Agenda and Board Packet - Truckee Sanitary District

Transcription

TRUCKEE SANITARY DISTRICT
BOARD OF DIRECTORS
12304 JOERGER DRIVE
TRUCKEE, CA 96161
REGULAR MEETING
JUNE 16, 2016 A G E N D A
5:30 p.m.
Finance Committee Meeting – Review administrative and general payables for June of 2016 6:00 p.m.
President call the regular meeting to order: 1. PLEDGE OF ALLEGIANCE: 2. ROLL CALL: 3. FINANCIAL REPORT: a. Fund & Cash Report b. Payment of Bills - Consideration and possible action 4. APPROVAL OF MINUTES: May 19, 2016 5. PUBLIC COMMENTS: The public can address the Board on any matter not on the agenda 6. T-TSA REPORT: Consider report and possible action on direction to representative 7. PUBLIC HEARING - RESOLUTION NO. 2016-106: 6:00 p.m., or as soon thereafter as the matter may be heard, consideration and possible action on the resolution requesting collection of charges on the tax roll and adopting a report of charges 8. PUBLIC HEARING - RESOLUTION NO. 2016-107: 6:00 p.m., or as soon thereafter as the matter may be heard, consideration and possible action on the resolution adopting a report on delinquent charges and authorizing their collection on the tax roll 9. APPROPRIATION LIMITS FOR FISCAL YEAR 2016-17 - RESOLUTION NO. 2016-108: Consideration and possible action on the resolution establishing Appropriation Limits for fiscal year 2016-2017 10. FISCAL YEAR 2016-17 ANNUAL BUDGET - RESOLUTION NO. 2016-109: A resolution adopting the Operating and Capital Budget for fiscal year 2016-2017 for the Truckee Sanitary District 11. WAGE SCALE – Cost of Living Adjustment: Consideration and possible action of revised wage scale
Truckee Sanitary District
Board of Directors Regular Meeting
June 16, 2016 Agenda
Page Two
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ADMINISTRATION BUILDING - PURCHASE OF NEW EXTERIOR DOORS :
Consideration and possible action on the purchase of new exterior doors for the
Administration Building
SURPLUS ASSET DISPOSITION POLICY - RESOLUTION 2016-110:
Consideration and possible action on the resolution establishing a Surplus Asset
Disposition Policy
GENERAL LIABILITY PACKAGE & EARTHQUAKE INSURANCE:
Consideration and possible action on general liability insurance renewal for plan year
July 1, 2016 June 30, 2017
BANKING AND SERVICE - RESOLUTION NO. 2016-111:
Consideration and possible action on a resolution to approve setting up banking and
treasury services with Wells Fargo
STAFF REPORTS:
Information Only - Engineering, Operations & Maintenance, Finance, and
Administration
MANAGER’S REPORT:
Information Only
CASA ANNUAL CONFERENCE :
Consideration and possible action on Board special travel needs and attendance at the
California Association of Sanitation Agencies 2016 Annual Conference, August 9
through August 12, 2016, in Monterey, CA
DIRECTORS' COMMENTS:
Information Only
C E R T I F I C A T I O N
This agenda has been posted in the District’s office, website, and the Nevada County Government Center, and mailed to the Directors and interested parties on Blake R. Tresan,
Board Secretary
NOTE: Items may not be taken in the order listed.
Documents and materials relating to open session agenda items that are provided to the Truckee Sanitary District (District) Board of Directors less than 72 hours prior to a regular meeting will be available for public inspection at the District’s office, 12304 Joerger Dr., Truckee, CA, during normal business hours. The public is welcome to make copies at their own cost. In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact Liz Coombs at (530) 587-3804 or (530) 587-1340 (fax). Requests must be made as early as possible, and at least one-full business day before the start of the meeting.
BOARD AGENDA ITEM SUMMARY
TITLE:
FINANCIAL REPORT:
MEETING DATE: June 16, 2016
AGENDA ITEM NO. :
RECOMMENDED ACTION:
N/A
SUMMARY AND DISCUSSION:
The financial reports will be available at the Board meeting.
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
MANAGER’S APPROVAL: Blake Tresan, General
Manager
Susan Griffith, Acting Finance &
Accounting Manager
TITLE:
FINANCIAL REPORT:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
Approve payment of bills
The bill list reports will be available at the Board meeting.
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
Manager
Accounting Manager
TITLE:
APPROVAL OF MINUTES:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
Approve minutes
N/A
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
Blake Tresan, General Manager
MANAGER’S APPROVAL: Liz Coombs, Acting
Exec Assistant/Admin Supv
BOARD OF DIRECTORS
REGULAR MEETING MINUTES
May 19, 2016
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5:30 p.m.
Finance Committee Meeting – Review administrative and general payables for
May of 2016
President call the regular meeting to order:
President Gilmore called the regular meeting of the Board of Directors of the Truckee Sanitary
District (District) to order at 6:00 p.m.
President Gilmore requested that the Board Members set their iPads to Airplane Mode.
PLEDGE OF ALLEGIANCE:
ROLL CALL:
DIRECTORS PRESENT:
Anderson, Gilmore, Smart, Sweet, Van Gundy
DIRECTORS ABSENT:
None
STAFF PRESENT:
Tresan (General Manager), Wright (Operations &
Maintenance), Brown (District Engineering), Rea
(Finance/Accounting), Reeve (Finance /Accounting),
Coombs (Administration)
OTHERS PRESENT:
Matt Brown, Mike Buffham & Charles Pratt (Maintenance
Temporary Seasonal Laborers)
CONSULTANTS PRESENT:
Mr. O.R. Butterfield
FINANCIAL REPORT:
a.
Fund & Cash Report:
Mr. Tresan reviewed the Fund & Cash Reports with the Board.
b.
Payment of Bills: A MOTION was made by Director Smart and SECONDED by
Director Sweet to approve the bills and payroll for the month of May in the amount of
$654,858.44. MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES:
A MOTION was made by Director Smart and SECONDED by Director Anderson to
approve the minutes of April 21, 2016. MOTION CARRIED UNANIMOUSLY.
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PUBLIC COMMENTS:
This is the time set aside for the public to address the Board on any matter not on the agenda.
There were no public comments.
PERSONNEL UPDATE: - Introduction of New Employees
Mr. Tresan introduced Ms. June C. Reeve (Finance/Accounting Department), Mr. Matt Brown,
Mike Buffham & Charles Pratt (Maintenance Temporary Seasonal Laborers) to the
Board; each approached the Board and gave a summary about themselves.
T-TSA REPORT:
Mr. Butterfield reviewed the T-TSA May 11, 2016 Board Meeting with the Board.
RESOLUTION NO. 2016-105:
A MOTION was made by Director Smart and SECONDED by Director Van Gundy to adopt
Resolution No. 2016-105, a resolution of appreciation to Ms. Rebecca L. Ruby. AYES:
Anderson, Gilmore, Smart, Sweet, Van Gundy. NOES: None. ABSTAIN: None. ABSENT:
None. RESOLUTION PASSED.
PROFESSIONAL ACHIEVEMENT AWARD:
Mr. Tresan stated that it was his pleasure to announce that staff member, Mr. Kyle Vickers, met
the objectives of the Professional Achievement Awards program by obtaining his CWEA Grade
II Certification. The Board congratulated Mr. Vickers for his outstanding accomplishment.
NOTICE OF PUBLIC HEARING:
A MOTION was made by Director Smart and SECONDED by Director Anderson to set a
Public Hearing on June 16, 2016 at 6:00 p.m., or soon thereafter, at the TSD’s Administration
Building, 12304 Joerger Drive, for consideration and possible action on a resolution requesting
collection of charges on the county tax roll, adopting a report of charges, and authorizing their
collection on the tax roll. MOTION CARRIED UNANIMOUSLY.
NOTICE OF PUBLIC HEARING:
A MOTION was made by Director Van Gundy and SECONDED by Director Smart to set a
Public Hearing on June 16, 2016 at 6:00 p.m., or soon thereafter, at the TSD’s Administration
Building, 12304 Joerger Drive, for consideration and possible action on a resolution adopting a
report on delinquent charges and authorizing their collection on the County tax roll. MOTION
CARRIED UNANIMOUSLY.
DENTAL, LIFE, AND AD&D INSURANCE RENEWAL:
A MOTION was made by Director Smart and SECONDED by Director Anderson to approve
the MetLife Dental insurance renewal with a 1% premium increase effective July 1, 2016; and
to approve MetLife Life and AD&D insurance renewal with no increase in premium. The
current life insurance and AD&D employee benefit is $200.000. MOTION CARRIED
UNANIMOUSLY.
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WORKERS' COMPENSATION INSURANCE RENEWAL:
A MOTION was made by Director Smart and SECONDED by Director Sweet to approve the
Workers' Compensation Renewal with CSRMA (California Sanitation Risk Management
Authority). MOTION CARRIED UNANIMOUSLY.
PRELIMINARY FISCAL YEAR 2016/2017 BUDGET & WAGE SCALE:
Mr. Tresan reviewed the Preliminary Budget for fiscal year 2016/2017 with the Board.
ANNUAL AUDIT ENGAGEMENT LETTER:
A MOTION was made by Director Smart and SECONDED by Director Sweet to accept the
annual audit engagement letter submitted by Damore, Hamric & Schneider, Inc. MOTION
CARRIED UNANIMOUSLY.
STAFF REPORTS:
Mr. Brown provided a brief update to the Board on the status of the following issues:
 Code Book Update
 Land Surveying project for TSD properties
 Paving Project 2016
 Administration Building Exterior Door Replacement
 Airport Meter Panel Relocation
 Northstar - Discharge Meter Location
 Town of Truckee 2016 Projects
 Truckee Donner PUD 2016 Projects
 Railyard Project
 Wastewater Flow Data
 Solar Energy Product
111 Mr. Wright provided a brief update to the Board on the status of the following issues:
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 Sanitary Sewer Overflow Report for April 2016
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 Maintenance Department Workload
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 Completed Repair of Floor and Installation of New Flooring in Lisa Sniders' Office
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 Installed Affeldt Memorial Plaque on Bridge
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 Picked up Six New Fleet Vehicles
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 Demonstrations on Combination Sewer Cleaners
118 Ms. Rea provided a brief update to the Board on the status of the following issues:
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 Finance Staff Training
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 Preliminary Budget
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 Possible Changing of Bank Account from Bank of America to Wells Fargo
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 End of Year Audit Preparation
123 Ms. Coombs provided a brief update to the Board on the status of the following issues:
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 Increase in Sewer Permit Issuance
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 Affeldt Memorial Bridge Dedication scheduled for June 23, 2016
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 Staff Training
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MANAGER’S REPORT:
Mr. Tresan reported to the Board on the following items:
 Appreciation of Rebecca Ruby years of service to the District
 April 2016 Monthly Report
 Koff & Associates Study
 Status of Sewer Rate Study
 Joerger Drive - 1998 Paving Agreement with the Town of Truckee
 CASA Collection System Work Group
 Truckee Day - June 4, 2016
 T-TSA Bill Stuffer
President Gilmore inquired about an iPad incident he had. Mr. Tresan explained that the
incident likely resulted from changes in iPad procedures being implemented by IT.
ADJOURNMENT:
The meeting adjourned at 7:51p.m.
Blake R. Tresan,
Board Secretary
DATE OF APPROVAL: ________________________
4
TITLE:
PUBLIC COMMENTS:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
N/A
The public can address the Board on any matter not on the agenda
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
MANAGER’S APPROVAL:
TITLE:
T-TSA REPORT:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
Consider report and possible action on direction to representative
N/A
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
TAHOE-TRUCKEE SANITATION AGENCY
A Public Agency
13720 Butterfield Drive
TRUCKEE, CALIFORNIA 96161
(530) 587-2525 •FAX (530) 587-5840
Directors
OR. Butterfield
Dale Cox
Erik Henrikson
S. Lane Lewis
Jon Northrop
General Manager
LaRue Griffin
BOARD OF DIRECTORS
SPECIAL MEETING NOTICE
Date: May 25, 2016
Time: 11 :00 AM
Place: Board Room, Tahoe-Truckee Sanitation Agency, 13720 Butterfield Drive,
Truckee, California
All or portions of this meeting will be conducted by teleconferencing in
accordance with Government Code section 54953(b). The following is the
teleconferencing location: 3413 Punta Alta, Unit N, Laguna Woods, CA 92637.
This location is accessible to the public, and members of the public may listen to
the meeting and address the Board of Directors from this teleconference location.
AGENDA
Please Note:
Members of the public will have the opportunity to directly address the Agency
Board of Directors concerning any item listed on the Agenda below before or
during consideration of that item. In order to better accommodate members of the
public, some Agenda items will be heard at the specified time or soon thereafter.
Agenda items without specific times may be rearranged to accommodate the
Board' s schedule.
I.
Call to Order, Pledge of Allegiance and Roll Call
II.
Business
1.
Public Comment - Discussion items only, no action to be taken. Any person may
address the Board at this time upon any subject within the jurisdiction of TahoeTruckee Sanitation Agency; however, any matter that requires action will be
referred to Staff for a report and action at a subsequent Board meeting. Please
note there is a five (5) minute limit per person.
2.
Closed Session.
1. Conference with Labor Negotiator - Government Code Section 54957.6
a. Agency Negotiator: General Manager
b. Employees: All Employee Titles
Regular Meeting Notice - Agenda
May 25, 2016
Page2
III.
Adjournment.
Posted and Mailed, 05/20/16
LaRue Griffin
Secretary to the Board
Items may not be taken in the order listed.
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disabilityrelated modification or accommodation to participate in this meeting, then please contact Cindy Tohlen at 530-5872525 or 530-587-5840 (fax). Requests must be made as early as possible, and at least one-full business day before
the start of the meeting.
Documents and material relating to an open session agenda item that are provided to the T-TSA Board of Directors
less than 72 hours prior to a regular meeting will be available for public inspection and copying at the Agency's
office located at 13720 Butterfield Drive, Truckee, CA.
TAHOE-TRUCKEE SANITATION AGENCY
A Public Agency
13720 Butterfield Drive
(530) 587-2525 • FAX (530) 587-5840
Directors
0. R. Butterfield
Dale Cox
Erik Henrikson
S. Lane Lewis
Jon Northrop
General Manager
LaRue Griffin
BOARD OF DIRECTORS
REGULAR MEETING NOTICE
Date: June 8, 2016
Time: 9:00 AM
Place: Board Room, Tahoe-Truckee Sanitation Agency, 13720 Butterfield Drive,
Truckee, California
AGENDA
Please Note:
Members of the public will have the opportunity to directly address the Agency
Board of Directors concerning any item listed on the Agenda below before or
during consideration of that item. In order to better accommodate members of the
public, some Agenda items will be heard at the specified time or soon thereafter.
Agenda items without specific times may be rearranged to accommodate the
Board' s schedule.
I.
Call to Order, Pledge of Allegiance and Roll Call
II.
Business
1.
Public Comment - Discussion items only, no action to be taken. Any person may
address the Board at this time upon any subject within the jurisdiction of TahoeTruckee Sanitation Agency; however, any matter that requires action will be
referred to Staff for a report and action at a subsequent Board meeting. Please
note there is a five (5) minute limit per person.
2.
Approval of the minutes of the regularly scheduled Board meeting on May 11 ,
2016 and the special Board meeting on May 25, 2016.
3.
Approval of General Fund warrants.
4.
Receive and file financial statements, status of investments and Teichert mining
report.
5.
Approval to ratify the License Agreement with Big Blue Adventure, LLC for the
Annual Truckee Running Festival.
June 8, 2016
Page 2
6.
Approval of the License Agreement with Big Blue Adventure, LLC for the
Truckee Marathon and Half Marathon.
7.
Approval of Resolution 02-2016 authorizing investment of monies in the Local
Agency Investment Fund.
8.
Approval to award bid for the 2016 Clarifier Painting project.
9.
Approval of Consultant Agreement with Bay Area Consultants, Inc. for inspection
services in connection with the 2016 Clarifier Painting project.
10.
Discussion of Truckee River Interceptor (TRI) MH 81 to MH83 Improvements
project.
11.
Discussion of State Route 89/Fanny Bridge Community Revitalization ProjectRelated TRI Relocation Agreement.
12.
Discussion of soil aquifer treatment process.
13.
Approval of Agency staff Table of Organization and revised Salary Schedule.
14.
Operations, Maintenance, Engineering and IT Reports.
15 .
General Manager Report.
16.
Comments from the Board of Directors - Reports, Announcements and Questions
for clarification only.
17.
Closed Session.
1. Conference with Legal Counsel - Anticipated Litigation.
a. Consideration of initiation of litigation pursuant to
Government Code Section 54956.9(d)(4). Cases: 2
11. Conference with Legal Counsel - Anticipated Litigation.
a. Significant exposure to litigation pursuant to Government
Code Section 54956.9(d)(2). Case: 1
111. Public Employee - Govt. Code, § 54957: Performance evaluation of
General Manager.
June8, 2016
Page 3
18.
Adjournment.
Posted and Mailed, 06/03/ 16
LaRue Griffin
Items may not be taken in the order listed.
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disabilityrelated modification or accommodation to participate in this meeting, then please contact Cindy Tohlen at 530-5872525 or 530-587-5840 (fax). Requests must be made as earl y as possible, and at least one-full business day before
the start of the meeting.
Documents and material relating to an open session agenda item that are provided to the T-TSA Board of Directors
less than 72 hours prior to a regular meeting wi ll be available for public inspection and copying at the Agency's
office located at 13720 Butterfield Drive, Truckee, CA.
TAHOJE-TRUCKJEJE SANITATION AGENCY
A Public Agency
13 72.0 Butterfield Drive
(530) 587-2.52.5 • FAX (530) 587-5840
Directors
0.1(. Buttrrfidd
Dale Cox
Erik Henrikmn
S. Lane LeivL~
Jon Nortlm>/>
General Manager
BOARD OF DIRECTORS
REGULAR MEETING MINUTES
Lali11e Ciriffi11
April 13, 2016
I.
CALL TO ORDER:
President Butterfield called the regular meeting of the Tahoe-Tmckee Sanitation Agency
Board of Directors to order at 9:00 AM. Roll call and Pledge of Allegiance followed.
Directors Present:
0. R. Butterfield, TSD
Dale Cox, SVPSD
Erik Henrikson, TCPUD
S. Lane Lewis, NTPUD
Jon Northrop, ASCWD
Staff Present:
LaRue Griffin, General Manager
Cindy Tohlen, Administrative Secretary
Vince Wildeman, Maintenance Superintendent
Dave Robe1ison, Operations Superintendent
Tom Rinne, Senior Engineer
Michael Peak, Chief Plant Operator
Richard P. Shanahan, Agency Counsel
Others:
Terri Svetich, S' Concepts
Richard Svetich, S' Concepts
Brad Memeo, CH2M Hill
Carol Meagher, KidZone Museum
IL BUSINESS:
1. Public Co1m11ent:
None.
2. Informative presentation by KidZone Museum.
Ms. Carol Meagher, Executive Director ofKidZone, provided fill infonnative video
about Kidzone with the Board. Ms. Meagher said that she has been with the KidZone
for approximately eleven years and their enrollment has gone from 5,000 visitors a
year to approximately 23,000 visitors per year during her tenure. She reported that
they currently have a planning committee working on a new building. Ms. Meagher
provided KidZone Museum brochures to the Board members.
NORTH TAHOE• TAHOE CITY• ALPINE SPRINGS• SQUAW VALLEY •TRUCKEE
Regular Meeting Minutes
April 13, 2016
Page 2
3. Approval of Minutes of the regularly scheduled Board meeting of March 9, 2016.
MOTION by Director Cox, SECOND by Director Lewis to approve the minutes of
the regularly scheduled Board meeting of March 9, 2016; unanimously approved.
4.
Approval of General Fund warrants.
MOTION by Director Lewis, SECOND by Director Cox to approve the
General Fund warrants; imanimously approved.
5.
Receive and file financial statements, status of investments and Teichert Mining
report.
Received and filed.
6. Discussion of 2016 Clarifier Painting project.
Mr. Griffin reported the project was included in Upgrade and Rehabilitation Budget
Fund approved for fiscal year 2015-2016. The allocated budget amount was
$500,000. He stated the engineer's estimate for the project is $365,000. He repo1ted
that the project has been advertised, bids are scheduled to be opened on April 28,
2016 and a recommendation to the Board will be made at the May 11, 2016 meeting.
7.
Approval of Consultant Services Agreement with HDR Engineering, Inc.
Mr. Griffin reported the agreement was tabled at the last Board meeting pending
further research to determine the existence of any contracts or agreements between TTSA and the Tahoe City Public Utility District (TCPUD) that identifies
responsibilities for work over the TRI. Mr. Griffin informed the Board that staff was
not able to fmd any documents. He stated that moving forward, staff will continue to
monitor and evaluate projects over the TRI and recommended we approve the
agreement to have HDR Engineering assist in the evaluations. President Butterfield
asked what services HDR Engineering would provide to the Agency. Mr. Griffin
stated they would assist with load calculations over the TRI similar to the scope of
services they are currently providing for the Fanny Bridge project.
l\10TION by Director Henrikson, SECOND by Director Northrop to approve
Consultant Services Agreement with HDR Engineering, Inc., with a not to exceed
limit of $50,000; unanimously approved.
8.
Discussion ofTrnckee River Interceptor (TRI) M 81 to MH83 Improvements project.
Mr. Griffin repmted that CH2M Hill has submitted a 60% design plan set which staff
has reviewed and returned to CH2M Hill for their revision. He said t11at staff has
directed CH2M Hill to pursue an alternative alignment within the highway to
April 13, 2016
Page 3
minimize the tempora1y construction easement (TCE) boundaries on the adjacent
property owner. Mr. Griffin said that once CH2M Hill has reviewed our comments,
they will submit the alternative to Caltrans for its approval.
Director Lewis asked if T-TSA had CalTrans approval. Mr. Griffin responded that
we do not, however, there have been discussions and Caltrans is aware of the
potential alignment. Director Cox asked if this would affect the current schedule.
Mr. Griffin responded that T-TSA is proceeding on schedule with th~ original design
of remove and replace and that the Caltrans review will not affect the schedule.
President Butterfield asked if T-TSA would locate and install the bypass pumping
system on Mr. Heiser's property. Mr. Memeo responded that the pumps will be
placed upstream of the property and the pipe will be placed within the Caltrans rightof-way. President Butterfield asked if this has been approved and Mr. Memeo
responded that he has received verbal confinnation from Caltrans, however, they
have not seen the plans yet. He stated that CH2M Hill is in the process of finalizing
the 60% design which will be submitted to Ca!Trans by the end of the month. He said
that they have also developed a pros and cons comparison of the various alternatives
so Caltrans and T-TSA can understand the benefits of each alternative.
Director Cox stated that he is concerned of the potential project cost increases by
placing the sewer within the highway as it would include additional pipe installation.
Mr. Griffin agreed with Director Cox and said that an estimated constrnction cost
increase would be 25%. He added the percentage is an approximate only and would
require fwiher evaluation to determine an actual amount.
Mr. Shanahan stated staff had pursued this alternative to minimize the TCE area on
Mr. Heiser' property. Staff had been discussing the TCE with Mr. Heiser which led
to Mr. Heiser's letter and the potential of an alternative alig=ent. Mr. Shanahan
said the need for reaching an agreement with Mr. Heiser depends on whether or not
we need a new TCE on the Heiser property. He added that T-TSA does not need Mr.
Heiser's permission to work within the existing easement, however, it's the additional
TCE that triggers complications. Mr. Memeo added that the existing 10-foot
easement is not wide enough for the construction phase. Director Cox reconnnended
that staff pursue additional staging areas for contractor use. Mr. Griffin stated
Caltrans has indicated they would provide additional areas along tl1e highway for
staging.
Director Cox asked if CH2M Hill would have a monetaiy proposal prepared for this
alternative in the highway at the next Board meeting. Mr: Memeo responded that
they could.
April 13,2016
Page 4
9.
Discussion of State Route 89/Fanny Bridge Community Revitalization ProjectRelated TRI Relocation Agreement.
Mr. Griffin reported that all paiiies to the agreement have agreed to the
indemnification and insurance provisions. The agreement is final, except for the
preparation of some exhibits. Mr. Shanahan said that since our last meeting, he has
coordinated with the attorneys from North Tahoe PUD, Tahoe City PUD, and CFL
Highway Division, and that they are in agreement with the latest form of the contract.
He added that the T-TSA Board has already approved the agreement.
I 0. Discussion of soil aquifer treatment process.
Mr. Svetich provided a brief update on the soil aquffer treatment process. He said
that we have gone through the winter and were optimistic that we could adjust and
control the nitrogen in Well #31 to 2 milligrains per liter as summer approached. He
rep01ied that we have implemented a strategy in order to comply with the sunnner
limitations where BNR is basically performing all the treatment. He said that our
values went up to 6.56 at this period and we want them down during the summer
period so we can comply with the discharge requirements. He added that this is great
progress in our understanding on how to make the field work, however, we did not
accomplish the fact that we could keep BNR partially on line during the summer
period at this juncture.
Mr. Svetich said that they put a lot of eff01i into this and have achieved some goals
but have not achieved the ultimate goal. We cai1 call the previous work as Phase I
and can continue to monitor through the sununer to see how the field responds to the
BNR water assuming T-TSA wants to continue down this road. Director Lewis stated
that we need to keep experimenting to see what we can do to get back to how it
functioned in the past. Mr. Svetich said that we had the field working quite hai·d,
removing a lot of nitrogen, but not getting down to the level that were required in the
new constraints.
Ms. Svetich said that he can provide a comprehensive presentation of the recent
efforts ifthe Board is interested. He added that T-TSA staff has provided a lot of
assistance.
11. Operations, Maintenance, Engineering and IT Rep01is.
Mr. Peak rep01ied that effluent waste discharge requirements were met for the month
of March 2016, with tlu·ee-quaiters of all prima1y ai1d activated sludge process units
in service to treat the influent waste streain. He said that staff continued to provide a
nutrient iich substrate to the plant effluent to rehabilitate the SAT process through the
month ofMai·ch. He said that the regulat01y Process Hazard Analysis for the chlorine
facility was revalidated this month. Mr. Peak thanked Dave Robertson (who is
April 13, 2016
Page 5
retiring) for everything he has done for T-TSA and for being the boss and person that
he was to him.
Mr. Robe1ison said how satisfying it has been and how grateful he is for the
opportunity to serve T-TSA and our communities with the most precious conunodity
(water). As this is his last Board meeting, Mr. Robertson said how ve1y grateful and
honored he is to have worked with the Board and employees ofT-TSA.
Mr. Wildeman reported that the Maintenance Department continued to suppo1i all
depmiments. He said that their major projects over the past month included rebuilds
of an elutriation pump, caustic pump and pressure vacuum regulator, rotor and stator
replacements for a filter press feed pump, and completion of the upgrade project to
replace all plant smnplers with new Hach smnplers throughout the plant. Mr.
Wildeman said that he has greatly appreciated working with Dave Robertson.
Mr. Rinne added that he appreciated working with Dave and that he has been a
mentor and a friend and will hopefully continue to be.
12. General Manager Report:
Mr. Griffin provided a brief update on the status of various ongoing projects, none
of which required bom·d action at time.
Mr. Griffin armounced that Cindy Tohlen was planning on retiring after working at TTSA for 34 years. Ms. Tohlen said that it has been a pleasure and that she will
become a stay at home grandmother to her future granddaughter. Director Northrop
said that she would be missed. Ms. Tohlen responded thank you, that she appreciated
working here, and that much like Dave, Director Butterfield hired her for T-TSA's
first plant expansion.
13. Comments from the Board of Directors - Reports, Announcements and Questions for
clarification only.
Director Cox commented that he was concerned that KidZone would request use of
Agency property. Director Northrop stated that the histo1ical response for previous
requests has been no.
14. Closed Session:
The board went into closed session with legal counsel and Mr. Griffin at 10:20 AM
pursuant to Government Code Section 54956.9(d)(4) for consideration of initiation of
litigation, Govermnent Code Section 54956.9(d)(2) for anticipated litigation, and
Government Code Section 54957.6 for conference with labor Negotiator.
The meeting was reopened at 11 :30 AM. Nothing to rep01i from closed session.
April 13, 2016
Page 6
III. ADJOURNMENT:
There being no further business, the meeting adjourned at 11 :31 AM.
}. ~\!(\I
)y'l
,
~\0\,__,...,--
LaRue Griffin ,j
Approved:
~.:, J\ 1 \ \lo
T-TSA Interoffice Memo
Date:
Jlllle 3, 2016
To:
TTSA Board of Directors
From:
LaRue Griffin, General Manager
RE:
Board Report - Regular Board Meeting Jlllle 8, 2016
~
1. Approval to ratify the License Agreement with Big Blue Adventure, LLC for the Annual
Truckee Running Festival.
Big Blue Adventure, LLC has organized its Annual Truckee Running Festival and requested to enter
into a License Agreement with T-TSA to access T-TSA property. Access was requested to allow
event staff to place an aid station for participating runners. Due to the event occurring prior to the
meeting and historical Board approval of the agreement, the agreement has been signed by the
General Manager. Ratification of the agreement is required by the Board of Directors.
Management recommends approving to ratifj; the License Agreement with Big Blue Adventure, LLC
for the Annual Truckee Running Festival.
2. Approval of the License Agreement with Big Blue Adventure, LLC for the Truckee Marathon
and Half Marathon.
Big Blue Adventure, LLC has organized a Truckee Marathon and Half Marathon event and requests to
enter into a License Agreement with T-TSA to access T-TSA property. Access is requested to allow
event staff to place an aid station for participating runners. The event is scheduled for September 25,
2016.
Management recommends approving the License Agreement with Big Blue Adventure, LLC for the
Truckee Marathon and Half Marathon.
3. Approval of Resolution 02-2016 authorizing investment of monies in the Local Agency
Investment Fund.
Local Agency Investment Fund is established in the State Treasury for the deposit of money of a local
agency for purposes of investment by the State Treasurer. T-TSA performs deposits and withdrawals
of money for the purpose of investment in the best interests of the Agency.
The resolution is required to update Agency officers authorized to order the deposit or withdrawal of
monies in the Local Agency Investment Fund.
Management recommends approving Resolution 02-2016 authorizing investment o,f monies in the
Local Agency Investment Fund.
4. Approval to award bid for the 2016 Clarifier Painting project.
The project consists of surface preparation and coating of the rake arm mechanism, steel supports,
miscellaneous steel, and piping for primary clarifier no. 1 and chemical clarifier no. 1. Work also
includes the handling, containment, testing, and disposal of hazardous and non-hazardous materials
and wastes in connection with the surface preparation and coating work.
An addendum was issued postponing the bid date to June 2. A recommendation for award will be
presented to the Board at the meeting.
Management recommends awarding the bid for the 2016 Clarifier Painting project per staff
recommendations.
5. Approval of Consultant Agreement with Bay Area Coating Consultants, Inc. for inspection
services in connection with the 2016 Clarifier Painting project.
Bay Area Coating Consultants, Inc. provide inspection and technical services for coating and liner
projects. T-TSA has contracted with them in the past for inspection services to ensure compliance
with specifications and industry standards. Staff requests their services for the 2016 Clarifier Painting
project. Costs shall be based on time and materials with a not to exceed amount of$31,966.
Management recommends approving Consultant Agreement with Bay Area Coating Consultants, Inc.
for inspection services in connection with the 2016 Clarifier Painting project.
6. Discussion of Truckee River Interceptor (TRI) MH 81 to MH83 Improvements project.
CH2M Hill has continued their work on the TRI project. CH2M Hill will be at the Board meeting for
discussion and provide an update to the project.
No action required
7. Discussion of State Route 89/Fanny Bridge Community Revitalization Project-Related TRI
Relocation Agreement.
The agreement has been signed by all parties. An update to the project and easement acquisition will
be provided as the meeting.
No action required
8. Discussion of soil aquifer treatment process.
Richard Svetich of S3 Concepts and staff have been working together to address the soil aquifer treatment
(SAT) process. Richard Svetich and staff will provide a discussion of the SAT at the Board meeting.
No action is required
9. Approval of Agency staff Table of Organization and revised Salary Schedule.
The Table of Organization and Salary Schedule has been revised to reflect current positions and
salaries for the 2016-2017 fiscal year. Salaries have been increased to reflect a Cost-of-Living
(COLA) increase of2.2% per the CPI California index as negotiated between T-TSA and staff.
Management recommends approving Agency staff Table of Organization and revised Salary
Schedule.
TITLE:
PUBLIC HEARING - RESOLUTION NO.
2016-106:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
To adopt Resolution No. 2016-106
N/A
ALTERNATIVES:
BUDGET INFORMATION:
DEPT. MGR. :
Accounting Manager
Manager
BOARD OF DIRECTORS
RESOLUTION NO. 2016-106
A RESOLUTION REQUESTING COLLECTION OF CHARGES ON THE TAX ROLL
AND ADOPTING A REPORT ON CHARGES
PURSUANT TO HEALTH AND SAFETY CODE SECTION 5473, ET SEQ.
WHEREAS, the Truckee Sanitary District Board (hereinafter ADistrict@) requests the Counties of
Nevada and Placer to collect on the County tax rolls certain charges which have been imposed pursuant to
adopted Ordinance 1-2008 which established semi-annual service charges and connection fees by 2/3 vote of the
members of the Board of Directors; and
WHEREAS, the Counties have required as a condition of the collection of said charges that the District
warrant the legality of said charges and defend and indemnify the Counties from any challenge to the legality
thereof; and
WHEREAS, a written report (AReport@) was prepared and filed on May 19, 2016, with the Secretary
of the District containing a description of each parcel of real property receiving sanitary sewer service and the
amount of the service charge for each parcel for the Fiscal Year 2016-17 computed in conformity with the
charges prescribed by Ordinance 1-2008; and
WHEREAS, a notice of the filing of the Report and of the time and place of hearing, June 16, 2016, at
6:00 P.M., or soon thereafter, at the Board of Directors meeting room of Truckee Sanitary District, has been
printed and published in a newspaper of general circulation within the Truckee Sanitary Districtarea pursuant to
Section 6066 of the Government Code; and
WHEREAS, the Board of Directors of Truckee Sanitary District held said public hearing on said written
report at the time and place specified in said notice, considered all objections and protests. Any protests made,
either written or oral, do not constitute a majority of the separate parcels of property described in the report; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF THE TRUCKEE
SANITARY DISTRICT:
1.
The Board of Directors, based upon the findings herein above set forth, herebyadopts the Fiscal
Year 2016-17 Report in full as revised, changed, reduced, or modified by the Board of Directors and requests the
Auditor-Controller of Nevada and Placer Counties to attach for collection on the Countytax rolls those taxes,
assessments, fees and/or charges, contained in said report.
2.
The District warrants and represents that the taxes, assessments, fees and/or charges imposed by
the District and being requested to be collected by Nevada and Placer Counties comply with all requirementsof
state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).
3.
Said charges shall thereafter constitute a lien upon, and be included on a bill for taxes levied
against, said parcels and shall be collected together with and not separately from taxes for Truckee Sanitary
District, and the levy, collection and enforcement of general taxes shall be applicable to all such charges as more
particularly set fourth in Sections 5473.5, 5473.6, 5473.7, and 5473.8 of the Health and Safety Code.
4.
The District releases and discharges the Counties, and their officers, agents and employees from
any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any
manner arising out of the collection by the Counties of the taxes, assessments, fees and/or charges contained in
the Report on behalf of District.
5.
The District agrees to and shall defend, indemnify and hold harmless the Counties, their officers,
agents and employees (the AIndemnified Parties@) from any and all claims, demands, liabilities, costs and
1 of 2
expenses, damages, causes of action, and judgments, in any manner arising out of the collection by Counties of
the taxes, assessments, fees and/or charges contained in the Report and requested to be collected by Counties for
District, or in any manner arising out of District=s establishment and impositionof the taxes, assessments, fees
and/or charges. District agrees that, in the event a judgment is entered in a court of law against any of the
Indemnified Parties as a result of the collection of the taxes, assessments, fees and/or charges contained in the
Report, the County may offset the amount of the judgment from any other monies collected by County on behalf
of District, including property taxes.
6.
The District agrees that its officers, agents and employees willcooperate with the Counties in
answering questions referred to District by Counties from any person concerning the District=s taxes,
assessments, fees and/or charges, and that District will not refer such persons to County officers and employees
for response.
7.
The District agrees to pay such reasonable and ordinary charges as the Counties may prescribe
to recoup their costs in placing on the tax rolls and collecting the taxes, assessments, fees and charges contained
in the Report, as provided by Government Code sections 29304 and51800.
8.
The President of the Board of Directors signed the continuous Standard Form Tax Collection
Services Contract between the District and the County of Nevada on June 19, 1997.
PASSED AND ADOPTED by the Board of Directors of Truckee Sanitary District at the Regular
meeting of the Board of Directors on this 16th day of June, 2016, at Truckee, California by the following roll call
votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jerry Gilmore,
President of the Board of Directors
Blake R. Tresan,
Board Secretary
CERTIFICATION
I hereby certify that the foregoing is full, true and correct copy of Resolution No. 2016-106, duly and regularly
adopted by the Board of Directors of Truckee Sanitary District, County of Nevada, on June 16, 2016.
Blake R. Tresan,
Board Secretary
2 of 2
TITLE:
PUBLIC HEARING - RESOLUTION NO.
2016-107:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
To adopt Resolution No. 2016-107
N/A
ALTERNATIVES:
BUDGET INFORMATION:
DEPT. MGR. :
Accounting Manager
Manager
ITEMS TO ADD I DEDUCT FROM COUNTY LIST:
06/30/16 Year End
06/08/16
Total from Accts w/Debit Balances Report
4,844. 16
1,200.49
276.65
60.74
7,489.89
ADD:
17 -200-08-00-0
18-580-20-00-0
18-740-17-00-0
19-0 90-11-00-0
Michael Silver
Lorenzo Islas
Truckee Crossroads Shopping Center - Summit Swirl
