032816 Agenda - City of Plainwell

City of Plainwell
Rick Brooks, Mayor
Todd Overhuel, Mayor Pro-Tem
Lori Steele, Council Member
Brad Keeler, Council Member
Roger Keeney, Council Member
“The Island City”
Department of Administration Services
211 N. Main Street
Plainwell, Michigan 49080
Phone: 269-685-6821
Fax: 269-685-7282
Web Page Address: www.plainwell.org
AGENDA
City Council – March 28, 2016
7:00 PM
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Call to Order
Invocation
Pledge of Allegiance
Roll Call
Approval of Minutes/Summary – 03/14/2016 regular meeting.
General Public/County Commissioner Report
A. Commissioner Black report
Agenda Amendments
Mayor's Report
Recommendations and Reports:
A. Emerald Ash Borer Treatment Request
Council will consider approving the request to continue treating the Ash trees for Emerald Ash Borer.
B. 2016/2017 Road Salt Purchase Request
Council will consider approving the road salt purchase for the 2016/2017 fiscal year.
E. Resolution 16-08 –Recreation Grant – Sherwood Park
Council will consider adopting a resolution funding City Match and applying for a DNR Grant.
Communications: The 2/16 Water Renewal Report and the 12/17/2015 Inter-Municipal Sewer Meeting Minutes.
Accounts Payable - $86,471.99
Public Comments
Staff Comments
Council Comments
Adjournment
Note: All public comment limited to two minutes, when recognized please rise and give your name and address
The Island City
Plainwell is an equal opportunity provider and employer
SUMMARY
Plainwell City Council
February 22, 2016
1. Mayor Brooks called the regular meeting to order at 7:00 PM.
2. Invocation was given by Scott Fenner.
3. Pledge of Allegiance was given by all present.
4. Roll Call: Present Brooks, Steele, Overhuel, Keeney and Keeler. Absent:None
5. Approved Minutes/Summary of 02/22/2016 Regular meeting.
6. Heard from County Commissioner Don Black.
Roberts Kengis introduced himself to the Council he is a Republican Candidate running for County
Prosecutor.
Frank Baker introduced himself to the Council he is running for Allegan County Sheriff.
Marge Bakker: Chief County Court Judge she is running for County Court Judge. She spoke about
the Allegan County Legal Assistance Center
7. Adopted Resolution 16-07 Approving Sherwood Street Project funding for the 2019/2020 fiscal year.
8. Approved Special Event Permit 16-001 for the Annual Hicks Park Easter Egg Hunt.
9. Approved Special Event Permit 16-002 for Lighthouse Baptist to hold Summer Bible School on
August 9, 10 & 11 at Cook Park.
10. Approved sale of selected City Assets as presented.
11. Accepted and placed on file the January 2016 DPS Report, the 02/17/2016 Planning minutes, the
02/29/2016 Investment Activity and Fund Balance Reports.
12. Approved Accounts Payable for $402,541.13
13. Adjourned the meeting at 7:34 pm.
Submitted by,
Lori Steele
Council Member
The City of Plainwell is an equal opportunity provider and employer
MINUTES
Plainwell City Council
March 14, 2016
1. Mayor Brooks called the regular meeting to order at 7:00 PM.
2. Invocation: Was given by Scott Fenner
3. Pledge of Allegiance was given by all present.
4. Roll Call: Present: Mayor Brooks, Mayor Pro-Tem Overhuel, Councilwoman Steele,
Councilman Keeney and Councilman Keeler. Absent: None
5. Approval of Minutes/Summary:
A motion by Overhuel, supported by Keeler, to accept and place on file the Council
Minutes and Summary of the 02/22/2016 regular meeting. On voice vote, all voted in
favor. Motion passed.
6. General Public / County Commissioner:
Heard from County Commissioner Don Black.
Roberts Kengis introduced himself to the Council he is a Republican Candidate running for
County Prosecutor.
Frank Baker introduced himself to the Council he is running for Allegan County Sheriff.
Marge Bakker: Chief County Court Judge she is running for County Court Judge. She spoke
about the Allegan County Legal Assistance Center
7. Agenda Amendments:
None
8. Mayor’s Report
None.
9. Recommendations and Reports:
A. Superintendent Updike presented a Resolution adopting the Small Urban Program
Grant to pave Sherwood Street in the 2019/2020 fiscal year. The total cost of the
project is $476,677 and the city matching share is to be $101,677. The city will do
additional water/storm and sanitary work including engineering.
A motion by Keeler, supported by Keeney, to adopt resolution 16-07 as presented.
On a voice vote, all in favor. Motion Carried
B. A motion by Keeney, seconded by Overhuel to approve Special Event Permit
2016-001 requesting to use Hicks Park for the annual Easter Egg Hunt. On a
voice vote, all in favor. Motion passed.
C. A motion by Keeler, seconded by Keeler to approve Special Event Permit 2016002 requesting to use Cook Park for Vacation bible School on August 9,10 & 11.
On a voice vote, all in favor. Motion passed.
