Motion to Approve Contract with Clegg`s Termite and Pest Control

MEMORANDUM
TO:
Board of County Commissioners
FROM:
Martha Lide, Interim County Manager
SUBJECT:
Award of Contract for Pest Control Services
DATE:
July 10, 2013
It is recommended that the Board approved the attached contract with Clegg’s Termite and Pest
Control for the “basic services” covered in the Request for Proposals in the amount of $17,520
per year with a three year contract totaling $52,560.
The process for selecting this contractor was as follows:



On May 24, 2013, Lincoln County issued Request for Proposal #2013-0618 for Pest
Control at all County facilities. Six vendors received the mailing for the RFP. The RFP
documents and advertisement were posted on the County’s website.
The proposal due date was Tuesday, June 18, 2013. Proposals were received from the
following four vendors:
o Bug Busters Exterminators
o Clegg’s Termite and Pest Control
o Innovative Pest Control
o Orkin Rest Control
The vendors bid on “Basic Services” which included the following three categories of
services:
o The total for Bi-Weekly /Monthly service (Animal Control only)
o Monthly service
o Quarterly service
The vendors also submitted pricing for “as needed basis” or “optional” services.
Attachments included area as follows:
 Proposal/bid tab sheet
 Signature page for acceptance of proposal by Lincoln County
 RFP
 Addendum 1
LINCOLN COUNTY
REQUEST FOR PROPOSALS RFP #2013-0618 - Pest Control Service
TITLE: Pest Control Service
USING AGENCY: Lincoln County
ISSUE DATE: May 24, 2013
BID TYPE: Informal Sealed
ISSUING AGENCY: LINCOLN COUNTY MANAGER’S OFFICE
JOHN ISENHOUR, CLGPO
PURCHASING OFFICE
THIRD FLOOR CITIZENS CENTER
115 WEST MAIN STREET
LINCOLNTON, NC 28092
Phone: 704-736-8478
E-mail: [email protected]
Sealed Informal Proposals are due before 2:00 pm, Tuesday, June 18, 2013.
This is an informal sealed request and there will not be a public opening of the
proposals.
IMPORTANT NOTE: Indicate firm name, Cost Proposal, and RFP number on the front
of each sealed proposal envelope or package, along with the date for receipt of proposals
specified above (2013-0618 – Pest Control Service). Direct all inquiries and questions
concerning this RFP to: John Isenhour, CLGPO [email protected] NOTE:
Questions concerning the specifications in this Request for Proposals will be received
until 4:00 pm, Monday, June 3, 2013. A summary of all questions and answers will be
posted on the internet as an addendum by close of business on Wednesday, June 5, 2013,
located under the RFP # being modified. It is the offeror's responsibility to assure that all
addenda have been reviewed and, if need be, signed and returned.
A. GENERAL INFORMATION
Scope of Contract:
Lincoln County Government is soliciting proposals for the provision of pest control
services at county owned and or leased facilities located in Lincoln County, North
Carolina. The scope of work to be performed as specified herein shall be accomplished
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on a monthly, quarterly or as needed basis for pest control in and around perimeter of
designated buildings and annual termite inspection & protection of designated buildings
with re-treatments between services as required to control pest outbreaks.
Contract Period:
The initial term of this contract will be for three (3) years beginning July 1, 2013. At the
option of the County Purchasing Agent and Assistant County Manager, the contract may
be extended for an additional period up to one two (2) one (1) year renewal options for a
total contract period of Five (5) years. All changes to this contract must be confirmed in
the form of a written amendment, which shall be signed by the County Manager or
his/her designee and the Contractor. Tentative start date for the contract is July 1, 2013.
Payment:
The Contractor shall submit an invoice to the Individual Departments the first day of each
month for services rendered during the previous month. All invoices will require
approval by the Maintenance Supervisor, Department Head or his/her designee before
being forwarded for payment. Payment terms Net 30 after approval of invoice.
Contract Award:
It is the general intent to award this contract to a single overall bidder on all items. The
right is reserved, however, to make awards on the basis of individual items, groups of
items, per facility or add/delete any areas included or subsequently may have been
omitted, if such shall be considered by the County to be most advantageous or to
constitute its best interest.
B. GENERAL TERMS AND CONDITIONS
Contractor Employee Policy:
The Contractor agrees that it has, or will secure at its own expense, all personnel required
by the Contractor in performing the services under this agreement. Such personnel shall
not be employees of, or have any individual contractual relationships with Lincoln
County Government. The Contractor agrees to be responsible for and shall provide
supervision of all its employees working under this contract. The Contractor shall
ascertain that all its employees abide by the following rules:
1. They shall wear an identification badge or distinct uniform provided by the Contractor
at all times while on the premises.
2. They shall possess a valid NC Drivers license to operate any licensed vehicles and for
identification.
3. They shall not engage in idle or unnecessary conversation with county employees,
other employees of the Contractor, tenants or visitors to the buildings.
4. They shall not remove any article or materials from the premises, regardless of its
value or regardless of any employee’s or tenant’s permission. This is to include the
contents of or any item found in trash containers in or around the premises. Trash items
are to be placed in receptacles designated for that purpose.
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5. They shall report any property loss or damage to their supervisor immediately. The
supervisor shall report loss or damage within 24 hours to Lincoln County in writing,
specifying the loss and the location and extent of damage. Failure to report such
information, as required, may be construed as default of the contract.
6. They shall abide by the rules and regulations set forth by Lincoln County, which
affects the performance of their work.
7. Upon written request of the County to the Contractor, any of the Contractor’s
employees that fails to abide by these or other rules and regulations established by
Lincoln County Government, subject employee(s) will be immediately removed from the
job by the Contractor and replaced.
Liability:
The Contractor shall assume liability for damage or loss resulting from the wrongful
act(s) and/or negligence of its employees while in performance of this contract. The
Contractor or his insurer shall reimburse Lincoln County Government for any such
damage or loss within 30 days after a claim is submitted
Indemnification:
To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless
Lincoln County Government and employees of Lincoln County Government from and
against all claims, damages, losses, and expenses, including, but not limited to, attorney’s
fees, arising out of or resulting from the performance or failure of performance of the
work, provided that any such claim, damage, loss of expense (1) is itself including the
loss of use resulting there from, (2) illegal dumping of Lincoln County debris and (3) is
caused in whole or part by any negligent act or omission of the Contractor or the
Contractor’s subcontractor. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right or obligation of indemnity which would otherwise exist
as to any party or person described in this Article.
Equipment and Supplies:
The Contractor shall provide all supplies and equipment (adequate in kind, quantity and
quality) for professionally performing all work in this contract. Losses to the County
caused by inferior quality equipment or supplies will be reimbursed by the Contractor.
MSDS sheets shall be furnished to the Maintenance Supervisor and Department Head for
all chemicals, etc. used in performing work in this contract.
Inspections:
The Contractor shall accompany the Maintenance Supervisor, Department Head and or
her designee on inspections of the work at any time during normal business hours of
Lincoln County Government. Lincoln County Government reserves the right to make
determination as to whether service is being performed satisfactorily.
