Accounting - Solutions VIEW

Transcription

Accounting Updates
Date
Program ID
01/19/2016 AA30120
Program Description
Repeat Transactions
Maintenance
Update Description
Now can add batch descriptions for each of
your batch numbers. Also added lookups
for the batch number on the listings, create
journal entries from repeat transactions,
and get repeat transactions.
01/19/2016
AA30100
Journal Entry Work File
Added a command key to get repeat
transactions when you are adding new
entries.
01/19/2016
AA00054
Vendor Master File
Change the comments to have multiple
lines when you add.
01/19/2016
AA07020
Multiple Account
Adjustments
Added an entry type option to determine if
you are entering by the new amount or the
adjustment amount.
01/19/2016
AA20201
Revenue Summary
Change the description to show the object
code instead of function code when creating
the file in excel.
10/2/2015
AA22002
Fund Balance Worksheet
A percentage will print on the fund balance
worksheet below the ending fund balance.
It will take the ending fund balance divide
by the expenditures. When running this
option you can choose to include transfer
out; otherwise leave it blank
10/28/2015
AA70100
Select Form to Print
Form 634D has been change to match the
changes from the state.
09/16/2015
AA00670
Accrual AP Work File
Maintenance
Now has confirm (process delete) on the
delete option. Added duplicate previous
record function. Once you add a record in
the work file and are still within the add
mode, the duplicate previous function will
appear—it does not appear on the first
entry added.
09/16/2015
AA00710
Accrual AR Work File
Maintenance
Now has confirm (process delete) on the
delete option. Added duplicate previous
record function. Once you add a record in
the work file and are still within the add
mode, the duplicate previous function will
appear—it does not appear on the first
entry added.
09/16/2015
AA00320
Display/Edit Audit File
Can now save the sort selection by pressing
F24 to set your default.
09/16/2015
AA90500
Create Next Year Accrual
Balance
Will now show the date/time and a
checkmark the last time the option was
ran—going forward.
09/16/2015
AA00690
Create Payroll Accrual
Records
You now have the option to include/exclude
county share health insurance amounts in
the accrued payroll figures.
09/16/2015
AA20620
Schedule of Accounts Payable
09/16/2015
AA20630
Schedule of Accounts
Receivable
Can now pick and choose which budgetary
status/es to include on the listing. A total
for each of the budgetary statuses selected
will show at the bottom of the report. If the
status does not show, it was not selected.
Added the words ‘Fund’ and ‘Function’ to
the appropriate total lines. Vendor type
and number have been added to this report.
Can now pick and choose which budgetary
status/es to include on the listing. A total
for each of the budgetary statuses selected
will show at the bottom of the report. If the
status does not show, it was not selected.
09/16/2015
AA20660
Balance Sheet by Fund
The net amount was not printing in the
accrual balances column. This has been
correct.
07/17/2015
AA20810
Numeric Disbursement List
with Dollar Selection
Added create file option. Can chose to not
create the data file, create the file and
report, or to only create the data file. A
window will appear asking to open the file
directly into Excel or to display the file
results.
07/17/2015
AA00200
Account Master Select
Records
The select records active this year/next year
status are F24 capable.
07/17/2015
AA20202
Expense Summaries
Includes pending claims where
checks/warrants have been written but not
yet posted.
07/17/2015
AA20410
Operating and Payroll
Budgets by Department
This is a new listing showing the used year
to date, budgeted, percentage of the
budget used and the remaining budget
amounts by department (similar to the last
page of the Departmental Budget Status by
Service Area report) but separated by
payroll vs operating designation. Use the
payroll object lookup to select payroll object
codes. Pick and choose which ones are
payroll related. Any object codes not
selected will be considered operating
items. Once the objects are selected, press
F24 to save the defaults. The F24 will save
the defaults but upon returning to the
object lookup, selected objects are not
indicated. If multiple objects are selected,
+++++ will appear on the Payroll Objects
line.
Fixed hold that was not working when
selecting to print and go to OnDemand. On
the Fund/Dept and Dept/Fund options,
added function totals.
07/17/2015
AA28010
Budget Worksheets
07/17/2015
AA20600
Cash Fund Balance Worksheet
Was not showing the correct budget figures
when generated mid-year.
07/17/2015
AA28061
Revenue by Dept and Fund
Summary
Modified to accommodate the General
Other column.
07/17/2015
AA20240
Reference List by
Departments
Was overprinting the headings in some
instances.
07/17/2015
AA07080
Post Account Adjustments
Will now update the tax related revenue file
if an adjustment is made to a tax related
revenue code. Corresponding entry should
be made to current net tax in most cases.
Post listing will show a warning msg if the
current net tax entry is not found.
07/17/2015
AA27070
Account Adjustment Edit
Listing
07/17/2015
AA20650
Cash Detail Listing
When adjusting a tax related revenue
account, you should also enter a
corresponding entry to current net tax in
most cases. If the related entry is not
found, the edit listing will display the
warning message of ‘Entry to Prop Tax Not
Found.’
Added error checking to the screen of
record type vs form number entered.
07/17/2015
AA27141
Published Amendment Form
Will now show adjustments to tax related
revenues and current net tax if applicable.
07/17/2015
AA28061
Expenditures by Dept and
Modified to accommodate the General
Fund
Other column.
07/17/2015
AC3100
Property Tax Worksheet by
Fund
Updated and removed duplicated
information.
07/17/2015
AA31030
Transfer of Eng Claims
Will show negative claim totals when the
engineer enters a negative claim. The eng
claim program has not yet been changed to
allow negatives.
07/17/2015
AC0010
ACH File Transfer
Can set the file extension to something
other than .txt if required by the bank.
Requires Solutions’ assistance.
07/17/2015
AA01030
Accrual Comparison List
Utility program updated in different
programming language.
07/17/2015
AA01050
Create Default Accrual
Accounts
07/17/2015
AA01070
Balance File Edit Reestimation Month
07/17/2015
AA01080
Balance File Opening Accrual
Balance Only
07/17/2015
AA01110
Reset Service Area/Program
in Balance File
07/17/2015
AA001120
Update Account Period in All
Balance Files
07/17/2015
AA01150
Reset Service Area and
Program
07/17/2015
AA01160
Reset Budgetary Status
Budget Work
07/17/2015
AA03040
Form Column Used On
Modified to accommodate General Other
column.
03/31/2015
AA28040
Expenditures by Fund and
Department 701BR
Modified to allow for the General Other
column.
03/31/2015
AA22002
Budget Fund Balance
Worksheet
Modified to allow for even larger amounts
and greater changes from year to year.
03/31/2015
AA00350
Account Master Extended
Comments
New program to allow for entry of extended
comments on individual line items.
03/31/2015
AA00200
Account Master Inquiry
Modified to allow for inquiry into the
extended comments.
03/31/2015
AA08010
Edit Account Master Active
for Next Year
Modified program to allow for entry of
extended comments on individual line
items.
03/31/2015
AA07010
Single Account Adjustment
Corrected program to not show an error of
over budget or negative when not
appropriate.
03/31/2015
AA07020
Multiple Account Adjustment
Corrected program to not show an error of
over budget or negative when not
appropriate.
03/31/2015
AA70102
Accrual 634B Form
Corrected spelling of escrow on overlay.
03/31/2015
AA20904
Print Missing Columns/Rows
Removed input year from the screen. When
running for budget forms, missing rows will
print for the budget year, current year, and
prior year. When running for cash/accrual
forms, missing rows will print for the prior
year with actual, accrual, and/or budget
amounts. Missing columns will print for the
budgetary status selected on both form
types.
03/31/2015
AA28090
Re-estimated by Fund/Service
Area
Defaults to the current fiscal year and now
has the new column-General Other.
03/31/2015
AA20700
Row and Heading Info Only
Rewritten to include the new columnGeneral Other.
03/31/2015
AA00090
Form Headings
Modified to allow for new General Other
column on budget forms including 701BR.
03/31/2015
AA03040
Form Column #
Modified to allow for new General Other
column on budget forms including 701BR.
03/31/2015
AA25200
Operating Statements
Will now include accounts that were built in
the current fiscal year but have accrual
activity for the prior year.
03/31/2015
AA28010
Budget Worksheets
Rewritten to have page break/separate
spool file option similar to other reports.
Added new Fund/Dept sort option.
02/25/2015
AA31010
Posted Claim Maintenance
The program will only create a CC entry
when the fund or amount changes. The
posting popup does appear for other
changes as the changes need to be made in
the AP history file as well.
02/25/2015
AA30030
Void ACH/EFT Disbursements
An ach/eft disbursement cannot be voided
if the ach/eft information has been
removed from the vendor. The information
would need to be entered back in so that
the void can take place.
02/25/2015
AA00250
Accounts to be Dead
This is a new option on the Accounting
Master Maintenance Menu. You may select
how many years to look for activity, by
budgetary status, fund, and/or department.
Items without activity for the time span
selected can be marked as dead. The time
period cannot be less than 3 years. If the
last used date is showing ‘never’, the item
can be deleted.
02/25/2015
AA25000
Statement of
Activities/Accrual Balances
02/25/2015
AA00060
Vendors Inactive
02/25/2015
AA10400
Expense Fund Total Inquiry
The listing/file now includes accounts that
are new this year but have accrual activity
for the prior year.
Now you may set the years to look through
(cannot be less than 3) and can delete from
this option directly if the vendor has never
been used.
New option on the month end and master
inquiry menus to view the totals for the
monthly expenses. Can break down by
function and/or type. Information can be
printed.
02/25/2015
AA10410
Revenue Fund Total Inquiry
New option on the month end and master
inquiry menus to view the totals for the
monthly expenses. Can break down by
revenue and/or type. Information can be
printed.
02/25/2015
Multiple Menus
AUMN01, AUMN03,
AUMN05, CIMN01, CIMN03,
CIMN05
Menus updated to account for new options.
01/27/2015
AA6060
Create 1099 File From AP
History
Modified pgm to have the 1099 type a
required field.
Budget Forms
Changed to AFP documents with overlays.
Can be sent to OnDemand.
12/30/2014
12/30/2014
Cash/Accrual Forms
Changed to AFP documents with overlays.
Can be sent to OnDemand.
12/30/2014
AA20904
Missing Rows and Columns
Was not showing items that are new this
year.
12/30/2014
AA70100
Select Form
Removed the budget form information from
this screen when coming in from the Cash
Balancing menu.
12/19/2014
AC0100
ACH/EFT Vendor Listing
Added the vendor’s email address and
whether the stub is to be emailed or not.
12/19/2014
AA00060
Mark Vendors as Inactive
Added 4=Delete as an option. Can delete a
vendor if no history is found.
