Board of Directors

IASBO
Board of Directors
Wednesday, April 27, 2016
Board Room, Gateway Hotel, Ames
Convene 3:00 P.M.
President – Doug Nefzger
President Elect – Melissa Fettkether
Past President – Michelle Wearmouth
Secretary –– Craig Mobley 2014-2016
Treasurer –– Kim Sheets 2015 - 2017
Director Dist 1 – Kevin Kelleher 2015 -2017
Director Dist 2 – Lora Appenzeller-Miller 2014-2016
The MISSION of the Iowa Association of School
Business Officials is to provide programs and services
that promote the highest standards of school business
management practices and professional growth. The
goal is to continually support Iowa ASBO members to
be THE BEST Professional School Business Officials
and Leaders in the country.
Strategic Plan
1.
Provide the highest quality professional
development for our members
2.
Strengthen relationships with other member
organizations
3.
Promote our organization and members to
others
4.
Professional networking and celebration of
member’s accomplishments
5.
Provide services and endorsements that
benefit our members and districts
JRS time guesstimates:
+ = 1-2 min
++ = 5-10 min
+++ = more time
Agenda:
Call to order – President Nefzger
1 +++Determine fall 2016 conference topics and possible presenters
a. General and breakout session topics and presenters
b. Social / networking event
c. Standards and session topic Board member assignments
 Finance/Accounting - Kevin Kelleher, Tim Bloom, Claudia Wood, Scott Larsen
 Legal Regulatory - Kim Sheets, Chad Vink, Mary Beth Fast, Brandon Hansel
 Technology - Craig Mobley, Sherry Luskey, Nick Lenhardt
 Personal Growth - Michelle Wearmouth, Helen Burrington, Denelle Gonnerman
 Social Networking - Melissa Fettkether, Laura Morine, Kris Smith
 Doug and Lora - HR topics
2. +Review prior minutes for correction and approval – Feb 5, Mar 7, Annual Mar 30
3. +Review Treasurer’s reports for Jan,Feb,Mar 2016
4. +Executive Director reports
a. Forecast 5 Proposal
b. Spring conference preliminary financial report (refer to attached)
c. Atty tracking of hours for determination of continuing retainer or convert to billing
per hour for services needed (update from summer discussion)
5. Review and approve 2015-16 pcard rebate distribution (details provided at board meeting)
6. ++ Finalize summer leadership agenda and PD topic
Prairie Meadows – Prairie Rose room overlooking the track
July 7th
10 a.m. - noon –
Orientation for new board members - Doug, Melissa, Kevin, Mary Beth, Denelle
(other bd members who want to attend)
Mission - Strategic plan
Policy manual - Bylaws
Committees – Regions – Board structure
Budget – Annual Audit
Past successes
Non-dues resources, proceeds, purposes, projects
Campaign history – future
Culture of how decisions are made Expectations / duties list
Collaboration
DE – Assoc - ASBO Intl - Corporate
Briefly Summarize past 2 years minutes
Website
Agreements / contracts
Summer Leadership Session
1:30 - gather
2:00 – 3:30 update strategic plan - Melissa, Doug, Kevin
3:30 - 5:00 showcase of best practices by past pres (5 min on something to share
from their district)
break to check in
6:00 - reception (beer & wine with cash bar) - invite titanium corp partners
7:00 – dinner – (possible education on odds, betting, etc.)
