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Wells Education Center
300 South Robinson Street
AGENDA
TEHACHAPI CITY COUNCIL REGULAR MEETING,
TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGULAR MEETING,
TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND
TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING
Monday, October 5, 2015 - 6:00 P.M.
Persons desiring disability-related accommodations should contact the City Clerk no later than ten days
prior to the need for the accommodation. A copy of any writing that is a public record relating to an open
session item of this meeting is available at City Hall, 115 South Robinson Street, Tehachapi, California,
93561.
CALL TO ORDER
ROLL CALL
INVOCATION
Participation in the invocation is strictly voluntary. Each City Councilmember, city employee, and each
person in attendance may participate or not participate as he or she chooses.
PLEDGE TO FLAG
CONSENT AGENDA/OPPORTUNITY FOR PUBLIC COMMENT
All items listed with an asterisk (*) are considered to be routine and non-controversial by city staff. Consent
items will be considered first and may be approved by one motion if no member of the council or audience
wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be
removed from the consent agenda and will be considered in listed sequence with an opportunity for any
member of the public to address the city council concerning the item before action is taken. Staff
recommendations are shown in caps. Please turn all cellular phones off during the meeting.
AUDIENCE ORAL AND WRITTEN COMMUNICATIONS
The City Council welcomes public comments on any items within the subject matter jurisdiction of the
Council. We respectfully request that this public forum be utilized in a positive and constructive manner.
Persons addressing the Council should first state their name and area of residence, the matter of City
business to be discussed, and the organization or persons represented, if any. To ensure accuracy in the
minutes, please fill out a speaker’s card at the podium. Comments directed to an item on the agenda
should be made at the time the item is called for discussion by the Mayor. Questions on non-agenda items
directed to the Council or staff should be first submitted to the City Clerk in written form no later than
12:00 p.m. on the Wednesday preceding the Council meeting; otherwise response to the question may be
carried over to the next City Council meeting. No action can be taken by the Council on matters not listed
on the agenda except in certain specified circumstances. The Council reserves the right to limit the
speaking time of individual speakers and the time allotted for public presentations.
1. General public comments regarding matters not listed as an agenda item.
Agenda
Monday, October 5, 2015- 6:00 P.M. - PG. 2
2. Mayor to present a Certificate of Youth Recognition to the Miss Greater Central Valley and Miss
Tehachapi Queens
3. Mayor to present a Certificate of Recognition to Wes Claire
4. Oath of Office and Badge Pinning Ceremony for Tehachapi Police Department new officers William
Funderburk, Alejandro Barajas, Elizabeth Alvarez, Bruce Medina and Jonathan Vielma
CITY CLERK REPORTS
Tehachapi City Council Unassigned Res. No. 60-15
Tehachapi City Council Unassigned Ord. No. 15-08-727
Tehachapi Redevelopment Successor Agency Unassigned Res. No. 02-15
Tehachapi Public Financing Authority Unassigned Res. No. 01-15
*5. ALL ORDINANCES SCHEDULED FOR INTRODUCTION OR ADOPTION AT THIS MEETING SHALL BE READ
BY TITLE ONLY
*6. Minutes for the Tehachapi City Council, Tehachapi Redevelopment Successor Agency, Tehachapi Public
Financing Authority, and the Tehachapi City Financing Corporation regular meeting on September 21,
2015 – APPROVE AND FILE
*7. Destruction of Records – ADOPT A RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN CITY
RECORDS SUBJECT TO APPROVAL BY THE CITY CLERK AND CITY ATTORNEY
*8. Tehachapi High School Homecoming Parade Special Event Application – APPROVE TEHACHAPI HIGH
SCHOOL’S HOMECOMING PARADE SPECIAL EVENT APPLICATION AND ASSOCIATED STREET
CLOSURES
FINANCE DIRECTOR REPORTS
*9. Disbursements, bills, and claims for September 24, 2015 through September 29, 2015 – AUTHORIZE
PAYMENTS
10. Financing for dispatch service start-up cost and server virtualization – APPROVE THE SERVER
VIRTUALIZATION PROJECT; APPROVE THE AGREEMENT WITH HOLMAN CAPITAL CORPORATION FOR
LEASE PURCHASE FINANCING (SEVEN-YEAR TERM) SUBJECT TO APPROVAL OF THE CITY ATTORNEY
AND AUTHORIZE THE FINANCE DIRECTOR TO PROCEED WITH FINANCING PROCESSES
DEVELOPMENT SERVICES DIRECTOR REPORTS
11. East Tehachapi Traffic Signal and Street Improvements Project bid award – AWARD THE EAST
TEHACHAPI TRAFFIC SIGNAL AND STREET IMPROVEMENTS PROJECT TO CAL PRIME, INC. IN THE
AMOUNT OF $1,346,000.00 AND AUTHORIZE THE CITY MANAGER TO APPROVE ANY NECESSARY
CHANGE ORDERS UP TO A MAXIMUM OF 5% OF THE ORIGINAL CONTRACT (OR $67,300.00)
12. Notice of Completion for the Curry Street Median and Pinon Street Improvement Project – APPROVE
THE NOTICE OF COMPLETION FOR THE CURRY STREET MEDIAN AND PINON STREET IMPROVEMENT
PROJECT AND DIRECT STAFF TO RECORD SAME
Agenda
Monday, October 5, 2015- 6:00 P.M. - PG. 3
13. Annexation No. 84 property tax exchange Memorandum of Understanding regarding a tax mechanism
for the Kern County Fire fund - ADOPT A RESOLUTION APPROVING THE EXCHANGE OF PROPERTY TAX
REVENUES UPON LOCAL AGENCY JURISDICTIONAL CHANGE: CITY OF TEHACHAPI ANNEXATION NO.
84 (LAFCO PROCEEDING NO. 1684)
CITY ATTORNEY REPORTS
14. Second reading and adoption of an ordinance amending Handbill Regulations and Transient Outdoor
Business regulations – ADOPT AN ORDINANCE AMENDING CHAPTER 8.12 OF THE TEHACHAPI
MUNICIPAL CODE RELATING TO HANDBILL REGULATION; ADOPT AN ORDINANCE AMENDING
CHAPTERS 9.130 AND 11.10 OF THE TEHACHAPI ZONING CODE RELATING TO TRANSIENT OUTDOOR
BUSINESS REGULATION
ASSISTANT CITY MANAGER REPORTS
15. Second reading and adoption of an ordinance amending the Tehachapi Municipal Code regarding a
tobacco retailer's permit – ADOPT AN ORDINANCE AMENDING ORDINANCE NO. 687 AND CHAPTER
8.52 OF THE TEHACHAPI MUNICIPAL CODE TO ADOPT ORDINANCE NOS. G-7724 AND G-8495 OF THE
BOARD OF SUPERVISORS OF THE COUNTY OF KERN, STATE OF CALIFORNIA AMENDING CHAPTER
8.60 TO TITLE 8 OF THE KERN COUNTY ORDINANCE CODE RELATING TO TOBACCO RETAILER'S PERMIT
CITY MANAGER REPORTS
16. 457 Retirement Plan Loan Program – ADOPT A RESOLUTION AMENDING THE 457 RETIREMENT PLAN
TO PERMIT LOANS
17. Bond Tender Agreement with Tower Investments, LLC – APPROVE THE BOND TENDER AGREEMENT
BETWEEN THE CITY OF TEHACHAPI AND TOWER INVESTMENTS, LLC FOR SATISFACTION OF
DELINQUENT ASSESSMENT DISTRICT 1989-2 ASSESSMENTS (KERN COUNTY APN’S 223-490-02, 223490-03, 223-490-06 AND 223-490-11)
18. Report to Council regarding current activities and programs – VERBAL REPORT
On their own initiative, a Councilmember may ask a question for clarification, make a brief announcement,
provide a reference to staff or other resources for factual information, take action to have staff place a
matter of business on a future agenda, request staff to report back at a subsequent meeting concerning
any matter, or make a brief report on his or her own activities. (Per Gov’t. Code §54954.2(a))
ADJOURNMENT
Agenda
wells Education Center
TEHACHAPI
CALIFORNiA
MINUTES
TEHACHAPI REDEVELOPMENT SUCCESSOR AGENCY REGUTAR MEETING,
TEHACHAPI PUBLIC FINANCING AUTHORIW REGUTAR MEETING, AND
Monday, September 21, 2015 - 6:00 P.M.
NOTE: Sm, cr, Wi, Ni and Wa are abbreviations for Council Members Smith, Grimes, Wiggins, Nixon and Wahlstrom,
respectively. For example, Gr/Sm denotes Council MemberGrimes madethe motion and Council MemberSmith seconded it.
The abbreviation Ab means absent, Abd abstained, Ns noes, and NAT no action taken.
ACTION TAKEN
CALL TO ORDER
Meeting called to order by Mayor Wiggins at 6:00 p.m.
ROLL CALL
Roll call by City Clerk Tori Marsh
Present: Mayor Wiggins,
Absent:
Councilmembers Grimes, Smith and Wahlstrom
Mayor Pro Tem Nixon
INVOCATION
By Andy
Walker Pastor Country Oaks Baptist Church
PLEDGE TO THE FLAG
Led by Council Member Wahlstrom
CONSENT AGENDA
Approved consent agenda
Approved Consent Agenda
sm/Gr Motion carried
Ab Ni
AUDIENCE ORAL COMMUNICATIONS
1.
General public comments regarding matters not listed as an agenda item were
received from:
Debbie Szydlowski, business owner, requested parking signs for her October
a.
b.
c.
9 & 10 event.
Carl Gehrike, City resident, commented on the Granfondo
LeeAnn Williams, GranFondo Participant, commented on the GranFondo.
Agenda
Tehachapi City Council Regular
Meeting - Monday, September 21, 2015
Tehachapi Redevelopment Successor Agency Regular Meeting
Tehachapi Public Financing Authority Retular Meeting And
Tehachapi City Financing Corporation Regular Meeting
ACTION TAKEN
ALL ORDINANCES SCHEDUIED FOR INTRODUCTION OR ADOPTION AT THIS
MEETING SHAtt BE READ BY TITLE ONLY.
AllOrd. Reed
Minutes for the Tehachapi City Council, Tehachapi Redevelopment Successor
Approved & Filed
Sm/Gr Motion Carried
Agency, Tehachapi Public Financing Authority, and the Tehachapi City Financing
Corporation regular meeting on September 8, 2015 and special meeting on
September 10, 2015 - APPROVED AND FILED.
Conflict
of
Interest Code amendment
-
ADOPTED RESOTUTION 57-15
APPROVING AN AMENDED CONFLICT OF INTEREST CODE
By Title
Only
Ab Ni
Adopted Resolution 57-15
Approving An Amended Conflict
Of Interest Code
Ab NI
FINANCE DIRECTOR REPORTS
*5.
Disbursements, bills and claims for September 10, 2015 through September 15,
2015
*5.
-
AUTHORIZED PAYMENTS
City of Tehachapi Treasurer's Report through August, 2015
Authorized Payments
Sm/cr Motion Carried
Ab Ni
-
RECEIVED REPORT
Received Report
DEVETOPMENT SERVICES DIRECTOR REPORTS
7.
Certificate of Acceptance for lrrevocable offer of dedication for ingress, egress,
and road ourooses on Vallev Boulevard - CITY ENGINEER JAY SCHLOSSER GAVE
STAFF REPORT; ACCEPTED THE IRREVOCABLE OFFER OF DEDICATION FOR
CONSTRUCTION ON THE VALLEY BOULEVARD BIKEWAY FACILITIES PROJECT
PHASE II LOCATED ON VATTEY BOUTEVARD BETWEEN MUTBERRY STREET AND
CURRY STREET, AUTHORIZED THE MAYOR TO SIGN CERTIFICATE OF
ACCEPTANCE,
AND REQUESTED STAFF TO RECORD SAME SUBJECT TO
THE
ISSUANCE OF TITTE INSURANCE
8.
9.
Acceoted The lrrevocable ofier
Of Dediaation For construction
On The valley Eoulevard
Bikeway Facilities Projeat Phase
li Located On Valley Boulevard
Between Mulberry Street And
Curry Street, Authorized The
Mayor To Sign Certificate Of
Acceptance, And Requested Staff
To Record Same Subjed To The
lssuance Ot Tltle lnsuEnce
G./Wa Motion Carried
Ab Ni
COMMENT FROM DAVID BUTLER, CITY RESIDENT; ACCEPTED THE IRREVOCABLE
OFFER OF DEDICATION FOR CONSTRUCTING THE SNYDER WELL INTERTIE
PROJECT TOCATED ON AND THROUGH THE TEHACHAPI UNIFIED SCHOOL
DISTRICT JACOBSEN MIDDLE SCHOOI SITE, AUTHORIZED THE MAYOR TO SIGN
CERTIFICATE OF ACCEPTANCE, AND DIRECTED STAFF TO RECORD SAME
Acceoted The lrevocable Offer
Of oedication For Constructing
The Snyder Well lntertie Project
Located On And Through The
Tehachapi Unified school District
lacobsen Middle School Site,
Authorized The Mayor To Sign
certlfiaate of Acaeptance, And
Directed staffTo Record same
Subjed To The lssuance Of Title
tnsurance
SUBIECT TO THE ISSUANCE OF TITLE INSURANCE
Grlwa Motion Grried
Certificate of Acceptance for lrrevocable offer of dedlcation for ingress, egress,
and road purposes on Tehachapi Boulevard - CITY ENGINEER JAY SCHTOSSER
Acceoted The lrrevocable Offer
Of Dedication For Construction
On The TehachaDi Eoulevard
lmprovements Project Phase lii
located On Tehachaoi Soulevard
Between Hayes Street And
Dennison Road. Authorized The
Certificate of Acceptance for lrrevocable offer of dedication for ingress, egress,
and road purposes on Dennison Road and a 15' wide waterline easement
dedication - CITY ENGINEER JAY SCHLOSSER GAVE STAFF REPORT; RECEIVED
GAVE STAFF REPORT; ACCEPTED THE IRREVOCABLE OFFER OF DEDICATION FOR
CONSTRUCTION ON THE TEHACHAPI BOULEVARD IMPROVEMENTS PROJECT
PHASE III TOCATED ON TEHACHAPI BOULEVARD BETWEEN HAYES STREET AND
Ab NI
Agenda
Meeting - Monday, September 21, 2Ots
Tehachapi Public Financing Authority Regular Meeting And
Tehachapi City Financint Corporation Regular Meeting
DENNISON ROAD, AUTHORIZED THE MAYOR
ACCEPTANCE,
AND
DIRECTED STAFF
TO
ACTION TAKEN
TO SIGN
Mayo. To Sign Certlficate Ot
Acceptance, And Directed Staff
To Record Same Subied To The
lssuance Of Title Insurance
Gr/Wa Motion Cafried
Ab Ni
CERTIFICATE OF
RECORD SAME SUBJECT TO THE
ISSUANCE OF TITTE INSURANCE
10. Active Transportation Program to construct new curb, gutter and sidewalk;
improve cross walks at intersections and extend bike lanes on various citv streets
around local schools Program Supplement Agreement and Resolution ClTy
ENGINEER JAY SCHLOSSER GAVE STAFF REPORT; COMMENT RECETVED FROM
CARL GEHRIG CITY RESIDENT; ADOPTED RESOLUTTON 58-15 AUTHORTZTNG THE
MAYOR TO SIGN AND EXECUTE PROGRAM SUPPTEMENT AGREEMENT 022-N TO
ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. O9-5184R. PROJECT
Adopted Resolution 58-15
Authorizing The Mayor To 5i8n
And Execute Program
-
Supplement Agreement 022-N
To Administering Agency-State
Master Agreement No. 0!F5184r,
Project No. Atpl-s1841025)
Wa/sm Motion Carried
Ab Ni
NO. ATPr-s184(026)
11. Freedom Plaza Project - CIW ENGINEER JAY SCHLOSSER GAVE STAFF REPORT;
coMMENr REcEtvED FRoM pAr DooDy, rEHAcHApt rouRtsM coMMtsstoN;
AWARDED THE FREEDOM PLAZA PROJECT TO CAt PRIME, INC. INTHEAMOUNT
oF 5498,000.00 AND AUTHORIZED THE clw MANAGER TO APPROVE ANY
NECESSARY CHANGE ORDERS UP To A MAXIMUM oF 5% oF THE oRlGlNAt
CONTRACT (OR
524,900.001
I
Awarded rhe Freedom Plaza
| ffi",1,t;,t;1fi:ffi.ff^'lrt*
I authorizea rne ciry Manaserro
I Approve Anv Necessary chanse
I Otde6 Up To A Maximum Of 5%
I oii" Jigi""ii.**" ro.
I sz+soo.oo)
Gr/Sm Motion Ca.ried
Ab Ni
POTICE CHIEF REPORTS
12. City of Tehachapi recently hired 5 full-time officers
13. Emergency abatement
at 706 %
-
SWORE lN NEW OFFICERS
East Tehachapi Boulevard
-
CODE I
ENFORCEMENT OFFICER AARON PRICE GAVE STAFF REPORT; COMMENT
I
RECEIVED FROM TERESA ROBERTS, STAN BECKHAM ESTATE TRUSTEE; I
APPROVED THE EMERGENCY ABATEMENT ACTIONS CONDUCTED BY CODE I
ENFORCEMENT AT 705 % EAST TEHACHAPI BOUTEVARD
Approved rhe Emersencl
Abatement Aations Conducted
iii"i*"il,"J-""
East
o,,0, n
rehachapi Boulevard
GTAM MOtiON
Ab Ni
CATT|Ed
CITY ATTORNEY REPORTS
14. Introduction of an ordinance amending Handbill Regulations and Transient
outdoor Business regulations - clry ATToRNEY roM scHRoETER GAVE SrArr
REPORT; INTRODUCTION ONtY
ASSISTANT
Introduced
lif;"
"'tion
carried
CIry MANAGER REPORTS
15. Water rate study - ASSISTANT CITY MANAGER CHRIS KIRK GAVE STAFF REPORT. I
DTREcTED srAFF To rNrnATE THE pRocEss FoR upDAnNG rHE ctry,s wATER |
RATES PURSUANTTO STATE
LAWS
Dlrected
staffro Initiaterhe
:.:::::'^::ltld:lllt.tj":Iy'
Water Rates Pu6uant To State
lL.*'
Ab Ni
Agenda
Meeting - Monday, September 21, 2015
Tehachapi Public Financing Authority Regular Meeting And
Tehachapi City Financing Corporation Regular
Me€tint
ACTION TAKEN
16. Introduction of an ordinance amending the Tehachapi Municipal Code regarding i
a tobacco retailer,s permit - AsstsrANT clry MANAGER cHRlS KIRK GAVE srAFF I
REPORT; INTRODUCTION ONtY
lntroduced
sm/Gr Motion carried
17. Caltrans Grant Funding for SW Diagonal Taxiway Project - ASSISTANT ClTy ]
MANAGER cHRts KIRK GAvE srAFF REpoRr; REcEtvED coMMENr FRoM KEN
Adooteo nesolutlon ss-15
|
Ab Ni
il:H'i1"1'ff#:"T::ifl1"
HETGE, BUSINESS OWNER; ADOPTED RESOTUTION 59-15 AUTHORIZING THE I Aibcation or runosnnd
SUBM|TTAL OF AN AppttCATlON, ACCEPTANCE OF AN ALLOCATION OF FUNDS I Execution of A Grant Asreemcnr
AND ExEcuroN oF A GRANr AGREEMENT wrrH rHE cAuFoRNro ] y;IJjifl:Hl':,TlT'"'
DEPARTMENT OF TRANSPORTATION, FOR AN AIRPORT TMPROVEMENT I Airport rmprovement pros.am
lAipl M-atchins Grant
PROGRAM (AlP) MATCHING GRANT
I Gr/Sm
Motion Carried
Ab Ni
CIry MANAGER REPORTS
Kern County Fire Department Agreement
-
CITY MANAGER GREG GARRETT
srAFF REpoRr; AppRovED rHE AGREEMENT
wtrH rHE
KERN
couNw
GAVE
FIRE
FIRE
FtNAt
DEPARTMENT FOR FIRE PROTECTION DUTIES AND ENFORCEMENT OF STATE
MARSHAT REGULATIONS, SUBJECT TO MTNOR MODIFICATIONS AND
AppRovAL oF rHE crry MANAGER AND crw ArroRNEy AND AUTHoRTZED
MAYOR TO
SIGN
rHE
I
Approved rhe asreement
| il;fi;"t"i[?j,.j"",""."
I Duiies And Enrorcement or state
Fire Marshat Resutations,
I
I
ilffil,"#:fiY$:li::il'
ManaserAnd City Attorney And
Althorized The Mayor To Sign
Ab Ni
18. Report to Council regarding current activities and programs - VERBAL REPORT,
COUNCIT MEMBER ANNOUNCEMENTS OR REPORTS
1.
Mayor Wiggins commented on the success of GranFondo and informed the
public of the Grant writing process.
ADIOURNMENT
The City Council/Boards adjourned at 7:30 pm to a Tehachapi City Council, Tehachapi
Redevelopment Successor Agency, Tehachapi Public Financing Authority and
Tehachapi City Financing Corporation Regular Meeting to be held on Monday,
October 5, 2015, at 6:00p.m.
TORI MARSH
Lrry LrerK, Lrry oT renacnapl
Approved this 5th day
Of October, 2015.
SUSAN WIGGINS
Mayor, City of T
wirh
Agenda
TE
HACHAPI
:rcii\l'.
lA1
APPROVED
DEPARTMENT HEAD:
COUNCIL REPORTS
MEETING DATE: OCTOBER 5,
2015
AGENDA SECTION: CITY CLERK
TO:
HONORABTE MAYOR WIGGINS AND COUNCIT MEMBERS
FROM:
ASHIEY WHITMORE, DEPUTY CITY CTERK
DATE:
SEPTEMBER
SUBJECT:
DESTRUCTION OF RECORDS
23,2015
BACKGROUND
On June 5, 2000, the City Council adopted Resolution No. 23-00, adopting the local government records
retention guidelines created by the City Clerk's Association of California, and endorsed by the Secretary of State.
This records retention schedule consists of a list of all records produced or maintained by an agency and the
length of time such records must be retained to fulfill administrative, fiscal and/or legal function.
Staff has determined that according to our records retention schedule it is appropriate to properly dispose of
certain city records. The proposed resolution authorizes the destruction of these records that have fulfilled
their administrative, fiscal, or, legal function. The records have been reviewed by both the City Clerk and the
city Attorney and it has been determined that they are no longer required for any purpose.
RECOMMENDATION
Adopt a resolution to authorize the destruction of certain city records subject to approval by the City Clerk
and City Attorney.
Agenda
c r'lY cf
F;f TEHACHAPI
€___J
CAlllori\l/i
APPROVED
DEPARTMENT HEAD:
COUNCIL REPORTS
2015
TO:
FROM:
ASHLEY WHITMORE, DEPUTY CITY CTERK
DATE:
SEPTEMBER
SUBJECT:
DESTRUCTION OF RECORDS
23,2015
BACKGROUND
On June 5, 2000, the City Council adopted Resolution No. 23-00, adopting the local government records
retention guidelines created by the City Clerk's Association of California, and endorsed by the Secretary of State.
This records retention schedule consists of a list of all records produced or maintained by an agency and the
length of time such records must be retained to fulfill administrative, fiscal and/or legal function.
Staff has determined that according to our records retention schedule it is appropriate to properly dispose of
certain city records. The proposed resolution authorizes the destruction of these records that have fulfilled
their administrative, fiscal, or, legal function. The records have been reviewed by both the City Clerk and the
City Attorney and it has been determined that they are no longer required for any purpose.
RECOMMENDATION
Adopt a resolution to authorize the destruction of certain city records subject to approval by the City Clerk
and City Attorney.
Agenda
RESOLUTION NO.
RESOTUTION OF THE C|TY COUNCIT OF THE CITY OF
TEHACHAPI AUTHORIZING THE DESTRUCTION OF CERTAIN
A
CITY RECORDS
WHEREAS,
the City has certain old and unnecessary records concerning
various matters of city business now in the possession of the city clerk of the city of
Tehachaoi as described in Exhibit "A" attached hereto; and
WHEREAS,
it
is in the best interests of the City to destroy those records in
order to utilize the space required for their storage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
TEHACHAPI
that the City Clerk or her representative are hereby authorized and directed
to destroy the records described in Exhibit "A" attached hereto and incorporated herein
by this reference.
PASSED, APPROVED AND ADOPTED
by the City Council of the City of
Tehachapi at a regular meeting this 5th day of October 2015.
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY
OI
TE}lACTIAPI
LEGAL DEPARTMENI
Agenda
SUSAN WIGGINS, Mavor
of the City of Tehachapi, California
ATTEST:
TORI MARSH
Citv Clerk of the City of Tehachapi, California
I
hereby certify that the foregoing resolution was duly and regularly
adopted by the City Council of the City of Tehachapi at a regular meeting thereof held on
October 5. 2015.