12/19/2014
AA00681
Create/Post Adjusting Entries
for A/P
Removed the rounding of the dollar
amounts in the accrual work file.
12/19/2014
AA00721
for A/R
Removed the rounding of the dollar
amounts in the accrual work file.
12/19/2014
AA20201
Revenue/Expense Summary
Added the “Create File” option to the listing.
10/28/2014
AA00670
Accounts Payable Work File
Maintenance
10/28/2014
AA00710
Accounts Receivable Work
File Maintenance
10/28/2014
AA00680
for AP
10/28/2014
AA00720
for AR
10/28/2014
AA20621
Schedule of Account Payable
10/28/2014
AA20631
Receivable
10/28/2014
AA30201
Accrual Adjustment Edit List
10/28/2014
AA30300
Accrual Entry Post
Cannot use an inactive or dead account
when manually entering a new item or
editing an existing item.
Cannot use an inactive or dead account
when manually entering a new item or
editing an existing item.
Cannot create adjusting entries if an
inactive or dead account is found in the
work file. A window will appear saying
corrections need to be made.
Cannot create adjusting entries if an
inactive or dead account is found in the
work file. A window will appear saying
corrections need to be made.
An error message will be displayed at the
bottom of the report if an inactive or dead
account is found. ****** is also on the
sequence that is in error.
An error message will be displayed at the
bottom of the report if an inactive or dead
account is found. ****** is also on the
sequence that is in error.
The error list will now be printed when
posting accrual entries and errors are found.
10/28/2014
AA30302
Accrual Entry Post by Journal
Number
10/23/2014
AA00680
Create/Post Entries for A/P
10/23/2014
AA00720
Create/Post Entries for A/R
10/06/2014
AA21110
Print Claim Forms from
History
Issue has been corrected for balance sheet
entries created for negative AP items.
Issued has been corrected for balance sheet
entries created for debit AR items and AR
items with DFOG.
Forms were not printing the invoice number
when specified to do so.
10/06/2014
AAC2010
Post Payroll Entries to
Accounting
10/06/2014
AA00053
Vendor Master Claim Defaults
10/06/2014
AA00055
Combine Vendors
10/06/2014
AA00300
Audit File Maintenance
(Single Batch)
10/06/2014
AA00320
(Multiple Batch)
10/06/2014
AA00320
10/06/2014
AA10140
Display Disbursement Details
10/06/2014
AA20300
Audit File Listing
10/06/2014
AA20310
Audit File Listing with
Disbursement Dollars
10/06/2014
AA20860
Vendors by Type and Amount
10/06/2014
AA21000
Vendors Over $600
10/06/2014
AA30030
Void Disbursement Select
10/06/2014
AA30103
Post Journal Entry Work File
10/06/2014
AA31011
Claim Maintenance
Modified to look at both the auditor and
treasurer’s current fiscal year. If both
offices have not completed fiscal year end,
July payroll will be posted.
Added print separate disbursement field as
a default.
Modified for separate disbursement field.
Added ACH/EFT indicator to the input
screen. If is indicated to be an ACH/EFT
batch, the audit numbers are not required.
Added ACH/EFT indicator to the input
screen. If is indicated to be an ACH/EFT
batch, the audit numbers are not required.
Displays audit numbers equal to zeros on
ACH/EFT items.
Added audit number to the display screen.
Validating beginning and ending dates and
displays audit numbers as zeros on ACH/EFT
items.
Displays audit numbers as zeros on ACH/EFT
items.
Now will show the accounts payable totals
for employee type vendors paid through
claims.
Now will show the accounts payable totals
for employee type vendors paid through
claims.
Error checks that the void date must be in
the same month as the issue date for
ACH/EFT disbursements.
Builds balance file records for new fiscal
year is not already there.
When the vendor name and address is
displayed, it will also display if the vendor is
set up for ACH or EFT. Also will display the
Separate Disb from claim defaults.
10/06/2014
AA31020
Claims Edit Listing
Changed how claims are labeled as ACH or
EFT.
10/01/2014
AA31070
Select Claims to be Paid
Increased pay window to be 14 days prior to
current date.
10/01/2014
AA31101
Print ACH Disbursement
Listing
Modified the listing to show if the
disbursement is being emailed.
10/01/2014
AA31120
Final Disbursement Register &
Posting
Checks if disbursement date is within the
fiscal year entered.
10/01/2014
AA31125
Post Paid Claims
08/28/2014
AA00720
for AR
Modified for posting claims to the next fiscal
year prior to year end being completed.
Issue has been corrected with debit entries.
08/28/2014
AA00690
Records Print
08/28/2014
Multiple
ACMN02-Accrual Menu 2
08/25/2014
New
New Column on Cash/Accrual
634A/634B Forms
08/13/2014
AA25200
07/14/2014
AA20600
07/14/2014
AA00640
Certified Beginning Budget
Balances
06/25/2014
ACMN05
Month End Menu
05/28/2014
AA00640
Certified Beginning Budget
Balances
05/28/2014
AA00630
Update/Inquiry Fund Balances
05/28/2014
AA20600
The heading has been changed to show
Accrual Year and Fiscal Year of the detail
records.
Date/time indicators should not change if
you access an option and then exit out
without making a change.
Program to automatically add a new column
heading to 634A and 634B cash/accrual
forms. Also moves all funds in column # 3
or higher up one column in the form column
number.
Added function to the pgm to automatically
put items in correct order.
Have the option to pick and chose funds
that are selected to be included in the CB
module.
Modified program to show record locks if
someone is in the same file or in the
Update/Inq Fund Balance option. Have
option to cancel or skip the locked record.
Added Engineer/Auditor Expense
Comparison option to the menu.
New program on cash balancing menu. Can
update and/or view all budgetary and nonbudgetary for worksheet funds’ certified
beginning budget balances. Can be updated
to match final amendment form to the
state.
Cannot access non-budgetary fund.
Excludes non-budgetary funds. Funds must
be non-type 2 and marked to be included
the cash balancing module.
05/28/2014
AA10130
Disbursement by Vendor
Inquiry
Have the option to show/print the warrant
totals—not separate by fund.
05/28/214
AA31010
Posted Claim Maintenance
05/28/2014
AA00530
Create Rounding Entries
Rewritten. Can now see posted claim
subfile upon entry. May edit, void, undo
the void or pay indicator, print a claim form,
view an image, or access image services.
Added lookup label.
05/28/2014
AA00690
Records
05/28/2014
AA20000
Print Duplicate Disbursement
Forms
05/28/2014
AA2010
Post Payroll Entries to AP &
GL
Warrant is now marked as redeemed if
warrant nets to zero across funds.
05/28/2014
AA20220
Disbursement File Listings
05/28/2014
AA20501
Fund Status Report
05/28/2014
AA30035
Post Voided Disbursements
Modified to have a different user data if
generated from engineer’s module—for
OnDemand purposes.
Modified to have a different user data if
generated from engineer’s module—for
OnDemand purposes.
Updated emailing routine.
05/28/2014
AA31031
Pass EAPCLMS to Accounting
05/28/2014
AA31091
Preliminary/Final
Disbursement Registers
ACH/EFT totals were not showing correcting
if ACH was turned off.
05/28/2014
AA31101
Print Disbursement Forms
05/28/2014
AA31120
Final Disbursement Register
and Posting
Modified to email individual pdf ACH stubs
if indicated to do so. If sending ACH
warrants to OnDemand, a separate spool
file will be generated with all ACH stubs
included.
This option will send the ACH disbursements
if indicated to do so.
05/28/2014
AA31124
Return Claims to Engineers
05/28/2014
EP1000
Transfer Engineer Prorate
Journal Entries
03/11/2014
AA21110
Print Claim Forms From
History
03/11/2104
AA31090
Preliminary Disbursement
Register
Only need to key in a single date and/or a
single claim number if running for a specific
item.
Will get a popup window if no claims have
been selected to be paid.
03/11/2014
AA31070
03/11/2014
AA31060
Pending Claims Listing
New program to create accrued payroll
records in the Accounts Payable Workfile
Maintenance.
Will get a popup window if no claims have
been posted.
Only have to key in a single date if wanting a
single pay date.
03/11/2014
AA20220
Outstanding Disbursement
Listing
Added fund to the listing by disbursement
number for use when the treasurer is
cancelling prior year warrants.
Amount range was not working properly.
Has been corrected.
Requires the From and the To accounts to
be different.
02/25/2014
AA20830
GL Detail by Selected Parms
02/13/2014
AA0040
Move/Combine AccountsEnter/Process Single Account
Move to New #
02/13/2014
AA28052
Expense Totals by
Department/Fund
New budget listing.
01/30/2014
AA00710
Accrual AR Work File
Maintenance
01/30/2014
AA00680
for AP
Removed the fiscal year input field from the
screen. Program will use accrual year in the
business control file.
New programming language.
01/30/2014
AA00720
for AR
New programming language.
01/30/2014
AA00100
Fund Description
Maintenance
Select Records scan for field was not
working properly. Has been corrected.
01/30/2014
AA20210
Expense Detail Transactions
01/21/2014
AA6020
Print 1099s
01/21/2014
AA6002
Vendor AP Detail History
01/08/2014
AA08050
Dollars of Valuation
01/08/2014
AA20890
AP Detail by Selected
Parameters
01/08/2014
AA20830
GL Detail by Selected
Parameters
Description line will use the description in
the general ledger for the entry.
Added message at the bottom to show
1099s have been printed.
Added View Image as an option within the
detail for selecting items for the 1099.
Program updated to coincide with real
estate program changes.
The input screen will now stay until you exit
out of the program. Added export image
option.
The input screen will now stay until you exit
out of the program.
01/08/2014
AA20210
Expense Detail Transaction
01/08/2014
AA00055
Combine Vendors
01/08/2014
AA00220
Update Vendor Totals
12/24/2013
AA10130
Display Disbursement by
Vendor
Claim line description will now appear on
the listing instead of vendor name 2.
The program will not allow you to combine
vendors if payroll is mid process—Process
Payroll Detail or beyond.
This program was stopping without any
messages if someone was in a vendor
master record. Now a message will appear
and the program must be ran again once
the person is out of the vendor master
record.
New option to email and/or print duplicate
stub.
12/24/2013
AA10200
Inquiry Disbursements by
Number
New option to email duplicate stub.
12/24/2013
AA00051
Vendor Master
Maintenance/Inquiry
Added field to designate vendor as business
or individual.
12/24/2013
AA00060
12/24/2013
AA20051
Vendor Master Listing
12/24/2013
AA30031
Void Disbursements
12/24/2013
AA30035
Post Void Disbursements
12/24/2013
AA31091
Preliminary/Final
Disbursement Register
Uses AP history instead of check/warrant
file to get date of last activity.
