professional development programmes. UTech remains committed

Transcription

University of Technology, Jamaica
UNDERGRADUATE STUDENT
“E
X C E L L E N C E
T
H R O U G H
K
N O W L E D G E
2015/2016
HANDBOOK
”
Welcome to the
University of Technology,
JAMAICA
M I S S I O N S TAT E M E N T
To Stimulate Positive Change in Caribbean Society
through the Provision of High Quality Learning and
Research Opportunities and Service to our Communities
W W W.UTECHJAMAICA.EDU.JM
I M P O R TA N T N OT I C E
On registering, each student at the University of Technology, Jamaica formally agrees to observe
and obey all the policies and rules governing students and the operation of the University.
The University has the right to change any information appearing in this or any other publication
relating to admission, its programmes, continuation of study, fees, the requirements for the
granting of degrees, diplomas, or certificates and any other matter.
New and returning students are required to familiarise themselves with the information in the
Student Handbook.
Student Services and Registry
237 Old Hope Road,
Kingston 6,
Jamaica, West Indies.
Telephone:
(876) 927-1680–8
Fax:
(876) 977-4388
E-Mail:
[email protected]
Website:
www.utechjamaica.edu.jm
Printed & Published September 2015.
ii
UNIVERSITY
OF
T E C H N O L O G Y, J A M A I C A – S T U D E N T H A N D B O O K
2015–2016
TA B L E O F C O N T E N T S
Message from the President . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Message from the Registrar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Message from the Students’ Union President . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
College, Faculty Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
The Emblem and its Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Significant Dates 2014/2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Schedule of College/Faculty Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
SECTION A:
I NT R OD U C T I O N TO T H E U NI V E R SI T Y
G OV E R NA NC E
INTRODUCTION
UNIVERSITY / 23
TO THE
Introduction to the University . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
The People’s University. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Campuses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Franchise and Outreach Institutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
GO V E R N A N C E / 2 8
University Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
The Academic Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Academic Organisation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
College of Business & Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
College of Health Sciences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Faculty of Education and Liberal Studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Faculty of Engineering and Computing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Faculty of Law . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Faculty of Science and Sport . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Faculty of The Built Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Joint Colleges of Medicine, Oral Health and Veterinary Sciences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
College/Faculty Student Academic Affairs Committee (C/FSAAC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
UTech Academy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
“EXCELLENCE THROUGH KNOWLEDGE”
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TA B L E
SECTION B:
DIVISION
OF
OF
CONTENTS
DI V I S IO N O F S T U D EN T S ER V I C ES & R EG I S T RY
STUDENT SERVICES
AND
REGISTRY / 35
Division of Student Services and Registry Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Office of the Registrar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
University Secretariat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Student Relations Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Academic Services Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Office of Admissions and Enrolment Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
University Examinations Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Student Records Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Scheduling Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Student Recruitment Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
S T U D E N T S E R V I C E S D E PA R T M E N T / 4 0
Office of the Assistant Registrar, Student Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Accommodations Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Career & Placement Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Counselling Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
International Students’ Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
SECTION C:
SUPPORT SERVICES
S UP P OR T SE R V I C E S F O R S T U D EN TS
R EC ENT D E V E LO PM EN TS
FOR
STUDENTS / 53
Bryan’s Bookstores Ltd. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Caribbean Poison Information Network (CARPIN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Co-operative Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Cynthia Shako Early Childhood Education and Day Care Centre. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Department of Community Service and Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
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Integrated Student Administrative System (ISAS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Joan Duncan School of Entrepreneurship, Ethics and Leadership (JDSEEL) . . . . . . . . . . . . . . . . . . . . . . . 59
Language Technology & Research Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Library Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Legal Advice Centre. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Medical Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Office of the Customer Service Advocate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Operational Guidelines on Attendance at Scheduled Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Printery/Bindery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Shelly-Ann Fraser Assessment Centre For Children . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Technology Innovation Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
UTech Alumni Relations Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
UTech Centre for the Arts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
UTech Foundations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
UTech Online-Blended Learning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
UTech Online Learning Management Systems (LMS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
UTech Pharmacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
UTech Rehabilitation Centre for Children with Exceptionalities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Wellness Centre. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
RECENT DEVELOPMENTS / 74
UTech Receives Licence for Marijuna Research . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
SECTION D:
S T UD E NT F I NA NC I A L S ER V I C E S
RE G IS T R AT I O N A N D EN R O L M EN T
STUDENT FINANCIAL SERVICES / 76
Fee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Ancillary Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Payment Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Procedures for Generating Invoices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
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Payment Procedures for SLB Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Procedures for Scholarship Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Procedures for Sponsored Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Procedures for Staff Members & Dependents of Staff Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Procedures For Earn & Study Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Financial Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Penalties for Non-Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
How to Pay Your Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Special Payment Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Refunds Policy and Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Financial Implications for Leave of Absence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Financial Implications for Module Withdrawal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Withdrawal – Short Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Keeping Your Student Contact Information Current . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Inside the Students’ Loan Bureau . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Financial Aid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Earn and Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Frequently Asked Questions Regarding Fee Payment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
R E G I S T R AT I O N & E N R O L M E N T / 1 0 3
Registered Student – Definition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Enrolment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Deferrals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Withdrawal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Online Add /Drop Electronic Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
SECTION E:
S T U D E N T R E S P O N S I B I L I T I E S & E X A M I N AT I O N S
STUDENT RESPONSIBILITIES / 106
Class Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Dress Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
E X A M I N AT I O N S / 1 0 7
Examination Timetable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Examination Clashes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
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Policy on the Rescheduling of Examinations for Students Representing
University during Scheduled Examination Sessions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Registration on Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Examination Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Examination Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Identification for Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Absence from Examinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Official Notification of Examination Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Lost Examination Grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Examination Grade Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Re-do Examination Policy & Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Registration for Re-do Examinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Externally-Moderated Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Completion of Instructor/Course Evaluation Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Projects Assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Instructions for Candidates Taking Examinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
SECTION F:
SECURITY & STUDENT LIFE
SECURITY / 116
Display of ID Cards for Security Purposes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Procedures for Lost Identification Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Security Gate Passes for Motor Vehicles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Speed Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Parking Violation Tickets & Clamping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Halls of Residence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Campus Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Stickers/Posters in Unauthorized Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Removal of Chairs from Classroom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
STUDENT LIFE / 120
Dining Facilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Sports & Recreation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Inter-collegiate Sports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
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UTech Classic Series. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Students’ Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Welfare and Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
The Students’ Activity Centre. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Community Outreach Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Clubs & Societies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
UTech Debating & Public Speaking Society . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Students’ Council Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
SECTION G:
G R A DUAT I O N I NFO R MAT I O N
P R ES I DE NT ’S HO N O UR R O L L AN D D EA N’S L I S T
G R A D U AT I O N I N F O R M AT I O N / 1 3 2
Application to Graduate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Registration for Graduation Ceremony . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Circumstances Affecting Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Requirements for Granting of Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
PRESIDENT’S HONOUR ROLL
AND
DEAN’S LIST / 133
President’s Honour Roll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Dean’s List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Types of Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Compilation of Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
SECTION H:
I MP O R TA NT R EG U L AT I O N S A N D
O RDI NA NCE 1 9 9 9 /1 4
R E G U L AT I O N 3 – A C A D E M I C P R O G R E S S
AND
GRANTING
OF
AWA R D S / 1 3 6
Student Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Academic Terminology Policies and Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Granting of Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Evaluation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Classes of Academic Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Community Service Programme (CSP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Policy for Effecting Student Name Change. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
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R E G U L AT I O N 4 – R E G U L AT I O N S G O V E R N I N G E X A M I N AT I O N
IN COURSES OF STUDY / 151
Appointment of College/Faculty Boards of Examiners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
External Examiners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Appointment of External Examiners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Appointment of School Internal Examination Panels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Publication of Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Retention of Examination Material . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Review of Decisions on Academic Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Presentation of Evidence of Extenuating Circumstances. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Dissertations/Major Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Regulation 4: Examination Procedure Chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
R E G U L AT I O N 5 – C O N D I T I O N S A N D P R O C E D U R E S G O V E R N I N G S T U D E N T
ACADEMIC MISCONDUCT / 160
General Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Academic Misconduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Categories of Academic Misconduct. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Procedural Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Academic Misconduct Inquiry Panel (AMIP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Right to Representation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Sanctions/Penalties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Confidentiality Clause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
ORDINANCE 1999/14 – STUDENT DISCIPLINE / 173
Responsibility for Discipline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Breach of Discipline. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Offences: Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Disciplinary Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Suspension or Exclusion by the President. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
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Disciplinary Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
The Appeal Board. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
Schedule A – Classification of Offences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Schedule B – Classification of Punishment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Schedule C – Procedure to be followed by the Disciplinary Committee . . . . . . . . . . . . . . . . . . . . . . . . . 185
Schedule D – Appeal Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
SECTION I:
POLICIES AND PROCEDURES
Add/Drop Policy and Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Credit Allocation for Major and Minor Undergraduate Courses of Study
Specializations Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
Grade Forgiveness Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
Independent Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
Policies Governing the Implementation of Academic Advisement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Policy Governing the Use of Cellular Phones and Multimedia/Mobile Devices in
Classrooms and the Calvin McKain Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Policy and Procedures for Handling Student Complaints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
Re-do Examination Policies and Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209
Transfer of Credit and Exemption Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Change of Grade Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
SECTION J:
A D D I T I O N A L I N F O R M AT I O N
Other Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220
Important Contact Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223
Declaration of Authorship Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Student Instructor – Module Information Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
Students’ Report Form – Attendance of Instructor Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
The University Song . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
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UNIVERSITY
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2015–2016
ACTING PRESIDENT’S MESSAGE
PRO FE SSOR CO LI N G YLE S
I
am pleased to extend a very warm UTech welcome to our
new students. You have made an excellent choice by making
Jamaica’s premier national university your place to proceed on
your lifelong path to “Excellence through Knowledge.”
You have entered an institution that is student – centred in
focus where each student is provided with the opportunity
to learn, grow, develop, and reach his/her full potential as a
valued member of the UTech community, the nation and the
global workforce. It is with this in mind that we are preparing
all our students to be global citizens, equipped to contribute to
development anywhere in the world.
The University of Technology, Jamaica continues to grow and
develop exponentially and now has eight (8) academic units comprising three colleges, four faculties, a growing Western Campus and the UTech Academy which facilitates continuing education and
professional development programmes. UTech remains committed to ensuring that all courses of
study pursued at the institution meet the highest quality standards for higher education and industry practice. As such, the process of accreditation of programmes through the relevant local and
international bodies is an ongoing priority.
I take this opportunity to implore you to take a responsible approach to your education from the
very beginning of your course of study so that you will reap the full benefits of a world class tertiary
educational experience. This is a privilege still held by less than 35% of the Jamaican population. I
encourage you to read widely, focus keenly on your academic goals and explore all avenues that will
challenge you to think innovatively, creatively and
independently.
1
ACTING PRESIDENT’S MESSAGE
Additionally, you should seek to become
ongoing UTech/CDB Enhancement Project.
involved in campus life, as the experiences that
you gain from that exposure will help to make
you a more rounded individual. Do ensure that
you participate in cultural activities, intellectual
and sporting events, student clubs and societies, as well as community service.
It is imperative that you read your handbook
thoroughly to become familiar with the procedures and policies governing your studentship.
Do also take advantage of all the channels for
open communication and cooperation
between the student body and the University’s
As you traverse the Papine campus you will see
faculty, administration and support staff.
upgrading work on several buildings aimed at
improving the learning and teaching environment. This is being supported through the
2
UNIVERSITY
OF
My best wishes to our entire student body for a
successful and rewarding academic year.
2015–2016
UNIVERSITY REGISTRAR’S MESSAGE
E L A I NE WALL AC E, PhD, M BA
I
t is with pleasure as well with some excitement that I welcome
all new, transfer and returning students to the University of
Technology, Jamaica (UTech, Jamaica) for the 2015/2016 Academic
Year.
New students, we thank you for making UTech the tertiary institution of choice to fulfil your higher education aspirations. Our
academic offerings along with our student-centred services and
co-curricular activities are designed to enrich your tertiary
experience of acquiring knowledge through excellence.
Do take the time to peruse the pages of this Student Handbook,
which is in print and online at the University’s website:
www.utechjamaica.edu.jm. There in you will be informed of the
academic policies and regulations that govern your studentship, general information about the
UTech, Jamaica campuses and campus personnel, student activities coordinated by the Students
Union, including the opportunity to participate in student governance, and various opportunities
for service. For current information and additional updates you may also log on to the various
social media pages of the Colleges and Faculties, and Division of Student Services and Registry,
including University Registrar’s pages at https://www.facebook.com/utech.registrar and https://twitter.com/UTechRegistrar. Equally important is that you keep abreast of information concerning your
student life by periodically accessing University information postings as bulletins on your student
portal and College/Faculty notice boards.
The University continues on its path of continuous improvement and new measures are constantly
unfolding as we strive to provide the best experience for our students. As you may have noticed,
our Papine campus is undergoing major upgrades and infrastructural development to transform our
facilities, into a teaching and learning environment more conducive to your academic pursuits. We
ask that you “pardon the progress” as we pledge to complete the works in the shortest possible time
and with the least inconvenience to you.
Despite the temporary challenges to the physical plant, we have prepared an engaging and exciting
year of academic programmes, student-centred services and social activities for you.
Again, heartiest welcome and have a productive year!
3
STUDENTS’ UNION PRESIDENT’S MESSAGE
DA RRI A N M cGHA N N
W
elcome to the University of Technology, Jamaica, where
excellence is cultivated, pursued and celebrated and where
our all-embracing menu of activities, both academic and social, is
unparalleled. Your hunger for success, has led you to the welcoming arms of the University of Technology, Jamaica family and I must
say, your selection is an exceptional one. As, the President of the
UTech Students’ Union Council, for the academic year 2015–2016,
I can assure you that the entire Council is dedicated to ensuring a
university experience that will allow you, the new members of the
Students’ Union, to grow holistically.
The governing body of the Students’ Union, the Students’ Union Council, sees to the fulfillment of all
the aims and objectives of the Students' Union and participates in democratic decision-making at all
levels.
The Students’ Union Council is your platform from which to voice your concerns, a medium to project envisioned solutions, and a forum for constructive debate. It is my intention to ensure that we
embrace the “now’ and the “long term” in everything we do; not only planning for today, but also for
the future. My vision for all students is to see us reach our full potential, by tapping into our exclusive
capabilities and expertise. On the road to success, there are a number of pathways we have to take.
Each pathway represents UTech’s seven core values and each and every pathway must intersect.
With respect, integrity, innovativeness, team spirit, accountability and exemplary service to others,
excellence is guaranteed. Zeal without knowledge is fire without light, so I implore you all to explore
all the institution has to offer. Always place our Creator at the forefront, ask questions, know your
rights and make this Students’ Handbook your bible. An investment in knowledge pays the best
interest.
Life as a student is far from easy but always remember that the journey is the reward. Together, we
can make all obstacles into opportunities, building on, and improving what already exists, whilst
implementing strategies to lighten the burden of those to come.
Welcome Knights! Have an incredible year! I wish for you a fantastic and involved academic year!
4
UNIVERSITY
OF
2015–2016
COLLEGE OF BUSINESS AND MANAGEMENT (COBAM)
Dr. Haldane Johnson
Acting Deputy President
Dr. Paul Golding
Dr. Claudette Williams-Myers
Associate Dean – COBM
Clavery Allen
Dr. Gaunette Sinclair-Maragh
Dean – COBM
Head of School – SOBA
Head of School – SHTM
Michael Steele
Celia McKoy
Vanetta Skeete
Sharon Anderson-Roach
Head of School – JDSEEL
Assoc. Head of School – SOBA Assoc. Head of School – SOBA College Administrator
COLLEGE OF HEALTH SCIENCES (COHS)
Dr. Ellen Campbell-Grizzle
Dr. Janet Campbell-Shelly
Dean – COHS
Vice Dean – COHS
Greg Louis-Austin
Delva Barnes
Head of School –Allied
Health and Welness
College Administrator
Dr. Adella Campbell
Actg. Head of School, Caribbean
School of Nursing
Dr. Sean Moncrieffe
Head of School – Pharmacy
5
FACU LT Y O F T HE B U ILT E N VIR ON ME NT (FO BE )
Dr. Garfield Young
L. Mark Taylor
Laurence Neufville
Dr. Patricia Green
Sheryll Thomas
Actg. Dean – FOBE
Vice Dean – FOBE
Head of School – SBLM
Head of School – CSA
Faculty Administrator
FACU LT Y O F E D U C AT I ON A ND LIB ER AL ST UD IE S ( FE LS )
Dr. Rohan Lewis
Dr. Cynthia Onyefulu
Dr. Leonie Clarke
Dr. Nova Gordon-Bell
Claudine Campbell
Dean – FELS
Vice Dean – FELS
Head of School – SOTAVE
Head of School – Humanities and Social Sciences
FACU LT Y OF E N G I N E E R IN G AN D CO MP U TING (F E NC )
6
Professor Nilza Smith
Karlene Black
Assoc. Prof. Noel Brown
Dean – FENC
Vice Dean – FENC
Head of School – SOE
UNIVERSITY
OF
Paula Allen
Head of School – SCIT
2015–2016
FACU LT Y O F S CI E N CE AN D SP OR T (F OS S )
Dr. Kamilah Hylton
Dr. Beverly Myers
Orville Byfield
Patrick Williams
Actg. Dean – FOSS
Vice Dean – FOSS
Interim Head – CSOSS
Actg. Head of SchoolSONAS
Olusegun Ismail
Anna-Marie Thompson
Actg. Head of School – SOMAS
Faculty Administrator – FOSS
FACULT Y OF LAW (FOL)
Alfred McPherson
Karen Rhule
Actg. Dean – FOL
Faculty Administrator – FOL
7
JOINT COLLEGES OF MEDICINE, ORAL HEALTH AND
VETERINARY SCIENCES
Dr. Irving McKenzie
Dr. Doryck Boyd
Prof. Winston Davidson
Interim Dean
Vice Dean
Orande Thomas
Head of School – PH&HT
U T ECH , JAMAI C A , W ES TE R N C AMP U S
Dr. Joseph Grannum
Stacy-Ann Gardener
Antoinette Smith
Coordinator, Western
Campusr
Assistant Registrar
Administrator
O FF IC E OF T H E D EP U T Y PR E S IDE NT
8
Dr. Winsome Russell
Dr. Jeanette Bartley-Bryan
Assoc. Vice President
Academic Management/
Quality Assurance
Assoc. Vice President –
Open and Distance Learning
UNIVERSITY
OF
2015–2016
THE EMBLEM AND ITS USE
The emblem embodies the dignity of the University and should not be used
in any manner that would bring dishonour to the Institution.
In creating the Emblem or Arms, the University sought to reflect its values
and focus while maintaining a link with the College of Arts, Science and Technology (CAST). The components, which are generally stylised, are interpreted
below:
The Doctor Bird (feeding on the Hibiscus – a source of sustenance) and
pineapples (part of the Jamaica Coat of Arms) symbolize the uniqueness of
the institution as the foremost national university. The Lignum vitae, a native Jamaican flower, is abundant on the Liguanea Plains on which the University is located and symbolizes productivity and the
capacity to withstand adversity.
The sun symbolizes life, light and energy; the mountains – strength, majesty and beauty; the open
book on its sides, which follows the contours of the mountains, the generation, accessibility and transfer of knowledge; and the pair of dividers, also a component of the CAST logo – technology and the
continuity between CAST and UTech.
Guidelines already accepted by the Governance Committee are as follows:
•
The emblem should be used only on official university documents. These include letterheads,
faculty brochures and other university stationery.
•
The emblem should be placed at the top left-hand corner of documents or top centre of degree
parchments and certificates issued by the University alone, or the University in collaboration with
other academic institutions.
•
•
•
No writing should appear above the emblem or to the left of it.
The original colours (the University colours) should be represented exactly.
It should not be encircled by lines or decorations.
Permission to use the emblem should be sought from the Governance Committee through the
Registrar. Forms are available on the Intranet.
The University’s motto, “Magna per artem gesta” is engraved on the emblem. This Latin phrase
translates to “Excellence through knowledge.”
9
S I G N I F I C A N T D AT E S – A C A D E M I C Y E A R 2 0 1 5 / 2 0 1 6
S I G N I F I C A N T D AT E S
1
FOR
A C A D E M I C Y E A R : A U G U S T 2 0 1 5 – J U LY 2 0 1 6
ACADEMIC YEAR 2014/2015
10
Date
Activity
July 02
English Proficiency Test, Papine Campus
July 03
English Proficiency Test, Papine and Western Campuses
July 06–17
Examinations – Distribution of Summer Session examination cards
(Penalty for late collection applies after this period)
July 10
Final date for the submission of applications for Withdrawal from a
Module being offered in the Summer Session. (see Regulation 3)
July 11
COHS – Health Fair
July 14–August 21
Registration and Enrolment for Academic Year 2015/16
July 14
Accommodations – Registration for all resident students for
2015/2016 Academic Year
July 17
Examinations – Publication of Final Examination Time Tables for
Summer Session examinations
July 27
Final date for students to submit Transfer Credit forms for Semester 1, 2015/16 to their Colleges and Faculties
July 27 –August 03
Examinations – Summer Session Final Examinations
July 30
Financial Aid Office – Scholarship Application Closing Date for new
students
July 30–31
Biennial Nursing & Midwifery Research Conference
August 01
Emancipation Day (Public Holiday) – University closed
August 03–28
Financial Aid – Earn and Study: Application period for Semester 1
&2
August 04
Summer Session ends
August 06
Independence Day (Public Holiday) – University closed
UNIVERSITY
OF
2015–2016
ACADEMIC YEAR 2015/2016
August 07
Accommodations -Check-out for all Summer Residents
August 10
Final date for Colleges/Faculties/Schools to submit approved
Transfer of Credits for Semester 1, 2015/2016 to the Office of the
Deputy Registrar
Final date for students to submit Module Exemption forms for
Semester 1, 2015/16
August 14
Accommodations – Check-in for Resident Student Executive body
August 16
Accommodations – Check-in of all NEW Resident Students
August 16–23
Orientation Week (inclusive of Parent/Spouse Orientation, Halls of
Residence Orientation/ Community Service Conference/city and
shopping tour)
August 17
Module Exemption approvals for Semester 1, 2015/2016 to the
Office of the Deputy Registrar
August 21
English Language Proficiency Test (international students only)
FELS – Orientation for Master of Science in Career and Technical
Education, Master of Education in Leadership and Management,
M.Sc. in Workforce Training and Education students
Student Relations Office – final date for the submission of requests
for deferral of registration for the Semester 1, 2015/2016 Academic
Year (ONLY for August Intake)
August 22–23
Accommodations - Halls of Residence check-in for all returning
students
August 24–August 28
Validation of Summer Session examination results
August 24
Classes begin for ALL students Semester 1 AY 2015/2016
(16 weeks)
August 24–November 06
Submission of requests for withdrawal from a Course of Study for
Semester 1. Refunds not applicable (see Reg. 3)
11
August 24–September 14
Financial Aid – Lunch Programme: acceptance of applications
Late Registration and Enrolment, for Semester 1
Grade Reviews – Summer Session Final and Re-do Examination
Results
September 02
Career and Placement – Mentorship Programme: Mentor
Workshop
September 03
International Students’ Office – orientation session for new
students
September 04
Registration and Enrolment: submission of on-line Add/Drop for
Semester 1 closes
September 05
FELS – Semester 1 classes begin for Master of Education in
Leadership and Management Students
September 07
FELS – Semester 1 classes begin for M. Sc. In Workforce Training
and Education Students
FELS – Semester 1 classes begin for Master of Science in Career
and Technical Education Students
September 07–November 06
Submission of withdrawals from a module offered in Semester 1.
Refunds not applicable (see Reg. 3)
September 11
Student Relations Office - final date for the submission of requests
for Leave of Absence for the Semester 1, 2015/2016
Academic Year *Only applicable to students who have not begun
the registration process
September 16
Career and Placement – Mentee Briefing Session
September 16, 18 & 22
Student Records: Academic Awards Review Committee Meetings
September 17
FELS – Observation Meeting with First Year Students Students’
Union Prayer Breakfast
First Year Experience Opening Ceremony
September 17–October 22
12
UNIVERSITY
OF
Career and Placement – Semester 1: Employment Empowerment
Sessions
2015–2016
September 18
Late registration and enrolment closes for Semester 1, 2015/16
Academic Year
September20
Career and Placement – Deadline for the submission of Mentee
applications
September 21
Accommodations - Halls of Residence Student Executive Workshop – "Building Right Relationship through Diversity"
Students’ Union – Sports Launch Papine
Financial Aid – Earn and Study – Semester 1 and 2 commences
with Orientation
September 24
International Students’ Reception
September 28
Accommodations – Halls of Residence Developmental Programme
September 28–October 09
Student Record – Registration for graduation – (Papine Campus)
October 01
Admissions – Applications open for all programmes AY 2016/2017
Accommodations – Applications open for accommodation for
2016/2017 academic year
October 05–09
FELS – First Year Observation
October 06 & 14
Student Records: Academic Awards Review Committee Meetings
October 08
Career and Placement – Mentoring Programme Opening
Reception
October 08–30
CFA-Creative Edge Exhibition Series
October12
Financial Aid – Grant Application opens
October 14–28
Students’ Union – Inter-Faculty Debate (Papine Campus)
October 15
FELS – Meeting with Third Year Students (Team Teaching) Students’
Union - Health Fair
October 16
Examinations – Final date for submission of all exam papers for
Semester 1 Examinations to the University Examinations Centre
October 19
National Heroes Day (Public Holiday) – University closed
October 19–November 06
Students’ Union – Inter-Faculty Quiz Competition
October 22
FELS –Award Ceremony
13
October 22–23
FELS – Pre-Practice visits for Third Year Students
October 23
Students’ Union - Perpetual Praise
October 26
Students’ Union – Sports Launch Western Campus
November 02
Career and Placement – Registration opens for Annual Career and
Job Placement Fair
November 02–13
FELS – Team Teaching for Third Year Students
November 02–20
Examinations – Distribution of Examination Cards (Penalty for late
collection applies after this period)
November 03–07
Student’s Union – Inter-Faculty Debate (Western Campus)
November 06
Final date for submission of withdrawals from a module offered in
Semester 1 and a Course of Study for Semester 1. Addition of
modules or refunds not applicable (see Reg. 3)
November 07
Accommodations – Halls of Residence Joint Beautification/Welfare
Workday
November 08–14
Students’ Union Tag Drive Week of Activities (Classes Suspended
on November 13)
November 12
Graduation Ceremony 2015 – (The National Arena) FELS – Meeting
with Fourth Year Students
November 13
Examinations –publication of Final Timetable for Semester I Final
Examinations
November 15–21
COHS Pharmacy Week – Student Activities
November 16–20
CFA-Week of Excellence in Visual and Performing Arts
November 19
FELS – International Day
November 19–20
FELS – Pre-Practice visits for all Fourth Year Students
November 20
FELS – Business and Computer Studies Special Topics Exhibition
November 23–27
Study Week (classes suspended)
November 26
Proficiency Test in English (Papine & Montego Bay Campuses)
Carols in the Park 2015
14
UNIVERSITY
OF
2015–2016
November 30–December 15
Examinations – Semester I Final Examinations
December 01
Admissions: Early Bird Applications Close
December 11
Submission of Transfer Credit (new students only semester 2) and
Module Exemption forms
December 12–13
SCIT – Aptitude Test
December 14–18
Land Surveying 2nd Year Practicum – SGIS2 and SGIT2
December 18
Semester 1 ends
December 19
Halls of Residence – Students check out for Semester 1
December 24
University closes at 12:00 noon
Transfer Credit (semester 2 new students) forms for Semester 2
modules to the Office of the Deputy Registrar
December 25
Christmas Day (Public Holiday) – University closed
December 26
Boxing Day (Public Holiday) – University closed
December 28–January 08
Registration and enrolment for Semester 2
Registration and enrolment for Independent Study – Semester 2
December 28–January 22
Submission of online Add/Drop for Semester 2
CALENDAR YEAR 2016
S E M E S T E R 2 – AC A D E M I C Y E A R 2 0 1 5 / 2 0 1 6
January 04
University re-opens
January 04
Submission of Exemption forms for semester 2 closes
January 04–08
Validation of Semester 1 Final Examination results
January 04–March 25
FELS – Teaching Practice for Fourth Year Students
January 08
Registration for semester 2 closes
Student Relations Office – final date for the submission for
requests for deferral of registration for the Semester 2, 2015/2016
Academic Year (ONLY for January Intake)
15
January 09–11
Accommodations – Resident students registration and check-in
for Semester 2
January11
Module Exemption forms for Semester 2 to the Office of the
Deputy Registrar
January 11–15
New Students’ Orientation (Papine Campus)
January 11–22
Grade Reviews – Semester 1 Examination results
Submission of request for withdrawals from a course of study
for Semester 2. Addition of Modules or refunds not applicable
(see Reg. 3)
January 11–May 03
Classes begin for all students, Semester 2, 2015/2016 AY
(16 weeks)
January 14
Career and Placement – Mentee Mid Review Session
January 15
FELS – Seminar for Fourth Year Students
Career and Placement – Semester 2 Employment Empowerment
Sessions
January 22
Submission of online Add/Drop for Semester 2 modules closes
Submission of withdrawals from a module offered in Semester 2.
Addition of Modules or refunds not applicable (see Reg. 3)
January 28
Career and Placement – Registration opens for Mock Interviews
January 29
Accommodations - Boarding Application closes for 2016/17
academic year
Admissions – Applications close for 2016/2017 Academic Year
Student Relations Office - final date for the submission for
requests for Leave of Absence for the Semester 2, 2015/2016 Academic Year. *Only applicable to students who have not begun the
registration process
February 04
Students’ Union – Culture Day
First Year Experience – Trip to Bob Marley Museum & Port Royal
16
UNIVERSITY
OF
2015–2016
February 07
February 08–12
Career and Placement – Mock Interview Week (1week)
February 10
Ash Wednesday (Public Holiday) – University closed
February 11
Students’ Union – Vendors' Customer Appreciation Day & Financial
Awareness Day
February 12
FELS – Seminar for Fourth Year Students
FELS – Family and Consumer Studies Conference
February 20–21
SCIT – Aptitude test
February 26
Career and Placement Deadline for Registration – Annual Career &
Job Placement Fair
March 03
FELS – Inter-faith Awareness Day
March 04
Student’s Union - Cheerleading Competition
Semester 2 Examinations to the University Examination s Centre
March 07–11
Students’ Union – Week of Sports
March 11
Students' Union – Sports Day (Classes suspended at 12:00 noon)
March 13
March 17
FOBE – Student Award Ceremony
Student Union -Election Day
March 18
Career and Placement – Annual Career & Job Placement Fair,
Papine Campus
March 21–25
FELS – Family and Consumer Studies Week
March 21–April 08
Examinations –Distribution of Examination Cards (Penalty for late
collection applies after this period)
March 21–April 15
Financial Aid – Earn and Study: Application period for Summer
Semester
March 24
Holy Thursday (University closes at 12:00 noon – Classes
suspended)
March 25
Good Friday (Public Holiday) University closed
17
March 25
Students' Union – Perpetual Praise
Accommodations – Final submission for Summer Boarding
Extension
March 28
Easter Monday (Public Holiday) University closed
March 29
Final date for the submission of withdrawals from a module
offered in Semester 2 and a course of study for Semester 2.
Addition of modules or refunds not applicable (see Regulation 3)
April 01
Students' Union – Handing-over Ceremony
Career and Placement – Annual Career & Job Placement Fair –
Western Campus
Examinations – Final publication of Timetable for Semester 2 Final
Examinations
April 06
Career and Placement – Mentorship Programme Closing
Reception
April 07
Annual Literary Festival & Cultural Showcase
International Students – Registrar’s Dinner for Final Year students
April 08
6th Annual Caribbean Conference on Sport Science
April 09
Accommodations – Halls of Residence Annual Awards & Dinner
April 11–15
Study Week
April 14
First Year Experience Closing Ceremony
April 18–May 03
Semester 2 Final Examinations
April 22
Final date for submission of Transfer Credit forms for summer
modules (new students)
May 01
FELS – Dean’s Banquet for Final Year Students
May 02
Final date for submission of module exemption for summer
session
Transfer of Credit for summer session to the Office of the Deputy
Registrar
18
UNIVERSITY
OF
2015–2016
May 02–13
Registration and Enrolment for Summer Session
Registration and Enrolment for Independent Study
May 02–20
Registration and Enrolment: Submission of online Add/Drop for
Summer modules
May 02–30
Land Surveying Practicum – SGIS1, SGIT1 & SGIS3
May 06
Module Exemption forms for Summer Session modules to the
Office of the Deputy Registrar
Semester 2 ends
May 08
Accommodations – Check-out for all resident students
May 0 9–13
Student Services – Student Leaders’ Conference Registration for
on-campus boarding for summer students
May 10–11
FELS – Research Development Day
May12–19
CSA – End of Year Exhibition
May 14
Accommodations – Halls of Residence Leadership Workshop
May 15
Accommodations – Halls of Residence: Check-in for summer
resident students
May 16–August 04
Summer Session (11 weeks inclusive of examinations)
May 16
Summer Classes Begin
May 16–July 08
Submission of request for withdrawals from a course of study for
Summer Session. Addition of Modules or refunds not applicable
(see Reg. 3)
May 20
Submission of online Add/Drop for Summer Session modules
closes
Annual Staff Awards (tentative)
May 20–23
Accommodations – Resident Managers’ Retreat
May 22–May 28
COHS: Caribbean Poison Information Network (CARPIN) Poison
Prevention Week
19
May 23
Labour Day (Public Holiday) University closed
May 23–July 08
Submission of withdrawals from a module offered in Summer Session. Addition of Modules or refunds not applicable (see Reg. 3)
May 23–28
Validation of Semester 1 Re-do & Semester 2 Final Examination
results
May 30–June 04
Grade Reviews: Semester 1 Re-do & Semester 2 Final examination
results
June 03
Student Relations Office – final date for the submission for
requests for Leave of Absence for the Summer Session, 2015/2016
Academic Year (Applicable to Course of study that requires students to be enrolled for Summer Session and students who have
not begun the registration process )
June 06–10
FELS – External Moderation of Grades
June 10
Summer Session Examinations to the University Examinations
Centre
June 17
FELS – Orientation for Postgraduate Diploma in Education
Students
June 20–21
4th Annual International Scientific Conference
June 20–August 12
FELS – Summer Session Classes for Master of Science in Career and
Technical Education, Master of Education in Leadership and Management, M.Sc. in Workforce Training and Education, the Postgraduate Studies in Education Students
June 30
Financial Aid Office – Scholarship Applications closing date for
returning students for 2016/2017 Academic Year
English Proficiency Test, Papine Campus
20
July 01
English Proficiency Test, Papine and Westren Campuses
July 01–August 26
Accommodations – Registration for all boarders for 2016/2017
Academic Year
UNIVERSITY
OF
2015–2016
July 04–05
Pre-Registration Forum (Kingston, New Students)
July 04–15
Examinations – Distribution of Summer Session examination cards
(Penalty for late collection applies after this period)
July 08
Pre-Registration Forum (Montego Bay, New Students)
Final date for submission of withdrawals from a module offered
in Summer Session and a course of study for Summer Session.
Addition of modules or refunds not applicable (see Reg. 3)
July 11–August 26
Registration and Enrolment for Academic Year 2016/17
July 12
Examinations – Final publication of Exam Time Tables for Summer
Session examinations
July 25–August 02
Examinations – Summer Session Final Examinations
July 29
Final date for students to submit Transfer of Credits forms for
Semester 1, 2016/17
Financial Aid Office – Scholarship Application Closing Date for
new students for 2016/2017 Academic Year
August 01
Emancipation Day (Public Holiday) – University closed
August 05
Summer Session ends
August 05
Accommodations: Check-out of all summer residents
August 06
Independence Day (Public Holiday) – University closed
August 19
Transfer Credits for Semester 1, 2016/2017 to the Office of the
Deputy Registrar
Final date for students to submit Module Exemption forms for
Semester 1, 2016/17
FELS – Orientation for Master of Science in Career and Technical
Education, Master of Education in Leadership and Management,
M.Sc. in Workforce Training and Education students
August 22
Module Exemption forms for Semester 1 to the Office of the
Deputy Registrar
21
S C H E D U L E O F C O L L E G E / FA C U LT Y M E E T I N GS
College/Faculty
Faculty Board
Student Academic
Faculty
Affairs Committee
Management
Last Thursday
Second Thursday
College of Health Sciences
Last Wednesday
No fixed date
Last Monday
Third Thursday
Computing
Last Friday
Second Friday
Faculty of Law
Last Wednesday
Second Thursday
Faculty of Science & Sport
Last Thursday
Second Thursday
Last Tuesday
Third Wednesday
Third Monday
–
College of Business &
Faculty of Education &
Liberal Studies
Faculty of Engineering &
Faculty of The Built
Environment
Joint Colleges of Medicine,
Oral Health and Veterinary
Sciences
Note: Meetings are not held in July & December.
22
UNIVERSITY
OF
2015–2016
SECTION A
INTRODUC TION TO THE UNIVERSIT Y
GOVERNANCE
23
24
UNIVERSITY
OF
2015–2016
INTRODUCTION TO THE UNIVERSITY
institution with a student population of over
HISTORY
The University of Technology, Jamaica (UTech)
dates its beginning from 1958, originally as the
Jamaica Institute of Technology. In 1959 the
name of the institution was changed to the
College of Arts, Science and Technology and
became incorporated in the College of Arts,
Science and Technology (CAST) Scheme of
1959. This was validated by an ACT of Parliament in 1964. In 1986, the CAST Scheme was
revised in order to make the College a degreegranting institution, and the College became
legally empowered to conduct affairs under a
governing Council and Academic Board.
The institution was formally accorded University status on September 1, 1995 as the University of Technology, Jamaica. The University of
Technology, Jamaica Act 27-1999, which makes
permanent provisions for the establishment of
the University of Technology, Jamaica was
approved by Parliament on June 8, 1999 and
signed into law by the Governor General on
14,000. It now offers more than 100 programmes at the certificate, diploma and degree
levels through its three colleges and five
faculties. The University has further expanded
access to its programme offerings to meet the
demands of business and industry by establishing campuses and satellite locations across
Jamaica. In addition, several programmes are
franchised through links with community
colleges, and most programmes are linked to
national and international professional
organisations.
Syllabuses are modeled on the English polytechnic system, with emphasis on flexibility of
approach, work-based, experiential learning
and professional linkages afforded through
co-operative work based programmes. Flexibility in the University’s academic programmes is
reflected in the various modes of course delivery, which include the establishment of a
semesterised mode of delivery introduced in
academic year 1999/2000 and further adjusted
June 19, 1999.
and piloted in 2009–2010.
The history of the institution is intimately connected with the social and economic development of Jamaica. From just over 50 students
and four programmes in 1958, UTech has
grown to become Jamaica’s premier national
The University’s mandate is reflected in its
mission – to “stimulate positive change in
Caribbean society through the provision
of high quality learning and research
25
INTRODUCTION
TO THE
UNIVERSITY
opportunities and service to our communities.”
proximity to the Papine / Liguanea commercial
As such, the University’s three core pillars are
centres. The campus is served by several bus
teaching, scholarship and community service.
routes and is within walking distance from the
Mona Campus of the regional University of the
“THE PEOPLE’S UNIVERSITY”
West Indies and the University Hospital.
The University prides itself on fulfilling its
SLIPE PEN ROAD CAMPUS
objective as “the people’s university”, dedicated
to facilitating access to opportunities for learning and to meeting the growth and development needs of Jamaica. In addition to academic
pursuits, our students have a rich and unique
The School of Public Health and Health
Technology is located at 21 Slipe Pen Road,
Kingston 5, which is in close proximity to the
Kingston Public Hospital.
opportunity to participate in community serv-
The B.Sc. degrees in Environmental Health and
ice, sports, arts and culture which are deliber-
Public Health Nursing, Occupational Health
ately blended into the curriculum to produce
and Safety, Masters of Public Health and Post
well-rounded graduates who benefit from a
Diploma in Meats and Other Foods are offered
holistic UTech learning experience. The institu-
at this facility.
tion’s academic progress, its burgeoning
research and service initiatives and growing
prowess in sports interwoven with the integration of arts and culture, signal a continued
bright future for the University of Technology,
Jamaica as the Caribbean region’s vanguard of
higher learning and excellence.
ARTHUR WINT DRIVE CAMPUS
The College of Oral Health Sciences in the Joint
Colleges of Medicine, Oral Health and Veterinary Sciences is located at Arthur Wint Drive,
immediately adjoining the Bustamante Hospital
for Children. In addition to regular classrooms,
the campus houses a modern clinical facility
CAMPUSES
that serves as training ground for the students.
PA P I N E C A M P U S
UTECH WESTERN CAMPUS
The main campus of the University – Papine is
located within the Greater Kingston Metropolitan Region in the parish of St. Andrew and
occupies approximately 18.2 hectares. It lies to
the east of the Hope Botanical Gardens in close
26
UNIVERSITY
OF
The Western Campus is a multi-site campus
located across the north western region of
Jamaica in the parishes of Trelawny and St.
James. The Head Office is located at 9 Market
Street, Falmouth Trelawny. The Head Office is
the Administrative Centre of the Western
2015–2016
INTRODUCTION
Campus. The teaching units are located in the
city of Montego Bay, St. James. The Caribbean
School of Nursing (CSON) is located at Barnett
Clinic, 2 Cottage Close in Montego Bay. CSON
programmes are the BSc Nursing, BSc Midwifery, Post Basic Midwifery, BSc completion for
RN, Master in Health Administration. The Dome
St building at 17 Dome St. is the home for programmes of studies from the Faculty of Law
(LLB), College of Business and Management
(BBA), Faculty of Sports and Science has a BSc in
Mathematics and Education and also provides
the general education modules in Mathematics.
The Faculty of Education and Liberal Studies
currently provides service for the humanities
and will soon offer the BCAT programme in the
West. The Students’ Union Western Office is
located at the Dome St building. UTech JIM
delivers the ASc degree from the Dome Street
Campus under the supervision of the UTech
Academy.
TO THE
UNIVERSITY
offered are the Master in Business Administration (MBA), Master of Science in Finance (MSF),
Doctor of Business Administration (DBA) and
the Doctor of Philosophy (PhD) in Business
Administration.
For further information relating to course offerings kindly contact The COBAM Student Affairs
Centre: 927-1680 ext 3871 or 702-3102.
FRANCHISE AND OUTREACH
INSTITUTIONS
The University has collaborative agreements
with five local community colleges, namely,
Brown’s Town, Excelsior, Knox, Montego Bay
and Portmore as well as the College of the
Bahamas and St. Vincent & the Grenadines
Community College. Under this arrangement,
the first and/or second years of diploma and/or
undergraduate degree courses in the College of
Business & Management and the Faculty of
SCHOOL
OF
A DVA N C E D M A N AG E M E N T
Engineering & Computing may be pursued at
these institutions. All four years of the Bachelor
School of Advanced Management, Postgradu-
of Pharmacy are offered at the College of the
ate Division, a School within the College of
Bahamas. The Caribbean School of Nursing
Business and Management is located at 237 Old
facilitates the delivery of the Post RN Bachelor
Hope Road, Kingston. The School primarily
of Science in Nursing in the St. Vincent & the
offers graduate and postgraduate, professional
Grenadines and Excelsior.
and certificate courses. The graduate courses
27
GOVERNANCE
T
he University was established by Parliament
Act is divided into two sections:
The Council is the ultimate authority on matters
of governance. However, the nature of the
bicameral system requires much consultation
between Council and the Academic Board.
1.
The Charter also called the First Schedule
The documents of university governance are:
2.
The Statutes also called the Second
1.
The University of Technology, Jamaica Act,
No 27 of 1999, which contains the Charter
and the Statutes
2.
Ordinances – Rules made by the Council
3.
Regulations – Rules as defined by the
Academic Board
4.
Policies – Administrative and Academic
guidelines and procedures
5.
Decisions of Council and Academic Board.
with the enactment of the University of
Technology, Jamaica Act No. 27 of 1999. The
Schedule
The Act outlines the objects and functions of
the University, ministerial policy directions,
general provisions for staff, financial provisions,
accounts and reports. The institution operates
under a bicameral system of governance
comprising a Governing body, the University
Council and the supreme academic arm, the
Academic Board. Each body is supported by
standing committees through which much of
its work is expedited.
The University is headed by the Chancellor
who presides over the convocation and is
supported by a Pro-Chancellor who is second i
n command.
The President of the University is the chief academic and administrative officer of the University and presides over the meetings of the
Academic Board. The President is supported by
a Deputy President, Vice Presidents and other
senior officers.
28
UNIVERSITY
OF
The University as a public body is also subject
to other legislations such as:
1.
The Contractor General’s Act
2.
Public Bodies Management and
Accountability Act
3.
Government Procurement Rules.
UNIVERSITY COUNCIL
The Constitution of the Council is outlined in
Statute XII of the University of Technology,
Jamaica Act No. 27 of 1999. Members are
2015–2016
GOVERNANCE
normally appointed on a three year basis by the
Cabinet on the recommendation of the respec-
•
•
School of Advanced Management
The Joan Duncan School of Entrepreneur-
tive nominating bodies. The Council is chaired
ship, Ethics & Leadership, which includes
by the Chancellor.
the Technology Innovation Centre (TIC).
THE ACADEMIC BOARD
See page 66 for information on the TIC.
The Academic Board established under Article
12 of the Charter is chaired by the President
and is the principal body responsible for the
academic governance within the University.
The policy of the College is to create and maintain close strategic alliances with corporate
Jamaica and other similar entities within the
region, thereby helping to ensure the continued relevance of its programmes.
The Board is subject to the powers of the President and Council and has the responsibility for
the academic affairs of the University, both in
teaching and in research, and for the regulation
and superintendence of the education of the
students of the University as prescribed in
the Statutes.
A C A D E M I C O R G A N I S AT I O N
The University is organised into three Colleges
and five Faculties. Each College and Faculty is
headed by a Dean who is responsible for its
administration and academic affairs and reports
to the Deputy President and the
Academic Board . The academic sub-divisions
within each entity include Schools, Departments and Divisions.
COLLEGE
OF
BUSINESS & MANAGEMENT
The College of Business and Management
comprises the following Schools:
•
•
The School of Business Administration
The School of Hospitality and Tourism
Management
COLLEGE
OF
H E A LT H S C I E N C E S
The College offers an impressive array of graduate, undergraduate and certificate courses for
health related professions in local, regional and
global markets in several fields, such as Pharmacy, Nursing, Dietetics and Nutrition, Medical
Technology, Midwifery, Critical Care, Pharmaceutical Technology, Dialysis Technician, Child &
Adolescent Development and Health Information Technology. It is also committed to
research activities that will address and provide
solutions to health care problems locally and
regionally. The College consists of three
Schools: School of Pharmacy, School of Allied
Health and Wellness and the Caribbean School
of Nursing, UTech. The Schools are located on
the main campus (Papine). The Caribbean
School of Nursing has a satellite campus in
Montego Bay located at Barnett Clinic. Critical
Care and Nurse Anaesthesia courses of study
are offered at the Braemar Avenue Campus.
Graduate courses are also offered in the
evening at the same location. College of Health
29
GOVERNANCE
Sciences (COHS) offers the online/blended
options that facilitate student learning at
his/her convenience.
F A C U LT Y
OF
E D U C AT I O N & L I B E R A L S T U D I E S
The Faculty of Education and Liberal Studies
(FELS) comprises the School of Technical and
Vocational Education (SOTAVE) and the School
of Humanities and Social Sciences (SHSS)
formerly the Department of Liberal Studies
(DOLS).
