Vision 2025 June 2016 Report

Transcription

Monthly Program Report
For Period Ending
June 30, 2016
PMg
Program Management Group, L.L.C.
601 South Boulder Avenue, Suite 1200
Tulsa, Oklahoma 74119
918-582-7595
TABLE OF CONTENTS
MONTHLY REPORT JUNE 2016
EXECUTIVE SUMMARY
CURRENT CONSTRUCTION PHOTOS
PROJECT PAGES
TULSA COUNTY FINANCIAL SHEETS
FINANCIAL REPORTING (PMg)
SALES TAX REPORT (PMg)
SALES TAX REPORT (TULSA COUNTY FISCAL OFFICER’S OFFICE)
FUNDING REPORT (TULSA COUNTY MIS VISION 2025 DATABASE)
SUBMITTED BY DATE REPORT (TULSA COUNTY MIS VISION 2025 DATABASE)
PMg Program Management Group, L.L.C.
EXECUTIVE SUMMARY
MONTHLY REPORT JUNE 2016
SIGNIFICANT VISION 2025 PROJECTS PRESENTLY UNDER CONSTRUCTION
Haikey Creek Flood Prevention – Drainage Structure Construction & Permitting
Broken Arrow Convention and Events Center
Jenks Aquarium Sea Turtle Exhibit
Glenpool Water Tower
Collinsville American Legion Building Renovation
Collinsville Downtown Plaza
Items in bold text indicate modifications have been made from the previous month’s report.
VISION AUTHORITY
The Vision Authority met in October 2014 and approved allocation of $45.5 million to the
suburban communities by population. Subsequent actions include an extension of the suburban
project application time. The Summary of Vision Authority approved (second) supplemental
projects is listed on the attached spreadsheet. In addition, the Authority met January 21, 2016
and approved a resolution directing all future surplus monies to be allocated to Tulsa County
projects which will be determined should a future surplus be determined by Tulsa County.
SALES TAX OVERVIEW COMMITTEE
The Sales Tax Overview Committee met in June 2016 and will meet again in August 2016.
VISION 2025 FINANCIAL
Total sales tax receipts now exceed $694 million. June receipts were $5,125,476.00 for a
fiscal year total of $64,687,860.98. In the month of June 2016, approximately $3,155,245 in
project payments were processed for $583 million in Vision 2025 project payments to-date.
Estimates continue to indicate sufficient resources for all program expenses. To date,
projections continue to support the approved (second) surplus to the approved program
and a future as yet determined surplus.
PROJECT SUMMARIES:
ACTIVE PROJECTS
26 Tulsa County Parks:
South County Recreation Center: The Center was complete in May 2006. The pool
shade structure bid package was completed in May 2012. In January 2016, Tulsa County
Parks reconciled the budget and earmarked remaining funds for additional treadmills
which have yet to be purchased.
Haikey Creek Park Improvements: The playground was completed in August 2008.
The Restroom project was complete in December 2013. In January 2016, Tulsa
County Parks reconciled the budget and earmarked remaining funds for Haikey Creek
Tennis Court surfacing. The Parks Director is planning an Exercise Court for Haikey
June 2016
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Creek Park, of which a portion of the funds previously planned for LaFortune Trail
Paving will be utilized.
LaFortune Park: In January 2016, Tulsa County Parks reconciled the budget and
earmarked remaining funds for trail paving.
Community Center: The Community Center was completed in July 2008.
Tennis Center: The Phase I (nine new courts) were completed in March 2009. The
construction for phase II was complete in September 2010. Phase III and IV are
being funded partially with Vision 2025 and other funds, consists of new indoor &
outdoor tennis courts. The grand opening ceremony was held on September 28, 2015.
O’Brien Park: In January 2016, Tulsa County Parks reconciled the budget balance and
earmarked funds for landscaping.
Master Plan: Project was completed in February 2005.
Land Acquisition and Building Demolition: Project was completed in Sept. 2005.
Baseball Area Restroom and Concession Building: Project was completed in
November 2005.
Golf Course: Project was completed in October 2006.
Roadway: Construction was substantially complete in July 2006.
Practice Golf Course and the Golf Operations Building: Projects were completed
in October 2006.
Additional Projects: Installation of the trail lights was completed in June 2008.
Batting Cage Building: This project was completed in January 2011.
Bixby Community Center: Replacement of the Center’s roof, air conditioning, duct
work and new exterior signage was completed in June 2009.
29 Owasso Community Center: The Community Center HVAC Improvements were
completed in August 2004. The Community-Build Park (“Funtastic Park”) was completed in
May 2005. The Veteran’s Memorial was completed in November 2005. The YMCA was
completed in June 2006. More project scope is being identified by the sponsor for application of
the remaining Vision 2025 Funds.
River Projects: Due to federal funding limitations, activities have shifted the project from a
planning approach with the USACE to a local implementation permitting methodology.
36 Arkansas River Low-Water Dams – The US Army Corps of Engineers conducted a
“Feasibility Charette” related to the Corridor Master Plan projects on October 28-30th
2013 with the end result being to confirm there appears to be a federal interest in the
proposed low water dam at Sand Springs. The USACE is using the technical information
and cost estimates prepared in the Schematic Design and Cost Estimates Report in the
preparation of the Feasibility Study. In addition, Tulsa County has proceeded with
permit actions with the USACE in order to trigger a regulatory determination permitting
for the required level of assessment or study for the proposed South Tulsa / Jenks low
water dam. The development of the additional preliminary design scope of services is
complete and was approved at the January 12, 2015 BOCC meeting. A revised scope of
services, schedule and budget was received from the USACE and was approved by the
June 2016
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BOCC in May 2015. The 404 permit application was submitted in January 2016.
Related to the permit submission, a Public Notice for comments was issued by the
USACE in April 2016. The comments have been reviewed and responses are
expected to be submitted in July 2016. Coordination with the USACE during this
rebuttal period will continue.
37 Zink Lake Shoreline Beautification – The project allocation was increased by the
Vision Authority by $2,750,000 to $4.5 million for use by River Parks Authority in
support of The Gathering Place projects shoreline modifications. The Gathering Place
has received its 404 Permit for construction in the River. Work on constructing the east
bank fill areas has begun at the Gathering Place and is progressing. The draft funding
agreement has been issued to River Parks Authority for consideration. To date, no
funding has been requested from River Parks Authority for this project.
38 Zink Lake Upstream Catch Basin and Silt Removal – Resolutions of the
outstanding 404 permit questions is underway with preparation of responses to the
USACE comments. These reponses were delivered to the USACE in late February 2016.
Coordination with the USACE during March and April has led to the preparation of the
draft revised 404 permit for Zink Dam. Additional mitigation implementation has been
requested by USACE which will require additional engineering design to complete the
final revisions. Additional engineering design services were approved by Tulsa
County Board of County Commissioners to prepare the mitigation design
information required by USACE. This work is nearly complete and the additional
information requested by the USACE will be delivered in July 2017. Final design
and construction of the project will be transferred to the City of Tulsa and River
Parks Authority for funding via the recently approved Vision Tulsa Package.
39 Route 66: All project funding is now available upon execution of the pending agreements.
The final agreement has been approved by the City and County.
Historic Markers: This project was completed in September 2006.
Cyrus Avery Memorial Bridge: Renovations were completed in January 2008.
Cyrus Avery Centennial Plaza: This project is complete. The plaza was completed in
July 2008. The “East Meets West” bronze statue was completed and installed in
November 2013.
Meadow Gold Sign: This project was completed in May 2009.
Frisco Train Site: The Vision 2025 portion of this project was completed in July 2009.
11th and Yale Intersection: Construction commenced in January and was completed in
August 2013.
Redfork Streetscaping: Project is complete, October 2011.
Interpretive Center: The City has announced a one-year exclusive agreement with the
respondent of the City’s RFP process for development of the center to further develop the
proposal for consideration. The City will not entertain other proposals while the
agreement is in effect. The agreement requires various benchmark deliverables. To date,
the third benchmark extension was approved. A quarterly Benchmark update meeting
was held with the Route 66 Alliance in early June 2016. The Mayor’s office is
drafting a new contract to extend exclusivity for 180 days based on performance
under original contract & continuing donor negotiations.
June 2016
ES Page 3
Gateways: The project is complete.
S.W. Boulevard Streetscape Improvements 33rd W. Ave. to 27th W. Ave. & Sue
Bland Oil Well: This project is complete.
11th Street (89th Ave to Garnett) Sidewalks and Landscaping: This project is
complete, December 2013.
Pearl Preservation: The City of Tulsa is working with Tulsa Preservation to develop
proposed eligible projects. An invitation to Bid was sent out to various vendors on April
28th. The preservation project consists of the fabrication and installation of two
clocks on the restored Meadow Gold sign at 11th & Quaker. This first project began
in June 2016 with a completion date set for October 2016.
Howard Park: The City of Tulsa completed the installation of the new park entrance
sign in August 2015. The Arts Commission expected to receive proposals that will
include one-of-a-kind free standing statuary or artwork with the theme representing the
original culture and prominent role in rail, oil and cattle during the early era of Route 66.
One proposal was received and the Park Board approved it. The Park Board and City
came to an agreement with the artist and the final contract is scheduled to be on the
Mayor’s agenda in July 2016.
S.W. Boulevard Property Improvements (Frisco Train Site): The Frisco train site, is
located at what has come to be known as the Route 66 Village, a 5.5 acre development at
3770 Southwest Boulevard. Five parcels adjacent west of the Village are targeted for
acquisition. The City is currently in the process of obtaining title opinions and appraisals
for these sites. The Amendment to the Capital Improvement Agreement was approved by
the City of Tulsa in May 2016. The new cease date is June 30, 2018.
Sue Bland Artwork: The “Floating Hanger” artwork in the interpretive plaza around the
Gateway was installed in March 2016. A formal dedication was held in March.
40 Oklahoma Aquarium: The fund transfer for fiscal year 2016/2017 was completed in
June 2016. This was the final payment to the Aquarium.
52 Downtown/Neighborhoods – Tulsa:
H. A. Chapman Centennial Green: This project is complete.
Centennial Walk Project: This project was completed in July 2008. Additional work on the
Centennial Walk and Green was awarded in December 2011. Construction commenced
in March 2012 and the portion constructed with Vision 2025 funds is complete.
ADA Issues: City of Tulsa Engineering is preparing estimates for each area and will
release one sidewalk area at a time until the budget is depleted. Construction began in
December 2015, for installation of four ADA compliant wheelchair ramps at each of the
four corners at the intersection of East 5th and South Cincinnati Avenue. The City is
continuing to evaluate ramping options.
South Main Street between 6th & 7th – This project was completed in December 2012.
Neighborhood Projects: Phase 1, 2 and 3 neighborhood projects are now complete.
Downtown Housing Development Assistance Program: Complete.
Bartlett Square Fountain Replacement: Construction was completed in March 2014.
Neighborhoods: Approximately $30,000 was submitted by City of Tulsa for reimbursement of
Neighborhood projects. Two canidates include the Louisville Heights Neighborhood
Association and the YWCA. The asphalt trail in the Louisville Heights Neighborhood
June 2016
ES Page 4
park has been completed. The YWCA lighting project was completed in March 2016.
Presently, approximately $15,000 in project funds remain.
53 Haikey Creek Flood Prevention: The Relief Channel roadway bridge crossing of 131st St. is
under construction by Manhattan Road & Bridge for the drainage portion of the project in May
2014. The City of Bixby will notify Tulsa County that the current schedule to open 141st &
Mingo, is April 1, 2017, depending on weather conditions. With the additional construction
costs expected to the overall project, $2,000,000 of supplemental funding was approved from the
Bixby Allocation of Suburban Surplus funds. Roadway re-surfacing operations at 141st &
Mingo is complete. Finish grading and sodding operations are complete for all bridge
locations. Final storm sewer inlet placement and piping is underway and should be
complete by the end of July.
NEW PROJECTS
F0 Broken Arrow Convention and Events Center: This new project has been added and
funded by Capital Improvements Agreement. The groundbreaking was held on June 23, 2015
and work is presently underway. PMg attended the final inspection for the utility work and
requested a copy of the final list. The utility contractor has not completed the punch list and is
unable to present the final payment application. The owner has agreed to a time extension in
order to allow completion of these items. PMg requested and received a copy of the
architectural, mechanical, electrical and plumbing plans for The Stoney Creek Project.
Stoney Creek set a new estimated completion date of September 2017. In light of this
change, the City requested an amendment to the CIA to extend the contract which is being
processed.
F1 Bixby Downtown River Corridor Improvements: This project has been added and funded
by Capital Improvements Agreement. The Master Plan will include streetscaping and the
Downtown Park amenities, and will include the area extending between the Arkansas River and
south side of Downtown. The City Council approved the conceptual designs and cost estimates
for the Charlie Young Park, and have designated it as the project with the highest priority in their
allocation of Vision 2025 excess sales tax funding. The Master Plan was presented to and
adopted by the City Council in January 2016. The next phase of this work , the Charlie Young
Events Park, will be utilizing Proposition 3 funding. The Capital Improvements Agreement for
that project was issued in March 2016.
F2 Jenks Aquarium Sea Turtle Exhibit: The Capital Improvements Agreement has been
approved and the project has been bid and awarded for construction. Phase II of the construction
project was awarded to Magnum Construction and work is complete. Work at the Aquarium is
progressing at the projected pace. The contractor has completed their portion of this work and
has temporarily demobilized. The Aquarium staff is now proceeding to begin some of their
exhibit work. The contractor will return to the site once the staff has completed their portion, to
complete a few remaining items which require completion of the exhibit theming prior. The
guidelines for Sea Turtles held in captivity have recently changed, resulting in necessary
modifications to the project. Presently, the project is still on schedule to be completed in
March 2017.
June 2016
ES Page 5
F3 Glenpool – Water Tower Design and Construction: Construction bids were taken and
accepted in November 2015. The construction Notice-to-Proceed was issued in February 2016.
The first construction progress was held in March. Reports indicate the project is within
budget and on schedule. The project completion date is anticipated to be approximately
September 15th.
F4 Sand Springs River City Park – Land Acquisition & Event Facility: Sand Springs City
Council approved the award of contract to CMS Willowbrook to provide construction
management services. Additional Vision 2025 funding for these projects was approved in
February 2016 by the Board of County Commissioners. Bid openings for this project are
scheduled for July 27, 2016.
F5 Collinsville Downtown Plaza Improvements: Design phase is nearing completion with a
presentation meeting scheduled for July 2016.
F6 Skiatook – Downtown Streetscaping: Scheduling is being considered with coordination
of material and product deliveries. Landplan is coordinating the work schedule so that no
interruption will occur with the delivery of long lead items such as lighting. A final
schedule will be presented to Skiatook in July.
F7 Glenpool Lift Station: The Liftstation project is fully complete and operational. The City
of Glenpool will be applying for reimbursement of project expenses.
F8 Sand Springs River City Park Improvements and Corridor Enhancements: PMg is
working with the team to ensure that proper separation of scopes, bid packages, and
funding sources are maintained and clearly identifiable. This project will be bid
concurrently with the Event Facility project (F4).
F9 Sand Springs Infrastructure Improvements: This water line and electrical
infrastructure project is on track with the related projects.
G0 Collinsville Cemetery Fence & Road Improvements: This project agreement has not yet
been issued and funding is pending cash flow.
G1 Collinsville American Legion Building Renovation: CEI was awarded the contract and
the work is complete. In June 2016, PMg processed reimbursement payments to
Collinsville.
G3 Owasso Events Facility – Sports Park: Design, bidding and construction are now
complete. Project funds became available in December 2015 with the execution of the Capital
Improvements Agreement and reimbursement payments will be processed in early 2016. The
lighting project is complete and reimbursement has been received. The shade structure
project is upcoming, however, no dates have been targeted for implementation.
June 2016
ES Page 6
G4 Jenks Trail System Extension: This project agreement has been processed in an initial
amount to allow for surveying and design work to commence. The Conceptual Design was
approved by the City Council in November 2015. Right-of-Way acquisition and final design is
underway.
G5 Owasso Heart Health 5K Trail: This project has been added and the Capital Improvements
Agreement was approved in December 2015. To date, no progress has been reported.
G6 Owasso Rayola Park Splash Pad: The project design is complete and bids for the project
opened in late January 2016. Construction began in April 2016 and was expected to be
complete by July 2016. Recent rains have delayed the progress, however the work is
nearing completion.
G7 Broken Arrow Central Park Electrical: This project is complete. The full amount of
the Vision 2025 funding, $300,000, was issued as reimbursement to the City of Broken
Arrow on June 21, 2016.
G8 Broken Arrow Rose District Improvements: The first project is the construction of an
interactive, zero grade fountain in front of the Farmer’s Market Pavilion, which is now in
construction. The second phase of the work includes design of the streetscape, intersection,
sidewalk improvements and a gateway feature. The project is scheduled for a five month
substantial completion date of December 2016, with bid opening in July 2017. An
amendment to the CIA to increase the maximum amount funded to $1,500,000, became
effective on June 6, 2016.
G9 Broken Arrow Creative Arts Center: This project is in the planning stages and has not
decided to build a new facility or redesign the current structure. The City is preparing the
request for proposals for consultant selection for the project.
H0 Bixby Charley Young Event Park: The project will include land acquisition and
infrastructure such as streetscaping, landscaping, new facilities, building improvements, streets,
and storm water structures and facilities. Construction plans are complete and the City of Bixby
is advertising for bids. The bid opening was June 21st. The budget for this project exceeds the
Vision 2025 funding and The City of Bixby will utilize their Capital Improvement funds for
the balance.
H1 Jenks Public Park & Parking Project: This project has been added and the Capital
Improvements Agreement was approved in April 2016. The project includes a stage, green
space, public restrooms, bike racks, and 32 parking spaces. Work for the parking lots
replacements, began in mid-June.
H2 Sperry Sidewalks and Streetscape: The project is being coordinated by Tulsa County
and design is underway.
June 2016
ES Page 7
CLOSED PROJECTS
16 American Airlines
17 OU-Tulsa
18 OSU-Tulsa
19 NSU-Broken Arrow
20 Langston-Tulsa
21 Tulsa Community College – Southeast Campus
22 Common ED Funding for Instructional Material
23 Morton Health Care
24 BOK Center / Convention Center
25 Expo Square
27 Broken Arrow Community Center and Swimming Pool
28 Collinsville City Hall & Fire Station / EMS Station
30 Skiatook Community Center and Swimming Pool
31 Sperry Community Center
32 Tulsa Air and Space Museum’s Sky Theater
33 Mohawk Park
34 Osage Trail
35 Midland Valley Downtown Trail Extension
41 Oklahoma Jazz Hall of Fame
42 American Indian Cultural Center (Site Infrastructure
43 Downtown/Neighborhoods – Bixby
44 Downtown/Neighborhoods – Broken Arrow
45 Downtown/Neighborhoods – Collinsville
46 Downtown/Neighborhoods – Glenpool
47 Downtown/Neighborhoods – Jenks
48 Downtown/Neighborhoods – Owasso
49 Downtown/Neighborhoods – Sand Springs
50 Downtown/Neighborhoods – Skiatook
51 Downtown/Neighborhoods – Sperry
54 Owasso Medical Complex (Utilities)
55 Sand Springs Keystone Corridor Redevelopment
56 61st Street (US 169 to Garnett Rd.)
57 61st Street (Garnett Rd. to 145th E. Ave.)