July 8th
8:30 - breakfast
9:00 - 11:30 - PD TBD
Zimmerman Brave Questions Books
DISC training by VOYA
Tech by Atlantic CSD trainer
Business Writing
Other?_____
11:30 dismiss
7. ++Review other state visitation reports for items to possibly incorporate / modify at IASBO
conf (refer to items previously sent to board)
a. General
i. Begin first day with breakout session(s) to allow distant attendees more drive
time
ii. Application process for board V-P and ASBO Intl candidate
iii. Recognition of current board members with pics and past pres and most
recent past pres pen at noon lunch OR first gen session opening
b. Fall Conf
i. Student entertainment during lunch (space and time considerations)
ii. Luncheon for past pres (currently have pre-social reception for past pres, board and
guests)
c. Spring Conf
i. Provide hour of dedicated vendor time at annual show – offer early bird and
post conf PD session for those who need credit – have them be repeat of
another session
ii. Invite Prof Leader Recipient superintendents to presentation session
iii. Re-institute Exec. Dir. annual report (discontinued when began time crunch for SBO
renewal sessions)
8. +Approve 2015-16 SBO credit renewal payments (Detail at end of packet)
total contact hours offered since summer 2012 = 566
contact hours offered 2015-16 = 223
total renewal hours recorded since 2012 = 51,080 (through spring conf)
a. Blow credit recording - $7,200 = 72 @ $100 / class
b. Scharff application review and approval to BOEE – $6,000 = 60 @ $100 / class
9.
+ Discuss / approve proposed use of campaign $$ for inclusion in Board Manual of
Operations Addendum E (attached) {as requested from earlier Bd mtg}
"Appropriate" expenses would include:
- candidate travel - registration/air/mileage/rental/lodging/meals
- candidate promotional materials
- candidate hosted campaign dinners / receptions for potential voters
- candidate may select up to two IASBO members per fiscal year to accompany to
affiliate visitations / functions and pay for reasonable costs (transportation, lodging, etc)
These two opportunities are in addition to up to four affiliate visitations with the IASBO
President, President Elect, Executive Director and Assistant Director to be paid by
IASBO.
-The campaign funds are to support the individual’s candidacy, not other's travel, lodging,
food / beverage, entertainment, etc., in addition to those mentioned above.
10. Succession/Transition plan
11. other
Future meeting dates / locations for IASBO conferences
June 28, 2016 (T)
October 26, 2016
October 27-28 2016 (Th-F)
March 29-30, 2017 (W-Th)
October 31 – Nov. 1, 2017 (T-W)
IASBO Bootcamp
IASBO Orientation for new SBO
IASBO Fall 2016 – Meadows Conf. Center
IASBO Spring 2017 Scheman
IASBO Fall Conference 2017 – Meadows
ASBO Intl Annual Meetings
September 23–26, 2016
Phoenix, Arizona
September 22–25, 2017
Denver, Colorado
October 25–28, 2019
National Harbor, Maryland
October 2–5, 2020
Nashville, Tennessee
September 21–24, 2018
Kissimmee, Florida
IASBO BOARD OF DIRECTORS MEETING
February 5, 2016
11:30 a.m. – Waukee Community School District Admin. Center
Waukee, Iowa
The Board of Directors of the Iowa Association of School Business Officials met on Friday,
February 5, 2016, at the Waukee Community School District Administration Center, Waukee, IA.
Members in attendance were Michelle Wearmouth, Executive Director Jim Scharff, Assistant
Executive Director Nancy Blow, Craig Mobley, Lora Appenzeller-Miller, Doug Nefzger (via
electronically), Melissa Fettkether (via electronically), Kim Sheets (via electronically), and Danielle
Haindfeld.
Call to Order
President Nefzger called the meeting to order at 11:56 p.m.
Review of Minutes
Motion by Appenzeller-Miller, seconded by Appenzeller-Miller to approve the minutes of the
November 18, 2015 minutes as presented. Motion carried by all voting aye.