In SOTAVE, student teachers pursue studies in
how to deliver the grades seven to nine curricula, the Caribbean Secondary Education Certificate (CSEC) curriculum, and the Caribbean
Advanced Proficiency Examination (CAPE)
curriculum. The offerings range from Industrial
Technology (electrical, mechanical and construction) to Family and Consumer Studies,
Food Service Production and Managment, and
Business and Computer Studies (business studies, computer technology, and administrative
management and technology). The School also
offers an independent Bachelor of Arts degree
in Apparel Design, Production and Management (ADP & M) for those interested in the
Caribbean’s developing fashion industry.
In SHSS, students are able to pursue arguably
the most comprehensive undergraduate communication and media degree in Jamaica. In
the Bachelor of Arts in Communication Arts and
Technology, students are taken through the
rigours of photography, video editing, oral
communication, advertising, public relations
30
UNIVERSITY
OF
and journalism on a multimedia platform that
makes them optimally marketable in today’s
information age. The School also offers general
education modules in second language (English) and foreign languages (Spanish, French
and Japanese). Psychology, Sociology and other
humanities and social sciences modules
complete its offerings.
F A C U LT Y
OF
ENGINEERING & COMPUTING
The Faculty of Engineering and Computing has
been the premier tertiary level provider of
education in engineering and computing in
Jamaica for more than fifty years. The Faculty
has graduated competent highly knowledgeable and skilled engineers and computing professionals to support industrial development
and economic growth.
Unique to its program offerings are the bilingual degree in Chemical Engineering (English
and Spanish) and the Enterprise Computing
programme. These programmes are offered
nowhere else in the English Speaking
Caribbean.
All of the established programmes within the
Faculty have been accredited locally by the University Council of Jamaica ((UCJ). In addition
the Electrical and Mechanical programmes are
accredited by the Institute of Engineering and
Technology (IET).
The wide range of programme offerings include
Bachelor of Engineering (BEng) in Agricultural,
Chemical, Civil, Electrical, Industrial and
2015–2016
GOVERNANCE
Mechanical Engineering and Diplomas in
Mechanical and Electrical Engineering.
The School of Computing & Information Technology offers a Bachelor of Science (BSc) in
Computing with major in Computer Science
and Information Technology. The faculty also
offers a number of graduate programmes
including the MPhil in Electrical Engineering,
Mechanical Engineering, Chemical Engineering,
Computer Science and Information Systems.
There are also taught master’s programmes
such as the MSc in Information Systems Management and the Post Graduate Diploma in
Information and Communication Technology.
The professional development of students is of
major importance. Accordingly, the Faculty has
established students’ chapters of international
professional associations, such as the Institute
of Electronic and Electrical Engineering (IEEE),
American Computing Machinery (ACM), Association for Information Systems (AIS), American
Society of Mechanical Engineers (ASME), Association of Chemical Engineers (ACHE) and more
recently Jamaica Institute of Engineers (JIE).
Students participate actively in international
student competitions that test their knowledge
and design capabilities, and they have received
a number of awards in those events.
FA C U LT Y
OF
L AW
The Faculty of Law offers the Bachelor of Laws
(LLB) degree. Students have the opportunity to
complete the degree programme in three years
(full-time) or in four years (part-time). Taught by
a cadre of local and international experts with
interdisciplinary training and experience, the
programme is delivered through lectures, tutorials, casebook methods, research, seminars and
moots. An example of the Faculty’s innovative
approach is the teaching of modules, such as
Entertainment Law, Sports Law, and Intellectual
Propertt, that support emerging dynamic
growth sectors of the economy. In addition, the
course of study provides learners with the
opportunity to explore and develop an interest
in the laws and legal systems of Jamaica and
the Caribbean Community (CARICOM). For
those wanting to practise law, this programme
provides a flexible route by which to complete
the academic stage of the training needed for
the progression to the vocational stage of legal
education or related fields.
FA C U LT Y
OF
SCIENCE
AND
SPORT
The Faculty of Science and Sport (FOSS) is committed to developing science and sport within
the society. It provides courses, research, and
consultancy services that relate science and
technology to the educational, industrial,
business, health and sport sectors. The courses
offered include undergraduate, graduate and
continuing education courses. Additionally, the
Faculty delivers science, mathematics, and
sport elective modules for all courses of study
across the University.
The Faculty comprises the School of Natural
and Applied Sciences (SONAS), the School of
Mathematics and Statistics (SOMAS), the
31
GOVERNANCE
Caribbean School of Sport Sciences (CSOSS),
and the Centre for Science-based Research,
Entrepreneurship and Continuing Studies
(CSRECS).
FA C U LT Y
OF
T H E B U I LT E N V I R O N M E N T
The Faculty of the Built Environment was established in 1998 under the new charter and
statute of the University of Technology,
Jamaica. However, its history goes back to 1958
when the Diploma in Construction Technology
was offered in the Engineering Department of
the then recently established College of Arts,
Science & Technology (CAST). As demand
increased for widening training opportunities
in Construction Engineering and related disciplines, the Building Department was established in 1978. The new department was made
up of six divisions delivering diploma and/or
certificate programmes. In 1988 the Caribbean
School of Architecture was instituted. The Faculty now comprises two schools, namely, the
School of Building and Land Management and
the Caribbean School of Architecture. The
schools deliver a wide range of undergraduate
diploma and degree programmes together
with a postgraduate diploma and two Master’s
degrees. In addition, faculty members are
actively involved in research and consultancy
relating to issues of the built environment.
Programmes are recognized within the international arena by professional bodies such as UN
Habitat, The World Bank, The Commonwealth
Association of Architects (CAA) and Royal Institution of Chartered Surveyors (RICS).
32
UNIVERSITY
OF
The Faculty seeks to fulfil its mandate by offering world class programmes which are tailored
to the needs of the industry.
(For programme offerings, please visit our
website www.utechjamaica.edu.jm.)
‘’
JOINT COLLEGES OF MEDICINE, ORAL
H E A LT H A N D V E T E R I N A R Y S C I E N C E S
The establishment of the Joint College of Medicine, Oral Health and Veterinary Sciences was
approved by the University Council in December 2011. The entity is comprised of three (3)
Colleges:
•
•
•
College of Medicine
College of Oral Health Sciences
College of Veterinary Sciences
The Colleges of Medicine and Veterinary Sciences are in the developmental stages and
intend to start offering programmes shortly.
Within the College of Medicine is the School of
Public Health and Health Technology, located at
21 Slipe Pen Road, Kingston 5. The school of
Public Health and Health Technology offers
B.Sc. programmes in Environmental Health,
Public Health Nursing and Occupational Health
and Safety as well as a Masters of Public Health.
The College of Oral Health Sciences offers BSc.
programmes in Dental Laboratory Technology,
Dental Nursing Therapy and Dental Hygiene;
Diploma in Dental Assisting (Expanded Function) and the Doctor of Medical Dentistry (DMD)
The DMD programme is taught by a cadre of
highly qualified and internationally re-known
2015–2016
GOVERNANCE
experts in their respective fields. Students are
taught in modern clinical facilities using some
of the most up-to-date equipment and are also
exposed to many hours of field work by engaging in ongoing community projects throughout
the island.
copied to the Student Relations Officer. (See
“Schedule of College/Faculty Meetings” on
page 22).
C O L L E G E / FA C U LT Y S T U D E N T A C A D E M I C
A F FA I R S CO M M I T T E E ( C / F S A AC )
– Requests that are outside of policy shall be
referred to the Faculty Board for a resolution or
to the Board of Undergraduate Studies (BUS) or
the Board of Graduate Studies, Research and
Entrepreneurship (BGSRE), if not resolved by
the Faculty Board.
The College/Faculty Student Academic Affairs
Committee is a committee of the College/
Faculty Boards. It has been delegated powers to
make recommendations to the Faculty Boards
on matters relating to the academic affairs of
students, collectively and/or individually.
Among the student matters considered by the
Committee are the following:
•
•
•
•
•
•
•
•
•
•
Deferral of registration
Cancellation of registration
Fee refunds
– Requests that are within policy shall be
decided on by the Committee and the decisions forwarded to the Student Relations Office
for dispatch.
– On matters that require Academic Board’s
review or approval, the Committee shall refer
those matters to the BUS or BGSRE for submission to the Academic Board Student Affairs
Review Panel.
– In discharging its duties, the Committee shall
be guided by the appropriate University Policies and Regulations, as well as the relevant
Leave of absence
Permanent withdrawal from programmes
Faculty Regulations.”
Re-admission
Re-instatement
UTECH ACADEMY
Programme completion
The UTech Academy is the newest academic
Deferral of examinations
unit of the University of Technology, Jamaica. It
Inter-faculty transfers.
is the Open Learning, Open Access entity serv-
The scope of its responsibilities, as indicated in
ing the needs of communities across Jamaica
the “Terms of Reference” of the FSAAC, is as
and the Caribbean, utilizing a range of delivery
follows:
modalities and through centres locally and
“The Committee shall consider requests from
students submitted to the Dean of the Faculty
regionally. Learners with limited access to
higher education as a result of inadequate
secondary preparation and other challenges
33
GOVERNANCE
should be able to find opportunities (to access
centres of continuous learning).
A significant recruiting agent within the university, it is charged with the responsibility for
preparing future students for the Colleges and
Faculties as well as providing professional
34
UNIVERSITY
OF
courses and continuing education for personal
and professional development. It is also the
conduit for introducing the established
College/Faculty programmes to distant
locations where the possibilities exist.
2015–2016
SECTION B
DIVISION OF STUDENT SERVICES
AND REGISTRY
35
AND REGISTRY PERSONNEL
Dr. Elaine Wallace
University Registrar
Mercedes Deane
Deputy Registrar
Dorrset GabbidonPottinger
Assistant Registrar
Student Services
36
Kerry-Ann White
Stacy-Ann Gardener
Assistant Registrar
Student Recruitment
Assistant Registrar
Western Campus
Janice Sinclair-Morgan
International Students’
Coordinator
Barry Thomas
Assistant Registrar
Admissions and Enrolment
Paulette GrovesRobinson
Assistant Registrar
Examinations
Charmagne Mortley
Assistant Registrar
University Secretariat
Pat Eves-McKenzie
Maurice Colquhoun
Angella Isaac-Brown
Senior Counsellor
Career and Placement
Officer
Accommodations Officer
Ann-Marie Lodge
Denese Brown-Bell
Rosie-Lyn Binns
Marion Brown
Student Records
Officer
Student Relations Officer
Scheduling Officer
Governance Officer
UNIVERSITY
OF
2015–2016
AND REGISTRY
OFFICE
OF THE
REGISTRAR
relating to University Governance. In this context, the University Secretariat provides advice
The Division of Student Services and Registry is
headed by the University Registrar who is an
Officer of the University. It is responsible for
matters relating to University Governance and
Corporate Records, as well as administering the
affairs of students, from admission to graduation. The Division also handles requests for
academic records including transcripts and
statements. The Office of the Registrar, which is
and guidance on matters of jurisdiction, strategy, policy and process to all members of the
University Community. The University
Secretariat also has responsibility for, inter alia,
managing university elections, the use of the
University’s ceremonial symbols and University
Seal. The Office is headed by an Assistant Registrar, University Secretariat, Mrs. Charmagne
Mortley.
located on the mezzanine floor of the main
Administration Building, may be reached on
S T U D E N T R E L AT I O N S O F F I C E
telephone numbers: 970-5034/5035.
The Office of Student Relations (OSR) aims to
U N I V E R S I T Y S E C R E TA R I AT
improve relationships among students, faculty
and administrators by being an advocate and
The University Registrar serves as Secretary to
support centre. The Office of Student Relations
the University Council and Academic Board,
also serves as a resource centre for: College/
Faculty and College Boards and all Standing,
Faculty Student Academic Affairs Committees
Special or Advisory Committees set up by these
CSAAC/FSAAC, Faculty Administrators, the
bodies. Management of these bodies is coordi-
University’s Counsellors, Non-Papine or Off-site
nated and facilitated by the University Secre-
Campuses and Central Administration on the
tariat which provides administrative, advisory
University’s policies, and regulations pertaining
and/or secretarial support. The University
to students. Student matters handled by the
Secretariat plays a significant role in the devel-
Office include, requests for consideration by
opment, dissemination, revision and interpreta-
the CSAAC/FSAAC; such as deferrals, leave of
tion of the University Governance instruments.
absences, withdrawals, change of status,
It is a repository of information on all matters
reinstatements, non-academic misconduct;
37
DIVISION
OF
STUDENT SERVICES
AND
REGISTRY
refunds, absence from examinations due to ill-
the University’s academic regulations to staff
ness, and queries of a general nature. The deci-
and students, publishing the Student Hand-
sions emanating from these requests are
book, and preparing Academic Awards for the
prepared by the Office and sent to students and
graduation ceremony. The Deputy Registrar,
then dispatched to the relevant department(s)
Mrs Mercedes Deane, may be reached at tele-
for processing. Students who have been
phone # 927-1680, ext. 2441 or 2255 and 970-
affected by extenuating circumstances are also
5441. The office is located on the mezzanine
supported by the OSR as their cases are pre-
floor of the main Administration Building.
sented to senior academic and administrative
managers for further review resulting in positive outcomes. Appeals against decisions made
by student-related committees and student
OFFICE OF ADMISSIONS &
ENROLMENT MANAGEMENT
complaints are also handled by the OSR. Stu-
The Office of Admissions and Enrolment Man-
dents’ issues are always dealt with equitably,
agement (OAEM) is responsible for developing
guided by the University’s policies. The OSR is
admissions and enrolment management poli-
located on the ground floor of the Student
cies and procedures and ensuring that these
Services Building and can be reached at: Exts.
procedures are adhered to. The Office has the
2008/2359; or email: [email protected],
responsibility for quality control in the selection
[email protected]. &
of applicants and the management of the
[email protected].
enrolment of students for various programmes
in each College/Faculty at each campus loca-
ACADEMIC SERVICES
D E PA R T M E N T
tion. In addition, the OAEM monitors student
attrition and progress from admission to completion of programmes through the prepara-
38
This department is responsible for administer-
tion, maintenance and analysis of statistical
ing student academic services in the areas of
data with a view to monitoring trends in all the
admissions, examinations, student records and
University’s programmes, and making recom-
scheduling the University’s teaching timetable
mendations and projections based on these
and classroom facilities; coordinating activities
trends. The OAEM plays an integral role in pro-
related to academic misconduct and recom-
moting the institution both locally and over-
mending/developing student-related academic
seas. The OAEM is located behind the Credit
policies and procedures. Each area is headed by
Union and is managed by Assistant Registrar
a supervisor who oversees its day-to-day activi-
Barry Thomas. He may be contacted at
ties. Other responsibilities include interpreting
[email protected]
UNIVERSITY
OF
2015–2016
DIVISION
OF
STUDENT SERVICES
The University Examinations Centre (UEC)
administers all major university examinations
for undergraduates and post-graduates for all
•
processes students’ academic awards for
graduation
•
prepares statistical data and reports, as
scheduled or requested
•
verifies the authenticity of academic
awards, transcripts /status letters.
reach sites. The UEC also prepares and issues
examination cards to students. The Centre is
also responsible for the preparation of examination timetables, for all UTech campuses and
franchises, assigning of venues and scheduling
REGISTRY
ments/status letters and other student academic records, and provides external
organizations with information relating to
students’ and alumni status, in accordance
with approved procedures
U N I V E R S I T Y E X A M I N AT I O N S C E N T R E
campuses locally, overseas and franchises/out-
AND
invigilators for examinations.
The Office is directly supervised by Miss Ann
The UEC is the secretariat for Academic Miscon-
Lodge, Student Records Officer, and may be
duct Inquiry Panels (AMIP) and Special Appeal
reached at telephone # 927-1680, exts. 2015,
Committee (SAC) cases. The Centre is directly
2016 or 2020. The office is located on the
supervised by Assistant Registrar, Mrs Paulette
ground floor of the Administration Building.
Groves-Robinson, and may be reached at telephone #970-5000. The Centre is located on the
SCHEDULING OFFICE
ground floor of the Administration Building.
The Scheduling Office is responsible for man-
Student visits to the Centre are not allowed.
aging the operations and administration of all
aspects of the University’s teaching timetable
STUDENT RECORDS OFFICE
scheduling processes and ensures efficient and
The Student Records Office:
•
maintains a filing system of records of past
and current students
•
creates files for new students, updates files
as necessary, safeguards the security and
confidentiality of all students’ files, liaises
with Colleges/Faculties regarding all students’ academic records
•
•
and classroom facilities. The unit guides the
stores and safeguards all examination
results received
prepares and dispatches transcripts/state-
effective use and allocation of the University’s
teaching resources from an instutional rather
than a particular academic area perspective.
The process incorporates the accurate collation
of information relating to staff, students, curriculum and teaching resources. In addition, the
unit processes ad hoc room booking requests
for other non-teaching-based activities.
The Office is supervised by Miss Rosie-Lyn Binns
and is currently located at the Joan Duncan
39
DIVISION
OF
STUDENT SERVICES
School of Entrepreneurship, Ethics and Leadership Building. Telephone # 970-5628, ext. 2628,
2571, 2539.
AND
REGISTRY
STUDENT SERVICES
D E PA R T M E N T
The Department of Student Services provides
STUDENT RECRUITMENT OFFICE
professional services designed to enhance student experience during their stay at the Univer-
The Student Recruitment Office is responsible
sity. The staff works closely with other service
for the development and implementation of
providers, both internally and externally, to
strategies to increase total student intake for
ensure that we meet students’ needs.
the University including its satellite campuses.
This is done by organizing and carrying out
marketing/promotional activities for the
courses of study offered by the University
locally, regionally and internationally.
O F F I C E O F T H E A S S I S TA N T
REGISTRAR, STUDENT SERVICES
1.
Are you a student with special needs?
2.
Do you have questions about health insur-
The student recruitment process includes iden-
ance, student leadership, or graduation?
tifying prospective students; providing them
with information about the University; encour-
Do you need the services of a Chaplain?
aging them to apply and then attend the
The Assistant Registrar coordinates the student
University. The office is also responsible for
support services and is specifically responsible
organizing teams for school visits, attending
for the Orientation Programme, Student Lead-
career fairs to promote the University as an
ership Development Programme, Student
institution of higher learning as well as prepar-
Insurance, Special Needs Students, and Chap-
ing invitation letters and organizing student
laincy. The Assistant Registrar also chairs the
recruiting activities such as open days, fairs,
Graduation Committee meetings.
school visits, campus tours, etc.
40
3.
The Assistant Registrar, Student Services,
The Student Recruitment Office is managed by
Mrs. Dorrset Gabbidon-Pottinger, may be -
Assistant Registrar, Ms Kerry-Ann White and
contacted at telephone numbers:
may be reached at telephone 970-5077 or
970-5193/5280/5837 or via email: dpot-
[email protected]. The Office is located on
[email protected]. Other emails include:
the mezzanine floor of the Main Administration
[email protected] or
Building. For additional information on courses
[email protected]. Please
of study offered by UTech please email
communicate with us on facebook at (UTech,
[email protected]
Jamaica-Student Services).
UNIVERSITY
OF
2015–2016
DIVISION
OF
STUDENT SERVICES
O R I E N TAT I O N
All new and transfer students are required to
AND
REGISTRY
U T E C H I N T E R N AT I O N A L R E C R U I T I N G
S TA F F I N G S O LU T I O N S ( I R S S ) / S T U D E N T
LEADERSHIP DE VELOPMENT
participate in a week long Orientation Programme. The Programme introduces students
If you are interested in leadership, particularly
to the University’s history, traditions, educa-
geared towards politics and community devel-
tional programmes, co-curricular programmes
opment, then UTech/IRSS Student Leadership
and academic requirements to ensure success-
Development Programme is for you.
ful completion of their various programme. The
highlight of Orientation Week is the Induction
Ceremony during which new students are
inducted into the University at a formal ceremony, chaired by a senior member of the Uni-
You may join various sessions geared towardsdeveloping your leadership skills, as well as
participate in community outreach tours and
projects.
versity, attended by the University Chancellor,
For more information visit the Office of the
Officers of the University, and Academic and
Assistant Registrar, Student Services.
Administrative staff.
HIGH SCHOOL MENTORING PROGRAMME
STUDENT LEADERSHIP DE VELOPMENT
All students elected to serve in a leadership
position on the Students’ Union Council and on
the Halls of Residence Executive are required to
attend a Student Leadership Conference at the
end of the second semester. This conference is
The High School Mentoring Programme, a
collaboration between the Student Services
Department and the Environmental Health
Foundation prepares and develops students
from the University of Technology to offer mentorship to participating high school students.
designed to expose all student leaders to train-
Mentorship usually involves educational and
ing that would assist them in successfully per-
social development especially for students who
forming their duties. They are exposed to areas
may come from ‘broken homes’
such as student governance, managing finance,
communication, dining etiquette, protocol,
conflict resolution and team building.
Programmes and activities are usually scheduled around mentors’ and mentees’ timetables
to ensure that they are substantial and fulfilling.
If you have an interest in mentoring a high
school student, contact Mrs. Mitchel Muir-Johnson at [email protected].
41
DIVISION
OF
STUDENT SERVICES
STUDENT INSURANCE
All registered students at the University of Tech•
UTech Student Insurance Plan (Health, Personal
Accident and Group Life) with Sagicor Life
Jamaica Limited.
G R O U P H E A LT H P L A N ( G R O U P H E A LT H
POLICY)
•
There is a one-time deductible fee of three
•
OF
H E A LT H C A R D
All first year, articulated and advanced
placed students can collect their Health
Insurance Cards at their College/Faculty
been exhausted under the basic plan,
office. All other Health Insurance related
thereby making you eligible for benefits
matters can be dealt with at the Student
under major medical. This may be a one
ments over the policy year.
Only claims related to or derived from the
accident will be processed. Claims for taxi
fare, food, etc. will not be honoured. The
Schedule of Benefits may be obtained from
the Student Services Department.
COLLECTION
thousand dollars paid after benefits have
time payment or an accumulation of pay-
REGISTRY
hundred and fifty dollars ($250), which is
considered as the student’s out-of- pocket
expense for the first claim made during the
contract period, September 1–August 31.
MEDICAL
nology, Jamaica (UTech) are covered under the
AND
Services Department.
•
NB: Health Insurance cards are issued only
once from Sagicor Life Jamaica Limited,
INSURED
STUDENTS ARE COVERED IN THE
our current provider, hence the card is
EVENT OF:
1.
Death By Natural Cause (Group Life Policy)
of study. Benefits are uploaded to the
2.
Personal Injury
Health Card each academic year.
3.
Death Resulting From Accident (Personal
Accident Policy)
•
Replacing Health Insurance cards will
attract a fee of $300.00.
•
Students are covered on and off campus,
24 hours/365 days of the year (global
coverage)
•
All claims should be submitted to the
Department of Student Services within
thirty (30) days. The final deadline for claim
submission is ninety (90) days from the
occurrence of the accident.
ing access and independence for special needs
There is a one-time deductible fee of two
programs and services.
•
42
valid up until completion of a programme
UNIVERSITY
OF
SPECIAL NEEDS STUDENTS
Under the theme “removing barriers and creatstudent”, the Office of the Assistant Registrar,
Student Services ensures that students with
physical, intellectual, medical, or psychological
disabilities have equal access to university
2015–2016
DIVISION
•
OF
STUDENT SERVICES
Appropriate academic accommodations
can be requested based on the student’s
functional limitations. This must be verified
by a medical practitioner and be further
evaluated by our UTech Medical Centre
At student services, the staff will explain
the academic accommodation process,
Scribes
•
•
Housing accommodation
•
The Job Access Work System (JAWS) – available in the Language Research and Technology Centre and the Library to assist
visually impaired students.
including the documentation that must be
submitted relating to the student’s health
condition, along with input from the
student’s health care professional.
•
REGISTRY
•
•
•
•
•
and or Counseling Unit.
•
AND
Students who believe they have undiag-
Large print
Lab assistance
Special tutoring
Special facilities for in-course tests and
examination
Assistance with registration at Jamaica
Council for Persons with Disability.
nosed disability should obtain an evalua-
•
•
tion through the University Counseling
Registration and enrollment to the Special
Service (970-5028) or private health care
Needs Unit can be done through coordination
provider.
with the Counseling Unit, Registrar’s Office or
Diagnosed student can request academic
College/Faculty Administrators. Our Services
accommodations
are impartial, non-judgmental and confidential.
Student academic accommodation is sent
to faculty explaining the accommodations
that have been approved by the special
needs unit.
•
The student’s condition or diagnosis is not
discussed with the instructors. However,
For additional information and or to register,
please contact Student Services at 970-5837 or
the Medical Centre at 970-5459 or email:
[email protected].
CHAPLAINCY
instructors may need to discuss the accommodations with the student to determine
how best to implement them.
AC A D E M I C ACCO M M O D AT I O N
Special Needs Students may make arrangements for special requirements such as:
•
The chaplains are:
1.
Rev Dr Stevenson A.M Samuels
2.
Rev Fr Lester Shields, S.J.
3.
Mrs. Audrey Dawes-Jarrett (Western
Campus)
4.
Mrs. Carrol Richards
Readers
43
DIVISION
OF
STUDENT SERVICES
Chaplains visit the campus weekly to conduct
pastoral counselling sessions for any student
requiring these services. Office hours are as
follows:
–
–
–
Tuesdays:
1:30 p.m. – 3:30 p.m.
AND
REGISTRY
academic year. Fees are paid prior to the start
of each semester; the payment dates are communicated, and are in accordance with the payment schedule determined by the University.
Accepted applicants are required to pay a non-
Wednesdays: 10:00 a.m. – 1:00 p.m.
refundable Boarding Commitment Fee (BCF),
Fridays:
which is a percentage of the total boarding fee.
2:00 p.m. – 4:00 p.m.
For students interested in living on hall, the
application period is October 1 to January 31.
A C C O M M O D AT I O N S
Students may complete this process on line,
The University currently provides 509 bed
by accessing our website at www.utechja-
spaces in seven residential facilities. There is
maica.edu.jm. Click on ‘prospective students’,
one co-ed facility, namely the Dennis Johnson
and then ‘online services’. The completed
Hall of Residence. Single occupancy is not
application form must be submitted to the
offered on any of the halls.
Accommodation Office by January 31 to be
The halls are designated as follows, Farquharson Hall and Hall F, are male halls; Garvey Hall,
Halls A, B, and E are female residence. Double
occupancy is offered only on Halls A, B, E and F.
The Dennis Johnson Hall of residence is a specialized facility used to house student athletes
not be evaluated. Should there be challenges
encountered while completing this form, you
may contact the Accommodation Unit for assistance at telephone numbers
970-5191/5262/5847.
including the MVP club athletes. This facility is
In the event that a student is not accepted for
co-ed and houses up to six persons per room.
on-campus boarding, the Accommodation Unit
Each hall is equipped with all the basic amenities for your comfort, and is protected by an
electronic security system. Access is attained
through the use of an electronic access card.
Several developmental programmes and activities are designed for your holistic development,
and enjoyment.
Boarding fees are paid per semester; however,
full payment can be made at the start of the
44
considered for boarding. Incomplete forms will
UNIVERSITY
OF
assists students in finding suitable and affordable off campus accommodation.
CAREER
AND
PLACEMENT UNIT
This Unit engages in activities that are geared
towards students’ and graduates’ total preparedness for employment and or entrepreneurship.
The Unit constantly liaises with:
2015–2016
DIVISION
•
•
•
OF
STUDENT SERVICES
AND
REGISTRY
students and alumni to establish, and
ter. The sessions are geared towards equipping
assist in fulfilling their goals;
students with the necessary “employability
administration and academic departments
skills” for them to function effectively in the
regarding programmes and activities for
job market.
students and alumni;
Mentoring Programme: This is a collaborative
corporate society to indentify job place-
effort between the Unit, members of the Divi-
ment opportunities and general trends
sion of Student Services and Registry and the
in demand.
Alumni Office. The programme is geared
towards matching third and final year students
SERVICES OFFERED
with successful professionals within their field
Career Advisement: This service is offered to
students individually or in small groups. In
scheduled sessions students can explore career
options; complete career assessment instruments; get insight into the employment
process; review items such as résumés and
cover letters, and be referred to other relevant
services available on and or off the campus.
of study, who will act as mentors providing
Resume Clinic: Students receive help to create/review items such as résumés, cover letters,
and career portfolios.
personnel who are able to offer employment or
Mock Interviews: The Unit provides an oppor-
Job Placement: The Unit assists students/
tunity for final year students to sharpen their
alumni in gaining employment or exposure to
interviewing techniques, through “real life”
the working world. You can obtain the follow-
interviews with human resource professionals
ing forms of employment through the Unit:
from both corporate Jamaica and the University. Students are provided with valuable feedback and general coaching on their overall
performance.
Employment Empowerment Sessions: A series
some additional support necessary for students
to transition successfully into the world of work.
Annual Job Fair: This one day event is the
Units’ major recruitment drive and is held in
semester two of the Academic Year. Final year
students are given an opportunity to network
with Human Resource professionals and other
advice. The Fair also includes an entrepreneurial component.
•
•
•
•
•
of sessions are held over two semesters, with
approximately seven (7) sessions each semes-
Full-time
Part-time
Company-initiated internships
Referrals for Internship opportunities
Seasonal – e.g., during the summer,
weekend etc
•
Voluntary.
45
DIVISION
OF
STUDENT SERVICES
Maximise your university education through
your interaction with this Unit by taking time
out to do the following:
•
REGISTRY
Visit our webpage at www.utechjamaica.
edu.jm/offices/career .Get updates on
upcoming events, and discuss topics
related to your career development.
To participate in any of the above activities
and events please email us at
Get advice when deciding to choose a
major or making other career related
decisions.
[email protected] , Skype us at
Attend our weekly Employment Empowerment Sessions, Thursday afternoons 3pm –
4pm, in Lecture Theatre 4(LT4). Come and
leave feeling empowered to take on the
world of work.
Campus.
Experience real interviews through participating in our mock interview sessions;
As we go through life, we are faced with many
•
Visit us to revamp your resume.
These can be difficult and sometimes over-
•
Join our mentoring programme. You may
view our mentoring handbook for further
information on the programme at
www.utechjamaica.edu.jm/mentor.pdf
•
•
•
career.placement or visit us at the Department
of Student Services located on the Papine
COUNSELLING UNIT
personal decisions and challenging problems.
whelming to handle. Many problems are
solved through discussions with a colleague,
friends, family, a lecturer, tutor, nurse, chaplain
or counsellor. In some instances, it is best to
Become a member of the Career Enhancement Club. Meetings are held every Thursday from 3pm – 4pm in the SOBA Engine
Room 1.
obtain assistance away from one’s familiar daily
Apply for job placement and become a
part of the pool of job applicants prepared
to be referred for job opportunities as soon
as they become available.
who find it too challenging to adequately cope
•
Network with prospective employers at our
annual job fair to be held in March 2015.
Although there is no quick fix to every situation,
•
Join us on facebook (Placement UTech)
and get constant updates on activities and
events.
sional is a major step towards resolving an
•
•
46
Get to know more about your interests,
values and abilities by visiting us to do a
career and or personality assessment.
•
AND
UNIVERSITY
OF
environment.
The University’s Counselling Unit is available to
assist in addressing such needs of individuals
with life’s situations. Getting professional help
is about seeking viable options towards positive change and empowerment in one’s life.
talking confidentially with a trained profesissue.
2015–2016
DIVISION
OF
STUDENT SERVICES
THE COUNSELLING TEAM
The Unit is staffed by a Psychiatrist (part-time),
a team of trained Psychologists (Psychotherapists), and Chaplains. They are all competently
trained in helping clients from varying backgrounds and cultures, with a wide range of
personal and other issues.
As counselling is a process that seeks to assist
clients to focus on, and understand more
clearly the issues that are affecting them, the
Counsellor’s role is to provide support and
understanding, while listening and a non-judgmental response. Our counsellors respect your
values, choices and lifestyle, and want you to
experience the best quality of life while at
University of Technology, Jamaica.
D U R AT I O N
OF
SESSIONS
Typically, each counselling session lasts for fifty
(50) minutes. However, shorter or longer sessions are sometimes held – depending on the
circumstances. While some matters might
need only one session, others could necessitate
months of regular visits. Additional sessions
can be arranged at the counsellors’ discretion.
All information given at the counselling session
is held in the strictest confidence, unless the
client gives instructions otherwise.
Confidential sessions are held on the following
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
AND
REGISTRY
Abuse
Addiction
Adjustment
Alcohol
Anger
Anxiety & Panic Attacks
Assertiveness
Change & Transitions
Concentration Techniques
Depression
Disabilities
Grief & Loss
Financial
HIV / AIDS
Insomnia
Loneliness
Parental Separation / Divorce
Phobias
Post Traumatic Stress Disorder
Rape
Relationships
Relaxation Techniques
Self-Esteem
Self-Injury / Suicide
Sex & Sexuality
Stress
Time Management
Trauma
Psychiatry
Religion/Chaplaincy
issues:
47
DIVISION
SUPPORT GROUPS
•
•
•
•
•
•
•
•
•
•
AND
OF
STUDENT SERVICES
PROGRAMMES
AND
REGISTRY
day from 8:00 a.m. to 6:00 p.m., and 8:00 a.m. to
4:00 p.m. on Friday.
Risk Reduction
Conflict Resolution
Clients are encouraged to make appointments
Conflict Reduction Techniques
in order to enable the smooth flow of opera-
Consultations & Referrals
tions. However, emergencies and walk-ins
Bereavement Counselling
are accommodated based on need and
Focus on Healthy Lifestyles
consideration.
Coping Skills
Contact Us
Holistic Counselling
Counselling Seminars
Individual and Group Therapy
The Counselling Unit is located upstairs the
Medical Centre.
Telephone: 970-5029 Extensions: 2028, 2460
OTHER PROGRAMMES
I N T E R N AT I O N A L S T U D E N T S ’ O F F I C E
Peer Counselors’ Training (LINX)
The University has an International Students’
LINX – “Reaching Out, Connecting”. This pro-
Office (ISO) which is specifically equipped to
gram trains students to counsel their peers.
support our international students by facilitat-
Training is facilitated through lectures, discus-
ing their recruitment, registration, accommoda-
sions, exercises, and role plays. General coun-
tion and sponsorship.
selling techniques are stressed, through special
presentations on assertiveness, decision-making, referrals, crisis intervention, and substance
abuse issues, among other activities.
FIRST YEAR EXPERIENCE
To facilitate their adjustment to the new environment, the ISO organizes a number of functions for international students. A City Tour is
organized in August to familiarize students with
places they need to know in Kingston and St.
Andrew and the immediate environs of the
The First Year Experience Programme (FYE),
aims to help first year students adjust responsibly to the challenges of university life, and maximize their potential for academic success.
UTech campus. In September, the ISO hosts a
reception to formally welcome students to the
UTech family and in April the Registrar hosts a
dinner for all final-year international students.
Another planned activity is the Host Family
Opening Hours
Programme, which is aimed at integrating new
The Counselling Unit is open Monday to Thurs-
48
UNIVERSITY
OF
students in the Jamaican community.
2015–2016
DIVISION
OF
STUDENT SERVICES
Additionally, the ISO assists students with many
4.
5.
references for opening bank accounts and basic
security and safety guidelines.
REGISTRY
Register with your country’s local
consulate/embassy.
student-related services, including passport
and immigration related issues, guidance and
AND
Contact the Financial Aid Office for scholarships and earn and study opportunities.
6.
Be Safe: Be aware of your surroundings at
Throughout the year, the University of Technol-
all times; ensure that you read the security
ogy, Jamaica, International Students’ Associa-
and safety brochures prepared by that
tion (UTISA), supported by the ISO, hosts other
department.
activities that showcase the students’ unique
cultures and talents, plans excursions, and
7.
yourself with the policies and rules govern-
other non-academic activities.
ing students and the operations of the
University.
Finally and importantly, the ISO assists with
the recruitment of international students and
8.
promoting the University overseas.
The Office is located at the Student Services
Read your Student Handbook; familiarize
Know your Students’ Union representatives.
9.
Participate in activities organized by the
Building and is managed by the International
ISO and the University of Technology,
Students’ Coordinator, Mrs. Janice Sinclair-Mor-
Jamaica, International Students’ Associa-
gan. She can be contacted by e-mail: jsin-
tion (UTISA). These activities are planned
[email protected] or telephone: (876)
for your benefit and your full participation
927-1680-8, extensions 2179/2194.
is vital to their success.
QUICK TIPS AND USEFUL INFORMAT I O N F O R I N T E R N AT I O N A L S T U D E N T S
10. Get involved in other clubs and societies
offered through the Students’ Union
Council.
1.
Know the International Students’ Office. It
should be your point of reference throughout your tenure at UTech. Ensure that the
ISO has your current address and telephone contacts at all times.
2.
Secure the necessary ‘Extension of Stay’ for
studying in Jamaica.
3.
11. Pay your tuition fees on time
Ensure that all financial issues are settled
on time. You will not be able to sit examinations unless you have a zero balance.
12. Participate in dorm activities. You are only
guaranteed space for the first year. Retention of accommodation on Hall is partially
Collect your health card from your
dependent on your involvement in
Faculty/College.
resident life activities.
49
DIVISION
OF
STUDENT SERVICES
I N F O R M AT I O N F O R N E W I N T E R N AT I O N A L
STUDENTS
Contact with the International Students’
Office: The most important contact for international students is the International Students’
AND
REGISTRY
[email protected]/alicia.baker@utech
.edu.jm. Where applicable, sponsored students
should ensure that they have enough funds to
cover settling in costs and living expenses for at
least one month until their funding is received.
Office (ISO). The ISO is located on the first floor
On Campus Accommodation: Upon arrival, the
of the Student Services Building, beside the
Accommodations Office will assist and direct
Medical Centre. The ISO will assist you with all
you to your Hall of Residence. Prospective stu-
the necessary information for the first few days
dents desirous of housing on-campus must
in Jamaica. It is important that the ISO is kept
complete a “Boarding Application Form”,
abreast of your contact numbers as well as your
which can be accessed via our website at
place of residence in case of an emergency.
http://www.utech.edu.jm. The application
period for summer and year-long students is
Transportation to the UTech Campus: The
October 1 to January 31. For further informa-
University provides transportation from the
tion on on-campus housing please visit the
Norman Manley International Airport to the
Accommodations Office’s webpage at
UTech campus, providing that you communi-
http://www.utechjamaica.edu.jm/accom/.
cate your travel itinerary to the ISO at least two
The Office also provides assistance with
(2) weeks before arrival. Alternatively, we rec-
off-campus accommodation.
ommend that you take JUTA taxis only from the
airport to the campus. The cost from the Norman Manley International Airport to the UTech
campus or its immediate environs is approximately US$45.00. This may be less if students
travel in groups.
50
Orientation: Students entering the University
for the first time are required to participate in a
week-long orientation programme. The programme introduces students to the University’s
history, traditions, educational programmes,
co-curricular programmes and academic
Sponsored Students: Sponsored students must
requirements to ensure successful completion
take a Letter of Commitment from their spon-
of their programme.
sor to the ISO to show proof of sponsorship. You
Medical Requirements: All full-time students
will not be able to register as a sponsored stu-
entering the University for the first time must
dent unless the International Students’ Coordi-
submit a medical certificate. The completed
nator has cleared you. You may also fax the
form should be submitted to the Medical
Letter of Commitment to the ISO at fax number
Centre. The form can be downloaded at
(876) 970-1058, or, scan and email to:
www.utechjamaica.edu.jm. Please note that the
UNIVERSITY
OF
2015–2016
DIVISION
OF
STUDENT SERVICES
AND
REGISTRY
medical can be done in your home country or
academic years. If it is not completed within the
at the Medical Centre on campus.
stipulated time, students will automatically fail
the module, and “F” will be the grade granted.
The Community Service Programme (CSP):
For further information, please visit
The Community Service Programme (CSP 1001)
is a mandatory forty-five (45) hour, one-credit
http://www.utech.edu.jm/services/communityservices/index.html
module which comprises five (5) contact hours
in the classroom and forty (40) community
Changes in Name, Address or Marital Status:
service hours out in the field. These forty (40)
If your address has changed, it is your duty to
contact hours must be completed at an
update your details on the Integrated Student
approved agency agreed on by the Community
Administration System (ISAS). Documentary
Service Department at the University of Tech-
proof is required for changes in name or marital
nology, Jamaica (UTech). Students are given
status. This should be submitted to the Student
two (2) consecutive academic years to com-
Records Office and the necessary forms
plete their CSP projects, but are strongly urged
completed.
to complete this module within the first two
The following are the extended opening hours for the various units:
Unit
Day
Time
• Assistant Registrar, Student Services
Monday–Friday
8:00 a.m. – 4:00 p.m.
• Accommodation
Monday–Friday
8:00 a.m. – 6:00 p.m.
• International Students Office
Monday–Friday
8:00 a.m. – 5:00 p.m.
• Career and Placement
Monday–Friday
8:00 a.m. – 4:00 p.m.
• Counselling Unit
Monday–Friday
8:00 a.m. – 6:00 p.m.
• Lobby (Administration Building)
Monday–Friday
8:00 a.m. – 8:00 p.m.
51
SECTION C
SUPPORT SERVICES FOR STUDENTS
RECENT DEVELOPMENTS
53
SUPPORT SERVICES FOR STUDENTS
B R YA N ’ S B O O K S T O R E S LT D .
C A R I B B E A N P O I S O N I N F O R M AT I O N
NETWORK (CARPIN)
Bryan’s Bookstores is the University’s campus
bookstore and is located next to the Students’
The Regional Nerve Centre of the Caribbean
Union Office. The bookstore caters to all Facul-
Poison Information Network, a multisectorial
ties of the University and provides a wide vari-
initiative, is located in the Drug Information
ety of products, including textbooks and a
Service (DIS) in the College of Health Sciences
comprehensive range of stationery and school
on the ground floor. The initiative is the result
office supplies. It also offers magazines, novels,
of ten (10) years of collaboration among several
motivational, spiritual, career and personal
stakeholders in the health and education sec-
development books and material, as well as
tors. The network is managed by a committee
UTech souvenir shirts. There is also a Used Book
of representatives from several entities, and
Scheme in which students are welcome to par-
was officially launched on Friday, May 13, 2005
ticipate; Conditions apply. A Membership Pro-
during the inaugural Poison Prevention Week.
gramme gives students added benefits at the
Bookstore. Services provided include project
binding, laminating, and special order services.
As an adjunct, it also offers a variety of snack
items and beverages. All students of the University with valid IDs are offered a 10% discount on
textbooks. During the regular school semester,
the Bookstore’s opening hours are:
•
•
•
In 2013 CARPIN became a Unit on the organizational structure of the School of Pharmacy, College of Health Sciences, UTech. This transition
has shifted CARPIN’s management to the Head
of School of Pharmacy making CARPIN an integral part of the strategic planning laid out by
the School of Pharmacy. CARPIN is actively
involved in educating students within the
Monday to Thursday: 8:00 a.m. – 6:30 p.m.
School in poison prevention strategies and
Friday:
accessing information on poison prevention.
8:00 a.m. – 5:00 p.m.
Saturday:
10:00 a.m. – 2:00 p.m.
Telephone 927-1680 ext. 2300
The Drug Information Service unit which shares
office with CARPIN has been joined as a Unit
to carry out the mission of the School of
Pharmacy.
54
UNIVERSITY
OF
2015–2016
SUPPORT SERVICES
study and career goals.
We are committed to:
preventing poisonings through public
providing poison information to all clients
in a timely manner;
•
advocating for policies that will protect the
health and welfare of the most vulnerable
and at risk populations to poisoning;
•
in real work settings, thus improving their marketability and academic motivation, as well as
facilitating a better understanding of career
choices and goals and workplace culture,
among other things.
working with stakeholders to build
Co-operative Education modules (also called
regional cooperation in poison prevention
Internship, Work Experience, Practicum, Industrial Attachment, Professional Practice) are gen-
and management.
Services are available during the following
hours:
•
UTech is committed to ensuring that its students gain practical and professional exposure
education;
•
STUDENTS
experiences which are related to their course of
MISSION
•
FOR
Monday to Friday
erally offered in the third and fourth years of
study and form a mandatory component of
most courses of study. Students may however
8:00 a.m. – 4:00 p.m.
The services can be accessed at the University
Hospital of the West Indies (UHWI) Accident and
Emergency department after 4:00pm on weekdays, weekends and holidays.
participate in the programme voluntarily.
The Co-operative Education Unit is a central
unit within the Office of Curriculum Development and Evaluation, Academic Affairs Division.
The Unit works along with all Schools offering
Co-op Ed modules, in providing quality indus-
Contact Information
Telephone: (876) 927-1680-8 ext 2300/
(876) 927-1620 ext 2500
Toll Free: 1-888-POISONS/1888-764-7667
Fax: (876) 927-1699
try experience. To this end, the Unit assists with
the recruitment/engagement of employers,
direct placement of students, preparation of
students for engagement and supervision of
students while on engagement.
E-mail: [email protected]
For additional information students are encour-
C O - O P E R AT I V E E D U C AT I O N
aged to visit the website at
http://www.utech.edu.jm/services/OCE/Index.h
The Co-operative Education programme is one
tml or visit the Unit located on St. Kitts Close
which facilitates students’ integration of class-
(across from Lillian’s Restaurant) Mondays to
room learning with relevant on the job work
Fridays; 8:00 a.m. – 4:00 p.m.
55
SUPPORT SERVICES
FOR
STUDENTS
Additional contact Information is as follows:
The Department coordinates the service activi-
Telephone: (876) 927-1680-8 ext 2820/3546
ties on the university’s campus and non-cam-
E-mail: [email protected];
pus sites and from the community colleges
[email protected]
which conduct franchise programmes on
behalf of the university with a special emphasis
C Y N T H I A S H A K O E A R LY C H I L D H O O D
E D U C AT I O N & D AY C A R E C E N T R E
being placed on those areas in proximity to the
The Cynthia Shako Early Childhood Education
The mandatory Community Service Programme
and Day Care Centre offers exceptional day care
module (Course code CSP 1001) is a 45-hour 1-
university’s operations.
service to children 3 months to 3 years and
credit module. A brochure with details on its
after care for children ranging from 3 years to 8
objectives, requirements and administration is
years. The Summer School programme facili-
available at the department’s office
tates children 3 years to 12 years. The centre is
open Monday to Friday, from 7:30 a.m. to 6:00
p.m.
JA M A I C A VA LU E S
AND
AT T I T U D E S
P R O G R A M M E ( J A M VAT )
Students may apply to participate in the
The goal of the Day Care Centre is to positively
and systematically influence all aspects of the
development of the young children placed in
its care while allowing their parents to continue
their education and carry out their duties with
confidence.
Jamaica Values and Attitudes Programme (JAMVAT) of the National Youth Service through the
Department of Community Service. In this programme students carry out 200 hours of community service work and in return have 30% of
their tuition fees for that year paid by JAMVAT.
Application forms can be downloaded from
D E PA R T M E N T O F C O M M U N I T Y
SERVICE AND DEVELOPMENT
www.nysjamaica.org, completed and submit-
Community Service has been historically an
routed to JAMVAT.
important part of the University’s mission and is
The Department is located on the ground floor
central to its current activities and direction.
of the Student Services Building.
ted to the Department to be checked and
The Department integrates community service
Call 927-1680 extensions 2050, 2343 or 2253 or
into the development of communities and
702-4536 or e-mail [email protected]
involves students and staff in making a positive
impact on individuals, communities and the
Jamaican society as a whole.
56
UNIVERSITY
OF
2015–2016
SUPPORT SERVICES
FOR
I N T E G R AT E D S T U D E N T A D M I N I S T R A TION SYSTEM (ISAS)
UTech has a state-of-the-art Integrated Student
STUDENTS
f.
Provisional transcript results
g.
Account balances
h.
Flexible module selection/scheduling
(semesterized students)
Administration System (ISAS). A major feature
i.
of this system is e:Vision, which can be accessed
Personalized class timetables (semesterized students)
via the Internet from UTech’s website at
www.utechjamaica.edu.jm.
e:Vision is an online tool that students must
j.