D. A motion by Keeney, supported by Keeler, to authorize the sale of listed City
assets (see attached). On a voice vote, all in favor. Motion Carried
10. Communications:
A motion by Keeler, seconded by Overhuel to accept and place on file the January 2016
DPS Report, the 02/17/2016 Planning minutes, the 02/29/2016 Investment Activity and
Fund Balance Reports.. On a voice vote, all in favor. Motion passed.
11. Accounts Payable:
A motion by Keeler, supported by Overhuel that the bills be allowed and orders drawn
in the amount of $402,541.13 for payment of same. On a roll call vote, all in favor.
Motion passed.
12. Public Comments
None
13. Staff Comments
Superintendent Updike reported that winter clean-up in Hicks Park has been completed.
ED Manager Siegel reported that the Art Hop was a success with over 300 people attending.
She also reported that she has been working on the bike path with other governmental units.
The Chamber dinner is at Lake Doster on March 29th. May 20th the Farmers Market reopens.
Superintendent Pond reported that he was working on hot water line pricing for the plant to
utilize the methane gas in additional ways. The cost is running about $60,000.
Manager Wilson reported that Chef Recycling wants to raise the cost. It will be a large
increase.
He will be giving the Council more info on the on-going sewer issues with Martin.
14. Council Comments:
None
15. Adjournment:
A motion by Steele, supported by Keeler to adjourn the meeting at 7:34 PM. On voice
vote, all voted in favor. Motion passed.
Minutes respectfully
Submitted by,
Lori Steele
Council Member
City Auction
WATER RENEWAL
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

Broken STHIL weed whip
2 - 30’ green houses with entry doors no fabric
3 19”computer monitors 2 HP 1 Dell
1 HP Docking station
5 Exterior Hood lights
Used Well Holding tank
4 pallets of decorative brick
2 Wilo-Emu 480 volt 4Hp grinder sewage pumps
DPW





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Small Trailer
Large yellow trailer
Two Marble weighing tables
Unit heater from City Hall basement
Boiler from City Hall
Plate Compactor
Engine analyzer
Tire balancing unit
Tire changing station
Case W-20 front end loader
Allegan County
Board of
Commissioners
DISTRICT 1
Dean Kapenga
616-218-2599
dkapenga@
allegancounty.org
DISTRICT 2
Jim Storey
616-848-9767
jstorey@
allegancounty.org
DISTRICT 3
Max R. Thiele
269-673-4514
mthiele@
allegancounty.org
DISTRICT 4
Mark DeYoung
616-681-9413
mdeyoung@
allegancounty.org
DISTRICT 5
Tom Jessup
269-637-3374
tjessup@
allegancounty.org
DISTRICT 6
Jon C. Campbell
269-694-4632
jcampbell@
allegancounty.org
DISTRICT 7
Don Black
269-792-6446
dblack@
allegancounty.org
County Services Building
nd
3283 – 122 Avenue
Allegan, MI 49010
269-673-0203 Main Office
269-686-5331 Main Fax
http://www.allegancounty.org
Mark DeYoung, Chairman
Dean Kapenga, Vice Chairman
BOARD OF COMMISSIONERS MEETING – AGENDA
Thursday, March 24, 2016 – 1PM
Board Room – County Services Building
1. 9AM
Settlement of Pending Litigation (Approve; passed unanimously)
Criminal Justice Team Update (Presentation by Under Sherriff Frank
Baker; jail population, bookings, costs, inmate programs, use of inmate
workers, arrest process, etc.)
Courthouse Projects Probation (Approve moving plan of probation to the
Correction Center; passed 4-1Thiele)
Courthouse Carpet Replacement (Assess Repair and or replace)
Courthouse Main Entrance (Modify main entrance and scaled back Sally
Port-perhaps single stall garage to hold a van. Have further
conversation with all commissioners present)
1PM
CALL TO ORDER:
ROLL CALL:
OPENING PRAYER: Commissioner Don Black
PLEDGE OF ALLEGIANCE:
APPROVAL OF MINUTES:
February 25, 2016
PUBLIC PARTICIPATION: Michael VanDenBerg (Requested help
providing electronically assess to Register’s Deed documents to residents
of Gun Plain Township.)
APPROVAL OF AGENDA:
PRESENTATIONS:
PROCLAMATIONS:
Child Abuse Prevention Month - April 2016 (178 children were helped in
Allegan County 2015 without charge)
CONSENT ITEMS:
1. Motion to approve of claims paid and to incorporate into proceedings of the Board
(3/18/16 & 3/25/16) ($802,629.04, $324,971.11; passed unanimously)
ACTION ITEMS:
1. Senior Services—award Personal Emergency Response System Bid (141-374)
(Leased PERS at $96,390.00 stretched over 3 years ; passed unanimously)
2. Board of Commissioners—adopt ICMA Retirement Health Savings Plan Changes
(140-274) (Change to Vantage Trust II reducing costs for POLC and Patrol
Command Deputies; passed unanimously)
DISCUSSION ITEMS: NONE
Mission Statement
“The Allegan County Board of Commissioners shall plan, develop, and evaluate the
necessary policies and resources to ensure our county continues to progress and prosper”
NOTICE OF APPOINTMENTS & ELECTIONS: None
APPOINTMENTS:
REQUEST FOR PER DIEM/MILEAGE:
BOARDS AND COMMISSIONS REPORTS:
ROUND TABLE:
• District-1-Dean Kapenga-(Nothing)
• District-2-Jim Storey-(Nothing)
• District-3-Max R. Thiele-(Nothing)
• District-4-Mark DeYoung-(Nothing)
• District-5-Tom Jessup-(Absent)
• District-6-Jon C. Campbell-(Absent)
• District-7-Don Black-(Attended The Forgotten Men Ministries last Thursday night at
The Silo 250 or so, a full room. 100% of the donated $ went to the ministry because all
Food, costs were donated for the evening.)