Security Compliance:
Upon award of the contract, the awarded contractor shall schedule a meeting with the
Maintenance Supervisor and or Department Heads to meet compliance with Lincoln
County Security Initiatives and Compliance. The Contractor and Contractor employees
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will be subject to security background checks. Lincoln County reserves the right to
require submission of employees of perspective contractor’s criminal background checks
during the evaluation of proposals.
Secure Areas:
Controlling access to secure areas is a critical component of Lincoln County’s Detention
areas. Vital security measures that will ensure individuals who pose a threat do not gain
unescorted access to secure areas of Lincoln County’s Sheriff’s Office or Detention
Center.
Environmental Data:
Where applicable, environmentally safe products shall be employed in the performance
of this contract.
Laws:
All bidders must comply with the regulations of the North Carolina Pesticide Law of
1971. (G.S. Sec. 143-434). The Contractor shall comply with all Federal, State and Local
laws and regulations.
Default:
Failure to satisfactorily perform the services required by the contract will be grounds for
the Lincoln County to declare the Contractor in default. All contract disputes will be
referred to the Purchasing Agent and Assistant County Manager for resolution.
Minimum Wage:
In the event of a federal minimum wage increase, the contract price will be subject to
renegotiation. No changes to the contract will be made without the written approval of
both parties. The Contractor will be granted such an increase provided sufficient
documentation is given to support the increase.
C. CONTRACT SERVICE SPECIFICATIONS
General Requirements:
The Contractor will furnish all labor, supplies, materials, and equipment to perform these
services in a manner that is satisfactory to Lincoln County. The Contractor is expected to
conduct the contract operations in a professional manner and to supply generally accepted
pest control services. The Contractor shall correct all complaints within two (2) working
days and supply special requests for services within a reasonable time period. All
complaints, both major and minor, shall be investigated during the same working day.
Those considered unreasonable or which cannot be dealt with for reasons beyond the
Contractor's control shall be specifically reported to the Maintenance Supervisor or
Department Head. Uncorrected complaints, if not considered unreasonable by the
Maintenance Supervisor or Department Head shall be cause for any and or all of the
actions stipulated in the Lincoln County General Contract Terms and Conditions.
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If any type of normal pest control service duties have been inadvertently omitted,
the contract is to be interpreted to include them.
The Contractor is required to provide emergency call backs covered under the terms of
this agreement and will be handled within twenty-four (24) hours from the time of
notification.
Safety:
The Contractor shall provide all necessary safety measures for the protection of all
persons on the job site. The Contractor shall adhere to the rules, regulations and
interpretations of the North Carolina Department of Labor relating to the Occupational
Safety and Health Standards for the Construction Industry (Title 29, Code of Federal
Regulations, Part 1926 published in volume 39, Number 122, Part II, June 24, 1974
Federal Register), and revisions thereto as adopted by the General Statutes of North
Carolina 95-126 through 155. The areas surrounding Lincoln County facilities is an
public environment in which at times there is exceptionally heavy foot and automotive
traffic. The Contractor shall ensure that all employees are constantly alert and exercise
caution and good judgment when moving between locations in the performance of their
work.
The contractor shall use extreme care when administering chemicals and sprays in
areas where food is prepared and or consumed. The contractor shall not administer
chemicals or sprays in any water processing areas of the Water Treatment Plant.
SPECIFICATION OF WORK
Contractor shall check-in at the front office of each facility before beginning any work. A
“Tasks Performed for each area” form shall be completed, signed and dated, and returned
to the office of each facility at the end of each visit. At the inception of the contract
period, the contractor will tour the facility with the Maintenance Supervisor and
Department Head or his/her designee to identify all areas requiring chemical treatment.
These areas shall be treated during the contractor’s first visit.
1.1 Service Locations: Within City Limits of Lincolnton: Bi-Weekly/Monthly
Service
The facilities listed below shall include the inside of the building and a 50 foot
outside perimeter service performed on a twice per month basis for the months of
May thru October and monthly for the months of November thru April. The
monthly bid shall be based on the above mention criteria for the frequency of
service. The service shall include but not limited to the following types of pest: Flees,
Ticks, Ants, Fire Ants, Silverfish, Crickets, Cockroaches, Rodents, Carpet Beetles,
Spiders, Flies, Stinging & Biting Pests, Beetles and Weevils. Any additional
identified service that may be required for individual sites will be identified on the bid
sheet as an additional/option charge. The exterior (50 foot perimeter) will be sprayed
at each visit. Trips to control any pest outbreaks that occur between the regularly
scheduled visits will be made as necessary and at no charge. Annual termite
inspection and protection plan will be provided for these locations. Vendor shall
provide Material Safety Data Sheets (MSDS) for all products used in providing the
services outlined under this request for proposal.
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1. LINCOLN COUNTY ANIMAL CONTROL
650 JOHN HOWELL MEMORIAL DRIVE
LINCOLNTON, NC 28092
1.2 Service Locations: Within City Limits of Lincolnton: Monthly Service
The facilities listed below shall include the inside of the building and a 50 foot
outside perimeter performed on a monthly basis and shall include but not limited to
the following types of pest: Ants, Fire Ants, Silverfish, Crickets, Cockroaches,
Rodents, Carpet Beetles, Spiders, Flies, Stinging & Biting Pests, Beetles and Weevils.
Any additional identified service that may be required for individual sites will be
identified on the bid sheet as an additional/option charge. The exterior (50 foot
perimeter) of the building will be sprayed at each visit. Trips to control any pest
outbreaks that occur between the regularly scheduled visits will be made as necessary
and at no charge. Annual termite inspection and protection plan will be provided for
these locations. Vendor shall provide Material Safety Data Sheets (MSDS) for all
products used in providing the services outlined under this request for proposal.
