opens in a new window

Everything You Need to Know to Use
Your Personal Digital Certificate at the
Health Science Center
Browsers
When properly used, personal digital certificates allow the user to be definitively identified as
the sender of an e-mail, as the final authority on a word processing document or spreadsheet, or
as the signer of a PDF (Portable Document Format) file. This non-repudiation, especially for
PDF files, is frequently used as a suitable substitute for a hand-written signature. In fact,
digitally signing PDF files is the preferred format for distribution of certain documents at the
Health Science Center.
The following topics are available:
Installing your certificate in your browser (go here first!)
Using your certificate with your Outlook 2010 e-mail
Using your certificate with Adobe Reader XI
Using your certificate with Microsoft Word 2010
Using your certificate with Microsoft Excel 2010
In the instructions, names found on windows, panes on windows, or buttons will be presented in
Arial bold italics. This will help you navigate and give you something to look for on the
screen. Images of screens in this document may vary slightly from your computer, but are
representative of the product versions most common at the Health Science Center.
Installl your dig
gital certtificate in
n your brrowser
Internet Explorer. Because of the
t tight inteegration of thhe Microsofft products, yyou must impport
net Explorer (even if youu do not use Internet Expplorer as youur
your digiital certificatte into Intern
default browser) befo
ore you use the
t digital ceertificate in yyour Microssoft Office products. Thhese
instructio
ons cover thee supported versions
v
of Internet
I
Expplorer, versioons 9 throughh 11. There may
be some variations beetween versiions, but thee window andd button nam
mes will be tthe same. To
install thee digital certtificate in In
nternet Explo
orer:
1. Open
n Internet Ex
xplorer.
k on “Tools
s” on the toolbar …
2. Click
… and seelect “Intern
net Option
ns”.
If the too
olbar is not visible,
v
click the “gear” in
i the upper--right-hand ccorner …
… and seelect “Intern
net Option
ns”.
3. Selecct the “Conttent” tab.
4. Click
k the “Certifficates” bu
utton.
5. Selecct the “Pers
sonal” tab an
nd click the “Import … ” button.
6. In thee “Certifica
ate Import Wizard” window, clickk the “Next”” button to start the wizaard.
7. Click
k the “Brow
wse…” butto
on.
8. Go to
o the location
n where you
u stored yourr digital certiificate and m
make sure thee button nexxt to
“File
e name:” sh
hows “Pers
sonal Inform
mation Exc
change (*.p
pfx;*.p12)”” is selected.
9. Selecct the filenam
me you saved
d the certificcate as and cclick the “Op
pen” buttonn.
10. Ensurre the filenam
me is correcct and click the
t “Next” bbutton in thee “Certifica
ate Import
Wiza
ard” window
w.
11. Enterr the PIN or password yo
ou used to do
ownload thee certificate iin the “Pass
sword:” texxt
box, and ensure the
t second an
nd third checck boxes aree selected, thhen click thee “Next” buttton.
12. Makee sure the bu
utton next to “Place all certificate
es in the fo
ollowing sttore” is selected
and “Personal”
“
” is selected for the “Cerrtificate sto
ore:” windoow. Click thhe “Next”
button.
13. In thee window “C
Completing
g the Certiificate Impo
ort Wizard
d”, verify youur informatiion
and click
c
the “Fin
nish” butto
on.
14. You will
w get a no
otification wiindow if all steps have bbeen perform
med properlyy. Click the
“OK
K” button.
15. Yourr certificate should
s
now be
b in the “C
Certificates ” window unnder the “Pe
ersonal” taab.
Click
k the “Close
e” button to close the “C
Certificates
s” window.
16. Click
k the “OK” button
b
to clo
ose the “Inte
ernet Optio
ons” window
w. Your diggital certificaate is
now part
p of Intern
net Explorerr.
Firefox. If you use Firefox
F
as yo
our default browser,
b
youu can install tthe digital ceertificate intto
Firefox even
e
though you’ve instaalled it in Intternet Explorer. These iinstructions aare for Fireffox
36. To in
nstall the dig
gital certificaate in Firefox
x:
1. Open
n Firefox.
2. Click
k “Tools” on the toolbarr in the uppeer-left-hand corner.
3. In thee pulldown menu,
m
click “Options”.
4. In thee “Options
s” window, click the “Ce
ertificates”” tab.
5. In thee “Certifica
ates” pane, click the “V
View Certifi
ficates” buttton.
6. In thee “Certifica
ate Manage
er” window, click the “IImport…” bbutton.
7. When
n the “Certiificate File to Import”
” window apppears, go too the locationn where you
stored
d your digitaal certificate and ensure the file typee pulldown m
menu has “P
PKCS12 Filles
(*.p1
12;*.pfx)” seelected.
8. Selecct your digitaal certificate file and clicck the “Ope
en” button.
9. When
n the “Pass
sword Entrry Dialog” window
w
apppears, enter thhe PIN/password you ussed
when
n downloadin
ng your digittal certificate and click tthe “OK” buutton.
10. An “A
Alert” wind
dow will app
pear showing
g the certificcate has beenn successfullly installed.
Click
k the “OK” button.
b
11. Yourr digital certiificate will now
n appear in the “Yourr Certificattes” tab of the “Certific
cate
Manager” wind
dow. Click th
he “OK” bu
utton.
12. Click
k the “OK” button
b
to clo
ose the “Opttions” winddow.
Yourr certificate is now installled in Firefo
ox.