CARRIZO SPRINGS CONSOLIDATED INDEPENDENT

Transcription

CARRIZO SPRINGS CONSOLIDATED INDEPENDENT SCHOOL
DISTRICT
Carrizo Springs, Texas
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED AUGUST 31, 2012
CARRIZO SPRINGS CONSOLIDATED INDEPENDENT SCHOOL
DISTRICT
Prepared by:
Dr. Deborah F. Dobie, Superintendent of Schools
Anna Rocha-Diaz, Executive Director for Financial Services and Construction Accountability
Rebecca Garcia, Senior Accountant
Moraima Martinez, Payroll Clerk
Mercedes Martinez, Accounts Payable Clerk
Guadalupe Sanchez, Inventory and Accounting Clerk
Doraelia Gonzalez, Print Shop Clerk
Elida Santoya, Executive Secretary for Financial Services
CARRIZO SPRINGS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
TABLE OF CONTENTS
EXHIBIT/TABLE
PAGE
INTRODUCTORY SECTION
Letter of Transmittal………………………………………………………………….…………
GFOA Certificate of Achievement……………………………………………………………
Organizational Chart……………………………………………………….…………………
List of Principal Officials…………………………………………………………..……………
Certificate of Board……………………………………………………………...……………
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FINANCIAL SECTION
Independent Auditor's Report………………………………………………………..………
Management's Discussion and Analysis (Required Supplementary Information)………
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Basic Financial Statements
Exhibit A-1
Exhibit B-1
Government-Wide Statements:
Statement of Net Assets…………………………………………..…………………………
Statement of Activities………………………………………………..………………………
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Governmental Fund Financial Statements:
Balance Sheet - Governmental Funds…………………………………..……………………
Reconciliation of the Balance Sheet of Governmental Funds to
the Statement of Net Assets…………………………………………………………………
Statement of Revenues, Expenditures, and Changes
in Fund Balances - Governmental Funds……………………………………..……………
Reconciliation of the Statement of Revenues, Expenditures, and
Changes in Fund Balances of Governmental Funds to the Statement
of Activities…………………………………………………..………………….……………
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Exhibit C-5
Budgetary Comparison Statement - General Fund…………………………...……………
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Exhibit E-1
Fiduciary Fund Financial Statements:
Statement of Assets & Liabilities - Agency Funds…………………………………………
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Notes to the Financial Statements…………………………………….………………………
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Exhibit C-1
Exhibit C-1R
Exhibit C-2
Exhibit C-3
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Combining Statements as Supplementary Information
Exhibit H-1
Exhibit H-2
Exhibit I-1
Non Major Governmental Funds - Special Revenue Funds
Combining Balance Sheet - Nonmajor Special Revenue Funds…………………………
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances - Nonmajor Special Revenue Funds……………………………………
Fiduciary Funds
Statement of Changes in Assets and Liabilities - Agency Funds…………………………
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TABLE OF CONTENTS (Continued)
EXHIBIT/TABLE
PAGE
Other Supplementary Information Section
Exhibit J-1
Exhibit J-2
Exhibit J-4
Exhibit J-5
Exhibit J-6
Schedule of Delinquent Taxes Receivable…………………………………………………
Schedule of Expenditures for Computation of Indirect Cost………………………………
Budgetary Comparison Statement - Child Nutrition Program………………………………
Budgetary Comparison Statement - Debt Service Fund……………………………………
Budgetary Comparison Statement - Capital Projects Fund………………………………
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STATISTICAL SECTION
Financial Trends
Table L-1
Table L-2
Table L-3
Table L-4
Table L-5
Net Assets by Component……………………………………………………………………
Expenses, Program Revenues and Net (Expense)Revenue………………………………
General Revenues and Total Changes in Net Assets………………………………………
Fund Balances of Governmental Funds……………………………………………………
Changes in Fund Balances of Governmental Funds………………………………………
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Revenue Capacity
Table L-6
Assessed Value & Estimated Actual Value of Taxable Property…………………………
Table L-7
Direct and Overlapping Property Tax Rates…………………………………………………
Table L-8
Principal Property Taxpayers…………………………………………………………………
Table L-9
Property Tax Levies and Collections…………………………………………………………
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Debt Capacity
Table L-10
Table L-11
Table L-12
Table L-13
Ratios of Outstanding Debt by Type…………………………………………………………
Ratio of General Bonded Debt Outstanding…………………………………….……………
Direct and Overlapping Governmental Activities Debt………………….…………………
Legal Debt Margin Information……………………………………………...…………………
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Demographic and Economic Information
Table L-14
Demographic and Economic Statistics……………………………...………………………
Table L-15
Full-Time Equivalent Employees………………………………………………………………
Table L-16
Operating Statistics……………………………………………..……………..………………
Table L-17
Principal Employers……………………………………………………………………………
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Operating Information
Table L-18
School Building Information……………………………………...……………………………
Table L-19
Teacher Base Salaries……………………………………………..…………………………
Table L-20
Average Daily Attendance and Average Daily Membership………………………………
Table L-21
Nutrition Services - Facts and Figures……………………………..…………………………
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TABLE OF CONTENTS (Continued)
EXHIBIT/TABLE
PAGE
FEDERAL AUDITS SECTION
Exhibit K-1
Report on Internal Control over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards………………………………………
Report on Compliance with Requirements That Could Have a Direct and Material
Effect on Each Major Program and on Internal Control over Compliance in
Accordance with OMB Circular A-133……………………………………………………
Schedule of Findings and Questioned Costs………………………………………………
Schedule of Status of Prior Year Audit Findings……………………..……………………
Corrective Action Plan…………………………………………………………………………
Schedule of Expenditures of Federal Awards………………………………………………
Notes to the Schedule of Expenditures of Federal Awards………………………………
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INTRODUCTORY SECTION
This page is intentionally left blank.
Excellence in Academic Achievement
Carrizo Springs Consolidated Independent School District
January 22, 2013
Honorable Johnny Estrada, President
Board of Trustee Members
Dear Mr. Estrada and Members of the Board:
The Comprehensive Annual Financial Report (CAFR) of Carrizo Springs Consolidated Independent
School District (the District) for the fiscal year ended August 31, 2012 is herein enclosed. The District’s
Executive Director for Financial Services and the Superintendent of Schools are responsible for
preparation of this report.
In accordance with state law that requires school districts to publish a complete set of financial statements
within 150 days of the end of the fiscal year, the District’s annual financial statements are presented in
conformity with accounting principles generally accepted in the United States of America (GAAP) and
have been audited by a licensed certified public accountant. The audit was a Single Audit and was
conducted in accordance with auditing standards generally accepted in the United States of America, the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller of the United States and in conformity with the provisions of the Single Audit Act, and the
Office of Management and Budget Circular A-133.
This report presents management’s representations concerning the finances of the District. Management
assumes full responsibility for the completeness and reliability of all of the information presented in this
report. In order to assure there is a reasonable basis for these representations, management of the District
has established a comprehensive internal control framework that is designed both to protect the District’s
assets from loss, theft, or misuse and to provide assurance there is sufficient competent reliable
information for the preparation of the District’s financial statements in conformity with generally
accepted accounting principles. Because the cost of internal controls should not outweigh their benefits,
the District’s comprehensive framework of internal controls has been designed to provide reasonable
rather than absolute assurance that the financial statements will be free from material misstatement. In our
opinion, the information presented in this report is accurate in all material aspects, fairly presents the
financial position and results of operations of the District and has disclosures sufficient to enable the
reader to understand the financial affairs of the District.
DISTRICT PROFILE
Profile. Created as a legally separate entity in or around September, 1914, the District enjoys all rights
and privileges accorded political subdivisions of the State of Texas and is fiscally independent. Policy
making and legislative authority are vested in the Board of Trustees consisting of seven members. The
Board of Trustees is responsible, among other things, for developing policy, adopting the budget, levying
taxes, incurring bonded debt, supervising committees, and hiring the superintendent. The superintendent
and executive directors are responsible for carrying out the policies of the Board of Trustees and
overseeing the day-to-day operations of the District. The Board of Trustees is elected on a non-partisan
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basis. Board members serve 4 year staggered terms with no more than four board members elected every
two years.
The major purpose of the District is to provide public education, PreKinder through twelfth grade, for
those who reside within the boundaries of the District. Headquartered in the City of Carrizo Springs,
Texas, the District serves all of Dimmit County, Texas including the towns of Asherton and Big Wells,
Texas. The District serves several unincorporated areas including Brundage, Carrizo Hill and Catarina.
Types of programs offered by the District include basic instruction, special education, vocational
education, bilingual education, and a gifted and talented program. In order to facilitate providing these
programs, the District operates one traditional high school, one junior high school, one intermediate
school, and three elementary schools. These school district campus facilities range in age from 6 to in
excess of 50 years of age.
The District served 2,375 students as measured by the August, 2012 fall enrollment count.
Budgetary control. The District adopts an annual budget for its funds. This budget acts as the financial
operating plan for the entire year. Amendments may be approved during the year authorizing a larger
appropriation of available resources by approval from the Board.
All annual appropriations lapse at year-end with the exception of those indicated as a fund balance
reserve. During July and August of each year, the District superintendent submits to the Board a
proposed operating budget for the next year commencing September 1st. This budget includes proposed
expenditures and the means of financing them.
A public hearing is held prior to August 31 at which the budget is legally adopted by resolution of the
Board after obtaining taxpayer input. The tax rate is then set after the budget has been adopted.
The Board of Trustees must approve budget amendments at the function level in order for expenditures to
remain within appropriations as determined by the Texas Education Agency (TEA): general fund, debt
service, capital projects and the Food Service fund. The District’s 2012 fund balances and projected
revenues are sufficient to meet the 2013 budget as presented to the public in August, 2012.
Fund Balance Policy. The District continues to comply with GASB Statement No. 54, “Fund Balance
Reporting and Governmental Fund Type Definitions”. This Statement establishes new categories for
reporting fund balance and revised the definitions for governmental fund types. The new categories are
Non-Spendable, Restricted, Committed, Assigned, and Unassigned.
ECONOMIC OUTLOOK AND FINANCIAL CONDITION
Economic condition and outlook. The District is located within Dimmit County which has a total area
of 1,334 square miles.
The production of oil and gas is the major basis for the District’s economy; however, education, law
enforcement, governmental agencies, agriculture and farming continue to be a part of the District’s
economy. The economy is thriving and is expected to maintain its current status.
The District is dependent upon state and federal aid, providing 61.43% of government-wide revenues.
Government-wide per pupil revenue increased primarily due to an increase in local tax revenue.
Government-wide per pupil expenditures decreased due to an overall drop in operations for the district.
The operating expenditures of the district (Exhibit B-1) indicate a decrease in operating expenditures.
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District taxable property values in tax year 2012 increased 7.68% compared to an increase of 113.80% in
2013. This was a significant change over the previous years where the District taxable property values in
tax year 2011 decreased 1.23% over 2010. These changes were primarily due to the change (decrease and
increase) in minerals.
Long-term planning. The District has many areas to consider when planning for the long term. The
most significant factor is in planning for the uncertainty of school financing as well as Texas Education
Agency’s notice to the District in becoming a property wealthy district and the anticipation of the
recapture of funds. A second factor to consider is the District’s construction projects funded from the
Series 2012 bond program.
 Chapter 41. The District anticipates the collection of local taxes to exceed anticipated
appropriations for the 2012-13 school year by approximately $12,000,000. This has been
earmarked for an “Un-Budgetary Fund Balance” in anticipation of the District’s Chapter 41 status
and that will result in the District being required to share its wealth with property poor districts by
returning a portion of local property tax collections to the State beginning with the 2013-14
school year.
 Bond Program. The District’s is excited about creating a new learning environment for our
students as the current Bond Program includes the construction of a new High School,
renovations to the current High School for a new Carrizo Springs Intermediate School, and other
improvements to District buildings. The District is currently under construction of the High
School and has completed the Design Phase of the Carrizo Springs Intermediate School. The
increase in costs have been higher than anticipated.
Student growth for the year. For the 2011-2012 school year, the district operates with the same grade
configuration as the previous year. Pre-K to 1st grades are located at Asherton Elementary; Pre-K to 2nd
grades are located at Big Wells Elementary; Pre-K to 3rd grades are located at Carrizo Springs
Elementary; 4th and 5th grades are located at Carrizo Springs Intermediate School; 6th, 7th and 8th grades
are located at Carrizo Springs Junior High; and 9th to 12th grades are located at Carrizo Springs High
School. The District had been experiencing a fluctuating enrollment with an upward trend in student
membership. However, the district has experienced a slight percentage increase from 2011 to 2012 of
1.00%.
Student growth for the future. The District is expecting an increase in student enrollment for the
immediate future primarily due to the increase activity in the mineral industry.
OTHER INFORMATION
Independent audits. Bill Rocha, CPA, a licensed certified public accountant, has audited the District’s
financial statements. The goal of the independent audit was to provide reasonable assurance that the
financial statements of the District for the year ended August 31, 2012 are free of material misstatement.
The independent audit involved examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; assessing the accounting principles used and significant estimates
made by management; and evaluating the overall financial statement presentation. The independent
auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified
opinion that the District’s financial statements for the year ended August 31, 2012 are fairly presented in
conformity with GAAP. The independent auditor’s report is presented as the first component of the
financial section of this report.
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Certificates of Achievement and Excellence
The Government Finance Officers Association (GFOA) of the United States and Canada awards the
Certificate of Achievement for Excellence in Financial Reporting to governmental entities who’s
Comprehensive Annual Financial Report has been judged to meet the standards required for these awards.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement for Excellence in Financial Reporting to Carrizo Springs Consolidated
Independent School District for its comprehensive annual financial report for the fiscal year ended August
31, 2011. The District received the prestigious award for the past four fiscal years.
In order to be awarded a Certificate of Achievement for Excellence, a governmental unit must publish an
easily readable and efficiently organized comprehensive annual financial report, whose contents conform
to program standards.
Such reports must satisfy both generally accepted accounting principles and applicable legal
requirements. A Certificate of Achievement for Excellence is valid for a period of one year only. We
believe our current report conforms to the Certificate of Achievement Program requirements, and we are
submitting it to GFOA to determine its eligibility for another certificate.
Acknowledgements
The timely preparation of this report was accomplished through the efficiency and dedication of the
finance department staff. We would like to express appreciation to all members of the department who
assisted in the preparation of this report. We would also like to thank the members of the Board of
Trustees for their interest and support in conducting the financial affairs of the District in a responsible
and progressive manner.
Respectfully submitted,
Dr. Deborah F. Dobie
Superintendent of Schools
Anna Rocha-Diaz
Executive Director for Financial Services
& Construction Accountability
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Accountability
AEP
At-Risk
Appraisal/PDAS
Attendance/Truancy
Board Presentations
Budget
Campus Scheduling
Certification of professionals
Compensatory Education
Compliance
Counseling Services
Daycare Services of Parenting
Students
x Discipline Hearing Issues
x District Calendar
x Dress Code
x Drop Outs
x Dyslexia Program
x Emergency Management
x Employee Incentive Program
x Employee Record
x Enrollment Projections
x Grievances
x Grants
x Human Resources
x Mentor Teacher Program
x New Teacher Orientation
x Parent Issues
x Pay Structure /Plan
x Pregnancy Related Services
x Public Information Request
x Public Relations Services
x Records Management
x Staffing Patterns
x Standardized dress code
x Student Code of Conduct
x Student Discipline Issues
x Substitutes
x Teacher Recruitment
x Textbooks—Distribution
x Title IX Issues
x 504 Issues (employees)
x 21st Century
x
x
x
x
x
x
x
x
x
x
x
x
x
Principals
High School
Juan Castaneda
Junior High School
Alex Chapa
CS Intermediate
Michele Howard
CS Elementary
Juan Ortiz
Big Wells & Asherton
Sofia Morones
Elizabeth Gonzalez
Even Start
Coordinator
Sandra Uriegas
Director of Sp Ed
504 Program
BIL/ESL Programs
Esteban Ortiz,
Police Chief/
Drug Free Coord
Maribel
Castaneda,
21st Century
Elisa Martinez,
Director of Sp Programs
PEIMS Coord/Testing
CTE Program
Monique Gonzalez
Executive Director for Human
Resources & Student Services
Curriculum
x Academic Achievement
x Accountability
x Assessment
x Board Presentations
x Classroom Instruction
x Dual Credit
x Grading Policies
x Higher Ed Articulation
x Pre AP
x Pre Collegiate Programs
x Program Evaluation
x Research
x SAT/ACT
x Scope & Sequence
x Software Selection
x Staff Development
x AEIS
x AWARE
x Benchmark scoring reports
x Budget
x Coordinator School Health
x Compliance
x CSCISD Education
Foundation
x Data Interpretation
x District Improvement Plan
x Federal Programs
x Fine Arts Program
x Gifted & Talented
Program
x Grants
x Health Services
x Homeless Students
x Home Schooling
x Intervention Teams
x Migrant Program
x Monitoring
x MOU for Instructional
Services
x NCLB
Sonia Zyla
Director of Federal Programs
& Grants Grants
x Athletics
x Attendance
x Approves Expenses
x Budget
x Compliance
x Coordinator with
community
for youth services
x Coordinate UIL Athletic
Events
x CPR training
x Discipline
x Dress Code
x Eligibility
x Evaluations
x Field Facility Maintenance
x Fitness/Wellness Program
x Coach Duties
x Inventory
x Parent Concerns
x Parental Involvement
x Physical Education (PreK12)
x Program Evaluation
x Staff Development
x Summer Program
x Technology Integration
x Ticket Sales
Eliseo Aguero
Athletic Director/
Head Football Coach
x Taxes
x Software Selection
x Shipping & Receiving
x Risk Management
x Purchasing
x Public Relations
x Properties
x Printing Services
x Postal Service
x Payroll
x Investment Policy
x Inter-local Agreements
x Grants
x Fixed Asset Inventory
x Contracts
x Construction
x Compliance
x Budget
x Board Presentations
x Audit Coordination
x Accounting
Sandra Little
Library
Coordinator
Ruben Escamilla
UIL Coordinator
Marco Mendez
Director of
Technology
Esperanza Garcia
Director of
Student Nutrition
Gene Gutierrez
Director of
Maint/Transp
Anna Rocha-Diaz
Executive Director for Financial
Services & Construction Accountability
CARRIZO SPRINGS
CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
LIST OF PRINCIPAL OFFICIALS
BOARD OF TRUSTEES
Brenda Compagnone
Johnny Estrada
Patricia Jaime
Rey Gonzalez
Bill Martin
Armando Silva Jr.