1. CITIZENS CENTER
115 WEST MAIN STREET
LINCOLNTON, NC 28092
2. LINCOLN COUNTY COURTHOUSE
# 1 COURT SQUARE
LINCOLNTON, NC 28092
3. LINCOLN COUNTY COURT SERVICES
125 EAST SYCAMORE STREET
LINCOLNTON, NC 28092
4. LINCOLN COUNTY APPRAISIALS
119 COURT SQUARE
LINCOLNTON, NC 28092
5. LINCOLN COUNTY TAX OFFICE (OLD BOA BLDG.)
100 EAST MAIN STREET
LINCOLNTON, NC 28092
6. LINCOLN COUNTY FORESTRY
127 EAST CONGRESS STREET
LINCOLNTON, NC 28092
7. LINCOLN COUNTY LIBRARY - MAIN
JONAS BRANCH
306 WEST MAIN STREET
LINCOLNTON, NC 28092
8. LINCOLN COUNTY DSS
1136 EAST MAIN STREET
LINCOLNTON, NC 28092
9. LINCOLN COUNTY HEALTH DEPARTMENT
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151 SIGMON ROAD
LINCOLNTON, NC 28092
10. LINCOLN COUNTY HOME HEALTH
Medical Arts Building
200 Gamble Drive
LINCOLNTON, NC 28092
11. LINCOLN COUNTY PLANNING AND INSPECTIONS DEPARTMENT
302 NORTH ACADEMY STREET
LINCOLNTON, NC 28092
12. LINCOLN COUNTY SENIOR CENTER/GASTON COLLEGE
511 SOUTH ASPEN STREET
LINCOLNTON, NC 28092
13. LINCOLN COUNTY CAMPUS OF GASTON COLLEGE (COCHRANE
BUILDING)
128 EAST CONGRESS STREET
LINCOLNTON, NC 28092
14. LINCOLN COUNTY EMS CENTRAL (MAIN)
720 JOHN HOWELL MEMORIAL DRIVE
LINCOLNTON, NC 28092
15. LINCOLN COUNTY TRANSPORTATION (TLC)
1323 GASTON STREET
LINCOLNTON, NC 28092
16. LINCOLN COUNTY SHERIFF’S OFFICE & DETENTION CENTER
700 JOHN HOWELL MEMORIAL DRIVE
LINCOLNTON, NC 28092
17. LINCOLN COUNTY ANIMAL CONTROL
650 JOHN HOWELL MEMORIAL DRIVE
LINCOLNTON, NC 28092
1.3 Service Locations – Outside City Limits of Lincolnton: Monthly Service
1. LINCOLN COUNTY EMS - EAST
1595 SOUTH HIGHWAY 16
DENVER, NC
2. LINCOLN COUNTY EMS - WEST
120 CEDAR GROVE CHURCH ROAD
VALE, NC
3. LINCOLN COUNTY LIBRARY - EAST
FLORENCE SHANKLIN BRANCH
7837 FAIRFIELD FOREST RD
DENVER NC 28037
4. CAR FARM SOLID WASTE CONVENIENCE SITE
815 CAR FARM ROAD
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LINCOLNTON, NC
5. OWL’S DEN SOLID WASTE CONVENIENCE SITE
701 OWL’S DEN ROAD
LINCOLNTON, NC
6. TIN MINE SOLID WASTE CONVENIENCE SITE
879 TIN MINE ROAD
LINCOLNTON, NC
7. AIRPORT SOLID WASTE CONVENIENCE SITE
112 AIRPORT ROAD
LINCOLNTON, NC
8. NORTHBROOK SOLID WASTE CONVENIENCE SITE
616 HWY 274
VALE, NC
9. WEBBS CHAPEL SOLID WASTE CONVENIENCE SITE
7889 WEBBS CHAPEL ROAD
DENVER, NC
10. OPTIMIST CLUB SOLID WASTE CONVENIENCE SITE
7914 OPTIMIST CLUB ROAD
DENVER, NC
11. LINCOLN COUNTY LANDFILL
INCLUDES: MAIN OFFICE, SHOP & SCALE HOUSE @
5291 CROUSE ROAD
CROUSE, NC
12. FORNEY CREEK WWTP
7533 S. LITTLE EGYPT RD
STANLEY, NC
13. KILLIAN CREEK WWTP
6769 OLD PLANK ROAD
STANLEY, NC
14. LINCOLN COUNTY WTP
7674 TREE FARM LANE
DENVER, NC 28037
15. LINCOLNTON AIRPORT
905 DANBROOK CIRCLE
LINCOLNTON, NC 28092
1.4 Service Locations – Outside City Limits of Lincolnton: Quarterly Service
The facilities listed below shall include the inside of the building and a 50 foot
outside perimeter performed on a quarterly or as needed basis and shall include but
not limited to the following types of pest: Ants, Fire Ants, Silverfish, Crickets,
Cockroaches, Rodents, Carpet Beetles, Spiders, Flies, Stinging & Biting Pests,
Beetles and Weevils. The exterior (50 foot perimeter) will be sprayed at each visit.
Trips to control any pest outbreaks that occur between the regularly scheduled
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quarterly visits will be made as necessary and at no charge. Annual termite inspection
and protection plan will be provided for these locations. Vendor shall provide
Material Safety Data Sheets (MSDS) for all products used in providing the services
outlined under this request for proposal.
1. “Old” Lincoln Hospital Bldg.
Gamble Drive
Lincolnton, NC 28092
2. NORTH BROOK COMMUNITY CENTER
568 Hwy. 274
Vale, NC 28168
3. HOWARDS CREEK COMMUNITY CENTER
494 Howards Creek School Road
Lincolnton, NC 28092
4. EAST LINCOLN COMMUNITY CENTER
8160 Optimist Club Road
Denver, NC 28037
5. BLOCK SMITH GYM
130 East Rhodes Street
Lincolnton, NC 28092
6. LINCOLN COUNTY GROUNDS BLDG.
874 Startown Road
Lincolnton, NC 28092
1.5 Service Locations – Outside City Limits of Lincolnton: As Needed Basis
The locations listed below shall have the grounds treated on an as needed basis to
include but not be limited to the following types of pest: Fire Ants
1. BEATTY’S FORD PARK
9120 Unity Church Road
Denver, NC 28037
2. WEST LINCOLN PARK
369 Hulls Grove Church Road
Vale, NC 28068
3. UNION/VALE
4875 Reepsville Road
Vale, NC 28168
4. East Lincoln Park
8160 Optimist Park Road
Denver, NC 28037
5. McBee Street Park
East McBee Street
Lincolnton, NC 28092
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Upon award of contract the Contractor shall provide a Rodent Control Plan for
each Location. The Rodent Control Plan is to identify and minimize the presence
and negative effects that these pests can cause. The Rodent Control Plan shall
comply with requirements in the North Carolina Pesticide Laws.
E. REFERENCES
Prospective Contractors must supply three references or government agencies and/or
private firms for whom they have provided similar services on a contract basis during the
last two years. Do not use Lincoln County Government as a reference.
THE PROCUREMENT PROCESS The following is a general description of the process
by which a firm will be selected to provide services.
1. Request for Proposals (RFP) is issued to prospective contractors.
2. A pre-proposal deadline for written questions is set for 4:00 pm, June 3, 2013.
(See cover sheet of this RFP for details.)
3. Proposals in one original and one copy should be received from each offeror in a
sealed envelope or package. Each original shall be signed and dated by an official
authorized to bind the firm. Unsigned proposals will not be considered.
4. All proposals must be received by Lincoln County no later than the date and time
specified on the cover sheet of this RFP.
5. There will not be a Public Opening of the proposals; however, the County will
display a copy on the county’s website (www.lincolncounty.org) of all who
submitted proposals by 5:00pm Tuesday, June 18, 2013. References will be
checked and an evaluation of the proposals for completeness and correctness of
the proposals will be completed by June 25, 2013. The award results will be
listed on the County Website by no later than 5:00 pm June 25, 2013.
6. At their option, the evaluators may request oral presentations or discussion with
any or all offerors for the purpose of clarification or to amplify the materials
presented in any part of the proposal. However, offerors are cautioned that the
evaluators are not required to request clarification; therefore, all proposals should
be complete and reflect the most favorable terms available from the offeror.