Personalized exam timetables
k.
Career Placement applications (final
year students)
use in order to facilitate their academic journey
through the University. Students need to
The following activities will be available on
ensure that they keep abreast of the “Calendar
e:Vision in the near future:
of Events” and “e-Notice Board” on the portal, so
•
•
as to complete the relevant exercises within the
allotted time.
Online application
Online payment
E:VISION
e:Vision will facilitate the following activities:
ACCESSING
1.
e:Vision is accessible anywhere in the world,
Pre-enrolment for returning students
(specialisation/major-minor selection)
once you have access to a computer with an
Selecting University and/or School
Internet connection. It can be accessed by
Electives
following the steps below:
3.
Enrolling online
•
Click on the browser icon on your desktop
4.
Updating online curriculum vitae
•
In the address bar, type www.utechja-
2.
5.
Updating personal/favourite links
6.
Selecting payment plan
7.
Viewing:
or in the Start menu
maica.edu.jm
•
Click on the ‘Student Portal’ link at the top
right section of the page
•
Click on the ‘Log-in to UTech Portal here’
a.
Electronic Notices and Bulletins
b.
Payment schedules/fee breakdowns
c.
Provisional module results
ENROLLING ONLINE
b.
Provisional course-work results
Once you have been financially cleared, you can
e.
Provisional Re-do results
enrol online. From the Home Page go to your
link
57
SUPPORT SERVICES
‘Intray’ and a message will be seen with an
FOR
•
action/link labelled “Click here to Enrol”. After
you have clicked on that link, your online enrol-
STUDENTS
Advisor Information – view details on
assigned academic advisor
•
Career and Placements
ment process will begin. After completing each
step, click on the “Next” buttons until you have
reached the final page and your enrolment will
be complete.
E:VISION
•
•
•
and can be accessed at https://outlook.com.
CONTENT
How to Sign In with Live@edu for UTech
Portal Options – change password; change
Student Email
security question and answer; access email
SIGN IN! A Live@Edu email account is automati-
information
cally created for prospective students upon
Intray – enrol online; check incoming
payment of the Enrolment Commitment Fee.
messages
Accounts are also created for registered stu-
Personal links – add favourite links
dents. Sign in today to activate your account!
Upcoming Events – view University’s
CHECK REGULARLY! The University will use this
Calendar of Events
•
e - Notice Board – view electronic notices
and bulletins
•
•
•
•
•
58
email address to send you important notices
about your registration, course enrolment,
financial aid etc.
Calendar & Search
LOGIN ID and PASSWORD: Your Windows Live
The “Student” tab has:
•
•
The Student Email Service is provided by
Microsoft Live@edu. This service is web-based
The “Home” tab has:
•
EMAIL SERVICE
ID is your student IDnumber@students.
Student Details – personal details
utech.edu.jm
Student Actions – choose Electives online
and view module information
Example: [email protected]
Your Academic Information – view provi-
Your initial password is your birth date in the
sional coursework and module results
format YYYYMMDD.
Student’s Reports – view provisional
Example: A birth date of April 1, 1983 is
transcript and other reports
19830401
Your Fee Information – account payments
YOUR UTECH EMAIL ADDRESS: format is:
Useful Links
Example: [email protected]
UNIVERSITY
OF
2015–2016
SUPPORT SERVICES
IMPORTANT TO KNOW:
•
The service is supported by the Internet
FOR
•
•
College of Health Sciences (COHS)
The Gazebo in front of SCIT (near the
Administration Building)
Explorer, Firefox and Chrome browsers.
•
STUDENTS
You will need an alternate e-mail address
•
in case you forget your UTech Student
The WiFi signals spread sufficiently to service
Email password and need a reminder. If
the general areas used by students. Wireless
you don’t have one, hotmail.com,
access is also found in several classrooms and
yahoo.com and gmail.com all offer free
lecture theatres.
All student dormitories
email accounts.
(WIFI)
JOAN DUNCAN SCHOOL OF
E N T R E P R E N E U R S H I P, E T H I C S
LEADERSHIP (JDSEEL)
The need to access posted assignments by way
The vision of JDSEEL is the creation of a nation
of the Student Integrated Administration Sys-
that is vibrant, dynamic, ethical and bubbling
tem (ISAS), Library Information Management
with excitement of new business ventures, cre-
System (LIMS), and other on-line resources has
ating employment for all while helping persons
become more important as students acquire
achieve their dreams.
their own personal laptops and thereby
Its mission is to offer students higher education
become less dependent on using the computer
pathways into creating new business ventures
laboratories. Wireless access is currently avail-
and deliver entrepreneurship, business, and
able in areas that are mainly used by students.
professional education of national and interna-
These are:
tional standards while contributing to the
•
•
•
Calvin McKain Library
economic development of Jamaica and the
Caribbean School of Architecture (CSA)
Caribbean region. In doing so, the school will
School of Computing and Information
undertake focused and relevant research,
Technology (SCIT)
which will make a major contribution to the
WIRELESS
•
•
AND
WIRED CONNECTIVIT Y
Alfred Sangster Auditorium
School of Hospitality and Tourism
Management (SHTM)
•
AND
understanding of and practice in, the world
of entrepreneurship, small business and
management.
Faculty of Education and Liberal Studies
A Bachelor of Science degree is offered in Entre-
(FELS)
preneurship which covers university core subjects, as well as others such as Entrepreneurial
59
SUPPORT SERVICES
FOR
STUDENTS
Behaviour, Project Management for the Entre-
(LTRC) aims to deliver strategic interventions for
preneur, Entrepreneurship and Digital Com-
language learning. The Centre supports the
merce among others, geared towards
University’s language teaching and learning
encouraging and strengthening entrepreneur-
needs through research and multimedia
ial pursuits.
resource support for modules in academic writ-
JDSEEL also offers professional courses for the
ing, communication arts and technology, Eng-
Micro Small and Medium Enterprises (MSME) in
lish, French, Japanese and Spanish. Resources
the areas of Accounting, Marketing Planning,
for other humanities and social science mod-
Business Plan writing and so on. These courses
ules e.g. philosophy and ethics are also avail-
are geared towards small business owners, as
able in the Centre. The Centre is also directly
well as corporate clients who want to improve
responsible for the English Language Profi-
their skills.
ciency Test which is a prerequisite for some
students entering the University.
THE BUSINESS CLINIC
The LTRC offers a facility for self-directed, indeThis provides varied services to businesses
pendent study. Users are able to benefit from
which require short term contact for assistance
the guidance of a facilitator. Students needing
in general business development. Students
specialized assistance in language learning
from across the university may become
should make appointments.
involved in providing services with the guidance of a lecturer. We provide services such as
MISSION:
Market Research and Business Plan writing.
•
tate the highest levels of proficiency in
Our main target is the Micro Small and Medium
verbal and written language use within
Enterprises (MSME) sector.
THE LANGUAGE TECHNOLOGY
RESEARCH CENTRE
To encourage, nurture and otherwise facili-
the University community.
AND
•
To spearhead enquiry into and academic
engagement with issues of language use
within the University community and in
60
The Language Technology and Research Centre
the wider national context through
is located in Room 8A12 in the Faculty of Educa-
research, speaker’s forum, colloquia and
tion and Liberal Studies. An initiative of the
other relevant modalities.
School of Humanities and Social Sciences in the
To make appointments, visit the centre during
Faculty of Education and Liberal Studies, the
the following hours:
Language Technology and Research Centre
Mondays–Fridays: 9:00–12:00 and 1:00–4:00
UNIVERSITY
OF
2015–2016
SUPPORT SERVICES
SERVICES
OFFERED:
FOR
•
STUDENTS
A Reserved Materials Collection, located in
Customized tutorials for students, the Lan-
the Client Services Division, consists of
guage Challenge, translation of documents,
textbooks and other resources available for
proofreading and editing, training seminars
4-hour loans. Materials in the Caribbean
and workshops in business communication and
Collection are available for a similar loan
consultations by appointment.
period. The Reference Librarian is located
in the Caribbean Reading Room and pro-
PERSONNEL:
vides assistance with research, inter-library
loan and document delivery services.
Teaching Assistant: Ms. Regina Brown,
•
Ext. 2447, email: [email protected]
Administrative Assistant: Mr. Jevon Allen,
The Archives houses some of the historical
records of the University.
•
Ext. 2447, email: [email protected]
The Instructional Media Services Unit offers
services such as video editing,
conversion and duplication.
LIBRARY SERVICES
I N F O R M AT I O N R E S O U R C E S
FAC I L I T I E S
The Calvin McKain Library offers a wide range
The facilities comprise of:
of information resources and services to stu-
•
•
•
•
•
•
dents and faculty in support of teaching, learning and research. These resources include:
•
Print book and journal collection of
135,436 books and 59 titles respectively. In
addition, access is available to more than
58,000 journal titles through 19 online
resources covering approximately 83 data-
Art and Architecture special collection.
Pamphlets, newspapers, government and
Faculty Reading Room
The Multi-purpose Room
Graphics Lab
Audio-Visual Theatre
24 Hour Reading Room/ Graduate Reading
Room
•
bases. There are also 1,530 videos, DVDs,
CD ROMs and audio tapes, including the
Three (3) main reading rooms
Caribbean Collection/Periodicals Reading
Room
•
•
•
Two Seminar Rooms
Cyber Lab
Video Studio
private sector publications, such as the
PAHO Collection are also part of the
library’s resources.
61
SUPPORT SERVICES
USE
OF CELLUL AR PHONES AND
M U LT I M E D I A / M O B I L E D E V I C E S
C A LV I N M C K A I N L I B R A R Y
IN THE
FOR
STUDENTS
regulations is provided on the website
www.utech.jamaica.edu.jm/library/index.htm
and in the Library Handbook.
The use of cellular telephones and other
All students, including those at off-campus loca-
devices SHOULD NOT disturb library users.
tions, have borrowing and/or reading privileges.
Additionally, the recording of library materials
using cellular or multimedia/mobile devices
may contravene international copyright law.
Therefore, such recordings are prohibited in the
Calvin McKain Library.
LEGAL ADVICE CENTRE
The University of Technology, Jamaica, (UTech)
in keeping with its thrust as “the People’s University”, committed to the expansion of access
to service, scholarship and research, established
COMPUTER ACCESS
the UTech Legal Advice Centre in July 2011 to
Computer access is provided through a 28-
provide legal advice for members of the public
station cyber lab and student kiosks in Reading
who are socially, economically or otherwise
Room 2, the Caribbean Reading Room and the
disadvantaged.
24-hour reading room. All are equipped to
facilitate research using online resources.
I N F O R M AT I O N L I T E R AC Y S E S S I O N S
Faculty of Law undergraduate students, under
the supervision of an Attorney-at-Law, with
practical training and skills in a social justice
Library sessions are held throughout each
context while meeting the legal needs of the
semester to enhance clients’ information-
poor and disadvantaged. The free-of-cost serv-
seeking skills and familiarize them with
ices offered by the Centre include advising
library resources and services. For further infor-
persons on how to handle legal, administrative
mation contact: 970 5258 or visit our facebook
and other problems, referring persons to organ-
page @ http://www.facebook.com/calvinmck-
izations which provide social and other services
ainlibrary
and recommending the use of Alternative
Dispute Resolution.
G E N E R A L I N F O R M AT I O N
Detailed information about the collections,
CALCAT (online catalogue), location of
materials, borrowing privileges, other
services provided, opening hours, rules and
62
The UTech Legal Advice Centre provides UTech
UNIVERSITY
OF
The UTech Legal Advice Centre currently
operates from the Faculty of Law at the Papine
campus on Mondays, Wednesdays and Fridays
from 1:00 pm. to 4:00 pm.
2015–2016
SUPPORT SERVICES
FOR
STUDENTS
ule your appointments from home.
MEDICAL CENTRE
The Medical Centre continues to provide quality health care to the University Community.
The team of health care professionals is multi-
Visit the UTech website at www.utech.edu.jm
and select the OHCS link from the useful links
(top right) section.
disciplinary and the following services are
Your health insurance and student identifica-
offered:
tion cards are necessary for each visit.
•
•
•
•
•
•
S T U D E N T H E A LT H I N S U R A N C E P L A N
Counselling
Environmental Health
Family Planning
General Medicine
Medical Laboratory
Referrals
All registered students are provided with a
health insurance card which can be used at any
health care provider. Please note that some
providers only accept cash/debit/credit cards as
payments. If this occurs, ask for a signed receipt
Opening Hours:
Monday–Friday:
8:00 a.m. – 8:00 p.m.
in order to make a claim against the health
Saturday:
9:00 a.m. – 2:00 p.m.
insurance provider.
M E D I C A L L A B O R AT O R Y S E R V I C E S
Service is available on weekdays between the
There is a cost for services not covered by the
health insurance plan however no cash is
collected at the Medical Centre.
hours of 8:00 a.m. and 3:30 p.m. Results of routine laboratory tests are usually available within
24 hours.
OFFICE OF
A D V O C AT E
THE
EMERGENCY SERVICES
CUSTOMER SERVICE
The Office of the Customer
Service Advocate continues
Persons with life-threatening emergencies who
to employ a customer-cen-
visit the Health Centre receive supportive care
tric approach to service by
and are then transferred via ambulance to the
consistently encouraging a
Accident & Emergency Department of the
service-oriented culture to
University Hospital of the West Indies.
Tracey-Ann Pessoa
meet the needs of all our
ACCESSING MEDICAL SERVICES
Customer Service Advocate
All users of the Medical Centre are required to
ers. We use this opportunity to thank all our
make an appointment using the Online Health
primary customers for utilizing this office over
Centre System (OHCS) for non-emergency care.
the past five years, as we continue to take pride
You can now reduce your wait time and sched-
in knowing that we have represented and
customers and stakehold-
63
SUPPORT SERVICES
FOR
STUDENTS
maintained a mutually beneficial relationship
We are pleased to advise that, the lobby in the
throughout your tenure at the university. We
main administrative building is now open for
embrace the month of August as this marks the
your convenience, Mondays to Fridays from
recognition and significant birth of this office.
8:00 a.m. to 8:00 p.m., during the semester and
Some ongoing activities, and new achieve-
8:00 a.m. to 4:00 p.m. during semester break.
ments are listed below. These include:
In the event that you have a complaint, we
•
Creation of the Customer Service Charter
encourage you to visit our web page via
which outlines the University’s mission,
www.utechjamaica.edu.jm, click on “Office &
vision statement, standards and service
Services” , “Human Resources & Administration”
commitment;
and “Customer Service Advocate”. We look
An online feedback and complaint mecha-
forward to hearing from you.
nism for students, staff and stakeholders.
Additional Contact Information.
The introduction of online surveys to facili-
Telephone: (876) 970-5844/46/48/927-1680-8
•
•
•
tate greater feedback from our customers.
Ext. 2844/46/48/618-1152
We continue to encourage you to com-
Toll free: 1-888-991-5130
plete the forms which can be accessed
Fax: (876) 977-4388
from the Student Portal as well as on the
Website: www.utechjamaica.edu.jm
Student’s Union webpage.
Email: [email protected]
Customer Service Training sessions which
continue for all new and returning staff.
•
Additional Core Values were framed and
O P E R AT I O N A L G U I D E L I N E S O N
AT T E N D A N C E AT S C H E D U L E D C L A S S E S
placed strategically around all campuses
and Halls of Residence to maintain and
RESPONSIBILITY
increase visibility of the university service
•
Students should attend all scheduled
classes consistently, in order to ensure the
best opportunity for optimum academic
performance.
•
Where absence is unavoidable for more
than one class, the instructor should be
notified.
•
•
Students should be punctual for all classes.
standards.
•
Collaboration with the Facilities
Management Department in creating a
campus map. This is located between the
College of Business and Management
and the Faculty of Education and Liberal
Studies.
64
UNIVERSITY
OF
OF
STUDENTS
Class registers indicating the date should
be signed by students in attendance for
2015–2016
SUPPORT SERVICES
tutorials and laboratories. Registers should
be kept by the instructor.
FOR
•
STUDENTS
Digital colour and black-and-white printing
and photocopying of documents such as
projects and theses. These documents can
If an instructor is not present for the first thirty
(30) minutes of a class, without notifying the
be printed from e-mails (maximum print or
students, then students may leave and a repre-
copy size 11”x 17”)
sentative from the class will then complete the
TLPG-2 form indicating the instructor’s absence.
•
•
Binding (ring or hard bound)
Repair and re-covering of text books.
This form will be submitted to the
S H E L LY- A N N F R A S E R A S S E S S M E N T
CENTRE FOR CHILDREN
HOS/HOD/PD.
Students are to be self-directed in their
approach to learning and in the pursuit of their
courses of study. Students should:
The Shelly-Ann Fraser Assessment Centre for
Children – a unit within the School of Allied
Health and Wellness, College of Health Sciences
•
•
•
attend classes consistently
be punctual for classes
do assigned readings and assignments in
preparation for classes
•
follow acceptable standards of dress and
proper grooming
•
•
not exhibit disruptive behaviour
improve the assessment and management of
participate in group assignments and
projects
children with exceptionalities.
– was launched on Monday, December 10,
2012. Located at the northern end of UTech’s
Papine campus, adjacent to the Cynthia Shako
Early Childhood Education & Day Care Centre,
the Centre was established against the
immense global recognition of the need to
The Centre was named in tribute to Mrs. ShellyAnn Fraser–Pryce who graduated from UTech
PRINTERY/BINDERY
with a Bachelor of Science degree in Child and
The Printery, located beside the Computer Lab,
in the School of Information and Technology, is
responsible for most internal publications, such
as books, teaching manuals and other educational and informational materials developed
and produced by Faculties and other units.
The Printery also offers the following services to
students at a cost:
Adolescent Development, as an acknowledgement of her passion and commitment to working with children and to memorialize her
contribution to the University and to Jamaica.
In 2012 she was bestowed the honour of being
named the first University Ambassador.
The services offered by the Centre will include:
•
Screening and identification
65
SUPPORT SERVICES
•
•
•
•
•
•
FOR
STUDENTS
Determining eligibility for Special Education
through the use of technology and innovation.
Determining prevalence rates of disorders
Recently, a student incubator, Venture Design
Studio was opened for students with businesses. Students may apply to be a part of the
incubator from which they can operate in a professional environment with like-minded people.
The space is shared and offers the same environment as other incubated clients.
Instructional planning
Evaluation of student progress
Assisting parents with understanding what
is wrong and how to resolve it
Increasing public awareness to break down
barriers, fear and taboo.
U T E C H A L U M N I R E L AT I O N S O F F I C E
T E C H N O L O G Y I N N O VAT I O N C E N T R E
TIC is a special unit of JDSEEL, and operates as
the English speaking Caribbean’s first fully functional business incubator. The TIC has had a
vast amount of exposure in business incubation
internationally and is sought as the local
experts in this field in Jamaica and the wider
Caribbean community.
The main functions of the Centre include the
housing of entrepreneurs in twenty-five (25)
office suites and four (4) light manufacturing
bay units; as well as virtual tenancy for entrepreneurs who prefer to work from home.
The facility provides a ‘one-stop shop’ service
through the provision of all business services
inclusive of internet, telephony, meeting rooms,
printing, copying and mail retrieval.
The incubator’s vision is to become the foremost centre for entrepreneurship development
in Jamaica and the Caribbean, excelling in the
delivery of services to our clients. The mission
is to assist, monitor and encourage fledgling
entrepreneurs to achieve targets that will
enable them to graduate to a mature status,
66
UNIVERSITY
OF
The UTech Alumni Relations Office is located in
the main Administration Building of the Papine
campus. The Office is the official link between
the University and all graduates of CAST and
UTech. In addition, the Alumni Relations Office
provides support to all Alumni Affiliates i.e. The
Alumni Association, UTech; the Alumni Chapters
which are the New York, South Florida, Ontario
and United Kingdom Chapters; as well as Alumni
Special Interest Groups (SIGS) related to
Pharmacy, Architecture, and the Faculty-Staff. The
Alumni Relations Office also supports the work
of the Colleges and Faculties in engaging their
alumni; as well as supporting the work of the
Student Services Department to develop well
rounded University students, through participation in their various programmes and services
e.g. Job Fair, Orientation, Graduation, Student
Leaders’ Conference and the Employee Empowerment Programme.
All graduates are encouraged to become members of the Alumni Association, UTech, and to
participate as members of the Executive to
2015–2016
SUPPORT SERVICES
FOR
STUDENTS
guide the development of programmes and
facebook fan page: www.facebook.com/
services of benefit to fellow graduates and the
castutechalumni
University; as well as support events and initiatives of the Association as regular members.
UTECH CENTRE
FOR THE
ARTS
Through membership in the Alumni Association, UTech, graduates are afforded:
The Centre for the Arts is situated in the heart
of the campus. It is surrounded by the
•
Opportunities for networking with other
alumni to facilitate personal, professional
and business development;
Caribbean Sculpture Park, the only open-air
•
Rewarding mentor relationships with
current UTech students ;
with a mandate to help individuals unleash
•
•
Use of the library and other facilities;
est and the best of who they are, through an
Opportunities to influence changes in
UTech’s policies to improve the University
experience;
exposure to the arts. It focuses on cultural train-
•
museum of its kind in the English-speaking
Caribbean. The Centre was established in 1998,
their creative energy towards living as the high-
ing and professional development. The Centre
supports the University’s cultural needs
through the coordination of events and by pro-
Discounts at select stores
viding performances for internal functions.
Of special note, is the University’s Mentoring
VISION:
Programme, which is a collaboration between
aged to contact the Student Services Depart-
The Centre for the Arts will be a nurturing and
dynamic centre of excellence that fosters the
evolving nature of arts and cultural heritage.
ment to be assigned a mentor and benefit from
MISSION:
the Student Services Department and the
Alumni Relations Office. Students are encour-
the valuable insights and guidance by our
cadre of mentors who have vast professional
qualifications.
To facilitate the development of holistic human
beings, sustained through the Arts, within an
environment that fosters the growth of
For more information on Alumni Relations
authentic, enquiring minds.
services please contact Ms. Cheryll Messam,
Alumni Relations Manager at email:
The Centre offers a diverse range of disciplines,
[email protected], phone: 876-970-
of which three are University electives. Each of
5468. Please visit our website: www.utechja-
the three contributes three (3) credits towards
maica.edu.jm and our alumni blog:
the completion of the degree programme at
www.utechalumni.wordpress.com and our
the University. The electives offered are:
67
SUPPORT SERVICES
•
•
•
FOR
STUDENTS
Drama and Theatre Arts
dance are explored to include traditional and
Introduction to Dance
contemporary forms.
Introduction to Music
MUSIC
In addition to Electives, the Centre offers the
following extracurricular programmes:
Mondays: 6:00 – 8:00 p.m.
DRAMA
The programme encourages students to effec-
AND
T H E AT R E A R T S
Thursdays: 6:00 – 8:00 pm
tively use the voice, the most available musical
Tuesdays: 5:00 – 7:00 pm
instrument, to express their own culture and to
Introduction to drama allows students to gain
explore the culture of others. It emphasizes the
knowledge of a wide cross section of theatre
development of each student’s ability to sing
arts, in a detailed yet compact programme
well by providing relevant techniques, princi-
designed to cultivate a deeper appreciation
ples and practices.
of theatre/drama and its impact on culture,
history and social development.
Students gain meaningful exposure to:
•
Students are introduced to acting and theatre,
and voice and speech. Areas covered include:
•
•
•
•
a repertoire of music from the Caribbean &
Africa.
•
a basic understanding of body parts that
Transformation
contribute to the production of quality
Storytelling & Improvisation
sounds.
•
Public performance
Dramatic verse and much more
the effective use of the voice as a vehicle
for cultural expression.
DANCE
VISUAL ARTS
Fridays: 6:00 – 8:00 pm
Wednesdays: 6:00 – 8:00 pm
This course helps to extend the participant’s
Students are able to explore and express them-
understanding of how the body responds to
selves through the various forms of fine and
rhythm and in addition to develop an apprecia-
applied art such as painting, jewellery making
tion for the tradition of dance as an interna-
and sculpture and papermaking. They are
tional language.
introduced to basic drawing via an understanding of the anatomy. This allows for a general
68
The discipline gives students a basic knowledge
feeling and understanding of the rudiments of
of techniques in dance. Different genres of
drawing.
UNIVERSITY
OF
2015–2016
SUPPORT SERVICES
FOR
STUDENTS
Participants are also taught art appreciation
students develop a repertoire that includes
through painting on canvas and other experi-
Caribbean, Jamaican folk and popular music.
mental techniques, all geared towards achieving a better understanding and knowledge of
fine arts from a professional perspective.
playing music, theory and musicianship, indi-
Fridays: 5:00 – 7:00 p.m.
vidually and as a group. They are also taught
In this discipline the areas explored include:
•
Mondays: 5:00 pm – 7:00 pm
Students are taught different techniques in
DRUMMING
•
I N S T R U M E N TA L B A N D
how to improvise using basic theory and
techniques learnt.
Reproduction of different sound bases,
open tone and tips from various areas of
As members of the UTech Instrumental Band,
the drumhead.
students develop a repertoire that includes the
Timing and tempo (use of timelines, drum
blues, Jamaican folk and popular music.
rhythm, basic beat system, cross rhythm).
•
•
Hand techniques for dexterity and
ARTISTRY SIGN LANGUAGE
flexibility.
Thursdays: 3:00–5:00 p.m.
Students also gain knowledge in
polyrhythmic systems, drum rhythms of
The programme currently targets ONLY stu-
Jamaica and Africa - Dinki Mini, Kumina,
dents with a knowledge of and passion for sign
Nyahbingi, Ibo, Akum, Gahu, etc.
language as a specialized form of communication through the Performing Arts. It is therefore
not a taught discipline. The programme com-
S T E E L PA N
plements all other disciplines and students are
Wednesdays: 6:00–8:00 pm
called on to participate in productions involv-
Students are given a basic understanding of the
ing music, dance, drama etc.
techniques in playing the steel pan. The pro-
Visit the Centre for the Arts Link on UTech’s
gramme teaches Introduction to Steel Pans,
website; find us on Facebook – Centre for the
Introduction to Basic Rhythm and Tones, Sight
Arts, UTech Jamaica or follow us on Twitter
Reading and Music Notation, Maintenance and
@CFA_UTechJa to learn more about our
Basic chord progression,
services.
As part of the UTech Steel Pan Ensemble,
69
SUPPORT SERVICES
U T E C H F O U N D AT I O N S
FOR
STUDENTS
been intensifying its use of various technology
modalities to facilitate online-blended learning.
Two Foundations have been established as
charitable organizations to support the
University of Technology, Jamaica and its
programmes.
The aim is to deliver your lectures and course
materials through various blends or combinations of the web, videos, podcasts, video-conferencing and other interactive media, while
The UTech Foundation in Jamaica was estab-
enriching face-to-face dialogue and interac-
lished in 1988 to promote academic excellence
tions within the physical classroom. Several
and has been providing extra-budgetary finan-
courses of study will also be delivered fully
cial support to the University for scholarships to
online throughout the Caribbean and beyond.
local students, financial aid, staff training and
development, research and other special
projects.
All first year students will have the opportunity
to pursue selected General Education modules
in either a blended or completely online format
The American Foundation of the University of
through the virtual learning space UTechOn-
Technology, Jamaica (AFUTech) established on
line (https://utechonline.utech.edu.jm). In
March 10, 2004. AFUTech:
keeping with the Semesterization thrust, stu-
•
supports institutions of higher learning
with capital improvements, general operating expenses, provision of services or participation in joint undertakings
•
dents will ultimately be able to select modes of
delivery that are most convenient and suitable
for their learning styles. These new arrangements will require adequate access to individual computers/laptops and internet bandwidth.
sponsors and supports scholarships for stu-
Students will also be expected to participate in
dents in institutions of higher learning and
orientation sessions to the learner support sys-
operates exclusively for charitable and
tems. The timetable and other details relating
educational purposes.
to the launch of specific pilot initiatives will be
Application forms for Foundation scholarships
communicated at your school level.
are available at the Financial Aid Office on the
Papine campus.
UTECH ONLINE-BLENDED
LEARNING
70
UTECH ONLINE LEARNING
MANAGEMENT SYSTEM (LMS)
UTechOnline is the university’s official virtual
In its effort to increase flexible access to your
learning space, which is powered by the
academic programmes and services, UTech has
Moodle Learning Management System (LMS).
UNIVERSITY
OF
2015–2016
SUPPORT SERVICES
FOR
It is home to an array of modules and coursesof-study in various formats ranging from simple
web-assisted and web-enhanced features to
STUDENTS
−
•
Browser Options and Requirements
more interactive blended, hybrid or fully online
−
delivery. UTechOnline can be accessed at
−
Mozilla Firefox 15 or later
Google Chrome 22 or later
(http://www.google.com/chrome)
https://utechonline.utech.edu.jm
−
As a registered student, your official UTech
MS Internet Explorer 9.0 or later – a
download is available from Internet
login ID and Password will provide access to
Explorer site.
UTechOnline. Your official UTech email address
will be required also to access this learning
OS X for Macintosh computers
Other Support Features Required
space, so a transition period is being arranged
•
JavaScript must be enabled
(http://support.mozilla.org/enUS/kb/javascript-settings-for-interactiveweb-pages#w_enabling-and-disabling-jav
ascript )
•
Cookies must be enabled
(http://support.mozilla.org/enUS/kb/enable-and-disable-cookies-website-preferences )
UTechOnline
•
•
•
•
2 GB of RAM
Pop-up blocker must be turned off
(http://support.mozilla.org/en-US/kb/popblocker-settings-exceptions-troubleshooting#w_pop-up-blocker-settings )
Broadband Internet connection
(56 Kbit/sec or faster)
•
Mozilla Firefox Adobe Acrobat Reader
(http://get.adobe.com/reader/ )
•
Sound card with speakers or headphones
•
Adobe Flash (http://get.adobe.com/flashplayer/ )
•
Adobe Shockwave
(http://get.adobe.com/shockwave/)
•
•
Java runtime environment
for all students who currently utilise other email
addresses. More details regarding the access to
UTech Online will be provided in
special online orientation documents.
All online students are expected to have access
to a computer with the following minimum
technical specifications:
Minimum Hardware Requirements for
1 GB of free disk space
Minimum Software Requirements for
UTechOnline
•
Operating System (OS)
−
Windows XP Operating System (or
VLC player
better) for Window computers
71
SUPPORT SERVICES
UTECH PHARMACY
FOR
STUDENTS
U T E C H R E H A B I L I TAT I O N C E N T R E F O R
CHILDREN WITH EXCEPTIONALITIES
The pharmacy is managed and operated by
registered pharmacists with the assistance of
The centre governed by the College of Health
Pharmacy students and a Pharmacy Technician.
Sciences (COHS) School of Allied Health & Well-
It is a legally operated facility that is registered
ness (SAHW) offers daily rehabilitative and ther-
by the Pharmacy Council of Jamaica.
The objectives for the pharmacy are to:
1.
facilitate the learning process of 3rd-year
apeutic care. Each child is assessed and placed
on an Individual Programme Plan to promote
activities for their daily living skills and allowing
each child to reach his/her maximum potential.
pharmacy students, giving them real
2.
hands-on experience, and
The center is located in the Shelly-Ann Fraser
provide pharmaceutical services to the
Assessment Center and continues to offer daily
UTech communities.
activities and therapeutic care to children with
The pharmacy carries a wide range of prescription drugs, non-prescription drugs, toiletries,
first aid supplies, multi-vitamins, contraceptives, cough and cold preparations and much
more. It also has an up-to-date computerized
programme for processing prescriptions.
Accepted insurance schemes include Sagicor,
Medicus and National Health Fund (NHF). All
Major Credit Cards and Debit Cards are also
accepted.
severe disabilities. It is expected to embrace the
future growth and development of the University and Mustard Seed Communities and
extend services to external persons and entities
through rehabilitation, education and services.
VOLUNTEERS
First year students may complete their University Community Service Programme (CSP1001)
at the center. Each student will receive training
related to attitudes towards persons with
Pharmacists are available for private consultation regarding prescriptions, drug-related
disabilities and a certificate upon satisfactorily
completing their hours.
matters and disease concerns. Please feel free
to talk to them.
WELLNESS CENTRE
Opening Hours:
The Wellness Centre (formally The Nutrition
72
Monday–Thursday:
10:00 a.m. – 6:00 p.m.
Friday:
9:00 a.m. – 5:00 p.m.
Care Centre) was established in the College of
Health Sciences based on research studies con-
Contact Information:
ducted by lecturers in 1999, 2001 and 2009 on
Straight Line: 970-2492, Extension: 2301
poor dietary habits and the development of
UNIVERSITY
OF
2015–2016
SUPPORT SERVICES
chronic diseases among UTech’s staff and stu-
FOR
•
participating in health and wellness related
seminars, workshops and conferences
•
engaging in research related to Chronic
Non Communicable Diseases and “preventative maintenance” to encourage lifelong
healthy lifestyles
dents. The mission of the Wellness Centre is to
“Promote good health and well-being, which sup-
STUDENTS
port student and staff success and enhance the
quality of life at the University”.
The centre has a small library of reference
books and food models and since 2012 has
Contact us through:
been a preceptor site for Dietetics/Nutrition
Referrals from the Medical Center
Activities of the unit include:
•
•
•
•
training Dietetics/Nutrition students in
techniques of Nutrition Counseling
•
Walk in appointments when unit is open
(See schedule on UTech Broadcaster)
•
providing the services of Registered Dietitians/Nutritionists who can offer lifestyle
enhancing programs in nutrition, weight
management, fitness, stress reduction, and
food/ drug interaction
•
Call the Wellness Centre Coordinator at
extension 2322
final year students.
Self Referrals
COHS administrative office, for “appointment, ext 2315
73
RECENT DEVELOPMENTS
UTECH RECEIVES LICENCE
MARIJUANA RESEARCH
FOR
received a licence on May 14, 2015 officially
authorizing the cultivation of marijuana for
scientific research. The licence was presented
at a special ceremony to mark a day of celebrations at UTech’s Papine campus dubbed,
“Medical Marijuana Integration Day.”
74
UNIVERSITY
OF
College of Health Sciences is the University’s
focal point for this initiative. Since then, UTech
has attracted national and international attention. Several partnerships have been established with growers and researchers as the
University strengthens its capacity to take full
advantage of the potential opportunities to
flow from research into medicinal Cannabis
Sativa.
2015–2016
SECTION D
STUDENT FINANCIAL SERVICES
R E G I S T R AT I O N & E N R O L M E N T
75
Garcia Green-McLennon
Director, Student Financing
The University's Finance & Business Services
ing financial clearance for registration and
Division has provided a set of policy guidelines
examination.
and procedures regarding the payment of fees
4.
The Scholarship Unit – administers schol-
and the provision of all other student related
arships and bursaries for students with
financial services offered by the institution.
high scholastic achievements.
Therefore, students are required to comply with
the policies and procedures outlined in the Stu-
5.
students deemed most needy as well as
dent Handbook. Please note that these policies
management of the University’s Earn &
and procedures are subject to change without
Study Programme.
notice.
All student financial services are provided and
administered within the Department of Student
Financing, which falls under the Division of
Finance & Business Services. The operations of
the Department of Student Financing cover the
following areas:
1.
refundable ancillary fees are payable annually,
at the beginning of the academic year:
2.
Health
3.
Student Welfare Fund
4.
Registration
credit arrangements for sponsored stu-
5.
Jam Copy Tariff
dents; and monitors and pursues accounts
6.
Health/Personal Accident Insurance
which are in arrears.
7.
Other Fees where applicable (Law Library,
Debt Management Unit – handles all
Customer Service Unit – handles all
accounting queries and matters concern-
76
Tuition and examination fees are payable at the
start of each semester, while the following non-
Students’ Union
charges and payment transactions.
3.
FEE STRUCTURE
1.
Student Receivables Unit – monitors and
updates students’ accounts with both
2.
The Welfare Unit – provides assistance to
UNIVERSITY
OF
Axis Journal, E-Books)
Students are required to pay all the fee compo-
2015–2016
nents outlined above. In addition, some Col-
2.
The cost per credit for each module is
leges/Faculties may have other prescribed fees
determined by the Faculty/College from
for particular activities. For example, Axis Jour-
which the module is being offered, based
nal fee – applicable to Faculty of the Built Envi-
on the associated credit value assigned to
ronment, Law Library fee in the Faculty of Law,
each module.
and the E-Books fee, applicable to the College
3.
of Health Sciences.
assigned to each module, as well as the
College/Faculty that offers the respective
ANCILLARY FEES
1.
modules. This information is displayed on
Ancillary fees are applicable even if a
the students’ fee breakdown and on the
student registers for one semester of the
students’ portal.
academic year.
2.
4.
allowed to select modules and class times
school in the January cohort, are required
online using UTech’s Students’ Portal, via
to pay ancillary fees in their first semester
our website – www.utech.edu.jm.
Based on the modules selected and the
credit assignment for each module, an
periods fall within one (1) calendar year,
invoice is generated, which means that stu-
they span two (2) academic years.
dents are billed for the total cost of the
In the first year of school, students are
modules selected plus any other related
required to pay a non-refundable Enrol-
(examination/assessment) fees for that
ment Commitment Fee, which is used to
semester.
6.
The flexibility of semesterization allows
registers for their first semester.
students to take a minimum of nine (9)
A refund of ancillary fees is only applicable
credits per semester; thereby giving
if the University withdraws the offer to the
them the freedom to meet their financial
student or if the course of study to which
obligations to the University, based on
the student has applied is cancelled.
affordability.
7.
PAY M E N T I N F O R M AT I O N
1.
5.
academic year (August). Even though both
cover ancillary charges when the student
4.
Under Semesterization, students are
Students, who are accepted to begin
(January); as well as at the start of the next
3.
Students must ascertain the cost per credit
Irrespective of the number of modules
selected, students are required to pay in
Tuition fees are calculated on a per credit
full (100%) for all modules selected, as well
basis and are based on the total number of
as clear any outstanding balance previ-
credits taken in a given semester.
ously owed to the University.
77
8.
The number of modules selected can be as
Tray’ on the Students' Portal for the Finan-
low as 9 credits or as high as 21 credits; and
cial Clearance (FC) message.
the number of modules selected should be
9.
7.
If modules are not confirmed and full pay-
based on the student's ability to pay.
ment is not made, financial clearance will
This means that the 100% fee payment
not be granted.
requirement will vary from student to stu-
8.
When financial clearance (FC) is granted,
dent; depending on the number of mod-
follow the steps outlined within the FC
ules that are selected.
message to complete the enrolment
process online.
10. The University reserves the right to offer a
payment plan to students. If offered, all
9.
Please note that the financial clearance
students who do not pay 100% of fees for
process is automated and will be granted
modules selected, would automatically
electronically when full payment has been
be placed on this payment plan and
received, as outlined on the invoice.
would be subjected to all terms and
10. Outside of the official invoices provided via
conditions of the plan.
the Students' Portal, students who wish to
get additional documentation such as fee
P R O C E D U R E S F O R G E N E R AT I N G
INVOICES
estimates or statements of account, are
able to do so by requesting one from the
1.
2.
Log into the Students' Portal via website
Customer Service Unit within the Depart-
www.utech.edu.jm
ment of Student Financing or by sending
Select modules to be pursued at the begin-
an email to [email protected]. .
ning of each semester (Semester 1, Semes3.
4.
11. The cost for each type of accounting state-
ter 2 or Summer Session)
ment can also be ascertained from the Cus-
Submit and confirm modules, then print
tomer Service Unit within the Department
invoice for modules selected
of Student Financing.
Pay in full, at any of the University’s
approved payment gateways: NCB
Branches, Bill Express or Paymaster island-
PAY M E N T P R O C E D U R E S
SLB RECIPIENTS
FOR
wide as well as NCB E-Link or UTech online.
5.
Await financial clearance by monitoring
the ‘In-Tray’ on the Students' Portal.
6.
78
After two (2) working days, check the ‘In-
UNIVERSITY
OF
1.
Student Loan Bureau (SLB) recipients
should ensure that they provide the
Bureau with all the documentation
required; and they should attend the
2015–2016
requisite interviews to ensure the timely
dents carry additional modules, beyond
the maximum required for that particular
year and programme, as stipulated by the
University.
approval of their loans.
2.
Once approved, each SLB recipient should
know the total value of their loan for the
9.
academic year.
3.
SLB recipients will NOT be granted financial clearance, until their loans have been
given final approval; that is, their loan status is at 'D' or ‘E’ and communication of
this approval is received by the University.
Students with loans that have been conditionally approved (status A, B or C), will not
be given financial clearance.
4.
The SLB covers tuition and examination
assessment fees only; therefore, all SLB
recipients are required to pay their ancillary fees, in order to receive financial clearance and complete registration.
5.
The SLB does NOT pay for re-do courses,
therefore the student is responsible for all
re-do fees, even if they have unused funds
from the SLB on their accounts.
6.
The SLB does not cover the cost for PreUniversity modules, zero-credit courses,
or special College/Faculty related fees;
therefore the student is required to pay
Students are required to ensure that the
number of credits selected for each semester is in line with the number of credits that
will be paid for by the SLB, so as to ensure
that they do not exceed loan amount
approved by the SLB.
10. Students who exceed the approved loan
amount, will be required to pay the difference not covered by the SLB.
11. SLB recipients are not allowed to carry
fewer credits than that which is approved
by the SLB for the academic year. This will
ensure that students utilize the full loan
amount approved for that year.
12. SLB recipients will not have access to
unused funds in the next academic year, as
the University is required to return any
unused portion of the student's loan at the
end of the academic year; even if the student has outstanding fee charges not covered by the SLB (ancillary, re-do etc.).
13. Students must follow-up with the SLB to
ensure that they have paid the agreed fees
for each academic year.
these fees; even if they have unused funds
from the SLB on their accounts.
7.
8.
The SLB has a limit on the number of credits for which it will pay, during a given academic year. This is based on their
programme and year of study.
Therefore, the SLB will NOT pay where stu-
PROCEDURES FOR SCHOLARSHIP
RECIPIENTS
1.
Students who are recipients of full/part
scholarships are required to report to the
Scholarship Unit in the Financial Aid Office,
79
with a written verification of their scholar-
Breakdown Sheet and a Letter of Undertak-
ship and their Fee Breakdown Sheet. This is
ing from their Sponsor.
to allow for the registration of the scholar-
2.
ship has already been sent to the Financial
Aid Office, the student needs only to take
Where the documentation of the scholar-
in a copy of the Fee Breakdown Sheet.
3.
fees in excess of the amount covered by
in a copy of the Fee Breakdown Sheet.
the sponsorship.
Scholarship recipients are required to pay
4.
afore-mentioned documents to the
Scholarship recipients from any of our
Administrative Office at the respective
satellite campuses are required to take in
campuses from where the Administrator of
the afore-mentioned documents to the
that campus will forward them to the
Administrative Office at their respective
Financial Aid Office at the Papine Campus
campuses from where the Administrator of
for processing.
that campus will forward them to the
Financial Aid Office at the Papine Campus
5.
Sponsors are required to pay all outstanding fees within 30 working days of the offi-
for processing.
cial close of registration each semester.
Students are required to liaise with the
Financial Aid Office to ensure that the
6.
comply with the stipulated payment dead-
within the agreed time.
lines.
If the scholarship donor fails to pay the
required fees, the student is ultimately
Students must ensure that their sponsors
adhere to the credit conditionalities and
scholarship donor pays the agreed fees
6.
Sponsored students from any of the Satellite Campuses are required to take in the
the scholarship.
5.
Sponsored students are required to pay all
Aid Office, the student needs only to take
all fees in excess of the amount covered by
4.
Where the documentation for the sponsor-
receive financial clearance.
ship has already been sent to the Financial
3.
2.
ship on their account, so that they may
7.
If the sponsor fails to pay by the stipulated
liable and will be required to pay all out-
deadline, the student is ultimately liable
standing fees, on demand.
and will be required to pay all outstanding
fees, on demand.
PROCEDURES
STUDENTS
1.
FOR
SPONSORED
Sponsored students are required to report
to the Financial Aid Office with their Fee-
80
UNIVERSITY
OF
2015–2016
PROCEDURES
DEPENDENTS
1.
S TA F F M E M B E R S &
S TA F F M E M B E R S
FOR
OF
2.
receive financial clearance for enrolment or
boarding, by committing to pay these fees
Staff members or dependents of staff
from future earnings under the Earn &
members who are eligible for a tuition
Study Programme.
waiver are required to submit their fee
breakdown to the Human Resource (H.R.)
3.
Students who do not adhere to the terms
and conditions of the agreement are sub-
Department for approval.
2.
This agreement will allow students to
ject to all penalties applied to students
Once the H.R. Department gives the
with outstanding balances.
approval and states the value of the
waiver; this information will be forwarded
4.
Interested students can make this arrange-
electronically to the Students Receivable
ment through the Welfare Unit within the
Unit, in order for the student’s account to
Financial Aid Office.
be updated.
3.
4.
The student is then required to pay the
FINANCIAL CLEARANCE
remaining tuition/miscellaneous fees
1.
students have selected and confirmed
Staff members may also make arrange-
their modules, and have paid the required
ments via a Staff Guarantee to pay out-
fees in full (including any outstanding fees
standing fees for staff or dependents,
from previous semesters).
through salary deduction.
5.
Financial clearance will only be given after
required for enrolment.
2.
SLB recipients, scholarship and sponsored
This arrangement is made through the
students must pay the ancillary fees in full,
Debt Management Unit and must be
in order to receive financial clearance.
approved by the Director of Student
3.
Financing and the Payroll Department.
SLB recipients, scholarship and sponsored
students must pay any amount in excess of
the amount covered by their sponsor/
PROCEDURES FOR EARN & STUDY
STUDENTS
1.
Students employed on the University's
donor, in order to receive financial
clearance.
4.
The financial clearance process has now
Earn & Study Programme are allowed to
been automated, therefore students will
make tuition and boarding payment
not be required to visit the campus for
via the Earn & Study Tuition Payment
“Financial Clearance”. Manual clearance is
Agreement.
not available.
81
5.
6.
7.
iii. “Your financial status cannot be
The Students Receivable Unit, in conjunction with the Enterprise Application Sys-
assessed because you have not con-
tems (EAS) Department, will upload data
firmed your module selections.”
provided by the payment agencies to the
11. Please pay special attention to the instruc-
students’ accounts, based on the payment
tions displayed which would indicate if
records received, in order to facilitate auto-
there is a problem with a student’s registra-
matic financial clearance.
tion and follow the recommended actions.
Students should refer to the Online Regis-
You cannot be registered unless:
tration Guide on the Students’ Portal which
i.
the requisite fees have been paid
outlines the steps for completing the
ii.
your modules are confirmed
enrolment process.
iii. financial clearance is given electroni-
Students will receive regular messages on
cally, based on your invoice and pay-
their portal, to inform them of their regis-
ment agreement.
tration status.
8.
Students are required to monitor their portal ‘In tray’ for messages regarding financial
9.
P E N A LT I E S F O R N O N - C O M P L I A N C E
1.
A student will be deemed to be in arrears
clearance. They are further urged to take
if:
note of the details of the messages and
i.
fees from previous years are unpaid
follow the recommended actions.
(such a student will not normally be
If after two (2) clear working days following
allowed to register).
fee payment, a financial clearance message
ii.
does not appear in the ‘In tray’, please con-
on or before the due date.
tact Customer Service Unit in the Depart-
iii. any late fees or miscellaneous fees
ment of Student Financing.
10. The notification message you will receive
are unpaid.
2.
in your ‘in tray’ may include any of the
following:
i.
ii.
an expected payment is not received
Students who are in arrears may be
de-listed.
3.
Individuals, who attend classes who have
“You have been financially cleared
not registered, or who have been de-listed,
. . .”
are not students of the University for the
“You have not paid the requisite
semester in question.
amount to be registered . . . The
remaining balance must be settled to
4.