Wergland House LLC
LESS:
18-800-07 -00-0
19-030-12-00-0
19-090-02-00-N
19-090-02-00-P
19-420-75-00-0
California State Parks
Sierra Pacific Power Co/NV Energy
Union Pacific Rail Road (JAX)
Union Pacific Rail Road (Diego's)
US Forest Service
TOTAL:
(3,111.15)
(57.46)
(1,080.56)
(143.55)
(451.44)
9,027.77
Accounts With Debit Balances - Account Summary
Printed 6/8/2016@ 8:11:01 AM
Page 1
PN
Owner Name
18-800-07-00-0 CALIFORNIA STATE PARKS
2 19-030-12-00-0 SIERRA PACIFIC POWER CO OBA NV
ENERGY
3 19-090-02-00-N UNION PACIFIC RAILROAD
19-090-02-00-P UNION PACIFIC RAILROAD
19-420-75-00-0 US FOREST SERVICE
Tenant Name
Bill To
Owner
Owner
ROBERT CAREY
Tenant
Owner
Owne
1 080.56
$143.55
$451.44
Total: ~I_ _ _ _$_4,_84_4_.1__,61
TRUCKEE SANITARY DISTRICT - Misc AR Data
Accounts With Outstanding Fees
Batch: 258
Off Date: 06/08/2016
Page: 1
8:09: 13 AM, 6/8/2016
SILVER, MICHAEL
17 -200-08-00-0
Receipt
Notes
Ace
1/14/2016 Count
1/14/2016 Count
01 31010
12391
99 11011
01 32090
Outstanding Fees For Account:
$_1_,2_0_0_.4~91
. . _ I_ _ _ _
ISLAS, LORENZO
18-580-20-00-0
Description
Notes
Dep Amt
11450
100.00
12101
.50
101.50
2/3/2016
OFEE
$25.15
$25.15
01 32090
Outstanding Fees For Account: l._____ _ _ _$;_2_7_6_.6_.51
TRUCKEE CROSSROADS SHOPPING CENTER
18-740-17-00-0
Date
Code
1
2
3
4
5
6
7
8
9
10
11
12
Notes
Dep Paid
$250.00
12/3/2015 Count Suite C Summit
Swirl
12/3/2015 Count Suite C Summit
Swirl
$50.00
3/8/2016
UFEE
5/10/2016
OFEE
10% Late Fee
$5.22
$5.22
$5.52
$5.52
01 3209
. . _ I_
_
_
_
$_6_0_.7~41
_
TRUCKEE SANITARY DISTRICT - Misc AR Data
J'
· - ·1
,~-
Accounts With Outstanding Fees
i
Batch 258
[Cut Of.f Date: 06/08/.2016
Pag::._2___ . __ _
8:09:13 AM, 6/8/2016
L. ··-
19-090-11-00-0
WERGLAND HOUSE LLC
WERGLAND HOUSE
Description
Notes
11829
9/29/15 Count Wer land House
9/29/15 Count Wergland House
500.00
1/6/2016
3/3/2016
OFEE
PMT
$726.35
$500.00
$726 35
($500 00)
1238
01 32090
99 11011
' - - 1_
_
_
_;$_7..:...,4_8_9_.8__,9!
BOARD OF DIRECTORS
A RESOLUTION OF THE BOARD OF DIRECTORS OF TRUCKEE SANITARY DISTRICT
ADOPTING A REPORT ON DELINQUENT CHARGES AND AUTHORIZING THEIR
COLLECTION ON THE TAX ROLL PURSUANT TO HEALTH AND SAFETY CODE SECTION
5473, ET SEQ.
WHEREAS, The Board has heretofore adopted Ordinance 1-2008 which established semi-annual
service charges and connection fees by 2/3 vote of the members of the Board of Directors; and
WHEREAS, The Board has heretofore elected, on May19, 2016, to collect on the tax roll, in the same
manner, by the same person, and at the same time, together with its taxes, any unpaid charges, together with
penalties thereon, for fiscal year July 1, 2015 through June 30, 2016; and
WHEREAS, A written report was prepared and filed on May 17, 2016, with the Secretary of the
District containing a description of each parcel of real property receiving sewage service whose service charges
and/or connection charges are delinquent, and of the amount of delinquent charges for each parcel for said fiscal
year, together with penalties thereon; and
WHEREAS, A notice of the filing of said report and of the time and place of hearing thereon, to wit,
June 16, 2016, at 6:00 P.M., or soon thereafter, at the Board of Directors meeting room of Truckee Sanitary
District, has been printed and published in a newspaper of general circulation within the Truckee Sanitary
District area pursuant to Section 6066 of the Government Code and was mailed to each affected property owner
on May 17, 2016; and
WHEREAS, The Board of Directors of Truckee Sanitary District held said public hearing on said
written report at the time and place specified in said notice, considered all objections and protests. Any protests
made, either written or oral, do not constitute a majority of the separate parcels of property described in the
report; and
WHEREAS, The Board of Directors also finds that some delinquent service charges and connection fees
for the fiscal year July 1, 2015 through June 30, 2016, unpaid on the date that said written report was submitted
and filed with the Secretary of the Board of Directors, have been paid; and that said report should be revised to
update said report for the current status of all such delinquent charges.
WHEREAS, to the best of the District's knowledge, the taxes, assessments, fees and/or charges imposed
by the District and being requested to be collected by Placer and Nevada Counties comply with all applicable
requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution
(proposition 218).
NOW, THEREFORE, BE IT RESOLVED:
1. The Board of Directors, based upon the findings hereinabove set forth, herebyadopts said written
report as revised and directs that copies of said written report be filed with the Auditors of Nevada and Placer
Counties with a statement endorsed thereon that the same has been adopted by the Board of Directors of Truckee
Sanitary District.
2. The Board of Directors requests the Auditors of Nevada or Placer Counties to enter the amounts of
the unpaid charges, together with penalties thereon, against the respective parcels of land shown on said report as
revised, as they appear on the current assessment roll pursuant to Health and Safety Code Section 5473.4.
1 of 2
3. Said charges, including penalties, shall thereafterconstitute a lien upon, and be included on a bill for
taxes levied against, said parcels, shall be collected together with and not separately from taxes for Truckee
Sanitary District, and the levy, collection and enforcement of general taxes shall be applicable to such charges all
as more particularly set fourth in Sections 5473.5, 5473.6, 5473.7, and 5473.8 of the Health and Safety Code.
4. Upon reasonable written notice by Counties of any claim or challenge, the District agrees to defend
with counsel of its choice, indemnifyand hold harmless Placer and/or Nevada County, the Board of Supervisors,
officers, officials, agents and employees (collectively "theCounty"), against the payment of any liabilities, losses,
costs and expenses, including attorneys fees and court costs, not due to the County's own active negligence or
willful misconduct, which the County may incur in the exercise and performance of its powers and duties in
placing these delinquent sewer charges onto the County roll and tax bills for the District.
5. The District agrees that its officers, agents and employees willcooperate with the County in
answering questions referred to District by County from any person concerning the District's taxes, assessments
fees and/or charges, and that District will not refer such persons to County officers and employees for response.
6. The District agrees to pay such reasonable and ordinary charges as the County may prescribe to
recoup its costs in placing on the tax rolls and collecting the taxes, assessments, fees and charges, as provided by
Government Code sections 29304 and 51800.
7. The President of the Board of Directors signed the continuous Standard Form Tax Collection Services
Contract between the District and the County of Nevada on June 19, 1997.
PASSED AND ADOPTED by the Board of Directors of Truckee Sanitary District at the Regular
meeting of the Board of Directors on this 16th day of June, 2016, at Truckee, California by the following roll call
votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jerry Gilmore,
Blake R. Tresan,
Board Secretary
CERTIFICATION
I hereby certify that the foregoing is full, true and correct copy of Resolution No. 2016-107 duly and regularly
adopted by the Board of Directors of Truckee Sanitary District, County of Nevada, on June 16, 2016.
Blake R. Tresan,
Board Secretary
2 of 2
TITLE:
APPROPRIATION LIMITS FOR FISCAL
YEAR 2016-17 - RESOLUTION NO.
AGENDA ITEM NO. :
2016-108:
RECOMMENDED ACTION:
To adopt Resolution 2016-108 as presented
This resolution is required annually, as part of adopting the final budget for FY17. The
appropriations limitation calculation is based upon data provided by the California
Department of Finance. The calculation procedure follows California Constitution Article
VIII(B), applicable to agencies that receive ad valorem property tax revenue. The District
does not receive any tax proceeds subject to limitations.
ALTERNATIVES:
BUDGET INFORMATION:
DEPT. MGR. :
Accounting Manager
Manager
BOARD OF DIRECTORS
A RESOLUTION OF THE TRUCKEE SANITARY DISTRICT ESTABLISHING
APPROPRIATIONS LIMITS FOR FISCAL YEAR 2016-17
WHEREAS, the people of the State of California elected to approve Article XIIIB of the
California Constitution which sets annual appropriations limits for governmentalagencies, adjusted for the
change in the cost of living and the change in population; and
WHEREAS, Article XIIIB, Section 8(e)(2) provides for an entity of local government to
determine the change in the cost of living by either the percentage change in the California per capita
personal income from the preceding year or the percentage change in the local assessment roll from the
preceding year for the jurisdiction due to the addition of local nonresidential new construction; and
WHEREAS, each entity of local government shall select its change in the cost of living pursuant
to this paragraph annually by a recorded vote of the entity’s governing body; and
WHEREAS, the method prescribed by the Legislature shall be used in determining the change in
population, which numbers are provided by the State of California Department of Finance on May 1; and
WHEREAS, the California Legislature has enactedGovernment Code Section 7901 which
implements Article XIIIB of the Constitution and sets forth procedures for calculating appropriations
limits; and
WHEREAS, Truckee Sanitary District (TSD) receives revenue from service charges, connection
fees, and property taxes. Government Code Section 7901 states that proceeds of taxes shall not include
proceeds from regulatory licenses, user charges, or user fees except to the extent that such proceeds
exceed the cost reasonably borne by such an entity in providing the service; and
WHEREAS, The proceeds from service charges and connection fees do not exceed the actual
cost of providing wastewater collection and transportation services; and
WHEREAS, TSD is required by Government Code Section 7910 to establish appropriations limits
for Fiscal Year 2016-17 by resolution at a regularly scheduled and noticed meeting; and
WHEREAS, a report has been prepared and filed with the Secretary of the District which contains
the documentation used in the determination of the appropriations limit and was made available to the
public for inspection for 15 days prior to the public meeting on the resolution.
1 of 2
NOW, THEREFORE, BE IT RESOLVED:
1.
That TSD shall use the per capita personal income from the preceding year and the
population change for Nevada County as provided by the State of California, Department
of Finance; and
2.
The Appropriations Limit for TSD’s Fiscal Year 2016-17, adjusted for the change in the
cost of living and the change in population is $3,320,744.70.
3.
The Fiscal Year 2016-17 budgeted appropriations of proceeds of taxes do not exceed the
appropriations limit.
PASSED AND ADOPTED at a regular meeting of the Truckee Sanitary District Board of
Directors on June 16, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jerry Gilmore,
Blake R. Tresan,
Board Secretary
CERTIFICATION
I hereby certify that the foregoing is full, true and correct copy of Resolution No. 2016-109, duly and
regularly adopted by the Board of Directors of Truckee Sanitary District, County of Nevada, on
June 16, 2016.
Blake R. Tresan,
Board Secretary
2 of 2
TITLE:
FISCAL YEAR 2016-17 ANNUAL
BUDGET - RESOLUTION NO. 2016AGENDA ITEM NO. :
109:
RECOMMENDED ACTION:
Adopt Resolution 2016-109 as presented
The Annual Budget for FY17 is attached for the Board's consideration.
ALTERNATIVES:
BUDGET INFORMATION:
Adoption of Resolution 2016-109 will establish the annual capital and operating budget for
FY17.
DEPT. MGR. :
Manager
Accounting Manager
FISCAL YEAR 2017
ANNUAL BUDGET
Committed to Protecting Truckee’s
Public Health and Environment Since 1906
Adopted June 16, 2016
FISCAL YEAR 2017
ANNUAL BUDGET
Board of Directors:
Jerry Gilmore, President
Brian K. Smart, Vice President
Dennis Anderson
Ron Sweet
Nelson Van Gundy
District Budget Workgroup:
Blake R. Tresan, PE, General Manager
Susan Griffith, Finance & Accounting Manager
Rebecca Ruby, Administrative Services Manager
Raymond Brown, PE, District Engineer
Lee Wright, Operations and Maintenance Superintendent
Howie Johnson, Accounting Tech III
Kara Raymer, Accounting Tech III
Angie Rea, Accounting Tech III
District Administrative Office:
12304 Joerger Drive
Truckee, California 96161
Telephone: (530) 587-3804
Fax: (530) 587-1340
www.truckeesan.org
FISCAL YEAR 2017
ANNUAL BUDGET
TABLE OF CONTENTS
I.
Resolution 2016-109 Adopting The FY17 Annual Budget
II.
Budget Memorandum from General Manager
Tables
1. Annual Budget – All Funds - FY17
2. Operating Budget – Fund 1 - FY17 - Comparison to FY16 Budget and
Projected Actuals
3. Staffing Plan - FY17
4. Outside Services Budget Detail - FY17
5. Computer Hardware & Software Budget Detail - FY17
6. Training & Travel Budget Detail - FY17
7. 5-Year Capital Improvement Plan - FY17 thru FY21
8. Capital Improvement Detail - FY17
9. Vehicle and Equipment Replacement Schedule
10. Fund Balance - FY17
Appendices
A. Operating Budget Detail – By General Ledger Code and Department
B. MVI & SAD 5 Fund Transfer Memorandum
C. Allocation of Fund 4 Monies to Capital Improvement Project for the FY17
Budget
D. 20-Year Fund Balance Forecast Memorandum & Accompanying
Tables/Charts
BOARD OF DIRECTORS
A RESOLUTION ADOPTING
THE ANNUAL BUDGET FOR FISCAL YEARS 2017
FOR THE TRUCKEE SANITARY DISTRICT
WHEREAS, the staff of the Truckee Sanitary District have developed an annual
operating and capital budget (Annual Budget) for fiscal year 2017; and
WHEREAS, the Board of Directors have reviewed the Annual Budget for fiscal year
2017; and
WHEREAS, the Board of Directors has determined that, with necessary Board action,
there will be sufficient District revenues and financial reserves to meet the District’s financial
obligations over the next fiscal year.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee
Sanitary District does hereby adopt the Annual Budget for fiscal year 2017.
PASSED AND ADOPTED by the Board of Directors of the Truckee Sanitary District at a
regular meeting of the Board, held on the 16th day of June, 2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jerry Gilmore,
ATTEST:
Blake R. Tresan,
Board Secretary
1
MEMORANDUM
Date:
June 16, 2016
To:
Board of Directors
From:
Blake R. Tresan, General Manager
Subject:
FISCAL YEAR 2017 ANNUAL BUDGET
The purpose of this memorandum is to present the annual budget for the Truckee
Sanitary District for fiscal year 2017 (FY17). The budget provides a map, from a
financial perspective, of how the District intends to conduct business in the upcoming
year. The budget projects all District revenues and expenditures and is used as a tool
to monitor and track District activities over the year. The budget is broken up into two
categories: operations and capital. Additionally, the budget examines changes in
District reserves in its six funds. This year’s budget was developed, consistent with
previous years, with the goal of enabling the District to provide its customers with the
highest level of service consistent with the prudent management of public funds.
The budget is summarized in Table 1 and supporting documentation is provided in
subsequent tables and appendices.
This budget was prepared as a group effort and the work of Rebecca Ruby, Lee Wright,
Raymond Brown, Susan Griffith, Howie Johnson, Angie Rea, and Kara Raymer should
be acknowledged and commended. Of course, every employee of the District deserves
recognition for their hard work and continued success at protecting our community’s
environment and public health.
FY17 Budget Highlights
FY17 Operating Budget
• Operating revenues in FY17 are anticipated to increase 4% over the FY16
budget to $7.9 million.
o Revenues from user fees in FY17 are anticipated to increase 2% over the
current year to $2.68 million. This increase represents approximately 140
new connections. User fees represent 34% of total operating revenues.
o Revenues from property taxes in FY17 are anticipated to increase 4%
over the current year to $5.04 million. Property taxes represent 64% of
total operating revenues.
• Operating expenses in FY17 are anticipated to increase 7% over FY16 budget
and 19% over FY16 projected actual operating expenses to $7.5 million.
• Net operating revenues for FY17 are estimated to be $0.47 million of which $0.32
million are projected to be transferred to Fund 5 to cover capital expenditures.
2
•
•
Capital expenditures in FY17 are estimated to be $1.1 million. Approximately
two-thirds of the capital expenditures are for vehicle replacements.
Total District reserves in FY17 are estimated to decrease by approximately $0.5
million to roughly $15.0 million.
FY17 Budget Details
A detailed description of the annual budget for FY17 is provided below.
Operating Budget – Fund 1
The majority of the District’s day-to-day financial activity is tracked through its operating
budget. Funds associated with the operating budget are maintained in the General
Fund or Fund 1. In FY17, staff is anticipating moderate increases in Fund 1 operating
revenues and expenditures over the current year (Table 2).
Operating Revenues
Overall, operating revenues are projected to be 4% higher than last year’s budget or 3%
above projected actuals. This increase in revenue is primarily attributable to increased
user fees and property taxes resulting from residential and commercial development
and rising real estate prices. For FY17, staff is anticipating approximately 140 new
connections or equivalent dwelling units (EDU’s) resulting in roughly a 1% increase in
user fees. No change in user fee rates have been assumed. Staff is estimating a 3.0%
increase in property tax revenues over FY16.
Operating Expenditures
Operating expenses in the FY17 budget are 7% higher than the FY16 budget or 19%
above FY16 projected actuals. The increase in operating expenditures is primarily due
to increased staffing and associated benefit costs, as well as higher IT and outside
services costs.
Salaries & Wages: According to the staffing plan, a total of approximately 40 Full-TimeEquivalents (FTE’s) will be employed by the District during the coming year (Table 3).
This is an increase of over 4 FTE’s over last year. The higher FTE count is a result of
splitting the Administrative Services Manager position into two new positions, hiring a
new person in the Finance and Accounting Department to assist with the purchase
order and accounts payable process, and hiring an additional administrative technician
and a field maintenance worker. A 2% Cost of living adjustment has been assumed in
the budget.
Fringe Benefits: Fringe benefit costs in FY17, including medical premiums and pension
payments, are anticipated to increase 16% over the FY16 Budget. Medical premium
rates are anticipated to increase 4.5% in FY17. Despite the modest increase in
premiums, District medical costs are anticipated to rise 14% due to the increased
3
number of employees. Pension rates are anticipated to increase 18% in FY17 due to
more conservative actuarial assumptions made by CalPERS. Staff will be looking at
reducing the long-term cost of the pension plan by early payoff of the District’s unfunded
actuarial liability.
Retiree Health: The cost of funding retiree health benefits for existing and retired TSD
employees is estimated to increase 5% over the FY16 budget. This increase assumes
funding 100% of the annual required contribution (ARC) to the District’s retiree benefit
trust fund while at the same time paying existing retiree medical premiums. This
payment plan results in rapidly achieving a nearly fully funded retiree benefit health trust
fund status so that the District should only have to pay the ARC in the near future.
Outside Services: Staff anticipates a 14% increase in outside service costs in FY17
over the FY16 budget. Services to be provided in this category can be seen in Table 4
and include the human resources assistance, the annual financial audit, safety,
geotechnical, surveying, and other general engineering services. Additionally, monies
have been budgeted to outside services for the hiring and retention of the seasonal
labor pool.
Information Technology: Information technology costs for both hardware and software
are anticipated to increase 15% in FY17 (Table 5). These increased IT costs are due to
server upgrades, the development and deployment software and mobile devices for
field staff, as well as new Board agenda and minutes software.
Training: A final expenditure category to note is staff training (Table 6). Due to the
large number of retirements in the past year, the training budget has been increased
over previous years with the goal of ensuring all new and existing hires have the proper
technical, administrative, and supervisory skills as well as providing the opportunity for
employees to network with their peers both locally and beyond.
Overall, operating revenues are anticipated to exceed expenditures by $472,000 in
FY17. Of this total, $320,000 will be transferred to Fund 5 to help cover capital
expenditures and $152,000 will remain in Fund 1 to ensure 7 months of cash reserves
are available at the beginning of the following fiscal year as defined in the District’s
Reserve Fund Policy.
A detailed operating budget broken down by general ledger account numbers and
departments can be seen in Appendix A.
Capital Budget – Funds 4 & 5
Capital items are defined as items with costs that exceed $5,000 and have a lifetime of
greater than one year.
Capital Budget Revenues
4
The District receives revenues to fund capital expenditures from connection fees,
interest earnings, and transfers from Fund 1 net operating revenues. In FY17,
connection fees from an estimated 200 new EDU’s are anticipated to generate
$172,000 in revenue. Interest earnings are anticipated to generate less than $20,000
because the majority of the District’s cash reserves are kept in LAIF and LAIF assets
have yielded well less than 1% interest over the past several years. Approximately
$320,000 will be transferred to Fund 5 from Fund 1 to help cover capital expenditures.
Capital Budget Expenditures
Staff has developed a detailed 5-year capital improvement plan that includes
approximately $1 million in capital expenditures for FY17 (Table 7). Significant capital
expenditures projected for FY17 include $736,000 in vehicle replacements, $100,000 in
computer system upgrades, $75,000 in easement acquisitions, $50,000 in manhole
rehabilitation, and $70,000 in improvement to the Corporation Yard. A brief description
of each capital project can be seen in Table 8. A detailed schedule of proposed vehicle
and equipment replacements can be seen in Table 9. Significant vehicle and
equipment replacement costs include replacement of a 20-year old dump truck
estimated at $140,000 and a 17-year old combination cleaning vacuum truck estimated
at $450,000.
Fund Balances
The District estimates it will start FY17 with approximately $15.5 million in cash
reserves. These reserves are held in six funds as described below. Table 10 shows
the changes in fund reserves anticipated during the upcoming year. Overall, it is
estimated that the District will end the year with $15.0 million in cash reserves, a
decrease of approximately $500,000.
Fund 1 – General Fund
Monies in Fund 1 or the General Fund are used for the day-to-day operations of the
District. Revenue sources for Fund 1 consist primarily of user fees and property taxes.
Expenditures include employee salaries and wages, benefits, and operating expenses.
Because the District receives user fees and property taxes from Nevada and Placer
County according to the Teeter payment schedule, with distributions only in January,
May, & July, the District has adopted a reserve fund policy that sets a minimum target
balance at the beginning of each fiscal year with sufficient monies in Fund 1 to operate
for approximately seven months.
Fund 2 – The Martis Valley Interceptor (MVI) Fund
Monies in Fund 2 or the MVI Fund are restricted for use on the Martis Valley Interceptor,
the approximately 2-mile long outfall pipeline that runs from Hwy 267 and Truckee
Airport Road to the T-TSA interceptor. This fund originated at the time the Lahontan
subdivision was developed. The District performs approximately $25,000 of
maintenance work on the MVI each year. These monies are originally drawn from the
5
General Fund and later allocated from Fund 2. The method for determining this
allocation can be seen in Appendix B.
Fund 4 - Capital Reserve Fund
The Capital Reserve Fund is a restricted fund for use only on projects that increase the
capacity of the sewer system. Revenue sources for this fund come from connection
fees and interest earnings. Expenditures include capital sewer projects that increase
capacity or improve existing pipelines with unconnected services. A memorandum
outlining the transfer of funds from Fund 4 for capital projects can be seen in Appendix
C. The District’s reserve fund policy for this fund sets a minimum target balance at the
beginning of each fiscal year of 60% of the projected Fund 4 expenditures for the next
five years.
Fund 5 - Major Capital Improvements Reserve Fund
Fund 5 or the Major Capital Improvements Reserve Fund is a board designated fund for
use on capital improvements (items with a cost of greater than $5,000 and a lifetime of
one year or more). This fund has no revenue source other than interest earnings and
the transfer of any net revenues from the General Fund. The District’s reserve fund
policy for this fund sets a minimum target balance at the beginning of each fiscal year of
60% of the projected Fund 5 expenditures for the next five years.
Fund 6 - Emergency Contingency Reserve Fund
The Emergency Contingency Reserve Fund is a board designated fund for use in the
event of emergencies. Monies cannot be withdrawn from this fund without Board
approval. According to the District’s reserve fund policy, $3 million is to be maintained
in this fund. No withdrawals are anticipated in the upcoming year.
Fund 10 - SAD 5 Trust Fund
The SAD 5 Trust Fund is a restricted fund for use on sewer-related activities in the SAD
5 (Armstrong Tract) area only. This fund was originally created with excess monies
from the creation of Sewer Assessment District 5. This fund has no revenue source
other than interest earnings. The District performs approximately $40,000 of
maintenance work on the SAD 5 assets each year. These monies are originally drawn
from the General Fund and later allocated from Fund 10. The method for determining
this allocation can be seen in Appendix B.
20-Year Fund Balance Forecast
Staff has included in this year’s budget a forecast of fund balances over a 20-year
period (Appendix D). The 20-year forecast shows reserve funds in relation to reserve
fund targets as set forth in the District’s Reserve Fund Policy. Two scenarios are
analyzed: 1) reserve funds assuming no change in User Fee Rates, and 2) reserve
funds assuming User Fee Rates are adjusted per the recommendation of the District’s
6
consultant, HDR Engineering that performed a sewer rate study.
Conclusion
The FY17 Budget provides a financial plan for the District to continue delivering its
customers the highest level of service consistent with the prudent management of public
funds. Overall, capital and operating expenditures in the upcoming year are anticipated
to slightly exceed revenues resulting in a moderate reduction in cash reserves from
$15.5 to $15.0 million. Overall, the District’s financial situation remains strong, with no
debt and adequate cash reserves. As always, staff will do its best to keep the Board
updated on the budget as the year progresses and welcomes the Board’s input on
budget-related items.
7
TABLE 1
ANNUAL BUDGET - ALL FUNDS - FY 2017
FUND
AMOUNT
UNRESTRICTED FUNDS
Fund 1 - General Fund
REVENUE
User Fees & Penalties
Inspection & Cancellation Fees
Maintenance Income - Work Orders
Tax Revenue - Ad Valorem
Interest Earned
Rents & Leases
Miscellaneous Income
TOTAL REVENUE
EXPENDITURES
Salaries & Wages
Fringe Benefits - Active Employees
Payroll Burden
Retiree Health/OPEB
Liability Insurance
Repairs & Maintenance
Utilities & Phone Services
Ad Valorem & Sewer Svc Billing Fees to Counties
Supplies - Operating & Safety
Fuel Expense - Unleaded & Diesel
Outside Services
Legal Fees
Travel/Training & EE Relations
Info Tech & Office Expenses
Dues, Subscriptions & Memberships
Uniforms, Linen & Safety Boots
Environmental Permits & Fees
LAFCO Expenses
Printing & Publications
Miscellaneous (Prior Yr Credits, Bank Fees, Other)
EXPENDITURE SUBTOTAL
$2,681,000
$45,000
$25,000
$5,039,000
$19,000
$4,000
$89,000
$7,902,000
GENERAL FUND NET INCOME (LOSS)
$3,329,000
$1,795,000
$333,000
$468,000
$155,000
$240,000
$146,000
$95,000
$105,000
$70,000
$357,000
$50,000
$100,000
$177,000
$36,000
$22,000
$11,000
$7,000
$15,000
$9,000
$7,520,000
$90,000
$7,430,000
($320,000)
$152,000
BOARD DESIGNATED FUNDS
Fund 5 - Major Improvement Reserve Fund
REVENUE
EXPENDITURES
Transfers from Fund 1
FUND 5 NET INCOME (LOSS)
$15,200
($1,062,600)
$320,000
($727,000)
Cost Allocations to Funds 2, 4, 5 & 10
TOTAL EXPENDITURES
Transfer to Fund 5
REVENUE
EXPENDITURES
Transfers
RESTRICTED FUNDS
Fund 2 - Martis Valley Interceptor Fund
REVENUE
EXPENDITURES
Transfers
\\fileserv2\data\HOME\ACCOUNTING\Budgets\FY2016-17 Budget\Working versions\Budget Workbook-FY 2017 (BOD 2016 presentation format) .xlsx
$0
$0
$0
$0
$500
($29,000)
$0
($28,500)
6/2/2016 5:01 PM
TABLE 1
ANNUAL BUDGET - ALL FUNDS - FY 2017
FUND
AMOUNT
REVENUE
Connection Fees
Interest
TOTAL REVENUE
EXPENDITURES
Transfers
REVENUE
EXPENDITURES
Transfers
TOTAL REVENUE - ALL FUNDS
TOTAL EXPENDITURE - ALL FUNDS
NET INCOME (LOSS) - ALL FUNDS
$172,000
$9,000
$181,000
($48,400)
$0
$133,000
$1,800
($42,000)
($40,000)
$8,100,500
($8,612,000)
($511,500)
APPROVED BY BOARD OF DIRECTORS AT THEIR REGULAR MEETING JUNE 16, 2016
Blake R. Tresan, Secretary to the Board
6/2/2016 5:01 PM
TABLE 2
FUND 1 - OPERATING BUDGET - FY17
COMPARISON TO FY16 BUDGET AND ACTUALS
REVENUE
User Fees & Penalties
Inspection & Cancellation Fees
Maintenance Income - Work Orders
Tax Revenue - Ad Valorem
Interest Earned
Rents & Leases
Miscellaneous Income
TOTAL REVENUE
APPROVED
BUDGET
PROJECTED
ACTUALS
BUDGET
FY 2016
FY 2016
FY 2017
FY 2017 Budget
to FY 2016 Budget
$
%
FY 2017 Budget to
FY 2016 Actuals
$
%
$2,641,000
$45,000
$35,000
$4,840,000
$12,000
$4,000
$53,000
$7,630,000
$2,655,000
$45,000
$3,000
$4,892,000
$19,000
$4,000
$49,000
$7,667,000
$2,681,000
$45,000
$25,000
$5,039,000
$19,000
$4,000
$89,000
$7,902,000
$40,000
$0
($10,000)
$199,000
$7,000
$0
$36,000
$272,000
102%
100%
71%
104%
158%
100%
168%
104%
$26,000
$0
$22,000
$147,000
$0
$0
$40,000
$235,000
101%
100%
833%
103%
100%
100%
182%
103%
$3,243,000
$1,551,000
$314,000
$445,000
$155,000
$238,000
$142,000
$95,000
$50,000
$82,000
$313,000
$50,000
$82,000
$154,000
$31,000
$19,000
$9,000
$9,000
$10,000
$10,000
$7,002,000
$2,921,000
$1,429,000
$260,000
$439,000
$138,000
$212,000
$129,000
$143,000
$35,000
$56,000
$213,000
$44,000
$54,000
$133,000
$40,000
$16,000
$11,000
$10,000
$20,000
$7,000
$6,310,000
$3,329,000
$1,795,000
$333,000
$468,000
$155,000
$240,000
$146,000
$95,000
$105,000
$70,000
$357,000
$50,000
$100,000
$177,000
$36,000
$22,000
$11,000
$7,000
$15,000
$9,000
$7,520,000
$86,000
$244,000
$19,000
$23,000
$0
$2,000
$4,000
$0
$55,000
($12,000)
$44,000
$0
$18,000
$23,000
$5,000
$3,000
$2,000
($2,000)
$5,000
($1,000)
$518,000
103%
116%
106%
105%
100%
101%
103%
100%
210%
85%
114%
100%
122%
115%
116%
116%
122%
78%
150%
90%
107%
$408,000
$366,000
$73,000
$29,000
$17,000
$28,000
$17,000
($48,000)
$70,000
$14,000
$144,000
$6,000
$46,000
$44,000
($4,000)
$6,000
$0
($3,000)
($5,000)
$2,000
$1,210,000
114%
126%
128%
107%
112%
113%
113%
66%
300%
125%
168%
114%
185%
133%
90%
138%
100%
70%
75%
129%
119%
EXPENDITURES
Salaries & Wages
Payroll Burden
Retiree Health/OPEB
Liability Insurance
Operating Supplies
Fuel Expense - Unleaded & Diesel
Outside Services
Legal Fees
Travel/Training/Mtgs: Gen-Safety-EE Relations
LAFCO Expenses
Miscellaneous (Prior Yr Credits, Bank Fees, Other)
EXPENDITURE SUBTOTAL
Cost Allocations to: Funds 2, 4, 5 & 10
Fund 2 share 1.21% of Dept 1000
Fund 10 share 1.76% of Dept 1000
($26,000)
($38,000)
($18,000)
($22,000)
($33,000)
($22,000)
($29,000)
($42,000)
($19,000)
Total Cost Allocations
($82,000)
($77,000)
($90,000)
TOTAL EXPENDITURES
Total Income (Loss) Transfer to Fund 5
GENERAL FUND NET INCOME (LOSS)
$6,920,000
$6,233,000
$7,430,000
$402,000
$308,000
$899,833
$534,167
$320,000
$152,000
\\fileserv2\data\HOME\ACCOUNTING\Budgets\FY2016-17 Budget\Working versions\Budget Workbook-FY 2017 (BOD 2016 presentation format) .xlsxT 2 Board Format Yr-Yr
6/2/2016 5:01 PM
TABLE 3
STAFFING PLAN - FY 2017
FY
2012
FY
2013
FULL-TIME EQUIVALENT
Budget
FY
FY
FY
2014
2015
2016
* Projected
FY
2016
Budget
FY
2017
DEPARTMENT
1000 - Operations & Maintenance
1300 - Building & Grounds
2000 - Lift Stations
4000 - Engineering
5000 - Equipment Maintenance
6000 - Administration
6500 - Accounting & Finance
TOTAL FTE
15
1
3
7
2
9
14.56
1
3
6.85
1.83
9
15.66
1
2.67
6.34
1
8.92
15.48
1
2.58
6.09
1
9.66
37
36.24
35.59
35.81
14.64
1
3
7.25
1
10.25
37.14
15
1
2.63
8.92
1
3.92
3.33
35.79
16.33
1
3
9.81
1
5
4
40.14
* During FY 2016 TSD re-organized the reporting structure of several positions.
For this table, the new reporting structure is reported as if it had been in effect for the entire 2016 fiscal year.
During FY 2016:
2 Admin Tech 2 FTE were transferred from 6000-Administration to 4000-Engineering (eff. 11/30/15)
1 Admin Tech 2 FTE was transferred from 6000-Administration to 1000-Operations & Maintenance (eff. 11/30/15)
3 FTE transferred from 6000-Administration to new 6500-Accounting & Finance department (eff. 2/5/16)
6000-Administration: Administration Manager retired: position split into Executive Assistant/Admin Supervisor & HR/Risk Mangement positions
Budget FY 2017
Engr includes IT Coordinator & Asst Engr hired in March/April 2017 (.66 FTE), & summer intern (.15 FTE)
Operations includes 2 Temp summer CSML, and assumes 1 hired full time (1.33 FTE total)
Z:\USERS\Howie\Budget\FY 16-17\Staff-Budget FY 2016-17.xlsx
6/6/2016 3:26 PM
TABLE 4
FUND 1- GENERAL FUND - FY17
OUTSIDE SERVICES BUDGET DETAIL
Department
Description (GL 42050)
1000-Operations & Maintenance
Misc Testing/Compaction
KWA Safety
Air test and Seal
Summer Labor
Amount
2,000
10,000
6,000
87,000
105,000
1300-Buildings & Grounds
Boiler Maintenance
CA Security Alarm
Fire Protection - Overhead Fire
Fuel Pump Calibration
Window Cleaning
Admin Building Interior Cleaning
1,000
2,500
1,200
600
2,000
7,000
14,300
2000-Lift Stations
Electrical Contractor - Inspection
Corrosion Contractor - Inspection Schussing
Sierra Controls - SCADA/Telemetry Assistance
Arc Fault Analysis
4000-Engineering
CMMS (Lucity) Assistance
Engineering (Design, Planning, CEQA, Code, etc.)
Geotechnical Services
IT Support
Sierra Controls - DAIMS Assistance
Surveying Services
Hydraulic Model Consultant
Residential Sewer service survey
Summer Intern
WEST consulting (Dump Closure)
2,500
3,000
5,000
6,000
16,500
5,000
30,000
5,000
10,000
5,000
15,000
2,500
10,000
4,500
1,500
88,500
6000-Administration
Answering Service
Flex-Plan/Navia Benefits
HR Assistance
Records Retention/Electronic Records Mgmt
2,000
2,700
7,300
40,000
20,000
72,000
6500-Finance & Fund 2 - Martis Valley Interceptor Fund
Audit
Rate Study
HDR Sewer Rate Study
Total Comp/Misc
26,000
20,000
15,000
61,000
Total Outside Services
357,000
6/2/2016 5:01 PM
TABLE 5
FUND 1 - GENERAL FUND - FY17
COMPUTER HARDWARE, SOFTWARE, IT SUPPORT BUDGET DETAIL
Category
Description (GL 41020 & 41030)
Hardware upgrade/purchase - 01-4000-41030
5 Workstations
5 Mobile Tablets/Accessories
Backup Server - Redundancy
Printer - File Labels
KLM Switch, Server Room
UPS Battery/Replacements
Misc Hardware Expense
Laptop - General Use
Data Center Improvements-New Server Room
WiFi access points-Field locations
Contingency
Amount
8,500
3,500
8,000
800
800
1,000
2,000
1,000
3,000
2,000
Total Hardware
10,000
40,600
Software Expense - 01-4000-41020
Annual Maintenance
Autocad Map
ClearSCADA
Citrix Server (SCADA)
Dell Sonic Wall content filter
ESRI
Granite
Lucity
InfoSewer
JCG SuiteOne Suite Agenda
Microsoft Licensing-Software Assurance
ParcelQuest
PC TopKat-Gasboy
Springbrook
Symantec-SB Endpoint Protection
Symantec Backup Exe
WebEx/Sierra Controls
LogMeIn/Sierra Controls
Domain Name renewal
Website Hosting (12 months)
Win911/Mobile
VantagePoint (Telemetry)
900
4,000
1,000
200
11,000
5,400
14,600
1,000
4,800
1,600
5,000
200
14,500
1,000
200
500
500
200
900
1,000
4,000
4,100
Contingency
Software upgrade/purchase
Adobe Acrobat Pro/Standard
Calendar Creator
Crystal Reports
Diskkeeper
Lucity Mobile
Fund 2 - Martis Valley Interceptor Fund
Microsoft Office
Mobile Data Management
Snagit
WordPerfect Suite
Windows Server Licenses (Springbrook)
Contingency
7,000
83,600
3,000
100
1,500
500
7,500
200
5,700
2,100
100
400
1,200
3,000
3,000
28,300
Total Software & IT Support
111,900
Total Hardware, Software & IT Support Expense
153,000
6/2/2016 5:01 PM
TABLE 6
FUND 1 - GENERAL FUND - FY17
TRAVEL AND TRAINING BUDGET DETAIL
Department
Description (GL 41090)
1000-Operations & Maintenance
CWEA Annual Conference
CWEA Northern Regional Conference
CWEA Safety Day
CWEA Awards Banquet
CWEA Certification Prep Classes
Competent Trench Training
Supervisor Safety Seminar
MSA SAR Certification Class
Meetings & Travel
1300-Building & Grounds
CWEA Safety Day
CWEA Awards Banquet
Amount
3,200
2,600
600
300
200
600
400
1,400
2,500
11,800
100
100
200
2000-Lift Stations
CWEA Northern Regional Conference
CWEA Safety Day
CWEA Certification Prep classes
Basic electricity class
Jensen pump class
Flygt pump class
Competent Trench Training
Arc Fault Training
Meetings & Travel
700
700
100
100
3,000
500
800
400
4,000
1,000
11,300
CWEA Safety Day
CASA Conference
CSDA Conference
Lucity Conference
ESRI Conference
Meetings & Travel
700
200
2,000
2,000
3,500
2,000
500
10,900
4000-Engineering
5000-Equipment & Fleet
Workshop safety class
Meetings & Travel
300
300
600
6000-Administration
CASA Annual Conference
CASA Winter Conference
CalPERS Conference
Leadership Training - Mgt/Supervisory
NTT Leadership
Various on-site training & webinars
HR Training
Board Exec Training
Meetings & Travel
6500-Finance & Accounting
CSFMO Conference
Springbrook Training/Conference
Crystal Reports seminar
GFOA Webinar training
APA Payroll Webinars/reference materials
APA Payroll Conference/certification
6,000
6,000
2,000
3,000
900
2,000
2,500
1,500
1,200
25,100
4,000
4,000
1,600
1,600
1,000
3,000
15,200
Total
75,100
6/2/2016 5:01 PM
TABLE 7
CAPITAL BUDGET FOR FY 2017 & 5-YEAR IMPROVEMENT PLAN
CAPITAL PROJECT
FY 2017
Collection System Infrastructure Projects
Easement Acquisition
$75,000
Emergency measure Alder Creek
$5,000
FY 2018
$75,000
Donner Lake Lift Station Siding Replacement
$10,000
$10,000
Donner Creek Bypass System
$10,000
$10,000
Donner Lake Sub Station Plumbing Replacement
$10,000
Foxmead/River Park LS Upgrade
$10,000
Town Paving Manhole Adjustment
$15,000
Manhole Rehabilitation
$50,000
FY 2020
$15,000
375,000
$
85,000
$10,000
$
30,000
$
520,000
$75,000
$75,000
$500,000
$10,000
$15,000
$15,000
$50,000
$15,000
$50,000
$150,000
$15,000
$150,000
Drywell Cathodic Protection Upgrade
$10,000
Donner Lake Sub Station Electrical Upgrade
$30,000
$150,000
Telemetry Hardware Upgrade @ sites
$50,000
Converion of Telemetry phone lines to Radio
$60,000
Extending Laterals to Committed Donner Lake Lots
$185,000
$325,000
$50,000
$12,000
$10,000
$12,000
5 YEAR TOTAL
$
$75,000
$250,000
Emergency measures for Sub Glen/Hunt (Backup tanks or generators)
Collection System Infrastructure Projects Subtotal
FY 2021
$80,000
$10,000
Flow Meter Upgrades (TDL, TC, A)
Pipeline Rehabiliation
FY 2019
$430,000
$615,000
$
30,000
$
260,000
$
60,000
$
100,000
$
30,000
$
50,000
$
450,000
$
10,000
$30,000
$
60,000
$50,000
$
100,000
$
60,000
$100,000
$
100,000
$765,000
$
2,320,000
$
$
$
100,000
24,000
10,000
$
$
$
$
40,000
10,000
10,000
20,000
$
$
$
$
23,000
100,000
80,000
50,000
$
$
$
100,000
30,000
40,000
$
$
$
1,379,402
15,000
300,000
$
$
60,000
21,000
$
42,000
$
2,454,402
Other Capital Projects
Engineering
Corporation Yard Slurry Seal
Corporation Yard Overhead Door Replacement
Corporation Yard Security System Upgrade
Virtual Server upgrade-Admin Building
Admin Building Network upgrade
Admin Campus Fiber upgrade
Server Room Upgrade
Aerial Photography
Administration Building expansion
3rd Fuel Storage tank Admin Complex
Bypass Hose Replacement (6 inch)
Hand held/Truck radio upgrade
$50,000
$40,000
$10,000
$10,000
$20,000
$23,000
$100,000
$80,000
$50,000
$100,000
$30,000
Administration Building Boiler Replacement
$40,000
SCADA Software Upgrade
Vehicle and Equipment
Vehicle & Equipment Replacement (see schedule)
New Portable Hydraulic Drive Unit
$736,000
$138,790
$15,000
$15,425
$15,000
TOTAL CAPITAL EXPENDITURES
$15,000
$21,000
$15,000
$15,000
$42,000
Electronic Document Management System
Other Capital Projects Subtotal
$292,432
$300,000
New Water hauling truck
Administration
