2014 - City of Prince Albert

Transcription

September 11, 2014
CITY OF PRINCE ALBERT
EXECUTIVE COMMITTEE
AGENDA
MONDAY,
SEPTEMBER 15, 2014
5:45 P.M.
COUNCIL CHAMBER
CITY HALL
1.
CALL TO ORDER:
The Chair will call the meeting to Order and remind
anyone that has a cellular phone or similar electronic device,
that they are to be turned off or programmed not to ring
during these proceedings.
2.
SUBMISSION OF PECUNIARY INTEREST FORMS:
Members of Council are requested to submit any
Pecuniary Interest Forms to the City Clerk at this time. Also,
it is important to declare if you have a pecuniary interest at
the time the item which affects you is to be considered, so
the City Clerk is aware of the matter and it can be recorded
in the Minutes.
3.
ADOPTION OF MINUTES:
“Minutes of the Executive Committee Meeting held
September 2, 2014, be taken as read and adopted.”
Page 1 of 5
September 11, 2014
4.
APPROVAL OF AGENDA:
“That the Agenda for this meeting be approved, as
presented, and, that the presentations, delegations
and speakers listed on the Agenda be heard when
called forward by the Chair.”
5.
PRESENTATIONS, DELEGATIONS & RELATED REPORTS:
6.
COMMUNICATIONS/PETITIONS PACKAGE:
The Communications/Petitions Package is a listing of
all correspondence directed to the Mayor and City Council.
The City Clerk has indicated the suggested disposition,
however, any item can be removed and dealt with
separately.
1st Motion: Place Items on the Floor:
“That the Communications/Petitions Package Items
be received and referred, as indicated.”
No vote is required.
Removed items will be dealt with separately.
Page No.
6.1
Correspondence from Fundraising Coordinator, Seniors
Transportation Fundraising Committee, dated September 5,
2014, requesting a Proclamation for October 3, 2014, as
Seniors Transportation Day and extending an Invitation
to members of Council for the 2014 Annual “TWO MILES
FOR MARY” Fundraising Event to be held on October 3,
2014, from 7:00 a.m. – 9:00 a.m., at the Heritage Centre.
Suggested Disposition: Refer to Mayor’s Office.
Page 2 of 5
A-1
September 11, 2014
6.2
Correspondence from Jamie Labelle, on behalf of RNF
Ventures Ltd., dated September 9, 2014, requesting that
Meter Nos. 430-3 and 429-1E be bagged for use during
Construction Work at McIntosh Mall until work is
complete.
A-2
Suggested Disposition: Approval Recommended.
6.3
Correspondence from Nicole Charlebois-Rinas dated
September 10, 2014, requesting support to utilize three
(3) or four (4) Parking Stalls along 10th Street East or
West on September 19, 2014 for St. Mary High School
Art Students to participate in Park(ing) Day.
A-3
Suggested Disposition: Approval Recommended.
6.4
Media Releases:
a.
Road Closure – 1st Avenue East to 3rd Avenue on
24th Street East dated September 5, 2014.
A-26
b.
Lane Restriction – 6th Avenue East Viaduct Bridge
– Southbound Lane dated September 5, 2014.
A-27
c.
Lane Restrictions – 6th Avenue East from 15th to
18th Street, one lane north and southbound traffic
dated September 8, 2014.
A-28
d.
Online Bookings, Better Communication Part of
Upgraded Recreation Booking Software dated
September 9, 2014.
A-29
e.
City Secures Natural Gas Contract Saving
$165,750 Over Three Years dated September 9,
2014.
A-31
Suggested Disposition:
File.
Receive as Information and
2nd Motion: Adoption of Package as a Whole:
“That the Communications/Petitions Package Items
be received and referred, as indicated.”
Vote required.
Page 3 of 5
September 11, 2014
7.
CONSENT AGENDA:
The Consent Agenda is a listing of routine reports
which are normally items for information purposes or matters
for approval that are included in the current budgets.
Any removed items from the Consent Agenda will be
considered individually at the beginning of the Reports of
Administration & Committees Section.
7.1
Report from City Manager dated September 5, 2014, with
respect to Monthly Project Update – Fire, Public Works
and Planning. (RPT#CM-14-65)
A-32
7.2
Report from Director of Corporate Services dated September
15, 2014, with respect to 2014 Saskatchewan P3 Summit
Briefing. (RPT#CORP-HR-14-04)
A-44
7.3
Report from Recreation Manager dated August 25, 2014,
with respect to Review of 2014 Concession Operations
and Vending Agreements at City Facilities. (RPT#COMM14-33)
A-70
7.4
Report from Chief Clerk dated September 2, 2014, with
respect to Account List No. 15 of 2014 in the amount of
$4,657,272.37. (RPT#FIN-CC-14-16)
A-79
“That
the
Consent
Agenda
and
the
recommendations contained therein be received
and forwarded to City Council for approval, as
indicated.”
8.
REPORTS OF ADMINISTRATION & COMMITTEES:
Removed Items from Consent Agenda:
Any items removed from the Consent Agenda will be
considered individually at this time.
8.1
Report from City Clerk dated September 5, 2014, with
respect to 2015 Executive Committee and City Council
Meeting Schedule. (RPT#CM-CLK-14-17)
Page 4 of 5
A-91
September 11, 2014
8.2
Report from Transportation Project Manager dated August
25, 2014, with respect to Highway 55 Bridge Repairs
Update. (RPT#PW-14-77)
A-96
8.3
Report from Acting Director of Public Works dated
September 8, 2014, with respect to Water Treatment Plant
Heating System Replacement. (RPT#PW-14-80)
A-110
8.4
Report from Acting Director of Public Works dated
September 8, 2014, with respect to Crescent Acres
Retention Pond Outlet Storm Main. (RPT#PW-14-78)
A-116
8.5
Report from Operations Coordinator dated September 9,
2014, with respect to Utility Easement Agreement – South
of Wesmor School, North of Canadian National Railway.
(RPT#PW-14-81)
A-119
8.6
Report from Operations Coordinator dated September 9,
2014, with respect to Utility Easement Agreement – North
of Canadian National Railway, South of 15th Street East.
(RPT#PW-14-79)
A-123
8.7
Report from Recreation Manager dated September 8, 2014,
with respect to 2015 Extended Arena Season.
(RPT#COMM-14-41)
A-127
8.8
Report from City Assessor dated September 5, 2014, with
respect to Unserviced, Undevelopable Land Tax Relief
Request – 905 – 31st Street West. (RPT#FIN-14-62)
A-142
9.
UNFINISHED BUSINESS:
10.
FORWARD AGENDA & RECOMMENDATIONS TO CITY
COUNCIL:
“That the Executive Committee forward the above
Agenda from its meeting of September 15, 2014,
along with the recommendations and noted
amendments, to City Council for consideration at
its September 22, 2014 meeting.”
11.
ADJOURNMENT:
Page 5 of 5
TWO MILES FOR MARY
10!- 15th Street West
Prince Albert. Saskatchewan
S6V 3P7
Telephone: 306-953-4462
Fax: 306-953-4480
SEP 082014
September 5, 2014
©II1TY CLLELD
COMMUNICATION
Rehnidt
Mayor Greg Dionne and City Council
Cliv of Prince Albert
1084 Central Avenue
Prince Albert, Sask. S6V 7P3
I4atp,r3
0ca
Your Worship, City Councillors:
“TWO MILES FOR MARY”
-
27th
Year
I am writing to request that the City of Prince Albert declare:
Friday, October 3, 2014 as “SENIORS TRANSPORTATION DAY”.
In 2014, we are celebrating 27 Years of Sen’ice 27 Years of being part of the Seniors (‘otn,ninrity r,zd
being part of (lie C’orn,nunitv of Prince Albert. And for 27 years, the people of Prince Albert have been
—
there to support the needs of the Seniors. The 2014 Annual “TWO MILES FOR MARY”
RadiothonlBreakfast, presented by The Seniors Transportation Program and Country 900 CKBI Radio,
and will take place on Friday, October 3,2014.
On that day, Country 900 CKBI Radio and Seniors Transportation will appeal to the community at large to
raise funds at our “TWO MILES FOR l%’IARY” Fund-raiser. ALL the funds raised stay in Prince Albert.
All donations made to the program will be aired live between the hours of 7:00 am to 9:00 am, Friday,
October 3rd. Greetings/Presentations may be done in person and it is preferable to call in advance to set up
an On-Air time.
We invite Your Worship Greg Dionne and all City Councilors to participate by attending this annual FundRaiser at the Heritage Centre on October 3rd from 7:00 9:00 am. Please join us to enjoy fresh Muffins.
Doughnuts, Coffee, Tea and Juice, together with lively early-morning entertainment and fellowship with our
Seniors. Let them know how much we appreciate them!
-
We look forward to your response. Please call MARILYN at 922-3212 to confirm your attendance.
Thank you.
Yours truly,
/41 atthjn ete?on
Marilyn Peterson, Pundraising Co-ordinator
Seniors Transportation Fund-Raising Committee
AGENDA - PAGE A-1
IL
• GENERAL CONTRACTORS
•
CONSTRUCTION MANAGERS
SEP 10 2014
September 9, 2014
cry
City Clerk
City of Prince Albert
1084 Central Avenue
Prince Albert, 5K S6V 7P3
Attention:
Sherry Person
Dear Madam:
Re:
Bagged City Parking
We are the general contractors on the 2 Floor Mcintosh Mall Renovation project. We have
requested meters 430-3 and 429-1 E be bagged for construction use and have received Work
th,
Order # 11-0-14-47 dated August 5, 2014. Our Work Order expires on October 17
2014,
Construction will be ongoing for 6+months and therefore we are requesting continued use of
these meters during the construction period. We don’t intend to require both meters for the
entire term however will give plenty of notice when change is required.
I understand such a request requires city council approval so please accept this as a formal
request for processing.
Let me know if you require any additional information.
Sincerely,
COMMUNICATION
Jamie Labelle, EISA.
RNF Ventures Ltd.
Cc: Karen in Public Works.
o’
I
811 Central Ave
Prince Albert, Saskatchewan
S6V 4V2
Phone: (306) 763-3700
Fax: (306) 763-4700
w. rnfventures. corn
[email protected]
AGENDA - PAGE A-2
SEP 112014
September 10, 2014
crav cis
To Prince Albert City Council
St. Mary High School Art 30 class would like to participate in the international event of Park(ing) Day on
gth, 2O14
September 1
Park(ing) Day started in San Francisco in 2005 and has since become an international movement. Artists
from around the world act In solidarity to comment on the changing urban landscape. The theme of
parking stall installations revolve around the concepts of sustainable urban environments. This could
include: recycling, renewable energy, green spaces, transportation, accessibility or any other need the
artists have identified in their community.
Park(ing) Day is a unique opportunity for students to experience art in action as well as be involved
citizens. Students will plan and create an intervention installation. An intervention is defined as an art
work that is present to people not expecting to encounter art outside of the typical gallery setting.
Installation art is art that is created and installed in a specific site and usually involves more than the
sense of sight.
Students will create their installations with whatever materials or objects they feel will best
communicate their ideas. Any objects they bring to the site will be removed at the end of the activity.
Some student may choose to draw directly on the asphalt with chalk that will easily wash off in the rain.
The class is small and students will work in groups. As such only 3 or 4 parking stalls will be required.
Although most Park(ing) Day installations are installed for the entire day, student installations would be
installed at 10:00am and removed by 1:00pm.
Utilizing spaces in downtown Prince Albert will allow students to interact with the general public instead
of just their insular school community. The activity will also give the citizens of Prince Albert an
opportunity to see and hear what the youth of Prince Albert are thinking in regards to their community
and city. lyfloped Prince Albert Council can endorse the activity.
COMMUNICATiON
14
AGENDA - PAGE A-3
save I lie Date br I’AkIS.( Rig) I)J\ Y Y AL
Save The Date for PARK(irg) Day YXE 2D14
I’age I of 3
View this email in your browser
SAVE THE DATE
PARK(ing) DAY IS BACK!
Friday September 19, 2014
On Friday, September 19, 2014. Park(ing) Day will bring the citizens of Saskatoon
together to celebrate sustainable urban planning initiatives where community and
businesses thrive. As Saskatoon’s Design District’ the neighbourhood of Riversdale
is a perfect location to continue conversations about bike lanes, green building, the
creative city and more.
th
Park(ing) Day 2014 will kick off on Thursday, September 18
at the Roxy Theatre
with guest speaker Reid Henry, President and CEO of cSpace Projects. On Friday,
September 19th Saskatoon will join an annual worldwide movement where
designers. citizens and businesses transform metered parking spots into temporary
th
public parks. In addition to animated parklettes” on 20
Street, Park(ing) Day will
feature open forum discussions, music, food trucks. childrens activities, and mor&
AGENDA - PAGE A-4
Nave
Inc Date br V/\kbc(bflg) I)/\ Y I AL
Page
2
ol
3
How can yOLI be part of this experience? Reserve a stall and set up a park for the
day. Bring your ideas for the future of Saskatoon to our open forum at noonS Eat
lunch from Saskatoon’s finest food trucks. And come visit the parking stalls!
RSVP to Mandy Pravda at [email protected] to receive future updates on
Parkng) Day 2014 and/or to reserve a parking stall. For further inquiry please feel
free to call 306-6521427, Thank you and we look forward to your participation!!
Carrie Catherine
2014 Parkng) Day Chair
Copytight © 2Qi4i* IPAPK(ING) DAY YXEI AI!’ights rcse,ved
Our mailing address is:
131 WaIl St
Saskatoon, 51<
57K 6c2
unsubscribe from this list
update subscription preferences
AGENDA - PAGE A-5
•
•
AGENDA - PAGE A-6
Parkin g day is an open source invention created and
recreated by independent individuals world wide
Rebar is an interdisci plinary studio working with art, design
and ecology based in San Francisco.
History of Parking Day
Parking day was started by Rebar in 2005.
• Reprogram vehicular space for human
exchange, interaction and expression.
• A belief that the current status quo of car
culture is no longer healthy or sustainable
Historically, the why?
• Vast majority of outdoor urban spaces is
dedicated to the private vehicle, while only a
fraction of that land to open space for
people.
AGENDA - PAGE A-7
AGENDA - PAGE A-8
• An investigation of
the social, cultural
or ecological
deficiencies in our
urban setting
What it has become
• An exploration of
urban social
ecology
I
-—
a
—
______
i;
U
4
4tt
—
A
IIhj
Ii
N
—
r
-
‘‘-j
-:
r
-
-
-
-_______________________________________________
“
-
,
-
-
-
—
ri”:***
‘‘
;‘
-air
—
I
ø
4,
—
-
-
—
‘çA
Comments on recycling
_____________
LF
AGENDA - PAGE A-9
i..?4&
sIi
a_A
—
-
C
I
a.
.
-
i
PHiLAD
‘
-i
4:
1,
i
Rea more- A (PARK)ingSpot from STUDIOS Architecture and SWA Group! I Inhabitat
..Sustainable Design Innovation, Eco Architecture, Green Building
-
by STUDIOS Architecture and SWA Group! The team set out to create a temporary and
able architectural environment with a low-carbon impact and zero waste for PARK)ing
The design duo used reclaimed, large format printer paper rolls as their primary building
material and fastened them together simply with binder clips. From start to finish no materials
paper rolls were recycled. And of course, all those binder clips will
tL
ZSq2kt
C.
j’t:i’—’
___
ft
a
AGENDA - PAGE A-10
‘b
I,..
‘:
‘
1%
L
—
F
Jr
.$V’
::
•m .a, •Q’fLt’
S%.
‘;:
•“.
4
Th
Ideas about urban design and
architecture
I
University of Nebraska-Lincoln College of Architecture
San Fransico USA
:aa:zzJ
-
F
Dublin Ireland
- I
t
--w-
a——
I
>
/
_.,_
..._-
—
J
About interacting with others
AGENDA - PAGE A-11
-
-‘9.
Georgia USA
-
•4_-
___
k
r
AGENDA - PAGE A-12
:
‘S
JL½L1.
S
•
.r
‘I
S.
Philadelphia USA
‘U
1;
Think about green spaces and
ecoiogy
-
—— ,
Mississauga Canada
-
AGENDA - PAGE A-13
Think about how we use
energy and resources
Washington
USA
rbilt Law school
Cleveland USA
• Will the public interact with
it? How so?
• What will you install to get
that idea or message across
to the public that encounter
it?
Plan to create your space
• What statement or ideas do
you want to get across?
AGENDA - PAGE A-14
PARK(ing) Day
t Participation License & Release of Liability
Rev. August 2011
PLEASE READ THIS DOCUMENT IN ITS ENTIRETY! BY PARTICIPATING IN PARK(ING)
DAY YOU AGREE TO THE FOLLOWING TERMS AND CONDITIONS.
Thank you for your interest in participating in PARK(ing) Day, an open-source experiment in
reclaiming public space. Below are the requirements for participation and use of the name
“PARK(ing) Day” as well as a Liability Release. The term “PARK(ing) Day” is a Registered
Servicemark of Rebar Group, Inc., and all rights are reserved, except as set forth below.
1. License to Use the Name “PARK(ing) Day”
“PARK(ing) Day” is the name of an annual, one-day global event during which participants
transform parking spaces into places for people to congregate (any of these transformations
is called a “PARK(ing) Day Installation”). Any organization, individual or association that
participates in PARK(ing) Day by building, funding, or otherwise supporting the creation of a
PARK(ing) Day Installation (a “PARK(ing) Day Participant”) agrees to the following terms
regarding Attribution, Commercial Use and Signage. All other rights related to the use of
the mark are expressly reserved by Rebar Group, Inc.
a, Attribution: All PARK(ing) Day Participants agree to credit Rebar as the inventor of
PARK(ing) Day by including the following language on any and all signage, flyers, blog
posts, websites or other promotional materials related to that Installation: “Original
PARK(ing) Day concept by Rebar. www.rebargroup.org.”
b. Limits on Commercial Use: PARKng) Day is a non-commercial event. No PARKng)
Day Participant may use, or allow others to use, its PARK(ing) Day Installation, or any
derivative works of that Installation (including but not limited to websites, blogs,
photographs or video footage) to make specific offers for goods or services, or to offer
specific promotions, discounts, or coupons, whether related to PARK(ing) Day or not,
without the prior written consent of Rebar.
c. Signage. Any PARKng) Day Participant may place its brand, logo or other promotional
imagery on signage associated with its PARK(ing) Day Installation (the “Signage”). Such
Signage is limited to two (2) posters, no larger than t’txl7 inches in size, that
serve the sole purpose of acknowledging the creators, funders or organizers of
the PARK(ing) Day Installation. The Signage may not contain specific offers for goods
or services, or offer specific promotions, discounts, or coupons, whether related to
PARKng) Day or not.
2.
RELEASE OF LIABILITY.
READ THIS. Participation in PARK(ing) Day is open and at your own risk! You will be acting
independently of Rebar Group, Inc. and its owners, employees, officers, directors, members,
volunteers, agents, assigns, licensees and partners, none of whom are liable for your actions.
By participating in PARK(ing) Day, you voluntarily and entirely assume the risk of injury to
yourself or others, assume all legal liability related to your PARK(ing) Day Installation, and agree
to indemnify and hold harmless Rebar Group, Inc., and its owners, employees, officers,
directors, members, volunteers, agents, assigns, licensees and partners. You also agree to
obey the law and the directives of any duly-authorized law enforcement officer.
PARKng) Day License & Release of Liabihty
page I of 1
AGENDA - PAGE A-15
AGENDA - PAGE A-16
R E BA R
Re
A Primer on User-Generated Urbanism
and Temporary Tactics for Improving the
Public Realm
[___I
•J [1 F
PARIC ( j i’i g)
DAY
I’\i’I 4\ I”’,J 1._i jt’’t
iSee Donald Shoup, The High costof Free Parking: (AmerPlanning Assn., 2011)
The event continues to expand virally, overthe Internet and by word of
mouth. Since its inception in 2005, PARKc’ing) Day has blossomed into a
global experiment in remixing,reclaiming and reprogramming vehicular
space for social exchange, recreation and artistic expression. The project
Urban inhabitants worldwide recognize the need for new approaches
to making the urban landscape, and realize that converting small
segments of the automobile infrastructure—even temporarily—can
alter the character of the city. From public parks to free health clinics,
from art galleries to demonstration gardens, PARKOng) Day participants
have claimed the metered parking space as a rich new territory for
creative experimentation and activism.
Motivated by the desire to activate the metered parking space as a
site for creative experimentation, political and cultural expression, and
unscripted social interaction, Rebar offers PARK(ing) Day as a prototype
for open-source urban design, accessible to all. In response, thousands
of people around the globe—working independently of Rebar but
guided by common core principles—have created hundreds of “PARK”
installations and formed an annual international event.
A metered parking spot is an inexpensive short-term lease for a plot of
precious urban real estate. What is the range of possibilities for creativity
in a space usually dedicated to the storage of a private vehicle?
In urban centers around the world, inexpensive curbside parking
results in increased traffic,wasted fuel and more pollution. The strategies
and values that generate these conditions are no longer sustainable,
nor do they promote a healthy, vibrant urban human habitat.
1 it’s time
to rethinkthe way streets are used and to re-imagine the possibilities of
the urban landscape!
The vast majority of outdoor urban space is dedicated
to the private vehicle, while only a fraction of that land
is allocated to open space for people.
Introduction:
The Ideas Behind PARK(ing) Day
AGENDA - PAGE A-17
August2011
Rebar
San Francisco,
2
While this is a heartening trend, there is still much work to do. It is
still, in large part up to us—the artists and designers, the activists
and urbanists—to take action, to demonstrate the vast possibility
embedded in every metered rectangle of asphalt, to help our cities
become healthier, more comfortable, more creative and more successful
outdoor human habitat... at least until the meter runs out.
We hope PARK(’ing) Day will cultivate your sense of civic pride, and
we invite you to consider the role of you—the citizen—in conceiving,
building and improving your local urban environment.
In an
encouraging turn of recent events, PARKOng) Day has begun to have
its desired effect: pioneering civil servants in cities like New York and
San Francisco have taken the message of projects like PARKng) Dayto
heart, and have adapted temporary tactics as a method for incubating
new urban programs and evolving the way we think about the design
and craft of urban placemaking.
We challenge you to explore the full dimensions of urban social ecology,
experimental design and creative vision in the humble parking spot.
In deciding how to develop your PARK installation, and how best to
participate in this event, we encourage you to investigate the range
of social, cultural or ecological deficiencies in your particular urban
setting. What is missing from your city or neighborhood? Perhaps you
have enough public parks, but there’s an intersection that is dangerous
for pedestrians and needs traffic calming. Maybe you’d like to see more
community gardens, citywide composting, dignified services for the
homeless, or more poetry readings. Perhaps your city just needs more
space to sit, relax and do nothing.
Rebar invites you to participate. Your installation is limited only by your
imagination—and the future of this grassroots movement is in your
hands. While PARKOng) Day may be temporary, the image of possibility
it offers has lasting effects and is helping to shift the way streets are
perceived and utilized.
every permanently-inhabited continent on earth.
now occurs annually in hundreds of cities in dozens of countries on
I
3
a wedding ceremony
a productive landscape
a free head & neck massage
a free worm composting demo
a pedal powered smoothie
a solar panel demonstration
a DIY lemonade stand
a public park
a free health clinic
an ecology center
a public back porch
an urban farming display
a glass recycling center
an interactive sculpture
a political campaign
an outdoor classroom
a fingerpainting studio
a public kiddie pooi
a public safety demonstration
a national park
a free bicycle repair shop
a memorial glen
a croquet tournament
a public dog park
a PARKcycle
a notebook to elected officials
a chess tournament
an open poetry reading
a barbecue
a lawn bowling course
a marshland
an art gallery
a pirates’ cove
a hula
a dinner party
a public reading room
a public beach
a public picnic
a chicken coop
and your
It All Took Place in a PARK(ing) Space:
—cc”
v) Q’
PARK(ing) Day occurs annually in hundreds of cities in dozens
of countries on every permanently-inhabited continent on
earth
_____________
AGENDA - PAGE A-18
,-_--
I
-
--
—
Participation in PARKfln
) Day and the use oforaffihiotion with the registered servicemark “PAR/COng)
9
Day”is restricted to non-commercial uses only. For full details,pleose visit www.parkingday.org/
srclParking_Day_License.pdf
I
__c1
‘t’
L
1
4
So, you took the plunge—you downloaded the Manual. Seems like
you’re pretty serious about reprogramming a metered parking space.
Nice! Congratulations and thanks for taking an interest in building a
PARK(ing) Day installation in your local urban context! To help your PARK
project be as successful as possible,we have developed this handy”how
to”guideto help you. Please read through it carefully and keep it in your
back pocket for easy reference as you go about planning your PARK. But
do print sparingly (and maybe in black & white)—paper is precious!
The PARK(’ing) Day Assembly Manual
How to Turn a Parking Spot into
A PARK(ing) Space
5
Documentation: are there nearby spots for you
or your friends to take pictures or video of the
installation?
2
3
4
•
I..
a
Other environmental conditions: sun, shade,
wind, weather,trafflc, construction will all impact
your PARKOng) Day installation.
People you are trying to serve: downtown office
workers, tourists, the down and out, or the highrollers? When will they be around to see and use
the space?
of metered space: is it a 2-hour spot or
a 1/2 hour drop-off spot? We do not suggest
Type
“No-Stopping”zones, commercial loading zones,
commuter lanes, or any place in front of a fire
hydrant.
Other things to consider about location are:
Find a metered parking spot in a location where people will find and
interact with it. Consider what public services or amenities are lacking
in the area around your site. If you are interested in creating a park-like