District #7 Commissioner (616) 920-2875 Don Black Synopsis-March 24, 2016
(Comments in italics are my opinions and interpretation of the Commission meeting and actions)
Patience
“Patience and perseverance have a magical effect before which difficulties
disappear and obstacles vanish”
~ John Quincy Adams
ADJOURNMENT: Thursday, April 14, 2016, 1PM @ BOARD ROOM – COUNTY
SERVICES BUILDING, COUNTY SERVICES COMPLEX.
City of Plainwell
Rick Brooks, Mayor
Todd Overhuel, Mayor Pro-Tem
Lori Steele, Council Member
Brad Keeler, Council Member
Roger Keeney, Council Member
“The Island City”
Department of Public Works
126 Fairlane Street
Plainwell, Michigan 49080
Phone: 269-685-9363
Fax: 269-685-7278
Web: www.plainwell.org
Date: March 23, 2016
To:
Erik Wilson, City Manager
City of Plainwell
211 N. Main Street
Plainwell, MI 49080
From: Rick Updike, Public Works Superintendent
City of Plainwell
126 Fairlane
Plainwell, MI 49080
Re:
Emerald Ash Borer Treatment
In 2009 the City hired Mike Connor of Honey Tree Nursery to conduct a study on
ash trees on City property, including rights-of-way, to judge the impact of Emerald
Ash Borer (EAB) infestation. Based on the results of the study the City and with
Council approval, the City entered into an agreement with Honey Tree to treat
some of those trees. Some ash trees were removed by the City and by City hired
contractors. Honey Tree has treated the remaining trees annually since 2009.
The City originally treated 91 trees and cut 62. Most of the 91 trees originally
treated remain in relatively good condition. The average City ash tree treated in
2009 was 13” in diameter and the average is now 16”. The chemical application rate
has increased as a result and there is an increase in cost this year from the 2009
price of $78.50 per tree to $80.00 per tree for each 2-year treatment. Honey Tree is
suggesting that the cost will increase again next year to $85 per tree. The City has
treated half of the trees one year and half the next at a cost of $3532.50 per year.
The price is rising to $3600 next year and will rise to $3825 in 2018.
When Honey Tree began treatment the goal was to preserve the City's trees until a
“natural” control could be established. The United States Department of Agriculture
has successfully implemented several biological controls in Michigan. If those
controls prove effective statewide the City may be able to end treatment. Therefore,
The City of Plainwell is an equal opportunity provider and employer
I recommend Council again approve EAB treatment by Honey Tree Nursery for the
cost of $3600.
The City of Plainwell is an equal opportunity provider and employer
City of Plainwell
Rick Brooks, Mayor
Todd Overhuel, Mayor Pro-Tem
Brad Keeler, Council Member
Roger Keeney, Council Member
Lori Steele, Council Member
“The Island City”
Department of Wastewater Treatment
129 Fairlane Street
Plainwell, Michigan 49080
Phone: 269-685-6821
Fax: 269-685-7282
Web Page Address: www.plainwell.org
To: Erik Wilson, City Manager
Plainwell City Council
From: Sheryl Gluchowski, Administrative Assistant Public Works
Subject: Road Salt Purchase
Date: March 18, 2016
It is time to place our 2016-2017 Road Salt Order through the State of Michigan
Purchasing Program. We must commit to the amount we believe we will need, before the
State places it out for bid. The cost for 2015-16 was $62.82 per ton.
We need to commit 250 to 350 tons for next winter, depending on how much more we use
this spring. We are then required to accept 70% of salt ordered, and allowed to get 30%
more salt than ordered.
We ask Council approval to commit Plainwell for up to 350 tons.
“The City of Plainwell is an equal opportunity provider, and employer.”
Resolution 16-08
City of Plainwell
Allegan County,
Michigan
A RESOLUTION ADOPTING THE RECREATION PASSPORT PROGRAM GRANT AVAILABILITY
At a Regular meeting of the Plainwell City Council, Allegan County Michigan, held in the Plainwell
City Hall, 211 North Main Street, Plainwell, MI on the 28th day of March 2016 at 7:00 PM
Present:
Absent:
The following resolution was offered by
____ and was supported by _______.
WHEREAS, the Recreation Passport Grant administered by the Michigan Department of
Natural Resources (DNR) has up to $45,000 available for qualifying Development projects
for public outdoor recreation on a yearly basis; and
WHEREAS, the City of Plainwell has determined that up to $45,000 funding will be available
for the City of Plainwell if the City provides a local match for the funding; and
WHEREAS, City of Plainwell has a qualifying project, Sherwood Park Restroom qualifies
for this project.