TORI MARSH
City Clerk of the City of Tehachapi, California
CITY OF
TEIIACHAPI
LECAL DIPARTMNNI
Agenda
Exhibit "A"
Retention
Content DescriPtion
Senior Center old correspondence
f979-20O6 CU+z
Code
GC34090
2acFR s7o.s02(b) (3);
241CFR85.42 & OMB
CL+4 Cir.A-110, Attach' C
1979
T+4 GC34090
Tehachapi ry Cable Agreements 7973-L979
T+4 GC34090
TehachapiTV Cable Agreements f979-f994
Tehachapi W Cable Monthly Franchise 1990-1994 AU+5 GC34090; 29USC436
GC34090
High Desert Wireless Broadband Agreement 2007 T+4
Tehachaoi ry Cable Correspondence 1974-1989 CU+2 GC34090
T+4 GC34090
Time Warner Cable Social Contract 1995
cU+2 GC34090
Time Warner Cable Correspondence 1995
E+2 GC34090
Proof of Publications 2007-2010
Senior Center Agreements CDBG Grant
Tehachapi Recreation and Park District
Correspondence/Agreements
Certificates of Insurance 2OO7
1959-1980
-2008
Tehachapi Cummings Water Agreement Urban
Water Management Plan 2009
Tehachapi Resource Conservation District
Agreement 2003
Tehachapi Resource Soil Conservation 1963-1993
Tehachapi Heritage League Correspondence 1998
Tehachapi t/ountain Rodeo Assoc.2002 Agreement
Tehachapi Historical Mural Proposed Project 2000
Presentation
Tehachapi Community Orchestra Agreements 2006-
2OOA
Appraisal 2012
Steuber/Valley
Misc. Correspondence So. Cal Gas Company 1961-
zOfO
Southern California Gas Company Franchise
statements
1990-2000
Southern California Gas Company Franchise
Statements, Correspondence
1970-1989
Southern California Edison Company Franchise
statements 1961-2006
Southern California Edison Company Franchise
statements 1941-1989
So Cal Edison Company Correspondence1990-2005
qI'IY OF
TEHACHAPI
T+4
CU+2
T+4
GC34090
GC34090
GC34090
T+4 GC34090
T+4 GC34090
CU+2 GC34090
T+4 GC34090
CU+2
GC34090
T+4
CL+2
GC34090
CU+2
GC34090
AU+5
GC34090; 29USC436
AU+5
GC34090; 29USC436
AU+5
GC34090; 29USC436
AU+5
CU+2
GC34090; GC6254(h)
GC34090; 29USC436
GC34090
Agenda
Southern California Edison Correspondence 1985CU+2
GC34090
CU+2
GC34090
aLA
GC34090
T+4
GC34090
T+4
GC34090
T+4
GC34090
f+4
I+4
GC34090
T+4
GC34090
f+4
GC34090
T+4
cc34090
f+4
GC34090
Tehachaoi Unified school District 1970-1989
Corresoondence
CU+z
GC34090
Tehachaoi Unlfied School District 1945-1969
Corresoondence
CU+2
GC34090
Counsel Agreement 2003
T+4
GC34090
Jerome's Tractor Service Agreement 2006-2008
r+4
GC34090
Jarvis and Fay Correspondence Proposal for legal
servtces
CU+2
GC34090
Twean Subsidiar, LLC Franchise Bond 2003
T Marketing & Event Planning 2003 Agreement
f+4
f+4
GC34090
Corresoondence
T+4
Kern Security Systems Agreements 2004-2008
T+4
GC34090
GC34090
Tehachaoi Unified School District Indemnification
2002 Agreement
T+4
GC34090
Tehachaoi Unified School District 1990
Corresoondence
T+4
GC34090
f+4
f+4
GC34090
r+4
GC34090
f+4
GC34090
T+4
GC34090
f+4
f+4
GC34090
GC34090
1992
Southern California Edison Correspondence 2010
S.A. Pump Co. Agreement 2007
RRM Design Group 2001 Nunes Ranch Specific Plan
RRM Design Gt oup Downtown Master Plan
Proposal, agreement 2001
RRM Design Group Agreement 2000 landscape for
58/Tehachapi blvd
RV Peddler agreements 2004-2007
Carrie S. Quiroga Agreement 2003
Pyro Spectaculars Agreements 1998-2009
Nextel of California Agreement 2000
Municipal Services Group (fire truck)
correspondence and master lease agreement 202
Moule and Polyziodes, lnc. Agreement 2007
GC34090
Jones hall Professional Law Corporation Bond
TRS Consultants 1982-1998
GC34090
Agreement and
Mayer Hoffman Mccann P.c. Agreements 20062010
Lewis Brisbois Bisgaard & Smith
Alex S. Kosich, Jr Agreement concept designs for
city Hall renovation
Perfect Raingutters & Solarscreening Agreement
2005
Outback Heating and Air Agreement 2O05-2OO7
carol Onsum Agreement 2003
oak Creek Energy Agreements 2003, 2005
CITY
OI
TEIIACHAPI
LEGAL DEPAITMENI
GC34090
Agenda
License Agreement Senior Citizens Center 1997
Nutrition Program
CDBG Grant for supplies at Senior Center 1982
Tehachapi-Cummings County Water District
Watershed worki ng docs !97 3-797 7
T+4
GC34090
T+4
GC34090
CU+2
GC34090
UB
Water Billing Records Ll72-61L2
AU+2
GC34090
UB
Water Billing Records 7/Il-12/72
AU+2
GC34090
UB
Water Billing Records 1/11-6111
AU+2
GC34090
A/P vendor files/invoices 7/09-6/10 A-B
AU+4
GC34090
A/P vendor files/invoices 7/09-6/10 B-F
AU+4
GC34090
A/P vendor files/invoices 7/09-6/10 G-L
AU+4
cc34090
A/P vendor files/invoices 7/09-6110 M-5
AU+4
GC34090
A/P vendor files/invoices 7/09-6/10 S-T
AU+4
GC34090
A/P vendor files/invoices 7/09-6/10 T-z
AU+4
GC34090
Deposit Receipts 7 /09-6/IO
AU+4
GC34090
A/P Vendor files/invoices misc 1996-2007
AU+4
GC34090
Deposit Receipts
AU+4
GC34090
Airport Grants 1987
CL+5
GC34090
Kern County Air Pollution Control District
Correspondence 1968-2000
C+2
GC34090
7
/09-6/tO
Kern County Air Pollution Operating Permits
for
GC34090
Generator 2000-2002
CL+5
GC34090
Kern County Air Pollution District Snyder/Tehachapi
Blvd. Brant correspondence/copies 1998
CU+2
GC34090
Kern County Air Pollution District MVERP Grant
Gem Cars Working File
CU+2
GC34090
CU+2
GC34090
CU+2
GC34090
Kern County Air Pollution Control District Grants
2004
Kern County Administrative Office Proposed 80/20
tax split 1994
Kern County Administrative Office Correspondence
1984
CITY
Of
TEIIACIIAPI
Agenda
Kern Countv Air Pollution Control District Grant
2003 ZEV'S one Tovota RAV 4 and Ford Ranger
CL+5
GC34090
Kern County Air Pollution Control District Snyder
Ave and Tehachapi Blvd drainage project
CL+5
GC34090
Kern County Air Pollution Control Board
corresoondence
CU+2
GC34090
CU+2
GC34090
CU+2
GC34090
Pickuo
1999
1994
Kern County Auditor-Controller Correspondence
regarding participation in alternative tax
distribution Dlan 1994
Kern County Auditor-Controller Correspondence
regarding City Tax Rate
1978-1984
Kern County Auditor/Controller Agreement for
Collection of Special Assessments by county
Correspondence
1982 f+4
cU+2
1975
Kern County Auditor/Controller Contingent Tax
Liability Rule 468 and Transfer of property tax
revision 1980-1981
Correspondence
Kern County Air Pollution Control District DMV
Vehicle Emissions grant program 2001-2003
correspondence and
copies
GC34090
Gc34090
CU+2
Gc34090
cU+2
GC34090
Kern County Air Pollution Control District DMV
Grant correspondence Dennison/Tehachapi
1999-2000
completed)
Emission Reduction Project Report
Kern county MOU for Property Tax Sharing 1995
cu+2
CU*2
CL+5
I+4
Kern County Agreement for participation in the
operational area emergency management
organization
T+4
GC34090
CU+2
GC34090
improvements
Sun Edison CCI Project (never
1995
Kern County Auditor/Controller Correspondence
1959-1998
Gc34090
GC34090
GC34090
Gc34090
Kern County Auditor/Controller City Tax Collection
correspondence and copies of checks
1979-1980 cU+2
Kern County Agreement for collection of special
taxes
1995
Kern County Board of Supervisor's Correspondence
L937-L99L
CITY OF
T!IIACIIAPI
Gc34090
f+4
GC34090
CU+2
GC34090
Agenda
TEHACHAPIr.-l
l: J. l:'lir'!
APPROVED
oepnnrrvrrr'rr Hrno,
i\{ ')
COUNCIL REPORTS
2015
TO
HONORABTE MAYOR WIGGINS AND COUNCIL MEMBERS
FROM:
ASHTEY WHITMORE, DEPUTY CITY CTERK
DATE:
SEPTEMBER
SUBJECT:
SPECIAL EVENT APPIICATION
30,2015
-
HOMECOMING PARADE
APPTICANT AND ORGANIZATION
Amy Watkins, Tehachapi Unified School District
EVENT DESCRIPTION
The Homecoming Parade will be held on October 16, 2OL5 from 11:00 am - 12:00 pm and proceed down
Dennison Rd to Anita; from Anita to Snyder; from Snyder to Valley and end back at the high school
APPLICANT REQUESTS
.
Street barricades from the Public Works Department
STAFF CONDITIONS
Administration:
There are no conditions for this event
RECOMMENDATION
APPROVE THE HOMECOMING PAMDE SPECIAL EVENT APPTICATION AND ASSOCIATED STREET CTOSURES
Agenda
Gt17fi201s
$sl tillE$
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(61) !azl22o0
r*
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(a6!) 62;l't55t
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trs south Bot'|soh srlei
rEh.d]pr', CA 94561'Ua
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t z ZOIS
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Cityof T
SPECIAL USEIEVENT APPLICATION
High
Oryanization Tctrachrpl Unlfed fthool Esttlctfiehadrapi
B/€nrcfitrt
Amywa*lns (Dlndor
of
fthod
stt'|d*t ftititntio'T"ht"h"p'
Phone Number
High)
6612033889
Addrrss
cty
state
TehadlsPl
FmilAddres
Evant
Ap Code 93561
CA
amytfatklns@hJtt2'ca'us
TtlS thnecomlBg Pande
l|rme
Ev6nt Locrilon
Tucker)
Tehrah.pi (Str cts oi' Dcnnison. Anita Snyder and
hrem Odets)
d?r162015
DElsib. Event
EventTimc(s) 1lfo.m.lzlx)Pm
gtCJ
(SFeet Ctosul€s. Asdvltl6, Prrtklpadon'
Ttra Homecoming l}rrade, Conslsttng
on flortt in thE bffks of pkk-up truclG ot
Fddrv' octtb'r 16 2015 and
t t oo
C"tptt
parade will cnd
"-Jp-tr."n"F
"i
sn-ia-i''rtt; and lift onto valley extension' Tfte
offlorts pulledty plck-up truclB and stud€nts tiding
*i
ii*,[rr.p, n,git sAAr
utr||dng h.rt to $e f,oa. wlt Ocprri
left onlo Anlta; turh r"rt ottm
tum
Ann4
Rd
to
Dcnniron
orocccd dwm
ttc tttgn tat*t at apProxhately I 400 pm'
l*t
"t
oP€n to the
PuHk? ElY"r
ENo
Is
$e arslt
lf
Y:* rvh* wlllthe proc:ed: bc usrd for?
Wilt
u-,*
then
be wndors at
Y
r evErt?
Wll elooholic barereges be served?
Will rlcohdic
barcngn b€ roH?
ff Yas. wtrat is A.B.C
ls event
Yes
ENo
EYes
EINo
EY*
Ei,lo
E
for money ralshg trJrPoJCs?
f
EYes
ENo
yes, how many?
Pemit No?
Pag6 1 of 5
,-d-
Agenda
@t1?I201s @$1 CSE$
Eirnt lwn€
THS Home€oming
Delrdb.
Hotn
P.0021007
fAffil8ZSl8
EventDste(s) Ocotbsr
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15,
2015
Tlrl Followlng Wlll Br AccomPlbh'd!
$rrcr Eafikads J('t palt
THS
on D.nnlsoo at
Tohrchrpi Pdke DePrnfi ont
Tr.ftc Control School
oorxd Coilrol Sdrool Pemnnel
t dity sarvices: Water. S€tYEr. Etstti(
Ught!
DuEt€ofitsol
Slh Clern uP & Meintsmnce
slqllty
$t
Frdlldcr
ltcrhh
oc*.
chan thc above r.qu.sted fscility, by cmoving dl rubbich,
I und.retrrd th.t if | .m utilizing r citlF$,ned facility I am responsible.to
understrnd-.1 may be rcqukd to pay a
tol a*tt aird ordely codttion' lfunhergfoundsfacllttv,
debri+ atq and rustor* th€ g*tu#iriry
the 'leporlg mv be tullv
uion rnipeoon ot the
dcao.lr ,. the dde! dlrsetto,L for d;;;;-of ;he ,r;rLda.$w, 1a
d.pcndl4 upon the cordltion the hclllty ls hfr In by the u!€r'
J-piilrii n n
l.*
"a.a,
thit
I
undcr$and
I
und.Ebnd
drc i?st
I
ci[
pou,er wlll not be avrllabh unle$ pFan?nged. A fre may be charyed at dre cltl€5
dls'rfilo|a
crll out
fui servlces wlll be rt my €xpense and.l wlll be chaEed 4.3 hour minimum
change'
to
(g190.62fof ihe flr$ call out dthe day) and ls subjrct
onr ofdre aay. rrre arntni rel Ir s6354 per hour
ttrt r call out to city etflPloyael
undcnbrd thrt thlt rPplicrtion
'15
not
I gu8rrntGr
fEe
fol
of G\Gnt approvd'
e d Insuranca regul|€menB attadrrd to tfils cont|rcL enc
l, $G undarslgned have read thc rbove sEEmefis, gEneral reguladone
undrrstand thcm and agce fullY.
Applicant SbnaErr
E List ofvendors
E pmpun
nnv
fleu flco
ou
l-l
^ fl
HD
flr lrt
ELc Ea !r !c
Pagc 2
ofs
Agenda
tp117r2015 m:fi tF[:5S
fAn66ilZm8
P.OmrmT
GEI{ERAL REGULATTONS
Feci|ltyusc€rermrfibarebsue.|inlcco'd|ncEwiihthtpo|iciesoudinedbrlowasecttblishedbyth€cityofTehaEhspi.A|lr.se|tion
use ap'pron"t' buaMsgot{ or REsEslAtrlotr
sigrxd and rcturneo, along wtth fter and deporrs, uerorc-JirrJe"*roior
fiorrmr murt be
REOUESI DOES iIOT CONSNTUTE APPROVAL.
I.
for 4ecirl condrtbn'
to be at the clvt dircrctlon The clty wlll noa be responsibla
Any authodltion and ulagE lr undeEtood
of fie ulcr with
resporulbnfty
A;t ;pttltl needr erc $e
tt'v go*ta ttqit*t ft;
rcconrmodatlons or
;;
,.proiii"o1ii
"c,o
fior rPFovif of th. Pubf k Works Dir'@t'
2.
Grutpc Or pa|sons Using
t hclity ir€ rcrporulble to pry fuf
propeny'
any d|mage to pfopeny or loss of
:lTbeGtyofTchachlpi|'notlirbhfo].GddGntr|injurytoPe6onsortogsofdah|gedgrouporhd|v|dualprcpefty.Thec|ty
ttqulres Ploolof lrEutance covelagc.
4wh|ttin$€opinionofthccity,acf|vityconditionswrnantthepr€srnctofoneormoresccurityprrsonnr|,thecoetdsuchS.'viC.
rhrtl bc botne by fte g|Eup 6r oryenltadon rPonsodnE lh' a(lvlry'
petmiB may bc le{Okd 'lbr
5. Plrmir6bn to usE Cty of TrhadEpi farilitias ir grrnGd subirct to ob6e|vance of regulations' and
Ylolrfton of Egulalions'
6
t
Prmits nay nc
urefs
be trensf.rud, alslgned or
ddle fadltter lhtll ob6cno,
tublet
obey and
conflywlth atlrppllEable clty, coutrty, sme and F deral Lawq
rules and rcguhuons'
@
.L Tlre uie of alaolrollc bAreragFs by wrltten permlt only and m.u{ be |!$lested at drc trme thelaclllty-us' apPllcadon B made' The
" C6;;ffi; if,tt" pf.-6. tit i"o'mr on the us€ of alcoholk be*reger in accordsnc' wlft State Law
$e apprwed tunc0on'
z rhc al€ohollc bcreng€ pcrmnge wlll remove all beverages from the Frefilles lmmedlat€ly bllowlng
by th: city, or'
3. Food rrd ,Gfrdhmrnts, induding elcoholic baneragel mry br pcrmitH in certrin dcrignatd ar€:s as determircd
13
$e dellgnated rcPrcienutttt
rn appracd lici ted
c|t'rir'
Nl crtrrcFs namrs and addfesses wfll b3
d
Any fuEtiorr thrt is to ba crteftd will be cr$rcd bry
FUvUed uPon teqllelt
t
en additional (55O@) deposiL
Anyfuirc,tion wtrerealcotrclie benenges will be permittcd shall rcquirc
AI{Y BKEFTION TO ftIE ABOVE POLKIES
FEE
WIII
BE REERREOTO THE CITY MANAGER'
Al,lO DEX'S|T sG|'IEDULE
G'ty epprovab'
Thr fulhflirtg guiddinrs and ruler will golern the costs and procrdum for
.
2.
1
Any
p.rt of an hour wltl
Alfto!
must b€ Paid
b
be €onsldetEd a
Mt hout
In
d€&finlnlnE Clty costs
ths Cw of Teh.chapiloceted at 1 15 So'uth RoHnson Struet'
9'A|l|E,|!ndrwil|bGnni|ed$soonespossib|c6o||owing$ndusionofthiect|vity.
4'i|o'rdngemcnt'canbGmadeforat|rrrecxtenconwlthp€rsonne|ondutythedeyoftheecdv|ty.
tEcuEllfsrqilsEt
condiuon wfftln! try ry€scn€e of one or more security
r, tn fta oplnlon of rhc gq, Managc? or r d€tlgnated. rcprcscntalrvr {tht'lty
Plpof of obtilnlnE the rcgulttd sEsrrlty
parrcnn4 the coct of jJar $rvicc"*raliur uotil ry th"'group or pQnon spododng tfie acdvlty-,
pr# to ttrc rli"ity' Pruof tho'ld be in thc fo11n of a receipt rn'yor
Ecnonnd mulr bc In thc Oty Hdl no htct then lgilq working days
ffi;ft;-;;r;d"di*tr,v.ei".v.
lF AFrER pRooF oF
sE{uRrY l{As
iiiffiffir'r<rnrr
rrp[fftt*"tiJolxittbvttret=quhedditsuseoffiefrcllitvmavbed€nied'
BEEN SUBMTnED TO CnY, SAIDSE!:URITY 15
l'loT PRElNT-9llDl:tE-o{ AfiNIrY' IHE CIIY EMPLO'IEE
cnorpro nncorrnnur icnvnljulP$;grHec8ou?ro uqvrrlle
ARFq
Agenda
lnglnrra |tquramrnb fot pfisolts
P.0041007
fAlffil@Gl8
0r17n01s (F1llru|I$
shordd be as fdlows:
ol bolanizrtlons wi3hing to use city fEcilitics
Ttcp6rryrcquedngtousethefacl|ltyfaPp|lcanflshaltsecwe.aldkeePlnforcedu'|ngtheendretelmofapp|icarrt'suseolthe.
labllty tmutance pollcv whh bodlv
rcspect to the f'cllL;t;[ilh;;;lt; l6id
a-Jir-rirerifih
rperrc.nts
u
ail
covengn
and
co'/eflns
hcltrry
ih;" sr rilil*'pli **nen; and including. a comprchenrive
i#6;il;G;
speclel
contalnlng
and
hsury, propefiy demrge. .no *";;iu.i
ltablllty'
p'auta
.oria.-'o|Iouoi, iiJ
i
turnr, and covsages ior pnmrrecropenflo* gr*tlons "ora,
.na'dotcntts pnotlding s$stant'nlly the folbwing:
to be an
body and each med$er'drercof at€ dechred
(t) That the Gty of Te$achapt, ns agent+ office".r "tqp*j tt'--glo\|ttlng
dexflbed In the pollcv' whether srrtr addltlonal
polky u'fth
addldond nrmed ltrsund under me terms of the
of l!w;
ilii; b"'i.ttt"tv . pssrhnly tr.gligslt or llEbl! by oFntion "t"nt"ioi'ii'itti'ltv
and deftnd each of the
of app||Gant to ho|d hrmlels, hdcmnlry
(2} cofincu$| llablllty owraqre undefwr|thE the ob|tEadoG
inrun& Proddrd hercin;
F) 'Crc6e lbbltM ot 'Sa,eobtllty
d
Inter€rt" .overage for dl named Intur€ds;
(4)Thatr|tchinsulanccispdmary.,arrdthat.arvothelin.slrancrmsintainedbytheaddftiona|nrmedinsurrdsisexcessandnot
pollcyt
conriiirtlng Insunrce wtdt rctpect to the 5ubtsd lnsurance
(51
t
That thg inEu€r waiws a[ rlglrts of
srbrogtion against thG addlilonal named insureds;
lmurcds shall not be preiudked
Ttet thr ownge atuided by suclr poll€y to dre addltlonal named
piiCp"f f"*,* to c.-omply wtttr aiy noticE Equir'ments of ruch pollcy; ard
(6)
m That
h
any mEnner
ti o-ry, pri* to ne
$c ctt, of *itt r.|
^d;;'i;itn
pdlcy
s'hrit f. *ntttuJ
lnturance
3td1
rny
prolrilbB
in
ancClation
n" rapre tor ani nasJn-of
i.lrr,v.
or
t["
apprrcaidiii
c
term
rhe
durtng
,nru'nce
of thir nquiffinrnL
AFCkant must atso
d€tdmcml to the
Insurance as requlred hereh 3hall cotrltltute bEa€h
of lnsurance lsru€d by an lhsurance
unul epp1cam ha3 prwtded ctty wlth a duly certdlcat€d certmcate
witlt the foi€gohg r€quiremcnts'
Gompties
is
efieetive.
i.iiq tt* bien iscued.
uy city .no glidniil[
'nd
<an be madc untilcttv hrs appovld the
fadlttv
a
ne
use
io
Arcyina
ctry
Tha feclllty ,hall nor be
rpprfrrd
of
covefaEe excepi rftef
afrJivr aatr *ruch cancelletion, rdudion or alterado{t' No su(h
in-J"iogJon of the continuou,s, dury of rPPIiGEnt to furni6h
aher€d
such pollcy may not bG cancelcd, Go\rerage leduced or terms
dcN,Eryto
compa,,y
In tnv way bv ahy frllure
p.r,td.
u.d
*ff;;;t
lt.itti
iilil'. d";;;;
F[(y'
INDEMNIFICATION
emdoy[es
Gty, its councilp€lsont boetdr, (ommlssloffi' ornc€rt
Applic.nt tnrlby.grres to indcmnifi. detur4 std hold hetmles$ ths
01 r€lEtrd to
of
out
dpenns.rrising
and
cosc
iamagec,
arr*.,'il#-,rli*g,;uagel*nt , thunii,
and agart! from ,ny and
omrlcron to act on the pan or crtv' rts
"u
or
rpnlrc.ntr tre ot ocdpaton
3:.111-f "r
atysffiil ftfilfo;;i"bi{ *iil1gg
d[fi];:;ft-;il;;'nirrb;;"ffi.*+""foyces,orasent+*fierherrctrveorpa$lve.,
-
Date
Foml
Pagc 4 of 5
Agenda
ilftsi
(F11?,:2015 $'Il1
fAnfifiurFl8
TEHACHAPIHrcH SCHOOL'S
HOilIECOTUIING PARADE ROUTE
Tt)tAct{APl
HIGH
i
d
E+
5
tltlIt
scHoor-
t-
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Vrlhy Boulcvrd
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+
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Agenda
(En7n015
fllffilszGlS
$ollns
P.007,007
CERTIFICATE OF LIABILITY COVERAGE
EilTER
DISTRICT:
Cd,ERAOE PROIIIDIi:
IIITED
lotr lnrusd Schob tf CA (tl8G ll!
TrhrchrC lhllhd Sohool Dbtlct
500 f Rfrlmon 8fo.t
T€hrEhpl CA 98tCl
2000 f(
ttl€rt
BefrrrfiaH
O
$9Ol
tO T|T TOIED @WRED IEEER
FoR
mE EFFEenvE @\,ER^GE
IYFE OF
IIiI
qt#'il'p-.tiiili-r!l--c,t
COVERED
ffiffi-'q
EP.--ffi*^^'J1gPgHfEJIt* Br es ts
[octoudY
CS'BABE
Cd'ERffIE
olIERA|.
o.n nlubryandoIrt ltt
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oolrtgomrna mGtdBtrdf,tgailuonil.ocadd|dvet*da tlrffi tl|lc.ffr/F my D. fr$it lmn TH b n d.d)
.u!3 orFdrbu*&!.b durtlETlhad|ad Hgh sdmd tlonstdng Prrrdq ftf dtlch ho q[^q{T*TIE*!9-{F.
;'fihrffffi d6triii niricc n *dtonl lhiuttd. T$dral UnllC Echod ll*ttfr
;ffi;nn t ,-ffi*brrtg,
diimli o m'nrrrv .nd ttlr clit dT.idttPfr Furno trrix bc nononldbubry b lrb ilrttt
CEiflfiCAIE HOLDIR:
of ttla ldklr atratad lsrln
Gm..lHo|t cf Ccru e f
'ny nod.r dl b dahlld ln *dfi!
crnc.5.O mc trcir mr*oo tlta.
$nh Dolry F w h
htuer
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gA gts0t
Trldpl
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tftb Ctdnc.i.r
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1000lt
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P{rox!
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Frt (!or}
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Agenda
Accounts Payable
CITY OT
Checks bv Date - Detail Bv Vendor Number
User:
afrescas
Printed:
9/2912015
Vendor
0027
CheckNo:
-
TEHACHAPI
l:56PM
Iovoice
CAI-IFORNiA
No
Line Description
CheckAmount
Atco Intemational
0
Check Date:
1M42782
PWPunui!94lord #0526228/Ship #0445554
10442782-l
PWPursuit-94/Ord #052 6228I Shjp
#0 4 4
5 5 54
1lL.65
N
-49.65
Check Totall
Vendor Total:
0035
662.00
BC Labomtories Inc.
Check No:
Check Date:
8212699
Swrflnfluent-Ei]'luent/Project
08191 5/Lab #l 520
325.00
CheckTotal:
Vendor Total:
0061
Check No:
0101
Check No:
325.00
BSKAssociates
0
Check Date:
-Aug 3I 20
0074385
EngAVWTP Statjon Const Tes/Aug
0014626
Eng/Curry-Valley Intersec ImproveDroj
#C I 5 I ?