open space, check online to see if your city planning agency (or other
open space advocacy group) has a map of areas underserved by public
open space.
1.1 Choosing the Spot
AGENDA - PAGE A-19
1
Please avoid using living sod grass or turf.
Sod is a very petrochemically-intensive
monocrop, and it tends to die quickly,
thus becoming a waste product. There
are numerous other options for providing
comfortable groundcover for your PARK
visitors. If you must use live sod, please have
a plan to re-use it after PARK(ing) Day!
A word on using live sod: Don’t!
6
Although Rebar’s original PARK used living sod, we do not
recommend using real grass, unless you have a place to
permanently install it immediately after your PARKOng) Day
event. Instead,we suggest you try something more creative and
symbolic—a groundcover that will transform the hard concrete
or asphalt into a more comfortable and visually impressive
space. Bits of nature other than living sod that may work are
potted plants, sand, or anything that feels good to bare feet.
Other PARKOng) Day participants have used quilts, pools, gravel,
carpets and astroturf. With all these items, though, please
consider where you will reuse them after PARK(ing) Day.
Symbolic Croundcover
For Rebar’s first PARK(ing) project in 2005, we installed 200 sq.ft of lawn,
a 24” box/i 5’tall tree,a rented park bench and an enclosing boundary.
We also produced signs to indicate to the public that this space was
created fortheir use and enjoyment and to invite them to paythe meter
to keep the”PARK”open.
The fundamental elements of a good outdoor public space are seating, shade, a
place to watch people and view scenery, and a sense of relaxation.
1.2 Building Materials
-
7
3
-
i
2
stA
If you want to use living plants
to provide shade, some nurseries
will lease trees by the day or week.
Check with your local nursery to find
a sturdy tree with abundant foliage
for shade. Bamboo or a large indoor
plant may work in your climate.
Other options include flags, sails or
large pieces of fabric. Or, check in
with your friends and neighbors. Is
one of them planning to buy a tree
you could first use for PARKOng) Day?
Shade
t?_
I
-
The more seating you provide, the greater the chance of
unplanned interaction among PARK(’ing) Day visitors. Good
used park benches can be borrowed, obtained on the Internet
or rented from a film/theater prop rental shop.
Seating
AGENDA - PAGE A-20
5
4
.
A sign or signs indicating
that this space has been
transformed from a parking
spot to a PARKOng) Day
installation for free public
enjoyment. Feel free to invite
visitors to pay the meter
to keep the PARK open.
Your sign should welcome
everybody!
Signs
YOU
EU
P.M.
2
WED
I? EB AR
SJ
TO
IRGUGUF
UE04’
THRU
WED
RI
2
I
I’
F
4’\I
I
S
Plastic bollards (a.k.a. traffic tubes) linked with rope, potted
plants,or any self-supporting boundary is important to provide
a sense of enclosure and safety for visitors to your PARK.
-
Enclosure Safety First!
9
6
Don’t forget to bring change to pay the meter to get things
rolling before your visitors arrive. Many meters now only accept
quarters or credit/debit cards.
Spare change
AGENDA - PAGE A-21
Assembling friends or collaborators to help you plan, arrive
early at the site to hold a space, and to help you setup and
cleanup at the end of the day.
People to photograph/document the event. Contact members
of the local press or media outlets. Locate your PARK where it
will receive good visual exposure.
A plan for talking to people who come by your PARK.
Who might want to talk to you?
2
3
4
5
10
Transportation for the materials to and from the site. Use
bicycles and bike trailers if you can. For PARK(inq) Day 2006,
Rebar transported the materials for a single PARK to 5 different
locations around San Francisco, using only pedal-powered
transportation. Maybe next year we’ll take the bus!
1
Curious bystanders.
• Potential participants for the next PARK(ing) Day.
Traffic and law enforcement personnel.
• People wondering why you’re taking up a perfectly
serviceable parking spot.
Sourcing essential materials to provide shade, groundcover
and seating at least a week or two in advance, and live plants
a few days in advance
Things you should consider organizing in advance are:
1.3 Planning the Event
11
Research and understand the laws
governing your city’s parking spaces.
Authority figures are usually concerned
with safety, so be prepared to share
your plans to keep people out of harm’s
way. We recommend appealing to law
enforcement’s sense of civic pride rather
than antagonizing them. Remember,
you are not protesting—you’re using
your public space to improve the
quality of life for people! You may want
to designate one member of you team
to interface with the authorities. Be sure
this designee does their research and is
prepared to speak with confidence and
respect.
5b. Talking to Authorities
a
Put forward the positive aspect of your action and remember
that skeptical critics can turn into key supporters and allies if
you win them over. Your generous and creative act can set the
tone for other people’s positive experience of public space, so
appeal to their best instincts: civic pride, artistic expression,
and caring for others.
Remember: You are acting in the public interest to
add to the health, comfort and vitality ofyour city!
You are part of a worldwide movement to improve the quality of the
public realm and reclaim the streets for people. Your PARK is also a
unique expression of your own ideas,creativity and identity. Thinkahead
to how you will easily explain what’s happening to curious, skeptical or
appreciative audiences you’ll encounter out there.
5a. Explaining Park(ing) Day
AGENDA - PAGE A-22
5c. Addressing People’s Concerns
.
.
.
One PAR/KOng) Day group in San Francisco
outstayed their two-hour meter and were asked
by the parking patrol to move their hanging
garden PARK
which they did, with the help
of a dozen people. They found a new parking
space on the same block (and paid the meter
of course!)
A TRUE STORY!
12
You are the face of PARKOng) Day. No matter what goes wrong, take it
easy, have fun and laugh.You may find you soon have a lot of company.
5d. Generosity and Humor
A reminder: there are many leqitimate critiques of this project!
If you encounter negativity or hostility from anyone, try to find out
what their concerns really are. They may or may not understand what
PARKOng) Day is about. If you are comfortable doing so, engage in a
dialogue with them.
13
8
7
6
Recycle Materials!
PARK(ING) DAY =
CELEBRATING YOUR CITY!
Once the cleanup is complete, where will you meet up with
other PAR/KOng) Day participants to celebrate? Use the
PARKOng) Day Network to coordinate with other participants in
your city— it’s a great chance to make new friends and share
tales of the day, as well as party expenses!
Plan An After Party!
Be prepared to completely, totally,
utterly leave your city streetscape
in a better condition than you
found it. Bring a broom, dustpan,
trash bags and a good pair of
gloves. Sweep like this is your
property, because it is. Help your
city erase the trace of others by
sweeping the whole block! If you
plan to clean up after dark, bring
flashlights. If you use bicycles for
transportation, remember lights
and reflectors.
Leave No Trace!
PARK will never end up in landfill!
Find a place to donate any unwanted or extra materials when
the project is over. Living plants, turf and/or groundcover
can be permanently planted in yards—or better yet donated
to schools or neighbors who need them. Use Craigslist or
Freecycle to keep materials from entering the waste stream.
Re-use first and recycle if you can’t re-use. A well-planned
AGENDA - PAGE A-23
\
%
CONNECT
iATEOO ACVIYIY
WILJ
100aM
100
V 20’)
r——
I
--
GkOUFSLD
AVdAITNG MPkOVM
The P4RMhlai Day NetworL. 20 1
PMCING’ DAY 2011 0 FOIDAT 000FEMEER 6Th1
14
Websites and blogs for planning ParkOng) Day already exist in many
cities. Check the PARKOng) Day Network and make some new friends!
Use your Network page to share photos, ideas and stories before and
after the event.You may find allies who have more in common with you
than just ParkOng) Day.
The PARKOng) Day Network is the open-source, user-generated living
archive of the worldwide event. We strongly encourage prospective
participants and anyone interested in the event to join the Network
to share and gather information, advice and, of course, photos, videos,
interviews and anecdotes related to PARKOng) Day installations.
Join the PARK(ing) Day Network!
rny.parkingday.org
1.4 Getting the Word Out
15
And perhaps your city needs a Parklet program. For more information,
see the Further Resources section below.
In a growing number cities around the United States, including San
Francisco and New York, city agencies have created permit programs
for merchants, organizations and citizens to convert metered parking
spaces to permanent plazas, open to the public. These installations—
called “Parklets”—originated as part of San Francisco’s “Pavement to
Parks” program, which converts excess roadway into public plazas.The
city planners (who developed the”Parklet” program in close collabora
tion with Rebar) acknowledge that the program was directly inspired by
PARK(ing) Day.This movement has begun to catalyze structural change!
Park(ing) Day Inspires Permanent Change!
1.6 Parklets
..
And now what? How do you convert the energy of PARK(ing) Day into
long-term change in your urban setting? Like PARK(’ing) Day itself, the
possibilities are limited only by your imagination. And the obvious ap
proaches are excellent: Start or join a community group or neighbor
hood organization.Volunteer at a local park, art program or community
center. Attend public hearings.Volunteer for political candidates whose
values you support. Run for office. Host an ongoing public picnic in front
of your house. Continue to creatively experiment in public space!
So, your PARK(ing) Day installation was a bit hit. You made a temporary,
positive adjustment to your city and inspired people to think critically
about how the urban landscape is made. You opened some eyes and
minds to the range possibilities for generating urban form and civic ser
vices. Great job!
Catalyzing Lasting Change in Your City
1.5 Next Steps
1.7 Further Resources
The Trust for Public Land (United States)
tpLorcj
Conserving Land for People since 1972.
Jane Martin/PLANT*SF (San Francisco)
pantsf.ora
Permeable landscape as neighborhood treasure.lncludes a how-to DIV guide.
17
Tactical Urbanism Volume 1
Short Term Action/Long Term Change
scribdcanIdoc!51354266/Tacticai-Urbanism-Volume-1
Guerilla Gardening (worldwide, began in London)
g ueriIlagadcning.org
Guerilla gardens in neglected public spaces.
I
Studio for Urban Projects (San Francisco)
Art as a means of advancing civic engagement and public dialogue.
studioforurbanprojectsorg
Graffiti Research Lab (worldwide, began in New York)
g raffitiresearchiabcom
Creators of LASER TAG graffiti and so much more.
16
San Francisco Pavement to Parks Program
sfpavernenttoparks.sfpl an ni ng.org
Making PARK(ing) Day permanent!
Fallen Fruit (Los Angeles)
fa lenfru cc rg
Mapping the fruit that hangs in public space.
Roadsworth (Montreal)
rca dswo rt h .com
Re-scripting the grammar of the city.
Reclaim the Streets! (worldwide, began in London)
rtsgn.a pc.org
Worldwide quasi-legal Street actions.
Recetas Urbanas (“Urban Prescriptions”) (Sevilla, Spain)
recetasurhanasnet
Between legal and illegal, fusing architecture,art and activism.
Public Architecture (San Francisco)
publicarchitecture.org
Making architecture in the public interest.
Permanent Breakfast (worldwide, began in Vienna)
ritesinstituteorg/permbreak_blog
“The continually ongoing breakfast in the open space.” 5tart one!
NYC Street Renaissance (New York)
nycsrorg
Makers of the popular Streestblog and Streetfilms sites.
Roadwitch (worldwide, began in Oxford, U.K.)
ready. ftchorg uk
Traffic calming at its most creative.
To inspire you further, we have gathered some of the projects
we’ve come across over the years that exemplify creative, innova
tive approaches to improving urban human habitat. Have a look:
aM---
Bonnie Sherk (San Francisco)
al iving I bra rynrg
The godmother of the PARKflng) Day concept.”Portable Parks I-Ill”: public parks
on a street corner, a freeway and a city block.., in 1970.
AGENDA - PAGE A-24
AGENDA - PAGE A-25
Disclaimer
-
-
“PARK(ing) Day” is a registered servicemark of Rebar Group, Inc.
This Manual is Copyright 02009-2011 by Rebar Group, Inc.AII rights reserved.
Photos by Andrea Scher and Jeff Conlon.
-
-
TheTrust for Public Land tpl.arg
Black Rock Arts foundation )iacxrockarts.org
Public Architecture pubUcarchcecture.org
The LEF Foundation Ie-founciation.org
18
PARK(ing) Day began in 2005 and is an open-source Rebar invention
created by hundreds of independent individuals and groups worldwide.
Rebar has received generous support for PARK(ing) Day over the years
from these top-notch organizations:
Rebar is an interdisciplinary studio working at the intersection of art
design and ecology. Based in San Francisco, the studio was founded in
2004.
About Rebar
Obey the law and have fun!
Remember, PARKOng) Day is a worldwide act of generosity and playful
activism intended to serve the broader public good.
By participating in PARK(ing) Day, you voluntarily and entirely assume
the risk of injury to yourself or others, assume all legal liability related
to your PARKOng) Day installation, and agree to indemnify and hold
harmless Rebar Group, Inc., and its owners, employees, officers, direc
tors, members, volunteers, agents, assigns and partners. You also agree
to obey the law and the directives of any duly-authorized law enforce
ment officer.
This Manual is intended for educational purposes only. Nothing con
tained in this publication should be construed or relied upon as legal
advice or an invitation to break the law. Participation in PARKOng) Day
is open and at your own risk. If you choose to participate in PARKang)
Day, you will be acting independently of Rebar Group; Inc., its owners,
employees, officers, directors, members, volunteers, agents, assigns and
partners, none of whom are liable for your actions.
reba rg rou p.org
parklngday.org
R E BA R
______________
Savannah Price
From:
Sent:
Subject:
Candice Bergman
Friday, September 05, 2014 5:17 PM
Road Closure - 1st Avenue East ot 3rd Avenue East on 24th Street East
From: Candice Bergman
Sent: Friday, September 05, 2014 5:14 PM
To: City of Prince Albert Traffic Restrictions
Subject: S561766B0 Road Closure - 1st Avenue East ot 3rd Avenue East on 24th Street East
What: Road Closure Where: 1st Avenue East to 3rd Avenue East on 24th Street East. When: Starting Monday, September 8th, 8:00 am Why: Water main replacement Anticipated Completion: Expected completion date one month with asphalt repairs to follow. Contact: Alain Trudel, Operations Manager, 306‐953‐4900 You are receiving this email because you have subscribed to receive information regarding Traffic Restrictions from the City of Prince Albert. You may unsubscribe if you no longer wish to receive our emails. See a full listing of road closure notifications or the Daily Road Report for current road closures. ‐‐ Public Works Department City of Prince Albert 1084 Central Avenue Prince Albert, Sk S6V 7P3 Phone: (306) 953‐4900 Fax: (306) 953‐4915 www.citypa.ca 1
AGENDA - PAGE A-26
Savannah Price
From:
Sent:
Subject:
Candice Bergman
Friday, September 05, 2014 5:04 PM
Lane Restriction - 6th Avenue East Viaduct Bridge - Southbound Lane
What: Lane Restriction (down to one lane south bound) Where: 6th Avenue East Viaduct Bridge, southbound lane on the Viaduct (15th to 18th Street) When: Monday, September 8th 7:30 am Why: Concrete repairs on the viaduct Anticipated Completion: Tuesday, September 9th 7:30 am Other Details: Motorists reminded to use caution and watch for directional signage. Contact: Wes Hicks, Acting Director of Public Works, 306‐953‐4900 Candice Bergman
Human Resources Coordinator
Ph:(306)953-4310
Fax:(306)953-4396
Email:[email protected]
Web:www.citypa.ca 1
AGENDA - PAGE A-27
Savannah Price
From:
Sent:
Subject:
Kiley Bear
Monday, September 08, 2014 3:15 PM
Lane Restrictions - 6th Avenue East (15th to 18th Street) one lane north and
southbound traffic
What: Lane Restrictions Where: 6th Avenue East (15th to 18th Street) one lane north and southbound traffic When: Effective immediately Why: Concrete repairs on the viaduct Anticipated Completion: Tuesday, September 16th Contact: Wes Hicks, Manager of Capital Projects, 306‐953‐4900 ‐‐‐‐‐ See a full listing of road closure notifications or the Daily Road Report for current road closures. Public Works Department City of Prince Albert 1084 Central Avenue Prince Albert, Sk S6V 7P3 1
AGENDA - PAGE A-28
Savannah Price
From:
Sent:
Subject:
Kiley Bear
Tuesday, September 09, 2014 1:09 PM
Online Bookings, Better Communication Part of Upgraded Recreation Booking
Software
City of
Prince
Albert
Media Release For Immediate Release
Tuesday, September 9, 2014
Online Bookings, Better Communication Part of Upgraded
Recreation Booking Software
System expected to be fully operational by January 2015
The City of Prince Albert will be updating its facility and program registration system following City Council
approval of the purchase at the City Council meeting last evening. The upgraded system will have powerful
new capabilities that will improve customer service for users of the City’s various recreational facilities including
swimming pools, arenas, meeting rooms, sports fields etc.
Among the improvements is online bookings which is expected to not only increase convenience for users but
increase efficiency of the process overall. “With real time bookings of facility space and recreation classes users
will know immediately what is available and have the ability to request and book from anywhere,” said Derek
Blais, Recreation Manager for the City of Prince Albert. “By improving access to bookings it becomes a much
more customer friendly system which we expect in turn will maximize the use of our recreation facilities.”
As well, direct communication with participants will be tangibly improved with automated email and text
messaging reminders for those that sign up.
“We are in a digital age. While we recognize that not everyone is conducting business online, the relevance of
web based activity continues to grow and more and more it is becoming the business standard for all
organizations, private or public,” said Jody Boulet, Director of Community Services.
“Recently City Council has placed more emphasis on the need for innovation and efficiency in how we do
business. Online tools such as these are critical not only for meeting the needs of our customers who rely on
city services but also for our own internal processes that are made more efficient through automation.”
The upgraded system is expected to be implemented by January 2015.
1
AGENDA - PAGE A-29
-30-
For more media inquiries please contact:
Jody Boulet
Director of Community Services
(306) 953-4800
Derek Blais
Recreation Manager
(306) 953-4800
See a see a full listing of media releases. ‐‐ Corporate Communications City of Prince Albert 1084 Central Avenue Prince Albert, SK S6V 7P3 Phone: (306) 953‐4367 Email: [email protected] www.citypa.ca 2
AGENDA - PAGE A-30
Savannah Price
From:
Sent:
Subject:
Kiley Bear
Tuesday, September 09, 2014 2:02 PM
City Secures Natural Gas Contract Saving $165,750 Over Three Years
City of
Prince
Albert
Media Release For Immediate Release
City Secures Natural Gas Contract Saving $165,750 Over Three
Years
The City of Prince Albert has finalized a three year natural gas supply contract that will realize just over $165,750 in savings for the municipality. The contract follows a request for proposals issued on behalf of the City of Prince Albert and 11 other Saskatchewan municipalities. Without the contract standard rates would apply. “There are a number of advantages to securing a long‐term contract price,” said Joe Day, Director of Financial Services for the City of Prince Albert. “In addition to cost savings the contract allows us to budget more accurately since we will have predicable rates for the next three years. As well, this was an opportunity to explore an opportunity to cooperate with other municipalities where product supplies can be negotiated on a more regional basis.” -30-
For more media inquiries please contact:
Joe Day
Director, Financial Services
Phone: (306) 953-4350
See a see a full listing of media releases. ‐‐ 1
AGENDA - PAGE A-31
of Prince Albert
REPORT APPROVAL FORM
Report Title:
Monthly Project Update
Report Fire, Public Works
and Planning
(RPWCM-1 4-65)
Date:
September 5, 2014
—
Prepared By:
Jim Toye, City Manager
Prepared For:
Executive Committee
Report Type:
Routine
Substantive
D
Financial
D
Matters that are routine in nature or are being provided for
information purposes.
Matters that require the concurrence of more than one
department.
Matters that have financial implications require the approval
of the Director of Financial Services.
Approval Required By:
City Manager
Director of Financial Services
/fltv?
t/
LI
j
Director of Public Works
LI
LI
Director of Planning & Development Services
LI
Director of Fire & Emergency Services
LI
Director of Corporate Services
LI
City Solicitor
LI
Chief of Police
LI
LI
I
AGENDA - PAGE A-32
REPORT
Report Title:
Monthly Project Update Report
Planning (RPT#CM-14-65)
Date:
September 5, 2014
Prepared By:
Jim Toye, City Manager
—
Fire, Public Works and
Prepared For: Executive Committee
RECOMMENDATION:
That this report be received as information and filed.
JUSTIFICATION FOR INCAMERA: N/A
BACKGROUND:
The purpose of these reports is to provide a monthly update on the operations of
the departments and to give Council a summarized update on the short and long
term projects of the department.
DISCUSSION:
Attached is the following Appendix’s identifying the monthly update on the
operations of the following Departments:
Appendix “A”
Appendix “B”
Appendix “C”
Fire Services
Public Works
Planning and Development Services
CONCLUSION:
Administration is forwarding this report to City Council to provide an update on
the operations of the above departments in regards to long and short term
projects.
Respectfully Submitted,
(N
,t’1Y44 •1((j±
Jim Toe
City aager
2
AGENDA - PAGE A-33
APPENDIX “A”
FIRE SERVICES
EMERGENCY INCIDENTS
• Structure Fires 7
• Vehicle Fires 2
• OutdoorMildland Fires 15
• Rescue/Emergency Medical 4
• Fire Alarms Ringing 25
• Mutual Aid Assist 0
• Hazmat Responses —0
• Other Hazardous Responses 16
• Potential hazards 17
• Needle Pickup 3 call (38 picked up)
o Note: Other Hazardous Responses include vehicle accidents with
no extrication or rescue services required
o Potential Hazards include services calls where a hazardous
condition was eliminated.
—
—
—
—
—
—
—
—
—
FIRE PREVENTION
INSPECTION ACTIVITIES
• Fire Investigations
o Structures 3
o Vehicles—3
• General Inspections 24
• Re-inspections 18
• Joint Team Inspections (Bylaw/Health/Building/Fire)
• Approved home 4
• Day Care inspections 2
• Order to comply issued 1
• Fire Protection Inspections 5
• Fire Pit Inspections 1
• Site Inspections 7
• Platoon Re-inspections 4
• Public Safety Compliance Team Inspections 12
—
—
—
—
2
—
—
—
—
—
—
—
—
PLAN REVIEWS
• Economic Planning & Development (Yellow Sheets)
—
10
3
AGENDA - PAGE A-34
APPENDIX “A”
FIRE SERVICES
FIRE PREVENTION
PUBLIC EDUCATION & COMMUNITY MEETINGS
• Promotional Activity 2
• Fire Hall Tour 0
• Senior Fire Safety Talk 0
• Fire Safety Plans/Fire Drills 2
• Fire Extinguisher Training 0
—
—
—
—
—
PUBLIC EDUCATION & COMMUNITY MEETINGS
• HUB Meeting 3
• Public Events Meeting 1
• Public Safety Compliance Team Meeting 1
• Safe Needle Committee Meeting 0
• Record search 0
• Occupancy Load Calculation 1
• Fire Code Phone Enquiries —20 plus
• Pre-plans— 11 started —10 completed
• Lock Box Updates 0
—
—
—
—
—
—
—
TRAINING
• 42.5 on-shift training hours.
OTHER ACTIVITIES
• Two members of the department qualified as Canadian Safety Council
UTV Driver Training instructors.
• Four members of the department completed the UTV driver training
program.
• Planning and deployment of a unified command post for the Kraft/TSN
event at the Kinsmen Water Park event.
• Fire Department staff was posted at the PAEX for the exhibition week.
• Weekend Party Fire Checks continued for the month of August.
• Management members have started and completed the Everbridge Mass
Notification Message Sender Certification.
• Rocky Mountain Phoenix completed the annual pump and ladder testing.
• Annual hose testing has started.
• Modifications made to the new UTV and Trailer.
4
AGENDA - PAGE A-35
APPENDIX “B”
PUBLIC WORKS
ADMINISTRATION
• Acting Co-Directors continue to be the Manager of Capital Projects and
Manager of Operations.
• New Project Manager for Utilities began on September 3.
• New Engineering Services Manager began on September 3.
AIRPORT
• Testing for pavement load rating of the runway, taxiways, and aprons is
complete. The results are anticipated in September.
• Proposed parking changes are under review. Logistics of stall space and
optimization of fees collection are the top items for revision.
• Leases are under review and are being negotiated.
• The Terminal Building’s Fire Safety Plan is under revision. The existing
plan was based on pre-renovation design and some modifications to the
exits are required.
• Maintenance fuel tank inspection is complete. Some minor corrective
action is required.
• Removal of an old transponder base is underway.
• Airport Customer Service Survey has been completed. Results are as
follows:
o Overall satisfaction with the service
o There is an improved cleanliness of the Terminal
o Customers would like hot food service
o Customers would like free WiFi
o Miscellaneous parking issues mentioned
• The Airport Manager’s Office will remain at City Hall for the time being as
office space was not able to be accommodated in the Flight Service
Station.
CAPITAL PROJECTS UPDATE
• Paving Program. (2014) 32% completed.
o Scope of work to repave approximately 12.17 Km of roadways.
o Carryover from 2013 will go first. Paving Contractor B&B Asphalt
started paving on May 21.
o Branion Drive 22 St East to Longworth) completed June 5.
th, 13
th
o 12
14 Street (2 to 3) & 3 Ave West (15 to River)
completed June 13.