7. Proposals will be evaluated according to completeness, content, experience with
similar projects, ability of the offeror and its staff, and cost. Award of a contract
to one offeror does not mean that the other proposals lacked merit, but that, all
factors considered, the selected proposal was deemed most advantageous to
Lincoln County. In addition to any other evaluation criteria identified in this
solicitation document, the county shall, for purposes of evaluating proposed or
actual contract performance, consider the following factors to ensure that any
award will be in the best interest of the County:
a) Total cost to the County
b) Level of quality provided by the vendor, past performance and references
c) Process capability across multiple departments
d) Protection of the County’s information and intellectual property
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e) Availability of pertinent skills
f) Ability to understand Lincoln County’s business requirements and internal
operational culture
g) Risk factors such as the security
h) Relations with citizens and employees
i) Contract enforcement
8. Offerors are cautioned that this is a request for offers, not a request to contract.
Lincoln County reserves the unqualified right to reject any and all offers when
such rejection is deemed to be in the best interest of Lincoln County. It is the
general intent to award this contract to a single overall bidder on all items.
The right is reserved, however, to make awards on the basis of individual
items or groups of items, if such shall be considered by the County to be most
advantageous or to constitute its best interest. The County reserves the right to
change contract frequency based on actual need.
9. The County objects to alterations of the County’s Terms and Conditions. Any
subsequent terms and conditions or alterations of the County’s terms and
conditions are understood to hold no merit and any contract resulting from this
RFP will be based solely on the County’s Terms and Conditions included herein.
PROPOSAL REQUIREMENTS The response to this RFP shall consist of the following
sections:
Corporate Background and Experience
Financial Statement
Project Staffing and Organization
Technical Approach
Cost Proposal
1. Corporate Background and Experience: The offeror is requested to include
background information on the organization and should give details of experience
with similar projects. This section shall also include a current certification of
insurance and copy of all associated pesticide licenses.
2. Financial Statement: The offeror's most recent audited financial statement or
similar evidence of financial stability shall be provided within five days if
requested by Lincoln County
3. Project Organization: The offeror is requested to include the proposed staffing,
deployment and organization of personnel to be assigned to this project. The
offeror is to provide information as to the qualifications and experience of all
personnel to be assigned to this contract and designate if the individuals are
certified.
4. Technical Approach: The offeror is requested to include, in narrative or outline
the offeror's approach to accomplishing the tasks outlined in the Specification of
Work section of this RFP. Included in this section is the product information
sheets and MSDS for all chemicals or products to be used.
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5. Outsourcing: The Vendor must detail the manner in which it intends to utilize
resources or workers subcontracted and will evaluate the additional risks, costs
and other factors associated with such utilization to make the award for this
proposal as deemed by the awarding authority to be in the best interest of the
County. For any proposed or actual utilization or contract performance
subcontracted, the offeror’s proposal must include:
a) The location of work performed under a state contract by the vendor, any
subcontractors, employees, or other persons performing the contract.
b) The corporate structure and location of corporate employees and activities of
the vendors, its affiliates or any subcontractors.
The County may initiate proceedings to debar a vendor from participation in the
bid process and from contract award as authorized by North Carolina law, if it is
determined that the vendor has refused to disclose or has falsified any information
provided herein.
6. Cost Proposal: The Cost Proposal shall be submitted and contain all costs (labor,
materials, travel, etc.) associated with the performance of this service. Costs are
requested based on several options that include monthly service, quarterly service,
as needed service. Award will be based on one of these two basis and may be
split among the various locations. As needed service is understood to be services
that are called out at such time the County determines service is necessary and the
associated cost is for that particular call. Termite Annual Cost is to be inclusive of
a termite annual inspection of the facilities listed only. This is not requesting a
bond or treatment, only an inspection. The County reserves the right to make a
single or multiple awards based on requirements.
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COST PROPOSAL: To provide all labor, equipment and materials to perform pest
control services for Lincoln County Government locations as required in accordance with
the terms, conditions and specifications contained herein.
Bi-Weekly /Monthly Service:
Service
First thru Third Year
Location:
LC Animal Pest Treatment
Control
Cost/Month
$__________________
650 John
Howell
Memorial Termite Treatment
Drive Cost/application
Lincolnton, $__________________
NC 28092
Fourth Year Option
Fifth Year Option
Pest Treatment
Pest Treatment
Cost/Month
Cost/Month
$__________________ $__________________
Termite Treatment
Termite Treatment
Cost/application
Cost/application
$__________________ $__________________
Monthly Service:
Service
Location:
LC Citizens
Center
115 W. Main
Street
Lincolnton,
NC 28092
First thru Third Year
Fourth Year Option
Fifth Year Option
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
LC
Courthouse
# 1 Court
Square
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
LC Court
Services
125 E.
Sycamore
Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
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LC Appraisals
119 Court
Square
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
LC Tax Office
( Old
BOA)
100 East Main
Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Lincoln
County
Forestry
127 E.
Congress
Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Lincoln
County
Library
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
- Main
Jonas Branch Termite Treatment
306 West
Cost/application
Main Street
$________________
Lincolnton,
NC 28092
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
LC Library –
East Florence
Shanklin
7837 Fairfield
Forest Rd
Denver, NC
28092
Page 14 of 34
LC Library West
5545 West
Highway 27
Vale,, NC
28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Lincoln
County DSS
1136 East
Main Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
LC Health
Department
151 Sigmon
Road
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$________________
LC Home
Health
Medical Arts
Building
200 Gamble
Drive
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$________________
LC Planning
& Inspections
Department
302 N.
Academy
Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Page 15 of 34
LC Senior
Center Gaston
College
511 South
Aspen Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
LC Campus
Of Gaston
College
128 E
Congress
Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
LC EMS
Central
(Main)
720 John
Howell
Memorial
Drive
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
LC EMS East
1595 South
Hwy. 16
Denver, NC
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
LC EMS West
120 Cedar
Grove
Church Road
Vale, NC
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Page 16 of 34
LC – TLC
Transportation
1323 Gaston
Street
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
LC Sheriff’s
Office &
Detention
Center
John
Howell
Memorial
Drive
Lincolnton,
NC 28092
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Snake Treatment –
Option - Cost/Month
$_________________
Snake Treatment –
Option - Cost/Month
$_________________
Snake Treatment –
Option - Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Car Farm
Solid Waste
Convenience
Site
815 Car Farm
Road
Lincolnton,
NC
Option:
Treatment of
all area
inside of
fence
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Page 17 of 34
Owl’s Den
Solid Waste
Convenience
Site
701 Owl’s
Den Road
Lincolnton,
NC
Option:
Treatment of
all area
inside of
fence
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Tin Mine
Solid Waste
Convenience
Site
879 Tin Mine
Road
Lincolnton,
NC
Option: Treatment of
all area
inside of
fence
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Airport Solid
Waste
Convenience
Site
112 Airport
Road
Lincolnton,
NC
Option:
Treatment of
all area
inside of
fence
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Page 18 of 34
Northbrook
Solid Waste
Convenience
Site
616 Hwy 274
Vale, NC
Option:
Treatment of
all area
inside of
fence
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Webb’s
Chapel Solid
Waste
Convenience
Site
7889 Webb’s
Chapel Road
Denver, NC
Option:
Treatment of
all area
inside of
fence
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Optimist Club
Solid Waste
Convenience
Site
7914 Optimist
Club Road
Denver, NC
Option:
Treatment of
all area
inside of
fence
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Option: Monthly Fire
Ant Treatment
$_________________
Page 19 of 34
Lincoln
County
Landfill
Main Office,
Shop & Scale
House
5291 Crouse
Road
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Forney Creek
Waste Water
Treatment
Plant
7533 S. Little
Egypt Rd
Stanley, NC
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Killian Creek
Waste Water
Treatment
Plant
6769 Old
Plank Road
Stanley, NC
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Lincoln
County Water
Treatment
Plant
7674 Tree
Farm Lane
Denver, NC
28037
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Lincoln
County
Airport
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Pest Treatment
Cost/Month
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Termite Treatment
Cost/application
$_________________
Page 20 of 34
Monthly Service Lump Sum – Option
Service
Location:
All
locations
requiring
Monthly
Service
First thru Third Year
Fourth Year Option
Fifth Year Option
Pest Treatment
Pest Treatment
Pest Treatment
Cost/Month
Cost/Month
Cost/Month
$__________________ $__________________ $__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Quarterly Service
Service
Location:
North
Brook
Community
Center
568 Hwy.
274
Vale, NC
28168
First thru Third Year
Fourth Year Option
Fifth Year Option
Howard’s
Creek CC
494
Howards
Creek
School
Road
Lincolnton,
NC 28092
Pest Treatment
Pest Treatment
Pest Treatment
Cost/Quarter
Cost/Quarter
Cost/Quarter
$__________________ $__________________ $__________________
East
Lincoln
Community
Center
8160
Optimist
Club Road
Denver,
NC 28037
Pest Treatment
Pest Treatment
Pest Treatment
Cost/Quarter
Cost/Quarter
Cost/Quarter
$__________________ $__________________ $__________________
Pest Treatment
Pest Treatment
Pest Treatment
Cost/Quarter
Cost/Quarter
Cost/Quarter
$__________________ $__________________ $__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Page 21 of 34
Block
Smith Gym
130 East
Rhodes St.
Lincolnton,
NC 28092
Lincoln
County
Grounds
Bldg.
874
Startown
Road
Lincolnton,
NC 28092
“Old”
Lincoln
Hospital
Gamble
Drive
Lincolnton,
NC 28092
Pest Treatment
Pest Treatment
Pest Treatment
Cost/Quarter
Cost/Quarter
Cost/Quarter
$__________________ $__________________ $__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Bat Extermination
Cost/Treatment
$__________________
Pest Treatment
Cost/Quarter
$__________________
Bat Extermination
Cost/Treatment
$__________________
Pest Treatment
Cost/Quarter
$__________________
Bat Extermination
Cost/Treatment
$__________________
Pest Treatment
Cost/Quarter
$__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Pest Treatment
Pest Treatment
Pest Treatment
Cost/Quarter
Cost/Quarter
Cost/Quarter
$__________________ $__________________ $__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Quarterly Lump Sum – Option
Service
Location:
All
locations
requiring
Monthly
Service
First thru Third Year
Fourth Year Option
Fifth Year Option
Pest Treatment
Pest Treatment
Pest Treatment
Cost/Month
Cost/Month
Cost/Month
$__________________ $__________________ $__________________
Termite Treatment
Termite Treatment
Termite Treatment
Cost/application
Cost/application
Cost/application
$__________________ $__________________ $__________________
Page 22 of 34
As needed basis:
Service
Location:
Recreation
– Beatty’s
Ford Park
9120 Unity
Church
Road
Denver,
NC 28037
West
Lincoln
Park
369 Hulls
Grove
Church
Road
Vale, NC
28168
First thru Third Year
Fourth Year Option
Fifth Year Option
Union/Vale
Recreation
4875
Reepsville
Road
Vale, NC
28168
Fire Ants
Fire Ants
Fire Ants
Cost/Treatment
Cost/Treatment
Cost/Treatment
$__________________ $__________________ $__________________
Fire Ants
Fire Ants
Fire Ants
Cost/Treatment
Cost/Treatment
Cost/Treatment
$__________________ $__________________ $__________________
Fire Ants
Fire Ants
Fire Ants
Cost/Treatment
Cost/Treatment
Cost/Treatment
$__________________ $__________________ $__________________
East
Fire Ants
Fire Ants
Fire Ants
Lincoln
Cost/Treatment
Cost/Treatment
Cost/Treatment
Park
$__________________ $__________________ $__________________
8160
Optimist
Club
Road
Denver,
NC 28037
McBee
Street Park
East
McBee
Street
Lincolnton,
NC 28092
Fire Ants
Fire Ants
Fire Ants
Cost/Treatment
Cost/Treatment
Cost/Treatment
$__________________ $__________________ $__________________
Page 23 of 34
References:
Firm Name:
_______________________________________________________________________
Business Address:
_______________________________________________________________________
Mailing Address:
_______________________________________________________________________
Contact Person:
_______________________________________________________________________
Telephone:
_______________________________________________________________________
Firm Name:
______________________________________________________________________
Business Address:
______________________________________________________________________
Mailing Address:
______________________________________________________________________
Contact Person:
______________________________________________________________________
Telephone:
______________________________________________________________________
Firm Name:
_______________________________________________________________________
Business Address:
_______________________________________________________________________
Mailing Address:
_______________________________________________________________________
Contact Person:
_______________________________________________________________________
Telephone:
_______________________________________________________________________
Page 24 of 34
COST PROPOSAL/EXECUTION OF PROPOSAL
By submitting this proposal, the potential contractor certifies the following:
• This proposal is signed by an authorized representative of the firm.
• Pages 13-25 of the document are being returned with each page initialed by the bidder at the top.
• All insurance certificates, licenses, product information and MSDA as required to be submitted is
attached
• The cost and availability of all equipment, materials, and supplies associated with performing the
services described herein have been determined and included in the proposed cost
• All labor costs, direct and indirect, have been determined and included in the proposed cost
• The potential contractor has read and understands the conditions set forth in this RFP and agrees
to them with no exceptions
Therefore, in compliance with this Request for Proposals, and subject to all conditions herein, the
undersigned offers and agrees, if this proposal is accepted within 90 days from the date of the opening, to
furnish the subject services.
OFFEROR: ______________________________________________________________________
ADDRESS: ______________________________________________________________________
CITY, STATE, ZIP: _______________________________________________________________
TELEPHONE NUMBER: _____________________ FAX: ________________________________
E-MAIL: ________________________________________________________________________
Principal Place of Business if different from above (See General Information on Submitting Proposals, Item
18.): ________________________________________________________________________
BY: ________________________________ TITLE: _____________________ DATE: _____________
Signature
__________________________________
Printed Name
ACCEPTANCE OF PROPOSAL
BY: ____________________________ TITLE: ____________________DATE: _________________
THIS PAGE MUST BE SIGNED AND INCLUDED IN YOUR PROPOSAL.