Jose L. Talamantez
President
Vice-President
Secretary
Member
Member
Member
Member
ADMINISTRATORS
Monique Gonzalez
Anna Rocha-Diaz
Eliseo Aguero
Sonia Zyla
Sandra Uriegas
Elisa G. Martinez
Gene Gutierrez
Esperanza Garcia
Marcos Mendez
Executive Director for Human Resources &
Student Services
Executive Director for Financial Services &
Construction Accountability
Director of Athletics
Director of Federal Programs
Director of Special Education
Director of Special Programs
Director of Maintenance & Transportation
Director of Student Nutrition
Director of Technology
PRINCIPALS
Juan Castañeda
Alejandro Chapa Jr.
Michele Howard
Juan Jose Ortiz
Sofia Morones
Sofia Morones
Carrizo Springs High School
Carrizo Springs Junior High School
Carrizo Springs Intermediate
Carrizo Springs Elementary
Big Wells Elementary
Asherton Elementary
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CERTIFICATE OF BOARD
Name of School District
Dimmit
County
064-903
Co. Dist. Number
We, the undersigned, certify that the attached annual financial reports of the above named school
district were reviewed and (check one) _________ approved _______ disapproved for the yearended August 31, 2012, at a meeting of the Board of Trustees of such school district on the
______ day of _________, 2013.
_________________________________
Signature of Board Secretary
_________________________
Signature of Board President
If the board of trustees disapproved of the auditor's report, the reason(s) for disapproving is (are):
(attach list as necessary)
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FINANCIAL SECTION
BILL C. ROCHA
CERTIFIED PUBLIC ACCOUNTANT
P.O. Box 160127
San Antonio, TX 78280-2327
Telephone: (210) 499-5832
Fax: (210) 499-0166
INDEPENDENT AUDITOR'S REPORT
To the Board of Trustees of
We have audited the accompanying financial statements of the governmental activities, each major fund,
and the aggregate remaining fund information of the Carrizo Springs Consolidated Independent School
District as of and for the year ended August 31, 2012, which collectively comprise Carrizo Springs
Consolidated Independent School District's basic financial statements as listed in the table of contents.
These financial statements are the responsibility of Carrizo Springs Consolidated Independent School
District's management. Our responsibility is to express an opinion on these basic financial statements
based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the basic financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the basic financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall basic
financial statement presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, each major fund, and the aggregate remaining
fund information of Carrizo Springs Consolidated Independent School District as of August 31, 2012, the
respective changes in financial position thereof, and the budgetary comparison schedule for the General
fund, for the year then ended in conformity with accounting principles generally accepted in the United
States of America.
In accordance with Government Auditing Standards, we have also issued our report dated January 13,
2013 on our consideration of Carrizo Springs Consolidated Independent School District's internal control
over financial reporting and our tests of its compliance with certain provisions of laws, regulations,
contracts and grant agreements and other matters. The purpose of that report is to describe the scope of
our testing of internal control over financial reporting and compliance and the results of that testing, and
not to provide an opinion on the internal control over financial reporting or on compliance. That report is
an integral part of an audit performed in accordance with Government Auditing Standards and should be
considered in assessing the results of our audit.
Accounting principles generally accepted in the United States of America require that the management's
discussion and analysis and budgetary comparison information of the Debt Service Fund and Child
Nutrition Fund as listed in the table of contents be presented to supplement the basic financial
statements. Such information, although not a part of the basic financial statements, is required by the
Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting
for placing the basic financial statements in an appropriate operational, economic, or historical context.
We have applied certain limited procedures to the required supplementary information in accordance with
auditing standards generally accepted in the United States of America, which consisted of inquiries of
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management about the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We do not express an opinion
or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise Carrizo Springs Consolidated Independent School District's financial statements as a whole.
The Introductory Section, Other Supplementary Information, combining and individual fund financial
statements and schedules, and the Statistical Section are presented for purposes of additional analysis
and are not a required part of the financial statements. The accompanying schedule of expenditures of
federal awards is presented for purpose of additional analysis as required by U.S. Office of Management
and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is
also not a required part of the general purpose financial statements of the Carrizo Springs Consolidated
Independent School District. The other supplementary information, combining and individual fund
statements and schedules, and the schedule of expenditures of federal awards are the responsibility of
management and were derived from and relate directly to the underlying accounting and other records
used to prepare the financial statements. The information has been subjected to the auditing procedures
applied in the audit of the financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the
financial statements or to the financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our opinion,
the information is fairly stated in all material respects, in relation to the financial statements taken as a
whole. The introductory section and the statistical section listed in the table of contents have not been
subjected to the auditing procedures applied in the audit of the basic financial statements and,
accordingly, we do not express an opinion or provide any assurance on them.
The Texas Education Agency requires school districts to include certain information in the Annual
Financial and Compliance Report in conformity with laws and regulations of the State of Texas. This
information is in Exhibits identified in the table of contents as J-1 through J-S. These schedules have
been subjected to the auditing procedures applied in the audit of the financial statements and, in our
opinion, are fairly stated, in all material respects, in relation to the financial statements taken as a whole.
Bill C. Rocha
Certified Public Accountant
San Antonio, Texas
January 13, 2013
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MANAGEMENT’S DISCUSSION AND ANALYSIS
This section of Carrizo Springs Consolidated Independent School District’s (the District) annual
financial report presents our discussion and analysis of the District’s financial performance for the
fiscal year ended August 31, 2012. Please read it in conjunction with the Independent Auditor’s
Report and the District’s Basic Financial Statements, which follow this section.
Financial Highlights




The District’s total combined net assets were $ 24.4 million at August 31, 2012, which is
an increase of $ 6.0 million from the previous year. The district’s overall financial position
has improved over the prior year.
During the year, the District’s expenses were $ 5.9 million less than the $ 28.7 million
generated in taxes and other revenues for the governmental activities (all funds, including
grants).
The total cost of the District’s programs decreased by $ 1.09 million from last year. The
most significant factor is due the District’s efficiency in operations in planning for the
uncertainty of school financing as well as Texas Education Agency’s notification to the
District in becoming a property wealthy district. Becoming a property wealthy district will
result in the District being required to share its wealth with property poor districts by
returning a portion of local property tax collections to the State beginning with the 20132014 school year.
The General Fund ended the year with a combined fund balance of $ 14.2 million, up
$ 4.39 million from last year.
Using This Annual Report
This annual report consists of a series of financial statements. The government-wide financial
statements include the Statement of Net Assets and the Statement of Activities. These provide
information about the activities of the District as a whole and present a longer-term view of the
District’s property and debt obligations and other financial matters. They reflect the flow of total
economic resources in a manner similar to the financial reports of a business enterprise.
Fund financial statements report the District’s operations in more detail than the government-wide
statements by providing information about the District’s most significant funds. For governmental
activities, these statements tell how services were financed in the short term as well as what
resources remain for future spending. They reflect the flow of current financial resources, and
supply the basis for tax levies and the appropriations budget. For proprietary activities, fund
financial statements tell how goods or services of the District were sold to departments within the
District or to external customers and how the sales revenues covered the expenses of the goods
or services. The remaining statements, fiduciary statements, provide financial information about
activities for which the District acts solely as a trustee or agent for the benefit of those outside of
the District.
The notes to the financial statements provide narrative explanations or additional data needed for
full disclosure in the government-wide statements or the fund financial statements.
Reporting the District as a Whole
The Statement of Net Assets and the Statement of Activities
The primary purpose of the Statement of Net Assets and the Statement of Activities is to show
whether the District’s financial standing is improving or worsening as a result of the year’s
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Reporting the District as a Whole (continued)
activities. The statement of Net Assets includes all the District’s assets and liabilities at the end
of the year while the Statement of Activities includes all the revenues and expenses generated by
the District’s operations during the year. These statements apply the same basis of accounting
as used by private sector companies.
All of the current year’s revenues and expenses are taken into account regardless of when cash
is received or paid. The District’s revenues are divided into those provided by outside parties
who share the costs of some programs, such as tuition received from students outside the District
(currently, the District has no tuition income) and grants provided from the U.S. Department of
Education and other Federal Agencies to assist children with disabilities or from disadvantaged
backgrounds (program revenues), and revenues provided by the taxpayers (in the form of local
property taxes) or by the Texas Education Agency (TEA) in equalization funding processes
(general revenues).
All the District’s assets are reported whether they serve the current year or future years.
Liabilities are considered regardless of whether they must be paid in the current or future years.
These two statements report the District’s net assets and changes in those net assets. The
District’s net assets (the difference between assets and liabilities) provide one measure of the
District’s financial health, or financial position. Over time, increases or decreases in the District’s
net assets are one indicator of whether its financial health is improving or deteriorating. To fully
assess the overall health of the District, however, you should consider nonfinancial factors as
well, such as changes in the District’s average daily attendance (ADA), its property tax bases and
the condition of the District’s facilities.
In the Statement of Net Assets and the Statement of Activities, we divide the District into the
following activity:
Governmental activities – All of the District’s basic services are reported here, including the
instruction, counseling, cocurricular activities, food services, transportation, maintenance,
community services, and general administration. Property taxes, tuition, fees, and state and
federal grants finance most of these activities. The District has stable enrollment and ADA but
should be cautious, as any drop in enrollment impacts the District’s revenues; however, the
District is experiencing a fluctuating enrollment with an upward trend. The District continues to
make an effort to proactively maintain the District’s facilities and buildings which serves to extend
the life of the District’s assets. The District strives to produce a budget and maintain expenditures
that remain within the expenditure targets developed by TEA. Additionally, the District’s efforts
toward achieving the “Superior Achievement” rating for the Schools FIRST financial management
report includes monitoring of 20 indicators. In the 2011 School FIRST report, the District received
64 out of 70 possible points. For indicator # 7, the District’s three year average percent of total
tax collections was 96.65%. The goal was 98.0% or greater; the District received 4 out of 5
points in this category. The District continues to monitor tax collections and has increased its
efforts in collections. For indicator # 15, the District’s administrative cost ratio was 0.1423; the
standard is 0.1401. The District monitors this ratio on a regular basis.
Reporting the District’s Most Significant Funds
Fund Financial Statements
The fund financial statements provide detailed information about the most significant funds – not
the District as a whole. Laws and contracts require the District to establish some funds, such as
grants received under the No Child Left Behind Act from the U.S. Department of Education. The
12
Reporting the District’s Most Significant Funds (continued)
District’s administration establishes many other funds to help it control and manage money for
particular purposes (like campus activities). The District utilizes the following types of funds to
account for its activities:
Governmental funds – Most of the District’s basic services are reported in governmental funds.
These use modified accrual accounting (a method that measures the receipt and disbursement of
cash and all other financial assets that can be readily converted to cash) and report balances that
are available for future spending. The governmental fund statements provide a detailed shortterm view of the District’s general operations and the basic services it provides. We describe the
differences between governmental activities (reported in the Statement of Net Assets and the
Statement of Activities) and governmental funds in reconciliation schedules following each of the
fund financial statements.
The District as Trustee
Reporting the District’s Fiduciary Responsibilities
The District is the trustee, or fiduciary, for money raised by student activities and alumnae
scholarship programs. All of the District’s fiduciary activities are reported in separate Statements
of Fiduciary Net Assets. We exclude these resources from the District’s other financial
statements because the District cannot use these assets to finance its operations. The District is
only responsible for ensuring that the assets reported in these funds are used for their intended
purposes.
Financial Analysis of the District as a Whole
Our analysis focuses on the net assets (Table I) and changes in the net assets (Table II) of the
District’s governmental activities in the following pages.
Combined net assets of the District were approximately $ 24.4 million at August 31, 2012.
Table 1 below:
See
Table I
Carrizo Springs Consolidated ISD
NET ASSETS
in thousands
Governmental
Activities 2012
$
49,274
18,441
67,715
Governmental
Activities 2011
$
14,702
12,191
26,893
Percent
Change
(%)
235%
51%
152%
Current and Other Liabilities
Long-Term Liabilities
Total Liabilities
2,930
40,426
43,356
1,823
6,621
8,444
61%
511%
413%
Net Assets Invested in Capital Assets, Net of Related Debt
Unrestricted Net Assets
Total Net Assets
3,665
20,694
24,359
5,288
13,161
18,449
-31%
57%
32%
Current and Other Assets
Capital Assets
Total Assets
13
$
$
Financial Analysis of the District as a Whole (continued)
Combined total revenues of the District were $ 28.66 million and combined expenses were
$ 22.76 million at August 31, 2012. See Table II below.
Table II
CHANGES IN NET ASSETS
in thousands
Revenues:
Program Revenues:
Charges for Services
Operating Grants and Contributions
Capital Grants and Contributions
General Revenues:
Maintenance and Operation Taxes
Debt Service Taxes
State Aid - Formula Grants
Grants and Contributions not Restricted to
Specific Functions
Investment Earnings
Extraordinary Item Contributions
Special Item
Miscellaneous
Total Revenue
Governmental
Activities 2012
Governmental
Activities 2011
$
$
129
7,890
-
-9%
-23%
100%
10,166
305
11,516
5,500
273
12,214
85%
12%
-6%
60
81
72
98
178
28,662
304
22
17
157
26,506
-80%
268%
324%
9800%
13%
8%
11,762
1,926
1,556
1,839
860
1,001
13,253
1,983
1,601
1,759
921
939
-11%
-3%
-3%
5%
-7%
7%
2,947
32
472
363
22,758
2,720
55
294
323
23,848
8%
-42%
61%
12%
-5%
Total Change in Net Assets
5,904
2,658
122%
Net Assets as September 1
18,449
16,226
14%
6
(436)
-101%
18,448
32%
Expenses:
Instruction, Curriculum and Media Services
Instructional and School Leadership
Student Support Services
Child Nutrition
Co-curricular Activities
General Administration
Plant Maintenance, Security and Data
Processing
Community Services
Debt Service
Other Intergovernmental Payments
Total Expenses
Prior Period Adjustments
Net Assets at August 31
$
14
118
6,068
-
Percent
Change
(%)
24,359
$
Financial Analysis of the District as a Whole (Continued)
The District’s total revenues were $ 28.7 million. A significant portion, 40%, of the District’s
revenues came from state aid and 21% came from federal program grants. The total cost of all
programs and services was $ 22.76 million; 75% of these costs were for instructional and student
services, 17% were Plant Maintenance & Operations and General Administration. Of this
amount, taxpayers paid through property taxes $ 10.5 million.
The district has ended the year with an estimated increase in net assets of $ 2.22 million. A
reduction in expenditures combined with a significant increase in the collection of property taxes,
and investment in capital assets are all aligned with the increase in net assets.
Over the course of the year, the Board of Trustees revised the District’s budget several times.
These budget amendments fall into two categories. The first category, originated by
administration and program directors, includes amendments and supplemental appropriations
that were approved shortly after the beginning of the year and reflect the actual beginning
balances (versus the amounts that were estimated in August, 2011 ). Throughout the year,
amendments are approved as changes to grants and/or program revenues occur. This is
especially true of federal funds that are estimated during the early budget planning stages, but
are adjusted when the final Notice of Grant Award is received.
The second category involved amendments which moved funds from programs that did not need
all the resources originally appropriated to them, to programs with resource need, originated by
campus principals and program directors to address ongoing needs.
General Fund Budgetary Highlights
The budget is prepared in accordance with financial policies and is approved by the Board of
Trustees following a public hearing. Note 1 of the Notes to the Financial Statements contains
additional information as to how the budget is adopted. During the fiscal year, the Board
approved budget amendments requested by the District’s administration.
Actual revenues generated in the General Fund by the District of $ 24.4 million were over
budgeted revenues of $ 23.9 million by $ 439.8 thousand. Local and Intermediate revenues were
$ 124 thousand more than the budgeted amount due to increased property tax collection, interest
income, and miscellaneous revenue. However, State revenues realized were $ 375 thousand
more than the budgeted amount, due to District’s conservative budgeting. Federal revenues
realized were $ 59.5 thousand less than the budgeted amount, due to the Child Nutrition Program
and the TMHP Medicaid reimbursement.
Budgeted general fund expenditures for the fiscal year were $ 24.1 million. Actual expenditures
for the fiscal year were $ 20.1 million, resulting in a favorable variance of $ 4.0 million. The most
significant factor is due to the District’s decision to allow the flow through in planning for the
uncertainty of school financing as well as TEA’s notification to the District in becoming a property
wealthy district and anticipation of the recapture of funds.
15
Capital Asset and Debt Administration
Capital Assets
At the end of 2012, the District had $ 52.7 million invested in a broad range of capital assets,
including facilities and equipment for instruction, transportation, athletics, administration, and
maintenance. This amount represents an increase of $ 7.236 million from last year primarily due
to building improvements, ongoing construction projects, purchase of buses and the District’s
bond projects. See Table III below. For Capital Asset Activity, please refer to Note 7 of the notes
to the financial statements on page 36.
Table III
CAPITAL ASSETS
in thousands
2012
Land & Land Improvements
Buildings and Improvements
Furniture and Equipment
Construction in Progress
Totals at Historical Costs
Accumulated Depreciation
Net Capital Assets
$
2011
616
40,973
4,108
7,032
52,729
(34,289)
18,440
$
$
616
40,973
3,904
45,493
(33,302)
12,191
$
Percent
Change (%)
0%
0%
5%
100%
16%
3%
51%
Debt Administration
At year-end, the District had $ 40.426 million in bonds and notes outstanding versus $ 6.967
million last year. For detailed information of the District’s long term debt refer to Note 8 on pages
37-38. The District’s general obligation bond rating remained the same.
Table IV
THE DISTRICT'S LONG TERM DEBT
in thousands
General Obligation Debt
LoneSTAR Project Note
Capital Appreciation Bond
Total Long Term Debt
$
$
2011
40,175
251
40,426
16
$
$
2010
6,210
266
491
6,967
Percent
Change (%)
547%
-100%
-49%
480%
Economic Factors and Next Years Budgets and Rates
The District’s board considered a number of factors in setting the budget and tax rate for the
2012-2013 fiscal year. One of the biggest factors involved the requirements of House Bill 1
(HB1). HB1 was enacted by the Texas legislature as result of a Supreme Court of Texas
decision that since so many of Texas school districts were at the maximum of $ 1.50 tax rate, this
amounted to an unconstitutional state wide tax. It further found that because of this, Texas
school districts had lost “reasonable discretion” to raise additional funds to enrich school
programs.
The Texas Supreme Court in its decision described above required the Texas Legislature to
satisfy two conditions regarding school district financing. First, it had to reduce school district
taxes so that they were a reasonable amount below the $ 1.50 mandatory ceiling. Second, it had
to allow school districts accessibility to equalize funds so that they could exercise their
“reasonable discretion” to obtain enrichment funds for their district.
A statewide committee appointed by Governor Rick Perry recommended and the Texas
Legislature established new business taxes. School Districts have access to these new funds
which allows them to lower their property taxes and have access to funds for enrichment
programs.