58 36th Street North (Cincinnati Avenue to the Osage County Line)
G2 Owasso East 19th & North Garnett Road Improvements
June 2016
ES Page 8
VISION 2025 PROJECT PAGE: Tulsa County Parks
SPONSOR: Tulsa County
SUB-FUND NO.: 26
DESIGNATED CONTACT PERSON: Mr. Kirby Crowe, PMg
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA): 1st Bond – Approved; 2nd Bond Approved
DESIGN TEAM: Jenks / Glenpool renamed South County Recreation Center – 26.01
CONSTRUCTION TEAM:
PROJECT STATUS REPORT FROM SPONSOR:
South County Recreation Center
The Center is complete and in use by the public.
Shade structures were added to the pool in May 2012.
The ADA chair lift purchased in 2012 was installed in May 2013.
PMg OBSERVATIONS (including any project concerns):
Vision 2025 funds have been earmarked for new treadmills, but no additional projects are scheduled as of
September 2013.
On January 20, 2016 PMg and Tulsa County Parks reconciled the budget balance of $515,349.89 with
$30,074.14 earmarked for O’Brien Park landscaping, $15,000 for additional treadmills for South County
Recreation Center, $314,998.21 for LaFortune trail paving and $36,737.11 for Haikey Creek Tennis Court
surfacing. The remaining balance has not been project identified.
No report modification as of June 2016
Use the choices from the right to complete the following questions.
Received from Project Sponsor:
R
Detailed Project Description / Scope / Program
Detailed Project Description / Scope / Program Modification
Modification Date:
R
Detailed Project Budget
Detailed Project Budget Modification
Modification Date:
Design Documents
R
Preliminary
R
Final Bid Documents
R
Advertisement(s)
R
Bid Tabulation & Award
$12,745,000.00
$TBD
$
-0-
R ------ Received
W ------ Waived
WT ---- Waived Temporarily
NA ----- Not Applicable
Monthly Report from Sponsor This Period
R
Email Response to PMg Proxy
Detailed Written Report
Total allocation for all Parks Projects
Total Estimated Project Cost
Unallocated
Funding Status
$12,745,000
Final
Vision2025
June 2016
Proj. Page 1
SUB-FUND NO.: 26
DESIGN TEAM: Haikey Creek Park - 26.02 – Michael Birkes, Architect
CONSTRUCTION TEAM: Builder’s Unlimited
Playground:
The playground is complete and in use by the public.
Quotes are being requested for playground surface material at Haikey Creek.
Restroom Replacement (west of Garnett):
The Haikey Creek Restroom project was examined and accepted as fully complete on December 20,
2013. The Final Certificate of Substantial Completion was accepted by the Board of County
Commissioners on January 6, 2014. The final payment was made January 16, 2014.
PMg OBSERVATIONS (including any project concerns): $36K has been budgeted by the Parks
Department for Tennis Court Resurfacing for Haikey Creek Park.
Due to the number and size of the construction projects currently underway (the Tennis Center, 4
Chandler Shelters & a restroom at LaFortune), the Parks Department will delay any additional activity.
PMg is scheduled to meet with Parks Department, January 20, 2016 to reconcile the budget balance of
funding.
The Parks Director is planning an Exercise Court for the Haikey Creek Park, of which a portion of the
funds previously planned for LaFortune Trail Paving will be utilized. In addition, the balance of $2,161.85
from the completed Haikey Restroom budget will also be earmarked for the Exercise Court. The Parks
Department is researching the total amount of funds needed for the project.
Continued on following page
Vision2025
June 2016
Proj. Page 2
SUB-FUND NO.: 26
DESIGN TEAM: LaFortune – 26.03 – Planning Design Group
CONSTRUCTION TEAM: Rupe Building Company; Tennis Center Phase III/IV – Boldt Company
LaFortune Park Community Center
All outstanding items have been received from the landscape contractor and this contract is closed.
This project is complete.
LaFortune Park Par 3 Golf
This work has been placed on hold. Implementation of this project is dependent on future funding and/or
additional funding sources.
LaFortune Park Gardens
Sidewalks for the Gardens were completed in December 2008. Additional work at the Gardens area has
been placed on hold indefinitely.
LaFortune Picnic Structure Replacement
Project complete (3 picnic shelters).
LaFortune Park Tennis Center
The courts are complete and in use by the public. The contractor has completed the work on the
deficiency items.
The plaza is complete and in use by the public.
LaFortune Park Tennis Center Phase III & IV
This $2,750,000 project is primarily funded with private sources. Phase III, consists of relocation of
existing utilities to accommodate new construction including replacement of an existing storm sewer;
demolition of the existing pro shop building; construction of a new pro shop building and three (3) indoor
tennis courts and installation of adjacent concrete and asphalt paving where required. Phase IV includes
demolition of three (3) outdoor tennis courts and construction of new outdoor tennis courts. Vision 2025
will fund only $8,730 of the project along with 4-to-Fix II funds of $75,927.98. This turnkey project was
awarded to Boldt Construction on March 31, 2014 and will begin April 10, 2014. Michael Woody of the
Tulsa County Parks Department will be the Owner’s Representative. The project is scheduled to complete
November 8, 2014 (222 calendar days).
The Grand Opening was held for the Case Tennis Center at LaFortune Park was held September 28,
2015.
Vision2025
June 2016
Proj. Page 3
Trail Paving:
No Vision funds were utilized for trail lights leaving a $314,998 balance for paving funds. Due to the
number and size of the construction projects currently underway (the Tennis Center, 4 Chandler Shelters
& a restroom at LaFortune), the Parks Department will delay any additional activity.
PMg is scheduled to meet with Parks Department, January 20, 2016 to reconcile the budget balance of
funding.
The Parks Director is planning an Exercise Court for the Haikey Creek Park, of which a portion of the
funds previously planned for LaFortune Trail Paving will be utilized. In addition, the balance of $2,161.85
from the completed Haikey Restroom budget will also be earmarked for the Exercise Court. The Parks
Department is researching the total amount of funds needed for the project.
Vision2025
June 2016
Proj. Page 4
SUB-FUND NO.: 26
DESIGN TEAM: O’Brien – 26.04
CONSTRUCTION TEAM: Tulsa County Highway Dept.; Tulsa County Parks Dept.
PROJECT STATUS REPORT FROM SPONSOR: This group of projects is complete, December 2009.
O’Brien Park Master Plan – Task Completed
Land Acquisition and Building Demolition
This phase of the work was completed in September, 2005.
Restroom and Concession Building
This building was completed in November 2005 and placed in service.
Practice Golf Course
The Practice Golf Course and the Golf Operations Building are complete and in use.
Batting Cage Building
Reporting on this project is in the 4 to Fix II project pages.
Roadway and Parking Improvements
The County Highway Department has completed the parking lot under the 4 to Fix II program.
Utilities and Lighting
The installation of the trail lights was completed in June 2008.
PMg OBSERVATIONS (including any project concerns): No projects are schedule at this time with the
few remaining Vision funds. The remaining Vision 2025 budgeted funds for O’Brien are approximately
$30K.
Due to the number and size of the construction projects currently underway (the Tennis Center, 4
Chandler Shelters & a restroom at LaFortune), the Parks Department will delay any additional activity.
Vision2025
June 2016
Proj. Page 5
SUB-FUND NO.: 26
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA): Not Applicable
DESIGN TEAM: Bixby Community Center – 26.05 – CJC Architects, Inc.
CONSTRUCTION TEAM: Helterbrand Builders, Inc.
BIXBY COMMUNITY CENTER
This project is complete, October 2009.
PMg OBSERVATIONS (including any project concerns): The budget for this facility is $259,127.62.
No additional funds have been budgeted for this project.
Vision2025
June 2016
Proj. Page 6
VISION 2025 PROJECT PAGE: Owasso Community Center
SPONSOR: City of Owasso
SUB-FUND NO.: 29
DESIGNATED CONTACT PERSON: Warren Lehr, City Manager
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT: 1st Bond - Approved
DESIGN TEAM: Community Build Park – City of Owasso; YMCA-Selser Schaefer Arch.(retained by the Y)
CONSTRUCTION TEAM: HVAC - Dale & Lee’s Service; Park - Volunteers; YMCA - Jim Butler Constr.
Community Center: The HVAC improvements to the existing community center building have been
completed.
Community-Build Park Project: The Owasso community-build park, “Funtastic Island”, opened to the
public on May 8, 2005. The playground is located on the south side of 116th Street North at the entrance to
the Owasso Sportspark. A shelter for the facility has been completed as well as the parking lot pavement
project, and traffic safety improvements have been installed on 116th Street adjacent to the park.
Veteran’s Memorial Park: A youth-oriented veteran’s memorial in conjunction with the community build park
has been completed. The memorial was dedicated in a ceremony on November 12, 2005.
YMCA: The YMCA opened June 9, 2006.
Community Center ADA Renovations
Parking Lot: Completed May 10, 2015 – will be paid with CENA Funds through Owasso Golden
Agers
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Asphalt surface was cleaned and two coats of coal tar pavement seal coating was applied
Entire parking lot was re-stripped
Wheel chair ramp was installed
Bus stop pad was installed
Restrooms: Work through May 31, 2015 – will partially be paid with CENA Funds through Owasso
Golden Agers

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

1 stool pulled in men’s restroom & 1 stool pulled in women’s restroom
Water was capped off in both restroom for the stools the were pulled
2 36” handicap rails were installed in both restrooms
Partitions were removed and new partitions were installed according to ADA compliance
Entry doors for both restrooms were taken out and replaced with larger doors according to ADA
compliance
Restrooms: Work through June 30, 2015
 C&C Tile started and completed the tile
ADA Approach and Building Entrance Removal old & install new Swing Sliding Glass
Doors: Work through July 31, 2015
Murray Womble, Inc. removed the old, non ADA front building doors, started the installation of the
new ADA Sliding Glass Doors and approach. Waiting on last piece of new glass to be installed
estimated for mid-August for completion.
Vision2025
June 2016
Proj. Page 7
Continued from Previous Page
SUB-FUND NO.: 29
ADA Approach and Building Entrance: Work through August 31, 2015
 Murray Womble, Inc. installed the remaining piece of glass above the doors.
Community Center: Work through October 31, 2015
 No V2025 Community Center project work was done from October 1-31, 2015
Community Center: Work through November 30, 2015
 No V2025 Community Center project work was done from November 1-30, 2015
Community Center: Work through December 31, 2015
 No V2025 Community Center project work was done from December 1-31, 2015
Community Center: Work through January 31, 2016
 No V2025 Community Center project work was done from January 1-31, 2016
Community Center: Work through February 29, 2016
 No V2025 Community Center project work was done from February 1-29, 2016
Community Center: Work through March 31, 2016
 No V2025 Community Center project work was done from March 1-31, 2016
Community Center: Work through April 30, 2016
 No V2025 Community Center project work was done from April 1-30, 2016
Community Center: Work through May 31, 2016
 No V2025 Community Center project work was done from May 1-31, 2016
Community Center: Work through June 30, 2016
 No V2025 Community Center project work was done from June 1-30, 2016
PMg OBSERVATIONS (including any project concerns): Project funds became available on April 21,
2015 with the execution of the Capital Improvement Agreement. The 5% reserve funds, $50,000, along
with the project remainder of $1,331 equals a total amount available of $51,331. The “cease date” for
funding is March 31, 2017. There is a meeting scheduled with the City of Owasso, accounting and finance
departments, to confirm procedures for funding and payments, June 2, 2015. The work, as described by
the sponsor in the section above, has been completed. Reimbursement for paid invoices is scheduled for
July. PMg agrees with the sponsor on the status of the work as reported above. Pay applications for the
completed work are being held by sponsor until full documentation can be provided. There is no change
to report by PMg. More project scope is being identified by the sponsor for application of Vision 2025
Funds. Owasso has not proposed new work for the use of Vision 2025 funds at the Community Center.
As of June, 2016, no further work or discussion with PMg regarding the Community Center has
occurred.
Vision2025
June 2016
Proj. Page 8
SUB-FUND NO.: 29
R
Modification Date:
R
Detailed Project Budget (Community Center 2015 minor projects)
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisement(s)
$1,000,000.00
$
$
-0-
R ------ Received
W ------ Waived
R
Vision 2025 Allocation
FINAL Project Cost
Unallocated
Funding Status
$51,331.00
Full
5% Reserve released
for this project
Vision2025
June 2016
Proj. Page 9
VISION 2025 PROJECT PAGE: Arkansas River Low Water Dams
SUB-FUND NO.: 36
DESIGNATED CONTACT PERSON: Mr. Gaylon Pinc, PMg
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA):
DESIGN TEAM: CH2M HILL Team
CONSTRUCTION TEAM:
ARKANSAS RIVER CORRIDOR PROJECTS PRELIMINARY DESIGN PROCESS:
The Schematic Design and Cost Estimates Report was completed in April 2015. The study area begins at
Keystone Dam and ends downstream of the proposed Bixby Low Water Dam site. The Schematic Design
included proposed low water dams at Sand Springs, South Tulsa/Jenks and Bixby, and updated
improvements to the existing Zink Dam. Other components of the Schematic Design included pedestrian
bridges, public access areas, recreational facilities and amenities, infrastructure and outfall improvements,
bank stabilization and environmental improvement project components. Cost estimates for construction
and operation and maintenance are included as part of the Schematic Design Report. These report
components were reviewed by the Technical Working Group, comprised of engineering representatives
from each participating river city in Tulsa County, the Tulsa County Engineer, River Parks Authority, and
representatives of the local construction industry. Comments from the Working Groups were incorporated
in the Final document which is posted on and can be downloaded from the website
www.riverprojectstulsa.info.
ARKANSAS RIVER CORRIDOR FEASIBILITY STUDY:
In order to continue the pursuit of federal funding authorized in WRDA 2007, Tulsa County and the U.S.
Army Corps of Engineers (USACE) are proceeding with the Feasibility Study for the Arkansas River
Corridor projects. The Feasibility Study is cost shared equally by Tulsa County (Vision 2025 funds) and
the Federal Government (USACE). The federal share of this year’s expense has been appropriated and
the Feasibility Study continues through its second year of a three year process. Federal Funding for FY
2016 has been received by the USACE, and this will continue the Feasibility Study for its second year.
Local matching funds have been provided to the USACE for the Feasibility Study. A series of USACE
technical team meetings have been held and Tulsa County has been represented at each of these
meetings. These meetings will continue throughout 2016 as the Feasibility Study progresses. The USACE
is using the technical information and cost estimates prepared in the Schematic Design and Cost
Estimates Report, mentioned above, in the preparation of the Feasibility Study. Federal funding for the
third year of the Feasibility Study has been secured, and the local match to complete the final year is also
available when requested by USACE. Environmental data collection in the area of the Sand Springs
Low Water Dam and other potential ecosystem enhancement areas was conducted in June, and
included representatives of USACE, Oklahoma Department of Wildlife Conservation and Tulsa
County (PMg).
SOUTH TULSA/JENKS LOW WATER DAM 404 PERMIT:
The preparation of the 404 permit application for the South Tulsa/Jenks Low Water Dam has been
completed and the 404 permit application has been submitted to the USACE. The USACE has reviewed
the application and issued a Public Notice on April 18, 2016. The public comment period ended on May
27th, 2016. This work is being closely coordinated with the Schematic Design project and the USACE
Feasibility Study. The comments have been reviewed and responses are near completion. The
response to comments is expected to be submitted in the first week of July, 2016. Coordination
with USACE during this rebuttal period will continue.
Refer to the report presented for Subfunds 37 and 38 for more information about other Arkansas River
projects.
Vision2025
June 2016
Proj. Page 10
VISION 2025 PROJECT PAGE: Arkansas River Low Water Dams
SUB-FUND NO.: 36
PMg OBSERVATIONS (including any project concerns): It is anticipated that either an Environmental
Assessment (EA) or Environmental Impact Statement (EIS) will be required by USACE to address the
potential impacts to the environment due to the proposed project components in the reach from Keystone
Dam to the Bixby area. The project components identified in the Schematic Design document will be
evaluated in the required environmental document. The EA or EIS will be performed either as part of the
USACE’s Feasibility Study or will be required as part of the Section 404 Permitting process, at local
expense. Whichever process is followed, the work will be coordinated closely with the U.S. Army Corps of
Engineers and local stakeholders. The preparation of the Section 404 permit application for the South
Tulsa/Jenks Low Water Dam has been completed and the application has been submitted to the USACE.
A Public Notice was issued by the USACE in April, 2016. Public comments were received by May 27th,
2016, and responses are being prepared. Response to the public comments will be submitted to the
USACE in early July, 2016.
Work on the Feasibility Study by the USACE began in June, 2015, and is progressing. Technical team
meetings have begun and will continue through 2016 as the Feasibility Study progresses. Federal and
local funding for the 3 year feasibility study is available.
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisement(s)
$5,600,000.00
$
TBD
$
-0-
R ------ Received
W ------ Waived
R
Unallocated
Funding Status
$5,600,000
Full
Vision2025
June 2016
Proj. Page 11
VISION 2025 PROJECT PAGE: Zink Lake Shoreline Beautification
SUB-FUND NO.: 37
CONSTRUCTION TEAM:
PROJECT STATUS REPORT FROM SPONSOR: Determination of the proposed improvements identified
for this area is being coordinated with Tulsa County, the River Parks Authority, the City of Tulsa, the Corps
of Engineers and INCOG.
ARKANSAS RIVER CORRIDOR PROJECTS PRELIMINARY DESIGN PROCESS:
Future implementation of this project will be based on the future plans of The Gathering Place for Tulsa
and its potential impact to the east bank of the Arkansas River near Zink Dam. The entirety of these funds
has been transferred to the River Parks Authority to be used in conjunction with the Gathering Place
construction. It is anticipated that this Vision 2025 funding will be used to construct the east bank fill areas
planned by the Gathering Place above and below Zink Dam. The Gathering Place has received its 404
Permit to begin construction in the River. Bold indicates new information this month. No funding has
been requested from River Parks Authority for this project.
No Changes this month.
Vision2025
June 2016
Proj. Page 12
VISION 2025 PROJECT PAGE: Zink Lake Shoreline Beautification
SUB-FUND NO.: 37
PMg OBSERVATIONS The Vision Authority has approved the transfer of these funds to the River Parks
Authority to be used in the construction of the east bank fill areas above and below Zink Dam that are part
of The Gathering Place for Tulsa project.
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisement(s)
$ 4,500,000
$
TBD
$
-0-
R ------ Received
W ------ Waived
NA Email Response to PMg Proxy
Vision 2025 Allocation (Revised)
Unallocated
Funding Status
$ 1,800,000.00
Partial
Vision2025
June 2016
Proj. Page 13
VISION 2025 PROJECT PAGE:
Zink Lake Upstream Catch Basin and Silt Removal
SUB-FUND NO.: 38
CONSTRUCTION TEAM:
PROJECT STATUS REPORT FROM SPONSOR: This project is being coordinated with the approved “4
to Fix II” project intended to provide safety improvements to the downstream face of the Zink Dam. It is
also being coordinated with the River Parks Authority and the design activities of The Gathering Place for
Tulsa project.
The implementation of sustainable practices for sediment management in Zink Lake was the intended
purpose of this Vision 2025 project. The detailed evaluation of this project is included in the current Zink
Dam Improvement Project preliminary design efforts and will continue to be addressed in concert with the
Arkansas River Corridor projects in Sub-fund 36 and Sub-fund 37.