Students whose payments are late may be
charged a late fee.
avoid penalties.”
82
UNIVERSITY
OF
2015–2016
5.
6.
Students who are in arrears will be blocked
For more information on this service please visit
from viewing grades and enrolling in sub-
the University’s website at www.utech.edu.jm;
sequent semesters.
to download a brochure and an application
Registered students who utilize any credit
form.
facility offered by the University and fail to
OT H E R PAY M E N T LO C AT I O N S
IN
JAMAICA:
pay the outstanding balances before
examinations, will NOT be allowed to sit
1.
exams. Under such circumstances, full payment is expected for all modules selected
following:
•
and fees paid will not be refunded.
7.
•
•
registration may be published and/or sent
to an external/ internal debt collector.
National Commercial Bank (NCB)
branches island-wide.
The names of the students who fail to comply with their payment agreement as per
8.
Fees can be paid by cash, debit/credit
card or Manager’s Cheques at any of the
2.
Paymaster outlets island-wide
Bill Express outlets island-wide
Your name and Student Identification
Students who are in arrears will not be
Number are required for all payment
afforded normal student privileges, includ-
transactions.
ing access to the library services etc.
3.
It will take at least two (2) working days for
fees paid at the external payment agencies
H O W T O PAY Y O U R F E E S
The enrolment process involves paying fees
to be financially cleared.
4.
working days during the busiest periods of
and completing the registration process as
registration.
approved by the University Registrar. The payment gateways and instructions are outlined
5.
Personal Cheques will NOT be accepted at
external payment agencies
below.
NCB-UTECH
Financial clearance may exceed two (2)
KEYCARD CASH
The University of Technology, Jamaica has
established a cashless system at all its campuses and as such all students, returning and
prospective, are required to own a NCB Cash
PAY M E N T P R O C E D U R E S F O R N C B
C U S T O M E R S O N LY :
In order to facilitate payment at the bank, you
will need the following documents:
1.
UTech’s Fee Breakdown Sheet (invoice) for
Card. This re-loadable cash card can be used to
tuition or boarding, which will indicate the
pay tuition and miscellaneous fees, as well as to
student’s name, ID number and amount to
access certain student benefits on campus.
be paid
83
2.
A completed regular NCB deposit voucher
2.
Select the “Bill payments” tab
indicating clearly if the payment is for
3.
Click “Add bill payee”
4.
Select “Schools & universities”
5.
Click “Next”
6.
Select “University of Technology Jamaica”
7.
Enter your ID number (NB. ensure the ID
tuition or boarding
3.
Tuition and boarding must not be paid on
the same deposit voucher; two separate
deposit vouchers are needed
The following information must be stated
number is correct as you will not be asked
clearly on the deposit voucher:
1.
2.
for an ID number when making future pay-
UTech’s Account Number: 371360247
ments, However you can edit the payee in
(JA$ payments) OR,
the future)
UTech’s Account Number: 371060375
(US$ payments)
PAY I N G F E E S O V E R S E A S ( W I R E T R A N S F E R ) :
3.
Student’s Name
Transfer of funds should be made to National
4.
Student’s Identification Number
Commercial Bank (NCB), Matilda’s Corner,
5.
The amount being paid
6.
The name of the person making the payment, which must be written in the section
Kingston 6, Jamaica, W. I. The following should
be stated to the representative at the bank.
1.
“PAID IN By _____”
7.
Account Number 371360247; for students
“UTech School Fee Payment” stated in the
invoiced in J$
section “ACCOUNT NAME____________”
8.
UTech’s Account Number 371060375; for
students invoiced in US$ or UTech's
2.
SWIFT CODE: JNCB JMKX
receipts for transactions done at the Uni-
3.
Student’s Name
versity and at our external payment agen-
4.
Student’s Identification Number
cies for future reference.
5.
Indicate the type of payment being made
Students are encouraged to retain all
i.e. “Tuition Payment” OR “Boarding
PAY M E N T S
BY
E-BANKING
Payments in local currency can be made to the
Payment”
6.
E-Banking facility (NCB customers only); The following are the instructions to access NCB
84
Include details of student’s name and identification number in wire transfer details.
7.
Fax bank receipt/confirmation of payment
Online: at www.jncb.com
to the Student Receivables Unit at
1.
876-970-2302.
Go to www.jncb.com
UNIVERSITY
OF
2015–2016
Please pay attention to the following
2.
printed on the receipt correspond to the
conditionalities:
1.
information given to the cashier (UTech
That wire transfers take an average of up to
Bank Account number is NOT required).
fifteen (15) working days or more, depending on the point of origin of the transfer.
2.
Students should ensure that the details
3.
Students are also encouraged to retain all
receipts for transactions done with the
Any charges incurred during the transfer
University and at our external payment
will be deducted from the original amount
agencies for future reference.
being sent and the remainder applied to
the recipient’s account.
3.
Students should verify with their banks,
O N L I N E PAY M E N T
that the address of the sender meets the
W W W. U T E C H . E D U . J M
international standards for wire transfer
1.
transactions. This means that the sender’s
Payments for boarding and tuition can be
“Online Services” option. Payments via
searched via satellite.
this method are possible with any of the
If this information is not disclosed by the
following credit cards:
sender, this will delay or prevent the trans-
•
•
•
action from being processed at UTech’s
bank.
PAY M A S T E R / B I L L E X P R E S S PAY M E N T
PROCEDURES
1.
UTECH’S WEBSITE:
made via the University’s website using the
address should be identifiable when
4.
VIA
Students are required to indicate the
2.
Keycard
Visa
MasterCard
Upon payment, a confirmation email will
be sent to you indicating receipt of your
payment.
following to the teller at any of the Paymaster/Bill Express offices island-wide:
•
•
•
•
Student Identification Number
•
Student Name
S P E C I A L PAY M E N T C AT E G O R I E S
TRANSFER
OF
CREDITS
Amount being paid
A Transfer of Credit is earned for a module
Indicate that payment is being made
to “UTech”
successfully pursued at an approved tertiary
Indicate the type of payment being
made, whether for tuition or boarding
UTech's undergraduate course of study. There is
institution and deemed equivalent to one in
no fee cost for modules for which a Transfer of
Credit has been approved. See page 210 for
85
Transfer of Credit and Exemption Policy proce-
adequately cover their financial obligations
dural details.
for the academic year.
3.
EXEMPTIONS
Students who are requesting a refund
before the end of each academic year will
Students who have received approval for
exemption of modules from the University’s
be charged a facility fee.
4.
Academic Board will be required to pay the
process but did not complete the process
associated cost assigned to the module, and
may apply for a refund at the end of the
will NOT be entitled to a reduction in fees
academic year, however, a facility fee
and/or a refund. See page 210 for Transfer of
would be taken from the amount
Credit and Exemption Policy procedural details.
RE-DOING
A
FA I L E D M O D U L E
refunded.
4.
In order to submit an application at the
end of the academic year, students are
Students who have failed a module can chose
required to download the refund applica-
to sit the module at the next available sitting,
tion form from the University's website.
by enrolling to re-do the module when next it is
5.
being offered.
Students who began the registration
The completed application form is to be
submitted along with copies of all receipts
Please note that the University does not allow
students to simply re-sit examinations for mod-
for the academic year.
6.
ules that they have failed. Such modules will
the Customer Service desk in the lobby of
have to be re-done, and all associated fees for
the module are applicable.
the Administration Building.
7.
Students will be advised via an email when
their refund is processed.
REFUNDS POLICY & PROCEDURES
8.
If approved, the refund will be processed
R E F U N D – ACCO U N T O V E R PAY M E N T
based on the method of payment used in
1.
the original transaction, that is, payment
2.
86
Refund applications are to be submitted to
In the case where a student's account is
overpaid, the student has the option to
using cash, debit card or credit card. There-
request a refund or allow the funds to be
fore, a student who is eligible for a refund
applied to next semester’s fee.
will be reimbursed either by cheque or
However, applications for refunds are not
back to the credit card. The refund details
accepted until the end of each academic
as it relates to a refund to a credit card and
year. This is to ensure that all students
a refund by cheque is stated below.
UNIVERSITY
OF
2015–2016
2.
Refund to credit card
1.
payment on the account will be returned
Where payments were made using credit
to the donor/sponsor, at the end of the
cards via UTech's Payment Gateways, that
academic year.
is, UTech Online or at UTech’s Cashier, the
refund will be processed back to the credit
3.
Where the University grants a waiver of
fees as a benefit to students, they will
card.
2.
Without this written instruction, the over-
receive a credit on their account which
Where payments were made using both
will be used to offset fees for subsequent
UTech's Payment Gateways and the Exter-
semester(s). In the case of a final year stu-
nal Payment Agencies, the refund will be
dent, he/she can apply for a refund at the
processed back to the credit card.
end of the academic year.
Refund by Cheque
1.
2.
4.
Where a donor/ sponsor gives a written
Where all payments were made using cash,
commitment to pay tuition fees but also
cheque or debit card at UTech’s Cashier, the
sends funds to cover other school
refund will be processed by cheque
related/living expenses (pending payment
through the Payables Department
of tuition); the University may exercise
Where payments were made using cash,
discretion to allow for this amount (living
debit or credit card at UTech’s External Pay-
expenses) to be paid to the student, even if
ment Agencies, the refund will be
the donor/ sponsor has not yet paid over
processed by cheque through the Payables
all the funds committed for tuition.
Department.
REFUND DUE
The processing time for a refund is at least 15
1.
working days, after approval. However, failure
MODULE DEFERRAL
The University does not allow students to
defer modules. Students are only allowed
to appropriately complete the application form
to withdraw from a module. See module
or submit ALL required documentation may
result in a delay in processing the refund.
TO
withdrawal policy below.
2.
Modules can only be deferred by a Col-
REFUND – SCHOLARSHIP/SPONSORED
STUDENTS
lege/Faculty, where the module is can-
1.
Students who are recipients of a scholar-
challenges with the delivery of the
ship and/or sponsorship can only be
module.
refunded, if the donor/ sponsor gives
written instruction to the University.
celled or rescheduled because of specific
3.
Under such circumstances, as mentioned
above the University may consider refund-
87
4.
ing the fees for the module(s) which were
REFUND DUE
cancelled/rescheduled.
1.
A Faculty/College may collapse a module if
the student enrolment numbers are below
that which was projected. Under such circumstances, the University may consider
refunding the fees for the module(s) which
were collapsed.
2.
The College/Faculty would be required to
write to the Enrolment Officer in the Office
of Admission and Enrolment Management,
indicating the module(s) that was/were
collapsed, the reason for the collapse and
the names of the affected students. The
memo should also be copied to the Scheduling Unit.
3.
The Office of Admission and Enrolment
Management would do the necessary system checks to verify the information sent
by the College/Faculty and would ensure
that the enrolment records of the affected
students reflect the changes.
4.
Management would write to the Receivables Accountant in the Department of
Student Financing to advise of the collapsing of the module, the reason and the
affected students and request that
the associated fees be removed for the
collapsed modules.
5.
The Receivables Accountant would then
review the submission and if approved, an
adjustment will be done to credit the
affected student’s account with the
amount approved.
The College/Faculty would be required to
write to the Enrolment Officer in the Office
of Admission and Enrolment Management,
indicating the module(s) that was deferred,
the reason for the deferral and the names
of the affected students. The memo should
also be copied to the Scheduling Unit.
5.
Management would do the necessary system checks to verify the information sent
by the College/Faculty, and would ensure
that the enrolment records of the affected
students reflect the change (s).
6.
Management would write to the Receivables Accountant in the Department of
Student Financing to advise of the deferral,
the reason and the affected students; and
request that the associated fees for the
modules deferred be removed.
7.
The Receivables Accountant would then
review the submission and if approved, an
adjustment would be done to credit the
affected students’ account with the
amount approved.
8.
If the adjustment when applied, brings the
student’s overall balance to a credit position; the student may apply for a refund or
allow the funds to remain on the account
to be applied to future charges.
88
UNIVERSITY
OF
TO
MODULE COLLAPSING
2015–2016
6.
If the adjustment when applied, brings the
3.
Students requesting Withdrawal should
students overall balance to a credit posi-
complete a ‘Faculty Student Academic
tion; the student may apply for a refund or
Affairs Committee Request (FSAC) Form’
allow the funds to remain on the account
and submit it to the Registrar, through the
to be applied to future charges.
Student Relations Office.
REFUND DUE
TO
P R O G R A M M E W I T H D R AWA L
4.
lated Refund Eligibility Schedule (below)
The University of Technology, Jamaica projects
expenses for the provision of services to stu-
Requests for refunds outside of the stipuwill not be approved.
5.
Registered students who have made part
dents prior to the beginning of each pro-
payment of fees and have applied for with-
gramme, based on the number of students who
drawal after the specified deadlines (out-
have indicated their intention to enroll.
lined in refund schedule), will NOT be
Students who withdraw from their programme
entitled to a refund and will be required to
during the Semester or cancel their enrolment
pay the remaining fees before they resume
prior to the beginning of the programme may
their course of study.
deprive others of the opportunity to gain entry
6.
If the request is received outside of the
for that semester.
stipulated deadlines, all outstanding fees
This may create enrolment vacancies which
for the year of withdrawal must be settled
cannot be filled and ultimately may prevent the
before readmission is granted.
University from achieving its income target.
7.
A student who is expelled or suspended
Therefore, any refund of fees for Programme
will not be entitled to any fee refund for
Withdrawal will be in strict accordance with the
the semester in which the violation
guidelines outlined below:
occurred.
1.
Students desirous of withdrawing from
8.
their programme for a semester are
2.
Students who write to the University Registrar and are granted permission to with-
required to give written notice to the Reg-
draw from a programme will receive a
istrar’s Office.
refund of tuition and examination fees
Informing a Faculty member of non-atten-
according to the Refund Eligibility Sched-
dance at classes, does not constitute offi-
ule set out below.
cial notification or approval. Written
9.
The date on which the withdrawal request
approval from the Registrar is required in
is received by the Registrar’s Office will be
order for a refund to be considered under
used as the withdrawal date for computing
the University’s Refund Policy.
the refund.
89
10. The postmark date on the envelope will be
12. Refunds are based on the assessment of
used as the withdrawal date for requests
charges incurred, e.g., administrative fees,
sent by mail, and that date will be used for
and not upon the amount paid.
computing the refund.
13. Students applying for a refund would be
11. The Department of Student Financing
required to submit the original payment
refunds tuition fees within six weeks, pro-
receipt and other supporting documents
vided that all information and documents
to the Student Relations Office.
have been submitted by the Student Relations Office.
TUITION, ACCOMMODATION AND EXAMINATION REFUND PAYMENT SCHEDULE
Date of Submission of Request to Office
% of Fees Refundable
of the Registrar
(less charges incurred)
Programmes beginning at the start of the Academic year:
1–10 working days from commencement of classes
90% of Tuition & Exam
Beyond 25 working days
*No refund
Students in Courses of Study Lasting Less than 15 Weeks
Within 5 working days from commencement of classes
Beyond 15 working days
*No refund
* Student is liable for all outstanding fees.
Note: Students who have part paid fees and have applied for withdrawal with permission,
after the specified deadlines outlined above, will not be entitled to a refund and will be
required to pay the fees due before they resume their course of study.
90
UNIVERSITY
OF
2015–2016
F I N A N C I A L I M P L I C AT I O N S F O R
L E AV E O F A B S E N C E ( LOA )
5.
by the Registrar’s Office will be used to
compute the refund.
Leave of absence is the suspension of studies,
up to the third week of the semester or academic year with the approval of the University.
In order to be classified as a LOA, the student
should have no interaction with the ISAS system, this means not engaging in module(s)
selection.
Please note the following:
1.
6.
Students applying for a refund would be
required to submit the original payment
receipt and other supporting documents
to the Student Relations Office.
F I N A N C I A L I M P L I C AT I O N F O R
M O D U L E W I T H D R AWA L
Requests to withdraw from modules must be
If the student applying for LOA after the
submitted to the Head of School for approval
third week of the semester, then s/he
no less than two weeks before the official
would not be eligible for LOA, but instead
suspension of classes for the Semester or the
would be approved for a Withdrawal from
Summer Session.
his/her course of study; and under this
circumstance the withdrawal policy will
apply (see page 143).
2.
The date on which the request is received
There is NO refund of module fee when a
student withdraws from a module. Students
who have withdrawn from module(s) will be
Informing a Faculty member of non-attendance at classes, does not constitute offi-
required to pay the full fees to attempt the
module(s), at the next available sittig.
cial notification or approval for official
3.
4.
withdrawal from your course of study.
However, consideration may be given:
Students requesting LOA are required to
Where there are extenuating circumstances
complete a ‘Faculty Student Academic
(death, disaster, internship clashes, etc.) which
Affairs Committee Request (FSAAC) Form’
would have forced the student to withdraw
and submit it to the Registrar, through the
from the module, outside of the stipulated
Student Relations Office.
time. The student is required to put his/her situ-
If the student applies within the stipulated
ation in writing to the Registrar through the
time (up to the third week of the semester)
Student Relations Office for consideration at
and is approved for LOA, and the student
the College/Faculty Student Academic Affairs
has already made payment towards his/her
Committee (C/FSAAC).Having thoroughly
fees; then s/he would be eligible for a
reviewed the student's case, if C/FSAAC consid-
refund.
ers the student’s requests favourably, then they
91
procedure.
would submit this recommendation to the Student Relations Office, which makes a written
2.
Please ensure that at all times the Univer-
submission to the Chief Business & Finance Offi-
sity has your most current telephone num-
cer within the Division of Finance & Business
bers, e-mail addresses and term/mailing
Services, for consideration regarding the
address.
student’s fees.
3.
Correspondence sent to a student via the
Please note that the Division of Finance &
postal service, using the address on the
Business Services reserves the right to deny any
University’s system will be deemed to be
such recommendation from the College/Faculty
received; even if the student has changed
Board, if the decision from the Board is deemed
his/her address.
unreasonable or is not in keeping with University policies and procedures.
4.
Once the University has sent out a communiqué to the students via the Students’ Portal, it is deemed that the students are in
W I T H D R AWA L – S H O R T CO U R S E S
1.
For short courses, withdrawals should be
done within the first 15 working days after
2.
receipt of such communiqué, irrespective
of whether the students have checked
their portal.
the official start date of the course, in order
Therefore, it is the responsibility of the student
to be eligible for a refund.
to check E:Vision and his/her mailbox daily,
Withdrawal requests received after the first
especially prior to payment deadlines and the
15 working days after the official start date
deadline for the issuing of exam cards.
of the course are not eligible for a refund.
K E E P I N G YO U R S T U D E N T C O N TA C T
I N F O R M AT I O N C U R R E N T
92
INSIDE
THE
STUDENTS' LOAN BUREAU
T H E A P P L I C AT I O N P R O C E S S
It is the responsibility of each student to ensure
The Students' Loan Bureau (SLB) has been pro-
that the University is kept abreast of their cur-
viding access to tertiary education through
rent contact information as the University will
financing for the past forty years. Across the
need to communicate with students on a regu-
organization’s forty year period thousands of
lar basis about important student matters.
persons have benefitted from tuition loans to
1.
Any correction to your data must be done
assist with financing their tertiary level studies.
online before completing the enrolment
The SLB funds tuition fees for studies being
UNIVERSITY
OF
2015–2016
pursued at Universities – both publicly and
•
Visit the SLB website – www.slbja.com
privately owned, Community Colleges and
•
Register using a valid email address
Teachers’ Colleges, as well as other institutions
•
Complete the Status Report Form
approved by the Ministry of Education. The
•
Upon completion of the form, submit it
process of acquiring a loan from the SLB has
evolved over the last four decades from a
online by clicking the tab labelled SUBMIT
•
paper-based system of applications to being
Follow the instructions outlined by the SLB
email notification
fully online. Applications for the Targeted /
General loan facility are completed at the
New applicants to the SLB – New applicants
Bureau’s website – www.slbja.com. The SLB
are required to complete and submit their
funds tuition and examination fees ONLY.
applications within the specified time frame.
It is important to note that, if you have failed a
Late applications will not be accepted.
course and you are repeating, the SLB will not
•
Visit the SLB website – www.slbja.com
cover the cost of that repeated course. SLB
•
Register using a valid email address
beneficiaries must take the FULL COURSE
•
Complete the application form (sections
A–K)
LOAD required by the institution for the
•
specified academic year.
Upon completion of the form, submit it
online by clicking the tab labelled SUBMIT
The application period for each academic year
•
usually commences in February and extends to
Read and follow the instructions provided
to you by the SLB via email
May.
NOTE: New applicants can apply for an SLB loan
Who is eligible to apply for a loan?
prior to receiving an offer from the tertiary
•
Jamaican citizens
institution.
•
Persons who will be pursuing studies or are
currently attending an approved
tertiary Institution
What do I need to apply for a loan (first time
applicants)?
The SLB requires each applicant to submit the
How do I apply for a loan?
following documents:
Returning SLB Beneficiaries – All returning
1.
One certified passport size photograph.
applicants are required to submit their Status
2.
Letters of recommendation from two of
Report forms on-line by the application dead-
the following persons (not necessary if a
line to facilitate renewal of their loans.
SLB loan was received in the last academic
year):
93
•
•
•
•
•
3.
4.
Justice of the Peace (JP)
School principal
cable FOR APPLICANTS WITH NO EMPLOYED
Employer
MEMBER OF THEIR HOUSEHOLD
Lecturer
11. Letter of acceptance from the tertiary insti-
Minister of Religion or an Attorney-atLaw
certification of examination results, in the
Taxpayer Registration Number (TRN). TRN
case of students who were enrolled in
the tertiary institution in the preceding
be presented.
academic year.
Student identification card (enrolled
If you are applying to a university as a new
student, you can bring in the acceptance
PATH registration card for households
registered under the PATH scheme.
6.
tution (new and transfer students only); or
card or the slip issued by TRN Office must
students only).
5.
10. Verification letter from a J.P. is only appli-
letter as soon as you have received it from
the institution. However, all other documents
Identification of applicant by means of a
as outlined above must be brought in before
copy of birth certificate, certified by a
the deadline date.
Justice of the Peace, along with photo-
7.
graphic identification such as a passport,
The Students' Loan Bureau website –
driver's licence or voter’s identification.
www.slbja.com houses all relevant information
Income verification for all employed
members of the household.
8.
Methods of income verification include:
•
•
•
•
9.
letter from employer;
on the how, when and where of applying for a
loan. The SLB’s process is a convenient one that
allows the student to complete the form at
intervals where assistance may be sought for
clarification as necessary.
last three (3) pay slips;
letter from Justice of the Peace, in the
case of self-employed persons;
For further information please feel free to email
current audited accounts from household members who operate/own a
business
contact The Public Relations & Client Care
the Students’ Loan Bureau at [email protected] or
Department at 936-4416/936-4438.
Persons who are employed to basic schools
that are governed by the Ministry of Educa-
FINANCIAL AID
tion (MOE), will be required to submit the
94
last 3 payslips as well as a job letter from
The University recognizes that some students
the school.
are severely constrained by their inability to
UNIVERSITY
OF
2015–2016
secure adequate funding for their tertiary edu-
2.
Records of extra-curricular activities (both
on and off campus)
cation and seeks to help them through several
programmes of assistance offered through the
Financial Aid Office. These programmes include
CRITERIA FOR SCHOLARSHIPS
Scholarships, Grants and Earn & Study.
A panel chaired by the Scholarship Officer and
SCHOLARSHIPS
AND
BURSARIES
comprising representative(s) of the Faculty/
School and the donor will interview all eligible
Scholarships and Bursaries are awarded annu-
shortlisted candidates. Evaluation of candidates
ally, mainly to full-time Jamaican nationals
will be based on:
studying at the undergraduate levels. However,
1.
Academic performance
able to other Caribbean nationals and a small
2.
Financial need
number of scholarships available at the post
3.
Extra-curricular activities
graduate level.
4.
Leadership ability
5.
Interview performance
there are specific scholarships which are avail-
The application period for scholarships opens
in May each year and the closing dates are as
follows (unless otherwise stated):
1.
2.
GRANTS
Scholarships offered to (returning)
The Welfare Unit of the Financial Aid Office
students in Years 2 to 4 – June 30
manages a small fund to assist our neediest stu-
Scholarships offered to (new) students in
Year 1 – July 31
dents. Only registered students can benefit
from grants, as the source of the funds is welfare fees paid during the registration period.
P R O C E D U R E S F O R A P P LY I N G
SCHOLARSHIPS
1.
FOR
and fourth year students. In exceptional
circumstances, first year students may also
benefit.
Students may apply for ALL scholarships for
which they are eligible. In order to do so, stu-
Grants are normally given to second, third
2.
Applicants must clearly demonstrate need,
dents are required to complete an application
which should be substantiated in writing
form (available online at www.utech.edu.jm)
by a Minister of Religion, Justice of the
and submit the following documents:
Peace, Lecturer or Senior Manager at the
1.
University.
Progress Report(s) or CSEC/CAPE
Certificates for first year students
3.
Students must also prove that they have
95
4.
exhausted all alternative sources of fund-
Option 2 – Working in the summer session, all
ing before applying for a grant.
students are allowed to work an eight-hour
Application forms are available online and
work day, Monday to Friday, totaling 40 hours
the areas of assistance include tuition,
per week. Please note the following conditions:
lunch, boarding, transportation, medical
1.
expenses, class materials etc.
First (1st) year students are NOT allowed to
work in Semesters 1 & 2, but can work in
the summer session of their first (1st) year.
EARN
AND
STUDY
2.
Employment is provided for students on campus through the Earn and Study Programme.
the summer session of their final year.
Work is scheduled to avoid conflict with the
The application periods for “Earn and Study” are
students’ academic performance. Students who
as follows:
wish to participate in the Earn and Study Programme may choose one of the following
options:
Option 1 – Working in Semesters 1 & 2, students are allowed to work 50 hrs per fortnight.
This is applicable to ALL students.
96
Final year students are NOT allowed to
work in Semesters 1 & 2 but can work in
UNIVERSITY
OF
1.
Semesters I & II – August of each year
2.
Summer Session – April of each year
Application forms for scholarships, grants and
Earn & Study are available on-line at
www.utech.edu/jm/services/financial-aid/application_ forms/html.
2015–2016
F R E Q U E N T LY A S K E D Q U E S T I O N S
R E G A R D I N G F E E PAY M E N T
PAY M E N T G AT E WAY S
Ques. 1: What are the different methods of
payment at UTech?
Ans.:
Payments can be made using debit
card, credit card or, Manager’s
Cheque (payable to the University of
Technology, Jamaica). Personal
cheques will not be accepted. Please
note that cash is NOT accepted for
the payment of tuition fees. Cash payments are only accepted for small
miscellaneous transactions.
Ques. 2: Will payments at National Commercial Bank, Paymaster, Bill Express or
UTech allow for financial clearance
immediately?
Ans.:
No. Processing of all payment transactions requires at least 2 clear workings day.
Ques. 3: If I make payment on time at the
National Commercial Bank, Bill
Express or Paymaster but the agency
remits the payment to UTech after
the payment deadline, will I have to
pay a late fee?
Ans.:
No. UTech will not penalize you if the
payment to our collecting agencies
was made to them on time yet they
remitted it to the University late. The
late remittance will be a matter
between the University and the collecting agency.
Ques. 4: Can I pay my fees in US$ if it is quoted
in JA$?
Ans.:
Yes, but you must note that there
may be an exchange loss due to
currency conversion.
Ques. 5:
If I registered on a plan and decide
that I need to change my option, can
this be done?
Ans.:
No. Once you have paid your fees you
are locked into that plan.
Ques. 6: If I am partially sponsored, can I do
part payment on the balance?
Ans.:
No. Students are required to act
according to the stipulations for
payment as directed by the Finance
Office each semester, which requires
full payment for any amount not
covered by the Sponsor.
Ques. 7: Can we make part payment for
accommodation?
Ans.:
Yes, you may pay on a semesterly
basis.
Ques. 8: Can boarding and tuition be paid
with one payment?
Ans.:
No, payment for tuition and boarding
must be paid separately.
Ques. 9: Can part payment be made for a
module added in the add/ drop
period?
Ans.:
No, all modules added within the
add/drop period must be paid for in
full.
Ques. 10: If I am awaiting a credit adjustment to
my account, should I wait until the
97
adjustment is done before paying my
current tuition?
Ans.:
No. You should pay your current
tuition less the amount to be
adjusted.
STUDENTS’ LOAN BUREAU
Ques. 11: If my loan is approved by the Students’ Loan Bureau and I have completed all the necessary processes at
the Bureau, will UTech ensure that the
Bureau remits payment on my
behalf?
Ans.:
No. It is the sole responsibility of the
student to ensure that the Students’
Loan Bureau remits payment to the
University. Students can either check
with the Students Loan Bureau,
through the Students’ Portal on
e:Vision, or with the Student Receivable Department, to verify that this
has been done.
Ques. 12: If I am sponsored by the Students’
Loan Bureau do I still have to pay to
register?
Ans.:
Yes. Students are required to pay the
mandatory auxiliary fees, as the
Students’ Loan Bureau is responsible
for tuition and examination fees only.
Ques. 13: How will I know the actual payment
that the Students’ Loan Bureau remits
to the University?
Ans.:
98
All students whose fees are paid
by the Students’ Loan Bureau must
UNIVERSITY
OF
collect their Students’ Loan Bureau
receipts for each semester at Student
Receivable Department, as soon as
they are available.
Ques. 14: How will UTech treat excess funds
received from the Students’ Loan
Bureau?
Ans.:
The University must return all unused
funds to the Bureau. Please note that
the Students’ Loan Bureau is committed to paying tuition and exam fees
only.
Ques. 15: What will happen if the Students’
Loan Bureau remits my loan short?
Ans.:
The student will be required to pay
the difference, but s/he can also
apply to the Students’ Loan Bureau
for reassessment, and if approved,
the student will be refunded the
amount paid out of pocket.
Ques. 16: If I choose to do fewer modules than
the number approved by the Students’ Loan Bureau for the academic
year, can the unused funds from the
Bureau be transferred from one academic year to the next?
Ans.:
No. The Students’ Loan Bureau
requires the University to return all
unused funds at the end of each academic year. Therefore, such a student
would need to make a formal request
to the Bureau for the funds to be
transferred to the next academic year.
If approved, the Students’ Loan
2015–2016
Bureau will instruct the University in
writing.
Ques. 17: If I choose to do credits above the
number approved by the Students’
Loan Bureau for that academic year,
will the Students’ Loan Bureau pay for
the additional modules?
Ans.:
No. The Students’ Loan Bureau will
only pay for the approved number of
modules required for a particular year
and programme, irrespective of the
number of modules the student
selects. Students must verify with the
Bureau the amount covered for each
academic year for their tuition.
Ques. 18: If I have excess funds paid by the SLB,
can this be used to cover my re-do's
or ancillary fees?
Ans.:
and not the loan from the Students’
Loan Bureau?
Ans.:
SPONSORSHIP
Ques. 21: If I register with a Letter of Commitment for sponsorship, and the sponsor gives me the payments directly,
can I make the payment at the bank
or bill payment agency after receiving the cheque from my sponsor?
Ans.:
No, SLB does not pay for re-do's,
ancillary fees or zero credit courses.
Ques. 19: If the Students’ Loan Bureau pays my
fees, will I be awarded the ‘Grant-InAid’?
Ans.:
Not all loan recipients are awarded
grants. The Students’ Loan Bureau
awards ‘Grant-In-Aid’ to students after
evaluating their loan applications.
Students should check with the Students’ Loan Bureau, the Students’
Receivable Unit in the Finance and
Businesses Services Division and the
Notice Boards on campus to see if
they were approved for a grant.
Ques. 20: What if I only need the ‘Grant-In-Aid’
The Grant-In-Aid is only approved for
loan recipients deemed needy by the
Students’ Loan Bureau and, as such,
students who do not receive a loan
will not be given the Grant-In-Aid.
No. All cheques originating from a
Letter of Commitment for sponsorship must be presented to the Financial Aid Office (FAO) within the
Department of Student Financing
(DSF) for receipting. This will ensure
that both the sponsor and student
accounts are accurately updated.
Ques. 22: If my sponsor commits to paying
more than my fees, will UTech give
me a refund after receiving the commitment, pending final payment
from the Sponsor?
Ans.:
A letter of commitment cannot be
used to process a refund. Refunds
can only be considered after payment
is received in full and the University is
given directive from the sponsor to
process the refund.
99
Ques. 23: If my sponsor pays more than my fees
and my account is in credit but I have
made no out-of-pocket payment, can
I get a refund?
Ans.:
No. Even if the student’s account is in
credit but the student has NOT made
an out of pocket payment, the student cannot get a refund unless the
sponsor instructs the University in
writing to make the payment to the
student.
Ques. 24: What will happen if I receive a full
scholarship after being approved for
the Students’ Loan and Grant-In-Aid?
Ans.:
The student is required to immediately inform both the Students Loan
Bureau and the Scholarship Unit in
writing. The Bureau may require the
student to forego the loan, however if
the student wishes to keep both the
loan and the scholarship, s/he must
write to the Bureau and make a formal request to do so.
Ques. 25: Can unused funds paid by my sponsor for an academic year be utilized in
future academic years:
Ans.:
Yes, a credit in one academic year
may be transferred to another academic year by making a request at
the Student Receivables Unit.
Ques. 26: If I am sponsored, but paid excess on
my tuition, will the excess be
refunded to me?
Ans.:
100
Yes, you may request a refund of the
UNIVERSITY
OF
excess paid by you; however, this can
only be refunded after the sponsor
has paid the amount committed.
E X A M I N AT I O N S
Ques. 27: If my account is in arrears, will UTech
give me the opportunity to write my
final exams?
Ans.:
No. All accounts should be financially
cleared based on the stipulations of
the Finance Department in order for
students to sit the final exam.
Ques. 28: I paid my fees in full but no modules
are printed on my exam card. Will I be
allowed to write the exams?
Ans.:
No. It is the responsibility of the student to check e:Vision to ensure that
the modules registered for, are on
his/her diet. Missing modules must
be reported to the Admissions Office
immediately, and not to the Accounts
Department.
RE-DO
Ques. 29: Can re-do fees be paid for at Paymaster, Bill Express or the Bank?
Ans.:
Yes. Re-do fees can be paid at all
payment locations.
Ques. 30: What is the procedure to register for
re-do?
Ans.:
Students should select the module(s)
online and pay the full fees for the
module.
2015–2016
Ques. 31: Will I be allowed to do part-payment
for re-do?
Ans.:
tomer Service Department on the
ground floor of the Main Administrative building, along with copies of the
“Fee Breakdown” and payment
receipts. Students will be advised via
email that their refund has been submitted and approved to the Payables
Unit for cheque processing.
No. Only full payment is acceptable.
Ques. 32: If I register for a re-do but for any
reason did not write the exam, will I
have to pay the re-do fee before
registering for another school year?
Ans.:
Yes. If a student registers to re-do a
module and is absent from the examination without the approval of the
Faculty/College Board through the
Registrar, a failing grade will be
awarded and he/she will still be
required to pay the re-do fee. (See
“Notice to Students Registering for
Re-do” on the reverse of the “Re-do
Registration” form.)
Ques. 33: If I registered and paid my re-do fees
but did not write the exams, can I
request a refund of my payment or
can the payment be deferred to
another school year?
Ans.:
No. Redo fees cannot be refunded or
transferred unless approval is given
by the Faculty/College Board,
through the Registrar, for fees to be
refunded/transferred.
REFUND
Ans.:
Students must complete the Refund
Request Form and submit to the Cus-
A student can only be refunded
his/her portion after the Students’
Loan Bureau remits payment to the
University, which is usually at the end
of the academic year.
R E G I S T R AT I O N
Ques. 36: After I have received my fee breakdown and made the necessary
payments, am I registered?
Ans.:
No. students are not registered until
they have completed the registration
process online.
Ques. 37: Will I be allowed to register for a new
academic year with a balance outstanding?
Ans.:
Ques. 34: If I have overpaid on my fees, what is
the refund procedure and how long
would it take?
Ans.:
Ques. 35: If I pay my fees to register and then I
am approved for a loan from the Students’ Loan Bureau during the year,
when will I receive a refund?
No. All outstanding balances must be
settled before a student is given financial clearance for a new academic year.
Furthermore, the University reserves
the right to block a student’s account
for non-payment of fees.
101
Ques. 38: Will I be allowed to register with a
Commitment Letter from a Sponsor?
Ans.:
Yes. Once the letter is approved by
the Financial Aid Office, the student
will be allowed to register, but s/he
must ensure that the sponsor settles
the balance on time.
P R I N T Q U O TA
Ques. 43: I paid to top up my printing quota
but was informed at the lab that they
are out of paper. Can I receive a
refund of my payment?
Ans.:
Ques. 39: If I receive exemption for a certain
number of modules, will there be a
reduction in my tuition fees?
Ans.:
No. Students are not entitled to a
reduction in their fees if they have
received exemptions.
Ques. 40: Why do we pay a Commitment Fee?
Ans.:
Payment of the Commitment Fee is
an indication to the University that a
prospective (new) student is seriously
considering pursuing studies. This fee
represents the ancillary charges of
your school fee for the first academic
year. It is mandatory and non-refundable.
S TAT E M E N T
Report the lost card immediately to
the Safety and Security Department
and pay for a replacement.
Ques. 42: If I already have an insurance/health
card, am I still required to pay the
amount which is on the “Fee Breakdown”?
Ans.:
102
Yes, All students must pay the health
insurance fee even if they are covered
under another health plan.
UNIVERSITY
OF
OF
FEES
Ques. 44: If my package is not ready and I need
the fee breakdown to take to a financial institution for assistance, what
can I do?
Ans.:
Ques. 41: If my Identification card is lost what
should be done to get another one?
Ans.:
Yes. The designated personnel at the
lab must immediately sign and stamp
the back of the receipt requesting
that a refund be made to you.
Receipts not submitted to the Students Receivables Department on the
same day of the transaction will be
paid by cheque, with a minimum of
15 working days for payment.
The student can request a
letter/statement from the Accounts
Department indicating an estimate of
fees. This will take a minimum of five
(5) working days.
Ques. 45: Can I get an official statement of my
account balance?
Ans.:
Yes. Students can obtain a statement
from the Student Receivables Department. This process usually takes at
least five (5) working days. Students
can also visit the Student Portal for a
system generated balance.
2015–2016
R E G I S T R AT I O N A N D E N R O L M E N T
REGISTERED STUDENT – DEFINITION
to enrol online with the University. (Please see
“Significant Dates” for enrolment periods on
A student will be considered “registered” when
page 10).
he or she has met all the following conditions:
1.
2.
3.
accepted the offer of admission and paid
DEFERRALS
the commitment fee by the stipulated
Applicants offered admission to the University
date;
may request a deferral of their registration for a
paid all fees and charges prescribed by
period of one year.
the University by the stipulated date;
Requests for deferral should be done in writing
agreed to the terms and conditions
to the Assistant Registrar, Admission and Enrol-
governing the University.
ment and copied to the Head of School/
Department before the beginning of the
ENROLMENT
instructional period in which the course of
study would normally commence.
Enrolment is the process by which a student
selects and confirms modules and/or class
times specific to his or her course of study, in
conjunction with his or her academic advisor.
Upon completion of selection and confirmation
of modules, students are required to pay their
fees, receive financial clearance, agree with
terms and conditions and collect their identification cards.
Applicants who have been granted deferrals
will be guaranteed places for the next academic
year, in the course of study for which the original offer was made, only if there are no changes
to the matriculation requirements.
A new application will be required if there
have been changes to the matriculation
requirements.
Two months prior to the expiry of the deferral
ENROLMENT PERIODS
period, applicants will be contacted in writing
All students, including those needing to repeat
by the Assistant Registrar, Admission and Enrol-
modules during the academic year, are required
ment to determine their intention to take up
103
AND
ENROLMENT
the offer so that appropriate preparations can
who wish to add or drop modules from their
be made.
diet. Programme directors, lecturers, academic
advisors or any other designated person will be
Note: Applicants who are granted deferrals
must complete the “Application for Readmission” form.
W I T H D R AWA L
able to support or deny the student’s request
electronically. Registered students only may
obtain a password to access the online
Add/Drop from the School of Computing and
Information Technology (SCIT). The Add/Drop
Enrolled students who are unable to continue
facility may be accessed on the home page of
their studies must notify the Registrar in writ-
the University's website-as one of the links at
ing, copied to their Head of School/Department
the top of the page. Otherwise go directly to
and the Enrolment Officer.
https://www.utech.edu.jm/AddDrop/.
Refunds will be made in accordance with the
Use the link below to view the instructional
Refund Payment Schedule, page 90.
video on the Add/Drop Procedure. Click the
help link on the top right hand to start the tuto-
O NLINE A DD /D ROP E LECTRONIC P ROCEDURE
(R EPLACED PAPER S YSTEM )
rial on making the request. http://www.utechja-
An electronic Add/Drop form may be accessed
(See Add/Drop policy, page 190)
via the internet only by registered students
104
maica.edu.jm/adddrop/
SECTION E
STUDENT RESPONSIBILITIES
STUDENT RESPONSIBILITIES
(ALSO
SEE
U N D E R G R A D U AT E S T U D E N T C H A R T E R )
A
an acceptable manner by violating the rights of
ment conducive to effective teaching, learning
being found guilty of breaching the Regula-
and research. This requires the co-operation of
tions in another way may be asked to discon-
all members of the community to ensure aca-
tinue their studies.
s an academic community, the University
seeks to establish and maintain an environ-
others, by damaging University property, or by
demic and intellectual freedom and maintain
the highest standards in teaching, learning,
research, evaluation and personal integrity.
C L A S S AT T E N D A N C E
Consistent class attendance will ensure you the
In addition to being bound by the policies, laws
best opportunity for optimum academic per-
and regulations of the University, registered
formance. Absence from laboratory/practical
students are also bound by the specific regula-
classes and/or courses where class work con-
tions of the programme in which they are
tributes to the final grade will have a negative
enrolled. They are expected, therefore, to
impact on your student achievement.
familiarize themselves with these regulations.
College/Faculty-specific requirements exist for
some programmes.
The University is a public institution that provides educational opportunities to a large stu-
DRESS CODE
dent body and serves a wide variety of interest
groups. Thus, it is important for the institution
Students are expected to follow acceptable
to have a set of rules to govern the interaction
standards of dress and proper grooming.
of students, faculty and the wider University
Undergarments should not be visible. Some
community. Acceptable standards of student
programmes require the wearing of specific
conduct are based on common sense and com-
clothing for sanitation and safety reasons and
mon courtesy.
students must dress accordingly.
Students who breach the University or Faculty
Regulations by failing to conduct themselves in
106
UNIVERSITY
OF
2015–2016
In addition to regular coursework – that is, tests
School Exam Coordinator for resolution.
and assignments forming an integral part of the
University’s overall evaluation requirements,
official examinations are held during specified
times throughout the academic year.
Generally, the official examinations and their
The draft timetable is subject to change and
should not be used to make pre-arranged plans
concerning the final exam dates.
Students are encouraged to constantly review
the draft examination timetable, both on eVi-
schedules are as follows:
sion and the University Examinations Notice
1.
Final Examinations:
Board, until the final timetable is published.
Semester 1
–
December
Semester 2
–
April/May
E X A M I N AT I O N C L A S H E S
August
1.
Summer Session –
The onus is on students to view the
examination timetable when it becomes
2.
Professional examinations:
These are normally held outside of the above
available.
2.
All clashes should be immediately reported
to the Examination’s Coordinator within
periods.
the College/Faculty/School.
E X A M I N AT I O N T I M E TA B L E
3.
seven (7) days prior to the start of examina-
The examination timetable can be viewed on
tions.
the University Examinations Notice Board and
on e:Vision (PERSONALIZED TIMETABLE). Publi-
All clashes should be reported at least
4.
In the event that the clashes are unre-
cation dates are in the “Significant Dates”
solved, the student will be directed to the
section of this Handbook (page 10).
“clash-room” by the College/Faculty/
Students who identify conflicts, e.g., missing
examinations.
School Exam Coordinator on the day of the
exam modules and module code anomalies in
their examination schedules, should report
them immediately to their College/Faculty/
5.
Students will only be allowed to leave the
“clash-room” if accompanied by an invigila-
107
tor or any such person designated by the
University. Cellular phones are not allowed
in the clash-room.
6.
PROCEDURAL RULES
STUDENT
Students will be quarantined for the period
Advanced rescheduling of examinations will be
of the clash exams.
allowed only under the procedures noted
below:
POLICY ON “THE RESCHEDULING OF
E X A M I N AT I O N S F O R S T U D E N T S R E P R E SENTING THE UNIVERSITY DURING
S C H E D U L E D E X A M I N AT I O N S E S S I O N S ”
•
“Examination Reschedule Form” stating
each examination module to be taken and
submited to the Director of Sport/Pro-
PURPOSE
gramme Director.
This policy is intended for an enrolled student
•
least three weeks prior to the start of the
examinations if he/she is unable to sit the
scheduled examination period as pub-
scheduled final examination due to the
lished in the Student Handbook.
following:
The student will be representing the
Return form to the Director of Sport/Programme Director. This should be done at
who wishes to apply for the rescheduling of
•
The student must complete and sign an
DIREC TOR
DIREC TOR
OF
SPORT/PROGRAMME
University on approved activities
•
The student will be involved in activities of
statutory and national importance, e.g.,
jury duty, special mission and national
from the student, the Director of Sport/
Programme Director will be required to:
•
emergencies
•
Upon receipt of appropriate documentation
Emergencies or other situations where
rescheduling may be required will be dealt
with at the College/Faculty level.
prepare a memorandum requesting
the rescheduling of the examinations,
along with supporting documentation,
including:
–
Names of student
Appropriate documentation indicating the
–
Activity
service/duty must be submitted to the Office of
–
Period within which student will be
the Registrar for approval. Prior approval from
away from the University
the University is required before an examination is rescheduled.
108
UNIVERSITY
–
•
OF
Modules to be rescheduled.
submit the above to the Office of the Registrar. This should be done three weeks
2015–2016
prior to the start of the scheduled examination period as published in the Student
Handbook.
PREREQUISITES
•
All questions regarding rescheduling of
examinations should be directed to the
UNIVERSITY REGISTRAR
University Examinations Centre.
Upon receiving the request from the Director of
•
Examinations will not be rescheduled to a
Sport/Programme Director, if approved, the
date earlier than that of the scheduled
University Registrar will send appropriate docu-
examination as published in the Student
mentation to the University Examinations Cen-
Handbook.
tre, The Dean and Head of School will inform
•
Failure of the student to attend for the
the student of the decision.
rescheduled examination without a med-
C O L L E G E / FA C U LT Y / S C H O O L
ical certificate or evidence of other mitigat-
•
ing circumstances, will result in a zero
The Dean will review and sign the “Exami-
being automatically assigned. Redo fees
nation Reschedule Form” and the Head of
will be applicable, if the student fails to
School will inform the lecturer/s to set
attend for the rescheduled examination
alternative papers.
•
without a medical certificate or because of
Lecturer/s will be required to prepare
examination question papers for such
student/s within the specified period.
•
Lecturer/s submit examination paper/s to
School Examination Coordinator.
•
other mitigating circumstances.
•
•
The rescheduled examinations should be
held within two weeks after the scheduled
College/Faculty submits examination
examinations.
paper to the University Examination Centre
by the end of the final week of the sched-
Students should not do more than two (2)
examinations in any given day.
•
Changes to the final examination schedule
must be authorized by the V.P. Student
uled examination period.
U N I V E R S I T Y E X A M I N AT I O N S C E N T R E
Services & University Registrar.
