Ayr Gaiety Theatre Tech Spec

VENUE
INFORMATION
Main
Theatre
THE GAIETY THEATRE
CARRICK STREET
AYR, KA7 1NU
KA7 1NU
T:01292288235
CONTENTS
Stage Stage Inventory
Orchestra Pit Load In/Load Out Parking Dressing Rooms
Wardrobe
Backstage Layout Lighting Lighting Plan Lighting Inventory Sound
Communications Tie Lines Power
Pyrotechnics Crew
Contacts Venue Photographs
Health and Safety PPE Policy
Tallescope
Fire Evacuation Procedure
Visiting Company Info Sheet Declaration (must be signed and returned)
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Stage Specifications
Proscenium Opening - 7.15m
Proscenium Height - 6.4m
Stage Rake - Not calculated
Depth from Proscenium wall to last bar - 7.94m
Depth from Proscenium wall to front of stage - 0.7m
Mean Height from Stage to under fly floor -
6.39m
Mean Height from Stage to fly rail - 7.69m
Distance Between Fly floors - 10.83m
Distance from last bar to back wall - 1.17m
Grid Height - 13.96m
Maximum Bar weights - 250kg
Maximum Motor Bar weight - 500kg
The Gaiety theatre has a standard descending safety Iron
The House tabs are red valour with a centre gap and fly on a
counterweight bar operated SL
The Gaiety has 36 Hemp flying positions and the maximum weight is
250kg
There are a further 4 motorised winch bars which are used for LX and
the maximum weight is 500kg
The Stage is raked and painted black .
lightweight fixing with screws is permitted.
Access to the grid can be reached from the SR fly floor only in house
technical staff and riggers are permitted in the grid area
We can supply black legs and borders. There are also four sets of hard
masking.
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Stage Inventory
Borders
-
1x
26' x 3'10
/
7.9 x 1.8
1x
33' x 6'
/
10.05 x 1.82
1x
32' x 6'
/
9.75 x 1.82
LEGS -
3x
14' x 7'
/
4.26 x 2.13
4x
19' x 88"
/
5.79 x 1.76
2x
19'8 x 7'2
/
6.03 x 2.19
Silver/white swipes 22'
Black White Cyclorama
House Blacks
House Silver House Reds 1x
1x
Pair
Pair
1x
14'4 x 13'10 /
Large
Full
Full
Full
4.38 x 3.99
Black PinkMESH
OrangeMesh 1x
1x
1x
Full
Full
Full
Star Cloth
Legs Borders
2x
2x
2x
2x
1x
18'
19'
20'
31'
31'
Clothes
GAUZE
-
-
x
x
x
x
x
50"
48"
28"
58"
53"
/
/
/
/
/
5.48
5.79
6.09
9.45
9.45
x
x
x
x
x
1.27
1.21
0.71
1.47
1.34
BLACK GAUSE AND WHITE CYK have to be booked before arrival.
1x Tallescope
1x Zargies
Orchestra Pit
The orchestra Pit can be reached from the Pit the orchestra pit will be covered by deck
unless stated otherwise in advance. We have a number of rat stands aswell.
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Load In/Load Out
Access to the theatre is through large blue double dock doors on
Boswell Park
PARKING
There is no parking at the Gaiety but there are two PAY AND
DISPLAY PARKING sites next to the theatre and several side streets
nearby
Backstage
FACILITIES LAYOUT
Ground Floor
Theatre
Dressing room 1 - Small 2persons
Dressing room 2 - Small 2persons
UNISEX TOILETS
1st floor
Studio
Wardrobe - 2x washing machines/ 2x Tumble dryers
Dressing Room Dressing Room Dressing Room Dressing Room Dressing Room Dressing Room Female Toilets
Shower - Small Single shower
GREEN ROOM - currently used as storage
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LIGHTING
The Gaiety does have a large stock of generic in house lighting
which is pre rigged if you need any changes to the rig please call
the technical manager prior to companies arrival
The Gaiety has a range of gobos and iris’s and holders
Lighting Inventory
Strand 530i
Strand Backup
Avolites Titan Mobile (Can be hired at a small charge please
contact Tech Manager in advance for availability)
80 Analogue D54 dimmers
3x Martin Mac 550
6x Lanta Fireball Quad Par
25 Par64’s
4 S4 JNR 23 -50
6 Pat 23’s
15 1k Harmony Profiles
30 1k Harmony Fresnels
12 birdies (paired)
2 Followspots
1 Hazers
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Lighitng Plan (NEEDS TO BE REVISED CH Numbers)
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SOUND
Mackie TT24
Nexo system
Ohm Subs
Monitors - Bose 402 (flown)
4 x sm 58
2 x sm 57
2 x stereo DI’s
STAGING AND ROSTRA
6 sections of Prolyte stage DEX 2x1
Various amount of Scaff legs
Communications and Comm Lights
Can-ford Master Audio System -Comm Packs - Lighting
sound
Flys
SL wing
SR wing
2 Followspot
Cue lights
-
Flys
SL
Pit
Lighting
Tie Lines
SR Audio XLR -> Sound Desk (CIRCLE)
SL DMX OUT -> LX Control (CIRCLE)
SL FLYs DMX OUT -> LX Control (CIRCLE)
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POWER
General 400v CAMLOCK out
125A 3PH (Ceeform)
63A 3PH (Ceeform)
32A 3PH (Ceeform)
8x 16A 1ph (15amp)
Sound
63A 3PH (Ceeform)
63A 1PH (Ceeform)
13 amp DSR
Pyrotechnics and Special Effects
Haze and Smoke may be used in this Venue please inform venue
technicians for building isolation
Company must provide risk assesment for All pyrotechnics used and be
installed and fired by a competent technician
CREW
The Gaiety can provide Technical Crew for your event. Please
specify if you are needing crew well in advance of your event.