4,1I L00
0074631
Eng/Curry Med Pinon ImproveDrqj #C1528661
2,0't2.00
00'74634
Eng,Encroach Permit
| 2015,7
948.00
#
l
ls-lAug I -Aug
3
27',7.50
Check Total:
7,408.50
Vendor Total:
?.408.50
Central San loaquin Valley RMA
0
Check Date:
RMA20l6,0ll0
I0-l
GG/2015-16 2nd Qtr Insurance Premium
GG,/2015-16 2nd Qtr Insumnce Premium WC
RMA20t 6-0t I0-2
RMA20l6-0110-3
Fin/2015-16 2nd Qtr Insurance Premium
F'n/2015-lo 2nd Qlrlnsurance Premium WC
RMA20l6-0t 10-4
PW20l5-16 2nd Qtr lnsurance Premium
RMA20r6-0r I0-5
PW2015-16 2nd Qtrlnsurance Premium WC
RMA2ot6-01l0-6
RMA20t6-01l0-7
Land./20 I 5- I 6 2nd Qrr Insurance Premir.un
RMA20t 6-0t
RMA20r 6-0r r0-70
RMA20t6-0t 10-71
RMA20l6-0r r0-72
RMA20r 6,0r r0-73
RMA2016,0t 10-74
RMA20l6-01l0-75
62.83
403.31
100.73
4,930.20
29.42
|,'742.29
Consv2ol5-16 2nd Qtr Insurancc Prcmium WC
CD/2015-l6 2nd Qtr Insurance Premium
CD/2015- l6 2nd Qr' Insurince Premium WC
2,3',75.99
IT/2015-16 2nd Qtr Ins Premium
IT/201s-lr,2nd Qtr Ins Premium
RMA20l6-0110-78
RMA2016-01l0-79
PD/20 i 5-16 2nd Qrr Ins Prcmium
PDi20l5 16 2nd Qtr Ins Premium
RMA2016-0110-8
Council/2015-16 2nd Qtr Ins Premium
Council/2015 16 2nd Qtr Ins Premium WC
AP-Ch€cks by Date - Detail By Vendor Number (9/2912015
-
l:56PM)
40.13
r05.38
I,216.35
5.20
wC
Eng/2015- l6 2nd Qtr Ins Premium
Eng/2015-16 2nd Qtr Ins Prcmium WC
RMA20l6-01l0-80
2,223.49
Land/2o15- l6 2nd Qlr Insurance Premium WC
Consv2015-16 2nd Qtr Insurance Premium
RMA20l6-0r t0-?7
RMA2016-0110-76
14,330.27
123.88
1',73.97
4,14',7.94
609.20
wC
30,624.23
3.60
85.98
Page
I
Agenda
Vcndor
CheckAmount
lnvoicc No
Line D€scription
RMA20l6-0110-81
RMA20l6-0110,82
CC/2015-16 2nd Qtr Ins Premium
CC/2015-16 2nd Qtr Ins Premium WC
RMA20l6-0110-83
Treas/20 I 5- 16 2nd Qlr Ins Premrum
RMA20l6-01
'0-84
85
RMA2016-01l0
Treas/2015-16 2nd Qtt Ins Ptemium WC
RMA20l6-01l0-86
12.15
150.66
1.80
42.99
I,683.16
Strts/2o15-16 2nd Qtr Ins Premium
Strts/2015-16 2nd Qtr Ins Premium WC
RMA20l6-0110-87
RMA2016-01| 0-88
Refl2ol5-16 2nd Qtr Ins Premium
RMA20l 6-0 I 10-{J9
RMA2016-0110-9
RMA20r 6 0l l0-90
Wtr/2015-16 2nd Qtr Ins Premium
Wtr/2015-16 2nd Qtr Ins Premium WC
RMA20l6-0110-91
RMA2016-01l0-92
RMA20l6-0110-93
Swr20l
RMA20t6-0110-94
RMA20t 6-0110-95
Air/2ol
Ref/201
5 -
I
6 2nd Qtr Ins Premium
2,',705.41
2,853.54
3'78.26
wC
5,490.57
13,928.33
Swr/2015- l6 2nd Qtr Ins Premrum
5,340.36
Qtr lns Premium WC
Tran/2015-16 2nd Qtr Ins Prcmturn
Trar/20 I 5- I 6 2nd Qtr Ins Premium WC
9,276.25
5- I 6 2nd
5-
1
515.50
96.27
I,466.19
6 2nd Qtr Ins Prcmium
|,500.17
Air20l5-16 2nd Qtr Ins Premium WC
Check Total:
108,876.00
108,876.00
0155
CheckNo:
FedEx
Check Date:
0
516467
t\1
t6461117-0
5
51646',7117-1
5164671t'7 -2
5t 64671
0260
Check Noi
t',]
l8.l l
GG/Std Ovemight Shipping/Che Johnson-Licber
-3
t1.15
CD/Std Ovemight Shipping/Rebecca Moore-LA
GG/Std Overnight Shipping/Rick Bend€r FPSE
24.62
24.02
ENG/Std Ovemight Shipping,/Brian Nelson-AE(
PD/Std Ovemight Shipping/Jesse Maddox
34.32
Check Total:
118.22
VendorTotal:
1t8.22
Liebert Cassidy Whitmore
Check Date:
0
09232015
60.00
Fin/Consortium Member Recording
Check Total:
VendorToial:
0263
Check No:
0300
Check No:
60.00
L€beau Thelen LLP
Check Date:
0
2
PD/L€gal F€es/202 BartletvPrice ProperqT
4,22t.00
35
GcrBroom Fam Trust vs City ofTehachapi
63.00
ch€ck Total:
4,284.00
Vendor Total:
4,284.00
Mission Linen & Unifom Service
0
Check Date:
s008690?s
PWBIk Matscov Twl Post/Linen Maintenatce
99.10
500908322
PW/Cover FenderAuto,tslk Matscov Twl Post
104.52
s00908323
SwrDust Mop^4ats
44.46
500958421
Swr/Dust Mop,4Mats
44.46
Check Total;
VeDdor Total:
292.54
Quinn Company
AP-Checks by Date - Detail By Vendor Number (9/2912015
-
l:56PM)
Page 2
Agenda
Vendor
CheckNo:
0362
CheckNo:
Inaoicc No
Check Date:
0
PC080362644
Pwcoupling, S€al O Ring, Hose
PCo80362645
Pw/Bolt'Washer
04211
CheckNo:
Check No
Check Total:
161.09
Vendor Total:
l6t.09
WtrA.eg Unlead Gas-Di€sel Fuel
183.07
PWReg Unlead Gas-Diesel Fuel
140.69
Check Total:
921.t6
Vendor Total:
923.',]6
Thomas F. Schroeter Attomey @ Law
Check Date:
0
-390.00
MI 6% of$6500.00
09282015
Pers
09282015
cc,{-egaf Services Aug
2'7
-
6,500.00
Sep 27 , 2015
CheckTotal:
6,110.00
Vendor Total:
6,110.00
Tehachapi Flower Shop
0
09t 92015
0441
1.60
Check Date:
0
0286',731-1
CheckNo:
159.49
RSI Petroleum Products
0286731
0373
Check Amount
Line Description
Check Date:
l19.33
cF/Pasta Dinn€r Centerpieces/6o Sunflowers
Cteck Total:
I19.33
Vendor Total:
rr
9.33
Vu'can Mateials Company Westem D
Check Dat€:
0
?088595?
350.68
Wtr/3/8" Fine PG&- lo/Env Fee-Agg & Asphalt
Check Total:
Vendor Total:
M50
Check No:
USA Bluebook
0
748829
0543
Check No:
Check Dat€:
Swr,4IM Cal Gas 50% Lel/20.9%
Check Total:
260.52
Vendor Total:
260.52
Check Total:
182.28
BSE Rents
0
65896
Check Date:
Air/Water Trailer VN# 1B9UP082X58632832
182.28
o9'72
CheckNo:
The Tire Store
0
81039
Check Date:
Wtr/GMC Silverado/4-P265 ?0Rl
5r0.00
7
Check Total:
AP-Checks by Date - D€tail By Vendor Number (9129/2015
-
l:56 PM)
530.00
PaBe 3
Agenda
Vendor
Invoice No
Check Amount
Line Description
Vendor Total:
1005
CheckNo:
Quad KnopfInc.
0
81898
1055
Check No:
0
4't03
1286
1430
r440
0
Check No:
Vendor Total:
5,313.60
Check Date:
400.76
PD,tsuscards:Barajas, Alvarez, Medina, Vielma,
GG/#10 Window Envelopes/#g Envelopes
130.08
Check Total:
530.84
Vendor Total:
530.84
Check Dat€:
58.29
34628
22.',72
34685
Swr/Long Seleeve T-Shjrt Logo
Wtr/Long Seleeve T-Shirt Wl-ogo
PWShirt Logo/Garment supplied by customer
34',743
CDPlastic Engraving Name Plate,/D Christensen
t1.09
22.',73
22.58
Check Total:
t4l.4l
Vendor Total:
t43.41
Sully & Sons Hydraulics Inc.
0
Check Date:
Tee/Teflon Reus/Hose Assembly
48.43
1/4 T€e/Teflon Reus/Hose Assembly
48.43
0r04387
Wtr/l t/4
0104387-1
Swr/l
Check Total:
96.86
Vendor Total:
96.86
Deluxe For Busin€ss
Check Date:
266.8',7
Fir/2 Boxes Las€r Direct Dep Advic€
Check Total:
266.81
VendorTohl:
266.87
Grainger
0
98383388s4
1506
s,313.60
34590
2035082570
1441
Check Total:
PD,Metal Nametag-J Velma,tslack Tie/SIlver Ti
Check No:
Check No:
5,313.60
Tl50
M&M's SDorts Uniforms & Embroidet
34628-l
Check No:
Check Date:
Valley Bl Bikeway Project Phase II/Project
Mercury Graphics
4',701
Check No:
530.00
Check Date:
l18.90
Swr,Battery Pack
Check Total:
118.90
Vendor Total:
1t8.90
San Joaquin Safety Sho€s
0
66765
Check Daie:
t82.',7
Wtr/Safery Sho€s/T Brown
-
1:56PM)
4
Check Total:
182.'74
Vendor Total
l8).74
Page 4
Agenda
Vendor
1658
Check No:
Invoice No
Accelalnc #'l'14375
Check Datc:
0
INV3I5IO
1',724
Check No:
1801
1982
Check No:
I
597.60
vendor Total:
59',7.60
92.50
Consrtsi-monthly Svc/314 N Hayes St
Air,tsi-monthly Svc/100 Commercial Way
0
92.50
Check Total:
185.00
Vendor Total:
185.00
Ch€ck Date:
80.00
E443173
Wtr/Bug Screen
E4?',7304
Wtr/Epoxy/Tubing,Gxpansion
E490892
wtrExpansion CPlug,/Repair CPlug
226.38
Plg
41.t9
Check Total:
347.57
VendorTota::
34',t.5',7
SSD Systems
0
Check Date:
11268',73-A
Air/Alarm Sewice - 314 Hayes St
39.25
1126813-41
Const/Alarm Servic€ - 100 Commercial way
37.01
lL268',73-42
Eng/Alarm S€nr'ice - 129 East F Str€et Annex
49.00
1126873-l'3
t126a73-44
PWAlarm Service - 800 Enterprise Way
49.66
Swr/Alarm Servic€ - 750 Enterprise Way,^Water '
Wtr/Alarm Service - 750 Enterprise Waynvater I
33.09
Swr/Alarm Servic€ - 750 Enierprise Way^ly'ater'
Wtr/Alarm Service - 750 Enterprise Waynvater !
27.48
I t268',7 3-4',7
1126873-A8
1t268't3-49
I126U73-A90
I126873-A.9l
33.08
27.47
84.37
Depot/Alarm Service - I0l Tehachapi Bl
PDiAlarm Service - 220 C Street
t49.52
37.01
GG/Alarm Service - l15 S Robinson St
Air/Alarm S€rvic€ - 314 Hayes St
24.61
Chcck Total:
591.61
Vendor Total:
591.61
Thomas G. Garrett
0
Ch€ck Date:
58.31
09162015
Air/Airport Confercnce Meals/Sep I 5-S€p I 8 20
Air/Airport Conference Lodging/Sep l5-Sep l8 2,
45't.65
091620r s
Air/A irport Conference/Sep I 6
20 I s/Lake Tahoe
50.00
09152015
2147
Check Total:
HD Supply Waterworks LTD
I126873,,A6
Check No:
59',7.60
20 I 5
Check Dale:
0
11268'13-45
2052
Gc^,{onthly WebPayments/July-August
Banks Pest Control Inc.
460M5
460045
Check No:
ChcckAmount
Line Description
Check Total:
565.96
Vendor Total:
565.96
Coffee Br€ak Service Inc.
Check Datc:
Check No
223883
GG/CotTe€ Service-Supplies
72851
Cc/water Cooler-Chang€d Filter, Littcr Changer
334.85
5',7.18
Check Total:
- l:56PM\
Page 5
Agenda
I'endor
Chcck Amount
Line Description
Invoice No
Vendor Total:
2833
Check No:
Check Date:
0
PD/RIMS Annual Suppo( Svcs-Wananty/Jul l5
4157
2871
Check No:
2981
Check No:
Check Total:
10,077.00
VendorTotal:
10,077.00
Check Date:
0
|,263.45
PDrunifo.ms/B Medina,/E Alvarez
PDruniforms/J Vielma
249701
Check No:
10,0?7.00
ProForce Law Enforcem€nt
248562
2963
392.63
Sun Ridge Syslems Inc.
631.72
Check Total:
I,895.17
VendorTotal:
|,895.l7
AT&T
Check Date:
0
7019886
PD/9391040069/Aug 6 Sep 5 2015
1020255
PD/9391009314/Aug 6-Sep 5 2015
?0353t8
PD/9391006708/Aug 1l-Sep 10 2015
7058819
PD/9391006709/Aug 13-S€p
Burke Williams
&
Sorenson
l2
416.91
16.4',7
294.49
2015
Check Total:
891.20
VendorTotal:
891.20
LLP
Check Date:
0
1,120.00
LLD/Fees for Prolessional Svcs Rendered Throu
t92992
Check Total:
I,120.00
Vendor Total:
1,120.00
3011
CheckNo:
Check Date:
0
ENGMobile Broadband./R Monigomery
AIR Mobile Broadband/G Peierson
38.01
52504599-2
ENG,Mobile Broadband./C Arbaut
38.01
9',7
52504599,3
cc/Mobile Broadband/G Garr€tt
38.01
91
52504599-4
AIR Mobile Broadband,iToughbook
3n.01
9 7 52504599-5
AIR/Mobile Broadband/T Glassgow
29.65
9752504599 6
cc^4obile Broadband/M
29.65
9't52504599
97 52504599 -1
91
ENGA{obil€ Broadband/J Schlosser
29.65
9',7
52504599-8
ENc/l\4obile Broddband/D James-Disconnecl
-1',].16
9
52504599-9
WTR,Mobile Broadband/J Curry
15.01
SWRMobile Broadband/J Curry
15.01
7
97 52504599
Check No
Vance
52504599-'7
9',7
3066
38.01
-90
Chcck Total:
291.86
Vendor Total:
291.86
AECOM Technical Services Inc.
0
Check Date:
37618685
Eng/Proj-water Ratc S$dy/Proj #60334652/Jul
3?618689
Eng,4nd Pkwy Ext Project/Jul
I
3,133.58
-Ar.rg 7 2015,?ro-
7,4A4.',73
37618693
Eng/Motocross Projectful l-Aug 7 2015/Prq #
,
5,003.27
316ta695
Eng,4ndirect Potable Reuse Evaluation/Proj #60r
19,235.00
-
1:56PM)
Page 6
Agenda
v€ndor
3167
Check No:
Line Descripaion
3't6287 45
WtrMater Rate Study/Aue 8-Sep 4
37628747
Const/ Ind Pkwy Ext ProjectiAug 8-Sep 4 2015n
3,842.31
31628744
Swr/lndirect Potable Reuse EvaluatiodProj #602
14,ti45.96
Check No:
20 I s/Proj #
1,435.50
,
Check Total:
49,980.35
VendorTotal:
49,980.35
SEMS Technologies LLC
Check Date:
0
Wtr/Annual Renew SEMS Software/lvfobile App
1,483.50
A-5827-l
Swr/Annual R€D€w
SEMS Softrvare^,lobil€ Apf
1,483.50
A-5827 -2
PwAnnual Renew SEMS Software^lobile App
Const/Annual Renew SEMS Software^'lobile Al
|,483.50
A-582'7-3
A-58214
Land/Annual Renew SEMS SoftwareMobile AF
24',7.25
A-5a21
3199
CheckAmount
Invoice No
24',1.25
Ch€ck Total:
4,945.00
Vendor Total:
4,945.00
Slick Fish Marketing Co0
Ch€ck Date:
2196
GF/GranFondo Map UpdatesMap Edits
2t96-l
GFFTB Order 312613l 92904136373125y. of
t26.66
li
-31.67
Check Total:
94.99
VendorTotal:
94.99
Bright House Networks
Check No:
3218
Check Noi
CheckNo:
173.76
Gc/lnt€met Svc/Acct 0050644954 0l /Sep 21-O
Check Total:
l'73.16
Vendor Total:
t'73.',]6
Hub Construction Specialties Inc.
Check Dat€:
0
407005175
328l,
Ch€ck Date:
0
06,{49540t 091515
98.90
Wtr/Tehachapi Bl-Green St Cross WalldJob #00l
CheckTotai:
98.90
vendor Total:
98.90
Statewide Traflic Safety & Signs Inc.
0
12001645
Check Date:
rr7.45
Strts/Brett Ave,{Dennison Ave
Check Total:
VendorTotal:
3561
CheckNo:
0
209'l
3566
Check No:
1t7.45
Lisa wise Consulting lnc.
Check Datei
1,820.00
CD,4lousing Element Update 5th Cycle Through
Check Total:
1,820.00
Vendor Total.
1,820.00
Blueline Rental
0
23646000002
Check Date:
Pw6000 Watt Towable Light Tower/Mill & I St
AP-Ch€cks by Date - Detail By Vendor Number (912912015
-
l:56PM)
61',7.21
rage I
Agenda
vendor
3568
Check No:
Invoice No
0
3816
Check Noi
3837
Check No:
Check No:
6t7.27
1,403.70
Bl0lI':
Check Total:
1,403.70
Vmdor Total:
1,403.70
Check Datei
l5?0
I570-l
Eng,^r'alley
Bl Bikeway
1,000.00
975.00
650.00
Phase TI/Job #14909
Check Totaii
2,625.O0
Vendor Total:
2,625.OO
Customiz€d Custodial Servic€s
0
Check Date:
coTC 1015
coTC l0l5-1
CH/Janitorial Services
890.00
PD[anitorial Services
t,950.00
coTcl0l5-2
Depo/Janitorial Services
250.00
coTCl0l5-3
coTCl0l5-4
APranitorial Services
280.00
WwTP/Janitorial Services
530.00
corcl0l5-5
Const/Janitorial S€rvices
280.00
coTCl0l5-6
coTc l0 | 5-7
Senior/Janitorial Ser,/ices
450.00
Annex/Janitorial Services
540.00
Check Total:
5,170.00
Vendor Total:
5,1?0.00
Carmen Lop€z
0
Check Date:
4
PD/Code Enlbrce Clcan Up/202 Badetl CtBoaI
t,230.00
5
PD/Ctean Up/706 l/2 E Tehachapi Bl,tsoard Wir
2,150.00
Check Total:
3,380.00
Vendor Total:
3,380.00
CEMEX Construrtion Mat€rials Pac L
Check Dale:
9431',719648
3838
Vendor Total:
Check Datel
Eng/Snyder Well Intertie lPtoi #02233-14
Eng/ Challenger Dr Investigationlob #15038
Eng/Tehachapi Bl Improve Phase III/Job #14909
1569
Ch€ck No:
6t1.21
Wiley D. Hughes Surveying Inc.
Check No:
3708
Check Total:
Provost & Pritchard
55063
3657
Check Amount
Linc Description
586.82
wtr/Green & Tehachapi Bl/Job #l4l56425/Cros.
Check Total:
586.82
Vendor Total:
586.82
Michael L O'Day and Associates
0
091215
Check Date:
1,260.98
PD/Pre-Empolymeni Background Investigation/,
Check Total:
1,260.98
vendor Total:
1,260.98
Fnnchise Tax Board
-
l:56PM)
Page 8
Agenda
vendor
Invoice No
0
CheckNo:
2196
3854
0
09t 22015
0
80642
CheckTotal:
31.67
Vendor Total:
31.67
Check Date:
PD/Psych-Screening Exam/B Medina,
J
1,200.00
Vielma,
Check Total:
1,200.00
VendorTotal:
1,200.00
Check Date:
3,720.OO
Engruser Fee-Build Comparison Study
Check Tolal:
3,720.00
Vendor Total:
3,720.00
Artificial Grass Liquidators Los Angel
CheckNo
0
4536
3897
31.67
Capital Accounting Panners LLC
CheckNo:
3892
Check Date:
GF/Slick Fish Mkt Order 312613t92904136373t
Mary Valenti PH.D.
Check No:
3816
Check Amount
Line Description
Check Date:
'7,683.8',7
Wtr/AGl Marathon, S€am Tape, Glue, Delivery
Check Total:
7,683.87
Vendor Total:
7,683.87
Aerotech News and R€view Inc
CheckNo:
0
9396li
Check Date:
390.00
GG/Web Display/Advedsing
Check Total:
Vcndor Total:
3903
Check Date:
CheckNo:
10159
10185
ENG/City Plans/l0 Sets of26
GF/ArtworkBarmers^r'inyl Signs,{-aminatiry/ V
108.24
3,407.85
3,5r6.09
Ch€ck Total:
Vendor Total
3904
:
3,516.09
Cen-Cal Construction
Ch€ck No:
0
R120t 0-3
39t4
390.00
South Street Digital, Inc
Check Date:
183,277.96
Strts/Curry-Valley Iniersect Inprove ProjectAul
Ch€ck Total:
t83,211.96
Vendor Totall
ta3,2'7',7.96
R.C. Becker & Son, Inc.
Check Dat€:
Check No:
R140t 6-2
J
Curry
St Median-Pinon St
16r'',224.51
lmprove ProjecyAug
Check Total:
t64,224.51
Vendor Total:
t64,224.51
I Keller
AP-Checks by Date - Detail By Vendor Number (9/29/2015
'
l:56 PM)
Page 9
Agenda
Vendor
CheckNo:
lnvoice No
0
9100839580
3924
CheckNo:
CheckNo:
Check Dat€:
142.22
FinELP Fed & CA Eng Sub 3Y/CA Taxes
Ch€ck Total:
t42.22
Vendor Total:
142.22
Good Year Commercial Tire
0
230-1023300
3929
CheckAmount
Line Description
Check Date:
PD/8 Tires 235155
t,048.55
Rl7
CheckTotal:
r,M8.55
Vendor Total:
r,048.55
National Assoc ofSchool Resource Ol
Check Dat€:
0
M279r oCA
40.00
PD/lyr Membership in NASRO-S Arebalo #378
40.00
vendor Totali
Report Total:
AP-Checks by Date - Detail By Vcndor Number (9/2912015
-
l:56 PM)
591,821.83
Page 10
Agenda
Accounts Payable
CITY OT
Checks by Date - Detail By Vendor Number
User:
Printed:
912412015
- 5:ll
PM
Invoice No
3543
CheckNo:
TEHACHAPI
afrescas
CALIFORNIA
Wesl Coast Lights & Sirens
43522
| 1658
Ch€ckAmount
Line Description
Check
Da!e:
09124/2015
7,t13.18
PD/Side Mount Ford Exp/03 & 07 Crown Vic/09
AP-Checks by Date - Detail By Vendor Numbcr (9/2412015
-
5:11 PM)
Check Total:
7,1'13.78
Vcndor Total:
7,t'13.18
Report Total:
7,t'13.'78
Page 11
Agenda
Accounts Payable
CITY
User:
afiescas
Printed:
9124/2015
3066
Check No:
TFHACHAPI
- 5:l8PM
Invoice No
CAL
3762a744
Check
Date:
ORNIA
CheckAmount
Line D€scriDtion
43523
OT-
09124/2015
Eng,DIan Check Task 0049-walk in Cooler/Proj(
Check Total:
Vendor Totali
R€port Total:
AP-Checks by Date - Delail By Vendor Number (9/2412015
-
5:18 PM)
Page 12
Agenda
Accounts Payable
^
User:
Pnnted:
- 5)4PM
Inloice No
00t7
CheckNo:
TEHACHAPI
afrescas
9124/2015
ITV nr
\rtlt\-,/l
CAL
ORNIA
CheckAInount
Line Description
American Business Machines
Check
43524
2465t9
Dat€:
09124/2015
Gc/Toner-Blk, Cyan/Equip 05898^4odel IR Ad'
Check Total:
Vendor Total:
0155
Check No:
8.00
FedEx
Chcck
43533
r
3334t95 |
Date:
09/24/2015
PD/Ovemight/Track 602094730185/J Maddox L
Check Total:
VendorTotal:
0372
Check No:
Southem Califomia Edison
Chcck
43546
09172015
0395
Check No:
Check
43537
09 t
Check No:
l20l5
Chcck No:
09124/2015
43.17
Check Total:
43.17
Vendor Total:
43.17
Date:
Or,rO)rO$
14.30
GG/00881702005/Aug 5-Sep 3 2015
AIR/01091699981/Aug |o-Scp
20.57
9 2015
09t l20t 5-l
AIR-/13691700283/Aug
Sep 9 2015
14.30
09112015-2
AIR/12851696026/Aug lo-S€p 9 2015
60.12
l0
Cbeck Total:
109.29
Vendor Total:
t09.29
Snarkletis
4354',7
4365880090t l5
0431
Datc:
Strts/800 S Curry/Aug l?-Scp 16,2015
Thc Gas Company
09082015
0399
30.24
Check
Date:
0912412015
60.55
WTR,Distilled, Drinking/Hot-Cold Cooler Rent
CheckTotal:
60.55
VendorTotal:
60.55
Tehachapi News
43551
2629389
2629389-l
2629389-2
Chcck
Date:
0912412015
GGA{ountain Fcstival
CDnlotice Inviting
744.28
HSIP/HSIP East Tehachapi Improvements
252.50
87.50
CheckTotal:
AP-Checks by Date - D€tail By Vendor Number (9/2412015
- 5:l4PM)
1,084.28
Page 13
Agenda
Vendor
Invoice No
ChcckAmount
Linc Description
Vendor Tota,:
10?5
CheckNo:
Prime Signs
Check
43543
N4660
1286
Check No:
Check
34005
l3t3
CheckNo:
2446
Check No:
CheckNo:
174.15
vendor Total:
l'74.15
09/2412015
234.67
Armst(
Ch€ck Total:
214.67
Vendor Total:
234.67
Date:
09/24120\5
2035606
316.21
2035606-l
ccMultifold
476.32
2035606-2
EngMultifold TowelsBath Tissue
Towles,rBath Tissu€
Legal Briefings for Building Inspeclor
Check Date:
43539
Check Total:
I,195.40
Vendor Total:
l,t 95.40
09/24/2015
99.49
Date:
Check Total:
99.49
Vendor Total:
99.49
09124/2015
96.00
Finf ingerprint-Paula Long
Check
43552
402.87
CD/EMD Publishen - Renewal
Department of Justice Accounting Om
Check
43531
Date:
Check Total:
96.00
Vendor Total:
96.00
09/2412015
9751516122
PDAVireless Broadband/Acct 471 71961 6-00001.