ARKANSAS RIVER ZINK DAM & LAKE IMPROVEMENT PRELIMINARY DESIGN PROCESS:
Work on the preliminary design and permitting phase has been completed. The preliminary design Scope
of Services addressed several dam modifications that will improve the sediment management and silt
removal in Zink Lake and will provide many other significant benefits. This project scope also included a
water quality study of the Arkansas River with emphasis on Zink Lake, a groundwater study associated
with Zink Dam modifications, a sediment generation and management study of the river corridor,
whitewater design process and environmental assessment and permitting processes. The final Section
404 Permit application and supporting documentation was submitted to the U.S. Army Corps of Engineers
(USACE), and the signed USACE Section 404 permit for Zink Dam improvements was received in
January, 2014. On April 24, 2014, the USACE issued a notice requesting additional information
concerning the Zink Dam 404 permit issued in January, 2014. The consultant team and local stakeholders
are coordinating the response to these information requests with the USACE. Coordination with The
Gathering Place for Tulsa project is also ongoing to maintain consistency within the project goals.
Resolution of the outstanding 404 permit questions has begun with the preparation of responses to the
USACE comments. The responses and additional information has been coordinated with River Parks
Authority staff. These responses were delivered to the USACE in late February, 2016. Coordination with
the USACE during March and April has led to the preparation of the draft revised 404 permit for Zink Dam.
Additional mitigation implementation has been requested by USACE which will require additional
engineering design to complete the final revisions. Additional engineering design services were approved
by Tulsa County Board of County Commissioners to prepare the mitigation design information required by
USACE. This work is nearly complete and the additional information requested by the USACE will
be delivered in early July.
* Bold indicates new information this month
Vision2025
June 2016
Proj. Page 14
Zink Lake Upstream Catch Basin and Silt Removal
SUB-FUND NO.: 38
PMg OBSERVATIONS (including any project concerns): The design of modifications to Zink Dam to
improve sand and sediment management, and other critical operational and safety issues are included in
the preliminary design prepared by the design team. The final Section 404 permit was issued by USACE
in January of 2014. USACE has requested additional information concerning the proposed Zink Dam
improvements. Responses to their most recent information request have been prepared and submitted to
the USACE in late February, 2016. Additional information about mitigation measures has been requested
and is being prepared. Some additional engineering services may be required to complete these
responses to USACE. The Schematic Design and Cost Estimates Report has been completed (refer to
report for Sub-Fund 36 for more discussion) and contains an update of design considerations and cost
estimates for Zink Dam. The previous Preliminary Design Report for Zink Dam improvements (CH2M
HILL, June, 2012) will require a significant design modification to become consistent with the design of the
Gathering Place along the east bank of the river. The Vision Authority approved transferring $700,000 of
the remaining funds in this Sub-Fund 38 program to River Parks Authority to be used in the Gathering
Place construction. These funds have not been requested by River Parks Authority for project
construction as of this report. The remaining funding will not be sufficient to update and complete the
preliminary design, but will be adequate to resolve the USACE 404 permit questions as needed to begin
Zink Dam improvements implementation. Additional information requested by the USACE has been
prepared and will be submitted in early July, 2016.
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisement(s)
$ 1,400,000
$
TBD
$
-0-
R ------ Received
W ------ Waived
Vision 2025 Allocation (Reduced)
Unallocated
Funding Status
$ 2,100,000.00
Reduction
Pending
Vision2025
June 2016
Proj. Page 15
VISION 2025 PROJECT PAGE: Route 66
SPONSOR: City of Tulsa
SUB-FUND NO.: 39
DESIGNATED CONTACT PERSON: Mr. Paul D. Zachary, P.E., City Engineer
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA): 1st Bond – Approved, 3rd Bond –
Approved, CIA Cash Agreement – Approved
DESIGN TEAM: PSA-Dewberry Design Group; Feasibility Study – ConsultEcon, Inc.; Howell & VanCuren
CONSTRUCTION TEAM: Cyrus Avery Centennial Plaza - Crossland Heavy Contractors, Inc;
Cyrus Avery Memorial Bridge – Keystone Services, Inc.; Sculptor - Robert Summers; Foundry – Heart of
Texas Art Group; 11th Street, 89th to Garnett – Crossland Heavy Contractors, Inc.; 11th & Yale – Crossland
Heavy Contractors, Inc.; Gateways – Claude Neon Federal Signs; SW Blvd 33rd W Ave to 27th W Ave –
Crossland Heavy Contractors, Inc.; Howard Park Entrance Sign & Artwork – Builder’s Unlimited; Sue
Bland Artwork - Eileen Gay, Artist;
Projects funded for the design and/or construction of:
Interpretive Center
Gateways
Avery Park Southwest
Informational Road Signs
S.W. Boulevard Property Improvements (Frisco Train Site)
Streetscape Enhancements:
S.W. Boulevard Streetscape Improvements 33rd W. Ave. to 27th W. Ave.
Pearl Preservation
Route 66 Monuments / Art Work
Traffic Circle (Admiral & Mingo)
Howard Park
Completed Projects:
Cyrus Avery Centennial Plaza (Plaza; Skywalk Pedestrian Bridge Lighting & Signs; Skywalk sidewalk widening; East Meets West
Statue)
Cyrus Avery Memorial Bridge
Streetscape Enhancements:
Redfork
th
th
11 Street Sidewalks and Landscaping, 89 E. Ave. to Garnett
rd
Southwest Boulevard (23 to River) (ODOT Funding only)
11th and Yale Intersection
Planters
Meadow Gold Sign Restoration
Southwest Boulevard Property Acquisition
Route Signage
Sue Bland Oil Well Monument (Redfork)
Interpretive Center: The agreement, allowing an exclusive lease option, will be in effect for up to one year from
date of the Mayor’s signature. It will stipulate benchmark financial fund raising accomplishments which must be
attained by the development team. Failure to reach financial benchmarks may terminate the agreement. The
City will not entertain other proposals while the agreement is in effect. Upon the development team’s successful
fulfillment of the agreement’s terms, the parties will enter into a Development Agreement.
The Development Team has successfully completed its first quarterly Exclusivity Agreement benchmark.
The December 31st benchmark was met and fund raising efforts are current.
The third benchmark is due March 1, 2016 The March 1, 2016 Benchmark #3 was granted a 30 day extension
to complete the donor pledge form; due date is April 1, 2016. One benchmark remains and due June 1, 2016
Route 66 Alliance continues fund raising. Will meet with the Rt. 66 Alliance in early June for quarterly
Benchmark update. Mayor’s office is drafting a new contract to extend exclusivity for 180 days based on
performance under original contract and continuing donor negotiations.
Vision2025
June 2016
Proj. Page 16
SUB-FUND NO.: 39
Gateways:
The only remaining item on this project is to move the large Crystal City Shopping Center sign that is next to the
West Gateway sign. The Shopping center manager said he is receiving objections from the anchor tenant about
moving the main shopping center sign and may not be able to move it. The shopping center manager said he
thinks he can move the shopping center sign. He is supposed to get us 3 quotes to relocate the sign.
S.W. Boulevard Streetscape Improvements 33rd W. Ave. to 27th W. Ave: BNSF has not completed their
grading project on the west side of SW Blvd. Once BNSF finishes we will commence with Phase 2 (Crape
Myrtles Screening). BNSF started their grading work in early January of this year. BNSF is continuing with the
grading work. NO CHANGE
Sue Bland Artwork: The Eileen Gay proposal was selected by the committee. The Arts Commission approved
the selection and the contract has been executed.
We met with the artist onsite at the West Gateway on July 29, 2015. This artwork is expected to be completed
in February 2016. The current schedule for delivery and installation is March 21, 2016.The sculpture was
installed on March 22, 2016. The dedication was held on March 24, 2016. Claude Neon Federal has given us a
quote in the amount of $1,140 to light the sculpture from the Gateway Sign. The proposal has been accepted.
Lighting work is complete.
Avery Park Southwest:
We started preliminary discussions with Dewberry and Howell & VanCuren regarding scope for this project.
Due to the nature of the construction by ODOT in this area we will hold off on the design until we get a better
idea of the remaining site features. The I-244 Bridge is open to traffic. ODOT is expected to complete the
pedestrian related work in the spring of 2015. It will be a much smaller project than anticipated in the
Masterplan. We will also have to get ODOT’s approval prior doing anything in this area. Discussions with
ODOT have commenced.
ODOT has not completed all of their work in and adjacent to the Avery Park Southwest site.
A letter with exhibits has been sent to ODOT requesting a project right of way agreement.
Scheduling meeting with ODOT to determine restrictions for using the land.
Traffic Circle;
The kickoff meeting with the consultant was held on February 27, 2015.
We met with the design consultant on May 8, 2015 and they presented five different concepts for our
consideration.
We intend to send out RFPs through the Arts Commission similar to the process used for the Gateways.
We will insert the concepts in the RFP as examples of ideas for the proposed artwork.
On September 22, 2015 the Arts Commission released a RFP for a turnkey art project for a budget not to
exceed $500,000. The deadline to submit a proposal is Monday, November 23, 2015.
Proposal selection is expected by January 9, 2016. Seven proposals have been received.
Vision2025
June 2016
Proj. Page 17
SUB-FUND NO.: 39
An evaluation committee meets January 8, 2016 to begin reviewing and evaluating each proposal. The
committee will be encouraged to narrow the selection to three and finally to one for recommendation to the
Arts Commission. However, the committee can reject all of the proposals and recommends the Arts
Commission begin a new search. The evaluation committee requested a detailed budget and Sketch Up
site plan from one artist. A review of those submittals is scheduled with the artist for Feb. 9th. An
additional review is scheduled for March 8, 2016. The Review committee reached unanimous decision for
the selection; the recommendation was presented to the Arts Commission on April 11, 2016. Artist is
revising concept to scale of the project area for final Arts Commission approval. The Arts Commission
received the review committee’s recommendation for EFG Creative, LLC and will forward that
recommendation to the Mayor. Contract is being drafted for Artist signature. Our ROW department is
investigating the easements and ownership of the Traffic Circle. ODOT owns part of the Traffic Circle.
Scheduling a meeting with ODOT to discuss.
Howard Park:
The contractor, Builders Unlimited, has applied for a permit to construct the new park sign. The RFP for
the artwork has not been sent out. The Parks Dept. will install the sign once the stone work is complete.
The work by Builders Unlimited is complete. We will send out an RFP through the Arts Commission for the
remaining artwork
One proposal was received. An evaluation committee met once for a preliminary review and discussion.
Questions were generated and relayed to the artist. Parks Dept. officials are meeting January 4, 2016 to
discuss specific elements of the proposal’s impact on the park. The evaluation committee will meet for a
final recommendation. A final recommendation was reached with Westside stakeholders and city staff to
accept the proposal from Patrick Sullivan. Final approval will be requested from the Parks Board on Feb.
2 and from the Arts Commission Feb. 9.. The Parks Board wanted additional information and we will meet
again at their next meeting in March. . Park Board approved the proposal; final Arts Commission approval
was requested on April 11, 2016. Negotiating final design elements before final approval by the Arts
Commission. Reviewed copyright, trademark questions through Gilcrease Museum Partner and Legal
Dept. As of this date negotiations regarding the payment schedule with Artist have been unsuccessful.
Came to an agreement with the Artist. Gathering Artist signature on signature pages for routing to
the Mayor.
Informational Road Signs:
We are discussing with Purchasing about doing a Competitive Sealed Proposal (CSP) for this work.
An RFP has been sent out for a Historian to write the narratives for each of the information road sign
locations. Responses will be received the first week of March. We received 3 responses and the
committee selected Rosin Preservation LLC to do the work. A purchase order in the amount of $12,000
will be issued to Rosin. The Purchase Order has been issued to the historian. A draft document is due in
mid-August of this year. Rosin submitted a draft of a list of potential sights. Staff met with Westside
stakeholders and requested that they submit a list of potential sites that they think should be considered
by the Rosin. We received the list of potential sites from the west side organization.
The city’s final list of preferred sites and topics was delivered late this month to the consultant for their
research and narrative development. Preliminary preservation narrative and proposed list of photos have
been received. Preliminary research on types of signs and design features has begun. Expecting
consultant’s final research documents in May, 2016. : Phase I complete.
Phase II: Purchase Order to be released in new fiscal year for final narrative text, layout design and sign
specifications document. NO CHANGE
Vision2025
June 2016
Proj. Page 18
SUB-FUND NO.: 39
S.W. Boulevard Property Improvements ( Frisco Train Site):
We used $200K of the Reserve /Contingency to add to this masterplan line item. Funds will be used for
property acquisition cost, demolition and environmental cost. A village sign will be added if enough funds
are available following the land acquisition and related costs. Appraisals and title opinions have been
completed. Environmental investigations have started. The environmental consultant is recommending
phase 2s on all but one property. There are some missing portions of the reports and data, as well as
inaccurate data used. Staff is working with the consultant to rectify this. This should then result in a more
accurate outcome and recommendation. NO CHANGE
Pearl Preservation:
Staff is working with Tulsa Preservation staff to develop proposed eligible projects, criteria for evaluating
projects and allocation of the budget for various components. An invitation to Bid will be sent out to various
vendors on April 28. The preservation project consists of the fabrication and installation of two Meadow
Gold Clocks on the restored Meadow Gold sign at 11th and Quaker. The Engineer’s estimate is $50k. Bids
will open June 2, 2016. Purchase Order to be issued to AMAX Signs in the amount of $49,152.00
*Bold indicates new information this month
Vision2025
June 2016
Proj. Page 19
SUB-FUND NO.: 39
Route 66 Xperience/Interpretative Center: The COT Project Team has assembled a “recommending panel” to
develop a strategy for management, operations and private equity partnership for the Route 66 Interpretive
Center. The purpose of the RFP being prepared by the Engineer/Planning Department is allow the City to
lease the property and have a partnership with an entity who has expertise to create, own and operate an
interpretive center. The RFP will ask for a concept proposal and the City will have approval rights on all
aspects of the facility, but not own or operate the center. City funds and Vision 2025 funds will be used to
leverage the agreement. PMg requested a copy of the Memo of Understanding.
The contract benchmark for the Exclusivity Agreement was to raise $2.5 Million on or before September 1,
2015. The Development Team reached $3.5 million. The second benchmark of December 1, has not yet been
met. City Tulsa is scheduled to meet with Route 66 Alliance on December 1st to discuss the possibility of an
extension. The second benchmark extension was approved and met to secure an additional $4 million in cash,
pledges or equivalent. The March 1, 2016 benchmark is to secure an additional $5 Million. As of June 2016,
the Alliance has received $6.5 million in pledges of the $16.5 Million contracted. The Alliance
negotiations have potential donors who are willing to match if additional pledges are obtained.
Gateways: The Gateway Project will include two (2) structures, one to be erected on 11th Street immediately
east of I-44 and the other on Southwest Boulevard in front of the Crystal City shopping center. The City
awarded this $565K+ contract to Claude Neon Signs in February 2014. Manufacturing began in July 2014.
The Gateways were substantially complete in December 2014. The purchase order for the Bollards has been
issued for $13K+. Work is scheduled to begin February 16 for the east Gateway and will require coordination
with the Crossland contractor for the west installation. Final payment for the Claude Neon Signs contract was
received in March 2015 from the City and is in process. Bollards are being installed at the East Gateway. The
ground lighting on the West Gateways is complete, work continues on the East lighting. The electrician will
install 5 lights at each Gateway. The bollards and ground lighting were completed. Final payments were
issued in September 2015 for these items. City of Tulsa contracted with APAC to move the Crystal City
Shopping Center sign. No date has been scheduled for this work.
S.W. Blvd Streetscape Improvements 33rd W. Ave. to 27th W. Ave.: The City will advertise the bid for the
streetscape as a separate project from the Sue Bland Oil Well project. The project includes streetscape and
sidewalks with stamped concrete band, Route 66 shields, information plaques and landscaping. The contract
was awarded to Crossland Heavy Contractors on October 2, 2014 in the amount of $199,609.00 with a contract
time of 120 days. PMg received a copy of the contract and drawings at the Pre-Construction meeting.
Crossland began work on January 12, 2015. Streetscape sidewalks with stamped concrete is complete. The
concrete pedestals for the interpretative plaques are being installed. The City will not accept the interpretative
plaques due to poor quality and Crossland will redo for the third time. Final acceptance and payment is
pending completion of the plaques. COT reports that as of October 2015 they have been unsuccessful in
getting Crossland to redo the interpretative plaques. Crossland has agreed to redo the plaques and re-install.
Work is scheduled to complete by mid-January 2016. Vision 2025 is holding the balance of $10,839 until the
work is satisfactory. The new plaques were to be available the first week of January for installation, but a few of
the new prints were not the quality required and they are being redone. The plaques were received in
February, approved and installation completed on February 26,2016.
Phase II Crape Myrtle Screening: Pending completion of BNSF grading project, the City has not determined
if this project will be large enough to require bidding at this point. BNSF is evaluating the bids for the grading
project which will include removal or demolition of old buildings on this site. COT continues to coordinate with
the railroad to prepare for the plantings.
Vision2025
June 2016
Proj. Page 20
SUB-FUND NO.: 39
Sue Bland Artwork: Plans are to install bronze artwork beside the Gateway at Crystal City. The Public Arts
Commission budget is designated as $50,000 of Vision 2025 funds. The work will be installed within the project
area containing the Gateway structure. Pending the execution of the Eileen Gay Artist contract, the artist is
scheduled to come to Tulsa in July to finish the work by end of year 2015. Ms. Gay started working on the tile
work for the sculpture in mid-November 2015. Two (2) payment applications have been processed for the
“Floating Hanger” artwork. The Floating Hanger in the interpretive plaza around the Gateway is estimated to
require one week for installation. A formal dedication will be scheduled for July or August of 2016. The mosaic
sculpture portrays different aspects of west Tulsa’s history. This 9 foot tall and 8 foot wide artwork work is titled
“Floating Hanger”. Final payment for the Eileen Gay artwork was issued June 14, 2016.
Avery Park Southwest: The space available for this project is less than anticipated and may be reduced in size
and budget, from $500,000 to $350,000. Preliminary discussions are that the balance of funds may be
transferred to the Train Site project for additional work. Final recommendations are pending further discussion
with ODOT. In October 2015, COT reported this project is still pending ODOT approval of right-of-way and can
only speculate it would be another six months for the project to be approved.
Traffic Circle
PMg received a copy of the $20,000 contract for Dewberry Engineering. This project will consist of installation
of Route 66 themed improvements and streetscaping in the Cyrus Avery Traffic Circle at Admiral Boulevard and
Mingo Road. The Arts Commission is expecting proposals that will include one-of-a-kind free standing statuary
or other artwork in a style and theme representing Route 66 and its history or future. The project budget for this
artwork is $500,000. The Arts Commission scheduled the Artist Selection Phase to be complete January 9,
2016 and work with the selected artist January 12 – March 28, 2016 for the Contract Negotiation Phase.
Howard Park
New Park Entrance Sign: Along with the artwork, this project includes a new park entrance sign.
Final payment for the signage structure, consisting of precast concrete and a natural stone veneer is
scheduled to process in June 2015. The payment for the signage structure was issued in June 2015. The
City of Tulsa completed the installation of the sign and work is complete in August 2015.