Unsigned proposals will not be considered.
Page 25 of 34
GENERAL INFORMATION ON SUBMITTING PROPOSALS
1. EXCEPTIONS: All proposals are subject to the terms and conditions outlined
herein. All responses shall be controlled by such terms and conditions and the
submission of other terms and conditions, price lists, catalogs, and/or other
documents as part of an offeror's response will be waived and have no effect
either on this Request for Proposals or on any contract that may be awarded
resulting from this solicitation. Offeror specifically agrees to the conditions set
forth in the above paragraph by signature to the proposal.
2. CERTIFICATION: By executing the proposal, the signer certifies that this
proposal is submitted competitively and without collusion. False certification is a
Class I felony.
3. ORAL EXPLANATIONS: The County shall not be bound by oral explanations or
instructions given at any time during the competitive process or after award.
4. REFERENCE TO OTHER DATA: Only information which is received in
response to this RFP will be evaluated; reference to information previously
submitted shall not be evaluated.
5. ELABORATE PROPOSALS: Elaborate proposals in the form of brochures or
other presentations beyond that necessary to present a complete and effective
proposal are not desired.
In an effort to support the sustainability efforts of the County we solicit your cooperation
in this effort.
It is desirable that all responses meet the following requirements:
•
•
•
•
All copies are printed double sided.
All submittals and copies are printed on recycled paper.
Unless absolutely necessary, all proposals and copies should minimize or
eliminate use of non-recyclable or non re-usable materials such as plastic report
covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed binders,
glued materials, paper clips, and staples are acceptable.
Materials should be submitted in a format which allows for easy removal and
recycling of paper materials.
6. COST FOR PROPOSAL PREPARATION: Any costs incurred by offerors in
preparing or submitting offers are the offerors' sole responsibility; Lincoln County
will not reimburse any offeror for any costs incurred prior to award.
7. TIME FOR ACCEPTANCE: Each proposal shall state that it is a firm offer which
may be accepted within a period of 90 days. Although the contract is expected to
be awarded prior to that time, the 90 day period is requested to allow for
unforeseen delays.
8. TITLES: Titles and headings in this RFP and any subsequent contract are for
convenience only and shall have no binding force or effect.
9. CONFIDENTIALITY OF PROPOSALS: In submitting its proposal the offeror
agrees not to discuss or otherwise reveal the contents of the proposal to any
source outside of Lincoln County Government, government or private, until after
Page 26 of 34
the award of the contract. Offerors not in compliance with this provision may be
disqualified, at the option of the County, from contract award.
10. RIGHT TO SUBMITTED MATERIAL: All responses, inquiries, or
correspondence relating to or in reference to the RFP, and all other reports, charts,
displays, schedules, exhibits, and other documentation submitted by the offerors
shall become the property of Lincoln County when received.
11. OFFEROR’S REPRESENTATIVE: Each offeror shall submit with its proposal
the name, address, and telephone number of the person(s) with authority to bind
the firm and answer questions or provide clarification concerning the firm's
proposal.
12. SUBCONTRACTING: Offerors may propose to subcontract portions of the work
provided that their proposals clearly indicate what work they plan to subcontract
and to whom and that all information required about the prime contractor is also
included for each proposed subcontractor.
13. PROPRIETARY INFORMATION: Trade secrets or similar proprietary data
which the offeror does not wish disclosed to other than personnel involved in the
evaluation or contract administration will be kept confidential to the extent
permitted by G.S. 132-1.3 if identified as follows: Each page shall be identified in
boldface at the top and bottom as "CONFIDENTIAL". Any section of the
proposal which is to remain confidential shall also be so marked in boldface on
the title page of that section. Cost information may not be deemed confidential. In
spite of what is labeled as confidential, the determination as to whether or not it is
shall be determined by North Carolina law.
14. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General
Statute 143-48, the County invites and encourages participation in this
procurement process by businesses owned by minorities, women, disabled,
disabled business enterprises and non-profit work centers for the blind and
severely disabled.
15. TABULATIONS: The Purchasing Agent will release a bid tabulation to be posted
on the County’s website. Tabulation of where the apparent low bidder is $50,000
or more will be posted within three working days. Bids less than $50,000 will be
posted once the contract or purchase is awarded. Lengthy tabulations may not be
available on the Internet, and requests for these verbally or in writing cannot be
honored.
1. LINCOLN COUNTY GENERAL CONTRACT TERMS AND
CONDITIONS
1.1
DEFAULT AND PERFORMANCE BOND: In case of default by the
Contractor, the County may procure the articles or services from other sources
and hold the Contractor responsible for any excess cost occasioned thereby.
Lincoln County reserves the right to require performance bond or other
Page 27 of 34
acceptable alternative guarantees from successful bidder without expense to
the County.
Upon the Contractor filing a petition for bankruptcy or the entering of a
judgment of bankruptcy by or against the Contractor, Lincoln County may
immediately terminate, for cause, this contract and all other existing contracts
the Contractor has with the County, and debar the Contractor from doing
future business with Lincoln County.
1.2
GOVERNMENTAL RESTRICTIONS: In the event any Governmental
restrictions are imposed which necessitate alteration of the material, quality,
workmanship or performance of the items offered prior to their delivery, it
shall be the responsibility of the Contractor to notify, in writing, the issuing
purchasing office at once, indicating the specific regulation which required
such alterations. Lincoln County reserves the right to accept any such
alterations, including any price adjustments occasioned thereby, or to cancel
the contract.
1.3
AVAILABILITY OF FUNDS: Any and all payments to the Contractor are
dependent upon and subject to the availability of funds to the agency for the
purpose set forth in this agreement.
1.4
TAXES: Any applicable taxes shall be invoiced as a separate item. By
execution of the bid document the vendor certifies that it and all of its
affiliates, (if it has affiliates); collect(s) the appropriate taxes.
1.5
SITUS: The place of this contract, its situs and forum, shall be North
Carolina, where all matters, whether sounding in contract or tort, relating to its
validity, construction, interpretation and enforcement shall be determined.
1.6
GOVERNING LAWS: This contract is made under and shall be governed
and construed in accordance with the laws of the State of North Carolina.
1.7
NO COLLUSION OR CONFLICT OF INTEREST: By responding to this
RFP, the Service Provider shall be deemed to have represented and warranted
that the Proposal is not made in connection with any competing Service
Provider submitting a separate response to this RFP, and is in all respects fair
and without collusion or fraud.
1.8
INSPECTION AT CONTRACTOR’S SITE: Lincoln County reserves the
right to inspect, at a reasonable time, the equipment/item, plant or other
facilities of a prospective contractor prior to contract award, and during the
contract term as necessary for the County’s determination that such
equipment/item, plant or other facilities conform with the
specifications/requirements and are adequate and suitable for the proper and
effective performance of the contract.
1.9
PAYMENT TERMS: Payment terms are Net not later than 30 days after
receipt of correct invoice or acceptance of goods, whichever is later. Lincoln
County is responsible for all payments to the Contractor under the contract.