818.44
9 75230t',74r
FinMobile BroadbaDd/Acct
30-0001/A,
29.83
9752301741-1
WtrA4obile BroadbandAcct 8722391 30-0001/A
14.92
Swr/Mobile Broadband/Acct 8?2239130-0001/A
\4.92
97
Check No:
Check Tolal:
WtrAdultifold Towles/3ath Tissue
301|
3066
Date:
Standard Cast Plaque 6"x9"/Susan Hand
Check
43529
I19385
CheckNo:
174.15
Certifi€d Laboratorres
15441861
28',74
09/2412015
Swr/3x3 Aluminum Sign - Waslewater Treatmen
M&M's Sports Uniforms & Embroider
43540
Dat€:
t,084.28
5230r? 41-2
Check
43523
37
62a744
Dat€:
1372239 I
Check Total:
878.1I
Vendor Total:
878.1I
09124/2015
300.00
Eng,?lan Check Task 0049-Walk in Cooler/Ptojt
Check Total:
Code 3 Uniforms
-
5:14PM)
Paee 14
Agenda
Vcndor
Check No:
ChcckAmount
Linc Dcscription
lnvoicc No
Check
43530
Date:
09124/2015
5',792
PD,/BPD ClassASize 16.5/33, Sizc 14.5/33
322.47
5839
PDB-Class Twill Panls Size 30 Handcuffs, B€lt
382.09
Che€k Total:
Vendor To(al:
3t99
Check No:
Slick Fish Marketing Co.
Check
43545
2t95-l
3252
09124/2015
705.00
CF/GranFondo Website/GmnFondo Memr/SPon!
GFFTB 3 | 2613192904136313125o/. of 5105.00
2t95
Ch€ck No:
Date:
Knighls Event Management
Check
43538
Date:
-116.25
Check Total:
528.75
Vendor Total:
528.15
09124/2015
573.00
cF/Securiry for GranFondo/Travel Time
09182015
704.56
Check Total:
573.00
573.00
3428
CheckNo:
Red House BBQ
Check
43544
3543
ChcckNo:
West Coast Lights
43553
ll8t4
Date:
09/24/2015
GF 608 Lunches @ I0.00/271 Drinks
09222015
A
6386.50
1.50
Check Total:
6,486.50
Vendor Totall
6,486.50
& Sirens
Check
Datc:
09/2412015
476.09
PDlPremium Passenger Sid€ Mount Pkg
Check Total:
vendor Total:
3&s
Check No
Blueprint Service
43526
851870
check
Date:
4',76.O9
09124/2015
GGBase Chg/oCE, Color Scan. Bond DiSital,
t
123.51
Check Total:
Vendor Total:
37',76
CheckNo:
Gayle Slewart
43549
o92r2015
3797
Check Noi
Check
Date:
t23.57
09124/2015
334.',76
CF/Rest Stop Nutrition-CranFondo
Check Total:
334.16
VendorTotal:
334.16
Nathan Frerichs
43535
09202015
Check
Date:
09124/2015
200.00
Gc./Refund-Special Event DcposidEvent l5-16,
Check To(al:
AP-Check by Date - Detail By Vendor Number (9/2412015
- 5.l4PM)
200.00
Page 15
Agenda
Vcndor
Invoicc No
Check Amount
Linc Dcscription
Vendor Total:
3807
Check No:
43532
15332
3444
Check No:
Check No:
43534
Check No:
Dale:
09/24/20i5
2,137.75
CheckTotal:
2,t37.'75
VendorTotal:
2,131.15
Check
Date:
0912412015
t16.25
FTB 312613192904136373 SlickFish/25% of $'
Check Total:
t't6.25
Vendor Total:
176.25
GameTime C/O Great Westem
43516
PJI-0016373
3855
Check
IT/Annual Anti-Virus/Software Upgradc
Franchise Tax Board
2195
3852
200.00
Diamond Technologies
Check
Datei
09/2412015
t2,4t2.51
Freedom Pla"a Proj€ct/PlayArea,4-og-Crate Stef
Check Total:
t2,412.51
Vendor Total:
t2,4t2.51
Central Valley Occupational Med Grp
43528
Check
Date:
09124/2015
5't t7 -9
PD/Preplac€ment ExarL/A Barajas, B Medina,
J'
1,464.00
5717-9-r
Gc/Preplacernent Exalrr/Dnrg Screen{-Casey, E
176.00
Check Totali
1,640.00
Vendor Total:
r,640.00
3865
CheckNo:
43542
052220t5
Check
Date:
09/2412015
r20.68
PD/Animal Control Equipment Purchased/A Pri(
Ch€ck Total:
120.6{i
VendorTolal:
3919
CheckNo:
Perfetto ltalian Restaurant
43541
09232015
Check
Date:
09/2412015
GF/Additional D'nners-Pasta Fesl./CranFondu
Check Total:
340.00
V€ndorTotal:
3925
Check No:
CalPrime Inc
43527
R060t 0- I
Check
Date:
09124/2015
Tehachapi Blvd lmprovements Pbase III/Jul
2l-r
22325.00
Check Total:
22,325.00
22.325.00
3926
Check No:
Auto Tint West Inc
43525
t69tz
169t2-1
Check
Date:
0912412015
CD,f Iatglass/l 5-Window Installa(ion/Custom M
EngFlatglass/l s-Window Installation/Custom N
AP-Checks by Date - De{ail By Vendor Number (9/24/2015
-
5:l4Pl"l{)
|,521.2',7
1.52',7.2',7
Page 16
Agenda
Vcndor
3927
check No:
Invoicc No
Stallion Springs Gen€ral Stor€
43548
092t2015
3928
CheckNo:
Check
09232015
Date:
Ch€ck Total:
3,054.54
v€ndorTotal:
3,054.54
09124/2015
4'7.30
GF/Resl Stop Nutrition-GranFondo
Tacos Buenos
43550
Chcck Amount
Line Description
Check
Date:
CF/!78 Lunches
Check Total:
47.30
Vendor Total:
4'7.30
09/2412015
@) 10.00.
ll6Drinks@) 150
CheckTotal:
t,954.00
Vendor Total:
t,954.00
Report Total:
AP-Checks by Date - Detail By Vendor Number (9124/2015'
5:l4PM)
57,948.61
Page
17
Agenda
Accounts Payable
CITY OT
User:
aftescas
Printed:
9124/2015
Vendor
043t
Check No:
-
TEHACHAPI
5:21PM
Invoice No
CATIF'ORNIA
CheckAmount
Litre Description
Tehachapi News
Check
4355r
Date:
2629389
GG^4ountain Festival
2629389-l
CD^{otice ltrviting
26293a9-2
09/24/2015
744.28
87.50
252.50
HSIP/HSIP East Tehachapi Improvements
Check Total:
1,084.28
Vendor Total:
1,084.28
30t I
Check No:
CheckDale:
43552
9751516122
3543
Check No:
97
5230t't41
9',7
52301',7
9',7
52301't 4t -2
4t- l
09/24/2015
PDÎy'ireless Brcadband/Acct 471
73 961
6-0000
l,
818.44
Fin4{obile Broadband/Acct 8722391 30-0001/A'
29.83
Wtr^-{obil€ Broadband/Acct 8722391 30-0001/A
Swr/Mobi lc Broadband/Acct 8?223 9 | 3 0-000 t /A
14.92
14.92
CheckTotal:
8?8.t I
Vendor Total:
878.1I
West Coast Lighls & Sirens
43553
Il8t4
Check
Dat€:
09124/2015
4',76.09
PD/Pr€mium Passengcr Side Mount Pkg
Chcck Total:
AP-Checks by Date - Detail By VendorNumber (9/2412015
-
5:21PM)
VcndorTotal:
476.09
Rcport Total:
2,438.48
Pas€
18
Agenda
Accounts Payable
ntTV
n tr
\.Jtttvl
User:
Pdnted:
Vendor
2695
Check No:
TEHACHAPI
aftescas
9/24/2015
-
5:03 PM
Invoice
No
tttrnDNl
UALII\JI\I\I11
Â
lA
CheckAmount
Line Description
Home Depot Cr€dit Services
43554
Check
Date:
09/24/2015
64.37
A?01| 280
Strts/Simple Green
AA70l1034
Wtr/s" Nails, 30 lbBucket
AB70l1342
Gc/Duplex Outl€l
StnsDro Striping Flat Blk Spray
wtr/Scotts Landscapc Fabric Pro
85.94
I21268
BA|L21291
Wtr^fiall Block Grey Border Stone
42.89
BB15?3652
BCo103245
Wtr/GladeAerosol Spray, Softsoap, Clorox
Wr/Hose, Bmss Fit, Brass Adapt
48.I3
BDl1688
Gc/Sponges, Bucket & Lid, Towles, Hand Clear
48.42
BE00t 1692
Wlr/Dripless Caulk Gun
BF00t t?03
Stris/Scnrb Sponge, Quik wax
wr/?5n Hose. All Purp Gloves. Sealanl. Brass
AC50l1454
AD2011594
B I
c00l | 715
cAo13l49s
t01.00
19.38
5.s3
2.86
Wtr/TurfReplacement
1.66
't.07
t
I
Strts/33 Gal Trash Bags, Carpet Knife
3.07
456.34
165.21
27.26
cB0513132
CD/Hand Soap, Bottle Brush, Battefles
cc0573'768
Wlr/Hammer, Bits
46.t6
cDo083169
Wtr/Adaptcr
2t.20
D9011726
Wtr^.,lat, U-Bolt
45.47
DA90l t755
PWPoly Tub€
D89573801
Wtr/Cutter Blade, Sealant, PVC Cupling, PVC A
DC5103482
Wtr/Sealant, Hosrbib, Soil Scoop. Hand Pump
9.23
35.14
65.O2
t24.06
DD40r 1955
Lanal/Hose. Bmss Nozzel, Dual Conncctor
DE4012005
Gcrultimatc Quik wax
19.90
E4t31785
Const4ndustrial Hose
94.27
E43012043
Gc/Swival Bolt snaps
?.05
EB3574117
WtrNokink Hos€bib
EC20l2l2l
479.O3
ED1083367
AIR/BIk Power Surge, Ext Cord, Adjustable Mel
Land/Spot Sprinkler, Spray Sprinkleq Trigger Nr
F8103?66
Land,/Hcx Brushing Mix, Brass Pipc, Brass Fittir
28.73
FA8t 1l760
Land/Charcoal Mat
24.70
FB8574447
30.07
FC6t32235
SWMIammer Carbidebit
PwTitanium Ratch€t, Power L€ver
FD5012461
PWReplacement Battery
30.14
G5012415
Swrrutility Knife-Blades/Telescopic Pole/ Scrap
GA5023407
Swr/Huskcy Extcnsion Cord
G84581827
CD^ragnetic Tool Box Level/Reversable Screw
GC1023668
Depot/Paint Recycle Feef aint/Caulk
GDl13253l
PWn ood Transfer Shovel
H 156.f433
Strts/Painters Satin Fossil
HAl5?4845
Stns.Avire Bnrsh^Vire Wheel
H81592760
Swr,Elk Flcx TubinS
5.33
Mix
2',7.58
1.82
42.30
83.19
2'1.92
20.91
193.07
46.05
8.12
85.87
HC0012758
Depot/Concrcte
HD002l7l I
Depot?lastic Tray/Paint Brushes/Roller Covers
43.65
10023162
t1!95',74939
Depo/Paint Recycle Fee/Paint
WtrAeather Cloves
11.47
tB95820?7
wrrf .rbsrwculrer
91.02
AP-Ch€cks by Date - Detail By Vendor Nr.rmber (9124/2015
-
5:O3
PM)
Bladc. I 5pc Screwdrivers
Page 19
Agenda
Vendor
lnvoicc No
CheckAmount
Line Dcscription
-
5:03 PM)
Chcck Total:
3,081.21
Vendor Total:
3,081.21
Report Total:
3,081.21
Paee
20
Agenda
Accounts Payable
e
User:
afrescas
Printed:
9/28l2OtS
t 869
Check No:
TEHACHAPI
- 2:l2PM
Invoice No
irY 0r
a
\. nA IL lrn
I I
\'/
D
I\ Nr
l\ lA
| /-1
CheckAmount
Line Description
Stat€ Water Resourc€s Control Board
43555
092820r5
Check
Date:
09/28/2015
WwTP/Operation Ce(ificalion Grade V/w Misi
Check Total:
VendorTotal:
R€port Total:
AP-Checks by Date - Delail By Vendor Numb€r (9/28/2015
-
2:12 PM)
Paee 21
Agenda
c .:Y
:-r
t
TEHACHAPI
CALliii-:aii:4
COUNCIL REPORTS
MEETING DATE: OCTOBER
5,2015
APPROVED
DEPARTMENT
HEAD:-
CITY MANAGER:
AGENDASECTTON: FTNANCE DTRECTOR
TO:
HONORABTE MAYOR W|GG|NS AND COUNC|T MEMBERS
FRoM:
HANNAH CHUNG, FINANCE DIRECTOR
DArE:
SEPTEMBER 29,2015
SUUECT:
FINANCING FOR DISPATCH SERVICE START-UP COST AND
SERVER VIRTUALIZATION PROJECT
The City has been working toward establishing in-house police dispatch services. As the due diligenCe study
is near completion and lhe set-up cost quotes are available to us, we are ready to work on financing. In order
to take advantage of the historically low interest rate, staff decided to pursue the borrowing process before the
Federal Reserve increases the federal funds rate.
The bonowing costs breakdown is as listed below:
Cost
Fund
Dispatch Set-up
$400,000
Contingency
$ 50,000
Total Dispatch Set-up Cost $450,000
System
Virtual Server
Total Amount to
Borrow
$
45.000
$495_000
The detailed cost breakdowns are attached.
FISCAL IMPACTS
There are two available terms, five and seven years. Depending on the term, the interest rates varies,2.48o/o
and 2.72o/o respectively. The semi-annual payments will be $52,938.29 for the five year term and $39,069.06
for the seven year term.
OPTIONS
1. Choose seven-year term.
2. Choose five-year term
3. Do not finance.
RECOMMENDATION
Staff recommends Council:
1. Approves the Server Virtualization Project
2. Approves the agreemenl with Holman Capital Corporation for Lease Purchase Financing (seven-year
term) with pending legal approval.
3. Authorizes the Finance Director to proceed with financing process.
Agenda
HOLMAN CAPITAL CORPORATION
LEASE PURCHASE FINANCING PROPOSAL
PAGE 1OF 4
HtrffiX
Wednesday, September 30, 2015
Hannah Chung
Finance Director
city of Tehachapi
115 S Robinson Street
Tehachapi, CA 93561
VIA E-MAIL
RE: Proposal
for Lease Purchase Financing
Hannah:
Holman Capital Corporation ("HCC") is pleased to present to the City ofTehachapi its proposal
for 911 System and Server Virtualization Project financing. The terms and conditions of our
proposal are outlined as below:
LESSEE:
City of Tehachapi, CA, Lessee is a state or
political subdivision within the meaning of Section
103(c) of the Internal Revenue Code of 1986, as
amended (the "Code").
LESSOR:
Holman Capital corporation, or its Assignee
TYPE OF FINANCING:
Master Lease Agreement. Said Agreement shall
be a net lease arrangement whereby Lessee is
responsible for all costs of operation,
maintenance, insurance, and taxes. The
Agreement shall be based on the annual
appropriation of funds.
BANK QUALIFICATION:
Lessee reasonably anticipates the total amount of
tax-exempt obligations (other than private activity
bonds) to be issued by Lessee during calendar
year 2015 will not exceed ten million
($10,000,000.00) dollars.
EQUIPMENT:
911 System and Server Virtualization Project
Agenda
LEASE PURC}IASE FINANCING PROPOSAL
PAGE 2 OF 4
PURCHASE OPTION:
The purchase option can be exercised on any
scheduled payment date.
The current payment and purchase option are due
should the Lessee decide to exercise the option.
ESCROW FUNDING:
HcC has assumed funding of an escrow account
for this transaction on or about october 20'
2O15. The Equipment Acquisition Fund will be
used to pay equipment vendors/contractors and
any escrow expenses.
Escrow Agent will be selected by Lessee subject to
credit approval. Hcc to review and approve
escrow disbursements prior to Escrow Agent
disbursing of funds. It is assumed that all
interest earnings will accrue for benefit of Lessee.
This proposal also does not take into consideration
the application of any interest earnings from the
escrow fund of the account.
HCC'S
ESCROW DISBURSEMENTS:
HCC will request the following information from
the Lessee to authorize disbursement of funds to
vendors and or the Lessee from the escrow
account:
.
.
.
o
.
REIMBURSETTIENT:
INSURANCE:
Executed Disbursement Request Form
Executed Acceptance Certificate
Copies of Vendor Invoices;
Proof
of
Payment (required
if
Lessee
is
requesting a reimbursement)
Proof of Insurance (both Liability and Property
and Casualty Coverage)
Lessee intends to be reimbursed for any
equipment cost associated with this Agreement,
intent for reimbursement from the proceeds of this
Agreement must be evidenced, and must qualify
under the Treasury Regulation Section 1.150.2'
If
The Lessee shall furnish confirmation of all risk
physical damage insurance coverage for the full
cost of the property plus one
million
($1.000,000.00) dollars combined single limit
property damage and bodily injury insurance
covering the property. HCC shall be named as loss
payee and additional insured on such coverage.
Agenda
PAGE 3 OF 4
AUTHORIZED SIGNORS:
The Lessee's governing board shall provide HCC
with its resolution or ordinance authorizing this
Agreement and shall designate the individual(s) to
execute all necessary documents used therein.
LEGAL OPINION:
The Lessee's counsel shall furnish HCC with an
opinion covering this transaction and the
documents used herein. This opinion shall be in a
form and substance satisfactory to HCC.
LEGAL TITLE:
Title to the equipment will be in the name of
Lessee. Lessor will be granted a security interest
or lien on all collateral being financed.
DOCUMENTATION:
Utilize standard HCC lease agreement that will
cover all facets of the transaction. A copy of the
sample lease agreement will be forwarded to the
Lessee upon acceptance of the proposal. The
Lessee will be responsible for a $5,000.00
documentation fee, which can be paid included in
the financing amount or paid at closing.
RATE LOCK EXPIRATION:
If funding does not take place by October 29,
2015, the Lease Rate and Lease Payment
Amounts will be adjusted to market conditions
three (3) days prior to funding. Once set, the
Lease Rate will remain fixed for the Lease Term.
FINANCIAL STATEMENTS:
Lessee shall provide
to Lessor three (3) years of
current financial statements,
budgets,
demographics, and proof of appropriation for the
ensuing Fiscal Year and such other financial
information relating to the ability of Lessee to
continue this Agreement as may be reasonably
requested by Lessor.
This proposal is subject to final credit approval by
the Credit/Investment Committee of Holman
Capital Corporation and approval of the lease
documents in Holman Capital Corporation's sole
discretion. To render a credit decision, Lessee
shall provide HCC with the information requested
above. Upon receipt of the signed proposal, we
will endeavor to provide you with a timely
commitment.
Agenda
PAGE 4 OF 4
It is a pleasure to offer this proposal to you and we look forward to your favorable
acknowledgment.
Sincerely,
,{x0g
Frank L Gill IV
Vice President
AGREED TO AND ACCEPTED BY, SUBJECT TO REVIEW AND APPROVAL OF THE
FOREGOING DOCUMENTATION r
Name:
Tiue:
Date:
Agenda
SUBJEGTToANDMADEAPARToFTHATCERTA|NPRoPoSALDATEDSEPTEMBER29,20t5
LESSEE:
LESSOR:
COMMENCEMENT:
TERM:
-1ST PAYMENT DUE:
RATE:
L
CITY OF TEHACHAPI
20-Oct-2015
5 YEARS
20-Apr-2016
2.4800%
4/20/2016
2
to/20/2076
5
4l20/2OL7
L0/20/2077
5
6
7
8
9
10
Purchase
Option
s
s
s
4/20/2078
70/20/2Or8
s
4120/2019
70/2012019
4l20/2O2O
s
s
s
s
52,938.29 5
52,938.29 5
52,938.29 s
52,938.29 S
s2,938.29 s
s2,938.29 s
52,938.29 S
52,938.29 s
s2,938.29 s
52,938.29 s
6,138.00 5
5,ss7.68 5
4,970.16 s
4,375.35 s
2?7a17 q
5,105.52 )
2,546.32 5
7,92L.46 5
1,288.8s s
Grand Totals
OPTION
A.
5 YEARS
46,800.29 5
47,380.61 s
47,968.13 S
48,s62.94 s
49,L65.L2 5
49,774.77 S
50,391.97 s
s1,016.83 s
51,99.44
.s0
s
5
46L,645.70
4L2,843.67
363,436.50
3L3,4L6.67
262,776.60
211,508.58
159,604.86
!07,o57.52
s3,858.60
Agenda
SUBJECT TO AND MADE A PART OF THAT CERTAIN PROPOSAL DATED SEPTEMBER 29' 2015
LESSEE:
LESSOR:
COMMENCEMENT:
CITY OF TEHACHAPI
TERM:
7 YEARS
IST PAYMENT DUE:
20-Aor-2016
RATE:
2.72000/o
20oct-2015
0
476,542.83
4/20/201.6
10/20/2OL6
4/20/2OL7
39,069.06
6,732.OO
32,337.06
s
39,069.06
6,292.22
32,776.44
s
442,782.64
39,069.06
5,846.45
33,222.67
4
tol20/2or7
39,069.06
5,394.62
3?,674.44
5
4/20/2Or8
39,069.06
4,936.65
34,132.41,
s
s
s
408,563.39
34,596.61
(
303,087.83
1
2
373,a78.72
33a,722.34
LOI20/2018
4/2012079
39,069.06
4,472.45
7
39,069.06
4,OOL.94
35,067.L2
s
266,968.70
8
10/20/2Ot9
39,069.06
3,525.02
35,544.04
s
230,358.34
4/20/2O2O
39,069.06
3,O4L.62
36,027.44
193,250.07
36,517.41,
755,637 .1,4
6
10/20/2O2O
39,069.06
2,551.65
77
4/20/2O2r
39,069.06
2,055.01
t2
rol20/2o2r
39,069.06
l,))l.oz
13
4/2O/2022
T4
lOl20/2022
10
37,O1,4.O5
s
37,517.44
(
39,069.06
7,O41,.39
38,027 .67
s
39,069.06
s24.20
38,544.86
s
Grand Totals
OPTIONB-TYEARS
)
717,512.67
78,a69.71
39,701.27
Agenda
TETIA
POLIEE
A{dd..i4.Co nfutcy wi*vsa{"ty oatts? i.1
OFFICE CORRESPONDENCE
FROM:
KENT KROEGER, CHIEF OF POLICE
TO:
CITY STAFF
DATE: SEPTEMBER 9, 2015
SUBJECT: UPDATED DISPATCH COSTBREAKDOWN
I have provided a breakdown of the costs associated with opening our own
Dispatch Center based upon the most recent estimates I have received ln the
event the State agrees to fund our agency as a PSAP, the State will absorb the
AT&T 91 1 System portion.
DESCRIPTION
AT&T 911 System (AT&TI
Vestr E911 System / 2 Position
Equipment
Training
Sales Tax
T.otal 91 1
iquipment Cost
Reoeater hstallation
lrFtallation of JEI Recorder
Total Dispatch Equipment SC CgTqt1icatiglg
45,679.29
I 1 ,000.00
21,089.68
77,768.97
Dbpatch lnstallatbn / Server (Dhmond Tech)
Server / Network Upgrade Project
Total Server / Network Upgrade
oA
Corner Dispatch Modules
Delivery / Installation
Tax
I Olat F umrure
45,828.00
AOO O?
96, 699.92
,100.00
3,437.'tO
60,365.10
11
392,793.39
Agenda
@
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TE
HAC HAPI
CAL
ORNIA
City of Tehachapi (CoT)
Server Virtual ization Project
Prepared by: Paul Limpias, Mike Leftwich
Diamond Technologies, Inc.
8/6/20Ls
Printed August 6, 2015
l lPage
Agenda
City of TehachaPi
115 S Robinson St
Tehachapi, CA 93561
The current server infrastructure for the City ofTehachapi is made up of server hardware and
software that is either nearing end of life or has passed its end of life' Many of the servers in
use are not protected by manufacturer Warranty. The lack of manufacturer warranty could
result in extended down time waiting for parts to be sourced, ordered and received.
The following servers have Windows Server 2003 Operating Systems installed. This software is
no longer supported by Microsoft making the software vulnerable to unauthorized access or
vulnerable to cyber-attacks:
o
o
CITYHALL03
o
LINCPLUS
CITYHALLO4
The following servers have reached end of life and/or are not protected by manufacturer
warrantv:
a
CITYHALLO3
a
CITYHALLO4
a
CITYHALLO6
o
o
LINCPLUS
COT-CAMERA02 (win 7 home)
RECOMMENDATIONS
DiamondlT proposes to replace the legacy server hardware and software with Dell servers
configured in a fault tolerant High Availability design. This solution will reduce the number of
physical servers in use from the 8 currently in use {includes CITYHALL 01-DC} down to 2 host
servers. lt will also add a layer of protection against hardware failure. The proposed servers
will include a 5 year manufacturer warranty maximize the life of the hardware.
All Windows Server 2003 Operating systems will be upgraded to MS Windows Server 2012
Government edition.
Hieh Availabilitv
The Highly Available server design will protect against critical hardware failures that have
traditionally interrupted businesses.
Using VM Ware VSphere 6.0 virtual machine technology, physical servers are used to host
multiple virtual machine servers. A virtual machine (VM) is a software implementation of a
machine (i.e. a computer) that executes programs like a physical machine.
Printed August 6,2015
2lFagc
Agenda
phtsitalgBr!,€r
pByscar 361"c€'
sc.!'Er
The above illustration demonstrates how the redundant server system works. lf a physical host
server Were to experience hardware failure the Virtual Machines are transferred to the 2"d
physical host server. This is known as a server cluster.
pn\.€ir5l
The failover server system will consist of two physical servers and a Storage Attached Network
(SAN) appliance. The two servers will host the software applications needed to manage the
dispatch system.
ffiffiw
gEE
The SAN is required in this High Availability design. The SAN serves as the area where all virtual
machines are stored along with the network data storage for end users. DiamondlT proposes
to utilize the new Dell EqualLogic SAN included in the Police Dispatch installation.
(Pricing for d SAN will not be provided in this proposal. ln the event thot the Police Dispatch
project is not opproved a SAN will need to be added to this project).
3lP;1ge
Agenda
DiamondlT proposes to repurpose the existing Promise sAN as storage for less critical
operations such as data backups and NUUO camera storage
Benefits
The benefits of this design type are:
.
.
.
o
.
Increased performance across multiple server head units
Assurance of network availability
Faster access to stored data
Eased implementation of network server
Increased protection of stored data
An added benefit to the virtualization design proposed is the ability to upgrade the existinS
servers without any additional cost.
The proposed server design will allow the upgrade of the network servers, identified under the
..current Landscape" section of this proposal, without the high costs of server hardware. Also
these devices will now be placed in the High Availability environment.
Summary
The City of Tehachapi's lT infrastructure is of age and condition that require immediate
attention on several of devices including:
Server condition: POOR - out of date, mixed environment and lacking industry standards
e
o
Security: POOR - Unsupported Windows Server Operating system software is a network
security risk and open to unauthorized network access to City records
The recommendations in the proposal are offered to ensure safe and continuous access to City
data at all times.