Upon receiving the examination paper from the
The University encourages students’ participa-
College/Faculty/School, the University Examina-
tion in a variety of competitive and recreational
tions Centre will indicate the rescheduled date,
sporting activities, seeks to facilitate holistic
time, and venue of the examination/s, in con-
development of the students, and is committed
sultation with the College/Faculty/School and
to providing support for students to
conduct the examinations.
succeed academically.
109
RESCHEDULING OF EXAMS
C I R C U M S TA N C E S
UNDER
OTHER
The University will not normally reschedule
exams under other circumstances. Affected
Dates for collecting cards are in the “Significant
Dates” section of this booklet and will be
posted in Colleges, Faculties and Schools. A fine
of $700 is charged for late collection.
students are encouraged to write exams at the
Students with outstanding financial obligation
next available sitting, subject to the approval of
to the University will not be issued exam cards
the Registrar.
and will not be allowed to write final examina-
Students who have missed exams should apply
to CSAAC/FSAAC which will make the appropri-
tions without clearing their obligation or
obtaining approval from the Finance Office.
ate decisions for students to sit the missed
Lost or misplaced examination cards can be
exam at the next available sitting with or
replaced by paying a fee of $200 to Accounts
without payment.
Receivable. Upon payment of this fee and
submission of the receipt to the Examinations
ON
MODULES
Students should ensure that they are correctly
Centre, a new card will be issued.
E X A M I N AT I O N R E C E I P T S
registered on all modules for which they are
attending lectures by checking e:Vision. Failure
to do so may result in such students being
disallowed from writing examinations for
modules for which they might think they are
An examination receipt is issued to each student upon his/her submission of an examination script, or other piece of work/assessment,
given by a lecturer that will contribute to a
module grade.
registered.
I D E N T I F I C AT I O N
E X A M I N AT I O N C A R D S
FOR
Students without a valid UTech Identification
Examination cards are colour-coded for easy
(ID) Card will not be allowed to sit final or
identification and security purposes. Students
coursework examinations.
should collect exam cards from the University
Exams Centre/Main Administration Building, or
their College, Faculty or School according to
schedule, in the week(s) preceding the start of
the examination period.
110
UNIVERSITY
OF
ABSENCE
FROM
A candidate who is unable to write examinations/module assessments because of illness is
required to submit a medical certificate to the
2015–2016
Student Relations Office through the University’s Health Services Administrator. The medical certificate may be obtained from:
i.
ii.
a medical practitioner at UTech Medical
Note:
1.
A waiver of examination fees is NOT
automatic.
2.
Students who absent themselves from
Centre or
examinations or module assessments with-
a personal medical practitioner. The med-
out a valid reason will receive a failing
ical practitioner is required to send a confi-
grade.
dential medical report using the
3.
If there are circumstances, such as illness,
designated form to the Medical Practi-
which may affect the student’s perform-
tioner at the UTech Medical Centre
ance in an examination and the student
so that your case may be considered by the
chooses to write the examination or mod-
Registrar. Designated forms may be collected at
ule assessment, he/she cannot normally
the UTech Medical Centre or downloaded from
appeal the results.
e:Vision and UTech’s website. Please note that
the University reserves the right to request an
examination by its medical practitioner. The
medical certificate should be presented to the
O F F I C I A L N O T I F I C AT I O N
E X A M I N AT I O N R E S U LT S
OF
Student Relations Office through the Univer-
Students can obtain their official progress
sity’s Health Services Administrator (Forms
reports from their College/Faculty/School.
should be taken directly to the University Med-
Progress Reports are issued at the end of
ical Centre) within seven working days of the
semesters and summer sessions examinations.
missed examination or module assessment.
Students may also access results and Progress
Reports via the e:Vision and the Student Portal.
Important Note: Certificates received outside of
this period will NOT be considered.
L O S T E X A M I N AT I O N G R A D E S
It is important, that you visit the UTech Medical
If a lecturer cannot produce a grade for an
Centre or private practitioner immediately
examination done by a student and the course-
following your missed examination. MEDICAL
work was passed, the student should be offered
CERTIFICATES WHICH SIMPLY STATE: “Mr/Miss X
a passing grade or the opportunity to re-do the
was unfit for work on ‘x’ days” are NOT accept-
examination with tutorial assistance, if neces-
able. Please bring this to the attention of your
sary, at no cost (See policy on “Lost Examination
doctor.
Grades”). In the case of a graduate, he/she
should be offered the lowest grade that will not
111
result in a lowering of the class of award
the University to accommodate them whenever
earned.
possible.
E X A M I N AT I O N G R A D E R E V I E W
E X T E R N A L LY- M O D E R AT E D
A review may be obtained only if there were
extenuating circumstances not known to the
In the case of externally-moderated examina-
examiners or evidence of irregularities in the
tions, the question papers and answer scripts
conduct of the examinations (For procedures,
are referred to competent professional persons
see No. 15, “Other Frequently Asked Questions”
outside the University who act as external
on page 221).
examiners/moderators, in keeping with the policy of the University to maintain quality and
R E - D O E X A M I N AT I O N P O L I C Y
AND
acceptable academic standards.
PROCEDURES
The Re-do Policy is summarized on page 209.
R EGISTRATION
FOR
COMPLETION OF INSTRUCTOR/
C O U R S E E VA L U AT I O N F O R M
R E - DO E XAMINATIONS
Two weeks before the end of each semester,
It is the responsibility of each student to note
each class will be asked to complete “Students
the specific closing dates for registration and
Instructor – Module Evaluation” forms during
re-do examinations. The onus is on the student
class time. These should be returned to the
to complete and submit the required registra-
class representative immediately. (See page
tion forms and pay the required fees. The regis-
229).
tration date can be found in the “Significant
Dates” section of this Handbook (page 10).
The responses will be analysed and the results
may have implications for both course delivery
E X T E R N A L E X A M I N AT I O N S
The University has always maintained close ties
with overseas examination bodies. The exami-
PROJECT ASSESSMENTS
nations of some professional groups in Jamaica
Students should observe their College/Faculty
are administered in collaboration with overseas
deadlines for submission of projects.
examining bodies.
112
and content.
Some students are also qualified to sit these
I N S T R U C T I O N S F O R C A N D I D AT E S
TA K I N G E X A M I N AT I O N S
overseas examinations, and it is the policy of
1.
UNIVERSITY
OF
To be admitted to an examination you
2015–2016
should have complied with the conditions
7.
The University will not accept responsibil-
laid down in the Ordinance and Regula-
ity for any personal belongings lost or
tions, and paid the prescribed fee or made
misplaced at examination venues.
alternative arrangements with the Office of
8.
Weapons, including knives, guns, ice picks,
Finance and Business Services. It is your
blades, daggers, sticks, cutlasses are not
responsibility to note the specific closing
allowed in exam venues.
dates for registration for all university
examinations. The onus is on you to complete and submit the required entry forms
and to pay the required examination fee.
2.
You are required to be present in the Examination Room fifteen (15) minutes before
You will not be admitted to an examination
later than thirty (30) minutes after it has
commenced, except with the permission of
You must remain silent at all times during
the period you are in the examination
room, unless permitted to speak by an
invigilator. You must not attempt to
5.
10. You will not be permitted to sit the examination without a valid examination card
and a valid UTech identification card.
identification card must be prominently
displayed on your desk.
12. Any handwritten information on any
excepting date, time, venue and titles of
examinations, will be considered as intent
to cheat and you will be disqualified.
13. All unauthorized materials, including blank
communicate by any means with another
pieces of paper, are deemed in breach of
candidate.
the Regulations governing academic mis-
Borrowing or lending of material or
equipment is not permitted.
6.
exam venues.
material including the examination card,
the Registrar.
4.
Cellular phones are not allowed in the
11. The examination card and valid UTech
the scheduled start time.
3.
9.
Jackets, handbags, books, pencil cases, calculator cases, programmable calculators,
electronic organizers, electronic devices or
conduct. (See Regulation 5)
14. You may not smoke, eat or drink during the
examination.
15. Some schools provide calculators for students. Use of programmable calculators
other personal belongings and materials
and those not operationally quiet will not
are not permitted at your desk and should
be permitted.
be left in the designated area(s).
16. All electronic equipment, such as watch
alarms, must be switched off and placed in
113
the designated area prior to the start of
to go to the restroom for example, will be
exams.
accompanied by an invigilator.
17. You should enter your UTech ID number,
22. Any candidate who is considered by an
the title of the examination and the date
invigilator to be disruptive during an
on the front page of the answer booklet.
examination may be required to withdraw
18. Complete the student receipt form and
return it to the invigilator. A copy will be
from the examination.
23. If you leave the examination room without
returned to you. This will be the only proof
permission, you will be considered to have
that you have submitted an examination
failed the examination and a report will be
script.
submitted to the University Registrar.
19. Do not pull the answer booklets apart. If
you do so, you will have all pieces taken
from you and be given a new booklet in
24. You may not leave the room during the
first or last 30 minutes of the examination.
25. You should ensure that all your examina-
which to restart the examination. NO
tion scripts and other work submitted for
EXTRA TIME will be allowed for this. Rough
assessment are legible. The examiners may
work calculations must be done in the
decide not to mark examination scripts or
answer booklet and a line drawn through
other work judged by them to be illegible.
to indicate that it is not part of the answer.
You should not copy the questions into
your answer booklet. In the case of multiple choice papers, rough work must be
done in the space provided in the question
26. If you are absent from the examination
without medical or other valid reason, you
will automatically fail.
27. You should not remove from an examina-
booklet and under no circumstances on
tion room any answer booklet or material
the answer sheet, unless the question so
provided for the examination. Invigilators
directs.
may/may not permit you to take away a
20. If you require another answer booklet, or
any other assistance, you should raise your
question paper from the examination
room.
28. Offences and sanctions for academic
hand.
21. If you need to leave the room for any reason, raise your hand. Only one candidate
will be permitted to leave the room at any
misconduct are detailed in the “Important
Regulations” section in Regulation 5, (See
page 160).
one time. Any candidate leaving the room,
114
UNIVERSITY
OF
2015–2016
SECTION F
SECURITY AND STUDENT LIFE
115
SECURITY
D I S P L AY O F I D E N T I F I C AT I O N C A R D S
FOR SECURITY PURPOSES
Accounts Receivable and present their receipt
at the Admissions Office, so that the replacement can be arranged.
A valid UTech identification card is the only
acceptable form of identification for students
while on campus. The Safety and Security
S E C U R I T Y G AT E PA S S E S F O R M O T O R
VEHICLES
Department will produce UTech ID cards for
enrolled students. These cards are programma-
Security personnel stationed at the main
ble and will allow access to designated areas of
entrance to the University issue a laminated
the campus, depending on the status of the
chit/pass to each motorist entering the campus.
student’s accounts.
This chit must be returned when exiting. Any
motorist who is unable to return the chit will
Students in need of an ID card should first con-
have to prove ownership of the vehicle and pay
tact the Admissions & Enrolment Management
a $500 fine at Accounts Receivable in the
Office.
Administration Building. The opening hours are
Security checks conducted on the campus
8 a.m. to 6 p.m. Monday –Thursday and 8 a.m.
require that students display their ID cards
to 4 p.m. on Fridays. At other times, please con-
when entering the campus and present them
tact the UTech Security Operations Officer on
for inspection on demand by security and other
duty to make the requisite payment. Chits
authorized personnel. Students not in compli-
should not be left in the vehicles but kept on
ance will be denied access to the University
the person at all times. Declaration of all equip-
campus, library, computer laboratories and
ment, computers and other peripherals or any
other restricted areas.
other personal items should be made and serial
numbers recorded at the front and pedestrian
116
PROCEDURES FOR LOST
I D E N T I F I C AT I O N C A R D S
gates.
Students who have lost their ID card will be
6 p.m. Monday to Friday except in areas other-
required to pay a replacement fee of $1,000 at
wise specified. However, vehicles parked on
UNIVERSITY
OF
Parking regulations are in force from 8 a.m. to
2015–2016
SECURITY
lawns and sidewalks or blocking exit/ entrances
at any time will be clamped. General parking is
PA R K I N G V I O L AT I O N T I C K E T S
CLAMPING
AND
provided for students on a first-come-firstserved basis. Individual spaces cannot be
A vehicle will be ticketed and clamped if:
•
reserved.
it is parked in a space assigned to another
category of user;
Vehicles entering and exiting the campus may
be subject to search.
•
it is parked in a NO PARKING zone.
If your vehicle has been clamped before 4:00
p.m.:
SPEED LIMIT
The speed limit on campus is 25 kmph and
•
triplicate) to Accounts Receivable on the
must be adhered to at all times. Students who
ground floor of the Administration Build-
habitually violate the speed limit may have
their privilege of driving on campus rescinded.
Take the parking violation ticket (issued in
ing and pay the $500 fine.
•
Take a copy of the ticket with receipt num-
This is a learning institution and, as such, loud
ber indicated thereon to the Security
noise levels associated with car stereos, car
Operations Office located to the left of the
mufflers and exhaust systems will be consid-
Administration Building. The Traffic War-
ered unacceptable.
den will then be contacted to have the
Students must be able to sleep, study and
socialize in a clean and safe environment. The
playing of loud and vulgar music on the Halls
of Residence prohibits this and is therefore
considered unacceptable and a violation as it
vehicle unclamped.
•
If the fee is not paid by 4:00 p.m., then payment can be made to the Operations Officer on duty who will then issue a receipt
with the Department’s Stamp. This payment will be at 8:00 a.m. the next day. The
disturbs other residents.
vehicle will then be unclamped.
The Safety and Security Department has equipment to measure decibel levels and any vehicle
exceeding the acceptable levels may be
banned from the campus.
HALLS
OF
RESIDENCE
DISCIPLINARY PROCEDURES
All students should be aware of the rules governing the Halls of Residence. Residents who do
not comply with the rules and regulations
117
SECURITY
set out in the the Resident Students’ Handbook
•
Tampering with or misusing of fire alarms
or the general rules of the University will be
(including sounding a false fire alarm), fire
subject to:
extinguishers, fire hoses, sprinkler heads,
•
the University’s Disciplinary Procedures
or any fire equipment, or limiting egress
detailed in Ordinance 1999/14-Student
from the buildings by tampering with exit
Discipline
signs and doors is also a violation of
termination of boarding privileges at
Ordinace 14 of the University rules
•
•
any time.
Observation of quiet periods must be
adhered to, as outlined in the Resident
DORM SECURITY
Students’ Handbook.
Security officers and proximity access systems
secure all dorms. Students must not allow
ROOM VISITS
other people to use their access cards.
•
Misuse of the system could result in a removal
of privileges. Rules and Regulations relating to
visitors are posted on each dorm and SHOULD
BE OBEYED.
their rooms without the consent of their
roommates.
•
•
Visitors are not allowed to overnight on the
Halls of Residence
•
•
•
Room visiting hours are between 4 p.m. –
10 p.m. daily.
Visiting hours are between 12 noon and
10 p.m. daily.
•
Visitors must be accompanied to and from
the room by a resident.
•
H A L L V I S I TAT I O N P R O C E D U R E S
Students should not entertain visitors in
HALLS OF RESIDENCE SWIPE CARD
REPLACEMENT
If a student damages or loses his/her Halls of
Visitors are not allowed in the utility areas.
Residence swipe card, he/she will be required
The Resident Manager or the Resident
to pay a replacement fee of $1000. Swipe cards
Assistant reserves the right to ask any
are the property of the University and should
visitor whose behavior is considered
be taken care of. They should not be twisted,
inappropriate to vacate the Hall.
bent or punched to accommodate key rings.
Verbal abuse, physical abuse, and threats
of physical abuse on the residence halls are
strictly prohibited. Violence and harassment are definitely not tolerated.
118
UNIVERSITY
OF
2015–2016
SECURITY
CAMPUS EVENTS
visit the Faculty/Office responsible for the
The Safety and Security Department is vested
notice board and make a request for access
with the responsibility and sole authority to
grant permission/denial for events to be held
to the notice board.
•
All posters, stickers, banners etc. that have
on the University’s campus. Application forms
been posted illegally shall be removed
are available in the Safety and Security Office or
without warning by the Safety & Security
at www.utech.edu.jm/ and MUST be submitted
Department.
in advance, a minimum of 10 working days
•
The Safety & Security Department has the
prior to the date of the proposed event. Late
right to cancel any event if organizers are
requests will not be considered.
in breach of the above.
STICKERS/POSTERS IN
UNAUTHORIZED AREAS
•
•
•
The misuse and damage of safety equipment on the campus is a serious violation
of Ordinace 14 of the University rules.
Stickers promoting seminars, parties, etc.
should NOT be posted in any unauthorized
R EMOVAL
areas, such as buildings and trees.
The removal of chairs from classrooms to out-
Stickers/Posters should be posted on
doors is expressly prohibited. Students are
notice boards. Where the notice board has
warned against this practice as they will be sub-
a glass covering, the sticker should NOT be
jected to the disciplinary procedures as set out
posted on the glass. Students are urged to
in Ordinance 14 of the University rules.
OF
C HAIRS
FROM
C LASSROOMS
119
STUDENT LIFE
floor space for basketball, netball, volleyball
D I N I N G FA C I L I T I E S
and badminton. The floor space is also used for
Dining facilities for students and faculty are
provided by: Juici Patties, Burger King, Island
Grill, Pages, and Lillian’s Restaurant – a training
table tennis and martial arts. Adjoining the
auditorium is a weights room and a squash
court.
facility for Hospitality and Tourism Management students. Light snacks and drinks are also
Outdoor facilities include a golf putting area
available from the various shops located at the
with a sand strap and fairways for par three,
Student’s Activity Centre, John’s Tuck Shop and
four and five-hole, cricket pitch and pavilion, a
Andrea’s.
half-Olympic size swimming pool, a 310-meter
grass running track, football and rugby field
SPORTS
AND
R E C R E AT I O N
with changing facilities and colourfully painted
netball, basketball, volleyball, and tennis courts.
The Department of Sport is the “Home of World
Class Athletes”. Our vision is to have the beststudent athletics sports programme in the
world.
120
I N T E R C O L L E G I AT E S P O R T S
The Department offers twelve intercollegiate
Our primary goal is to provide a sporting envi-
sports for men and women. Sports for both
ronment which enhances the development of
men and women include basketball, volleyball,
quality, competitive and recreational sporting
tennis, badminton, squash, hockey, football,
activities which improve leadership skills, team-
table tennis and track and field our flagship
work, confidence, discipline and character
sport. Sports restricted to men only consist of
building in our graduates.
cricket and rugby and to women – netball.
At the centre of our facilities is the Alfred Sang-
Over the past 35 years, our Intercollegiate
ster Auditorium, which has a 6,000 sq. ft. stage
Sport programme has produced many national
floor of sprung timber and seating capacity for
representatives in different sports. Our flagship
1,100 including a balcony with tiered seating
sport, track & field, has produced some of the
for 220. The auditorium also includes marked
most notable past student-athletes: namely,
UNIVERSITY
OF
2015–2016
STUDENT LIFE
Olympians Sherone Simpson, Sherika Williams,
consists of all registered students of the Univer-
Asafa Powell, Nesta Carter, and Germaine
sity of Technology, Jamaica. The Students’
Mason and former student-athlete women’s
Union Council is the representational body
100m champion, Shelly-Ann Fraser-Pryce.
which consists of both elected and appointed
Our intensive training programmes also pro-
members.
vide and facilitate participation in CUSA games,
The Board of Executives consists of the Presi-
ODUCC games, Penn Relays, and league
dent and five other members of Council. The
competitions.
Executive body oversees all other boards
namely the Board of Representatives, the Board
of Directors, the Advisors as well as the Stu-
UTECH CLASSIC SERIES
dents’ Union Western Sub-Council and GraduThe Department stages annual international
ate Students.
sporting competitions known as the ‘’UTech
Classic Series” currently consisting of five sports:
track & field, cricket, volleyball, golf,
basketball/netball, table tennis and lawn
" M A K I N G O B S TAC L E S I N T O O P P O R T U N I T I E S , O N E T E A M O N E G O A L"
For the academic year 2015–2016 the Council
tennis.
The sporting facilities are open to all students
and members of staff with valid UTech identifi-
will be guided by the theme “Making Obstacles
into opportunities, one team one goal”. This
statement is just one way of informing the pop-
cation cards.
ulation that the Council is ready and committed
Acting Director of Sport, Laurence Garriques,
heads the Department. For more information
about the Department visit our website at:
http://www.utech.edu.jm/Sports/default.htm.
to executing its duties with excellence. Whatever difficulties that may arise, the Council and
the student body will work together to bring
forward success despite the challenges.
THE STUDENTS’ UNION
M I S S I O N , A I M S & O B J E C T I V E S (A R T I C L E II*)
Student Governance is vital for any institution.
The University of Technology, Jamaica Students’
Union Council has the responsibility of managing the social, spiritual, and academic wellbeing of students. This task is undertaken in the
Council’s effort “To serve and to represent” the
student populace – the “Students’ Union” which
Section 1. The Mission of the Students’ Union is:
To effectively serve and protect the rights of
students promoting their academic, social,
cultural, spiritual and physical development,
while fostering relations with the wider
community.
121
STUDENT LIFE
Section 2. The aims and objectives of the
•
Students’ Union shall be as stipulated in the
Statute XVIII of the University of Technology Act
No. 27/1999, to:
•
•
•
•
•
Binding
Scanning documents
1. Scholarships & Bursaries:
their interest;
The Office of the Director of Student
afford a recognized means of communica-
Financing takes your needs seriously to
tion between the students and the authori-
ensure students receive at least the mini-
ties of the University;
mum comfort level required for academic
provide a variety of services to enhance
success at UTech. Annually, the office dis-
student life;
tributes several grants and bursaries to
promote social intercourse and unity of
students who are in financial need.
sprit and feeling among the students; and
•
competitive prices
promote the interests of the students and
represent them in all matters affecting
•
Facsimile services – offered to students at
bring the students into closer relations
with the students of other universities
and institutions of higher and further
education.
W E L FA R E
AND
SERVICES
The Students’ Union Council operates numerous activities geared towards benefiting our
populace. These activities include: representation, office services, welfare services, bursary
assistance such as (tuition, lunch, transportation and laundry)
The following are scholarships that will be
administered for the academic year 2015–2016.
•
•
•
Students’ Union Alfred Sangster
•
•
Students’ Union Vice President Finance
Students’ Union President
Students’ Union Vice President
Academic Affairs
Students’ Union Vice President Public
Relations
•
•
•
Students’ Union Executive Secretary
College of Health Sciences Representatives
Faculty of Science and Sport
Representative
BUSINESS OFFICE SERVICES
•
Photocopying – offered at different costs,
according to paper type and colour.
122
UNIVERSITY
OF
School of Built Environment
Representative
Document printing – offered to students at
competitive prices.
•
•
•
•
Faculty of Law Representative
Caribbean School of Architecture Representative
2015–2016
STUDENT LIFE
•
•
School of Business Administration
Office only. Students must present I.D. cards
Representative
when purchasing tokens. Opening hours are
School of Hospitality and Tourism
weekends.
Management
•
•
•
School of Engineering Representative
The Students’ Union Shuttle Service is dedicated to serving the commuting student community through accessible routes and
Joint Colleges of Oral Health and
Veterinary Science
•
•
•
•
•
•
•
•
4. “Love Bus”
School of Computing Representative
Representative
•
11am–7pm Tuesday–Friday and 9am–8pm on
schedules. The shuttle service operates from
Monday through Friday as early as 6am and
Western Campus Representative
continues until 9pm. There is no weekend
Hall Chairpersons
service.
Emmanuel Akindele Memorial
•
•
Dendrea Morris Memorial
Half-Way-Tree
(6:30 am – 9:00 pm)
Downtown
(6:30 am – 9:00 pm)
Students’ Union Student Welfare
Students’ Union Extraordinary
Students’ Union Exceptional
The schedule of service between the Papine
campus and student destinations is as follows:
Morning Trips
Evening Trips
Spanish Town → UTech
UTech → Spanish
6:10 am & 6:20am
Town
3–4 buses
1:00 pm–9:00 pm
offered by the Students’ Union whereby eligible
Duhaney Park → UTech
UTech → Duhaney
students are provided with lunch tickets to
7:00 am
Park
purchase meals at selected food outlets.
1 bus
3:00 pm–9:00 pm
2.
Western Campus Student Services
“Love Lunch”
This is an expansion of the services that are
Greater Portmore → UTech UTech → Greater
3.
Laundromat
6:00 am & 6:20am
Portmore
The Laundromat is located at “Blocks” and oper-
2–3 buses
4:00 pm & 9:00 pm
ated by the office of Student Services. Tokens
Gregory Park → UTech
UTech → Gregory
for washing and drying cost $100.00 per load
6:10 am
Park
and are sold at the Students’ Union Business
1 bus
5:40 pm –9:00 pm
123
STUDENT LIFE
The following are the pick-up points/stops on
GREGORY PARK
each route:
Christian Pen
SPANISH TOWN
Gregory Park
Caymanas Garden
LOJ Plaza
Shell Station (Big Tree)
Greendale
Waterford
Twickenham Park
Portmore Heart Academy
Central Village
Portmore Mall
UTech
Causeway
DUHANEY PARK
Three Miles
“Price Rite”, Meadowbrook
Hagley Park Road
Perkins Boulevard
Half Way Tree
Duhaney Park Shopping Center
UTech
Washington Boulevard
Molynes Road
OLD HARBOUR
Half-Way-Tree
Spanish Town
UTech
Fares are as follows:
GREATER PORTMORE
Greater Portmore Texaco Gas Station (Braeton)
North Daytona
Monza
1.
Half Way Tree – $80
2.
Downtown – $80
3.
Duhaney Park – $120
4.
Spanish Town – $160
5.
Greater Portmore – $170
6.
Gregory Park – $170
7.
Old Habour – $200
Newland Road
Roundabout #1 (Garveymeade)
Portmore Mall
Causeway
Three Miles
Please be advised that to access this service,
Hagley Park Road
you are required to present your UTech ID card
Half Way Tree
upon boarding all identified student buses.
UTech
124
UNIVERSITY
OF
2015–2016
STUDENT LIFE
THE STUDENTS’ ACTIVITY CENTRE
Town, Tavern, Highlight View and Sandy Park,
and it is now mandated as an annual event.
The Students’ Activity Centre (SAC), more popularly known as the “Barn”, is an area designated
for social and recreational activities for students. The Barn is populated with restaurants, a
barber shop, a beauty salon, a mini mart, fruit
stand, ice cream and shakes outlet and the
“Green House". This area also hosts the Students’ Union Council Consultation Office
and Conference room. Broadly speaking, the
facility is devoted to student recreation and
socialization.
2 . “ N AT I O N W I D E TAG D R I V E ”
Students traverse the country in an attempt to
solicit funds to aid various charitable organizations and or needy individuals. The “Tag Drive”
consists of a week of activities in semester one
each year. These include a church service, a
“Celebrity Dutch Auction”, a collection in the
Kingston Corporate Area and, on the final day,
an island-wide collection. The Tag Drive is
geared towards empowering students to gain
COMMUNITY OUTREACH SERVICES
The Students’ Union believes that “the true test
levels of self-fulfilment from knowing that they
are participating in an event that benefits the
less fortunate in our society.
of mankind’s love is through the art of giving”.
Thus, the Council has endeavoured to organize
CLUBS & SOCIETIES
sustainable activities that not only benefit stu-
There are several student-based associations at
dents, but also our immediate surroundings
the University of Technology, Jamaica (UTech).
and, as a whole, the wider society. In an
All these recognized clubs/societies fall under
attempt to fulfil this dream of contribution, the
the auspices of the Students’ Union Council.
Union plans and executes two major signature
Through recent amendments, the Director of
projects each year. Our outreach programmes
Elections, Clubs and societies govern all pro-
are not limited to these two activities however.
ceedings of clubs and societies ranging from
students’ activity clubs and professional soci-
1. THE “TEACH
PROGRAMME
THE
YOUTH”
eties to cultural, religious and special interest
groups.
This programme came into being in the sum-
The clubs comprise students from various Col-
mer of 1999 to carry out remedial and other
leges/Faculties/Schools and Programmes, while
educational work, directly benefiting two com-
the societies are aligned to specific disciplines.
munities. The programme has since been
They all offer students the opportunity for
expanded to five communities: Kintyre, August
increased social interaction and the ability to
125
STUDENT LIFE
gain invaluable experience while expanding
14 Planning Students Society
their network of friends and associates. All stu-
15 Quantity Surveying Club
dents are encouraged to join at least one student-based organization to increase their social
16 Rotaract Club of the University of
Technology
activism. The Clubs and Societies Advisory
Board (CSAB) aims to manage the operation of
the clubs and societies on campus, as well as
promoting and generating funds. CSAB Week
celebrated in September showcases the various clubs and societies through expositions,
forums and a concert.
17 SBLM Student Assistance Fund Committee
18 The Association of Construction Engineering Students (ACES)
19 Universities and Colleges Christian
Fellowship (UCCF)
20 University Christian Apostolic Ministry
The following is a list of recognized Clubs and
(UCAM)
21 University of Technology Association
Societies:
of Medical Technology Students
1
Advent Fellowship
2
African Cultural Renaissance Movement
(UNAMETS)
(ACRM)
3
22 University of Technology Association of
Nursing Students (UTANS)
Association of Chemical Engineering
Students (AChemES)
23 University of Technology Association of
Student Engineers (UTASE)
4
Campus Crusade for Christ
5
Caribbean Architects Students’ Association
(CASA)
24 University of Technology Law Society
25 University of Technology Mathematics
Club
6
Club Billionaire
7
Environmental Health Fraternity
8
Expressions
27 University of Technology, Jamaica Circle K
9
Financial Students’ Association
28 University of Technology, Jamaica Land
26 University of Technology Student Teachers
10 Generation Technology
11 Human Resource Management Students
Association of Jamaica
Association
Surveying Club
29 University of Technology, Jamaica Marketing Club
12 International Youth Fellowship (IYF)
30 UTech Accounting Students Association
13 Latin Dance Club
31 UTech Association of Child Care & Development Students (UTACCDS)
126
UNIVERSITY
OF
2015–2016
STUDENT LIFE
32 UTech Association of Nutrition/Dietetics
questions posed, President Obama espoused a
respect for the right of countries to forge bene-
Students
ficial partnerships with China. He noted though
33 UTech Chess Club
34 UTech Debating & Public Speaking Society
that, "Where we get concerned with China is
where it is not necessarily abiding by interna-
(UDPSS)
tional norms and rules and is using its sheer size
35 UTech Environmental Club
36 UTech Jamaica Association of Student
and muscle to force countries into subordinate
positions."
Computer Engineers (UTASCE)
37 UTech Jamaica Student Chapter of The
Association for Computing Machinery
Interestingly, the President was not the only
one impressed. The International media was
also captivated by the geo-political significance
(UTACM)
of the question, so much so that three of the
38 UTech Photography Club
world’s most prominent international news
39 UTech Tourism Action Club (TAC)
papers have featured news and opinion stories
40 UTech Visions
on the issues raised by UTech Debater Newton
41 Vigilant Society of Engineers
Harris.
Leading the group of eminent newspapers to
U T E C H D E B AT I N G A N D P U B L I C
SPEAKING SOCIETY
feature the story was: Associated Press based in
Newton Harris, a final year student in the Fac-
Reuters from the United Kingdom. Locally, the
ulty of Law and accomplished UTech debater,
story was carried by the Jamaica Observer and
sparked global debate stemming from Presi-
the RJR communications group, among others.
dent Barack Obama’s response to questions he
Also attending the Young Leaders Forum, on
posed at the Town Hall Meeting with Young
the invitation of the US Embassy in Jamaica,
Leaders of the Americas at the UWI, Mona on
were Germaine Barrett, Chad Zamore, Omrie
Thursday April 09, 2015. Harris probed the Pres-
Samuels and Lamar Webb, all senior members
ident on the issue of China’s growing military
of the UTech Debating and Public Speaking
and economic power within South East Asia
Society (UDPSS). The participation of these
and the Caribbean Region and its implications
UTech debaters in this influential forum is testa-
for America’s military and economic dealings
ment to their rigorous training and impressive
with countries within these spheres.
achievements in areas of national and interna-
Obviously impressed with the caliber of the
tional social, economic and geopolitical affairs.
New York, The Guardian out of Britain and
127
STUDENT LIFE
W ORLD U NIVERSITIES D EBATING C HAMPIONSHIP
Institute of Technology, Japan (218) and University of Kent, UK (239).
has moved up 21 places in the ranking of the
Two UTech teams debated at the recently con-
World Universities Debating Championship
cluded WUDC Championships in Malaysia. At
(WUDC) earning an impressive spot among the
the competition's end, the UTech A team, com-
top thirteen percent of debating institutions in
prising Lamar Webb from the Faculty of Science
the world. The feat was achieved following the
and Sport and Newton Harris from the Faculty
team’s performance at the World University
of Law, ended on 15 points – just two points
Debating Championship (WUDC), held from
short of the 17 required to make 'the break' to
December 27, 2014, to January 4, 2015 at the
the knockout matches, where 48 teams com-
University of Technology, Mara, Malaysia at
pete to the final debate. The UTech B team,
which the debating team also retained regional
comprising Chad Zamore from the Faculty of
dominance in British Parliamentary debating at
Science and Sport and Omrie Samuels from the
the university level. UTech is now ranked 61
College of Health Sciences, ended on 12 points.
among 511 Universities worldwide ahead of
On both team points and speaker points, UTech
universities such as University of the West
finished ahead of every other participating
Indies (96), New York University (114), Univer-
team from the Latin America and Caribbean
sity of Western Sydney, Australia (176), Tokyo
Region.
UTech at the Young Leader’s Forum with President Obama.
128
UNIVERSITY
OF
2015–2016
STUDENTS’ UNION COUNCIL MEMBERS 2015–2016
Board of Executives
Darrian McGhann
President
Dimitri McGregor
1st VP Academic Affairs
Monique Morgan
VP Public Relations
Levard Pitter
VP Student Services
Janielle Martin
Executive Secretary
William Delisser
VP Finance
Board of Advisors
Rashawn Martin
Executive Assistant
Kenrick Hylton
Special Advisor
Board of Directors
Ricardo Edwards
Director of Special Projects
Javon Moatt
Editor-in-Chief
Johnathan Fletcher
Director of Spiritual Development
Francoise Mitchell
Director of Entertainment and Culture
Shantel McIntosh
Director of Health & Safety
Akili Henney
Director of Community Service
Antoinette Symister
Director of Elections
Keno Morrah
Director of Sports
Board of Representatives
Javed Smith
S.O.E Representative
Monique Henry
C.O.H.S Representative
Ricka-Ann Miles
S.B.L.M Representative
129
STUDENT LIFE
Rhoshmaine Chambers
F.E.L.S Representative
Candise Bulli
S.O.B.A Representative
Shaneika Sparks
F.O.LW Representative
Kimone Roper
S.C.I.T Representative
Joedian McQueen
S.H.T.M Representative
Kemmor Carrouthars
C.S.A Representative
Michael Wilson
F.O.S.S Representative
Ajani Blake
Joint Colleges Representative
Stephen Francis
Hall Chairperson
Edward Charles
International Student Representative
Western Campus Students’ Union Committee
Lexine Green
Western Campus Chairperson
Shani Dawes
SOBA Representative
Tavanna Harrison
Academic Affairs Liason
Corrina King
Student Services Liason
Shanique Patterson-Downer
Community Service/Clubs & Society
Marcelle Preddie
COHS Representative
Jamila Maitland
Law Representative
Danielle Fearon
Secretary
Bliss Crawford
Sports Coordinator
Ashey Beswick
Public Relations & Editor
Dwight Ebanks
Entertainment/PR & Editor
Tonilee Wallace
Financial Officer
Antoinette Bernard
FOSS Representative
David Feare
Chairman’s Advisor
Sherica Brown
Health & Safety Coordinator
External Overseers
130
Mr. Robert Finzi-Smith
Director of Safety & Security (UTech)
Mrs. Patricia Eves McKenzie
Senior Counselor (UTech)
UNIVERSITY
OF
2015–2016
SECTION G
G R A D U AT I O N I N F O R M AT I O N
P R E S I D E N T “’ES H O NT O U RK R O L L” / D E A N ’ S L I S T
XCELLENCE
HROUGH
NOWLEDGE
131
G R A D UAT I O N I N F O R M AT I O N
A P P L I C AT I O N
TO
G R A D U AT E
academic awards will be conferred on a student
if a charge of academic dishonesty or
Final year students are required to complete
an “Application to Graduate” form.
conduct violation is pending, and where the
penalty could be suspension, expulsion, failing
If a graduand, because of unavoidable circum-
grades or any combination of the above, until
stances, cannot attend the Graduation Cere-
such time as the charge is cleared and the
mony and notifies the Registrar, the Registrar
academic requirements met.
will arrange to have the award forwarded to the
the Student Records Office, on the ground floor
REQUIREMENTS
AWA R D S
of the Administration Building.
This information is detailed in Regulation 3,
individual. Awards may also be collected from
FOR
GRANTING
OF
Section H: “Important Regulations Governing
CEREMONY
FOR
G R A D U AT I O N
Students”. (See page 144).
Students who wish to march at the ceremony
must present themselves and register on the
advertised dates. A non-refundable registration
fee will be charged.
C I R C U M S TA N C E S A F F E C T I N G
G R A D U AT I O N
In extraordinary situations, the University may
recommend that degrees, diplomas or certificates be withheld or withdrawn. In any such
case, the student will be notified and given
every opportunity to object.
No degrees, diplomas, certificates or other
132
UNIVERSITY
OF
2015–2016
PRESIDENT’S HONOUR ROLL/DEAN’S LIST
INTRODUCTION
•
The University of Technology, Jamaica recognises the academic success of its students in
“Part-time” and summer students must
have completed 9 credits per instructional
period.
various ways. One such way is by naming stu-
Types of awards may be one or a combination
dents to the President’s Honour Roll or to the
of the following:
Dean’s List. Each academic unit may name to its
list a maximum of 10% of its students, selected
on the basis of academic performance in the
•
•
Commendatory letter;
•
•
Financial Award
nominating period.
PRESIDENT’S HONOUR ROLL
The President’s Honour Roll, compiled at the
end of each academic year, recognises final year
President’s Pin, presented by the President
at the Congregation for the Presentation of
Graduates
Notation placed on student’s permanent
record.
students who have demonstrated
outstanding academic performance.
ELIGIBILITY
DEAN’S LIST
•
The Dean’s List, prepared at the end of
each academic year, recognises those
students who have achieved academic
distinction in a College/Faculty. To qualify,
the student must attain the following
qualifications:
•
•
GPA of 3.45 and above
To be eligible, final year students must attain
the following qualifications:
•
•
•
A grade of ‘A’ and above
GPA of 3.75 – 4.00.
Passed all modules on the first attempt
GENERAL CRITERIA
•
•
Students must be in good standing with
the University
“Full time” students must have completed
12 credits per instructional period
Passed all modules on the first attempt.
GENERAL CRITERIA
•
Students must be in good standing with
the University
133
PRESIDENT’S HONOUR ROLL/DEANS’ LIST
•
Full time students must have completed 12
credits per semester/summer session
•
Part-time and summer students must have
completed 9 graded credits per semester/
session.
TYPES
OF
AWA R D S
following:
•
•
134
OF
LISTS
The Office of the Registrar will assume responsibility for procedures relating to collecting and
recording the particulars of students nominated from each academic unit.
After each semester exams, the Office of the
Awards may be one or a combination of the
•
•
•
•
•
•
•
C O M P I L AT I O N
Registrar will provide academic units with the
names of students who have a GPA of 3.45 or
better, in accordance with the criteria.
Commendatory letter
Citation
The Deans will review the candidates’ academic
records in detail and choose, at most, 10% of
School medal
the total number of students enrolled in the
Financial award
Unit.
Plaque
Academic units are expected to respond to the
Books
Display of citation on website/scroll,
challenge plate
Certificate of Commendation
Notation placed on student’s permanent
record.
UNIVERSITY
OF
Registrar’s Office within one month, so that
students’ transcripts can be updated. The
transcript entry will indicate the name of the
academic unit and the academic year for which
the award is given.
2015–2016
SECTION H
I M P O R TA N T R E G U L AT I O N S
AND ORDINANCE 1999/14
135
R E G U L AT I O N 3 – A C A D E M I C P R O G R E S S
A N D G R A N T I N G O F AWA R D S
performance in examination and coursework
1. INTRODUCTION
assessment. A student must maintain a satisfacThe University aims at providing high quality
education, and the purpose of this policy is to
establish the standards for academic progression and granting of awards. The University is
also committed to the well-being of the stu-
tory academic standing to progress from year
to year and level to level in a given course of
study. Students who fail to make satisfactory
progress will be placed on Academic Probation
(See Section 2.1).
dents and has put systems and measures in
place to monitor their progress, and to identify
The regulations governing students’ academic
and assist those students who are making
progress and status, as outlined below, will
unsatisfactory progress.
apply to all new students effective Academic
Year 2014/15. All other students will not be
Subject to the final authority of the Academic
Board, College/Faculty Boards of Examiners will
determine the academic progress of under-
affected by the revisions in the current
publication of Regulation 3, unless otherwise
stated.
graduate students on the basis of their
2 . S T U D E N T S TAT U S
136
Terminology
Definitions
Currently Registered – CRO
Registered in the current Academic Year.
Progressed – N
Advanced to the next level. A student Progressed status will either be:
Progressed – Level 2, Progressed – Level 3 or Progressed – Level 4.
On Leave of Absence – ABS
Not attending classes with approval for reasons given in Leave of
Absence application (See Section 3.14).
On Academic Probation –
AP
A current student who has a cumulative GPA of below 1.70 at the end
of an academic year.
UNIVERSITY
OF
2015–2016
R E G U L AT I O N 3
2 . S T U D E N T S T A T U S (cont’d)
Terminology
Definitions
Withdrawn – WWIP
Authorized withdrawal (after written approval has been granted)
from a course of study after commencement of classes, for a period of
time following a student’s written request to do so (See Section 3.27).
Withdrawn – WWOP
Withdrawal from a course of study, where no written approval has
been granted to a written request, for a period of time without notifying the university or having official authorization to do so (See
Section 3.27).
Discontinued – DI
A student who is on Academic Probation for two (2) cumulative
years of enrolment. Students with “Discontinued Status” may apply for
admission to another course of study at the next application period.
Expired – EP
Studentship has ended as a result of failure to meet the requirements
for an academic award within the maximum permissible time for
completion of a Course of Study. Students with “expired status” at the
end of the academic year may re-apply for re-admission. The award
conferred after successful completion of the Course of Study is subject
to the Transfer and Exemption Policy.
2.1
AC A D E M I C P R O B AT I O N
2 .1 1 C O N D I T I O N S
FOR
A C A D E M I C P R O B AT I O N
Academic Probation is a measure taken by the
A student will be placed on academic probation
University to indicate that a student is not
for a period of two cumulative years as long as
maintaining satisfactory performance. Such
his/her cumulative GPA is less than 1.7. Stu-
student will be advised by the College/Faculty
dents on academic probation must remain in
and warned that he/she is on academic proba-
the level/year last registered until a GPA of 1.70
tion, and must improve his/her academic stand-
or above is achieved. The maximum number of
ing or be subjected to discontinuation
credits, including the failed modules, which can
(dismissal).
be attempted in any semester or summer session is 12 and 9, respectively. The period of Academic Probation does not extend the
137
prescribed duration and the maximum comple-
3.
A C A D E M I C T E R M I N O L O G Y,
3.1.
ACADEMIC YEAR
tion time for the course of study.
Students on Academic Probation are required
to meet regularly with their assigned Academic
Advisors to:
The University operates a 12-month academic
year. The year is divided into two semesters
•
discuss reasons for unsatisfactory
academic performance;
•
•
review academic standing;
and a summer session as follows:
develop strategies, including additional
support, to achieve satisfactory academic
standing within the probationary terms,
and monitor progress towards that goal.
Semester 1
August – December
Semester 2
January – May
Summer Session
May – August
Classes are normally scheduled between
8.00 a.m. and 9.00 p.m. from Sunday to
Saturday.
Table 1 is used as a guide to assist
students/advisors in making informed deci-
3.2
ADD/DROP
sions. For example, if a student's GPA is lower
than that shown in the table, then it becomes
Students wishing to add or drop modules must
difficult to attain the desired 1.7. Such students
complete the Add/Drop form online and sub-
should consider applying for grade forgiveness,
mit by the end of the second week of Semes-
transferring to a different course/minor or with-
ters 1 and 2 and the first five (5) working days of
drawing from the course.
the Summer Session. (See Add/Drop Policy).
Table 1: Minimum GPA in relation to credits
3.3
attempted
A S S O C I AT E D E G R E E
An Associate Degree is an award made upon
No. of credits attempted
Minimum GPA
successful completion of a Course of Study or
training at the post secondary level, which
1–30
1.1
requires the passing of a minimum of 60 credit
31–60
1.3
hours of instruction.
61–90
1.45
91 and above
3.4
BACHELOR ’S DEGREE
1.5
An academic qualification or title awarded to
or conferred upon a student by the University
based on the successful completion of a
138
UNIVERSITY
OF
2015–2016
minimum of 120 credit hours and/or other
iv.
One Cooperative Education Credit is given
for every 80-200 (two to five weeks of work
academic requirements.
assignments) hours of cooperative educa3.5
C E R T I F I C AT E
tion work in an approved work location.
Certificates are awarded upon the successful
Modules with other instructional delivery
completion of an approved group of modules
modes may require other class/student contact
not constituting a degree or diploma, and
hours for credit assignment. These are awarded
which requires a minimum of 30 credit hours
pass/fail grades. Fees for re-doing such mod-
of instruction.
ules will be determined on a per credit basis.
3.6
3.8
CORE MODULES
CREDIT MODULE
Core modules are a set of modules that define a
A credit module is an approved University mod-
particular Course of Study. Core modules for a
ule for which credit towards a University
given Course of Study are compulsory for stu-
degree, diploma or certificate may be earned.
dents pursuing the particular Course of Study.
Credit is granted when a student achieves a
3.7
i.
passing grade within the University’s grading
CREDIT HOURS
scheme for a module approved as a credit mod-
One theory credit is given for every 15
contact hours of lecture, tutorial or
seminar instruction, or the on-line learning
ii.
ule.
3.9
DIPLOMA
equivalent of time-on-task during a
An award made upon successful completion
semester.
of a course of study or training at the post
One Practical Credit is given for every 45
secondary level, which requires a minimum
hours of laboratory/practical instruction in
of 90 credit hours of instruction.
a laboratory or workshop module.
3.10
iii. Design Studio Credit: One credit hour is
given for every 16–20 hours of Design
Studio during a semester within the first
two years of the course of study (see
School’s prospectus). During Years 3 and 4
one credit hour is given for every 12 hours
ELECTIVE
An elective is a module that a student chooses
to take outside of those prescribed by the
Course of Study.
3.11
FULL TIME
STUDENTS
AND
PA R T
TIME
of Design Studio. In the Design Studio,
theory and practice are combined.
A student mode of attendance is determined at
139
the beginning of each semester, based on the
number of credits. A full-time student is one
taking a number of credits that would enable
the completion of a Course of Study in the prescribed time frame. This would normally be 1218 credits per semester.
A part-time student is one taking less than 12
credits per semester.
3.14
LEAVE
OF
ABSENCE
Leave of Absence is the suspension of studies
(up to the third week of the semester) with the
approval of the University, for a minimum of
one semester and up to a maximum of two
semesters or one academic year per Course of
Study. Only students who have not begun the
registration process can apply for leave of
Where the credit load requirement for the
Course of Study has not been met in the semesters, students may complete their credit
requirements during the summer session,
where the relevant modules are being offered.
absence. Leave of absence does not count
Students may also take additional credits,
subject to academic advisement and/or special
course requirements.
leave of absence during the summer session,
While there is flexibility, a student is required to
conform to the terms and conditions of the
sponsor, for example, Student Loan Bureau.