Review Treasurer’s Report
Motion by Fettkether seconded by Wearmouth to approve the October, November, and December
2015 Treasurer’s reports as presented. Motion carried by all voting aye.
Executive Director Report
a) Disclaimer language for conference presenters and attendees
Jim Scharff presented guidelines and disclaimer language developed for presenters and
attendees at IASBO meetings and conferences. The language regarding socio-economic
status was removed.
b) Consideration of limiting number of corporate partners at each level
The recommendation is to consider removing the bronze level of corporate partners due to
the fact that currently there is only one bronze level corporate partner. A formal decision on
this topic will be made at the April 2016 board meeting.
c) Fall Student Activity Conference Financial Report
Jim Scharff informed the board that IASBO’s share of profit of the student activity
conference was $8,957.52.
d) Strategic Plan status report
Jim Scharff reviewed the 2015-16 IASBO strategic plan and noted items that IASBO has
done over the past year to comply or meet the standards of the current strategic plan. One
additional idea for 2016-17 recognition of the profession is to develop and hand out 10 and
25 year pins to members.
e) pCard Update
Jim Scharff gave the board an update on the current state of the pCard program in regards to
the “push vs. pull” issue. Lora, Melissa and Jim will be attending a meeting in the next
week with the State Auditor’s office to further discuss this topic.
f) Vendor Show Update
All but one booth will be occupied at the vendor show for the Spring conference as of the
time of this board meeting. Twelve firms have made application for the Corporate Learning
Lab.
g) Professional Leadership Update
The two recipients of the professional leadership award have been identified. Would the
board like to have the recipients make their own comments at the Spring conference? It was
decided to not change the process as we have done it in the past.
h) Segregation of Duties Presentation at Minnesota ASBO
Minnesota ASBO has asked to have the segregation of duties presentation at their May
conference. Patti Schroeder and Nancy Blow will be the IASBO representatives.
i) Update on Special Report Request to Ahlers
The board made the decision to have the special report developed by Ahlers in regards to
ACA rules and regulations mainly regarding “cash in lieu” issues to be sent out to all
members. A meeting will be scheduled with interested representatives from IASBO, ISEA,
IASB and SAI to review the document for common understanding.
j) Related Special Items from AEDG Meeting Notes
Jim Sharff reviewed topic from the AEDG meeting. One item of interest would be creating
a “procedure manual” in order to make sure Jim knows how to accomplish what Nancy does
and vice versa in case of an emergency situation. Other topics of interest from the AEDG
meeting were discussed.
k) Crowd Mics
Jim Scharff discussed the used of “Crowd Mics” at IASBO conferences. The discussion
focused on the idea that “Crowd Mics” will work better if used only for specific
presentations. IASBO will take a break from using “Crowd Mics” especially with trying the
new attendance software program for the Spring conference.
Annual Review of IASBO Board Manual of Operations Document & Ethics Reminder
The board reviewed section 3 of the IASBO Board Manual of Operations. The only items that
needed to be updated were in regards to the internal cash management process and the mileage
reimbursement form. The other discussion focused on item 3.6 – Advocacy Support and who
would determine what would be a reasonable and approved expense. The board will revisit item 3.6
of the manual of operations to add clarifying language. Appenzeller-Miller made a motion to
approve the recommended changes to section 3 of the IASBO Board Manual of Operations,
seconded by Sheets. Motion carried unanimously.
Nomination Report
a. President-elect – Kevin Kelleher
b. Secretary – Mary Beth Fast
c. Director District One – To be determined by regional directors
d. Director District Two – To be determined by regional directors
e. Professional Growth – Jackie Wells & Greg Reynolds
President Nefzger Updates:
a. Succession Planning Process
A rough draft of the succession plan was provided to the board. The board will take formal
action on this topic at a future board meeting.
b. Fund Balance reduction via ASBO Intl. Membership Proposal
A rough draft of the fund balance reduction plan was presented. The board will take formal
action on this topic at a future board meeting. President Nefzger and Executive Director
Scharff will prepare draft specifics to provide additional clarity and direction to the concept.
Confirm IASBO Board Meeting Dates for 2015-2016
a. Spring Wednesday April 27 3 p.m. – Ames - Plan fall conference sessions
Confirm Spring Conference Topics and Presenters
a. Handout books – continue to print? – failed to address this topic
b. General and Breakout Session Topics and Presenters – schedule included
c. Social/Networking Event in – Game night at ISU Alumni Center
d. Guests – Colorado, Wisconsin, and Chuck Peterson from ASBO Intl.