Added business/individual indicator to the
detail listing.
Added programming for business/individual
indicator.
Added programming for business/individual
indicator.
Calculating the number of ACH/EFT records.
12/24/2013
AA31123
Create ACH Entries
Modified for business /individual indicator.
12/24/2013
AA0100
Modified for business/individual indicator.
12/24/2013
AC1000
Create ACH File
Modified for business/individual indicator.
12/24/2013
AC001
AP ACH Control File
10/16/2013
AA25200
10/16/2013
AA08040
Edit Budget Request Amount
10/16/2013
AA28091
Reestimated by Fund/Service
Area
Added email address option. This email will
receive a copy of all emails to vendors when
a stub is emailed. It will also be the From
email when a stub is emailed.
Rewritten. Data file to Excel window will
open automatically if you choose yes/only
to file option.
Will give a warning message upon entering
between dates of March 15th and end of the
fiscal year.
Corrected overprinting issue and totals not
zeroing out.
10/16/2013
AA00100
Fund Description File
10/16/2013
AC3100
Property Tax Worksheet
10/16/2013
AA20890
Parameters
09/30/2013
AA27140
09/30/2013
Menu B4
Adjust Budget Request Menu
Default fund balance designation now
appears on main subfile screen. Can select
records by default fund balance. Default
fund balance appears spelled out on the
listing.
Added hold option.
Will now default to all warrant types
selected and show ++ in the transaction
type field upon initial entry. Can be
changed.
Updated where fund balances are coming
from.
Added date/time that the menu options
were last run. Reworded the reset the
working to the original requested
paragraph.
09/30/2013
AA20240
Reference List by Dept
Have the option to print/not print the
account master comments.
Rewritten into a different programming
language. Must click on Update or press F2
to run the option.
Was printing ‘posted’ on all items when
including the posted items.
Has been updated to combine claim
defaults. Defaults will be added to the ‘To’
vendor if they exist on the ‘From’ vendor.
Added the accrual year to the screen so
going forward, can run for prior years.
Added the accrual year to the screen so
going forward, can run for prior years.
The select will not remove posted records.
When rerunning the select, will not select
any items from AP History that have already
been posted.
The select will not remove posted records.
When rerunning the select, will not select
any items from receipt history that have
already been posted.
Added a data file for Excel.
09/30/2013
AA90500
Create Next Year Beginning
Accrual Balances
09/30/2013
AA20620/AA20630
Schedules of AP and AR
08/23/2013
AA00055
Combine Vendors
08/23/2013
AA20620
Schedule of AP
08/23/2013
AA20630
Schedule of AR
08/23/2013
AA00600
Select Records for Accounts
Payable
08/23/2013
AA00700
Select Records for Accounts
Receivable
08/23/2013
AA20830
Parameters
08/23/2013
AA31091
Preliminary and Final
Disbursement Registers
Disbursement count was off by 1. This has
been corrected.
07/19/2013
AA31090
Preliminary and Final
Registers
Disbursement count was off by 1. Has been
changed.
06/24/2013
AA00520
Create New Records
Removed accrual date from the screen. The
accrual year will still increment by 1 year.
To run the option press F2 or click on Create
Records.
06/24/2013
AA20840
Expenditures with Payroll
Detail for Selected Dates
The message was incorrect at the bottom of
the screen when the report was submitted
06/24/2013
AA40030
Post Auditor and Treas Info to
Fund Status File
Rewritten and removed month from the
input screen
06/24/2013
AA40020
Post Drainage Info to Fund
Status File
Rewritten and removed month from the
input screen
06/24/2013
AA90510
Backout Accrual Entries
Rewritten. Now gives message of how
many records are being backed out
06/24/2013
AA31090
Register
will now show a count of the number of
disbursements being used—physical
checks/warrants and ACH/EFT
checks/warrants—at the bottom of the
register
06/24/2013
AA00010
Business Control File
Added Account Ad Batch # field
06/24/2013
AA07010
Single Account Adjustments
Fields have been rearranged on the screen.
Still enter in the amount you want to adjust
a line item by
06/24/2013
AA07020
Multiple Account
Adjustments
Still enter in the amount you want the line
item adjusted to
06/24/2013
AA07030
Edit/Delete Unposted
Adjustments
Can now change the type if necessary
06/24/2013
AA07040
Appropriate b% For Selected
Accounts
Can now choose to include/exclude certain
object. Can now choose to include transfers
(expenses with 10300 functions)
06/24/2013
AA27120
Delete Unposted Adjustments
by Selection
Can now delete a large number of unposted
adjustments if created in error. This is a
new option
06/24/2013
AA27060
Proposed Amendment Listing
Can run for all pending adjustments,
including accounts without activity, or for
just those accounts with pending
adjustments. Hold and OnDemand options
have been added. Has the F24 set defaults
capability
06/24/2013
AA27070
Listing
Hold option has been added. Has the F24
set defaults capability
06/24/2013
AA27140
This is a new option. This form can be used
to fill out your Dept of Management
published form. This listing must be run
before posting your adjustments. Has the
F24 set defaults capability
06/24/2013
AA07080
The fields have been rearranged on the
screen. Hold and OnDemand options have
been added. Has the F24 set defaults
capability. The program will now assign a
batch number when adjustments are
posted. This number can be used to back
out a batch of adjustments. The last batch
number assigned will be shown in the
06/24/2013
AA27090
Appropriation Summary by
Dept and Fund
The hold and OnDemand options have been
added. Has the F24 set defaults capability
06/24/2013
AA27100
Dept/Funds not 100%
Appropriated
The hold and OnDemand options have been
added. Has the F24 set defaults capability
06/24/2013
AA27110
Account Adjustment Listing
Batch number has been added to the input
fields. The hold and OnDemand options
have been added. Has the F24 set defaults
capability
06/24/2013
AA27130
Reverse Posted Adjustments
this is a new option that can be used to
create reversing adjustments for a batch
that has been posted. The reversals would
then need to be posted. Has the hold and
OnDemand options. Has the F24 set
defaults capability
ACH File
Can do different file type indicators if
needed by the bank.
05/10/2013
05/10/2013
AA21110
Claim Form from History
Added CV and electronic types to be
included.
03/28/2013
AA6000
Entry/update 1099s
Added Image services function.
03/28/2013
AA00060
Will mark vendors as inactive if they have
had no activity for at least 5 or more years.
03/28/2013
AA20070
Vendor Labels
If you subset and select a year, you must
also enter in a spent over dollar amount.
03/28/2013
AA20220
Disbursement Listings
Can now also be sorted by audit number.
Will have a msg if have multiple audit
numbers are found for the same
disbursement number.
03/28/2013
AA20310
Disbursement $
If a redeemed date is entered, then just
items redeemed during that date range will
be included.
03/28/2013
AA21001
Vendors Over $600
Zip code was added to the listing when
addresses are included.
03/28/2013
AA30030
Void Disbursements
Added date/time to the menu option
showing when it was last ran until the post
void is completed.
03/28/2013
AA30032
Inquiry Void Work File
showing when it was last run until the post
void is completed.
03/28/2013
AA30034
Print Void Work File
void is completed.
03/28/2013
AA30036
showing when it was last run. This option
will clear the date/time on the other void
disbursement options.
03/28/2013
AA30201
If no records are found, will receive a blank
report.
03/28/2013
AA31010
Handwritten Claim Entry
handwritten is completed.
03/28/2013
AA31020
Handwritten Claims Edit
Listing
03/28/2013
AA31040
Post Handwritten Claim
will clear the date/time on the other
handwritten options. Also set restrictions
on when post option can be run. Update
email has explanation.
03/28/2013
AA31100
Print Handwritten Claim
03/28/2013
AA31110
Print Handwritten Claim Form
03/28/2013
AA31120
Handwritten Post
will clear the date/time on the other
handwritten options.
03/28/2013
AA31310
Claims by Department Post
Claims
Set restrictions on when claims can be
posted. Update email has explanation.
01/30/2013
AA08440
Restore Saved Working
Amount
Was running the reset working from the
original requested. Has been corrected.
01/30/2013
AA08450
Re-Set Working to Original
Was running the reset working from the
saved. Has been corrected.
01/16/2013
AA20904
List Missing Form Rows
Pgm was not showing all of the missing
rows.
01/16/2013
AA00220
Update Vendor Totals Spent
Menu option will now show date/time it
was last run.
01/14/2013
AA08420
Adjust Budget by Percentage
Was changing revenues. This has been
changed.
12/04/2012
Multiple
Forms
Updated for non reversing entries.
11/19/2012
AA00051
Vendor master file
maintenance
You can now add 1099 address when adding
a new vendor.
11/19/2012
AA00211
Create account summary
Added curr and prev year AC NonRev
entries to the file
11/19/2012
AA00670
Accounts payable work file
maintenance
Fixed screen problem. Added copy option
and sort function.
11/19/2012
AA00710
Accounts receivable work file
maintenance
Added debit/credit field to the screen.
Added copy option and sort function.
11/19/2012
AA20231
Expenditure and Revenue Net
Activity
Added the create file
11/19/2012
AA20600
Fund balance worksheet
Added the print ending fund balance
breakdown
11/19/2012
AA20620
Schedule of accounts payable
listing
Changed to only print service area total if
used. Added "Other Service Areas" total if
not 1 thru 10.
11/19/2012
AA25000
Statement of
activities/accrual balance
Changed prompt screens fiscal year to
accrual fiscal year
11/19/2012
AA30200
Changed prompt screens fiscal year to
accrual fiscal year
11/19/2012
AA08040
Edit Budget Request Amount
Exit from the budget history now returns
you to the menu
11/19/2012
AA20890
Parameters
Rewritten and OnDemand option added
11/19/2012
AA20830
General Ledger Detail
Rewritten and added option to select hand
generated entries
11/19/2012
AA28500
Expense and Revenue
Accounts Without Activity
Rewritten and added hold and OnDemand
options
11/19/2012
AA20810
Numeric Disbursement List
options
11/19/2012
AA20820
Revenue Details for Selected
Year
options
11/19/2012
AA20840
Expenditures with Payroll
Detail for Select Date
options
11/19/2012
AA20850
Departmental Costs
options
11/19/2012
AA20860
Vendors by Type and Amount
Rewritten and added hold option
11/19/2012
AA20880
List Imaged Claims from
Accounts Payable
Rewritten
11/19/2012
AA20870
Check Registers
Rewritten
11/19/2012
AA20904
Missing Form Rows
Listing was showing all items as negative.
This has been corrected.