Page 28 of 34
1.10 AFFIRMATIVE ACTION: The Contractor will take affirmative action in
complying with all federal and state requirements concerning fair employment
and employment of people with disabilities, and concerning the treatment of
all employees without regard to discrimination by reason of race, color,
religion, sex, national origin or disability.
Title VI is part of the Civil Rights Act of 1964, as amended, and its
implementing regulations provide that no person shall be subject to
discrimination on the basis of race, color or national origin under any program
or activity that receives federal financial assistance.
For our purposes, “national origin” equates to individuals who have a limited
proficiency with the English language and their primary language is not
English, hence, the term “limited English proficiency” or LEP.
1.11 CONDITION AND PACKAGING: Unless otherwise provided by special
terms and conditions or specifications, it is understood and agreed that any
item offered or shipped has not been sold or used for any purpose and shall be
in first class condition. All containers/packaging shall be suitable for handling,
storage or shipment.
1.12 STANDARDS: All manufactured items and/or fabricated assemblies subject
to operation under pressure, operation by connection to an electric source, or
operation involving a connection to a manufactured, natural, or LP gas source
shall be constructed and approved in a manner acceptable to the appropriate
inspector which customarily requires the label or re-examination listing or
identification marking of the appropriate safety standard organization, such as
the American Society of Mechanical Engineers for pressure vessels; the
Underwriters Laboratories and /or National Electrical Manufacturers’
Association for electrically operated assemblies; or the American Gas
Association for gas operated assemblies, where such approvals of listings
have been established for the type of device offered and furnished. Further, all
items furnished shall meet all requirements of the Occupational Safety and
Health Act (OSHA), and state and federal requirements relating to clean air
and water pollution.
1.13 PATENT: The Contractor shall hold and save Lincoln County, its officers,
agents and employees, harmless from liability of any kind, including costs and
expenses, on account of any copyrighted material, patented or unpatented
invention, articles, device or appliance manufactured or used in the
performance of this contract, including use by the government.
1.14 ADVERTISING: Contractor agrees not to use the existence of this contract
or the name of Lincoln County as part of any commercial advertising.
1.15 ASSIGNMENT: No assignment of the Contractor’s obligations nor the
Contractor’s right to receive payment hereunder shall be permitted. However,
upon written request approved by the issuing purchasing authority and solely
as a convenience to the Contractor, Lincoln County may:
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1.15.1
Forward the Contractor’s payment check directly to any person or
entity designated by the Contractor, and
1.15.2
Include any person or entity designated by contractor as a joint
payee on the Contractor’s payment check.
In no event shall such approval and action obligate Lincoln County
to anyone other than the Contractor, and the Contractor shall
remain responsible for fulfillment of all contract obligations.
1.16 INSURANCE COVERAGE and GENERAL REQUIREMENTS - During
the term of the contract, the contractor at its sole cost and expense shall
provide commercial insurance of such type and with such terms and limits as
may be reasonably associated with the contract. As a minimum, the contractor
shall provide and maintain the following coverage and limits:
1.16.1
Coverage:
1.16.1.1 Workers’ Compensation - The Contractor shall
provide and maintain Workers’ Compensation
Insurance, as required by the laws of North Carolina, as
well as employer’s liability coverage with minimum
limits of $150,000.00, covering all of Contractor’s
employees who are engaged in any work under the
contract. If any work is sublet, the Contractor shall
require the subcontractor to provide the same coverage
for any of his employees engaged in any work under the
contract.
1.16.1.2 Commercial General Liability - Contractor shall
maintain Commercial General Liability insurance,
including coverage for products and completed
operations liability, contractual liability, liability from
independent contractors, property damage liability,
bodily injury liability, and personal injury liability with
limits of not less than $1,000,000.00 per occurrence,
and $1,000,000.00 annual aggregate. The limits may be
satisfied by a combination of primary and excess
insurance. The coverage shall be written on an
occurrence basis.
1.16.1.3 Automobile - At all times while the Contractor’s
representatives are conducting on-site work, the
Contractor shall maintain Business Auto insurance for
any owned, hired, rented, or borrowed vehicle with a
limit of not less than $1,000,000.00 per occurrence
combined single limit for bodily injury and property
damage liability. The limit may be satisfied by a
combination of primary and excess insurance.
1.16.2
General:
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1.16.2.1 Prior to beginning the work, Contractor shall provide
written evidence of insurance as requested by the
County to confirm that these insurance requirements are
satisfied.
1.16.2.2 Lincoln County shall be named as an additional insured
under Contractor’s automobile and general liability
insurance. In the event of a loss arising out of , or
related to the Contractor’s services performed under
this Agreement, Contractor’s Liability insurance shall
be primary (pay first) with respect to any other
insurance which may be available to the County,
regardless of how the “other insurance” provisions may
read.
1.16.2.3 The workers compensation policy must contain a
waiver of subrogation in favor of the County.
1.16.2.4 Contractor shall be responsible for insuring all of
his/her own personal property, improvements, and
betterments.
1.16.2.5 All insurance policies put forth to satisfy the above
requirements shall require the insurer to provide a
minimum of thirty (30) days notice to the County of
any material change in coverage, cancellation, or nonrenewal.
1.16.2.6 All insurance put forth to satisfy the above
requirements shall be placed with insurance companies
licensed to provide insurance in the State of North
Carolina. Any deductibles or self-insured retentions in
the required insurance shall be subject to approval by
the County.
1.16.2.7 Contractor shall provide certificates of insurance to the
County as evidence of the required coverage.
Contractor agrees to provide complete copies of
policies if requested. Failure of Contractor to provide
timely evidence of insurance, or to place coverage with
insurance, or to place coverage with insurance
companies acceptable to the County, shall be viewed as
Contractor’s delaying performance entitling the county
to all appropriate remedies under the law including
termination of the contract.
1.17 GENERAL INDEMNITY: The Contractor shall hold and save Lincoln
County, its officers, agents, and employees, harmless from liability of any
kind, including all claims and losses accruing or resulting to any other person,
firm, or corporation furnishing or supplying work, services, materials, or
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supplies in connection with the performance of this contract, and from any
and all claims and losses accruing or resulting to any person, firm, or
corporation that may be injured or damaged by the contractor in the
performance of this contract and that are attributable to the negligence or
intentionally tortuous acts of the Contractor provided that the contractor is
notified in writing within 30 days that the County has knowledge of such
claims. The Contractor represents and warrants that it shall make no claim of
any kind or nature against Lincoln County’s agents who are involved in the
delivery or processing of contractor goods to the County. The representation
and warranty in the preceding sentence shall survive the termination or
expiration of this contract.
1.18 CONTRACT AND OR AGREEMENT TERM LENGTH: The duration
of this contract and or agreement shall be for one year unless noted on the
signature page. No contract and or agreement shall extend 60 days past the
renew date. Contract and or agreements may be extended, upon agreement of
the parties, for up to a total of five years from the original contract or
agreement date. However; the contract and or agreement will not be
automatically renewed past the contract and or agreement dates listed on the
initial signature page.