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CONTACTS
Venue Manager
Vince Hope
[email protected]
Operations Manager
Sally Rennie
[email protected]
Technical Manager
Doug Paisley
[email protected]
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VENUE PHOTOGRAPHS
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Health and Safety and General Working Practice
Prior to arrival at The Gaiety the following documentation must be received :
Production rider (4 weeks in advance of performance)
All risk Assessments
Method statements
Hanging plot detailing weights of flying pieces
Details of all certification with regards to the production
The correct PPE must be worn at all times. All visiting staff must adhere to in-house health
and safety guidelines, the Duty Technician has the right to remove any member of visiting
company staff from a working area who is not complying.
Prior to arrival in the building a signed copy of the Fire Evacuation procedure must be signed
by the Company Manager (or his equivalent). It is there duty to make sure the company are
informed on fire procedure at the Gaiety.
Access to the building must be arranged prior to it being granted. Rehearsal/maintenance
calls should be called prior to your arrival at the venue.
The venue must be kept up to date with any changes in schedules (failure to do so may
result in extra charges)
The Duty Technician has the right to stop any performance by whatever means necessary in
the event of an emergency situation arising.
The visiting company manager is responsible for providing a signing in sheet for the visiting
company. This must be given to a full time Staff member when you first arrive on site. The
Company Manager must ensure that all visiting staff sign in/out when they enter and leave
the building. (if sign in sheet is not available visiting company can ask for a temporary sign in
sheet )
All work carried out by visiting companies must be carried out safely and professionally by
competent persons
The Gaiety's equipment must be respected and maintained if used.
Any in house equipment must be asked for before using.
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PPE POLICY
All staff should visually check PPE for signs of damage before and after each use, any signs
of wear and tear/damage must be reported to a full time member of staff.
Safety boots must be worn:
At all times while working in technical areas. (The only exception to this is when there is
absolutely no risk to staff – e.g. when working a performance where there are no trucks
moving or the need to manually handle heavy objects)
High Visibility Jackets
Any staff required to work on the public highways (pavements/roads) must wear a high
visibility jacket. These are available for all resident staff
Hard Hats
Hard hats must always be uses when there is any overhead work going on in the theatre,
when any staff are in the grid and when footing a tallescope or ladder
Harnesses
Must be worn FOH where there is a risk of falling while working at height.
Tallescope
It is recommended that at least one of the personnel involved in the operational
use of the Tallescope has received accredited training and hold proof of competency
from an approved training body and/or the person carrying out work activities in the
basket must have received accredited training and hold proof of competency from
an approved training body.
2. Prior to use
Prior to use, a visual inspection should be carried out on the Tallescope, the following
key items must always be checked:
All four wheels turn freely.
All four brakes work.
All four leg extension locks work.
Both end braces are locked in position.
Base platform is fitted on ladder side of base.
Both outriggers are fitted (one either side).
Both outriggers extension clips are fitted and locate.
Both outrigger extension feet move freely.
All four ladder base upright locks locate and hold.
Both ladder extension hooks locate on rungs and lock.
Ladder extension line is in good order and runs through correct pulleys.
Ladder extension moves up and down smoothly.
Lifting basket rail is fitted and locates on latch.
Tool bag is empty of all objects and is secured to a pulling line.
Once the Tallescope has been visually checked the following checks should be made to the
working environment:
The area should be checked that it is as clear as possible of all obstructions (nuts, bolts,
battens and tools). Any other personnel in the working area should be informed and made
aware of Tallescope use.
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Revolve operators and elevator operators must be made aware of Tallescope use and cease
any conflicting activity. Isolate stage machinery where possible.
If there is a noisy environment and communication is difficult and not clear then radio
communication should be used.
Light levels must be sufficient and may be increased during movement to ensure good
visibility.
A formal annual thorough inspection of the Tallescope is recommended; the
manufacturer’s instructions are regarded as a minimum standard.
Visual checks against a checklist should be made at regular intervals.
3. Raking the Tallescope
Once the Tallescope is on the working area a minimum of four people are required to rake
the Tallescope.
The Tallescope must be unoccupied and any tools and fixtures and fittings removed from the
basket.
Four staff should be positioned, one upstage, one downstage and one on each corner that is
to be adjusted.
Check that all four brakes are on and the ladder is not extended.
Unlock the leg extensions that are to be adjusted.