Summer Session Dates
a. Bootcamp – June 28
b. Leadership – July 7-8 or 14-15 – Study topic / Horsager Daily Edge – Zimmerman book –
Brave Questions – Others? Possibly the new John Gordon book
Other as Previously Submitted by Board Members
None
Future meeting dates / locations for IASBO conferences
March 30-31, 2016 (W-Th)
IASBO Spring 2016 Scheman
June 28, 2016 (T)
IASBO Bootcamp
October 26, 2016
IASBO Orientation for new SBO
October 27-28 2016 (Th-F)
IASBO Fall 2016 – Meadows Conf. Center
March 29-30, 2017 (W-Th)
IASBO Spring 2017 Scheman
October 31 – Nov. 1, 2017 (T-W)
IASBO Fall Conference 2017 – Meadows
ASBO Intl Annual Meetings
September 23–26, 2016
Phoenix, Arizona
September 22–25, 2017
Denver, Colorado
October 25–28, 2019
National Harbor, Maryland
October 2–5, 2020
Nashville, Tennessee
September 21–24, 2018
Kissimmee, Florida
With no further business before the board, it was motioned by Appenzeller-Miller, seconded by
Wearmouth to adjourn. Motion carried unanimously. Meeting adjourned at 1:17 p.m.
Respectfully submitted by Craig Mobley
IASBO Secretary
IASBO BOARD OF DIRECTORS MEETING
March 7, 2016
2:00 p.m.
Meeting via webinar
The Board of Directors of the Iowa Association of School Business Officials met on Tuesday,
March 7, 2016 via webinar. Members in attendance were Michelle Wearmouth, , Lora
Appenzeller-Miller, Doug Nefzger, Melissa Fettkether, Kim Sheets in addition to Executive
Director Jim Scharff and Assistant Executive Director Nancy Blow
Call to Order
President Nefzger called the meeting to order at 2:00 p.m.
Scharff reviewed the following proposal:
Iowa ASBO Professional Enhancement Scholarships
Purpose:
Direct excess association fund balance to promote member professionalism
Proposed for current 2015-16 year with announcement at spring conference
50-fifty – Aspiring SBO Scholarships
(impact on balance = 50 x $125 x 2 yrs = $12,500)
“Aspiring SBO scholarship” to waive Iowa ASBO basic dues of $125 per year for two years for
those who join ASBO Intl for the first time
Criteria:
a. Annually reviewed by board for continuation, modification or termination
b. Commitment expected of recipients – 2 yrs
c. Minimum eligibility requirement – 2 yrs experience as SBO and member of IASBO
2 yrs
d. Applicants provide notice of interest by the annual spring conference
e. Recipients determined by the annual spring conference
f. ASBO Intl membership completed by July 31 for each of the next two years (to ensure
ability to vote in upcoming ASBO elections)
g. Recipients complete annual report of the value of exposure to ASBO Intl
opportunities, information, publications, etc.
h. Recipients may receive the scholarship one time
2-two – Veteran SBO Scholarships
(impact on balance 2 x $2,000 = $4,000)
“Veteran SBO scholarships” to receive reimbursement up to $2,000 for registration, transportation,
lodging to attend ASBO Intl major event within one year of the scholarship award.
Criteria:
a. Annually reviewed by board for continuation, modification or termination
b. Commitment expected of recipients – attend one major ASBO Intl event within one
calendar year of the award (ELF, Eagle, Annual Fall ASBO Intl Conf)
c. Minimum eligibility requirement – Iowa ASBO member 5 years and ASBO Intl
member 3 yrs.
d. Applicants provide notice of interest at annual spring conference
e. Recipients determined by drawing at annual spring conference
f. Recipients may apply every 5 yrs
g. Recipient expectations – submit an article for distribution to IASBO members on an
element of professional learning at the event.
h. Actively assist in the promotion of an Iowa candidate for ASBO Intl office if
attending the Fall ASBO Intl Conf
Motion by Keheler seconded by Wearmouth to approve the proposal Motion carried by all voting
aye.