3.12
frame for the particular Course of Study. Students whose Course of Study is structured on
Semesters 1 and 2 do not need to apply for
where applicable.
Leave of Absence may be granted for the
following reasons, which may include but are
not limited to:
•
Medical (injury/illness, pregnancy, childbirth, traumatic experiences and natural
disasters)
•
Academic (internship locally or overseas,
student exchange with other institutions)
•
Other (participation in approved competitions, financial problems, international
students with passport/visa issues)
GRADE REVIEW
A grade review is a reassessment of any part of
the examination’s process based on established
rules and procedures.
3.13
against a student’s maximum completion time-
GRADE FORGIVENESS
In all instances supporting documentation will
Grade Forgiveness (GF) is the opportunity for a
be required.
student to redo a module in which a grade of C-
140
or lower was received and earn a grade that will
The request for Leave of Absence is made by
be substituted for the previous grade. (See the
submitting the College/Faculty Student Aca-
Grade Forgiveness Policy)
demic Affairs Committee (C/FSAAC) request
UNIVERSITY
OF
2015–2016
form to the College/Faculty up to the third
3.16
O P T I O N / S P E C I A L I S AT I O N / R O U T E
week of the semester or academic year for
which a student is seeking leave of absence.
The C/FSAAC form is available in the College/
Faculty Student Affairs Office. Leave of absence
A group of modules related to a major area of
specialised study within a Course of Study, frequently developing from a common base, e.g.,
the Accounting and Marketing Options of the
is not granted retroactively.
Bachelor of Business Administration Course of
A student on leave of absence is required to pay
Study. The specialisation areas comprise major,
a studentship fee in order to maintain his/her
major/minor and double-major options.
studentship. The amount will be determined by
the Office of Business and Finance. Students are
3.17
PROGRESS REPORT
not permitted to pursue any studies at the Uni-
A statement detailing a student’s academic per-
versity while on Leave of Absence.
formance for a semester or session, issued by
the Registrar upon request.
3.15
LEVEL
3.18
Modules are indicated as being at Levels 1–4,
based on the difficulty/complexity of the modules and/or where they are sequenced in the
Course of Study. Each student must complete
RE-ADMISSION
This is admission by the University of a student
who is resuming his/her Course of Study. The
following categories of students can apply for
re-admission:
the required number of credits at every level in
order to graduate. The levels are:
a.
Withdrawn Without Permission
•
b.
Expired.
•
•
•
Level 1 – Successful completion of up to
26 credits, including Transfer/Exemption
credits.
Level 2 – Successful completion of 27 to 58
credits, including Transfer/Exemption credits.
Level 3 – Successful completion of 59 to 91
credits, including Transfer/Exemption credits.
Level 4 – Successful completion of 92
credits and above, including
Transfer/Exemption credits.
Students resuming are required to comply
with the University’s re-application procedure.
(See the Re-Admission Policy)
3.19 REDO
To redo a module means to register (having
paid) for the module, attend classes face-toface, participate online or through independent
study, complete all coursework requirements,
and sit the end-of-module final examination, if
applicable.
141
3.20
R E - I N S TAT E M E N T
This is the restoration by the Academic Board of
a student to his/her former status in the University. Re-instatement applies to students who
were on approved Leave of Absence, Withdrawn with Permission, and such other categories as may be determined by the Academic
Board.
other academic certification of the
University;
•
Persons wishing to bank credits towards an
unspecified degree;
•
Persons admitted by special arrangements
with other tertiary institution.
3.23
TRANSFER
A transfer takes place when there is a change
For students who have been suspended,
from one campus or Course of Study to
re-instatement will be subject to the terms and
another. Application should be submitted to
conditions of their suspension.
the applicant’s Programme Director six (6)
Students are required to request re-instatement
weeks before the beginning of the Semester
in writing to the Registrar.
using the Request for Transfer form.
3.21
SEMESTER/SUMMER SESSION
3.24
TRANSFER CREDIT
A semester is one of the two main academic
A transfer credit is earned for a module success-
sessions in the academic year. It is normally 16
fully pursued at an approved tertiary institution
weeks in duration and includes teaching, study
and deemed equivalent to one in a UTech
week and the examination session.
undergraduate Course of Study. Applicant
A Summer Session runs within the period from
the end of Semester 2 to the beginning of the
next Academic Year. It is normally 10 weeks in
duration, which includes teaching and the
examination session.
should complete the Application for Transfer
Credit form, and enter the details of the modules for which he/she wishes to be evaluated.
(See the Transfer Credit and Exemption Policy for
further details).
3.25
3.22
TRANSCRIPT/ACADEMIC RECORD
S P E C I A L LY A D M I T T E D S T U D E N T S
A transcript is a student’s academic record that
142
Specially admitted students fall into one of the
will be sent, upon request, to an approved third
following categories:
party (educational institutions, banks, compa-
•
nies, etc.) at a cost. A student's copy of the tran-
Persons admitted to the University to
"audit" a module(s) but who are not candidates for a degree, diploma, certificate or
UNIVERSITY
OF
script (called a Statement) is available for
a fee.
2015–2016
3.26
W I T H D R AWA L
FROM A
MODULE
Withdrawal from a module is intended to assist
students who are insufficiently prepared to
complete and be examined in the module.
3.27 W I T H D R AWA L
FROM
3 . 2 7 . 1 W I T H D R AWA L
COURSE
WITH
OF
STUDY
PERMISSION
After the first three weeks of commencement of
classes, students may request authorised with-
A student wishing to withdraw from a module
drawal from the Course of Study for a period of
should discuss the matter with his/her Aca-
time not exceeding one semester/summer ses-
demic Advisor, complete the withdrawal form,
sion. The request is made by submitting the
and submit the completed form to the Pro-
C/FSAAC request form to the College/Faculty at
gramme Director (copied to the Head of
least two weeks before the official suspension
School/Department) for approval no less than
of classes for the semester/summer session.
two weeks before the official suspension of
Resumption notice should be given three
classes for the Semester or the Summer Ses-
weeks prior to the date on which the student is
sion. The student will be informed of the deci-
expected to resume, using the Readmission
sion by the Programme Director (copied to
form.
Records Office). Where withdrawal is granted, a
Any request for withdrawal will be counted in
“WM” will be placed on the student’s record,
the maximum completion timeframe for the
but it will not affect the calculation of the GPA.
Course of Study.
No withdrawal is permissible within the last two
Any incomplete modules attempted will be
weeks before the official suspension of classes,
annotated with a “WC” grade. The attempt will
and any non-attendance thereon will be sub-
be noted in the student’s record, but will not
jected to the Examinations Policy. “Drop-out” of
affect the calculation of the GPA. Students will
class is not withdrawal, and such action may
be required to redo the incomplete modules
result in a “Fail” grade for the module.
after resumption.
The approval of the request for withdrawal cannot be revoked, and there will be no right to
appeal. Students are limited to a maximum of
two module withdrawals in any semester or
summer session. Students are advised to redo
the module(s) at the next available offering.
Withdrawal from a Course of Study is not permitted in the last two weeks before the official
suspension of classes. Students are prohibited
from pursuing any study at the University while
on Withdrawal.
Refer to the Fee Refund Policy as it relates to
outstanding fee or fee refund.
There is no refund of module fee when a
student withdraws from a module.
143
3 .2 7. 2 W I T H D R AWA L
WITHOUT
PERMISSION
Generally, a student will be eligible to
receive a degree, diploma, associate
A student is considered to have withdrawn
degree, certificate or other award when:
without permission if he/she fails to:
a)
a.
(passed) all modules and assigned
ments and has not sought and received
credit hours in a prescribed Course of
approval of the University to do so. (of
Study.
his/her intention to do so.)
b.
c.
He/she has successfully completed
complete or participate in course require-
b)
He/she has been recommended by
continue in the Course of Study when
both the Faculty Board of Examiners
approval to withdraw was not given.
and the Registrar.
return after the period of Leave of Absence
c)
specified in Ordinance 7.
or Withdrawn with Permission has ended.
In these circumstances, students who are
desirous of completing the Course of Study
should reapply to the University.
He/she has met the requirements
d)
The recommendation has been
approved by the Academic Board.
4.3 The University also offers a variety of professional courses, and the requirements of
Refer to the Fee Refund Policy as it relates to
professional bodies and of the University
outstanding fee or fee refund.
must be satisfied before an award may be
granted.
4. GRANTING
OF
AWA R D S
4.1. The University confers awards on students
who have successfully completed
approved Courses of Study and who have
satisfied the conditions specified in Ordinance 7.
4.4 (a) Course of Study
This is a plan of study lasting over a specified period of time and leads to the award
of a Degree, Diploma, Certificate or other
academic certification of the
University.
4.2. To receive a University undergraduate or
144
postgraduate degree, diploma, associate
(b) Prescribed (Normal) Timeframe
degree, certificate or other award, a stu-
This is the stated duration of a Course of
dent must successfully complete the
Study. Note: Where the loading is below
requirements of his/her Course of Study as
the average required per semester, stu-
well as fulfil other obligations to the
dents need to take additional modules in
University.
the next semester(s) to make up.
UNIVERSITY
OF
2015–2016
(c) Maximum Timeframe
achievement throughout the academic
year or module delivery period, taking into
account evaluation measures such as classroom or proctored tests and examinations,
laboratory work, projects, supervised practical experience, theses and their defence.
The rationale for placing a time frame on
completing a Course of Study is to ensure
that the award reflects currency of knowledge and skill. The maximum timeframe to
complete a Course of Study for the follow-
Academic staff will advise students of the
method of evaluation of each module, no
later than the beginning of the module
delivery.
ing award is:
•
Bachelor’s Degree – prescribed
time frame plus 3 years
•
•
•
Diploma – 5 years
Associate Degree – 4 years
Certificate – 3 years
5.2
GRADING SYSTEM
The University’s official grading system and rel-
The maximum timeframe does not include
evant key codes are specified in Tables 2 and 3,
approved Leave of Absence or extenuating
respectively.
circumstances, such as illness.
(d) Accelerated Completion of
Degree/Diploma/Certificate
This is the completion of a Course of Study
Table 2: Grading System
Performance
Description
Grade
Excellent
A
Grade
Point
4.00
Percentage
Scale
90-10
A-
3.67
80-89
B+
3.33
75-79
credit load in a given academic year, as
B
3.00
70-74
approved by the Head of School/Depart-
B-
2.67
65-69
C+
2.33
60-64
C
2.00
55-59
C-
1.67
50-54
D+
1.33
45-49
D
1.00
40-44
D-
0.67
35–39
U
0.00
0-34
Absent
AB
0.00
Pass
P
–
Fail
F
–
in a shorter prescribed time frame based
on a students’ decision to increase his/her
Good
Satisfactory
ment.
5 . E VA L U AT I O N
Unsatisfactory
5.1 The specific method of evaluation for
modules will be established by each academic unit within the framework approved
by the Office of Development Curriculum
and Evaluation. A student’s final academic
standing will be determined by his/her
145
to submit part of their assessment components
Table 3: Key Codes
without permission, such as term paper or projStatus
Key
Academic Misconduct
AM
Excused
EX
Incomplete
L
Medical
M
Not Submitted
NS
Withdrawal from Module
WM
Withdrawal from Course of
Study with Permission
ect, an “NS” is given.
Percentages are used to facilitate staff in marking individual assignments and examination
but are not used to express the final result.
5.3
GRADING POLICY
5.3.1 The final result for each module is
expressed as a grade and grade point.
5.3.2 A student’s overall academic performance at the end of the academic year will
WC
be determined by weighting each module grade point earned in accordance
with its credit allocation and expressed
An incomplete (L) grade is given when the
coursework requirement is incomplete due to
unforeseen circumstances. In such circumstances students are afforded an opportunity
by the lecturer to complete and submit the outstanding work no later than the validation exercise period. If the coursework has not been
submitted the incomplete grade will be converted to a “Fail” grade during the validation
exercise, unless permitted by the Faculty Board
of Examiners for an additional period of time
not exceeding one semester. In such case, the
change is made by completing the Change of
Grade form. An “L” will not affect the GPA.
5.3.3 Except for special requirements, usually
of an external nature, the final grade for a
module is determined by weighting the
allocation of marks for coursework
assignments and final examination. The
allocation to coursework may vary from
40 to 100 per cent.
5.3.4 In a module that is examined by coursework and final examination, students
may be given both their grade and percentage mark for coursework assignments. For modules examined by
coursework only, the student will be
An absent (AB) is assigned to students who
given only the grade for their coursework
have either withdrawn from a module without
assessments.
permission, missed the coursework test or the
final examination. Where students have failed
146
as a Grade Point Average (GPA).
UNIVERSITY
OF
5.3.5 An undergraduate module will have
been passed if the final result is grade C-
2015–2016
or above. However, some modules will
Table 4: Calculated GPA for Semester 1
have a higher passing grade to meet proModule
S
T
Credits
3
3
must redo the module and all assess-
Grade
A-
C
ment components, including coursework
Grade
Points
3.67
Grade
Points
earned
11.01 6.00 13.32 9.32 3.99 6.00 4.00 53.64
fessional requirements.
5.3.6 If a student has failed a module, he/she
and final examination. The final grade for
the module will be the weighted average
of coursework and the new final exam
mark. Students may only repeat a mod-
V
W
X
Y
Z
Total
4
4
3
2
1
20
B+
C+
D
2.00 3.33
B
A
2.33 1.33 3.00 4.00
GPA = 53.64/20 = 2.68
ule in which they received a failing grade.
5.5.2 Table 5 shows the modules completed in
5.4
G R A D E P O I N T AV E R AG E ( G PA )
Semester 2, including the redone module
X. The GPA for this semester is 49 divided
The GPA is a quantitative measure of a student’s
by 14 = 3.50, and the cumulative GPA for
performance. It is the average obtained by
both semesters is (53.64+49) divided by
dividing the sum of the product of grade point
(20+14) = 102.64/34 = 3.02
and credit for each module by the total number
Table 5: Calculated GPA for Semester 2, including
of credits attempted.
redone Module X.
5.5
C A LC U L AT I O N
OF
G PA
Module
L
P
X (Redo)
Q
R
Total
Credits
1
4
3
4
2
14
for modules taken including one failed,
Grade
A
A-
B
B+
A
as well as an example complete with re-
Grade
Points
4.00
3.67
3.00
3.33
Grade
Points
earned
4.00
14.68
5.5.1 The examples below indicate calculations
dos. Please note that failed modules will
also form part of the calculated GPA.
Table 4 shows that for Semester 1, the
9.00
4.00
13.32 8.00 49.00
product of grade point and credit is
53.64. This is divided by 20 (the number
of credits taken). The GPA is 2.68.
GPA = 49.00/14 = 3.50
Community Service Programme (CSP) marks,
Transfer/Exemption credits, Grade Forgiveness,
Approved Withdraws, and Pass/Not Pass modules are not included in the GPA calculation.
147
5.6
PA S S / FA I L S Y S T E M
6.1.
BACHELOR ’S DEGREES
Level 3 and 4 students may enrol in three mod-
The cumulative GPA of Levels 1 to 4 modules
ules beyond the requirement of the Course of
will determine the class of award, beginning
Study. This is to encourage students to enrich
with students entering a new Course of Study
their learning by exploring other modules
in AY 2009/10.
offered by the University. These additional
modules, which must be in the course discipline, may be credited normally or under the
Pass/Fail system.
Post-diploma/Articulated Students: The GPA
of all post-diploma modules will determine the
class of award, irrespective of whether some are
Lower Level modules.
When credited normally, the grade will affect
the GPA. Under the Pass/Fail system, a student
6.1.1
will be given a P when a grade of C- or better is
a.
obtained or an F for a failing grade, but neither
the P nor the F will affect the GPA.
FIRST CLASS (HONOURS)
This degree requires a minimum accumulative GPA of 3.45.
b.
Students wishing to enrol in a module as
The Course of Study to be completed
within the prescribed timeframe.
Pass/Fail should complete the Pass/Fail form
Not satisfying Condition (b) will result in the
(available at the Student Affairs Office) and sub-
award of a lower class degree irrespective of the
mit it to the Programme Director within six
final GPA achieved.
weeks of the start of the semester or summer
session, respectively. Otherwise, the module
will be treated normally and the final result will
affect the GPA.
The President’s Pin will be awarded to First Class
(Honours) students who achieve a
cumulative GPA of 3.75 and above.
6.1.2
6. CLASSES
OF
AC A D E M I C AWA R D S
To obtain an award, all modules satisfying the
SECOND CLASS (UPPER) HONOURS
a.
A minimum accumulative GPA of 3.05.
b
The Course of Study must be completed
conditions stipulated in the course of study
within the maximum timeframe.
must have been passed. The regulations governing classes of academic awards will apply to
6.1.3
all students, whether new or returning, and will
be implemented as follows:
SECOND CLASS (LOWER)
HONOURS
a.
b.
148
UNIVERSITY
OF
2015–2016
6.1.4
PA S S
Not satisfying condition (b) will result in the
a.
A minimum accumulative GPA of 1.70
b.
6.2
DIPLOMAS
6.2.1
WITH HONOURS
award of a Pass Degree/Certificate irrespective
of the final GPA achieved.
6.3.2
PA S S
a.
b.
a.
A minimum cumulative GPA of 3.05.
b.
7. COMMUNITY SERVICE
PROGRAMME (CSP)
Not satisfying condition (b) will result in a lower
award Diploma irrespective of the final GPA
achieved.
6.2.2
WITH CREDIT
a.
b.
6.2.3
PA S S
All undergraduate degree or diploma students
at UTech are expected to contribute a minimum
of 45 hours of his/her time to a CSP assignment
of his/her choice in an institutional or community setting approved by the University. Successful completion of the CSP is required for
graduation and will earn a student one credit.
However, this credit will not be used when
determining the GPA or class of award.
8. POLICY FOR EFFECTING STUDENT
NAME CHANGE
a.
b.
A student may request that official records be
adjusted to reflect a change in his/her name.
For graduating students, requests should be
A S S O C I AT E D E G R E E S
C E R T I F I C AT E S
6.3
6.3.1
a.
b.
AND
WITH MERIT
made no later than September 30 of the graduating year.
The request should be made by completing, in
A minimum cumulative GPA of 3.05.
duplicate, the “Application for Effecting Name
Change” form, available at the Main Administration Building/Student Records Office. A
149
certified copy of the legal document attesting
the last registration form completed by the
to the change must accompany the application.
student, unless a request for change of name
is made.
The Student Records Office will, after receiving
the request, effect the change on the student’s
A name change will not be effected after a
records and send a copy of the form to the
student has left the University.
Head of School. The name that will be used on a
student’s academic records is that occurring on
150
UNIVERSITY
OF
2015–2016
R E G U L AT I O N 4 – R E G U L A T I O N S G O V E R N I N G
E X A M I N AT I O N I N C O U R S E S O F S T U DY
A P P O I N T M E N T O F C O L L E G E / FA C U LT Y
BOARD OF EXAMINERS
Subject to the final responsibility of the Academic Board, the examination for Courses of
Study and the assessment of performance and
determination of the academic progress of the
3.
The duties of Faculty/College Board of
Examiners shall be:
3.1. to receive provisional results and
recommendations from the
School/Internal Examination Panel,
3.2. to determine the results obtained by
students enrolled therein shall be undertaken
candidates and, where such results
by Faculty/College Board of Examiners.
lead directly to a degree, diploma,
certificate or other academic distinc-
1.
For undergraduate Courses of Study, the
tion, to forward to the Registrar, for
Faculty/College Board of Examiners shall
transmission to the Academic Board
be the Faculty /College Board of Examiners.
and, where appropriate, to external
The Chairman of this Board shall be the
bodies, lists of successful candidates,
Dean of the Faculty in which the Course of
classified in accordance with the rele-
Study is located or, in his or her absence,
vant course of study regulations, with
the Vice-Dean. Otherwise, a member of
recommendations for the award of
the Academic Board shall be appointed by
degrees, diplomas, certificates and
the Deputy President, Academic Affairs,
other academic distinctions,
acting on the authority of the Academic
Board.
2.
3.3. to determine on behalf of the Academic Board the academic progress
Members of the Faculty/College Board of
of students on the basis of their per-
Examiners shall be the Head of the School
formance in examinations and other
or Department in which the Course of
forms of assessment,
Study is located, the Programme
3.4. to ensure that the examination and
Director(s), the Examination Officer,
assessment of candidates are con-
Faculty Administrator, the External exam-
ducted in accordance with regula-
iner(s) and any such persons approved by
tions and procedures prescribed by
the Academic Board.
the Academic Board,
151
3.5. to address such other matters as the
involved in assessments of pre-final
stages of courses if there is a carry
forward mark to the final award.
Academic Board may refer to them
from time to time.
5.2
EXTERNAL EXAMINERS
4.
Introduction
4.1.
External examiners are essential to the
academic well-being of the University.
Their involvement ensures that the institution’s awards are comparable in standards to awards granted and conferred
by other institutions of higher education. Their comments on assessment
procedures, the standard, content and
development of the course form a vital
part of the process within the University
for the monitoring of its courses.
4.2.
152
The External examiners also fulfil an
essential role in ensuring that all assessments are in accordance with approved
assessment regulations, justice is done
to the individual student, and appropriate consideration is given to individual
students’ extenuating circumstances.
5.
Selection of External Examiners
5.1
The University‘s Regulation (and the regulations of external bodies, where
appropriate) require external examiners
to be involved with all examinations and
other forms of assessment which contribute to the students’ final awards.
External examiners must therefore be
UNIVERSITY
OF
External examiners are drawn from a
wide variety of institutional/ professional
contexts and traditions in order that
individual courses of study have the
benefit of wide ranging external
scrutiny. Normally, there must not be:
5.2.1 reciprocal external examining between
courses in two institutions;
5.2.2 replacement of an external examiner by
an individual from the same institution;
5.2.3 an external examiner from an institution
which has been the source of examiners
in the recent past (normally four years).
5.3
When making the nomination of an
external examiner, the Head of
School/Department (or equivalent), in
consultation with other Heads of
School/Department (if appropriate) will
ensure that:
5.3.1 Where there is a team of external examiners for a course of study, there is an
adequate balance including:
(a) examining experience,
(b) academic and professional practitioners, and
(c) members from different institutions
of higher education
5.3.2 The nominee has achieved academic
and professional qualifications in an
2015–2016
approved by another validating
appropriate subject, and at a level
appropriate for the course of study to be
examined.
body;
In addition, the nominee must not be:
5.3.3 The nominee is of an appropriate academic and/or professional standing to
maintain the comparability of academic
standards in the context of higher
education.
(d) personally associated with the
5.3.4 The nominee has sufficient recent experience of examining at the required level,
preferably including experience as an
external examiner or comparable related
experience to indicate competence in
assessing students in the subject area
concerned.
(f ) in a position to influence signifi-
5.3.5 The nominee will not have such other
extensive examining commitments that
they cannot properly discharge their
duties in respect of this University.
5.3.6 The nominee will be impartial in judgement, and for the last five years the nominee normally must not have been:
(a) a member of staff, a student or a
near relative of a member of staff in
sponsorship of students;
(e) required to assess colleagues who
are recruited as students to the
course of study;
cantly the future employment of
students on the Course of Study;
(g) likely to be involved with student
placements or training in the examiner’s organisation.
5.3.7 An external examiner must immediately
notify the University Registrar in writing
of any material change of circumstances
which would lead to a breach of the
conditions of appointment outlined
above.
APPOINTMENT
EXAMINERS
External examiners shall be appointed
by the Academic Board after consideration of recommendations from the
Faculty/College Board. The University
Registrar will forward a letter of appointment to the external examiner with a
copy to the relevant Dean, and Head of
School/Department.
7.
Appointments of external examiners
shall be for a period of not more than
who had a relationship with any of
the above;
(b) an examiner from any other institution of higher education which
jointly delivers a Course of Study
with this University.
for the Course of Study when it was
EXTERNAL
6.
relation to the Course of Studies, or
(c) be involved as an external examiner
OF
153
four years, in the first instance, but may
be extended for a period of not more
than two years for a new course of study
in order to provide continuity between
successive groups of external examiners.
External examiners who have served for
one appointment period in the same
course of study should not be considered for re-nomination in the same
course until at least four years have
elapsed.
8.
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Regulations for the award(s), Notes of
Guidance, and information on fees and
expenses will be forwarded at this stage
to the external examiner by the University Registrar. In order to ensure that the
new external examiner is fully aware of
all matters which have been raised previously, he/she will also be provided with
the annual reports of her/his predecessor for the previous two years.
9.
The Head of School/Department shall
ensure that the external examiner:
9.1
receives a copy of a definitive document,
together with any other information
relating to the academic nature of the
Course of Study to be considered;
9.2
is adequately briefed on the procedures
and timetable for the assessment of students for that particular Course of Study.
The briefing must include (where appropriate):
UNIVERSITY
OF
9.3
date of the Faculty/College Board of
Examiners’ meetings
9.4
aims and objectives of the Course of
Study
9.5
syllabuses and teaching methods
9.6
methods of assessment and marking
9.7
regulations for the Course of Study
9.8
is in agreement with how their responsibilities will be fulfilled, e.g. the sample of
assessments that will be moderated and
their involvement during the year.
10.
External examiners shall undertake validation duties on behalf of the university.
Validation is a process wherein external
examiners scrutinize samples of students’ assessed work and grades to
ensure that appropriate quality and
standards are maintained within the
specifications of the relevant course of
study. The duties of external examiners
shall include:
10.1
consultation with members of the
School/Internal Examination Panel in
relation to the approval and moderation
of examination papers and other forms
of assessment;
10.2
consideration of the standard of marking
of papers and other forms of assessment
and reporting to members of the
School/Internal Examination Panel on
such revisions of the markings as they
consider necessary;
2015–2016
10.3
attendance with or without one or more
members of the School/Internal Examination Panel at viva voce examinations
and oral examinations which are held at
the discretion of the external examiners;
10.4
confirmation, by joint signature with
Chairman of Faculty/College Board of
Examiners, of the pass and classified lists
of candidates including recommendation for the award of degree, diploma,
certificate and other academic distinctions;
12.
Unresolved disagreement between
external examiners shall be reported to
the Academic Board.
13.
External examiners shall be present at all
meetings where the performance of candidates, (which contributes to the final
award), is being considered.
submission to the President, as Chairman of the Academic Board, reports on
the examinations and on any matter
relating to the organisation, syllabus and
structure of the Course of Study, with
copies submitted to the Deputy President, Academic Affairs, and the Dean, as
Chairman of the Faculty/College Board.
Reports on examinations shall include:
14.
In exceptional circumstances, the
Deputy President, Academic Affairs, acting on the authority of the Academic
Board, shall make arrangements for the
external examinination of a course of
study during the absence of the external
examiners. This may include the submission of written reports or the appointment of substitute examiners or both.
15.
The Academic Board may prescribe that
the external examiners shall be present
for consideration of all stages of the
examining of a Course of Study.
10.5
10.5.1 the overall performance of
students relative to peers in
similar courses of study
10.5.2 the strengths and weaknesses
performance of the student. Where there
is disagreement within the Faculty/College Board of Examiners about results or
classifications, the view of the external
examiners shall prevail.
of students
10.6
such other duties as the Academic Board
may specify from time to time.
11.
The Faculty/College Board of Examiners
may adjust the marks of any student,
taking into consideration the advice of
the School/Internal examination panel,
the external examiner and the overall
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submit the same to the External Examiners and/or the Faculty/College Board of
Examiners;
APPOINTMENT OF SCHOOL/
I N T E R N A L E X A M I N AT I O N PA N E L S
16.
17.
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Acting on the authority of the Academic
Board, the Faculty/College Board shall
appoint a School/Internal Examination
Panel to verify the examination of a
course of study. Verification is an internal quality process that determines
whether the examination complies with
specifications of the Course of Study. The
Chairman of this Panel shall be the Head
of the School or Department in which
the Course of Study is located, or his or
her nominee.
Members of the Panel shall be the Head
of School/Department, Programme
Director(s), Programme Leader(s), the
Examination Officer, and any other persons approved by the Faculty/College
Board.
18.
The duties of the School/Internal Examination Panel shall be as follows:
18.1
To ensure that the examination process
has been carried out in accordance with
University and Faculty/College regulations;
18.2
To review a candidate’s module results in
examination and other forms of assessments that have been submitted to the
School/Department;
18.3
To determine provisional marks, academic status and/or University award for
each candidate in a Course of Study and
UNIVERSITY
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18.4
To ensure that each candidate’s examination and other forms of assessment
are available to the external examiners
and/or the Faculty/College Board of
Examiners;
18.5
To ensure that any other pertinent information that has had a bearing on the
provisional recommendations is made
available to the External Examiners
and/or the Faculty/College Board of
Examiners.
P U B L I C AT I O N
OF
R E S U LT S
19.
The list of results obtained by candidates
in each examination, and the decisions
about the academic progress of candidates, shall be drawn up by the
Faculty/College Board of Examiners. The
forward:
19.1
to the Academic Board the pass and classified lists of candidates who have successfully completed the final
examinations leading to a degree,
diploma, certificate or other academic
distinction of the University;
19.2
to the appropriate institution or professional body results of candidates in
examinations leading to an award of the
body concerned.
2015–2016
20.
21.
22.
publish pass lists of candidates who
have successfully completed the final
examinations leading to a degree,
diploma, certificate or other academic
distinction of the University, and an academic progress list of other candidates,
who are not at a stage in their course of
study leading to a degree, diploma, certificate or other academic distinction of
the University.
RETENTION
All candidates shall be provided with a
written record of the decision, which the
Faculty/College Board of Examiners has
taken about their progress.
24. Candidates shall not have access to exami-
O F E X A M I N AT I O N
M AT E R I A L
23. Except where alternative arrangements
have been approved by or on behalf of the
Academic Board, all written examinations
and other forms of assessment that were
examined during a candidate’s course of
study shall be retained for three years following the date on which the results were
published.
nation scripts.
Work on which cumulative and other
forms of assessment have been used
may be returned to the candidates on a
written undertaking that it shall be given
back, if required, at any time. Failure on
the part of a candidate to return work as
required will be sufficient reason for a
Faculty/College Board of Examiners not
to take the work into account in determining the results of the
candidate.
When a module that contributes to a
final award has been examined after a
semester, or any other period of the
academic year, but before the external
examiner(s) can be present on the Faculty/College Board of Examiners, then
the School/Internal Examination Panel
may publish the provisional results, on
the condition that the notice clearly
states that the results are provisional and
are awaiting submission to the
Faculty/College Board of Examiners for
validation.
Students who do not submit module
project requirements in accordance with
the required deadlines will be deemed
to have failed that part of the course.
REVIEW
OF DECISIONS ON ACADEMIC
PROGRESS
25.
Students have the right to appeal the
final grade assigned to a module.
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25.1
25.2
A student who is dissatisfied with his/her
examination result may submit a written
request to the Academic Board, through
the Head of School/Department in
which the module was taught, within
two weeks after the publication of the
final grade. The request for review must
be accompanied by any evidence which
the student believes can justify a review.
The request for review must be accompanied by a receipt as evidence that the
student has paid the examination review
fee in accordance with current University
rates. The fee will only be refunded if the
grade is raised. The review process can
take up to four weeks, and the student
will be informed in writing of the result.
P R E S E N TAT I O N
OF EVIDENCE OF
E X T E N U AT I N G C I R C U M S TA N C E S
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26.
Save in exceptional circumstances:
26.1
written medical evidence, or evidence of
compassionate circumstances relevant
to the performance of a candidate in a
written examination must be presented
to the Head of School not later than
seven working days following the
examination;
26.2
written medical evidence, or evidence of
compassionate circumstances relevant
to the performance of a candidate in
cumulative or other forms of assessment
must be presented to the Head of
UNIVERSITY
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School before the date on which the
work was due to be submitted.
27.
Evidence of ill-health must be authenticated by the candidate’s medical advisor.
If the medical advisor is external to the
University, the candidate must present
the medical certificate to the University’s
Medical Centre. The Medical certificate
should then be forwarded directly to the
Head of School. Self-certification will not
be accepted.
D I S S E R TAT I O N / M A J O R P R O J E C T
28.
Where the submission of a dissertation is
required, two copies of each satisfactory
dissertation shall be lodged with the
Registrar and shall become the property
of the University. A summary or abstract
of the work not exceeding 300 words in
length shall be bound in with each copy.
One copy shall be deposited in the University Library.
2015–2016
COURSES OF STUDY
External
Examiner(s)
MODERATION OF QUESTIONS
EXAMINATIONS
SCHOOL/INTERNAL EXAMINATION PANEL
Semester 1
External Examiner(s)
Semester 1 & 2
Provisional
results posted
FACULTY/COLLEGE
BOARD
FACULTY/COLLEGE BOARD
OF EXAMINERS
Final results posted
Requests
for review
REGISTRAR’S OFFICE
University Status
Academic Board
Advisory Panel
ACADEMIC BOARD
University Award
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R E G U L AT I O N 5 ( S TAT U T E X I I I )
Under review
CONDITIONS AND PROCEDURES GOVERNING STUDENT
ACADEMIC MISCONDUCT
1.0
G E N E R A L A P P L I C AT I O N
The following conditions and procedures apply to:
1.1
Academic misconduct and irregularities in all university module assessment, as well
as other forms of academic malfeasance. These specifically relate to:
1.1.1
University final theory, oral or practical examinations;
1.1.2
Faculty examinations, which include all tests, assignments, oral and practical examinations related to course work and projects at the school
academic unit level;
1.2
2.0
Other forms of academic misconduct.
ACADEMIC MISCONDUCT
Generally, academic misconduct consists of academic dishonesty or fraud or unethical behaviour, i.e.
those acts which have the effect of unfairly promoting or enhancing one’s academic standing or
assisting someone in the pursuit of such a result. Acts of academic dishonesty are serious matters
which subvert the integrity and credibility of the educational process. The University will, therefore,
initiate action to discipline students who have engaged in acts of academic dishonesty, fraud or
unethical behaviour or conduct.
3.0
C AT E G O R I E S
OF
ACADEMIC MISCONDUCT
The assigning and evaluating of academic exercises in the form of essays, projects, laboratory
reports, presentations, tests and examinations are central to the assessment process, both as guidance to the student and as a means of maintaining appropriate standards of quality assurance for
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accreditation purposes. It is required that all academic assignments submitted for evaluation and
course credit be the product of the student’s individual effort, except in the case of team projects
arranged and approved of as such, by the instructor.
Examination misconduct constitutes an attempt on the part of the student/candidate to undermine
the University’s examination exercise, that is, any act carried out during an examination for the purpose of obtaining credit dishonestly.
There are three categories of academic misconduct – gross, major and lesser offences.
3.1
Gross Offences
3.1.1
Offences committed in an assessment (course work and/or examination)
a. Presenting oneself for another candidate for the purpose of taking a test or
examination; or by allowing oneself to be represented by another for the same;
b. Having prior knowledge of the content of an examination question paper and
using same in the examination;
c. Other offences not herein specified but which subvert or would subvert the
integrity and credibility of the assessment process and deemed as gross
offences by the University, Deputy Registrar and in consultation with the legal
department.
3.1.2
Offences Committed Outside an Examination
a. Possessing or collaborating with another person or persons in obtaining access
to an unadministered examination paper prior to the start of the examination;
b. Selling or publishing unadministered examination papers or other work
assigned for purposes of academic credit;
c. Altering examination work after it has been evaluated;
d. Forging, altering or falsifying any academic record, or making use of any such
altered, forged, or falsified record for purposes of academic credit;
e. Other offences not herein specified but which subvert or would subvert the
integrity and credibility of the assessment process and deemed as gross
offences by the university.
Gross offences committed outside of an examination shall be subject to the same disciplinary procedures as if committed in an examination room.
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3.2
Major Offences
3.2.1
Offences Committed in an Assessment (course work and/or assessment)
These include:
a. Copying from another candidate’s paper;
b. Possessing/using unauthorized examination aids;
c. Using unauthorized electronic devices
d. Knowingly allowing one’s work to be copied during an assessment;
e. Collaborating with another candidate orally, in writing or by signal during an
assessment without permission;
f.
Directly or indirectly giving assistance to another candidate during an
assessment;
g. Accepting unauthorized assistance whether directly or indirectly from another
individual in the sitting of an examination;
h. Failure to submit examination script or other pertinent examination material as
required.
i.
Other offences not herein specified but which subvert or would subvert the
integrity and credibility of the assessment process and deemed as major
offences by the University.
3.2.2
Offences Committed Outside an Examination
These include:
a. Fabricating research results, including false claims regarding research results,
interviews or procedures; the omission of statements regarding interviews,
procedures, or experiments, where the omission cannot be justified;
b. Plagiarism: presenting any material, whether in written, oral or electronic form,
that is attributable to, or the property of another person as one’s own work without acknowledging the source from which the material is taken. Merely changing the words in someone else’s work still constitutes plagiarism. This includes in
whole or in part, but is not limited to the following material: articles, essays,
journals, diagrams, graphs, tables, computer software, GIS files, photographs,
digital images, designs, models, maps, dissertations, reports, projects, lectures,
music or other works of art;
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(Some ways of avoiding plagiarism include using direct quotations, paraphrasing with acknowledgement of the source for example URL addresses, author,
year, publisher and page where possible;).
c. Representing as one’s individual writing and/or final product a jointly written or
produced submission of any description, unless the instructor has approved a
co-authored submission;
d. Submitting work for which credit has been previously obtained or is being
sought in another course or programme of study in the University or
elsewhere, without authorization from the Faculty concerned;
e. Producing a paper, lab report, or other assignment for another student;
f.
Copying another person’s paper, lab report or other assignment;
g. Conducting research in an unethical manner;
h. Other offences not herein specified but which subvert or would subvert the
integrity and credibility of the assessment process and deemed as major
offences by the University.
3.3
Lesser Offences
These offences include:
3.3.1
Commencing to answer the paper before the official “start” time of the
examination;
3.3.2
Non-observance of the official “stop” time for the examination;
3.3.3
Failure to obey/observe instructions issued by an invigilator;
3.3.4
Possessing unauthorized electronic devices
3.3.5
Possessing other unauthorized material
3.3.6
Other offences not herein specified but which subvert or would subvert
the Integrity and credibility of the assessment process and deemed as
lesser offences by the University.
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4.0
PROCEDURAL RULES
If a candidate is suspected of academic misconduct, the following sequence of steps shall be
adhered to:
4.1
In an examination:
4.1.1
The circumstances should be carefully noted and documented by the chief
invigilator and all supporting evidence, excluding answer booklet, confiscated.
4.1.2
The candidate shall be warned, but allowed to complete the examination.
4.1.3
A written statement shall be requested from the candidate at the end of
the examination.
4.1.4
Both the chief invigilator and the Invigilator or lecturer who discovered
the candidate’s misconduct shall, at the end of the examination, provide
detailed written statements of the misconduct as well as confiscated
supportive evidence to be handed over to the Assistant Registrar,
Examinations.
4.1.5
The Assistant Registrar, Examinations, shall immediately hand over all
written statements and supportive evidence to the Head of School
concerned.
4.1.6
The Head of School shall normally within three (3) working days advise the
student in writing that s/he may have committed a breach of the University Regulation Governing Academic Misconduct. The letter should indicate the regulation breached and the misconduct.
4.1.7
The student shall be requested to submit a written response, within five (5)
working days of receiving the letter.
4.1.8
The Head of School shall immediately garner information relating to the
case and submit a written report (including all the evidence) to the Deputy
Registrar, copied to the Dean of the College/ Faculty, normally within five
(5) working days of the alleged infraction.
4.2
In other forms of academic misconduct:
4.2.1
The circumstances should be carefully noted and documented and all supporting evidence secured.
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4.2.2
The matter shall be reported to the Head of School, copied to the Deputy
Registrar.
4.2.3
The Head of School shall normally within three (3) working days advise the
student in writing that s/he may have committed a breach of the University’s Regulations Governing Academic Misconduct. The letter should indicate the regulation breached and the misconduct.
4.2.4
The student shall be requested to submit a written response, within five
(5) working days of receiving the letter.
4.2.5
The Head of School shall immediately conduct investigations into the matter, and submit a written report of the findings, including all the evidence,
to the Deputy Registrar, copied to the Dean of the College/Faculty, normally within five (5) working days of receiving the initial report of the
alleged misconduct.
4.3
The Deputy Registrar, in collaboration with the Assistant Registrar, Examinations,
will determine if there is a case. If there is a case, the Deputy Registrar shall constitute the Academic Misconduct Inquiry Panel to hear the matter.
5.0
A C A D E M I C M I S C O N D U C T I N Q U I R Y PA N E L ( A M I P )
5.1
The AMIP shall be a standing committee constituted by the Academic Board and
shall have authority to:
5.1.1
Establish whether there has been an infraction;
5.1.2
Determine the category of academic misconduct;
5.1.3
Make a ruling on the sanction(s) to be applied. The sanctions shall be in
accordance with the levels and categories of penalties as laid out in these
regulations governing academic misconduct;
5.1.4
5.2
Inform the student of its decision through the Deputy Registrar.
The AMIP shall normally meet within twenty (20) working days after receipt of the
formal report from the HoS, to consider the allegation save and except when the
University is closed or on a semester break; in such instances AMIP shall normally
meet within twenty (20) working days of the resumption of classes.
165
5.3
A notice of the meeting of the Academic Misconduct Inquiry Panel (AMIP) shall be
served on the student by the Deputy Registrar at least five (5) working days prior
to the meeting of the Panel.
5.4
If the student charged with an offence does not attend the inquiry on the date and
at the time appointed, without prior satisfactory written explanation having been
received by the Deputy Registrar, the AMIP may deal with the matter and, if appropriate, impose a penalty in the student’s absence.
5.5
The AMIP shall:
5.5.1
Review the written reports before it. The chief invigilator may be invited to
give an oral report and/or clarify any matter in the report submitted;
5.5.2
Outline to the student or his/her representative the alleged breach;
5.5.3
Invite the student or his/her representative to respond;
5.5.4
Invite the witness(es) to address the panel;
5.5.5
Submit a report of its findings, decisions and recommendations to the next
meeting of the Academic Board.
5.6
Membership of AMIP
No person involved in bringing the complaint or having a direct interest in it shall
be a member of the AMIP adjudicating the said complaint. The AMIP shall consist
of:
5.6.1
Dean or Vice Dean of a College/Faculty (not the College/Faculty in which
the student concerned is registered) – Chairman. If the alleged breach
involves students from all faculties, the Deputy President, or the Registrar
shall assume the chairmanship.
5.6.2
Dean or another senior member (Vice Dean, Associate Dean, Head Of
School, Professor or Associate Professor) appointed by him/her of the
College/Faculty in which the student concerned is registered;
5.6.3
A member of the Academic Board, nominated by the Academic Board,
who should not be a Dean or student;
5.6.4
The Deputy Registrar or the person acting in that capacity;
5.6.5
The student representative on the Academic Board or another student
appointed by the Students’ Council;
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5.7
In Attendance
The following persons may be required to be in attendance:
5.7.1
The chief invigilator for the examination in which the alleged breach
occurred;
5.7.2
The invigilator who identified the breach if different from the chief invigilator (as required);
5.7.3
The student against whom the case has been brought;
5.7.4
A university counsellor;
5.7.5
The lecturer in whose examination/class/module the alleged breach
occurred;
5.8
5.7.6
Student’s Representative (if any);
5.7.7
The Assistant Registrar, Examinations
Secretariat
University Examinations Centre
6.0
APPEALS
Appeals shall be restricted to procedural irregularities at the hearing, issues of leniency or submission of fresh evidence not available at the time of the hearing. Appeals are not allowed outside of
the specified grounds.
6.1
Filing an Appeal
6.1.1
On receipt of the AMIP’s findings and decision, the candidate can appeal
the decision by writing to the Registrar. The appeals process must commence with the filing by the student of:
(a) Notice of Appeal (Form 1) Appendix 1
(b) Grounds for Appeal (Form 2) Appendix 2
(c) The name of the person who will represent the appellant at the review of the
findings of the Special Appeals Committee (SAC).
6.1.2.
Notice and grounds of appeal must be filed within five (5) working days of
the release of the findings of the AMIP and the name of his/her representative at least three (3) working days, prior to the hearing. The Notice of
167
Appeal and Grounds of Appeal forms may be collected from the University
Examination Centre located on the ground floor of the administration
building.
6.2
Special Appeals Committee (SAC)
6.2.1.
The Registrar shall constitute the Special Appeals Committee to hear the
appeal, provided that all relevant information has been received.
6.2.2
The Special Appeals Committee (SAC) shall review the reasons given for
the decision of the AMIP and the notes of the hearing, and shall invite the
appellant and/or his representative to address them on the grounds of
appeal. The SAC may ask questions of the representative(s) and, if necessary, ask the chairman of AMIP to respond. The witness(es) shall then be
heard.
6.2.3.
Having reviewed the notes of the hearing, reasons for the decision of the
AMIP, and heard the submissions of the parties, the SAC may confirm,
reverse or vary the recommendations of the AMIP.
Note: The findings and decision of the SAC will be final.
6.2.4.
6.3
The Registrar shall communicate the Council’s decision to the candidate.
Membership
The SAC members shall comprise persons who have not been members of the
AMIP and shall consist of:
6.3.1
President, Deputy President or nominee – Chairman.
6.3.2
One senior academic staff member (senior lecturer and above; not the
invigilator or course examiner in the case of academic misconduct)
nominated by the Registrar.
6.3.3
6.4
A student representative appointed by the Students’ Council.
In Attendance
The following persons will be required to be in attendance:
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6.4.1
The Chairman of AMIP or a member of the panel, nominated by him/her;
6.4.2
Other persons as determined by the SAC;
UNIVERSITY
OF
2015–2016
6.4.3
6.5
The Registrar or his/her nominee.
Secretariat
University Examinations Centre
7.0
RIGHT
7.1
TO
R E P R E S E N TAT I O N
The Student
The student has the right to call witnesses and have a representative at all levels of
the proceedings. Where witnesses and/or representatives are to be called, the student must communicate his/her intention in writing to the Registrar at least three
(3) working days prior to the hearing.
7.2
The University
The University reserves the right to have legal representation at any or all levels of
the proceedings.
8.0
S A N C T I O N S / P E N A LT I E S
Sanctions/penalties apply to all forms of academic misconduct.
8.1.
Gross and Major Offences
8.1.1.
For infringements under Gross Offences (3.1), expulsion from the University by the University Council.
8.1.2.
For infringements under Major Offences (3.2), disqualification of course
work and examination in which the breach occurred (zero mark assigned)
and suspension from the University for a period not exceeding one
academic year of study (two semesters and one summer session). The
offender will be required to repeat the course work and examination
following the period of suspension.
8.1.3.
A second breach under Major Offences will attract the ultimate sanction
of expulsion.
8.1.4
The sanction shall be effective from the beginning of the academic
session following the meeting of AMIP, except In the case of expulsion
which will take immediate effect
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8.1.5
In instances where sanctions are applied, no refunds of fees will be made.
8.1.6
The period of suspension shall be counted as part of the maximum
allowable time for programme completion.
8.2
Lesser Offences
Infringements under Lesser Offences (3.3) are regarded as being less severe; such
offences shall attract lesser sanctions as outlined hereunder:
8.2.1.
For a first offence, a written warning shall be issued and a copy placed on
the student’s file. This copy will be removed on completion of the Course
of Study if no further offence of the same nature is committed.
8.2.2.
Further offences of the same nature shall be deemed major and shall be
dealt with as outlined in Section 4 of this Regulation.
9.0
CONFIDENTIALITY CLAUSE
9.1.
Each party and participant in disciplinary proceedings instituted by virtue of these
regulations including, but not limited to, students and members of the various committees mentioned, namely the Academic Misconduct Inquiry Panel, the Academic
Board and the Special Appeals Committee shall, at all times, keep confidential any
information of a confidential nature obtained in the course of such proceedings and
shall not use or disclose such information except in accordance with the order of a
court of competent jurisdiction.