WHEREAS, the project will be funded by the grant and a local match of 25% of the grant funds.
WHEREAS, The term “PROJECT COST”, as herein used, is hereby defined as the cost of
materials and physical construction necessary for the completion of the project as
estimated by City engineers, excluding non-participating costs such as the cost of
preliminary engineering (PE), plans and specifications, construction engineering (CE), legal,
appraisal, financing, and any other non- participating expenses; and
WHEREAS, the PROJECT COST and the respective shares of the parties is estimated to be
as follows:
TOTAL
ESTIMATED DNR
LOCAL
COST
FUNDING
MATCH
Sherwood Restroom
$60,000
$45,000
$15,000
NOW, THEREFORE, BE IT RESOLVED THAT:
1. Erik Wilson, City Manager is designated as an Authorized Representative for purposes of the
submittal of the forms and resolutions necessary to obtain funding for the project.
2. The proposed forms and resolutions are hereby approved and the Authorized Representative
is authorized and directed to submit the forms and resolutions with such revisions as are
permitted by law and agreed to by the Authorized Board.
YEAS:
NAYS:
RESOLUTION DECLARED ADOPTED
Noreen Farmer, City Clerk
March 28, 2016
City of
Allegan
Plainwell,
County
of
I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the
Boar d of the City of Plainwell, County of Allegan, State of Michigan, at a regular meeting held on
M a r c h 2 8 , 2 0 1 6 , and that said meeting was conducted and public notice of said meeting
was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public
Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been
made available as required by said Act.
Noreen Farmer, City Clerk
City of Plainwell, County of Allegan
Water Renewal
Superintendent: Bryan Pond
February 2016
Significant Department Actions and Results
The Motisa Industrial User Permit was issued , The company makes powder coats office furniture ; fabricates aluminum fire truck cabs,
and fabricates medical equipment. The permit is good for the next five years.
Staff installed a timer on our influent screen to accommodate high volume inflows.
The Electrical Services contract was sent out evaluated and Moore electrical was chosen as the lowest cost provider.
A safety evaluation was conducted by GHD, the findings will assist the City in improving our safety program.
Pending Items (including CIP)
Expenditure Summary/Issues
Budgeted
Renovate piping raw sludge pump room
$18,500.00
Completed November 2015
2nd new raw sludge pump
$11,500.00
Completed December 2015
Paint Raw sludge & final sludge pump rooms
5000.000
Replace PLC's@ lift stations
Clean Plant Digesters, every 5-7 yrs.
Land App.
Cleaning
$21,315.00
$19,226.75
$40,541.75
$11,000.00
Completed August
$46,000.00
$40,541.75
$5,458.25
Completed Oct. 2015
remaining budget
Monthly Flow Data
Our permitted volume of treatment is 1,300,000 gallons per day. The table and graph below shows the
breakdown of average monthly flow from our customer communities, the percent ownership of our customer communities.
Total Gallons
1,195,740
647,000
0
Village of Martin
Gun River MH Park
US 131 Motor Sports Park
Otsego Township
Gun Plain Township
Permitted
Daily Flow
Gallons
Reserve
Ownership of Plant Capacity
Total:
AVG. DAILY:
1,842,740
57,586
180,000
68%
14%
Total:
AVG. DAILY:
4,040,000
126,250
250,000
50%
19%
Total:
North 10th Street
Gores Addition
AVG. DAILY
1,882,700
308,700
216,000
75,231
150,000
50%
12%
720,000
85%
55%
City of Plainwell
Total: ###########
AVG. DAILY: 105030.871
Avg. Daily Plant Flow from entire service district
0.373
Monthly %
of Flow
Per
Municipality
Ownership of Plant Capacity
Village of
Martin
5%
14% Village of
Martin
Otsego
Township
11%
19% Otsego
Township
Gun Plain
Township
6%
55% City of
Plainwell
12% Gun Plain
Township
Plant Reserve
70%
City of Plainwell
8%
State Required Reporting Compatible Pollutants
MI State
Requirement
City Benchmark
Monthly Avg.
Reported/MDEQ
25 mg/l
15
23.06
30 mg/l
15
19
PHOSPHORUS (P):
Controlling phosphorous discharges is a key factor in preventing eutrophication of surface waters.
Eutrophication is caused by water enrichment of inorganic plant nutrients. Eutrophication negatively
effects water bodies due to increases in algal blooming, causing excessive plant growth which depletes
dissolved oxygen in the river which is necessary for aquatic life to survive.
1.0 mg/l
0.45
0.42
Total Coliform (COLI):
A group of bacteria found in soil, on vegetation and in large numbers in the intestine of warm-blooded
animals, including humans. Water is not a natural medium for coliform organisms and their presence
in water is indicative of some type of contamination.
200counts/ml
50
2
Carbonaceous Biochemical oxygen demand (CBOD-5):
This test measures the amount of oxygen consumed by bacteria during the decomposition of organic
materials. Organic materials from wastewater treatment facility act as a food source for bacteria.