For the 2006-2007 school years, HB1 reduced the M&O tax rate from $ 1.50 to $ 1.33. It also
allowed the school districts to raise their tax rate $ .04 above the reduced rate. Carrizo Springs
Consolidated Independent School District held a successful rollback election which allowed it to
keep its tax rate at $ 1.50 for one additional year.
A second phase of HB1 was required for the school year 2007-2008. Under this second phase,
the district’s tax rate was reduced by 66.67%. Accordingly, a district that had a tax rate of $ 1.50
in the school year 2005-2006 was reduced to a tax rate of $ 1.00. A district’s 2007-2008 rollback
rate is its reduced rate plus four cents plus the additional pennies it added in 2006-2007.
However, the rate cannot exceed $ 1.17.
Carrizo Springs Consolidated Independent School District’s 2012-2013 M&O tax rate was
approved at $ 1.1402. For the 2012-2013 school year, the District continues to operate with six
campuses. The 2012-2013 school year budget appropriates funds for staffing, technology, and
science equipment to improve overall student performance. Additionally, the district anticipates a
very significant increase in tax collections due to increases in minerals and oil production. This
will have a major impact on local revenues and a decrease in state funding in the coming years.
Contacting the District’s Financial Management
This financial report is designed to provide our citizens, taxpayers, customers, investors, and
creditors with a general overview of the District’s finances and to show the District’s accountability
for the money it receives. If you have questions about this report, or need additional information,
th
contact the District’s Business Office at Carrizo Springs CISD, 300 N. 7 Street, Carrizo Springs,
Texas 78834.
17
BASIC FINANCIAL STATEMENTS
GOVERNMENT-WIDE STATEMENTS
EXHIBIT A-1
STATEMENT OF NET ASSETS
AUGUST 31, 2012
1
3
Primary Government
Data
Control
Codes
1110
1120
1220
1230
1240
1250
1260
1290
1410
1490
1510
1520
1530
1580
1000
2110
2150
2160
2180
2200
2300
2501
2502
2000
3200
Governmental
Activities
ASSETS
Cash and Temporary Investments
Investments
Property Taxes - Delinquent
Allowance for Uncollectible Taxes
Due from Other Governments
Accrued Interest
Internal Balances
Other Receivables
Deferred Expenditures/Expenses
Prepaid Expenses
Capital Assets:
Land and Land Improvements
Buildings and Improvements, net
Furniture and Equipment, net
Total Assets
LIABILITIES
Liabilities:
Accounts Payable
Payroll Deductions & Withholdings
Accrued Wages Payable
Due to Other Governments
Accrued Expenditures
Unearned Revenue
Noncurrent Liabilities:
Due Within One Year
Due in More Than One Year
Total Liabilities
$
NET ASSETS
Invested in Capital Assets, Net of
Related Debt
36,871,846
7,360,000
4,154,615
(1,038,717)
895,950
88,354
115,273
685,129
142,470
$
36,871,846
7,360,000
4,154,615
(1,038,717)
895,950
88,354
115,273
685,129
142,470
615,904
9,903,686
888,953
7,031,880
67,715,343
615,904
9,903,686
888,953
7,031,880
67,715,343
127,874
146,823
363,148
530
425,599
1,866,686
127,874
146,823
363,148
530
425,599
1,866,686
251,012
40,175,001
43,356,673
251,012
40,175,001
43,356,673
3,664,657
3,664,657
3900
Unrestricted Net Assets
20,694,013
3000
Total Net Assets
$
24,358,670
The accompanying notes are an integral part of this financial statement.
18
Total
$
20,694,013
24,358,670
STATEMENT OF ACTIVITIES
Data
Control
Codes
1
Expenses
11
12
13
21
23
31
32
33
34
35
36
41
51
52
53
61
72
93
99
Program Revenues
3
Charges for
Services
4
Operating
Grants and
Contributions
GOVERNMENTAL ACTIVITIES
Instruction
$
11,112,431 $
$
2,821,556
Instructional Resources & Media Services
372,320
33,901
Curriculum & Staff Development
277,688
258,029
Instructional Leadership
742,023
484,337
School Leadership
1,184,230
60,810
Guidance, Counseling & Evaluation Services
696,617
336,348
Social Work Services
37,230
36,691
Health Services
142,447
227,629
Student (Pupil) Transportation
678,915
35,607
Food Services
1,838,873
60,471
1,310,398
Cocurricular/Extracurricular Activities
859,774
57,348
38,538
1,001,374
25,720
Plant Maintenance & Operations
2,285,617
120,491
Security & Monitoring Services
199,384
8,038
Data Processing Services
461,397
54,409
Community Services
31,738
23,767
Debt Service - Interest on Long Term Debt
472,445
191,609
Payments to Fiscal Agent/Member Districts
32,788
Other Intergovernmental Charges
330,961
TOTAL PRIMARY GOVERNMENT
$
22,758,252 $
117,819 $
6,067,878
Data
Control
General revenues:
Codes
MT
Property Taxes, Levied for General Purposes
DT
Property Taxes, Levied for Debt Service
SF
State Formula Grants
GC
Grants & Contributions not Restricted
IE
Investment Earnings
MI
Miscellaneous Local and Intermediate Revenue
CO
Contributions
SI
Special Item
TR
Total general revenues, special items, and
transfers
Change in net assets
CN
NB
Net assets - beginning
PA
NE
Net assets - ending
19
EXHIBIT B-1
Net (Expense)
Revenue and
Changes in Net
Assets
5
Capital
Grants and
Contributions
$
$
-
Total
Governmental
Activities
$
(8,290,875)
(338,419)
(19,659)
(257,686)
(1,123,420)
(360,269)
(539)
85,182
(643,308)
(468,004)
(763,888)
(975,654)
(2,165,126)
(191,346)
(406,988)
(7,971)
(280,836)
(32,788)
(330,961)
(16,572,555)
10,165,966
305,040
11,515,919
60,098
81,324
177,590
72,351
97,550
22,475,838
5,903,283
18,449,239
6,148
$
24,358,670
20
GOVERNMENTAL FUND FINANCIAL STATEMENTS
BALANCE SHEET
GOVERNMENTAL FUNDS
AUGUST 31, 2012
Data
Control
Codes
1110
1120
1220
1230
1240
1250
1260
1290
1490
1000
2110
2150
2160
2170
2180
2200
2300
2000
3430
3450
3480
3490
3510
3525
3530
3590
3600
3000
4000
General
Fund
ASSETS
Cash and Temporary Investments (market)
Investments
Allowance for Uncollectible Taxes (credit)
Accrued Interest
Due from Other Funds
Other Receivables
Prepaid Expense
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Payroll Deductions and Withholdings Payable
Due to Other Funds
Accrued Expenditures
Unearned Revenues
Total Liabilities
Debt
Service
Capital
Projects
Funds
$
11,736,151 $
2,355,200
3,621,084
(905,271)
592,635
340,454
112,972
100,667
33,281 $
533,531
(133,446)
2,166
-
25,068,922
5,004,800
41,803
$
17,953,892 $
435,532 $
30,115,525
$
127,831 $
146,823
317,888
420,080
2,787,235
3,799,857
$
400,085
400,085
-
100,667
100,667
-
41,803
41,803
36,000
36,000
35,447
35,447
Fund Balances
Non-Spendable
Prepaid Items
Total Non-Spendable
Restricted
Grant Funds
Debt Service
Other Restrictions
Total Restricted
Committed
Construction Projects
Retirement of Long Term Debt
Capital Expenditures for Equipment
Total Committed
Assigned
Other Assigned
Total Assigned
Unassigned
Unassigned
Total Unassigned
Total Fund Balances
1,456,903
255,000
57,089
1,768,992
-
-
46,514
46,514
-
-
12,201,862
12,201,862
14,154,035
Total Liabilities and Fund Balances
$
17,953,892 $
21
30,073,722
30,073,722
35,447
435,532 $
30,115,525
30,115,525
EXHIBIT C-1
Total
Governmental
Funds
Other
Funds
$
33,492 $
303,315
135
-
36,871,846
7,360,000
4,154,615
(1,038,717)
895,950
340,454
115,273
142,470
$
336,942 $
48,841,891
$
40 $
45,260
252,101
530
5,519
0
303,450
127,871
146,823
363,148
252,101
530
425,599
3,187,320
4,503,392
-
142,470
142,470
33,492
33,492
33,492
35,447
30,109,722
30,178,661
-
1,456,903
255,000
57,089
1,768,992
-
46,514
46,514
33,492
$
12,201,862
12,201,862
44,338,499
336,942 $
22
48,841,891
EXHIBIT C-1R
RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF NET ASSETS
Amounts reported for governmental activities in the statement of net assets are different because:
Total fund balance - governmental funds (From C-1)
$
Capital assets used in governmental activities are not financial resources and,
therefore, are not reported in the funds.
18,440,423
Property tax revenue is recognized in the period for which levied rather than when
"available." A portion of the deferred property tax revenue is not available.
3,162,014
Long-term liabilities, including bonds payable, are not due and payable in the
current period and therefore are not reported in the funds.
(40,426,013)
Net bond issue costs are not financial resources and, therefore, are not
reported in the funds.
685,129
Net bond premiums are not financial resources and, therefore, are not
(1,841,382)
Net premiums paid on investments are not financial resources and, thererore are not
Net Assets - Governmental Activities
-
$
23
44,338,499
24,358,670
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
Data
Control
Codes
5700
5800
5900
5020
0011
0012
0013
0021
0023
0031
0032
0033
0034
0035
0036
0041
0051
0052
0053
0061
0071
0072
0081
0093
0095
0099
6030
1100
General
Fund
REVENUES
Local and Intermediate Sources
State Program Revenues
Federal Program Revenues
$
Total Revenues
EXPENDITURES
Current:
Instruction
Curriculum & Instructional Staff Development
School Leadership
Health Services
Food Services
Co curriculum/Extracurricular Activities
Plant Maintenance and Operations
Security and Monitoring Services
Community Services
Debt Service:
Debt Service - Principal on long-term debt
Debt Service - Interest on long-term debt
Capital Outlay:
Facilities Acquisition and Construction
Intergovernmental:
Payments to Fiscal Agent/Member Districts of
Payments to Juvenile Justice Alternative Ed. Prg.
Total Expenditures
Debt
Service
10,713,148 $
12,164,677
1,472,734
317,667
191,609
-
24,350,559
509,276
8,098,480
313,431
21,984
257,932
1,127,190
354,556
440
113,973
783,277
1,657,137
806,383
995,869
2,170,519
191,268
422,012
9,261
265,760
24,413
2,090,391
32,788
330,961
20,068,025
Excess (Deficiency) of Revenues Over (Under)
Expenditures
4,282,534
14,126
501,165
515,291
(6,015)
OTHER FINANCING SOURCES (USES)
7915
8911
7080
Other Resources
Transfers Out
Total Other Financing Sources (Uses)
1200
Net Change in Fund Balances
4,380,085
(6,015)
0100
Fund Balance - September 1 (Beginning)
9,767,802
41,462
PA
3000
97,551
97,551
6,148
Fund Balance - August 31 (Ending)
$
24
14,154,035 $
-
35,447
EXHIBIT C-2
Capital
Projects
Funds
$
Total
Governmental
Funds
Other
Funds
44,826 $
-
812 $
324,033
3,490,841
11,076,452
12,680,319
4,963,575
44,826
3,815,686
28,720,345
-
2,463,047
25,391
253,560
471,997
8,744
320,635
36,685
25,702
11,356
43,445
21,352
2,000
71,848
38,084
21,767
10,561,527
338,822
275,544
729,929
1,135,934
675,191
37,125
139,675
794,633
1,700,582
827,735
997,869
2,242,367
191,268
460,096
31,028
177,277
4,941,688
5,118,965
3,815,613
(5,074,139)
35,189,664
35,189,664
7,032,079
32,788
330,961
29,517,893
73
(797,547)
-
30,115,525
$
279,886
702,855
35,287,214
35,287,214
73
34,489,668
-
33,419
9,842,683
-
-
30,115,525 $
6,148
33,492 $
44,338,499
25
EXHIBIT C-3
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES OF GOVERNMENT FUNDS
TO THE STATEMENT OF ACTIVITIES
Amounts reported for governmental activities in the statement of net assets are different because:
Net Change in Fund Balances from Operations - Governmental Funds
$
Governmental funds report capital outlays as expenditures. However, in the statement
of activities, assets with an initial individual cost of $ 5,000 or more are capitalized
and their cost is allocated over their estimated useful live and reported as
depreciation expense.
7,293,781
Capital outlays
(1,044,434)
Depreciation Expense
34,489,668
6,249,347
Repayment of debt principal is an expenditure in the governmental funds, but
the repayment of debt reduces liabilities in the statement of net assets.
525,759
Acreted interest on Capital Appreciation Bonds are not reported as expendtiures
in the governmental funds
(19,337)
Delinquent property taxes receivable are not reported as revenues in governmental funds.
(156,365)
Net bond proceeds are shown as other resources in the governmental fund, but
are reported as long term debt in the statement of net asets.
(33,965,000)
Bond premiums are shown as revenues in the governmental funds, but are amortized
in the statement of net assets.
(1,384,667)
Bond issue costs are shown as expenditures in the governmental funds, but are amortized
in the statement of net assets.
Net Change in Fund Balances from Operations - Governmental Activities
26
163,877
$
5,903,282
EXHIBIT C-5
BUDGETARY COMPARISON STATEMENT
GENERAL FUND
Data
Control
Codes
5700
5800
5900
5020
0011
0012
0013
0021
0023
0031
0032
0033
0034
0035
0036
0041
0051
0052
0053
0061
0071
0081
0093
0099
6030
1100
Budgeted Amounts
Original
Final
REVENUES:
Total Local and Intermediate Sources
$
Total Revenues
EXPENDITURES:
Current:
Instruction
Curriculum & Instructional Staff Dev.
School Leadership
Guidance, Counseling & Evaluations Svcs
Health Services
Food Services
Community Services
Debt Service - Principal long-term debt
Payments to Fiscal Agent/Member Dist.
Total Expenditures
Expenditures
9,663,677
12,043,166
1,422,998
$ 10,589,079
11,789,437
1,532,201
23,129,841
23,910,717
24,350,559
439,842
9,032,152
367,417
70,421
301,316
1,144,952
374,129
126,430
729,407
1,538,859
979,861
1,065,794
2,466,366
140,571
413,762
10,437
103,455
50,000
308,644
9,395,120
369,729
73,271
305,043
1,153,846
447,039
443
124,027
879,531
1,754,404
934,016
1,078,992
2,661,616
201,121
432,458
17,582
290,173
3,612,294
50,000
330,961
8,098,480
313,431
21,984
257,932
1,127,190
354,556
440
113,973
783,277
1,657,137
806,383
995,869
2,170,519
191,268
422,012
9,261
290,173
2,090,391
32,788
330,961
1,296,640
56,298
51,287
47,111
26,656
92,483
3
10,054
96,254
97,267
127,633
83,123
491,097
9,853
10,446
8,321
0
1,521,903
17,212
0
19,223,973
24,111,666
20,068,025
4,043,641
4,282,534
4,483,483
97,551
97,551
97,551
97,551
9,767,802
9,767,802
-
-
6,148
6,148
3,905,868
OTHER FINANCING SOURCES (USES):
7949 Other Resources
7080 TOTAL OTHER FINANCING SOURCES
(USES):
0100 Fund Balance - September 1 (Beginning)
PA
-
-
-
9,767,802
$ 13,673,670
$
(200,949)
-
3000 Fund Balance - August 31 (Ending)
Variance With
Final Budget
Positive or
(Negative)
Actual Amounts
(Budgetary
Basis)
$
9,566,853
$
10,713,148
12,164,677
1,472,734
14,154,035
Note: Budgeted amounts include amounts for Fund 101, the Child Nutrition Program. The amounts for Child
Nutrition Program are also shown on Exhibit J-4. Transfers between General Fund and Child Nutrition
Fund are not considered in this statement.
27
$
$
124,069
375,240
(59,467)
4,587,182
FIDUCIARY FUND FINANCIAL STATEMENTS
EXHIBIT E-1
STATEMENT OF ASSETS AND LIABILITES
AGENCY FUND
AUGUST 31, 2012
Total
Agency
Funds
ASSETS
Cash and Cash Equivalents
Total Assets
$
140,802
$
140,802
$
88,353
52,449
$
140,802
LIABILITIES
Due to General Fund
Due to Student Groups
Total Liabilities
28
CARRIZO SPRINGS, TEXAS
NOTES TO FINANCIAL STATEMENTS
AUGUST 31, 2012
1.
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the Carrizo Springs Consolidated Independent School District
have been prepared in conformity with all accounting principles generally accepted in the
United States of America (GAAP) as applied to local government units. The
Governmental Accounting Standards Board (GASB) is the accepted standard-setting
body for establishing governmental accounting and financial reporting principles. The
more significant accounting policies of the District are described below.
REPORTING ENTITY
The Board of School Trustees, a seven-member group, has governance responsibilities
over all activities related to public elementary and secondary education within the
jurisdiction of Carrizo Springs Consolidated Independent School District (the District).
Since members of the Board of School Trustees (the Board) are elected by the public;
they have the authority to make decisions, appoint administrators and managers, and
significantly influence operations; and have the primary accountability for fiscal matters;
the District is not included in any other governmental “reporting entity” as defined by the
Governmental Accounting Standards Board (GASB), Statement No. 14, “The Financial
Reporting Entity.” The District receives funding from local, state, and federal government
sources and must comply with the requirements of these funding entities.
District-wide fund financial statements – The District-wide financial statements (also
known as the government-wide financial statements, i.e. the Statement of Net Assets and
the Statement of Activities) report information on all of the nonfiduciary activities of the
District. For the most part, the effect of interfund activity has been removed from these
statements. Interfund services provided and used are not eliminated in the process of
consolidation.
Taxes and other items not properly included among program revenues are reported
instead as general revenues.
Separate financial statements are provided for governmental funds, and fiduciary funds,
even though the latter are excluded from the government-wide financial statements.
Major individual governmental funds are reported as separate columns in the fund
financial statements.
BASIS OF ACCOUNTING
The accounting policies of Carrizo Springs Consolidated Independent School District
substantially comply with the rules prescribed in the Texas Education Agency’s Financial
Accountability System Resource Guide (the “Resource Guide”). The accounting policies
included in the Resource Guide conform to accounting principles generally accepted in
the United States of America applicable to governmental entities.
29
AUGUST 31, 2012
1.
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
BASIS OF ACCOUNTING (continued)
a.
The District utilizes the fund types specified in the Resource Guide.
Governmental Fund Types include the following:
General Fund – is used to account for financial resources used for general
operations. Any fund balances are considered resources available for current
operations. All general tax revenues and other receipts that are not allocated by
law or contractual agreement to some other fund are accounted for in this fund.