Artwork: The Arts Commission is expecting proposals that will include one-of-a-kind free standing
statuary or artwork with the theme representing the original culture and prominent role in rail, oil and cattle
during the early era of Route 66. The project budget for this artwork is $92,000. The Arts Commission
scheduled the Artist Selection Phase to be complete January 9, 2016 and work with the selected artist January
12 – March 28, 2016 for the Contract Negotiation Phase. While negotiations continue with the artist, one of the
discussion items is that the artist is requesting pre-payment of 50% of the contract amount and an additional
amount for material to be paid upon delivery. Following discussions with PMg, the City has agreed it would be
best to make payments from City funds and seek reimbursement upon completion of the project. The City
came to an agreement with the artist and the final contract for artist, Patrick Sullivan, is scheduled to be
on the Mayor’s agenda mid-July 2016.
S.W. Boulevard Property Improvements (Frisco Train Site)
The Frisco train site is located at what has come to be known as the Route 66 Village, a 5.5 acre
development at 3770 Southwest Boulevard. Five parcels adjacent west of the Village are targeted for
acquisition. The City is currently in the process of obtaining title opinions and appraisals for these sites.
Vision2025
June 2016
Proj. Page 21
SUB-FUND NO.: 39
Informational Road Signs: PMg received the payment application for Rosin Preservation along
with the deliverables such as the proposed narratives and list of photos to be requested. The
payment of $12,000 will be made in July 2016.
Pearl Preservation: The Pearl Preservation project has a Vision 2025 budget of $600,000. The City
has developed a menu of items that will be considered. The first project, the installation of 2 Gold
Clocks will began June 29, 2016 with a completion date of October 19, 2016.
PMg prepared budget-to-date information as of April 27, 2016 including spending and contract
encumbrances in an effort to assist the City of Tulsa in reconciling the balance of funds remaining for each
project.
The City of Tulsa was notified that the Capital Improvement Agreement expired. PMg began the process
to extend the Agreement for three (3) years. The City will need to make any payments until the CIA is
extended and seek reimbursement. The Amendment to the Capital Improvement Agreement was
approved by the Board of County Commissioners on March 28, 2016 and approved by the City of Tulsa on
May 11, 2016. The new cease date is June 30, 2018.
R
Modification Date:
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Modification Date:
Design Documents
R
Preliminary – Master Plan only.
Final Bid Documents
Advertisement(s)
$15,000,000.00
$15,000,000.00
$
-0-
R ------ Received
W ------ Waived
R
Unallocated
Funding Status
$15,000,000.00 FULL
Vision2025
June 2016
Proj. Page 22
VISION 2025 PROJECT PAGE: Oklahoma Aquarium
SUB-FUND NO.: 40
SPONSOR / TCIA DEBT RETIREMENT AGREEMENT: Fund Transfer Letter
DESIGN TEAM: None Required
CONSTRUCTION TEAM: None Required
PROJECT STATUS REPORT FROM SPONSOR: The fund transfer for fiscal year 2016/2017 was
completed in June 2016.
PMg OBSERVATIONS (including any project concerns): The final payment to the Aquarium was paid
in June 2016.
NA Detailed Project Description / Scope / Program
NA Detailed Project Description / Scope / Program Modification
Modification Date:
NA Detailed Project Budget
NA Detailed Project Budget Modification
Modification Date:
Design Documents
NA Preliminary
NA Final Bid Documents
NA Advertisement(s)
NA Bid Tabulation & Award
$12,000,000.00
$12,000.000.00
$
-0-
R ------ Received
W ------ Waived
Unallocated
Funding Status
$12,000,000.00
Vision2025
June 2016
Proj. Page 23
VISION 2025 PROJECT PAGE: Downtown/Neighborhoods-Tulsa
SUB-FUND NO.: 52
DESIGNATED CONTACT PERSON: Mr. Paul D. Zachary, P.E, City Engineer
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA): 1st Bond – Approved; 2nd Bond –
Approved; 3rd Bond – Approved; Housing – Approved
DESIGN TEAM: Centennial Walk Conceptual Design – Howell & Vancuren
CONSTRUCTION TEAM: Centennial Walk – Magnum Const.; Centennial Green – Horizon Const.
Centennial Walk Signs - Builder’s Unlimited; Main between 6th & 7th – Crossland Heavy Contractors;
PROJECT STATUS REPORT FROM SPONSOR: This program has been divided into 3 projects. The
design teams and project status are listed together.
I DOWNTOWN HOUSING – COMPLETE
First Street Lofts:
Mayo Hotel:
Mayo Building:
Transok:
Detroit Lofts:
II DOWNTOWN CENTENNIAL WALK – Design Phase No. 1: Project is complete.
H. A. Chapman Centennial Green: COMPLETE.
Design/Contract Documents Phase 2: Howell & VanCuren working on the following items:
1. Veneer for CMU Planter walls in H. A. Chapman Centennial Green. COMPLETE
2. Streetscaping for Main Street between 6th & 7th Streets. COMPLETE
3. Seating area in H. A. Chapman Centennial Green – COMPLETE
4. Historical Markers - Consultants working on final drawing revisions and specifications. Allocated part of the
balance of the Centennial Walk money to the Bartlett Fountain Renovation therefore the number of markers
will be reduced. NO CHANGE
5. Ada Issues: Remaining funds will address some ADA issues in the vicinity of the walk. Several areas along
the Centennial Walk have been identified as needing work to meet ADA requirements. We are waiting on
an estimate to see how much of it we can do. NO CHANGE
III CITYWIDE NEIGHBORHOODS
PHASE I
PHASE II
PHASE III
PHASE IIIA
9 projects awarded, 9 complete
54 projects awarded, 2 withdrawn, 52 complete
51 projects awarded, 1 withdrawn, 50 complete
Outreach to Phase III candidates that were not awarded. 1 awarded, 1 contact regarding scope
It has been determined that we have remaining available funds in the amount of $34,420.07.
There are six applicants that applied but did not receive funding in the Phase 3. We are contacting applicants in
order of their ranking to spend the remaining funds. Two candidates include the Louisville Heights
Neighborhood Association and YWCA.
Louisville Neighborhood Association – A work order has been issued in the amount of $16,102.80 for an
asphalt walking trail. The asphalt trail has been completed. Final cost was $16,280.00
YWCA – We are in discussions with YWCA concerning a lighting project. A Purchase Order has been issued
to 3rd Generation in the amount of $18,140.07 for the lighting project. Work has commenced on the lighting
at the YWCA. The YWCA lighting project is complete.
IV BARTLETT SQUARE FOUNTAIN The dedication of the Fountain was held on April 23, 2014. COMPLETE
Vision2025
June 2016
Proj. Page 24
SUB-FUND NO.: 52
Project I: Downtown Housing: COMPLETE
Project II: Centennial Walk and Green: The Centennial Walk project is complete. The H.A. Chapman
Centennial Green is complete.
Phase 2: Main Street between 6th & 7th: This project is complete. The project included paving,
new sidewalks, traffic lights and trees.
ADA Issues: COT Engineering transferred this work to another City department, budgeted at
$70K. This work will be done under the City’s annual contractor. Engineering is preparing estimates for
each area and will release one sidewalk area at a time until the $70K budget is depleted. Each area is
expected to take approximately one week. No start date has been determined. COT issued a purchase
order for repair of one of the sidewalks near a manhole. PMg reminded COT that these funds are only
available for capital expenditure, therefore this purchase order will be paid with other COT funds. A
construction permit is in process for installation of four ADA compliant wheelchair ramps at each of the
four corners at the intersection of East 5th & South Cincinnati Avenue. Construction began on December
29, 2015. The City’s Engineering office has not moved forward with additional sidewalks as of March 1,
2016. The City Project Manager has had difficulty differentiating the list of ADA projects as maintenance
or capital improvement; therefore there has been no forward movement. The Senior Engineer will
schedule a meeting to assist in the determination.
Project III. Neighborhoods: According to their City’s current budget, 98% of the budgeted funds have
been utilized for this project. 110 are complete, 1 remains open as of August 2014. Whittier Square is the
final neighborhood project. Benchmark Monument Company has not yet determined a date to set the
small historical monuments. PMg continues to work with the City to finalize payment approximately $19K
in reimbursements for several neighborhood projects previously completed. The landscape architect
contract utilized for neighborhood projects remains open for possible additional applicants to spend the
remaining funds.
Project IV Bartlett Square Fountain: The Fountain was completed March 15, 2014. Reimbursement
was issued to City of Tulsa in October 2014.
COT has not yet reconciled their balance with the Vision 2025 balance. PMg continues to supply
information for this task. Until the City is able to balance with Vision, the ADA budget cannot be finalized.
No Report Modifications – June 2016
Vision2025
June 2016
Proj. Page 25
SUB-FUND NO.: 52
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Modification Date:
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Modification Date:
Design Documents
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Preliminary
R
Final Bid Documents
R
Advertisement(s)
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$21,591,348.09
$21,591,348.09
$
-0-
R ------ Received
W ------ Waived
R
Unallocated
Funding Status
$21,591,348.09
Full
Vision2025
June 2016
Proj. Page 26
VISION 2025 PROJECT PAGE: Haikey Creek Flood Prevention
SPONSOR: City of Bixby
SUB-FUND NO.: 53
DESIGNATED CONTACT PERSON: Jared Cottle, City Engineer
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA): 1st Bond – Approved; 3rd Bond –
Approved; Cash Agreement – Approved; Final Cash Agreement
DESIGN TEAM: The Corps of Engineers assisted by Meshek and Associates; CGA Engineers; J & K
Coffey Enterprises LLC (acquisition firm); Eagle Environmental Consulting, Inc.; H.I.S. (hydrologist)
CONSTRUCTION TEAM: Bridge Construction: Manhattan Road & Bridge
PROJECT STATUS REPORT FROM SPONSOR: Finish grading and sodding operations are complete for
all bridge locations. Final storm sewer inlet placement and piping underway and should be complete by
the end of July.
Manhattan Road & Bridge remains flexible working around utility issues, such as relocation of water lines,
gas and phone lines and on several of the box locations.
Grading work began on Box 7 (141st & Mingo) on Monday, August 31, 2015. City of Bixby requested
permission from Tulsa County to open cut across 141st Street for Box 7 to install a water line. Plans are
being submitted for Tom Rains review. Box 7 is now rescheduled to complete in December 2015. The
City requested MR&B to clean up Box 6 and finalize grading and sod so that OSU can resume lawn care.
Box 5 final grading is delayed and has large areas of erosion pending resolution from CGA Engineering.
It was discovered that the sanitary sewer was left off the bid documents for Box 7 (141st Street), creating
the need for a change order. The additional costs will go to Council on October 12 and will cause a delay
in completion of Box 7 until February 2015. Some utilities continue to remain a conflict.
Manhattan Road & Bridge has not been on site for 3 weeks during October pending completion of the
waterline on Box 7. Work planned for October is pushed forward to November. Manhattan Road & Bridge
will resume work on November 5, 2015; clearing and grubbing on Box 7, finish of clean up and sod on Box
4, 5, 6.
Several rain days during the month of November caused erosion on several slopes. The contractor will
continue to maintain the slopes and determine the best resolution. The City asked the contractor to
consider winter seeding to hold the slopes until spring sod planting season. The work on Box 7 has
caused rainwater to accumulate in a nearby landowner’s yard. The team is working on a resolution.
Fencing for the landowner is near complete for Box 2. City of Bixby will work with the landowner to
determine what work they require for inside the wing walls. During December 2015, the excavation crew
was able to complete all of the removal of material down to grade on Box 7 with the aid of an dewater
system. Due to the numerous rain events and volume of rain, the Contractor was unable to perform any
kind of structural work during the month. The City monitored the accumulation of water in the landowner’s
yard and confirmed it had not spread further. The design team has a solution for the accumulation of
rainwater and will be resolve with the completion of Box 7.
Vision2025
June 2016
Proj. Page 27
SUB-FUND NO.: 53
Jared Cottle, City of Bixby City Manager, requested a meeting with PMg to discuss schedule and concept
of the City as General Contractor for the excavation of the channels portion of the flood prevention. The
City’s project cost analysis indicates a cost savings if performed in house that would allow additional flood
relief opportunities. Kirby Crowe, suggested they bid a small portion
of the work to determine if the City’s project cost does indeed have the cost savings as proposed by the
City. If this concept is utilized, the portion is expected to be complete in three (3) years.
The City of Bixby will notify Tulsa County that the current schedule to open 141st & Mingo is April 1, 2017
depending on weather conditions. Work remaining for this project is completion of Box 7 at 141st & Mingo
and dress-up and sod for the remaining boxes.
The City received several complaints about a possible safety issue with no rail or barrier at Box 4. The
engineer has assured the City that the roadside border meets design standards. The City has asked the
engineer for a documented response.
By end of April 2016 all asphalt is completed and all original work was completed except sod. The City is
adding another 120 feet of RCP and an inlet for storm water. This large storm water design is close to the
road and will require shoring. The City requested a correction to the March 2016 payment application
from Manhattan Road & Bridge and will be submitted along with the April 2016 payment request.
Haikey Creek Diversion Channel
With numerous FEMA reviews and additional construction costs, the City of Bixby requested supplemental
funding from the Vision 2025 Excess Sales Tax program to cover additional engineering costs. A portion
of the excess $2,000,000 will be utilized for this Haikey Creek Flood Project. This project allocation was
increased $2,000,000 by action of The Tulsa County Vision Authority.
The City issued contract May 10, 2016 for engineering hydrology and hydraulic analysis update for the
proposed drainage improvement project along S. Mingo Road between E. 121st Street and E. 131st Street.
The report is scheduled to be completed in 90 days at which time final design drawings can be prepared.
To reconcile the remaining balance of funds for this project, PMg is working with City of Bixby to close-out
contracts that work is complete but funds remain in the contract.
Vision2025
June 2016
Proj. Page 28
SUB-FUND NO.: 53
R
R
Modification Date: 4/29/2010
R
R
Modification Date: 4/29/2010 (parcels only 3/2011)
Design Documents
R
Preliminary
Final Bid Documents
Advertisement(s)
R
R ------ Received
W ------ Waived
R
$ 12,200,000.00 Vision 2025 Allocation (Revised)
$ 12,200,000.00 Total Estimated Project Cost
$
-0Unallocated
Funding Status
$12,200,000.00
Partial
Vision2025
June 2016
Proj. Page 29
Sand Springs Keystone Corridor Redevelopment
SPONSOR: City of Sand Springs
SUB-FUND NO.: 55
DESIGNATED CONTACT PERSON: Brad Bates, City Planner
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA): 1st Bond – Approved; 2nd
Bond – Approved; 3rd Bond - Approved
DESIGN TEAM: Tapp Development
CONSTRUCTION TEAM:
PROJECT STATUS REPORT FROM SPONSOR: All Vision 2025 funds for this project have
been expended, however work continues on the development of this property. The City of Sand
Springs is submitting this report on the Keystone Corridor Redevelopment Project for June 2015:
Infrastructure Improvements Ongoing
Substantial earthwork continues to reshape future development areas of the River West project.
The city of Sand Springs is funding construction and installation of public infrastructure.
Dunham’s Asphalt Services is performing work to complete Alexander Boulevard between
Highway 97 and Main Street, and construct Booker T. Washington Boulevard between Morrow
Road and Alexander Boulevard. Water and sewer lines, as well as stormwater detention facilities,
are also included in the $2.55 million overall project investment. Work is still on target for
infrastructure completion in early 2015 – greatly enhancing commercial pad site development and
marketability.
Sidewalks and street lighting have been installed throughout the River West Development.
Holiday Inn Express Hotel – 101 W. Morrow Rd.
The four-story Holiday Inn Express opened in the middle of May 2015.
Starbucks – 202 W. Alexander Blvd.
Starbucks opened on June 23rd, 2015.
Vision2025
June 2016
Proj. Page 30
VISION 2025 PROJECT PAGE: Sand Springs Keystone Corr Redevelopment
SUB-FUND NO.: 55
The City Council and SSDA are developing a unified plan for infrastructure and will work with Tapp
Development to fund as a joint venture. The City is optimistic that moving forward with infrastructure and
start of construction of the hotel will encourage additional development.
The Church is fund raising and working with the City to pave the parking lots to bring the property up to
code.
The new City Manager for the City of Sand Springs, Elizabeth Gray, took office September 1, 2014. Ms.
Gray will oversee the development of the Keystone Corridor and work with the Developer, Jim Tapp.
The City Manager reports they are continuing to work with prospective retailers and are hopeful but do not
have any new contracts signed as of January 2016.
No Report Modification June 2016
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Modification Date:
R
R
Modification Date: 10/2008
Design Documents
Preliminary
Final Bid Documents
Advertisement(s)
$14,500,000.00
$14,500,000.00
$
-0-
R ------ Received
W ------ Waived
R
Unallocated
Funding Status
$ 14,500,000.00 Full
Vision2025
June 2016
Proj. Page 31
Broken Arrow Convention and Event Center
SPONSOR: City of Broken Arrow
SUB-FUND NO.: F0
DESIGNATED CONTACT PERSON: Michael Skates
SPONSOR / TCIA CAPITAL IMPROVEMENTS AGREEMENT (CIA): Capital Improvement Agreement (cash) – Approved, dated March 3, 2015
DESIGN TEAM: Mike Hughes Architects, PC; GFAC Engineering Inc.; Cowan Group Engineering;
CONSTRUCTION TEAM: Stoney Creek Hospitality Corp; Earth Change Contractor – Tri-Star
Construction; Utilities Contractor – Davis H Elliot; Hotel/Conference Center Construction – Henning
Companies
PROJECT STATUS REPORT FROM SPONSOR: The monthly meeting for May 2016 was
cancelled. Below is a brief summary of activities for May.
(1) Earth Change Public Construction Contract – Tri Star
Tri Star completed the Earth Change for the site Friday, February 26, 2016.
(2) Utilities Public Construction Contract – Davis H. Elliot
Utility installation has been completed. Contract is a 75-day construction period. End of
construction date is April 1, 2016. The original contract amount was $683,020.50 with 1
change order in the amount of $45,194.50 for a final revised contract amount of
$728,215.00. The final pay estimate was not processed. The southeast proposed water
line C, which was going to be removed from this contract and be part of the site
construction phase 3, now is going to be back with Elliot Construction. The work is
scheduled to commence the week of July 11, 2016.
(3) Engineering Plans/Site Plans/Landscape Plans/Plat
a. Engineering plans. Phase 3 Site Engineering plans were submitted on April 12,
reviewed and comments sent back to CGE. CGE is coordinating Water line C as noted
above in Item 2. They also will be working with Stoney Creek to bid the final grading
associated with parking areas and up to building, electrical/power/lighting conduit, light
pole foundations, parking area aggregate base course and asphalt base course, and
curbing.
b. Site Plans. A final revised site plan(s) is required to be submitted addressing staff
comments.
c. Landscape Plans. The landscape plan submitted in November 2015 has been
approved. We understand from CGE that a revised landscape plan is in the works with the
final revised site plan.
d. Plat. A final plat is required to be submitted addressing the checklist of conditions from
the conditional final plat, utility sign-offs and other identified requirements.
Vision2025
June 2016
Proj. Page 32
SUB-FUND NO.: F0
(4) Traffic impact Analysis and Implementation Plan. The traffic impact analysis study has
been completed and accepted by the City. Final payment was submitted to PMg for
processing on June 2, 2016. The City is working with CGE to proceed with a professional
services contract agreement for implementation of the TIA study recommendations and
pedestrian crosswalk. The plan now is to take this before City Council July 5. The
implementation plan will be two phases. The first is the preliminary engineering report and
30% design plans followed by final plans, bidding and construction.