11/19/2012
AA25100
All Accrual Entries Posted
Non-reversing indicator was not showing on
the asset and liability/fund equity accounts.
This has been corrected
Repeat Transaction
Maintenance
Added AC to the transaction type lookup.
11/19/2012
AA30120
09/17/2012
AA20660
Will not print an inactive account code.
09/17/2012
AA70100
Select Form to Print
Now defaults to the cash year or the accrual
year if come into from the respective menu.
Modified to accommodate non-reversing
entries.
09/17/2012
AC3200
Create Post Delinquent Tax
Entries
Program will use the default fund balance
designated in the fund description file.
09/10/2012
AA00600
Select funds to include
Modified so the View version will be check
boxes
09/10/2012
AA00610
Tax Related Revenue Entry –
Cash
Negative delinquent tax dollar amounts
were not being displayed as negative
amounts.
09/10/2012
AA00660
Create accrual AP detail
Get accrual fiscal year from control file
09/10/2012
AA00700
Create accrual AR detail
09/10/2012
AA00660
Create accrual tax detail
09/10/2012
AA10500
Fund Status Inquiry
Added error message if user pages down for
mor than 9999 records.
09/10/2012
AA20661
Balance sheet by fund
Get accrual fiscal year from control file and
modified for non-reversing entries.
09/10/2012
AA25100
Accrual adjustment entries
listing
Re-written
09/10/2012
AA30030
Void Disbursements select
Didn’t work if your fiscal year didn’t start on
1/1 or 7/1 (so it didn’t work for Solutions)
09/10/2012
AA30201
Accrual adjustment edit list
Added non-reversing entries indicator to
the print.
09/10/2012
AA31020
Claim edit listing
Corrected cursor positioning
09/10/2012
AA31124
Return claims to engineers
Monitoring for errors when emailing
confirmation to engineer
09/10/2012
ACC3010
Apportionment of delinquent
taxes
Modified the screen for View
09/10/2012
AC3200
for Delinq Tax
Modified the screen for View
09/10/2012
AA00600
Select funds to include
Modified so the View version will be check
boxes
09/10/2012
ACNZPFR
Modified to accommodate non-reversing
accrual entries.
07/12/2012
AA00630
Update All Funds
Program has been corrected to properly
update all funds.
07/12/2012
AA20501
Fund Status Detail
Will not print a totals page if printing for a
single fund.
07/12/2012
AA20904
Missing Form Rows/Columns
Corrected the headings printing at the top.
Missing columns now prints all headings
even if no funds are missing.
07/02/2012
Multiple
Changed field arrangement on the screen.
Added dup key for multiple batch entry.
07/02/2012
AA20601
Added column headings of Budget and
Actual.
Forms File Maintenance
Entire menu updated and rewritten. Column
Headings are new—set all column headings
for all forms. Form Column #-new option to
set appropriate column for each fund on
each respective form. Form Rows are now
on a single line and now says state line
number. Missing Rows and Columns can
now run missing columns by budgetary
status of the funds. Save Form Files now
saves the row file, the heading file, and the
07/02/2012
Multiple
form control file.
06/13/2012
Multiple
Accrual Forms 634D & 638R
Updated to work properly with counties
that begin with accrual balances.
06/13/2012
AA28011
Budget Worksheet by Dept
No longer prints the total re-estimations if
you do not print the re-estimated amounts.
06/13/2012
AA20202
Expense Summary Reports-by
Dept and by Service Area
Added reimbursement and transfer
information to final totals section.
06/13/2012
AA20202
Expense Summary Reports-All
Added option to include pending payroll
and/or pending claims.
05/09/2012
AAC2010
Post Payroll Entries to
Accounting
Moved audit file maint so it's the last thing
this procedure does to eliminate files not
getting cleared if they exit out.
05/09/2012
AA00055
Combine Vendor #'s
Changed how it checks for engineers files on
the system
05/09/2012
AA00670
Accounts Payable Work File
Maintenance
Re-written—new screen layout, new select
records, error checks when adding entries
to not cross funds, added date/time to the
menu. Similar layout to the AR work file.
05/09/2012
AA00710
Accounts Receivable Work
File Maintenance
Re-written—new screen layout, new select
records, error checks when adding entries
to not cross funds, added date/time to the
menu. Similar layout to the AP work file.
05/09/2012
AA10050
Display AP by Claim#
Changed number of subfile records (rolling
problem)
05/09/2012
AA10140
Added VOIDED message to the screen if
void. Stopped the printing of dup stub if
voided.
05/09/2012
AA10200
Display Disbursements
Stopped the printing of dup stub if voided.
05/09/2012
AA10500
Fund Status Inquiry
F21 –prints the Fund Status Detail report
05/09/2012
AA20000
Print Duplicate Disbursement
Stubs
Corrected warrant total on the top of the
dup stub
05/09/2012
AA20500
Fund Status Detail Listing
Can now select multiple funds instead of
just a range. Added message "report has
been printed".
05/09/2012
AA20500
Fund Status Summary
Now returns to the menu after being ran.
05/09/2012
AA30030
Void Disbursements Select
Added F9 view the void inquiry.
05/09/2012
AA30100
Edit Journal Entry Work File
If no JE's in work file, you now come in in
add mode. Modified to enter accrual JEs.
05/09/2012
AA30101
Print Journal Entry Work File
Modified to allow copies for each type of
listing. Tried to speed up printing time.
05/09/2012
AA30103
Changed autopost screen.
05/09/2012
AA30200
Re-written
05/09/2012
AA31030
Pass Engineers Claims to
Accounting
Changed how it checks for engineers files on
the system
05/09/2012
AA31120
Final Disbursement Register &
Posting
Moved audit file maint so it's the last thing
this procedure does to eliminate files not
getting cleared if they exit out.
05/09/2012
AA92000
Enter/Update Check Design
needed re-compiled
Vendor Master Labels
New option on the Master Listing Menu to
print labels from the Vendor Master File.
Added date ran to the menu option. Going
forward, this will show the date and time
this option was last ran.
New option to designate whether to print
disbursements in all upper case.
Prints vendor addresses in all upper case if
designated in the Accounting Control File.
this option was last ran. This will not clear
with the final post of claims as this option
can be run multiple times.
this option was last ran. This will not clear
with the final post of claims as this option
can be run multiple times.
Can get the 1099 indicator from the claim
defaults.
Now has program to convert to Excel on the
fly or can immediately display the results.
Changed to include new email address field
in the vendor master.
Added function to print a duplicate stub.
Added option to print claim form.
Added option to print claim form.
Option has been added to display the
disbursement details.
02/24/2012
AA20070
02/24/2012
Transfer Engineer Prorates to
JE Work File
02/24/2012
AA00010
02/24/2012
AA31100
02/24/2012
AA31040
Post Claims (Initial Post)
02/24/2012
AA31030
Transfer Secondary Road
Claims
02/24/2012
AA31011
Claim Maintenance
02/24/2012
AA25000
02/24/2012
AA20050
Statement of
Activities/Accrual Balances
Vendor Master Listing
02/24/2012
02/24/2012
02/24/2012
02/24/2012
AA10140
AA10051
AA10050
AA00320
Display Claim Detail
Inquiry by Claim Number
02/24/2012
AA00210
Create Account Summary
02/24/2012
AA20660
Accrual Balance Sheet by
Fund
Vendor Master Maintenance
02/24/2012
AA00051
02/24/2012
AA08060
02/24/2012
AA08032
Beginning/Ending Fund
Balances (Budgets)
Set Re-estimations
02/24/2012
AA08030
Create Budget Workfile
02/24/2012
Multiple
Fund Conversion
12/22/2011
AA6000
Entry/Update 1099s
12/22/2011
11/17/2011
AA00051
AA20210
11/17/2011
AA31120
Expense Detail Transaction
Listing
and Posting
11/17/2011
AA8011
Budget Import
10/28/11
AA00660
Select Records for AP
10/28/11
AA00700
Select Records for AR
10/28/11
AA00750
10/28/11
AA20640
Select Records for Delinquent
Tax
List Accrual Tax Work Dollars
10/28/11
AA00760
10/28/11
Multiple
Delinquent Tax Due and Paid
Work File
Date and Time
Added email address field. Added F15 to
copy existing vendor name/address to the
1099 address fields. Added 1099 indicator
to the claim defaults. If the claim line
descriptions is left blank, it will default to
the object code description.
Now will need to press F2 to update all
funds.
Converting 3 fund balances to 5 fund
balances.
Address Maintenance function now goes to
the new 1099 address information in the
Vendor Master File.
Added 1099 address function.
Changed wording to say object rather than
revenue.
Posting month now defaults to the month
of the disbursement date rather than the
current month.
Now uses ftp and can simply save the
spreadsheet as a csv file and name the path.
Added option to select records after the
accrual window for a specific fund.
Added options to select records after the
accrual window for a specific fund.
Must press F2/Create Work File to process.
Rewritten no visible changes. Now in
OnDemand folder AA20641. Will need to
reset screen defaults with F24.
Now shows the tax districts in the file from
the select.
Added the last date and time the options
were ran to the above items and also to
Apportionment of Delinquent Tax, Property
Tax Worksheet, and Create/Post Entries fro
Delinquent Tax.
10/28/11
10/28/11
AA31010
AA20260
Claims by Dept Fund Totals
Vendor History (AP Only)
Was not showing totals for specific user.
Rewritten, no visible changes. Now in
OnDemand folder AA20261. Will need to
reset screen defaults with F24.
Can now see Accrual and Cash Balancing
selections on one screen.
Rewritten, no visible changes.
10/06/2011
AA00600
Fund Selection
10/06/2011
AA00610
Tax Related Revenues
10/06/2011
AA00620
Beginning Ending Fund
Balances
10/06/2011
AA00650
Edit Default Accrual Accounts
Defaults to assets for expenses and
liabilities for revenues.
10/06/2011
AA20610
Missing Date
Delivered/Earned Listing
Added sort by department option. Can
page break or do separate reports if sorted
by dpt.
10/06/2011
AA20600
Can pick and choose which funds to print on
the listing…must be selected to be
included. Uses new fund selection program.
10/06/2011
AA20620
Schedule of Accounts Payable
Added claim number.
10/06/2011
AA20630
Receivable
10/06/2011
AA20240
Reference List by Department
10/06/2011
ACNZPVR
Operating Statement
Added budgetary status option. Funds still
need to be selected to be included.
10/06/2011
ACOCPVR
Added budgetary status option. Funds still
need to be selected to be included.
10/06/2011
Cash/Accrual Menus
10/06/2011
AA6000
1099 Address Maintenance
If you keyed in an address for 1099
purposes, when you press Address Maint
(F7), you will have a function to bring that
address forward to this year’s 1099 form.