Special Revenue Funds – are used to account for resources restricted to or
designated for specific purposes by a grantor. Federal and state financial
assistance generally is accounted for in the Special Revenue Fund. Generally,
any unused balances are returned to the grantor at the close of specified project
periods.
Debt Service Fund – is used to account for revenues collected to pay interest
and related costs and to retire long-term debt.
Capital Projects Fund – is used to account for proceeds from long-term debt
financing and revenues and expenditures related to authorized construction and
other capital assets acquisitions.
Fiduciary fund types include the following:
Agency Funds – the District uses Agency Funds to account for clearing accounts
and activities of student groups. These funds have no revenue, expenditures, or
equity and the District does not budget them.
The accounting and financial reporting treatment applied to a fund is determined
by its measurement focus. The Governmental Fund types are accounted for
using a current financial resources measurement focus. With this measurement
focus, only current assets and current liabilities generally are included on the
balance sheet. Operating statements of these funds present increases (i.e.
revenues and other financial sources) and decreases (i.e. expenditures and other
financing uses) in current net assets.
30
AUGUST 31, 2012
1.
BASIS OF ACCOUNTING (Continued)
b.
The modified accrual basis of accounting is used for the Governmental Fund
Types. This basis of accounting recognizes revenues in the accounting periods
in which they become susceptible to accrual, i.e. both measurable and available,
and expenditure in the accounting period in which the fund liability is incurred, if
measurable, except for unmatured interest on General Long-Term Debt, which is
recognized when due, and certain compensated absences and claims and
judgments which are recognized when the obligations are expected be liquidated
with expendable available financial resources. The District considers all revenue
available if they are collectible within 60 days after year-end.
Revenues from local sources consist primarily of property taxes. Property tax
revenues and revenues received from the State are recognized under the
susceptible-to-accrual concept. Miscellaneous revenues are recorded as
revenue when received in cash because they are generally not measurable until
actually received. Investment earnings are recorded as earned, since they are
both measurable and available.
Grant funds are considered to be earned to the extent of expenditures made
under the provisions of the grant, and accordingly, when such funds are
received, they are recorded as deferred revenues until earned.
Agency funds are custodial in nature and do not present results of operations or
have a measurement focus. Agency funds are accounted for using the accrual
basis of accounting.
c.
The official budget was prepared for adoption for the General Fund, Debt Service
Fund and the Child Nutrition Program Fund, which is included within the Special
Revenue Funds. Budgets are prepared using the same modified accrual basis
as is used to account for governmental funds. The following procedures are
followed in establishing the budgetary data reflected in the general-purpose
financial statements:
1) Prior to August 20 of the preceding fiscal year, the District prepares a
budget for the next succeeding fiscal year, beginning September 1. The
operating budget includes proposed expenditures and the means of
financing them.
2) A meeting of the Board is then called for the purpose of adopting the
proposed budget after ten days’ public notice for the meeting has been
given.
3) Prior to September 1, the budget is legally enacted through passage of a
resolution by the Board.
31
AUGUST 31, 2012
1.
Once a budget is approved, it can be amended at the function and fund level only
by approval of a majority of the members of the Board. Amendments are
presented to the Board at its regular meetings. Each amendment must have
Board approval. Such amendments that are made before the fact are reflected in
the official minutes of the Board and are not made after fiscal year-end as
required by law.
Each budget is controlled by the budget coordinator at the revenue and
expenditure function/object level. Budgeted amounts are as amended by the
Board. All budget appropriations lapse at year-end.
d.
Capital Assets – Capital assets, which include land, buildings and improvements,
and furniture and equipment, are reported in the government-wide financial
statements. The District defines capital assets with an initial, individual cost of
more than $5,000 for furniture and equipment, buildings and improvements and
an estimated useful life in excess of one year. Such assets are recorded at
historical cost or estimated historical cost if purchased or constructed. Donated
capital assets are recorded at estimated fair value at date of donation.
The costs of normal maintenance and repairs that do not add to the value of the
asset or materially extend asset lives are not capitalized.
Major outlays for capital assets and improvements are capitalized as projects are
constructed.
Depreciation is computed over the estimated useful lives of each classification of
capital asset using the straight-line method as follows:
Asset Class
Building and Improvements
Vehicles
Estimated Useful Lives
20 - 30 Years
3 - 5 Years
5 - 10 Years
e.
For purposes of cash flows, highly liquid investments are considered to be cash
equivalents if they have a maturity of three months or less when purchased.
f.
Data Control codes refer to the account code structure prescribed by the TEA in
the Resource Guide.
g.
Deferred revenue accounted for on the balance sheet of the general fund and the
debt service fund relates to uncollected property taxes less the amount for
doubtful accounts and the remainder relates to excess Foundation School
Program funds received from the Texas Education Agency over earned State
aid.
32
AUGUST 31, 2012
1.
h.
Encumbrances for goods or purchased services are documented by purchase
orders or contracts. Under Texas law, appropriations lapse at August 31, and
encumbrances outstanding at that time are to be either cancelled or appropriately
provided for in the subsequent year’s budget.
i.
Net Assets – In the government-wide financial statements, net assets represent
the difference between assets and liabilities. Net assets invested in capital
assets, net of related debt consists of capital assets, net of accumulated
depreciation, reduced by outstanding debt related to the acquisition of those
capital assets. Net assets are reported as restricted when there are limitations
imposed on their use by external creditors or grantors. Any remaining net assets
are considered unrestricted.
j.
When both restricted and unrestricted resources are available for use, it is the
District’s policy to use restricted resources first, then unrestricted resources as
they are needed.
k.
The fund financial statements report reservations of fund balance for amounts
that are not available for appropriation or are legally reserved by outside parties
for a specific purpose. Designations of fund balance represent tentative
management plans that are subject to change.
l.
Fund balances – In the governmental fund financial statements, fund balances
are classified as follows:
Nonspendable fund balance – assets that will never convert to cash, such as
inventory and prepaid items.
Restricted fund balance – the portion of fund balance that reflects resources that
are constrained by external parties, constitutional provisions or enabling
legislation.
Committed fund balance – the portion of fund balance that reflects resources that
can only be used for a specific purpose because of a formal action by the
District’s governing board. Committed fund balance amounts differ from
restricted balances in that the constraints on their use do not come from outside
parties, constitutional provisions or enabling legislation.
Assigned fund balance – the portion of fund balance that reflects amounts which
the District intends to use for a specific purpose, but that do not meet the criteria
to be classified as restricted or committed.
Unassigned fund balance – the portion of fund balance that reflects amounts in
excess of nonspendable, restricted, committed and assigned.
33
AUGUST 31, 2012
2.
DEPOSITS AND INVESTMENTS
The District’s funds are required to be deposited and invested under the terms of a
depository contract. The depository bank deposits for safekeeping and trust with the
District’s agent bank approved pledged securities in an amount sufficient to protect
District funds on a day-to-day basis during the period of the contract. The pledge of
approved securities is waived only to the extent of the depository bank dollar amount of
Federal Deposit Insurance Corporation (“FDIC”) Insurance. The Public Funds
Investment Act requires an annual audit of investment practices. Audit procedures in this
area conducted as a part of the basic financial statements disclosed that in the areas of
investment practices, management reports and establishment of appropriate policies, the
District adhered to the requirements of the Act. Additional investment practices of the
District were in accordance with local policies.
At August 31, 2012, the carrying amount for the District’s deposits (demand deposits,
certificates of deposit and interest-bearing savings accounts) was $ 36,871,847 and the
bank balance was $ 39,017,724. The District had cash on hand in the amount of $ 4,700
as of August 31, 2012, and $ 30,854,235 in Investment Pools. During the fiscal year
ending August 31, 2012 the District’s total deposits were entirely covered by FDIC
insurance or by collateral pledged by the District’s depository institution in the District’s
name.
Concentration of Credit Risk – The District places no limit on the amounts invested or
held on deposit in any one issuer. However the District requires sufficient collateral to be
pledged by the issuer in the District’s name for amounts not covered by FDIC insurance
per government regulations. One hundred percent (100%) of the District’s time deposits
are held with one issuer.
3.
TEMPORARY INVESTMENTS
As of August 31, 2012, the District had $ 30,854,233 in temporary investments in the
Lone Star Investment Pool and $ 1,073,065 in the TexasTerm Local Government
Investment Pool, both of which meet the criteria for “2a7-like” pools. The investments in
these external investment pools are carried at fair value which is the same as the value of
the pool shares. In accordance with Governmental Accounting Standards Board
Statements No. 3 (“GASB 3”) and No. 40 (“GASB 40”), investments in external
investment pools, such as the Lone Star Investment Pool and the TexasTerm Local
Government Investment Pool, are not required to be categorized into the three risk
categories provided above because the investments are in a pool of funds and therefore
not evidenced by securities that exist in physical or book entry.
External pools are not SEC-registered; however, they do have regulatory oversight. The
Texas Association of School Boards oversees the Lone Star Investment Pool and the
TexasTerm Local Government Investment Pool.
The District is exposed to minimal credit risk with the Lone Star Investment Pool and the
TexasTerm Local Government Investment Pool, both of which have been issued a credit
quality rating of AAA by Standard & Poor’s. GASB 40 does not require investment rate
risk disclosures for “2a7-like” pools.
34
AUGUST 31, 2012
4.
PROPERTY TAXES
Property taxes are levied by October 1 on the assessed value listed as of the prior
January 1 for all real business personal property located in the District in conformity with
Subtitle E, Texas Property Tax Code. Taxes are due on receipt of the tax bill and are
delinquent if not paid before February 1 of the year following the year in which imposed.
On January 1 of each year, a tax lien is attached to property to secure the payment of all
taxes, penalties, and interest ultimately imposed. Property tax revenues are considered
available when they become due or past due and receivable within the current period and
those expected to be collected during a 60-day period after the close of the school fiscal
year.
Delinquent taxes are prorated between maintenance and debt service based on rates
adopted for the year of the levy. Allowances for uncollectible tax receivables within the
General and Debt Service Funds are based on historical experience in collecting property
taxes. Uncollectible personal property taxes are periodically reviewed and written off, but
the District is prohibited from writing off real property taxes without specific statutory
authority from the Texas Legislature.
5.
ACCUMULATED UNPAID VACATION AND SICK LEAVE BENEFITS
The State of Texas has created a minimum sick leave program consisting of five days per
year sick leave with no limit on accumulating and transferability among districts for every
teacher regularly employed in Texas public schools. Each district’s local Board of
Education is required to establish a sick leave plan. Local school districts may provide
additional sick leave beyond the state minimum. The District provides an additional five
days per year. Sick leave is not vested, therefore upon resignation, termination, or nonrenewal of contract accumulated sick leave is not paid. The District’s annual leave policy
provides a maximum of ten days leave per year to all non-professional personnel in a
twelve-month position. Upon resignation or termination personnel are compensated to
the extent of leave earned, not to exceed ten days.
6.
HEALTH CARE COVERAGE
During the year-ended August 31, 2012, employees of the District were covered by a
District Health Plan (“the Plan”). The District paid premiums of $ 214.75 per month per
employee to the plan. Employees, at their option, authorized payroll withholdings to pay
premiums for dependents. All premiums were paid to a licensed insurer.
35
AUGUST 31, 2012
7.
CAPITAL ASSETS
Capital Activity for the year-ended August 31, 2012 was as follows:
Beginning
Balance
Governmental Activities
Capital Assets, Not Being Depreciated
Land
Land Improvements
Total Capital Assets, Not Being Depreciated
Capital Assets, Being Depreciated
Building and Improvements
Total Capital Assets, Being Depreciated
Accumulated Depreciated For:
Buildings and Improvements
Total Accumulated Depreciation
Total Capital Assets, Being Depreciated, Net
Governmental Activities Capital Assets, Net
$
$
275,681 $
340,223
615,904
Increases
Decreases
$
7,031,880
7,031,880
40,973,261
3,903,930
44,877,191
261,901
261,901
(30,246,384)
(3,055,635)
(33,302,019)
11,575,172
12,191,076
(823,191)
(221,243)
(1,044,434)
(782,533)
$ 6,249,347 $
Depreciation expenses were charged to various functions of the District as follows:
Governmental Activities:
Instruction
School Leadership
Health Services
Food Services
Co-curriculum/Extracurricular Activities
Plant and Maintenance Operations
Security
Community Services
Total Depreciation Expense, Governmental Activities
36
Ending
Balance
-
$
-
275,681
340,223
7,031,880
7,647,784
(58,257)
(58,257)
40,973,261
4,224,088
45,197,349
58,257
58,257
$
$
558,247
33,307
2,128
11,752
47,565
21,140
22
2,687
145,208
136,977
31,697
2,705
41,350
7,880
1,023
746
$
1,044,434
(31,069,575)
(3,335,135)
(34,404,710)
10,792,639
18,440,423
8.
LONG TERM DEBT
During the current fiscal year, the District issued $ 35,000,000 in Unlimited Tax School
Building Bonds, Series 2012. The bonds were issued for constructing, renovating,
designing, acquiring, and equipping school facilities and acquiring necessary sites for
school facilities.
During fiscal year 2006, the District issued $6,584,998 in Unlimited Tax Refunding
Bonds, Series 2005. The proceeds were used to defease a portion of the Unlimited Tax
School Bonds, Series 2000 and to pay bond issue costs.
The District received a loan from the Texas State Comptroller of Public Accounts, State
Energy Conservation Office (LoneSTAR Project) for the purpose of renovating their air
conditioning and lighting systems in the original amount of $ 860,930. This loan was paid
in full during the current fiscal year.
Long-term liability activity for the year-ended August 31, 2012 was as follows:
Beginning
Balance
Capital Appreciations Bonds,
Series 2005
Unlimited Tax Refunding Bonds,
Series 2005
Unlimited Tax School Building
Bonds, Series 2012
Total bonds and notes payable
Interest rates are as follows:
Capital Appreciations Bonds,
Series 2005
Unlimited Tax Refunding Bonds,
Series 2005
Unlimited Tax School Building
Bonds, Series 2012
$
491,675
Additions
$
19,337
6,210,000
-
$
-
33,965,000
265,760
$ 6,967,435
Reductions
$ 33,984,337
Interest
Rate
Payable
3%
(260,000) $
$
251,012
6,210,000
-
-
33,965,000
-
-
(525,760) $ 40,426,012
Amounts of
Original Issue
$
860,930
2.85 - 4.25%
$
44,998
2.85 - 4.25%
$
6,275,000
2.00 - 4.00%
$ 33,965,000
37
251,012
Within One
Year
-
(265,760)
$
Ending
Balance
$
251,012
8.
LONG TERM DEBT (continued)
Payments on the bonds and notes payable that pertain to the District’s governmental
activities are made by the debt service funds and the General Fund. Any compensated
absences liability attributable to governmental activities will be liquidated by several of the
District’s governmental funds.
The annual requirements to amortize bonds and notes payable as of August 31, 2012
including interest are as follows:
Year Ended
August 31,
2013
2014
2015
2016
2017
2018 - 2022
2023 - 2027
2028 - 2032
2033 - 2037
2038 - 2042
Total
9.
$
$
Principal
251,012
965,000
985,000
1,010,000
1,040,000
5,710,000
6,815,000
7,360,000
7,380,000
8,910,000
40,426,012
$
Interest
2,184,516
1,554,560
1,530,460
1,504,960
1,479,160
6,883,250
5,782,095
4,207,463
5,456,358
1,097,200
31,680,022
$
$
Total
Requirements
2,435,528
2,519,560
2,515,460
2,514,960
2,519,160
12,593,250
12,597,095
11,567,463
12,836,358
10,007,200
72,106,034
DEFINED BENEFIT PENSION PLAN
Plan Description. The District contributes to the Teacher Retirement System of Texas
(TRS), a cost-sharing multiple employer defined benefit pension plan. TRS administers
retirement and disability annuities, and death and survivor benefits to employees and
beneficiaries of employees of the public school systems of Texas. It operates primarily
under the provisions of the Texas Constitution, Article XVI, Sec. 67, and Texas
Government Code, Title 8, Subtitle C. TRS also administers proportional retirement
benefits and service credit transfer under Texas Government Code, Title 8, Chapter 803
and 805, respectively. The Texas state legislature has the authority to establish and
amend benefit provisions of the pension plan and may, under certain circumstances,
grant special authority to the TRS Board of Trustees. TRS issues a publicly available
financial report that includes financial statements and required supplementary
38
9.
DEFINED BENEFIT PENSION PLAN (continued)
information for the defined benefit pension plan. That report may be obtained by writing
to the TRS Communications Department, 1000 Red River Street, Austin, Texas 78701,
by calling the TRS Communications Department at 1-800-223-8778, or by downloading
the report from the TRS Internet website: www.trs.state.tx.us, under the TRS Publications
heading.
Funding Policy. Contribution requirements are not actuarially determined but are
established and amended by the Texas state legislature. The state funding policy is as
follows: (1) the state constitution requires the legislature to establish a member
contribution rate of not less that 6.0% of the members’ annual compensation and a state
contribution rate of not less than 6.0% and not more than 10% of the aggregate annual
compensation of all members of the system; (2) a state statute prohibits benefit
improvements or contribution reductions if, as a result of a particular action, the time
required to amortize TRS’ unfunded actuarial liabilities would be increased to a period
that exceeds 31 years, or, if the amortization period already exceeds 31 years, the period
would be increased by such action. State law provides for a member contribution rate of
6.4% for the fiscal years 2012, 2011 and 2010, and a state contribution rate of 6.00% for
fiscal year 2012 and 6.644% for fiscal years 2011 and 2010. In certain instances the
reporting district is required to make all or a portion of the state’s and/or members
contribution and on the portion of the employees’ salaries that exceeded the statutory
minimum. State contributions to TRS made on behalf of the District’s employees for the
year ended August 31, 2012, 2011 and 2010 were $635,004, $ 607,133, and $ 700,447
respectively. The District’s paid additional state contributions for the three years ended
August 31, 2012, 2011 and 2010 in the amounts of $93,478, $127,513, and $ 129,218
respectively on the portion of the employees’ salaries that exceeded the statutory
minimum. Payments made on behalf of the District for fringe benefits for the District’s
employees were recognized as revenues and expenditures within the fiscal year.
10.
OTHER POST-EMPLOYMENT BENEFITS
Plan Description. The District contributes to the Texas Public School Retired Employees
Group Insurance Program (TRS-Care), a cost-sharing multiple employer defined benefit
post-employment health care plan administered by the Teacher Retirement System of
Texas. TRS-CARE Retired Plan provides health care coverage for certain persons (and
their dependents) who retired under the Teacher Retirement System of Texas (TRS).