(5) Building Plans. A building construction kickoff meeting was held Monday, March 28, 2016.
The footing and foundation permit was provided to Stoney Creek and their contractor
Henning Companies out of Johnston, Iowa. To date, the Contractor has been installing
footings and foundation walls.
The Mechanical, Electrical and Plumbing plans were contracted separately. Final building
plans and MEPs were submitted the week of June 27 and routed to the City’s consultant,
IBTS, for review.
(6) Revised Schedule. CGE will be submitting a revised schedule.
PMg OBSERVATIONS (including any project concerns): The City purchased 14.97 acres at a price of
$6,500,000 with 2014 & 2004 Bond funds. Vision 2025 made a partial reimbursement payment in March
2015 for this purchase in the amount of $660,696.81.
The City’s budget of $1,560,834 has been used for land acquisition, a contract for traffic study and a
proposed building plan review & inspections contract. PMg has requested a more detailed plan for the
remaining $843,237.
A joint meeting with IBTS was held to identify the building plan review & inspections process as well as to
specifically clarify portions of the contract regarding budget, invoicing and deliverables for Vision 2025
review.
The volume of trucks hauling has been 10 – 14 on site at any given time. The bulk of this work is now
completed and truck traffic will be noticeably less.
Vision2025
June 2016
Proj. Page 33
SUB-FUND NO.: F0
Stoney Creek Hospitality Corporation has a revised value-architecture design for the hotel structure. The
new design will meet the minimum 150,000 square feet and rooms will be reduced from the proposed 183
to approximately 179. The design will be presented at the City Council meeting November 9, 2015. This
revision will require a change order to the earth change contract. PMg alerted the SCHC and City of
Broken Arrow that Vision 2025 could not pay for changing work that had already been completed. SCHC
and the City understand and it is expected that SCHC will provide funding for that portion of the change.
In anticipation, Tri-Star has adjusted their schedule to focus on areas not affected by the possible
impending change order. Completion date for the earth change work is now scheduled for November 23,
2015. Final determination of how these costs will break out will be finalized in December 2015.
An amendment to the Development Agreement was approved by City of Broken Arrow to require the City
to pay (with Vision 2025 funding) its proportional share of a mutual access drive from West Albany Street
to the western boundary of the City’s property. This increases the Developer’s portion ($5,550,000 in
incentives) to $5,756,473.00. Amendment #2 to the Development Agreement is being negotiated. SCHC
has requested the City of Broken Arrow to fund the overage of rock excavation in the amount of $580,000
with their portion of the Vision funds. PMg and the Director of Development have concerns that this will
not allow enough contingency in the budget to handle any unforeseen issues. PMg will meet with City
officials to discuss alternative funding sources. During a meeting in January 2016, PMg identified items in
the project that could be funded with Proposition 2 monies. The City continues to negotiate with SCHC to
alleviate the budget deficit, but many expressed that Broken Arrow had met its burden and any additional
monetary needs should come from the Developer.
PMg has been working with the Developer, the Engineer and the City to impress the importance of
conformance to Oklahoma Statute regarding timely process of construction payment applications. With
the number of levels of approval this process has been slow. We’ve developed a calendar that all have
agreed to follow that leads to the appropriate timing for Broken Arrow City Council approval.
Storm water pipe was delivered to the site and the utilities contractor arrived on site on January 18, 2016.
The bid for parking lot is scheduled to advertise the first week of March 2016.
The final payment application for the earth change is in process and will be paid March 2016. PMg
received the Certificate of Substantial Completion, a completed punch list and the Final Consent of Surety
to release the payment.
PMg attended the final inspection for the utility work on Tuesday, March 29, 2016 and requested a copy of
the final list. The final payment application has not been received. The footing and foundation will be
funded with Stoney Creek private funds. The contractor, Henning Companies, mobilized their job trailer
the last week of March 2016 and is scheduled to start work the first week of April. The utility contractor
has not completed the punch list and is unable to present final payment application. The owner has
agreed to extend the timetable to allow completion of these items. In addition, rather than remove the
waterline work from this contract as previously determined, it may be advantageous to leave the contract
open. The City is considering several options on how to reroute the line. After various avenues were
reviewed by the City and CGE, it was agreed the proposal from the utility contractor, DHEC for the
revised location/installation of offsite water line ‘C’ was the best way available to connect this leg
of the water system for Stoney Creek. Stoney Creek Hospitality issued a change order and
authorization to proceed with the water line installation. Due to a conflict with ONG’s work in the
vicinity of the water line, the water line work will be delayed. Final payment application from the
utility contractor will be submitted when this change order is completed.
Vision2025
June 2016
Proj. Page 34
SUB-FUND NO.: F0
PMg requested and received a copy of the architectural, mechanical, electrical and plumbing plans
for Stoney Creek. Stoney Creek Hospital Corp set a new estimated completion date of September
2017. The City of Broken Arrow requested an updated construction schedule in Gant Chart format.
In light of this change, the City requested an amendment to the CIA to extend the contract from
March 2017 to March 2018.
R
Modification Date:
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Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisement(s)
$ 7,110,834.00
$23,550,000
$
-0-
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 7,110,834.00
Full
Vision2025
June 2016
Proj. Page 35
Bixby Downtown / River Corridor (P4)
SUB-FUND NO.: F1
DESIGNATED CONTACT PERSON: Jared Cottle
Capital Improvement
Agreement (cash) – Approved, Dated March 16, 2015
DESIGN TEAM: PDG Inc. dba Planning Design Group
CONSTRUCTION TEAM:
The Master Plan was presented to and adopted by City Council at the January 11th, Regular City Council
Meeting.
Negotiations for right-of-way pertaining to the proposed Arkansas River access points has progressed
from a Contract for Sale to initiating the preparation of closing documents, surveys, and exhibits.
NO CHANGE.
PMg OBSERVATIONS (including any project concerns): The new Cash Project account has been set up
with Tulsa County Information Technology Department for Vision 2025 reporting. The City of Bixby has
submitted the Master Plan Design Services Agreement along with the W-9 and insurance certificates in
preparation for the first payment reimbursement. The City was provided the appropriate payment forms
and instructions for the Vision 2025 payment process. The cost of the Master Plan will absorb 28% of the
funding. The City will determine the appropriate projects for these funds from the results of the Master
Plan.
The City submitted their first payment reimbursements for a title opinion and abstract for property near
Washington Irving Park. If negotiations are successful, the property will be one of the parcels in the
Master Plan design. Payments were processed in July 2015 for 76% completion of the master plan.
PMg received a copy of the conceptual designs prepared by PDG, Inc. PDG has completed a land use
plan, conceptual drawings for a boathouse, concessions, community center, library, new City Hall building,
gateways, streetscape plans, redevelopment of Charlie Young Park and signature design structure/feature
for Bentley Park and downtown area. Project budget will be submitted after Council’s acceptance of the
Master Plan.
The City of Bixby has designated the Charlie Young Park as the project with the highest priority in their
allocation of Vision 2025 excess sales tax funding.
Final payment to the Planning Design Group was made for the Master Plan in November 2015.
The next phase of this work, the Charlie Young Events Park, will be utilizing Proposition 3 funding. The
CIA for that project was issued March 14, 2016.
No Report modifications – June 2016
Vision2025
June 2016
Proj. Page 36
VISION 2025 PROJECT PAGE: Bixby Downtown / River Corridor
SUB-FUND NO.: F1
Use the choices from the right to complete the following questions. R ------ Received
W ------ Waived
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
Bid Tabulations & Award
$ 478,000
$
$
Unallocated
Funding Status
$ 478,000
Full
Vision2025
June 2016
Proj. Page 37
VISION 2025 PROJECT PAGE: Jenks Aquarium Sea Turtles
SPONSOR: City of Jenks & Jenks Aquarium Authority
SUB-FUND NO.: F2
DESIGNATED CONTACT PERSON: Josh McCorkle, Director of Finance;
City of Jenks & Jenks
Aquarium Authority Sea Turtle Project, CIA dated April 13, 2015 (Excess Sales Tax)
DESIGN TEAM: Helms & Associates
CONSTRUCTION TEAM: Magnum Construction Inc.; Aquarium Staff
Report Date: July 1, 2016
Reporting Period: June 1 - 30, 2016




Staff continued work on filtration plumbing, which is now extending to the interior of the exhibit and
includes portions that will be concealed under rockwork.
As part of the filtration system, employees are working on the reaction chamber and reclaim
components.
Bid specifications have been outlined on artificial plants, including the large-scale palm tress.
Deputy Director Kenny Alexopoulos is creating a clay model – to scale with the exhibit – to ensure
employees working on the rocky coral structures have a very specific visual reference.
The Capital Improvement Agreement was fully executed April 13, 2015. The project is fully funded at
$1,264,960. PMg will meet with both the Aquarium and City staff in July to review procedures and
requirements for reimbursements and payments.
The City of Jenks Finance staff will have authority to process all financial transactions in behalf of the
Aquarium. Teri Bowers, Executive Director and Kenny Alexopoulos, Director of Science & Mechanics
from the Oklahoma Aquarium will oversee the construction.
PMg requested and received budget, bid documents, all existing agreements and design documents.
Phase II of the construction project was awarded to Magnum Construction in May 2015. PMg observed
work progress on July 27, 2015. The framing of the interior walls and electrical rough-in continue; top of
concrete tank wall and metal stud track have been epoxy coated. The first payments applications were
received July 28th and will be submitted for payment in August.
The original bid package issued included some of the plumbing work that had already been completed in
the first phase of construction. At the award of the Magnum contract, a change order was issued to
remove plumbing work until the actual scope was determined. Change order #2 was issued in August
2015 to add the appropriate plumbing back into the contract. PMg reviewed with the Aquarium staff the
need to follow Title 19 purchasing requirements.
Vision2025
June 2016
Proj. Page 38
SUB-FUND NO.: F2
The bid package for the filtration system is scheduled to advertise October 8 & 15th. Bids are scheduled to
open October 22. Additional bids will be for plumbing pipes and fittings and acrylic (window) panels. No
dates have been set at this time for these two bids. The Aquarium staff will install all of these items. The
bid package opening was rescheduled for October 29th with only one vendor for this very specialized
equipment. City Council is scheduled for review and approval of this $99K+ contract on Monday,
November 16. Estimated delivery is 120 days from award date. The Aquarium staff continues to work on
the estimate for the additional bid items.
Jenks City Council awarded the filtration bid package (supplies only) to R & B Aquatic Distribution, Inc.
with materials required to be delivered in March 2016. The sandblasting is scheduled for mid-December
after which time the interior will be turned over to the Aquarium staff for final buildout. Magnum Change
Order #3 was approved for electrical feeder service, new transformer and light fixture revision to allow
dimming and additional receptacles and conduit for security. The contractor completion date has been
pushed forward again. The current schedule is to finish the second week of January 2016 except for
items that cannot be completed until the Aquarium Staff has had time to do some of their work. Monies
will be retained in the contract to cover these costs. PMg requested additional budget information and
schedule from the Aquarium staff for the remaining work.
The Aquarium staff is obtaining quotes for the hardware supplies expected to be under $10,000. Magnum
is currently constructing the wood deck in the Life Support Area and is scheduled to finish this portion by
February 10, 2016. The contractor is no longer occupying the exhibit area leaving the Aquarium staff to
patch the concrete for waterproofing during the month of January 2016. PMg has again requested a more
detailed budget of the remaining work including a description of work and additional funding information.
Magnum Construction is 99.6% complete and Vision payment was made retaining $3K+ for the small
portion of work needed to complete pending some work to be done by the Aquarium staff. The glass rail
to be performed by Magnum will be one of the final installments after the Aquarium staff has completed
most of their work.
Most of the filtration package has been received except the Hydrowizard pump. PMg received the budget
and the Aquarium staff is working on a schedule for the remainder of the project. The Hydrowizard
pump arrived in late June. However, the length of the cords sent were incorrect. This will need to
be resolved by the manufacturer.
PMg will continue monthly progress meetings with the Aquarium staff and the architect. PMg is working
with the staff to identify budget items that will be paid with private funding versus Vision funding. The bid
documents are being prepared for the acrylic panels but no date has been set for advertisement. Bid
advertisement for the acrylic panels will be issued April 12, 2016 and opened April 26, 2016.
A solicitation for bid for the acrylic panels was published with a bid opening date of April 26, but no bids
were received. The Aquarium staff believes the description of the work was unclear and will consider
revising the documents to re-bid the supplies. The re-bid for the acrylic panels was published May 24 with
a due date of June 7. The bid was awarded to Napora.
Vision2025
June 2016
Proj. Page 39
SUB-FUND NO.: F2
The guidelines for Sea Turtles held in captivity have recently changed. The plans for the exhibit
will require redesign. One of the areas had been designed for an interactive feature; these new
rules include “no feeding, no touching”. Kenny Alexopolous is redesigning to include a crawl in
exhibit underwater observatory at an estimated cost of $35K.
Project is on schedule to complete in March 2017. The mural wrap installation was completed in April
and under budget. To date, 78% of the Vision 2025 funding has been utilized.
R
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 1,264,960
$ 600,000
$ 1,864,960
$
R ------ Received
W ------ Waived
Oklahoma Aquarium Foundation
Unallocated
Funding Status
$ 1,264,960
Full
Vision2025
June 2016
Proj. Page 40
VISION 2025 PROJECT PAGE: Glenpool Water Tower
SPONSOR: City of Glenpool
SUB-FUND NO.: F3
DESIGNATED CONTACT PERSON: Roger Kolman, City Manager
Glenpool Water Tower,
CIA dated May 13, 2015 (Excess Sales Tax)
DESIGN TEAM: Cowan Group Engineering, Kenny Schwab
CONSTRUCTION TEAM:
Phase I Work Progress: July, 2015
The research phase of this project is in progress and will result in the production and issuance of a City wide Master
Water Distribution System Study that will evaluate and identify various elements within the existing Glenpool
distribution system that will need to be addressed as the community develops and grows in population. The results of
the study will specifically address the need for a second water storage facility (tower) to support the anticipated
commercial, industrial, and residential growth in the southern portion of the City - essentially south of 151st Street.
Other suggested improvements to the existing distribution system are anticipated in order to address various
deficiencies in previously developed areas north or 151st Street. The study will also include suggested mainline
excess capacity waterline installation and sizing at various locations throughout the City that will be necessary to
augment and extend the existing distribution system in support of the continued growth of the City as new
development projects emerge.
Phase I Work Progress: August, 2015:
The final draft of the Master Water System Study is to be submitted by the Consultant to City Staff on September 1st including a formal presentation of the Master Study to the Glenpool Utility Services Authority (GUSA) at their
regularly scheduled meeting to be held on September 8th.
Phase II Work Progress: August, 2015
The second portion of this overall project is the actual engineering design, permitting, and construction of an elevated
water storage facility in the area of 156th Street, approximately 1500’ east of US Highway 75. This project will also
involve the design and installation of certain excess capacity water line improvements to supply the new storage
facility and to tie it into the existing distribution system per the recommendations in the Master Water System Study.
This portion of the project was commissioned in April, 2015 and is underway currently. Several different tower
designs are currently being evaluated for application suitability and cost.
Phase II Work Progress: August, 2015:
The Cowan Group submitted preliminary construction documents covering the installation of a Water Storage Tower
and associated water supply line Improvements to City Staff on August 7th. City Staff provided review comments on
August 11th. In turn, Cowan Group submitted final construction documents to City Staff for review on August 24th. City
Staff is anticipated to provide final review comments by September 4th. The overall Project schedule has been
updated to indicate submittal of an application for a Permit-to-Construct including the final Engineer’s Report to
ODEQ for review and permit issuance in early September. An Invitation to Bid the project is scheduled to be
advertised beginning in mid-September with public bids taken by the second week in October. A Notice to Award the
project work to the successful Bidder is anticipated by October 15th. Construction Contracts for the project are to be
complete by October 15th and approved by GUSA at a special meeting to be held on October 19th. The construction
Notice to Proceed is scheduled to be issued to the selected contractor by October 23rd, 2015. Project construction is
anticipated to be fully complete by April 15th, 2016.
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June 2016
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SUB-FUND NO.: F3
Phase I Work Progress: September, 2015
The final draft of the Master Water System Study was submitted to and reviewed by the Glenpool Utility Services
Authority Board of Trustees at a regularly scheduled meeting held September 8, 2015. The Board heard a
presentation of this Master Study presented by The Cowan Group Consulting Engineers without any official action at
that time. The Study will be used as a basis for future recommended distribution system improvements that may be
required to facilitate and support future real estate development in two distinct geographic areas of the City. Those
two separate areas are generally located either north or south of 151st Street on either side of US Highway No. 75.
See attached Master Study.
Phase II Work Progress: September, 2015
The Cowan Group has submitted final construction documents and supporting specifications covering the installation
of two separate projects related to the proposed elevated water storage facility to be located on 156th Street - east of
US Highway No. 75. One set of documents cover the installation of the new water storage tower, an associated 8”
diameter main extension serving as a fill line for the tower, and certain water pressure booster station up grades. The
second set of construction documents illustrate and detail the construction a certain 12” ID water main extension
serving as the downstream cross connection from the new tower tying back into the downstream distribution system
existing south of 151st Street. City Staff have reviewed and approved the final construction documents. Construction
permit applications are currently being finalized along with supporting Engineer’s Reports to be submitted to both
ODOT and ODEQ. These permit applications are anticipated to be completed and submitted to both agencies by
October 9th. The contract bidding process has begun with finalization of bid documents projected to be complete by
October 12th. It is anticipated that the formal bid process will then be advertised from October 13th thru November 9th
with actual bids being taken and read on November 9th. Bid Tabulation and Staff recommendation for contract award
will be submitted to the Glenpool Utility Services Authority Board of Trustees for consideration and approval at a
special board meeting to be held November 16th.
Phase I Work Progress: October, 2015
All work related to the Master Water Distribution System Study has been fully completed, reviewed by City Staff, and
approved by the City Council and the Glenpool Utility Services Authority Board of Trustees.
Phase II Work Progress: October, 2015
The Cowan Group Consulting Engineers have completed all elements of the engineering design and development of
construction documents related to the installation of an elevated water storage tower and associated infrastructure
improvements described previously. The final construction documents have been reviewed and approved by City
Staff. As a result, the approved construction documents have been packaged with an Application to Construct Permit
and the required Engineers Report and sent to ODEQ for review and permit. The approved construction plans, along
with associated specifications and bid documents, have been packaged with contract and bid related documents to
create the final Bid Package for the project. The resulting Bid Package has been advertised for bids in various
construction industry publications as required for public infrastructure improvements financed with public funds. The
official bid period will run from October 19th, 2015 thru November 20th, 2015. There will be a Pre-Bid meeting held on
November 10th at 10:00 AM at the Glenpool City Hall. Formal bids will be received and publically read at 10:00 AM
on November 20th – again at City Hall. A Bid Tabulation will be developed and issued to participating Bidders during
the week of November 23rd. In conjunction with City Staff and Cowan Group, each bid will be reviewed for merit and
cost resulting in a selection of an apparent successful Bidder. The apparent successful Bidder will be contacted to
attend a pre-award meeting in order to discuss details of the project, tentative construction schedule, and to clarify
any questions - either from the City/Consultant Staff or the Bidder. City Staff will submit the Bid Tabulation and a
recommendation to the GUSA Board of Trustees resulting from the review of bids received and the Pre Award
interview with the apparent successful Bidder.