o Barton Drive and Bradbury Drive completed June 20.
o Muzzy Drive and Kernaghan Crescent completed June 27.
o Longpre Crescent and Feschuck Place completed July 4.
o Central Ave (14 to 15) repair completed July 10.
5
AGENDA - PAGE A-36
APPENDIX “B”
PUBLIC WORKS
• Paving Program. (2014) 32% completed.
o 12°’ Street East (2 to 3) repair completed July 11.
th
Ave East & Marquis merge lanes completed July 19.
o 6
th
6
Ave West (22 to Mahon) under construction.
o
•
Central and 6’ Ave Viaduct Repairs (2014) 46% completed.
o Scope of work to rehabilitate 75 year old and 38 year old Viaducts
to extend their life.
o Underside of Central repairs, expansion joints complete, and hand
rails nearing completion.
o Underside of 6 Ave East replacement pours ongoing.
•
Downtown Sidewalk Rehabilitation (2014)
o Scope of work to rehabilitate approximately 1 city block of
downtown sidewalk.
o Replacement of east side of Vt Ave West (11 to 12) under
construction.
•
Concrete Sidewalk Program (2014)
o Sidewalk replacement where water mains are replaced scheduled
for August and September.
o Stage 4a (61 lots) scheduled for August.
•
Watermain Replacement Program (2014) Planned projects.
o 15°’ St West Watermain (6 to 8)
o 24°’ St East Watermain (1 to 3)
o 17°’ St West Watermain (Central to 1)
o 6°’ Ave West Watermain (22 to 23)
o Water Treatment Plant 3 Effluent Line (Starts September 2
regardless of the rest of the schedule)
•
Sewer/Storm main Replacement Program (2014) Planned projects.
o 5A Ave East Storm Sewer (29 to 31) completed.
o l7° St West Sewer, Storm mains (Central to 1) postponed until
next year due to shortage of manpower.
o 6A Ave West Sewermain (24 to 26)
st
St East Storm main (McIntosh to Mattes)
o 1
•
Rotary Trail (2014)
a. Landscaping from 2013 work to carryover.
b. Installation of missing ramps throughout trail scheduled for August.
st
c. lnflll of missing trail on Central Ave and on 1602 1
Street East
scheduled for September.
6
AGENDA - PAGE A-37
APPENDIX “B”
PUBLIC WORKS
•
Storm
o
o
o
•
Crescent Acres Subdivision Stage 4a, 4b, 5a. (2013) 65% completed.
o Construction on Stage 4a (61 lots) is 96% completed.
o Legal Surveyors Meridian pins were 3 weeks late, delaying Crown
Utilities to August 11.
o First street ready for sidewalks to be installed.
o Construction on Stage 4b underground (43 lots) is 33% complete.
o Construction on Stage 5 underground (33 lots) is to proceed August
25 with underground.
•
City Hydraulic System Analysis (2014) 15% completed.
o Water system inputted into model. Hydrant flow testing
underway.
o Sewer flow monitoring underway.
•
Sewer Outfalls Upgrades (2013)
Scope of work to reconstruct 32 storm water outfalls.
Contractor JRT Excavating completed tree and brush removal.
Work as started on west side with slope shaping and concrete
forming.
is
Sewage Pumping Station Upgrades (2013) 46% completed.
o Construction on SPS #1 is 99% completed, commissioned and
operating.
o Construction on SPS #2 is 85% completed, expected to be
completed Aug 15.
o Construction on SPS #6 is to start June 15. Concrete walls poured.
o Construction on SPS #3 is to start Aug 15. Old building demolition.
COLLECTIONS I DISTRIBUTION
• A new water line was installed on 15 Street West from 6 8 Ave West.
• Continued pumping of water behind Vickers School.
• Sewer jetting continues in problem areas.
• Sanitary sewer repairs made on 13 Street West.
• Replacement of water line on 6 Ave West between 22 23.
• Some flooding occurring due to blocked catch basins. Work continues
clearing these catch basins.
—
—
7
AGENDA - PAGE A-38
APPENDIX “B”
PUBLIC WORKS
COMMUNICATIONS
• The following Precautionary Drinking Water Advisories were released in
July & August, as follows:
McCraney Crescent
o July 2:
700 Block River Street West
o July 2:
July
3:
200 & 300 Blocks of 12 Street East
o
o July 4:
100—300 Blocks of 15 Street East
200 & 300 Blocks of 8 Street East
o July 6:
400 Block of 11 Street East
o July 8:
Correctional Services Pod #4
o July 9:
400 & 500 Block of 16 Street West
o July 17:
700 Block of 16 Street West
o July21:
July
22:
800 Block of 15 Street West
o
Buchanan Drive
o July 30:
August
5:
14 16 Street West
o
1400 Block of 6 Ave West
o August 5:
1300 Block of 6 Ave West
o August 7:
o August 10: 100 Block of 15 Street East
o August 11: North Industrial Drive
o August 11: 800— 1100 Block of 15 Street West
o August 11: 1000 & 1100 Blocks of 13 Street West
o August 11: 100 Block of 27 Street West
o August 12: Wyllie Crescent
o August 13: 34 Street West
o August 18: 200 & 300 Block of 12 Street East
o August 19: 600 & 700 Block of 15 Street West
o August 19: 6 Avenue between 6-7 Street
o August 27: 600 & 700 Blocks of 23 Street West
-
•
A total of 1,126 tracked phone calls were received by Public Works
frontline staff for the months of July and August:
8
AGENDA - PAGE A-39
APPENDIX “B”
PUBLIC WORKS
COMMUNICATIONS
PHONE CALLS
Bylaws
Claims
Fibre to the Premise
Garbage
Miscellaneous
Road
Sewage
Traffic
Transit
Water
NoTag
Total
JUNE
4
1
10
240
5
167
8
21
8
142
0
683
I
JULY
3
2
7
268
8
189
12
37
3
117
0
626
i
AUGUST
1
0
0
250
18
112
19
26
2
93
0
500
The majority calls were for Garbage missed pick up for recycle and yard
waste. Roadways potholes, paving and grading alleys.
-
—
•
306 discounted bus passes were processed in July and 279 discounted
bus passes were processed in August.
FLEET I GARAGE I MSC
• Completion of tenders for all departments.
• Ongoing safety meetings:
o A 6017 grasshopper mower caught fire.
There was minimal
damage.
o An asphalt roller and pickup had an incident. Waiting to see
whether the pickup will be written off.
• Budget preparations are underway. Meetings have been scheduled with
Community Services regarding their equipment needs and replacement
schedules.
st
• Beginning September 1
we will be doing 500 hour oil changes on all
large equipment. This is a major change from the 100 hour oil changes
done in January 2014.
LANDFILL
• Preparation for the Environment Assessment Branch Audit scheduled for
September.
• Repair work to the leachate pond pumps is complete.
• Another load of recycled metals has left the Landfill.
• Shorthanded on staff due to recent retirements.
U
AGENDA - PAGE A-40
APPENDIX “B”
PUBLIC WORKS
TRANSPORTATION
• The crosswalk line painting project continues.
• The 2014 Traffic Count is approximately 90% complete and will continue
until the end of the season.
• The Tender for school zone, end of school zone, and cycling prohibited
signs has been awarded.
• The Tender for steel posts has been sent out.
• Park-it parking curbs for the Traffic Calming pilot Project have been
installed on Olive Diefenbaker Drive.
• Agreement with the Ministry of Social Services regarding the discounted
bus pass program has been renewed.
• Repair work for the damaged traffic light on 6 Ave E and 15 Street is
complete. Awaiting concrete.
• The Redundant Sign Removal Project continues.
• Agreement regarding the Highway 55 bridge repair has been received
from the Ministry of Highways and Infrastructure.
10
AGENDA - PAGE A-41
APPENDIX “C”
PLANNING & DEVELOPMENT SERVICES
PLANNING DIVISION
• Development Permits issued to date
• Development Permits in process
• Appeals to date
• Minor Variances to date
• Council Reports Completed
• Council reports in process
30
7
0
1
79
5
PROPERTY SALES
• Properties Sold to date
• Commercial Lots Available
• Residential Lots Available
30 Lots at $2.47 Million
1 Commercial, 1 Industrial
1 on Smiley Drive, 19 Isolated
BUILDING DIVISION
• Building Permits Issued as of August, 2014
o 165 Permits
o Total Value to Date $44.4 million
-
THIS MONTH
o Permits issued for Month
o Permits in Process
o Permit inspections
o Property Inspections
o Property Orders
o Building Orders
o Sign Permits Issued
o Sign Permits in Process
24
8
85
9
8
0
43 portable, 1 permanent
12
ECONOMIC DEVELOPMENT
Home Based
Commercial
Transient Traders
Direct Sellers
Mobile Vendor
Totals to Date
TotaLB.L. Active
448
873
186
69
4
1580
New for 2014
47
30
45
67
1
190
11
AGENDA - PAGE A-42
APPENDIX “C”
PLANNING & DEVELOPMENT SERVICES
STAFFING CHANGES
• Clerk Steno II position filled
• Planning Technician position filled
• Planning Manager in stage of interviews
• Economic Development Manager in stage of interviews
Director’s position vacant
—
—
12
AGENDA - PAGE A-43
i t tcity of Prince Albert
Report Title:
2014 Saskatchewan P3
Summit Briefing (CORPHR-14-04)
Date:
Prepared By:
Steve Brown, Director of Corporate Services
Prepared For:
Executive Committee
September 15, 2014
Report Type:
Routine
~
Substantive
D
department.
Financial
D
City Manager
~
D
D
D
D
D
~
City Solicitor
D
Chief of Police
D
f~ciu/L
I
v
-~
D
1
AGENDA - PAGE A-44
REPORT
Report Title:
2014 Saskatchewan P3 Summit Briefing (CORP-HR-14-04)
Date:
September 15, 2014
Prepared By: Steve Brown, Director of Corporate Services
RECOMMENDATION(S):
To receive and file for information.
JUSTIFICATION FOR INCAMERA:
BACKGROUND:
As many governments in Canada are struggling with the renewal of infrastructure
due to limited resources, innovative infrastructure renewal methods are being
developed to meet part of that challenge. One of the methods of renewal is the
use of Public-Private Partnership or P3 by involving private sector assistance in
replacing or creating new infrastructure. One of the fundamental premises behind
the use of P3s is the transfer of risk from the government entity to the private
sector entity through the infrastructure procurement process. An example of a
risk that might be transferred to the private partner would be weather risk and
any cost overruns caused by delays to weather conditions. Other examples of
risk that could be transferred to the private partner could be environmental,
human resource retention, and financing risk. P3's can involve every aspect of
infrastructure procurement process or specifically one or two aspects. The
different aspects of the infrastructure creation process that can be used in a P3
process are as follows:
• Design - development of the asset look and feel by the private contractor;
• Build - handle all construction activities of the asset;
• Maintenance - handle the maintenance requirements of the asset;
• Operate - handle the operations of the asset after construction;
• Finance - handle the financing arrangements on the infrastructure
procurement process;
The use of P3s must be proven to add value to the public entity otherwise the P3
process will not be used. The private contractor to the process might develop an
innovative way to create the asset or build the asset, or have much larger
economies of scale on the acquisition of goods used in the procurement process
such as gravel, financing than the government entity. The other aspect of P3's
that government entities put value on is the transfer of risk to the private entity
involved in the P3 process. The fundamental test to the P3 process to ensure
2
AGENDA - PAGE A-45
the P3 process adds value is the comparing the net cost of the P3 process
against the net cost of the traditional procurement process. Should the P3
process have a lower net cost, the P3 process would add value through a lower
overall net cost.
DISCUSSION:
On September ath, the City sent three senior staff down to the Saskatchewan
Chamber of Commerce P3 Summit in Regina. The Director of Finance, Director
of Corporate Services, and the Acting Director of Public Works attended the
conference. The conference attendance was high, with people coming from
across Canada and internationally to attend the conference. The objective
behind the City's attendance at the conference was to start gathering preliminary
information on P3's such as what they are, how they operate, and different
application examples. All the key P3 players in Saskatchewan and Canada were
in attendance, with contact being made by the City with most of them. Some of
the learning takeaways from the conference are:
• The P3 process is a tool or method that can be used for infrastructure
procurement of large infrastructure projects. It must be emphasized that
the process must add value to the partners involved otherwise it will not
proceed.
• Infrastructure projects that wouldn't otherwise qualify for the P3 process
due to the size, (ie) Lift Stations, could be bundled with other similar
infrastructure projects to increase the overall project size.
• The approach that the City and Regional Partners are currenUy taking on
the Northern Bridge is appropriate whereby additional business
information is being obtained via the Regional Business Case. Should a
P3 approach be looked at for the Northern Bridge, a second more
exhaustive P3 business case must be undertaken with the P3 Canada
application. The P3 business case does qualify for 50% funding from P3
Canada, however it is quite financially intensive to prepare due to the use
of outside financial advisors in its' preparation.
• A significant aspect of the P3 approach is the transfer of risk from the
government organization to a private business. A number of examples
were demonstrated at the conference using different examples.
• Innovation is a signtficant aspect of the P3 process due to the
involvement of private enterprise and different aspects of procurement
risk transferred to the private enterprise such as project delivery and
design.
• Asset Management was a reoccurring presentation subject throughout
the conference.
3
AGENDA - PAGE A-46
OPTIONS:
FINANCIAL IMPLICATIONS:
PUBLIC NOTICE/COMMUNICATIONS:
STRATEGIC PLAN GOAL:
ATTACHMENT(S):
•
•
2014 Saskatchewan Chamber of Commerce P3 Summit Agenda
2014 Saskatchewan Chamber of Commerce P3 Summit attendee list
CONCLUSION:
The Private-Public Partnership (P3) approach is one of many options that could
be looked at with respect to the potential Northern Bridge in the Prince Albert
Region. The City and Regional Partners are taking an appropriate approach in
obtaining further business information on the Northern Bridge and creating a
regional approach to its' creation. Further research, networking, and awareness
building on the Northern Bridge needs to be undertaken prior to any
consideration by the City for a P3 application.
Sf~
4
AGENDA - PAGE A-47
SASKATCHEWAN
P3 SUMMIT
2014
Delta Regina Hotel
Regina, SK
Presented by the
Saskatchewan Chamber of Commerce
Saskatchewan Construction Association
Saskatchewan Heavy Construction Association
with support from the Canadian Council for Public-Private Partnerships
$1SOJCHEWII
COISTIUmDM
lffl·•••ll•·••
SASKATCHEWAN
C H A MHR 6(C OMM£R C E
AGENDA - PAGE A-48
f! ;.;..,.. ~---
411!:!:!11~-'"-
·~
I.
Schedule
Of Events
7:00AM
Breakfast & Registration
7:55AM
Opening Comments
8:30AM
The P3 Landscape- What's new? Projects & Processes
9:00AM
Where P3s Fit Into the National Picture - and where they don't
9:45 AM
Break
10:15 AM Smaller Municipal Projects - How to do them so they make sense
11:15 AM Measuring Value for Money and Establishing Net Benefit
11 :55 AM Networking Lunch
1:00 PM
Concurrent Sessions:
Room A (Raphael Ballroom): Bundling Projectsthe Alberta school experience
Room B (Campania Room) : Unique Challenges of Horizontal Projects The Northeast Anthony Henday Drive project
Room C (Verdi Room): Legal Issues and Contracts PanelEnsure you have the right deal for all
Room D (Novara Room): How to Creatively Finance Infrastructure Projects
2:00 PM
Concurrent Sessions repeat
2:45 PM
Break
3:15 PM
How Small and Medium Sized Businesses Can Get Involved in P3s
4:00PM
The Next P3 Frontier - What is coming for infrastructure in Saskatchewan & Canada
5:00 PM
Wrap up and adjourn
AGENDA - PAGE A-49
Welcoming Dignitaries
Bruce Anderson, Chair, Saskatchewan Chamber of Commerce
Bruce Anderson is the Managing Partner of b-creative group, a staffing outsourcing,
marketing, and management consulting firm. He is also teaches strategy and
entrepreneurship with the Paul J. Hill School of Business and serves as the Director of
the Centre for Management Development. Bruce is a Certified Management Consultant.
Ken Krawetz, Deputy Premier & Minister of Finance, Government of Saskatchewan
Ken Krawetz was first elected as the MLA for Canora-Pelly in 1995. He has served on
both the Opposition and Government side of the province, in a variety of major portfolios
including Education, Labour, Health and Finance. He was also the interim leader of the
Saskatchewan Party and Leader of the Opposition from 1997-1999. He currently serves
as Deputy L eader of the Saskatchewan Party as well as Deputy Premier and Minister of
Finance.
Olivia MacAngus, Vice-President, Corporate Development, Plenary Group
Olivia MacAngus leads Plenary Group's government relations, communications and
business development activities in the Canadian market. Prior to this, she was a
Director of Corporate Strategy with PPP Canada, where she was actively involved in
developing the agency's policies and guidelines for the implementation of P3
procurements within the fed eral government and other levels ofgovernment.
Michael Fougere, Mayor, City of Regina
Mayor Michael Fougere as elected as Mayor on October 24, 2012 after serving five terms
on City Council as the Ward 4 representative. Michael holds a BA Hon. from St. Francis
Xavier University and a Master of Science degree from the London School of Economics.
He has worked and lived in several provinces, Asia and Europe, and his career has
focused on economic development.
1\Ptl
Thank you to our Breakfast Sponsor, Kelly Panteluk Construction
DIRT MOVERS
AGENDA - PAGE A-50
The P3 LandscaRe What's new? Projects & Processes
Mark Romoff, President & CEO,
Canadian Council for Public-Private Partnerships
Mark Romoffis President & CEO of the CCPPP, which was
established in 1993 to promote innovative approaches to
infrastructure development and service delivery through publicprivate partnerships with all levels of government.
Previously, Mark was founding President and CEO of the
Ontario Centres of Excellence, Canada's leading innovation,
technology commercialization and entrepreneurship development
organization.
Over his 25 year career with the government of Canada, Mark
served as Executive Director in the Department of Industry and as a senior diplomat in the Department
ofForeign Affairs and International Trade, serving in Nigeria, Mexico, Malaysia, Japan and the United
States.
He is a member of the Board of Directors of Career Edge Organization, the Quebec City Conference, the
Central Canadian Public Television Association (PBS-WNED), the i-CANADA Governors Council;
the World Economic Forum ((Strategic Infrastructure Initiative" Advisory Committee; and is ViceChair of tiT£ United Nations Economic Commission for Europe Team of Specialists on Public-Private
Partnerships Governing Council.
Special thanks to
our Title Sponsor,
Plenary Group
(]
Plenary
Group
AGENDA - PAGE A-51
Where P3s Fit Into the National Picture
- and where they don't
Moderator: Rupen Pandya, Pre sident and CEO, SaskBuilds
Michael Atkinson, President, Canadian Construction Association
After joining the Canadian Construction Association (CCA), Michael Atkinson
moved on to become President of the organization in 1993. Michael has emerged
as a leading specialist in the area of standard construction practices in Canada
and is highly regarded for his knowledge of the Canadian construction industry.
In 2013, Michael was awarded one of 38 Queen Elizabeth II Diamond Jubilee
medals designated for Canadians demonstrating outstanding service in the
construction industry.
Michael serves as the Private Sector Co-Chair of the Municipal Infrastructure
Forum established by the Federation of Canadian Municipalities. He is a member
of the Federal-Industry Real Property Advisory Council, the Editorial Advisory
Board of the Daily Commercial News, the Industrial Security Advisory Board,
the Construction Law Section of the Canadian Bar Association, and the Law
Society of Upper Canada.
Hon. Perrin Beatty President & CEO, Canadian Chamber of Commerce
The Honourable Perrin Beatty is the President and Chief Executive Officer of the
200,000-member Canadian Chamber of Commerce, Canada's largest and most
representative national business association. Perrin is the principal spokesperson
advocating the policy positions of the Canadian Chamber's members to the federal
government, international organizations, the media and the general public. Prior
to joining the Canadian Chamber in August 2007, Perrin was the President and
Chief Executive Officer of Canadian Manufacturers & Exporters (CME).
In 1972 he was elected to the House of Commons as a Progressive Conservative,
and in 1979 he was appointed Minister of State (Treasury Board) in the
government of Joe Clark. He held six additional portfolios in subsequent
Progressive Conservative governments, including National Revenue in 1984,
Solicitor General in 1985, National Defence in 1986, Health and Welfare in 1989,
Communications in 1991, and Secretary of State for External Affairs in 1993.
AGENDA - PAGE A-52
Smaller Municipal Projects How to do them so they make sense
Moderator: Steve Mclellan, CEO, Saskatchewan Chamber of Commerce
Larry McCabe, Chief Administrative Officer, Town of Goderich, ON
Larry McCabe is a life-long resident of the Town ofGoderich, Ontario, and has been
employed with the town since 1976 in a variety ofpositions including Deputy ClerkTreasurer, Clerk-Treasltrer, Clerk-Administrator and Chief Administrative Officer ..
He has a Bachelor of Arts in Economics from Wilfrid Laurier University and holds
the Accredited Mumcipal Clerk/Treasurer (AMCT) designation from the Association
of Municipal Managers, Clerks and Treasurers of Ontario from Fanshawe College.
Larry was a Director on the Canadian Council for Public Private Partnerships from
2002 to 2013.
Murray Totland, City Manager, City of Saskatoon
Murray Totland's employment with the City of Saskatoon has spanned a range of
pQsitions, includi~ General Manager of the Utility Services Department, General
Manager of the In rastructure Department and City Manager. During his tenure, he
has been responsi le for significant organizational change and the delivery of critical
multi-million dollar infrastructure projects, inclltding the city's Civic Operations
Centre, Saskatchewan s first P3 project. Murray holds a degree in Civil Engineering
and a Master of Business Administration, both from the University of Saskatchewan.
John McBride, CEO, PPP Canada
John McBride was appointed as the inaugural CEO ofPPP Canada by the Governor
in Council on February 16, 2009. He has significant experience working with
both the public and private sectors in infrastructure development and finance. He
previously held positions as Executive Vice-President of the Canadian International
Development N,rency (2007-2009) and as CEO of the Canadian Commercial
Corporation (2()05-2007). He also held senior executive positions with Industry
Canada, Treasury Board Secretariat and the Department of Finance, as well as
with the Australian Government. He was awarded the Senate Medal from Carleton
University where he graduated with a Bachelor of Commerce Degree.
Thank you to our Nutrition Break Sponsors,
Stantec and Western Surety Company
Stantec
AGENDA - PAGE A-53
Measuring Value for Money
and Establishing Net Benefit
Moderator: Mark Cooper, President, Saskatchewan Construction Association
Judy Ferguson, FCA, Saskatchewan Provincial Auditor
Judy Ferguson is Sashatchewan's Acting Provincial Auditor since 2013. Formerly
the Assistant Provincial Auditor, with continued responsibility for leading the
province's Finance and Crown Corporation divisions, Judy holds a Bachelor of
Commerce from the University of Saskatchewan. She is a Chartered Accountant,
and was awarded the Fellowship of Chartered Accountancy of Saskatchewan in
2004. Judy is an active member of Canadian Professional Accounting, having
served on the Canadian Auditing and Assurance Standards board from 2007 to
2013, and previously on a number of provincial committees including disciplinl',
professional conduct and communications.
Michael Ferguson, FCA, Auditor General of Canada
Michael Ferguson was appointed Auditor General of Canada in November 2011.
Prior to this appointment, from 2010 to 2011, Mr. Ferguson served as the Deputy
Minister ofFinance of New Brunswick and Secretary to the Board of Management
for the Province of New Brunswick. Mr. Ferguson held the position of Comptroller
for the province ofNew Brunswick from 2000 to 2005. He was also Auditor General
of New Brunswick from 2005 to 2010. He is a past president of the New Brunswick
Institute of Chartered Accountants and is currently serving his second three-year
term as a member of the Public Sector Accounting Board. Mr. Ferguson was elected
to the Fellowship of the New Brunswick Institute of Chartered Accountants in 2011.
Networking Lunch made possible by the generosity of our
Luncheon Sponsor, McKercher LLP
~
MCKERCHER
LLP
AGENDA - PAGE A-54
Bundling Projects The Alberta school experience
Moderator: Mark Cooper, Presid ent, Saskatchewan Construction Association (1 pm)
Bruce Anderson, Chair, Saskatchewan Chamber of Commerce (2 pm)
Alan Humphries, Strategic Executive Advisor, Alberta Infrastructure
As the Strategic Executive Advisor with the Strategic Partnerships Office in
the Department ofAlberta Infrastructure, Alan Humphries is responsible for
providing executive oversight of active P3 procurements such as the recently
concluded 19 school bundle in central and southern Alberta. He has done
business modeling and development ofpartnership opportunities in new asset
classes such as courthouses, and advised officials on options, benefits, risks and
policy considerations for proposed partnership solutions. Alan has been with the
Government ofAlberta for 26 years, and was a member of the award winning
team that developed the province's successful highway P3 model and a member of
the procurement team for the South East Anthony Henday Drive ring road project
in Edm.onton.
Kees Cusveller, VP, Alternative Procurement & Delivery, Graham Group of
Companies
Through his work with Graham, Kees has been involved with a wide variety of
projects and contract types including the P3 Schools for Alberta Infrastructure,
where he led the pursuit and execution teams for 28 schools throughout the
province in two separate contracts. Kees has an MBA from the University
of Calgary, a B.Comm from the University ofAlberta and a Construction
Engineering Technology diploma from SAlT. He is on the Executive of the
