DeGray Lake Resort State Park

DeGray Lake
Resort
2027 State Park Entrance Road• Bismarck, AR 71929 • http://www.degray.com
Phone: (501) 865-5850 • Fax: (501) 865-5880 •Toll Free: 1-800-737-8355
Let’s have a
wedding!
DeGray Lake Resort
Table of Contents
Welcome
2
About Us
3
Facilities
4-6
Catering
7
Vendors
8
Officials
9
Checklist
10-11
Emergency Kit
12
Photographs courtesy of: Mr. & Mrs. Blake Duffield and Hudson Photography Inc.
Welcome to DeGray Lake Resort State Park
Our staff of catering, culinary, and event experts are at your service to help you plan the
wedding of your dreams, with memories to last a lifetime. We provide a wide variety of
quality services to meet your needs. Our wedding packet includes planning information
that will be helpful in making your arrangements. We can customize your event to meet
your needs and encourage you to call for an appointment, where we may give you a tour and
introduce you to DeGray Lake Resort State Park.
Arrangements . . .
WELCOME
To ensure a successful event, please contact us as soon as you begin planning. We request
that you provide us with the following information, even if you are estimating:
Name of bride and groom
Date and time of event
Times for wedding/reception
Choice of location(s) in park
Number of guest rooms required
Anticipated guest count
Style & colors of event
Responsible billing party
Guarantees . . .
The attendance count for your event must be finalized seven calendar days in advance. If
attendance falls below the final guarantee, the charge will be for the guaranteed amount.
DeGray Resort Lodge also requires signed copies of a function contract, meeting and
banquet policy, and deposit to secure the space for your particular event. We guarantee
that our staff will remain in contact with you through every planning step and assist with
any last minute details or questions.
We hope the information provided here will aid you in making the right
choice and selecting DeGray Resort Lodge for your special event.
DeGray Resort Sales Staff
Kathy Ritter
(501) 865-5854
Director of Sales
[email protected]
Linda Hodges
(501) 865-5853
Asst. Director of Sales
[email protected]
Beth Taggard
(501) 865-5859
Sales Assistant
[email protected]
DeGray Lake Resort State Park is Arkansas’s premier
resort state park, nestled among the tall pines in the
foothills of the Ouachita Mountains on the shore of
13,800-acre DeGray Lake. DeGray Lake is one of Arkansas’s renowned “Diamond Lakes” known for their clear
water.
ABOUT US
DeGray Resort Lodge is ideal for weddings, receptions
and rehearsal dinners. The setting is lovely and our accommodations are perfect for families with a large entourage of out-of-town guests. Lodge amenities include
94 rooms, event rooms for 10-300 persons, a full-service
restaurant, on-premise catering, swimming pool, hot
tub, and fitness center, as well as free hi-speed and WiFi internet access all surrounded by the beauty and
splendor of the state park.
In addition to amenities offered at the island resort, your guests can enjoy a round of golf on
the beautiful DeGray Lake Resort State Park Golf Course, hike one of the park trails, or
cruise the lake in a rental from the full-service marina.
DeGray Day Spa is located on premises and offers a full range of spa services. Open Monday
through Saturday from 10am to 7pm, please contact the spa at (501) 865-5850 Ext. 2121 or
(501) 520-9256 to make arrangements. Services are by appointment only.
Location: Take Highway 7 north from I-30 (exit 78) just 6 miles; OR, take Scenic Highway 7
south from Hot Springs approximately 21 miles to the park entrance.
GPS Coordinates: N 34⁰ 14’ 50” / W 93⁰ 8’ 45”
Venue Options
DeGray Lake Resort State Park offers a number of options ideal for weddings,
receptions and rehearsal dinners. Each space can be tailored to suit the individual
needs of your event and rented separately or together. Our sales team will work
closely with you to determine the perfect venue for your special day.
FACILITIES
Lodge
DeGray Lodge offers an event center overlooking the lake that can
accommodate up to 300 individuals. The center consists of several
rooms that may be utilized individually or combined to provide
maximum space. We have enclosed a map of the event center for
your convenience.
Lakeside Lawn
A favorite spot for spring and summer weddings,
the Lakeside Lawn (approx. 65 ft. by 60 ft.) is the ideal
location for an outdoor ceremony with DeGray
Lake and it’s islands as a backdrop.
At the time of booking a designated time period
must be selected for your lawn rental:
9am-12pm or 1pm-4pm or 5pm-8pm.*
*This is required so we may effectively schedule rehearsal times for weddings
held on consecutive days. We will not book two or more weddings per day.