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FORM 1
UNIVERSITY OF TECHNOLOGY, JAMAICA
NOTICE OF APPEAL
TAKE NOTICE that I……………………………..………...………….hereby give you notice of my
intention to appeal against the decision of the Disciplinary Committee.
(Please state the punishment being appealed against e.g. suspension from the University)
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
………………………………….
Signature of Student/Appellant
Submit to:
Dated the . . . . . . . . . day of …………………..20 ……
The University Registrar &
Chairman, Appeal Board
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FORM 2
GROUNDS OF APPEAL
Take Notice that the following are the grounds of my appeal:-

The procedure at the hearing by the Disciplinary Committee was irregular. (State in what way).
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………

The penalty is too harsh

Fresh evidence that was not available at the hearing before the Disciplinary Committee, which if
heard would most likely nullify the verdict of the said Panel.
………………………………….
Signature of Student/Appellant
Submit to:
Dated the . . . . . . . . . day of …………………..20 ……
The University Registrar &
Chairman, Appeal Board
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ORDINANCE 1999/14 – STUDENT DISCIPLINE
1.0
RESPONSIBILITY
FOR
DISCIPLINE
Subject to the provisions of Section 22 Statute IV (5), of the University of Technology, Jamaica Act
1999, the Council is responsible for the discipline of the students of the University and procedures
related thereto. Nothing in this Ordinance shall preclude the provisions of regulations and procedures governing examination cheating and disciplinary arrangements contained in the Library
Regulations having jurisdiction and application, provided that these Regulations have been
approved by the Council following consultation with the Academic Board. The Council at its meeting
held on March 18, 2008 delegated its responsibility for student discipline to the President.
2.0
BREACH
2.1
OF
DISCIPLINE
Breach of discipline shall include but not be limited to misconduct or omissions
stated in schedule A
2.2
3.0
Breach of discipline shall be minor, major or gross misconduct.
OFFENCES: JURISDICTION
The appropriate officer shall have jurisdiction to investigate and punish minor offences in
accordance with procedures stated in 4.1 of this Ordinance.
The following persons are designated as appropriate officers empowered to act in
accordance with this Ordinance in relation to offences within their area of responsibility:
•
•
•
•
•
•
•
•
•
•
President
Deputy President
Vice Presidents
Deans
Heads of Schools/Departments
University Librarian
Directors (Administrative)
Senior/Assistant Registrars
Chief of Security
Resident Life Managers
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•
•
Any person acting in the above capacity
Any other person so designated by the Registrar of the University
The Disciplinary Committee shall have jurisdiction to investigate and punish major offences
and offences of gross misconduct in accordance with the procedures stated in 4.2 of this
Ordinance.
4.0
DISCIPLINARY PROCEDURE
4.1
Minor Offences
4.1.1
The appropriate officer shall cause a written allegation of the offence to be submitted to his office within three (3) days of an oral report or shall make a written notation of an allegation.
4.1.2
A copy of the allegation shall be served on the student within seven (7) days of the
written report/notation and the student shall acknowledge receipt of same or a
notation of non-acknowledgement shall be made by the person serving.
4.1.3
The student shall submit a written response to the allegation within seven (7) days
of receipt and the appropriate officer shall, upon receipt of the response or in any
event within 14 days, either impose a penalty in accordance with Schedule B or dismiss the allegation. A record will be kept in the Division/Department/Faculty and
will expire after six months if the offence is not repeated or if no other offence of a
disciplinary nature is committed.
4.1.4
The appropriate officer, before making a decision under 4.1.3, may call a panel of
enquiry within two working days of the receipt of the written response if the circumstances deem this necessary. The student shall be informed in writing by the
appropriate officer of the date, time and place of the meeting at least three days
before the meeting. The panel shall submit a written report to the appropriate
officer within seven (7) days of its meeting.
4.1.5
The appropriate officer may call oral evidence or may direct the panel of enquiry to
do the same.
4.1.6
The appropriate officer shall inform the student, in writing, of the decision taken
under 4.1.3 within seven (7) days and of the right of final appeal to the President, if
punishment is imposed.
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4.1.7
If the alleged offender does not attend a panel of enquiry on the date and
at the time appointed, without prior satisfactory written explanation having been received, the appropriate officer named in section 3.1 may deal
with the matter and, if necessary, impose a penalty in the student’s
absence.
4.1.8
A complainant or witness summoned to attend a meeting arranged by an
appropriate officer under section 3.1 or enquiry panel under section 4.1.4
who fails to attend without due cause may be liable to disciplinary
proceedings.
4.1.9
If the student is not prepared to accept the decision of the appropriate
officer/panel who has dealt with the alleged offence, the student has the
right of final appeal in writing to the President through the Registrar
within ten days of the notification of the decision. An appeal may be
brought against the procedure, the decision, or against the penalty whereupon the grounds must be stated briefly and clearly.
4.1.10 The President shall have the power to set aside, vary, confirm or advise the
Registrar to refer the matter to the Disciplinary Committee.
4.1.11 In determining appeals, the Disciplinary Committee shall follow the
procedure set out in Schedule C of this Ordinance.
4.1.12 The Disciplinary Committee may set aside, vary or confirm the decision
taken by the appropriate officer/inquiry panel/President or may set aside
or vary the penalty imposed. There shall be no further appeal from a decision taken by the Disciplinary Committee under this section unless the
Committee has imposed a greater penalty.
4.2
Major Offences (See Schedule A)
4.2.1
All major offences shall be reported immediately to the President who may
suspend or exclude the student, pending investigation and determination
of the allegation in accordance with Section 5 of this Ordinance.
4.2.2
The President shall cause a written allegation of the offence to be submitted to the Registrar’s Office, copied to the Director of Safety and Security,
within 24 hours of an oral report or shall give instructions for a written
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notation of the allegation to be forwarded to the Registrar’s Office copied
to the Chief of Security.
4.2.3
A copy of the allegation or a letter outlining the allegation shall be served
on the student within 24 hours of the written report/notation and the student shall acknowledge receipt of same or a notation of non-acknowledgement shall be made by the person serving. Offences deemed
criminal, must be reported to the police by the Director of Safety and
Security.
4.2.4
The student shall submit a written response to the allegation to the
Registrar’s Office within 3 days of receipt.
4.2.5
The Registrar shall, upon further investigation, either impose appropriate
penalty in accordance with Schedule B, refer the matter to the Disciplinary
Committee or refer the matter to the President.
4.2.6
In all circumstances when oral testimony or evidence is required to do
justice, the Registrar shall refer the matter to the Disciplinary Committee.
4.2.7
When the Registrar imposes an appropriate penalty under Schedule B,
the Registrar shall, within 24 hours, inform the student in writing of his
decision and the right of appeal to the Disciplinary Committee and shall
inform the President.
4.2.8
When the Registrar refers a matter to the President instead of imposing a
penalty under 4.2.5, and the President imposes a penalty, the Registrar
shall, within 24 hours, inform the student of the penalty and the right of
appeal to the Disciplinary Committee on receipt of information under 4.2.7.
4.2.9
The President shall have the power to set aside, vary, confirm or advise the
Registrar to refer the matter to the Disciplinary Committee.
4.2.10 In investigation or appeals, the Disciplinary Committee shall follow the
procedures set out in Schedule C of this Ordinance.
4.2.11 The Disciplinary Committee may set aside, vary or confirm the decision
taken by the Registrar or may set aside or vary the penalty imposed under
4.2.5 and shall inform the student in writing with three (3) days of its
decision and of his/her right of further appeal to the Appeal Board.
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4.2.12 The procedure of appeal or further appeal to the Appeal Board is as
stated in Schedule D.
4.3
Gross Misconduct
4.3.1
All gross misconduct shall be reported immediately to the President who
may suspend or exclude the student pending investigation and determination of the allegation in accordance with Section 5 of this Ordinance.
4.3.2
The President shall cause a written allegation of the offence to be submitted to the Registrar, copied to the Director of Safety and Security within 24
hours of an oral report or shall give instructions for a written notation of
the allegation to be forwarded to the Registrar, copied to the Director of
Safety and Security for submission to the Disciplinary Committee, for
consideration.
4.3.3
The Registrar shall serve the student with a copy of the written allegation
or a letter outlining the allegation and instruct the student to submit a
written response within 24 hours of receipt.
4.3:4
Following 4.3.3 at the expiration of the 24 hours, the Registrar shall refer
the matter with all relevant documents received or compiled to the
Disciplinary Committee.
4.3.5
In investigation or appeals, the Disciplinary Committee shall follow the
procedures set out in schedule C of this Ordinance.
4.3.6
The Disciplinary Committee may dismiss the allegation or impose a
penalty in accordance with Schedule B of this Ordinance and shall inform
the student in writing within seven (7) days of its decision and of right of
appeal to the Appeal Board.
4.3.7
The procedure of appeal to the Appeal Board is as stated in Schedule D of
this Ordinance.
5.0
SUSPENSION
OR
EXCLUSION
BY THE
PRESIDENT
The President may suspend any student or any other person studying at the University
from any or all studies at the University, and may exclude any student or other person
studying at the University or who is a candidate for an examination to be conducted at or
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under the auspices of the University from the University or any part of the University and its
precincts and other premises owned or occupied by the University, for such period as the
President may determine but not lasting after the conclusion of disciplinary proceedings
(including an appeal, if any) in respect of that student.
5.1
The President shall report any such suspension or exclusion to the next meeting of
the Council and the Academic Board.
5.2
The President shall inform the student or other person in writing at the time of
suspension or exclusion of:
(a) the reason for the suspension or exclusion;
(b) the right of appeal to the Disciplinary Committee against such suspension or
exclusion.
The right of appeal shall not apply to suspension or exclusion pending hearings.
5.3
A student who has been suspended from any class or classes, or excluded from the
whole or any part of the University by the President, may apply in writing to the
Disciplinary Committee for review of the decision through the Registrar within ten
days of the President’s decision. The application must state briefly the grounds on
which it is made.
5.4
In considering such applications, the Disciplinary Committee shall follow the
procedures set out in Schedule C of this Ordinance.
5.5
The Disciplinary Committee may amend, ratify or revoke the suspension or exclusion of the student, or may forward a recommendation to the Council and the
Academic Board through the President, for the student’s expulsion from the
University.
5.6
The Disciplinary Committee shall report its decision or recommendation to the
President who shall inform the Council and Academic Board. No action shall be
taken on a decision or recommendation of the Committee until the period within
which the student may appeal to the Appeal Board has expired or, if an appeal has
been lodged within that period, until the decision of the Appeal Board is known.
5.7
Where the Disciplinary Committee, through the President, forwards a recommendation to the Council and Academic Board for the student’s expulsion from the University, it may direct, without reference to the Council and Academic Board, that the
student be suspended from any class or classes or excluded from any part of the
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University or its precincts during the whole or any part of the period between the
time of its recommendation and the decision of the Appeal Board or, in a case
where the student does not exercise the right to appeal, the expiry of the period
within which that right may be exercised.
6.0
DISCIPLINARY COMMIT TEE
6.1
Subject to Statute XVIII 2-(2) of the Act, there shall be a Disciplinary Committee. The
Committee shall consist of the following members:
(a) three members of the Council, not being members of staff or a student, selected
by the President, one of whom shall be Chairman;
(b) three members of the academic staff, appointed by the Academic Board;
(c) the President of the Students’ Union or his/her nominee.
6.2
Three members shall constitute a quorum for meetings of the Committee provided
that one member appointed by the President and one member selected by the
Academic Board are in attendance.
6.3
If the Chairman is unavailable the Committee shall elect its own Chairman for the
duration of the meeting.
6.4
The penalties which may be imposed by the Disciplinary Committee may include
reprimand, suspension from academic or other privileges or a recommendation to
the Council and Academic Board for the student's suspension or expulsion from the
University as well as restitution and, in the case of damage to property or premises,
a requirement to pay the cost, in whole or in part, of any damage caused.
6.5
When the Registrar receives a report of an alleged offence under Section 4.2 for
consideration by the Disciplinary Committee, the Registrar shall inform the student
of the details of the alleged offence and shall ask the student to respond in writing
within the prescribed time. If the student wishes to admit the charge s/he may do so
in writing to the Registrar on receipt of the notice and shall then appear before the
Disciplinary Committee to hear its decision in regard to the penalty. If the student
does not admit the charge the Disciplinary Committee shall meet to consider the
alleged offence and shall follow the procedure set out in schedule C of this
Ordinance.
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6.6
If a student charged with an offence does not attend a disciplinary meeting on the
date and at the time appointed without prior satisfactory written explanation
having been received, the Disciplinary Committee may deal with the matter and, if
necessary, impose a penalty in the student’s absence.
6.7
A complainant or a witness who is summoned to attend a meeting of the Disciplinary Committee, and who fails to attend without due cause, may be liable to disciplinary proceedings under sections of this Ordinance. The Disciplinary Committee
shall determine whether the complainant or the witness has due cause for absence.
6.8
The Disciplinary Committee shall report its decision or recommendation to the
President who may not take any action on a decision or recommendation of the
Committee until the period within which the student may appeal to the Appeal
Board has expired or, if an appeal was lodged within that period, until the decision
of the Appeal Board is known.
6.9
Where the Disciplinary Committee, through the President, forwards a recommendation to the Council and Academic Board for a student’s expulsion from the University, it may direct, without reference to the Council and Academic Board, that the
student be suspended from any class or classes or excluded from any part of the
University or its precincts during the whole or any part of the time between the
recommendation and the decision of the Appeal Board or, in a case where the
student does not exercise the right to appeal, the expiry of the period within which
that right may be exercised.
6.10
Any student affected by a decision of the Disciplinary Committee has the right to
appeal in writing to the Appeal Board through the Registrar within ten (10) days of
the decision. The appeal may be against the decision of the Committee either in
whole or in part, and the appellant must state briefly the grounds on which it is
made.
7.0
THE APPEAL BOARD
7.1
Subject to the provisions of Section 6.2, the composition of the Appeal Board shall
be: (a) A Chairman, not being a member of staff or a student, appointed by the Council;
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(b) One member of the Council, not being a member of staff or a student,
appointed by the Council;
(c) two members of the Academic Board, appointed by the Academic Board;
(d) One student, appointed by the Students’ Union.
7.2
The Appeal Board shall be quorate, provided one member present has been
appointed by the Council, and one member present has been appointed by the
Academic Board.
7.3
No member of the Appeal Board shall have been a member of the Disciplinary
Committee at the time when it took the decision or made the recommendation
against which the student has appealed; no member shall have any direct or
indirect involvement in the case under consideration.
7.4
The Appeal Board may set aside, vary or confirm the decision of the Disciplinary
Committee or may set aside or vary the penalty imposed. There shall be no appeal
from a decision of the Appeal Board.
7.5
In determining appeals, the Appeal Board shall follow the procedures set out in
Schedule D of this Ordinance.
S C H E D U L E A – C L A S S I F I C AT I O N
OF
OFFENCES
The University, through the Office of the Registrar, shall have the right to classify offences.
MINOR OFFENCES
Minor Offences shall include, but not be limited to, the following:
1.
Use of abusive, offensive or obscene language.
2.
Being on campus under the influence of alcohol.
3.
Failure to comply with a reasonable instruction given by an employee of the University.
4.
Gambling on University property.
5.
“Horse-play” or other similar conduct likely to cause injury to person or property.
6.
Disruption of legitimate University activity.
7.
Loitering in a prohibited zone.
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8.
Playing of loud and or offensive music on University property.
9.
Using University property without permission.
10. Parking in an unauthorised zone or area.
11. Non-observance of University traffic regulations.
12. Non-compliance with school dress code.
13. Abuse of University e-mail facility.
14. Smoking in non-smoking areas.
15. Refusal to provide identification when asked to do so by an employee of the University, in
connection with security or breach of discipline.
16. Display of sexually suggestive or degrading material in the classroom/lecture theatre.
17. Use of study areas for purposes other than for the use intended.
MAJOR OFFENCES
Major offences shall include, but not be limited to, the following:
1.
Persistent commission of the offences classified as minor offences.
2.
Causing damage or destruction to University property.
3.
Failure to comply with a reasonable instruction given by an academic staff or senior administrative staff or security personnel.
4.
Fighting on University property.
5.
Physical assault or battery of anyone on University property.
6.
Threatening a University employee, fellow student or visitor.
7.
Coming to school under the influence of illegal drugs.
8.
Indiscriminate use of alcohol and illegal drugs on University property.
9.
Stealing University property.
10. Stealing from a fellow University student or third parties.
11. Provoking or inciting students to riot or to behave in a disorderly manner.
12. Verbal threats or assaults to fellow students or third parties on University property.
13. Possession of dangerous substances or weapons on University property.
14. Possession of University property without permission.
15. Obstruction of teaching and learning.
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16. Malicious abuse (verbal or physical).
17. Infringing safety regulations or disregarding notices concerning safety precautions in any part
of the University.
18. Impersonation or unauthorised possession of identification card.
19. Conduct aimed at putting the University in disrepute.
20. Discrimination on grounds of sex, disability, race, religion, class.
21. None payment of tuition or any other prescribed University fee.
22. Indecent/sexual assault.
23. Assault/Battery.
GROSS MISCONDUCT
Gross misconduct shall include, but not be limited to, the following:
1.
Persistent commission of offences classified as major offences.
2.
Intentionally causing malicious damage to the University property or property of an employee
of the University or fellow student.
3.
Physical assault or battery of an individual on the University premises.
4.
Falsification of report, record, or any other document.
5.
Stealing University property.
6.
Unauthorised possession of University’s confidential document .
7.
Proven sexual immorality on University property.
8.
Provoking or inciting students to riot.
9.
Unauthorised use or disclosure of confidential information.
10. Sexual harassment of student, visitor or employee of the university.
11. Unauthorised possession of firearm or any lethal weapon or instrument on university property.
12. Discharge of a firearm on University property.
13. Commission or conviction of a criminal offence.
14. Unauthorised access to record and databases of the University or any member of staff.
15. Impersonation or unauthorised possession of identification card.
16. Non-compliance with punishment prescribed under disciplinary procedure.
17. Conduct aimed at putting the University in disrepute.
18. Rape.
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S C H E D U L E B – C L A S S I F I C AT I O N
OF
PUNISHMENT
The University, through the Office of the Registrar, shall have the right to classify punishment.
PUNISHMENT
FOR
MINOR OFFENCES
The University reserves the right to punish minor offences either individually or with a combination
of the following:
1.
Exclusion from designated areas and/ or activities of the University.
2.
Suspension from the University not exceeding one week.
3.
Oral reprimand.
4.
Written warning.
5.
Order/Instruction to write and publish letter of apology.
6.
Withdrawal of University privileges.
7.
Withdrawal from University representation or Student Union representation.
8.
Reimbursement of University/Employee/Student/Third party for damage at replacement cost.
PUNISHMENT
FOR
MAJOR OFFENCES
The University reserves the right to punish major offences either individually or with a combination
of the following:
1.
Exclusion from University property or activities.
2,
Suspension not exceeding three years from the University.
3.
Written warning.
4.
Binding student over to good behaviour.
5.
Order/Instruction to write and publish letter of apology.
6.
Withdrawal of University privileges.
7.
Withdrawal from University representation or Student Union representation.
8.
Reimbursement of University/employee/student/third party for damage at replacement cost.
9.
Reimbursement of medical expenses resulting from physical injury.
PUNISHMENT
FOR
GROSS MISCONDUCT
The University reserves the right to punish gross misconduct either individually or with a combination of the following:
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1.
Withdrawal of University Certification.
2.
Suspension.
3.
Expulsion.
4.
Reimbursement of University/employee/student/third party for damage at replacement cost.
5.
Reimbursement of medical expenses resulting from physical injury.
SCHEDULE C: PROCEDURE TO
COMMIT TEE IN DEALING WITH
BE FOLLOWED BY THE
DISCIPLINARY
OFFENCES AND APPEALS AGAINST
SUSPENSIONS OR EXCLUSIONS OR OTHER PUNISHMENTS
1.0 The Disciplinary Committee (through the Registrar) shall notify the student, in writing, to
appear before it, allowing at least five (5) working days notice of the hearing. The notice shall
give a brief statement of the alleged offence, and/or the reason for the suspension or exclusion.
At the same time the student shall be informed:
(a) of the names of the members of the Disciplinary Committee.
(b) that any objection to any member of the Disciplinary Committee may be lodged with the
Registrar at least 48 hours before the hearing outlining the grounds of objection. Such
objection shall be for cause; no more than 2 such objections shall be permitted.
(c) that s/he may select a representative of her/his choice from the University membership to
make representation on her/his behalf before the Committee, and that s/he shall notify
the Registrar of the name of her/his elected representative at least 48 hours before the
hearing.
2.0 In the case of an alleged offence, if the student wishes to admit the charge, s/he may do so in
writing to the Registrar, on receipt of the notice. The student shall be called before the Committee to hear its decision in regard to penalty.
3.0 Hearings shall not be held in public.
4.0 The Committee has discretion to adjourn, continue or postpone a hearing. If the student does
not appear on the date and at the time appointed, and the Committee is satisfied that due
notice to appear has been received, it may proceed to deal with the matter and, if necessary,
impose a penalty in the student’s absence.
5.0 The names of witnesses called in support of the charge or the suspension or exclusion shall be
made known to the student at least 48 hours before the hearing. The names of witnesses called
by the student must be lodged with the Registrar at least 48 hours before the hearing. Persons
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whose names are forwarded to the Registrar after this period will not be called as
witnesses.
6.0 A Chairman shall be appointed and shall have overall responsibility for presiding over the
committee and marshalling the evidence. The evidence in support of the charge or the suspension or exclusion shall be heard first, and then the evidence on behalf of the student. The
student concerned, and witnesses who are called, shall be subject to examination and
cross-examination in accordance with any procedural directions of the Chairman.
SCHEDULE D: APPEAL BOARD
The following procedures shall be used in relation to appeals to the Appeal Board, which shall be
restricted to procedural matters, issues of leniency or submission of fresh evidence not available at
the time of the hearing.
1.
When an appeal has been lodged, the Appeal Board (through the Registrar) shall notify the
student in writing of the hearing. The student shall be notified of the date, place and time of the
hearing. At the same time the student shall be informed:
(a) of the names of the members of the Appeal Board and the rule regarding the appropriate
quorum;
(b) that the student may be represented by a member of the University, who shall be entitled
to make representation on behalf of the appellant student;
(c) the student shall inform the Registrar of the name of his representative at least 48 hours
before the appeal is heard.
2.
The Appeal Board shall itself decide on any objections to its members lodged by the student.
Such objection shall be for cause and no more than 2 such objections shall be permitted. No
member to whom objection is raised shall take part in the decision in relation to membership,
and the Board may ask a member to withdraw when reaching its decision. The remaining
members, for the purposes of this section, shall constitute a quorum.
3.
Hearings shall not be held in public.
4.
The Appeal Board has the discretion to adjourn, continue or postpone a hearing. If a student
does not appear on the date and at the time appointed, and the Appeal Board is satisfied that
due notice to appear has been received, it may proceed to hear the appeal and, the Appeal
Board may dismiss the appeal in the absence of the student.
5.
The appeal process must commence with the filing by the student of
(a) A Notice of Appeal (Form 1)
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(b) Grounds for Appeal (Form 2)
(c) The name of the person who will represent the Appellant at the review of the findings of
the Disciplinary Committee by the Appeal Board.
(d) The Notice and Grounds of Appeal must be filled within seven (7) working days of the
release of the findings of the Disciplinary Committee.
(e) The Appellant must apply to the Disciplinary Committee within three (3) working days for
the written reasons for its decision, and for the notes of the hearing.
(f ) The written reasons must be supplied by the Disciplinary Committee within seven (7)
working days of receiving the request from the Appellant.
6.
The Appeal Board shall review the reasons given for the decision of the Disciplinary Committee
and the notes of the hearing and shall invite the Appellant and/or his representative to address
them on the grounds of appeal. The Appeal Board can ask questions of the representative and if
necessary ask the Chairman of the Disciplinary Committee to respond. Having reviewed the
notes of the hearing, reasons for the decision of the Disciplinary Committee, and the submissions of the parties, the Appeal Board may allow or dismiss the Appeal or make such findings as
in its discretion is just.
7.
The student may be allowed to call or present fresh evidence at the discretion of the Appeal
Board, in which event the Appeal Board shall present any evidence to the contrary.
8.
Decisions of the Appeal Board shall be by simple majority of the members attending. The
Chairman has the right to exercise a casting vote in the event of a tie of votes.
9.
In cases where the Appeal Board rejects an appeal it may, at its discretion, confirm, reduce or
increase the penalty. The student shall be entitled to be heard in mitigation before the penalty
is determined.
10. Some other sanction may be imposed where the Committee dismisses the Appeal.
11. In determining the penalty, the Appeal Board may take into account any record of previous
misconduct in respect of which a disciplinary penalty has been imposed. In addition, the
Appeal Board shall examine the sanction imposed accordingly.
12. Minutes of the proceedings shall be kept by the Disciplinary Committee, which shall form part
of the record of the appeal submitted by the Appellant to the Appeal Board.
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SECTION I
189
ADD/DROP POLICY AND PROCEDURES
charged to your account in the absence of
a waiver from the Registrar’s Office.
POLICY
Students may add or drop modules after being
registered up to the first two weeks of Semes-
•
The adding and dopping of modules after
the Add/Drop period ends is not allowed.
•
You should consult your Academic Advisor
before adding or dropping a module.
•
If a core module is dropped i.e. a module
that must be completed for your course of
study, provisions must be made to take it
in another academic period.
Ensure that your current timetable can
accommodate the added module(s).
ters 1 and 2 and the first week of the Summer
Session.
ADD/DROP TIME FRAMEWORK
Students wishing to add/drop modules must
do so by completing the Add/Drop Form online
by the end of the second week of classes in
Semesters 1 and 2 and the end of the first week
of classes in the Summer Session. They must
comply with any faculty-specific requirements
concerning attending lectures and laboratories
and continue attending all classes until the
Add/Drop request has been fully approved.
•
•
The maximum number of modules that
may be dropped within a semester is
three (3).
Adding modules will result in payment of additional fees where these are in addition to mod-
ADD/DROP GUIDELINES
The Add/Drop period begins at the start of registration and continues until the second week
of classes for semester 1(sem1) and semester2
(sem2) or the first week of classes for summer.
•
•
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Dropping a module after being enrolled
will result in the dropped module being
removed from your academic record.
Adding a module after being enrolled will
result in the cost of the module being
UNIVERSITY
OF
ules covered in tuition fees already paid.
Dropping a module may result in a refund of
the tuition fee. Fees for modules dropped after
the end of the Add/Drop period will not be
reimbursed.
ACADEMIC ADVISOR
The Academic Advisor should ensure that the
student is not applying to drop a module that is
needed to fulfil his/her professional goals
2015–2016
ADD/DROP POLICY AND PROCEDURES
and/or graduation requirements (and by
If you have any questions please direct them
approving the Add/Drop request).
to the Office of Admissions and Enrollment
Management.
PROGRAMME DIRECTOR
The Programme Director should review the student's course diet and Add/Drop request, and
verify the accuracy of the information before
approving the application.
I M P L I C AT I O N S
RECORDS
FOR
ACADEMIC
If a module is dropped using the stipulated
Add/Drop process it will not appear on the
Once approved, the request will be sent to the
student's academic records. If he/she stops
Office of Admissions and Enrollment Manage-
attending class without dropping or withdraw-
ment for processing.
ing from a module by the stipulated deadlines a
You will receive email notification regarding the
status of your request once the status has been
updated.
failing grade for the module will be on the transcript. See Regulation 3 for withdrawal from
modules.
191
C R E D I T A L LO C AT I O N F O R MAJOR
A N D M I N O R U N D E R G R A D UAT E
C O U R S E S O F S T U DY S P E C I A L I Z AT I O N
POLICY
(Under Review)
The policy presents the division of the speciali-
MAJOR/MINOR
sation credits to enable “major and “minor”
COURSE OF STUDY
specialisation descriptors in a course of study.
S P E C I A L I Z AT I O N I N A
A course of study with a major/minor special-
Although the courses of study in the University
ization includes a major as well as a minor
frequently exceed the 120–130 credit hour
specialization which is a combination of
range prescribed (because of professional
courses designed to provide a cohesive intro-
requirements or international comparability)
duction to an area of study beyond the major.
the percentage allocated to categories of mod-
Major/Minor: 30–36% credit hours (major);
ules in a course of study remains constant.
16%–19% credit hours (minor).
MAJOR
S P E C I A L I Z AT I O N I N A
SINGLE
MAJOR WITH EMPHASIS
COURSE OF STUDY
A major specialization is the primary focus of a
course of study. It is a cohesive combination of
modules, including introductory, intermediate,
This is a course of study that has a single
major with an area of emphasis which is a
sub-specialization within a major field.
and advanced modules that designate a
Single major with emphasis: 36–42 credit hours
student’s primary area of specialization.
(major) (28%–32%) + 26–32 credit hours (20%–
Single subject major: 46%– 52% credit hours
25%) (emphasis).
The calculation of the number of credits into
DOUBLE
M A J O R S P E C I A L I Z AT I O N I N A
COURSE OF STUDY
192
which these percentages translate in a specific
course of study is based on the initial determi-
A double major consists of two majors. Double
nation of the total number of credits in the
major: minimum 33 credits/maximum 37 credit
course, and the application of the percentage(s)
hours each (25%–28% each major).
to that credit total.
UNIVERSITY
OF
2015–2016
GR ADE
FOR GIVENESS
POLIC Y
(Under Review)
summer session in which the module is to be
1. INTRODUCTION
redone. Application forms are available at the
This policy is applicable to current undergradu-
Student Affairs’ Office.
ate students and is effective for modules taken
since 2012/13 academic year in the current
course of study.
2. CONDITIONS
FORGIVENESS
FOR
GRADE
Grade Forgiveness (GF) is the opportunity for a
Grade forgiveness is limited to a maximum of
student to redo a module in which a grade of C-
12 credits in an undergraduate degree, 9
or lower was received and earn a grade that will
credits in a diploma, 6 credits in an associate
be substituted for the previous grade. The new
degree, and 3 credits in a certificate course of
grade will then be computed in the student’s
study (including transfers within UTech), and
GPA in place of the most recently earned grade.
may not be used twice for the same module. If
Both grades will remain in the student’s record,
the original module is no longer offered, a
but the previous grade will be designated with
substitute or an equivalent module that is
a “GF.” If a module has been taken more than
approved by the College/Faculty may be used.
once prior to the application for grade forgiveness, forgiveness can only be used to replace
If a student fails a module for which grade for-
the most recent grade.
giveness is given, the GF grade will be used to
PROCEDURE
module.
In order for grade forgiveness to be applied, the
Grade forgiveness cannot be used for modules
student must first discuss the matter with
involving core/specialisation, academic
his/her Academic Advisor, complete the “Appli-
misconduct and capstone projects.
calculate the GPA, and he/she must redo the
cation Form for Grade Forgiveness,” and then
submit the form to the Programme Director
within two weeks of the start of the semester or
193
GRADE POLICY FORGIVENESS
194
UNIVERSITY
OF
2015–2016
INDEPENDENT STUDY
An Independent Study (IS) may be taken as a
dent could be recommended to take it
project, a module or as a modality for the com-
with that institution.
pletion of a required course of study. Different
3.
Where due to unforeseen circumstances
institutions have different purposes for an Inde-
such as illness (supported by medical cer-
pendent Study. In all circumstances, though,
tificate), or other emergencies, a student
the privilege to be allowed to take a module by
was unable to complete a module which is
Independent Study (IS) will be at the discretion
not offered every semester. The student
of the Faculty/College concerned. It is antici-
would, therefore, have to wait an addi-
pated that a student who wishes to pursue a
tional semester or more to do the module.
module by independent study will be self-
In such cases, students may request the
motivated and conscientious.
floating of an alternative but relevant mod-
At the University of Technology Jamaica, an
ule on an Independent Study basis that will
Independent Study may be approved for both
enable him/her to satisfy graduation credit
graduate and undergraduate students under
requirements within the shortest time
the following conditions:
span.
1.
Where students are desirous of pursuing
projects that do not fit within the framework of the regular course offering and
which are intended to be truly independent projects of a special nature relating to
the students’ course of study.
2.
4.
Where only a student or a few students
register for a module that would not be
economically viable to the institution if
delivered under normal course delivery
arrangements, and may additionally cause
time-tabling challenges, a request for an
Independent Study may be granted.
Where due to curriculum changes, a module is no longer offered as part of the
A P P R O VA L
course diet, and advanced level students
DELIVERED BY
still need to complete such a module. If the
module is offered in another accredited
programme in a tertiary instution, a stu-
OF THE MODULE/S TO BE
INDEPENDENT STUDY
Prior to the commencement of the module
delivery, the lecturer should obtain approval as
follows:
195
INDEPENDENT STUDY
a.
Module/s to be delivered by independent
study, the Programme Director/Programme
study should be first approved by the Pro-
Leader should inform the Enterprise Applica-
gramme Director (PD)/Programme Leader,
tion Unit so that any coding or other necessary
the Head of School and the Dean in accor-
actions can be taken. Where students at the
dance with the stipulations of the Policy
Western Campus are taking the module by this
Guidelines for Independent Study.
modality, the Campus Coordinator should be
A Work Plan for the module delivery should be
informed.
provided to support the initial approval. The
Work Plan should contain relevant module
REQUIREMENTS
information and the activities that will achieve
Note that the following requirements apply to
the learning objectives.
Independent Study as a module only and not
The purpose of the Work Plan is to give initial
indication of how the delivery of the module
will be conducted in order to achieve the
intended or equivalent learning outcomes/
objectives. The Plan should therefore be a brief
summary of the activities which should guide
as a modality. Some modifications may be
made where necessary when it is used as a
modality.
Students:
1.
A student must, under normal circumstances, select the module to be taken as
Independent Study prior to the start of a
new semester.
2.
All Independent Study requests must be
submitted to the Academic Programme
Director/Programme Leader or any relevant person assigned for that purpose,
for review.
3.
The student must agree on a learning
contract detailing the expectations and
requirements for the completion of the
Independent Study module, including the
number of assignments and the time-line
for completion, at the beginning of the
semester.
4.
The student is expected to meet with
his/her lecturer at agreed times through-
initial approval for delivery. A copy of the
approved module syllabus should accompany
the Work Plan.
Note: Approval to deliver a module by Independent Study should be obtained before the
end of the third week of the semester in which
the module will be delivered.
b.
The student/s should indicate
agreement/commitment by signing the
Learning Contract
c.
The Head of School should indicate agreement/commitment by signing the Learning Contract
Upon approval of the module for independent
196
UNIVERSITY
OF
2015–2016
INDEPENDENT STUDY
out the semester. A student should expect
to spend the same amount of time in
studying for an Independent Study
module as would be spent on an in-class
module.
tor/Graduate Studies academic co-ordinator
and submit it to the Vice Dean.
CREDIT LIMITS
While provisions are made for both graduate
and undergraduate students of the University
Lecturers:
of Technology, Jamaica to engage in Independ1.
A lecturer must be designated by the Academic Programme Director/Programme
Leader in consultation with the Programme Coordinator/Head of School/Head
of Department, and approved by the Vice
Dean. The student must be notified when
the module and designated lecturer have
been approved.
2.
ent Study supervised by a faculty member,
careful consideration is made to ensure balance
between Independent Study and classroom
experience. As such, undergraduate students
who satisfy the conditions may be allowed to
register for no more than 2 modules (of no
more than 6 credits) to be taken by Independent Study for their entire programme. Graduate
The Independent Study lecturer and the
students, on the other hand, on satisfying the
student must at the beginning of the sem-
conditions, may register for no more 3 modules
ester, agree on a learning contract detailing
(of no more than 9 credits) to be taken by Inde-
the expectations and requirements for the
pendent Study for the duration of the entire
completion of the Independent Study mod-
programme. However, exceptions may apply for
ule, including the number of assignments
graduate students who may be on the UTech’s
and the time-lines for completion.
Experience-based PhD programme, in which
The programme director/graduate studies aca-
case, approval may be given for more than 3
demic director will crosscheck to see that all
modules, where necessary.
conditions outlined in the IS guideline have
been made and the contract duly completed
before recommending it for approval.
ADVICE
TO THE
IS SUPERVISOR
An Independent Study lecturer will be asked to
sign a contract. The relevant information for the
Head of School/Department:
preparation of the contract will be submitted
The Head of School/Department on the advice
through the Vice Dean of the Faculty to the
of the Programme Director/Graduate Studies
Human Resources Department. The lecturer will
coordinator will approve the recommended IS
be asked to sign and return the contract to the
documents presented by the Programme Direc-
HR Department for processing.
197
INDEPENDENT STUDY
R E M U N E R AT I O N
2.
The lecturer and student should discuss
the guidelines before the commencement
of the Independent Study engagement.
3.
Ensure that clarification re the module
requirements is provided, if necessary.
4.
Both lecturer and student should sign a
learning contract.
With the Independent Study modality there is
no impact on the cost of the module to the student as the change is only in the modality of
the delivery of the module.
A lecturer who is supervising/directing an Independent Study will meet with the student for
one hour every other week in the 15 week
semester, or seven and one half hours, rounded
off to 8 hours for the semester.
TIME FRAME
1.
The Independent Study is to be completed
by the end of the semester in which it is
There should be a maximum number of eight
contact hours per semester per undergraduate
module and a minimum of three contact hours
taken.
2.
The pace at which the student progresses
with the Independent Study (date and
per semester per undergraduate module.
time for the submission of each assign-
The Learning Contract is an agreement
ment and/or project) must be agreed by
between the Independent Study student and
the designated lecturer and the student
the lecturer designated to supervise/direct the
before the commencement of the IS.
module. Below are some guidelines for a
3.
Learning Contract.
If an unforeseen circumstance arises,
which will affect the student’s progress,
YEAR/LEVEL OF STUDENTS
INDEPENDENT STUDY
both lecturer and student must agree on
FOR
the best possible course of action in order
to ensure that the academic requirements
The opportunity to take a module by Independent Study should be given to level three and
level four students
of the Independent Study module are met.
4.
It is very important that the Independent
Study be addressed in a manner that provides students with the opportunity to
REQUIREMENTS
FOR
GRADING
pursue an area that enhances professional
or personal academic development and
1.
198
Where the Independent Study is offered as
also allows them to become actively
a module, the assessment should be based
involved in their own education which
on the requirements set out in the module
is the main focus of student-directed
outline approved by the Faculty Board.
learning.
UNIVERSITY
OF
2015–2016
P O L I C I E S G O V E R N I N G T H E I M P L E M E N TA TION OF ACADEMIC ADVISEMENT
(Under Review)
W H AT I S A C A D E M I C A D V I S E M E N T ?
Advisor will continue with you throughout your
university career.
Academic advisement is a structured support
system available to every student when making
important academic decisions related to his/her
W H AT S E R V I C E S D O E S Y O U R
ACADEMIC ADVISOR OFFER?
course, available options, electives, and academic progress in general. Academic advise-
Your Academic Advisor will:
ment is managed in each Faculty or
•
•
explain the features of Regulation 3
•
provide individual counselling to discuss
academic problems and University
expectations
•
explain/interpret academic policies and
their implications for your success in your
course of study as well as individual
modules
•
provide assistance/advice in deciding how
you can meet the demands of your course
and modules
•
monitor your progress regularly if you are
on academic probation
•
assist you in academic problem-solving
and/or interpreting the academic demands
of your course and modules (including the
implications and applications of Regulation 3) so that you can achieve success in
your studies.
College by the Faculty or College Academic
Advisement Unit (FAAU/CAAU).
W H AT I S T H E FA C U LT Y / C O L L E G E
ACADEMIC ADVISEMENT UNIT
( FA A U / C A A U ) ?
The FAAU/CAAU serves as the hub of the
advisement system in each College or Faculty
and monitors the academic advisement system
to assist students on academic probation to
restructure their programme diets. Consultations are held with students who are referred to
the FAAU/CAAU by their Academic Advisor for
more intensive academic advisement.
HOW ARE ACADEMIC ADVISORS
ASSIGNED?
All students will be assigned by their College or
Faculty Advisement Unit, to an Academic Advisor upon registration at UTech. Your assigned
quickly establish a reliable means of
communicating
199
POLICIES GOVERNING
ASSIGNMENT OF ADVISEES
ACADEMIC ADVISOR
THE
I M P L E M E N TAT I O N
TO AN
OF
ACADEMIC ADVISEMENT
PROVISION FOR CHANGING YOUR
ACADEMIC ADVISOR
Each Academic Advisor is responsible for a
Since students are assigned to an Academic
group of no more that 30 advisees at any given
Advisor at random, the match of Advisee and
time. This group can also serve as a support sys-
Advisor may sometimes be incompatible.
tem for you during your University career. Your
Therefore, should you wish to request a change
Advisor will follow your progress throughout
of your Academic Advisor, you may complete
your academic career at the University.
the form provided for that purpose, and
available from the College/ Faculty Academic
Advisement Unit (CAAU/FAAU).
200
UNIVERSITY
OF
2015–2016
POLICY GOVERNING THE USE OF CELLULAR
P H O N E S A N D M U LT I M E D I A / M O B I L E
D E V I C E S I N C L A S S R O O M S A N D T H E C A LV I N
McKAIN LIBRARY
(Under Review)
B
oth students and staff members are
USE
required to turn off their cellular tele-
CLASSES
OF LAPTOP COMPUTERS IN
phones, multimedia and mobile devices during
classes. While students frequently keep their
cellular phones in “Discreet” mode during
classes, their getting up to leave the class in
order to answer their phones is disruptive.
Therefore, the University’s policy effective from
January 2007 is that all cellular phones –
whether students’ or staff members’ – must be
With the permission of the instructor, students
may use laptop computers in classes to take
notes.
USE
OF LAPTOPS AND MOBILE/
M U LT I M E D I A D E V I C E S I N C L A S S
P R E S E N TAT I O N S
turned OFF on entry to a class, and are to
Students may use laptop computers or other
remain in that mode for the duration of the
mobile/multimedia devices where they are
instructional period.
required for projects or other presentations to a
class or panel of judges.
USE
OF CELLULAR TELEPHONES
TO RECORD CLASSES
SANCTIONS FOR NON-COMPLIANCE
POLICY
Beginning in January 2007, students may NOT
WITH THE
use cellular phones and/or multimedia/mobile
Students: A student who is found in breach of
devices to record classes or any part of classes
this policy may be asked to remove him/herself
without the express permission of the instruc-
for the remainder of the class in accordance
tor. Such prohibition of recording includes lec-
with Ordinance 14.
tures, class presentations, assignments, tutorial
lessons and test/examination answers and/or
Lecturers: Students should report a lecturer’s
solutions.
persistent interruption of classes/instruction by
201
POLICY GOVERNING
THE
USE
OF
CELLULAR PHONES
personal cellular telephone calls to their Head
of School for action, in accordance with disciplinary measures outlined under Ordinance 15.
EXCEPTIONS
TO THIS
POLICY
AND
M U LT I M E D I A / M O B I L E D E V I C E S
requires constant contact, his/her cellular
phone/mobile device may be kept on
“Discreet” mode.
In the latter case, the student should inform the
instructor and seek his/her permission before
The policy will not apply in the following
the beginning of the class. The instructor will
circumstances:
notify the class of the possibility of the interrup-
•
tion at the beginning of the class. In the event
•
202
Where students are using mobile technology to make class presentations or to
connect with external sites as part of class
assignments;
of a call, the student/staff member will excuse
him/herself, with a minimum of disruption to
the class, to answer the emergency call.
Where a student or member of staff is
experiencing a personal emergency that
UNIVERSITY
OF
2015–2016
POLICY AND PROCEDURES FOR HANDLING
STUDENT COMPLAINTS
(Under Review)
THE UNIVERSIT Y’S COMMITMENT
commitments and student rights are declared in
the Undergraduate Student Charter, July 2005.
The University of Technology, Jamaica is
UTech endeavours to handle complaints in a
committed to:
i.
delivering high quality service and encourages its students to say where there is
i.
encourages informal conciliation;
cause for concern and a case for
ii.
is fair and efficient;
improvement
ii.
way that:
iii. treats complaints with appropriate serious-
providing a learning and working environment in which complaints are responded
ness, empathy and confidentiality;
iv.
facilitates early resolution; and
v.
allows the University, in whole or in part, to
to promptly and with minimum distress
and maximum protection to all parties
benefit from the experience.
iii. ethical and responsible management,
transparency in its decision-making
W H AT
processes, and a visible, accessible and
A complaint is a statement expressing dissatis-
fair complaints process.
faction, made to a member of staff, academic or
IS A
COMPLAINT?
The University views students’ complaints as
non-academic, or any other person in authority
providing an opportunity to review and
at UTech, that requires action or response. The
improve its policies and practices, and also to
person making the complaint (“the com-
gain insight into student satisfaction levels.
plainant”) will have to be identified to the person complained about (“the respondent”).
It is expected that in raising possible issues of
complaint, students themselves have observed
Feedback from students about administrative
their obligations as members of the University,
and academic programs and services offered by
through meeting their academic commitments
the University is encouraged, and would not
and a level of general behaviour that is in con-
normally be viewed as a complaint unless spe-
cert with the University’s regulations or reason-
cific redress was requested. In some cases, how-
able consideration for others. The University’s
ever, students may feel that they have
203
POLICY
AND
PROCEDURES
FOR
HANDLING STUDENT COMPLAINTS
experienced unreasonable treatment, disad-
SCOPE
vantage or distress, about which they want to
STUDENT COMPLAINTS
complain officially.
RESPONSIBILITIES
STUDENTS
OF THE
POLICY
ON
HANDLING
This policy applies to all aspects of a student’s
OF
S TA F F
AND
educational experience at UTech. Students
may make a complaint about any of the
following:
Designated officers are responsible for dealing
appropriately with complaints and managing
the resolution process, in keeping with the Uni-
Other students of the University
ii.
Academic, administrative staff and support
versity’s complaint handling policies and proce-
staff (including continuing, contract, sub-
dures. They are also responsible for ensuring
contract or casual, visiting appointments,
that staff and students involved in the com-
guest lecturers)
plaint resolution process understand their
iii. Visitors to the University
rights and responsibilities in relation to this
iv.
policy.
contribute to the achievement of a productive,
safe, equitable and harmonious study and work
environment at UTech. In particular, students
and staff have a responsibility to:
i.
participate in the complaint resolution
process in good faith;
ii.
external programme of study such as
work experience, industrial or clinical
placements, continuing education or
exchanges.
Students may make a complaint about any
matter, which relates to their programme of
study at UTech, even if the incident, which is
the basis of the complaint, did not occur on
co-operate fully in any investigation
campus. The scope of this policy includes inci-
process;
dents arising from field trips, external place-
iii. assist the person handling the complaint in
iv.
People external to UTech with whom
students interact as part of an approved
Students and staff have a responsibility to
204
i.
ments, exchanges, UTech social functions, or
reaching satisfactory resolution wherever
distance education courses.
possible, and avoid complaining about the
Students are encouraged to raise their com-
same matter to several different units or
plaint in the first instance directly with the per-
individuals at the same time;
son concerned. This is appropriate in matters
avoid making complaints or counter-
where the student feels comfortable with mak-
complaints with mischievous or malicious
ing a direct approach, or where the complaint
intent.
does not relate to allegations of unlawful
UNIVERSITY
OF
2015–2016
POLICY
AND
PROCEDURES
FOR
behaviour (e.g. assault, harassment, or
viii. Students should be aware that if the mat-
corruption).
ter has been lodged initially at an inappro-
Where it is not appropriate for students to raise
priate level of authority, it might take
the issue directly with the other person/s, they
longer to respond to the complaint.
can make a complaint to the appropriate UTech
ix. The appropriate officer will ensure that
officer:
s/he has no conflict of interest or bias in
i.