Canadian Construction Association and is past Chair of the Alberta Construction
Association, Calgary Construction Association and Calgary General Contractor
Association.
Our sponsor for this session is Miller Thomson LLP
lVI IIE!r
• hom son
lawyers 1avocats
AGENDA - PAGE A-55
Unique Challenges
of Horizontal ProjectsThe North East Anthony Henday Drive Project
Moderator: Shantel Lipp, President, Saskatchewan Heavy Construction Assoctation
Tom Loo, P. Eng., Executive Director, Strategic Partnerships Office, A lberta
lnfrastructu re
Tom Loo, P.Eng. is the Executive Director, Strategic Partnerships Office at
Alberta Infrastructure. Most recently he was with Alberta Transportation where
he was responsible for the planning, design and construction of the two ring roads
around Edmonton and Calgary as well as the delivery of water management
infrastructure. The department used a number of different project delivery
mechanisms including the traditional design-bid-build, design-build, and Public
Private Partnerships. He was the Project Lead for the Design Build Finance
Operate procurement and delivery for the $1.81 billion Northeast Anthony
Henday Drive project and other segments of the ring roads in Edmonton &
Calgary.
Allan Neill, CEO, Capital City Link General Partnership
Allan Neill has worked with a number of notable P3 projects during his career,
including N ew Brunswick's first P3 project (a 195 km highway construction
endeavour), Alberta's first transportation P3 (the Southeast Anthony Henday
Drive project), and most recently, acting as the concessionaire for the Northeast
Anthony Henday Drive project, Alberta's fifth P.3 in the transportation area. This
project is valued at $1.81 billion over a 34.5 year span, and is scheduled to be
opened for traffic availability on October 1, 2016. Among his roles, Allan has
worked as a Quality Supervisor, Construction Manager, Project Lead, Resident
Engineer and in the field of Geometric Design. At present, he is the Chair of the
Edmonton Branch of the Association of Professional Engineers and Geoscientists
of Alberta, as wall as being active on several other committees.
Our sponsor for this session is McElhanney
McEihanney
AGENDA - PAGE A-56
i\
Legal Issues and Contracts Pane
Ensure you have the riq ht deal for all
Moderator: Steve Mclellan, CECJ;' Saskatchewan Chamber of Commerce
Collin Hirschfeld, Partner, McKercher LLP Barristers & Solicitors
Collin Hirschfeld's practice and legal experience include advice to and legal
representation of provincial and national corporations, financial institutions,
and professionals in the areas of construction, employment, professional
negligence and misconduct, and insolvency. He has particular experience in
advising on construction contracts, tendering, construction litigation and dispute
resolution, wrongful disnzissal and employment issues, security enforcement,
and professional discipline and conduct matters. Collin has been a presenter
at various seminars and conferences on topics such as choosing a project
delivery model for construction projects, builders' lien issues, and conflicts of
interest. He has also published several papers and articles, particularly in the
construction area, and is currently working on updating The Builders' Lien Act:
A Practitioners Manual.
Owen D. Pawson, Partner, Miller Thomson
Owen Pawson practices as a solicitor with the Miller Thomson in construction
law. He assists governments, crown corporations and a variety of construction
companies, architects, engineers and interior designers to identify issues and
resolve conflicts in construction law, develop commercial arrangements for
traditional design-tender-build projects through to major design-build and
engineer, procure and construct facilities, as well as public private partnerships
projects. In this regard, Owen has been invol ved in the preparation of
procurement processes and complex contracts necessary to implement designbuild school projects and major transportation infrastructure projects by way
of design-build, P3 and EPC contracts. He also advises clients with respect
to professional liability of design consultants and has prepared professional
consulting agreements for a variety ofprojects.
Our sponsor for this session is Miller Thomson LLP
IVI •IIer
h 0 rn 8 0 n
lawyers 1avocats
AGENDA - PAGE A-57
ow to Creatively Finance
Infrastructure Projects
Moderator: Bruce Anderson, Chair, Saskatchewan Chamber of Commerce (1 pm)
Mark Cooper, Pres·dent, Saskatchewan Construction Association (2 pm)
Gianni Ciufo, Partner, Deloitte
Gianni Ciufo is the Canadian Public Sector Leader for Financial Advisory
Services as well as the National Leader for Deloitte's Social Finance practice.
He has extensive experience in project and real estate finance, public-private
partnerships, alternative service delivery, and capital markets advisory. Gianni
is currently engaged on a diverse range of critical public infrastructure projects
-from transportation and public transit, health care, academic institutions, and
utility infrastructure of all types. Gianni is also engaged as a transaction and
financial advisor on some of the Canadian public sector's largest asset divestiture
and alternative service delivery transactions all in support of the Canadian
public sector's transformation agenda, across all three levels ofgovernment.
Jim Cahill, Senior Vice President, AON Risk Solutions
Jim has 24 years of experience in Project Finance and Canadian Private
Placement investments. He presently serves in a leadership role managing Aon's
Toronto branch Construction Services Group as well as assisting with strategic
development ofperformance security and related products. Prior to Aon he
spent four years with Infrastructure Ontario (10) leading the Project Finance
department that supports IO's Major Projects, New Business, Buildings and
Lands divisions. Before IO Jim spent 20 years in the Canadian capital markets
industry both on the buy side as a lender and private placement investor at
three life insurance companies and on the sell side at a financial intermediary
arranging private placement debt and construction financing for corporate
borrowers and contractors. Jim is a Chartered Professional Accountant - CMA,
holds a B.A. major in Economics, and is a Council Member of the Canadian
Chapter of the International Project Finance Association.
Our sponsor for this session is AON
AON .
AGENDA - PAGE A-58
How Small & Medium Si
Businesses Can Get Involved in P3s
Moderator: Shantel Lipp, President, Saskatchewan Heavy Construction Association
Leon Friesen, President & General Manager, Westridge Construction
Leon Friesen is president and general manager of Regina-based Westridge
Construction Ltd. Friesen founded Westridge in 1989, a general contracting firm
that has since grown into a $75 million a year company which focuses on the
industrial, commercial and institutional areas of the construction industry. Leon
is also president of Westridge Homes Ltd. and Westridge Developments Ltd.
Westridge's major projects include Saskatoon Raw Water Intake and Pump
Station, Emerald Parll RCMP Detachment, Regina Airport Fire Hall Expansion,
Douglas Park Elementary School, Arcola Community School, West Regina
Highway #1 Overpass, Buffalo Pound Raw Water Pumping Station, Swift
Current Joint-Use School and Wintergreene Estates Retirement Residence.
Scott Matheson, Director Business Development, Alberta, PCL Construction
Management Inc.
In his role with PCL, Scott Matheson is currently responsible for the procurement
of projects throughout the province ofAlberta, the Yullon, the Northwest
Territories and Nunavut. As well, he is actively monitoring and pursuing
over $10 billion in construction contracts within the marketplace. His solid
construction background allows him to analyze and communicate construction
variables such as project risk, opportunity, and obligation; commercial terms for
contracts, contract law and documentation issues, delivery ofpre-construction
services and project construction cost analysis specific to design-build and the
P3 approach to project delivery. Previously as a Project Manager, Scott has
successfully completed over $500 million worth of commercial, residential,
industrial, light civil, pre-engineered and design-build construction work under
man:>' different contractual arrangements and project conditions.
Thank you to our Nutrition Break Sponsors,
Western Surety Company and Stantec
WESTERN
SURETY
-Company
-AHIUt1:/4PJHtSOQ1. . .
AGENDA - PAGE A-59
The Next P3 Frontier is com ing for Saskatchewan and Canada
Moderator: Bruce Anderson, Chair, Saskatchewan Chamber of Commerce
Mark Romoff, John McBride, Michael Atkinson and Perrin Beatty, with:
Rupen Pandya, President and CEO, SaskBuilds
In October 2013, Rupen Pandya was appointed President and Chief Executive
Officer of SaskBuilds, a Treasury Board Crown Corporation with the
Government of Saskatchewan. Rupen leads a team responsible for advising
the Sasllatchewan Government on infrastructure priorities and alternative
financing solutions for large and complex capital projects. Previously, Rupen
held leading roles within the Ministry of the Economy and Advanced Education,
Employment and Immigration. With almost 20years ofpublic service in
the province, Rupen has extensive professional experience in infrastructure
procurement, advanced policy development and implementation encompassing
labour market policy, post-secondary education, housing, social services and
intergouemmental affairs.
Thanks to these additional sponsors whose contributions helped make this event a success:
Deloltte.
McNair
SaskBuilds'.
aLG
Borden Ladner Gervais
(GRAHAM
B USINESS DEVI! LO PM ENT IN C.
•
Sasi<Tel
MNR
CXINSTIIVCTiotl LEADEIIS
AGENDA - PAGE A-60
Notes
- -- -- --
- - -- -- - -- -- - - --
@SaskCharnber #P3Summit2014
Social Media Links for Speakers:
,_,:-··· --
-~
.
;.
'
MarkRomoff
Scott Matheson
facebook.corniPCLconstruction
AGENDA - PAGE A-61
,
Organization
Representative
Constituency Assistant to Randy Hoback, M .P.
ADS Canada Inc
AECom
Aecon Concessions
Aecon Group Inc.
Alberta Infrastructure
Alberta Ministry of Transportation
All north
All north
All north
Altus Group
Aon Risk Solutions
Aon Risk Solutions
Aon Risk Solutions
ASL PAVING LTD.
Associated Engineering
b-creative group
Bayhsore Home Health Saskatoon Branch
Beer Bros Gastropub & Deli
Beyond Wealth Consulting Inc.
Black & McDonald Limited
Black & McDonald limited
Blake, Cassels & Graydon LLP
Blake, Cassels & Graydon LLP
BMTR Ventures ltd.
Borden Ladner Gervais LLP
Broda Construction
Broda Construction
Brxton Construction LP
BTYGroup
BTYGroup
buildsask
Cindy
Dan
Brent
Hagay
Mathew
Alan
Tom
Kevin
Paul
larry
David
Murray
Michael
Jim
James
Bert
Carma
Derrick
Geoff
Stella
Angela
Paul
John
Martin
Bruce
launel
Greg
Abe
James
Sigrun
Shawn
Nathan
Joshua
Anne
Carrie
Harvey
Doug
Russell
Scott
Ryan
leslie
Stephanie
AI
Murphy
Parisien
Steranka
Marian
Kattapuram
Humphries
loo
Paul
Nyirongo
Mayell
Crane
Sali
Sali
Cahill
Fraser
Munro
Holmes
Tannahill
Sarazin
Madsen
Hickie-Miller
Pinder
Fussell
Rowland
Anderson
Scott
Hanwell
Toews
McVeety
Asmundsson
Ochitwa
Rysavy
Reschny
Stewart
Fleming
Harriott
Sanders
Clunie
Sexsmith
leech
Fowler
Bax
Cullen
AGENDA - PAGE A-62
buildsask Regina Construction Association
buildsask Regina Construction Association
Bullee Consulting Ltd.
Business Furnishings
Canadian Chamber of Commerce
Canadian Construction Association
Canadian Council for Public Private Partnerships
Canadian Council for Public Private Partnerships
Canadian Union of Public Employees
Capital City Link General Partnership
Carmacks Enterprises Ltd
Carmacks Enterprises Ltd
Carmacks Enterprises Ltd.
Carmacks Enterprises Ltd.
CIMA + Canada Inc.
CIMA + Canada Inc.
City of Estevan
City of Estevan
City of Regina
City of Regina
City of Regina
City of Regina
City of Regina
City of Regina
City of Regina
City of Saskatoon
City of Yorkton
Clarence Campeau Development Fund
Clifton Associates Ltd.
ColasCanada Inc.
Conroy Ross Partners
Delco Automation
Delco Automation
Deloitte LLP
Deloitte LLP
Des Nedhe Development LP
Dura Construction Ltd
Eden Care Communities
Eden Care Communities
EllisDon Corporation
EllisDon Corporation
Brenda
Darlene
Lawrence
Deb
Perrin
Michael
Mark
Steve
Cheryl
Allan
Keith
Paul Gilles
Barry
Rui
Kelly
Reg
Amber
Greg
Joe
Steve
Wes
Michael
Kelly
Jerry
Rob
Paul
Mitchel
Brent
Murray
Josh
Monica
Jason
Mohammad
Greg
Anne
Brian
Gianni
Chris
David
John
Carla
Gwen
Peter
Danny
Braaten
South
Lukey
Jurgens
Beatty
Atkinson
Romoff
Hobbs
Stadnichuk
Neill
James
Parodi
Reid
Pereira
Yuzdepski
Ball
Smale
Hoffort
Day
Brown
Hicks
Fougere
Scherr
Cheshuk
Court
Hoffart
Kolbeck
Sjoberg
Totland
Mickleborough
Brunet
Gasmo
Raheem
Fieger
Ballantyne
Rindall
Ciufo
Baisley
Hemeon
Konoff
Bing-Wo
Friedrich
Bullen
Giacomel
AGENDA - PAGE A-63
Ernst & Young LLP
Ernst & Young LLP
Estevan Chamber of Commerce
Ferrovial Agroman Canada Inc.
Flatiron Constructors
Flatiron Constructors Canada Limited
G.W. Construction Ltd.
Globallnfobrokers
Global Transportation Hub Authority
Government of Saskatchewan
Government of Saskatchewan
Government Relations
Government Relations
Gracorp Capital
Graham Construction & Engineering
Graham Group Ltd.
Graham Group Ltd.
Graham Group Ltd.
Graham Group Ltd.
Graham Group Ltd.
Graham Group Ltd.
Graham Group ltd.
Graham Group Ltd.
Graham Group Ltd.
Greater Saskatoon Chamber of Commerce
Group2 Architecture Interior Design
Guardian Traffic Services
Guardian Traffic Services
H.J.R. Asphalt Partnership
Halsall Associates
Harvard Western Insurance
Hiii+Knowlton Strategies
Hipperson Construction
HOCHTIEF PPP Solutions North America, Inc.
Holy Trinity School Div
Horizon School Division #205
Husky Energy
Innovation Place
Kelly Panteluk Construction Ltd.
Kelly Panteluk Construction Ltd.
KGS Group
KGS Group
Kiewit Canada Development Company
Joel
Gordon
Greg
Doug
Lionel
Chad
Gord
Mary
Mick
Sean
Chris
Lawren
Kiewit Canada Development Corp
Sabrina
Jim
Tim
Manpreet
Martin
Steve
Blair
Sandra
Monica
Matthew
Denise
Brian
Bonny
Jennifer
Arthur
Cory
Steven
Earl
Duane
Dave
Harvey
Kari
Matt
Kees
Randy
Tracy
Laura
George
Sherwin
Rob
Patrick
Mike
Wheeler
Philpotts
Sangha
Landry
Small
Brandon
Nordin
Kreuger
Schroeder
Macza
Bettcher
Bryant
Getz
Lee
Richter
Crampton
Buchinski
Galloway
Corcoran
So or
Harasym
Oekkers
Cusveller
Schenta_g
Arno
Plosz
Jakeman
Moscovitch
Meyers
Taylor
Hordichuk
Peterson
Hip person
Kitsch a
Sears
Diederichs
Hanson
Joorisity
Panteluk
Laverty
Bayer
Seeley
Green
Karim
AGENDA - PAGE A-64
KPMG
KPMG
Kramer ltd.
ledcor Construction
leigh Fisher
MacKenzie Art Gallery
MacPherson leslie & Tyerman
Mainroad Group
Mainroad Group
Marquardt Mechanical
Marsh Canada limited
Marsh Canada limited
Marsh Canada ltd.
McAsphalt
McEihanney Consulting Services ltd.
McKercher llP
McKercher LLP
McKercher llP
McKercher LLP
McNair Business Development Inc
McNair Business Development Inc
Merit Contractors Association Saskatchewan
MHPM Project Managers
MHPM Project Managers
Miller Thomson LLP
Miller Thomson LLP
Miller Thomson LLP
Miller Thomson LLP
Miller Thomson LLP
Miners Construction
Ministry of Agriculture
Ministry of Corrections, Public Safety and Policing
Ministry of Education
Ministry of Finance
Ministry of Highways & Infrastructure
Ministry of Highways & Infrastructure
Ministry of Highways and Infrastructure
Ministry of Highways and Infrastructure
Ministry of Justice
MLA Biggar
MLA Cut Knife -Turtleford
Paul
Kaytlyn
Tim
Mark
An kit
Anthony
John
Anthony
David
Jason
Allan
Ashton
lisa
Jeff
Paul
B. Bruce
Patricia
Collin
Chris
Doug
Rachelle
Doug
lucas
Mike
Chad
Rick
Owen
Randy
Eric
Michael
Rick
Alex
Donna
Phil
Delaine
Frances
Ken
lazic
Geoff
David
Gary
Mary
Randy
larry
lan
Barber
Walchuk
Behrns
Bhargava
Kiendl
Dipple
Yates
Ching
Marquardt
Wielgoz
Dahle
Bartko
Janssens
Deol
Harrison
Warsaba
Hirschfeld
Porter
McNair
Holterman
Price
Smith
Sazynski
Eggerman
Van Beselaere
Pawson
Jeworski
Johnson
Stensrud
Burton
Shalashniy
Johnson
Pearson
Clyne
Bast
Krawetz
Zev
Meinert
Stearns
Diebel
Donlevy-Konkin
Weekes
Doke
AGENDA - PAGE A-65
MlA last Mountain- Touchwood
MLA Moose Jaw North
MlA Regina Rosemont
MLA Regina Rosemont
MLA Saskatoon Riversdale
MlA Saskatoon Sutherland
MMM Group
MMM Group
MNP llP
MNP LLP
MNP LlP
Modern Niagara Saskatchewan Inc.
Morris Industries ltd
Morrison Hershfield limited
Morsky Construction ltd.
New West Public Affairs Inc
Nilex Inc.
Nilex Inc.
North West Regional College
North West Regional College
Northwest School Division
Office of the Auditor General of Canada
P3Architecture Partnership
Parsons
PCH Whitewood
PCl Construction Management
PCL Construction Management
Peter Kiewit Infrastructure
Peter Kiewit Infrastructure Co.
PFM Capital
Plenary Group
Plenary Group
PPP Canada
PPP Canada
PPP Canada
PPP Canada
Prairie North Heath Authority
Prairie Spirit School Division
Prairie Spirit School Division
Prairie Valley School Division
Prince Albert & District Community Futures
Glen
Warren
Trent
Eric
Danielle
Paul
Bruce
Tim
Craig
Trina
Marian
Ryan
Casey
Ansar
Brian
Christina
Matt
James
James
Jordon
Duane
Michael
Pat
Mark
Denise
Scott
Sean
Monique
Darren
Pat
Ryan
Felix
Randy
Olivia
Alan
lisa
John
Bruce
Michelle
Lloyd
larry
Bonnie
Lyle
George
Hart
Michelson
Wotherspoon
Anderson
Chartier
Merriman
Belmore
Stanley
Gates
Warren
Zerr
Thomas
Davis
Ahmed
Morsky
Patterson
Krupski
Hackett
Smith
Piller
Hauk
Ferguson
Kelly
Mulvihill
Peter
Matheson
Hamelin
Buckberger
Mountenay
Mollard
Tones
Cirelli
Beattie
MacAngus
Linsley
Mitchell
McBride
Millar
Coates
Bullock
Pavloff
Hope
Stecyk
Vass
AGENDA - PAGE A-66
'
Prince Albert Chamber of Commerce
Province of Saskatchewan
Province of Saskatchewan, MLA Saskatoon Greystone
Provincial Auditor of Saskatchewan
Provincial Auditor of Saskatchewan
PwC
PwC
PwC
RBC
Regina & District Chamber of Commerce
Regina Catholic School Division
Regina Public library
Regina Public Schools
Regina Public Schools
Regina Qu'Appelle Health Region
RM of Meadow Lake #588
RM of Wilton
RM of Wilton
Robertson Stromberg LLP
Robertson Stromberg LLP
Royal Bank
Saskatchewan Association of Architects
Saskatchewan Chamber of Commerce
Saskatchewan Construction Assoc. Inc.
Saskatchewan Heavy Construction Assoc
Saskatchewan Heavy Construction Assoc
SIAST
Saskatchewan Ministry of Highways & Infrastructure
Saskatchewan Urban Municipalities Association
Saskatoon Public Schools
SaskBuilds
SaskBuilds Corporation
Patricia
Rick
Merle
Jayne
Shelley
Mark
Gord
Rob
Judy
Victor
Catherine
David
Sash en
lee
John
Vicky
Jeff
Julie
Debra
Michael
Gina
Darren
Glen
Bill
Misty
Nevon
Janelle
Steve
Mark
Shantel
Sean
larry
Lori
Steven
Sean
Malcolm
Ron
Wanda
Lionel
Rupen
lisa
Teresa
Sarah
Donna-Joy
Hughes
Orr
lacert
Remenda
Cannon
Anderson
Sisson
Norris
Ferguson
Schwab
Peacock
Egan
Guneratna
Gates
Hopkins
Bonnell
Barber
MacRae
Burnett
Baron
Bernier
Elder
Dow
Preston
Alexandre
Faucher
Unrau
Mclellan
Cooper
Lipp
Wilson
Rosia
Matthews
Dribnenki
McKenzie
Eaton
Osika
Mcleod
LaBelle
Pandya
Boire
Florizone
Harrison
Tuplin
AGENDA - PAGE A-67
I.
Kyle
Andrea
Jenna
linda
Pavan
Bukkie
Miranda
Mariia
Bill
SasklEADS
SaskWater
Randy
SaskWater
Doug
SEPW Architecture Inc.
Justin
Serco Canada Inc
Dave
SIAST
Mark
SNC- lavalin Inc. M&M
Nathan
South Country Equipment Ltd
Drew
South Country Equipment Ltd
Cameron
SREDA
Chad
Stantec
Tom
Stantec
Karen
Stantec
Randy
Stonebridge Financial Corporation
Denis
Sun Country Health Region
John
T.l. Penner Construction Inc.
Travis
TAB Products of Canada Co
Cheryl
Tee- Water Supplies Inc.
Joely
Tetra Tech
Terry
Tetra Tech
Raeleen
Town of Goderich
larry
Town of Kerrobert
Maureen
Town of Kindersley
Bernie
Town of Kindersley
Theresa
Town of Langham
Jamie
Town of Pilot Butte
Wayne
TOWN OF SPRINGSIDE
Nancy
Travelers Canada
Ray
Travelers Canada
Daniel
TSL Mechanical Inc
Kim
Universiity of Saskatchewan I VEMAX Management Canada
Inc.
Gordon
Morin a
University of Regina
Bill
James
Neil
Toffan
Mulholland
Mouck
Christensen
Jauhal
Coker
Brown
Koropetska
Cooke
Avery
Matthies
Wotherspoon
Willows
Fachada
Ruecker
Watson
Bode
leier-Berg
Mercer
Cossitt
Perkinson
Bourassa
Knoch
Penner
Bornyk
Kidd
Schmidt
Walbaum
McCabe
Applin
Morton
leinenweber
Nagy
Engel
Duns
Bassett
Suisse
Bernauer
Sparks
Rennie
Bonner
Westerman
Paskewitz
AGENDA - PAGE A-68
Village of Debden
VINCI Construction Terrassement
VINCI Construction Terrassement
Virtus Group
W F Botkin Construction Ltd.
W F Botkin Construction Ltd.
Wappel Construction Co. Ltd
Western Economic Diversification
Western Surety Company
Westridge Construction
Weyburn Chamber of Commerce
Wilhelm Construction Services Inc
WMCZ Lawyers
Worley Parsons Canada
Worley Parsons Canada
Wright Construction
Wright Construction
WSP Canada Inc.
Carmen
Thierry
Jacques
Sheila
Ron
Brent
Gerard
Deanne
Paul
Scott
Brent
leon
Jeff
Larry
Robert
Nathan
leland
Kristen
Gary
Colin
Scott
Leslie
Matthew
Garth
Jean
Pommellet
Darb in
Filion
Smith
Smith
Wappel
Belisle
Thompson
Donald
Oshanek
Friesen
Richards
Heggs
Smith
Wilhelm
Bray
Smyth
Meschishnick
deJong
Neurauter
Doka
Roy
McCulloch
AGENDA - PAGE A-69
Report Title:
Review of 2014 Concession
Operations and Vending
Agreements at City
Facilities
(RPT# COMM 14 -33
Date:
August 25, 2014
-
Prepared By:
Derek Blais, Recreation Manager
Prepared For:
Executive Committee
Report Type:
Routine
x
Substantive
D
Financial
D
department.
City Manager
X
X
D
: Director of Community Services
141 iI21if7
X
/1’
LI
LI
LI
City Solicitor
LI
Chief of Police
LI
LI
I
\e
4
,j$frj
.ge4gth
5,’
AGENDA - PAGE A-70
REPORT
Report Title:
Review of 2014 Concession Operations and Vending
Agreements at City Facilities (RPT# COMM 14 -33)
-
Date:
August 25, 2014
Prepared By:
RECOMMENDATION(S):
Receive as information.
BACKGROUND:
City Council had requested a report on the City’s Concession Operation.
Concessions Background
In 2014, the City of Prince Albert is operating 7 concessions at the following
locations
Art Hauser Centre, Alfred Jenkins Field House, Kinsmen Arena,
th
Kinsmen Water Park, Dave S. Steuart Arena, Prime Minsters’ Park, and the 7
Hole Concession located at the Cooke Municipal Golf Course. The concession
budget is comprised of revenue derived from resale of food and beverage
products.
—
The Prime Ministers’ Park concession was not in the 2014 budget as the city
concessions took over the operation from PA Minor Softball on a 1 year term
after the final budget had been finalized. If PA Minor Softball is once again
unable to operate the concession for 2015, the City of Prince Albert could look at
taking it over permanently when their agreement expires at the end of 2015.
Concession Revenues:
The city’s concession revenue in 2014 is derived significantly by the hosting of:
1. WHL Franchise
a) Prince Albert Hockey Club Inc. league and playoff games
2. Annual Special Events
a) Northern Lights Community Development Corp. Thanks Giving Pow Wow”
2
AGENDA - PAGE A-71
b) PAMHA divisional hockey tournaments
c) Pro Bull Riding
3. 2014 Special Events
a) Saskatchewan Winter Games
b) First Nation Winter Games
c) Midget AAA Western Regional Championships
d) Archery Canada Cup
e) Senior C Provincial Fastball Championships
f) Canadian Native Fastball Championships
4. Local winter and summer user groups
5.
a)
b)
c)
Regional or Provincial events/tournaments
Prince Albert Mintos league and playoff dates
Prince Albert lacrosse teams
Prince Albert ball hockey teams
Revenue is also generated during regular scheduled league games of the
various associations and leagues utilizing the city’s recreational facilities.
Product for resale is targeted at 35% but each location varies due to the number
of special events scheduled and the public service deemed necessary during
non-special event dates.
The concession operation is greatly influenced by special events held in its
recreation facilities. The Community Services Department continues to
understand this relationship and assists the user groups in bidding to host special
events and ultimately achieve optimal concession and facility revenues.
Concession Product and Pricing:
The concession manager reviews and adjusts the product menu and pricing on
an ongoing basis. Product for resale is either tendered annually, every 3 years
or by a request for proposal. Some products are tendered quality specific
(hamburgers, hot dogs, dry ribs and chicken tenders) and the lowest bidder is not
the only qualifying factor. The concession manager will also look into providing
Tim Hortons coffee at all concessions for the 2015 concession season. This will
be reported in the upcoming budget discussions.
Product price point is set between 2 to S times the costs of goods sold, keeping
in mind the law of diminishing returns and by reviewing other recreation venue
menu prices. New product items are also constantly being reviewed with the
various suppliers.
3
AGENDA - PAGE A-72
Concession Expenditures:
The main expenditures for concessions include salaries, wages, benefits, and
product for resale. The concession manager’s salary and staff wages are
distributed over the various concession locations based on actual time spent at
each location.
ATM & Vending Machine Background
ATM Agreements:
An ATM service agreement also provides a revenue stream for the overall
concession operation. The City of Prince Albert has been receiving ATM services
from En Route Amusements since 2010.
The contract started with the Art Hauser Centre and has grown to include the
following:
-
-
-
-
-
2 ATM’s in the Art Hauser Centre Johnny Bower lobby (controlled by city
concession operations)
1 ATM at the Kinsmen Arena (Fall & Winter) and Kinsmen Water Park
(Spring & Summer) (controlled by city concession operations)
1 ATM at the Alfred Jenkins Field House (controlled by city concession
operations)
1 ATM at the Prince Albert Municipal Airport terminal (controlled by Public
Works Department- Airport Manager)
1 ATM at Cooke Municipal Golf Course in the Pro Shop (Controlled by the
club pro Darcy Myers- Not city revenue
The ATM service fee was set at $2.50 in May 2011 with the city receiving 50% of
the fee or $1.25 per transaction. Every time a transaction occurs the city’s
general bank account is credited with the $1.25 service fee. The Financial
Service Department then breaks down the earnings when completing a month
end bank reconciliation.
The 5 year agreement for the ATM machines located at the Art Hauser Centre
and Kinsmen Arena/Water Park expires March 31, 2015 and the 5 year