Future Equipment Replacement - Administration
Customer Information/Accounting System Project
$196,756
$926,000
$473,790
$30,425
$591,756
$432,432
$1,111,000
$798,790
$460,425
$1,206,756
$1,197,432
$
4,774,402
$48,400
$110,000
$156,200
$237,600
$359,600
$
911,800
EXPENDITURES BY FUNDING SOURCE
Fund 4 - Capital Reserves
(44% of Collection System Infrastructure Projects to Future Service)
Fund 5 - Capital Improvements
(56% of Collection System Infrastructure Projects to Current Service)
FUND SOURCE ANNUAL TOTALS
$1,062,600
$688,800
$304,200
$969,200
$837,800
$
3,862,600
$1,111,000
$798,800
$460,400
$1,206,800
$1,197,400
$
4,774,400
6/2/2016 5:01 PM
TABLE 8
DESCRIPTION OF CAPITAL PROJECTS FOR FY17
Capital Project
Collection System Infrastructure Projects
Easement Acquisition
Fund 1 - General Fund
Purchase of easements on private properties to ensure access to District facilities.
Emergency Measure Alder Creek
Review contingency planning and design a method to contain a spill in the event of a station failure.
Donner Lake Lift Station Siding Replacement
Replace aging siding on Lift Station along Donner Lake.
Donner Creek Bypass System
Donner Lake Sub Station Plumbing Replacement
Evaluate and design a mechanism to bypass the line (CT03-A09 to CT06-A31) in Donner Creek in the event of a
break.
Replace guide rails, check valves, and stand pipes on the sub stations at Donner Lake.
Foxmead/River Park LS Upgrade
Consolidation of three lift stations located within 300 feet of each other into a single station.
Town Paving Project - Manhole Adjustments
Adjustment of manhole frame and covers. Typically done by Town paving contractor and reimbursed to Town.
Manhole Rehabilitation
MH rehabilitation via cementatious or other lining method.
Flow Meter Upgrades
Upgrade the existing flow metering sites. The existing sites have issues that result in inconsistent and
sometimes inaccurate data.
Emergency Measures for Sub Glen/Hunt
Evaluate and design control measures to mitigate a spill in the event of a station failure.
Pipe Rehabilitation
Pipeline rehabilitation via cured-in-place liners.
Drywell Cathodic Protection Upgrade
Evaluate/test and replace as required the cathodic protection on the steel drywell tanks at Donner Lake.
Donner Lake Sub Station Electrical Upgrade
Bulk replacement of all starters/overloads and aging electrical equipment at the Donner Lake Sub Stations.
Telemetry Hardware Upgrade
Replace aged microcontrollers and input/output modules on all remote lift stations.
Conversion of Telemetry phone lines to Radio
Evaluate and implement hardware to provide a store and forward protocol or additional repeater to reduce the
Districts dependence on the leased phone circuit.
Extending Laterals to Committed Donner Lake Lots
To provide sewer lateral to the committed SAD 4 parcels that paid for lateral extensions that were not installed.
Other Capital Projects
SCADA Software Upgrade
The routine upgrade of SCADA software. Replacement software will be determined at that time.
Corp Yard Slurry Seal
Slurry seal the corp yard parking lot to extend the useful life of the surface.
Virtual Server Upgrade - Admin Building
Rack-mounted server and associated storage array to accommodate the District's server and data storage.
Aerial Photography
Update current aerial map in conjunction with other Public Entities to update the District's Map Book.
Corporation Yard Overhead Door Replacement
Replace aging overhead doors.
Server Room Update
Add Mechanical Cooling and other improvements to facilitate the District's server room.
Corporation Yard Security System Upgrade
Install a digital camera system with recording technology, and additional cameras as required.
Admin Building Network Upgrade
Replace existing network routers/switches and cabling to increase network speed and reliability.
Admin Campus Fiber Upgrade
Admin Building Expansion
Replace aging fiber optic communication wire between buildings to increase the reliability of the District's
network.
Evaluate the needs of the District and if determined design space to accommodate the needs.
3rd Fuel Storage tank Admin Complex
Add additional fuel storage capacity to meet on site fuel supply with contingency.
Bypass Hose Replacement (6 Inch)
Replace the aged bypass hose that is used for emergency contingencies.
Hand held/Truck Radio Upgrade
Replace aged voice radio system for all vehicles and portable radios.
Admin Building Boiler Upgrade
Replace aging boiler in admin building.
Vehicle and Equipment Replacement
See detailed schedule TABLE 8.
Customer Information/Accounting System Project
Complete implementation of new customer information system. Estimated cost in FY 2013-14 includes off-theshelf software applications, custom design work, and training.
Electronic Document Management System
Purchase & implement system to electronically archive documents. Includes consultant, hardware, &
implementation costs. This project is continued from FY 2012-13.
Future Equipment Replacement - Administration
6/2/2016 5:01 PM
TABLE 9
FLEET AND EQUIPMENT REPLACEMENT SCHEDULE
Unit No Description
Purchase
Year
Purchase
Price
Est
Life
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
U-15
U-15 Ford F-150 1/2 Ton Pickup
2002
20,520
15
28,000
32,200
U-29
2002
20,520
15
28,000
32,200
U-06
U-06 Ford F350 1 Ton Pickup
1999
23,492
15
35,000
40,250
U-02
U-02 GMC 1 Ton Pickup-Utility Body w/Crane
2005
45,530
12
55,000
63,250
U-25
U-25 Mack Dumptruck
1996
79,009
20
140,000
U-19
U-19 Volvo/Vactor Vacuum Cleaning Truck
1999
308,040
17
450,000
U-28
U-28 Ford Expedition
2003
26,521
15
30,790
35,409
U-11
2003
26,521
15
35,000
40,250
U-12
2003
26,521
15
35,000
40,250
U-17
U-17 Ford F350 Cab/Chassis Truck & Utility Body
2000
33,601
15
38,000
Sani Hut Toilet Trailer
1999
2,199
20
2,683
SE-06
T-7
Crafco EZ Pour 50 (crack fill trailer)
2004
10,976
15
12,742
U-38
U-38 Chevy Silverado 1/2 ton Pick-Up
2010
23,626
10
27,170
U-34
U-34 2008 Chevy Silverado
2008
31,689
12
36,443
U-04
U-04 Chevrolet One Ton PU
2008
31,904
12
36,690
U-24
U-24 CAT 426B Backhoe/Loader
1995
75,211
25
96,453
SE-08
Forklift - TOYOTA
2001
23,824
20
27,397
U-31
U-31 Holder Tractor w/Zaugg Snowblower
2006
93,800
15
107,870
U-26
U-26 Chevy Flatbed
2006
63,208
15
73,382
U-39
U-39 Ford F-550 4x4 Cab & Chassis
2011
75,847
10
83,782
C-1
Compressor - Ingersol/Rand 160 CFM
2007
11,775
15
T-5
Shoring Trailer - Brite
1992
1,823
30
2,457
U-16
U-16 Ford F450, Dump Bed & Crane
1997
60,000
25
76,946
U-05
U-05 GMC C-5500 Utility Truck
2007
76,901
15
89,280
U-33
U-33 GMC 5500 4x4 Truck w/PipeHunter Jet Rodder
2007
116,064
15
134,746
Pump - Godwin 6" PUMP
1998
27,292
25
31,386
Generator - Caterpillar-150kw
1983
27,500
40
31,625
Pump - Godwin 3" PUMP
1998
29,149
25
37,382
U-37
U-37 GMC C5500 5-yd Dump Truck
2009
63,659
15
73,208
U-40
U-40 Chevy C3500 TV VAN 4x4 Chasis
2012
200,863
12
226,338
P-8
G-06
P-9
T-2
13,541
Bypass Trailer/Hose Reel System
2005
50,625
20
61,772
U-10
U-10 Caterpillar 938G Loader w/12 ft Blade
2005
162,488
20
198,266
U-49
U-49 Midsize SUV
2016
36,800
12
U-03
2016
25,000
12
28,750
U-08
U-08 GMC 1/2 Ton Pickup
2016
25,000
12
28,750
U-09
U-09 GMC 1/2 Ton Pickup
2016
25,000
12
28,750
U-27
2016
25,000
14
28,750
U-14
U-14 Ford F-150 1/2 Ton Pickup W/ Camper Shell
2016
28,000
15
32,200
U-07
U-07 Chevy Tahoe
2016
36,000
12
U-20
U-20 CAT BACKHOE/Loader #430-D
2006
92,891
20
T-8
42,320
41,400
113,345
Bypass Trailer/Hose Reel System (Martis Camp)
2007
46,666
20
U-36
U-36 CAT Small Loader
2008
71,530
20
U-35
U-35 CAT Mini Excavator
2008
59,807
20
72,976
U-41
U-41 Volvo Vactor
2013
395,301
15
458,932
U-43
U-43 Ford F550 TV Box Truck
2014
250,000
15
cy Conting Generator - Caterpillar - 75kw
1999
35,000
40
G-11
Generator Onan 20DNAF/Glenshire Gen Shed/Sulfide
1999
20,000
40
G-13
Generator - Caterpillar - 60KW
2002
26,293
40
G-15
Generator - Caterpillar (100 kW)
2005
60,000
40
T-1
Trailmax Trailer/Equipment Trailer
2001
17,087
30
53
Vehicles/Equipment Items
3,159,437
Total
56,941
82,260
287,500
736,000
138,790
15,425
196,756
292,432
316,970
100,392
299,546
260,039
113,345
99,261
802,768
455,400
115,909
6/2/2016 5:01 PM
TABLE 10
FUND BALANCE - FY17
FUND
AMOUNT
UNRESTRICTED FUND
1-GENERAL
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
4,334,167
152,000
4,486,167
5-MAJOR IMPROVEMENTS RESERVE
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
4,922,381
(727,000)
4,195,381
6-CONTINGENCY RESERVE
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
ENDING BALANCE UNRESTRICTED & BOARD DESIGNATED FUNDS
RESTRICTED FUNDS
2-MARTIS VALLEY INTECEPTOR
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
4-CAPITAL RESERVE
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
10-SAD 5 TRUST
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
3,000,000
3,000,000
11,681,548
131,000
(29,000)
102,000
2,709,360
133,000
2,842,360
488,905
(40,000)
448,905
ENDING BALANCE RESTRICTED FUNDS
3,393,265
ALL FUNDS
BEGINNING BALANCE
ENDING BALANCE
15,585,813
(511,000)
15,074,813
6/2/2016 5:01 PM
APPENDIX A
FUND 1 - GENERAL FUND - FY 2017
Budgeted Expenditures by Category & Department
1000
Account
Salaries & Wages
40100
Salaries & Wages
40105
Directors' Fees
40110
Accrued Benefits
40300
Retirement Contrib-EE Classic
40301
Retirement Contrib-ER Classic
40302
Retirement Contrib-ER Pepra
40305
Retirement Contrib-ER UAL
40401
Med Ins Prem-Active Employees
40402
Med Deduct Reimb-Active Empl
40403
Med Out-of-Pocket-Active Empl
40404
Dental Ins Prem-Active Emplyee
40405
Vision Exam Reimb-Active Empl
40406
Glasses/Contct Reimb-Actve Emp
40407
Eye Surgery Reimb-Active Empl
40420
Life Ins Prem-Active Employees
40440
Misc Wellness Expense
40625
Safety/Achievement Award
40630
Taxable Benefits
40610
Car & Phone Allowance
40430
Directors' 457 Deferred Comp
Payroll Burden
40200
Social Security Tax
40210
Medicare Tax
40221
Workers' Comp Ins
Retiree Health/OPEB
40500
OPEB Annual Required Contrib
40501
Med Ins Prem-Retired Empl/Dir
40502
Dental Ins Prem-Ret Emp/Dir
40503
Vision Exam Reimb-Ret Emp/Dir
Glasses Reimb-Retired Emp/Dir
40504
Med Ded Reimb-Retired Empl/Dir
40505
1300
O&M
Department
4000
2000
Bldg & Grounds
Lift Stations
Engineering
5000
6000
Equip & Fleet
Administration
44060
Mobile Phones/Data Plns/Pagers
44010
Electricity & Water
44020
Natural Gas
44030
Solid Waste Disposal
44040
Wastewater Treatment Fees
44050
Propane
44070
Telephone Expense
44080
Internet Service
59,900
295,500
871,400
85,800
428,100
31,300
367,400
11,000
85,600
117,800
12,900
91,600
278,800
10,000
2,500
24,400
1,100
2,000
1,500
11,700
4,000
2,800
-
2,200
5,100
7,100
4,600
8,300
500
900
600
400
500
700
300
100
-
2,000
8,700
11,900
9,400
18,900
58,500
2,500
1,500
5,300
700
1,000
2,200
500
300
-
10,000
62,300
85,800
9,800
67,200
179,500
8,000
1,500
15,100
1,500
3,200
1,000
8,000
600
1,700
-
1,000
6,600
5,600
25,400
500
1,000
2,000
400
700
700
300
100
-
10,000
22,000
30,200
11,100
35,100
143,300
3,000
2,500
10,900
1,500
2,000
500
3,700
17,500
1,600
7,200
1,200
4,000
18,700
25,700
8,100
26,200
79,600
3,000
1,000
6,600
1,500
1,000
500
2,900
500
400
74,500
17,400
45,300
3,800
900
2,300
18,500
4,300
11,300
54,500
12,800
12,100
5,400
1,300
3,300
27,400
6,400
1,700
23,000
5,400
1,200
90,400
4,500
22,400
66,200
6,500
32,500
213,000
4,500
-
27,900
100,000
12,000
65,000
8,000
500
30,000
6,000
7,000
1,000
1,500
65,000
4,000
1,000
2,000
12,000
Supplies - Operating & Safety
42010
Operating Supplies/Equip/Furniture
42020
Operating Supplies-Safety
12,000
18,000
Fuel Expense
42000
Fuel Expense-Unleaded & Diesel
37,000
105,000
4,000
1,000
14,300
Travel/Training/Mtgs: Gen-Safety-EE Relations
41090
Training-General
41100
Training-Safety
41110
Meetings & Travel Expense
41120
Employee Relations
41125
Public Education & Outreach
200
-
40615
Uniform Allowance
40620
Boot Allowance
42030
Uniforms
42040
Linen Service
42060
27,000
-
16,000
-
13,000
13,000
-
7,000
-
16,500
88,500
72,000
61,000
600
-
40,600
111,900
6,000
300
1,500
1,500
200
25,000
3,300
3,300
4,500
300
200
100
800
700
500
2,000
1,400
1,000
300
200
300
2,000
500
500
7,000
1,000
2,500
Z:\HOME\ACCOUNTING\Budgets\FY2016-17 Budget\Working versions\Budget Workbook-FY 2017 (BOD 2016 presentation format) .xlsx
15,200
-
1,000
-
7,000
2,389,800
180,600
655,700
Page 1 of 1
1,765,000
221,600
35,500
35,500
21,900
7,200
5,800
6,900
2,000
7,000
7,000
15,000
15,000
15,000
-
100,100
75,100
20,000
5,000
10,900
10,900
-
-
357,300
357,300
176,500
40,600
111,900
24,000
400
41050
Printing & Publication Expense
TOTAL EXPENDITURES
25,100
20,000
5,000
70,000
70,000
50,000
50,000
24,000
LAFCO Expenses
41150
LAFCO Expenses
Misc-Current YR
45000
Other Expense
41080
Bank Fees & Charges
105,000
84,000
21,000
5,000
1,000
10,900
-
145,900
8,800
65,500
30,000
6,000
7,000
3,000
22,000
3,600
95,000
95,000
18,000
-
11,300
-
467,900
250,400
213,000
4,500
-
95,000
50,000
11,800
-
332,800
207,100
48,500
77,200
2,000
1,000
41030
Computer Hardware Expense
41020
Software Expense
41010
Office Supplies
41040
Dues/Subscriptions/Memberships
100
10,000
3,600
Legal Fees
41060
Legal Fees
1,794,900
40,200
202,400
278,500
57,900
249,200
773,400
27,500
10,900
64,900
7,100
10,400
3,500
29,900
23,700
7,000
7,200
1,200
240,000
125,000
37,000
65,000
8,000
5,000
25,000
25,000
5,000
2,200
3,328,800
3,297,500
31,300
155,000
155,000
155,000
41070
Billing Expense
Outside Services
42050
Outside Services-General
Total
1,189,400
Liability Insurance
41000
General Liability Insurance
43020
Collection System R & M
43040
Buildings & Grounds R & M
43030
Vehicle & Equipment R & M
43010
Office Equipment R & M
47409
Truckee Regional Park Landfill
6500
Finance
4,000
-
100
5,000
9,100
4,100
5,000
1,500,900
805,000
7,518,300
6/6/20168:21 AM
APPENDIX B
MEMORANDUM
_A/~
DATE:
May 4, 2016
TO:
FROM:
Raymond P. Brown, District
CC:
Susan Griffith, Accounting Supervisor
SUBJECT:
ALLOCATION OF SAD 5 & MVI FUNDS FOR THE FY 2016-17 BUDGET
c:;~/(
-r[)'
Engineer~
A significant portion of the sanitary sewer infrastructure in the Truckee Sanitary District
was installed with funding from sewer assessment districts. In most cases, all the
monies collected through the assessment districts were used in the initial installation of
the sewer facilities. Two areas where monies remain from the initial assessments are
Sewer Assessment District 5 (SAD 5) and the Martis Valley Interceptor (MVI). The
remaining assessment monies from these areas is currently retained in restricted funds,
called the SAD 5 Fund and MVI Fund, respectively. According to the District's legal
counsel, the monies in these funds can be used to pay for ongoing operations and
maintenance work within their respective areas. The purpose of this memorandum is to
estimate the amount of money that should be allocated from the SAD 5 and MVI Funds
for the FY 2016-17 budget.
For the purpose of this analysis, it is assumed that the cost of operating and maintaining
sewer facilities is roughly proportional to its size. To determine the amount of money
that should be allocated from the SAD 5 and MVI funds for the FY 2016-17 budget, staff
has estimated the fraction of infrastructure in the SAD 5 and MVI to the District as a
whole. A summary of this data can be seen in Table 1, below. It can be seen that
SAD 5 contains approximately 1.80% of the District's assets and the MVI contains
1.24%. Therefore, it is recommended that 1.80% and 1.24% of the total Collection
Systems (TSO Department 1000) operating budget be allocated from the SAD 5 and
MVI funds in FY 2016-17, respectively, to cover these costs.
Table 1
Comparison of Sewer Facilities in SAD 5 & MVI to District Totals
Parameter
Number of Pipe Segments
Length of Pipe Segments, ft
Inch Diameter Mile
District
Totals
4,490*
SAD 5
Facilities
84
% in
SAD 5
1.87
MVI
Facilities
34
% in
MVI
0.76
1, 188,425*
21,978
1.85
9,493
0.80
1518*
25.5
1.68
33.3
2.17
Average
*Number includes only "TSO Active" pipes.
Z:\HOME\ENGINEERING\BUDGET\FY 16-17\SADS & MVI Memo1617.doc
1.80
1.24
APPENDIX C
MEMORANDUM
DATE:
May 4, 2016
TO:
FROM:
Raymond P. Brown, District Engineer
CC:
Susan Griffith, Accounting Supervisor
SUBJECT:
ALLOCATION OF FUND 4 MONIES TO CAPITAL IMPROVEMENT
PROJECTS FOR THE FY 2016-17 BUDGET
(7t/J3
The Truckee Sanitary District is the public agency responsible for the collection and
conveyance of wastewater in the greater Truckee area. The District owns, operates,
and maintains a complex sewer collection system consisting of pipes, manholes, pump
stations, meters, laterals, and other appurtenances. Every year, the District performs
capital improvement projects to replace or upgrade aging, damaged, or deteriorated
infrastructure.
Funding for capital improvement projects comes from one of two fund sources (Fund 4
and 5) as described in Table 1 below. Fund 1, which is used for operations, is also
included in the table for clarity.
Table 1
Fund
Primary Source of Funds
Allowable Projects
Fund 1
User Fees and Property Taxes
Used for Operations &
Administration
Fund 4
Connection Fees
Fund 5
Fund 1 Net Revenue
Can only be used on capital
improvement projects that
increase capacity
Can be used on any capital
improvement projects
Based on previous budget discussions with a public finance consulting firm and the
District's legal counsel, it was determined that a portion of the cost to perform capital
improvement projects associated with the collection system that have an estimated life
of greater than 20 years could come from Fund 4. Allocation of costs to Fund 4 would
be proportional to the fraction of unconnected equivalent dwelling units (EDU) in the
District.
Z:\HOME\ENGINEERING\BUDGET\FY 16-17\Fund4Memo1617.doc
The number of currently connected and projected buildout EDUs in the District are
summarized in Table 2. It can be seen that only 57% of the EDUs the District
anticipates serving at buildout are currently connected.
Table 2
Area
District Total
Currently
Connected EDUs
Projected
Buildout EDUs
Percent
Connected
Percent
Unconnected
16579
28,933
57
43
Therefore, it is recommended that for the FY 2016-17 Budget, capital improvement
projects associated with the sewer collection system be funded by a mixture of 57%
from Fund 5 and 43% from Fund 4. This ratio will be updated on an annual basis as
more parcels connect to the sewer system. When the District reaches buildout, no
Fund 4 monies will be used for capital improvement projects.
Z:\HOME\ENGINEERING\BUDGET\FY 16-17\Fund4Memo1617.doc
APPENDIX D
MEMORANDUM
DATE:
May 19, 2016
TO:
FILE
FROM:
SUBJECT:
20-YEAR FUND BALANCE FORECAST
A 20-year fund balance forecast was developed by TSD staff. The forecast uses a number of key
assumptions about major revenue sources and expenditures categories, including user fees,
property tax, salaries and wages, benefits, and capital expenditures (Table 1). It can be seen in
Table 1 that staff ran the 20-year forecast on two scenarios, including: 1) no change in existing
user fee rates, and 2) adjusting user fee rates as recommended in the Sewer Rate Study
performed by HDR.
Using the assumptions listed in Table 1, each of the District’s six funds was analyzed on year-byyear basis for revenues, expenditures and subsequent changes in fund balances. A detailed
table of the year-to-year analysis for the baseline scenario can be seen in Table 2A and 2B for
the scenarios above, respectively. The results of the analysis can be seen in Figure 1 which also
shows the target reserve fund balances as defined by the District’s Reserve Fund Policy.
It can be seen that without adjusting rates, District reserves quickly fall below the target levels.
By adjusting user fee rates as recommended in the Sewer Rate Study, reserves remain at or
above the minimum target level for the next 15 years.
TABLE 1
20-YEAR FORECAST ASSUMPTIONS
ITEM
Units
Value
REVENUE ASSUMPTIONS
Property Tax
Users (# of EDUs)
Connection Fees
Interest Earned
% Year over Year
% Year over Year
% Year over Year
ROI
3.00%
1.00%
1.00%
0.75%
EXPENSE ASSUMPTIONS
Salaries
Benefits
OPEB
O&M
Capital Expenditures
% Year over Year
% Year over Year
% Year over Year
% Year over Year
% Completed
3.00%
5.00%
5.00%
3.00%
100.00%
SCENARIOS
A - No Change in User Fee Rates
B - Adjust User Fee Rates per 2016 HDR Sewer Rate Study
Years 1-5
%
Years 6-10
%
Years 11-20
%
RESERVE FUND POLICY
Fund 1 Target
Fund 4 Target
Fund 5 Target
Fund 6 Target
Z:\HOME\ACCOUNTING\Budgets\FY2016-17 Budget\Working versions\20 Year Forecast FY 2016-17.xlsx
8
0
4.5
7 Months of Operating Expenses
60% of 5-year rolling Fund 4 Expenses
60% of 5-year rolling Fund 5 Expenses
$3,000,000
5/5/2016 5:31 PM
TABLE 2
20 YEAR FORECAST - ALL FUNDS WITH NO USER FEE INCREASE
FUND
BUDGET
FY 2015-16
PROJECTED
ACTUALS
FY 2015-16
Forecast
BUDGET
FY 2016-17
FY 2017-18
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
FY 2026-27
FY 2027-28
FY 2028-29
FY 2029-30
FY 2030-31
FY 2031-32
FY 2032-33
FY 2033-34
FY 2034-35
FY 2035-36
UNRESTRICTED FUND
1-GENERAL
Beginning Balance
Revenue
User Fees
Inspection & Maintenance
Tax Revenue
Interest Earned & Other
Total Revenues
Expenditures
Salaries & Wages
Payroll Benefits/Burden
Retiree Health/OPEB
Operations & Maintenance
Total Expenditures
Cost Allocations (Funds 2, 4, 5 & 10)
Net Gain (Loss) in Fund Before Transfer
Transfers (Fund 5)
Net Gain (Loss) in Fund After Transfer
Ending Balance (Operating Reserve)
3,800,000
3,800,000
4,341,750
4,495,750
4,672,843
4,845,940
5,025,997
5,109,302
5,073,708
4,911,585
4,612,007
4,169,251
3,572,398
2,810,428
1,873,324
749,873
(571,938)
(2,103,418)
(3,857,972)
(5,850,004)
(8,094,213)
(10,604,098)
2,641,000
80,000
4,840,000
69,000
7,630,000
2,654,795
44,650
4,892,223
74,700
7,666,368
2,681,300
70,000
5,039,000
111,700
7,902,000
2,708,000
71,000
5,190,000
151,500
8,120,500
2,735,000
72,000
5,346,000
155,700
8,308,700
2,762,000
73,000
5,506,000
159,900
8,500,900
2,790,000
74,000
5,671,000
164,300
8,699,300
2,818,000
75,000
5,841,000
168,000
8,902,000
2,846,000
76,000
6,016,000
171,000
9,109,000
2,874,000
77,000
6,196,000
173,000
9,320,000
2,903,000
78,000
6,382,000
174,200
9,537,200
2,932,000
79,000
6,573,000
174,400
9,758,400
2,961,000
80,000
6,770,000
173,500
9,984,500
2,991,000
81,000
6,973,000
171,500
10,216,500
3,021,000
82,000
7,182,000
168,200
10,453,200
3,051,000
83,000
7,397,000
163,800
10,694,800
3,082,000
84,000
7,619,000
158,000
10,943,000
3,113,000
85,000
7,848,000
150,700
11,196,700
3,144,000
86,000
8,083,000
141,900
11,454,900
3,175,000
87,000
8,325,000
131,300
11,718,300
3,207,000
88,000
8,575,000
119,100
11,989,100
3,239,000
89,000
8,832,000
105,000
12,265,000
(3,243,000)
(1,865,000)
(445,000)
(1,449,000)
(7,002,000)
82,000
710,000
(401,800)
(2,921,000)
(1,689,000)
(439,000)
(1,261,000)
(6,310,000)
77,000
1,433,368
(892,250)
(3,369,000)
(2,086,000)
(495,000)
(1,581,000)
(7,531,000)
90,000
461,000
(307,000)
4,108,000
4,341,750
4,495,750
(3,470,000)
(2,190,000)
(509,850)
(1,628,000)
(7,797,850)
73,213
395,863
(218,770)
177,093
4,672,843
(3,574,000)
(2,300,000)
(535,000)
(1,677,000)
(8,086,000)
75,411
298,111
(125,015)
173,097
4,845,940
(3,681,000)
(2,415,000)
(562,000)
(1,727,000)
(8,385,000)
77,674
193,574
(13,518)
180,057
5,025,997
(3,791,000)
(2,536,000)
(590,000)
(1,779,000)
(8,696,000)
80,006
83,306
83,306
5,109,302
(3,905,000)
(2,663,000)
(620,000)
(1,832,000)
(9,020,000)
82,406
(35,594)
(35,594)
5,073,708
(4,022,000)
(2,796,000)
(651,000)
(1,887,000)
(9,356,000)
84,877
(162,123)
(162,123)
4,911,585
(4,143,000)
(2,936,000)
(684,000)
(1,944,000)
(9,707,000)
87,422
(299,578)
(299,578)
4,612,007
(4,267,000)
(3,083,000)
(718,000)
(2,002,000)
(10,070,000)
90,044
(442,756)
(442,756)
4,169,251
(4,395,000)
(3,237,000)
(754,000)
(2,062,000)
(10,448,000)
92,747
(596,853)
(596,853)
3,572,398
(4,527,000)
(3,399,000)
(792,000)
(2,124,000)
(10,842,000)
95,530
(761,970)
(761,970)
2,810,428
(4,663,000)
(3,569,000)
(832,000)
(2,188,000)
(11,252,000)
98,396
(937,104)
(937,104)
1,873,324
(4,803,000)
(3,747,000)
(874,000)
(2,254,000)
(11,678,000)
101,348
(1,123,452)
(1,123,452)
749,873
(4,947,000)
(3,934,000)
(918,000)
(2,322,000)
(12,121,000)
104,390
(1,321,810)
(1,321,810)
(571,938)
(5,095,000)
(4,131,000)
(964,000)
(2,392,000)
(12,582,000)
107,520
(1,531,480)
(1,531,480)
(2,103,418)
(5,248,000)
(4,338,000)
(1,012,000)
(2,464,000)
(13,062,000)
110,745
(1,754,555)
(1,754,555)
(3,857,972)
(5,405,000)
(4,555,000)
(1,063,000)
(2,538,000)
(13,561,000)
114,069
(1,992,031)
(1,992,031)
(5,850,004)
(5,567,000)
(4,783,000)
(1,116,000)
(2,614,000)
(14,080,000)
117,490
(2,244,210)
(2,244,210)
(8,094,213)
(5,734,000)
(5,022,000)
(1,172,000)
(2,692,000)
(14,620,000)
121,016
(2,509,884)
(2,509,884)
(10,604,098)
(5,906,000)
(5,273,000)
(1,231,000)
(2,773,000)
(15,183,000)
124,645
(2,793,355)
(2,793,355)
(13,397,453)
4,672,843
4,845,940
5,025,997
5,213,597
5,408,155
5,611,421
5,821,641
6,040,564
6,268,774
6,506,269
6,753,047
7,009,689
7,276,780
7,554,899
7,844,043
8,144,797
8,457,741
8,784,040
8,784,040
4,174,798
31,300
(688,800)
218,770
(438,730)
3,736,068
3,736,068
28,000
(304,200)
125,015
(151,185)
3,584,883
3,584,883
26,900
(969,200)
13,518
(928,782)
2,656,101
2,656,101
19,900
(837,800)
(817,900)
1,838,201
1,838,201
13,800
(474,000)
(460,200)
1,378,001
1,378,001
10,300
(517,000)
(506,700)
871,301
871,301
6,500
(568,000)
(561,500)
309,801
309,801
2,300
(624,000)
(621,700)
(311,899)
(311,899)
(2,300)
(683,000)
(685,300)
(997,199)
(997,199)
(7,500)
(747,000)
(754,500)
(1,751,699)
(1,751,699)
(13,100)
(818,000)
(831,100)
(2,582,799)
(2,582,799)
(19,400)
(893,000)
(912,400)
(3,495,199)
(3,495,199)
(26,200)
(978,000)
(1,004,200)
(4,499,399)
(4,499,399)
(33,700)
(1,061,000)
(1,094,700)
(5,594,099)
(5,594,099)
(1,155,000)
(1,155,000)
(6,749,099)
(6,749,099)
(1,258,000)
(1,258,000)
(8,007,099)
(8,007,099)
(1,358,000)
(1,358,000)
(9,365,099)
(9,365,099)
(1,475,000)
(1,475,000)
(10,840,099)
(10,840,099)
(1,603,000)
(1,603,000)
(12,443,099)
7/12 of next fiscal year's fully loaded exp
Beginning Balance
4,372,300
Revenues (Interest Income)
5,800
Expenditures (Capital Projects)
(870,300)
401,800
Net Gain (Loss) in Fund
(462,700)
Ending Balance
3,910,000
60% of next 5 yrs of proj exp
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
RESTRICTED FUNDS
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
4-CAPITAL RESERVE
Beginning Balance
Connection Fees
Interest
Total Revenue
Transfers
Ending Balance
10-SAD 5 TRUST
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
TOTAL ENDING BALANCE, ALL FUNDS
4,512,300
10,248
(500,000)
892,250
402,498
4,914,798
4,914,798
15,200
(1,062,600)
307,000
(740,000)
4,174,798
1,964,400
1,861,320
2,019,600
1,812,480
1,719,600
1,883,400
2,064,000
2,259,000
2,471,400
2,698,200
2,943,000
3,207,000
3,486,000
3,784,200
4,109,400
4,455,144
4,822,188
5,218,979
5,642,497
6,093,897
3,000,000
3,000,000
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
151,500
300
(25,700)
152,300
343
(22,000)
130,600
500
(29,000)
102,100
800
(29,828)
73,100
500
(30,723)
42,900
300
(31,645)
11,600
100
(11,700)
-
-
-
-
-
(25,400)
126,100
(21,657)
130,600
(28,500)
102,100
(29,028)
73,100
(30,223)
42,900
(31,345)
11,600
(11,600)
-
-
-
-
-
-
2,606,300
150,800
4,300
155,100
(164,500)
(9,400)
2,596,900
2,639,200
171,960
6,200
178,160
(108,000)
2,709,360
172,000
9,000
181,000
(48,400)
2,842,000
173,700
21,300
195,000
(110,000)
2,927,000
175,400
22,000
197,400
(156,200)
2,968,200
177,200
22,300
199,500
(237,600)
2,930,100
179,000
22,000
201,000
(359,600)
2,771,500
180,800
20,800
201,600
(199,000)
2,774,100
182,600
20,800
203,400
(227,000)
2,750,500
184,400
20,600
205,000
(260,000)
2,695,500
186,200
20,200
206,400
(296,000)
2,605,900
188,100
19,500
207,600
(333,000)
2,480,500
190,000
18,600
208,600
(372,000)
2,317,100
191,900
17,400
209,300
(418,000)
2,108,400
193,800
15,800
209,600
(464,000)
1,854,000
195,700
13,900
209,600
(517,000)
1,546,600
197,700
11,600
209,300
(568,000)
1,187,900
199,700
8,900
208,600
(624,000)
70,160
2,709,360
132,600
2,841,960
85,000
2,927,000
41,200
2,968,200
(38,100)
2,930,100
(158,600)
2,771,500
2,600
2,774,100
(23,600)
2,750,500
(55,000)
2,695,500
(89,600)
2,605,900
(125,400)
2,480,500
(163,400)
2,317,100
(208,700)
2,108,400
(254,400)
1,854,000
(307,400)
1,546,600
(358,700)
1,187,900
637,440
707,640
769,920
804,960
789,000
892,800
1,007,400
1,129,800
1,262,400
1,403,400
1,554,600
1,714,800
1,882,800
2,058,600
2,247,000
520,700
1,205
(33,000)
488,905
1,800
(42,000)
448,705
3,400
(43,400)
408,705
3,100
(44,700)
367,105
2,800
(46,029)
323,876
2,400
(47,411)
278,865
2,100
(48,833)
232,132
1,700
(50,297)
183,535
1,400
(51,806)
133,129
1,000
(53,360)
80,770
600
(54,961)
26,408
200
(26,608)
-
-
-
-
(31,795)
488,905
(40,200)
448,705
(40,000)
408,705
(41,600)
367,105
(43,229)
323,876
(45,011)
278,865
(46,733)
232,132
(48,597)
183,535
(50,406)
133,129
(52,360)
80,770
(54,361)
26,408
(26,408)
-
-
-
-
-
520,300
800
(37,400)
(36,900)
483,400
14,294,000
15,585,000
15,063,000
14,818,000
14,809,000
13,948,000
12,998,000
12,458,000
11,717,000
10,750,000
9,544,000
8,082,000
6,376,000
4,399,000
2,109,000
(525,000)
(3,510,000)
(415,400)
772,500
2,444,136
-
(6,835,000)
772,500
201,700
5,800
207,500
(685,000)
(477,500)
295,000
2,650,395
-
(10,562,000)
295,000
203,700
2,200
205,900
(744,000)
(538,100)
(243,100)
2,870,634
-
(14,702,000)
(243,100)
205,700
(1,800)
203,900
(810,000)
(849,200)
207,800
(6,400)
201,400
(882,000)
(606,100)
(849,200)
(680,600)
(1,529,800)
3,104,605
-
(19,293,000)
3,352,974
-
(24,370,000)
5/5/2016 5:31 PM
TABLE 2B
20 YEAR FORECAST - WITH PROPOSED HDR USER FEE INCREASE ALL FUNDS
BUDGET
FUND
FY 2015-16
PROJECTED
ACTUALS
FY 2015-16
Forecast
BUDGET
FY 2016-17
FY 2017-18
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
FY 2026-27
FY 2027-28
FY 2028-29
FY 2029-30
FY 2030-31
FY 2031-32
FY 2032-33
FY 2033-34
FY 2034-35
FY 2035-36
UNRESTRICTED FUND
1-GENERAL
Beginning Balance
3,800,000
Revenue
User Fees
2,641,000
Inspection & Maintenance
80,000
Tax Revenue
4,840,000
Interest Earned
Other
Interest Earned & Other
69,000
Total Revenues
7,630,000
Expenditures
Salaries & Wages
(3,243,000)
Payroll Benefits/Burden
(1,865,000)
Retiree Health/OPEB
(445,000)
Operations & Maintenance
(1,449,000)
Total Expenditures
(7,002,000)
Cost Allocations (Funds 2, 4, 5 & 10)
82,000
Net Gain (Loss) in Fund Before Transfer
710,000
Transfers (Fund 5)
(401,800)
Net Gain (Loss) in Fund After Transfer
Ending Balance (Operating Reserve)
4,108,000
7/12 of next fiscal year's fully loaded exp
Beginning Balance
4,372,300
Revenues (Interest Income)
5,800
(870,300)
401,800
(462,700)
Ending Balance
3,910,000
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
RESTRICTED FUNDS
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
4-CAPITAL RESERVE
Beginning Balance
Connection Fees
Interest
Total Revenue
Transfers
Ending Balance
10-SAD 5 TRUST
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
TOTAL ENDING BALANCE, ALL FUNDS
3,000,000
3,000,000
3,800,000
4,341,750
4,495,750
4,672,843
4,845,940
5,025,997
5,213,597
5,408,155
5,611,421
5,821,641
6,040,564
6,268,774
6,506,269
6,753,047
7,009,689
7,276,780
7,554,899
7,844,043
8,144,797
8,457,741
8,784,040
2,654,795
44,650
4,892,223
74,700
7,666,368
2,681,300
70,000
5,039,000
12,000
92,500
111,700
7,902,000
2,925,000
71,000
5,190,000
56,200
95,300
151,500
8,337,500
3,191,000
72,000
5,346,000
57,500
98,200
155,700
8,764,700
3,481,000
73,000
5,506,000
58,800
101,100
159,900
9,219,900
3,797,000
74,000
5,671,000
60,200
104,100
164,300
9,706,300
4,142,000
75,000
5,841,000
61,600
107,200
168,800
10,226,800
4,183,000
76,000
6,016,000
63,100
110,400
173,500
10,448,500
4,225,000
77,000
6,196,000
64,600
113,700
178,300
10,676,300
4,267,000
78,000
6,382,000
66,200
117,100
183,300
10,910,300
4,310,000
79,000
6,573,000
67,800
120,600
188,400
11,150,400
4,353,000
80,000
6,770,000
69,500
124,200
193,700
11,396,700
4,594,000
81,000
6,973,000
71,300
127,900
199,200
11,847,200
4,849,000
82,000
7,182,000
73,100
131,700
204,800
12,317,800
5,118,000
83,000
7,397,000
75,100
135,700
210,800
12,808,800
5,402,000
84,000
7,619,000
77,100
139,800
216,900
13,321,900
5,702,000
85,000
7,848,000
79,200
144,000
223,200
13,858,200
6,018,000
86,000
8,083,000
81,300
148,300
229,600
14,416,600
6,352,000
87,000
8,325,000
83,600
152,700
236,300
15,000,300
6,704,000
88,000
8,575,000
85,900
157,300
243,200
15,610,200
7,076,000
89,000
8,832,000
88,400
162,000
250,400
16,247,400
(2,921,000)
(1,689,000)
(439,000)
(1,261,000)
(6,310,000)
77,000
1,433,368
(892,250)
(3,369,000)
(2,086,000)
(495,000)
(1,581,000)
(7,531,000)
90,000
461,000
(307,000)
4,341,750
4,495,750
4,506,038
(3,470,000)
(2,190,000)
(509,850)
(1,628,000)
(7,797,850)
73,213
612,863
(435,770)
177,093
4,672,843
4,672,843
(3,574,000)
(2,300,000)
(535,000)
(1,677,000)
(8,086,000)
75,411
754,111
(581,015)
173,097
4,845,940
4,845,940
(3,681,000)
(2,415,000)
(562,000)
(1,727,000)
(8,385,000)
77,674
912,574
(732,518)
180,057
5,025,997
5,025,997
(3,791,000)
(2,536,000)
(590,000)
(1,779,000)
(8,696,000)
80,006
1,090,306
(902,706)
187,600
5,213,597
5,213,597
(3,905,000)
(2,663,000)
(620,000)
(1,832,000)
(9,020,000)
82,406
1,289,206
(1,094,647)
194,559
5,408,155
5,408,155
(4,022,000)
(2,796,000)
(651,000)
(1,887,000)
(9,356,000)
84,877
1,177,377
(974,111)
203,265
5,611,421
5,611,421
(4,143,000)
(2,936,000)
(684,000)
(1,944,000)
(9,707,000)
87,422
1,056,722
(846,502)
210,220
5,821,641
5,821,641
(4,267,000)
(3,083,000)
(718,000)
(2,002,000)
(10,070,000)
90,044
930,344
(711,421)
218,923
6,040,564
6,040,564
(4,395,000)
(3,237,000)
(754,000)
(2,062,000)
(10,448,000)
92,747
795,147
(566,937)
228,210
6,268,774
6,268,774
(4,527,000)
(3,399,000)
(792,000)
(2,124,000)
(10,842,000)
95,530
650,230
(412,735)
237,495
6,506,269
6,506,269
(4,663,000)
(3,569,000)
(832,000)
(2,188,000)
(11,252,000)
98,396
693,596
(446,818)
246,778
6,753,047
6,753,047
(4,803,000)
(3,747,000)
(874,000)
(2,254,000)
(11,678,000)
101,348
741,148
(484,506)
256,643
7,009,689
7,009,689
(4,947,000)
(3,934,000)
(918,000)
(2,322,000)
(12,121,000)
104,390
792,190
(525,099)
267,091
7,276,780
7,276,780
(5,095,000)
(4,131,000)
(964,000)
(2,392,000)
(12,582,000)
107,520
847,420
(569,301)
278,119
7,554,899
7,554,899
(5,248,000)
(4,338,000)
(1,012,000)
(2,464,000)
(13,062,000)
110,745
906,945
(617,801)
289,145
7,844,043
7,844,043
(5,405,000)
(4,555,000)
(1,063,000)
(2,538,000)
(13,561,000)
114,069
969,669
(668,915)
300,754
8,144,797
8,144,797
(5,567,000)
(4,783,000)
(1,116,000)
(2,614,000)
(14,080,000)
117,490
1,037,790
(724,847)
312,944
8,457,741
8,457,741
(5,734,000)
(5,022,000)
(1,172,000)
(2,692,000)
(14,620,000)
121,016
1,111,216
(784,916)
326,300
8,784,040
8,784,040
(5,906,000)
(5,273,000)
(1,231,000)
(2,773,000)
(15,183,000)
124,645
1,189,045
(836,956)
352,089
9,136,129
9,136,129
4,512,300
10,248
(218,700)
892,250
683,798
5,196,098
5,196,098
15,200
(1,062,600)
307,000
(740,000)
4,456,098
4,456,098
33,400
(688,800)
435,770
(219,630)
4,236,468
4,236,468
31,800
(304,200)
581,015
308,615
4,545,083
4,545,083
34,100
(969,200)
732,518
(202,582)
4,342,501
4,342,501
32,600
(837,800)
902,706
97,506
4,440,006
4,440,006
33,300
(474,000)
1,094,647
653,947
5,093,953
5,093,953
38,200
(517,000)
974,111
495,311
5,589,265
5,589,265
41,900
(568,000)
846,502
320,402
5,909,667
5,909,667
44,300
(624,000)
711,421
131,721
6,041,388
6,041,388
45,300
(683,000)
566,937
(70,763)
5,970,625
5,970,625
44,800
(747,000)
412,735
(289,465)
5,681,160
5,681,160
42,600
(818,000)
446,818
(328,582)
5,352,578
5,352,578
40,100
(893,000)
484,506
(368,394)
4,984,184
4,984,184
37,400
(978,000)
525,099
(415,501)
4,568,683
4,568,683
34,300
(1,061,000)
569,301
(457,399)
4,111,284
4,111,284
(1,155,000)
617,801
(537,199)
3,574,085
3,574,085
(1,258,000)
668,915
(589,085)
2,985,000
2,985,000
(1,358,000)
724,847
(633,153)
2,351,846
2,351,846
(1,475,000)
784,916
(690,084)
1,661,762
1,661,762
(1,603,000)
836,956
(766,044)
895,719
1,964,400
1,861,320
2,019,600
1,812,480
1,719,600
1,883,400
2,064,000
2,259,000
2,471,400
2,698,200
2,943,000
3,207,000
3,486,000
3,784,200
4,109,400
4,455,144
4,822,188
5,218,979
5,642,497
6,093,897
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
1,049,900
199,700
7,900
207,600
(624,000)
151,500
300
(25,700)
152,300
343
(22,000)
130,600
500
(29,000)
102,100
800
(29,828)
73,100
500
(30,723)
42,900
300
(31,645)
11,600
100
(11,700)
-
-
-
-
-
(25,400)
126,100
(21,657)
130,600
(28,500)
102,100
(29,028)
73,100
(30,223)
42,900
(31,345)
11,600
(11,600)
-
-
-
-
-
-
2,606,300
150,800
4,300
155,100
(164,500)
(9,400)
2,596,900
2,639,200
171,960
6,200
178,160
(232,300)
2,585,060
172,000
9,000
181,000
(48,400)
2,717,700
173,700
20,400
194,100
(110,000)
2,801,800
175,400
21,000
196,400
(156,200)
2,842,000
177,200
21,300
198,500
(237,600)
2,802,900
179,000
21,000
200,000
(359,600)
2,643,300
180,800
19,800
200,600
(199,000)
2,644,900
182,600
19,800
202,400
(227,000)
2,620,300
184,400
19,700
204,100
(260,000)
2,564,400
186,200
19,200
205,400
(296,000)
2,473,800
188,100
18,600
206,700
(333,000)
2,347,500
190,000
17,600
207,600
(372,000)
2,183,100
191,900
16,400
208,300
(418,000)
1,973,400
193,800
14,800
208,600
(464,000)
1,718,000
195,700
12,900
208,600
(517,000)
1,409,600
197,700
10,600
208,300
(568,000)
(54,140)
2,585,060
132,600
2,717,660
84,100
2,801,800
40,200
2,842,000
(39,100)
2,802,900
(159,600)
2,643,300
1,600
2,644,900
(24,600)
2,620,300
(55,900)
2,564,400
(90,600)
2,473,800
(126,300)
2,347,500
(164,400)
2,183,100
(209,700)
1,973,400
(255,400)
1,718,000
(308,400)
1,409,600
(359,700)
1,049,900
637,440
707,640
769,920
804,960
789,000
892,800
1,007,400
1,129,800
1,262,400
1,403,400
1,554,600
1,714,800
1,882,800
2,058,600
2,247,000
520,700
1,205
(33,000)
488,905
1,800
(42,000)
448,705
3,400
(43,400)
408,705
3,100
(44,700)
367,105
2,800
(46,029)
323,876
2,400
(47,411)
278,865
2,100
(48,833)
232,132
1,700
(50,297)
183,535
1,400
(51,806)
133,129
1,000
(53,360)
80,770
600
(54,961)
26,408
200
(26,608)
-
-
-
-
(31,795)
488,905
(40,200)
448,705
(40,000)
408,705
(41,600)
367,105
(43,229)
323,876
(45,011)
278,865
(46,733)
232,132
(48,597)
183,535
(50,406)
133,129
(52,360)
80,770
(54,361)
26,408
(26,408)
-
-
-
-
-
520,300
800
(37,400)
(36,900)
483,400
14,294,000
15,742,000
15,220,000
15,193,000
15,643,000
15,507,000
15,576,000
16,379,000
17,005,000
17,429,000
17,637,000
17,613,000
17,371,000
17,079,000
16,712,000
16,255,000
15,716,000
(416,400)
633,500
2,444,136
-
15,052,000
633,500
201,700
4,800
206,500
(685,000)
(478,500)
155,000
2,650,395
-
14,285,000
155,000
203,700
1,200
204,900
(744,000)
(539,100)
(384,100)
2,870,634
-
13,425,000
(384,100)
205,700
(2,900)
202,800
(810,000)
(991,300)
207,800
(7,400)
200,400
(882,000)
(607,200)
(991,300)
(681,600)
(1,672,900)
3,104,605
-
12,455,000
3,352,974
-
11,359,000
5/5/2016
Figure 1
20 Year Reserve Fund Forecast
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
-
FY 18
FY19
FY 20
FY21
FY22
FY23
FY24
FY25
FY26
FY27
FY28
FY29
FY30
FY31
FY32
(5,000,000)
(10,000,000)
(15,000,000)
(20,000,000)
(25,000,000)
Target Reserve Fund 1
Projected Reserves - No Increase
Projected Reserves-HDR Study
FY33
FY34
FY35
FY36
TITLE:
WAGE SCALE – Cost of Living
Adjustment:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
Approve attached revised wage scale incorporating a 2% cost-of-living-adjustment and
addition of three new "acting" positions as presented.
A revised wage scale is attached for the Board's consideration. The revised wage scale
includes a 2.0% cost-of-living adjustment (COLA), three new "acting" positions, and the
removal of the Administrative Service Manager position. The three new acting positions are
as follows:
Acting Finance Director
Acting Human Resources/Risk Management Specialist
Acting Executive Assistant/Administrative Supervisor
ALTERNATIVES:
Modify or reject proposed wage scale
BUDGET INFORMATION:
The 2% COLA has been incorporated into the FY17 Annual Budget
DEPT. MGR. :
Manager
MONTHLY WAGE SCALE
EFFECTIVE PAY PERIOD BEGINNING JUNE 10, 2016
STEP 1
POSITION:
ACCOUNTING SUPERVISOR
ACCOUNTING TECHNICIAN 1
ADMINISTRATIVE TECHNICIAN 1
ADMINISTRATIVE TECHNICIAN 2
ASSISTANT ENGINEER
ASSISTANT GENERAL MANAGER/DISTRICT ENGINEER
ASSOCIATE ENGINEER
BUIILDING AND GROUNDS MAINTENANCE WORKER
COLLECTION SYSTEMS MAINTENANCE LABORER
COLLECTION SYSTEMS MAINTENANCE SUPERVISOR
COLLECTION SYSTEMS MAINTENANCE WORKER 1
DISTRICT ENGINEER
FIELD INSPECTOR 1
FIELD INSPECTOR 2
FLEET AND HEAVY EQUIPMENT MECHANIC
GENERAL MANAGER/CHIEF ENGINEER
GIS/IT SPECIALIST
IT COORDINATOR
LIFT STATION MAINTENANCE SUPERVISOR
LIFT STATION MAINTENANCE WORKER 1
LIFT STATION MAINTENANCE WORKER 2
OPERATIONS & MAINTENANCE SUPERINTENDENT
SENIOR ENGINEER
STEP 2
8,779.51
4,513.11
5,135.68
5,731.09
4,513.11
5,135.68
7,811.75
12,135.90
8,756.40
3,890.72
4,324.02
7,654.84
4,917.49
5,606.97
6,394.55
11,558.00
5,724.30
6,394.55
6,263.48
9,171.38
4,714.55
5,364.91
5,986.90
4,714.55
5,364.91
8,160.43
12,677.58
9,147.24
4,064.39
4,517.02
7,996.52
5,136.98
5,857.23
6,679.97
12,073.89
5,979.81
6,679.97
6,543.05
9,580.75
4,924.99
5,604.38
6,254.13
4,924.99
5,604.38
8,524.68
13,243.45
9,555.53
4,245.80
4,718.64
8,353.45
5,366.27
6,118.67
6,978.14
12,612.81
6,246.72
6,978.14
6,835.10
7,175.18
7,175.18
7,327.77
5,479.71
6,121.32
9,650.63
9,404.52
7,495.45
7,495.45
7,654.84
5,724.30
6,394.55
10,081.39
9,824.30
7,830.01
7,830.01
7,996.52
5,979.81
6,679.97
10,531.37
10,262.81
8,179.50
8,179.50
8,353.45
6,246.72
6,978.14
11,001.44
10,720.89
2% COST OF LIVING ADJUSTMENT (excludes interns and seasonal laborers)
STEP 5
10,008.39
5,144.82
5,854.53
6,533.29
5,144.82
5,854.53
8,905.18
13,834.58
9,982.05
4,435.31
4,929.26
8,726.31
5,605.80
6,391.78
7,289.61
13,175.79
6,525.54
7,289.61
7,140.18
15,282.45
8,544.60
8,544.60
8,726.31
6,525.54
7,289.61