In a Faculty, the appropriate officer may be
relation to any party to the complaint, and
the Programme Director, Head of Depart-
that there is no perception by the parties
ment, Head of School, Faculty Administra-
that s/he has a conflict of interest or bias.
x.
tor or Dean.
ii.
If the person in authority does not believe
If the complaint relates to an administra-
s/he can handle the complaint in an impar-
tive unit, the appropriate officer would nor-
tial way, s/he will exclude her/himself from
mally be the Head of the Unit.
the process, and refer the matter to her/his
supervisor.
iii. No complaint will be pre-judged.
xi. If one of the parties to the complaint
iv.
The appropriate officer has a responsibility
to respond to complaints within a reasonable timeframe.
v.
believes that the person in authority has a
conflict of interest or bias, s/he should refer
the matter to that person’s supervisor.
Complaints will be responded to as quickly
as possible in the circumstances, and complainants will be advised of the proposed
timeframe for resolution.
xii. Confidentiality will be respected wherever
possible within the constraints of the need
to fully investigate the complaint, and matters pertaining to the complaint will not be
vi. Unless a complaint is unusually complex or
discussed beyond the parties to the com-
involves allegations of misconduct, the
plaint and staff involved in resolving the
University will achieve resolution of a
complaint.
complaint within 4 weeks of the complaint
being lodged with the appropriate person
in authority.
xiii. Resolution of the complaint will usually
take into account the preferred process of
resolution of the person who made the
vii. If it is not possible to achieve resolution
complaint. However, there may be
within this timeframe the complainant will
instances where a complaint is of such a
be advised of this, and will be kept
serious nature that formal action is
informed of the progress of the matter.
required that is beyond the wishes of the
205
POLICY
AND
PROCEDURES
FOR
complainant – e.g., when a complaint
S TA G E 1 : D I R E C T A P P R O A C H
raises or relates to allegations of unlawful
behaviour or corruption, or when the University’s duty of care to staff or students
may be compromised if no action is taken.
If a student has a complaint and feels comfortable to approach the individual who is directly
responsible for the situation, s/he may do so. If
s/he is satisfied with the response, no further
DEFINITION
OF
A P P R O P R I AT E O F F I C E R S
The following persons are designated as appropriate officers and are empowered to act in
action will be taken.
S TA G E 2 : C O M P L A I N T
OFFICER
TO
A P P R O P R I AT E
accordance with Ordinance 1999/14 in relation
to students’ complaints within their area of
If the student is not satisfied with the response
responsibility:
or feels that s/he cannot approach the individ-
•
•
•
•
•
•
•
•
•
•
•
ual directly, s/he should raise her/his complaint
President
with the appropriate officer concerned.
Deputy President
Vice Presidents
If the student is satisfied with the response no
Deans/Vice Deans
further action will be taken.
Heads of School/Departments
University Librarian
S TA G E 3 : C O M P L A I N T
AND COUNCIL
TO THE
REGISTRAR
Directors (Administrative)
Snr./Assistant Registrars
If the student is not satisfied with the response
Resident Managers
by the appropriate officer, s/he may submit the
Any person acting in the above capacity
complaint to the Registrar who will investigate
Any other person so designated by the
Registrar of the University.
the matter.
If the student is not satisfied with the outcome,
s/he may appeal to the Council through the
PROCEDURE
FOR MAKING A
COMPLAINT
A record must be kept of all actions taken to
resolve a complaint at each stage of the process
Registrar.
The Council will deal with the complaint as it
sees fit. The Council’s decision is final.
and should be recorded on the Student Complaint form in instances where the matter is
The procedure for making a complaint is sum-
being referred to the Registrar.
marised in Appendix I: Procedures for making a
Complaint: A Summary for Students (page 214).
206
UNIVERSITY
OF
2015–2016
POLICY
AND
PROCEDURES
SOME POSSIBLE OUTCOMES
STUDENT COMPLAINT
FOR
OF A
N OT I F I C AT I O N
OF
OUTCOME
Students will receive written advice of the outi.
ii.
Through the resolution process, the stu-
come of their complaint. The outcome will be in
dent gains a better understanding of the
keeping with the seriousness of the incident,
situation so that his/her concerns are
which was the basis of the complaint, and out-
addressed.
comes will be applied consistently across the
A mutually acceptable resolution is
University.
reached through conciliation or mediation.
iii. The student receives an apology, and/or
iv.
v.
D O C U M E N TAT I O N
the issue or behaviour that was the basis of
All documentation relating to complaints will
his/her complaint is modified.
be kept strictly confidential and will not be
In some cases, the complaint cannot be
accessible to anyone who is not directly
substantiated and no further action will
involved in handling the complaint. Any mate-
result.
rial about the outcome of the complaint will be
In more serious cases, the University’s
formal disciplinary processes will be
invoked. Any disciplinary action will be
placed on the appropriate student’s file.
R E L AT I O N S H I P
POLICIES
TO OTHER
UTECH
undertaken in accordance with the
processes prescribed in relevant Industrial
Agreements (for staff ) or Ordinance
1999/14 (for students). Formal warnings
about inappropriate behaviour are a common outcome in the first instance, unless
This policy does not over-ride the established
administrative or appeal procedures which
would normally be followed in relation to academic matters; e.g., appeals against assessment
grades, exclusion, etc.
the behaviour is of a very serious nature
(for example, involving repeated incidents
of inappropriate behaviour or serious
breaches of the University’s Regulations,
Policies, etc.). The most serious breaches
may result in expulsion (for students) or
dismissal (for staff ).
207
PROCEDURES FOR MAKING COMPLAINTS: A SUMMARY FOR STUDENTS
No
208
UNIVERSITY
OF
2015–2016
RE-DO EXAMINATION
AND PR OCEDURES
POLICIES
(Under Review)
uisite for another module, he/she will be
required to pass the module that was failed
before registering for the requisite module.
SEMESTERISED AND NONSEMESTERISED STUDENTS
1.
2.
A student who fails a module must redo
that module or do an equivalent module
that is approved by the College/Faculty.
To redo a module means to register for the
module, attend classes, complete all
coursework assignments, and sit the endof-module final examination, if applicable.
3.
Only currently registered students of the
University are eligible to redo modules.
4.
Opportunities for redoing a module may
be available during Semester 1, Semester 2
or the Summer Session in a given academic
year. Students should confirm with the
College/Faculty that is responsible for the
module to determine when it will be
offered.
5.
Except for extenuating circumstances (See
Regulation 4), students are required to sit
the final examination in the same academic session that he/she registered to
re-do the module.
SEMESTERISED STUDENTS
6.
Enrolment and payment to redo modules
must be done during the registration
periods by selecting the modules online.
7.
If a student fails a module that is a prereq-
8.
Redo fees are non-transferable from one
academic session to another, but are
refundable for modules dropped within
the Add/Drop period (See the Add Drop
Policy and Procedures).
9.
Processes relating to redoing a module
shall be consistent with Regulation 3,
Regulation 4, and the Add/Drop Policy
and Procedures.
NON-SEMESTERISED STUDENTS
10. Processes for redoing modules shall be
consistent with Regulation 3 and Regulation 4.
11. Non-semesterised students are required to
register to re-do modules by completing the
Redo Registration form, and then submitting
the completed form to the Admissions Office.
Payment to redo modules must be made during the payment periods specified under Significant Dates in the Student Handbook and
other official publications.
12. Redo fees are non transferable from one
academic session. Students, however, may
request permission to withdraw from the
module as per Regulation 3.
209
TRANSFER CREDIT AND EXEMPTION POLICY
1.0
TRANSFER CREDITS
A transfer credit is one earned for a module suc-
1.1
a.
Transfer credits will be awarded based on
the nature, level, content and comparability of the module to that offered by the
University.
b.
For the equivalent number of credits to be
granted, at least 80% of the content of the
module syllabus should be equivalent to
that offered at the University.
c.
Where there is not an exact module equivalent and the module is acceptable for
undergraduate credit in a specific discipline, the module may be used to fulfil University/specialization/technical elective
requirements upon approval by the appropriate Faculty/College.
d.
The credit transferred must be appropriate
and applicable to the educational goals of
the course of study.
cessfully pursued at an approved tertiary institution and deemed equivalent to one in a
UTech undergraduate course of study. No
grades are issued for these credits, but the
credit counts toward completion of the course
of study. Transfer credits, therefore, are not calculated in the Grade Point Average (GPA), but
will appear on the student’s academic record as
Transfer Credit and to fulfil requirements for
graduation.
Only official transcripts from other institutions
may be used to evaluate and/or award credit.
To be eligible for evaluation, the grade for the
MO D U L E E Q U I VA L E N C I E S
module must appear on the official transcript
from the institution. New students must
request that an official transcript from all previously attended institutions be mailed to the
1.2
Office of the Registrar. Eligibility for credit
towards a module does not guarantee
The maximum number of credits that may
be transferred from other institutions is
fifty percent (50%) of the number of
credits required for graduation, and the
remaining credits should include at least
60% of levels 3 and 4 modules.
b.
The number of transfer credits may affect
eligibility for certain classes of awards. To
Modules used as a basis for matriculation are
not recorded as transfer credits, and they do
not form part of the University’s record of the
210
UNIVERSITY
OF
FOR A
a.
admission to that course of study.
student’s academic performance.
TRANSFER CREDIT LIMIT
COURSE OF STUDY
2015–2016
TRANSFER CREDIT
AND
be awarded a first class or upper second
class honours degree, transfer students
must complete at least 80% or 70%, respectively, of the full course of study at UTech.
c.
Where a student is being transferred from
one UTech course of study to another
closely related course, limits on the
number of credits may be waived at the
discretion of the Programme Director.
d.
Students may only apply for transfer credits
that are relevant to their course of study.
1.3
a.
b.
ACC E P TA B I L I T Y
OF
MODULES
To be eligible for credit transfer, a module
must have been completed within seven
years (normally based on time of exit from
the relevant Course of Study) prior to the
year of application for credit. This is also
applicable for modules transferred within
UTech courses of study or modules that
have been banked by Occasional Students.
A lower time-limit for eligibility may be set
by the Faculty/College for modules where
the state of knowledge changes rapidly.
A minimum grade of C (UTech’s grading
system) is required for credit transfer of
modules taken in undergraduate degree
courses of study. Individual Schools/Departments have discretion to adopt a higher
minimum grade where appropriate, such as
in core modules. Performance designations
other than letter or percentage grades are
not acceptable for transfer credit.
c.
Credit will not be granted for the research
component of a degree or diploma.
d.
The transfer of credits is done upon admis-
EXEMPTION POLICY
sion and is a one-off exercise. No subsequent transfer of credits will be undertaken
during the course of the admittee’s study.
e.
1.4
Where a current student, including one
from a UTech franchise programme, is
transferring from one Course of Study to
another, the C-grade may be transferred,
based on the nature of the Course of Study
to which the transfer is being requested.
APPEAL OF TRANSFERABILITY
MO D U L E E Q U I VA L E N C I E S
OF
Students who wish to appeal the outcome of a
transfer credit application may request a review
of the decision by applying in writing to the
Registrar. When making an appeal, students
must provide supporting documentation
(which includes syllabus, module description,
examination paper, etc.) before any consideration can be made.
1.5
PROCEDURE
a.
An applicant should complete the Application for Transfer Credit form, and enter the
details of the modules for which he/she
wishes to be evaluated.
b.
Attach supporting documentation
(detailed module outline/description,
syllabus, examination papers, transcript,
etc.) for each module the Applicant wishes
to evaluate. The Applicant may also be
requested to attend an interview.
c.
Have an official transcript from each transfer institution mailed directly to the Office
of the Registrar at least four (4) weeks prior
to the start of the semester in which the
211
TRANSFER CREDIT
AND
Applicant will be enrolled. Exceptional
cases that cannot meet the four-week
deadline should be referred to the Registrar, through the Head of School, for
consideration.
d.
e.
f.
The appropriate Subject Leader/Programme Director/Module Coordinator will
evaluate the application two (2) weeks prior
to the start of the first week of classes.
The Head of School/Department then
approves the form and submits it to the
Senior Assistant Registrar, Academic Services within one week of the start of the
semester for directing changes to the
Applicant’s diet, i.e, a transfer credit to be
entered in the Applicants diet on EAS.
Once the evaluation is complete the Applicant will be notified in writing by the
respective Faculty/College (of the result of
the evaluation) by the end of the first week
of classes.
Students are strongly advised to apply for transfer credits as soon as they have confirmed their
Offer of Acceptance. Students must continue
attending classes until the transfer is granted
and, where required, complete all assignments
until the transfer is confirmed.
All transcripts and other documents filed in
support of a transfer credit request become
the property of UTech.
2.0
ule, and/or (b) the award of credits for equivalent module successfully pursued at an
approved institution, which were not considered during the initial application to the course
of study. Students will be assigned a grade of
EXEM for exemption, which will not be calculated in the GPA.
Exemption, however, needs to be based on a
balance between recognising the importance
of accrediting prior learning and ensuring that
students granted exemption from a module
can prove that they have the knowledge, skills
and competencies which form the objectives of
that course of study.
2.1
UNIVERSITY
OF
BASIS
OF
EXEMPTION
a.
Exemption from modules may be granted
through prior learning assessment (PLA) or
by taking a qualifying exam.
b.
Seminars, workshops, training programmes, relevant and related work experience acquired in industry, and other
formal learning experiences provided by
non-accredited institutions may be eligible
for consideration in the evaluation process,
upon receipt of documentary
evidence.
2.2
D O C U M E N TAT I O N
MODULES
OF
EXEMPTED
a.
An exemption will be recorded on the
student’s transcript and will include the
number of credits recognised.
b.
Academic credits gained through the PLA
system will appear on the transcript as ‘PA.’
c.
Exempted modules will not be included in
EXEMPTION
An exemption is (a) the award of credits for
workplace or professionally certified experience
where the learning outcomes are deemed
equivalent to those prescribed in a UTech mod-
212
EXEMPTION POLICY
2015–2016
TRANSFER CREDIT
AND
EXEMPTION POLICY
tion is being sought. If the request for
exemption is based on related work experience in industry, also submit verification letter with job description attached. Further, if
the student is the proprietor of the business
in which the experience is gained, he/she
must submit supporting documentation that
has been notarised.
the GPA; however, the number of exemptions may affect the class of award.
2. 3
CREDIT LIMIT
AND
A C C E P TA B I L I T Y
a.
Students are expected to complete at least
fifty percent (50%) of the course of study as
registered students of the University, including 60% of levels 3 and 4 modules, to receive
a University award.
b.
A student will only be allowed one (1)
exemption from a Co-operative Education
module in any course of study.
c.
To be eligible for exemption, a module must
have been completed within five years prior
to the year of application for module exemption, in a UTech course of study or at another
approved/accredited tertiary institution.
d.
The related work experience in industry must
be acquired for a period of time as specified
by the respective School.
2.4
FEES TO BE PAID FOR EXEMPTED MODULES
c.
The appropriate Subject Leader/Programme
Director/Module Coordinator will evaluate the
application (for comparability of the
quality/suitability of the experience/module).
For work-related experience, the Programme
Director must obtain the endorsement and signature from the School’s Cooperative Education
Coordinator.
d.
The School/Department may also request
that the student takes a Challenge Examination or attend an interview before
arriving at a final decision.
e.
The Faculty/College Student Affairs Office will
inform the student in writing of the result of
the evaluation by the end of the fourth week
of classes. If exemption is granted, the student is not required to complete the
Add/Drop form unless he/she wishes to add
other module(s).
University policy applies.
2.5
a.
b.
PROCEDURE
Complete the Application for Module Exemption form, which is available in the
Faculty/College Student Affairs Office.
Exemption for service modules must be done
on a separate form.
Submit the completed form(s) to the Faculty/College Student Affairs Office along with
all supporting documentation (including
module description, transcript, syllabus, and
statement of achievement and level
achieved) no later than two (2) weeks prior to
the start of the semester in which the exemp-
Note:
a.
It is advisable to submit application for
exemption before the start of the semester in
which the module is being offered. Otherwise, a student may not be able to add other
module(s) until the next semester.
b.
Students are expected to attend all classes
(where required) and complete all assignments until the exemption is confirmed.
213
p
UNIVERITY OF TECHNOLOGY, JAMAICA
OFFICE OF THE REGISTRAR
APPLICATION FOR TRANSFER CREDIT
(For modules successfully completed at the tertiary level)
Submit this form to the College/Faculty Student Affairs Office
Please complete the form in TRIPLICATE, typing or printing all information in BLOCK LETTERS.
NAME: __________________________________________________________ ID No.: _______________________
ADDRESS:______________________________________________________ PHONE: ______________________
FACULTY/COLLEGE:__________________ SCHOOL/DEPT.: ______________ DIVISION: ____________________
ACADEMIC YEAR: ____________ COURSE CODE: _______________ EMAIL: _____________________________
Code
Institution/
Year
Name
Code
Denied
Name
Equivalent Modules in Current
UTech Course of Study
Approved
Modules Taken in Other Courses of Study
DOCUMENTS ATTACHED: (Please tick the appropriate box)
Syllabus Module Outline/Description
Other, please specify: __________________________________
Student's Signature ____________________________________________________ Date__________________
Retain a copy for your own record
___________ _________________________
College/Faculty Official Stamp/Date Received
FOR OFFICE USE ONLY:
Date received______________________________
Documentation complete : Yes ( ) No ( ) Initials__________
Evaluator’s (PD/SL/MC) Recommendation___________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
214
Evaluator’s Name: ___________________________________
Signature: ________________________ Date: ___________
HOS/D Name: _______________________________________
Signature: ________________________ Date: ___________
Asst. Registrar's Name: _______________________________
Signature: ________________________ Date: __________
UNIVERSITY
OF
2015–2016
OFFICE OF THE REGISTRAR
APPLICATION FOR MODULE EXEMPTION
Submit this form to the College/Faculty Student Affairs Office
Please complete the form in TRIPLICATE, typing or printing all information in BLOCK LETTERS.
NAME: ___________________________________________________________
ID No.: ________________
FACULTY/COLLEGE: _________________SCHOOL/DEPARTMENT: _________________DIVISION: ______________
COURSE OF STUDY: ________________________________________
GROUP/LEVEL: _________________
`
ACADEMIC YEAR: ___________________ SEMESTER: __________________ EMAIL: _________________________
I hereby apply for exemption from the following module(s) in my course of study:
DECISION
(To be completed by Subject
Leader/PD /HOD of module)
Code
Denied
Credits
Name
Approved
MODULE
Comments & Signature
"%"'( $#"!%#$+ #$$$"$%$$,
(Please tick the appropriate box)
"#" $ "$$
""## "$
%#" $/#0 )%#.%%$
* )"-#"$
$$"
&$#
-111111111111111111111111111111111111111111111111111111111111111111111111
Retain a copy for your own record
______________________________________
College/Faculty Official Stamp/Date Received
!"
((((((((((((((((((((("&'&'
Fee Payments Completed: Yes ( ) No ( )
(((((((
Evaluator’s (PD/SL/MC) Recommendation"&' &'((((((((((((((((((((((((
(((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((
$"((((((((((((((((((((((((("(((((((((((((((((((((((((((((((((
%"((((((((((((((((((((((((((((("(((((((((((((((((((((((((((((((((
#)"((((((((((((((((((((("(((((((((((((((((((((((((((((((((
215
CHANGE OF GRADE POLICY
INTRODUCTION
The purpose of the Change of Grade Policy is
to ensure that the final grade assigned to a
student is fair and unprejudiced, and is based
upon a marking scheme that is professionally
acceptable.
The method of assessment and grading scheme
shall be submitted to all students, in writing, at
the beginning of the academic period in which
the module is to be delivered. Any subsequent
change in assessment procedure must be
approved by the College/Faculty Curriculum
Committee and communicated to the students
by the middle of the semester or summer session.
Change of grade is normally initiated by the
lecturer/module coordinator or reviewer. Valid
reasons for considering grade changes are:
•
•
•
•
•
•
•
Incorrect grade entry
Miscalculation of grades
Lost script
Omission of assessment components
completed by students on time
Late submission authorized by the
College/Faculty Board of Examiners
Failure to follow grading procedure
Review of assessment component following grade appeal by student.
In order for a student to receive a grade change,
216
UNIVERSITY
OF
a "Change of Grade" form must be completed
and signed by the lecturer/module coordinator
or by the reviewer. The form must then be verified by the Programme Director, and then
approved by the Head of the School responsible for the module, on behalf of the
College/Faculty Board of Examiners. The form is
then submitted to the College/Faculty Administrator’s Office for processing on behalf of the
Academic Board (Registrar) and a report submitted to the Dean in charge of academic
affairs. If a mistake has been made for a whole
class or a significant portion of the class, a special group request letter may be made to the
Dean and copied to the Head of School.
GRADE APPEAL
Students have the right to appeal the final
grade assigned to a module. Before appealing
the final grade, the student should first discuss
the matter with the lecturer, then with the Programme Director if there is no resolution with
the lecturer.
A student who is still dissatisfied with the outcome may submit a written request (using the
appeal form available at the Student Affairs
Office) to the Academic Board, through the
Head of School in which the module was
taught, within 10 working days after the validation of the final module grade. It is incumbent
on the student to submit along with the
2015–2016
CHANGE
OF
GRADE POLICY
request any documentation/evidence which
he/she believes can justify the appeal. The
following are justifications for grade appeal:
Before completing this form, first discuss the
matter with the lecturer, and then with your
Programme Director if there is no resolution.
•
The grade was assigned in a manner not
consistent with the standards and procedures specified in the syllabus or communicated (orally or written) by the lecturer to
the class.
1.
An application fee (attachment of original
receipt) must accompany this form. The
fee will be refunded only if the final letter
grade is raised.
2.
•
Evidence of procedural or other
irregularities in the conduct of the
examination/assessment.
A separate form must be submitted for
each module to be reviewed.
3.
The application form must be submitted to
the Student Affairs Office of the Faculty
that is responsible for the delivery of the
module, within two weeks after the publication of the final letter grade.
4.
All documentation/evidence to support
the review must be submitted with this
application.
5.
Allow at least four weeks for a reply by the
Head of School or Vice Dean.
6.
Reasons for justifying why a grade should
be reviewed include:
•
Evidence of mistakes in calculating or
recording individual assessment components.
•
The grade awarded was based upon personal reason(s) unrelated to the lecturer's
professional evaluation of the academic
performance of the student.
The appeal form must be accompanied by a
receipt as evidence that the student has paid
the review fee in accordance with current University rates. The fee will only be refunded if the
letter grade is raised. The review process can
take up to four weeks, and the student will be
informed in writing of the result by the College/Faculty Office.
The reviewer (external to the programme) will
consider whether the grade was determined in
a fair and appropriate manner, in accordance to
the marking scheme and in comparison to the
standard applied to other students, and report
to the Head of School using the appeal form
that was completed by the student. If a change
in the mark (score) or grade is to be done, the
Change of Grade Form shall be accompanied
with the Appeal Form.
a.
The grade was assigned in a manner
not consistent with the standards and
procedures specified in the syllabus
or communicated (orally or written)
by the lecturer to the class.
b.
Evidence of procedural or other irregularities in the conduct of the examination.
c.
Evidence of mistakes in calculating
or recording individual components.
d.
The module grade was based upon
personal reason(s) unrelated to the
lecturer’s professional evaluation of
the academic performance of the
student.
217
218
UNIVERSITY
OF
2015–2016
SECTION J
A D D I T I O N A L I N F O R M AT I O N
219
O T H E R F R E Q U E N T LY A S K E D Q U E S T I O N S ( FA Q ’ s )
1.
HOW
DO
I
TA K E A B R E A K F R O M
5.
MY STUDIES?
1.
2.
AS
A Y E A R LO N G S T U D E N T W H E N D O
I
REGISTER FOR A RE-DO?
Complete a CSAAC/FSAAC form for a leave
In order to register for a Re-do you must have
of absence or withdrawal.
already registered as a student of the University
Submit to the Students Relations Office,
in the periods indicated in 4 above.
Student Services Building.
Note: Normally, approval is given for only one
year. This time period will be excluded from the
calculation of the time taken to complete your
The dates are indicated in the Significant Dates
section of the Handbook.
6.
WHEN
ARE RE-DO EXAMS OFFERED?
During semester 1, semester 2 and summer
programme.
session examinations.
2.
HOW
MUCH TIME DO
I
H AV E T O
C O M P L E T E M Y C O U R S E O F S T U DY ?
7.
W H AT
The maximum time frame is the prescribed
1.
Notify your Head of School as soon as
time frame (stated duration of the course of
study) plus 2 years.
3.
1.
2.
4.
220
IF
I
MISS AN EXAM?
possible.
2.
If it was due to illness, submit a medical
W H AT I S T H E P R O C E D U R E F O R R E - E N T E R I N G
T H E U N I V E R S I T Y / A C O U R S E O F S T U DY
AFTER A PERIOD OF ABSENCE?
certificate within 5 working days of the
Complete the Application for Re-admission
zero.
missed exam to the Health Centre Administrator. Otherwise, you will be assigned a
form.
3.
Submit to the Admissions Office.
8.
WHEN DO I REGISTER
UNIVERSITY?
Missed exams will be recorded as a failure.
W H AT
DO
I
NEED IN ORDER TO SIT
AN END-OF-SEMESTER AND SUMMER
AS A STUDENT OF THE
S E S S I O N E X A M I N AT I O N S ?
Registration takes place 3 times per year –
1.
Examination card
Semester 1, July-August, Semester 2, January
2.
Valid UTech ID card
and Summer session,
3.
Financial clearance.
UNIVERSITY
OF
2015–2016
OT H E R F R E Q U E N T LY A S K E D Q U E S T I O N S
9.
WHEN
15 . H O W
A R E E X A M I N AT I O N C A R D S
DISTRIBUTED?
1.
2.
versity exam session. Dates are indicated in the
Significant Dates section of the Handbook.
10 . H O W
DO
I
REPL ACE MY
Pay the $200 fee at Accounts Receivable.
2.
Submit your receipt to the Examinations
Centre, Main Administration Building.
Complete the Application for Grade
Pay the $650 per credit fee at Accounts
3.
Submit the form and receipt to your
College/Faculty/School office.
The submission of the form and receipt should
take place during the 2-week period following
the posting of results.
16. H O W
1 1. W H E R E
DO
I
O B TA I N M Y E X A M R E S U LT S ?
A P P LY F O R A G R A D E R E V I E W ?
Receivable.
EXAM CARD?
1.
I
Review form.
Cards are distributed at designated times during the weeks preceding the start of each Uni-
DO
1.
On eVision
DO
I
EFFECT A TRANSFER?
Complete the Request for Transfer form,
in triplicate. The form is available in your
College/Faculty/School office.
1 2. W I T H
WHOM DO
I
SPEAK REGARDING
OMISSION OF MODULES FROM MY DIET?
2.
Submit to your current Head of School
before July 31.
You may speak with the Student Affairs Assistant in your College/Faculty/School office.
Note: Transfers are not automatic and will be
influenced by a variety of factors including your
1 3. C A N I
RE-DO A MODULE WITHOUT
AT T E N D I N G C L A S S E S ?
qualifications, academic status, aptitude for the
discipline and space availability.
No. You must redo the module, i.e., register
for the failed module, attend classes, complete
17 . H O W D O I A P P LY F O R A N A C A D E M I C
R E C O R D ( T R A N S C R I P T )?
all the coursework and sit the final exam if
An academic record is a document that
applicable.
contains passed or failed modules taken by
14 . U N D E R
W H AT C O N D I T I O N S M AY
I
O B TA I N A
GRADE REVIEW?
a student and any certification earned.
1.
Complete the Transcript/Statement/Status
You may obtain a grade review only if there
Letter form available from the Student
were extenuating circumstances not known to
Records Office, Administration Building or
the examiners, or evidence of irregularities in
download from our website, at
the conduct of the examination.
www.utechjamaica.edu.jm.
221
OT H E R F R E Q U E N T LY A S K E D Q U E S T I O N S
2.
Fees for Transcript/Statement -$1000,
be effected after a student has left the
Status letter- $700; and all Express docu-
University.
ments cost $1500. Payments can be made
at any Paymaster or Bill Express. This facility
is only for persons who started 2001 to
present. Applicants who started between
19 . H O W
I
REPL ACE MY
ID
CARD?
1.
Pay the $1,000 fee at Accounts Receivable.
2.
Take the receipt to the Admissions Office,
1958 and 2000 will make payment at
which will make arrangements with
Accounts Department, UTech.
the Safety & Security Department for a
replacement.
No refund will be accommodated for any
transaction done..
3.
DO
Submit the form to the Student Record
20. H O W D O I C O R R E C T
A N ID C A R D ?
1.
Office.
I N F O R M AT I O N O N
Report the matter to the Admissions Office,
which will make arrangements with the
Please note: Online fee payment is not
Safety & Security Deparment for a replace-
available.
18 . H O W
1.
ment card to be done.
DO
I
A P P LY F O R A C H A N G E O F N A M E ?
Complete a Change of Information form
21. H O W
1.
222
I
P R E PA R E F O R G R A D U AT I O N ?
Complete the Application to Graduate
form.
available at the front desk of the Student
Records Office, Administration Building, by
DO
2.
Register to attend the ceremony during
August 31 for the current academic year.
the period indicated in the section on
Important Note: A name change cannot
Significant Dates (page 10).
I M P O R TA N T C O N TA C T N U M B E R S
Kingston Campus
Arthur Wint Drive
754-7347
Main Campus (Papine)
927-1680-8
Slipe Pen Road
948-9057/948-8784
UTech Academy
970-5087
UTech/JIM School of Advanced Management
927-5857/927-9704
Dean
970-5316
Vice Dean
970-5511
Caribbean School of Nursing
ext. 3469
School of Allied Health & Wellness
970-5850
School of Pharmacy
970-5311
970-5312
Student Affairs Assistant
970-5314 ext. 3795
Joint Colleges of Medicine, Oral Health and Veterinary Sciences
Dean
754-7347/908-3440
School of Public Health and Health Technology (Slipe Road)
948-8784/948-9057
College of Oral Health
754-7347/908-3440
Faculty of The Built Environment
Dean
970-5257/56
School of Building & Land Management
970-5333/5
Caribbean School of Architecture
970-5355-7
223
I M P O R TA N T CO N TAC T N U M B E R S
970-5284
970-5335/5355
College of Business and Management
Dean
970-5140
Associate Dean
970-3375
UTech/JIM
927-5857
970-5369
School of Hospitality & Tourism Management
970-5430
Joan Duncan School of Entrepreneurship Ethics and Leadership
970-5623
970-5367
Student Affairs Assistants (SOBA)
970-5110/5126/5108
Student Affairs Assistants (SHTM)
970-5431/5433-4
Student Affairs Assistants (JDSEEL)
970-5623
Faculty of Education & Liberal Studies
Dean
927-1612/970-5419–20
Vice Dean
970-5453
School of Humanities & Social Sciences
970-5407/970-5447
School of Technical & Vocational Education
970-5403
970-5418/970-5467
Student Affairs Assistants
970-5423/5182/2597
Faculty of Engineering & Computing
224
Dean
970-5166
Vice Dean
970-5158
School of Computing & Information Technology
970-5160
School of Engineering
970-5220/970-5244
970-5295
970-5163/5044/5153/5246/5165
UNIVERSITY
OF
2015–2016
Faculty of Law
Dean
970-5238
970-5530
970-5530/5531/5238
Faculty of Science & Sport
Dean
970-5860/5866
Centre for Science-based Research, Entrepreneurship
and Continuing Studies
970-5871
School of Mathematics & Statistics
970-5872
School of Natural & Applied Sciences
970-5287
Caribbean School of Sport Sciences
970-5869
970-5864
970-5860
University of Technology, Jamaica, West
Dome Street, Montego Bay
UTech School of Nursing
971-8332/1229
Trelawny Multi-purpose Stadium
970-5087/809-1712
The Manse, Falmouth
617-3309
Administration
President
927-1680 ext. 2066
Deputy President
927-1680 ext. 2032
Principal, UTech West
617-3309
Registrar
970-5035-6
Senior Assistant Registrar – Academic Services
970-5255
Assistant Registrar – Student Services
970-5280/970-5193
Accommodation Office
970-5191/970-5262
Admissions & Enrolment Management
970-5014/832-6193
Career and Placement Office
970-5030
225
Administration (cont’d)
226
Counsellor
970-5460/5469/5028
Examinations
970-5000
International Students’ Coordinator
970-5179/970-5194
Office of the Customer Service Advocate
Toll free 1-888-991-5130
Student Records Office
970-5020
Student Relations Office
970-5008/2359
Technology Innovation Centre
970-5505/5501
Accounts, Receivables
970-5057
Alumni Relations
970-5468
Cheque Disbursement
970-5013
Continuing Education, Open & Distance Learning
970-5037
Corporate Communications
970-5299
Culture & the Arts
970-5201
Drug Information Service
970-5304
Enterprise Applications Systems
970-5266
Finance & Business Services
970-5061
Financial Aid/Scholarship Office
970-5192/5219
Health Services Management
970-5459
Housekeeping Administrator
970-5455
Language Technology & Research Centre
970-5012/5407
Library
970-5385/5386
Office of Intellectual Property
970-5576
Printery
970-5157
Safety & Security Office
970-5552/970-5221/5559
Sports & Physical Education
970-5096
Student Recruitment Officer
970-5075
Students’ Union
970-5223/5286
Technology & Information Management
970-5196
UNIVERSITY
OF
2015–2016
Resident Managers
Farquharson Hall
927-1680 – exts. 2469/2010
927-1680 – exts. 2142/2102
Hall A
927-1680 – exts. 2476/2134
Hall B
927-1680 – exts. 2495/3204
Hall E
927-1680 – exts. 2488
Hall F
927-1680 – exts. 2487/2134
Garvey Hall
927-1680 – exts. 3577/2287
Hall Extensions
Hall A
927-1680 – exts. 2477/2478-9/2520
Hall B
927-1680 – exts. 2494/2496-7
Hall E
927-1680 – exts. 2489/2493/2490
Hall F
927-1680 – exts. 2482-4/2485-6
Garvey
927-1680 – exts. 2474/2201/2205
Farquharson
927-1680 – exts. 2049/2471/2178/
2063
227
The Declaration of Authorship Form is to be completed and submitted by students along with their research
papers; for group assignments each student is required to complete and submit a separate form.
Please note that grades should not be assigned if research papers are not accompanied by the signed Declaration of
Authorship Form.
UIVERSITY OF TECHOLOGY, JAMAICA
Declaration of Authorship
FACULTY:__________________________________________________________________________
School/Department:____________________________________________________________________________________
Course Code & Title:___________________________________________________________________________________
Submitted To:_________________________________________________________________________________________
(Lecturer/Supervisor)
Submitted By:_________________________________________________________________________________________
Student's name
_________________________________________________________________________________________________________
ID umber
_________________________________________________________________________________________________________
Address, home, cell & work tel. umbers
_________________________________________________________________________________________________________
Date of Submission:_____________________________________________________________________________________
Title of Assignment:____________________________________________________________________________________
********************************************************************************************
Declaration: I certify that I am the author of this paper and that any assistance I received in its preparation is fully
acknowledged and disclosed in the paper. I have also cited all sources from which I used visuals, data, ideas or words, either
quoted directly or paraphrased. I also certify that this paper was prepared by me specifically for this course. I also understand
that a grade will not be assigned without the submission of this agreement.
Student's Signature:__________________________________________
******************************************************************************************************
Lecturer's/Supervisor's Grade for Assignment:
Lecturer's/Supervisor's Comments:
ote:
For group assignments each student is required to complete a separate Declaration of Authorship.
Ref: Regulation 5: Conditions and Procedures
Governing Student Academic Misconduct
228
UNIVERSITY
OF
2015–2016
229
UNIVERSITY OF TECHNOLOGY, JAMAICA – STUDENTS INSTRUCTOR-MODULE EVALUATION (cont’d)
Part 2 (Cont’d)
23.
Methods of instruction, including oral presentations, research, practical
assignments assisted my learning.
25.
The instructor was approachable and showed interest in his/her students.
24.
26.
A
U
D
SD
The instructor returned assignments within three weeks of submission.
The instructor related module topics and assignments to real situations.
27.
My knowledge has increased as a result of taking this module.
29.
I would benefit if the module was offered online.
28.
SA
The physical environment for the module was satisfactory.
Part 3 - Items 30-36
Please complete this section only if the module has a practical component (e.g., lab, studio)
30.
31.
32.
33.
34.
35.
36.
Instruction: Use Strongly Agree (SA), Agree (A), Undecided (U), Disagree (D), Strongly Disagree (SD) in responding
The practical sessions were well coordinated with the lectures.
SA
A
U
D
SD
The subject matter in the practical sessions stimulated my curiosity.
Sufficient time was generally allowed for completion of each practical.
The instructor effectively demonstrated proper use of the equipment.
Materials and supplies were readily available.
The equipment was in good condition.
The facilities were adequate (e.g., lab rooms, lab desks, ventilation).
Part 4 - Purpose of the Evaluation
Instruction: Use Strongly Agree (SA), Agree (A), Undecided (U), Disagree (D), Strongly Disagree (SD) in responding
37.
I believe that my participation in the evaluation will help to improve the quality of
SA
A
U
D
Teaching.
Comments:
Written comments can be a very important part of your evaluation of the module and instructor. In the space provided
please supply additional comments/observations you may have about the delivery of the module.
230
UNIVERSITY
OF
2015–2016
SD
231
THE UNIVERSITY SONG
Building a Future Together
With arts, science and technology
Let’s build a future together
A future that is like a ship
Sailing bravely through any weather
So as we seek to enrich our lives
And new horizons explore
UTech stands to point the way
To make our future secure
Chorus
We will always sing in praise of you
And the knowledge you give
Teaches us how to live
So to UTech we’ll always be true
You teach us to give of our best
To lend a hand, to inspire
To answer where‘er duty calls
And to aim yet higher and higher
Wherever our lives shall lead us
Your banner will be unfurled
As we proudly stand to serve
Our nation and the wide world.
Composed by Noel Dexter
233
GLOSSARY
234
AMIP
–
Academic Misconduct Inquiry Panel
BBA
–
Bachelor of Business Administration
BGSRE
–
Board of Graduate Studies, Research and Entrepreneurship
BUS
–
Board of Undergraduate Studies
CARPIN
–
Caribbean Poison Information Network
CEEC
–
Computing, Engineering and Entrepreneurial Centre
COBAM
–
Collegeof Business and Management
COHS
–
CSA
–
Caribbean School of Architecture
CSAAC
–
College Student Academic Affairs Committee
CSOSS
–
Caribbean School of Sports Sciences
CSP
–
Community Service Programme
CSRECS
–
Centre for Science-Based Research, Entrepreneurship and Continuing Studies
CUSA
–
Caribbean University Sports Association
DOM
–
Department of Mathematics
EAS
–
Enterprise Application Systems
FELS
–
FENC
–
Faculty of Engineering and Computing
FOBE
–
Faculty of the Built Environment
FOL
–
Faculty of Law
FOSS
–
Faculty of Science and Sport
FSAAC
–
Faculty Student Academic Affairs Committee
GPA
–
Grade Point Average
HOS
–
Head of School
ICT
–
Information Computer Technology
ID
–
Identification Card
UNIVERSITY
OF
2015–2016
GLOSSARY
IPSL
–
International Partnership of Service Learning
ISAS
–
Integrated Student Administrative System
JAMVAT
–
Jamaica Values and Attitudes Programme
JAWS
–
Job Access Work System
JDSEEL
–
Joan Duncan School of Entrepreneurship Ethics and Leadership
LIMS
–
Library Information Management System
MAIS
–
Master of Arts in International Service
OCDE
–
Office of Curriculum Development and Evaluation
ODL
–
Open and Distance Learning
ODUCC
–
Organización Deportiva Universitaria de Centroameríca y del
SAM
–
School of Advanced Management
SARAS
–
SeniorAssistant Registrar, Academic Services
SBLM
–
School of Building and Land Management
SCIT
–
School of Computing and Information Technology
SGSRE
–
School of Graduate Studies, Research & Entrepreneurship
SHSS
–
School of Humanities and Social Sciences (formerly Department of
Liberal Studies)
SHTM
–
School of Hospitality and Tourism Management
SLB
–
Students’ Loan Bureau
SOBA
–
SOE
–
School of Engineering
SOMAS
–
School of Mathematics and Statistics
SONAS
–
School of Natural and Applied Sciences
SOTAVE
–
School of Technical and Vocational Education
SPH&HT
–
School of Public Health & Health Technology
TIC
–
Technology Innovation Centre
UCJ
–
University Council of Jamaica
UNESCO
–
United Nations Educational, Scientific and Cultural Organization
WED
–
Workforce Education and Development
WiFi
–
Wireless Dial-up Connectivity
235
INDEX
A
Absence from Examinations, 110
Academic Advisement, 198
Academic Advisor, 190
Academic Board, 29
Academic Misconduct, 160–172
Academic Misconduct Inquiry Panel (AMIP), 165–170
Academic Organisation, 29
Academic Probation, 137
Academic Progress and Granting of Awards,
136–150
Academic Services Department, 38
Academic Terminologies, 138–150
Accommodations Office, 44
Add/Drop Policy and Procedures, 104, 138, 190
Alumni Relations Office, 66
Annual Job Fair, 45
Appeals, 167
Application to Graduate, 132
Appointment of College/Faculty Board of
Examiners, 151
Appointment of External Examiners, 153
Appointment of School/Internal Examination
Panels, 156
Arthur Wint Drive Campus, 26
B
Breach of Discipline, 173
Bryan’s Bookstores Ltd., 54
Business Clinic, 60
C
Calculation of GPA, 147
Campus Employment, 96
Campus Events, 119
Campuses, 26
Career and Placement Unit, 44
Caribbean Poison Information Network, 54
Categories of Academic Misconduct, 160–163
Centre for the Arts, 67–69
236
UNIVERSITY
OF
Circumstances Affecting Graduation, 132
Class Attendance, 106
Classes of Academic Awards, 148
Classification of Offences, 181
Classes of Punishment, 183
Clubs and Societies, 125–128
College of Business and Management, 29
College of Health Sciences, 29
College/Faculty Personnel, 5–8
College/Faculty Student Academic Affairs
Committee, 33
Community Outreach Services, 125
Community Service, 51, 149
Confidentiality Clause, 170
Core modules, 139
Counselling Unit, 46
Course Evaluation, 112
Credit Hours, 139
Change of Grade Policy, 216
Cynthia Shako Early Childhood & Day Care Centre, 56
D
Dean’s List, 133
Deferral, 93–94, 103
Definitions of Terminologies, 136
Department of Community Service and
Development, 56
Dining Facilities, 120
Disciplinary Committee, 179
Disciplinary Procedure, 174
Discontinued, 137
Dissertation/Major Project, 158
Division of Student Services and Registry, 36–51
Dress Code, 106
Drug Information Service, 53
E
Earn and Study, 81, 96
Elective, 139
Emergency Services, 63
Enrolling online, 57
2015–2016
INDEX
Enrolment Periods, 103
Examination Cards, 110, 226
Examination Clashes, 107
Examination Grade Review, 112, 146, 227
Examination Procedure, 165
Examination Receipts, 110
Examination Timetable, 107
Examinations, 107–114, 157–166, 226
Examinations Centre, 39, 115
Exemptions, 86, 212
Expired, 137
Externally-Moderated Examinations, 112
F
Faculty of Education and Liberal Studies, 30
Faculty of Engineering and Computing, 30
Faculty of Law, 31
Faculty of Science and Sport, 31
Faculty of the Built Environment, 32
Fees, 76–102
Filing an Appeal re Academic Misconduct, 167
Financial Aid, 94
Financial Clearance, 81
Franchise and Outreach Institutions, 27
Frequently Asked Questions, 97–102, 220–222
G
Governance, 28–34
Grade Forgiveness, 140, 193
Grade Review, 140
Grading Policy, 146
Grading System, 145
Graduation Information, 132–134
Granting of Awards, 132, 134
Gross Misconduct, 176
Gross Offences, 169
H
Halls of Residence, 117
Health Card, 42
History of University, 25
I
Identification Cards, 110, 116
Important Contact Numbers, 223–227
Important Regulations, 136
Independent Study, 195–198
Instructions for Candidates Taking
Examinations, 112
Integrated Student Administration System, 57
Intercollegiate Sports, 120
International Students’ Office, 48
J
Jamaica Values and Attitudes Programme, 56
Joan Duncan School of Entrepreneurship, Ethics and
Leadership, 59
Joint Colleges of Medicine, Oral Health and
Veterinary Sciences, 32
L
Language Technology and Research Centre, 60
Leave of Absence, 91, 136, 140
Legal Advice Centre, 62
Lesser Offences, 163
Level, 141
Library Information Management System, 58
Library Services, 61
Location of University, 26
Lost Examination Grades, 110
M
Major Offences, 162, 175, 182
Medical Centre, 63
Mentoring Programme, 45
Message from the President, 1
Message from the Registrar, 3
Message from the Students’ Union President, 4
Minor Offences, 181
O
Offences, 181
Offences: Jurisdiction, 173
Office of Admissions and Enrolment
Management, 38
Office of Student Relations, 37
Office of the Customer Service Advocate, 63
Office of the Deputy Registrar, 42
Office of the Registrar, 37, 115
Online Learning Management System, 70
Options, 141
Ordinance 1999/14 – Student Discipline, 179
Orientation, 41
237
INDEX
P
Payment Options, 83
Pharmacy, 72
Policies and Procedures for Handling Student
Complaints, 202–208
President’s Honour Roll, 133
Printery, 65
Procedural Rules for Irregularities in Examination, 164
Procedure to be followed by the Academic
Misconduct Inquiry Panel, 160
Programme Director, 191
Progress Report, 141
Project Assessments, 112
Publication of Results, 156
R
Re-admission, 141
Recent Developments, 74
Records Office, 39
Re-do, 86, 141
Re-do Examination Policies and Procedures, 112, 209
Refunds, 86–89, 106
Registration, 103–116, 142, 226
Registration for Graduation, 132
Regulation 3 ,136
Regulation 4, 151
Regulation 5, 160
Regulation Governing Student Academic Progress, 136
Re-instatement, 142
Rescheduling of Examinations, 108
Responsibility for Discipline, 173
Retention of Examination Material, 157
Review of Decisions on Academic Progress,
157–158
Right to Representation, 169
Route, 146
S
Sanctions/Penalties, 169
Schedule of College/Faculty Meetings, 22
Scheduling Office, 39–40
Scholarship, 79, 87, 95
Security, 116–119
Security Gate Passes, 116
Shelly-Ann Fraser Assessment Centre for
Children, 65
Significant Dates, 10–21
Slipe Pen Road Campusm, 26
238
UNIVERSITY
OF
Societies, 125–127
Special needs, 42
Specialisation, 141, 198
Sports and Recreation, 120
Student Financial Services, 76–102
Student Insurance, 42, 63
Student Leadership Development, 41
Student Records Office, 39
Student Recruitment Office, 40
Students Instructor Module Evaluation Form, 229
Students’ Activity Centre, 125
Student Relations Office, 37
Students’ Loan Bureau, 78, 98
Students’ Union, 121
Students’ Union Council Members, 129–130
Students’ Union Mission Statement, 121
Support Services, 54–73
T
Tag Drive, 125
Technology Innovation Centre, 66
Transcript, 142
Transfer, 142
Transfer of credits, 142, 210
Tuition, Accommodation and Examination Refund
Payment Schedule, 90
U
Undergraduate Courses of Study Specialization Policy,
192
University Council, 28–29
University Emblem and its Use, 9
University Secretariat, 37
UTech Academy, 33
UTech Classic Series, 121
UTech Foundations, 70
UTech/JIM School of Advanced Management, 28
W
Wellness Centre, 72
Welfare, 122
Withdrawal, 88, 91, 104, 137, 143
2015–2016

professional development programmes. UTech remains committed

Transcription

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