1.19 CANCELLATION (TERM CONTRACTS ONLY): All contract
obligations shall prevail for at least ninety (90) days after the effective date of
the contract. After that period, in addition to the provisions of the paragraph
entitled Price Adjustments, for the protection of both parties, this contract may
be canceled in whole or in part by either party by giving thirty (30) days prior
notice in writing to the other party.
1.20 QUANTITIES (TERM CONTRACTS ONLY): The award of a term
contract neither implies nor guarantees any minimum or maximum purchases
thereunder.
1.21 PRICE ADJUSTMENTS (TERM CONTRACTS ONLY): Any price
changes, downward or upward, which might be permitted during the contract
period, must be general, either by reason of market change or on the part of
the contractor to other customers.
1.21.1
Notification: Must be given to the issuing purchasing authority, in
writing, concerning any proposed price adjustments. Such
notification shall be accompanied by copy of manufacturer’s
official notice or other acceptable evidence that the change is
general in nature.
1.21.2
Decreases: The County shall receive full proportionate benefit
immediately at any time during the contract period.
1.21.3
Increases: All prices shall be firm against any increase for 180
days from the effective date of the contract. After this period, a
request for increase may be submitted with the County reserving
the right to accept or reject the increase, or cancel the contract.
Such action by Lincoln County shall occur not later than 15 days
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after the receipt by Lincoln County of a properly documented
request for price increase. Any increases accepted shall become
effective not later than 30 days after the expiration of the original
15 days reserved to evaluate the request for increase.
1.21.4
Invoices: It is understood and agreed that orders will be shipped at
the established contract prices in effect on dates orders are placed.
Invoicing at variance with this provision will subject the contract
to cancellation. Applicable North Carolina sales tax shall be
invoiced as a separate item.
1.22 CRIMINAL CONVICTIONS CHECKS: Lincoln County is committed to
providing a crime free environment for its staff and citizens. If the contractual
requirements requires your personnel will have access to various areas of
County Facilities. The County reserves the right to require a criminal
convictions check on owners, officers, employees and any other workers of
the Contractor and their subcontractors at any time upon written request. The
Contractor or the Contractor’s direct representative shall accompany all new
employees to the jobsite and present them to the Contract Administrator. At
that time, if a criminal convictions check has been requested the Contractor
shall provide a criminal history (not a letter) including traffic records, by
presenting a document from a reputable company providing statewide
searches covering a minimum of the last seven (7) years to the Contract
Administrator. The criminal history shall match the name on state issued
picture identification card. Out of state searches shall be required for persons
living in the state of North Carolina for less than seven (7) years. The names,
addresses and birth dates of each person that enters County property
(including the owners and subcontracts) in the performance of this contract
shall be supplied with the criminal history on company letterhead signed by a
representative duly authorized to sign on behalf of the company. This history
shall be provided to the Contract Administrator at least twenty-four (24) hours
prior to any person performing work under this contract. Persons without this
criminal history may be turned away and not allowed to work on any property
owned or utilized by the County until proper documentation is submitted and
approved by the Contract Administrator.
The County reserves the right to keep any person from being assigned to work
on its property if that person (1) has been convicted of a criminal offense since
the age of eighteen (18), or (2) been found at any time to have an outstanding
warrant or a pending court case, or, (3) if related to his/her work at the
County, has current habitual problems with traffic related issues such as no
driver’s license, no vehicle tags, and/or no insurance. The Contractor must
disclose the criminal convictions records of all persons proposed to work on
property with the designated county official.
During the term of this contract, the Contractor shall comply with these
procedures for any new owner, officer, employee and any other worker of the
Contractor and their subcontractors upon proper written notification by the
Contract Administrator.
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The Contract Administrator shall maintain all criminal convictions checks in a
secure locked container for the term of the contract. At the end of the contract
period the Contract Administrator shall ensure that the files have been
returned to Contractor or destroyed in such a manner as to prevent disclosure
of any kind.
1.23 EMPLOYEE VERIFICATION: Contractor shall verify and provide photo
identification of each of its employees, and require the same of any
subcontractors hired by Contractor. Contractor shall further utilize employees
or subcontractors that speak fluent English such that they can understand any
directions of the Contractor or County, and be understood in their responses
thereto.
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May 26, 2010
The Lincoln County Purchasing Office is issuing Addendum Number One (1) to RFP # 20130618 Pest Control. Questions have been received concerning the RFP and Lincoln County is
issuing the following addendum to give clarification and answer the questions.
1. Would you consider performing quarterly treatments with unlimited service
callbacks instead of monthly treatments to save the county money, and to impose
less of an impact on our environment considering the longevity and persistence of
some of the pyrethroid pesticides that we are using?
Answer:
Quarterly treatments are not an option for all facilities. The treatment
frequency for the facilities were determined based on the level of service that
the county expects. The objective of the county is not to have callbacks. By
following the requested service intervals and by treating not only the inside
of the building but the outside as well as defined in the RFP (Service
Locations 1.1 thru 1.4) Lincoln County feels that the goal of limited or no
callbacks can be accomplished.
2. Please clarify and define what you mean by inside treatment? Is it crack and
crevice treatments, entry points only, just problems addressed inside treatments,
or what other expectations would your facility department head want as you have
mentioned in the RFP.
Answer:
Inside treatment shall include the complete facility, which shall include but
not be limited to cracks, crevices, windows, doors (entry/exit), stairwells, and
wall penetrations. The outer perimeter of the facility shall be treated as
identified in the RFP.
3. Please define the part on Termite Treatment. Quotes on termite treatments can be
broad based on type of treatment.. Please define what treatment type is
preferred. Liquid or bait. Also on your quote sheet, are you looking for a termite
treatment quote for each structure or just a routine yearly inspection with
record? Reason I ask is the blocks you have on the quote sheet state termite
treatment costs/application and ask for a price, under item #6 page 12 it says not
requesting a bond or treatment. Please clarify.
Answer:
a) The County will require a liquid treatment if termites persist and the
treatment option is chosen.
b) For the duration of the contract a yearly, termite inspection, and report
shall be performed during the month of July at each facility. The yearly
termite and inspection report cost is to be pro-rated for a monthly cost and
included in the price of the monthly service for pest treatment.
c) The interpretation for termite treatment – cost/application is to be on a
linear foot of application with a minimum of twenty feet (20’) per
application. Termite treatment should it be necessary is priced as an option
and is on an as needed basis.
4. Please clarify rodent control expectations, on page 10 it says upon award you will
need to provide a plan for rodent control. But under page 5 section 1.1 and other
service locations it says rodents are included.
Answer:
Rodent control is included in the pest control contract. The
statement on page #10 to provide for a rodent control plan is just what it
says. Upon award of the contract the awarded company will provide a plan
on how they will handle rodent control (bait, traps, glue traps etc.) as they
apply to the NC Pesticide laws, applicable statutes and regulations.
The changes listed above will be effective upon receipt of this addendum. This addendum
must be signed and return with your bid.
Company
Signature
Date