The statutory authority for the program is Texas Insurance Code, Chapter 1575. Section
1575.052 grants the TRS Board of Trustees the authority to establish and amend basic
and optional group insurance coverage for participants. The TRS issues a publicly
available financial report that includes financial statements and required supplementary
information for TRS-Care. That report may be obtained by visiting the TRS Web site at
www.trs.state.tx.us under the TRS Publications heading, by writing to the
Communications Department of the Teacher Retirement System of Texas at 1000 Red
River Street, Austin, Texas 78701, or by calling 1-800-223-8778.
39
10.
OTHER POST-EMPLOYMENT BENEFITS (continued)
Funding Policy. Contribution requirements are not actuarially determined but are legally
established each biennium by the Texas Legislature. Texas Insurance Code, Section
1575.202, 203 and 204 establish state, active employee, and public school contributions,
respectively. The State of Texas and active public school employee contribution rates
were 1.0% and 0.65% of public school payroll, respectively, with school districts
contributing a percentage of payroll set at 0.55% for fiscal years 2012, 2011 and 2010.
Per Texas Insurance Code, Chapter 1575, the public school contribution may not be less
than 0.25% or greater than 0.75% of the salary of each active employee of the public
school. For the years ended August 31, 2012, 2011 and 2010, the State’s contributions
to TRS-Care were $ 131,183, $ 138,504 and $ 139,129, respectively, the active member
contributions were $85,269, $ 90,028 and $ 90,435, respectively, and the District’s
contributions were $ 72,151, $ 76,178 and $76,520, respectively, which equaled required
contributions each year.
Medicare Part D, (a part of the Medicare Prescription Drug, Improvement, and
Modernization Act of 2003) which was effective January 1, 2008, established prescription
drug coverage for Medicare beneficiaries. One of the provisions of Medicare Part D
allows for TRS-Care to receive drug subsidy payments from the federal government to
offset certain prescription drug expenditures for eligible TRS-Care participants. For the
fiscal years ended August31, 2012, 2011, 2010, the subsidy payments received by TRSCare on behalf of the District were $35,776, $ 33,675 and $ 35,135, respectively.
11.
MAINTENANCE OF EFFORT
a.
b.
c.
12.
Total District Premium paid for Health Care
2011-2012
Subtract any Non-Medical Expeditures:
Life Insurance
$
1,031,509
-
2011-2012 Maintenance of Effort
$
1,031,509
LITIGATION
The District was not involved in any significant litigation during the fiscal year and is not
currently involved in any significant litigation.
13.
DEFERRED EXPENDITURES/EXPENSES
Deferred expenditures/expenses consist of the following:
Prepaid bond issue costs
14.
$
$
GRANTS
40
682,129
682,129
The District receives significant financial assistance from federal and state governmental
agencies in the form of grants. The disbursement of funds received under these
programs generally requires compliance with terms and conditions specified in the grant
agreements and are subject to audit by the District’s independent auditors and other
governmental auditors. Any disallowed claims resulting from such audits could become a
liability of the General Fund or other applicable fund. Based on prior experience, the
District administration believes such disallowance, if any, would be immaterial.
15.
ACCRUED EXPENDITURES
Accrued expenditures consist of the following amounts at August 31, 2012
Workmen's compensation insurance estimated liability for claims based
on the District's self-insurance program
$
Excess charges over amounts paid related to the District's practice of
expensing paper usage to each general fund activity and crediting
the accrued expenditures account
Total accrued expenditures
16.
422,962
2,637
$
425,599
DEFERRED REVENUE
Deferred revenue consists of the following:
Bond issue prepayment, Net
Advance funding - General Fund
$
$
17.
1,841,382
25,304
1,866,686
GENERAL FUND BUDGETARY HIGHLIGHTS
Actual revenues generated in the General Fund were over budgeted revenues of $ 23.91
million by $ 439.8 thousand. Local and Intermediate revenues were $ 124 thousand less
than the budgeted amount due to increased property tax collection, interest income, and
miscellaneous revenue. However, State revenues realized were $ 375.2 thousand more
than the budgeted amount, due to conservative budgeting. Federal revenues realized
were $ 59.5 thousand less than the budgeted amount, due to the Child Nutrition Program
and the TMHP Medicaid reimbursement.
.
18.
ONGOING CAPITAL EXPENDITURES
41
The Board of Trustees of the District approved several capital expenditures from the
unrestricted fund balance in the General Fund that were not completed as of August 31,
2012. The District intends to continue appropriations for these expenditures.
Project Name
Construction and Renovation of Buildings
Athletics Complex Upgrade
Athletics Field Maintenance Equipment
Budget
Amendemnt
Date
Approved by Approved
Board
by Board
$
$
19.
Amount
30,073,722
1,456,903
57,089
31,587,714
PRIOR PERIOD ADJUSTMENTS
The District made the following prior-period adjustment during the fiscal year ending
August 31, 2012:
Fund
General Fund
Description
Correction of Expense
Recognition
Total prior period adjustments
20.
Amount
$
6,148
$
6,148
SUBSEQUENT EVENTS
The estimated cost of completing the high school building was originally budgeted for
$ 32,000,000. Due to escalating costs, the current estimate for completing the project is
$ 39,188,290.
The Texas Education Agency has notified the District that it will become a Chapter 41
district beginning with the 2013-2014 school year. The significance of becoming a
Chapter 41 district is that the District will be required to share its wealth with property
poor districts by returning a significant portion of local property tax collections to the State
instead of receiving state aid.
42
21.
INTERFUND PAYABLES/RECEIVABLES
At August 31, 2012, the District recorded the following interfund payables and
receivables. For purposes of financial statement presentation, the interfund payable and
receivable to the general fund is reported net.
Due To:
General Fund
Special Revenue Funds
Due from
Special Revenue Funds
Fiduciary Funds
$
252,101 $
88,353
$
252,101
43
$
88,353
COMBINING STATEMENTS AS SUPPLEMENTARY INFORMATION
NON MAJOR GOVERNMENTAL FUNDS – SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
NONMAJOR SPECIAL REVENUE FUNDS
AUGUST 31, 2012
Data
Control
Codes
1110
1220
1230
1240
1250
1260
1290
1490
1000
2110
2160
2170
2180
2200
2300
2000
3420
3510
3600
3610
211
ESEA TITLE I
PART A
IMPR BASIC
ASSETS
Accrued Interest
Other Receivables
Prepaid Expense
Total Assets
Liabilities:
Accounts Payable
Due to Other Funds
Accrued Expenditures/Expenses
Deferred Revenues
4000
$
32,441
-
1,706
-
$
102,512 $
32,441 $
1,706
$
$
26,116
73,514
2,882
-
$
4,909
26,637
895
-
1,706
-
32,441
1,706
-
-
-
-
-
-
-
-
-
-
-
-
102,512
$
44
PART B
EVEN START
$
102,377
135
-
Fund Balances:
Reserved For:
Retirement of Long-Term Debt
Unreserved and Designated:
Designated for Construction
Unreserved and Undesignated:
Reported in the General Fund
Reported in Special Revenue Funds
Total Fund Balances
213
ESEA TITLE I
$
Total Liabilities
3000
212
ESEA TITLE I
PART C
MIGRATORY
102,512 $
32,441 $
1,706
EXHIBIT H-1 (continued)
224
225
IDEA B
FORMULA
IDEA B
PRESCHOOL
242
SUMMER FOOD
SERVICE
PROGRAM
244
VOC ED
CARL D PERKINS
BASIC G
255
TITLE II, PT A,
TEACHER &
PRIN
$
$
32,009
-
$
1,602
-
31,303 $
-
$
3,822
-
11,244
-
$
32,009 $
1,602 $
31,303 $
3,822 $
11,244
$
$
3,403
28,142
464
-
$
264
1,311
27
-
-
$
3,822
-
8,985
1,203
1,056
-
32,009
1,602
-
3,822
11,244
-
-
-
-
-
-
-
-
-
-
-
-
31,303
-
-
-
-
31,303
-
-
$
32,009 $
1,602 $
$
31,303 $
45
3,822 $
11,244
AUGUST 31, 2012
Data
Control
Codes
1110
1220
1230
1240
1250
1260
1290
1490
1000
2110
2160
2170
2180
2200
2300
2000
3420
3510
3600
3610
263
TITLE III
PART A,
LEP
ASSETS
Accrued Interest
Other Receivables
Prepaid Expense
Total Assets
Liabilities:
Accounts Payable
Due to Other Funds
Deferred Revenues
4000
283
ARRA (STIMULUS)
IDEA PART B
FORMULA
$
700
-
$
53,530
-
-
$
-
$
700 $
53,530 $
-
$
-
$
$
700
-
$
53,530
-
-
$
-
700
53,530
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Fund Balances:
Reserved For:
Total Fund Balances
266
ARRA of 2009
STATE FISCAL
STABILIZATION
$
Total Liabilities
3000
265
TEXAS 21ST
CENTURY
GRANT
$
700 $
46
53,530 $
-
$
-
Data
Control
Codes
1110
1220
1230
1240
1250
1260
1290
1490
1000
2110
2160
2170
2180
2200
2300
2000
3420
3510
3600
3610
284
ARRA (STIMULUS)
IDEA PART B
PRESCHOOL
ASSETS
Accrued Interest
Other Receivables
Prepaid Expense
Total Assets
Liabilities:
Accounts Payable
Due to Other Funds
Deferred Revenues
-
$
-
$
5,073
-
$
-
$
-
$
5,073
$
-
$
-
$
5,073
-
Fund Balances:
Reserved For:
Total Fund Balances
4000
287
EDUCATION
JOBS
FUND
$
Total Liabilities
3000
285
ARRA (STIMULUS)
TITLE I, PART A
IMP BASIC PROG
$
47
-
-
5,073
-
-
-
-
-
-
-
-
-
-
-
-
-
$
-
$
5,073
EXHIBIT H-1
AUGUST 31, 2012
289
MATH PROF
DEVLPMT
PARTNERSHIP
$
$
$
$
404
SSI
ARI/AMI
PROGRAM
409
INTENSIVE
SUMMER
PROGRAM
410
STATE
TEXTBOOK
FUND
411
TECHNOLOGY
2,184 $
-
$
29,134
-
$
15,539
-
-
$
2,184 $
29,134 $
15,539 $
-
$
40 $
414
28,107
530
43
-
$
1,169
14,218
152
-
-
$
-
29,134
15,539
-
-
-
-
-
-
2,184
2,184
-
$
2,184 $
425
TEEM
Total
Other
Funds
SLIAG
5 $
$
14,138
-
33,492
303,315
135
-
5 $
14,138 $
336,942
$
$
14,138
-
40
45,260
252,101
530
5,519
0
-
14,138
303,450
-
-
-
-
-
-
-
-
-
-
-
-
-
-
29,134 $
15,539 $
-
48
-
$
-
5
-
33,492
5
-
33,492
5 $
14,138
$
336,942
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
Data
Control
Codes
5700
5800
5900
5020
0011
0012
0013
0021
0023
0031
0032
0033
0034
0035
0036
0041
0051
0052
0053
0061
0081
6030
1100
7915
8911
7080
211
ESEA TITLE I
PART A
IMPR BASIC
REVENUES
$
Total Revenues
EXPENDITURES
Current:
Instruction
School Leadership
Health Services
Food Services
Community Services
Capital Outlay:
Total Expenditures
Expenditures
Transfers In
Transfers Out
212
ESEA TITLE I
PART C
MIGRATORY
213
ESEA TITLE I
PART B
EVEN START
$
1,414,839
$
286,588
118,770
1,414,839
286,588
118,770
924,234
25,391
147,063
79,629
8,744
140,769
25,285
25,662
2,394
9,919
10,047
15,702
141,009
1,564
56,349
68,265
40
15,805
3,556
32,715
58,966
8,962
17,887
240
1,414,839
286,588
118,770
-
-
-
-
-
-
1200
-
-
-
0100
-
-
-
PA
3000
$
-
49
$
-
$
-
$
224
225
IDEA B
FORMULA
IDEA B
PRESCHOOL
244
VOC ED
CARL D PERKINS
BASIC G
255
TITLE II, PT A,
TEACHER &
PRIN
$
419,363
$
12,793
812 $
46,299
$
38,090
236,579
419,363
12,793
47,111
38,090
236,579
306,830
2,160
1,137
109,236
-
12,793
-
43,445
-
25,925
6,432
3,368
2,365
-
236,579
-
419,363
12,793
43,445
38,090
236,579
-
3,666
-
-
-
-
-
-
-
-
-
-
3,666
-
-
-
-
27,637
-
-
$
242
SUMMER FOOD
SERVICE
PROGRAM
-
$
-
$
-
31,303 $
-
50
$
-
Data
Control
Codes
5700
5800
5900
5020
0011
0012
0013
0021
0023
0031
0032
0033
0034
0035
0036
0041
0051
0052
0053
0061
0081
6030
1100
7915
8911
7080
263
TITLE III
PART A,
LEP
REVENUES
$
Total Revenues
EXPENDITURES
Current:
Instruction
School Leadership
Health Services
Food Services
Community Services
Capital Outlay:
Total Expenditures
265
TEXAS 21ST
CENTURY
GRANT
266
ARRA of 2009
STATE FISCAL
STABILIZATION
283
ARRA (STIMULUS)
IDEA PART B
FORMULA
$
11,975
$
361,399
$
100,320
12,056
11,975
361,399
100,320
12,056
11,455
520
-
100,178
235,600
21,352
2,000
2,269
44,046
44,042
12,232
-
9,074
49
2,933
-
11,975
361,399
100,320
12,056
Expenditures
Transfers In
Transfers Out
-
-
-
-
-
-
-
-
1200
-
-
-
-
0100
-
-
-
-
PA
3000
$
-
51
$
-
$
-
$
-
Data
Control
Codes
5700
5800
5900
5020
0011
0012
0013
0021
0023
0031
0032
0033
0034
0035
0036
0041
0051
0052
0053
0061
0081
6030
1100
7915
8911
7080
284
ARRA (STIMULUS)
IDEA PART B
PRESCHOOL
REVENUES
$
Total Revenues
EXPENDITURES
Current:
Instruction
School Leadership
Health Services
Food Services
Community Services
Capital Outlay:
Total Expenditures
Expenditures
Transfers In
Transfers Out
285
ARRA (STIMULUS)
TITLE I, PART A
IMP BASIC PROG
287
EDUCATION
JOBS
FUND
$
1,120
$
22,726
406,814
1,120
22,726
406,814
1,120
-
21,733
993
-
406,814
-
1,120
22,726
406,814
-
-
-
-
-
-
1200
-
-
-
0100
-
-
-
PA
3000
$
-
52
$
-
$
-
EXHIBIT H-2
289
MATH PROF
DEVLPMT
PARTNERSHIP
$
$
404
SSI
ARI/AMI
PROGRAM
409
INTENSIVE
SUMMER
PROGRAM
410
STATE
TEXTBOOK
FUND
411
425
TEEM
TECHNOLOGY
Total
Other
Funds
SLIAG
$
1,110
$
112,777
-
$
94,489
-
$
21,473
-
$
26,435
-
$
68,859
-
812
324,033
3,490,841
1,110
112,777
94,489
21,473
26,435
68,859
3,815,686
-
87,080
25,697
-
49,074
34,015
11,400
-
21,473
-
30,915
223
-
68,859
-
2,463,047
25,391
253,560
471,997
8,744
320,635
36,685
25,702
11,356
43,445
21,352
2,000
71,848
38,084
21,767
-
112,777
94,489
21,473
31,138
68,859
3,815,613
1,110
-
-
-
(4,703)
-
-
-
-
-
-
-
1,110
-
-
-
(4,703)
-
73
1,074
-
-
-
4,708
-
33,419
-
-
-
-
2,184 $
-
$
-
$
-
53
$
5 $
-
73
-
$
33,492
FIDUCIARY FUNDS
EXHIBIT I-1
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
AGENCY FUNDS
Data
Control
Codes
1110
01
Balance
Sept. 1, 2011
ASSETS
Cash
5030
6050
Additions
Deductions
03
Balance
Aug. 31, 2012
$
108,084
$
373,909
$
(341,191) $
140,802
1000
Total Assets
$
108,084
$
373,909
$
(341,191) $
140,802
2171
2190
LIABILITIES
Due to General Fund
Due to Student Groups
$
108,084
$
88,353
285,556
$
$
(341,191)
88,353
52,449
$
108,084
$
373,909
$
(341,191) $
140,802
2000
Total Liabilities
54
OTHER SUPPLEMENTARY INFORMATION SECTION
SCHEDULE OF DELINQUENT TAXES RECEIVABLE
1
2
TEN YEARS
ENDED
AUGUST 31,
MAINTENANCE DEBT SERVICE
2002 and prior years
10
ASSESSED OR
APPRAISED
VALUATION
BEGINNING
BALANCE
09/01/2011
various
various
2003
1.489
0.08
231,747,875
113,575
2004
1.46
0.08
234,784,520
127,518
2005
1.46
0.08
270,121,000
172,258
2006
1.50
0.069
318,869,981
222,740
2007
1.50
0.069
437,382,235
218,773
2008
1.17
0.067
366,255,816
263,258
2009
1.17
0.024
414,346,824
320,053
2010
1.145
0.055
449,621,738
820,899
2011
1.040
0.030
1,086,487,881
1000 Totals
$
3
various
$
-
$
55
2,143,899
4,402,973
EXHIBIT J-1
$
20
31
32
CURRENT
YEAR'S
TOTAL LEVY
MAINTENANCE
COLLECTIONS
DEBT
SERVICE
COLLECTIONS
-
$
342
6,588
(710)
106,277
-
9,109
243
9,352
(1,655)
116,511
-
13,442
619
14,061
(895)
157,302
-
24,748
1,138
25,886
4,702
201,556
-
32,186
1,843
34,029
10,007
194,751
-
51,825
3,101
54,926
11,899
220,231
-
71,941
4,120
76,061
12,471
256,463
-
106,362
5,109
111,471
7,754
717,182
9,969,102
287,571
10,256,673
(40,320)
477,178
309,584
$
56
10,624,453
$
(401,330)
1,707,163
6,246
$
$
ENDING
BALANCE
08/31/2012
-
10,314,869
35,406
ENTIRE
YEAR'S
ADJUSTMENTS
5,498
10,774,171 $
$
50
29,908
10,774,171
$
TOTAL
COLLECTIONS
40
(398,077)
$
$
4,154,614
EXHIBIT J-2
SCHEDULE OF EXPENDITURES FOR COMPUTATIONS OF INDIRECT COST FOR 2012-2013
GENERAL AND SPECIAL REVENUE FUNDS
FUNCTION 41, 99 AND RELATED FUNCTIONS 53 - GENERAL ADMINISTRATION
Account
Number
1
(702)
School
Board
Account
Name
611X-6146 PAYROLL COSTS
6149
Leave for Separating
Employees in Fn 41 & 53
6149
Leave - Separating Employees
not in Fn 41 & 53
6211
Legal Services
6212
Audit Services
6213
Tax Appraisal and Collection
621X
Other Professional Services
6220
Tuition and Transfer Payments
6230
Education Service Centers
6240
Contr. Maint. And Repair
6250
Utilities
6260
Rentals
6290
Miscellaneous Contr.