TOTAL SUSPENDED SOLIDS (TSS):
Includes all particles suspended in water which will not pass through a filter. As levels of TSS increase,
a water body begins to lose its ability to support a diversity of aquatic life.
Monthly
Pump Hours
Pump 1
250.60
373.8 41.9
9.4
PS #1
(Cushman)
PS #4 (Hill)
8.8
4.9
PS #5
(Wedgewood)
Pump 2
5
Pump 3
21.6
21.6
145
21.1
PS #3 (Jersey)
15.5
PS #6 (Peach)
PS #7
(Wakefield)
145.5
PS #2 (12th St.)
-4881.94
-5437.13
Pumps convey the waste where gravity sewers cannot, run times are a indicator of how the station is operating and being maintained.
CITY OF PLAINWELL, MI
Inter-Municipal Sewer Meeting
Thursday, December 17, 2015
1. Call to Order
Water Renewal Superintendent Bryan Pond opened the meeting at 1 PM at Plainwell City Hall. Attending
were City of Plainwell (COP) Erik Wilson and Bryan Pond, Otsego Township (OT) Bryan Winn and
Chuck Cushman, Village of Martin (VOM) Don Flower, Gun Plain Township (GPT) Mike VanDenBerg
and Ron Kopka. Also: Recording Secretary Sheryl Gluchowski and Engineer Mike Schwartz.
2. Approval of Minutes
Mike Vandenberg moved to accept and place on file the minutes of the September 3, 2015 meeting. Ron
Kopka supported the motion. On voice vote, the motion carried unanimously.
3. Recommendations and Reports
A. Gun Plain Township
VanDenBerg reported that GPT has no news.
B. Village of Martin
Flower asked about a recent news report on plastic found in waterways. Pond explained that these are
very tiny plastic micro-beads used in some items such as hand soaps, which do not break down and are
being passed through to waterways. He clarified that they are not due to any breakdown in the
treatment process.
Flower noted that the city is not supposed to visit village industries without notifying village officials,
as happened recently. Pond noted that they were not inside the industries not performing inspections,
they tapped on the door to Marshall Plastics to let ask permission to install a temporary sampler in the
manhole to confirm that there are only bathrooms on the line. John Roggow, the manager on duty, said
it was not a problem, and Pond believed that Roggow would call the other industry on the line to let
them know. He apologized for not notifying the village of his intent to sample the outside line, and
will call them in the future even if no entry or inspection is planned.
Flower reported that Dollar General will build in the spring on the former supermarket and library lots
on the southeast corner of the downtown. The village had hoped to preserve the former library
building and obtained a quote for moving it, but could not find a vacant parcel on which to place it, so
it will be demolished.
Flower confirmed that VanElderen has a building under construction, with storage areas to aerate and
haul production fluids. The village was given site plans. Pond asked for a copy of them. Responding
to questions, Flower stated that Marshall Plastics and VanElderen share a manhole.
C. Otsego Township
Jimmy John’s is open for business.
Pond asked if the township is still considering installing a rags basket; Winn does not believe so.
Perhaps when the pumps need to be replaced, they will consider chop pumps. They have not had a
problem with rags lately.
“The City of Plainwell is an equal opportunity provider and employer.”
D. City of Plainwell
Pond reported that he is working on a 5-Year & a 20-Year Capital Improvement Plan as part of the
new permit.
Pond was contacted by an engineer representing Konos/VandeBunte. They are planning a possible
expansion and investigating the cost to haul egg wash for treatment. VanDenBerg asked if Pond had
calculated the capacity of the holding tank; he has not. Winn noted they are constructing a large freerange facility in OT; it could be they are planning to haul from there. Pond is willing to work with
them but needs to know the strength of the flow.
VanDenBerg asked if the casino had contacted anyone; they have not.
Pond reported that the plant replaced a raw sludge pump and has a backup pump if it is needed.
Wilson noted that the Notice of Violation issued to the village carried fines of $84,000, which the
village negotiated down to $44,000. Ron asked about the VanElderen flow; Flower said that it had
dropped to 25% of the original flow for a time but was now over 1,000,000 gallons a month again.
Wilson noted that Tom Deneau engineered the holding building and tanks, and Plummer’s is said to
be hauling their industrial waste.
4. Public Comments
None.
5. Schedule Next Meeting
The next meeting was scheduled for March 03, 2015 at 1:00 PM at Plainwell City Hall.
6. Adjournment
There being no further business, the meeting adjourned at 1:22 PM.
Minutes respectfully submitted,
Sheryl Gluchowski
Deputy Clerk
“The City of Plainwell is an equal opportunity provider and employer.”
Joint Sewer Meeting of December 17, 2015
Page 2
03/24/2016
CHECK REGISTER FOR CITY OF PLAINWELL
CHECK DATE FROM 02/23/2016 - 03/31/2016
Check Date
Check
Vendor
Vendor Name
Description
Amount
Bank APPNC PNC Accounts Payable Checking
03/23/2016
8173
004261
OTSEGO/PLAINWELL CHAMBER OF COMMER E. WILSON, S. LAMORANDIER, R. BROOKS D.