Pricing for the proposed changes are provided in the accompanying City of Tehachapi network
upgrade pricing document.
Printed August 6, 2015
4lPagr
Agenda
Scooe of Work
The following Scope of Work details the major steps involved in the completion of the
recommended services included in this proposal
.
Prep 2 Dell R630 Server with firmware upgrades, iDrac alert notification and
physical redundancy using best practices.
o
r
Installation of Dell Open Manage for
ESX
Hardware monitoring
Rack Equipment and perform physical installation of cables and interconnects in
Citv Hall Rack
.
Install and Configure VMware vSphere 6.0 essentials plus virtualization software
with latest patches using VMware best practices.
o
o
.
Configure VMware virtual Switches
.
Create up to 6 Virtual Machine servers and complete Physical to Virtual migration
of the following servers:
Configured Dedicated Luns with Access Security for host server access.
Phvsical redundant connection with Multi patch to SAN
o CITYHALLOI-DC
o CITYHALLO3
o CITYHALLO4
.
o
o
o
o
o
CITYHALL06
LINCPLUS
COT-CAMERAO2
Install VMWare integration tools
Configure HA Restart priority
Configure VMFS Storage for optimal lO distribution
o
o
.
Perform failure testing within the systems.
Provide documentation of Logical and Physical configuration of the sytem.
Upgrade the following Windows Server 2003 Operating systems to Windows
Server 2012 R2:
o CITYHALLO3
o CITYHALL04
r
o
CITYHALL06
LINCPLUS
5l/:!c
Agenda
.
Repurpose hardware
o
CITYHALLOl
I
.
.
o
o
Create management server running on ESX6, this will run vCenter and a
backup domain controller.
Installation of vcenter Appliance, configure licensing, add host to cluser,
HA, DNS, NTP, AD integration
Configure alarm notification
Promise SAN
.
Additional storage for NUUO Camera server and data backups
Decommission legacy server hardware for the following servers:
o
o
o
o
CITYHALL02
CITYHALLO3
CITYHALL04
CITYHALLOT
o
o
o
o
CITYHALLO5
CAMERA02
CITYHALL06
LINCPLUS
Assumptions
o
r
o
r
o
r
Tehachapi Police Dept Dispatch project has been approved and will be completed prior to
or in conjunction with the City of Tehachapi network upgrade project.
City of Tehachapi current software will support Windows Server 2012 Std software
Additional work to be performed outside of this Statement of Work will require approval by
Client and will be billed as quoted.
All services will be provided during 8am to 5pm Monday thru Friday. lf after hours or
weekend service is required additional hourly charges will apply.
Diamond Technologies staff will be allowed access to client location to complete necessary
installation reouirements.
Diamond Technologies does not warranty installed hardware. All equipment installed is
warranted by manufacturer and subject to manufacturing warranty policies
6lPagi
Agenda
1&!
DrFlYs,lJErE
b
We have prepared a quote for you
City of Tehachapi Server Upgrade
Quote # 002094
Version
1
Prepared for:
City of Tehachapi
Ashley Whitmore
a
wh itmo re @te ha ch a p icityha ll.com
Agenda
Agenda
r)ir4lvrq_rt-tPB
.&
DHardware
t
S17,688.10
PowerEdge R630 Server (21o-ACXSI
PowerEdge R630 lilotherboard (329-BCIY)
Thank you for choosing Dell ProSupport Plus. For tech support, visit
http://www.dell.com/contasldell
Dell Hardware Limited Warranty Plus On Site Service Extended Year
Dell Hardware Limited Warranty Plus on Site Service
Prosupport Plus: Mission Critical4-Hour 7x24 On-Site Service with
Emergency Dispatch,EXT to 2 Year
Prosupport Plus: Mission Critical 4-Hour 7x24 On-Site Service with
Emergency Dispatch, 3 Year
Prosupport Plus: 7x24 HWSW Tech Support and Assistanc€, 5 Year
PowerEdge R630 Shipping- I Drive Chassis (340-AKPS)
Broadcom 5719 QP 1Gb Network Interface Card, Low Profile (540BBHS)
Broadcom 5720 QP I Gb Network Daughter Card (540-BBB\'V)
jDRACS Enterprise, integrated Dell Remote Access Controller,
Enterprise (385-BBHO)
OpenManage Essentials, Server Configuralion Management (634BBWU)
Chassis with up to 8, 2.5" Hard Drives, 3 PCle Slots (321-BBKL)
Fresh Air Cooling, PowerEdge R630 (384-8BDT)
Bezel 8 Drive Chassis (325-BBll)
Performance BIOS Settings (384-8BBL)
No RAID for H330/H730/H730P (1-24 HDDs or SSDs) (780-8BJC)
PERC H330 Integrated RAID Controller (405-AAEF)
Intel Xeon ES2650 v3 2.3GH2,25M Cache,9.60GT/s
QPl,Turbo,HT,10c/20T (105W Max Mem 2l33MHz (338-BFFF)
Upgrade to Two Intel Xeon E5-2650 v3 2.3GH2,25M Cache,9.60GT/s
QPl,Turbo,HT,l 0C/20T (1 05W (374-BBGM)
16GB RDIMM, 2'133 MT/s, Dual Rank, x4 Data Wdth (370-ABUG)
2133MT/s RDIMMS (370-ABUF)
Performance opl,mized (370-MlP)
500G8 7.2K RPM SATA 6cbps 2.5in Hot-plug Hard Drive,13G (400AEEL)
Electronic System Documentation and OpenManage DVD Kit,
PowerEdge R630 (343-8BDK)
DVD ROM SATA Internal (429-AAOM)
ReadyRaits Sliding Rails VMth Cable Management Arm (770-BBBL)
Dual, Hot-plug, Redundant Power Supply (1+1), 750W (450-ADWS)
NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m),
Power Cord, North America (450-MLV)
Intemal Dual SD Module (330-BBCL)
Redundant SD Cards Enabled (385-BBCF)
16GB SD Card For IDSDM (385-BBHV)
16GB SD Card For IDSDM (385-BBHV)
VMware ESXi 6.0 Embedded lmage on Flash Media (634-BDXD)
120W Heatsink for PowerEdge R630 (412-AAEE)
120W Heatsink for PowerEdge R630 (4'12-AAEE)
Su
btotal:
s17,688.10
Pase 3 of 7
Agenda
Software
Subtotal:
s14,840.00
Subtotal:
s8,400.00
Services
Agenda
City of Tehachapi Server UPgrade
Prepared by:
Prepared for:
Quote Information:
Diamond Technologies
city of Tehachapi
Quote
Michael Leftwich
(561)833-s500
Fax (661)833-5508
115 S Robinson St.
Tehachapi, CA 93561
Ashley Whitmore
Version:1
[email protected]
[email protected]
667A222200
f:
002094
Delivery Date: 08/03/2015
Expiration Date: 09/30/2015
Quote Summary
Subtotal:
s40,928.10
Tax:
S1,326.51
ora t:
542,254.7t
I
Terms and Conditions
The enclosed material is proprietary to Diamond Technologies Inc., and is therefore copyrighted material. This material is
presented for the purpose of agreement to services and may not be disclosed in any manner to anyone other than the
addressee and employees or an authorized representative of the herein addressed firm hereafter referred to as "Client".
The enclosed material is time sensitive and is therefore considered firm for 30 days from date of proposal. Diamond
Technologies Inc., reserves the right to modify any of the enclosed or related details thereafter. This proposal and pricing
outlined herein is only valid when purchased as a complete hardware, software, and service solution unless otherwise agreed to
by the Account Manager.
Hardware/Software Purchases:
All hardware and software orders are prepaid and will be ordered same day as payment received
Invoices may be issued in advance of the actual performance of the service/ installation.
A 15% restocking fee will apply to any hardware/softwa re that is returned. Returns may only occur with an RMA. RMA s may
not be issued for all items.
PaEe 5 0T
/
Agenda
Drr.Jh4,=NDE
This is a BUDGETARY price estimate. lt is NOT a firm or final quote. The final pricing and configuration may need to be adjusted
to include items such as: additional products, licenses, professional services, shipping or taxes. lf this is a project, please budget
project can
up to a 15 percent contingency fee for any change orders necessary to complete the work. This is to ensure the
prepare
a formal
you
in
order
to
accurately
proceed with minimal interruption. Additional information may be required from
solution quote. These may include: floorplans, network diagrams, local, long distance and Internet access bills, site surveys, etc
Please submit payment to:
Diamond Technologies, Inc
PO Box 9007
Bakersfield CA 93389
Invoice/Payment Terms: Invoices for Services will be issued on a monthly basis based on actual Services performed during the
previous Diamond Technologies fiscal month. Payment is due thirty (30) days from date of invoice.
Expenses: Customer will be responsible for any Service related expenses including actual, reasonable and necessary travel and
living expenses Diamond Technologies incurs, as invoiced at the time of incurrence, in connection with delivering the Services.
Taxes: Diamond Technologies' pricing may not include applicable local taxes.
Scope Changes: Additionalfees will apply for any; Adds/Moves or Changes, requested by client and added to the scope ofthe
Services. Anv additional work that is required outside the scope of this SOW requires written approval by Customer and
Diamond Technologies as described in the Change Control Process detailed in this SOW.
Services Scheduling: Services may not be scheduled or commenced until the Purchase Order (if any) and signed SOW is received
by Diamond Technologies. Upon receipt of a signed SOW and Purchase Order, a Diamond Technologies Project Mana8er will
typically contact you within 3 business days to begin Services scheduling. Services Scheduling will be based upon Customer's
schedule preferences/requirements and the availability of required resources.
Pricing: The terms offered by Diamond Technologies under this SOW (including but not limited to the pricing) shall be valid for
thirty (30) days following initial delivery of this SOW to Customer. In the event this SOW is executed by Customer after such
thirty (30) day period, Diamond Technologies may in its sole discretion, (i) accept the SOW on the stated terms or (ii) reject such
SOW and may provide Customer with a revised SOW setting forth any necessary updates to the terms of the previous SOW.
Termination: Customer may terminate this SOW for convenience upon providing Diamond Technologies with thirty (30) days
written notice. Upon anytermination of this SOW or the associated Agreement, Customershall payall of Diamond
Technologies' unpaid fees and out-of-pocket expenses accrued through the effective date of such termination. lf Customer fails
to perform any payment obligations hereunder and such failure remains un-remedied for fifteen (15) days, Diamond
Technologies may suspend its performance until payment is received or terminate this SOW and the associated Agreement upon
written notice.
Order of Precedence: This SOW, together with the Purchase Order (if any) and the Agreement, states all of the rights and
responsibilities of, and supersedes all prior and contemporaneous oraland written communications between Diamond
Technologies and Customer regarding this Service. The use of pre-printed forms, such as Purchase Orders, will be for
convenience only, and all pre-printed terms and conditions stated on such forms will not apply to this Agreement. Should a
PaQe b oT
/
Agenda
purchase order, sow and Agreement, the following order of precedence shall be
conflict arise between the terms of the
provided, however, that any terms and
followed: first, the sow, second the Agreement, and third the Purchase order (if any);
conditions printed on the Purchase Order shall not apply.
Taxes, shipping, handling and other fees may apply. We reserve the right
to cancel orders arising from pricing or other errors'
of your desired
Diamond Technologies will perform the services outlined in this document according to our understanding
results as agreed upon by both Clier.t and Diamond Technologies, Inc.
lf Diamond Technologies, Inc. encounters any configuration or migration issues outside of the scope, as defined above, we will
immediately notify the Client and take the appropriate action to redefine the scope of work and adjust the time and materials
required accord ingly.
to the Terms and Conditions provided. I am an authorized agent with authority to enter into this
agreement with Diamond Technologies Inc. I hereby confirm to you that the information and arrangements outlined and the
terms of payment are acceptable to us. Our deposit is attached. This agreement can not be canceled or modified without
written permissions. Support Services rates are subject to change with notification.
I have read and agree
Signature
Date
Faee 7 of 7
Agenda
HACHAPI
APPROVED
DEPARTMENT
COUNCIL REPORTS
MEETING DATE: OCTOBER 5.
2015
AGENDA SECTION: DEVELOPMENT SERVICES
TO:
HONORABIE MAYOR WIGGINS AND COUNCIT MEMBERS
FROM:
JOHN (JAY) SCHLOSSER, P.E., DEVELOPMENT SERVICES DIRECTOR
DATE:
SEPTEMBER 29,2OT5
SUBJECT:
EAST TEHACHAPI TRAFFIC SIGNAL AND STREET IMPROVEMENTS PROJECT
. AWARD
BACKGROUND:
the Council is aware, the City of Tehachapi received authorization to proceed with construction from
Caltrans Local Assistance for the above-named project. The improvements are located on Tehachapi
Boulevard from Steuber Road to Monolith Street. The project consists of the installation of new traffic signals,
As
curb, gutter, sidewalk, curb ramps, pavement widening, and new traffic signs and striping.
On August 26,2OI5 advertising began for the project. Staff opened bids for this project on Septem ber 22,
2015. The results of the bid opening are listed in the table below:
Contractor Name
Bid Amount
Cal Prime, lnc
s1,346,000.00
R.C. Becker and Son, Inc.
51,361,304.ss
G ra
nite Construction Company
Golden Vista Construction
G
riffith Company
57,441,867.00
5L,s42,2O8.16
s1,585,8s1.00
FISCAT IMPACT:
The initial estimated project cost at inception (including Design, Environmental, Construction, and
Construction Administration) was S1,390,000. City staff submitted a grant application for the project in June
2013 and was awarded 51,250,900. This left a match remainder of S 139,100. City staff received notification
from Caltrans in March 2015 of additional funds being offered as an incentive for early delivery of Cycle 5 HSIP
projects. The City successfully obtained these funds (toll credits), totaling S121,100. Using the low bid value
Agenda
of s1,346,000.00 from Cal Prime, Inc., the total project value has grown to approximately s1,672,000. To
maximize the available funding, City staff requested and was granted additional funds from the HSIP program
of5348,111 foratotal grant budget of51,720,111. The City has a match component of approximately
S18,OOO offunds expended before the toll credit funds were obtained. This money is to be drawn from the
City's Local Traffic Fund.
RECOMMENDATION:
City staff has reviewed the bids as received and has deemed the proposal from Cal Prime, Inc. to be
responsive.
AWARD THE EAST TEHACHAPI TRAFFIC SIGNAT AND STREET IMPROVEMENTS PROJECT TO CAL PRIME, INC.
IN THE AMOUNT OF $1,345,000.00 AND AUTHORIZE THE CITY MANAGER TO APPROVE ANY NECESSARY
CHANGE ORDERS UP TO A MAXTMUM OF 5% OF THE ORIGINAL CONTRACT (OR s67,300.001.
Page 2 of 2
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1,,^..^.t
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TEHACHAPI
cntria.:nr;rA
COUNCIL REPORTS
2015
APPROVED
-i=\
u*o($/
clw MANAGER:
/4-----voreaF]ttwr
AGENDA SECTION: DEVELOPMENT SERVICES
TO:
HONORABLE MAYOR WIGGINS AND COUNCIL MEMBERS
FROM:
JOHN (JAY) SCHTOSSER, P.E., DEVELOPMENT SERVICES DIRECTOR
DATE:
SEPTEMBER
SUBJECT:
CURRY STREET MEDIAN AND PINON STREET IMPROVEMENT PROJECT
28,2015
BACKGROUND
will recall, the City ofTehachapi entered into a contract with R.C. Becker and Sons, Inc. for the Curry
Street Median and Pinon Street lmprovement Project. Following a walk-through by City Staff and TUSD, and completion
ofall "punch list" items bytlre contractor, ithas been determined that all contract items have been completed. Atthis
time. a Notice of Comoletion must be filed in order to close the contract.
As the Council
RECOMMENDATION
APPROVE THE NOTICE OF COMPLETION FOR THE CURRY STREET MEDIAN AND PINON STREET IMPROVEMENT
PROJECT AND DIRECT STAFF TO RECORD SAME
Agenda
RECORDING REQUESTED BY AND
FOR THE BENEFIT OF AND
WHEN RECORDED MAIL TO:
City Clerk's Office
CITY OF TEHACHAPI
Tehachapi, CA 93561
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Recording Fee $ None
NOTICE OF COMPLETION
This is to certify that the Contract entered into on the 2nd day of June 2015, by and
between the City of Tehachapi, the Owner, and R.C. Becker and Sons, Inc., the
Contractor, for all work necessary to complete the Curry Street Median and Pinon Street
lmprovement Project, has been completed in accordance with the requirements of the
plans and specifications and contract documents, and I hereby acknowledge the full
completion and acceptance on the 28'n day of September 2015, on behalf of the Owner.
By
Greg Garrett, City Manager
Greq Garrett, being duly sworn, says: That he is the City Manager and Authorized
Agent of the City of Tehachapi, the City that executed the foregoing Notice as the
Owner of the Property herein described; that he makes this verification on behalf of the
City; and that he has read said Notice and knows the contents thereof, and that the
facts there instated are true.
State of California
County of Kern
Subscribed and sworn
before me on this
2015, by
to (or
affirmed)
day
of
proved to me on the basis of satisfactory
evidence
the person who
appeared before me.
to be
Sig nature
Place Notary Seal Above
Agenda
TEHACHAPI
APPROVED
CALIFORNIA
DEPARTMENT
COUNCIL REPORTS
MEETING DATE: October 5,
2015
CITY MANAGER:
AGENDA SECTION: Development Services
TO:
FROM:
JAY SCHLOSSE& DEVETOPMENT SERVICES DIRECTOR
DATE:
SEPTEMBER
SUBJECT:
ADOPTION OF PROPOSED RESOTUTION FOR ANNEXATION NO.84 (LAFCO PROCEEDING NO.
1684) PROPERTY TAX EXCHANGE MEMORANDA OF UNDERSTANDING
29,2015
BACKGROUND:
Annexation No. 84 was approved by the City Council on June 15, 2015 and the application was submitted to
LAFCO on August 19, 2015. The Memoranda of Understanding (MOU) dated March 2L,2OO5, relative to the
distribution of property tax between the City of Tehachapi and the County of Kern does not include a tax
exchange mechanism for the Kern County Fire Fund. As such, each annexation requires the City Council to
adopt a resolution waiving all property tax exchange for the Fire Fund in keeping with the MOU. Therefore, a
Resolution is presented to address the Fire Fund issue and keep the LAFCO process on track.
RECOMMENDATION:
ADOPT RESOLUTION APPROVING THE EXCHANGE OF PROPERW TAX REVENUES UPON LOCAT AGENCY
JURISDICTIONAI CHANGE: CITY OF TEHACHAPI ANNEXATION NO. 84 (IAFCO PROCEEDING NO. 15841.
Agenda
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIT OF THE CITY OF
TEHACHAPI APPROVING THE EXCHANGE OF PROPERTY TAX
REVENUES UPON LOCAT AGENCY JURISDICTIONAL CHANGE: CITY
oF TEHACHAPI ANNEXATION NO. 84 (LAFCO PROCEEDING NO'
A
1684)
WHEREAS, pursuant to Revenue and Taxation code section 99, the Kern county Local
Agency Formation Commission has submitted its Notice of Filing of LAFCO Proceeding No' 1684
and the Kern county Auditor-controller, by letter dated september L6, !996 which is made
part of this resolution, has so notified the governing bodies of the local agencies involved in the
area of the proposed annexation; and
WHEREAS,
the aforesaid Section 99 provides that in the event
a
jurisdictional change
would affect the service area or service responsibility of one or more local agencies, the board
of supervisors of the county or counties in which the local agencies are located shall negotiate
any exchange of property tax revenues on their behalf; and
WHEREAS,
the City of
Tehachapi and
the County of Kern have entered into
a
Memorandum of Understanding ("MOU") for the transfer of property tax entitlement upon
annexation and this annexation proceeding falls within the criteria specified in the MOU.
NOW, THEREFORE, BE lT RESOLVED by the City Council of the City of Tehachapi as
follows:
1.
Pursuant
to the
agreement between the County
of
Kern and the City of
Tehachapi, property tax revenues which accrue within the tax rate areas comprising the
proposed City of Tehachapi Annexation No. 84 for Fiscal Year 1999-00 and for each Fiscal Year
thereafter shall be transferred to the City of Tehachapi
CITY
OI
TEHACHAPI
LECAL DEPABTMENI
as
follows:
Agenda
From the county
of Kern General Fund, that portion determined by multiplying the
property tax revenues received by the county of Kern General Fund from the area of the
proposedannexationinthepriorFisca|Year40'0percentperMoUA8reement#395-2005
dated March 21,2OO5.
2.
Upon approval by the Kern County Local Agency Formation Commission of the
proposed annexation, the Kern county Auditor-controller is requested to effect the above
determined transfer of property tax revenues.
3.
The Clerk of the Board of Supervisors is requested to advise the City Council of
the City of Tehachapi, the Kern County Local Agency Formation Commission, and the
Kern
County Aud itor-Controller of the Board's approval of the determinations set forth herein by
transmittal to them of certified copies of the Board's resolution approving same.
PASSED, APPROVED AND ADOPTED
by the City Council of the City of Tehachapi at
regular meeting this 5th day of October, 2015.
AYES:
NOES:
ABSENT:
ABSTAIN:
SUSAN WIGGINS, MAYOR
City of Tehachapi, California
ATTEST:
TORI MARSH, CITY CLERK
CIIY OF
TE}IACHAPI
a
Agenda
I hereby certify
that the foregoing resolution was duly and regularly adopted by the city
councif of the city of Tehachapi at a special meeting thereof held on october 5,2oI5.
TORI MARSH, CITY CLERK
CITY OF
TEIIACHAPT
Agenda
t,,\-^t TEHACHAPI
-a:a_-_-J
|
:i,ra.:ial;:i:ir;l.
COUNCIL REPORTS
2015
APPROVED
DEPARTMENT
HEAD:-
CITY MANAGER:
AGENDA SECTION: CITY ATTORNEY
TO:
XONTOIMELE MAYOR WIGGTNS AND COUNCIT MEMBERS
FROM:
TOM SCHROETER, C|TY ATTORNEY
DATE:
ocToBER 1,20X5
SUBJECT:
HANDBITT AND TRANSIENT OUTDOOR BUSINESS REGUTATIONS
BACKGROUND
prohibiting them
The City,s ordinances relating to peddlers and handbill distribution contain provisions either
outright or restricting them in a way which is u nconstitutional. The City's ordinances were challenged by
who
attorneys for Kirby Company. The challenge was referred to special counsel, Richards Watson and Gershon,
confirmed that provisions in these ordinances made them unconstitutional. The attached amendments allow
for peddlers to obtain business licenses but prohibit certain types of solicitation. Both peddlers and handbill
distributions are prohibited where a property owner or vehicle owner displays a "No Solicitors" sign or decal.
RECOMMENDATION
ADOPT AN ORDINANCE AMENDING CHAPTER 8.12 OF THE TEHACHAPI MUNICIPAL CODE RETATING TO
HANDBILL REGUIATIONS AND AN ORDINANCE AMENDING CHAPTERS 9.130 AND 11.10 OF THE TEHACHAPI
ZONING CODE RETATING TRANSIENT OUTDOOR BUSINESS REGULATIONS
Agenda
ORDINANCE NO.
AN ORDINAI\CE OF'THE CITY COUNCIL OF THE CITY OF
TEHACHAPI AMENDING CHAPTER 8.12 OF THE TEHACHAPI
MUNICIPAL CODE RELATING TO HANDBILL REGULATION
THE CITY COUNCIL OF THE CITY OF TEHACHAPI
DOES
ORDAIN AS FOLLOWS:
Section
l.
Amendment to Section 8.12.010.
Section 8.12.010 of the Tehachapi Municipal Code is hereby amended in its
entirety to read as follows:
"8. 1 2.0 I 0
-
Definitions.
The following words, terms and phrases, when used in this chapter, have the
meaning ascribed to them in this section, except where the context clearly indicates a
different meaning.
A. 'Handbill' means and includes any printed or written advertising
matter,
any sample or device, dodger, circular, leaflet, pamphlet, newspaper, paper,
booklet, or any other printed matter or literature.
B.
'Person'means and includes any person, firm, partnership, association,
corporation, company or organization of any kind.
C. 'Unsolicited handbill'
a
Section
CITY OF
TETlACHAPI
LEGAT DEPARTMENT
2.
means and includes any handbill that is delivered to
private property in the absence of a subscription agreement."
Agenda
its
Section 8.12.030 of the Tehachapi Municipal code is hereby amended in
"8.12.030
Distributing handbills
-
A. It is unlawful for
-
On private property
-
Restrictions'
any person, either directly or indirectly, to distribute,
deposit, place, throw, scatter or cast an unsolicited handbill in or upon any
yard, grounds, walk, porch, steps, mailbox, vestibule, house, residence, or
building of any private property that contains a "no solicitation" or 'ho
solicitors" sign conspicuously posted on or near the front door or entrance
to such property.
B. It is unlawful for
any person, either directly or indirectly, to distribute,
yard, grounds, walk, porch, steps, mailbox, vestibule, house, residence, or
building of any private property that contains an unremoved unsolicited
handbill of the samepublisher."
Section
3.
Amendment to Section 8.12'040.
Section 8.12.040 of the Tehachapi Municipal Code is hereby amended in its
"8.12.040
-
Placing handbills in vehicles.
A. It is unlawful for any person, either directly
or indirectly, to distribute,
automobile or other vehicle that contains
a
"no solicitation" or "no
solicitors" sign conspicuously posted on such automobile or other vehicle.
CITY OF
TEIIAC}IAPI
LEGAL DEPARTMENT
Agenda
B.
the handling,
The provisions ofthis section shall not be deemed to prohibit
transmittingordistributingofanyhandbilltotheownerorotheroccupant
of any automobile or other vehicle."
4.
Section
Severabilitv.
Each of the provisions of this ordinance are severable.
If any provision shall
be declared to be invalid, the remaining provisions shall not be affected thereby but
shall remain in full force and effect.
Section
5.
Effective Date.
This ordinance shall take effect thirty (30) days after the date of its adoption
and prior to the expiration of fifteen (15) days from the passage thereof shall be
published in the manner authorized by law in the Tehachapi News, a newspaper
of
general circulation, published and printed in the City ofTehachapi.
INTRODUCED at a regular meeting of the City Council of the City of
Tehachapi, Califomia on the 21't day of September, 2015.
PASSED AND ADOPTED at a regular meeting of the City Council ofthe City
of Tehachapi, California on the 5ft day of October, 2015, by the following vote:
AYES:
Council Members:
NOES:
Council Members:
ABSTAIN: CouncilMembers:
ABSENT:
CTTY OF
TEIIACHAPI
LEGAL DEPARTMENI
CouncilMembers:
Agenda
Mayor of
the City of Tehachapi, Califomia
Susan Wiggins,
ATTEST:
City Clerk
of the City of Tehachapi, Califomia
I hereby certifu that the foregoing Ordinance was duly and regularly adopted
by the City Council of the City of Tehachapi by a regular meeting thereof held on
October 5,2015.