11,492.50
11,199.42
6,732.71
11,492.65
5,653.68
10.50 to 13.00 per hour
18.00 to 22.00 per hour
APPROVED BY TSD'S BOARD OF DIRECTORS ON JUNE 16, 2016; EFFECTIVE PAY PERIOD BEGINNING JUNE 10, 2016
BLAKE TRESAN, P.E., GENERAL MANAGER/CHIEF ENGINEER
STEP 4
8,404.38
4,320.27
4,915.47
5,486.22
4,320.27
4,916.24
7,477.97
11,617.35
8,382.25
3,724.48
4,139.26
7,327.79
4,707.37
5,367.39
6,121.32
11,064.14
5,479.71
6,121.32
5,995.85
ACTING POSITIONS:
EXECUTIVE ASSISTANT/ADMINISTRATIVE SUPERVISOR
FINANCE DIRECTOR
HUMAN RESOURCES/RISK MANAGEMENT SPECIALIST
POSITIONS OUTSIDE DISTRICT'S REGULAR WAGE SCALE:
SEASONAL INTERN 1
SEASONAL INTERN 2
STEP 3
TITLE:
ADMINISTRATION BUILDING PURCHASE OF NEW EXTERIOR
AGENDA ITEM NO. :
DOORS
RECOMMENDED ACTION:
Authorize the General Manager to issue a Purchase Order to purchase new doors and enter
into a Contractor’s Agreement for the installation of the doors for a not to exceed
price of $24,000.
The Administration Building was constructed in 1994. The original exterior wooden doors are
showing signs of age and the interior locking system does comply with current building codes
which require panic hardware for the maximum occupancy of the building.
Additionally, the IT/GIS office does not have a door frame. Management has determined the
office should be upgraded with a door replicating the other office doors within the building.
Staff sought three bids for the project. Three contractors submitted cost estimates to staff.
• Good Construction (Furnish Tahoe Truckee Lumber doors) -$22,586.63
• TEDCO (Creative Doors & Moulding, LLC for doors) - $27,264.00
• California Craftsman –Exterior Solutions (Marvin Doors)-$47,000.54
Staff recommends authorizing the General Manager to issue a Purchase Order to purchase
new doors and enter into a Contractor’s Agreement for the installation of the doors for a not
to exceed price of $24,000. This amount includes roughly a $1500 contingency to cover
unknowns that may occur during installation.
ALTERNATIVES:
Continue to use existing doors.
BUDGET INFORMATION:
FY 15/16 Budget included $30,000 for Admin Building Exterior Door Replacement
DEPT. MGR. :
Manager
Raymond Brown, District Engineer
TITLE:
SURPLUS ASSET DISPOSITION
POLICY - RESOLUTION 2016-110:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
To adopt Resolution 2016-110 as presented
Staff is seeking adoption of a Surplus Asset Disposition Policy. A copy of the resolution and
the policy are attached for Board review.
ALTERNATIVES:
Amend or reject the proposed resolution and policy.
BUDGET INFORMATION:
Adoption of the Surplus Asset Disposition Policy will have no material budgetary impact.
DEPT. MGR. :
Manager
BOARD OF DIRECTORS
RESOLUTION 2016-110
A RESOLUTION ADOPTING A SURPLUS ASSET DISPOSITION POLICY
WHEREAS, the Truckee Sanitary District (District) is a public agency responsible for
the collection and conveyance of wastewater in the greater Truckee area; and
WHEREAS, the District owns physical assets required to perform its day-to-day
functions; and
WHEREAS, as these assets age or as technology changes the assets may become no
longer of value to the District; and
WHEREAS, to avoid accumulation of surplus assets, District staff has developed a
Surplus Asset Disposition Policy as shown in Exhibit A, attached hereto and incorporated
herein; and
WHEREAS, the Board has reviewed Exhibit A and found it to be consistent with the
effective delivery of services by the District.
NOW, THEREFORE, BE IT RESOLIVED that the Board of Directors of the Truckee
Sanitary District does hereby adopt the Surplus Asset Disposition Policy dated June 16, 2016.
PASSED AND ADOPTED by the Board of Director of the Truckee Sanitary District at
the regular meeting of the Board held on this 16th day of June, 2016, at Truckee, California by
the following roll call votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Blake R. Tresan
Board Secretary
Jerry Gilmore
EXHIBIT A
SURPLUS ASSET DISPOSITION POLICY
(Adopted by Resolution 2016-110 on June 16, 2016)
1. All assets valued at or greater than $1,000 must go to the Board for approval before being declared
surplus.
2. Assets valued under $1,000 may be declared surplus at the discretion of the General Manager.
3. The General Manager has the authority to determine the value of the District’s assets for the purpose
of this policy.
4. The General Manager has the discretion to determine the best method for disposal of surplus assets.
a. Whenever possible, the General Manager will arrange to sell the assets in the manner
most advantageous to the District.
b. If costs or other considerations make the sale of an item of surplus property impractical
or disadvantageous (i.e. if the cost to sell an item is greater than the proceeds from the
sale) the General Manager may elect to donate, recycle, or dispose of an asset.
5. Board Members, the General Manager and any District employee who assists the General Manager in
declaring an asset surplus or determining an asset’s value are prohibited from purchasing or otherwise
acquiring surplus assets. All other District employees may purchase or obtain surplus assets in the
same manner as the general public.
TITLE:
GENERAL LIABILITY PACKAGE &
EARTHQUAKE INSURANCE:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
Approval of General Liability Package & Earthquake Insurance renewal as presented
The District maintains insurance policies that protect the District from accidents and claims
against its employees and property. The policies and their annual premiums are listed below:
1.
2.
3.
4.
5.
6.
7.
8.
Property - $14,236.00
Commercial Crime - $1,250.00
Commercial General Liability - $45,721.00
Public Officials and Management Liability - $8,367.00
Business Auto - $26,402.00
Commercial Excess Liability - $17,420.00
Privacy 101 - $1302.38
Earthquake - $22,176.80
Items 1 through 7 are provided by Water Plus/Alteris. The privacy policy is new and would
cover the associated costs of a breach of our security network. The Earthquake Insurance is
provided by Mt. Hawley Insurance Co. Both companies are brokered through a local
representative, LP Insurance Services. With premium and brokerage fees of $714.50, the
total cost of the insurance premiums for FY 16/17 is $138,288.68 which is $177.50 less
than the cost for the previous year.
Staff is seeking a motion from the Board to approve the expenditure of $138,288.68
to renew the general liability package and earthquake insurance.
ALTERNATIVES:
N/A
BUDGET INFORMATION:
The 2016/2017 preliminary budget includes $155,000 for the costs of our general liability
renewal.
DEPT. MGR. :
Manager
INSURANCE PROPOSAL
EFFECTIVE DATE
7/1/2016
PRESENTED BY:
LP Insurance Services, Inc.
PROGRAM MANAGER
www.alterisus.com
Alteris Insurance Services, Inc.
Agency License No. 3537131
PREMIUM SUMMARY
NOTE: This proposal is prepared from information supplied to us on the application submitted by your insurance broker. It
may or may not contain all terms requested on the application. Proposed coverages are provided by the Alteris WaterPlus
policy forms and are subject to the terms, exclusions, conditions and limitations of those policy forms. Actual policies
should be reviewed for specific details. Specimen policies are available from your insurance broker.
PAGE
COVERAGE SECTION
PREMIUM
SECTION 1. PROPERTY
(Property, Equipment Breakdown & Mobile Equipment)
$
14,236.00
SECTION 2. COMMERCIAL CRIME
$
1,250.00
SECTION 3. COMMERCIAL GENERAL LIABILITY
$
45,721.00
11
SECTION 4. PUBLIC OFFICIALS & MANAGEMENT LIABILITY
(Wrongful Acts, Employment Practices & Employee Benefit Plans)
$
8,367.00
12
SECTION 5. BUSINESS AUTO
$
26,402.00
13
SECTION 6. COMMERCIAL EXCESS LIABILITY
$
17,420.00
TOTAL ANNUAL PREMIUM
(excludes state-imposed taxes, surcharges, and fees)
$
113,396.00
TERRORISM PREMIUM
$
599.00
FULLY EARNED POLICY FEE
$
100.00
STATE-IMPOSED TAXES, SURCHARGES, AND FEES
$
N/A
TOTAL AMOUNT DUE*
*Payment is due in accordance with the producer agreement.
$
114,095.00
3-7
8
9-10
NOTES:
Please provide a completed TRIA form at binding.
INSURED: Truckee Sanitary District
EFFECTIVE DATE: 7/1/2016
DISCLAIMER: Actual coverage is subject to the language of the policies as issued. Your issued policy may contain limits, exclusions, and limitations that are not detailed in this proposal.
Page 2 of 13
SECTION 1.
PROPERTY*
*IS THIS SECTION INCLUDED IN THE PROPOSAL? Yes
CARRIER:
Allied World Assurance Company or affiliate
A XV (Excellent) A.M. Best Rating
FORM:
Special Causes of Loss
Proprietary
Integrated
LIMITS:
Blanket Property: (Real Property & Business Personal Property)
Blanket Coverage Extension:
A separate blanket limit that applies to the following coverages: Business Income,
Extended Business Income, Commandeered Property, Civil Authority, Extra Expense,
Tenant Leasehold Interest, Electronic Data, Preservation of Property.
Equipment Breakdown / Boiler & Machinery:
Mobile Equipment(Scheduled):
Mobile Equipment (unscheduled, maximum $10,000 any one item):
Mobile Equipment (borrowed, rented & leased):
Earthquake:
(earth movement excluded)
Flood Zone AE:
Flood Zone X:
(shaded/unshaded)
DEDUCTIBLES:
$5,000
Property
$5,000
$5,000
$5,000
N/A
N/A
N/A
N/A
N/A
N/A
$19,466,004
$2,000,000
Included
$156,802
$97,000
$100,000
N/A
N/A
N/A
Mobile Equipment
Equipment Breakdown (aboveground & less than 50 feet belowground)
Equipment Breakdown (greater than 50 feet belowground)
Earthquake (earth movement excluded)
Flood Zone X (per occurrence)
Flood Zone AE* (per occurrence)
Flood Zone AE* (per damaged structure / per occurrence)
Named Storm Wind/Hail* (per occurrence)
Named Storm Wind/Hail* (per damaged structure / per occurrence)
*the greater of the deductibles will be applied
POLICY HIGHLIGHTS:
Blanket Policy Limits
Blanket Coverage Extension Limits
No Coinsurance Penalty
Equipment Breakdown
Broad Definition of Covered Property
Proprietary Coverage Extensions
VALUATION:
Replacement Cost: Real Property & Business Personal Property
Actual Cash Value: Mobile Equipment
Actual Loss Sustained: Loss of Income & Expenses
Market Price: Fine Arts
Page 3 of 13
SPECIAL COVERAGES:
New Locations Or Newly Constructed Property:
Pays up to $1,000,000 for your new real property while being built on or off described premises as well
as real property you acquire, lease or operate at locations other than the described premises; and
business personal property located at new premises.
Utility Services – Direct Damage, Business Income & Expense:
Pays up to $250,000 for covered property damaged by an interruption in utility service to the described
premises. The interruption in utility service must result from direct physical loss or damage by a
Covered Cause of Loss and does not apply to loss or damage to electronic data, including destruction
or corruption of electronic data. Separate limits apply to Direct Damage and Business
Income/Expense Expense.
Pollution Remediation Expenses:
Pays up to $100,000 or $250,000 for remediation expenses resulting from a Covered Causes of Loss
or Specified Cause of Loss occurring during the policy period and reported within 180 days. Covered
Causes of Loss means risks of direct physical loss unless the loss is excluded or limited by the
Property Coverage Form. Specified Cause of Loss means the following: fire; lightning; explosion;
windstorm or hail; smoke; aircraft or vehicles; riot or civil commotion; vandalism; leakage from fire
extinguishing equipment; sinkhole collapse; volcanic action; falling objects; weight of snow; ice or
sleet; water damage; and equipment breakdown.
SCADA Upgrades:
Pays up to $100,000 to upgrade your scheduled SCADA system after direct physical loss from a
Covered Cause of Loss. The upgrade is in addition to its replacement cost. SCADA means the
Supervisory Control and Data Acquisition system used in water and wastewater treatment and
distribution to monitor leaks, waterflow, water analysis, and other measurable items necessary to
maintain operations.
Contract Penalties:
Pays up to $100,000 for contract penalties you are required to pay due to your failure to deliver your
product according to contract terms solely as a result of direct physical loss or damage by a Covered
Cause of Loss to Covered Property.
Contamination:
Pays up to $100,000 for loss or damage to covered property because of contamination as a result of a
Covered Cause of Loss. Contamination means direct damage to real property and business personal
property caused by contact or mixture with ammonia, chlorine, or any chemical used in the water and / or
wastewater treatment process.
Property In Transit:
Pays up to $100,000 for direct physical loss or damage to covered property while in transit more than
1000 feet from the described premises. Shipments by mail must be registered for covered to apply.
Electronic data processing property and fine arts are excluded.
Unintentional Errors:
Pays up to $100,000 for any unintentional error or omission you make in determining or reporting
values or in describing the covered property or covered locations.
Page 4 of 13
KEY DEFINITIONS
Real Property:
The buildings, items or structures described in the Declarations that you own or that you have leased or
rented from others in which you have an insurable interest. This includes:
Aboveground piping;
Aboveground and belowground penstock;
Additions under construction;
Alterations and repairs to the buildings or structures;
Buildings;
Business personal property owned by you that is used to maintain or service the real property or
structure or its premises, including fire-extinguishing equipment; outdoor furniture, floor coverings
and appliances used for refrigerating, ventilating, cooking, dishwashing or laundering;
Completed additions;
Exterior signs, meaning neon, automatic, mechanical, electric or other signs either attached to the
outside of a building or structure, or standing free in the open;
Fixtures, including outdoor fixtures;
Glass which is part of a building or structure;
Light standards;
Materials, equipment, supplies and temporary structures you own or for which you are responsible,
on the premises or in the open (including property inside vehicles) within 1000 feet of the premises,
used for making additions, alterations or repairs to buildings or structures at the premises;
Paved surfaces such as sidewalks, patios or parking lots;
Permanently installed machinery and equipment;
Permanent storage tanks;
Solar panels;
Submersible pumps, pump motors and engines;
Underground piping located on or within 1000 feet of premises described in the Declarations;
Underground vaults and machinery.
Business Personal Property:
The property you own that is used in your business including:
Furniture and fixtures;
Machinery and equipment;
Computer equipment;
Communication equipment;
Labor materials or services furnished or arranged by you on personal property of others;
Stock;
Your use interest as tenant in improvements and betterments.
Leased personal property for which you have a contractual responsibility to insure.
Pollution Conditions:
The discharge, dispersal, release, seepage, migration, or escape of any solid, liquid, gaseous or thermal
irritant or contaminant, including smoke, vapor, soot, fumes, acids, alkalis, chemicals, minerals, chemical
elements and waste. Waste includes materials to be recycled, reconditioned or reclaimed.
Page 5 of 13
KEY DEFINITIONS (continued)
Remediation Expenses:
Expenses incurred for or in connection with the investigation, monitoring, removal, disposal, treatment,
or neutralization of pollution conditions to the extent required by: (1) Federal, state or local laws,
regulations or statutes, or any subsequent amendments thereof enacted to address pollution conditions;
and (2) a legally executed state voluntary program governing the cleanup of “pollution conditions.
Outdoor Property:
Fixed or permanent structures that are outside covered real property including but not limited to:
Historical markers or flagpoles;
Sirens, antennas, towers, satellite dishes, or similar structures and their associated equipment;
Exterior signs not located at a premises;
Fences or retaining walls;
Storage sheds, garages, pavilions or other similar buildings or structures not located at a premises;
Dumpsters, concrete trash containers, or permanent recycling bins;
Hydrants; or
Electric utility power transmission and distribution lines and related equipment owned by the insured.
Equipment Breakdown:
Direct damage to mechanical, electrical or pressure systems as follows:
Mechanical breakdown including rupture or bursting caused by centrifugal force;
Artificially generated electrical current, including electrical arcing, that disturbs electrical devices,
appliances or wires;
Explosion of steam boilers, steam piping, steam engines or steam turbines owned or leased by you,
or operated under your control;
Loss or damage to steam boilers, steam pipes, steam engines or steam turbines; or
Loss or damage to hot water boilers or other water heating equipment;
If covered electrical equipment requires drying out as a result of a flood, we will pay for the direct
expenses for such drying out.
None of the following are covered objects as respects to equipment breakdown:
a. Insulating or refractory material;
b. Buried vessel or piping;
c. Sewer piping, piping forming a part of a fire protection system or water piping other than:
(1) Feed water piping between any boiler and its feed pump or injector;
(2) Boiler condensate return piping; or
(3) Water piping forming a part of refrigerating and air conditioning vessels and piping used
for cooling, humidifying or space heating purposes;
d. Structure, foundation, cabinet or compartment containing the object;
e. Power shovel, dragline, excavator, vehicle, aircraft, floating vessel or structure, penstock, draft
tube or well-casing;
f. Conveyor, crane, elevator, escalator or hoist, but not excluding any electrical machine or
electrical apparatus mounted on or used with this equipment; and
g. Felt, wire, screen, die, extrusion, late, swing hammer, grinding disc, cutting blade, cable chain,
belt, rope, clutch late, brake pad, non-metallic part or any part or tool subject to frequent,
periodic replacement.
Page 6 of 13
PROPERTY SUBLIMITS:
Coverage
Accounts Receivable
Valuable Papers and Records
Contamination
Tools and Equipment Owned by Your Employees
Personal Effects and Property of Others
Outdoor Property (unscheduled)
New Locations or Newly Constructed Property
Business Personal Property at New Locations
Utility Services - Direct Damage
Utility Services – Business Income and Extra Expense
Dependent Business Premises
Property at Other Locations
Pollution Remediation Expense
(specified cause of loss)
Pollution Remediation Expense (covered cause of loss)
Contract Penalties
SCADA Upgrades
Property in Transit
Backup/Overflow of Water from Sewer, Drain, Sump
Fine Arts
Limited Coverage for “Fungus”, Wet Rot or Dry Rot
Trees, Shrubs & Plants (maximum $1,000 any one item)
Indoor and Outdoor Signs (unscheduled)
Arson Reward
Fire Department Service Charge
Non-Owned Detached Trailers
Cost of Inventory or Adjustment
Patterns, Dies, Molds, Forms
Fire Protection Devices
Debris Removal
Ordinance or Law Provision
Limit
$500,000
$500,000
$100,000
$5,000
$5,000
$25,000
$1,000,000
$1,000,000
$250,000
$250,000
$250,000
$250,000
$250,000
$100,000
$100,000
$100,000
$100,000
$100,000
$25,000
$25,000
$25,000
$25,000
$10,000
$5,000
$5,000
$5,000
$2,500
$1,000
25% of scheduled limit
25% of scheduled limit
NOTES:
Premium is calculated from attached property schedule; review property schedule for coverage and limit adequacy.
Earthquake and Flood Coverages are Excluded.
Page 7 of 13
SECTION 2.
COMMERCIAL CRIME*
CARRIER:
FORM:
Proprietary
Integrated
RATING BASIS:
On file with underwriter
Non auditable
LIMITS:
EMPLOYEE
THEFT
FORGERY
OR
ALTERATION
$250,000
$250,000
INSIDE THE PREMISES
Theft of Money
and Securities
$250,000
INSIDE THE PREMISES
Robbery or Safe Burglary
or Other Property
OUTSIDE
THE
PREMISES
COMPUTER
FRAUD
FUNDS
TRANSFER
FRAUD
MONEY ORDERS
& COUNTERFEIT
PAPER CURRENCY
$5,000
$250,000
$100,000
$25,000
$100,000
DEDUCTIBLE:
$1,000 each claim
DESIGNATED EMPLOYEE BENEFIT PLAN(S):
POLICY HIGHLIGHTS:
Separate Limits Apply to Each Coverage
Coverage Extended to Directors and Authorized Volunteers
Faithful Performance
NOTES:
Page 8 of 13
SECTION 3.
COMMERCIAL GENERAL LIABILITY*
CARRIER:
FORM:
Occurrence
Proprietary
RATING BASIS:
Non auditable
LIMITS:
Per Occurrence
General Aggregate
Products & Completed Operations Aggregate
Personal & Advertising Injury Aggregate
Damage to Premises Rented to You
Medical Payments
$1,000,000
$3,000,000
$3,000,000
$1,000,000
$1,000,000
$10,000
DEDUCTIBLE:
None
POLICY HIGHLIGHTS:
Duty to Defend
Broad Definition of Insured
Fellow Employee
Per Location Aggregate
Blanket Additional Insured Endorsement
OPTIONAL COVERAGES INCLUDED IN QUOTE:
Page 9 of 13
SPECIAL COVERAGES:
Water & Wastewater Testing Errors & Omissions:
Coverage is provided for damages arising out of an act, error or omission which arises from your
water or wastewater testing.
Failure To Supply:
Coverage is provided for bodily injury or property damage arising out of the failure of any insured to
adequately supply water.
Waterborne Asbestos:
Coverage is provided for bodily injury or property damage from waterborne asbestos arising out of
potable water which is provided by you to others.
Contractual Liability - Railroads:
Coverage is provided for any contract or agreement that indemnifies a railroad for bodily injury or
property damage arising out of construction or demolition operations, within 50 feet of any railroad
property and affecting any railroad bridge or trestle, tracks, road-beds, tunnel, underpass or crossing.
Pollution:
Coverage is provided for bodily injury or property damage which occurs or takes place as a result of
your operations and arises out of the following:
Potable water which you supply to others;
Chemicals you use in your water or wastewater treatment process;
Natural gas or propane gas you use in your water or wastewater treatment process;
Urgent response for the protection of property, human life, health or safety conducted away from
premises owned by or rented to or regularly occupied by you;
Your application of pesticide or herbicide chemicals if such application meets all standards of any
statute, ordinance, regulation or license requirement of any federal, state or local government;
Smoke drift from controlled or prescribed burning that has been authorized and permitted by an
appropriate regulatory agency.
Fuels, lubricants or other operating fluids needed to perform the normal electrical, hydraulic or
mechanical functions necessary for the operation of mobile equipment or its parts
Escape or back-up of sewage or waste water from any sewage treatment facility or fixed conduit
or piping that you own, operate, lease, control or for which you have the right of way, but only if
property damage occurs away from land you own or lease.
Sudden and accidental events that are neither expected nor intended by an Insured. However, no
coverage is provided under this exception for petroleum underground storage tanks.
NOTES:
Page 10 of 13
SECTION 4.
PUBLIC OFFICIALS & MANAGEMENT LIABILITY*
CARRIER:
FORM:
Occurrence
DEFENSE COSTS:
Outside the Limits of Liability
LIMITS:
Wrongful Acts
$1,000,000
per act
Employment Practices (including
third party discrimination)
$1,000,000
per offense
Employee Benefit Plans
$1,000,000
per offense
Injunctive Relief
$5,000
per act
$3,000,000
aggregate limit
SPECIAL COVERAGES:
Inverse Condemnation - No
RATING BASIS
Non auditable
DEDUCTIBLE
$5,000 each claim including expenses
RETROACTIVE DATE:
POLICY HIGHLIGHTS:
Duty To Defend
Broad Definition of Named Insured including Past and Future Employees
Outside Directorship
Punitive Damages are Covered Where Insurable by Law
No Intentional Acts, Assault & Battery or Bodily Injury Exclusions
NOTES:
Page 11 of 13
SECTION 5.
BUSINESS AUTO*
CARRIER:
FORM:
ISO Business Auto
PORTFOLIO:
Symbol
Combined Single Limit for Bodily Injury & Property Damage
(each accident)
Hired Auto Liability
Non-Owned Auto Liability
“No-Fault” or Statutory Personal Injury Protection (each person)
Medical Payments
Uninsured / Underinsured Motorists
Hired Physical Damage
Owned Physical Damage – Comprehensive
Owned Physical Damage – Collision
Limit
1
$1,000,000
8
9
No Coverage
2
2
8
2
2
$1,000,000
$1,000,000
N/A
$5,000
$1,000,000
$50,000
ACV
ACV
DEDUCTIBLE:
Liability:
None
Comprehensive: $500
Collision:
$500
NOTES:
Please refer to the provided Auto Proposal / Schedule for per unit coverage.
Page 12 of 13
SECTION 6.
COMMERCIAL EXCESS LIABILITY*
CARRIER:
FORM:
Proprietary
Following Form
LIMITS:
$5,000,000/$5,000,000
RATING BASIS:
Non auditable
SCHEDULED UNDERLYING POLICIES:
Commercial General Liability - Yes
Hired and Non-Owned Auto Liability - Yes
Public Officials & Management Liability - Yes
Wrongful Acts - Yes
Employment Practices - Yes
Employee Benefit Plans - Yes
Owned Auto Liability - Yes
Employer’s Liability (minimum underlying limit requirement of $500,000 / $500,000 / $500,000) - No
Other:
NOTABLE EXCLUSION:
Workers’ Compensation
NOTES:
Employers’ Liability subject to Allied World security requirements.
Please provide an updated WC Dec. page for EL consideration in the Excess.
Page 13 of 13
IL U 001 09 03
CALIFORNIA UNINSURED MOTORISTS COVERAGE
SELECTION/REJECTION
Applicant/Named Insured: Truckee Sanitary District
Company: Allied World Assurance Company, Inc.
California law permits you to make certain decisions regarding Uninsured Motorists Coverage. This document
describes this coverage and the options available.
You should read this document carefully and contact us or your agent if you have any questions regarding
Uninsured Motorists Coverage and your options with respect to this coverage.
This document includes general descriptions of coverage. However, no coverage is provided by this document.
You should read your policy and review your Declarations Page(s) and/or Schedule(s) for complete information on
the coverages you are provided.
A. Mandatory Offer Of Bodily Injury Uninsured Motorists Coverage
Please indicate your choices by initialing next to the appropriate item(s) below.
1. Selection Of Bodily Injury Uninsured Motorists Coverage
(Initials)
I select Bodily Injury Uninsured Motorists Coverage at limits equal to the limits of my
Bodily Injury Liability Coverage (split limits) or Combined Single Limit for Liability
Coverage.
2. Rejection Of Bodily Injury Uninsured Motorists Coverage
The California Insurance Code requires that we provide you with the following information:
"The California Insurance Code requires an insurer to provide uninsured motorists coverage in each
bodily injury liability insurance policy it issues covering liability arising out of the ownership,
maintenance, or use of a motor vehicle. Those provisions also permit the insurer and the applicant to
delete the coverage completely or to delete the coverage when a motor vehicle is operated by a natural
person or persons designated by name. Uninsured motorists coverage insures the insured, his or her
heirs, or legal representatives for all sums within the limits established by law, which the person or
persons are legally entitled to recover as damages for bodily injury, including any resulting sickness,
disease, or death, to the insured from the owner or operator of an uninsured motor vehicle not owned or
operated by the insured or a resident of the same household. An uninsured motor vehicle includes an
underinsured motor vehicle as defined in subdivision (p) of Section 11580.2 of the Insurance Code".
IL U 001 09 03
© ISO Properties, Inc., 2003
Page 1 of 4
(Initials)
I reject Bodily Injury Uninsured Motorists Coverage entirely.
I delete Bodily Injury Uninsured Motorists Coverage only with respect to the following
individuals:
(Name of Excluded Driver(s))
3. Lower Limit(s) For Bodily Injury Uninsured Motorists Coverage
The California Insurance Code requires that we provide you with the following information:
"The California Insurance Code requires an insurer to provide uninsured motorists coverage in each
bodily injury liability insurance policy it issues covering liability arising out of the ownership,
maintenance, or use of a motor vehicle. Those provisions also permit the insurer and the applicant to
agree to provide the coverage in an amount less than that required by subdivision (m) of Section
11580.2 of the Insurance Code but not less than the financial responsibility requirements. Uninsured
motorists coverage insures the insured, his or her heirs, or legal representatives for all sums within the
limits established by law, which the person or persons are legally entitled to recover as damages for
bodily injury, including any resulting sickness, disease, or death, to the insured from the owner or
operator of an uninsured motor vehicle not owned or operated by the insured or a resident of the same
household. An uninsured motor vehicle includes an underinsured motor vehicle as defined in
subdivision (p) of Section 11580.2 of the Insurance Code".
Page 2 of 4
IL U 001 09 03
(Initials)
I reject Bodily Injury Uninsured Motorists Coverage at limits equal to my Bodily Injury
Liability Coverage (split limits) or Combined Single Limit for Liability Coverage and I
select the following lower limits.
(Choose one):
(Initials)
Split Limits
OR
Combined
Single Limit
(Initials)
$ 15,000/30,000
$
30,000
20,000/40,000
40,000
25,000/50,000
50,000
30,000/60,000
60,000
50,000/100,000
100,000
100,000/300,000
250,000
250,000/500,000
300,000
500,000/1,000,000
500,000
1,000,000
$
(Other)
$
(Other)
B. Mandatory Offer Of Property Damage Uninsured Motorists Coverage
Uninsured Motorists Coverage may also include Property Damage Uninsured Motorists Coverage. Property
Damage Uninsured Motorists Coverage provides insurance protection to an insured for compensatory
damages for injury to or destruction of a covered auto caused by an automobile accident which an insured is
legally entitled to recover from the owner or operator of certain types of uninsured motor vehicles. However,
Property Damage Uninsured Motorists Coverage is available only:
1. If you have not rejected Bodily Injury Uninsured Motorists Coverage; and
2. For autos for which you have not purchased Collision Coverage.
IL U 001 09 03
Page 3 of 4
Please indicate your choices by initialing next to the appropriate item(s) below.
(Initials)
I select Property Damage Uninsured Motorists Coverage at a limit of $3,500 for each
accident for the following vehicle(s):
(Specify Year/Make/Model)
(Initials)
I reject Property Damage Uninsured Motorists Coverage entirely.
I delete Property Damage Uninsured Motorists Coverage only with respect to the
following individuals:
(Name of Excluded Driver(s))
Applicant's/Named Insured's Signature
Page 4 of 4
Date
IL U 001 09 03
RLI'
RLI Underwriting Services
California License# 0366921
Burns & Wilcox
June 06, 2016
RENEWAL OF POLICY
Re: Truckee Sanitary District
MQE0303042
Confirming our Authorization
We are pleased to provide a property quotation on your submission
Please review carefully. Coverages, terms and conditions offered herein may be more restrictive than those requested in your
application.
This quote will expire on 7/1/2016
Participating Insurers:
Mt. Hawley Insurance Company, A+ Non-Admitted
Renaissance Re Syndicate 1458 at Lloyd's
85%
15%
The insurance afforded by this policy is provided by separate insurers, hereinafter referred to as "the Company" The liability of
these insurers 1s several and not joint and is specifically set out above.
Limit(s):
$5,000,000 per occurrence for all coverages combined subject to an annual aggregate of $5,000,000 for the Peril of
Earthquake.
Coverages:
Building; Ordinance or Law Combined Limit
$100,000 sublimit for Ordinance or Law Combined Limit
Perils:
Earthquake only.
Locations:
Per Schedule of Locations Received 6/6/2016
With a total insurable value of $15,345,228
Truckee Sanitary District, Quote ID: 1534626, Submission ID: 2414685
Page 1
of 3
Proposed Policy Term:
From 7/1/2016 to 7/1/2017
Deductibles:
5.00% of total values at risk Per Building (including time element if applicable) at the time of loss subject to a minimum of
$50,000 for Earthquake
Total Premium and Fees:
Premium:
$21 ,000
Inspection Fee:
0
Minimum Earned Premium: 25.00%
CIGA Fee:
$0
PCA Fee:
$150
Commission :
7.5%
$350
$634.50
$42.30
Valuation:
Physical Damage at Replacement Cost
$22, 176.80 TOTAL
Coinsurance:
N/A for Physical Damage
Policy Form(s) and Endorsements (Available Upon Request):
Earthquake Policy and applicable forms
BROKERAGE FEE
CASLATAX
CA FILING FEE
Please sign and return CA Diligent effort form with
bind request
Special Conditions:
45 day notice of Cancellation, except 10 days for non-payment of premium.
Based on 100% values all coverages.
The following property is NOT COVERED:
Underground Property
Pipeline, Bridges & Tunnels: including the Truckee bridge Sewer Crossing
Representation (s):
It has been represented and confirmed to us that:
There is an All Rrsk underlying policy in place.
There is no loss or damage from covered perils in the last five years.
These representations are important and are relied upon by us in our underwriting determinations. Any inaccuracy in this
information could be considered misrepresentation.
Page 2
of 3
Comments:
This quote is valid until 7/1/2016 and may not be bound without written confirmation received in our office prior to the effective
date of coverage.
This is being quoted on behalf of non-admitted carriers and you are responsible for the payment of all taxes and fees and the
filing of all required documents in connection with this insurance placement. You must, upon binding, indicate the home state
in which the first named insured maintains its principal place of business or, if applicable, principal residence, if different than
the state indicated in the first named insured's mailing address.
Please note that mid term change requests must be confirmed and agreed to by the underwriter
Any agreed changes are underwritten individually and are not necessarily bound by an 'account rate'.
Page 3
of 3
RLI'
RLI Underwriting Services
California License# 0366921
Burns & Wilcox
June 06, 2016
RENEWAL OF POLICY
Re: Truckee Sanitary District
MQE0303042
Confirming our Authorization
We are pleased to provide a property quotation on your submission
Please review carefully. Coverages, terms and conditions offered herein may be more restrictive than those requested in your
application.
This quote will expire on 7/1/2016
Participating Insurers:
Mt. Hawley Insurance Company, A+ Non-Admitted
Renaissance Re Syndicate 1458 at Lloyd's
85%
15%
The insurance afforded by this policy is provided by separate insurers, hereinafter referred to as "the Company" The liability of
these insurers 1s several and not joint and is specifically set out above.
Limit(s):
$5,000,000 per occurrence for all coverages combined subject to an annual aggregate of $5,000,000 for the Peril of
Earthquake.
Coverages:
Building; Ordinance or Law Combined Limit
$100,000 sublimit for Ordinance or Law Combined Limit
Perils:
Earthquake only.
Locations:
Per Schedule of Locations Received 6/6/2016
With a total insurable value of $15,345,228
Page 1
of 3
Proposed Policy Term:
From 71112016 to 71112017
Deductibles:
5.00% of total values at risk Per Building (including time element if applicable) at the time of loss subject to a minimum of
$50,000 for Earthquake
Total Premium and Fees:
Premium
$21,000
CIGA Fee
$0
Inspection Fee:
$0
PCA Fee
$150
Commission:
16.50%
Minimum Earned Premium: 25.00%
Valuation:
Physical Damage at Replacement Cost
Coinsurance:
NIA for Physical Damage
Policy Form(s) and Endorsements (Available Upon Request):
Earthquake Policy and applicable forms
Special Conditions:
45 day notice of Cancellation, except 10 days for non-payment of premium.
Based on 100% values all coverages.
The following property is NOT COVERED
Underground Property
Pipeline, Bridges & Tunnels, including the Truckee bridge Sewer Crossing
Representation(s):
It has been represented and confirmed to us that:
There is an All Risk underlying policy in place.
There is no loss or damage from covered penis in the last five years.
These representations are important and are relied upon by us in our underwriting determinations. Any inaccuracy in this
information could be considered misrepresentation.
Page 2
of 3
Comments:
This quote is valid until 7/1/2016 and may not be bound without written confirmation received in our office prior to the effective
date of coverage.
This is being quoted on behalf of non-admitted carriers and you are responsible for the payment of all taxes and fees and the
filing of all required documents in connection with this insurance placement. You must, upon binding, indicate the home state
in which the first named insured maintains its principal place of business or, if applicable, principal residence, if different than
the state indicated in the first named insured's mailing address.
Please note that mid term change requests must be confirmed and agreed to by the underwriter
Any agreed changes are underwritten individually and are not necessarily bound by an 'account rate'.
Page 3
of 3
OPTIONAL COVERAGE. PRIVACY 101*
T YES £ NO *THIS SECTION IS INCLUDED IF MARKED WITH A “YES”.
CARRIER:
Allied World National Assurance Company or affiliate
Issued on Surplus Lines / Nonadmitted Paper
FORM:
Proprietary claims made policy. Defense inside the limits. A policy aggregate applies to all coverages. Coverage
A an B have separate aggregate limits applicable to their respective coverage parts. Coverage C and D share
an aggregate limit for their respective coverage parts.
LIMITS:
Privacy & Network Security Coverage:
$1,000,000
Protects against any actual or alleged act, error, misstatement, misleading statement, omission,
neglect or breach of duty committed by an Insured or Third Party Contractor, which results in a
breach of the Insured’s Network Security, the consequences of which are: 1. unauthorized
access to, use of or tampering with a third party’s Network; 2. the inability of an authorized third
party to gain access to the Insured’s services; 3. denial or disruption of Internet service to an authorized third party;
4. Identity Theft or credit/debit card fraud; 5. the transmission of Malicious Code; or 6. the unauthorized release of a
third party’s confidential and proprietary business.
Notification & Credit Monitoring Costs Coverage:
$1,000,000
Provides reimbursement to the Named Insured for the costs incurred by the Named Insured for
notification to, and for credit monitoring of, any persons residing in the United States, including
Employees, arising from a Privacy Wrongful Act, which takes place during the Policy Period.
Data Forensic Coverage:
T 2.50%
Covers the reasonable and necessary costs incurred by the Named Insured to retain a qualified forensics firm to
investigate, examine and analyze the Named Insured’s Network, to find the cause, source and extent of a Data Breach.
Crisis Management Coverage:
T 2.50%
Means the following amounts when incurred during, or within ninety (90) days prior to, a Material Event: 1. amounts
for which the Named Insured becomes legally liable for those services performed by a public relations firm, crisis
management firm or law firm selected by the Named Insured and approved in advance in writing by the Insurer, to
minimize potential harm to the Named Insured arising from a Material Event, including, without limitation, maintaining
and restoring public confidence in the Named Insured, and providing advice to the Named Insured or any of its
directors, officers, partners or Employees; and 2. amounts for which the Named Insured becomes legally liable for the
reasonable and necessary printing, advertising, mailing of materials, or travel by directors, officers, partners,
Employees or the firm rendering services as referenced above. Crisis Management Expenses shall not include
compensation, fees, benefits, overhead, or the charges or expenses of any Insured or any Third Party Contractor.
RETENTION:
$2,500 each claim including loss adjustment expenses
TOTAL AMOUNT DUE:
$1,262.00 annual premium
$40.38 surplus lines taxes and stamping fee
$1,302.38
100% premium, taxes, and stamping fees due upon binding
NOTES:
Proposal is subject to signed D-1 from insured and completion of SLA-2 from broker.
Combined Tax/Stamping fee: 3.20%
Retroactive Date: 7/1/2012
Page 1 of 1
TITLE:
BANKING AND SERVICE RESOLUTION NO. 2016-111:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
To approve Resolution No. 2016-111 as presented
TSD currently has accounts with Bank of America (“BofA”) for banking and credit card
services. Service levels from BofA have steadily eroded (examples: lack of timely responses,
lack of local business relationships, switching credit card account numbers without prior
notification). This lack of service, coupled with potential disinterest on the part of BofA in
contracting with small government agencies has prompted TSD to proactively research
alternative banking solutions. TSD recommends switching to Wells Fargo for banking
services including checking accounts, credit cards, ACH processing, and remote deposit
banking.
Checking Accounts:
Documents attached for review to initiate checking account services (4 accounts) with
Wells Fargo include:




Bank Resolution;
Proposal pricing for monthly checking account charges; Wells Fargo monthly bank
service charges are estimated to be approximately $300 which is comparable to
current BofA charges;
Draft letter to Wells Fargo requesting establishment of four checking accounts;
IRS employer identification number letter (required by Wells Fargo);
Not included is a Signer ID form which Staff will be forwarding independently.
Process: Once Wells Fargo receives the TSD letter including IRS employer
identification and completed signer ID forms, they will pre-print the application and
forward to TSD for signature; once Wells Fargo receives the signed application, they
can proceed with setting up the bank accounts.
Credit Cards:
Currently TSD has one BofA Visa for staff and one for the Board of Directors. They
are shared among respective departments. A third visa is for the General Manager’s
use only. The Finance Department is manually managing limits and asking staff to
halt purchasing when the cards reach the maximum. TSD is proposing to move its
credit card services to Wells Fargo with a line of credit of $50,000 to cover all credit
card users and having all Staff have their own named credit card. The administrator of
the credit cards will be Susan Griffith, who will have online access to
increase/decrease/close down credit cards as directed by the General Manager.
Documents attached for review to initiate credit cards services with Wells Fargo
include:



Bank Resolution – (same as above);
Bank credit card application - TSD proposes enrolling in the optional $50 annual
rewards program to receive monthly rebates;
Draft letter to Wells Fargo which lists board members and employees with their initial
credit card limits. Two directors are required to sign this letter and application and both
are initially excluded from receiving a credit card. Once the credit cards are in place,
new forms/application will be sent to Wells Fargo to get credit cards for the remaining
two board directors.
Miscellaneous Banking Services:

Automated Clearing House ("ACH") deposits – a one time setup fee of $375 will be
charged;
 Remote digital scanner for remote deposits – includes a one time charge of $450;
 ACH payments and deposits monthly costs are included in the Wells Fargo proposal
attached.
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
Manager
Accounting Manager
BOARD OF DIRECTORS
RESOLUTION NO. 2016 – 111
A RESOLUTION APPROVING CHANGING BANKING SERVICES FROM BANK OF
AMERICA TO WELLS FARGO
WHEREAS, Bank of America is Truckee Sanitary District’s current provider for banking and
treasury services; and
WHEREAS, Wells Fargo submitted a proposal with recommendations for current banking and
service needs that best represents modern banking security, technology, and customer service; and
WHEREAS, Wells Fargo requires a one-time appropriation to be transferred to cover new
account establishment; and
WHEREAS, the Wells Fargo bank account application includes a maximum of seven bank
signers and Truckee Sanitary District has nine bank signers, Truckee Sanitary District will execute a
Wells Fargo addendum adding the last two bank signers once the bank accounts are in place; and
WHEREAS, the Wells Fargo credit card application requires two officers’ signatures indicating
that the cardholders are authorized to indebt Truckee Sanitary District.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Sanitary
District does hereby approve setting up banking and treasury services with Wells Fargo and authorizes the
General Manager to sign the Wells Fargo letter to create new banking services, and once established,
terminate banking services with Bank of America.
PASSED AND ADOPTED by the Board of Directors of the Truckee Sanitary District at a
regular meeting of the Board, held on the 16th day of June, 2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Blake R. Tresan,
Board Secretary
Jerry Gilmore,
BLAKER. TRESAN, P.E.
General Manager
Chief Engineer
BOARD OF DIRECTORS
Dennis E. Anderson
Jerry Gilmore
Brian Kent Smart
Ron Sweet
Nelson Van Gundy
TRUCKEE
SAHITARY
DISTRICT
A PUBLIC AGENCY
12304 Joerger Dr. •Truckee, California 96161-3312
Telephone (530) 587-3804 •Fax (530) 587-1340
June 16, 2016
Dennis Loo
Vice President - Senior Regional Industry Specialist
Wells Fargo Bank
1510 Arden Way, Suite 300
Sacramento, CA 95815
RE:
Wells Fargo Checking Accounts
Dear Mr. Loo,
Truckee Sanitary District is formally requesting the establishment of four checking accounts as
follows:
General
Accounts Payable
Payroll
Inspection Maintenance
The authorized signers for all of the accounts will be as follows:
Ron Sweet, Board Member
Brian Kent Smart, Board Member
Dennis E. Anderson, Board Member
Blake R. Tresan, General Manager, Chief Engineer
Susan Griffith, Acting Finance Director
Lee Wright, Operations and Maintenance Superintendent
Raymond Brown, District Engineer
Our Federal Tax ID is 94-6003151.
Dennis Loo
Wells Fargo
Page 2
Enclosed is a copy of our IRS Tax ID certification letter as well as the signed resolution selecting
Wells Fargo for our banking partnership. Please feel free to contact me should you need any
further information.
Sincerely,
Blake R. Tresan, P .E.
General Manager-Chief Engineer
Enclosures
~<ii\\
~t/h~JI
IRS Internal
Department of the Treasury
Revenue Senlce
OGDEN
tf~~
~
UT
84201-0038
In reply refer to:
0458577177
May 27, 2016
LTR 147C
0
94-6003151
000000 00
00004904
BODC: TE
12304 JOERGER DR
TRUCKEE
CA 96161-3386
094906
Employer identification number:
94-6003151
Dear Taxpayer:
We received your request of May
18, 2016, asking us to verify
your employer identification number and name.
Your employer identification number CEIN> is 94-6003151. Please keep
this letter in your permanent records. Enter your name and EIN on all
federal business tax returns and on related correspondence.
You can get any of the forms or publications mentioned in this letter
by calling 1-800-TAX-FORM Cl-800-829-3676) or visiting our website at
www.irs.gov/formspubs.
If you have questions, you can call us toll free at 1-800-829-0115.
If you prefer, you can write to us at the address at the top of the
first page of this letter.
When you write, include this letter and provide in the spaces below,
your telephone number with the hours we can reach you.
Keep a copy of this letter for your records.
Telephone number C
0458577177
May 27, 2016
LTR 147C
0
000000 00
94-6003151
00004905
12304 JOERGER DR
TRUCKEE CA 96161-3386
Sincerely yours,
Dwayne Wilson
Department Manager, Accounts Mngmt.
Enclosures:
Copy of this letter
BLAKER. TRESAN, P.E.
General Manager
Chief Engineer
BOARD OF DIRECTORS
Dennis E. Anderson
Jerry Gilmore
Brian Kent Smart
Ron Sweet
Nelson Van Gundy
TRUCKEE
SANITARY
DISTRICT
A PUBLIC AGENCY
12304 Joerger Dr. • Truckee, California 96161-3312
Telephone (530) 587-3804 •Fax (530) 587-1340
June 16, 2016
Dennis Loo
Vice President - Senior Regional Industry Specialist
Wells Fargo Bank
1510 Arden Way, Suite 300
Sacramento, CA 95815
RE:
Wells Fargo Credit Cards
Dear Mr. Loo,
Truckee Sanitary District is formally requesting the establishment of company-wide credit cards
through Wells Fargo Bank. All cardholders listed below are authorized to indebt the
organization:
1. Dennis Anderson, $500;
2. Jerry Gilmore, $500;
3. Nelson Van Gundy, $500;
4. Blake Tresan, $15,000;
5. Susan Griffith, $5,000;
6. Raymond Brown, $5,000;
7. Lee Wright, $5,000;
8. Sarah Bergeron, $1,000
9. Michael Donchez, $1,000;
10. Kyle Vickers, $500;
11. Morgan Walters, $500;
12. Steve Golder, $500;
13. Bret Miracle, $500;
14. Michael White, $500;
15. Steven Murphy, $500
16. Lisa Snider, $500;
17. Arnold Studer, $500;
18. Lonnie Hall, $500;
19. JoAnne Stumpf, $500;
Dennis Loo
Wells Fargo
Page 2
20. Rene Lopez, $1,000;
21. John Raber, $1,000;
22. Eric Sundale, $1,000;
23. Michael Acuff, $500;
24. Kellen Babb, $500;
25. Jeremy Bourque, $500;
26. Cleveland Brooks, $500;
27. Ryan Clifton, $500;
28. Kurt Harrigan, $500;
29. Matthew Ruge, $500;
30. Matthew Shillander, $500;
31. Myles Vickers, $500
32. Kara Raymer, $500
33. Angeline Rea, $500;
34. June Reeve, $500;
35. Elizabeth Coombs, $1,000
36. Annette Wolfe, $500
37. Elizabeth Carstens, $1,000
Total credit card limits equal $50,000 for which we are requesting a Wells Fargo credit line of
$50,000. Enclosed please find the credit card application.
We are pleased to start a banking relationship with Wells Fargo Bank.
Sincerely,
Ron Sweet
Board Member
Enclosure
Brian K. Smart
Board Member
II
Wells Fargo• Business Elite Card - Application For Public Sector Entities
•
Important Public Entity Information (please print In black Ink)
Thank you for your Interest In the Wells Fargo Business Ellte Card program offered by Wells Fargo Bank. NA
Please complete the requested Information below (you may be required to submit nnanclal statements).
Business Information
Publ<Ent N.lme
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TypeofProducts/Servkes: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Ip Ir Is IT IP
D Pl..,. chl!CI: f your buslMss provldt1 fo~ '""'"" uchan!lf,
money transftt, or ash baa on ch"ks;or ff your buslnt11 Sflls, illu"'
or exchangfl tra,.~r's ch"kl, money ordm, or nortd value gift cards
tot.anng mort than $1000forany pfl!On ptrday.
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Company Contact (Admm1strator)
Compa!ly Cont.art (pf non with authority to rtqllfltaddi11onal oecit linfl,new card holden, and changfl 1• any of your actounts).
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Page 1of4
0000001
II
II
Wells Fargo Business Elite Card - Public Sector (continued)
Documentat1on
(NOTE: before signing and submitting this application please follow and review the Information below. Authorization documentation must be provided
for all requests).
For requests of S20 000 or LESS. please proylde·
• A letter from your legal counsel indicating the individual authorized to contract.
•Other Information that may be requested (dependent on credit evaluation):
•Three years audited financial statements.
•Additional documentation as outlined by individual states or local statutes.
•
II
For requests GREATER than $20.QQQ. please provjde·
•A letter from your legal counsel or a certified resolution as to the authority of signer to enter into the contractual agreement contemplated by this appfication.
•A formal document showing that the signing entity has the authority to issue debt and that when issued It w!!I be valid and enforceable.
• if applicable, schedule of agencies that will participate in the program.The schedule will indicate that the signing entity will have liability for all scheduled
agencies and cardholders.
•Three years audited financial statements may also be requested.
•Additional documentation may be required as outlined by individual states or local statutes.
Disclosures
Yes, I understand our Wells Fargo Business Elite Card program will be subject to Corporate Uablllty rules, payment in full required each month.I accept on behalfofthe Public Entity named above ("Applicanti
your offer to apply for a Wells Fargo Business Elite Card. I accept the terms and conditions of the Customer Agreement that will be provided to Applicant upon approval of this Application.
Please read carefully: By signing below, I certify that I am an Authorized Officer, authorized to submit this application on behalf of the Public Entity and that all information and documents provided in
connection with this application, including federal and state income tax returns (if any), are true, correct.and complete.I further certify that this credit request ls for my business only, and that all proceeds will
be used solely for business or commercial purposes. I authorize Wells Fargo Bank, NA ("Bank") to obtain balance and payoff information on all accounts requiring payoff as a condition of approving this
application and to obtain business reports from and to report credit Information to others. including the internal Revenue Service and state taxing authorities, about the Public Entity, and if accepted, from
time to time thereafter. I agree to notify Bank promptly of any mate1ial change in such Information. I acknowledge that 0) this appUcation is subject to final approval of the Appficant, and that (II) additional
information may be required in order for the Bank to make a final credit decision. I agree to pay Bank's costs and attorney's fees in enforcing the Customer Agreement.
If approved, I agree to accepttheactual credit amount granted which may be less than the preferred amount.if the actual credit granted is less than the preferred amount, individual credit lines will be reduced
proportionately.
I further agree that a facsimile of my signature or use of any feature of Wells Fargo Business Elite Card may be used as evidence of the foregoing authorizations, acceptances and agreements.
Telephone Monitoring and Contacting You: From time to time Bank may monitor and record telephone calls regarding your Account to assure the quality of our service. You agree, in order for Bank to
service the Account or to collect any amounts you may owe, that we may from time to time make calls and send text messages to you, using prerecorded/artificial voice messages and/or through the use of
an automatic dialing device, at any telephone number associated with your account. Including mobile telephone numbers that could result in charges to you. You also expressly consent to Bank sending
email messages regarding your Account to your email address.
New Account identification Requirements: To help the government fight the funding of terrorism and money laundering activities, US.Federal law requires financial institutions to obtain, verify, and record
Information that identifies each person (Individuals and businesses) who opens an account. What this means for you:When you open an account, we will ask for your name, address, date of birth, and other
information that will allow us to identify you.We may also ask to see your driver's license or other identifying documents.
Authorizing Officer #1 !person authorized to Issue debt) Rot Himt.IJ~ Nimf
I RIO 1N IA I L1D1
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C.untry of Citizenshipr othetthan u .~
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DYes
'XNo
(A Regulation 0 insider includes a Director. Executive Officer, or Prindpal Shareholder of any bank, thrift or othtr depository institution or a company owned or controlled by such a Director; Executive Officer ar Prindpal Shareholder
{"Related Interest"]}.
If yes, then fist Institution Name and Oty,State of Institution.
lnstitutionNamf
City and Sute of Institution
Authorizing Officer #2 (person authorized to Issue debt, lfrequlred by public entity) Rot Name,IJ~ Nimf
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Cow1try of Olzenshlp I other than U.S.
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I DJ I I RI E I CJ T I 0 I RJ
Are you or any guarantor on this application a Regulation O Insider ofany depository Institution1
DYes
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(A Regulation 0 insider includes a Director. Executive Officer. or Prindpal Shareholder ofany bank, thrift or other depository institution or a company owned or canttalled by such a Director, Executive Officer or Principal Shareholder
{"Relared lnreresr"]J.
If yes, then list Institution Name and City, State of Institution.
lnnitution Name
CityandStateoflnstltutlon
II
PSCCP26541
XFC
Page 2 of4
0000001
II
II
•
If you answer YES to the following question, we will contact you for additional cardholder enrollment.
Gil YES, I am requesting cards for more than 5 cardholders.
Signatures (requued)
Sign•ture, Authorizing Officer #1
Date
Signature, Authorizing Officer #2
Date
II
Banker Information (required)
BinkerEmpio'IHl.0.1
Wds faf20 Banktr f~ •pt>li!!blf) (FIBI Name, IJst Name)
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The individual listed as first c.irdho!der will be designated as the hokier of the"primary account"The primary account will receive the points earned by each card enrolled in the optional Business Card Rewards5 program.
11 Am tlame, IJst Name
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*Spending Control Type: O Driving
D Ma int
D Const, fuel, and Ma!nt
D T&E D F. M, T&E
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D Off.admin
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0 STL -$250
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OF,M,T&E
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D STl - $500
D STl -$1000
ll Am Name, list Name
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II
Page 3 of 4
XFC
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0000001
Pl<i<e5end WIU!lm!i •ppli<ltion ind nO<!SSary pipe<WOrlt to: Wells Fargo Bank, Business Direct,
MAC #54101-07A, P.O. Box 29701,Phoenlx,AZ 85038-9701 OR Fax: 1-866-814-7729.
II
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_ _ _ _ __
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D STL - $500
D STL - $1000
* Spending Control Type: (Choose one spending type from the selection if required)
If no spending control is applied, cardholder has access to all types of purchases.
Driving - limits cardholder spending to only driving expenses.
Maintenance (Maint.) - limits cardholder spending to driving and maintenance expenses.
Construction, Fuel, and Maintenance (Const, Fuel, and Ma int.) · limits card holder spending relating only to construction.
Travel and Entertainment (T & E) · allows expenses relating only to travel and entertainment.
Fuel, Maintenance, Travel and Expenses (F;M,T & E) - limits cardholder spending to fuel, maintenance, and entertainment needs.
Office Administration (Off. Admin) · allows an office manager to handle various business needs, travel and entertainment expenses.
Restrictions - restricts spending at merchant types that cardholder is not authorized to make.
Workday Restriction (Wkday Restr.J• restricts spending to standard business hours.
Single Transaction Max Limits (ffi) - restricts cardholder spending to $250, $500 or $1000 per transaction.
Additional Benefits:
DI'. Wells Fargo Business Card Rewards11 Program. $50 annual program fee per company. Enroll in the rewards program and select one of the following options:
D Rewards points - earn points and redeem for merchandise, gift cards, cash back, air travel, and more.
!)ii Cash back only - earn 1% cash rewards on purchases which will be automatically credited every quarter. No cap on cash back earned ••
D Automatic Payment. Complete this section if customer wishes to set up automatic payments.
Monthly Payment Options:
D Minimum Payment: See the Customer Agreement for details. Monthly balance must be paid in full for companies with Business Elite Card credit lines over $100,000.
D Full Payment: 100% of balance shown on statement.
Business Checking Account#
Transit Routing#
II
Page 4of 4
XFC
0000001
o 2011 Wells Fargo Bank.N.A. All rights reserved. Member FDIC. BBG3613(1().11)
II
•
Wells Fargo Treasury Management Proposal
Pricing as of May 2016
Monthly
Volume
Service Description
BALANCE & COMPENSATION INFORMATION
RECOUPMENT MONTHLY
0.12750
150
20.00000
0.20000
5.00000
5.00000
0.75000
4
31
4
1
2
8.00000
1.00000
0.20000
0.12000
1
3
6
11
2.50000
15.00000
0.20000
1.05000
0
0
79
0
0.20000
0.05000
0.20000
5.00000
40.00000
0.25000
0.25000
3
2
29
3
12
81
0.60
0.10
5.80
15.00
40.00
3.00
20.25
84.75
Subtotal
INFORMATION SERVICES
CEO BASIC BANKING - MONTHLY BASE
CEO BASIC BANKING ADDL ACCT-MO BASE
CEO BASIC BANKING - BOOK TRANSFER
DESKTOP DEPOSIT MONTHLY BASE
0.00
0.00
15.80
0.00
15.80
Subtotal
GENERAL ACH SERVICES
ELECTRONIC CREDITS POSTED
ACH ORIGINATED -ADDENDA REC
ACH RECEIVED ITEM
ACH PAYMENTS ONLINE BATCH RELEASE
ACH PAYMENTS BASE FEE
ACH PAYMENTS ONE DAY ITEM
ACH PAYMENTS TWO DAY ITEM
8.00
3.00
1.20
1.32
13.52
Subtotal
PAPER DISBURSEMENT SERVICES
CEO IMAGE VIEW< 90 DAYS - ITEM
STOP PAYMENT- ONLINE
DOA CHECKS PAID
CEO SEARCH
80.00
6.20
20.00
5.00
1.50
112.70
Subtotal
DEPOSITORY SERVICES
RETURN ITEM REDEPOSITED
BRANCH/STORE/NIGHT DROP DEPOSIT
DEPOSITED CHECKS
DESKTOP DEPOSIT-NON WFARGO DEP ITEM
19.13 *
19.13
Subtotal
GENERAL ACCOUNT SERVICES
ACCOUNT MAINTENANCE-CHEXSTOR
DEBITS POSTED
ODA STATEMENT - PAPER
CLIENT ANALYSIS STATEMENT-PAPER
DESKTOP DEPOSIT CREDIT POSTED
Activity
Charges
20.00000
10.00000
0.00000
25.00000
1
3
3
20.00
30.00
0.00
25.00
75.00
Subtotal
320.90
Total Monthly Activity Charges
Customer Proposal Report
Summary Position
$
$
Total Monthly Activity Charges
Available Balance
Earnings Credit Rate
Earnings Allowance
Balance Required to Offset Services
$
$
$
!Estimated Net Position (Shortfall)
Setup Charges
ACH PAYMENTS SET UP FEE
Total Setup Charges
375.00000
Balances and ECR may also be applied against Balance Based Setup Charges.
The above pricing estimate is based on certain assumptions drawn from projected volume, scope of
services and/or other information you have provided. The pricing is subject to change if the actual
volume and/or scope of services differ from the assumptions upon which the pricing estimate was based.
•Wells Fargo Bank, N.A. will allocate a fee to recover the cost of deposit insurance premiums.
The Recoupment Fee is assessed on the Average Ledger Balance in your interest bearing
and non-interest bearing accounts.
Customer Proposal Report
320.90
148,169.44
0.20%
25.17
1,889, 139.92
(295.73)1
375.00
375.00
TITLE:
STAFF REPORTS:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
N/A
Information Only - Engineering, Operations & Maintenance, Finance, and Administration
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
TITLE:
MANAGER’S REPORT:
AGENDA ITEM NO. :
RECOMMENDED ACTION:
N/A
Information Only
ALTERNATIVES:
N/A
BUDGET INFORMATION:
N/A
DEPT. MGR. :
Manager
To:
TSD Board of Directors
From:
Blake Tresan, General Manger
Subject:
May 2016 Monthly Staff Report
MAY HIGHLIGHTS