6320
Textbooks and Reading
6330
Testing Materials
63XX
Other Supplies Materials
6410
Travel, Subsistence, Stipends
6420
Insurance and Bonding Costs
6430
Election Costs
6490
Miscellaneous Operating
6500
Debt Service
6600
Capital Outlay
$
6000
$
TOTAL
33,085
2
(703)
Tax
Collections
$
25,703
3
(701)
Supt's
Office
4
(750)
Indirect
Cost
$ 211,183
$ 399,802
5
(720)
Direct
Cost
6
(other)
7
Miscellaneous
Total
$
669,773
-
110,842
51,046
330,961
3,139
27,967
27,038
6,179
12,094
4,740
9,275
280
549
2,666
8,579
5,652
5,383
1,505
10,149
6,259
9,976
4,863
9,250
8,665
$ 354,411
$ 543,372
60,289
$ 356,664
2,000
$
12,094
$
110,842
51,046
330,961
31,106
27,038
18,273
4,740
11,275
829
22,791
19,701
5,652
5,383
19,420
-
2,000
$ 1,328,830
Total expenditures/expenses for General and Special Revenue funds
LESS: Deductions of Unallowable Costs
FISCAL YEAR
Total Capital Outlay (6600)
(10)
7,301,404
Total Debt & Lease (6500)
(11)
982,741
(12)
2,188,191
Plant Maintenance (Function 51, 6100 - 6400)
Food (Function 35, 6341 and 6499)
(13)
685,192
Stipends (6413)
(14)
11,120
Column 4 (above) - Total Indirect Cost
543,372
$ 23,883,635
Subtotal:
11,712,020
Net Allowed Direct Cost
CUMULATIVE
Total Cost of Buildings before Depreciation (1520)
Historical Cost of Building over 50 years old
Amount of Federal Money in Building Cost (Net of #16)
Total Cost of Furniture & Equipment before Depreciation (1520
Historical Cost of Furniture & Equipment over 16 years old
Amount of Federal Money in Furniture & Equipment (Net of #19
(8) Note A: $ 330,961 of Function 99 costs are included in this report on administrative costs.
57
$ 12,171,615
(15)
(16)
(17)
(18)
(19)
(20)
$ 41,313,484
$ 1,932,199
$
$ 3,903,930
$
$
228,970
EXHIBIT J-4
CHILD NUTRITION PROGRAM
Data
Control
Codes
Budgeted Amounts
Original
REVENUES
5700 Local Revenues
5800 State Revenues
5900 Federal Program Revenues
5000
0035
6000
$
Total Revenues
EXPENDITURES
Food Services
Total Expenditures
1100 Excess (deficiency) of revenues
over expenditures
75,000
45,811
1,249,048
Actual Amounts
(Budgetary
Basis)
Final
$
Variance
With Final
Budget
Positive or
(Negative)
76,432
45,944
1,299,503
$
60,471
42,746
1,267,652
$
(15,961)
(3,198)
(31,851)
1,369,859
1,421,879
1,370,869
(51,010)
1,538,859
1,806,424
1,700,582
105,842
1,538,859
1,806,424
1,700,582
105,842
(169,000)
(384,545)
(329,713)
54,832
7911
Transfers In
169,000
384,545
333,545
(51,000)
7080
Total Other Financing
Sources (Uses)
169,000
384,545
333,545
(51,000)
1200 Net Change in Fund Balances
-
-
3,832
3,832
-
-
1
1
0100 Fund Balance - September 1
27,637
27,637
3000 Fund Balance - August 31
$
27,637
58
$
27,637
27,637
$
31,470
$
3,833
EXHIBIT J-5
DEBT SERVICE FUND
Data
Control
Codes
Budgeted Amounts
Original
5700
5800
5020
0071
0072
6030
REVENUES
$
Total Revenues
EXPENDITURES
Total Expenditures
1200
0100
3000
Final
344,436
172,417
$
325,244
191,609
Actual Amounts
(Budgetary
Basis)
Variance
With Final
Budget
Positive or
(Negative)
$
$
317,667
191,609
(7,577)
-
516,853
516,853
509,276
(7,577)
14,126
502,727
14,126
502,727
14,126
501,165
1,562
516,853
516,853
515,291
1,562
-
-
41,462
41,462
$
41,462
59
$
41,462
(6,015)
(6,015)
-
41,462
$
35,447
$
(6,015)
EXHIBIT J-6
CAPITAL PROJECTS FUNDS
Data
Control
Codes
Budgeted Amounts
Original
REVENUES
5700 Total Local and Intermediate Sources
5800 State Program Revenues
5020
$
-
Total Revenues
Actual Amounts
(Budgetary
Basis)
Final
$
Variance
With Final
Budget
Positive or
(Negative)
-
42,441
-
$
44,826
-
-
42,441
44,826
$
2,385
2,385
0071
0072
0081
EXPENDITURES
-
35,042,441
177,277
4,941,688
(177,277)
30,100,753
6030
Total Expenditures
-
35,042,441
5,118,965
29,923,476
(35,000,000)
(5,074,139)
(29,925,861)
-
35,000,000
35,189,664
(189,664)
7080 Total Other Financing Sources (Uses)
-
35,000,000
35,189,664
(189,664)
1200 Net Change in Fund Balances
-
-
30,115,525
(30,115,525)
0100 Fund Balance - September 1 (Beginning)
-
-
1100 Excess (deficiency) of revenues
over expenditures
7949
Bond Proceeds
3000 Fund Balance - August 31 (Ending)
$
-
60
$
-
-
$
30,115,525
-
STATISTICAL SECTION
FINANCIAL TRENDS
NET ASSETS BY COMPONENT
LAST TEN FISCAL YEARS
(ACCRUAL BASIS OF ACCOUNTING)
Fiscal Year
2003
Primary Government
Invested in Capital Assets,
Net of Related Debt
Restricted
Unrestricted
$
$
7,738,825
5,888,892
13,627,717
2004
$
7,947,605
6,142,188
$ 14,089,793
61
2005
$
$
6,877,134
204,365
6,111,675
13,193,174
2006
$
$
6,420,651
7,479,099
13,899,750
TABLE L-1
2007
$
$
5,573,198
9,672,125
15,245,323
2008
$
6,284,459
9,660,517
$ 15,944,976
2009
$
$
6,432,985
9,211,166
15,644,151
2010
$
$
62
5,834,964
10,391,544
16,226,508
2011
$ 5,288,178
13,158,501
$ 18,446,679
2012
$
$
3,664,657
20,694,013
24,358,670
EXPENSES, PROGRAM REVENUES, AND NET (EXPENSE)/REVENUE
Fiscal Year
2003
Expenses
Instruction
School Leadership
Guidance, Counseling & Evaluation Svcs
Health Services
Student Transportation
Food Service
Community Services
Interest on Long-Term Debt
Payments Related to SSA's
Total Governmental Activities Expenses
Total Primary Government Expenses
Program Revenues
Charges for Services:
Food Services
Operational Grants and Contributions
Capital Grants and Contributions
Total Governmental Activities Program Rev.
Total Primary Government Program Rev
Net (Expense) / Revenue
Total Primary Government Net Expense
2004
2005
$ 11,702,119 $ 11,155,211 $ 11,703,593 $
535,703
484,672
525,529
83,233
55,975
74,266
519,230
552,969
544,094
1,006,611
979,682
1,027,422
927,355
800,294
784,629
27,684
8,085
9,724
139,298
166,570
195,353
446,028
437,534
393,211
1,538,065
1,507,845
1,473,703
603,945
625,687
797,427
885,992
922,402
988,841
1,944,019
1,973,857
2,204,165
36,056
38,327
52,451
194,220
213,173
385,041
99,863
134,951
157,398
567,681
443,185
458,972
1,324,824
8,987
14,511
25,806
22,590,913
20,514,930
21,801,625
$ 22,590,913 $ 20,514,930 $ 21,801,625 $
2006
11,555,021
551,503
87,598
537,892
1,172,937
705,520
7,932
201,749
623,354
1,506,766
922,302
957,400
2,141,409
84,049
361,968
186,537
303,463
33,536
21,940,936
21,940,936
128,290
41,503
4,600,860
4,770,653
4,770,653
101,581
55,459
4,070,296
4,227,336
4,227,336
119,805
62,885
4,661,656
4,844,346
4,844,346
113,918
43,480
4,634,211
4,791,609
4,791,609
(17,820,260)
(17,820,260)
(16,287,594)
(16,287,594)
(16,957,279)
(16,957,279)
(17,149,327)
(17,149,327)
63
TABLE L-2
2007
$
$
12,435,536 $
579,430
75,548
449,028
1,229,686
767,632
6,084
198,914
615,222
1,463,339
862,204
1,038,770
2,246,888
129,677
318,932
105,576
335,368
34,240
22,892,074
22,892,074 $
2008
2009
2010
12,843,558 $ 14,534,197 $ 13,285,981 $
584,025
376,971
395,707
65,227
177,700
447,035
484,170
513,370
865,193
1,302,464
1,228,108
1,143,879
833,170
809,772
767,635
27,365
24,482
26,252
210,052
177,530
164,442
643,323
765,341
665,104
1,580,524
1,646,683
1,669,702
792,643
931,900
921,712
943,753
892,742
1,045,363
2,300,258
2,323,624
2,299,844
178,753
176,798
143,910
309,932
363,781
475,476
74,804
55,680
39,660
319,844
298,039
310,155
312,515
321,083
325,451
23,806,380
25,617,801
24,992,501
23,806,380 $ 25,617,801 $ 24,992,501 $
2011
2012
12,522,672 $ 11,112,431
373,797
372,319
356,503
277,688
810,988
742,023
1,175,810
1,184,231
774,494
696,616
10,380
37,231
146,997
142,447
669,413
678,915
1,759,829
1,838,874
921,017
859,774
941,073
1,001,375
2,094,577
2,285,617
149,199
199,384
475,660
461,396
54,917
31,738
294,105
472,445
323,012
363,749
23,854,443
22,758,253
23,854,443 $ 22,758,253
109,522
45,108
4,435,791
4,590,421
4,590,421
100,864
62,597
4,618,946
4,782,407
4,782,407
74,908
65,583
6,068,641
6,209,132
6,209,132
73,141
47,416
7,941,630
240,970
8,303,157
8,303,157
65,582
62,980
7,894,145
8,022,707
8,022,707
60,471
57,348
6,067,878
6,185,697
6,185,697
(18,301,653)
(18,301,653)
(19,023,973)
(19,023,973)
(19,408,669)
(19,408,669)
(16,689,344)
(16,689,344)
(15,831,736)
(15,831,736)
(16,572,556)
(16,572,556)
64
GENERAL REVENUES AND TOTAL CHANGE IN NET ASSETS
2003
Net (Expense) / Revenue
Total Primary Government Net Expense
2004
$ (17,820,260) $ (16,287,594)
(17,820,260) (16,287,594)
General Revenues & Other Changes in Net Assets
Property Taxes:
Levied for General Purposes
3,287,772
Levied for Debt Service
174,457
Investment Earnings
Unrestricted Grants and Contributions
13,076,276
Special Item
Extraordinary Item
Extraordinary Item
Miscellaneous
1,302,867
Total Governmental Activities
Total Primary Government
Change in Net Assets from Operations
Prior Period Adjustment
Change in Net Assets:
Total Primary Government
2005
2006
(16,957,279) $ (17,149,327)
(16,957,279) (17,149,327)
3,352,179
187,503
12,707,209
902,855
4,222,443
124,650
11,741,901
619,177
26,298
321,385
4,840,339
219,092
11,744,982
726,256
(113,218)
438,452
17,841,372
17,149,746
17,055,854
17,855,903
$ 17,841,372 $ 17,149,746 $ 17,055,854 $ 17,855,903
21,112
-
$
21,112
21,112
65
862,152
(400,075)
$
462,077
462,077
$
98,575
(995,199)
706,576
-
(896,624)
(896,624) $
706,576
706,576
TABLE L-3
2007
2008
(18,301,653) $ (19,023,973)
(18,301,653) (19,023,973)
5,413,165
246,743
13,535,838
451,477
2009
2010
(19,408,669) $ (16,689,344)
(19,408,669) (16,689,344)
5,132,694
293,011
299,369
13,839,819
2,500
129,744
4,685,708
280,131
95,349
13,557,779
475,000
80,110
4,817,856
280,189
20,935
12,892,547
12,050
95,427
2011
2012
(15,831,736) $ (16,572,556)
(15,831,736) (16,572,556)
5,500,339
273,171
22,480
12,517,201
17,150
157,259
10,165,966
305,040
81,324
11,648,368
97,550
177,590
19,647,223
19,697,137
19,174,077
18,119,004
18,487,600
22,475,838
$ 19,647,223 $ 19,697,137 $ 19,174,077 $ 18,119,004 $ 18,487,600 $ 22,475,838
1,345,570
-
673,164
(3,511)
1,345,570
$ 1,345,570
669,653
$
669,653
$
(234,592)
(36,233)
1,429,660
(194,935)
(270,825)
1,234,725
2,220,172
(270,825) $
1,234,725
$ 2,220,172
66
2,655,864
(435,692)
5,903,282
6,149
$
5,909,431
5,909,431
FUND BALANCES OF GOVERNMENTAL FUNDS
(MODIFIED ACCRUAL BASIS OF ACCOUNTING)
Fiscal Year
2003
General Fund
Reserved
Unreserved
Non-Spendable
Restricted
Committed
Assigned
Unassigned
Total General Fund
All Other Governmental Funds
Reserved
State & Federal Programs
Other - Special Revenue
Food Service
Capital Acquisitions
Debt Service
Non-Spendable
Restricted
Grant Funds
Debt Service
Capital Projects
Committed
Assigned
Unassigned
Total All Other Governmental Funds
Total All Governmental Funds
2004
$
2,652,559
$ 2,652,559
646,339
3,682,671
$ 3,682,671
1,030,112
$
$
8,615
928,292
46,656
$
983,563
$ 3,636,122
67
$
2005
$
$
$
24,600
(1,714)
100,112
$
122,998 $
$ 3,805,669 $
204,365
3,645,567
3,849,932
167,261
2006
$
4,785,151
$ 4,785,151
935,219
$
40,338
39,901
48,684
62,135
89,022 $ 102,036
3,938,954 $ 4,887,187
TABLE L-4
2007
2008
$ 2,670,611
3,918,540
$ 6,589,151
1,804,000
$
$
$
7,901
38,067
$
45,968
$ 6,635,119
$
$
$
2,920,569
3,918,540
6,839,109
249,958
$
8,343
112,765
121,108
6,960,217
$
$
$
$
2009
2010
2,399,446 $
4,029,254
6,428,700 $
(410,409)
2,323,988
5,000,097
7,324,085
895,385
$
75,236
310,362
70,393
2,323,988
6,987,822
$ 9,767,801
2,443,716
$
$
7,068
(25,714)
85,787
67,141 $
6,495,841 $
44,986
62,278
107,264
7,431,349
$
$
68
2011
33,419
41,462
$
74,881
$ 9,842,682
2012
$
$
$
100,667
36,000
1,768,992
46,514
12,201,862
14,154,035
4,386,234
41,803
33,492
35,447
30,073,722
30,184,464
44,338,499
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
(MODIFIED ACCRUAL BASIS OF ACCOUNTING)
Fiscal Year
2003
Revenues
Local & Intermediate Sources
Total Revenues
Expenditures
Instruction
School Leadership
Guidance, Counseling & Evaluation Svcs
Health Services
Student Transportation
Food Service
Community Services
Principal on Long-Term Debt**
Interest on Long-Term Debt
Payments Related to SSA's
Total Expenditures
Excess of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses)
Capital-Related Debt
Issued (Regular Bonds)
Transfers In
Other Resources
Transfers Out
Payment to Bond Refunding
Escrow Agent
Other Uses
Total Other Financing
Sources (Uses)
Prior Period Adjustment
Restatement of Beginning Fund Balance
Total Change in Fund Balance
Debt Service As A Percentage
Of Noncapital Expenditures
2004
2005
2006
$
4,378,771 $
13,828,534
3,799,806
$ 22,007,111 $
4,515,824 $ 5,456,078 $ 6,228,718
12,925,663
12,144,497
12,330,619
3,851,842
4,259,061
4,048,573
21,293,329 $ 21,859,636 $ 22,607,910
$ 11,223,474 $
504,358
81,873
508,586
961,460
908,311
27,684
137,581
455,135
1,462,415
564,339
876,168
1,908,759
36,056
194,220
99,816
534,021
635,716
5,506,296
8,987
26,635,255
10,634,559 $ 11,139,729 $ 10,990,528
451,375
490,071
515,992
54,598
72,733
86,078
542,363
533,104
527,036
934,199
977,254
1,122,435
780,556
762,869
683,426
8,085
9,724
7,932
164,200
192,657
199,055
456,358
303,919
594,724
1,419,968
1,381,632
1,414,962
600,167
772,197
896,766
928,003
984,789
950,925
1,935,723
2,161,958
2,127,193
38,327
52,451
104,699
213,173
385,041
361,968
134,334
156,686
185,779
185,000
262,594
349,948
443,185
458,972
368,052
1,645,954
25,425
14,511
25,806
33,536
21,584,638
21,124,186
21,546,459
(4,628,144)
525,034
525,034
(4,103,110)
$ (4,103,110) $
5.861%
69
(291,309)
460,855
-
735,450
1,061,451
-
7,196,267
-
-
-
(7,196,267)
(113,218)
460,855
169,546
(400,075)
(230,529) $
735,450
1,714
(603,878)
133,286 $
3.253%
3.537%
(113,218)
948,233
948,233
3.496%
TABLE L-5
2007
2008
2009
2010
2011
2012
$
6,165,713 $
14,032,778
3,938,851
$ 24,137,342 $
5,980,789 $
14,536,663
3,922,102
24,439,554 $
5,236,714 $ 5,102,141 $ 5,740,772 $
14,759,397
14,600,373
13,978,390
4,867,023
6,474,774
6,432,958
24,863,134 $ 26,177,288 $ 26,152,120 $
11,076,452
12,680,319
4,963,575
28,720,346
$ 11,868,705 $
543,844
74,025
438,214
1,179,044
745,436
6,084
196,216
592,178
1,404,647
836,858
1,031,236
2,228,294
103,822
318,932
104,894
347,374
335,368
34,240
22,389,411
12,279,050 $
548,540
63,729
473,346
1,251,917
810,982
27,362
207,372
862,595
1,484,908
767,664
940,066
2,265,601
190,853
309,184
74,110
314,873
317,361
608,917
312,515
24,110,945
13,997,784 $ 12,712,546 $ 11,967,008 $
342,168
360,759
340,490
175,912
444,562
354,375
502,305
853,153
799,236
1,178,350
1,093,973
1,128,245
787,381
745,112
753,354
24,432
26,190
10,358
174,732
161,623
144,309
784,431
831,934
682,662
1,551,615
1,759,714
1,622,852
907,052
889,834
889,320
889,671
1,042,224
938,368
2,290,145
2,313,614
2,061,592
170,384
141,319
135,665
363,032
474,358
474,638
54,937
38,939
54,171
322,448
335,101
114,489
300,522
283,708
504,584
627,894
218,384
219,275
321,083
325,451
323,014
25,766,278
25,046,844
23,523,659
10,561,528
338,821
275,544
729,929
1,135,935
675,190
37,126
139,675
794,633
1,700,583
827,735
997,870
2,242,367
191,268
460,095
31,028
279,885
702,855
7,032,079
363,749
29,517,895
1,747,931
328,609
$
32,000
(32,000)
5,900
(5,900)
-
328,609
(3,511)
325,098 $
1,747,931
1,747,931
3.163%
$
2.886%
(903,144)
1,130,444
475,000
-
2,628,461
5,000
(5,000)
6,000
(6,000)
-
-
-
475,000
(428,144)
(36,233)
(464,377) $
1,130,444
(194,935)
935,509 $
2,628,461
(219,692)
2,408,769 $
2.626%
2.643%
2.776%
70
(797,549)
35,287,214
35,287,214
34,489,665
6,149
9,842,683
44,338,497
6.916%
REVENUE CAPACITY
ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
Year Ended
August 31
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
Real
$
Property
668,506,108
669,907,979
677,071,933
822,095,098
826,390,559
1,105,715,969
1,411,507,873
1,422,557,341
1,444,600,898
1,407,370,413
Less
Tax Exempt
Personal
$
Property
76,971,374
83,176,058
108,352,380
134,801,713
190,880,424
245,841,836
210,266,918
194,780,442
223,473,503
736,687,676
Dimmit Central Appraisal District, District Records
71
$
Property
526,078,349
518,526,972
515,435,770
637,667,228
640,010,622
913,365,764
1,206,913,083
1,207,586,581
1,226,835,528
1,200,669,688
Total Taxable
Assessed
$
Value
219,399,133
234,557,065
269,988,543
319,229,583
377,260,361
438,192,041
414,861,708
409,751,202
441,238,873
943,388,401
TABLE L-6
Total
Direct
Estimated
Actual
Taxable
Taxable Assessed
Value as a
Percentage of
Tax Rate
$ 1.5690
1.5400
1.5400
1.5690
1.5690
1.2370
1.2400
1.2370
1.2000
1.0700
Value
$ 344,237,240
361,217,880
415,782,356
500,871,216
591,921,506
542,043,555
514,428,518
506,862,237
529,486,648
1,009,425,589
Actual Taxable Value
63.735%
64.935%
64.935%
63.735%
63.735%
80.841%
80.645%
80.841%
83.333%
93.458%
72
TABLE L-7
DIRECT AND OVERLAPPING PROPERTY TAX RATES
District Direct Rates
Year
Ended
August 31
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
Tax General
Capital
Year Purposes Purposes Total
2002
1.500
0.069 1.569
2003
1.460
0.080 1.540
2004
1.500
0.040 1.540
2005
1.500
0.069 1.569
2006
1.500
0.069 1.569
2007
1.170
0.067 1.237
2008
1.170
0.070 1.240
2009
1.170
0.067 1.237
2010
1.145
0.055 1.200
2011
1.040
0.030 1.070
City of
Asherton
0.1535
0.1543
0.2500
0.2351
0.3000
0.4900
0.4900
0.4900
0.4654
0.4600
Overlapping Rates (Total Tax Rate)
Wintergarden
City of
Groundwater
City of
Carrizo Dimmit Conservation
Big Wells Springs County
District
0.4413 0.6000 0.7544
0.0400
0.4413 0.6000 0.7544
0.0400
0.4349 0.6149 0.7400
0.0400
0.4251 0.5751 0.7164
0.0400
0.4232 0.5707 0.6837
0.0300
0.4196 0.5434 0.6540
0.0300
0.4900 0.5110 0.6922
0.0290
0.4900 0.4904 0.6922
0.0290
0.4927 0.4798 0.6900
0.0280
0.4927 0.4169 0.4600
0.0250
Dimmit Central Appraisal District.