03/23/2016
8174
002699
GARY HERBERT, TREASURER
CD INTEREST THROUGH 03/19/2016
112.00
132.89
APPNC TOTALS:
Total of 2 Checks:
Less 0 Void Checks:
Total of 2 Disbursements:
244.89
0.00
244.89
OffCyclePaymentAuthorization
BrianKelley,CityTreasurer
ErikJ.Wilson,CityManager
IȱverifyȱthatȱIȱhaveȱreviewedȱtheȱoffȬcycleȱpaymentsȱlistedȱ
IȱverifyȱthatȱIȱhaveȱreviewedȱtheȱoffȬcycleȱpaymentsȱlistedȱ
aboveȱandȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱlistingȱisȱaccurateȱ
aboveȱandȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱlistingȱisȱaccurateȱ
andȱcompliesȱwithȱtheȱCityȇsȱpurchasingȱpolicy.ȱȱ
andȱcompliesȱwithȱtheȱCityȇsȱpurchasingȱpolicy.ȱȱ
InsertSignature:
InsertSignature:
Digitally signed by Brian
Brian Kelley Kelley
Date: 2016.03.24
10:57:39 -04'00'
Erik Wilson
Digitally signed by Erik Wilson
DN: c=US, st=Michigan, l=Plainwell,
o=City of Plainwell, ou=CoP, cn=Erik
Wilson, [email protected]
Date: 2016.03.24 15:45:54 -04'00'
03/23/2016INVOICEAPPROVALBYINVOICEREPORTFORCITYOFPLAINWELL
POSTDATES03/28/2016Ͳ03/28/2016
BOTHJOURNALIZEDANDUNJOURNALIZED
BOTHOPENANDPAID
VendorCode
VendorName
Invoice
Description
AISCONSTR/JOHNDEERE/POWERPLAN
G56666
EQUIPPARTS
TOTALFOR:AISCONSTR/JOHNDEERE/POWERPLAN
Amount
000624
APPLIEDIMAGING
786193
786451
TOTALFOR:APPLIEDIMAGING
150.00
150.00
000035
AT&TͲSBC
2016Ͳ03AIPPORTFUEL
2016Ͳ03CITYDATAGA
2016Ͳ03DPS
2016Ͳ03DPW
2016Ͳ03DPWSECURITY
2016Ͳ03TRAININGDPS
2016Ͳ03WR
TOTALFOR:AT&TͲSBC
3/13/16Ͳ4/12/16CITYHALLCOPIER
COPIERRENTAL,30%WR,70%PW
120.45
12.78
133.23
000002
BOB'SHARDWARE
033129
33147
TOTALFOR:BOB'SHARDWARE
2/14/16Ͳ3/13/16AIRPORTFUELPUMP
2/14Ͳ16Ͳ3/13/16CITYDATAGATE
2/14/16Ͳ3/13/16DPWNONPUBLISHED#
2/14/16Ͳ3/13/16DPWCENTRALH20DIALER
2/14/16Ͳ3/13/16DPWSECURITYGATE
2/14/16Ͳ3/13/16DPSTRAININGROOM
2/14/16Ͳ3/13/16WRPHONES
94.88
105.04
126.48
435.55
111.03
219.53
431.19
1,523.70
000461
LANDSCAPEMIX
WR
C.O.P.S.TRUSTINSURANCE
2016Ͳ03
MARCH2016HEALTHINS
TOTALFOR:C.O.P.S.TRUSTINSURANCE
42.99
50.47
93.46
002527
CALIBREPRESS
37799
TOTALFOR:CALIBREPRESS
35,200.38
35,200.38
002857
CENTURYLINK
2016Ͳ02
TOTALFOR:CENTURYLINK
CLASS7/25/16D.RANTZͲJ.WELCHER
278.00
278.00
001925
FEB2016LONGDISTANCE
CHAMPIONLAWOFFICES
2016Ͳ01/02
JAN/FEB2016ATTORNEYFEES
TOTALFOR:CHAMPIONLAWOFFICES
4.62
4.62
002458
CHARTERCOMMUNICATIONS
2016Ͳ03DPW/FIRE
3/19/16Ͳ4/18/16DPS/FIREINTERNETͲPHONE
TOTALFOR:CHARTERCOMMUNICATIONS
380.00
380.00
002116
CHEFCONTAINERLLC
367206
TOTALFOR:CHEFCONTAINERLLC
482.31
482.31
002890
MONTHLYRECYCLINGSERVICESPERCONTRACT
CORBYENERGYSERVICES
1
REHABSECTIONOFALLEGANSTREETSEWERLINE
TOTALFOR:CORBYENERGYSERVICES
2,164.50
2,164.50
004170
DAN'STREESERVICE
002051
TOTALFOR:DAN'STREESERVICE
14,770.00
14,770.00
001415
502THOMASSTTREEREMOVAL
450.00
450.00
004136
DICKINSONWRIGHTPLLC
1066210
2016FEBATTORNEYFEES
TOTALFOR:DICKINSONWRIGHTPLLC
EJUSA,INC(EASTJORDANIRONWOR)
110160004799
FIREHYDRANTS
TOTALFOR:EJUSA,INC(EASTJORDANIRONWOR)
1,007.00
1,007.00
002889
EVOQUAWATERTECHNOLOGIESLLC(SIEM
902536636
ANNUALBIOXDECOST80Ͳ%INVOICEDTOMARTIN