10/06/2011
AA00610
09/12/2011
AA00430
Move/Combine Account
Numbers
Will not process records without a function
code entered.
Date and time options were last ran will be
displayed. Is only on items that have been
rewritten. Will eventually be on all of the
menu items.
09/12/2011
09/12/2011
09/12/2011
09/12/2011
09/12/2011
AA00510
AA00530
AA00550
AA08020
AA18041
09/12/2011
AA20610
09/12/2011
AA31010
Certify the Budget
Clear Claim Number Used File
Select Tax Related Revenues
Budget & Accum
Approp/Amend Inquiry
Listing of Missing Date
Delivered/Earned
Claim Lookup
09/12/2011
AA31011
Claim Maintenance
09/12/2011
09/12/2011
AA31040
AA31210
09/12/2011
09/12/2011
09/12/2011
AA31110
AA31310
AA32041
Post Claims
Handwritten claims to be
Posted
Print Claim Forms
Claims by Dept Post
Publication by Fund/Vendor
09/12/2011
AA20502
Fund Status Summary
09/12/2011
AA20503
Budgetary Fund Status
09/12/2011
AA28021
09/12/2011
AUKMPVR
Beginning/Ending Fund
Balances
634B Form
08/09/2011
AA30100
Journal Entry Maintenance
08/09/2011
08/09/2011
AA30103A
AA20235
08/02/2011
COXDPFR
Journal Entry Post/List
Expense and Revenue Net
Activity
Cash/Accrual 634B
07/21/2011
AA20202
Expense/Revenue Summaries
07/18/2011
AA00040
Authorized User Maintenance
07/18/2011
AA20202
07/18/2011
AA20503
Budgetary Fund Status
Summary
Rewritten.
Rewritten.
Rewritten.
Rewritten.
Corrected inquiry/exit error.
Rewritten…now has OnDemand option.
Corrected spelling error. Will get msg if user
is not authorized.
Order date and delivery date are error
checked based on fiscal year.
Corrected spelling error.
Corrected spelling error.
Corrected User ID lookup.
Corrected User ID lookup.
Was not consistently using the same line
item description.
Was not showing Errors Exist at the bottom
if netted to zero.
Was not showing Errors Exist at the bottom
if netted to zero.
Was not allowing you to change once
entered.
Was not keeping the print options when ran
interactively.
Was not redisplaying the account
description if a piece of the account was
changed in maintenance.
Uses date and fiscal year.
Added net income line.
Program to allow for the smaller font on
form 634B.
Was including dead accounts when printed
for a prior fiscal year. Has been corrected.
Now has a AM module (account master)
that will be used for future inquiry.
Percentage of year was not showing the
decimal
Rewritten, hold added, defaults will need to
be set.
07/18/2011
AA20502
Fund Status Summary
Rewritten, hold added, defaults will need to
be set.
07/18/2011
AA31020
Claim Edit Listing
Can sort by claim number or vendor.
07/18/2011
Multiple
Locking of Claim Files
Removed some of the locks that were
occurring. 2 persons cannot post claims at
the same time—including claims by
department. You may not post claims while
someone is in claim maintenance.
07/18/2011
AA31010
Claims by Dept Maintenance
Changed to be the same as regular claim
programs.
07/18/2011
AA31300
Claims by Dept Edit List
Rewritten and now matches regular claim
program. Can be sorted by claim number or
vendor.
07/18/2011
AA31110
Claims by Dept Claim Form
Rewritten and now used regular claim
program.
07/14/2011
AA31310
Post Claims to Auditor Files
Added option to pick and chose which to
post, displays a total, can sort, subset,
select, etc.
07/18/2011
AA00050
Vendor Master Inquiry
Restricts by authorized users for claims by
dept.
07/18/2011
AA00200
Account Master Inquiry
dept.
07/18/2011
AA10400
Inquiry by Invoice Number
dept.
07/18/2011
TRKFE1R
Maintenance to Autopost of
Receipts (IA Cities and Ext
Offices Only)
New menu option to turn on autopost of
receipts.
07/18/2011
TRKFE1R
Autopost of Receipts
Now can autopost receipts rather than
manually posting through JE menu.
06/02/2011
AA20210
Does not allow selection of payroll detail if
coming from the claims by dept menu
06/02/2011
AA08040
Edit Working Budget Dollars
Added dead to the subset for active status
06/02/2011
AA28100
Budget Detail Listings
Hold was not working properly. Has been
corrected.
06/02/2011
AA08010
Edit Account Master for Next
Positioner was not working properly. Has
Year
been corrected.
06/02/2011
AA00130
Department Description File
Removed deletion of vendors ability on
departments.
06/02/2011
Multiple
Move/Combine Account
Numbers
Entire menu has been redone. Save option
has been removed. Can copy pieces of the
account number on the creation of the
workfile. Must press Process/F2 to actually
run the combine.
05/06/2011
Multiple
Budget Forms
Changed number of funds allowed in each
column.
05/02/2011
AA08032
Set Re-Estimations
This has been separated from the Create
Budget Workfile option.
05/02/2011
AA08030
Create Budget Workfile
This has been separated from the set
reestimations.
05/02/2011
AA22002
Budget Fund Balance
Worksheet
Updated to use changed budget fund
balance program.
05/02/2011
AA28021
Budget Fund Balances
Pressing enter updates the fund balance.
F12 is previous.
05/02/2011
AA28330
Budget 634R
No visible changes to the screen. Now in
OnDemand folder AA283XX.
05/02/2011
AA28310
Budget 634B
05/02/2011
AA25000
Statement of Activities
New listing on accrual menu 3 to replace a
query.
05/02/2011
AA00210
Create Account Summary
Changed to work with the Statement of
Activities listing.
05/02/2011
AA20310
Disbursement
Changed to print the redeemed date, not
the status date.
05/02/2011
AA20300
Audit File Listing by Selected
Parameters
Added redeemed date to the listing.
05/02/2011
AA31100
Print Disbursements
Corrected the hold function.
05/02/2011
AA20220
Disbursement Listing
Beginning date on outstanding only listing
was not being validated. This has been
corrected.
05/02/2011
AA20202
Expense Summary
Was not including items with appropriation
as the only activity. This has been
corrected.
04/12/2011
AA08420
Adjust Budget Request
Corrected issue with budgetary status.
Amount
04/12/2011
AA20220
Only need to enter in a single date range.
Outstanding will use the ending date. Can
sort by fund or by disbursement number.
04/12/2011
AA30101
Journal Entry Edit Listings
Spool file descriptions have been updated.
04/12/2011
AA00320
Audit File Inquiry
Can cross fiscal years on the inquiry.
04/12/2011
AA32010
Create Publication File
Defaults to the current month.
04/12/2011
AA32020
Edit List of Publication Work
File
Added hold option and OnDemand. All
fields are F24 capable.
04/12/2011
AA32030
Maintenance to Publication
Work File
Can edit, delete, or add records. A new
Select Records function has been added.
Can be sorted various ways.
04/12/2011
AA32040-AA32070
Publication Listings
New folder in OnDemand—AA32041. Can
print the listings and/or create a .csv file.
04/12/2011
AA28320
Revenue Detail 634A
04/12/2011
AA28340
Adopted County Budget
Summary
04/12/2011
AA28350
Certification of Taxes Page 2
04/12/2011
AA20235
Expense & Revenue Net
Activity by Prj/Sub Prj
This is a new listing and will show the
revenue and expense detail for a specific
date range and/or project or sub-project. In
OnDemand folder AA20235
04/12/2011
AC0100
When created from the accounting menus,
will use the data in the vendor master file.
If created from the payroll menu, will
include the information from the employee
master file.
03/18/2011
AA08410
Set Original Budget Request
Amount
Updated. Lookup on fund and dept.
03/18/2011
AA08420
Adjust Budget by Percentage
Updated.
03/18/2011
AA08430
Save Working Amount
03/18/2011
AA08440
Restore Saved Working
Amounts
03/18/2011
AA08450
Re-set Working Amount to
Original
03/18/2011
AA18480
What If History
Updated.
03/11/11
AA08050
Added record lock.
03/04/2011
AA30100
Corrected the cursor position on the F4
lookup.
03/01/2011
AA08050
Now has a date of last update on the screen
and a function to get from real estate.
03/01/2011
AA08040
Edit Working Budget Amounts
Can now subset to a specific piece or pieces
of the account number. Can select to view
active and/or inactive accounts.
03/01/2011
AA08170
Screen has been updated.
03/01/2011
AA28030
Expenditure Totals by
Department/Fund
Budgetary status selection has been
updated. Spool file description has been
updated.
03/01/2011
AA28050
Revenue Totals by
Department/Fund
updated.
03/01/2011
AA28070
Service Area Totals
updated.
03/01/2011
AA28080
Budget Reference List by
Department
updated.
03/01/2011
AA22002
Budget Fund Balance
Worksheet
You can now pick and choose which funds
to include.
03/01/2011
AA28020
Budget Beginning/Ending
Fund Balance
No longer asks if using last year’s cash
balances. If you update a single fund, the
display expenditures, revenues, and transfer
option has been removed as that displayed
current year actual. If you enter in a
reserved or unreserved/designated amount,
you will receive a message of record
updated, press enter to continue.
03/01/2011
AA28090
Area
Updated screen.
03/01/2011
AA20400
Departmental Budget Status
by Service Area
Corrected the number of copies.
02/22/2011
AA28071
Service Area Totals
The percentage of change was not
computing correctly. This has been
corrected.
02/10/2011
AUMN18
Claims by Department Menu
Updated to run the new versions of the
Expense & Revenue Summary Reports and
the Expense & Revenue Detail Transactions
listings.
02/10/2011
AA202011
02/09/2011
Expense Summary by Service
Area
When putting in a service area range, the
program was not using the ending service
area number. This has been corrected.
Audit File Menu
Number options changed due to combining
options.
02/09/2011
AA20310
Listing with Disbursement $
Added new print options such as hold and
OnDemand and F24 capability.
02/09/2011
AA20300
Audit File Listing
Added new print options such as hold and
OnDemand and F24 capability.
02/09/2011
AA00320
Added sort option, print function, and a
select records. Combined with the removal
of audit numbers option.
02/09/2011
AA00300
Audit File Entry
Combined single and multiple into one
option.
02/09/2011
AA00051
Vendor Master
Maintenance/Inquiry
Added imaging option.
02/09/2011
A00050
Vendor Master Lookup
Added imaging option.
01/28/2011
A22002
Budget Fund Balance
Worksheet
Was not adding entries correctly.