There were zero (0) sanitary sewer overflow (SSO) in May.
Three seasonal laborers were hired.
The Construction Crew repaired 4 manholes and 2 services laterals.
The cleaning crew cleaned 251 pipe segments. They are at 37% of their annual
cleaning goal or 88% for this date.
The TV crew televised 11 sewer mains. They are at 10% of their annual mainline
televising goal or 24% for this date.
The TV crew televised 81 laterals. They are at 24% of their annual lateral
televising goal or 57% for this date.
Members of the Management and Supervisory Team participated in a
Manager/Supervisor workshop by CEO on May 9.
March sewer flows averaged 1.53 MGD.
The solar system generated 6.1 MWhr of net electricity in May.
All Field staff attended an AC pipe handling training course.
Twenty one (21) sewer permits were issued in May bringing the total to-date to
44, which is 70% of last year’s level (44 vs 61).
Fourty (40) ordinance tests were performed in May. Ordinance tests to-date are
up 25% over last year (149 vs 119).
ANTICIPATED HIGHLIGHTS FOR NEXT TWO MONTHS








Dedication Ceremony for the Doc Affeldt Bridge on June 23.
Bid Manhole Rehabilitation Project 2016.
Submit pre-application to Town for TSD property lot line adjustments.
Complete recruitment for and retain up to three (3) Administrative Technicians.
Staff will man a booth at the Truckee Day event on June 4.
Finalize draft FY 2016-17 Budget and CIP.
Complete organizational and limited classification and compensation study by
Koff & Associates
HR/RM Specialist, Liz Carstens, will be attending the annual Society for Human
Resource Management conference in Washington, D.C.
GENERAL MANAGER REPORT












Hired three seasonal laborers.
Participated in Management/Supervisory training on May 9.
Participated in kick-off meeting for CASA’s new Collection Systems Workgroup.
Met with Managers regarding development of FY17 Budget and CIP.
Worked with Koff & Associates on limited organizational, classification, and
compensation study
Worked with HDR Engineering on Sewer Rate Study
Met with Executive Coach on effective communication and leadership
Held regular weekly meetings with GM staff members.
Held regular monthly meeting with all TSD employees.
Met with the Board Finance Committee to go over accounts payable.
Performed the regular monthly bank reconciliation process.
Addressed personnel issues as needed
Administration
 Completed training with Rebecca for Executive Assistant / Administrative
Supervisor Position
 Relocated into Rebecca’s old office
 Attended Webinar – “Must Have Communications Protocols for Board Members
and Staff”
 Performed various administrative duties and customer service
 Annette Wolf continued training on Purchase Order procedures
 Issued 19 Residential Sewer Permits:
o 2 Cambridge
o 2 Glenshire/Devonshire
o 4 Grays Crossing
o 1 Donner Lake
o 1 Lahontan
o 5 Martis Camp
o 1 Shaffer’s Mill
o 2 Tahoe Donner
o 1 Wintercreek
 Issued 1 Commercial Sewer Permit:
o 1 Schaffer’s Mill - Schaffer’s Mill Spa in the Rocks
 Issued 5 Preliminary Sewer Lateral Inspection Agreement:
o 1 Gray’s Crossing
o 2 Lahontan
o 2 Martis Camp
 Contacted owners/agents regarding 1 expired Preliminary Sewer Lateral
Inspection Agreements
 Issued 1 Pool Permit
o 1 Martis Camp
 Issued 1 Extension to a Sewer Permit
o 1 Martis Camp
Human Resources
 Training with Rebecca for HR/Risk Management Specialist position
 Attended Leadership Training with Creating Effective Organizations
 Coordinated renewals for Dental, Life, and AD&D and general liability insurance
policies
 Initiated annual performance evaluation process
 Processed workers’ comp claims
 Processed Rebecca Ruby’s retirement
 Coordinated Admin retirement luncheon for Rebecca Ruby
 Collaborated with HRC in Admin Tech recruitment process
 Collaborated with Tahoe Staff in Seasonal Laborer recruitment
 Coordinated Engineering Summer Internship recruitment
 Performed various administrative duties and customer service
FINANCE & ACCOUNTING DEPARTMENT REPORT







Susan Griffith attended the Government Finance Officers Association Training
Conference in Toronto.
Completed the normal accounts receivable, billings, payables, payroll, customer
refund, and general ledger processes.
Staff worked with the General Manager to prepare for final FY17 budget.
Trained new employees on orientation, purchasing, software, and TSD practices.
Prepared accounts files for July County user and delinquent user fee billing
processes.
Staff attended a presentation at the Truckee Area Manager’s meeting which
explained property tax revenues and projected FY 2015-16 revenues.
Relocated offices & welcomed new employee, June Reeve, to the department.
OPERATIONS & MAINTENANCE DEPARTMENT REPORT
The Maintenance Department closed 25 Work Orders and addressed 1 Sanitary Sewer
Request in May. The one SSR was an odor complaint, and not TSD related.
General
 The District is required to report any Sanitary Sewer Overflows (SSO’s) to the State
Water Resources Control Board per Order 2006-0003. TSD had 0 SSO’s to report
in May.
 The Maintenance Dept. hired three Temporary Seasonal Laborers through
“Tahoe Staff” for the summer season, rounding out our field crews to 4 workers
per crew.
 Most field crews attended the CWEA Safety Day in Kings Beach on May 4th.
 We received six new service vehicles and traded in the existing ones.


9 employees attended a 2 day PACP Certification class at TSD, which is a pipe
condition assessment program used in televising sewer lines.
The maintenance department started the new DOT daily vehicle inspection
program for all vehicles over 10,000 lbs. GVWR.
Construction Crew
The Construction crew closed 11 work orders in May. The crew:
 Repaired 4 manholes that were leaking.
 Repaired 2 service laterals.
 Re-installed 3 chimney seals in Lahontan from a re-paving project last fall.
 Rebuilt 7 manholes from the cone to grade.
 Did 3 manhole entries to remove roots.
Cleaning Crew
The Cleaning crews closed 8 cleaning, and 3 Vactor Maintenance work orders in May
including the following:
 Cleaned 61,200 feet of mainlines in 251 pipe segments (see attached map),
averaging 4,080 feet per day. The month consisted of frequent and routine
cleaning, and easement work in Lahontan and Martis Camp.
 The crews also cleaned and flagged for the TV crew at various locations.
 Overall, we are at 36.1% of our goal of cleaning 3,061 pipe segments per year,
which is 90% to date.
CCTV Crew
The CCTV crews closed 3 work orders in May, their numbers are as follows:
 Using the Lamp II camera equipment, the crew televised 2,900 feet of mainlines,
in 11 mainline segments (see attached map), averaging 485 feet per day.
 The Lamp truck televised 1,920 feet in 81 service laterals in Tahoe Donner.
 The crew used the Lamp II truck for USA locating in the Tahoe Donner Water
Line Project area, and also did some cable repairs to the TV equipment
 Overall, we are at 10% of our goal of televising 1,206 mainline pipe segments per
year, which is 24.5% for this date, and laterals are at 23.7% to date.
Vehicle Maintenance
Fleet Maintenance work for May included:
 Serviced, oil change, filters and lube on 4 vehicles.
 Removed TSD stickers, numbers, and radios for trade-in on 6 vehicles, prepped
6 new vehicles: installing radios, TSD signs, tools boxes, etc.
 Replaced water pump on TSD corp. yard generator.
 Miscellaneous repairs on small equipment, and vactors.
 Assisted construction crew on some maintenance work orders.
Building and Grounds
Lonnie has activated and tuned up the irrigation systems at the TSD Corp Yard and has
been doing some landscape maintenance, and has been keeping up with his duties at all
District buildings.
ENGINEERING DEPARTMENT REPORT
Wastewater Flow Summary
Month
January
February
March
April
May
June
July
August
September
October
November
December
Average
Sewer Sheds
Tahoe Donner
Donner Lake
Martis Valley
Glenshire
Other
TSD System
Dates
Current Solar Year
May 2016
Solar Year to Datea
Solar Bank w/ PUD
District Average Daily Flow - MGD
2013
2014
2015
1.75
1.45
1.43
1.79
1.66
1.54
1.72
1.48
1.27
1.40
1.25
1.12
1.36
1.20
1.17
1.53
1.42
1.38
1.96
1.77
1.70
1.76
1.65
1.53
1.39
1.26
1.22
1.24
1.16
1.12
1.23
1.18
1.16
1.56
1.57
1.56
1.55
1.42
1.35
2016
1.78
1.80
2.03
1.53
1.34
1.70
Average Daily Flow by Sewer Shed
MGD
.53
.34
.21
.21
.05
1.34
Solar Power
Produced
(MWh)
Energy
Consumed
(MWh)
Net Electricity
Production or (Use)
MWh
19.7
13.6
6.1
54.6
41.3
13.3
13.3
13.0
37.6
+5.4
+22.3
Previous Solar Year
May 2015
18.4
2015 Solar Year
59.9
a”Solar Year” runs from March thru February
Capital Improvement Projects

CIP Projects
o Manholes are being identified to be included in the 2016 Manhole
Rehabilitation project.
o The land surveying project is moving forward with the locating of boundary
corners. Mr. Sullivan is moving forward with a pre-application for the Lot
Line Adjustment, and pre-application for the Certificate of Compliance.
o Staff has researched replacing the Admin Building exterior doors and is
recommending a replacement in kind with required panic hardware. Staff
is also recommending adding an interior door to an existing office.
Engineering Department
 The District Code Book has had the initial review by staff for a code book update
in 2016. CATT provided a suggestion to modify the 2 way cleanout detail, which
staff is reviewing.
 Staff is working with Airport District and Town of Truckee to relocate the Airport
meter.
Public Agency Coordination:
TSD staff is coordinating with other local agencies on the following items:
 Railyard Development Project:
o The Railyard project continues to move forward. The District received the
railroad main line bore plans. The District also received the plans for the
UPRR new maintenance building.
 TDPUD continues with the waterline project located on Kitzbuhel and
Northwoods in Tahoe Donner.
 The Town of Truckee continues with the installation of Brickeltown Phase II,
awarded to Q&D, The first phase of construction was primarily night work, and
switched to day work on May 23.
 The Town of Truckee West River Widening project was awarded to Q&D and the
pre-construction meeting is scheduled for June 15, 2016. This project is planned
to work the opposite shift as the Brickeltown Phase II project.
Inspections Department
 Performed residential and commercial inspections, USA locates, FOG
inspections, and plan checking.
Lift Stations Department
In addition to preventative maintenance the lift station staff:
Pulled pump at Lahontan 2 to remove debris
Pulled pump at Lahontan 1 to remove debris
Painted no parking stripes on lift stations around Donner Lake
Information Technology
 Deployed new iPads to the Board of Directors.