City Clerk
Published:
CIIY OF
TEIIACT]API
LEGA! DEPARTMENT
Agenda
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF
TEHACHAPI AMENDING CHAPTERS 9.130 AND 11.10 OF THE
TEHACHAPI ZONING CODE RELATING TO TRANSIENT
OUTDOOR BUSINESS REGULATION
THE CITY COUNCIL OF THE CITY OF TEHACHAPI
DOES
ORDAIN AS FOLLOWS:
Section
1.
Subsection
B of Section 9.130.020 ofthe Tehachapi Zoning Code is hereby
amended in its entirety to read as follows:
"B.
Section
2.
No permit shall be issued for any prohibited transient outdoor business'"
Subsections P and T of Section 11.10.020 of the Tehachapi Zoning Code are
hereby amended by adding the following definitions:
"Prohibited Transient Outdoor Business: Any of the following transient
outdoor businesses: (i) motor vehicle sales, except for recreational vehicle
sales
which are otherwise not prohibited by law; (ii) fireworks sales; and (iii)
food and push carts. 'Prohibited transient outdoor business' shall not include
any farmers market certified by the Kern County Agricultural Commissioner.
Transient Outdoor Business: Any business which is not operated for at least
cnY
ol
TEIIACHAPI
LEGA! DEPARTMENI
Agenda
a
hve days a week for 12 consecutive weeks and which is not operated from
structure constructed on
does not include:
a
permanent foundation. 'Transient outdoor business'
(i) a peddler conducting business pursuant to a valid city of
Tehachapi permit; (ii) garage sales as otherwise regulated by the Tehachapi
Zoning Code or Tehachapi Municipal Code;
(iii)
occasional sales of non-
alcoholic beverages or food stuffs by persons under the age
of
18 years
adjacent to the residence of the person involved in such sales; (iv) sales
of
beverages, food stuffs, arts and crafts or other similar products at the annual
Tehachapi Mountain Festival and other similar community events sponsored
in whole or in part by a local nonprofit organization or govemmental entity;
or (v) mobile sales from commercial vehicles where such vehicles travel from
place to place on public streets during the course of a normal work day and
when the sales are made primarily from the public street or by temporary
access to a prospective customer's property".
Section 3.
Severabilitv.
Each of the provisions of this Ordinance are severable.
If any provision shall
be declared to be invalid, the remaining provisions shall not be affected thereby but
shall remain in full force and effect.
Section 4.
Effective Date.
This Ordinance shall take effect thirty (30) days after the date of its adoption
and prior to the expiration of fifteen (15) days from the passage thereof shall be
published in the mamer authorized by law in the Tehachapi News, a newspaper of
,)
CITY OF
IESACEAPI
LEGAL DEPARTMENT
Agenda
general circulation, published and printed in the City of Tehachapi'
INTRODUCEDataregularmeetingoftheCityCounciloftheCityof
Tehachapi, Califomia on the 21't day of September,2015'
PASSEDANDADoPTEDataregularmeetingoftheCityCounciloftheCity
of Tehachapi, Califomia on the 56 day of October, 2015, by the following vote:
AYES:
Council Members:
NOES:
Council Members:
ABSTAIN:
Council Members:
ABSENT:
CouncilMembers:
Susan Wiggins, Mayor of
the City of Tehachapi, Califomia
ATTEST:
City Clerk
and regularly adopted
meeting
thereof held on
by the City Council of the City of Tehachapi by a regular
October 5,2015.
I hereby certifr that the foregoing Ordinance was duly
City Clerk
Published:
CITY
OI
IEHACIIAPI
LECAL DEPARTMENT
Agenda
TEHACHAPI
r:: .r'. I i.
ai:
t':.'.
DEPARTMENT HEAD:
COUNCIL REPORTS
MEETING DATE: OctobeT 5,
201.5
AGENDA SECTION: ASSISTANT CITY MANAGER
TO:
FROM:
CHRIS KIRK, ASSISTANT CITY MANAGER
DATE:
ocToBER 1,201s
SUBJECT:
TOBACCO RETAITER]S PERMIT REGUTATIONS
BACKGROUND
ln 2007 the City Council adopted an ordinance adopting ordinance nos. G-7724 and G-8495 of the Board of
Supervisors of the County of Kern relating to tobacco retailer's permits. In June, 2014, the Board of Supervisors
amended the ordinance to include electronic smoking devices and paraphernalia. The Environmental Health
Division, which is the designated agency implementing the tobacco retailer's permitting program in our
jurisdiction, in order to ensure uniform policy countywide, is recommending the City amend its ordinance to
include the same language. The amended ordinance would require retailers selling electronic smoking devices
and paraphernalia to obtain an Environmental Health Permit. These retailers would also be included in the
Division's compliance check process to ensure children are not sold tobacco products.
RECOMMENDATION
ADOPT AN ORDINANCE AMENDING ORDINANCE NO. 687 AND CHAPTER 8.52 OF THE TEHACHAPI MUNICIPAT
CODE TO ADOPT ORDINANCE NOS. G-7724 AND G-8495 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
KERN, STATE OF CALIFORNIA AMENDING CHAPTER 8,60 TO TITTE 8 OF THE KERN COUNTY ORDINANCE CODE
RETATING TO TOBACCO RETAITER S PERMITS
Agenda
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEHACHAPI AMENDING
ORDINANCE NO. 687 AND CHAPTER 8.52 OF THE TEHACHAPI MUNICIPAT CODE
TO ADOPT ORDINANCE NOS. G-7724 AND G-8495 OF THE BOARD OF
SUPERVISORS OF THE COUNTY OF KERN, STATE OF CATIFORNIA AMENDING
CHAPTER 8.60 TO TITTE 8 OF THE KERN COUNTY ORDINANCE CODE RETATING TO
TOBACCO RETAITER'S PERMIT
THE CITY COUNCIL OF THE CITY OF TEHACHAPI DOES ORDAIN AS FOIIOWS:
Section
1.
A.
Section 8.52.025 is hereby added
AMENDMENTS.
to
Chapter 8.52
of the
Tehachapi
Municioal Code as follows:
''8.52.025
IncorporationbvReference.
"Pursuant to Government Code Section 50022.1 et seq., Ordinance
Numbers G-7724 and G-8495 of the Board of Supervisors of the County of
Kern of the State of California relating to the requirement for a tobacco
retailer's permit and each and every term, provision, rule, and regulation
therein are hereby incorporated by this reference as if fully set forth herein
verbatim which provide for the following: replacing Subsections D and
F
and adding Subsections l, J, and K to Section 8.60.010 of the Kern County
Ordinance Code and replacing Subsection 2
of Section
8.60.090.B and
Subsection D of Section 8.60.100."
B.
Ordinance No. 687 and Tehachapi Municipal Code Subsection D of Section
8.52.040 is hereby replaced with the following:
"D.
When this chapter allows the director
to
administrative penalty, the following penalty may be imposed:
impose an
Agenda
"3.
For the
third and each subsequent violation within one (1)
year from the date of the first violation, a penalty not
to
exceed one
thousand dollars (S1,000.00)."
Section 2.
SEVERABITITY.
lf any section, subsection, sentence, clause, phrase, or portion of this Ordinance
held
to be invalid or unconstitutional
is
such decision shall not affect the validitv of the
remaining portions of this Ordinance.
Section 3.
EFFECTIVE DATE.
This Ordinance shall take effect 30 days after the date of its passage and within 15
days of its passage shall be published in the newspaper of general circulation, printed and
published in the City of Tehachapi.
INTRODUCED at a regular meeting of
the City Council of the City of Tehachapi on
the 21't day of September, 2015.
PASSED
AND ADOPTED at a regular meeting of the City Council of the City of
Tehachapi on the lst of October, 2015, by the following votes:
AYES:
Councilpersons
NOES:
Councilpersons
ABSTAIN:
Councilpersons
ABSENT:
Councilpersons
SUSAN WIGGINS, Mayor of
the City of Tehachapi, California
TORI MARSH, City Clerk
Agenda
a iY ai
TEHACHAPI
ar!?!iA
irit_l'
COUNCIL REPORTS
2015
APPROVED
DEPARTMENT
HEAD:-
CITY MANAGER:
AGENDA SECTION: CITY MANAGER
TO
FROMI
DATE:
GREG GARRETT' CITY MANAGER
SUBJECT:
AMENDING 457 RETIREMENT PLAN TO PERMIT LOANS
SEPTEMBER 24,2015
BACKGROUND
457 plan is a type of qualified tax advantaged deferred-compensation retirement plan that is
available for governmental and certain non-governmental employees in the United States. The
employer provides the plan and the employee defers compensation into it on a pre{ax basis.
\he
The Council approved a 457 deferred compensation plan for City employees on April 6, 1998 by
adopting the Resolution 21-98. Although a loan program was available to offer to employees at that
time, the City did not permit the loan program.
Making a loan program available in the 457 plan will provide eligible plan participants the ability to
borrow money from their own accounts. The maximum amount a participant can borrow is up to 50%
of participant's balance but not more than $50,000. By allowing the loan program, it will only benefit
employees with no adverse effects to the City.
FISCAL IMPACT
There is no cost to the City. The employee will pay all fees associated with the loan.
OPTIONS
't.
Allow the loan program under the 457 plan
2.
Do not allow the loan program under the 457 plan
RECOMMENDATION
Staff recommends that Council allow the 457 loan program by adopting the resolution.
Agenda
Loun lrnplemenlolion Potkoge for
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Agenda
lntroduction ond Sunmory Intfructionr lar 45f and 401 Plun Sponsors
with rhe abiliry ro lrorrow
Makinga loan program availablc in your rcrirenrenr plan will provide eligible plan participants
rhe amount of
d;;*ouna. As rhc aiministrator of your loan program, ICMA'RC will atrcmpt to mirrimizc associared
;;?;;
with
to the program, However, there arc administrative and fiduciary responsibihties
,"*uia"a
f,,
n*a
ao devote
oFering loans which, as a practical matt€r" €antro{ be delegared ro ICMA-RC'
forms to implcment
lleatc rcvicw all of thc information in this packct carcfully prior ro submitring rhc applicablc
che
loan
program in your plan.
'Ilre below insrrucrions provid.e you wirh easy-to-follow steps to implemeat
STEp
L
2r
$TBp 3:
STE?
a
loar prognm in your ICMA-RC 457 or 401 Plan'
ro implcmcnt
Review the Loan Guidclirrcs Agrcemcnt instructions carcfully prior to rcturning thc rcquired forms
your plant loan Prograrn.
Complete rhe Loan Guide lina Agrccment'
Determine wherher any fbrmal action is rcquircd by your legislative body andlor plan admlnirtrative committce
to implcmcnr a loan program. Ifformal action is requircd, you may want to tlJc rhc suggesred rcsolurion in this
packct.
STEF
4r
Complcte the followlng documcms (ifaqplicabh)
.
.
$TEP
5r
1i7 YlaaLosn A miaistreiion Agrcemeor
and rcturn rhb docurncrt to ICMA-RC'
*
If you havc muhiplc 4Jl plan providers, you must complac
If you arc amending yout cxisting 401 plan to add loan provisions,
Loen Amendment (401 Plans Only)
you must complete and rcurn this docurncnt to ICMA-RC.
Rcturn copics of thc following docurnenr.s m ICMAIIC (please be sure
originals for your recordc);
t<t
submit all pages and retaln the
. Loan Gui.delincs Agrcemmst
. Loan,{.mcndmcnt to thc 401 Plan Adoption Agre ement (if appkcablz)
. 457 ?lanl-ozn AAminisrarion Agree mew (if appkmbh)
. Suggpsted Rcsolutiot (if alllicabb)
fnxtor
'\fork
oR
M,u[:'o:
ICMA.RC
fiow Managernent Team
2A2-587-6419
AfiN: lfork{ow
Managemeut Team
P.O. Box 96220
'W'ashington, DC 20090-6220
STEP
6:
Plca:c allow 5-7 business days for ICMA-RC ro cstablish your phu's loan progratn'
?l*sc reuia origina! eopia of ary
Ifyu
havc an1
qxettiou rahti'tg to tln edoptton
dactmants
los rctt t'fl to ICMA'RC for yat
procass, pb$e cofltact
lots
rucords'
PL/t t Sgottsor Senticet tt.tm
[0^f
lrfinn
at 800'326'7272,
r0{ Ucn0r ror 451/1ll
ltrl Jro$0tl
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Agenda
loan Goidelines Agreement Inrtructions
The inforrnation in this packet is intended to assist 1'ou rvith
implemcnting a loan progtam wirhin your ICMA.RC 457
or 401 plan(s). The packet provides en ovewiew o[ the issues
and complexities ofcsu.blishrng aad maitrtaining a loan
progmm under *re mos! common rypes of rctircmcru plan
arransemcnts. It is not irucndsd to be all iriclusive. Spccial
situati"ons aud/or solurions not discussed in this documcnt
will need to bc rcviewed on a case-by-case basis.
The insnuctions contain information thar will help you
undcrstand rhe decisiotrs you will necd ro rnake whcn you
csablish your loan program and hclp you complerc tbc
Loan Gxi&Ina Agrecmazr' Plcasc carefu.liy rcview the
information in this section and complcte all applicablc
secdons of the lzaz Guifulinas Agretmcrtt.
Here arc a fcw ofthc clccdons that you will ncsd ro make:
. !fill
loans be available for all purposcs ot only in
hardihip situationsl
.
How many loarx will participants bc'rllowed to have
outsta[ding al one rime? {up to five)
.
How long will Participants havc to
.
Section
llk lom
Purpose
Specify whcther loans may bc trkcn for (A) ali purposcr
or (B) only in rhc case of hardship. If you choose chc "all
purposes" optlon, morc ofyour cmployccs are likcly ro
requcst loans than ifyou scleu thc "hatdship only" option.
(A) All Purposes
(B) Hardship Only
401 Pltas: Under rhe Codc, only employers can arthorizc
a loan for hardship purposcs. Gcnoally, for loan purposes,
thc IRS defines "hardship" situations fot these purposcs to
include, but not to be limitcd to: unreimburscd mcdical
expenscs, buying or rehabilitating the participands
principal residence, aod paying for college educ*tioa for the
participarrt or his/her quahfied dependents' Car loan, car
rcpairs, and the purchase or repair ofa v"catiotr o! lcntal
property would not be inclrrded in the hardship definition.
Employers bave thc ability to makc their plao's loan
program morc rcstrictive under both ofthe above options.
repay a loan uscd to
Applkdion Proeesr
purchase a new primary ruidcncc? (up to 30 years)
Section lV:
How will particrpanr repay thcir loans? (payroll
dcduction, ACH paTmerts from rhcir bank accounts,
or both)
No action is tequired in this section.'Ihe ePpiication
In ordet to offer loans within your retirement plar4 the
Internal Rcvcase Codc rcquires that you establish wrirteo
guidelines that govern thc ?laa's loan program' You rnay
clcct ro usc the loan Gidelius Agrernfl, ro s.!ve lhis
purposc for your Plal.
proccss available tr: parricipants
opdon you selcct in Scction
III
will vary depcnding on rhe
(Loen Purposc),
Sedion V: ltlcxinum llunber of Loons
Spcci$ whcthcr participants may havc olly onc (l) or up
rlating to the proccs of
loan program, plsase oontact your Plan
Sponsor Servlces t erm a! 800-326:7272.
ro five (5) loans outstanding ar one rime, The oprion you
choose in th is section will lrave a significanr impact on the
number of loans made frorn your plan. Rrgardless of your
elecrion, a parricipana rnay receive a maximurn ofone (l)
loan per calcndar year,
Sedion L lrnployer ?lun Infomotion
Notet lFyou select Payroll Dedu*ion
for your participants in Section VIII,
Ifyor
have aay qucstiona
implernenting
a
Enter the neme ofyour cmploycr plan. Also spcci$ the
plan type and your ICMA-RC plan numbcr.
as a
es
repaymcnt oPrioo
rcpalmcnt
ch loan
eac$ paX pniod mxst b< atcountclfot sepanrely. As sudt,
repayments of mulriplc loans are a much larger burdcn on
your payroll system (and personncl) than a rcpayrncnt ofa
lir
singlc loan.
Sodion lL lllgibility & [oon Sourte
Vk
Loans are available to ell ectivc employecs, except those
$ection
with
No action is requircd in this sectlou. "Ihe Maximurn Loan
Arnount Vorksheet includes instructions you can use to
calculate rhe maximum loat.r amount for a participanr.
The loan rnodeling oprion on ICMA-RC's Accouut
Acccss websitc can also tre uscd to calculatc a parricipaut's
maximum loan amount.
arr cxisting loan in default
Usc this section to specify the sourccr that
l,oan Source
for
patticipanr loans.
will bc arailable
-
Loon Amounf
l0Ar
lrrrf{r|rfir0r t^(|rfi
ror 151/401
frrt lfoilur
I
3
rwry20t5
Agenda
Section
Loans rnusr be rcpaid in subsr:ntially cqual inrtallmcnts of
orincipaland interest ove. n Period that does not excted five
i5) y""rr. Ho-"""c ifrhc petriciprrrr will bc using thc loan
residence rhc 6tc (iJ 1'c:r r Lime linrit
"
of rhc form, you spccify thc
chis
scccion
-,ly nor "pply. ln
for
principal rcsidencc loans,
pcriod
maximurn rcpaymcnr
to
p.,..h*" pnn.ipal
with 30 ycars bcing thc maximum tctrn.
In determining rhe maxitnum rcpaymcnt period for
rcsidential loans, you should be
section), rcpayments would continuc by thc participalr,
tbrough you.'for the cndrc tcrm ofthc loan (c.g, 30 ycars).
Evcry payroll pcriod, thc parricipanr (formcr cmploycc)
will be required ro give you a chcck fcr thc poiodic loan
rcpaytucll anrount. You then include rhis arnount with
your ncxt conrribution submirtal m tCMA-l{C. l.oan
rcpalnentt ma! not bc nad.c dhectlL to ICMA-RC by thr
ACH dtbi, 4s tt rc?Llnratt
?drriciprant, u zx |ot cboose
oprion in Srctios VIII"
Vllh loon Repoyment
Process
Specify rhe repayment merhod(r) and rcpayment frcqueircy
your plan will usc.
*
You can allow repaymcnts to bc
Repayment Method
madc via payroll &duction and/or ACH payments from a
pardcip ant's bank account.
(l)
tAY'0tF
A prrti.ipnrrr may ;tay ofrall ot n 1'orrion o[rhe prinrip'rl
rnd jnrcicsr carlywithout pcrrelty or additi,rn.rl fcc lxtru
payrncres art applicd forward to both principal ard intcrcst
in the origitral tepayment schedule, ttnless
rhe addirional pa1'mcnt is for the full balance duc' ?lease
note rhar no paymenl date may bc "skipped" cvsn if ihc
as
"pecified
cnrployec has madc a large paymcnt or submincd rnultlplc
palmcnts,
nindful that thc loan tcrm
may exrcnd bq,ofld the pcriod rhc parricipant is employcd
by you, l{you allow enrployccs co continue tc pay thcir
loans after thcy scpuatc fiom scrvice (sse rhe Accelcration
Seclion
{il0 tlniY
ADD|Il0l{At t0Al{ REPAYfiiilm
Vll: length of Loan
ri(/ith this option, you will
Payroll Deduction
include thc ioau rcpaynenr dcail when you remit
c-ortribudon dctail to ICMA'RC via the EZLink
websirc.
I ni tiating ?ayroll D eda*lon
Payroll dcduction should begin within rwo payrofl
qcles following rhc employee's receipt of thc loan'
Employees using rhis merhod rnusr notify thc Employcr
immediarcly so rhar repaymcnes rrill bcgin as roon as
pracricable, on a datc determined by the Enploycr's
payroll cyclc. Failurc ro begin peyroll dcducriotr in
a ttftcly man er could lcad ro the employee's loan
entering delinqucncy status.
participanrs autholizc
(2) ACH
- \firh this option,
ICMA-RC to debit loan repaymcnts dircctly from tbc
participant's bank accouut via Automated Clearing
House (ACH). This feature trees you ofthe burden
ofcsrablishing and monitoring leln rcpa;'menrs via
payroll deduction.
Section lX: loon lnterest Rqte
No acriou is requircd in this section. ii simPly dcscribes the
inrcest rarc that will bc used for participant loans.
Sedion X: Setudty(ollaterol
No artiou is rcquired in this section. It simply describcs thc
amount ahar will be used as collateral for parricipanr ioans.
Section Xl:
Atolelolion
Specify rvhcrher participatts who havc scparated from
scrvice will hc ablc to conrinuc loau rcpaynrcnts ulrtil thcy
have withdrawn (helr entire accouna balancc fronr rhe plan,
or ifourstanding loans will be due and payablc at thc time
paraicipants $cpara(e from ocrvicc.
You should considc the optioru in this seccion carcfully,
sirce your ehction will impact when ourstauding loans
bccome taxablc ro participanas' Ifa parricipant docs not
rcpay the ourstnnding loan amount at the rimc it is duc, rhc
loan is "forecloscd," and thc outstanding loau anrount must
bc rcporrcd by ICMA-RC as a raxablc distribution in the
yncar of rhe foreclosure.
Given rhc burdcns xsociated with collectiog loan
repaymcnts ftom formcr cmployccs, you may not wish to
rnainrain a potcntially long term 'tclatiorrship" wirh fbrmcr
employees (cspccially
ia the
case
ofresidetrial
loaos),
Sedion Xlft lermorfizollon
No acion is requircd in this scctjon. lt simply providcs
information rclatcd to the reamo$izatiotr of participanr
loans.
te*ion Xlll; Relincnte
No acrion ir rcquired in tbis scction. k simply providcs
information relatcd to the rcfins.ncing ofparricipant loans'
toAr
lrrlflr
tr]0r p^crrlr r0r {5//401 prri 5ror50ts
I{
irv 720t5
Agenda
SeCion XIV: Reduclion
ol
Loon
No actiotr is rcquircd in this section. It simply dcscribcs
how outsranding loans will bc handlcd in thc cvcnr ofa
panicipantt dcath.
associatcd with thcir retircmcnr plan, rcgardless
provisious govcrning rhc loao program.
c0il$0u$,l(rs 0f 0itMtD
No action is reqrrircd in rhis scctiotr' Howcvcr 1rcu should
familiarize yourselfwith this infornration and nore that
loan rcpaymcnrs rnust bc made in accordancc with thc plan
docurnent, plan loar guidclincs, and as tc$ected in the
promissory notc signed by rhc parricipant. Farlurc to ml[<c
ior., ,"pny,t,"o,s accorditrg to rhc loan tertrts will result in
thc ouutanding loan balancc bcing deemcd disrributed and
DlSrRtBUTEo
l0Alls
(PARIIGPAI{Ts}
The principal brlancc, in addirioo ro any.rccrued irtrcrcsL. is
iistribution to thc IRS' Howcver' thc taxablc
disrribution is noe thc only evcnt in conjunction wirh a
rcponcd
Settion XV: Deemed 0istributions
ofrhc
a^s
a
"lhe foilowing ncllative consequences
dcemed disrribtltion.
occur
.
as a
rc"uh ofdecmcd distribution.
'lhe deemed disrribudon !s a rarable evetlt. Hqwever, ir
is not an acrual distribution and thercfole rcnlains an
,rsset of the participrnt'$ account. The outsranding loan
baLancc and accrucd intcrcsr continuc to I'c rcportcd on
chc
participanr's accoulll statcments.
taxablc to thc particiPalt,
.
Rcpayment ofa dccmcd distribution
reverre thc raxablc cvcnt,
flilt]t6
.
'Ilre loan continues to be cotrsidered outstanding until
ir is repaid or "ofset" using the palticiPart\ account
balance. An ofset car occur only ifthe ParticiPant
is cligible to rcccive a disrriburiol fiom rhe plan rs
ourlined in your plan document.
.
Participants arc rcquired to rcpay any oustanding
deemcd dbributcd loan bcfore rhry can bccotnc
cligible for a ncw loan. The deemed distributed loan
and any intcrcst accrued since the dare ir bccamc a
texrblc cvcnr is rrkcn itrto accounr wheu dctcrminitrg
the maximlm amount availablc fot a ncw loan.
.
A participant who has had a prior dcemed distribucion
A loan will bc dccmcd disributed whcn a schcdulcd
payment is still unpaid at the eid of thc cdcndar qrrtcr
following. rhe calcndar quarter in which the paymenc was
duc. For er<amplc, ifa panicipanr does not rnakc a loan
payrncrrt that was schedulcd to bc madc on February l, thc
maximum curc pciod for the repaymenr is June 30 If rhc
toral anrount of all delinqucot paymems is not reccivcd by
the cnd ofrhe cure period, thc loan is dcemed distributed.
(01{5I0uE1{G5
0t Df$lED DlSlRlBUIt0 toAlls {tlilPl0Yn$
Employcrs who do not cnsure propet loan rcPa)' tcnt
practices in rhcir rctircmcnt loan programs risk not
ooly having individual participant loans bcing decmed
distributcd, bur
extrcme, plans
e high occurrcncc of
decmcd distribrrtcd loans, and/or program prrticipantr in
may be di"qrralified (in the case
default, for example
of 40'l plans) or classified as ioeligible (For 457 plans) by
rhe lRS. Disqualifcation results ilr rhe loss of tax-deferrtt
sintrs for all contribucions and a possible incrcasc in the
taxablc incomc for pareicipating employccs.
'/::Ffi"?ffi-1ffiTWfi"'r'
-
-
plan sponsor's Fduciary oliligation ro properly manage
the retirernent plan atrd its benefits' Mismanagcment of
a lran prograrn may be considercd failurc to mccr this
fiduciary cbiigation and may expose a plan sPonsox to
litigacion, in addition rc being in violarion ofapplicablc
laws and regulations,
It is
will oot
changc or
musr makc repayments to a lew loan through payroll
dcduction, or provide proof of adcquatc sccurity.