01/27/2011
BUQJPVR
Budget 634B Form
The state has added extra rows to page 3 of
this form. Can run a pgm to add the extra
rows and then verify is correct.
01/26/2011
AA31040
Post Claims
If multiple people are entering claims, will
not be able to post while someone is in
open claim maintenance.
01/26/2011
AA31070
When entering in a date for the actual
disbursements, you are limited to 14 days
before/after the current date.
01/26/2011
AA10011
AP History
The audit number now appears on the
inquiry screen.
AP History
Can now pick and chose which types to
include in the AP history.
01/26/2011
01/26/2011
AA10010
Select Records for AP History
Added fund and department to the select
records option.
01/26/2011
AA20400
by Service Area
Now defaults the current year and month.
Can be ran for totals only and when ran
from the Master Listings Menu, can specify
to include pending disbursements.
01/26/2011
AA31120
and Posting
Can change the signature title. Runs the
claim save.
01/26/2010
AA31080
Claims to be Paid/Voided
Listings
The disbursement date is no longer input
capable here. Listings have been
rearranged on screen. Dept Budget Status
now defaults to current month/year and
can be ran for totals only.
01/26/2011
AA31070
You now enter in the disbursement date
here.
01/26/2011
AA31200
Print Handwritten
Can now pick and choose which to post.
01/26/2011
AA31210
Post Handwritten
Disbursements
Can now pick and choose which to post.
Claim Save
The claim save has been removed from the
regular and handwritten claim menus. Now
happens automatically on the final posts.
01/26/2011
01/26/2011
AA21110
Claim Forms/Jackets
Can now be printed after the final post of
claims. Is a new menu option on the Master
Listings Menu.
01/26/2011
AA08010
Next Year
Changed the select account type screen.
01/26/2011
AA22002
Budget Fund Balance
Worksheet
This will now just print the worksheet…is no
longer a display of a single fund. The
update of fund balances happens
automatically.
01/11/2011
AA08010
Edit Account Master Next
Year
Was not able to mark a line as inactive.
Gave a msg stating cannot mark as dead.
This has been corrected.
01/07/2011
AA21000
Vendors Over $600
Was not printing the leading zero for SSN or
EIN.
01/07/2011
AA20202
Expense/Revenue Summary
Reports
Corrected the spool file description when
printing separate spool files.
01/07/2011
AA28010
Budget Worksheets
Increased the percentage increase/decrease
field length.
12/30/2010
AA00050
Vendor Master
Inquiry/Maintenance
Character string search in the select records
options now includes name, address,
Federal EIN, and SSN fields.
12/30/2010
AA28010
Budget Worksheets
Now has 3 years ago actual. Can create files
for used in Excel.
12/30/2010
AA20202
Percentage of year has been put back on
the reports.
12/09/2010
AA08010
for Next Year
Has been rewritten; no visible changes.
12/09/2010
AA28500
Accounts Eligible to be Dead
Listing
Has been rewritten, now has hold and
OnDemand options.
12/09/2010
AA08020
Budget Select Tax Related
Revenues
Has been rewritten; no visible changes.
12/09/2010
AA28100
Budget Detail Listing
Has been rewritten. Now in folder AA28100
in OnDemand (previously was BUGVPFR)
12/01/2010
F14/My Reports
12/01/2010
ACMCPFR & ACM8PFR
Schedule of AP and AR
Now print the same fiscal year at the top of
the reports.
12/01/2010
AA10040
Inquiry by Invoice Number
Can now be sorted, a select records has
been added allowing for a character string
search, and the audit number is now
displayed with the AP history.
12/01/2010
AA10050
Inquiry by Claim Number
Can now be sorted and a select records has
been added.
12/01/2010
AA10150
Inquiry by Journal Number
Now see the journal numbers used this
fiscal year upon entry into the program.
Can now be sorted and a select records has
been added. The printout now shows total
debits and credits.
12/01/2010
AA10011
AP History
Accessed from multiple options, now
displays the audit number info if keyed into
the system.
12/01/2010
AA20202
Expense Summaries/Revenue
Summaries
By Fund, Dpt, and Service Area have been
combined into a single option that can run
all 3 listings. You can now pick and chose
from any piece of the account number.
Hold, page break, separate report options
have been added All expense/revenue
summaries and detail transactions listings
are now in ONDemand folder AA20201X.
12/01/2010
AA00300
Audit File Single Entry
Updated no visible changes.
11/10/2010
AA30110A
Backout Journal Number
Moved fiscal year field on screen and if
description is left blank will default to
Backout JN XXX.
Can now display a report and the columns
will line up.
10/15/2010
AA28010
Budget Worksheets
Changed budgetary status selections to (Y/
). Will be check boxes in View.
09/21/2100
AA31011
Claim Entry
Increased the speed of the ‘invoice already
paid’ error checking.
09/20/2010
AA30035 & AA30036
Was not clearing voided disbursements
from the void work file.
09/08/2010
AA28070
Service Area Totals
Added hold option; OnDemand can now be
found under AA28071.
09/08/2010
AA80100
Budget Import
Budget Import-new option to import budget
work dollars and reestimated dollars from a
spreadsheet.
09/08/2010
AUMN02
Vendors Over $600
Added listing back to Master Listings Menu.
09/08/2010
AA28011
Budget Worksheets by DeptCollated Set
Added better description for the My
Reports/F14=Splf function.
08/26/2010
AA00050
Vendor Maintenance
It will not allow you to delete vendors that
have drainage activity.
08/26/2010
AA30036
Void Posting
Added hold and OnDemand options.
08/26/2010
AA30033
Void Work File Edit Listing
Added hold, save, and OnDemand options.
08/26/2010
AA30030
Void Disbursements
Can now lookup disbursement available to
be voided—current year, non redeemed
non electronic and non paycheck. Current
fiscal year appears on the screen.
08/10/2010
APKYPFR
Final Register by Dept
Added page break by dpt or separate report
by dept.
08/05/2010
AA31011
Claim Entry
When enter in a claim and using a vendor
that has a default claim description entered,
the cursor will automatically go from the
vendor number field to the claim total field.
If the vendor does not have a default claim
description entered in the vendor master
file, the cursor will go to the claim
description field.
Final Open Claim Edit
This listing has been removed from the
initial post of claims.
Claim Entry
Does not allow a duplicate claim number.
Gives a warning on a possible duplicate
invoice to the same vendor. If you do a ‘D’
for the account description on an invalid
account, you will not get an error but a msg
stating invalid account.
08/05/2010
08/05/2010
AA31011
08/05/2010
AA2801X
Budget Worksheets
Rearranged to have the account description
on a single line.
07/15/2010
BUHFPVR
Multiple Account Adjustment
Screen was defaulting to session date rather
than current date.
07/15/2010
GLI0PFR
Fund Status Summary
Totals are okay, but was printing the wrong
beginning balance.
07/13/2010
APHXPVR
Check Register
Added F24 capability, OnDemand options,
and now defaults to the current fiscal year.
07/13/2010
AA3000
Added the word ‘Given’ to the Total
Property Tax Credits on the 2nd screen.
07/08/2010
AA31010
Open Claim Selection
Can now display the total of the claims
entered, not yet posted by fund.
07/08/2010
AA31011
Claim Maintenance
Will show if an invoice has already been
paid…warning msg only.
07/08/2010
AA3000
Tax Related Revenues in Cash
Balancing
Now has a function to calculate the taxes
levied and the total tax to collect from the
actual ytd figures.
Final Post & Registers
Now have separate report option on the
final registers by fund and dept.
07/08/2010
07/08/2010
AA20500
Fund Status Detail
Now has separate report option. Only have
to key in a single fund and the cursor
positions to the fund field when you remain
on the screen.
06/24/2010
AA31090
Register
Will not let you print disbursements if this
report has an error. Will now also display a
msg on the screen that an error has been
found and will print the error.
06/24/2010
Multiple
Claims Processing—
Disbursement Processing
Section
Will now indicate a menu option has been
completed in the section and will display
the date and time to the far right.
06/24/2010
AA31040
Post Claims (Initial Post)
Allows for selecting claims individually.
06/24/2010
AA31030
Pass Engineers Claims to
Accounting
Will update the menu on the engineer’s side
showing when the claims were transferred
to the auditor.
06/24/2010
AA31020
Handwritten Edit Listing
Added the disbursement back on to the
listing.
06/24/2010
AA31010
Claim Maintenance
Regular claim maintenance and handwritten
claim maintenance has been changed to
assign claim number at the end so multiple
people can be entering claims in at one
time. Fields have been rearranged for
better work flow. Posted claim
maintenance has not yet been changed.
06/24/2010
AA30103A
Changed msg to ‘Posting Month is not
current month’ when posting to something
other than the current month.
06/24/2010
AA10000
Monthly Totals
The option to view the monthly detail or
transactions will not be available if no
transactions exist.
06/24/2010
AA00200
Account Master Lookup
Added to the view options .
06/24/2010
AA00053
Vendor Master Claim Defaults
New pgm to allow entering a vendors
default claim description, account numbers,
and claim line descriptions.
06/24/2010
AA00051
Vendor Master
Maintenance/Inquiry
Separated out the comments and changed
the options associated letters.
06/24/2010
AA00050
Vendor Master Lookup
Added Claim Defaults. Can double click on
the column heading of vendor # or name to
sort that column.
06/24/2010
AA00010
Removed unused stub types. Removed
blank lines between payee and amount
field.
06/16/2010
AA00050
Vendor Master
Maintenance/Inquiry
Can click on the Vendor # and Search Name
heading to sort that column on both green
screen and View.
06/16/2010
AA28031
Expenditure Totals by Dept
701AR
Put into the new programming language.
Added hold option
06/16/2010
AA28041
Expenditure Totals by Dept
and Fund 701BR
Added hold option
06/16/2010
AA28051
Revenue Totals by
Department/Fund
Added hold option
06/16/2010
AA28061
Revenue s by Dept and Fund
(Summary)
Added hold option
06/16/2010
AA28081
Budget Reference List by
Department
Added hold option
06/16/2010
AA28091
List Reestimated by
Fund/Service Area
Added hold option
06/16/2010
AA20210
Expense Detail
Transactions/Revenue Detail
Transactions
Added capability to pick a single, a range, or
multiple funds, functions, object,
department, project, and/orsubprojects.
You may now print totals only. Added hold
option
06/9/2010
SPLF
My Reports/F14=Spoolfiles
Added more features to the change option,
added last ready, top, and bottom
functions, and description if more
informative.