TOTALFOR:EVOQUAWATERTECHNOLOGIESLLC(SIEM
4,629.02
4,629.02
000984
FISHERSCIENTIFIC**
9273202
TOTALFOR:FISHERSCIENTIFIC**
300.00
300.00
000166
REPLACEFAILEDSTERILIZINGOVEN
FUELMANAGEMENTSYSTEMPACIFICPRID
1607501
PDFUEL3/15/16
TOTALFOR:FUELMANAGEMENTSYSTEMPACIFICPRID
1,840.38
1,840.38
002650
GBSGOVERNMENTALBUSINESSINC
16Ͳ25574
ELECTIONSUPPLIES
TOTALFOR:GBSGOVERNMENTALBUSINESSINC
365.00
365.00
002651
GHDSERVICESINC
751313
751543
756114
TOTALFOR:GHDSERVICESINC
150.00
150.00
004241
HOMEDEPOT
2016Ͳ02
TOTALFOR:HOMEDEPOT
CITYHALL/COMMONAREAUTILITIES/MAINTENANCE
HEALTHANDSAFETYASSESSMENT
CITYHALL/COMMONAREAUTILITIES/MAINTENANCE
2,697.09
3,475.00
2,276.86
8,448.95
2016FEBSTATEMENT
2,809.25
2,809.25
002281
002301
JOYFULCLEANINGͲSIDTUBBS
692
MARCH2016CLEANING
TOTALFOR:JOYFULCLEANINGͲSIDTUBBS
KARLABINC**
602515
602612
602614
602751
602758
TOTALFOR:KARLABINC**
964.00
964.00
000113
KELLYWHITEDESIGN
4067
TOTALFOR:KELLYWHITEDESIGN
DRINKINGH20SAMPLES3/10/16
WRSAMPLES
WRSAMPLES
WRSAMPLES
MARTINSAMPLES
112.00
215.00
80.00
885.00
295.00
1,587.00
004148
2016RECORDSIMPORTED
KERKSTRAPORTABLERESTROOMSINC
89564
EXTRARESTROOM@SHERWOODPARK
89565
RESTROOM@SHERWOODPARK
TOTALFOR:KERKSTRAPORTABLERESTROOMSINC
75.00
75.00
001993
MADISONNATIONALLIFEINSURANCECO
1206052
2016APRILLIFEINS
TOTALFOR:MADISONNATIONALLIFEINSURANCECO
70.00
95.00
165.00
004206
MARTINSPRING&DRIVE
73666
REPAIRHYDRAULICSONTRUCK10
TOTALFOR:MARTINSPRING&DRIVE
96.05
96.05
001155
000014
MICHIGANGASUTILIITIESCORP.
1,349.24
1,349.24
2016Ͳ03
MARCH2016GASBILLS
TOTALFOR:MICHIGANGASUTILIITIESCORP.
MORGANBIRGE'&ASSOCIATES
16802
MARCH2016PHONEMAINTCITYHALL/WR/DPW
TOTALFOR:MORGANBIRGE'&ASSOCIATES
3,819.19
3,819.19
002708
PERCEPTIVECONTROLSINC
11927
WIRELESSROUTERREPAIRED
TOTALFOR:PERCEPTIVECONTROLSINC
130.00
130.00
001829
RENEWEDEARTHINC
23684
TOTALFOR:RENEWEDEARTHINC
419.63
419.63
002371
YARDBLEND
SOCIETYFORHUMANRESOURCEMANAGEME
9006552160
6/1/16Ͳ5/31/17S.LAMORANDIERMEMBERSHIP
TOTALFOR:SOCIETYFORHUMANRESOURCEMANAGEME
51.30
51.30
002353
STEENSMALAWN&POWEREQUIPMENT
324229
CHAINSAWREPAIR
325215
CONCRETESAW
418142
REPAIRCHAINSAW
TOTALFOR:STEENSMALAWN&POWEREQUIPMENT
190.00
190.00
002402
SUPERIORASPHALTINC
47717
COLDPATCHASPHALT
TOTALFOR:SUPERIORASPHALTINC
72.79
21.10
144.58
238.47
004263
VAMOOSEVARMINT
3581
TOTALFOR:VAMOOSEVARMINT
1,000.00
1,000.00
004770
CITYHALLMOUSEISSUE
VANMANENOILCOMPANY
2014976
DIESELFUEL3/17/16
TOTALFOR:VANMANENOILCOMPANY
209.00
209.00
002653
WIGHTMAN&ASSOCIATESINC
51935
GISEXPANSIONTOCITYHALLDPS
TOTALFOR:WIGHTMAN&ASSOCIATESINC
558.33
558.33
004200
TOTALͲALLVENDORS
195.00
195.00
86,227.01
INVOICEȱAUTHORIZATION
Person Compiling R eport
BrianȱKelley,ȱCityȱTreasurerȱȱȱȱȱ
Iȱverifyȱthatȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱattachedȱinvoiceȱlistingȱ
IȱverifyȱthatȱIȱhaveȱreviewedȱtheȱexpendituresȱattributedȱtoȱmyȱ
isȱaccurateȱandȱtheȱproceduresȱinȱplaceȱtoȱcompileȱthisȱȱinvoiceȱlistingȱ departmentȱandȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱattachedȱinvoiceȱ
hasȱbeenȱfollowed.