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June 2016
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SUB-FUND NO.: F3
This presentation is tentatively scheduled to occur on December 14th at a regular meeting of the Glenpool Utility
Services Authority Board of Trustees. The Bid package received from the apparent successful Bidder is anticipated
to be approved at that time along with Board authorization to enter into a formal contract with the successful Bidder
for the completion of the improvement construction contemplated in the Bid Documents.
Phase II Work Progress: November, 2015
As stated in the October project summary above, Construction Contract Bids were taken, accepted, and publically
read on November 20th, 2015 for all work related to the construction of an elevated water storage tower, associated
waterline installation, and certain improvements to the existing Glenpool water distribution system. A total of four (4)
bid packages were submitted for City consideration. I have attached a copy of the certified Bid Tabulation covering
the various combinations of pricing specified in the Bid Documents. At this time, the City is currently conferring with
The Cowan Group (Project Engineers) regarding the final tower design to be selected as well as the various
elements of each submitted bid. Based on that review and recommendations from the Project Engineer, it is
anticipated that a Pre-Award Meeting will be conducted with the apparent successful Bidder to discuss the various
elements contained in the project documents and to obtain information as to Subcontractors and Vendors they are
proposing to use on the various sections of the Work along with a formal project schedule. A formal Notice-of-Award
will be issued to one of the Bidders by December 4th conditioned on bid and construction contract approval by the
GUSA Board of Trustees at their next regular meeting scheduled for December 14th, 2015. Assuming the successful
Bidder and associated construction contract are approved at the December 14th GUSA meeting, it is anticipated that
a Notice-to-Proceed will be issued approximately January 15th, 2016.
Phase II Work Progress: December, 2015
The Glenpool Utility Services Authority Board of Trustees was presented the final Bid Tabulation and Engineer’s
Recommendations at the December 14th Regular meeting. The GUSA Board approved the recommendations
regarding the selection of an elevated tower design over an equivalent standpipe style and approved the
corresponding selection of Goins Enterprise, LLC, head quartered in Joplin, Missouri as the successful Bidder with a
total project bid amount of $2,202,414. Following Bard approval and authorization to enter into a contract with the
selected Bidder, an official Notice of Award was issued to Goins Enterprises, LLC on December 17th. A Request for
Change Order was also issued to Goins Enterprises December 17th regarding a potential shift from an elevated all
steel tower design to a concrete and steel composite style in an attempt to obtain a lower total project cost. The
response to this Request for Change Order has not been finalized officially at this time. The final draft of the
construction Contract Agreement was issued to Goins Enterprises on December 28th in the original bid amount. Any
changes to the total project cost that may result from the current or future Requests for Change Order will be
administered per the terms of the Contract Agreement. Draft copies of the required bonding and insurance
certificates have been received and a request for several revisions to these documents was issued to Goins
Enterprises December 30th. The final draft of the Privately Funded Public Improvement (PFPI) Reimbursement
Agreement between GUSA and The Warren Foundation has been completed.
Phase II Work Process: January, 2016
A Pre-Construction Meeting was held January 25, 2016 between Goins Enterprises, The City of Glenpool, Cowen
Group Engineering, and PMg outlining the initial project schedule, administrative procedures, construction
sequencing, and other outstanding project issues needing to be addressed prior to issuing a Notice-to-Proceed. All
remaining utility easements and public right-of-way grants necessary for the construction of off-site waterlines have
been secured from several private property owners, submitted to, approved, and accepted by the City Council. The
final executed documents have been filed of record with Tulsa County. Construction contract documents for this
project have been fully executed between the City of Glenpool, the Glenpool Utility Services Authority, and Goins
Enterprises, Inc. The City Council and the GUSA Board of Trustees have approved The Cowan Group Engineering
to serve as the official construction contract administrator for the project. As such, the Cowan group will be
responsible for administrating such things as issuing a Notice to Proceed, shop drawing review and responses,
change-order review, processing applications for progress payments, etc. The official Notice-to-Proceed will be
issued February 2nd, 2016 making the official contract end date October 28, 2016 (270 calendar days).
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June 2016
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SUB-FUND NO.: F3
The final Draft of the Privately Funded Public Improvement Reimbursement Agreement between the City of Glenpool
and The Warren Foundation has been issued for final review and approval. The official approval of this agreement is
anticipated in early February.
Phase II Work Progress: February, 2016
The official Notice-to-Proceed was issued to Goins Enterprises by The Cowan Group on February 2nd to officially
start the work process which will be based on a 270 day contract calendar. The Contractor has submitted several
sets of shop drawing that cover the final tower design including foundation reinforcing sizing and placement and
several concrete mix design for the foundation footings as well as the vertical foundation walls. All shop drawing
submitted to date have been processed by The Cowan Group and by the City and returned to the Contractor for
incorporation into the project. Several draft designs have been submitted by the contractor covering the two project
signs agreed upon as part of the project requirements. The submittal of a final draft design is anticipated within
several days so as to authorize production and on-site installation.
Current contractor work progress:
 All materials for the waterline installation portion of the project have been delivered, stored, and inventoried
at the water tower project site on 156th Street.
 The subcontractor performing the roadway bores under 151st Street has mobilized and has completed pilot
bores at both bore sites.
 The boring subcontractor has completed the on-site fabrication of the two bore casing carrier pipes
necessary to complete the bores.
 The access roadway from 156th Street to the tower site has been under excavated and re-constructed to
create the permanent access roadway surfacing per the contract design documents.
 The subcontractor retained to excavate and construct the water tower foundation structure has completed
that excavation, poured the foundation footings, and has successfully completed the installation of the
vertical foundation walls.
 The foundation footing and walls have been stripped of formwork and are currently being re-filled and
compacted in preparation to place the final foundation surface slab early in March.
The Privately Funded Public Improvement Reimbursement Agreement between GUSA and The Warren Foundation
has been finalized with a final draft issued to the Warren Foundation for execution and final approval by the City of
Glenpool.
Phase II Work Progress: March, 2016
The following items represent contractor/subcontractor progress achieved during the month of March:
• The boring contractor finished all work items associated with the 8” ID and 12” ID waterline bores across
151st Street.
• The subcontractor retained to construct the water tower base and foundation has fully completed that portion
of the work including the placement of the aggregate base specified for the tower yard area inside the
perimeter fence.
• The general contractor has installed approximately 3,000 LF of 8" waterline from 151st Street to and
connecting with the water tower foundation structure. This represents approximately 90% of the total
amount of 8" waterline specified in the scope of the project.
• The general contractor has installed approximately 2,700 LF of 12" waterline from 151st Street to a
point on the north r/w line of 151st Street. This represents approximately 80% of the total amount of
12" waterline specified in the scope of the project.
• The roadway boring subcontractor has fully completed the bore and casement installation in the 8" waterline
under 151st Street and has completed the pilot hole for the bore necessary to install the casing for the 12"
waterline adjacent to that same location. The subcontractor predicts full completion of the 12" waterline bore
by April 15
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June 2016
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SUB-FUND NO.: F3
• The required project signs (2) have been installed - one on Casper Street near the water pressure booster
station and the second at the NE corner of U.S. Highway 75 and 151st Street.
• The general contractor submitted Pay Application No. 1 which was issued and processed by Cowan
Group, the City of Glenpool, Tulsa County, and PMg and was paid directly to Goins Enterprises.
• Contract Payment Application No. 2 has been submitted to and received by the Cowan Group and is in the
approval process prior to submittal to Tulsa County and PMg for final approval and payment.
• The subcontractor supplying and erecting the water tower structural has delivered five (5) trailer
loads of steel tower sections and related equipment to the tower site in preparation to begin that installation
in April.
.
• There are several outstanding contract change orders that are in various stages of documentation and
incorporation into the scope of work covered in the initial contract. It is anticipated those additional work
items will be formally submitted by the contractor, addressed, and approved by the Cowan Group, and
authorized by the City during the month of April.
• The PFPI reimbursement agreement between the City and the Warren Foundation has been approved and
executed by the Warren Foundation. It is anticipated that agreement will be approved by the City Council at
the April 4th Council meeting.
Phase II Work Progress: April, 2016
The following items represent contractor/subcontractor work achieved during the month of April:
 The boring Subcontractor has fully completed both the 8“ ID and 12” ID waterline bores across 151st Street
as well as the installation of the actual waterline piping through the completed bores.
 The waterline contractor has made the connection of the 12” ID waterline to an existing 12” ID source line
along the north side of 151st Street. The Contractor has also extended the 12” ID waterline along the north
side of 156th Street and has made the connection to an existing 12” ID waterline near the main entry into
Wind Song residential addition.
 Phoenix Tank Company has delivered all of the steel structural parts and fitting for the water tower to the
project site.
 Phoenix Tank has started the steel erection for the tower and predicts that process to take approximately 60
days to complete the erection of the structure.
 Goins Enterprises has submitted a Change Order request in the amount of $28,934 covering the current
changes to the contract scope of work and material quantities and a request to add 5 calendar days to the
overall duration of the construction contract. This request has been forwarded to the City Council and GUSA
for formal approval on May 2nd.
 Goins Enterprises has issued Pay Request No. 3 for processing and approval. This Pay Request includes
certain items contained in Change Order No. 1 that requires formal Council approval prior to finalizing the
Pay Request for payment by Tulsa County.
 The City Council and GUSA has officially approved and has executed the PFPI Reimbursement Agreement
with The Warren Foundation covering the cost of construction of the 12” ID waterline portion of the overall
project.
Phase II Work Progress: May, 2016
The following items represent contractor/subcontractor work achieved during the month of May:
 All waterline piping designed for the project has been fully installed, flushed, pressure tested, and
disinfected.
 Phoenix tank Co. is in the process of tower erection and is stating that the actual erection process is
approximately 60% complete.
 The subcontractor also states that full completion of the tower erection is anticipated during the month of
June with painting and corrosion control coating process starting by July 1st.
 Project Contract Change order No. 1 was approved by the City Council and GUSA on May 2, 2016.
 Project Contractor Pay Request No. 4 is being processed currently.
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June 2016
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
SUB-FUND NO.: F3
A project Progress Meeting was held May 31st where the Contractor states:
1. The project completion date is anticipated to be approximately September 15th.
2. The final installation of two pressure activated isolation check valve assemblies is scheduled for June
21st.
3. Change Order No. 2 is being processed for submittal including 6 additional days of weather related delay
being requested which would extend the contract duration to November 8th, 2016
4. The final decision regarding the order for the natural gas powered emergency generator is needed very
quickly.
Phase II Work Progress: June, 2016
The following items represent contractor/subcontractor work achieved during the month of June:





All waterline piping designed for the project has been fully installed, flushed, pressure tested, and
disinfected.
Phoenix Tank Co. is the tower erection subcontractor and is 100% complete with the actual steel
erection and has moved the erection crew off-site.
The subcontractor for the tower painting and interior corrosion coating will move on-site by July 15
and take 30-45 days to complete that process.
A project Progress Meeting was held June 20th, where the Contractor states:
1. The project completion date is anticipated to be approximately September 15th.
2. The final installation of two pressure activated isolation check valve assemblies is scheduled for
July 13th.
3. Change Order No. 2 is being processed for submittal including additional days of weather
related delay being requested.
4. The final decision has been made regarding finalizing the order for the natural gas powered
emergency generator.
The updated project schedule indicates full project completion on or before September 15Th,
2016.
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June 2016
Proj. Page 46
SUB-FUND NO.: F3
PMg OBSERVATIONS (including any project concerns): Project funds became available April 13, 2015
with the execution of the Capital Improvements Agreement. The total funds available for the project is
$1,540,641 with a funding “cease date” of May 1, 2016. There is a “kick-off” meeting scheduled with the
City of Glenpool for July 2, 2015 to review procedures for funding and payments. The “kick-off” meeting
was held as scheduled. A procedures review was given by PMg and explanation of required documents
was discussed with Community Development Director, Lynn Burrow and Finance Director, Julie Casteen.
Documents have been requested and are expected in August. The requested documentation is still
forthcoming from Glenpool. No pay requests have been made through August. PMg has received partial
documentation for the Water Tower project from Glenpool. Funding is available for reimbursement of the
design contract when Glenpool is ready to make application for payment. PMg met with Glenpool
representative, Lynn Burrow and consulting engineer for Cowan Engineering Group, Ken Schwab on
October 29 to review and ensure bidding procedures. PMg plans to attend the bid opening and will be
involved in review of the process. PMg attended the bid opening and has stayed involved with Mr. Borrow
in bid checking and recommendation. PMg will attend the pre-award meeting with the contractor and City
of Glenpool. PMg continues to work closely with Glenpool on the contracting of the water tower project.
Please see sponsor comments for up to date information. PMg will attend the first construction progress
meeting at Glenpool City Hall on March 2. The sponsor has sent most required documents and plans to
apply for direct payments to the contractor. PMg is assisting Lynn Borrow in preparing the first submittal
of a contractor payment application. PMg has observed work in progress and assisted the City of Glenpool
with the payment application process. The contractor has been paid for the first installment of the
construction cost and procedures are in place to allow for future payments to be made directly to the
contractor with the City of Glenpool’s full approval. PMg continues to monitor work, participate in progress
meetings, review pay applications from the contractor, and make payments. No interruptions in the work
have occurred and completion is projected to be on time. From direct observation and what information
has been presented in the May progress meeting, the project is in budget and on schedule. The current
payment application will conclude the funding allocation of Vision funds for the project. All future
payments will be processed and funded by Glenpool with approvals and monitoring continuing by PMg
through completion. As planned, Glenpool has begun making construction contract payments to
Goins Enterprises. They will continue making full payments through the remainder of project.
PMg concurs with the status of the project as stated by Lynn Burrow above.
Vision2025
June 2016
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SUB-FUND NO.: F3
R
R
Modification Date:
R
Modification Date:
Design Documents
R
Preliminary
R
Final Bid Documents
Advertisements
$ 1,540,641
$ 2,202,414
$
R ------ Received
W ------ Waived
R
Unallocated
Funding Status
$ 1,540,641
Vision2025
June 2016
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Sand Springs River City Park Land Acquisition / Event Facility
SUB-FUND NO.: F4
DESIGNATED CONTACT PERSON: Grant Gerondale, Parks Director
City of Sand Springs River City
Park Project #1, CIA dated May 4, 2015 (Excess Sales Tax)
DESIGN TEAM: Studio 45 Architects
CONSTRUCTION TEAM: CMS Willowbrook
1. The bid packages are being written by our Construction Manager, CMS Willowbrook.
Our bid opening for this project is scheduled for July 27.
Vision2025
June 2016
Proj. Page 49
SUB-FUND NO.: F4
PMg OBSERVATIONS (including any project concerns): The City of Sand Springs met with PMg in a
Project Kick-Off meeting on June 11, 2015 to discuss Vision 2025 funding requirements and instructions
for forms and process. Grant Gerondale, Parks Director will oversee this project in behalf of City of Sand
Springs. PMg requested an approved budget, construction schedule, existing agreements/purchase
orders for the project.
Vision funding of $1,595,239 provides for land acquisition and construction of event facility infrastructure
for the River City Park. The architect is preparing schematic design to include a major entrance to River
City Park, boulevard treatment, drainage/floodway, special event stage/multipurpose center, public
restrooms, grand lawn, lighting and trail enhancements, new tournament soccer field, two new youth
baseball fields, expanded parking, Veteran’s memorial tribute, playground, enhanced Arkansas River
views and Highway 412 corridor improvements.
The land purchase, located at approximately 1000 W. block of Wekiwa Road was purchased from Sand
Springs Home. Reimbursement in the amount of $1,091,431.50 was made to City of Sand Springs June
2015. The land acquisition and architect contract is 72% of the Vision 2025 funding. Mike & Pat Case
presented a check for $2 million to the City to go toward the improvements. The specific projects will be
determined upon completion of the design concept.
With the encumbrance of the architect services and land acquisition, Vision funding balance for this CIA is
$443,807.50 at July 31, 2015.
The 50% Schematic Development Package is due Friday, October 16, 2015 from Studio 45 Architects.
The Construction Document Package is scheduled for April 22, 2016. In the October 26th Sand Springs
City Council Meeting, Council approved the award of contract to CMS Willowbrook to provide construction
management services with an initial fee for pre-construction of $38,710.
The Steering Committee is comprised of representatives from various interested parties, such as Deputy
Fire Chief, Chief of Police, SS Public Works, Park Board, USACE, City Council, Parks Department, City
Manager, soccer and baseball clubs, and PMg representing Vision 2025. The Committee is meeting on a
regular basis to discuss specific amenities, infrastructure and design to include in the Project with the
available funding. PMg is currently processing payments for Architect services for schematic design only.
Future services will be authorized under separate contract.
The entire project will utilize Proposition 2, 3 and 4 monies. The initial CIA was from Proposition 3. Sand
Springs indicates they are ready to spend Proposition 4 funding in the first quarter of 2016, with
Proposition 2 monies shortly thereafter. PMg requested a meeting to be held in January 2016 with the
City staff to discuss funding and schedule for the Proposition 4 monies in the amount of $2,511,019 and
Proposition 2 in the amount of $292,075.
The Concession facility is a 3,200 square foot metal building offering concession, restrooms and
meeting space for special events. The construction manager, CMS Willowbrook, at a cost of
$434,723.96, will complete the interior of the building which will include HVAC, floor finishes,
lights, plumbing fixtures, paint and wiring, paving & walkways. The City of Sand Springs Parks
Department will do the interior tile work as a cost saving measure.
Vision2025
June 2016
Proj. Page 50
SUB-FUND NO.: F4
Additional Vision 2025 funding for these projects via Capital Improvement Agreements was
approved in February by the Board of County Commissioners for the Proposition 4 and
Proposition 2 allocations. The City of Sand Springs is currently reviewing these CIAs for
execution. The Proposition 2 & 4 Capital Improvements Agreements were fully executed March
14, 2016 and funds have been transferred. For April, PMg participated in team meetings and
reviewed schedule with team. The remaining funds for Proposition 3, which are to be spent to
fund educational, health care and events facilities for the purpose of promoting economic
development, are $68,773. New project scope is being identified to use these funds consistent
with their stated purpose. Until the associated River City Park project, which is primarily funded
through Proposition #4, is bid and has an established cost tracking history, planning for additional
the use of these funds will wait so that future projects can be well coordinated. The scope of an
additional project using these Prop 4 funds will be analyzed sometime after the bidding of
the other projects.
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 1,595,239
$
$ 68,773
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 1,595,239
Full
Vision2025
June 2016
Proj. Page 51
Collinsville Downtown Plaza Improvements Project
SPONSOR: City of Collinsville
SUB-FUND NO.: F5
DESIGNATED CONTACT PERSON: Pamela Polk
Excess Sales Tax
CIA dated 12/7/2015
DESIGN TEAM:
CONSTRUCTION TEAM:
Design phase nearing completion. No construction work has begun.