73
Dimmit
Regional
Hospital
District
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
0.1500
0.1000
TABLE L-8
PRINCIPAL PROPERTY TAXPAYERS
CURRENT YEAR AND TEN YEARS AGO
Taxpayer
Anadarko E&P Company LP
Briscoe Ranch Inc (50160)
Springfield Pipeline
Helmerich & Payne
Chesapeak Operating Inc
Newfield Exploration Company
Texas American Resources Co.
Nomac Drilling Corporation
AEP Texas Central Co.
CML Exploration LLC
Southwestern Bell Telephone LP
Briscoe Ranch Inc (10640)
Kerr-McGee Oil & Gas Onshore LP
Harrison Interests LTD
Flying G Ranch
Prime Operating Co
Carmody Jack
Merit Energy Company
Whittier Operating Inc
Fiscal Year Ending 2012
Percentage
Percentage
of Total
of Total
Taxable
Taxable
Taxable
Taxable
Value
Rank
Value
Value
Rank
Value
$ 254,056,624
1
26.93%
43,332,782
2
4.59%
28,925,513
3
3.07%
26,144,000
4
2.77%
23,175,968
5
2.46%
21,213,015
6
2.25%
17,254,070
7
1.83%
16,678,000
8
1.77%
13,710,636
9
1.45% $ 8,452,060
2
3.85%
13,302,306 10
1.41%
9,564,170
1
4.36%
7,309,872
3
3.33%
4,943,352
4
2.25%
.
4,567,536
5
2.08%
3,343,392
6
1.52%
2,638,850
7
1.20%
2,356,467
8
1.07%
2,312,810
9
1.05%
2,034,360
10
0.93%
Subtotal $ 457,792,914
All other taxpayers
Total Net Assessed Valuation
Source:
485,595,487
$ 943,388,401
Dimmit Central Appraisal District.
74
48.53% $ 47,522,869
21.64%
51.47%
171,876,264
78.34%
100.00% $ 219,399,133
100.00%
TABLE L-9
PROPERTY TAX LEVIES AND COLLECTIONS
Year Ended
August 31
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
Taxes Levied
for the
Fiscal Year
3,628,452
3,607,815
4,150,336
5,003,070
5,919,002
5,439,569
5,164,207
5,105,350
5,440,107
10,774,171
Collected Within the Fiscal
Year of the Levy
Percentage
Amount
of Levy
3,068,366
84.56%
3,175,637
88.02%
4,004,062
96.48%
4,680,301
93.55%
5,284,637
89.28%
5,103,157
93.82%
4,717,558
91.35%
4,591,329
89.93%
5,099,982
93.75%
10,256,673
95.20%
Collections
In Subsequent
Years
254,489
228,687
291,113
283,712
370,330
187,197
247,841
207,608
111,471
-
Total Collections to Date
Percentage
Amount
of Levy
3,322,855
91.58%
3,404,324
94.36%
4,295,175
103.49% *
4,964,013
99.22%
5,654,967
95.54%
5,290,354
97.26%
4,965,399
96.15%
4,798,937
94.00%
5,211,453
95.80%
10,256,673
95.20%
Dimmit County Tax Assessor/Collector and District, District Records (Audit Exhibit J-1)
*NOTE: The collection exceeds 100% for Year 2005 due to adjustments made after the original levy.
75
DEBT CAPACITY
TABLE L-10
RATIOS OF OUTSTANDING DEBT BY TYPE
Year Ended
August 31
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
General
Obligation
Bonds
7,870,000
7,685,000
7,500,000
7,229,998
6,964,998
6,734,998
6,499,998
6,254,998
6,233,343
40,184,217
Percentage
of Actual
Taxable Value
of Property
2.29%
2.13%
1.80%
1.44%
1.18%
1.24%
1.26%
1.23%
1.18%
3.98%
Per
Capita
782
773
751
729
712
692
660
626
616
***
Personal
Income
167,360,000
175,908,000
187,401,000
192,483,000
210,319,000
231,067,000
252,471,000
277,000,000
347,848,000
***
***Data not available
76
Percentage
of Actual
Personal
Income
4.70%
4.86%
4.42%
4.12%
3.61%
3.28%
2.75%
2.40%
1.88%
***
Notes
Payable
860,930
783,336
703,388
621,014
536,143
448,695
388,581
295,747
-
Capital
Leases
309,839
-
TABLE L-11
RATIOS OF GENERAL BONDED DEBT OUTSTANDING
General Bonded Debt Outstanding
Year Ended
August 31
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
General
Obligation
Bonds
7,870,000
7,685,000
7,500,000
7,229,998
6,964,998
6,734,998
6,499,998
6,254,998
6,233,343
40,184,217
Total
7,870,000
7,685,000
7,500,000
7,229,998
6,964,998
6,734,998
6,499,998
6,254,998
6,233,343
40,184,217
***Data not available
77
Percentage
of Actual
Taxable Value
of Property
2.29%
2.13%
1.80%
1.44%
1.18%
1.24%
1.26%
1.23%
1.18%
3.98%
Per
Capita
782
773
751
729
712
692
660
626
616
***
TABLE L-12
DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT
Debt
Governmental Unit
Outstanding*
City of Asherton
$
281,000
City of Big Wells
City of Carrizo Springs
16,167,445
Dimmit County
21,025,000
Wintergarden Groundwater Conservation Distr
Dimmit Regional Hospital
830,475
As of
6/30/12
9/30/12
6/30/12
9/30/12
9/30/12
9/30/12
Estimated
Percentage
Applicable**
1.54%
0.81%
12.83%
104.16%
107.09%
107.09%
Estimated
Share of
Direct and
Overlapping
Debt***
$
4,337
2,074,585
21,899,929
889,376
Total Overlapping Debt:
24,868,227
General Obligation Bonds:
40,184,217
Total Direct Debt:
40,184,217
$
Total Overlapping and Direct Debt
*Sources: Individual taxing body, district records.
** CSCISD Total taxable valuation / Total taxable valuation of taxing body.
***Debt Outstanding x Estimated Percentage Applicable
78
65,052,444
TABLE L-13
LEGAL DEBT MARGIN INFORMATION
Fiscal
Year
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Debt Limit
$
15,357,939
16,418,995
18,899,198
22,346,071
26,408,225
30,673,443
29,040,320
28,682,584
30,886,721
66,037,188
Total Net Debt
Applicable to Limit
$
7,823,344
7,584,888
7,451,316
7,167,863
6,926,931
6,622,233
6,414,211
6,192,720
6,191,881
40,148,770
Legal Debt Margin Calculation for the Current Fiscal Year
Assessed Value
Legal Debt Margin
$
7,534,595
8,834,107
11,447,882
15,178,208
19,481,294
24,051,210
22,626,109
22,489,864
24,694,840
25,888,418
Total Net Debt
Applicable to the
Limit As a
Percentage of Debt
Limit
50.94%
46.20%
39.43%
32.08%
26.23%
21.59%
22.09%
21.59%
20.05%
60.80%
$
Debt Limit (7% of Assessed Value)
Debt Applicable to Limit:
General Obligation Bonds
Less: Amount Set Aside for Repayment of
General Obligation Debt
Total Net Debt Applicable to Limit
Legal Debt Margin
Source:
66,037,188
40,184,217
35,447
40,148,770
$
District Audit Reports
79
943,388,401
25,888,418
DEMOGRAPHIC AND ECONOMIC INFORMATION
TABLE L-14
DEMOGRAPHIC AND ECONOMIC STATISTICS
LAST TEN CALENDAR YEARS
Calendar
Year
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Population
10,067
9,941
9,987
9,915
9,787
9,739
9,848
9,996
10,118
***
Personal
Income
167,360,000
175,908,000
187,401,000
192,483,000
210,319,000
231,067,000
252,471,000
277,000,000
347,848,000
***
Source: Texas LMI Tracer, US Census Bureau
*** Data was not available.
80
Per
Capita
Personal
Income
16,625
17,695
18,764
19,413
21,490
23,726
25,836
27,591
34,379
***
Unemployment
Rate
9.40%
9.00%
8.20%
7.60%
6.40%
6.70%
9.90%
9.20%
7.00%
4.50%
FULL TIME EQUIVALENT EMPLOYEES BY FUNCTION/PROGRAM
Fiscal Year
2003
2004
2005
2006
2007
Professional Staff
Teachers
Professional Support
Campus Administration
Central Administration
Total Professional Staff
185.90
17.80
11.00
6.00
220.70
172.50
16.90
8.90
8.00
206.30
175.30
33.20
8.10
6.00
222.60
165.20
24.30
10.00
9.00
208.50
169.90
18.30
10.00
8.00
206.20
Educational Aides
69.50
12.00
54.00
48.00
49.80
Auxillary Staff
Total Staff
106.20
396.40
161.10
379.40
118.20
394.80
123.50
380.00
136.70
392.70
Student Enrollment
2,481
2,443
2,412
2,423
2,466
Student to Teacher Ratio
Student to Staff Ratio
Source:
13.35
14.16
13.76
14.67
14.51
6.26
6.44
6.11
6.38
6.28
AEIS Reports.
81
TABLE L-15
2008
2009
2010
2011
2012
167.70
23.30
10.90
6.00
207.90
160.80
19.00
7.90
4.00
191.70
159.00
23.90
9.20
6.90
199.00
155.80
25.00
10.00
5.50
196.30
143.40
22.20
13.00
4.50
183.10
58.60
61.30
51.90
49.80
35.70
111.20
377.70
104.90
357.90
111.40
362.30
124.10
370.20
119.50
338.30
2,386
2,336
2,394
2,399
2,375
14.23
14.53
15.06
15.4
16.56
6.32
6.53
6.61
6.48
7.02
82
OPERATING STATISTICS
Fiscal
Year
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
Enrollment
2,481
2,443
2,412
2,423
2,466
2,386
2,336
2,394
2,399
2,375
Operating
Expenditures
17,377,552
19,178,661
19,134,364
20,100,741
20,232,629
21,344,458
18,723,040
19,045,658
18,110,282
17,658,021
Cost
Per
Pupil
7,004
7,850
7,933
8,296
8,205
8,946
8,015
7,956
7,549
7,435
AEIS Reports
83
Percentage
Change
2.7%
12.1%
1.1%
4.6%
-1.1%
9.0%
-10.4%
-0.7%
-5.1%
-1.5%
Total
Expenses
18,414,734
21,359,810
21,740,527
21,098,382
21,512,909
22,355,175
22,123,535
23,897,513
23,262,784
23,194,216
Cost
Per
Pupil
7,422
8,743
9,013
8,708
8,724
9,369
9,471
9,982
9,697
9,766
TABLE L-16
Percentage
Change
1.7%
17.8%
3.1%
-3.4%
0.2%
7.4%
1.1%
5.4%
-2.9%
0.7%
Teaching
Staff
185.9
172.5
175.3
165.2
169.9
167.7
160.8
159.0
155.8
143.4
PupilTeacher
Ratio
13.3
14.2
13.8
14.7
14.5
14.2
14.5
15.1
15.4
16.6
Percentage
of Students
Receiving
Free or
Reduced-Price
Meals
83.82%
64.75%
83.88%
83.75%
83.22%
79.78%
78.07%
78.07%
78.07%
78.07%
84
TABLE L-17
PRINCIPAL EMPLOYERS
CURRENT AND FOUR YEARS AGO
Employer
Universal Pressure Pumping
Carrizo Springs CISD
U. S. Border Patrol
Anadarko Petroleum Corp
Dimmit Regional Hospital
Cleo Bustamante Enterprises
Cactus Lease Service
Dimmit County
Chesapeake
Wal Mart
HEB
Urban Electric
Community Services Agency
Prime Operating/Easter Oil Service
Carrizo Springs Nursing & Rehabilitation
Middle Rio Grande Workforce Center
Total, Principal Employers
All other employers
Total employed workforce as of 8/31/12
Percentage
of Total
Employees Rank Employment
608
1
8.82%
352
2
5.11%
250
3
3.63%
200
4
2.90%
170
5
2.47%
160
6
2.32%
150
7
2.18%
130
8
1.89%
100
9
1.45%
95
10
1.38%
Fiscal Year Ending 2008*
Percentage
of Total
Employees Rank Employment
371
222
1
2
9.33%
5.58%
140
3
3.52%
4
8
5
10
6
7
9
2.74%
1.46%
2.01%
1.11%
1.78%
1.53%
1.11%
30.17%
2,215
32.15%
109
58
80
44
71
61
44
1,200
4,676
6,891
67.85%
100.00%
2,778
3,978
Source: Texas Industry Profiles, Texas LMI Tracer
*Data prior to 2008 was not available.