agreement for the ATM machines located at the Alfred Jenkins Field House
expires April 30, 2015.
Vending Agreements:
The City of Prince Albert and En Route Amusements also have vending machine
agreements in place for hot & cold beverages, snack foods, ice cream, candy,
4
AGENDA - PAGE A-73
and games of chance at the Art Hauser Centre, Kinsmen Arena, Dave G Steuart
Arena and Alfred Jenkins Field House. The vending machines also offer feminine
protection at the Alfred Jenkins Field House.
The vending machine coin boxes are monitored by En Route Amusements and
audit sheets are completed and shared detailing what the total sales numbers
are.
The City of Prince Albert receives a monthly cheque from these sales at the
following rates:
-
-
-
40% of all transactions on the candy vending and games of chance
35% of all transactions on the games that provide guaranteed prizes
25% of all transactions on feminine protection products
Note: GST and PST is included in the percentage split
The vending machine supplier is responsible for the property and liability
insurance for the machines as well as the maintenance of the machines.
The 5 year agreement for the arena vending machines expires March 31, 2015
and the 5 year agreement for the vending machines located at the Alfred Jenkins
Field House expires April 30, 2015.
Golf Cart Service and Leasing Agreement:
A Golf Cart Service and Leasing Agreement exists between the City of Prince
Albert and the PA Golf and Curling Club Inc. This agreement is based on the
following detailed profit share calculation:
-
-
-
-
-
-
-
-
The
The
The
The
The
The
The
The
city
city
city
city
city
city
city
city
receives
receives
receives
receives
receives
receives
receives
receives
2.5% of the first $20,000 in golf cart sales
3% of the next $5,000 in golf cart sales
3.5% of the next $5,000 in golf cart sales
The profit shares are paid to the City of Prince Albert on a yearly basis and the
Golf Cart Service and Lease Agreement that was created in 1996 is ongoing.
It is also important to note that although the City of Prince Albert sells alcoholic
beverages in the concession and golf carts, the city does not receive any profits
from alcohol relates sales as per the agreement with the PA Golf and Curling
club.
5
AGENDA - PAGE A-74
DISCUSSION:
The following is an update on concession and vending/ATM sales for each
location in 2014:
1. Kinsmen Water Park
The Kinsmen Water Park Concession revenue was projected at $60,310
and $39,603 in expenses in 2014 as it was anticipated the waterslides
would be open. Net profit was projected at $20,707.
With the waterslides being closed. Kinsmen Water Park is currently at
$22,656 in revenue and $17,671 in expenses. Net profit is at $4,985.
Sales are down significantly and it is anticipated that estimated profits will
be down $15,700.
It is expected that if the water slides were to re-open next season, sales
profit would return to its historic numbers because of increased
attendance at the water park.
An ATM machine is moved from the Kinsmen arena lobby to the Kinsmen
Water Park admissions building during the months of June, July and
August and is reflected in the Kinsmen Arena review.
2.
7
t
h
Hole Concession
The 7th Hole Concession revenue was projected at 584,500 and $82,940
in expenses in 2014. Net profit was projected at Si 560.
th
With the poor weather in May and June, the 7
Hole Concession is
currently at $53,876 in revenue and $64,692 in expenses. There is
currently a net loss of ($10,816). Staff will closely watch stock levels going
into the last month of operation so that additional expenses are not
incurred as the aim is to now break-even.
th
Hole Concession operates from May i to September 30 annually.
The 7
The sales history indicated that both April and October sales do not
exceed expenses. Opening in April and October represents more of a
service to the community than a revenue generating opportunity.
As mentioned earlier, the PA Golf & Curling Club retains the alcohol
revenue at this location as per the agreement. This is projected to be
$14,000 in net revenue. With this amount included, the operation would
be exceeding the budgeted revenue for 2014.
6
AGENDA - PAGE A-75
3. Alfred Jenkins Field House
The Alfred Jenkins Field House revenue was projected at $24,010 and
$23,400 in expenses in 2014. Net profit was projected at $610.
Currently it is at $19,044 in revenue and $16,841 in expenses. Net profit
is at $2,203 which is higher than projected due to hosting the Canada Cup
Archery Event and the Saskatchewan Winter Games. The concession will
exceed the budgeted sales for 2014 with 4 months of operation remaining.
With increased annual sporting events such as in 2014, this concession
location will operate in a net profit situation. The potential for a 2 phase
to the facility will also lead to increased sales through increased general
admissions.
To date the ATM and vending machines have brought in $2,968 of the
projected revenue of $3,750 for the year.
4.
Art Hauser Centre
The Art Hauser Centre revenue was projected at $332,000 and $289,200
in expenses in 2014. Net profit was projected at $42,800.
Currently it is at $211,121 in revenue and $187,369 in expenses. Net
profit is at $23,752. The concession is still projected to reach the budgeted
sales for 2014 with 4 months of operation remaining and the Raider
hockey season starting shortly. There is also a good stock of inventory
remaining which will decrease the food costs in the remaining months.
It should be noted that the concession operation does not budget any
revenue for Raider Playoff Games. These revenues are used to assist in
offsetting operational costs of an extended season in April. The city also
receives 3% of alcohol revenue from regular season games and 10% of
alcohol revenue from playoff games.
The 2014 budget was adjusted to include the 2014 Sask. Winter Games,
2014 Western Regionals Telus Cup and the 2014 First Nations Winter
Games.
5. Kinsmen Arena
The Kinsmen Arena revenue was projected at $87,400 and $70,005 in
expenses in 2014. Net profit was projected at $17,395.
7
AGENDA - PAGE A-76
Currently it is at S45,054 in revenue and $41,638 in expenses. Net profit
is at $3,686. The concession is projected to reach the budgeted sales for
2014 with 4 months of operation remaining and the hockey season
starting shortly. There is also a good stock of inventory being transferred
from the Kinsmen Water Park which will decrease the food costs in the
remaining months.
The 2014 budget was adjusted to include the 2014 Sask. Winter Games.
The Kinsmen Arena was not utilized to host the 2014 First Nation Winter
Games due to the main lobby washrooms retrofit. The lobby retrofit also
affected sales during the lacrosse season.
6. Dave G. Steuart Arena
The Dave G. Steuart Arena revenue was projected at $41,600 and
$35,006 in expenses in 2014. Net profit was projected at $9,994.
Currently it is at $42,912 in revenue and $26,399 in expenses. Net profit
is at $16,513. The concession has reached the budgeted sales for 2014
with 4 months of operation remaining and the hockey season starting
shortly.
To date the vending machines at the Dave G. Steuart Arena have brought
in $1,640 of the projected revenue of S3,400 for the year.
7. Prime Ministers’ Park
The Prime Ministers’ Park Concession revenue did not have budget
projections as it was not planned for in 2014. Currently it is at $36,626 in
revenue and $24,354 in expenses. Net profit is at $12,272 with plenty of
stock ready for the football season.
OPTIONS: N/A
FINANCIAL IMPLICATIONS: N/A
PUBLIC NOTICEICOMMUNICATIONS: N/A
STRATEGIC PLAN GOAL: N/A
ATTACHMENT(S): N/A
6
AGENDA - PAGE A-77
CONCLUSION:
The overall concession and vending profits are currently at $52,595 for 2014.
The projected profits going into 2014 were $107,624 and 49% of the profit goals
for 2014 have been met to date.
th
Although sales are down at the Kinsmen Water Park and 7
Hole Concession, it
is still expected that the projected profit of $107,624 for 2014 is attainable
because of the acquisition of the Prime Ministers’ Park Concession and the
arena concessions opening up again shortly.
9
AGENDA - PAGE A-78
Ekity of Prince Albert
Report Title;
Account Lists
(RPI#FlNCCILfIk,)
Prepared By:
Valerie Kachor
Prepared For;
Executive Committee
Date:
September 02, 2014
Report Type:
Routine
Substantive
Financial
D
D
E
City Manager
7
D
D
Director of Ec.Dev & Planning
D
Director of Fire & Emerg. Services
D
D
City Solicitor
D
Chief of Police
D
D
Report Type
-
Definitions:
Routine
Substantive
‘
Financial
Matters that are routine in nature and/or follow existing Council
policy require Department Head approval only
department and/or are complex in nature and require the
approval of the City Manager prior to being provided to elected
officials
Matters that have substantial or unusual financial implications
require the approval of the Director of Financial Services
Version updated: February 2006
AGENDA - PAGE A-79
REPORT
Report Title:
Account Lists (RPT # FIN-CC- 14-I(d
Date:
September 02, 2014
Prepared By:
Val Kachor
Prepared For:
Executive Committee
—
Chief Clerk
RECOMMENDATION:
That this information be received and filed.
N/A
BACKGROUND:
N/A
DISCUSSION:
CURRENT
LISTS
TOTAL DEPOSITS
DISBURSEMENTS:
PAYROLL
SCHOOL
OTHER
S 3,836,460.33
2014
YEARTODATE*
S
1,739,979.69
30,348,615.11
11,006,563.89
27,825,569.73
2,91 7,292.68
TOTAL
DISBURSEMENTS
$ 4.657,272.37
BANK BALANCE
IN GENERAL BANK
ACCOUNT
$ 13,684,130.93
79,121,422.87
S
69,180,74&73
2
AGENDA - PAGE A-80
TOTAL DEPOSITS
DISBURSEMENTS:
PAYROLL
SCHOOL
OTHER
TOTAL
DISBURSEMENTS
BANK BALANCE
IN GENERAL BANK
ACCOUNT
LAST YEAR’S
LISTS
2013
YEARTODATE*
$ 2,707195.21
$
1968938.69
27,829,440.95
11,224,011.64
22,979,955.18
-
1,789,406.37
$3,758,345.06
77,739,152.83
$
62,033,407.77
$ 12.237.292.92
N/A
COMMUNICATIONS:
N/A
ATTACHMENTS:
Account List #15 of 2014.
CONCLUSION:
N/A
V..
Valerie Kachor
Chief Clerk Financial Services
—
3
AGENDA - PAGE A-81
11:33:41 Al
9/2/2014
System:
9/2/20 14
User Date:
VENDOR CHEQUE REGISTER REPORT
Payables Management
Ranges:
Cheque Number
Vendor ID
Vendor Name
Sorted By:
From:
158213
First
First
To:
999999
Last
Last
Cheque Date
Chequebook ID
Cheque Number
‘V
*
Page:
From:
First
First
1
To:
Last
Last
4
Voided Cheques
Cheque Number
Vendor Cheque Name
Cheque Date
158213
158214
158215
158216
158217
158218
158219
158220
158221
158222
158223
158224
158225
158226
158227
158228
158229
158230
158231
158232
158233
158234
158235
158236
158238
158239
158240
158241
158242
158243
158244
158245
158246
158247
Municipal Employees Pension Plan
Saskatchewan Telecommunications Holding Corp
Saskatchewan Telecommunications Holding Corp
Receiver General of Canada
959630 Alberta Inc.
Al Locksmithing
Acklands Ltd.
AGAT Laboratories
Glen Amonson
Dale Andrews
Anderson Pump House Ltd.
Shannon Bautz
Gloria Bell
Travis Bigeye
Leanne Blais
JoAnne Bodnarchuk
B & P Water Shop Inc
Brenntag Canada Inc
Canadian Corps of Commissionaires
Canada Colors and Chemicals Limited
Catholic Family Services of Prince Albert Inc.
Canadian Union of Public Employees Local 882
Charles Repair&ServiceCo.
Chad Chester
Don Cheeseman
City Hall Social Club
Clear Tech Industries
Krista Cochrane
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
Amount
$48,237.14
$36,781.56
$95,25t08
$14,706.90
$8,457.02
$18,694.05
$3,222.70
$283,818.45
$24,974.12
$11,529.00
$67.20
$292.46
$529.20
$38.00
$19.00
$113.38
$37.14
$170.00
$38.00
$47.00
$18.57
$60.00
$8,042.06
$2,220.07
$4,610.39
$42.00
$3,209.10
$44.20
$14.00
$125.82
$90.00
$871,846.00
$6,804.00
$80.00
AGENDA - PAGE A-82
System:
9/2/2014
User Date: 9/2/2014
*
11:33:41 Aft’
Payables Management
Page:
2
Voided Cheques
Cheque Number
158248
158249
158250
158251
158252
158253
158254
158255
158256
158257
158258
158259
158260
158261
158262
158263
158264
158265
158266
158267
158268
158269
158270
158271
158272
158273
158274
158275
158276
158277
158278
158279
158280
158281
158282
158283
158284
158285
158286
Vendor Cheque Name
Don Cody
Concorde Group Corp
Delina Corrigal
Coutts Courier Company Ltd.
Cramar Industries
Riley Currie
Davtech Analytical Services (Canada) Inc.
Dean’s Diner
Deon Debussac
Ernie Dmyterko
Dresswell Dry Cleaners Ltd.
Early’s Farm & Garden Centre
Emco Corporation
Linda Erhardt
Helen Fisher
Marcy Floer
Deanna LFolden
Leanne Fyrk
Harlan Fairbanks
Rick Hodgson
Ron I-Iodgson
Richard Hodgson JR
Kery Hoffman
Honeywell Limited
Hyperion Research Ltd
Jelcon Equipment Ltd
Judicial Centre of Prince Albert
Ruth Keeping
Kendalls Auto Electric
Lake Land Towing
Peggy Lambos
Kern Lesko
Loblaw Properties West Inc.
Stan D Loewen
Jessie Lowes
Dale McFee
Metta Properties Ltd.
Millsap Fuel Distributors
Miller Thomson LLP Barristers & Solicitors
Cheque Date
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
Amount
$20.00
$2,288.46
$77.75
$52.44
$248.46
$38.00
$888.88
$2,57.17
$19.00
$90.00
$2,521.98
$523.80
$9,097.00
$735.00
$36.76
$40.00
$16.80
$15.67
$1,668.29
$38.00
$38.00
$38.00
$38.00
$846.81
$2,257.50
$1,065.02
$523.94
$21.00
$5,197.50
$157.50
$40.00
$122.00
$69,857.88
$12.60
$40.00
$50.00
$8,679.84
$4,881.44
$1,035.41
AGENDA - PAGE A-83
System:
9/2/2014
User Date: 9/2/20 14
*
11:33:41 AIV
Payables Management
Page:
3
Voided Cheques
Cheque Number
158287
158288
158289
158290
158291
158292
158293
158294
158295
158296
158297
158298
158299
158300
158301
158302
158303
158304
158305
158306
158307
158308
158309
158310
158311
158312
158313
158314
158315
158316
158317
158318
158319
158320
158321
158322
158323
158324
158325
Vendor Cheque Name
Cheque Date
AbazMorava
Nay Canada
New Medical Building Ltd.
Rena Noble
Northern Rentals Inc.
Northern Spruce Housing
Oak Creek Golf & Turf Inc.
Old Dutch Foods Ltd.
Curtis Olsen
Prince Albert Co-Op Assoc. Ltd.
Prince Albert Daily Herald
Prince Albert Firefighter’s Association Local 510
PAMC Holdings Ltd
Jordan Parenteau
Pine Tree Management Skills Inc
George Pistun
Savannah Price
Protexus Holdings Inc.
Purolator Inc.
Redhead Equipment
Ryan Robin
Rocky Mountain Phoenix
Rod’s Decorating Centre Ltd.
Roto-Rooter
Royal Bankof Canada
RPM Industrial Inc.
Sargents Auto Electric
Tim Scharkowski
Share Canada
Sask Energy Inc.
Saskatchewan Opportunities Corp
SaskPower
SaskTel
Sask Urban Municipalities Association
Snowcat Property Holdings Ltd
Geoff Soderberg
Perry Soderberg
Brandon Souliere
8121/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
8/21/2014
Amount
$121.55
$145.95
$2,693.97
$1,309.88
$252.00
$16.33
$221.24
$136.53
$105.23
$86,376.36
$1,183.21
$1,008.00
$5,594.81
$19.00
$418.95
$168.00
$151.47
$20,552.19
$4,362.49
$224.03
$245.22
$14.00
$6,811.20
$304.20
$236.25
$4,325.51
$6,908.00
$9.85
$20.00
$209.99
$86.47
$37,849.35
$1,478.96
$1,017.50
$3,682.77
$35,446.52
$38.00
$38.00
$19.00
AGENDA - PAGE A-84
9/2/2014
System:
User Date: 9/2/2014
*
11:33:41 MV
Payables Management
Page:
4
Voided Cheques
Cheque Number
158326
158327
158328
158329
158330
158331
158332
158333
158334
158335
158336
158337
158338
158339
158340
158341
158342
158343
158344
158345
158346
158347
158348
158349
158350
158351
158352
158353
158354
158355
158356
158357
158358
158359
158360
158361
158362
158363
158364
Cheque Date
Vendor Cheque Name
Darwin Stephens
8/21/2014
Stockyards (Prince Albert) GP LTD.
8/21/2014
Strand Theatre Ltd.
8/21/2014
Supreme Office Products Limited
8/21/2014
Sutherland Automotive
8/21/2014
Jordan Tait
8/21/2014
DESCHAMBEAULT, ROXANNE ML
8/21/2014
CLARKE, CHRISTINA D
8/21/2014
KRAWCHUK. ZONNIE J
8/21/2014
TSSESSAZE, NORINE M
8/21/2014
8/21/2014
ANAKO, GRACE E
BUSCHOLL. MEAGHAN K
8/21/2014
TODD. KRYSTAL
8/21/2014
SAMSON, MARGARET E
8/21/2014
WEST, LESAM
8/21/2014
DYCK, PETERG
8/21/2014
AISTINE, CLAIRE M
8/21/2014
PA HOUSING AUTHORITY
8/21/2014
BURNS. CHANTELLE M
8/21/2014
MERASTY, MELVIN N
8/21/2014
MARCHAND, JADE L
8/21/2014
Andrew Thevenot
8/21/2014
The Bolt Supply House Ltd
8/21/2014
ThyssenKrupp Elevator
8/21/2014
Matthew Tilford
8/21/2014
Trac Holdings Ltd.
8/21/2014
Trafco Canada
8/21/2014
Troy Life & Fire Safety Ltd
8/21/2014
Tru North RV, Auto & Marine
8/21/2014
8/21/2014
Unisource Canada Inc.
8/21/2014
Vortec Mechanical Services Ltd.
8/21/2014
WaterTrax Inc.
8/21/2014
Weston Bakeries Ltd.
8/21/2014
Wilcox Zuk-Chovin Law Office Barristers & Sol 8/21/2014
Shawn Young
8/21/2014
8/21/2014
Jay Zablocki
Zep Factory Outlet
8/21/2014
Bank
Canadian Imperial
of Commerce
8/21/2014
-
-
Amount
$38.00
$174,871.60
$11,558.46
$496.50
$138.61
$19.00
$232.64
$6.65
$25.98
$211.05
$21.52
$95.03
$51.56
$23.89
$9.69
$9.00
$2,710.48
$16.86
$91.43
$140.69
$90.10
$38.00
$69.23
$1,259.04
$69.51
$14,098.53
$15,290.00
$1,023.75
$590.00
$1,513.60
$739.70
$8,118.00
$2,887.50
$206.37
$82.50
$38.00
$14.00
$90.78
$3,476.10
AGENDA - PAGE A-85
System:
912/2014
User Date: 9/2/2014
*
11:33:41 Aft’
Payables Management
Page:
5
Voided Cheques
Cheque Number
158365
158367
158368
158369
158370
158371
158372
158373
158374
158375
158376
158377
158378
158379
158380
158381
158382
158383
158384
158385
158386
158387
158388
158389
158390
158391
158392
158393
158394
158395
158396
158397
158398
158399
158400
158401
158402
158403
158404
Vendor Cheque Name
Canadian Imperial Bank of Commerce
Charisa Daray
6th Avenue Car Wash
Accra Lock & Safe Co. Ltd.
Acklands Ltd.
The Active Network Ltd.
AECOM Canada Ltd.
Air Liquide
Anderson Pump House Ltd.
Aquam Inc
Arcadis Canada, Inc.
Arctic Refrigeration Inc.
Adam Balon
B & B Asphalt Limited
Ervin Blanchard
B & P Water Shop Inc
Andrew Brandon
Brink’s Canada Ltd
Faith Burke
Burns Enterprises
Canadian Corps of Commissionaires
Canadian Flyers International Inc
Matthew Callaghan
Canada Post Corporation
David L Carleton
Carlton Honda
Carlton Trail Railway Company
Carvings by Michelle
Prince Albert Public Employees Assoc
CDW Canada Inc
Cervus Equipment
Charles Repair& Service Co.
Christopherson’s Industrial Supplies
Clark’s Supply & Service Ltd.
Clear Tech Industries
CLP Wood Supply
Stacy Craig
Cheque Date
8/21/2014
8/26/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
Amount
$1,231.44
$321.48
$284.72
$116,716.93
$234.60
$121.00
$129.80
$2,400.00
$49,854.19
S8.18
$23.19
$167.79
$665.12
$1,519.22
$60.00
$458,467.20
$131.25
$60.00
$19.00
$3,013.05
$128.40
$589.30
$2,416.73
$12.23
$38.00
$298.78
$50.40
$460.90
$3,804.72
$2,090.00
$5,805.17
$601.28
$28.39
$36.04
$521.90
$205.73
$124.28
$2,016.00
$80.00
AGENDA - PAGE A-86
9/2/2014
System:
User Date: 9/2/2014
*
11:33:41 AIV
Payables Management
Page:
6
Voided Cheques
Cheque Number
158405
158406
158407
158408
158409
158410
158411
158412
158413
158414
158415
158416
158417
158418
158419
158420
158421
158422
158423
158424
158425
158426
158427
158428
158429
158430
158431
158432
158433
158434
158435
158436
158437
158438
158439
158440
158441
158442
158443
Vendor Cheque Name
Culligan Water Conditioning
Danrich Environmental Control Ltd
Darcy’s Golf Shop Ltd.
Harley Davis
Joe Day
Dwight Desormeau
Diamond Municipal Solutions Inc.
Dmyterko Enterprises Ltd.
Dresswell Dry Cleaners (2013) Ltd
Econo Lumber
Farm World Equipment Ltd.
Feature Flooring Ltd
Fer-Marc Equipment Ltd.
FirstCanada ULC
First General Services (PA) Ltd.
Flocor
Fort Garry Industries Ltd.
Fort Garry Fire Trucks
Stacey Franc
Stacey Friesen
Frontline Outfitters Ltd
Full Line Electric
Aline Gariepy
101147348 Saskatchewan Ltd.
Darcy Grayson
Halcro Metals Inc.
Holash & Logue McCullagh
Ron Harris
MarkHenbid
Rick Hodgson
Holash & Logue McCullagh
Home Building Centre
Glen Huffman
Michael Huxley
ISL Engineering and Land Services
Leo Jobin
Kidomo Inc.
Kindersley Transport Ltd.
Kleen-Bee (P.A.)
Cheque Date
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
Amount
$16.00
$571.20
$4,709.36
$275.00
$289.80
$236.25
$51,918.15
$4,439.94
$171.45
$1,507.08
$47.78
$600.00
S245.52
$126,137.73
$170.00
$1,653.30
$857.05
$668.11
$700.50
$224.00
$283.79
$1,068.90
$74.26
$484.00
$19.00
$798.60
$7,875.00
$92.85
$117.16
$19.00
$6,806.26
$20T94
$294.00
$19.00
$12,993.00
S19.00
$5,512.50
$79.49
$715.96
AGENDA - PAGE A-87
9/2/2014
System:
User Date: 9/2/2014
*
11:33:41 AIV
Payables Management
Page:
7
Voided Cheques
Cheque Number
158444
158445
158446
158447
158448
158449
158450
158451
158452
158453
158454
158455
158456
158457
158458
158459
158460
158461
158462
158463
158464
158465
158466
158467
158468
158469
158470
158471
158472
158473
158474
158475
158476
158477
158478
158479
158480
158481
158482
Vendor Cheque Name
Cheque Date
Konica Minolta Business Solutions Canada Ltd.
Korth Group Ltd.
Mary Krip
Natara Kulcher
Lake Land Towing
Lifesaving Society
Loomis Express
Nicole Lychak-Smith
Debbie MacKenzie
Madsen Fence Ltd.
Lori Magee
Allan Mahussier
Maxxam Analytics
Lorraine R McGown
Brittany Miller
Min-Chem Canada Inc
Minister of Finance
Edward Mirasty
Mi-Sask Industries Ltd.
Hannah Nicholson
Scott Nicholson
Northern Grocers Inc.
Northern Rentals Inc.
Corey Nygaard
Oak Creek Golf & Turf Inc.
OK Tire & Auto Service
Old Dutch Foods Ltd.
Overhead Door Co. of Prince Albert
Prince Albert Alarm Systems Ltd
P AAutowreckers and Salvage Ltd
P A Battery
P A Bottlers Ltd.
Prince Albert Co-Op Assoc. Ltd.
Prince Albert Construction Association
Prince Albert Golf and Curling Club
P A Janitorial Services 1983
Prince Albert Photocopier Ltd.
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/20 14
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
Amount
$3,457.39
$7,127.82
$91.87
$6.19
$955.50
$12.00
$44.22
$107.19
$157.50
$2,971.25
$5,436.80
$29.40
$262.50
$33.60
$43.33
$2,333.33
$55.00
$63.00
$384,627.31
$55,759.36
$30.95
$60.00
$2,444.78
$357.00
$143.14
$996.12
$896.29
$153.25
$63.00
$179.20
$357.00
$97.95
$851.34
$930.00
$514.84
$72.93
$2,894.55
$15,581.50
$78.65
AGENDA - PAGE A-88
9/2/2014
System:
User Date: 9/2/2014
*
11:33:41 Aft’
Payables Management
Page:
8
Voided Cheques
Cheque Number
158483
158484
158485
158486
158487
158488
158489
158490
158491
158492
158493
158494
158495
158496
158497
158498
158499
158500
158501
158502
158503
158504
158505
158506
158507
158508
158509
158510
158511
158512
158513
158514
158515
158516
158517
158518
158519
158520
158521
Vendor Cheque Name
Prince Albert Shopper
Paulsen & Son Excavating Ltd.
Peerless Engineering Sales Ltd.
Pete’s Mobile Mechanical Service
Morris Petruniak
Petro Canada Superpass
Brent Pillipow
Greg Pilon
Pineland Metal Products Inc.
Sandy Pitzel
Practica Ltd
Prairie Meats
Purolator Inc.
Joe Remai
Research Psychologists Press, Inc.
Ritchie Construction Ltd
Chelsey Roach
Rocky Mountain Phoenix
Rod’s Decorating Centre Ltd.
Rogers Wireless Inc.
R & R Precision Machine
Sargents Auto Electric
Scan Tech Alarm Systems Ltd.
Select Advantage
Share
Cody Sjogren
Sask Health
SaskPower
Saskatchewan Professional Planners Institute
Geoff Soderberg
South Hill Medical Practice
Stantec Consulting Ltd. (SCL)
Steel-Craft Door Sales & Service Ltd.
Jeremy Steeves
Kevin Stephens
Steve’s Auto Electric
Superior Propane Ltd
Supreme Office Products Limited
Cheque Date
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
Amount
$317.76
$5,040.72
$130.23
$1,338.75
$52.50
$580.15
$7,597.80
$345.00
$1,155.75
$1,552.48
$440.03
$288.00
$63.84
$10,464.12
$1,800.00
$40.43
$28,890.23
$90.00
$1,790.26
$114.05
$46.15
$190.69
$74.06
$425.88
$400.00
$1,150.00
$100.00
$21.00
$733.46
$400.00
$19.00
$100.00
$597.98
$3,747.08
$38.00
$19.00
$87.84
$309.14
$31.96
AGENDA - PAGE A-89
9/2/2014
System:
User Date: 9/2)20 14
*
11:33:41 MV
City of Prince Albert•
Payables Management
Page:
9
Voided Cheques
Cheque Number
158522
158523
158524
158525
158526
158527
158528
158529
158530
158531
158532
158533
158534
158535
158536
158537
158538
158539
158540
158541
158542
Vendor Cheque Name
Kane Sutherland
Sysco Food Services
Technical Safety Authority of Saskatchewan
Thorpe Bros. Ltd.
Matthew Tilford
Dale Tolley
Tàshiba Business Solutions
Jim Toye
Tyrone Enterprises Inc
Van Houtte Coffee Services Inc
Gerald Vedress
John Meunier, Inc.
Walker’s Auto & Body Supplies Ltd.
Wal-Mart Canada Corp.
Waste Management
West Flat Citizens Group Inc.
Wheatland Tire & Auto Inc.
WHEATON GMC BUICK CADILLAC
Xerox Canada Ltd.
Xylem Canada Company
Zep Factory Outlet
Total Cheques:
328
Cheque Date
Amount
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
8/28/2014
Total Amount of Cheques:
$120.00
$6,072.95
$300.30
$358.23
$277.21
S274.00
$2,082.67
$71.54
$682.50
$572.50
$42.00
$122,709.16
$31.17
$101.92
$2,996.18
$10,500.00
$31.80
$1,920.00
$96.59
$795.56
S57.84
$3,623,380.29
SUMMARY OF BANK TRANSFERS
Bank of Montreal Payroll Transfers
Bank of Canada Transfers (Canada Savings Bonds)
Total amount of Bank Transfers
$ 1,022,287.08
11,605.00
S 1,033,892.08
AGENDA - PAGE A-90
ikd’City of Prince Albert
Report Title:
2015 Executive Committee
& City Council Meeting
Schedule. (RPT#CM-CLK14-17)
Prepared By:
Sherry Person, City Clerk
Prepared For:
Executive Committee
Date:
September 5, 2014
• Report Type:
Routine
Substantive
D
Financial
department.
City Manager
‘
D
D
D
LI
El
• Director of Corporate Services
El
City Solicitor
LI
Chief of Police
El
El.______
I
AGENDA - PAGE A-91
REPORT
Report Title:
2015 Executive Committee & City Council Meeting Schedule.
(RPT#CM-CLK-14-17)
Date:
September 5, 2014
Prepared By:
Sherry Person, City Clerk
RECOMMENDATION(S):
1.
That in accordance with Section 6(3) of City Council’s Procedure Bylaw
No. 10 of 2005, as amended, the attached 2015 Executive Committee and
City Council Meeting Schedule, be approved;
2.
That the July and August Executive Committee meetings be scheduled at
4:00 p.m., and if necessary the Committee of the Whole Council Incamera
meetings be scheduled at 2:00 p.m. for the same period.
JUSTIFICATION FOR INCAMERA: NIA
BACKGROUND:
In accordance with Section 6(3) of City Council’s Procedure Bylaw No. 10 of
2005, as amended, the City Clerk is required to annually submit a regular
schedule of City Council meeting dates for City Council’s consideration. Also,
alternative meeting dates may be recommended where deemed necessary.
DISCUSSION:
The Procedure Bylaw states that the Executive Committee meetings are to be
held on the first and third Mondays and City Council meetings are to be held on
the second and fourth Mondays of the months where two (2) meetings are to be
held. In addition, during the months of February, July, August and December,
Executive Committee meetings are to be held on the first Monday of the month
and City Council meetings are to be held on the second Monday of the month.
Some latitude to this rule is necessary to provide for meetings to be held on a
Tuesday following a statutory holiday.
2
AGENDA - PAGE A-92