PMg OBSERVATIONS (including any project concerns): Project funds became available on December 7,
2015 with the execution of the Capital Improvement Agreement. The total amount available is $408,289
with a “cease date” for funding of November 1, 2016. A request for legal opinion for the agreement was
made by PMg and is required by the agreement. The project is the design and construction of two plaza
areas in Downtown Collinsville. One plaza is at 12th and Main and the other is at 903 W. Main, the War
Memorial Plaza. PMg has requested a project schedule and plans to monitor progress. PMg attended a
meeting lead by the architect, Jim Graber at Collinsville City Hall on February 23. Some design ideas were
presented from earlier discussions and Pam Polk is to receive a report on further investigation of those
ideas at the next meeting which is to be scheduled for late March. No meetings were held in March,
however, surveying did occur which will allow site design to begin. PMg met with Collinsville and reviewed
the scope and budget of the plaza project. The project will consist only of work in one area that is
adjacent to City Hall. For May, surveying was done on the area and will be presented for discussion with
further design ideas at the next meeting. No meeting date has been presented. In June, PMg followed
with Architect, Jim Graber for an update. A meeting is to be planned for July.
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 408,289.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 408,289.00
Full
Vision2025
June 2016
Proj. Page 52
Skiatook – Downtown Streetscape
SPONSOR: City of Skiatook
SUB-FUND NO.: F6
DESIGNATED CONTACT PERSON: Dan Yancey, City Manager
City of Skiatook Streetscaping,
CIA dated June 9, 2015 (Excess Sales Tax)
DESIGN TEAM: Landplan Consultants Inc.
CONSTRUCTION TEAM:
June 1-June 30, 2016
Prepare contract, review contract, bonds and insurance. Pre-Construction meeting preparation and
facilitation. Lighting submittal review and coordinate.
PMg OBSERVATIONS (including any project concerns): Project funds became available June 9, 2015
with the execution of the Capital Improvements Agreement. The total amount for the project is $524,994.
The maximum amount of advances is $100,000 until additional funds become available and the
agreement is amended. The funding “cease date” is June 1, 2016. There is a “kick-off” meeting
scheduled with the City of Skiatook for July 8, 2015 to review procedures for funding and payments. The
“kick-off” meeting was held as scheduled. A procedures review was given by PMg and explanation of
required documents was discussed with City Manager, Dan Yancey. Landplan Consultants is designing
the project. They have moved ahead with topography survey work which is scheduled for completion
week of 8-17. PMg has no other changes to report for August. PMg has processed one payment
application for design work done by Landplan in September. PMg continues to review and process
payments to Landplan for work accomplished in the design of the project. A plan review is set for
November to show Skiatook the progress being made and ensure that expectations are being met. The
project design moved from preliminary to final plans after a meeting on site. PMg continues to correspond
and monitor progress on design as it moves towards permitting and bidding. Landplan reports that the
Contract Documents are complete but awaits comment from DOT. They will move into bidding once
approved. The project is currently out to contractors for bidding. The bids are to be opened May 5.
Landplan is to review the bids and make a recommendation to the City Council for their meeting on May
17. The project is scheduled to take 75 days from the notice to proceed. April was devoted to the bid
process. Questions are being received by Landplan and will be addressed by addendum shortly before
bid day. Landplan conducted a mandatory pre-bid meeting on 4-21; 12 potential bidders attended. The
project was bid on May 5, there were three bidders. Tri-Star Construction was low bidder and their bid
was in budget and will allow for the inclusion of all three add alternates. The final contract will be written
for $594,401. Schedule details will be included by the sponsor next month. Scheduling is being
considered with coordination of material and products deliveries. Landplan is coordinating the
work schedule so that no interruption will occur with delivery of long lead items such as lighting.
A final schedule will be presented to Skiatook in July.
Vision2025
June 2016
Proj. Page 53
Skiatook – Downtown Streetscape
Continued from previous page
SPONSOR: City of Skiatook
SUB-FUND NO.: F6
R
R
Modification Date:
R
Modification Date:
Design Documents
R
Preliminary
R
Final Bid Documents
Advertisements
$ 524,994
$
R ------ Received
W ------ Waived
Funding Status
$ 100,000
Vision2025
June 2016
Proj. Page 54
VISION 2025 PROJECT PAGE: Glenpool Lift Station
SUB-FUND NO.: F7
DESIGNATED CONTACT PERSON: Roger Kolman, City Manager
City of Glenpool Lift Station,
CIA dated June 15, 2015 (Excess Sales Tax)
DESIGN TEAM:
CONSTRUCTION TEAM:
Longhorn Sanitary Sewer Lift Station Rehab. Project:
This project covers the engineering design, permitting, and construction of various improvements and upgrades
involving an existing sanitary sewer lift station facility located immediately south of 121st Street and west of Yukon
Avenue within the City of Glenpool. The existing facility was originally constructed in 2000 to serve the anticipated
commercial growth within the watershed at this location. The intent of this retro-fitting project is to bring the facility up
to current engineering design and operational standards in order to provide greater longevity and to adequately serve
the development growth that has occurred since the facility was originally designed. This up-grade project will also
provide a certain amount of additional pumping capacity necessary to serve several new development projects not
anticipated in the original engineering design. The up-grade project construction was started in December, 2014 and
is more than 95% complete at this time. The facility was tested and placed in full operation in June. Only the
completion of a perimeter security fence is lacking to close out the entire project from a construction standpoint. The
contractor anticipates full completion by July 15th – including project turn-over and issuance of O&M materials and
equipment warranties.
Project Status: July 31, 2015
This project is fully complete and operational and has been officially accepted by City Staff. Since the project
consisted of the rehabilitation of an existing City of Glenpool facility, there will not be the need for a formal City
Council acceptance of the project as would be the case on a totally new station. The Contractor has provided all
project close-out documents - including Operation and Maintenance manuals, equipment warranties, and
Maintenance Bond. The Contractor has issued a final pay request for the balance of funds due to complete the
project. That application has been approved by the Project Engineer and City Staff - awaiting final approval from the
City Council August 3rd pertaining to a particular Contract Change Order that increased the total project cost from
$213,772.00 to $220,772.51 due to several construction related issues.
Project Status: August 31, 2015
The Longhorn Liftstation Project is fully complete and operational. The City Council approved the acceptance of the
required one year maintenance bond covering the improvements to this facility as well as the final payment to the
Contractor under the terms of the original agreement. The approved final payment included one additional cost and
one cost deduct change-order to the original contract amount that effectively increased the total project cost
$7,000.51 to a final total of $220,772.51 as was stated in the July status report. See attached meeting minutes for the
August 3rd, 2015 GUSA meeting.
Project Status: September 2015
The Longhorn Regional lift station upgrade project is fully complete, operational, bonded, and has been
accepted by the Glenpool Utility Services Authority Board of Trustees. At this time the Authority Staff is
preparing all final project documentation in support of the application and contract with Tulsa County
regarding certain cost reimbursement from the Vision 2025 Sales Tax Initiative. Such final submittal is
anticipated in the month of October, 2015.
Project Status: January 2016
There is no further update since the project is complete.
Vision2025
June 2016
Proj. Page 55
VISION 2025 PROJECT PAGE: Glenpool Lift Station
SUB-FUND NO.: F7
$179,204 with a funding “cease date” of June 1, 2016. There is a “kick-off” meeting scheduled with the
City of Glenpool for July 2, 2015 to review procedures for funding and payments. The “kick-off” meeting
was held as scheduled. A procedures review was given by PMg and explanation of required documents
was discussed with Community Development Director, Lynn Burrow and Finance Director, Julie Casteen.
Documents have been received and a payment request is scheduled for August. PMg has observed the
completed facility and concurs with the sponsor that it is complete. PMg concurs that the project is
complete and will advise full funding when the request is received from Glenpool. During October, PMg
confirmed with Glenpool that close-out documents are being compiled and that a reimbursement payment
application was forthcoming. For March, PMg followed up with inquires to City of Glenpool and was
informed that a final pay application was forthcoming. A pay application is expected in April. For April, no
payment application was made. PMg has requested an update on the schedule of a payment application.
Lynn Borrow reported that Glenpool will be applying for reimbursement in the next 1-2 months. PMg has
no additional information for June, 2016.
R
R
Modification Date:
R
1.
Design Documents
R
Preliminary
R
Final Bid Documents
R
Advertisements
R
$ 179,204
$
$
R ------ Received
W ------ Waived
Modification Date:
R
Unallocated
Funding Status
$ 179,204
Full
Vision2025
June 2016
Proj. Page 56
SAND SPRINGS RIVER CITY PARK AND
EXPRESSWAY CORRIDOR PROJECT (P4)
SUB-FUND NO.: F8
DESIGNATED CONTACT PERSON: Grant Gerondale, Director, Parks & Recreation
Capital Improvement
Agreement – (cash) Approval date March 14, 2016
1. S45 presented to Sand Springs Parks Advisory Board Monday, June 6 for final approval of
design and was approved.
2. S45 and the design team completed the 100% Construction Document Package on June 17
and delivered it to CMS Willowbrook and the City of Sand Springs.
3. S45 will present to City of Sand Springs City Council Monday, June 27 for final approval.
4. The bid packages are being written by our Construction Manager, CMS Willowbrook. Our
bid opening for this project is scheduled for July 27.
PMg OBSERVATIONS (including any project concerns): The Capital Improvements Agreement was
approved March 14, 2016 with an allocation of $2,511,019. The City has secured a $2.0M Title
Sponsorship Agreement from Mike and Pat Case to further enhance the park. The new cash project
account has been set up with Tulsa County Information Technology Department for Vision 2025 report
with an initial funding of $1,000,000. PMg will work with the City of Sand Springs, contractor and architect
to schedule additional funds for construction. The Conceptual Design was prepared by Studio 45 and
CMS Willowbrook was chosen as the construction management firm. The Master Plan for this 113 acre
River City Park is being utilized to determine the must do items and goals of the project such as
construction of a new park entrance, park entry boulevard, baseball and soccer entrance, parking lots at
concession/splash pad, 2 new 200’ baseball fields, paving of the existing soccer field parking lot, great
lawn and event stage, restroom remodel versus new construction. This project contains the bulk of the
Master Plan and although the Proposition 3 and 2 scopes are also included, the City has been advised
each must bid separately as there can be no co-mingling of funds. PMg continues to work with the Sand
Springs team and advise on contracts and scope of work for the projects upcoming. This is to help insure
that the funds for each proposition’s stated purpose is kept intact and not deviated from or commingled
with other proposition funds. A team meeting was held May 2 with primary focus on cost estimate review.
Costs and schedule were presented as in budget and on schedule. PMg is working with the team to
ensure that proper separation of scopes, bid packages, and funding sources are kept very
separate and clearly identifiable. A final review of actual bids will be done prior to contracting.
Vision2025
June 2016
Proj. Page 57
SAND SPRINGS RIVER CITY PARK AND
EXPRESSWAY CORRIDOR PROJECT (P4)
SUB-FUND NO.: F8
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 2,511,019.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 1,000,000.00
Partial
Vision2025
June 2016
Proj. Page 58
SAND SPRINGS INFRASTRUCTURE IMPROVEMENTS (P2)
SUB-FUND NO.: F9
DESIGNATED CONTACT PERSON: Grant Gerondale, Director, Parks & Recreation
Capital Improvement
Agreement – (cash) Approval date March 14, 2016
1. S45 presented to Sand Springs Parks Advisory Board Monday, June 6 for final approval of
design and was approved.
2. S45 and the design team completed the 100% Construction Document Package on June 17
and delivered it to CMS Willowbrook and the City of Sand Springs.
3. S45 will present to City of Sand Springs City Council Monday, June 27 for final approval.
4. The bid packages are being written by our Construction Manager, CMS Willowbrook. Our
bid opening for this project is scheduled for July 27.
PMg OBSERVATIONS (including any project concerns): The Capital Improvement Agreement was
approved March 14, 2016 with an allocation of $292,075 and is fully funded. The scope of the work is for
a drinking water service line connection of approximately 3,500 feet in length. The utility connection will
service a planned outdoor special event facility in the south end of the park. This project is funded with
Proposition 2 monies and the City has been advised that there can be no co-mingling of funds.
Consequently, although the project is part of the Master Plan, it must be bid separately from the
Proposition 3 and 4 funding. PMg continues to work with the Sand Springs team and advise on contracts
and scope of work for the projects upcoming. This is to help insure that the funds for each proposition’s
stated purpose is kept intact and not deviated from or commingled with other proposition funds. This
water line and electrical project will track concurrently with the main park project. Cost tracking, bidding,
and contracting will all be done within Oklahoma statute requirements with separation of this project scope
from other project scopes throughout all legal documents. As stated in the report for the main park
project, costs and schedule are being presented as in budget and on schedule. This water line and
electrical infrastructure project is on track with the related projects.
Vision2025
June 2016
Proj. Page 59
SAND SPRINGS INFRASTRUCTURE IMPROVEMENTS (P2)
SUB-FUND NO.: F9
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 292,075.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 292,075.00
Full
Vision2025
June 2016
Proj. Page 60
SUB-FUND NO.: G1
DESIGNATED CONTACT PERSON: Pam Polk, City Manager
Approved – Excess Sales Tax
June 23, 2015
DESIGN TEAM: Graber and Associates
CONSTRUCTION TEAM: CEI
Construction is almost complete. Final walk-thru completed, a few items on the interior that need to be finished.
Waiting on five bronze military plaques and lettering for exterior.
June – no report
$706,711 with a funding “cease date” of July 1, 2016. There is a “kick-off” meeting scheduled with the City
of Collinsville for July 9, 2015 to review procedures for funding and payments. The “kick-off” meeting was
held as scheduled. A procedures review was given by PMg and explanation of required documents was
discussed with City Manager, Pam Polk. The contract documents for construction were scheduled to be
completed and bid by contractors July 29. Results of the bid will be reported in August. The project was
bid and six bids were submitted. CEI Company was low bid at $654,711 and was awarded the contract.
They mobilized during September and have started work with removal of debris from the interior of the
building which was left from the previous roof construction project. On September 29, PMg observed work
at the project and discussed the short-term plans with CEI and architect, Jim Graber. On October 28,
Architect, Jim Graber, conducted and on-site progress review meeting with Collinsville representatives,
Pam Polk, Mayor Bud York, Phil Stowell, Steve Tinker and the contractor, CEI. The status of work is:
demolition complete, framing is 90%, interior trades are just beginning, site demo just beginning. The
cleanliness of the site and quality of work is good and the architect is pleased with progress. PMg will
conduct monthly follow-up site visits. During November, framing was completed and trades began roughin. PMg continues to oversee monthly and as needed. No payment requests have been submitted to
date. Interior rough-in continued for the month as well as site work and exterior work. Sponsor is close to
having complete documents to allow Vision payments to be requested. The project is approximately 80%
complete. The sponsor continues to submit required documents and hopes to complete first payment
application soon. The project is 90% complete. A meeting will be held with Collinsville Finance
Department to review documents and prepare a payment application on March 3. A meeting was held at
Collinsville City Hall with City Treasurer, Lori Stephens to review documents and requirements. It has
been identified that the city of Collinsville will have to contribute approximately $13,000. It was verified
early on that they had the means to fund the overages. PMg will help with the final closeout in April. A
punch list was created in April and the architect is overseeing the final work of the list. By April 30, the
work was still in progress. PMg has met with Collinsville to review closeout requirements and will continue
to assist in processing the final documents and payment. In May, PMg worked with Collinsville by
assisting with the payment process and facilitated the first reimbursement with Vision funds. Final invoice
for construction and architect contract administration will not be approved until proper close-out
documents have been received. June – PMg processed reimbursement payments to Collinsville.
Closeout documents have not been received nor any request for final reimbursement.
Vision2025
June 2016
Proj. Page 61
SUB-FUND NO.: G1
R
R
Modification Date:
R
Modification Date:
Design Documents
R
Preliminary
R
Final Bid Documents
Advertisements
R
$ 706,711
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 706,711
Full
Vision2025
June 2016
Proj. Page 62
Owasso East 19th & North Garnett Road Improvements
SUB-FUND NO.: G2
DESIGNATED CONTACT PERSON: John Feary
DESIGN TEAM: Crafton Tull
CONSTRUCTION TEAM: Daris Contractors
Construction of the intersection and installation of all signal apparatus and pavement marking will be
complete and operational in the end of the first week of August 2015. The sponsor is waiting on punch list
items to be completed and a final pay application form the contractor to be submitted through the engineer
of record, Crafton Tull. There is no update.
PMg OBSERVATIONS (including any project concerns): Project funds became available on July 9, 2015
with the execution of the Capital Improvement Agreement. The total amount available is $457,056. The
“cease date” for funding is July 1, 2016. A request for legal opinion for the agreement was made and is
required in the agreement as a condition of payment. The project was well under way prior to the Vision
2025 application and reimbursement will be sought by Owasso. Owasso reported that the bid was
awarded to Daris Construction for $398,000. PMg has observed the project as of the end of July and
agrees that it is near completion. A last inspection will be done prior to approval of final payment. The
intersection and traffic controls became fully operational in August. PMg has observed the completed
work but awaits final inspection reports and proper sign-offs from Owasso officials. With the project
complete, PMg and Tulsa County await application for reimbursement from the sponsor, City of Owasso.
For October, PMg confirmed that close-out documents were being compiled and that a reimbursement
payment application was forthcoming. For November, PMg has not received further documentation or
payment application. June – no payment applications were received.
R ------ Received
W ------ Waived
R
Modification Date:
Modification Date:
Design Documents
Preliminary
R
Final Bid Documents
Advertisements
R
$ 457,056
$ 298,000
$
Unallocated
Funding Status
$
Full
or
$__300,000____ Partial
Vision2025
June 2016
Proj. Page 63
Owasso Events Facility – Sports Park Project
SUB-FUND NO.: G3
Excess Sales Tax
CIA dated 12/1/2015
DESIGN TEAM:
CONSTRUCTION TEAM: Lighting - Shawnee Lighting Systems, Inc.
Shade structures – not yet determined
The lighting project is complete and reimbursement has been received.
The shade structure project is upcoming, however, no dates have been targeted for planning and
implementation.
PMg OBSERVATIONS (including any project concerns): Project funds became available December 1,
2015 with the execution of the Capital Improvements Agreement. The total funds available for the project
is $405,665 with a funding “cease date” of November 1, 2016. The project includes sports lighting at the
Owasso Sports Complex which was completed during the month of September. On October 6, 2015, PMg
observed completed installation of the sports lighting at a site meeting with David Warren of the Owasso
Parks Department. The project also includes installation of shade structures over the bleacher seating.
This work has not begun and PMg will be involved in that process as well. For next month, PMg will
request final documentation for the lighting project and a schedule for the shade structure project. PMg
met with Mr. Feary and reviewed the outstanding documents required to process a final payment/
reimbursement. Mr. Feary plans to resubmit an application soon and we anticipate full payment this
month on the lighting project. PMg worked with Mr. Feary and is expected full documentation and a
request for payment reimbursement early in April. In April, Owasso was reimbursed for the full amount of
the contract with Shawnee Lighting Systems. No work has been started on the shade structure portion of
the project. No change for May. PMg will contact Mr. Feary to review projects. PMg met with Mr. Feary
during June and reviewed current and upcoming Owasso projects. The shade structure project is
upcoming, however, no dates have been set.
Vision2025
June 2016
Proj. Page 64
Owasso Events Facility – Sports Park Project
SUB-FUND NO.: G3
R
Modification Date:
R
Modification Date:
Design Documents
Preliminary
R
Final Bid Documents
R
Advertisements
R
$ 405,665
$
$
R ------ Received
W ------ Waived
R
Unallocated
Funding Status
$ 405,665
Full
Vision2025
June 2016
Proj. Page 65
Jenks Trail System Extension Project
SPONSOR: City of Jenks, Oklahoma
DESIGNATED CONTACT PERSON:
SUB-FUND NO.: G4
Robert Carr
Approved Excess Sales Tax
dated September 21, 2015
DESIGN TEAM: Marquardt Engineering; Bill Cyganovich, P.E.