05/21/2010
05/21/2010
05/21/2010
05/21/2010
05/21/2010
05/17/2010
APHXPVR
GLIFPVR
GLICPVR
GLLQPVR
GLG1PVR
Check Register
Budget Comparison
Prior Year Comparison
Current Year Statement
Trial Balance
F14=Spoolfile/My Reports
03/30/2010
AA31020
Claims Edit Listing
03/30/2010
03/30/2010
APNIPVR
AA31120C
Warrant Reports
Save Claim Files
03/17/2010
AA10200
Disbursements Inquiry
03/17/2010
AA3110
Print Disbursement FormsGet Next Disbursement
Number
03/17/2010
AA31100
03/17/2010
AA31020
Claims Edit Listing
03/17/2010
AA00201
Account Master
Maintenance/Inquiry
03/17/2010
AA00150
Account Master File
03/17/2010
AA00010
Maintenance
Financials
AA00190
Auto Post Indicators
Service Program
Journal Entry Final Post
Updated screen for View
Changed screen to show the report
name/desc rather than the pgm name.
Will not show ACH/EFT if the ACH/EFT is
turned off for this claim run.
Screen updated for View.
Now does a save while active and the file is
saved in solsavf. No longer goes to a msg
screen. Will show msg at the bottom of the
screen when finished.
If you page down continuously (through
9950 records), you will get a msg stating to
use the subset or position to field.
You can use the option to get the next
disbursement number even if there is
pending payroll and/or pending
handwritten. You will want to be careful in
these situations.
Added the check design option so that you
can move items on the check.
Now displays the total by user and you can
pick and chose which user IDs to include on
the listing.
Cannot activate an account that has a piece
inactive. The piece will show ‘Inactive’ to
the right of the description.
Added the option to show the
object/revenue description to the toggle. Is
F24 capable.
Added option on 2nd screen to include
drainage in the get next warrant number.
Corrected misspelling on several financials
listings.
Modified for View.
Needed to be updated.
Modified the program for View purposes.
Removed the default month.
Corrected hold option. Was not setting as a
default with F24.
Screens modified for View.
02/09/2010
01/27/2010
01/27/2010
01/25/2010
01/25/2010
01/19/2010
01/11/2010
AA30100
AA30103A
AUBEPVR
Multiple
12/23/2009
AA21000
Vendors Over $600
12/21/2009
AA00110
12/21/2009
AA00055
Function/Account Description
Maintenance
Combine Vendors
12/21/2009
AA00050
Vendor Master
12/21/2009
AA00050
Vendor Master
12/21/2009
AA30120
12/21/2009
AA30103A
Repeat Transaction
Maintenance
Journal Entry Post
12/15/2009
AA30101A
Journal Entry Edit Listing
12/15/2009
AA30100
12/07/2009
AUMN03
11/18/2009
11/18/2009
AA00200
11/18/2009
AA10200
Auditor’s Master Inquiry
Menu
Multiple
Account Master Maitenance/
Inquiry
Inquiry by Disbursement
Number
Multiple
11/18/2009
11/18/2009
AA6000
1099s
11/18/2009
AA30120
Repeat Transactions
11/18/2009
AA30103
Journal Entry Post
11/18/2009
11/18/2009
AA30101
AA30100
Journal Entry Edit Listing
10/20/2009
AUMN02
Master Listing Menu
10/20/2009
AA0023X
10/20/2009
AA10130
Edit Dates for Accrual
Purposes
Disbursements by Vendor
10/20/2009
AA00050
Vendor Master File
Maintenance
Updated pgm to look at Y/N in the Print
1099 Flag in the Vendor Master File.
Now can do a lookup on the Account Type
position to field.
Can now combine a ‘V’ type vendor into
either a ‘V’ type or an ‘E’ type.
Print 1099 is now a Y or N and is a required
field. If left blank, will default to no.
When adding a new vendor, now positions
to the new vendor.
Accounts Defaults are now the same as
Journal Entry Maintenance.
Will receive a msg to use the F19 to post if
just press enter.
Can indicate to show the descriptions on
the Detail and by Sequence Order listings.
Designate account descriptions and the
order they will appear. Corrected journal
number skipping. AC entries no longer
appear here. Cannot change system
generated account numbers.
Removed AP and GL listings from the menu
and renumbered.
Screens modified for View.
Cursor is in the position to fields rather than
on the first account master.
Select records options have been added.
Print options on Description File and
Account Master are user specific.
Entry/Update of 1099s input fields have
been moved.
Dup key capable, description defaults can
be set.
Defaults are user specific. Automatic error
listing is generated.
Defaults are user specific.
Can set description defaults, now have a
dup key.
Removed acct master listing option.
Renumbered remaining items. Removed
‘More Listings’ option and now just have a
single listing menu.
Added additional select record criteria.
The disbursements are now listed in
descending order. Added subset criteria.
Can also display the payroll details if have
authority to payroll.
Added F10 action key.
10/20/2009
AA00200
Account Master File
Maintenance
10/01/2009
ACOCPVR
10/01/2009
ACNZPVR
Accrual Balance Sheet by
Fund
Accrual Operating Statements
10/01/2009
Multiple
09/17/2009
AA00100-AA00140
Description File Maintenance
08/25/2009
07/01/2009
AUBEPVR
AUKAPFR
07/01/2009
07/01/2009
07/01/2009
AUNGPVR
BUE5PVR
AULNPVR
Year End Rounding Listing
Cash Detail Listings
04/13/2009
GLLWPVR
03/09/2009
02/18/2009
AA00240
Repeat Transaction Edit
Listing
Disbursement Maintenance
Multiple
12/04/2008
GLA5PVR
12/04/2008
APM3PVR
12/04/2008
12/04/2008
APB1PVR
ACOCPVR
Parameters
Parameters
Claim Forms
12/04/2008
ACNZPVR
10/10/2008
10/10/2008
10/10/2008
10/10/2008
10/10/2008
AA00040
AA00030
AA00020
AA00010
AA00051
Authorized Users
Authorized Depts
County Office Maintenance
08/22/2008
AUB5PVR
Programs for ACH/EFT Claims
Processing
Object/Revenue Listing
08/22/2008
AUNKPVR
Missing Rows/Column Listing
08/22/2008
AUBEPVR
09/18/2008
08/22/2008
Vendor Lookup/Addition
Can copy existing account numbers to make
new. Can show/not show comments.
Added subset criteria.
The input screen will stay until you press F3
to exit.
The input screen will stay until you press F3
to exit.
Many screens function keys were updated
for View.
Added copy option to all description file
options.
Added OnDemand options.
Corrected problem for running for a single
fund and/or dept.
Added option to include/not include period
13 entries. Also added capability to run for
budgetary status 3 only.
Fixed printer setting field.
Added status date to the F17 subset option.
Multiple Changes for to put into new
Can print totals only.
Can print totals only.
Can print by disbursement number.
Have a new option to create database file
for Excel—file CODYBAL.
Have a new option to create database files
for Excel. Can create files CODYREV and/or
CODYEXP.
Put into new programming language.
Pgm changes added to create the necessary
posting codes for ach/eft claims processing.
Programs for ACH/EFT Claims Processing &
respective menu changes.
This listing was not using the printer option
entered. This has been corrected.
The missing form row listing was showing
expenses as negative even when they were
not. This has been corrected.
You can now input a specific fund and the
input screen stays until you exit the
program.
When use the Vendor lookup in claims
06/13/2008
APENPVR
Post Handwritten
Disbursements
06/12/2008
AUMN05
Month End Menu
06/12/2008
AUMN04
Daily Processing Menu
04/28/2008
APB1PVR
Claim Form
04/25/2008
APWUDFR
Display Claim Detail
04/21/2008
APGLPVR
Combine Vendors
04/07/2008
04/02/2008
03/28/2008
Vendor Master
New Vendor Master
Budget worksheets
03/17/2008
AA00050
AA00050
BUFLPFR & BUKKPFR
BURHPFR & BURLPFR
BUPFPFR & BUPGPFR
APLYPFR
03/17/2008
APCVPVR
Claims to be Paid Listings
03/10/2008
03/07/2008
APJMPVR
Void Disbursements
Handwritten Save
03/07/2008
AUAFE1R
Edit Vendor Master
03/07/2008
AUAFE1R
Edit Vendor Master
03/07/2008
Multiple
Inquiries
02/27/2008
BUFVPVR
02/15/2008
GLS9PVR
Area
Expense with Payroll Detail
01/29/2008
Multiple
Description File Listings
Publication Listing by
Fund/Object/Vendor
processing, the ‘add vendor’ option now
uses the same program as the vendor
maintenance—it will assign the first
available vendor number. It can be changed
if necessary.
Will now show a msg if your posting month
does not match the current month or if the
fiscal year entered does not match the
current year.
Added option to transfer engineer prorates
and renumbered menu.
Removed option to transfer engineer
prorates.
Added option to not print claim jackets for
claims not yet selected to be paid—claims
entered for the future. F24 capable.
Was not showing the correct vendor
address when displaying the detail.
Can combine vendors that have drainage
activity only. Can only combine type V
vendors. No longer have printouts and will
create a system generated comment in the
vendor file on the combined into vendor.
F17 Select is now F24 capable.
Multiple changes.
Changed user data and did clean up for
OnDemand.
Was not looking at the Publication Name
field in the Vendor Master File. Has been
corrected.
The handwritten warrants are now selected
by a date issued range rather than a
disbursement number range.
Now see the vendor name on the screen.
Added a save option to the handwritten
claim menu.
Added new Publication Name field to
streamline publication listings.
You cannot delete a vendor if it only has
drainage accounting activity.
Added the ‘V’ to view option to inquiries so
you can view an image directly.
Standardized image info/viewing in inquiry
options.
Listing was not printing the ending fund
balance correctly. Has been corrected.
Prompt screen will now stay until you F3 to
exit the program.
Added option to include or only print
Inactive items. Also added OnDemand
01/24/2008
01/10/2008
GLDBPFRB
GLH3PFRB
BUR9PFR
BUQVPFR
APVXPFR
12/31/2007
APMEPFR
12/27/2007
BUGVPFR, BUG6PFR,
BUTMPFR, BUTJPFR
01/24/2008
Expense/Revenue Detail
Listings
Service Area Totals
Publication Listing by Vendor/
Desc with Count
Audit #’s Issued Listing
Budget Detail Listings
12/12/2007
12/12/2007
Multiple
1099s
12/11/2007
APVWPVR
12/03/2007
11/16/2007
Multiple
Multiple
11/15/2007
Cash Detail Listings
11/02/2007
AULOPFR AULWPFR
AUTCPFR AUTDPFR
GLC2PVR
11/02/2007
GLHZPVR
Revenue Summary by Dept
10/16/2007
BUF9PFR
Account Adjustment Listing
10/01/2007
10/01/2007
09/27/2007
09/27/2007
09/10/2007
APCVPVR
APJ3PVR
ACN1PVR
ACNZPVR
GLA5PVR
09/10/2007
APM3PVR
09/06/2007
B4
Claims to be Paid Listings
Pending Claims Listings
Accrual Entries Listing Posted
Parameters
Inq into AP Detail by Selected
Parameters
09/06/2007
B4
09/06/2007
BUPZPFR
Listing of Accounts Eligible to
be Dead
09/06/2007
ACMCPFR/ACM8PFR
09/06/2007
ACMJEFR/ACM4EFR
Payable/Receivable
Maintenance to Accounts
Payable/Accounts Receivable
Publication Summary by
Vendor/Desc
Expense/Revenue Reports
Expense Summary by Dept
option.