We have prepared the attached proposed 2015 Executive Committee and City
Council Meeting Schedule, in accordance with Sections 6(1) and 6(2), along with
some alternate meeting dates as a result of some scheduled events or holidays
that have necessitated that a Council meeting be rescheduled or cancelled in the
past. Two (2) examples of this are for the Saskatchewan Urban Municipalities
Association, which is being held on February 1 4, 2015, and the Federation of
Canadian Municipalities Conference, which is being held June 5 -8, 2015.
-
As well, as a matter of information: Section 6(1) of the Procedure Bylaw has
adopted a Summer Meeting Schedule with City Council meetings commencing at
4:00 p.m. for the months of July and August. In this regard, over the past years it
was noted that for July and August the Executive Committee meetings should
also have earlier commencement times due to the summer season. Therefore, it
is proposed that Executive Committee meetings be scheduled at 4:00 p.m. for
July and August, and, that Committee of the Whole Council Incamera meetings
be held at 2:00 p.m. for the same period.
Also, it should be noted that if there are Development Permits, or Tenders, that
require expedited approval a Special meeting may be scheduled, during the
summer months, only if deemed necessary and approved by the Mayor.
OPTIONS:
1.
Approve the 2015 Executive Committee and City Council Meeting
Schedule as proposed.
2.
Choose alternative dates as may be deemed necessary.
PUBLIC NOTICEICOMMUNICATIONS:
ATTACHMENT(S):
2015 Executive Committee & City Council Meeting Schedule
3
AGENDA - PAGE A-93
CONCLUSION:
I would therefore forward the above noted recommendations to City Council for
approval.
/Sherry Petson
CITY CLERK
4
AGENDA - PAGE A-94
2015 MEETING SCHEDULE
EXECUTIVE COMMITTEE
‘
CITY COUNCIL
Monday, January 12, 2015
Monday, February 9, 2015
Monday, March 2, 2015
Monday, January 19, 2015
Monday, February 23, 2015- Public Forum
Monday, March 23, 2015- Public Forum
Monday, April 13, 2013
Monday, April 20, 2015
Monday, April 27, 2015— Public Forum
Monday, May11, 2015
Monday, May 4, 2015
Tuesday, May 19, 2015
Monday, May 25, 2015 Public Forum
Monday, June 15, 2015
-
Monday, July 6, 2015
Monday, July 13, 2015
Monday, August 10, 2015
Monday, August 17, 2015
Monday, September 14, 2015
Monday, September 21, 2015
Monday, October 5, 2015
Monday, September 28, 2015- Public Forum
Tuesday, October 13, 2015
Monday, October 19, 2015
Monday, November 2, 2015
Monday, October 26, 2015— Public Forum
Monday, December 7, 2015
Monday, November 23, 2015- Public Forum
Monday, December 14, 2015
Commencement time: 5:45 pm. with the
Commencement time: 5:00 p.m. with the
exception of the Summer Meeting Schedule exception of the Summer Meeting Schedule
(July & August) to be held at 4:00 p.m.
(July & August) to be held at 4:00 p.m.
Revised: September 5, 2014
AGENDA - PAGE A-95
it.
of Prince Albert
Report Title:
Highway 55 Bridge Repairs
Update (RPT# PW-14-77)
Prepared By:
Mohammad Kraishan, Transportation Project Manager
Prepared For:
Executive Committee
Date:
August 25, 2014
Report Type:
Routine
D
department.
Substantive
Financial
D
‘\4’t
City Manager
D
D
D
D
D
City Solicitor
D
Chief of Police
D
bL
/% M
D
I
AGENDA - PAGE A-96
REPORT
Report Title:
Highway 55 Bridge Repairs Update (RPT#PW-14-77)
Date:
August 25, 2014
Prepared By:
Mohammad Kraishan, Transportation Project Manager
RECOMMENDATION(S):
•
•
•
That the Bridge Repair Agreement No. 1400SPRINC received from the
Ministry of Highways and Infrastructure on August 25, 2014 be approved.
That the Mayor and City Clerk be authorized to sign the Agreement
between the Ministry of Highways and Infrastructures and the City of
Prince Albert.
That the Mayor and City Clerk be authorized to execute any necessary
documents on behalf of the City as required.
N/A
BACKGROUND:
During the months of June and July 2013, debris contained within exceptionally
high-volume flows of the Spruce River (commonly referred to locally as the Little
Red River) impacted the bridge structure, some of which accumulated
haphazardly within the outer rows of piles. The collision and pressure from the
current subsequently imposed observable damage on the bridge structure.
During the prehminary assessment of the damage, other structural aliments were
detected, and some of these, while apparently pre-existing, added to the overall
concern with the bridge.
DISCUSSION:
On August 7, 2013, the City of Prince Albert met with the Ministry of Highways
and Infrastructures and discussed the bridge condition and the required repairs
to the Highway 55 Bridge.
The Ministry officials helped to provide the Public Works Department with
technical expertise. Those officials have worked on repairs to wood bridges
similar to the Highway 55 Bridge. The information that was gathered at that time
2
AGENDA - PAGE A-97
was helpful in determining the repair items needed to be undertaken. According
to Highways experience with this type of bridges, the repair work on the bridge
will take approximately a week to be done.
A list of repair items was jointly produced by Highways and the City and the
identified repair components are as follows:
•
•
•
•
•
•
•
•
•
•
•
•
•
The re-driving of the two most northerly piles of row 5, which were
sheared off by the debris.
Replacement of heavy-duty cross-bracing between the three most
northerly piles of row 5, which was concurrently broken away when the
piles were lost.
The re-jacking of the bridge deck directly overlying the missing piles,
where it has currently sagged from the lack of support, to the original
longitudinal profile, with the addition of potential reinforcement bracing
placed, if deemed to be required.
Removal of the rotten pile cap on the most northerly portion of row 6, and
re-bracing of this area with a false pier supported by new piles.
th
The bolting of two 3”x8”x20’ kneebraces (one on each side) to the 12
girder on span 2, to buttress a significant crack that is located within this
span.
The installation of collars and pressure-grout sealant to the second-from
outside pier on the south side of row 6, due to the severe split and rot
detected.
The resetting of numerous repair clamps which have loosened and moved
throughout the structure, probably due to vibrations within the members.
The placement of a number of new collar bands to piles that are exhibiting
cracks and splits.
The shimming of a couple of piles which have sunken below their
respective pile caps, and are no longer in direct permanent contact with
the structure.
The sealing of severe edge checks within the second-from-the end girder
and the placement of a splice plate over these.
The removal of all debris trapped within the pier matrix.
The armoring of an adjacent river bank which experienced severe scour
during the flooding, to protect the east side abutment.
The replacement of large-diameter stones underneath the abutment,
where the existing rocks were removed or washed away by the flood
waters.
3
AGENDA - PAGE A-98
•
•
The repair of road surface damage, from both a cavity that has formed
near the west abutment, and from the construction techniques that will be
required to repair the piles and access the underlying girders.
Mobilization of the contractor, traffic devices for the work zone, and the
provision of temporary signalization when available deck width will be
reduced further
The City had submitted a project application for funding through the Urban
Highway Connector Program (UHCP) for the repair of the Highway 55 Bridge. On
February 13, 2014, the City received a letter from the Ministry of Highways
indicating that the project application for funding has been approved and a
project agreement for our review and signature will be forwarded to the City.
On August 25, 2014, the City received the Highway 55 Bridge Project Agreement
from the Ministry of Highways that indicates an amount of fund of $150,000 as
well as terms and conditions, please see the attached Agreement.
Two copies of the Agreement need to be signed by the City and then they will be
forwarded to the Ministry of Highways to be signed as well. The City will retain an
original copy of the Agreement.
OPTIONS:
•
•
Approve the Highway 55 Bridge Repair Agreement No. 14008PRINC that
was received from the Ministry of Highways and Infrastructure on August
25, 2014.
Do not approve the Highway 55 Bridge Repair Agreement No.
1400BPRINC that was received from the Ministry of Highways and
Infrastructure on August 25, 2014.
The final repair cost of the Highway 55 Bridge Repair Project is unknown at the
time of writing this report.
The estimated cost of the project is anticipated to be within the S150,000 fund
provided through the Urban Highway Connector Program (UHCP).
In a discussion with Highways, it was indicated that the Ministry of Highways will
cover any extra prolect cost that exceeds the $150,000 fund.
4
AGENDA - PAGE A-99
N/A
N/A
ATTACHMENT(S):
•
Bridge Repair Agreement Highway No. 55 (Highway No. 55 East
Connector) Little Red Bridge Prince Albert.
CONCLUSION:
Highway 55 Bridge is an important structure in Prince Albert that connects the
city to the east portion of the province. Repairing the Bridge and improving its
operating condition is considered a high priority for the City and the Ministry of
Highways. It is recommended that the attached agreement be approved and
repairs to the damaged items discussed above be undertaken.
Mohammad Kraishan
Transportation Project Manager
5
AGENDA - PAGE A-100
Government
!1L
—of—
Saskatchewan
0
Agreement No. I4008PRINC
Agreement Date
BRIDGE REPAIR AGREEMENT
Highway No. 55 (Highway No 55 East Connector) Little Red Bridge
Prince Albert
BETWEEN:
HER MAJESTY THE QUEEN,
In Right of the Province of Saskatchewan,
as Represented by the Minister of Highways and Infrastructure
(herein the MINISTRY)
-
and
-
THE CITY OF Prince Albert (herein the CITY)
“the Parties”
Whereas the City is a member of the Ministry’s Urban Highway Connector Program.
And Whereas it is in the interest of the Parties and the motoring public to undertake a repair of
the Little Red Bridge (Highway 55 Connector).
And Whereas the City intends to undertake the repair of the Little Red Bridge that closely aligns
with the Ministry’s Urban Highway Connector Program and it is therefore in the Ministry’s
interest to make a financial contribution to the repair.
Now Therefore, the Parties agree as follows:
1.
DEFINITIONS
1.1.
“Eligible Costs and Expenses” means:
a) The fees and expenses paid by the City to the contractor for the repair of the
Little Red Bridge on Highway No. 55.
b) Any other cost or expense incurred by the City to deliver the Project provided the
Ministry gives its written approval.
For greater certainty Eligible Costs and Expenses shall not include:
a) The salaries and expenses of City employees and officials or administrative,
overhead and operating costs of the City;
b) The construction and repair of urban enhancements not related to the operation
of the roadway.
I of9
AGENDA - PAGE A-101
2.
3.
1.2.
‘Urban Highway Connector Program” or “UHCP” means the Urban Highway
Connector Program established by the Ministry.
1.3.
Project” means the repair of the Little Red Bridge (Highway 55 East Connector)
in accordance with the plans and specifications developed for the Project
attached hereto as Schedule A;
FINANCIAL CONTRIBUTIONS AND DELIVERABLES
2.1.
The Ministry will finance the total cost of the Project up to $1 50,000 inaccordance
with the terms and conditions set forth in this Agreement.
2.2.
The Ministry’s contribution will be paid progressively based on invoices submitted
by the City to the Ministry. Invoices and reports shall contain sufficient
information to allow the Ministry to identify work, services, or materials for which
payment is claimed.
2.3.
All funds received from the Ministry shall be used by the City to pay for Eligible
Costs and Expenses directly related to the Project. The City will not direct
funding provided in this agreement to any other project without written permission
from the Ministry.
2.4.
Subject to this Agreement and s. 33 of The Financial Administration Act, the
Ministry’s financial contribution to the Project shall be upto $150,000,
representing 100% of the estimated Eligible Costs and Expenses. Any funds
remaining after completion of the Project shall be refunded to the Ministry, unless
otherwise agreed to by the Ministry as outlined in paragraph 2.2.
2.5.
Charges or costs in excess of the limits specified in paragraph 2.3 must receive
prior written approval from the Ministry.
2.6.
Within 90 days of the completion of the Project, the City/Town will provide the
Ministry with a copy of all relevant documents and reports.
2.7.
Within 60 days of the completion of the Project, a signed Solemn Declaration of
Substantial Completion for Major Projects in the form attached hereto as
Schedule B completed and signed by a professional engineer, and an entire
summary of all Eligible Costs and Expenses incurred during the full Project.
2.8.
The City shall apply for funding for the project through the Provincial Disaster
Assistance Program. Should the City be awarded financial assistance through
the Provincial Disaster Assistance Program for the repairs of the Little Red
Bridge on Highway No. 55, the city shall reimburse the Ministry for the full value
that the Ministry has contributed towards the project.
PUBLIC TENDERING
3.1.
The City shall publicly tender the Project and award it to the lowest bidder who
submits a qualifying bid package. All tender documents shall be prepared by the
City and advertised publicly.
3.2.
The public tender process must be fair and transparent to all bidders. Without
Agreement No. I400SPRINC
2 of 9
AGENDA - PAGE A-102
limitation, the public tender process must exhibit the following principles:
(a) Tender packages must be complete with reasonable estimations of all quantities
and must note the requirement that the successful bidder will be required to
furnish a performance bond.
(b) Tender packages must be available sufficiently in advance of tender opening to
permit bidders adequate time to prepare their bid.
(c) The tender opening must be public.
(d) All tenders must be accompanied by a minimum 5 percent bid bond and a
minimum 50 percent indemnity bond upon award of tender is required, or
certified cheques of equivalent value.
3.3.
4.
5.
DIRECTION, CONTROL AND SUPERVISION OF THE PROJECT
4.1.
The City shall have sole direction, control, management and supervision of the
Project, and shall be responsible for the successful completion of the Project.
4.2.
The City shall, at its expense, unless otherwise agreed in writing, procure all
permits, licenses, certificates, clearances or consents required to perform the
services and work required by this Agreement.
4.3.
The City shall ensure that the Project complies with applicable federal, provincial
or municipal statutes, regulations, guidelines, standards, and bylaws and shall
indemnify and hold harmless the Ministry from and against any all claims arising
out of non-compliance or breach of said statutes, regulations, guidelines,
standards and bylaws.
STANDARD OF WORK
5.1.
6.
Failure to comply with the intent of 3.2 of this Agreement may be deemed
sufficient cause for the termination of this Agreement.
The City shall ensure that all work or services provided to the Project are of a
good quality and that the Project is completed in a good and professional
manner, in accordance with good and recognized standards, methods, practices
and principles employed in the industry for similar work and in accordance with
the terms of this Agreement and all applicable codes, laws and regulations.
INDEMNITY
61.
The City shall indemnify and hold harmless the Province, the Minister, the
Ministry and all their employees, agents and representatives, against all claims.
liabilities, losses, damages, costs, expenses and causes of action, or demands
or other proceedings by whomsoever made, relating to injury, including death, to
persons or loss of or damage to property, that are in any manner based upon,
occasioned by attributable to or arise out of:
a) Any breach or failure by the City to perform any provision of this Agreement; or
b) The acts or omissions of the City, its contractors, officers, agents or employees.
3 of9
AGENDA - PAGE A-103
7.
8.
9.
RELATIONSHIP OF MINISTRY AND CITY
7.1.
The Ministry’s role is confined to providing financial support for the Project.
Nothing in this Agreement shall be construed to make the Parties principal and
contractor or agent, or render either of them liable for the acts, omissions, debts,
responsibilities or obligations of the other.
7.2.
It is understood and agreed that the Ministry is not making any representations
nor is the Ministry assuming any responsibility of an engineering, architectural or
other nature. The City expressly covenants to hold the Ministry harmless against
all claims and demands made against the Ministry or anyone for whom the
Ministry is responsible in law, as a result of the Ministry having reviewed the
tender documents, work or services or any part thereof, for the purpose of this
Agreement.
INSPECTION AND AUDIT
8.1.
The Ministry shall, at all times and for all purposes, have full and free access to
the site where work or services has been, is or is to be performed and the City
shall provide all reasonable assistance to facilitate inspection of the work in
progress, or the completed work, at any time during the term of this Agreement.
8.2.
The City shall keep proper accounts and records of all expenditures incurred in
connection with the performance of the Agreement and shall keep all invoices,
receipts and vouchers relating thereto and such accounts, records, invoices,
receipts and vouchers shall be opened during business hours to audit an
inspection by the Ministry who may make copies thereof and take extracts
therefrom.
TERMINATION
9.1.
If during the term of this Agreement, the City is in breach of any obligation,
representation, warranty, covenant or undertaking set forth in this Agreement,
then the Ministry may give written notice of its breach to the City.
9.2.
If the City fails to remedy the breach within 30 days of the date that notice is
given to it by the Ministry, then the Ministry may, by giving written notice to the
City, terminate this Agreement.
9.3.
In the event of termination, the Ministry may direct the City to forthwith pay to the
Ministry up to the total sum paid by the Ministry to the City pursuant to this
Agreement.
9.4.
The failure by the Ministry to require the fulfillment of the City’s obligations, or to
exercise any rights herein contained, shall not constitute a waiver, a renunciation
or a surrender of those rights.
9.5.
The City may terminate this Agreement prior to any funds being disbursed by the
Province.
4 of9
AGENDA - PAGE A-104
10.
11.
GENERAL
10.1.
This Agreement constitutes the entire agreement between the Parties and
supersedes all previous negotiations. No implied terms or obligations of any kind
shall arise from anything in this Agreement or otherwise, and the express
provisions and agreements contained herein are the only provisions and
agreements upon which any rights against a Party may be founded.
10.2.
No change or modification of this Agreement shall be valid unless it be in writing
and signed by each Party hereto.
10.3.
This Agreement shall be construed in accordance with and governed by the laws
in force in the Province of Saskatchewan.
COMPLETION DATE FOR PROJECT
11.1.
The city undertakes to commence the work and services constituting the Project
in the 2014—2015 fiscal year as recognized by the Province of Saskatchewan
(the Province”).
11.2. The city undertakes to perform all work and services constituting the Project with
all due diligence, and in any case to complete the Project no later than February
28, 2015.
11.3. The city agrees that notwithstanding any other provision in this Agreement, the
Ministry shall not be bound to perform any term of this Agreement, or to make
any payments hereunder, after March 31, 2015.
12.
11.4.
If the City, without the consent of the Ministry, fails to commence the Project,
cancels the Project, or suspends operations for more than 90 days, or if the City
substantially alters the Project or fails to complete the Project in accordance with
this Agreement, then the City shall, on demand by the Ministry, refund any
funding received from the Ministry.
11.5.
The funds will be refunded on a pro rata basis so that the funding retained by the
City does not exceed the percentage of the Project completed. For the purpose
of this paragraph, completed means finished and open to the public for use as a
public highway in accordance with the plans and specifications prepared for the
Project.
DISPUTE RESOLUTION
12.1.
All disputes arising out of this Agreement shall be resolved in accordance with
the following process:
a) The dispute shall be referred for resolution to the Deputy Minister of Highways
and Infrastructure and the City manager;
b) If the Deputy Minister of Highways and Infrastructure and the City Manager are
unable to reach agreement they shall engage the services of a mutually agreed
upon professional mediator;
c) If mediation is unsuccessful the Parties shall refer the dispute to a mutually
5 of 9
AGENDA - PAGE A-105
agreed upon independent arbitrator; and
d) If the Deputy Minister of Highways and Infrastructure and the City Manager are
unable to reach agreement on the identity of the mediator or independent
arbitrator, then either party may refer the dispute to the courts.
12.2.
Unless otherwise agreed in writing by the Ministry, the City shall continue to carry
out its duties under this Agreement during proceedings under this section
12.3.
The parties shall be equally responsible for the cost of a mediator or arbitrator.
13. ADVISORY COMMITTEE
13.1.
In order to facilitate the administration and operation of this Agreement, there
shall be an Advisory Committee consisting of one representative from the
Ministry and one representative from the City. The Committee shall meet from
time to time and in such manner as it determines for the purpose of exchanging
information and discussing any mailer or issue that arises out of this Agreement.
13.2.
Until further notice, the representatives on the Advisory Committee are:
Ministry:
Travis Shay
Tel: (306) 953-2583
Fax: (306) 953-3533
Email: travis.shaygov.sk.ca
Wes Hicks
Tel: (306) 953-4910
Fax; (306) 953-4915
Email: whickscitypa.com
6 of 9
AGENDA - PAGE A-106
______________________
_______________________
_____________________
IN WITNESS WHEREOF the Parties by their duly authorized representatives.
HER MAJESTY THE QUEEN, in Right
of the Province of Saskatchewan,
as represented by the Minister of
Highways and Infrastructure
ADMINISTRATOR
CITY OF Prince Albert
Date:
MINISTRY OF HIGHWAYS
AND INFRASTRUCTURE
Date:
Agreement No. I4008PRTNC
MAYOR
CITY OF Prince Albert
Date:
7 ofc
AGENDA - PAGE A-107
Schedule A
TThe re-diiving of the two most northerly piles of Row 5, which were sheared
•
•
•
•
•
•
•
•
•
•
•
•
•
Ott
by the debrs.
Replacement of heavy-duty cross-bracing between the three most northerly ples
of RowS, which was concurrently broken away when the piles were lost.
The re-jacking of the bridge deck directly overlying the missing piles, where it has
currently sagged from the lack of support. to the original longitudinal profile, with
the addition of potential reinforcement bracing placed, if deemed to be required.
Removal of the rotten pile cap on the most northerly portion of Row 6, and re
bracing of this area with a false pier supported by new piles.
1h
12
girder on
The bolting of two 3”xB”x20’ kneebraces (one on each side) to (he
span 2, to buttress a significant crack that is located within this span.
The installation of collars and pressure-grout sealant to the second-from outside
pier on the south side of row 6, due to the severe split and rot detected.
The resetting of numerous repair clamps which have loosened and moved
throughout the structure, probably due to vibrations within the members.
The placement of a number of new collar bands to piles that are exhibiting cracks
and splits.
The shimming of a couple of piles which have sunken below their respective pile
caps, and are no longer in direct permanent contacl with the structure.
The sealing of severe edge checks within the second-from-the end girder, and
the placement of a splice plate over these.
The removal of all debris trapped within the pier matrix.
The armoring of an adjacent river bank which experienced severe scour during
the flooding, to protect the east side abutment.
The replacement of large-diameter stones unoerneath the abutment, where the
existing rocks were moved or washed away by the flood waters.
The repair of road surface damage, from both a cavity that has formed near the
west abutment, and from the construction techniques that will be required to
repair the piles and access the underl’ing girders.
Mobilization of the contractor, traffic control devices for the work zone, and the
provision of temporary signalization when the available deck width with be
reduced further.
8 of9
AGENDA - PAGE A-108
_____________________‘s
_______________________________
_____________________
_________
_____________________,
______________________
______________
_______,
____________
Schedule B
[Solemn Declaration referred to in paragraph 2.6 of Agreement.]
URBAN HIGHWAY CONNECTOR PROGRAM (UHCP)
SOLEMN DECLARATION OF SUBSTANTIAL COMPLETION
FOR MAJOR PROJECTS
In the matter of the Rehabilitation Design Agreement Little Red Bridge (Highway 55 east
connector), referred to as Agreement No, 14008PRINC, entered into between Her Majesty the
Queen, in right of the Province of Saskatchewan, represented by the Minister of Highways and
Infrastructure, and the City of Prince Albert on the
day of
20.
—
a Registered Professional Engineer in the Province of
Saskatchewan, do solemnly declare as follows:
1.
I am the Project Manager for the City of
project described in the
above mentioned Agreement and I have personal knowledge of the facts and matters
herein stated, except where stated to be on information and belief, and I verily believe
those facts and matters to be true.
2.
That the Project defined in the above mentioned Agreement is substantially complete and