Section
XVt leal
No action is reqrrired in this scctiqn. L simply provides that
fecs may bc chargcd for various serviccs rssociated
u'ith thc
application for and issuancc ofloans. Participants should
revicw rhe Annual Service aud lee Disclosurc noticc(s) for
your plan for more inforrnarion on thc applicablc fces.
a
Emplol,ers, es plan rponsors aad fiduciaries, have an
obligarion to comply with plan dccutrre.nt and loan
guideline requirenents applicablc ao participant loans, In
this regard, loan payments must bc madc in accordance
*ith rhc plan docuntctn, plan lotn guidelirrcs, and a-s
teflccted in the promissory note sigued by the participantEnrploycrs rctain rhis obligation ifrherc is a loan program
Sedion XVlh Signolures
Plcasc havc an aurhorizcd plan rcptesetrative sign and dare
tfiis sccrion of,the agrcemcnc.
sPtclAl. clR(utt l$rAllff s
lnergency $lithdrawols {457 Plons 0nly}
457 Plans: Loans must bc coordinatcd rvith unforcsccable
emergcncy withdrawals.'lhe etuergeucy rvithdrarval
!0rr lrffrr$tdror
htrritw
451/401P(ri
5f0$0rt
RW
|5
U10t5
Agenda
thar an
res[larions uDdcr Section 457 ofthe Codc rcquirc
ulasr
lf
of
tltc
rcsort'"
a
resource
bc
withdrawal
cricrgcncy
the participant is able ro takc a loan or refinattce a current
loan from vosr ICMA'RC 457 plao or any otl.rer plan you
sponsor, rbc panicipam has resol rces :tvailablc to mcct' or
'ftrerefore' a prrticipanr
meer, rhe 6nancial need.
olnirllv
'will
b" requir"d to take or re6natce
cmergency withdravral.
a
loao belore raking an
Many cmergerrcy witidrawals arc not approved bccaltsc thc
financial need, while serious, may not meer rhe couditions
'Ihe ability to take a loan
iremized in rhe 457 regulations.
allow: participanrs to hlve acccss io rnoncF tlr"?t is not
orherwisc availablc. And tic rcpaymcnt process For loans
ensurcs tlat pardcipants rcplenish rhcir accoults' thcrcby
prescrving thcit reritement seviltgs.
and Survivor Annuity
the
a.s rhe dcfault forrn of
obtain spousal consent
cmployec's spousc must
the conscnt must bc
notary public, Such conscnt
ICMA-RC no more than
uses
a loan- lhe
in writing, to the loan and
a plan rcprcscntative or
be reccived ia writing by
&ys beforc thc loan
Access. In rhc case of
the Direct loan
alorg with thc applicetion.
Pleac bc alvitcd, tha amt statct
civil union or reg*tcrcd bmcstie
ICMA-RCwill
activities
plans, or
(c.9.
if
457 detetrd
involvemenr will depend
ou your situadon,
1.t{u$rruruils
The Code sets a
loans from all
pa*icipates. [fyou
plan providers, no
the aggregate of all
plans in which thc crnployce
retirenrcnt plans through mr.rkiple
.will bc ablc to calculatc, by
/on
2. Sll{Ott
Ifyou
R[IlRfl'ltN Pl"{ltlilUffi
PU
lR0vl0tts
have adoptcd a siagle rctiremenr plan
with onc
mastcr plan documenr under which ICMA-RC and
your orhcr administrator(s) mu$ opem&, lhcn you may
ultimately havc to self-administer your loen program, unlcs
you rcquirc;
thar thc maximum that may be boffowcd from any
provider is 50 pcrccnt of rhc balance wirh that providcr
and
rhat :he loan mu$ be rcpaid only ro the providcr from
which rhc loan was madc,
3.
and secrion 401
plan). The degree
are arry outscanding
ICMA-RC, cur online
program will takc them into account,
.
to your cmployees from
ruch as two separate quali6ed
types of retirement plans
several like
erc asked to input
in rheir onlinc workshcet
calculare the maximum
caa
so thar
afe on
"honor system" whcn rhey
b gnaSle to veri&
loan amounts;
any;li&n amoue(. associated wr plans edministered
lfyou cicct
all
l*u.
rfyour loan program in your
buc you will h*rc to perforn some
You will ueed to perform rhese
if
usc t0
plans, you u,ill bavc to
rhat may bc boro*cd.
all loau amounts cutrently
the last 12 months, Piea-sc refer
Amounr !florkshc.et for insuucrions
thc maximunr loan arnoum fol a
Parri.ipant.
itstar, ttrcll ar 4
to ctrry thc umc
n
plan which offers
" or "co-providcr" plans.
ose
Ioans,
plan(s) *ith
Ioan veri fication
yo[ can
.
tlultiplo Plm:f Providors
tha n
will
outsraldilg and
to rhc l4aximum
conscnt should bc seot
and obligatiorc as mo/li.ge *nder tlate
Ifyou hevc
This
paraicipa0ts mu"st
rcqucst is nrbmittcd
rigl*
from all loans from anY
calculate rhc
ly'other providers. However, if
lolns in slhgr plans adminislercd
Ouclified Join cnd Survivor
Plcns
{Applier to Sone
If your plarr
may borrow
itsclf, che maxirnun rLmoutr! lhat a
hc cnrployer, car
ar rny point in rimc. Sirrce onlY
balance and thc
&rerminc thc currcnt
pasr 12 months
!n
rhc
loan
highest oursralding
f,tullPu
lfyou make
all ofyour
$lfllIli{E}lI
?Rol,tDtRs
from
avaiiable to your
plans (e,g.
417 dcferred
quali6ed plan),
by itself, the
be ablc
may borrow rr any
maxlmum amouff
the Code sets a maximum
poirrt in time. This is
from al{ 401 and 457 plans
on r[c aggregatc ofall
Sincc only you, thc
in which the
loan
cgrrcnt
outst&nding
cmploycr, can
loan balancc in thc
balancc and the
past 12 n:onths ircS all loans \om any 401 or 457 plans,
amount that may
!hc
you will have to
all loao amounts
compensation plan
no administrator
currcniJy
lleasc refer to rlre Maxirnum l-oan Amounr Workshcs for
instructions you can use to calculate the maximurn loan
amoun{ for a ParticlPanr.
L r l{rlrrrrlr0r
Pr(rr6( rot
l57A0l
frl lrlr:ott | 6
RtY
r/20t5
Agenda
8{'t[0tx6 f|Jgllt
*r1ntff*I
LOAN GUIDTTINES AGRTTTIIIENT
5f(l0t
slclll lfY
rngloyer wili gra ut loa ns to prreiciprnts- You
'Ihe purposc of rhis agreenrcDt i$ to cstiblish rhe rsfrrs .r nd. cond itioos u nder which the !
scleciiofls lvill lP'ly ro all loans madc rvhile tle
shoutd consider eacb oplion cfl(efully b;fore makidg yout selc,.lons bocauc lour
apply only t<' loans made aftct the cha'ge.is adoptcd- L'ans
sclcction is i' elfcct. lfyoo t".., .tt..,g. ;nf pro"i'it''r', tht thangs will
2t (hc tinlc thc loar wdJ
guidcliaes tha. *'ere ir
in cxi.rtcnce at the timc ofany futore.h"og.'. vill conrin.re to o]reratc under the
'fkct
originally made.
Plcae teal tbe lntazcttots and carefullT coflPletc dll tcctioat of
frfc*'Lo"n Progranr
N*oe of Plan
(Earar
I
ngn'm'xl
"it
Antcndmcut to l-oan lrograo
ri t com2lztt Employr ttatt., in r..littg t 4t )t
plan,lypc: Ka5Z D"ft.r.d
ICMA-RC Phu Nnm
ar, Z O-
Co^pcnsarion
4
-b 6
Plan
l40t(a)
Moncy P'rrchasc
Plan n 401 Pro6t-Shaling Plan
-&
l'oans arc nveiteblc ro all acrivc emplolecs' except rhorc with ro erisring loal in &fault'
Ifyour 401 plan is fundeci bl a combinarion of llmploycr and lirnployee conrdbutiotrs, you lnosr specify whctber one or
401 Plur
both ofthe foflowiag can bc used as n source f,or participlrn loans. lsdet o* or botb aptiot ldo*)
I
I
Employ'er Contribqtion Account
0at/
Bnlit'
a
1)
tt- attd |ort"arx, ifapvlkabb, inckdtng Eu2loyc Mat/ato;7, En2lzyc volanary, Enph2t Rolhver,
Arcol,,t!, lnt.xthdhry tb. Dc/u*ibte fmphTct contributionlQzzl;fzl Yol'/"k!ry ED'PL|JN C'R*;bttion A$e'or)
Partlcipant coottibution Accounw
anl po)ablc
balmtca
{2
457 or 401(k) phn altolrs Rorh comrihudons, a participant's De.rignarcd.Roth Accounr balanca will
wltrhcr ot noc a perliciprm's
be includ.d wi.ci cdculartng the amoun: a p+fticipanr is etigible ro bo$orv. Ho$'€ver, you nrusr specify
(Slta
belou)
olttiot
oxc
loanl
lot
Dcriggared Roth Accourr can bc used as a soutce
ParriciPanr
*oah Atsett (ifa?pbc,ttb)* Ify,our
(A participem's l)csiglarcd l{orh Account rtill nnt bc avallablc as e soutcc for loans under the plan (default option)
I A participant's Desigmred Rodr Accouot sill be available as a sourcc for loens under rhc Phn'
Natz:
lfRorh as*r: ar atalable
li;trilrttion rf lloth ,t:ttt.
7hb
as a
rcor* p' hau, a loan at b y'cazc,!
rny rc:ult h pnttitiNrk ?tling ra!.'
porp**,
fflll'rcfiurncc
-
\0ich this oprion, prrriciprors car rcquecr
cxisting loans using thc Online Loans oPtion.
ttistril*,| uil!
nat
*risfi ttu ryuiacntrJbrz
bc tu;hblz ta+frt'
qtal;J;cd
(u-fz4
ox,lsex tbat uouLl othcra'tu
a loan
fqr r$I rcaion. Parricipanrs will be able to reqlrst ner' loans or
olenabling
n lhtdrhtp Only - 191rh this oprion, loans sbalt only be granrcd in thc evenr ofa participrnr's hardsbiP ot for rhc purpose your
plelr
form
for
thc
lonu
appllcation
coorplete
will
need
to
- o p.rri.iplt ro m.ct ccn.rin spccific{ financial situationslParticip,urts
and obtain your rppraoej
(Adin
l-odt t
i,
nat t
vailabl).
thc parri-ipam'.s loan applicatior afier detcrmiuilg, bascd ol ell rclcvnnr fects aud circtrn"rencer char thc
thc crnployer shall approve
-not
of r[,e arrourr rcquirc,l to rdievc tbe fiuancial necxl, as dc6ned by rlre employcr. For tlris purposc,
in
omouni ofrh" loan is
"*....
bc limitc<l to: unreimburscd rncclicnl expcnse" of rhc p,rrticiprnr or mcmttrs of thc prrcicipaor!
but
oot
shall
iacl$dc,
inencial nced
fot a collcge cducarion
immcdiate faorily, ctarblishjng or subsraruially rchabilitating rhe principal residcuce ofrlc participanr, or p:ryiog
(iocluding gaduate studics) for tLe participant or bis/her dependents.
[0rr
ir*rrirrlr,r hc$Gtti.157/101 flrl !r0lloll It
rrv r/2015
Agenda
toAN GUlDEtll{ES AGREEllltilT
tv. APPllcAIl0ll Pl()ffss
thc
loan agplicatioa ptocoss will wry depcnding on the oprion yor'r selcctcd in Setrion
lll
above (l-oan Purpose)'
(A) ALL PURPOSI]S
.
Particlpantt carl rcq$cst i new lo'1D ot to rffinarlcr: en cxisting loau usitrg
Online laanc
rhe ICMA-RC wcbsite tt w'&w.icftt rc,otg (Ouli,t. Lodtts),
.
ICMA-RC sends loan dncumcotr wirh thc loan chcck to rhc peteicipam. When thc participant
Dircce Chc<.lt lgsuanEe
siglri6es acceptalcc ofloan terors'
endorscarecr
cndoncs rbe chcci<, thal
{,9) ITARDSHIP ONLY
.
.
p.pcrApplication
*
A loan applicerion rnust bc complered, signcd by the parriciPanr and approved by you, rbe cmploy$'
Upon rcceipr of ar': approved lorn applicetion, ICMA-RC wilt preparc the required loan documcnts {i'c., thc
ptomissory norc rnd loan disclosure sratem.nt), :rnd send rhcm to thc cruploytr with rhe loan chcck'
Chec,k Issuancc
*
-
'lhc loan clreck may nof bc giycn io thc puticipa[r until tlc ioao <iocumetrts h.rve bcen signcd by thc participant. Beclasc
n pl"n urr"c, uli losn ,lo"un,cats tnust bc complcted and preserved for_ar leaJt thc life ofthe
the promissory rorc i,
"onrid"r"d thc origiual loau
retain
documcnts and scld copics ofall docurnclrs ro ICMA-RC
lo".r. 1lr" .*ploy",
"hould
T[c loan amount will gcnerally bc rcdeemed from rhc cmployeat account otr the s' me day as cithcr ICMA-RC receipt ofa ioen rcquestl
n'ill be
applicatioo (complerc lnd in good order), ifir is s,lbr$iared piior ro 4:00 p.t". till on e business day. lf nor, thc loan amount
the
ncxr
busiuess
on
issr.red
is
gcncally
purpose
lo.rn
for
an
all
chcck
submis$on,
Thc
loan
#o.r,"d oi ,h. n.*t businci d:y following
ro
thc
employer.
trc
scnt
loao
will
a
hardship
chccl
for
Thc
loan
arnploy"..
ro
the
day following redcmptio+ urd wrll be rnailcd direcdy
'Ih" .*ploy..'" p."r.ornreot ofthe loau check for payo-rclt consrkutes nl achtowlcdgmtnt thet tLe ernployee has rcccivcd and reed thc
loan disrlr*urc jnformarion provided by
lClrlA
RC and ;rgrees to rhe term. thercrn.
Partlcipanrs mn), reccivc ouc lolo pcr calcndlr ycar, Plcare spccif whcthcr paticip.llas rn'ry have
outsnlding at one tinc.
D Onc (l). Panicipancs may heve only one (l) outstanding loan at a time.
I Fivc (5). Parricipants may hale uP to &ve {1) loans ourslnrdiog at one tirne.
(Other. Panicipanr. rn"y hn". *p rt L (snter 2, 3, or 4) loans outrtanding
olly
one (l) or up to frvc (J) loao'r
at oue tinrc.
loans to r participar:r fro m rhcPlan aad all othctlku of the Enployr thar erc eicher eligible
451b) ofthe Code or quall6ed crnploycr plans urder Section /2(p)(4) of thc Code
in
sccrion
pians
campensarion
describcd
4cfarcd
(c.g-, 40lta) plans) $ all rot cxcted th laser of
Meriruumr 'lhc maxiururn amount ofall
(l)
$50,000' or
(2) Onc-halfof
rhc
wluc ofthc Participanc's inrerest in all o[his or her Accounts under rhis Plarr.
Vhcn cdcularing the maximurn amo{ ( paricipan. is cligiblc rc borrow from hislhcr eccount, the
bc rcduced by rhe perticiprnri higiusr outstroding loan bahocc over the Prsc i2 ntorrh$
Itllninrrmr'lhc mioilrrrm loal amount
is
lesser valuc
of (l) or (2) ebovc must
$1,000.
A loan canoot bc issued for morc thrn the maximunt arnoutrt. Tbe p{.ticipenl's requcsted loen amount is subject to downward
adlstrncnt without notice doe to market flocturtion betw€ctr the time ofapplicrrion and rhc timc thc losn is issucd.
Loan smorDrswill bc ta&er pro-rata frotn all ofa participanr's inYcslnl€n$,
lorr funrrrr tror ficrror r0r 457401 Prrr Sr0rrofi
|
8
lav t/20r5
Agenda
IOA}I GUIDTII NTs AGREEfIIIENT
vlt. t$lcfi 0r t0All
irttcrcst over a pcriod thar docs not cxcccd 6r'c (5) 1'ears'
Loens must bc repaid in srrbstantially equ.rl irrrtallrueDts ofprincipll an<t
Pdncioal Rcsidcnce Loeos
(imc linit ma)' oo' a'Ply' Pnrticipr.'s can
.,.i"g ,t'. t*" .. purdrase a priucipal rcsiderce' the $w (5) ycat
";;;,lli"
fcFayrneff period for principal residcncc
maximu'
t6e
specify
,.pay r principal .csi&nct loan ovcr a p*iod ofup to 3O yc.s, llcrsc
;il;;tp.
loane from your plan below.
Maximum Eplynrert period for priociprl residence loans = .a-l-
lEutr
d
nttmb'r ofl'ntt'
uP to
30)
plus inrcrcst, minus lpplicrblc
reprynrco( mcrhod(s) aod repeymcnt frequenry yoqr planrvilllse- Nore rhar loan amouats
to be made via payroll
:rllow
rcpayments
You
can
,o riil,r-nc,.r" ."p"id .o poiriripor,, r.Juu,.'",rd not .oICMA-RC.
lcar(
montblr 657] ol
at
mldc
mus.
be
ll,i".ion *d/o.ecHpuyr.n6 f,oir, prrcicipami lrank rc.count. Loan repaymcnts
speci| thc
ii. fia
qurccdy
"
(401).
*r. t:. :*.Y:!* !* !::: 9.9:.......
I
Payroll dcductioo only.
D ACII debit oaly."
(Employcc may choose cither payroll dcductlon
,ACH laymcat Rejccnd F..
;,rfirrut;on, o, o"lorot
|,til "i.. ACH /cb;t is r:jcacl /tt. tn intuf;d.rt jnl"-it'wlil bznh accvuat
!,c iharyl ta fu ynicip,rttt! e*mt. Ihtfc tu 520lu tnc.fa occttrztrcc anl $J0lor catl uhtqua*
lon" ftpdfr.n,
- Ifd
cbotc, if,.;lt
'?h.&.I?d
Repaym€nts rhrcugh payroll dcducrion will be seur
D Vcekly
!
or ACH dcbit,"
vil
to lE
chcck or wirc by thc Employer to ICMA"RC on thc followingcycle {cbootc ont)t
(52 per yeer)
Bi-wrekly (26 per year)
fiSerui-monrhty (24 per ycar)
I
Monrhly (12 per yeer)
ltrltietlog ft cpeyrnents:
.
qnPloy€e's
ACH dcbirs from rhc employec's designated bankaccounrwill begin approximacely one monrh foliowing rh€ dstc rhe
ooe nronrh
loens,
approxirnatcl/
in
ofonline
or,
thc
casc
ICMA-RC,
form
is
receiwd
and
processed
by
slgned ACH authorizarlon
foilowing thc dae rhc loar chccL bas bcen clearrd for paymcnt Debits vill nolnelly be made ol a monrhly basis.
.
Pryrotl deducion should bcgin widrin rwo payrolt cycles following the enrployee's receipt oflheloan Ernployces using rhls
nrirhod musr notifu rlrc Employer immediatcly so chat rcpapnena will bcgin os soon ar Ptacrictblc, on a dale de(ermi[cd by
rhe Employer's pa1'roll cyclc. Frilure ro begin paytoll deducrion in a rimcly rnrnncr could lcrd o dre employce's loan cnrcdng
delinqoelcy rtatur.
tcvcstmcnt of l,oan Rcpeymcnre
to his/het
loal1 rq>aym.lts u.. invast.d a..ording to ihe insrrtlc(ior$ rhc parricipant Las on Fle for thc investmcnt ofconrribrtioix
All
accou ot.
Additiooal Loal Repaymcrts rnd g:]dy P.y-Off
A pardcipant m{y pny of all or a porrion of thc prirrcipal lnd intcrest elrly \vithont pcn.rlty or addirional l'cc. f,rtra paynrelrs arc lppllc{
forwani to borh prlncipal an{ intcrcst a,r spco-ificd iu t}rc origtn:rl rpa;'men: schcdulc, unlcss thc additional paymcnt is for rhc full
balence duc. lllcese nore rhrt no ptymcm dare may be "skipped" evcn ifthe urnployee has m'rde a large paymem or submined muhiple
DaYmcn$,
[0
l$ruflTlfl0r Pr.utl rtt {5//{01
lw 9t0$!r! |I
tlv 7/2015
Agenda
toAl,l 6u lDfl.l]lts AGR$mENT
ltlll. t0All RtfAYt'tt$ Pt0$5S (ornrup,l
Loroc in Ddauh
ir lo:r ns for lack of repaymenr mote frequcnr ll rlr'rn thosc tuing tbc
ru ,.quirc rhar .ertain prtticrpanrs u"c the pavroll dcducrion r'ptvmeff
Pafticipants using rhc Ae H rep:rymerrr opr,on ntay dcfault on
r";;il ;."*;,
;.;'Jtfiil;;;i;;.
rnahod.
Mdtrpk Loenr
ilJfnlrrap"it r,^ .ultiplc lens
lormcr Employcc end
;;;;;;-pit;,
continued
-d
y.ou
^Ly.hoo".
r
he
ICMA-RC'
oursranding from rhc plan, erch ioar tcpaytncnr mtrsr be scpatarely rcpo^cd co
Leavc ofAbsencc
on i".r. of abstnce musr repay rheir loaos on r6e ss'e schedule that
"rp1oy"",
cmploynrent.
tould hwc
applied had they
"
Acl{' or by Siving/scrrding yotr a chcck cach
repay
loans by givinglscndilg you a cbeck' you
to
employeer
allow
tetminared
rp.yi..t.* p"',"a tt* th" Accelcrarion
ICMA-RC.
remictancc
ro
contriburion
employee
your
nert
rcgular
in
willincludc tl,c rep"yoreor amounrs
or nrilltary lcave'
may suspend loan repayrncnts for a period of rime fot cmployccs on a leave of*bsencc
Your plan may ellow rernioatcd employeei ro cqnrirue .o repay their loans eirher rhrough
s".tioo) lfyou
ln cenain sirutious, cnrployer
Please refer to
jnformacion'
Tre$ury Regulatiol socrion I.72(p)"1, Q&A-} fot more
Rcpaymcntr Mu$t Coothu.
of sornc parricipantr
In imptcmenring a loan program you should be awarc thar some e.rploycn havc had to conrcnd wirh rhe inlbiliry
evel ifthe
peychc*
thc
coplolcc\
1o reosv st eir loin(s). Yo,r slioukl bc ewarc thar you may noc srop t"king lu"u t"prymems lioo
eligibilitl'or
thc
cculd
both
ott
schcdule
feopardize
.rk" ,hu, ..paymcnts be sropped. F*ilure nr payrnll-dcducr loln rep,rynrents
loal
thmuglr
repaying
the
"*plo1."
ifru
cmploycc
isLikewisc,
parti(ipant.
ihe
a taxableevctri for
quili6catton ofth" .mtr. plon ,.di
""
"s "reatc
rctircmcnt
eif
the
eligibiliry
rhis
c<ruld
peyrnenrs,
ro
arakc
1'our
ieopardizc
of6i"lho bank accoqnt, and rhc crnployc* hils
,iCH d"bi,
phn. Employcrs
are uhimarely rcsponsible for ensuring thar loans are rcpaid according ro rhe loan rcrms.
iCMA-RC will norify both lnou;rnd rhe enrployee ifa paymcrr ht$ not bcen !e€ei!cd'
'Ihc loan intcr.cst ratcs arc sct for non-rcsidcndal loanr at tLe primc rate plos 0.5%r, and for grincipal rcsidencc loaus at thc FHA/VA ratc.
'Ihc intercst rate fo. Dcw loans ffuctuatcs from monrh-lo-month, Thc ratcc fbr the following monrh arc dctermioed on rhe last busincss
dry ofrhc month using www.molcycefe.conr/library/primcrarc.htrn (prime r*c) and www.citimortgagc.corn (principal residence r*tQ^
l,I/hcn a ncw loan is approved' thc intcrest tare is losked in and rcmajns consrant throqghour rhe life
offie loan'
At the rime a loan is r{kcn, 50 p€.c*nr oflhe participant's accorrnt balance or thc amount ofthc loao, whichevtr is less. rvitl bc uscd
as
colhtenl 6r tbc loln.
speciiywhaher participaors who havc separat<J lcrom service will bc rble to conrinue loan rcpaymems until thcy have
wirhdra-wn rireir entirciccouttr batrnce fron rhe plan, or ifourscaoding loeos will bc due and pa;nble at thc tine rhc parricipaot
scparatcs fipm servicc.
Plcasc
All oursranding loans shall be duc and payable by a panicipant upon:
I
Separadon from service,
All lorn
repaymcnrs muse *op following rn crnployec seprratiag from servicc.
Dirttibution of hic/her entire accouor balance, !mplopcs can continuc m:rking loan repryn:ctts uoril they hrve widrdravn lheir
EJtcntirc
'
accounr balancc.
Oucranding loan balances thu arc nor repald rvill be reported
as
djscribrdonr ro the participant. Sec the Deerncd Disrriburions sccrion
for addirional informa.ion,
lur
lt
rntrror Prc*rt
rot {57/101
ftrt t?0[i0t!
I
l0
Rtv 7/2015
Agenda
LOAN GU IDTI,I IITS AGRIEIIIE}IT
x||.
(c.g,, replymcnr peti(}d, interest rac, trequcncy of repa,vmcntsi' Any
Rcemonizarion changcs the trms ofan outrtaotling loun
oursnrdiug loan may be reamortircd.
(Ji ycars from tlrc date rhc loan was origllally issucd' or, in tbc case of
Rcemoftization cennot c)\.tend tbc repsynrent ptriod bcyond 6r"c
<iare thc lomr rvas originally isstcd'
ao^n", b.yon.{ [,lrJnnn',blr of 1,ea.s rpecifi.d in-Sc'ction vII] y:ars from thc
;;,;;;;i'*;
owsranding lorn be rcatno'rizd' UPon piocessing rhe requcsi' a
?ar.ricipanu can use a loan amonizatiou form ro requecr thar
end rpproval by tht cmployer' 1te executed
ncw disclosurc stereficot \vill bc scat r(} the crnploylr tbr endorscmcnt by rbl p,r.tictpanr
u
disclosurcsratcrncntnrustbercrurnedto!b"p1".,ndîrri.rrr,.r,*ithini0c,licndarda1'sfromrbcd'rreitis.sig
,*t -"nt i, "onrl&r.d ln
ameodmcnr to rhe
original promlssor], noac; rh€refrIr
a nelv promissory nore
vill
ed'I1-rcncwdisdosurc
noc be required'
Note:Alotttlte,tnlott1rltt,1ottuiIlstotlernit!ctcla,tau,|aan|*1lttt1olaofta!cnI,ttittgthraamba'>fhatsautttaldingor$eolela
must bc rcprid over a period rhat does
Rcfiaanciog iurolve's a new loau rcplacing al emplolnce's ourstandhrg loan' Thc refinetccd loan
not cxcqcd 6ve (5) ,'cars frorn drc dare whcl thc originel loan wos irsued'
for an additional amottnt,
Activcly crnploycd pnticipants with orre (l) o0rstarrding ioau may elcct !o re6nauce tlrc outstaoding loln
our.a loan during the
not;"er
taken
has
purtlcipalr
s.rblc.ito rh" lor' rrnoulr limiradonc ourlincd in Secrio' VI, provided that thc
to reSn'rnce an
arc
oor
eligiblc
employed,
arc
rro
longcr
vho
ca[nder ycar- Participants wirh nuhlplc oursranding loans, and thosc
exi$ing loan.