listingȱisȱaccurateȱandȱcompliesȱwithȱtheȱCityȇsȱpurchasingȱpolicy.ȱȱ
InsertȱSignature:
InsertȱSignature:
Digitally signed by Cheryl Pickett
DN: c=US, st=Michigan, l=Plainwell, o=City of Plainwell,
ou=CoP, cn=Cheryl Pickett, [email protected]
Date: 2016.03.23 09:31:05 -04'00'
Digitally signed by Brian
Brian Kelley Kelley
Date: 2016.03.24
10:58:09 -04'00'
BryanȱPond,ȱWaterȱRenewalȱPlantȱSupt.ȱȱȱ
BillȱBomar,ȱPublicȱSafetyȱDirectorȱȱȱȱȱ
IȱverifyȱthatȱIȱhaveȱreviewedȱtheȱexpendituresȱattributedȱtoȱmyȱ
IȱverifyȱthatȱIȱhaveȱreviewedȱtheȱexpendituresȱattributedȱtoȱmyȱ
departmentȱandȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱattachedȱinvoiceȱ
departmentȱandȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱattachedȱinvoiceȱ
listingȱisȱaccurateȱandȱcompliesȱwithȱtheȱCityȇsȱpurchasingȱpolicy.ȱȱ
listingȱisȱaccurateȱandȱcompliesȱwithȱtheȱCityȇsȱpurchasingȱpolicy.ȱȱ
InsertȱSignature:
InsertȱSignature:
Bryan Pond
Digitally signed by Bryan Pond
DN: c=US, st=Michigan, l=Plainwell,
o=City of Plainwell, ou=CoP, cn=Bryan
Pond, [email protected]
Date: 2016.03.24 13:25:51 -04'00'
Bill Bomar
Digitally signed by Bill
Bomar
Date: 2016.03.23
10:00:12 -04'00'
RickȱUpdike,ȱPublicȱWorksȱSupt.ȱȱȱȱ
ErikȱJ.ȱWilson,ȱCityȱManagerȱȱ
IȱverifyȱthatȱIȱhaveȱreviewedȱtheȱexpendituresȱattributedȱtoȱmyȱ
IȱverifyȱthatȱIȱhaveȱreviewedȱtheȱexpendituresȱattributedȱtoȱmyȱ
departmentȱandȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱattachedȱinvoiceȱ
departmentȱandȱtoȱtheȱbestȱofȱmyȱknowledgeȱtheȱattachedȱinvoiceȱ
listingȱisȱaccurateȱandȱcompliesȱwithȱtheȱCityȇsȱpurchasingȱpolicy.ȱȱ
listingȱisȱaccurateȱandȱcompliesȱwithȱtheȱCityȇsȱpurchasingȱpolicy.ȱȱ
InsertȱSignature:
InsertȱSignature:
Rick Updike
Digitally signed by Rick Updike
DN: c=US, st=Michigan, l=Plainwell,
o=City of Plainwell, cn=Rick Updike,
[email protected]
Date: 2016.03.23 12:06:04 -04'00'
Erik Wilson
Digitally signed by Erik Wilson
DN: c=US, st=Michigan, l=Plainwell,
o=City of Plainwell, ou=CoP, cn=Erik
Wilson, [email protected]
Date: 2016.03.24 15:46:27 -04'00'
Reports & Communications:
A. Emerald Ash Borer Treatment Request:
In your packet is a memo from Superintendent Updike requesting to continue treatment of the City Ash
Trees for Emerald Ash Boer by Honey Tree Nursery for $3,600.
Recommended action: Consider approving Honey Tree Nursery to treat the City Ash Trees for $3,600.
B. 2016/2017 Road Salt Purchase Request:
This is a request to order the road salt for the 2016/2017 fiscal year thru the State of Michigan
Purchasing program. It is estimated that Plainwell will need 350 tons of salt for the next season.
Recommended action: Consider approving to commit for up to 350 tons of salt for the 2016/2017
season.
C. Resolution 16-08 –Recreation Grant – Sherwood Park:
This is a resolution-authorizing city Staff to apply for a Recreation Passport Grant administered by the
Michigan Department of Natural Resources (DNR) for $45,000 with $15,000 in matching City funds to
build a permanent restroom in Sherwood Park. Please note that much, if not all, of the $15,000 will
come from in-kind City services (labor, cement etc.).
Recommended action: Consider adopting Resolution # 16-08 as presented.
The Island City
Plainwell is an equal opportunity provider and employer