President Nefzger reported on the billing for the Special Report regarding employee compensation
in lieu of insurance recently provided by Ahlers Law. The initial goal was to keep the cost in the
$6,000.00 range with the final bill being received for $7405.50 as the project was a bit more
involved than originally imagined. The document has been very well received by the membership.
In addition Iowa ASBO has enhanced relations with ISEA, IASB, and SAI in taking the initiative
on the issues. Hearing no questions or concerns the obligation will be paid.
The meeting was adjourned at 2:18 p.m. on motion by Keleher, second by Sheets.
Iowa ASBO Annual Meeting
Wednesday, March 30, 2016
The annual meeting was called to order by President Nefzger at 8:35 a.m.
There were 396 total registered for the conference with a quorum required of at least 50%
attendance. With 487 active members there was 81% in attendance with an official meeting
declared.
There were no proposals for bylaws changes:
Past President Wearmouth presented nominations for IASBO Board positions for the 2016
election.
 President –Elect (advance to President in 2017-18): Kevin Kelleher – Dubuque Schools
 Secretary (first 2 yr term): Mary Beth Fast – Atlantic Schools
 Director, District One to complete Kevin Kelleher’s remaining one year term: (Regions
1,5,6,7,10 ) Denelle Gonnerman – Cedar Falls Schools
 Director, District Two (second 2 yr term): (Regions 2,3,4,8,9): Lora Appenzeller-Miller
– Waukee Schools
A motion was made by Angie Morrison and seconded by Jan Miller-Hook for approval of
nominations.
A member expressed concern that there were two members of the board from the same
district. It was explained that the regional directors determine the district director and there
were no other regional directors willing to take on the assignment. There were no
nominations from the floor and a voice vote for approved the list of nominations to the
various positions. The voice vote was approved with two dissenting votes.
There was no further business and the meeting was adjourned by President Nefzger at 8:45.
Secretary
Craig Mobley
Iowa ASBO Special Board Meeting
Thursday, March 31, 2016
Minutes to be coming from Sect Mobley
March Treas report to be coming from Treas. Sheets
April 25 balance = $460,887
Scheman March 29-31, 2016
registrations
tax
Tues
pCArd session
Wed
food
Exh space
room / equipt
1,567.00
serv
289.11
tax
11,511.52
4,940.00
3,075.00
total
1,856.11
serv
total
2,123.88 13,635.40
911.43
5,851.43
567.34
3,642.34
32,450 vendors
23,129.16
tax
Thurs
food
room / equipt
8,995.30
2,907.82
-
serv
total
1,659.63 10,654.93
536.49
3,444.31
59,478 Reg. fees
Event total (excluding pcard meeting)
Acad transfer ___@$5
14,099.25
37,228.41
-
Credit tracker
Trade show manager
Print & supplies
Drawing two $100
Speaker Expenses
ASBO Intl guests
fun run
Presenter Expenses for SBO credit sesions
Wed social At alumni center
1,800.00
5,400.00
2350.74
200.00
10,383.24
1,551.95
254.32
600.00
606.00
Net Proceeds / profit
91,928.00
31,553.34
2015-16
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/28/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
9/29/2015
10/7/2015
12/2/2015
2/3/2016
2/3/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/30/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
3/31/2016
4/28/2016
4/28/2016
4/28/2016
4/28/2016
4/28/2016
4/28/2016
Detailed Dive into SES
1
Student Activities - Public Purpose and Related Topics
1
Best Practices in Employee Handbooks
1
Employer Unforced Errors of Employment Decision Making
1
Best Practices in Hiring
1
Positive Pay - Processes to Stop Bank Fraud
1
Best Practices in Procurement
1
Compliance 101
1
GASB 68
1
Overcoming Life's Goliaths
1
I'm Spread So Thin You Can See Through Me