85
69.83%
100.00%
OPERATING INFORMATION
SCHOOL BUILDING INFORMATION
Fiscal Year
School
Elementary
Asherton Elementary (1976)
Square Feet
Capacity
Enrollment
Big Wells Elementary (1973)
Square Feet
Capacity
Enrollment
Carrizo Springs Elementary (2002)
Square Feet
Capacity
Enrollment
Carrizo Springs Intermediate (1958)
Square Feet
Capacity
Enrollment
Carrizo Springs Junior High (1972)
Square Feet
Capacity
Enrollment
Central Elementary (1929)
Square Feet
Capacity
Enrollment
Middle Elementary (1958)
Square Feet
Capacity
Enrollment
North Elementary (1950)
Square Feet
Capacity
Enrollment
School
Secondary
Carrizo Springs High School (1982)
Square Feet
Capacity
Enrollment
Source:
2003
2004
2005
2006
2007
2008
24,968
325
118
24,968
325
101
24,968
325
107
24,968
325
99
24,968
325
101
24,968
325
89
29,218
300
128
29,218
300
80
29,218
300
73
29,218
300
60
29,218
300
65
29,218
300
70
-
123,349
1,000
850
123,349
1,000
844
123,349
1,000
898
123,349
1,000
973
123,349
1,000
925
-
46,648
400
325
46,648
400
330
46,648
400
289
46,648
400
275
46,648
400
291
85,354
700
524
85,354
700
390
85,354
700
374
85,354
700
373
85,354
700
339
85,354
700
318
52,188
350
291
-
-
-
-
-
46,648
400
306
-
-
-
-
-
44,979
475
389
-
-
-
-
-
138,048
900
725
138,048
900
697
AEIS Reports, District Records
86
138,048
900
684
138,048
900
704
138,048
900
713
138,048
900
693
TABLE L-18
2009
2010
2011
24,968
325
40
24,968
325
47
24,968
325
47
29,218
300
40
29,218
300
59
29,218
300
52
123,349
1,000
978
123,349
1,000
827
123,349
1,000
829
46,648
400
341
46,648
400
309
48,696
400
344
85,354
700
298
85,354
700
491
85,354
700
503
-
-
-
-
-
-
-
-
-
138,048
900
639
138,048
900
661
138,048
900
624
87
TABLE L-19
TEACHER BASE SALARIES
Fiscal
Year
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
District
Minimum
Salary
26,896
28,000
28,000
31,000
38,500
38,925
38,925
38,925
40,050
39,900
District
Maximum
Salary
44,895
46,195
46,195
47,300
54,000
54,425
54,425
54,425
55,504
55,504
District Records, Texas Education Agency
88
State
Minimum
Salary
24,240
24,240
24,240
24,820
27,320
27,320
27,320
27,320
27,320
27,320
State
Maximum
Salary
40,800
40,800
40,800
41,770
44,270
44,270
44,270
44,270
44,270
44,270
TABLE L-20
AVERAGE DAILY ATTENDANCE AND
AVERAGE DAILY MEMBERSHIP
LAST TEN YEARS
*
Average
Daily
Attendance
2,298
2,248
2,231
2,225
2,221
2,142
2,092
2,175
2,215
2,149
Fiscal
Year
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Source:
**
Average
Daily
Membership
2,481
2,443
2,412
2,423
2,466
2,386
2,336
2,394
2,399
2,375
Attendance
Rate
95.3%
94.4%
94.5%
94.8%
95.1%
94.3%
94.8%
94.6%
93.6%
94.0%
Ratio of
Average Daily
Attendance to
Average Daily
Membership
92.64%
92.02%
92.52%
91.82%
90.08%
89.77%
89.55%
90.85%
92.32%
90.48%
AEIS Reports, PEIMS, TEA Summary of Finance
*
**
Average Daily Attendance is the average daily attendance of eligible enrollees,
district-wide, over the official number of instructional days.
Average Daily Membership is the average daily enrollment of students,
district-wide over the official number of instructional days.
89
Percentage
Increase
(Decrease) of
Average Daily
Attendance
Over
Prior Years
-0.51%
-2.19%
-0.74%
-0.30%
-0.15%
-3.58%
-2.33%
3.97%
1.83%
-2.97%
NUTRITION SERVICES - FACTS AND FIGURES
LAST TEN YEARS
Fiscal Year
2003
2004
2005
2006
2007
Student lunches served:
Full
Reduced
Free
Total
60,185
41,094
270,623
371,902
127,240
39,822
193,880
360,942
59,432
44,217
264,974
368,623
61,429
45,983
270,671
378,083
64,624
44,827
275,650
385,101
Student breakfast served:
Full
Reduced
Free
Total
26,657
24,439
205,250
256,346
62,996
20,867
114,364
198,227
32,206
29,559
164,495
226,260
32,608
32,410
176,621
241,639
36,150
33,073
185,082
254,305
177
179
181
179
178
Average daily participation (free):
Student Lunch
Student Breakfast
1,529
1,160
1,083
639
1,464
909
1,512
987
1,549
1,040
Average daily participation (all):
Student Lunch
Student Breakfast
2,101
1,448
2,016
1,107
2,037
1,250
2,112
1,350
2,163
1,429
72.77%
83.82%
53.72%
64.75%
71.88%
83.88%
71.59%
83.75%
71.58%
83.22%
Number of serving days:
Percentage of students on:
Free
Free or Reduced Lunch
Source:
CSCISD Child Nutrition Department/Texas Unified Nutrition Program System/TDOA Basic Claims
90
TABLE L-21
2008
2009
2010
2011
2012
73,924
43,077
248,617
365,618
77,109
38,429
236,132
351,670
78,504
39,124
240,401
358,029
78,625
39,186
240,779
358,590
78,354
39,050
239,943
357,347
47,981
29,037
169,391
246,409
45,437
25,350
163,189
233,976
49,613
27,678
178,185
255,476
46,724
25,769
167,813
240,306
43,644
24,351
156,748
224,743
178
178
178
176
178
1,397
952
1,327
917
1,351
1,001
1,368
953
1,348
881
2,054
1,384
1,976
1,314
2,011
1,435
2,037
1,365
2,008
1,263
68.00%
79.78%
67.15%
78.07%
67.15%
78.07%
67.15%
78.07%
67.15%
78.07%
91
FEDERAL AUDITS SECTION
BILL C. ROCHA
P.O. Box 160127
Telephone: (210) 499-5832
Fax: (210) 499-0166
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Trustees of
We have audited the financial statements of Carrizo Springs Consolidated Independent School District
as of and for the year ended August 31, 2012, and have issued our report thereon dated January 13,
2013. We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
Management of Carrizo Springs Consolidated Independent School District is responsible for establishing
and maintaining effective internal control over financial reporting. In planning and performing our audit, we
considered Carrizo Springs Consolidated Independent School District's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on
the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Carrizo
Springs Consolidated Independent School District's internal control over financial reporting. Accordingly,
we do not express an opinion on the effectiveness of Carrizo Springs Consolidated Independent School
District's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent or
detect misstatements on a timely basis. A material weakness is a deficiency, or combination of
deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of
the entity's financial statements will not be prevented, or detected and corrected on a timely basis.
Our consideration of the internal control over financial reporting was for the limited purpose described in
the first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses, as defined above. However, we identified certain deficiencies in internal control over
financial reporting, described in the accompanying Schedule of Findings and Questioned Costs as item
2012-1 that we consider to be a significant deficiency in internal control over financial reporting. A
significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe
than a material weakness, yet important enough to merit attention with those charged with governance.
92
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Carrizo Springs Consolidated Independent
School District's financial statements are free of material misstatement, we performed tests of its
compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance
with which could have a direct and material effect on the determination of financial statement amounts.
However, providing an opinion on compliance with those provisions was not an objective of our audit, and
accordingly, we do not express such an opinion. The results of our tests disclosed an instance of
noncompliance that is required to be reported under Government Auditing Standards and which is
described in the accompanying Schedule of Findings and Questioned Costs as item 2012-1.
We noted certain matters that we reported to management of Carrizo Springs Consolidated Independent
School District in a separate letter dated January 13, 2013.
Carrizo Springs Consolidated Independent School District's response to the findings identified in our audit
is described in the accompanying Schedule of Findings and Questioned costs. We did not audit Carrizo
Springs Consolidated Independent School District's response and, accordingly, we express no opinion on
it.
This report is intended solely for the information and use of management, the Board of Trustees, others
within the organization, and federal awarding agencies and pass-through entities and is not intended to
be and should not be used by anyone other than these specified parties.
13.: ~ c-. /'laIIA,. qA:
Bill C. Rocha
San Antonio, Texas
January 13, 2013
93
BILL C. ROCHA
P.O. Box 160127
Telephone: (210) 499-5832
Fax: (210) 499-0166
REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMS CIRCULAR A-133 Independent Auditor's Report
To the Board of Trustees of
Compliance
We have audited Carrizo Springs Consolidated Independent School District's compliance with the types
of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could
have a direct and material effect on each of Carrizo Springs Consolidated Independent School District's
major federal programs for the year ended August 31, 2012. Carrizo Springs Consolidated Independent
School District's major federal programs are identified in the summary of auditor's results section of the
accompanying schedule of findings and questioned costs. Compliance with the requirements of laws,
regulations, contracts and grants applicable to each of its major federal programs is the responsibility of
Carrizo Springs Consolidated Independent School District's management. Our responsibility is to express
an opinion on Carrizo Springs Consolidated Independent School District's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect
on a major federal program occurred. An audit includes examining, on a test basis, evidence about
Carrizo Springs Consolidated Independent School District's compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. We believe that our
audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of
Carrizo Springs Consolidated Independent School District's compliance with those requirements.
In our opinion, Carrizo Springs Consolidated Independent School District, complied, in all material
respects, with the compliance requirements referred to above that could have a direct and material effect
on each of its major federal programs for the year ended August 31,2012. However, the results of our
auditing procedures disclosed an instance of noncompliance with those requirements, which is required
to be reported in accordance with OMB Circular A-133 and which is described in the accompanying
schedule of findings and questioned costs as item 2012-1.
94
Internal Control Over Compliance
Management of Carrizo Springs Consolidated Independent School District is responsible for establishing
and maintaining effective internal control over compliance with requirements of laws, regulations,
contracts and grants applicable to federal programs. In planning and performing our audit, we considered
Carrizo Springs Consolidated Independent School District's internal control over compliance with the
requirements that could have a direct and material effect on a major federal program to determine the
auditing procedures for the purpose of expressing our opinion on compliance and to test and report
on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of
expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not
express an opinion on the effectiveness of Carrizo Springs Consolidated Independent School District's
internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a
deficiency, or combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that material noncompliance with a type of compliance requirement of a federal
program will not be prevented or detected and corrected on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over compliance that we consider to be material weaknesses,
as defined above. However, we identified a certain deficiency in internal control over compliance that we
consider to be a significant deficiency as described in the accompanying schedule of findings and
questioned costs as item 2012-1. A significant deficiency in internal control over compliance is a
deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance
requirement of a federal program that is less severe than a material weakness in internal control over
compliance, yet important enougl1 to merit attention by those charged with governance.
Carrizo Springs Consolidated Independent School District's responses to the findings identified in our
audit are described in the accompanying schedules of findings and questioned costs. We did not audit
the Carrizo Springs Consolidated Independent School District's responses and, accordingly, we express
no opinion on the responses.
This report is intended solely for the information and use of management, the Board of Trustees, others
within the organization, and federal awarding agencies and pass-through entities and is not intended to
be and should not be used by anyone other than these specified parties.
/3:. ""'
C-.
/20<-11Ar qBA
Bill C. Rocha
San Antonio, Texas
January 13, 2013
95
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
I.
Summary of Audit Results
FINANCIAL STATEMENTS
a. Type of Report Issued on Financial Statements
Unqualified
b. Internal control over financial reporting:
Material weakness(es) identified?
Significant deficiency(ies) identified?
____yes
__X_yes
__X__no
_____no
c. Noncompliance Material Finding to Financial Statements
____yes
__X__no
____yes
__X_yes
__X__no
_____no
FEDERAL AWARDS
d. Internal control over major programs
Material weakness(es) identified?
Significant deficiency(ies) identified?
e. Type of Report Issued on Compliance for Major Programs
f. Any audit finding disclosed that are required to be reported
in accordance with Section 51 Circular A-133
____yes
Major Program(s):
CFDA No.
84.01
84.027
84.173
84.391
84.392
84.389
84.386
84.394
Unqualifed
__X__no
Program Title
ESEA Title I, Part A - Improving Basic Program
Special Education—Grants to States (IDEA, Part B)
Special Education—Preschool Grants (IDEA Preschool)
Special Education—Grants to States (IDEA, Part B)
Special Education—Preschool Grants (IDEA Preschool)
Title I Grants to Local Educational Agencies
Education Technology State Grants
State Fiscal Stabilization Fund (SFSF)
g. Dollar Threshold for Major Program(s)
$ 300,000
h. Low-Risk Auditee:
Yes
96
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
II.
Findings Relating to Financial Statements Required to be Reported in Accordance
with GAGAS:
2012-1: Purchase order controls
Condition and Criteria: During our review of expenditures, it was noted that there were
three occasions in which a purchase order was processed with only one person involved
in approving a purchase and processing a purchase order.
Effect: Adequate control over all items purchased is not being maintained.
Cause: Strict adherence to District policy is not always maintained.
Recommendation: The District should review and adhere to its procedures for
processing purchase orders.
III.
Findings and Questioned Costs for Federal Awards:
Refer to section II, findings 2012-1.
97
SCHEDULE OF STATUS OF PRIOR YEAR AUDIT FINDINGS
2011-1: Overpayment on payroll checks
Condition and Criteria: During our review of payroll, it was noted that two (2)
terminated employees were overpaid on their final paychecks. It is the District’s policy to
have the final paycheck amount calculated by the Human Resources Department and
forwarded to the payroll department for processing.
Recommendation: The District should review its procedures for processing checks for
terminated employees and include a review of the paycheck amounts before releasing
the checks to the employees.
Status: This issue has been resolved.
Condition and Criteria: We tested 110 expenditures and found 3 instances where a
purchase order was created after items were purchased; 4 instances where proof of
attendance at seminars were lacking; and 3 instances where receiving slips were not
signed to show receipt of items purchased. The District’s policy is to have a purchase
order created prior to purchase of items and to have all documentation in place prior to
payment of invoices.
Recommendation: The District should review and adhere to its procedures for payment
of purchase orders.
Status: This issue has been resolved. However refer to Finding 2012-1
98
CORRECTIVE ACTION PLAN
Condition and Criteria: During our review of expenditures, it was noted that there were
three occasions in which a purchase order was processed with only one person involved
in approving a purchase and processing a purchase order.
Effect: Adequate control over all items purchased is not being maintained.
Cause: Strict adherence to District policy is not always maintained.
Recommendation: The District should review and adhere to its procedures for
processing purchase orders.
Action taken: The District has reviewed and updated its procedures for processing
purchase orders. Additionally, the software system has implemented an upgrade that will
not allow this to happen.
The responsible party for these actions is:
Anna Rocha-Diaz
Executive Director for Financial Services & Construction Accountability
These actions will be completed on or before January 18, 2013.
99
EXHIBIT K-1 (continued)
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Federal Grantor/
Pass-Through Grantor/
Program Title
Federal
CFDA
Number
Expenditures,
Indirect Costs,
and Refunds
Passed Through State Department of Education:
ESEA Title I, Part A - Improving Basic Programs
ESEA Title I, Part A - Improving Basic Programs
84.010A
84.010A
1,363,961
50,878
1,414,839
Fund
No.
Project
Number
211-2
211-3
12610101064903
13610101064903
212-2
212-3
12615001064903
13615001064903
Title I, Part C - Education of Migratory Children
Title I, Part C - Education of Migratory Children
224-2
224-3
126600010649036600
136600010649036600
225-2
225-3
84.011
84.011
260,311
26,277
286,588
IDEA - Part B, Formula
IDEA - Part B, Formula
84.027A
84.027A
412,672
6,691
419,363
126610010649036000
136610010649036000
IDEA - Part B, Preschool
IDEA - Part B, Preschool
84.173A
84.173A
12,502
291
12,793
244-2
244-3
12420006064903
13420006064903
Vocational Education - Basic Grant (Carl D. Perkins)
Vocational Education - Basic Grant (Carl D. Perkins)
84.048A
84.048A
34,269
3,822
38,090
263-2
12671001064903
Title III, Part A - English Acquisition & Enhancement
84.365A
11,975
11,975
213-1
116120017110422
ESEA Title I, Part B - Even Start Family Literacy
84.213C
118,770
118,770
255-2
255-3
12694501064903
13694501064903
ESEA Title II Part A, Teacher and Principal Training
ESEA Title II Part A, Teacher and Principal Training
84.367A
84.367A
226,538
10,041
236,579
265-2
265-3
116950127110004
126950127110004
21st Century, Comm Learning Centers
21st Century, Comm Learning Centers
84.287C
84.287C
343,723
19,676
363,399
266-1
11557001064903
ARRA Title XIV - State Fiscal Stabilization Fund
100
84.394A
100,320
100,320
EXHIBIT K-1
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Passed Through State Department of Education: (continued)
IDEA - Part B Formula - ARRA
283-1
10554001064903
284-1
10555001064903
IDEA - Part B - Preschool - ARRA
285-1
10551001064903
ESEA - Title I - Part A - Improving Basic
Programs - ARRA
84.389A
22,726
22,726
Education Jobs Fund
84.410A
406,814
406,814
287-2
199-2
11550101064903
Impact AID
84.391A
12,056
84.392A
1,120
not available
$
3,445,554
$
43,445
43,445
$
43,445
$
773,162
325,189
92,580
27,809
2,613
$
1,221,353
$
53,553
53,553
TOTAL U.S. DEPARTMENT OF DEFENSE
$
53,553
TOTAL FEDERAL ASSISTANCE
$
4,763,906
TOTAL U.S. DEPARTMENT OF EDUCATION
242-2
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Direct Programs:
Summer Feeding Program
10.559
Total Direct Programs
TOTAL DEPARTMENT OF HEALTH
AND HUMAN SERVICES
101-2
101-2
101-2
101-2
101-2
U.S. DEPARTMENT OF AGRICULTURE
Passed Through State Department of Education:
National School Lunch Program
School Breakfast Program
USDA Commodities
National School Lunch Program - Snack
NSLP - FFVP
10.555
10.553
10.555
10.555
10.582
TOTAL U.S. DEPARTMENT OF AGRICULTURE
199-2
123
U.S. DEPARTMENT OF DEFENSE
Direct Programs:
ROTC
Total Direct Programs
101
12.000
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
1.
For all Federal programs, the District uses the fund types specified in Texas Education
Agency's Financial Accountability System Resource Guide. Special revenue funds
are used to account for resources restricted to, or designated for, specific purposes by a
grantor. Federal and state financial assistance generally is accounted for in a Special
Revenue Fund.
2.
The accounting and financial reporting treatment applied to a fund is determined by its
measurement focus. The Governmental Fund types are accounted for using a current
financial resources measurement focus. All Federal grant funds were accounted for in a
Special Revenue Fund which is a Governmental Fund type. With this measurement
focus, only current assets and current liabilities and the fund balance are included on the
balance sheet. Operating statements of these funds present increases and decreases in
net current assets.
The modified accrual basis of accounting is used for the Governmental Fund types. This
basis of accounting recognizes revenues in the accounting period in which they became
susceptible to accrual, i.e. both measurable and available, and expenditures in the
accounting period in which the fund liability is incurred, if measurable, except for
unmatured interest on General Long-Term Debt, which is recognized when due, and
certain compensated absences and claims and judgments, which are recognized when
the obligations are expected to be liquidated with expendable available financial
resources.
Federal grant funds are considered to be earned to the extent of expenditures made
under the provisions of the grant, and, accordingly, when such funds are received, they
are recorded as deferred revenues until earned.
3.
The period of availability for federal grant funds for the purpose of liquidation of
outstanding obligations made on or before the ending date of the federal project period
extended 30 days beyond the federal project period ending date, in accordance with
provisions in Section H, Period Availability of Federal Funds, Part 3, and OMB Circular A133 Compliance Statement.
102

CARRIZO SPRINGS CONSOLIDATED INDEPENDENT

Transcription

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