Performed physical repairs and operating system upgrades on several servers.
Performed troubleshooting on the District mail server.
Performed phone system configuration and Administrator training.
Wrote a Microsoft Access macro to convert Gasboy fueling records for the new
vehicles to be imported in to Lucity.
Commercial Inspection Administration:






New Projects in Plan Check: None
Final of Projects:

APN: 18-570-22 – TTUSD Track and Field Restrooms

APN: 080-061-07 – Schaffer’s Mill 3A
Close out of Projects: None
Final of Tenant Improvements: None
Dedications: Lift Station in Schaffer’s Mill 3A received from Recorder’s Office
Warranty Releases: None
Residential Inspection Administration:
There were 21 permits opened in the month of May. Through the same date last year,
61 permit(s) had been issued. There was 9 Intent-to-Serve form submitted for TSD
approval in May. We received 19 new permit applications from the Town of Truckee.
There were 40 ordinance tests performed in May. Through the same date last year,
119 test(s) had been performed.
Year
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
Sewer Permits & Ordinance Test Summary
Sewer Permits
Ordinance Tests
Total Issued
Through May
Total Performed
Through May
44
149
211
61
482
119
216
55
526
131
188
47
497
132
123
28
402
116
103
21
461
95
85
17
317
102
72
14
335
63
93
33
221
53
196
42
246
80
409
281
327
372
483
569
339
370
329
432
10.0
January
February
March
April
May
June
July
August
13.6
16.6
19.8
20.0
19.7
17.8 19.8
20.2 22.5
19.5 21.5
19.3
19.7
23.3
24.1
22.6
21.5
20.721.9
19.7
19.6
22.0 23.7
21.722.9
20.9
21.1
21 22.2
20.6 22.3
19.5
18.9
21.4 23.0
18.5
18.419.7
25.0
15.6
14.9
14.6
14.5
13.6
16.2
20.7
20.4
19.8
19.6 21.8
18.8 20.8
18.0
18.0
14.9 16.6
17.1 18.5
16.1
17.7
15.416.5
15.0
15.5
15.4
15.0
15.1
15.1
15.8
20.0
11.3
12.1
14
13.1
15.0
7.9 9.8
8.3
8.7
7.6
8.9
9.5
MWh
Solar Power Production
Created June 1, 2016
30.0
2009
2010
2011
2012
2013
2014
2015
2016
5.0
0.0
September October November December
TSD Solar Production vs TSD Energy Use
Past 13 Months
Solar Power Produced
Current Solar Year
Bank: 13.3 MWhr
Power Consumed
25.0
21.9
20.8
20.7
20.6
19.7
19.6
20.0
19.7
18.4
18.8
17.8
17.2
16.5
16.0
15.0
15.0
14.5
13.0
12.3
MWH
13.8 13.6
13.4
13.1
15.6 16.1
14.8
12.9
13.6
11.9
10.1
8.9
10.0
7.6
5.0
0.0
March
April
May
June
July
August September October NovemberDecember January February
March
April
May
Solar year runs from March through February
Month
Created June 2, 2016
Mainline Cleaning Footage
120,000
2012
2013
2014
100,000
2015
2016
Feet per Month
80,000
60,000
40,000
20,000
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Month
Aug
Sep
Oct
Nov
Dec
I
\
.--- ~
I
I
\
!
l
k
)
I\
I
?f.7 1
CCTV Inspection Main Footage
70,000
2012
2013
2014
60,000
2015
2016
Feet per Month
50,000
40,000
30,000
20,000
10,000
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Month
Aug
Sep
Oct
Nov
Dec
TV Main May 2016
..
~-~ -~~
-, _____
CCTV Lateral Inspections
200
180
160
Laterals per Month
140
120
2014
100
2015
2016
80
60
40
20
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Month
Aug
Sep
Oct
Nov
Dec
TV Lateral May 2016
d
..-.:--·~.--
k -~-=---.::..-.:::--·
c re _~--=-/
d e r --=---=-. : . A~ -.:.:-=-=~
./r-. .::-=---~.
·->-- - .,. - _,..._,,:_-;-· -
I
/
/
/
I
/
J
_r....,,,-
YEAR-TO-DATE PRODUCTION REPORT
6/7/2016
2:33 PM
As of 6/7/2016 - 43.30% of Year
TELEVISION INSPECTION - MAIN LINES
Pipeline TV'ing
Frequency
Annual Target
No.
of Pipes
Pipeline
Length, LF
Routine
4,278
1,115,313
1,182
278,828
124
Total
4,302
1,120,051
1,206
283,566
124
No.
Pipes
CCTV'd
LF
Pipe Length
CCTV'd, LF
% of Target
No.
LF
36,595
10.5
13.1
36,595
10.3
12.9
23.8
29.8
Above/Below for Date:
Note: Goal for pipes on "routine" frequency is to CCTV every 4 years.
TELEVISION INSPECTION - LATERALS
Number of
Laterals
Laterals
Total
Annual
Target
11,634
Laterals
CCTV'd
% of
Target
184
776
23.7
Above/Below for Date:
54.8
Note: Target goal is to CCTV all laterals once every 15 years.
HYDRO CLEANING - MAIN LINES
Pipeline Cleaning
Frequency
No. of
Pipes
Pipeline
Length, LF
Annual
51
12,235
51
12,235
28
6,841
54.9
55.9
Bi-Weekly
24
3,873
624
100,685
238
38,144
38.1
37.9
Monthly
36
9,545
432
114,534
220
59,401
50.9
51.9
N/A
3,907
1,010,738
1,302
336,913
4
1,431
0.3
0.4
Routine
3,907
1,010,738
1,302
336,913
368
96,095
28.3
28.5
137
32,859
274
65,718
165
38,680
60.2
58.9
93
28,520
372
114,082
131
38,827
35.2
34.0
4,251
1,098,298
3,061
745,223
1,215
297,674
39.7
39.9
92.0
92.3
Six Months
Three Months
Total
Annual Target
No.
LF
Pipes
Cleaned
Pipe Length
Cleaned, LF
Above/Below For Date:
Note: Goal for pipes on "Routine" list is to clean every 3 years.
\\cmms2\public\GBAMastr\Reports\Work\_tsd TV YTD Report2.rpt
Page 1 of 1
% of Target
No.
LF
YearlyTotals (Year to Date 2016)
483
Sewer Permits
409
327
May 31, 2016
194
2004
2005
2006
2007
188
93
72
85
103
2008
2009
2010
2011
2010
2011
216
211
123
44
2012
2013
2014
2015
60
55
50
45
Number of Permits
40
35
30
25
20
15
10
5
0
2006
2007
2008
2009
2012
2013
2014
2015
2016
2016
Yearly Totals (Year to Date 2016)
569
497
461
Ordinance Tests
482
402
372
May 31, 2016
526
281
335 317
246 221
149
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Number of Tests
115
110
105
100
95
90
85
80
75
70
65
60
55
50
45
40
35
30
25
20
15
10
5
0
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
PLACER LOCAL AGENCY FORMATION COMMISSION
Jim Holmes, Chair (County); Gray Allen (District); Bill Kirby (City); Stan Nader (City); E. Howard Rudd (Public); Ron Treabess
(District); Robert Weygandt (County). Alternate Commissioners: Jim Gray (Public); Jack Duran (County); Vacant (City); Sue
Daniels (District)
REGULAR HEARING AGENDA
June 8, 2016--4:00 p.m.
Board of Supervisors' Chambers
County Administrative Building
175 Fulweiler Avenue, Auburn, CA 95603
1.
Flag Salute
2.
Call to Order and Roll Call
3.
Approval of Agenda (Action item)
4.
New Commission Members: The newly selected Special District members and City
Member (if available) will be sworn in.
5.
Appreciation of Service - Commissioner Allen: The Chairman will present a plaque of
appreciation to outgoing Commissioner Allen
6.
Approval of Minutes: From the May 11, 2016 Commission hearing. (Action Item)
7.
Public Comment: This is the time when persons may address the Commission on items not
on the agenda. Please limit comments to three (3) minutes as the Commission is not
permitted to take any action on items presented as public comment.
8.
City of Lincoln- Village 1 Annexation: The Commission will be asked to consider a the
proposal for annexation of the Village 1 area into the City of Lincoln and detachment of the
CEQA
territory from County Service Area 28 Zone 76 (Placer County Fire) District.
determination; Responsible agency under CEQA Guidelines section 15096. (Action item)
9.
Approval of Fiscal Year 2016-2017 Final Budget (Action item) The Commission will be
presented with the Final Budget for FY 2016-2017, and asked to approve the proposed work
plan. (Action item)
10.
Executive Officer Reports:
CALAFCO update, Fall Conference
Legislative Committee update
Proposal Status
Next Hearing: July 13, 2016 (Note: will be held at the Planning Commission
Chambers, Dewitt Center, Community Development Resource Agency)
11.
Commissioner Reports:
12.
Adjournment:
For further information or to provide written comments on any item on the agenda, please contact the Placer LAFCO.
Materials related to an item on this Agenda submitted to the Commission after distribution of the agenda packet are
available for public inspection in the Placer LAFCO office at 110 Maple Street, Auburn, CA 95603 during normal business
hours. Phone: (530) 889-4097. Placer LAFCO is committed to ensuring that persons with disabil.ities are provided the
resources to participate in its meetings. If you require a disability-related accommodation, please contact the Clerk to
the Commission at least two business days prior to the meeting date.
Please join the truckee sanitary district at the
ROBERT “DOC” AFFELDT
Pedestrian BRIDGE DEDICATION CEREMONY
Robert “Doc” Affeldt
TSD Board Member 1967-2015
JUNE 23, 2016 at 11:00 AM
At the bridge across the truckee river
Connecting east river street to the regional park
Drinks and snacks to follow ceremony
TA KOE!
TRUCKEE
I
COMMUNITY
FOUNDATION
BOARD OF DIRECTORS
Craig Lundin, Chair
May 25, 2016
Walter Auerbach
Marilyn Disbrow
Geoff Edelstein
Nancy Giska
Steve Gross
David Hansen
Brad Koch
Mr. Blake Tresan, P.E., General Manager
12304 Joerger Drive
Truckee, CA 96161-3312
Lauren OBrien
Robert Richards
Kathryn Rohlf
Michael Sabarese
Hannah Sullivan
Dear Mr. Tresan:
CHAIRMAN EMERITUS
Jim Porter
We are so grateful for the generosity you've shown our community, and for choosing
Tahoe Truckee Community Foundation (TICF) as your partner in giving back. I truly
believe that collective givmgequa s grea er 1 pact.-
FOUNDERS
Shirley and David Allen
Alpine Meadows
Alpine Winter Foundation
Anonym ous
Julie Bradley and Zeke
Cornell
Booth Creek Ski Holdings
Polly ond Tom Bredt
Linda and David Brown
Cindy Darneal
Quinn Delaney and
Wayne Jordan
East West Partners
Kathleen Eagon and
James Duffy
Stuart Feigin
The FHK Companies
The Gelso Families
John ond Judi Gingerich
Ernie and Tom Grossman
The Hackstock Family
Patricia Hellman Gibbs ond
Richard Gibbs
William Hewlett
Fred and Barbara llfeld
John Jorgenson
lahonton, LLC
low Office of Porter Simon
Brian Marsh
Bill and Christney
McGlashan
Azad Mciver
Luise and Roger Menges
Julie Motamedi and Don
With your $500.00 donation to TTCF's Truckee Day Fund on April 06, 2016, you
have already made a huge difference in the lives of all the people who love Tahoe as
much as you do.
This year, you have helped drive over $1.5 million in grantmaking and scholarships
as well as TICF campaigns that channel even more resources into our local
nonprofit community. By partnering with our foundation, you join your neighbors to
cultivate a caring, creative and more vibrant community. Our investment in Tahoe's
youth , families and culture as well as our natural spaces and wildlife is what keeps
this region so special.
We would love to stay connected and share the stories of our collective impact.
Please sign up for our monthly e-newsletter at www.ttcf.net to read about the
grantees, scholarship recipients and community projects that you are supporting.
Again , thank you so much for being a part of our mission.
!'~n
I
Northstar-<1t-Tahoe
Jim and Marianne Parte r
Porter's Ski and Sport
Craig and Aliso n Poulsen
Gladys "Sandy" Poulsen
Resort at Squaw Creek
Dave and Holly Rippey
The Rock Garden & TNT
Materials
Scott and Pally Ryan
Ryan Group Architects
Squaw Valley USA
Sugar Bowl Ski Resort
Teichert Foundation
Truckee Tahoe lumber Co.
Jim and Ginger Walsh
Betsy and Tom Watson
John Weaver
Louise and Richard Wiesner
Please note, you did not receive anything of value in exchange for your gift, and consequently
you are entitled to the maximum charitable deduction allowed by law. As a reminder, TTCF
has exclusive legal control over assets contributed, as required by the Internal Revenue
Code. We suggest this letter be retained to support your 2016 charitable tax deduction. Tax#
68-0416404
Queen of Hearts
Women's Fund
PO BOX 366, TRUCKEE, CA 96160
~
community
house
GIVEBACK
TAHOE
I 530.587.1776 I TTCF.NET I @TTCFGIVES
Tahoe SO
2016
TSD Board Meeting Schedule
Jan 2016
SMTWTFS
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10 11 12 13 14 15 16
17 18 19 20 • 22 23
24 25 26 27 28 29 30
31
January
21 Regular Board Meeting
February
Ju12016
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10 11 12 13 14 15 16
17 18 19 20 • 22 23
24 25 26 27 28 29 30
31
March
Feb 2016
SMTWTFS
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7 8 9 10 11 12 13
14 15 16
19 20
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28 29
11•
April
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Aug2016
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7 8 9 10 11 12 13
14 15 16 17 .
19 20
21 22 23 24 25 26 27
28 29 30 31
Mar2016
SMTWTFS
I 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 .
18 19
20 21 22 23 24 25 26
27 28 29 30 31
June
July
Sep2016
S M T W T F S
I 2 3
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11 12 13 14 .
16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
August
Apr 2016
SMTWTFS
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10 11 12 13 14 15 16
17 18 19 20 • 22 23
24 25 26 27 28 29 30
September
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S M T W T F S
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9 10 11 12 13 14 15
16 17 18 19 . 21 22
23 24 25 26 27 28 29
30 31
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8 9 10 11 12 13 14
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22 23 24 25 26 27 28
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5 6 7 8 9 10 11
12 13 14 15 .
17 18
19 20 21 22 23 24 25
26 27 28 29 30
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18 19
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20 21 22 23 24 25 26
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Printed by Calendar Creator for Windows on 11 /20/2015
2016
TSD Holiday Schedule
January
1 New Tuar's Day
February
15 President's Day
March
25 Good Friday
May
30 Memorial Day
July
4 Independence Day
September
5 Labor Day
November
11 Veterans Day
24 Thanksgiving Holiday
25 Thanksgiving Holiday
December
26 Christmas (observed)
One Floating Holiday
Taken by each employee, as desired within the calendar
year, for cultural, religious, or personal reaons
Printed by Calendar Creator for Windows on 11/20/2015
EMPLOYEES
MIKE ACUFF
MAINTENANCE LABORER
DATE OF HIRE: 2015
KELLEN BABB
MAINTENANCE LABORER
DATE OF HIRE: 2008
SARAH BERGERON
SENIOR ENGINEER
DATE OF HIRE: 2006
\\192.168.60.110\s1stream\TSD\susxrmzd.jw5.doc
EMPLOYEES
JEREMY BOURQUE
MAINTENANCE LABORER
DATE OF HIRE: 2008
HERB BROOKS
MAINTENANCE WORKER II
DATE OF HIRE: 2000
RAYMOND BROWN
DISTRICT ENGINEER
DATE OF HIRE: 2002
EMPLOYEES
LIZ CARSTENS
ACTING HR/RISK
MANAGEMENT SPECIALIST
DATE OF HIRE: 2015
RYAN CLIFTON
DATE OF HIRE: 2006
LIZ COOMBS
ACTING EXECUTIVE
ASSISTANT/ADMIN
SUPERVISOR
DATE OF HIRE: 2005
EMPLOYEES
MIKE DONCHEZ
LIFT STATION SUPERVISOR
DATE OF HIRE: 1999
STEVE GOLDER
FIELD INSPECTOR II
DATE OF HIRE: 1992
SUSAN GRIFFITH
ACTING FINANCE &
ACCOUNTING MANAGER
DATE OF HIRE: 2005
EMPLOYEES
LONNIE HALL
MAINTENANCE LABORER
DATE OF HIRE: 1994
KURT HARRIGAN
DATE OF HIRE: 2000
RENÉ LOPEZ
MAINTENANCE SUPERVISOR
DATE OF HIRE: 2008
EMPLOYEES
BRET MIRACLE
FIELD INSPECTOR II
DATE OF HIRE: 2006
STEVE MURPHY
IT/GIS SPECIALIST
DATE OF HIRE: 2015
JOHN RABER
DATE OF HIRE: 1984
EMPLOYEES
KARA RAYMER
ACCOUNTING TECHNICIAN III
DATE OF HIRE: 2000
ANGIE REA
ACCOUNTING TECHNICIAN III
DATE OF HIRE: 2016
JUNE REEVE
ACCOUNTING TECHNICIAN II
DATE OF HIRE: 2016
EMPLOYEES
MATT RUGE
DATE OF HIRE: 1996
MATT SHILLANDER
MAINTENANCE LABORER
DATE OF HIRE: 2016
LISA SNIDER
ADMIN TECHNICIAN II
DATE OF HIRE: 2004
EMPLOYEES
ARNOLD STUDER
FLEET & HEAVY EQUIP
MECH
DATE OF HIRE: 2014
JOANNE STUMPF
ADMINISTRATIVE
TECHNICIAN II
DATE OF HIRE: 2002
ERIC SUNDALE
DATE OF HIRE: 1999
EMPLOYEES
BLAKE TRESAN
GENERAL MANAGER
DATE OF HIRE: 2002
KYLE VICKERS
LIFT STATION WORKER I
DATE OF HIRE: 2012
MYLES VICKERS
MAINTENANCE WORKER I
DATE OF HIRE: 2014
EMPLOYEES
MORGAN WALTERS
LIFT STATION WORKER I
DATE OF HIRE: 2014
MIKE WHITE
FIELD INSPECTOR II
DATE OF HIRE: 1988
ANNETTE WOLFE
ADMINISTRATIVE
TECHNICIAN I
DATE OF HIRE: 2016
EMPLOYEES
LEE WRIGHT
O&M SUPERINTENDENT
DATE OF HIRE: 1990
TSD ORGANIZATION CHART
June 2016
Board of Directors
Dennis E. Anderson
Jerry Gilmore
Brian Kent Smart
Ron Sweet
Nelson Van Gundy
Legal Counsel
Ruthann Ziegler
General Manager/Chief Engineer
Blake Tresan, P.E.
District Engineer
Raymond Brown, P.E.
O & M Superintendent
Lee Wright
Senior Engineer
Sarah Bergeron, P.E.
Administrative Technician
Lisa Snider - II
Lift Station Maintenance
Supervisor
Mike Donchez
Fleet & Heavy Equipment
Mechanic
Arnold Studer
Lift Station
Maintenance Worker
Kyle Vickers - I
Morgan Walters - I
Building & Grounds
Collection System
Maintenance Laborer
Lonnie Hall
JoAnne Stumpf - II
Unfilled
Unfilled
Field Inspector
Steve Golder - II
Bret Miracle - II
Mike White - II
GIS/IT Specialist
Steve Murphy
04/26/2016
Collection System
Maintenance Supervisor
Rene’ Lopez
John Raber
Eric Sundale
Collection System
Maintenance Worker
Mike Acuff - Laborer
Kellen Babb - Laborer
Jeremy Bourque - Laborer
Herb Brooks - II
Ryan Clifton - II
Kurt Harrigan - II
Matt Ruge – II
Matt Shillander - Laborer
Myles Vickers – I
Unfilled (2)
Acting Executive Assistant
Liz Coombs
Acting Finance & Acct Manager
Susan Griffith
Accounting Technician
Kara Raymer- III
Angie Rea – III
June Reeve - II
Acting Admin Supervisor
Liz Coombs
Annette Wolfe -I
Unfilled
Acting HR/Risk Management
Liz Carstens
TITLE:
CASA ANNUAL CONFERENCE
AGENDA ITEM NO. :
RECOMMENDED ACTION:
Approve conference attendance and special travel requirements as deemed appropriate
The 2016 California Association of Sanitation Agencies (CASA) Annual Conference will be
held August 10-12, 2016 in Monterey, California. CSRMA will be hosting a pre-conference
workshop on the afternoon of August 9. Copies of both programs are attached. If Board
Members attending the conference have any special travel requirements, they should seek
prior Board Approval.
ALTERNATIVES:
BUDGET INFORMATION:
Conference attendance at CASA has been budgeted for in the FY17 Annual Budget.
DEPT. MGR. :
Manager
PRELIMINARY PROGRAM
Tuesday, August 9, 2016
10:00 a.m. – 5:00 p.m.
Registration
11:30 a.m. – 4:00 p.m.
CSRMA Training Seminar
Wednesday, August 10, 2016
9:00 a.m. – 5:00 p.m.
Registration
12:00 p.m. – 1:30 p.m.
CASA Board of Directors Meeting
12:00 p.m. – 1:30 p.m.
Lunch On Your Own
12:00 p.m. – 1:30 p.m.
Associates Meeting
2:00 p.m. – 4:00 p.m.
Pre-Conference Concurrent Sessions
1. Ethics Training for Public Officials
Brad Hogin, Attorney, Woodruff Spradlin
John Bakker, Attorney, Meyers Nave
2. Tour The Pure Water Monterey Program
Contact: Monterey Regional WPCA, Cheryl Franzen at
[email protected] about the tour
4:00 p.m. – 5:00 p.m.
Communications Workgroup Meeting
4:00 p.m. – 5:00 p.m.
CSRMA Board Meeting
4:15 p.m. – 5:15 p.m.
Federal Legislative Committee Meeting
5:30 p.m. – 6:30 p.m.
Icebreaker Reception
In Celebration of CSRMA’s 30th Anniversary
Thursday, August 11, 2016
7:30 a.m.– 9:00 a.m.
CSRMA Board of Directors Breakfast Meeting
8:00 a.m. – 9:00 a.m.
Utility Leadership Committee Breakfast Meeting
8:00 a.m. – 9:00 a.m.
Continental Breakfast
9:15 a.m. – 11:30 a.m.
Opening Session
Keynote: Joe Whitworth, President, The Freshwater
Trust and Author of Quantified - Redefining
Conservation for the Next Economy
Fit for Purpose: Taking Recycled Water to the Next Level
Pure Water Monterey, Paul Sciuto, Monterey Regional Water
Pollution Control Agency
San Diego Water Supply Augmentation Project, Brent Eidson,
City of San Diego
Annual Business Session
• Dues Resolution
• Introduction of Board of Directors Slate
• FY 2017 Budget
12:00 p.m. – 1:30 p.m.
Conference Luncheon – Offsite
Memory Garden State Historic Park
1:45 p.m. – 4:15 p.m.
Afternoon Session
5:30 p.m. – 6:30 p.m.
•
Announcement of the 2016 CASA Awards of Excellence
Winners
•
Surviving the Retirement Wave: Lessons Learned in Growing
Our Successors, Dr. Frank Benest, Consultant
This interactive session will explore the impacts of the
“retirement wave” and strategies for attracting, retaining and
growing talent. Dr. Benest will focus on the need to develop
“soft” people skills as well as technical competencies and
provide suggestions for public agencies on how to get started
in growing our successors.
•
Education Foundation Scholarship Recipient Interview with
Veteran Wastewater Professional
Reception
Friday, August 12, 2016
8:00 a.m. – 11:00 a.m.
Registration
8:00 a.m. – 9:00 a.m.
State Legislative Committee Breakfast Meeting
8:00 a.m. – 9:00 a.m.
All American Breakfast
9:15 a.m. – 11:00 a.m.
Closing Session
•
•
•
•
•
11:00 a.m. – 2:00 p.m.
General Election Outlook
State Legislative Report – Dillon, Gauger
Washington D.C. Update
Introduction of new CASA Board Members
Passing of the Gavel and Closing Remarks
Attorneys Meeting
CSRMA
Risk Management Seminar
August 9, 2016
Tuesday at CASA
Monterey, California
2016 CSRMA Seminar:
SB 885: Addressing Professional Liability Exposures in Construction
Physical Demands of Jobs and Risk of Employee Injury
The Disaster Mitigation Act (DMA) of 2000
When You Say an Employee is Trained, You Mean...?
PLEASE NOTE SEMINAR DATE AND START TIME
11:30-12:30pm
Buffet Lunch
Tuesday, 9 August 2016
12:30-1:00pm
SB 885: Addressing Professional Liability Exposures in Construction
An overview of the major professional liability areas in Construction and their impact on
Project Owners. In addition, we will review recent legislation in this area and discuss both
contractual and risk management techniques to minimize the exposure to the Project Owner.
~ Jim Castle, Sr. Executive Vice President and Managing Director, Alliant Americas
1:10-2:00pm
Physical Demands of Jobs and Risk of Employee Injury
How much do your employees need to lift, push, pull or carry? Is it in your job
descriptions? Is it accurate? If pressed, could you identify what those limits are based on? If
not, your agency may be at risk of basing employment decisions on bad data. If the limits
are accurate and based in reality, are they the “right” limits to protect your employees,
especially as they get older? Or, are there better ways of accomplishing the tasks that
reduce the risk of injury?
The answers to these questions all begin with a physical demands assessment.
~ Don Freeman, Occumetric
2:10-3:00pm
Is Your Agency Interested in "FREE" Money...The Disaster
Mitigation Act (DMA) of 2000
This informative session will describe how the Vallejo Sanitation & Flood Control District
worked with the Association of Bay Area Governments (ABAG) to have their Local Hazard
Mitigation Plan approved by FEMA. This allowed them to apply for and receive a Mitigation
Grant for at least $2,000,000 to design and construct a storm wall around their treatment
facility. Attendees will learn what is entailed in establishing an integrated, innovative and resilient
hazard mitigation and climate adaptation plan.
~ Zoeanne Tafolla, Breath of Life Consulting Services
3:10-4:00pm
When You Say An Employee is Trained, You Mean...?
The news is filled daily with stories of accidents caused by human (operator) error. Accident
investigations overwhelmingly show human error to blame. High performing professional
organizations recognize this and have developed many error reduction systems. They all start
with being able to quantitatively determine if an employee is competent at performing a
specific task or operating a piece of equipment.
Without a quantitative determination of competence, who determines WHAT GOOD LOOKS
LIKE (WGLL) when an employee completes a task or operates equipment? Does "good" mean
nothing bad happened (this time) regardless of how it was done? Does "good" mean
something different to different supervisors and managers?
Or does "good" look like the job was performed in accordance with established SOPs, which,
if clear and accurate, will help ensure safe, consistent and reproducible results, regardless
of the employee performing the task or operating the equipment.
This is called Competency Based Training.
- David Patzer, CSRMA Risk Control Advisor
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Agenda and Board Packet - Truckee Sanitary District

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