT2-A.P.SEPT.
DRAIN:TRANS. MOSO.
WARREN-A. P. SEPT
COLLISsA. P. SEPT.
REL.SANsTRASH PU
DELRAY-A. P. SEPT
FL POWiOFF. ELECT.
FL. POWsWELL ELECT
SHORT LAB-A.P.SEPT
HEACOCKsLIAB. PACK.
HEACQCK t COMM. AUTO
AT&TiA.P. SEPT.
SUNSTATEtWTR. METER
VIKINGtOFF.SUPPLY
CENT.FL. PAGING
ELECT.MAINTsA. P. SE
UTSsA.P.SEPT.
DRAINtFENCE POSTS
STANDBY s TRANS.FUND
REL.OFFiA. P. SEPT.
SMITH:DEPOSIT REF.
TURNERSDEPOSIT REF
PREF.PRODsCHEMICAL
VOID
AM.WTR.WRKSsDUES
POSTMASTER s POSTAGE
VIKINGsOFF. SUPPLY
FL.RURAL WTRsDUES
UTSsRINGDOWN TELE.
F.W.P. C. O. AsDUES
SHOP CENTsRENT
HC CLERKsREL LIEN
DRAINS BENEFITS
DRAIN s MOSQ.CONTROL
AM. PAGINGs PAGING
DRAINsHELATH INS
AROCHOsDEPOSIT REF
CSIDsOFFICE EXPENS
TOTALS FOR 43 CHECKS
INCLUDING 1 VOIDS
PAGE
1993
CD
CHECK6
TRU VALU-A. P. SEPT
KIBLER TRK.-A.P.SE
JAHNA-A.P.
-
106
AMOUNT
3063
30.42
3064
3065
3066
274. 56
335.66
42. 28
3067
3068
3069
60. 88
47.15
3, 533. 44
3070
30713072
3073
3074
3075
3076
3077
3078
3079
3080
3081
3082
3083
3084
3085
3086
3087
3088
3089
3090
62. 01
34. 42
39. 50
16. 30
90. 70
408. 23
300. 00
1, 275. 64
867. 00
11.63
461. 36
20.22
90. 00
74. 80
77. 51
19. 50
11.28
40.08
30. 44
53. 59
447. 00
3092
3093
3094
3095
3096
3097
3098
3099
3100
3101
3102
3103
3104
26. 00
300. 00
13. 35
149. 70
72.40
15. 00
200. 00
10. 50
5, 360. 37
3, 518. 46
7. 39
966. 36
45.00
3105
15. 27
309i-- VOID --0.00
,455.40
1
SLID GENERAL DRAINAGE ACCOUNT
105
INCOME STATEMENT
FOR THE ONE MONTH ENDED OCTOBER 31,
EAR
TO
1993
DATE
YEAR TO DATE
BUDGET
YEAR TO DATE
VARIANCE
0.00
» 541,850.00
(5,419.00)
(22,817.00)
$(541,850.00)
ENCOME
1.
TAX REVENUES
2.
3.
5.
6.
7.
8.
9.
TAX COLLECTORS COMMISS.
DISC. ON TAX REVENUES
INTEREST INCOME
MOSQUITO CONTROL
STREET LIGHTING INCOME
MISCELLANOUS INCOME
MAINT. ASSESS. REVENUES
INCOME VARIANCE
OPERATING EXPENSES
19.
ACCOUNTING
16.
ADMINISTRATIVE FEES
18.
CANALS MAINTENANCE
20.
21.
22.
23.
24.
25.
27.
26.
CANAL WATER OLTY CONTROL
CHEN. TREATMENT WEEDS
CONTINGENCIES
ELECTRIC FOR ST. LIGHT.
EMPLOYEE BENEFITS
ENGINEERING
INSURANCE EXPENSES
LABOR-SALARIES-WAGES
30.
31.
32.
33.
34.
MEETING EXPENSES
MISC. EXP. & CAPITAL IMPROV.
MOSO. CONTROL CHEM. & EXP.
OFFICE EXPENSES
OPERATING SUPPLIES
17.
19.
29.
35.
36.
37.
38.
39.
40.
41.
42.
43.
AUDITING
CANALS TRUCK EXP.
LEGAL
PARKS CONTINGENCIES
PARKS-DUMP TRUCK
PARKS PAYROLL
PARKS & R/W MAINT.