is open for its intended purpose, and that no further claims will be submitted for this project.
3.
That the work:
•
was
carried
out
between
by
prime contractor
and
start date
completion date
•
was supervised and inspected by qualified staff;
•
conforms with the plans, specifications and other documentation for the work;
•
was of good quality and was completed in a good and professional manner, and in
accordance with recognized standards, methods, practices and principles employed in
the industry for similar work; and
•
conforms with the terms of the Agreement, and all applicable laws, codes, and
regulations.
Declared at
of
in the Province of Saskatchewan this
day
20
Engineer’s SEAL
(Engineer’s name, title)
(Witness’ name, title)
Agreement No. I 4008PRINC
9 of 9
AGENDA - PAGE A-109
tMCity of Prince Albert
Report Title:
Water Treatment Plant
Heating System
Replacement (RPT#PW-1 480)
Prepared By:
Wes Hicks, Acting Director of Public Works
Prepared For:
Executive Committee
Date:
September 8, 2014
Report Type:
Routine
D
Substantive
D
Financial
Mailers that require the concurrence of more than one
department.
IA
City Manager
U
U
LI
U
City Solicitor
U
Chief of Police
U
U
I
AGENDA - PAGE A-110
REPORT
Report Title:
Water Treatment Plant Heating System Replacement (RPT#PW
14-80)
Date:
September 8, 2014
Prepared By:
RECOMMENDATION(S):
1. That the Proposal for Water Treatment Plant Heating System
Replacement Design be awarded to AECOM of Saskatoon in the
estimated amount of $$75,000 plus applicable Goods and Services
Tax.
2. That the Mayor and City Clerk be authorized to execute the
Professional Service Agreement, on behalf of The City, once prepared.
BACKGROUND:
The original Water Treatment Plant was built in 1956. Over the years there have
been many additions and renovations, including the most recent major process
upgrades in 2011 and 2013. These contracts focused on water treatment
processes but did not include any upgrades to the building heating system.
The City of Prince Albert has been experiencing problems with the Water
Treatment Plant’s boiler. It is a Smith Cast Iron Boiler installed in 1996 but most
of the piping goes back to the original date 1956 and must be replaced. It has a
normal output of 734,000 BTU/HR, normal input of 900,000 BTU/HR and
operators at a steam pressure of 15 psi. The boiler is at the end of its life
expectancy and is grossly inefficient when compared to today’s modern
condensing boiler plants. This exposed a serious weakness at Water Plant if this
unit was to completely fail during the winter. Presently are 13 different heating
units throughout the building without any central control or monitoring system. It
is the intent of this project to review the entire existing plants heating systems,
replace the boiler, hydronic piping and controls system.
2
AGENDA - PAGE A-111
The Public Works Department will embark on a full review of the existing Water
Treatment Plants Heating System, (boiler, piping, heating units, controls
systems). This review will have a complete comprehensive high efficient design
with centralized controls systems for the entire building.
A recent visit to Water Plant to review the Heating system is summarized in the
follow chart to give Council an indication of the scope of the project.
Unit
Model
Smith Cast Boiler
GB300-S- 10 NT
Engineered
Unit
Engineered
Unit
Engineered
Unit
Engineered
Unit
Engineered
Unit
Engineered
Unit
Lennox
Air
I FWEA1 12/DJS2OIO
Air
DJS2OIO
Air
DJS4O/0
Air
HE7O
Air
HE4O
Air
DJE6O
LGAO6OH2BH2Y
Lennox
S0.000BTU
Roberts-Gordon
Infrared Heaters
Roberts-Gordon
Infrared Heaters
Trane
GTH2-150
Wall Electric Unit
Heaters
Purpose
Main building heat supply
GTH2-150
120,000BTU
30KW
I
Rooftop unit for heating chemical
storage area
Rooftop unit for heating phase 2 UV
buildingfMcC upgrades
Rooftop unit for heating phase 2 UV
buildingfMcC upgrades
Located in clarifier mezzanine to
heat clarifier area
Located in clarifier mezzanine to
hear clarifier area
Located inside building north end of
filter for heating filter gallery
Rooftop unit for lunch room,
electrical_shop_and_back_hallway
Heats lab, office, operators console
area
Located in clarifier area north end
of building
Located in clarifier area north end
of building
Heats lab, office, operators console
area
Several units located throughout
stairwells and lower pipe gallery for
heat.
DISCUSSION:
An Invitational tender went out on July 30, 2014 to six qualified Civil Engineering
firms with extensive experience in municipal mechanical heating and controls
systems. Summary of the scope of work covers the following areas:
Prince Albert Water Treatment Plant currently is heated with a low pressure
steam boiler plant and system. This review and report is required to assess
feasibility and cost to replace that system with a hydronic plant and system
operating with treated water or water/glycol solution.
3
AGENDA - PAGE A-112
Part 1 Study
• Review existing plans,
specifications,
maintenance, and
information.
• Review site
Record heating equipment type, locations, service
and capacity.
• Prepare heat loss calculations. Calculations shall be divided by
areas corresponding to existing equipment zones. Include as a
separated item any loads not directly associated with building
heating (make-up air ventilation, process heating etc.).
• Compare results by major area to indicate capacity excess.
• Compare load on existing boiler plant with capacity of plant.
• Prepare opinions of probable construction cost for replacement
broken down to provide detail as follows:
o Replacement boiler plant.
o Hydronic piping system.
o Heating unit replacement.
o Control System.
• Cost estimate shall be provided to Class ‘B’ accuracy.
• Present results and findings in report format to City of Prince Albert.
Meet with Owner’s representative as required to discuss results
and options for replacement boiler plant. Do not proceed to Part 2
prior to authorization from Owner.
—
—
Part 2 Boiler Replacement
• Two boilers are required, each sized to meet maximum load
requirement (one redundant boiler)
• Minimum heat output of each boiler shall be no less than existing
boiler or result of Part 1.
• Boiler shall include multi-boiler control with BMS open protocol
interface. Boiler system shall be capable of stand-alone control
operation.
• Combustion air shall be introduced to the room. Check, confirm,
revise existing inlet size and configuration to meet revised
requirements. Check, confirm, revise room heat for tampering of
combustion air.
• Check, confirm, revise existing natural gas fuel piping system for
operation with new load.
• New combustion venting system shall be designed for boilers.
Check, confirm, revise existing building openings for new venting.
• Include electrical design for new boilers, controls, and safe removal
of existing systems.
• Include demolition and removal requirements for all equipment not
required for final installation. Coordinate with City of Prince Albert.
• Include removal and rebuild of concrete housekeeping pad for
boiler plant.
—
4
AGENDA - PAGE A-113
Of the six firms invited only one Bullee Consultants declined. AECOM. Daniels,
Keywest, Stantec and WSP submitted proposals. As a professional proposal
call, dollar value still plays an important role in the selection process but not the
only criteria. Proposals were evaluated for: 1) past experience, 2) design team,
3) key personnel, 4) methodology
1 5) schedule, 6) fees.
1) Experience: All five had significant mechanical experience but AECOM and
WSP showed the most related Water Plant heating system experience.
2) Team: All five had put together design teams of 4 to 8 staff. KeyWest,
Stantec and WDP included both Mechanical and Electrical staff. Only AECOM
included Mechanical, Electrical, and Controls specialists. Daniels only noted
Mechanical staff.
3) Contact: AECOM and Key West both made visited to the Plant to review and
better understand the scope of the work. The others did not visit.
4) Methodology: Daniels, Key West and WSP had very generic methodology,
whereas Stantec was specific to the project, but AECOM had the most
comprehensive detailed checklist specific to the project.
5) Schedule: Only AECOM actual gave a schedule which also met with the
City’s schedule.
6) Fees: AECOM had the lowest fee rate, the highest expenses but, the
lowest daily inspection rate, and the lowest overall cost. Given the fact
st
AECOM scored 1
in experience, team, methodology, only one of two
actually visited the site, and has the lowest fee rate and overall fees,
finished first in the evaluation.
third
that
that
they
OPTIONS:
1. Award the contract to AECOM of Saskatoon which also happens to be the
lowest overall cost.
2. Not award the contract.
The 2014 Utilities Budget approved $500,000 towards the replacement of the
heating system. Once the design is completed and tender awarded, depending
on the prices received, there maybe need to committed additional funds from the
2015 budget. A better cost estimate will be available once the Engineering’s
delivers their preliminary findings at the end of October. This will be in time for
budget planning.
5
AGENDA - PAGE A-114
ATTACHMENT(S): N/A
CONCLUSION:
Award of this Proposal will begin the process to bring the City of Prince Albert
Water Treatment Plant Heating System up to modern Standards. The new
system will be save money on energy cost and will have built in redundancy for
continue operation during any emergency or disaster events in the future without
endangering the health of operators or the water supply.
Wes Hicks, A.ScT.
Acting Director of Public Works
6
AGENDA - PAGE A-115
Report Title:
Crescent Acres Retention
Pond Outlet Storm Main
(RPT#PW-1 4-78)
Prepared By:
Prepared For:
Executive Committee
Date:
September 8, 2014
Report Type:
Routine
D
Substantive
D
Financial
Mailers that require the concurrence of more than one
department
iVIA
<‘
City Manager
J4
?
1
o
E
E
El
El
City Solicitor
El
Chief of Police
El
El
I
AGENDA - PAGE A-116
REPORT
Report Title:
Crescent Acres Retention Pond Outlet Storm Main (RPT#PW
14-78)
Date:
September 8, 2014
Prepared By:
RECOMMENDATION(S):
1. That Council award Mi-Sask Industries Ltd the contract to install the
Crescent Acres Retention Pond Outlet Storm Main for $67,384.00 plus
applicate taxes.
2. That Mayor and City Clerk be authorized to execute any necessary
contract documentary on behalf of the City as required.
BACKGROUND:
The pond in Crescent Acres behind Vickers School and homes along Bradbury
Drive is part of the existing drainage area and integral part of the over Crescent
Acres Development Plan. As Crescent Acres continues to expand the pond is to
become the central focal point of the Neighbourhood Park system including the
Rotary Trail which already passes by the pond. It is also the planned central
collection point for storm water. In the Crescent Acres Development Plan this
pond will be constructed into a retention pond.
Recently due to several wet years the water levels in this pond is higher than it
has ever been in the past 30 years since Vickers School and Bradbury Drive
were constructed. Since spring Public Works as been attempting to pump the
pond down to keep water off the Rotary Trail. The long term solution is to install
an Outlet Storm Main. This has always been in the future plans as the area
develops, but continuously wet years have brought this issue to the forefront.
DISCUSSION:
Public Works designed an outlet structure and 600mm storm main to tie into
existing storm main 100 meter away next to the nearest baseball diamond. City
crews are still so busy replacing water and sewer mains as per approved 2014
Capital Projects that it will not be possible to add construction of the outlet this
2
AGENDA - PAGE A-117
year. Public Works approached Mi-Sask, the General Underground Contractor
presently working on Crescent Acres Subdivision, for a quote to install the Outlet
Structure and Storm Main. The City will supply all the materials less the actual
outlet structure and Mi-Sask will install. This will regulate the pond water level to
the design elevation as noted in the Crescent Acres Development Plan. As the
construction season is nearing a close, if work does not proceed this year we will
have similar flooding issues on the Rotary Trail and in the Park next year.
OPTIONS:
1. The Mi-Sask price to complete the work is $67,384.00 plus applicable tax.
This is a very good price and award recommend by Administration.
2. Do not do award the contract.
This is part of the Crescent Acres Master Plan and necessary for future
development of the area. Therefore funding should come from the Land Fund
and be recovered from the future sale of lots being developed in the area.
ATTACHMENT(S): N/A
CONCLUSION:
Proceeding with the Outlet Structure and Storm Main Award is something that
was planned for the future but now needs to be accelerated to accommodate the
extremely high water levels that have impacted the Rotary Trail and Park Area.
Administration believes the quote to be fair and reasonable for the scope of work
which will be a permanent fix to the flooding.
Wes Hicks A.Sc.T.
Acting Director of Public Works
3
AGENDA - PAGE A-118
ttCity of Prince Albert
Report Title:
Prepared By:
Utility Easement Agreement Date:
South of Wesmor School,
North of CNR
(RPT# PW-14-81)
Nykol Miller, Operations Coordinator
Prepared For:
Executive Committee
September 9, 2014
—
Report Type:
Matters that are routine in nature or are being provided for information
purposes.
Routine
Substantive
D
Matters that require the concurrence of more than one department.
Financial
D
Matters that have financial implications require the approval of the
Director of Financial Services.
City Manager
ft
D
D
D
D
.
City Solicitor
D
Chief of Police
D
U
I
AGENDA - PAGE A-119
REPORT
Report Title:
Utility Easement Agreement—South of Wesmor School, North of
CNR. (RPT# PW-14-S1)
Date:
September 9, 2014
Prepared By:
RECOMMENDATIONS:
1.
That the Mayor and City Clerk be authorized to execute and return all
copies, to have one returned upon registration, of the easement
agreements between SaskEnergy Incorporated and the City of Prince
Albert for the location of all that protion of Lot 30, BIk/Par 10, Plan No.
101364702, Ext. 22, Prince Albert, SK.
BACKGROUND:
th
SaskEnergy is extending the services from the 19th Street and 14
Avenue West
to the west then south to provide a service to Paulsen Concrete. The proposed
location was checked for conflicts with City services and acceptance of the
location was granted
DISCUSSION:
When utility agencies require use of city-owned land, an easement is registered
The City has no concerns with the registration of the easement.
OPTIONS:
ATTACHMENT:
Easement Agreement
CONCLUSION:
Nykol Miller
Operations Coordinator
2
AGENDA - PAGE A-120
__________________________
II IS ACREEMI NT made a::d entered into thjs
day of
,2014
13L1WEE\:
CITV OF PRINCE ALBERT
in the Province of Saskatchewan.
hereinafter called “the Grantor’
OF THE FIRST PART
-
and
-
SASKENERGY INCORPORATED,
hereinafter called “the Grantee”
OF THE SECOND PART
WITNESSETI-I:
TI-IAT the Grantor being the registered owner of an
described as foflows:
estate
in fee simple of certain lands
All that portion of:
Lots 30 131k/Par 10, Plan No. 101364702
Extension 22
Surface Parcel #146228249
Title# 114027331
as shown as Utility Easement Right of Way Plan No.
IN CONSIDERATION of the sum of One Dollar (SLOO) paid to the Grantor b the Grantee.
(the receipt whereof is hereby acknowledged). and in consideration of the covenants and conditions
hereinafier mentioned to be kept and performed by the Grantee, HEREBY GRANTS, CONVEYS,
TRANSFERS AND ASSIGNS to the Grantee an easement for a right-of-way on, over, under and/or through
the said land, such easement to consist of the right and privilege to the Grantee, by itselt its employees and
agents, to enter upon the said land for the purpose of constructing, placing or laying thereon or thereunder a
pipeline or pipelines, valves, fittings, meters and other apparatus and equipment as may be necessary or
convenient in connection therewith for the carriage, conveyance, transportation and handling of natural or
manufactured gas through or by means of the same on, over, under and/or through the said easement. and
also full power, license and permission at any and all times to the Grantee. its employees and agents, to enter
upon the said easement or such portion thereof as shall be necessary for the purpose of inspecting, repairing.
replacing and maintaining the said pipeline or pipelines, valves, fittings. meters, apparatus and equipment to
do all work and things necessary and suitable for enabling the Grantee to accomplish effectively the purposes
for which the within easement is hercby acquired by the Grantee. together with the right of ingress and egress
to and from the said easement.
PROVIDED and it is hereby agreed that whenever the Grantee breaks or opens up the surfiice
of the said easement for any purpose, the Grantee shall diligently and expeditiously complete the work for
AGENDA - PAGE A-121
_____________________________________________
___________________________
____________________________
A.
.‘.
7
which such breaking or opening up was required, and shall, at the expense of the Grantee, restore the ground
so broken and opened up as near as possible to its former condition tbrthwith upon the said work being
coiiiileted.
TIlE GRANTOR shall be allowed free access to and use of the land within the said easement,
except insothr as it might be necessary for the Grantee to use the same for the purposes hereinbeibre
specihed; provided further that the Grantor shall not, without the prior written consent of the Grantee,
excavate, drill, install or erect, or permit to be excavated, drilled, installed or erected upon or under the said
easement any pit, well, foundation, pavement, building or other structure or installation.
THE GRANTOR shall not plant any trees or shrubs on [Fe said easement withoLtt the prior
written consent of the Grantee, and the Grantee shall have the right to trim, cut back or remove any trees or
shrubs which because of overhanging branches or extensive root growth on, over or into that portion of the
said easement, cause or are likely to cause interference with the aforementioned facilities or with their
installation, maintenance and removal. All possible care shall be taken by the Grantee to avoid unnecessary
damage to trees, shrubs, plants, flower beds or lawns located within the said easement.
THIS AGREEMENT shall enure to the benefit of and be binding upon the Grantor and the
Grantee and their respective successors and assigns.
IN WITNESS THEREOF the parties hereto have executed these presents the day and year
flrst above written.
ILEASE
INDICATE
THE
SIGNING
AUTHORITY OF THE GRANTOR(S)
&
AFFIX
SEAL
OVER
SIGNATURES
SASKENERGY INCORPORATED
Per:
vice President. General Counsel & Corporate Secretary
Prince Albert
—
Paulsen & Sons Excavating Ltd. 2014.43.1000 WR# 190634
(SIiIOIA/02)
AGENDA - PAGE
A-122
__________________________________________
___________
±tfCity of Prince Albert
Report Title:
Prepared By:
Utility Easement Agreement Date:
North of CNR South of 15
Street E. (RPT# PW-14-79)
Prepared For:
Executive Committee
September 9, 2014
—
1
Report Type:
purposes.
Routine
Substantive
D
Financial
D
Matters that have financial implications require the approval of the
,1:ti
City Manager
k,P
D
D
D
D
City Solicitor
D
Chief of Police
D
D
I
AGENDA - PAGE A-123
REPORT
Report Title:
Utility Easement Agreement—North of CNR South of 15 Street E.
(RPT# PW-14-79)
Date:
September 9, 2014
Prepared By:
Nykol Mifler, Operations Coordinator
RECOMMENDATIONS:
1.
That the Mayor and City Clerk be authorized to execute and return all
copies, to have one returned upon registration, of the easement
agreements between SaskEnergy Incorporated and the City of Prince
Albert for the location of all that protion of BIk/Par 102, Plan No.
00PA19030 Ext. 2 and Lot 6, BIk/Par 102, Plan No. 101920047 Ext. 2,
Prince Albert, SK.
BACKGROUND:
SaskEnergy is extending the services from the south Springwood development
tn
th
15
adjacent to the CNR Rail line from the extension of 10
Avenue
Avenue
th
15
East. At
Avenue, SaskEnergy is installing a DSR or regulating station. The
proposed location was checked for conflicts with City services the City provided
the information to the existing Developer of the Springwood land and acceptance
of the location was granted.
—
DISCUSSION:
When utility agencies require use of city-owned land, an easement is registered.
The City has no concerns with the registration of the easement.
OPTIONS:
AHACHMENT:
Easement Agreement
CONCLUSION:
Nykol Miller
Operations Coordinator
2
AGENDA - PAGE A-124
____________________________
4,
II OS A(iRl VMINL made and entered into thts
day of
2014
nlclWrDc:
in the Province oh Saskatchewan.
line i nailer called he (I ranto u’
‘‘
OF THE FIRST PART
—
and
—
SA5KENER(;Y INCORPORATFI),
hereinafter called “the Grantee”
OF THE SECOND PART
WITNESSETI-l:
TI-IAT the Grantor being the registered owner of an estate in fee simple of certain lands
described as follows:
All that
portion of:
BIk/Par 102, Plan No. 00PA19030
Extension 2
As shown on Plan 101841881
Surface Parcel #153426742
Title # 127845849
Lots 6 BIk/Par 102, Plan No. 101920047
Extension 2
Surface Parcel #1 660773882
Title # 141656700
as shown as Utility Easement Right of Way Plan No.
IN CONSIDERATION of the sum of One Dollar ($1.00) paid to the Grantor by the Grantee,
(the receipt whereof is hereby acknowledged). and in consideration of the covenants and conditions
hereinafter mentioned to be kept and performed by the Grantee, HEREBY GRANTS. CONVEYS.
TRANSFERS AND ASSIGNS to the Grantee an easement for a right-of-way on, over, under and/or through
the said land, such easement to consist of the right and privilege to the Grantee, by itself, its employees and
agents. to enter upon the said land for the purpose of constructing. placing or laying thereon or thereunder a
pipeline or pipelines, valves, fittings, meters and other apparatus and equipment as may be necessary or
convenient in connection therewith for the carriage, conveyance, transportation and handling of natural or
manufactured gas through or by means of the same on, over, under and/or through the said easement. and
also full power, license and permission at any and all times to the Grantee, its employees and agents, to enter
AGENDA - PAGE A-125
__________________________________________
_____________________________
___________________________
2
the said easement or such portion thereof as shall he necessary for the purpose of inspecting, repairing.
replacing and maintaining the said pipeline or pipelines, valves, fittings. meters. apparatus and equipment to
do all work and things necessary and suitable for enabling the Grantee to accomplish effectively the purposes
for which the within easement is hereby acquired by the Grantee, together with the right of ingress and egress
to and &om the said easement.
PROVIDED and it is hereby agreed that whenever the Grantee breaks or opens up the surface
of the said easement for any purpose, the Grantee shall diligently and expeditiously complete the work for
which such breaking or opening up was required, and shall, at the expense of the Grantee, restore the ground
Sc) broken and opened up as near as possible to its former condition forthwith upon the said work being
completed.
TIE GRANTOR shall be allowed free access to and use of the land within the said easement,
except insofar as it might be necessary for the Grantee to use the same for the purposes hereinbefore
specified; provided further that the Grantor shall not, without the prior written consent of the Grantee,
excavate, drill, install or erect. or permit to be excavated, drilled, installed or erected upon or under the said
easement any pit, well, foundation. pavement, building or other structure or installation.
THE GRANTOR shall not plant any trees or shrubs on the said easement without the prior
written consent of the Grantee. and the Grantee shall have the right to trim, cut back or remove any trees or
shrubs which because of overhanging branches or extensive root growth on, over or into that portion of the
said easement, cause or are likely to cause interference with the aforementioned facilities or with their
installation, maintenance and removal. All possible care shall be taken by the Grantee to avoid unnecessary
damage to trees, shrubs, plants, flower beds or lawns located within the said easement.
‘IRIS AGREEMENT shall enure to the benefit of and be binding upon the Grantor and the
Grantee and their respective successors and assigns.
IN WITNESS TI-IEREOF the patties hereto have executed these presents the day and year
first above written.
upon
PLEASE
INDICATE
THE
SIGNING
AUTHORITY OF THE GRANTOR(S)
&
AFFIX
SEAL
OVER
SIGNATURES
SASKENERGY INCORPORATED
Per:
vice President. General Counsel & Corporate Secretary
Prince Albert East 2014.43.8005 WR#21 1668
(SEIO I A/02)
AGENDA - PAGE
A-126
Report Title:
2015 Extended Arena
Date:
September 8, 2014
Season
(RPT#COMM-14-41)
Prepared By:
Prepared
Executive Committee
For:
Report Type:
Routine
D
D
Substantive
Financial
City Manager
D
D
(
fl/vv1 42’{1fl
I
Director of Ec.Dev& Planning
,
Director of Fire
&
Emerg. Services
D
D
D
City Solicitor
D
Chief of Police
D
D
Report Type
Routine
Substantive
Financial
-
Definitions:
policy require Department Head approval only
officials
require the approval of the Director of Financial Services
I
AGENDA - PAGE A-127
•
REPORT
Report Title:
2015 Extended Arena Season (RPT# COMM-14-41)
Date:
September 8, 2014
Prepared By:
Prepared For:
Executive Committee
RECOMMENDATION:
That City Council provides pre-budget approval as listed under Option 1 to
extend the arena season at all city arenas for a 3 year trial.
That City Council approves an extended season tournament rate of $1 95/hour for
the Art Hauser Centre and $175/hour for the Kinsmen Arena and Dave G Steuart
Arena.
JUSTIFICATION FOR INCAMERA: NIA
BACKGROUND:
After submitting an Extended Arena Season report in the July agenda, the
Community Services Department was asked to follow-up on the following
discussion points:
-
-
-
Contact current arena users to see if they would accept additional rate
increases during the off season.
Provide youth with the subsidized rate and everyone else pays a 100%
cost recovery rate.