CONSTRUCTION TEAM:
REPORT PERIOD: June 1 – June 30, 2016
1. S. Elm Street Trail:
No change in project status.
2. 111th Street Trail (Elm to Elwood):
a. Final construction design is in progress.
b. Rights-of-Way (ROW) appraisals were completed, and ROW acquisitions are in progress.
PMg OBSERVATIONS (including any project concerns): The Project is an extension of the existing City
of Jenks, Oklahoma Trail System. The new portion of the trail will be within the East side of the right-ofway on South Elm Street between 111th Street and 121st Street and within the North side right-of-way on
111th Street and Elwood. The new Cash Project account has been set up with Tulsa County Information
Technology Department for Vision 2025 reporting with initial funding of $150,000 of the $1.2Million
allocation. PMg has provided instruction and appropriate payment forms for the Vision 2025 payment
process. PMg has requested and received the City Attorney legal opinion, schedule and current contracts
for this project. Budget information from City of Jenks is pending review of preliminary design. In order for
PMg to manage the cash flow schedule for overall Vision surplus funding, PMg has requested from the
City Engineer an estimated budget number for the Right of Way acquisition and an estimate of funds
needed to coincide with the construction schedule dates.
The Conceptual Design was approved by the City Council in November 2015 and was provided to PMg in
January 2016. The City obtained the services of an appraiser for the right-of-way and general utility
easement and submitted an invoice for his services. PMg requested a copy of the appraisal.
A check was issued in February 2016 for the acquisition of right-of-way on Elm Street between 121st
Street South & 113 Street South. The amount of the acquisition was twice the budgeted amount. PMg
has requested a revised budget from the City to include any additional acquisitions that might be needed.
Vision2025
June 2016
Proj. Page 66
Jenks Trail System Extension Project
SPONSOR: City of Jenks, Oklahoma
SUB-FUND NO.: G4
PMg received the preliminary engineer’s design cost estimate and drawings for the Elm Street Trail along
with a schedule and budget for both trails. The ROW budget amount remains outstanding pending
appraisals for the 111th Street trail. No bid dates have been identified. PMg is concerned that the balance
remaining will not cover remaining ROW needs. The current CIA expires August 2016 and will need to be
amended for additional funding.
PMg met with Jenks Engineering department to discuss the details and requirements of the two
trails being designed. PMg has requested updated construction schedule and budget.
R
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 1,211,047.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 150,000
Partial
Vision2025
June 2016
Proj. Page 67
Owasso Heart Health 5k Trail Project
SUB-FUND NO.: G5
Excess Sales Tax
CIA dated 12/1/2015
DESIGN TEAM:
CONSTRUCTION TEAM:
Project is in initial design with no progress as of yet. (NO CHANGE)
made and has been received by PMg. The project is a pedestrian trail to be built around and through the
Owasso Sports Park and connect to Owasso’s future trail system. PMg has inquired about a project
schedule and will monitor design progress. PMg met with Mr. Feary and has been working to help the
monitoring and billing procedures. There is no change in status for March. A meeting is planned for April
11. PMg met with John Feary as planned to review open and upcoming projects. The 5K project will take
some time to design. There was no change in status. PMg to follow up with Mr. Feary in June. June PMg met with Mr. Feary to assist in planning of funds and get an updated status report on open
projects.
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 830,000
$
$
R ------ Received
W ------ Waived
R
Unallocated
Funding Status
$ 830,000
Full
Vision2025
June 2016
Proj. Page 68
Owasso Expansion of Rayola Park Splash Pad Project
DESIGNATED CONTACT PERSON:
SUB-FUND NO.: G6
John Feary
Excess Sales Tax
CIA dated 12/1/2015
DESIGN TEAM: Planning Design Group, Tulsa
CONSTRUCTION TEAM: RJR Contractors, Arkansas
Construction is in progress and scheduled to be complete close to July 1. Contractor began site work on
4/22/2016. Recent rains have delayed the progress.
made and has been received by PMg. The project is an expansion of the Rayola Park slash pad to
include new water features. PMg will be attending the upcoming pre-work meeting and monitoring the
progress of the project. PMg will attend all construction update meetings and monitoring all work. The
pre-work meeting has not been held yet as project materials are still being approved. PMg will continue to
monitor. PMg is monitoring progress on the splash pad project. There were many rain delays in May.
PMg continues to oversee the work. June – Work is nearly complete with park expected to re-open in
early July. PMg met with Mr. Feary to assist in planning of funds and get an updated status report
on open projects.
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 300,000
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 300,000
Full
Vision2025
June 2016
Proj. Page 69
Broken Arrow Rose District Improvements
SUB-FUND NO.: G8
DESIGNATED CONTACT PERSON: Tom Hendrix, Engineering Division Manager
Capital Improvement
Agreement – (cash) Approval date January 25, 2016; Amendment June 6, 2016
DESIGN TEAM: Engineering: R. L. Shears
CONSTRUCTION TEAM: Water Feature: Magnum Construction
Interactive Water Feature
Construction is underway and is approximately 30% complete. Weather is causing some delays in
construction progress, but completion is still scheduled for September 2016.
Streetscape, Intersection & Sidewalk Improvements
The construction contract was advertised for bids on June 15, 2016. Bids will be opened on July 7, 2016.
Contract award is scheduled for July 20, 1016, and the anticipated construction start is mid-August 2016.
approved January 25, 2016 with a cease date of February 1, 2017. The amount approved by the Vision
Authority and Board of County Commissioners for the Proposition 4 allocation is $2,737,500.00.
Maximum amount funded with this CIA is $1,100,000.00. Additional funding will be provided as sales tax
collections allow. The first of the projects will be installation and construction of an interactive, zero grade
fountain at and in front of the Farmer’s Market Pavilion. PMg met with City of B.A. to discuss document
requirements and the process to submit payment applications.
Interactive Water Feature The budget for this project is currently at $1,485,755.50. The City of Broken
Arrow awarded the construction contract in the amount of $1,322,541.00. PMg attended the PreConstruction meeting on April 15. In order to meet the project schedule, the City issued a bid package for
the water feature mechanical equipment and assigned this contract to the Magnum construction contract.
A delivery date has not been set. The granite pavers are scheduled to be on site July 1, 2016.
Streetscape, Intersection, Sidewalk Improvements & Gateway
The City of Broken Arrow entered into agreement with R. L. Shears for design of the streetscape,
intersection, sidewalk improvements and gateway. The project is scheduled for a 5-month
substantial completion date of December 2016.
An amendment to the Capital Improvement Agreement was approved by the Board of County
Commissioners on Monday, April 25 to increase the maximum amount funded to $1,500,000.00. The CIA
has been forwarded to the City for execution. The Amendment was effective June 6, 2016. PMg is
discussing options with the City of Broken Arrow to prepare a second amendment. The City is
proposing funding a portion of the project with B.A. Capital Improvement Funds and then seek
reimbursement when Vision 2025 funding is available. Results of the bids for the Streetscape
project will determine the amount of funds needed.
Vision2025
June 2016
Proj. Page 70
Broken Arrow Rose District Improvements
SUB-FUND NO.: G8
X
Modification Date:
X
Modification Date:
Design Documents
Preliminary
Final Bid Documents (Water Feature)
Advertisements (Water Feature)
$ 2,737,500.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 1,500,000.00
Partial
Vision2025
June 2016
Proj. Page 71
Broken Arrow Creative Arts Center
SUB-FUND NO.: G9
DESIGNATED CONTACT PERSON: Michael Skates
Capital Improvement
Agreement – (cash) Approval date February 2, 2016
DESIGN TEAM:
TBD
CONSTRUCTION TEAM: TBD
The Creative Arts Center in the Rose District is intended to be a gathering place for local artists and the
general public. It is anticipated that the Center may include a gallery exhibit hall, a jazz lab, a culinary lab,
a blackbox theater, a performance center, and workshop areas for ceramic, glass, and sculpting. The City
will be starting discussions with the Arts Council in March 2016 on the selection of an architect.
Project Funding includes 2.6 million Vision and 1.4 million General Obligation Bond. Currently, $550,000
is available from Vision funds. The full amount is expected in January 2017.
A committee meeting was held May 9. Discussion included the schedule for selection of a Consulting
Firm for the design of the Center. Initial LOI, Letter of Interest, were sent out early May. Twenty-one firms
responded.
A committee meeting was held June 13. Discussion included information for the RFP (request for
proposals). The RFQ (request for qualifications) are to be returned to the City July 12. The RFP will
include a brochure and concept design. RFP will require applicants to prepare a schematic design.
The committee also stated that the Arts Council is now Arts OK (Regional Arts Alliance of Broken Arrow).
There were no program updates. The Warren Foundation has opened the door to funding request after
July 1st. Other funding from various groups and foundations is being sought but no specific indications of
commitments have been made.
There will not be a committee meeting in July.
The Capital Improvement Agreement was approved February 2, 2016 and has a cease date of February
1, 2017. The amount of the approved allocation for the Proposition 4, is $650,000.00 with a maximum
amount of advance of $100,000. A private company has committed the property at W. Dallas Street and
S. Main Street. PMg met with City of B.A. officials to discuss document requirements and the process to
submit payment applications. This project is in the planning stages and has not decided to build a new
facility or redesign the current structure. No schedule or budget has been submitted at this time.
The Advisory Committee for the Center for Arts, Innovation and Creativity is fund raising with a goal to be
fully funded by the end of year 2016. A draft Architectural Letter of Interest was provided by the City of
Broken Arrow Engineering Department for review by the Advisory Committee. The Letter will be issued
May 2016 along with a preliminary conceptual drawing.
Representatives from the City of Broken Arrow met with PMg to determine funding for additional projects.
As a result, the funds allocated to this project will be re-allocated to a streetscape project. The City will not
seek funding for the Creative Arts Center in 2016.
No Report Modifications this period June 2016
Vision2025
June 2016
Proj. Page 72
Broken Arrow Creative Arts Center
SUB-FUND NO.: G9
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 650,000.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 100,000.00
Partial
Vision2025
June 2016
Proj. Page 73
Bixby Charley Young Event Park Project (P3)
SUB-FUND NO.: H0
DESIGNATED CONTACT PERSON: Jared Cottle, City Manager
Capital Improvement
Agreement (cash) March 14, 2016; CIA Amendment June 2, 2016
DESIGN TEAM:
Planning Design Group; Atlas General Contractors
Bids were opened for the Charley Young Event Park project on June 21, 2016. Five Bids were received.
Atlas Construction was the low bidder in the amount of $2,051,713.65 and was awarded the Contract by
City Council at the June 27th Regular Council Meeting. The second low bid amount was $2,094,893.87,
and the Architect’s Estimate was $2,292,364.00.
A start date in mid-July with project completion by May of 2017 is expected.
approved March 14, 2016. The new cash projects account has been set up with Tulsa County Information
Technology Department for Vision 2025 reporting with initial funding of $250,000 of the $2,041,608.00
allocation to begin the design process. The Conceptual Design was prepared by PDG as part of the
Master Plan utilizing Proposition 4 funding. The Charley Young Event Park Project was chosen from the
Master Plan by the City of Bixby as their highest priority utilizing Vision 2025 excess sales tax.
The Event Park consists of reconstructing an existing downtown landmark Park and adding directional
signage for the downtown area. The project will include land acquisition and infrastructure such as
streetscaping, landscaping, new facilities, building improvements, streets, traffic control, signs, lighting,
storm water structures and facilities.
The City of Bixby will be advertising the construction portion of the project in May/June for a projected
construction start date of July 1, 2016.
The Amendment to the Capital Improvement Agreement to increase the Maximum Amount of
Advance to the fully funded amount of $2,041,608 is effective June 2, 2016. The budget for this
project exceeds the Vision 2025 funding. The City of Bixby will utilize their Capital Improvement
funds for the balance. PMg requested a revised budget to include the additional funding.
Vision2025
June 2016
Proj. Page 74
Bixby Charley Young Event Park Project (P3)
SUB-FUND NO.: H0
X
Modification Date:
X
Modification Date:
Design Documents
Preliminary
Final Bid Documents)
Advertisements
$ 2,041,608.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 2,041,608.00
Full
Vision2025
June 2016
Proj. Page 75
JENKS PUBLIC PARK AND PARKING PROJECT (P3)
SPONSOR: City of Jenks
SUB-FUND NO.: H1
DESIGNATED CONTACT PERSON: Robert Carr
Capital Improvement
Agreement – (cash) Approval date April 4, 2016
DESIGN TEAM:
GSHelms & Associates, LLC
1. Pocket Park:
Design of the park project is currently being prepared.
2. Parking Lots:
Contract documents were completed for DB Builders, LC, Tulsa, OK. The Notice to Proceed date
was June 7, 2016 with a completion date of August 1, 2016.
Earthwork has been completed at the parking lots located on “A” Street and “B” Street. Electrical
conduits and stormwater are currently being installed at the “A” Street parking lot.
The Capital Improvement Agreement was approved on April 4, 2016 with a cease date of May 1, 2017.
The allocation is $1,100,000 and fully funded. The City was provided the appropriate payment forms and
instructions by PMg for the Vision 2025 payment process.
The proposed Pocket Park project consists of a park at 220 E. “A” St. that includes a stage, green space,
public restrooms, bike racks, and 32 parking spaces. The Parking Project includes two public parking
areas providing approximately 15 spaces at 312 E. “B” St. and 50 spaces at 110 W. “A” St. This project is
in close proximity to Jenks High School and Jenks Main Street, which will connect the two in order to
complement one another.
Work for the parking lots began in mid-June. Asphalt is scheduled for mid-July. Construction
meetings are being held weekly.
Vision2025
June 2016
Proj. Page 76
JENKS PUBLIC PARK AND PARKING PROJECT (P3)
SPONSOR: City of Jenks
SUB-FUND NO.: H1
R
Modification Date:
R
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 1,100,000.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 1,100,000.00
Full
Vision2025
June 2016
Proj. Page 77
Sperry Sidewalks and Streetscape (P4)
SUB-FUND NO.: H2
DESIGNATED CONTACT PERSON: Mr. Bill Howard, PMg
Excess Sales Tax - Approved
DESIGN TEAM: Cowan Engineering Group
CONSTRUCTION TEAM:
Modification Date:
Modification Date:
Design Documents
Preliminary
Final Bid Documents
Advertisements
$ 278,757.00
$
$
R ------ Received
W ------ Waived
Unallocated
Funding Status
$ 278,757.00
Full
Vision2025
June 2016
Proj. Page 78
Owasso 76th Street North and Main (P4)
SUB-FUND NO.: H3
Excess Sales Tax CIA dated
6/7/2016
DESIGN TEAM:
CONSTRUCTION TEAM:
Mr. Feary reported that the project is now in design.
PMg OBSERVATIONS (including any project concerns): The Capital Improvements Agreement with
Tulsa County was executed on June 7, 2016. The maximum advance is $1.5M and has a cease date of
June 1, 2017. PMg has requested an opinion letter from the city’s attorney as required by the Vision
Authority. The project is to include a complete restoration of the intersection layout, paving, signalization
and landscape.
Modification Date:
Modification Date:
R ------ Received
W ------ Waived
Design Documents
Preliminary (Community Center, Pool, & Shelters)
Final Bid Documents (Community Center, Pool, & Shelters)
Advertisements (Community Center, Pool, & Shelters)
Bid Tabulations & Award (Community Center, Pool, & Shelters)
$ 1,500,000.00
$
$
Unallocated
Funding Status
$ 1,500,000
Full
Vision2025
June 2016
Proj. Page 79
PMg
Program Management
Owner’s Representative
Capital Improvements Planning
VISION 2025 JUNE 2016 FINANCIAL REPORTING
Sales Tax Collections
In the month of June 2016, Tulsa County received $5,125,476.00 in Vision 2025 sales tax dollars. Sales tax
projections had previously been revised downward slightly. Collections currently conservatively exceed
projections and continue to indicate sufficient funds to meet all obligations and are forecast to provide a
modest future surplus for projects.
Sales Tax Retained and Invested
For information regarding Sales Tax Funds not yet applied to specific accounts, refer to sub-fund 08 in the
financial reports.
Vision 2025 Financing
Vision 2025 utilizes a combination of advance funding proceeds (to be repaid by the sales tax proceeds) and
Pay-As-You-Go funding for the delivery of projects. This approach provides for accelerated project
deliveries while maintaining low interest costs.
The future minimum required sales tax transfer to Bond Trustee will be $3,228,388.16, beginning in June
2016 and for the final three months.
601 South Boulder Ave  Suite 1200  Tulsa, OK 74119
(918) 582-7595  Fax (918) 587-4763  www.pmgtulsa.com
Visit www.Vision2025.info
VISION 2025 SALES TAX REPORT, (compiled)
FISCAL
YEAR
* DATE
RECEIVED
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
Yearly Total
July 14, 2015
August 17, 2015
September 10, 2015
October 13, 2015
November 10, 2015
December 10, 2015
January 11, 2016
February 10, 2016
March 10, 2016
April 11, 2016
May 10, 2016
June 10, 2016
2016
$15,213,697.60
$47,488,079.18
$50,637,239.55
$53,519,887.48
$55,825,025.79
$57,805,564.29
$53,712,895.73
$54,513,169.89
$57,644,310.44
$59,539,441.22
$61,632,697.64
$62,249,024.62
$5,454,926.98
$5,475,305.31
$5,066,430.14
$5,328,897.83
$5,247,089.41
$5,566,109.65
$5,711,357.59
$5,899,805.11
$4,862,857.00
$5,446,676.82
$5,502,929.14
$5,125,476.00
$64,687,860.98
$15,213,697.60
$62,701,776.78
$113,339,016.33
$166,858,903.81
$222,683,929.60
$280,489,493.89
$334,202,389.62
$388,715,559.51
$446,359,869.95
$505,899,311.17
$567,532,005.81
$567,532,005.81
$572,986,932.79
$578,462,238.10
$583,528,668.24
$588,857,566.07
$594,104,655.48
$599,670,765.13
$605,382,122.72
$611,281,927.83
$616,144,784.83
$621,591,461.65
$627,094,390.79
$632,219,866.79
$632,219,866.79
Grand Total
$694,468,894.41
$632,219,866.79
Total
2017
*
** AMOUNT
RECEIVED
TOTAL TO DATE
*** SALES TAX
ESTIMATED
REVENUES
(FORECAST)
$15,213,697.60
$47,488,079.18
$50,637,239.55
$53,519,887.48
$55,825,025.79
$57,805,564.29
$53,712,895.73
$54,513,169.89
$57,644,310.44
$59,539,441.22
$61,632,697.64
$62,249,024.62
↓
↓
↓
↓
↓
↓
↓
↓
↓
↓
↓
↓
$62,871,514.87
$39,687,643.76
$732,340,192.06
Sales tax received is reported in the month received from the State, not the collection
period which predates it. (ie, Sales tax received in March 2004 was actually collected in
January 2004)
** Total Vision 2025 Sales Tax Receipt as reported by Tulsa County (see following page)
*** Revised projections provided by Dr. John Piercy effective 11/15/2009. Year end totals are
adjusted to actual receipt to accurately represent the Total Estimated Revenues.
**** Projection revised for 2015 & forward to reflect Legislative change to .5% fee
June 2016

Vision 2025 June 2016 Report

Transcription

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