PARKS TAXES & BENEFITS
PARK UTILITIES
PUMP STATION FUEL
PUMP STATION MAINT.
TRUSTEE FEES
EXPENSE VARIANCE
0.00
0.00
381.65
754.09
440.OO
743. 00
2, 495. 00
2, 532.36
54.64
0.00
3,722.76
689.16
5, 419. 00
22, 817.00
(58.35)
11.09
37.38
0.00
0.00
54.64
0.00
* 517,292.00
$(513,569.24)
*
$
717.00
0.00
583.00
0.00
27.64
0.00
0.00
583.00
874.00
0.00
55.00
0.00
3, 742. 67
874.00
583.00
3, 789. 00
583.00
778.00
167.00
46.33
2, 366. 00
833.00
700.20
833.00
0.00
0.00
0.00
0.00
.
833.00
167.00
1,665.80
0.00
15, 654. 00
10,000.00
6, 252. 00
348.00
367.00
1,925.00
1, 177.00
1, 083. 00
417. 00
833. 00
5,131.20
334.16
300.00
0.00
0.00
594.87
230.62
0.00
0.00
1, 075. 20
175. 40
(5,854.00)
1, 120.80
13.64
67.00
1, 925. 00
1,177.00
488.13
186.38
833.00
63.00
83.00
2, 133.60
274.60
736.00
3, 209.00
450.00
0.00
198.82
736.00
229.00
583.00
0.00
375.00
0.00
30. 18
252.00
375.00
292.00
292.00
331.00
30, 377. 90
$
39,104. 00
$
8, 726.10
SLID GENERAL DRAINAGE ACCOUNT 105
OCTOBER 31,
DATE
10/06/93
PAYEE
JOURNAL
- CD
CHECKE
TRU VALU-SUPPLIES
SCOTTY-FENCE POSTS
SEB.NEWS-A. P. SEPT.
NAPA-A.P. SEPT.
PAGE
1993
AMOUNT
3215
3216
89. 51
107. 36
10/06/93
10/06/93
KIBLER TRK-A.P.SEP
JAHNA-A. P. SEPT
WAL-MARTiA. P. SEPT
10/06/93
10/06/93
10/06/93
3218
3219
3220
3221
94.
219.
141.
42.
REL.OFF.-A.P.SEPT.
TAYLOR-A.P. SEPT.
DRAINtPAYROLL TRAN
10/06/93
3222
3223
3224
KOCH-A.P.
10/06/93
10/06/93
10/06/93
10/13/93
10/13/93
LIGHTHOUSE-A. P. SEP
TAYLOR OIL-A.P.SEP
REL.SAN. -TRASH PU
FL.POW.-ELECT. OFF.
FL.POW.-ST. LT. ELEC
FL.POW.-PUMP STAT.
FL.POWSPARKS ELECT
SUN BNK-LOT PAYMNT
HEACOCK-LIAB. INS.
HEACOCK-COHM. AUTO
CRYS.SP.-A. P. SEPT
VIKING-OFF. SUPPLY
WELDY-TENNIS COURT
EL.MAINT-RADIO REP
UTS-TELEPHONE
ASGROW-CHEMICALS
MUSSELHAN-RENT WH
SPEC. LABS-A.P.SEP
DRAINSPAYROLL TRAN
HOLABIRD-TENNIS CT
IROOUOIS-SUPPLIES
DRAINSPAYROLL TRAN
VIKING-OFFICE SUPP
HY-PROsHYDRO REP.
REL.OFF.-SUPPLY
CSID-OFF. EXPENSE
3225
3226
3227
3228
3229
3230
3231
60.89
40. 00
4, 500. 00
136. 71
12.00
1, 434. 54
39. 50
90. 71
3, 742. 67
331.00
3232
3233
---198. 82
703. 61
3234
3235
3236
3, 880. 00
2,123. 00
17. 75
10/06/93
10/06/93
10/06/93
10/06/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/13/93
10/20/93
10/20/93
10/20/93
10/20/93
10/20/93
10/27/93
10/27/93
SEPT.