Added dept totals to both reports.
Changed user data for OnDemand.
Corrected vendor name selection.
If warrant has multiple funds, show total
amount of warrant.
Added capability to run create 1099R form.
Removed page headers from all but the 1st
page of the listings.
New publication listing option with vendor,
description, and count if multiple claims.
Added OnDemand options to all 4
publication listings.
User data changed for OnDemand.
Corrected problem where if selected a
single dept and separate spool, generated
several spool files.
Corrected problem where if selected a
single dept and separate spool, generated
several spool files.
Was not printing the correct fund
description on all items.
Added the hold option.
Added the hold option.
Added a Descriptive History Inquiry Option.
Also all change options now have a place
you can enter in a notation regarding the
activity.
Added Reference List by Dept option to the
menu.
Will show the comment from the account
master file or if there is no comment, will
show the object/revenue description.
Added ‘*****’ indicator on the far left of a
record to show item crosses funds.
Added msg to indicate there is a record that
crosses funds.
09/06/2007
AUMN05
Workfiles
Month End Menu
09/06/2007
09/06/2007
AUPTE1R
ACSKPVR
Automatic Posting
Select Delinquent Tax
09/06/2007
AA3100
08/24/2007
BUEXPFR
08/24/2007
AA3100
08/24/2007
BU09PFR
Missing Date Delivered/Date
Earned
Listing
Missing Date Delivered/Date
Earned Listing
Budget Fund Balance
Worksheet
Expense/Revenue Month End
Listings
08/24/2007
08/24/2007
GLDBPFR
08/24/2007
GLDBPFR
08/24/2007
GLH3PFR
Revenue Detail Transactions
08/24/2007
APHXPVR
Check Registers
08/24/2007
08/24/2007
APGLPVR
Combine Vendors
08/24/2007
APMFPVR
Audit List with Disbursement$
08/09/2007
AUNKPVR
08/02/2007
APLYPFR
Missing Form Columns and
Rows
Publication Listing
08/01/2007
Month End Listings
07/24/2007
AUAUE1R
Edit Fund Description
07/13/2007
AA6020
Print 1099s
07/06/2007
APWRDFR
Inquiry by Claim #
07/05/2007
AUGAPVR
Business Control File Listing
Added Repeat Transactions Menu option
and rearranged month end menu to be a
single menu. Page down to see the
complete menu.
Removed accrual inventory item.
Changed program to clear the
apportionment accrual file when the select
is ran.
Description was missing on the date
delivered listing.
Now has subtotals after each fund.
New listing to show items without a date
delivered or date earned on them.
Column headings have been added.
When running as separate spool files, the
listings by dept, fund, and the detail
transactions will look at the active status in
the fund description file or the dept
description file.
Added totals at the end of each spool file
when running separate spool files.
Added the city check register option to
Menu AUMN11.
Now defaults to V type only.
All disbursement listings now show the
associated audit number for each warrant.
This listing can now be ran by redeemed
dates.
Can now run for all forms at once for a
specific type.
The fund description was underlined and
this does not come through to a .txt file or
word file. Removed the underline.
Separate spool file option added to expense
and revenue summaries.
‘Do Not Allow Drainage Warrants’ field has
been added. If a ‘Y’ is entered, users cannot
issue warrants with this fund in the
Drainage Accounting Programs.
Have the option to adjust the top line of the
laser form and the left margin.
No longer need a specific date, can search
for a claim within a fiscal year.
Updated defaults to a single copy.
05/29/2007
ACN1PVR
04/20/2007
Accrual Adjustment Entries
Listing
04/18/2007
GLI0PFR
Fund Status Summary
03/30/2007
AUP5PFR
Numeric Disbursement Listing
02/22/2007
AUNKPVR
Missing Form Rows/Columns
02/12/2007
02/12/2007
APVHEFR
Publication File
Changing AP History
Descriptions
02/08/2007
01/11/2007
GLG2PVR
01/07/2007
12/20/2006
BURGPVR
AA6030
Post Drainage Info to Fund
Status File
Budget Worksheets
List AP History 1099 Records
12/13/2006
APA9DFR
Details per Disbursement
10/20/2006
BURGPVR
Budget Worksheets
10/18/2006
APV2PVR
Claims by Dept
10/05/2006
BUHFPVR
10/01/2006
BURGPVR
Multiple Account
Adjustments
Budget Worksheets
09/11/2006
ACNZPVR
09/11/2006
BUQ5PVR
09/11/2006
AUCTPFR
Certification of Taxes, 638R
page 2
by Service Area
08/29/2006
ACMN15
Repeat Transactions
The screen is now F24 capable on the type
of listing and print options. The input
screen will now stay until you press F3 and
the information keyed in will remain on the
screen until you F3 to exit.
Can now chose to include voids or not and
whether to print negative totals.
If errors exist on the listing, now shows
‘Error Exist’ at the bottom of the report.
This listing now prints the fund the warrant
was written from on the far right if you do
NOT combine funds on a warrant.
Program now includes missing columns for
form type B form 701BR. Form is included
in the form number lookup.
Voids are now taken into consideration,
New menu option on Misc Maintenance
Menu to change description on both CA
(claim) and WA (warrant) entries in
Accounts Payable History.
Corrected problem with changing program
on a function or revenue code in the
description files—now updates budget file
as well.
Added a fiscal year field so that can update
previous years if necessary.
Added a hold spool file option.
Now the listing sorts by the alpha field in
the vendor master file.
The issue date of the warrant has been
added to this screen.
Can now indicate to Exclude Inactive Items.
Program uses the Active Next Year Status to
if is inactive.
When posting claims by dept as posted,
now have printer and OnDemand options
for the posting listing.
The account type is now a required field.
When you chose to not print the reestimated figures, a blank line will now
print.
Removed function code 20000 (warrant
redemption) from the operating
statements.
Now can have 5 special districts rather than
4.
Added a column to the last page showing
the net budget amendment amount by
dept.
Added this menu to Accrual Menu 3.
08/29/2006
08/29/2006
ACMN02
ACMN03
Accrual Menu 2
Accrual Menu 3
08/29/2006
ACMN12
08/29/2006
ACOVPVR
08/29/2006
08/29/2006
AURDDFR
ACNZPVR
Maintenance & List of
Created Files Menu
Maintenance to Default
Accrual Accounts
Create and Post of AP/AR/Tax
Entries
Select Funds to Include
08/29/2006
08/29/2006
ACMNPVR
ACNOPVR
AC Journal Entry Edit List
Post AC Journal Entries
08/29/2006
07/28/2006
AC3010
APMIPVR
Calculate Delinquent Taxes
Audit File Inquiry
08/29/2006
07/28/2006
Claim Maintenance
07/06/2006
BUEXPFR
Listing
06/20/2006
AUNGPVR
06/20/2006
BUE5PVR
06/08/2006
BUE5PVR
06/08/2006
AUOJEFR
05/02/2006
APEGPFR
Account Detail Transaction
Maintenance
Handwrittens
03/27/2006
APD9PVR
Removed inventory options
Added repeat transaction menu option and
renumbered menu.
Removed inventory options
Printer override has been corrected.
Items cannot be posted twice—now tax
entries are also have posted indicator.
4=Delete was changed to 4=Unselect
When printing the Expenses w/Reserves will
now show any items designated to be
included in the Inc/Dec in Reserves form
row.
Added option to print lines in error only.
Made fiscal year default to accrual year in
Business Control File.
Added F24 to set default capability.
Program has been changed to display
correct data per the selection criteria
entered.
On Open, Posted, Handwritten Claim
Maintenance, and Claims by Dept, program
has been changed to have the cursor go to
the correct date field when there is a date
error.
Now has an error msg for $0 adjustments—
cannot post without an adjustment amount.
If type Z (amend and appropriate) would
make total budget or total appropriations
go negative, will get ‘Result Will be
Negative’ msg.
A listing will now print showing the effect of
the rounding entries by fund. Will show
total rounded for revenues and expenses
and the net effect.
Cannot post through error msgs of final
result will be negative or cannot adjust
inactive/dead account. Can post through
warning msg of appropriation will be over
budgeted.
Can no longer post through adjustments
that cause errors.
The program now only displays revenues as
opposed to complete general ledger detail.
When doing multiple handwrittens with
different pay dates, pgm was putting
incorrect pay date on actual warrants. Has
been corrected.
No longer allows a negative warrant
number to be entered.
03/27/2006
APEJETR
Edit Handwritten Claims
03/15/2006
AA6060
Create 1099 File From AP
History
03/08/2006
APMFPVR
03/07/2006
AUAXEFR
Audit File Listing by Selected
Parameters
Edit Account Master
03/07/2006
BUFLPVR
Accounts Eligible to be Dead
Listing
12/30/2005
BURGPVR
Budget Worksheets
12/28/2005
AUNKPVR
List Funct/Rev Accts Missing
in Form Row by Form #
12/28/2005
Detail Warrant Stub
12/28/2005
GLAMPFR
12/28/2005
APEQPVR
Journal Edit Listing—Lines in
Error Only
No longer allows a negative warrant
number to be entered.
You can now indicate to check the 1099
Print Flag in the Vendor File, specify a Misc
Code, and/or an amount spent.
This listing now shows the redeemed date if
applicable.
You cannot mark lines items as dead if they
have dollars in the budget work file.
This will now indicate items that have no
activity, but have working budget dollars
entered. They are not able to be marked as
dead—similar to items with activity that
nets to zero.
Now have the options to print the reestimated figures or not.
A column has been added to show accrual
activity. This way if an item has only been
used in accrual and is missing from the form
rows, it will appear on the listing.
The detail warrant stub has been changed
to show the invoice number, complete line
description, fund, department, and line
amount.
This listing was not going to the printer
designated. Has been corrected.
The beginning disbursement number was
not correct on the Audit File screen after
completing a handwritten warrant. This has
been corrected.

Accounting - Solutions VIEW

Transcription

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