Golf Course
Another intriguing location for a reception or rehearsal dinner is the
Pro Shop Patio overlooking DeGray’s beautiful golf course. The patio
has seating for 100 guests and is available until 10:00 p.m. the day of
your event.
CEREMONY & RECEPTION LOCATIONS
2010 FACILITY RATES & FEES
Full Conference Center, Lakeside Lawn, or Golf Course Patio
Rate applies to each facility and final cost is determined
by number of guest rooms booked at the resort.
No. of guest rooms
Cost per use*
72 to 95
Complimentary
36 to 71
$210.00
11 to 35
$310.00
1 to 10
$510.00
None
$610.00
Individual Conference Center Rooms
Rate applies to each room and final cost is determined
by number of guest rooms booked at the resort.
No. of guest rooms
Cost per use*
46 or more
Complimentary
16 to 45
$160.00
1 to 15
$210.00
None
$260.00
*Per use limited to one full day’s operation or any portion of a day
GUEST ROOMS
Lodging
(2 Adults)
Addl. Person
Winter
Jan. 1–Feb. 28
Nov. 15–Dec. 31
Spring & Fall
Mar. 1-May 14
Sep. 7-Nov. 14
Summer
May 15-Sep. 6
$80.00
$90.00
$95.00
$10.00
$10.00
$10.00
Rates do not include applicable sales tax.
ADDITIONAL CHARGES
White Wedding Chairs
$2 per chair
The cost of tables and chairs, as well as basic table linens, within the convention center is included in the rental price of the space. Plates, cutlery, serving pieces and regular drinking glasses
are included in your catering charges. There are no additional charges for these items unless you
require beer and wine glasses. Please refer to the current catering menu for rates on these items.
41 feet
9.
Balcony
Caddo
1455 sq. ft
16.5’
35.5 feet
9.5’
9.5’
Ouachita
1455 sq. ft.
16.5’
35.5 feet
9.5’
9.5’
Atrium
DeGray
1640 sq. ft
21.5’
40 feet
CONFERENCE CENTER
9’
Restrooms
Eagle
1102 sq. ft
FOOD & BEVERAGE OVERVIEW
Our policy is all food, beverage and snack items served in the resort and meeting rooms must
be provided by the resort. We do not allow food, beverages, snacks or other catered items to
be brought into the resort. Items such as wedding cakes, alcohol or bags of hard candy, can be
purchased and brought in; however, these items must be agreed upon in writing by both
parties in advance. Specialty items such as chocolate covered strawberries or a chocolate
fountain may also be approved. Please discuss all reception plans with the sales department
in detail. Failure to comply with lodge meeting and banquet policies will result in an
additional $400.00 catering charge to be added to the group’s final bill.
The resort is located in a “dry” county. Alcoholic beverages are not permitted in public areas
at the resort, including the lobby, restaurant, hallways, swimming pool and grounds area.
Alcoholic beverages are permitted in guestrooms and reserved meeting or banquet rooms
only. Bar set-up options are available to you through resort catering.
All food and beverage prices quoted are subject to current sales tax and service charges.
Function details and menu selections are required 30-45 days prior to your event and a
guaranteed head count is required 7 days in advance. If attendance falls below the final guarantee, the charge will be for the guaranteed amount.
The resort does not permit fixing of any materials to walls, floors, ceilings, tables or chairs
without permission from management. Groups are not allowed to bring in fog machines,
confetti, glitter, popcorn, crepe paper, bubbles, silly string or sequins.
Please refer to the Meeting and Banquet Policy statement for a more detailed list of lodge
regulations. All bridal parties are required to sign a copy of the statement.
The catering menu is included for your convenience.
The Stone Turtle Florists
6 Pine Street Village
Arkadelphia, AR
(870) 230-1500
www.thestoneturtle.com
Karen’s Cakes & Catering
9 Dorothy Road
Arkadelphia, AR
(870) 246-4825
Hudson Photography Inc.
PO Box 10316
Fayetteville, AR
(888)-391-9907 (toll free)
www.hudsonphotos.com
VENDORS
Ambrosia Bakery
South Park Plaza
3909 Central
Hot Springs, AR
(501) 525-4500
www.ambrosiabakeryco.com
Hot Springs Limousine Service
203 Burchwood Bay Rd.
Hot Springs, AR
(501) 525-4970
Kelzek Fine Jewelry & Gifts
608 Main Street
Arkadelphia, AR
(870) 246-2881
OFFICIALS
The sales team at DeGray Lake Resort is often asked to provide a list of local officials who are
qualified to perform a marriage ceremony. However, we are unable to provide recommendations according to any particular religious affiliation. You are welcome to bring any official of
your choosing for wedding ceremonies, but a list of government officials is provided below
for your convenience.