Nott: ltdnripal mi&ntt h,os arc nor cligibh for
tf *wc.
ihc oursraodiDg loan balancc(s).will be dedscted lrom rLe account
a trxrbic dirttibudon and may bc sub,oc. to c;rrly \vi$drs\|r'al
penaltics. lhe participenr's esretc is respons.ibic for taxcs and pcoaltics on rhe unpaid |:an eoroutt, ifany. A burcficiary is rcsponsiblc lor
tn*"s do. on rbe arnount hc or shc rccciveJ- A Form 1099 will bc isstrc<l to both the bcreiciaryand tbe esratc for tax rcporting purposcs.
lfa panlciprnr
dies prior m
full rcpaymcnr o[
rhe oursranding loan(s),
ptioi m distribrtion to thc bcncficiary(ies). Thc unpaid loan amouot
i.s
A loan will be dccmcd disrributcd thsn a scheduled paymcnr is srill unpaid at tlrc end ofrhe calendar quaner followiog rhe calcndar
js
quarrcr !n rvhich rhe paltnent rns due. Vhen a loan is deemcd disrribrrcd, the principal balaace and any accroed irrrercsa r.Po.tcd to
paid to thc
no
nroncy
is
acrually
previously,
loan
amount
rhc
participrnt
re<rivcd
tL IRS ,r^, o rax"blc d-istriburion, Howcver, sircc chc
parricipanc as pan ofa deenred disrribution
fhc loan is decmed dinibuted for tax purposcs, bur ir is not an asrual dirtr'rburiou aud tbercforc rcmlins an assct ofthe parricipant's
account
accoun(. lot.rc$r co[inues to sccluc. ihc ourstanding loau tnlancc arrd accrucd iltcra5l s.c rcPo(ad ofi the participarrt's
$rtamcnts.
Repayment ofa dccmcd distriburion
will
not changc or reversc thc taxablc evctrt.
_.[hc
loan contilucs to bc outstalding, nod ro accruc interest, until ii is rcpiid or o{f$e! using thc particigant's accounr balancc. An
Pa*iciplnrs
offgct can occur only if the p:rricipant is eligible ro reccivc a <lirniburion frcot thc pleu es outlir:ed in thc plan documentloen'
Thc
decmed
eligiblrfor
a
new
bc
thcy
cln
before
o,rt*rodi.rg loon whicb ha. b.eu d."mcd distributed
orc rcquired to rcpay
"ny
js
mlxintcrn
derennining
thc
whcn
into
accounc
raken
disrriburion and any ioreresr ac.ruJdncr rhc dare it trcame a taxablc evcnt
arnount arailablc for a ncw loan. Ncw loarrs must bc rcPaid th.ouglr payroll deducrion
lm2ortaltNotc:'|hcalploytnoblig*tedl7fcdttelrpLntonnanplyuit'th.tuzg"i/clnurq"wna*applket'|tapat.tirtllbl.a
agiiutdzcn,zd/ilttibuionl2noniixngroi",cp,?.,ni''".ngo,d!,"i!n"*"hodofrt7n7nlnlandb7otauingntplo7et;ifk,
*r;'" pLr nr to 't'nlc/ it ca'a cf./irr1tat 4aynmt 'tdin
o, aigilit;ty
icaa:d db*ib*,!. 'Ih, u*"4"alif ,/
"tat*
"|tt',
try
To assirt plan spolsors whose plan opdons include loans, ICMA-RC wilt pmvide rcaot$ ofPafliciPattts *ith paynreuts delioqucnt
is commitrcd to
iCMA-RC
deemcd
djsributtd.
havc
becn
loans
yer
;md
cftose
whose
not
decmed,
or
mote
deys
bur
30 to 8g &ys, irO
lo:rns end decrease
supporring crnployets who rcguesr assiscancc rvith rhcir loan programs iu order o reduce the nunber ofdelinqucnt
rhe occurrence of deemed distributions.
Lo.x
lrrrrrrrrfi,ot Pl{rêr for 15ry{01 lult Sforsort
nrf
I ll
7/2015
Agenda
L0Al{ Gu |tttll{ts
tYt
fls
Fca mey be chergcd fDr vadour c?tvkc! ,Jrociatid whh thc
;;;;"ip;;G."*
to thr
psrtlip.nt's
h*tr*"
uod;oi
i-*
the
app-
lic.tioa for and
pa*ticlpan*Lrn
issuancc ofloans'
rcg*yments pdor
o
A0RIttIilT
All applioblc &ts xill
b€ dcbired
*cditing the cp:ym*nt of pdncipel
'td
fmm
ln:rrst
rcaotlBt.
cotnpb' with any
gs it dcmr ncc*'sery fot lY.* ftT.e" Pl"i
Thc Eroploycr h.' tlc righr to sct ctbcr tcnns and conditlons
l"
:1110
mrnncr'
nofl'discrlBioetory
unllolm
1!d
in
a
bc
edministcrcd
lcgei rcqutrcmctrtr. EmpL,"cr c*ti6cr tLrt dl termt and condltionr wlll
q,.rtu*d
In t$gttocrs Vhcrcol the cnployer hcIrdy ceucd thcsc Gsiddiias to br
ttls
D.td*I,nd
daY
of
2{}_*
---.--
EMPLC'YER
3p
Titlr:
Attesc
10fi
lnrtfinrrrfi
?rctur
tor,lslll0l
pur
trorior I 12
rwr/?9rt
Agenda
illoximum loon Amount Wolksheet
ofthc accor'rnt balrnce, wlriche'cr is less'
'rbc marrmum amounr a girticipr.t c.n borrow from his or her ecco$nt i$ $50,000 or )0{o
thc paet 12 months (which, obvlouelS
over
lorn bahncc
Howcvcr, thc:mounr .-t b" ,"d*"aby ol"*icipantk highor outstaoding
minimum amount t Patli(iPRu' tal
phn).1hc
401
."fi *p".r" p""",parrt" who have prc*i'ou"iy t.k* .lo*o-g*- a 4J7 or qualificd
borow
is 51,000'
tXAltlPtt I
yesrcrd:y was
from his accouat bcfore lnd his 457 plan accouur belancc at rhc close ofbusincss
reccivc, wt need to dctcrmine if50% ofhi6 nc'4unr balar:cc
$g,1,000. To <alculirc rhe mexirnum loaa amount hc is cligiblc to
ofhis accoult balancc is les than 550,000'
i$ai,ooo * :Os6 = S+2,000) is grcara rhan or lcss than $5i,000, In this casc, 50%
so tic roa:cimum loen smount Michdel k cligible to rcccive is ${2,000'
Michacl
ha.c
nwe! $kcn
e loan
t)(&{Pu?
at the closc of burines ycsrcrdry was
Kathy has ncwr Ulcn a loan from hcr arcount before and hcl 40.1 plan lccour:r belance
than $50'000' so the meximqm loan
is
greatcr
$240.000. ln this case' 50% ofKlthyb balancc ($2d0'000 x 50% = $i20'000)
amounr iQrhy ls digible ro rcchr ir $5O000 (thc lcsscr of thc wo amounts)'
TTAilPTIs
her 457 phn account balancc ae the
Pam took e $15,000 toan from hcr account cighr monrhs ago (in drc prwiour caleudar ycrr) and
l<
($130'000
qasc,
50% = $65'000) ir geatcr than $50'000'
50% of Pamt balancc
close ofbusiucss ycsrrday was $130,000' In *is
past
12 months, so thc meximum lcan
wcr
thc
but thet arnount murt also bc reduccd by her highcsr outstandirg loan balance
*
($50'000
$t5'000 = $35'000)
amount Plm is cltgiblc ro tccciw is $35,000'
orod
l9o.kL.t
l)
Entcr 50% of thc participant's ror:l plan eccount brlaocc'
2) tntcr
rhc answcr to #1 or$J0,000, whicluwr k less.
3) Enrcr thc panicipanth highest outstmding loerr balence ovcr thc pa.st 12 months
(from all ofyour plans combined), ifaPplicable.
4) Srb*rct #3 *om *2 end you havc thc merimum amount thr plrticlPant is
cllgible to recciw as a nsw loan.
1\
t
tr
C
r)
,'\
n) *9
dl
s
hr$imtfi
$65,000
3)
6\
bnn 4mat
n
[0 lnu{tt nor kilrsil''
$50,000
*
$15,000
$35,000
)
451/1ll,,,,
ttl;{;lol:
Agenda
ullflrc
ruSu(
rtrnt{flll
troor
SUGGTSTED RTSOTUTIOIITOR A LTGISTATIVT BODY
RTTATING TO AMENDII{G A RTTIRffiTI{T PTAN TO PTRf!|IIT IOANS
st(utllY
*
*- * *" -.*
lO---401 ProGt-Slrariug lten #
{57 Doferred Compcnsrtion Phn s 30 L h- 5 e
401 Morcy Purchuc Pbn
fO
s,..,C
Namc of Employer:
ft
Rcsoluion ofthe abovc namcd Employer ("Employcr")
!{HEREAS, thc Employcr
has employees
reldcring veluable serviccs; and
Employcr
rhc inrcrcst ofrhe
!(HEREAS, thc Employcr has csraOlished a rerircmcnt plan (rhc "Plan") for surh employces which :ervcs
in its pcron ncl malagcnrent
flexibiliry
iucrcascd
providing
by
ior
lts
employccs,
rec*riry
rctiremcnt
raronable
p-tia.
i. r"
iy
"-tii.g
sfsr.n. and by assisting il thc attractioa and retcntion ofcompeteut persorrnel; and
VHEREAS, the Enployer har derermined rhat pcrmlning pa[icipants in
r.hc
reritcmeut plaJl to teke loanc from the Plen will scrvc thcsc
ob.jectives;
NO\C THEREFORE 8E IT RESOLVtrD rh:t thc Plan will permit loans.
Clcrk ofrhc (City, CountS erc.)
tic
forcgoing rsoludon, proPoscd
bf (Council
wrs duly pasrcd and adoptcd
Membcr, Trustcq, ctc.)
ia thc (Courrcil, 8nad, ctc') ofrhc (City, County' erc)
day
do hercby ccrd$ char
of
ol
ar a rcgular
of
20
- -
meedlg rhereofarsemblcd thts
by thc followilg rorc:
AYOS:
NAYS:
ABSENTI
Cr.rnx
oprnr (Crv, Cout"rr, t:lc")
Mail or &x coplcs of ell completcd documcntr to ICMA-RC.
Frxtor
Workfl ow Management lAam
202-68L6439
aR
Mdl
xo!
ICMA-RC
ATTNI \florkffow Management Team
P.O. 8ox 96220
'\)?ashingmu,
DC 20090'622$
loir h?ur uxor fûls*a,451/101 hn 5rorlor:
Il{
rryr/mr!
Agenda
457 PI.A}I TOAI{ ADIilINISTRATION
t0lt!!r6 flltllc sfn0r
f,r it{flrT stt||xl
AGRETTIIITNT
or 2) morc than one plan providcr ocb wirh its own plan
Thls Agrcemeor is uot rcquired ifyou haw l) only ooe 4Jl plac ptovidcr
lf you havc rdoptd I s11elc.!57 plan documc't
applic
documtt and proviriorr $ique !o erch ProYi&i. Th" Agt""t*' ooly
ref.t to the Multiple Planr/Providcrs scction of thc
Plea$a
oPGn;
ru&r rllct ICMA.RC ana onc or moie ot|t* p.o"idi.(s) *-t
laan Guidclincs Agreemcu( IDscuctioos for mort derails'
Employcr idcurifi"d ltlow-and as an Addcndum to
Thir Agrccment shell *crvc ar an Addcndqm to the Lo{r cuidElines esrablishcd by dre
CorPot4tion (!CMA-RC) and thc Enrployer'
Rltil€ment
the
ICMA
(ASA)
bcrv.e.n
by
aud
madc
drc 43minl3gfarive scrvir€s Agr4mrnr
by two ot morc pmviders (co'providcr plan)'
Thc Eoployrr curcntly rpolsorr a r.siion {97 dcferrcd compelsaiio! Pl.n adminiJrc*d
,o'.*o." ,f" .micnr adrninistretion of dre loan program crtabllihcd by the Employer, thc Ernplolcr lcrcby agces and declerco
oJ.
(l)
lo
thrr
ICMA"RC rvill bc trcarcd as though
For purposcs ofisruing loens frcm rhe plen, rhrt portion ofthc plan's rscts adminisrcrcd by
plan.
and
d&rincr
were r scPalarc
it
rhell calcul{(c thc amount e parricipant may borrow fmm thc lcMA-RC edministcrcd Portioo ofthe p{an' No loan
rpccificd in Intcmal Rcvenue Code scction 72(PX2XA) or (b) 5090
o-o.rn. *ry.1aod rhc lcsecr of(a) thc rr,n*im,r- lo"n
"rno,rn:
ofthe panlcipant's ICMA-R,C-rdnr in istercd account balance'
(2)- TLc Emplolcr
'
(3)
All lo4n rcplymeoc musr
AGREED
as
be
ma& ro rhc perricipenr's lcMA-RC-sdmlnilteted accoufi
ofthc
r.atn"orn'npry*,
day
f,r! 9f
6l
thc life of<he loan.
20
of
*-t
'llh Ar"he{'
sutffi.
Emptoyer Phn Numbcn
30{-
LLa
Authotizcd
06cial Pzrir}Vzaai:
Signatu* of Alrhodzcd Offi cjal:
Mdl or ler
copies of all cornpletcd
ilocumoG to ICMA-RC.
Fax tor
Mri! to:
Vorlcflow Menagement Team
ICMA,RC
ATTN: \florkHow Manegemcnr T€am
2A2-682-6439
P.O. Sox 96220
Ifluhingtoo DC 2009a-(420
forr flnrrrrnnor Prtrre,
$
451/1ll PIit SrorJort
tiv
I
l5
7/2011
Agenda
RESOTUTION NO.
A
RESOTUTION OF THE CITY COUNCII- OF THE
CIW
OF
TEHACHAPI AMENDING A 457 RETIREMENT PIAN TO PERMIT
TOANS
WHEREAS, the employer has employees rendering valuable services; and
the Employer has established a retirement plan (the "Plan") for such
WHEREAS,
employees which serves the interest of the Employer by enabling it to provide reasonable
retirement security for its employees, by providing increased flexibility in its personnel
management system, and by assisting
in the attraction and retention of competent
personnel; and
WHEREAS,
the Employer has determined that permitting participants in the
retirement plan to take loans from the Plan will serve these objectives;
NOW, THEREFORE, BE lT RESOLVED by the City Council of the Citv of Tehachapi as
follows:
1.
That the Plan will permit loans.
PASSED
AND ADOPTED on the 5th day of October, 2015 at a regular meeting of the
City Council
ofthe
City ofTehachapi by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CTIY OIJ
TEHACHAPI
Agenda
SUSAN WIGGINS, MAYOR
ATTEST:
TORI MARSH, CITY CTERK
I hereby certify that the foregoing resolution was duly and regularly adopted by
the City Council of the City of Tehachapi at a regular meeting thereof held on October 5,
2015.
TORI MARSH, City Clerk
CIIY
or
TEHACHAPI
LEGAL DEPARTMENT
Agenda
a :i
li
l./.a-\L TEHACHAPI
a
^l
t r 3:l
\ iA
COUNCIL REPORTS
20L5
DEPARTMENT
HEAD:-
CITY MANAGER:
AGENDA SECTION: CITY MANAGER
TO:
FROM:
GREG GARRETT, CITY MANAGER
DATE:
September 2a,zots
SUBJECT:
APPROVED
Approval of Bond Tender Agreement ("Agreement") for Satisfaction of Delinquent
Assessment District 1989-2 Assessments on Kern County APNs 223-490-02, 223-490-03,223490-06 AND 223-4go-t]- (the "Property') between the city of Tehachapi ("clTY"), on behalf of
Assessment District No. 1989-2 ("District''1, and Tower Investments, ttC ('"Towe/')
On or about February 5, 1990, the CITY, pursuant to the provisions of the Municipal lmprovement Act of 1913
and the lmprovement Bond Act of 1915 formed Assessment District No. 1989-2 (the "DISTRICT"); and,
thereafter. the DISTRICT levied a special assessment and imposed a special assessment lien upon all property
within the DISTRICT, including the unimproved Property (referenced above). When the special assessments
secured by a specific property are not paid and become delinquent, then the CITY is obligated under the bond
documents to bring an action to judicially foreclose the special assessment lien on that property.
DISTRICT special assessments that have been levied on the Property are
delinquent and unpaid for a variety of Tax Years starting from t99L/92 through 2009/10 as more specifically
At this time, installments of
set forth on the spreadsheet marked as Exhibit "A" to the proposed Bond Tender Agreement attached to this
Staff Report. The CITY previously requested these installments be removed from the Kern County Tax Roll and
forwarded to the CITY's foreclosure counsel to conduct foreclosure proceedings and judicial foreclosure
judgments have been entered in such proceedings and recorded against the Property.
On June 4, 2007, the Clry adopted a Policy and Procedure to Facilitate Payment of Assessments and
Development of Property within City of Tehachapi Assessment District No. 89-2 (the "Policy"), and the Policy
was subsequently amended on January 2I,2OO3, and September 2,2OO3. Pursuant to the Policy and State
law, the CITY is authorized to permit the redemption of delinquent property within the DISTRICT through the
tendering of DISTRICT bonJs in lieu of enforcing foreclosure judgments through execution sales at
considerable cost.
Tower, which currently owns the Property after acquiring title through County tax sales, acknowledges that
the delinquencies set forth in Exhibit "A" to the proposed Agreement remain unpaid and, in lieu of a total cash
payment, wishes to tender certain DISTRICT bonds in satisfaction of delinquencies in order to redeem the
property. Tower currently owns DISTRICT bonds as set forth on Exhibit "8" to the proposed Agreement, with a
tender vaf ue of 5546,157 .O7, and of which Tower wishes to tender 5542,OOi .O2 in satisfaction of the
delinquent assessments for the Property leaving a residual credit of 54,080.05 to be held and used for the
Agenda
paymentoffutureassessmentsorde|inquencies.Towerwil|a|sopays50,o0otooffsettheC|TY,sfeesand
i"iir'."0 Tower will pay all escrow fees, recording' title and closing costs'
cause problems for the clTY and DlsTRlcT bondholders'
staff notes that defaulted properties like the Property
must
payments they are supposed to be receiving. Also, the clrY
First, the bondholders rr" noir"."iuing the
General
CITY's
the
costs. These costs are advanced by
continue to pay administratrve and judicial foreclosure
bondholders are paid and costs are recouped by the
Fund. When there is a ,r.."rrirt foreclosure sale, the
foreclosure against the Propertv and Staff sees no
ClTy. However, to date, ,n" inY has not had a successful
property value.relative to the special assessment
light at the end of the tunnel due to the PROPERTY's low
delinquencies, properties lay unused,
delinquencies. second, while burdened with the high and uncollectible
business ventures due to lack of available
and undeveloped. This causes a problem in attracting potential
properties. lt also perpetuates the lack of payment being suffered by the bondholders'
OPTIONS
1.
Approve the proposed Bond Tender Agreement'
2.
judicially foreclose the
Not approve the proposed Bond Tender Agreement and continue to seek to
assessment lien judgments against the Property'
RECOMMENDATION
staff recommends that the council approve the Bond Tender Agreement which provides for the
waiver of all accrued DISTRICT penalties and interest and approves the satisfaction of the principal of
the special assessments secured by the Property through the redemption of DISTRICT bonds with the
cumulative value of 5542,007.02, on the terms set forth in the proposed Agreement' Execution of
the approved Bond Tender Agreement will result in the satisfaction of all delinquent DISTRICT
assessments against the PROPERTY, satisfaction of the outstanding DISTRICT judgments recorded
against the Property and settlement of all judicial foreclosure actions by the DISTRICT against the
Property, and will leave Tower with a residual credit of 54,080.05 to be held and used for the
payment of future DISTRICT assessments or delinquencies
Page 2 of 2
Agenda
OF DELINQUENT
BOND TENDER AGREEMENT FOR SATISFACTION
ASSESSMENT DISTRICT 1989-2 ASSESSMENTS
223-490-ll\
(KERN COUNTY APN'S 223-490-02, 223-490-03' 223-490-06 AND
ThisAgreementismadeasofSeptember25,20l5,-byandbetweentheCityofTehachapi
(hereinafter "DISTRICT"), and Tower
c.clTy) or, 6',"ndf of Assessment Disirict No. 1989-2
of Kem County Assessor's
in r"rt-"nt., LLC, a Delaware limited liability company, owner
*OWNER'),
parcel Numbers 2 23-490-02,223-490-03,223-460-06 AND 223-490-11 (hereinafter
( the "Property")'
."ga.a to tne outstanding special assessment delinquencies on these parcels
*iit
RECITALS
WHEREAS, on or about February 5, 1990, the CITY, pusuant to the provisions of the
Municipal Improvement Act of 1913 and the Improvement Rond Act of 1915 formed Assessment
DistriciNo. t-sae-z 1"eo 89-2"); and, thereafter, the DISTRICT levied a special assessment and
imposed a special assessment lien upon all property within the assessment district, including the
property which, pursuant to the CITY's obligations under the bond documents, must be foreclosed
upon when delinquent; and
WHEREAS, on or about July 19, 1990, the DISTRICT issued the City of Tehachapi
Limited obligation lmprovement Bonds, Summit Assessment District, in the amount of
$2,874,000; and
WHEREAS, on June 4,2001, the GITY adopted a Policy and Procedure to Facilitate
Payment of Assessments and Development of Property within city of Tehachapi Assessment
Diitrict No. 89-2 (the "Policy"), and the Policy was subsequently amended on January 21,2003,
and September 2, 2003; and
WHEREAS, installments of Special Assessments have been levied on the Property and
are delinquent and unpaid for a variety of Tar Years starting from 1991/92 through 2009/10 as
more specifically set forth on the attached spreadsheet marked as Exhibit "A" and incorporated
herein by reference; and, on this basis, the cITY previously requested these installments be
removed from the Kcm County Tax Roll and forwarded to foreclosure counsel to conduct
foreclosure proceedings andjudicial foreclosure judgments have been entered in such proceedings
and recorded against the Property; and
ryHEREAS, pusuant to the Policy and State law, the GITY is authorized to permit the
redemption of delinquent property within the DISTRICT in lieu of enforcing foreclosure
judgments through execution sales at considerable cost; and
WHEREAS, OWNER acknowledges that the delinquencies set forth in Exhibit "A"
remain unpaid and, in lieu of a total cash payment, wishes to tender certain AD 89-2 bonds in
satisfaction ofdelinquencies in order to redeem the Property; and
WHEREAS, OWNER currently owns AD 89-2 Bonds as set forth on Exhibit "8" atiached
hereto and incorporated herein by reference, with a tender value of $546,157.07, and of which
OWNER wishes to tender $542,007.02 in satisfaction of the delinquent assessments for the
RIv #4821-7213-8023 vl
Agenda
for the payment of future
Property leaving a residual credit of $4,080.05 to be held and used
assessments or delinquencies; and
of the
WHEREAS, CITY acknowledges that, if it declines this proposed satisfaction
to continue to spend
delinquent AD 89-2 assessments agains:t the Property, it will be obligated
given the history
f,rna.io pro"""a with judicial foreciosure actions against the Property, however,
ofthe Property
sales
execution
of failed sales in such actions and the cunent value ofthe Property,
*"*lik"ly to t"sult in satisfaction of the delinquent assessments, penalties and interest.
NOW, THEREFORE, finding it to be in the best interest of the Bondholders, the
the
DISTRICT, the cITY, and the owNER (collectively, the "Parties"), and to facilitate
foreclosure,
satisfaction of the AD 89-2 delinquencies and the redemption of the Property from
promises
contained
and in consideration ofthe above iecitals, and the covenants, conditions and
below, the Parties agree as follows:
1.
The cumulative redemption price for the Property is $542,007.02 which includes
waiver of all accrued AD 89-2 penalties and interest as delineated on the spreadsheet attached
hereto as Exhibit "A" and incorporated herein by this reference.
2.
On or before september 30,2015, OWNER will (i) submit the Bonds listed in
Exhibit.,B" to the AD 89-2 Trustee for handling, and (ii) submit a cashier's check in the amount of
$50,000.00, payable to the City of Tehachapi, along with (iii) a signed copy ofthis Agreement to
the escrow for this transaction open with First American Title Company.
3.
On or before September 30, 2015, CITY will submit (i) a signed copy of this
Agreement, and (ii) Acknowledgments of Satisfaction of Judgment (partial or full) with regard to
ali judgments against the Property entered on behalf of the DISTRICT, to the escrow for this
transaction open with First American Title Company.
4.
Upon receipt of OWNER's cashier's check and the signed Agreement, and upon
OWNERS' tender of tne Bonds listed in Exhibit "B" as provided herein, (z) the AD 89-2 Trustee
will cancel the tendered Bonds in firll satisfaction ofthe outstanding AD 89-2 delinquencies on the
Property leaving a residual credit of $4,080.05 with the DISTRICT for the payment of future
assessments or delinquencies, (y) the escrow shall release the Acknowledgments of Satisfaction of
Judgment to OWNER for filing with the Court and/or recordation with the County Recorder's
Office, and (x) the escrow shall release the OWNER's cashier's check to CITY.
5.
OWNER shall be responsible for paying all escrow fees, recording, title and
closing costs.
6.
This Agreement is entered into by each of the parties without reliance upon any
statement, representation, agreement, arrangement, or understanding, oral or written between and
among the parties hereto, relating to the redemption of the Property which are not fully expressed
herein. This Agleement constitutes the entire arrangement between the parties and supersedes
any prior written or oral Agreement or understanding between or among said parties conceming
the settlement of all claims between the DISTRICT and OWNER.
RIv #4821-7213-8023 vl
Agenda
T.ThisAgreementprovidesforthepaymentandsatisfactionofalldelinquentAD
upon, nor shall it be
89-2 assessments relating to the above referenced Property, and has no effect
liens
against the subject
construed as affecting, ihe ad valorem property taxes or any other
Property.
This Agleement shall not be amended or modified except in a writing expressly
or
stating its amendment and signed by each of the parties affected by such amendment
modification.
8.
g.
The drafting and negotiation of this Agreement has been parlicipated in by each of
jointly by
the Parties; thus, for all purposes, this Agreement shall be deemed to have been drafted
each of the Parties.
10.
This Agreement shall be construed in accordance with the Constitution and laws
ttre State of California.
of
The signature pages of this Agreement may be executed in counterparts, each of
which shall be deemed to be an original, but such oounterparts, when taken together, shall
constitute but one Agreement.
11.
ACCEPTED AND AGREED TO BY:
Steve Marks, Jr., Senior Vice President
Tower Investments, LLC
A Delaware Limited Liability Company
City of Tehachapi on behalf of Assessment District
89-2
By:
Greg Garrett, City Manager
RIV #4821-7213-8023 v1
Agenda
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agenda - Close

Transcription

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