2
How to Utilize the District Webpage
1
How to Monitor Your Special Ed Deficit
1
Figure Out This Tuition
1
Appropriate and Inappropriate Uses of Funds
1
DE Update
2
ACA
1
Communication and Interpersonal Skills
2
Technology in Education
1
Google
2
Prezi
1
Risk Management Best Practices
1
Safe School Training
1
Student Activity Funds: Public Purpose/Public Benefit
3
ACA, DOL, DAS 403b
2
FY 2016 Certified Budget – Changes & Reminders
1
Status Update—DOL’s Proposed White Collar Exemption Rule Changes
1
and ACA / IRS implications for negotiations
Solar/Wind Power
1
How to Have Crucial Conversations at work
1
403b Best Practices for SBO
1
ACA Cadillac Tax Stragegies
1
Exchange Insurance Purchasing
1
OSHA Requirements
1
Public Use of School Facilities
1
Safety in Schools
1
Take This Job and Love It
1
Personal and Professional Integrity
1
Retirement Planning
1
Transforming Tech in Euc
1
GASB and you
1
GASB 68
1
How to Prepare for Audit
1
Communicating Financial Realities
1
Internal Controls
1
Accounting for Construction Projects
1
Personnel Matters & Iowa's Sunshine Law
1
DE Update
1
IA Pupil Transp Bid Program
1
How to Promote the SBO Position
1
Ethics in the Workplace
1
Creating Financial Dashboards
1
How do you Fund Technology
1
Moody's Rating
1
Network Security, Cloud, 365
1
A Department look at Why Districts Go Negative and
2
Public Records Law and Legal/Case Law Update – Danielle Haindfield
2
Honing Your Presentation Skills
2
80 Degrees and Sunny – R. Hoffman
2
Integrated Presentation Techniques: “How to Share More Information
2
with More People” – Suzanne Clayton,
Risk Management for Public Schools – Robert Jester
2
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
2/17/2016
2/17/2016
2/17/2016
4/29/2016
4/29/2016
ISFLC
Financial Health Analysis
Fundamentals of Finance for Special Populations
Fundamentals of School Finance
Improving Internal Controls and Deterring Fraud
Preparation for Labor Negotiations
School Finance: Projections, Decision-Making and Reductions
Understand & Administer Employment Law - I
Develop a Working Line Item Budget
Preparation and Presentation of Certified Budget
Understand and Administer Employment Law - II
Acad Level III
Acad Level IV
60
72
15
15
15
15
15
15
15
15
15
15
18
18
259
New sessions - JRS
Sessions entered - NJB
* Acad Level I and II may be added later as SBO renewl is inconsistent
Board Manual of Operations
Addendum E – IASBO support of candidates for ASBO Intl Board positions
IASBO support will be provided in the amount of $5,000 per year for up to six years and approved
annually based on proposed budget and campaign activities. Additional IASBO support will be
available on a dollar for dollar matching basis up to an additional $5,000 per year. Considerations
are as follows: (1) limit IASBO money obligation to predetermined amount, (2) IASBO potential
financial campaign support known by candidate, (3) investment of fund raising activity for
candidate or committee will depend on planned activities, (4) acknowledges efforts by candidate to
continue local job responsibilities while meeting campaign schedule/efforts. Jan Miller-Hook made
a motion to include this proposal into section 3.6 of the board manual of operations. Kevin Kelleher
seconded the motion. Motion carried by all voting aye. (Iowa ASBO Board minutes October 24, 2012)
Supporting rationale: As Iowa ASBO membership in ASBO Intl consistently ranks in the top 10%
of total ASBO Intl membership by affiliate it is incumbent on Iowa ASBO to offer to participate in
the leadership and development of this professional association. To that end the Iowa ASBO Board
of Directors will authorize financial support from Iowa ASBO non-dues revenue sources in support
of candidate efforts as indicated above.