Hot Springs County Court Information
Clark County Court Information
County Courthouse
210 Locust Street
Malvern, AR 72104-3791
(501) 332-2221
County Courthouse
Courthouse Square
Arkadelphia, AR 71923
(870) 246-5847
Justice of the Peace Listing
Justice of the Peace Listing
Pete Willis
Jonathan Huber
Brian Coston
Albert Neal
Brenda Weldon
Brown Hardman
James Cranford
E.B. Green
William T. Ross
Jerry Buck
Valerie Wiley
Vicki Smithpeters
Harold Thornton
Frances McGill
Mac Neel
Penny Ross
Tom Calhoon
Vanilla Hannah
Please speak with the county courthouse directly for contact information for each justice.
DeGray Lodge is located in Clark County.
Wedding Checklist
It’s all in the details
Nine – Twelve Months
Announce your engagement
Book florist
Set the date and time for your ceremony
Book videographer
Reserve locations for your ceremony & reception
Book band or DJ
Make a budget
Order the wedding cake
Hire a wedding coordinator, if desired
Begin shopping for your dresses & accessories
Book photographer
Research honeymoon options
Book caterer
Register for your church’s pre-marriage counseling or
classes, if required
Six – Nine Months
Gather names and addresses for your guest list
Purchase or rent attire for groom and groomsmen
Make hotel arrangements for out-of-town guests
Four – Six Months
Finalize guest list
Register for gifts
Send save-the-date cards, if desired
Finalize honeymoon and wedding night accommodations
Order invitations, napkins and programs
Coordinate rehearsal dinner plans
Purchase wedding rings
Two – Four Months
Discuss service with officiant
Mail invitations about six weeks before wedding date
Make appointments for hair, manicure and makeup
Write announcement for newspaper
Coordinate attendants’ luncheon
Apply for marriage license no more than 60 days prior to
the ceremony
Write wedding vows, if desired
Two Weeks
Purchase attendants’ gifts
Confirm date to send announcement to newspaper
Finish any accessories or party favors that your are making
Type up a schedule of events for attendants
Purchase welcome bag goodies for out-of-town guests
Have final dress fitting
One Week
Provide caterer with total guest count
Pack for your honeymoon
Confirm last-minute details with vendors. Make sure payments are ready
Ask a trustworthy friend or relative to take home any gifts
you receive at the reception
Put together an emergency kit including safety pins, bobby
pins, breath mints, a sewing kit, pain reliever, Band-aids,
spot remover and other items you might need
If you don’t have a wedding coordinator, designate a family member or close friend to help with unexpected occurrences
Wedding Checklist (pg. 2)
One Day
One Day
Gather everything you will need to take to the ceremony
Give gifts to wedding party
Rehearse Ceremony
Get plenty of sleep
Wedding Day
Day
Allow enough time to get ready
Relax and enjoy
After
After the
the Honeymoon
Honeymoon
Have gown cleaned and/or preserved
If you are changing your name, start the process of updating your Social Security card, driver’s license, credit cards,
passport, etc.
Write and mail thank-you notes
Personal Notes and Checklist
Wedding Day Emergency Kit
A checklist of things every bride should have on hand on her wedding day.
Be prepared! Print this list and check off items as you assemble your kit.
Grooming
hand lotion, wet wipes
curling iron, hot rollers
tissues
hairdryer
cotton balls, cotton swabs
brush, comb
makeup
hairspray, hair gel
makeup remover
bobby pins, hair elastics, barrettes
nail polish in shade worn
headband or clips for pulling hair back while applying
makeup
nail polish remover
toothbrush, toothpaste, floss
nail file
mouthwash
tweezers
baby powder
small grooming scissors
deodorant
small hand towel
perfume
lint brush
Attire
“throwaway” garter
safety pins and a sewing kit with thread the color of
bride’s and attendants’ dresses
clear nail polish for runs in pantyhose
masking tape or sewing tape (for last-minute ripped hems)
extra earring backs
small scissors (for thread)
extra buttons
club soda or other stain removal solutions
flat shoes for the reception
iron
extra pantyhose
Health/Medical
antacid
bandages
antihistamine, cold remedy, any prescription medications
upset stomach remedy
aspirin, pain relievers
feminine hygiene products (tampons, panty liners, etc.)
Miscellaneous
extra copies of directions to reception
small flashlight
breath mints
folding utility knife
cell phone and home phone numbers of all wedding participants
duct tape
contact information for all vendors
________________________________________________
snacks
________________________________________________
cooler with juice, sodas, and bottled water
________________________________________________
champagne, glasses
________________________________________________