10/27/93
10/27/93
SHOP CENTsRENT
TELLSCHOW-HEETING
ANKROH-HEETING
10/27/93
POLLARD-MEETING
10/27/93
DRAIN-PAYROLL
TOTALS FOR 42 CHECKS
TRAN
321*
25. 50
31
71
34
28
3237
20. 22
3238
160. 00
3239
74. 80
3240
77. 52
2, 800. 92
55. 00
905. 00
lr 500. 00
15. 40
141. 11
4, 000. 00
13. 34
22. 14
40. 09
15.28
200.00
100. 00
100. 00
100. 00
10, 000. 00
3241
3242
3243
3244
3245
3246
3247
3248
3249
3250
3251
3252
3253
3254
3255
3256
38,372.03
1
SLID LOT MOWING ACCOUNT
104
INCOME STATEMENT
FOR THE ONE MONTH ENDED OCTOBER 31,
YtbAK
TU
1993
YEAR TO
DATE
VARIANCE
DATE
BUDGET
INCOME
LOT MOWING INCOME
0. 00
TOTAL INCOME
0. 00
0.00
0.00
21. 00
699. 73
0. 00
323. 00
764.00
856.00
*
0.00
«
0.00
GENERAL EXPENSES
ADMINISTRATION/COMP
EMPLOYEES BENEFITS
FUEL/OIL
INSURANCE EXP.
LABOR-SAL.-WAGES
MISCELLANEOUS EXP.
REPAIR & MAINT. EXP
DEBT SERVICE
INTEREST EXP.
SINKING FUND
• EXPENSE VARIANCE
'
OVERALL.VARIANCE
160. 00
2, 347. 82
0. 00
55. 54
359. 64
0. 00
1,000.00
2, 750. 00
100.00
725. 00
0. 00
933.00
302.00
64.27
856. 00
840.00
402.18
100.00
669,46
1, 257. 16
213.00
933.00
9, 281. 00
5, 637. 07
1,617.00
213.00
3, 643. 93
< 3, 643. 93)
*
(9,281.00)
*
5,637.07
SLID LOT MOWING ACCOUNT 104
OCTOBER
DATE
PAYEE
JOURNAL
10/06/93
10/06/93
10/06/93
TRI.IRON-A.P.SEPT.
10/06/93
10/13/93
HEACOCK-INS. LIAB.
FIELDS-A.P.SEPT.
HY-PROtHYDRO.REPR.
HY-PROiHYDRO.REPR.
10/20/93
10/20/93
10/20/93
10/27/93
10/27/93
10/27/93
KOCH-A.P. SEPT.
YARBTOUGH-A.P.SEPT
BARNETTsTRAC.PAYMT
HC.CLERK-REL. LIEN
DRAINtPAYROLL
DRAINtHELATH INS
TOTALS FOR 12 CHECKS
31,
-
PAGE
1993
CD
CHECK£
AMOUNT
1379
1380
1381
1382
17. 55
453. 50
18.00
160. OO
1383
1, 445. 18
1384
1385
28. 03
55. 54
1386
1387
1388
359. 84
21. 00
2, 347. 82
5,606.19
1
SPRING LAKE IMPROVEMENT DISTRICT
FUND BALANCE REPORT
AS OF OCTOBER 30,1993
GENERAL WATER ACCOUNT
Beginning Balance
Add Receipts
$ 99,747.58
+18,948.14
Total to Disburse
Disbursements
$118,695.72
-81,789.30
Ending Balance
$ 36,906.42
STANDBY ACCOUNT
Beginning Balance
Add Receipts
$ 60,648.76
+ 7,696.25
Total to Disburse
Disbursements
$ 68,345.01
-34,981.28
Ending Balance
$ 33,363.73
SPRING LAKE IMPROVEMENT DISTRICT
FUND BALANCE REPORT
AS OF OCTOBER 30,1993
GENERAL DRAINAGE ACCOUNT
Beginning Balance
Add Receipts
$208,061.32
+108321.30
Total to Disburse
Disbursements
$316,382.62
-44,665.25
Ending Balance
$271,717.37
UNDERGROUND UTnjTIES
Beginning Balance
Add Receipts
$ 38,168.37
Total to Disburse
Disbursements
$ 38,229.33
Ending Balance
$ 37,824.33
+60.96
- 405.00
SPRING LAKE IMPROVEMENT DISTRICT
FUND BALANCE REPORT
AS OF OCTOBER 30,1993
LOT MOWING ACCOUNT
Beginning Balance
Add Receipts
$ 56,848.98
+
640.50
Total to Disburse
Disbursements
$ 57,489.48
- 5,461.31
Ending Balance
$ 52,028.17