Two tier rate structure with local users being provided a subsidized rate
and external users paying the 100% cost recovery rate.
Administration has also received the following inquiries since the last report was
submitted:
-
-
The Federation of Saskatchewan Indian Nations would like to host the
2015 Adult Hockey Championships in Prince Albert from April 3—5, 2015.
Prince Albert Minor Hockey has inquired about opening the Dave G
Steuart Arena in Mid-September due to a shortage of prime-time ice
available for conditioning and try-out camps as a result of a 20% increase
to their registration numbers since 2011.
2
AGENDA - PAGE A-128
The current Extended Arena Season report takes into consideration the
discussion points from above and provides three different options for
extending the operation.
Option 1:
Extend the arena season at the Art Hauser Centre for the first two weeks
in April and at the Kinsmen and Dave G Steuart Arenas for one week in
April on a 3 year trial basis.
Introduce a two tired rate structure where the rates for youth and local
groups remain the same but an extended season tournament rate is
implemented at $1 95/hour for the Art Hauser Centre and $1 75/hour for the
Kinsmen Arena and Dave G Steuart Arena. ($20 rate increase)
Extend the arena season at the Dave G Steuart Arena so that ice is
st
available on October 1
on a 3 year trial basis.
-
-
-
Option 2:
implemented at $195/hour for the Art Hauser Centre and $1 75/hour for the
Kinsmen Arena and Dave G Steuart Arena. ($20 rate increase)
Do not extend the arena season at the Dave G Steuart Arena so that ice
st
is available on October 1
on a 3 year trial basis.
-
-
-
Option 3:
Do not extend the arena season at city arenas
-
DISCUSSION:
The 2014/2015 operating season for each arena is as follows:
Art Hauser Centre:
August 6, 2014—March 31, 2015
August 5, 2015— March 31, 2016
Kinsmen Arena:
September 2, 2014—March 31, 2015
September 1,2015—March 31, 2016
Dave G Steuart Arena:
October 14, 2014— March 31, 2015
October 14,2015—March 31, 2016
3
AGENDA - PAGE A-129
The recommended extended operating seasons for 2015/2016 would be:
Art Hauser Centre:
August 6, 2014— April 13, 2015
August 5, 2015—April 11,2016
Kinsmen Arena:
September 2, 2014—April 6, 2015
September 1,2015—April 4,2016
Dave G Steuart Arena:
October 14, 2014 —April 6, 2015
October 1,2015—April 4, 2016
Note: 2016/2017 and 2017/2018 would follow the same pattern of dates
When administration contacted potential user groups interested in booking April
ice, the following feedback was received when asked about paying a costrecovery rate of approximately $207/hour.
Prince Albert Minor Hockey- They would be interested in booking skill
development camps and year-end conditioning camps if extended ice was
available but would be less likely to do so at the cost-recovery rate.
A&W Bears- They would still be interested so they can host their spring camp.
(16 hours of ice time)
Prince Albert Mintos- They would only be interested if they advanced to the Telus
Cup again.
Noon Hour Hockey League- They are not interested as their season will end at
the end of March no matter what.
PA Skating Club- they wouldn’t be able to afford the rate increase and would not
book ice. They would however book approximately 24 hours of ice if the rates
were to remain the same.
Tournament Groups- They are interested and would recover the rate increase
through tournament registration fees.
The Prince Albert Raiders were not contacted but if they qualify for the playoffs,
extending the arena season at the Art Hauser Centre is an operational
requirement to accommodate their schedule. The city receives 15% of gross
ticket sales revenue as additional rent. A further 10% of playoff beverage sales
are also received by the City. For example, in 2014, the Raiders hosted 2 home
playoff games resulting in an additional $20,500.00 paid to the centre through the
4
AGENDA - PAGE A-130
current agreement. This amount is not included in the revenue summaries. The
most profitable and desirable option for the city during the month of April would
be an extended playoff run by the Raider Hockey Club where the city could book
the available ice at the Art Hauser Centre in addition to the playoff revenue
received from the Raiders.
The Federation of Saskatchewan Indian Nations also contacted administration
about hosting their annual Adult Hockey Tournament in Prince Albert from April 3
5, 2015. They have asked for all 3 arenas to remain open and would
guarantee 41 hours of booked ice at each facility. The tournament draws 70
teams from across the province with approximately 1100 players and 3300 fans.
This adds up to 1.5 million dollars of expected economic impact to our city for the
Easter weekend. ESIN receives funding on April 1 of every year to host the
tournament and have also expressed interest in returning to Prince Albert on a
yearly basis. They currently pay $300/hour for ice to host the event at the Jemini
Arena in Saskatoon but would much rather host in Prince Albert because they
feel our facilities are much better suited for the event. Admission is charged at all
locations and they would provide security services through Commissionaires.
The city would have concessions open at each arena and would anticipate
significant profits in excess of $20,000 $30000 over the three days.
—
-
James Mays, Technical Director for Prince Albert Minor Hockey also met with
administration and inquired about the city’s willingness to open the Dave G
Steuart Arena 3 weeks earlier due to increasing registration numbers and having
to turn back hockey conditioning camp registrations due to lack of ice available in
September and October. Minor hockey registration numbers have increased by
20% over the last 3 years and it is projected that the 2014/15 registration
numbers will continue to follow this trend therefore increasing the demand for ice.
Community Club Arenas do not open until later in the fall so opening the Dave G
Steuart arena earlier would allow Prince Albert Minor Hockey to not have to
source ice in other communities in late September and early October. It is
important to note that Prince Albert Minor Hockey voluntarily donates $90,000
per season to the Community Clubs and providing additional ice for them in
October would be much appreciated by their membership.
Management is of the opinion that September 22 may be too early to open the
Dave G Steuart Arena as it would be quite a significant investment from the city.
October 1 would be a more cost-effective option that would satisfy both parties.
-
5
AGENDA - PAGE A-131
OPTIONS:
Option 1:
Kinsmen Arena and Dave G Steuart Arena.
Extend the arena season at the Dave G Steuart Arena so that ice is
st
available on October 1
on a 3 year trial basis
-
-
-
Note:
Under this option, administration anticipates a profit of $4,334 for
ice extended into April and a cost of $6,619 for early ice at the
Dave G Steuart Arena in October. This results in a total investment
of $2,285 for the 2015 extended season.
Option 2:
Kinsmen Arena and Dave G Steuart Arena.
Do not extend the arena season at the Dave G Steuart Arena so that ice
is available on October Vt on a 3 year trial basis.
-
-
-
Note:
Under this option, administration anticipates a profit of $4,334 for
ice extended into April in 2015
Option 3:
Do not extend the arena season at city arenas
-
6
AGENDA - PAGE A-132
The charts below reflect the financial implications for each option.
AHC = Art Hauser Centre! 13 day extension in April
Kinsmen = Kinsmen Arena. 6 day extension in April
Steuart (spring) = Dave G Steuart Arena, 6 day extension in April
Steuart (fall) = Dave G Steuart Arena, open 13 days earlier in September
PAMH = Prince Albert Minor Hockey
PASC = Prince Albert Skating Club
Bears = A&W Bears Spring Camp
FSIN = Federation of Saskatchewan Indian Nations Adult Tournament
Other = Additional Bookings
I
Option
REVENUE
PAMH
30 hours x
$1 53/hour =
$4,590
8 hours x
$141.75/hr =
AHC
Kinsmen
(With Tiered Rates)
Bears
PASC
24 hours x
16 hours x
$1 53/hour =
$1 53/hour =
$3,672
$2,448
N/A
N/A
$1,134
Steuart (spring)
Steuart (fall)
8 hours x
$141 .75/hr =
$1,134
67 hours x
$108/hour =
$7,236
N/A
N/A
N/A
N/A
FSIN
41 hours x
$1 95/hour =
$7,995
41 hours x
$175/hour=
Other
40 hours x
$161/hour =
$6,440
15 hours x
$148.50/hr =
$7,175
$2,228
REVENUE
$25,145
$10,537
41 hours x
$1 75/hour =
$7,175
N/A
15 hours x
$10,537
$148.50/hr =
$2,228
40 hours x
$12,296
$126.50/hr =
$5,060
TOTAL REVENUE $58,515
EXPENSES
AHC
Kinsmen
Steuart (spring)
Steuart (fall)
i
WageslBenefits
51,1 85/day x 13 days =
$15,405
$560/day x 6 days =
$3,360
$530/day x 6 days =
$3,180
$530/day x 13 days =
$6,890
.
Utilities
TOTAL COST
$71 0/day x 13 days =
$24,635
$9,230
$860/day x 6 days =
$8,520
$5,160
$925/day x 6 days =
$8,730
$5,550
$18,915
$12,025
TOTAL EXPENSES
$60,800
Comments:
Profit of $4,334 to extend the ice into April because of the FSIN
tournament.
Expected $20,000 $30,000 in concession revenue in April which is not
documented in the charts above.
Additional cost of $6,619 to open the Dave G Steuart on October 1.
Total investment of $2,285 to extend the arena seasons.
-
-
-
-
-
7
AGENDA - PAGE A-133
Option 2
REVENUE
(With Tiered Rates)
AHC
Kinsmen
Steuart (spring)
‘
PAMH
30 hours x
$1 53/hour =
$4,590
8 hours x
$14175/hr=
$1,134
8 hours x
$141 .75/hr =
$1,134
PASC
24 hours x
$153/hour =
$3,672
N/A
Bears
16 hours x
$1 53/hour =
$2,448
N/A
N/A
N/A
FSIN
REVENUE
Other
40 hours x
41 hours x
$25,145
$1 95/hour =
$161/hour =
$7,995
$6,440
41 hours x
15 hours x
$10,537
$175/hour
$148.50/hr=
$7,175
$2,228
41 hours x
15 hours x
$10,537
$175/hour = $148.50/hr =
$7,175
$2,228
TOTAL REVENUE $46,219
EXPENSES
AHC
Kinsmen
Steuart (spring)
WageslBenefits
$1,185/day x 13 days =
$15,405
$560/day x 6 days =
$3,360
$530/day x 6 days =
$3,180
Utilities
TOTAL COST
$24,635
$9,230
$860/day x 6 days =
$8,520
$5,160
$925/day x 6 days =
$8,730
$5,550
TOTAL EXPENSES
$41,885
—
Comments:
Profit of $4334 to extend the ice into April because of the ESIN
tournament.
Expected $20,000
$30,000 in concession revenue which is not
documented in the charts above.
-
-
-
Option 3
Comments:
There are no financial implications with not extending the arena seasons.
-
PUBLIC NOTICEICOMMUNICATIONS: NIA
STRATEGIC PLAN GOAL: NIA
ATTACHMENTS:
1. Extended Arena Season Report-June 27, 2014
8
AGENDA - PAGE A-134
CONCLUSION:
The City Arena operation represents an important investment in the local sporting
community. Prince Albert is very fortunate to be in a situation where minor
hockey registrations are increasing as that is against the current trend in our
province and country. One of the biggest reasons for the increase is our
competitive ice rates which allow PAMH to have equitable registration fees.
Management is of the opinion that there is a high enough demand to extend the
arena seasons into April and that implementing an extended season tournament
rate will not affect the number of bookings we receive. We will still be offering a
very competitive rate while having the opportunity to subsidize our additional
arena costs by bringing in large tournaments on an annual basis.
A three year trial run for the extended arena season will allow user groups to plan
ahead knowing that ice will be available in the extended season therefore
increasing the number of bookings on a year to year basis.
If City Council is of the opinion that an extended arena season is warranted, pre
budget approval will be required for 2015 as our potential user groups are looking
to book their April events.
9
AGENDA - PAGE A-135
Report TitleJ[ Extended Arena Season
(RPT#COMM-14-24)
!
bifiune 27, 2014
Prepared By:
Prepared For:
Executive Committee
Report Type:
Routine
:
JL’
Stjl.statjti’.’e
liianolaI
Li
Li
City Manager
Li
LI
Director of EcJ)ev & Planning
El
Director of Fire & Emery. Services
fl
Li
City Solicitor
Chief of Police
C
Li
Report Type
Routine
Substantive
-
Definitions:
prilicy require Department Head approval only
Matters That require the concurrence of more than one
officials
the approval of the Director of Financial Services
AGENDA - PAGE A-136
REPORT
Report Title:
Extended Arena Season (RPT# COMM-I 4-24)
Date:
June27,2014
Prepared By:
Prepared For:
Executive Committee
RECOMMENDATION:
That City Council provide pre-budget approval as listed under Option ito extend the
Arena Season at the Art Hauser Centre for a 3 year trial.
BACKGROUND:
The City Of Prince Albert received an inquiry regarding the level of investment
associated with an extended arena season at the Art Hauser Centre on a three year
trial basis. The report takes into consideration two different options for extending
the operation.
Option 1:
Extend the arena season until Sunday, April 19, 2015
Extend the arena season until Monday, April 17, 2017
Option 2:
Extend the arena season until Thursday, April 30, 2015
Extend the arena season until Sunday, May 1, 2016
DISCUSSION:
The 2014/2015 operating season for the arena is as follows:
Art Hauser Centre: August 6, 2014—March 31, 2015
An extended arena season ending Sunday, April 19, 2015 would result in an
additional 19 days and an extended season ending Thursday, April30, 2015 would
result in an additional 30 days for the upcoming season.
2
AGENDA - PAGE A-137
A summary of the projected costs is below:
2014115
Revenue
Wages/Benefits AHC
Wages/Benefits Parks
Utilities
Total Cost
Option 1 (19 days)
($35,800.00)
$26,400.00
$5,800.00
$1530000
$11,700.00
Option 2 (30 days)
($56,500.00)
$41,700.00
$9,100.00
$24,200.00
$18,500.00
2015116
Revenue
Wages/Benefits AHC
Utilities
Total Cost
Option 1 (17 days)
($32,000.00)
$23,650.00
$5,150.00
$13,700.00
$10,500.00
Option 2 (31 days)
($58,400.00)
$43,100.00
S9,400.00
$25,000.00
$19,100.00
2016117
Revenue
Wages/Benefits -AHC
Utilities
Total Cost
Option 1(17 days)
($32,000.00)
$23,650.00
$5,150.00
$13,700.00
$10,500.00
Option 2 (30 days)
($56,500.00)
$41,700.00
$9,100.00
$24,200.00
$18,500.00
-
—
-
—
—
The 2014 arena season was extended to April 26, 2014 because the First Nation
Winter Games and the AAA Midget Regional Championships were hosted at the Art
Hauser Centre and Dave G. Steuart Arena. When combining the ice usage from
both facilities, these two events accounted for 48% of the total ice bookings for the
month. Other user groups accounted for an additional 27% of the ice available and
that number is projected to increase if the more attractive ice times were available.
If the bookings from April 2014 at the Art Hauser Centre and the Dave G. Steuart
Arena were combined to one arena it would have been booked at 75% for both
prime time and non-prime time ice. This is comparable to the 2007 bookings when
the arena season was extended and booked at 76% capacity. The revenue figures
in the chart above reflect 70% of the ice booked by other user groups at a rate of
$161/hour. It would be anticipated that the goal of booking 70% of available ice is a
reasonable minimum expectation in 2015. It is important to note that the City would
recover the 100% of the costs if the rental rates were adjusted to $207/hour or if the
ice was booked at 90% capacity.
Examples of other user groups who booked ice in April 2014 are as follows:
Prince Albert Mintos
A+W Bears
Youth Spring Hockey Teams
PA Skating Club
Noon Hour Hockey League and Adult Rec Hockey
-
-
-
-
-
3
AGENDA - PAGE A-138
One of the main demands for Spring ice would be for the Prince Albert and area
Junior and AAA Midget Hockey Teams to host an annual Spring Camp. Previous
interest has been received from the:
-
-
-
-
-
-
-
-
-
Raider Hockey Club
Prince Albert Mintos
A&W Bears
Junior B Ice Hawks
Beardy’s Blackhawks Midget AAA
Melfort Mustangs
Nipawin Hawks
LaRonge Ice Wolves
Flin Flon Bombers
There is potential to negotiate multi-year contracts with the Raider Hockey Club,
Mintos Hockey Club, A&W Bears, and the Junior B Ice Hawks to host their annual
spring camp at the Art Hauser Centre. In the event the Raider Hockey Club doesn’t
make the playoffs, the availability of April ice could attract teams from Beardy’s,
Melfort, Nipawin, Flin Flon and LaRonge to a central location such as Prince Albert
for their spring camps.
The office staff would also target additional groups to run Hockey Skill Development
Camps. Groups such as the NORSASK Hockey School would be contacted. The
Art Hauser Centre could also serve as a training facility for spring/summer teams
who often have to travel out of town to practice. There is also a local 3 on 3 league
that books ice at that time of the year who would be approached for ice rental.
Cameco first hosted their annual tournament in Prince Albert in 2009 and have also
expressed an interest to return on an annual basis during the spring. Cameco is
willing to host their tournament in March during the regular operating season but
their preference is to host it in April.
In 2007, Prince Albert hosted the National Aboriginal Hockey Championships. This
resulted in an extension of the operating season to the Art Hauser Centre and
Kinsmen Arenas for the month of April and first week of May. During this period, the
City was able to book 76% of the additional ice at the Art Hauser Centre.
Having the arena operation extended would also allow groups such as the
Federation of Saskatchewan Indian Nations (FSIN) which has hosted a year-end
spring tournament at the Art Hauser Centre in the past. This would also apply to
other user groups as well and may lead to annual tournaments if they know the ice
will be available on a year to year basis. The opportunity to form multi-year
partnerships for future seasons would be another approach the city could take if the
ice was extended on a 3 year trial basis.
Extending the arena season at the Art Hauser Centre is an operational requirement
to accommodate the Raiders playoff schedule. In the event that the Raider Hockey
4
AGENDA - PAGE A-139
Club qualifies for the playoffs) the City receives 15% of gross ticket sales revenue as
additional rent. A further 10% of playoff beverage sales are also received by the
City. For example) in 2014, the Raiders hosted 2 home playoff games resulting in
an additional $20,500.00 paid to the Centre through the current agreement. This
amount is not included in the revenue summary above and would decrease the level
of investment and may even create a surplus. The most profitable and desirable
option for the city during the month of April would be an extended playoff run by the
Raider Hockey Club where the city could book the available ice at the Art Hauser
Centre in addition to the playoff revenue received from the Raiders.
Further to the expenses, April represents a shoulder season for the Department.
The transition of staff from the arenas to the parks during this period would mean an
increase to the current staffing levels to accommodate both operations. This is
accounted for in the wages and benefits provided in the summary above. The
utilities were projected by increasing the March 2014 Sask PoweT and Sask Energy
figures as April is traditionally warmer and the ice plant will need to use more power.
Further costs for consideration during the arena season are related to set-up and
take down services for special events. For example, if the Art Hauser Centre hosts
a special event while the ice is in the set-up and take down for this event would cost
approximately $3,500 to remove/install the glass, corner board sections and
homasote flooring. Events such as the Ryan Byrne Invitational Bull Riding Event
hosted in April would be subject to these charges if the arena season is extended.
OPTIONS:
Option 1:
Extend the arena season until Monday, April 17, 2017
Note:
Under this option, administration has applied the current rate of
$161.00/hour. If direction was provided to recover 100%, the hourly
charge would need to increase to $207.00/hour.
Option 2:
Extend the arena season until Thursday, April 30, 2015
Extend the arena season until Sunday, May 1, 2016
Note:
Under this option, administration has applied the current rate of
$161.00/hour. If direction was provided to recover 100%, the hourly
charge would need to increase to $207.Oolhour.
Option 3:
Deny the request to extend the arena season.
FINANCIAL IMPLICATIONS: Provided above.
5
AGENDA - PAGE A-140
PUBLIC NOTICEICOMMUNICATIONS: NIA
STRATEGIC PLAN GOAL: NIA
ATTACHMENTS: N!A
CONCLUSION:
The City Arena operation represents an important investment in the local sporting
community. There are several scenarios to consider when determining the level of
investment required to extend the arena season.
Management is of the opinion that there is a high enough demand to extend the
season for the Art 1-lauser Centre until mid-April on a three year trial run. This facility
is equipped to meet the needs of every arena user group and will meet the current
demand for April ice. By implementing a three year trial run user groups will have
the opportunity to plan ahead and the prospect for new programming and events will
be present.
The only other arena in the Prince Albert area with ice at this time of the year is
Buckland Arena. By extending the season at the Art Hauser Centre, City Council
should be aware that the City will be competing with Buckland Arena for April ice
rentals.
If City Council is of the opinion that an extended arena season is warranted, pre
budget approval will be required for 2015 in order for the groups to plan for the
upcoming arena season.
6
AGENDA - PAGE A-141
zLCity of Prince Alberl
Report Title:
905— 31 Street West
Unserviced, Undevelopable
Land Tax Relief Request
(RPT FIN—i 4—62)
Prepared By:
Terry Hegel, City Assessor
-
• Prepared For:
Date:
September 5, 2014
Executive Committee
Report Type:
Routine
D
purposes.
Substantive
D
Financial
Mailers that have financial implications require the approval of the
City Manager
flLk
Y’
D
D
LI
LI
LI
City Solicitor
LI
Chief of Po’ice
El
LI
I
AGENDA - PAGE A-142
REPORT
Report Title:
905 3l Street West
Relief Request
(RPT FIN—i 4—62)
Date:
September 5, 2014
Prepared By:
Terry Hegel, City Assessor
—
-
Unserviced, Undevelopable Land Tax
RECOMMENDATION:
That Council approve the Roadways Base Tax and Minimum Tax refund for the
2013 and 2014 taxation years in the total amount of $860.87 for the property
st
31
located at 905
Street West due to the fact that it is unserviced, and
development is currently prohibited on this vacant parcel.
—
JUSTIFICATION FOR INCAMERA: None
BACKGROUND:
There are limited numbers of properties within the City of Prince Albert that are
currently vacant, unserviced, and development is currently prohibited. In
recognition of this circumstance, Council has supported the recommendation of
Administration to provide tax abatement or refund the Minimum Base Tax and
Roadways Base Tax portion in 2013 and 2014.
Administration was contacted by the owner regarding the high taxation levels on
its agricultural property located at 905— 3l Street West (the “Subject”), at which
time the inquiry was referred to the Financial Services Department for follow-up.
This Report provides Council with its findings.
DISCUSSION:
At its May 12, 2014 meeting, Council approved the recommendation of
Administration within the Report titled ‘Minimum Tax and Base Tax on
Unserviced, Undevelopable Land’ FIN-14-28 to refund the Minimum Base Tax
and/or Roadways Base Tax portion of the 2014 taxes on specific properties due
_—_“-,_.,
2
AGENDA - PAGE A-143
to the fact that they are vacant, unserviced, and development is currently
prohibited.
The minimum tax policy implemented by Council was established to discourage
property owners from allowing developable vacant land sit idle.
The Roadways Base Tax is a tax tool Council has implemented to fund a
roadway program rather than increasing the municipal mill rate to generate this
revenue. The identified property does not have a physical road and is currently
unserviceable for water and sewer.
Administration does not recommend any refund of the Snow Management and
Infrastructure Base Tax and Pineview Lodge Levy. These taxes are dedicated to
specific projects that Council deems are shared among all assessed owners.
The Subject property meets the strict criteria of being presently vacant,
unserviced and prohibited from being developed. As a result, the
recommendation of Administration that the Minimum Tax and Roadways Base
Tax be refunded for 2013 and 2014 is consistent with Councils treatment of
similar properties for the past two years.
The tax impact of approving the recommendation for the Subject parcel is tabled
below:
Roll Number
122004300
Civic Address
905— 3j3 Street W
Legal
Parcel CC, Plan 66PA1 1404 Ext 0
Tax Amount
Proposed Tax
Recommended Tax Refund
Taxation Year
2014
2013
$699.09 $699.32
265.40
272.14
$433.69 $427.18
TOTAL 9¡
$860.87
OPTIONS:
1. Approve the tax abatement as recommended;
2. Do not approve any tax refunds; or,
3. Approve some other amounts.
FINANCIAL IMPLICATIONS
The City has a 2014 budget of $30,000 for misceflaneous refunds of taxes due to
causes that are discretionary to Council. The approval of Administrations
abatement recommendation in the amount of $860.67 ($433.89 + $427.18)
be paid through general revenues.
AGENDA - PAGE A-144
School Division approval is not required as base tax and/or minimum tax
abatements do not impact the amount collected for education.
PUBLIC NOTICE/COMMUNICATIONS: N/A
ATTACHMENTS:
Map of affected property
CONCLUSION:
There are limited properties in which Administration feeI are undevelopable. If
the recommendation of Administration is approved, the addition of this parcel to
the vacant, unserviceable and undevelopable list ensures that similar properties
are treated alike. The removal of the Minimum Tax and Roadways Base Tax for
the Subject property is consistent with Council’s intentions and decision in this
matter in 2013 and 2014.
‘
4’
Terry Hegel
City Assessor
4
AGENDA - PAGE A-145
uJ
Fitl
a)
r
OPAWAKOSCIKAN
D
C
U)
>
0
U
UHHHHtH11
IHi’
28 Stree
::..h:I
liii
1
F
1
CCNDC
A
V
PjiI!j
rd
MR3
-3
3
3
I,
r
H
C
Marquis Road
AGENDA - PAGE A-146

2014 - City of Prince Albert

Transcription

Similar documents

Peter Ballantyne Cree Nation Urban Office

Snow W hite with the Red Hair

Mansfield IT Company gets its name in lights

Happenings Around the House

buffelsbaai - knysna

grand rapids, mi • van andel arena • sunday, october 16, 2016 • 6:00

design bernadotte eng

Here - Ultrazone

February 2013 - Westwood Tennis Center

steak-out - The Iola Register