The person on the downstage edge should lift the Tallescope at the centre (one hand
on the horizontal rail the other above head height on the ladder) The person on the
upstage edge should brace the scope from going too far.
The extensions should run freely and the Tallescope should be levelled by using the
levelling bubble at the centre of the base.
Once level lock both extension locks firmly.
Check the level of the scope once again.
Then set the outriggers in position and take off the brakes.
4. Anti-raking the Tallescope
Once the Tallescope is on the working area a minimum of four people are required
to anti-rake the Tallescope.
The Tallescope must be unoccupied and any tools and fixtures and fittings removed from the
basket.
Four staff should be positioned, one upstage, one downstage and one on each corner that is
to be adjusted.
Check that all four brakes are on, the ladder is not extended and the outriggers are folded
back.
The person on the downstage edge should lift the Tallescope at the centre slightly (one hand
on the horizontal rail the other above head height on the ladder) The person on the upstage
edge should brace the Tallescope from going too far.
Unlock the leg extensions that are to be adjusted.
The extensions should run freely and the Tallescope should be gently allowed to drop forward
until all leg extensions are equal.
Once level, lock both extension locks firmly.
Check the level of the Tallescope once again.
Then set the outriggers in position and take off the brakes if the Tallescope is to be used or
return it to its storage area.
5. Tallescope manning levels
Static
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On a flat surface with someone in the basket, one supervisor (who does not participate in
moving the Tallescope), two people at the base - one either end, with outriggers floating a
maximum of 10mm off the floor.
On a raked surface with someone in the basket, one supervisor (who does not participate in
moving the Tallescope), three people at the base - one at either end and one at the lower
side of the raked surface, with outriggers feet set firmly on the floor.
Mobile - On a FLAT surface with someone in the basket:
As of July 28th 2010, until further notice, It is not recommended to move the
Tallescope if the basket is occupied. It is recommended that the person in the basket
descends the mast prior to moving, and ascends when the Tallescope is stationary. This
should be repeated each time the Tallescope is moved. It is important to take appropriate
measures to avoid fatigue of the person climbing the mast i.e. use extra personnel, take
appropriate rest between ascents.
One supervisor (who does not participate in moving the Tallescope), two people at the base one either end, with outriggers floating a maximum of 10mm off the floor.
The long axis must be aligned with the direction of travel.
The person in the basket must wear a helmet (for example meeting BS EN 397 with a
chinstrap) or a bump cap (meeting BS EN 812)
The people at the base, moving the Tallescope must wear hard hats (in accordance with
ATG’s Health & Safety Policy.
The person on the leading end of the Tallescope should look up at the basket to
ensure that there is nothing to obstruct or catch the basket while it is moving.
The person at the rear of the Tallescope should be looking behind the leading
operator to see that the path of travel is clear and free from obstruction.
Mobile - On a RAKED surface with someone in the basket:
The Tallescope must never be moved on a rake if the basket is occupied.
6. Lifting a tallescope onto a stage or raised platform
Check that the basket is empty.
Drop the mast to the horizontal position where possible, this helps to keep the
centre of gravity low and aids balance while lifting.
The staffing level can vary depending on the height of the lift but enough people must be
used to ensure the stability of the Tallescope.
Where possible one end of the Tallescope should be on the ground.
One person should call the lifting manoeuvre
7. Tallescope General Guidelines
Extreme caution should be taken when moving a Tallescope sideways across a raked stage.
Never stand on kick boards or any basket rails.
Never sit on the side of the Tallescope with someone at the top.
Never stand inside the base while it is moving.
Never go over a trap door without checking it is strong enough to take the load and then
observe extreme caution when doing so.
Observe extreme caution spanning a gap on the stage or other working areas.
Never have one end on a moving truck, revolve stage or elevator and the other on fixed
flooring without the operator/s of the stages knowing there is Tallescope activity.
Never use packing, rostra or shims to gain height or level.
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FIRE EVACUATION PROCEDURE
PROCEDURES IN THE EVENT OF A FIRE
1. ON DISCOVERING A FIRE
If you discover a fire raise the alarm immediately, operate the
nearest fire call point.
If you have been trained and feel that it is safe to do so, attempt to fight the fire
using the equipment provided. Do not put yourself at any personal risk. If you
find yourself using more than one extinguisher – leave. If you are not capable of
fighting a fire – leave.
If you cannot deal with the fire, evacuate immediately. Ensure that no-one is left in
your area and close any doors behind you.
Do not stop to collect personal belongings.
Do not use the theatre lift.
Play your part in the roll call so you are safely accounted for.
2. FIRE ALARM
The fire alarm, is a klaxon in backstage, dressing rooms, administration offices,
studio theatre, café and box office areas. The Main Theatre has a red flashing light
at the rear of the stalls and the circle. These alert staff/volunteers and prevent panic
from the public, allowing them to be directed by staff to evacuate – make yourself
aware of where these lights are. Public areas, during performances, are alerted by
the Duty Manager.
3. IF YOU HEAR THE FIRE ALARM
Operate any essential shutdown devices, e.g. machinery.
Immediately leave using the nearest available fire exit.
Report to the assembly point which is in the car park at the
rear of the building for
a roll call.
If you are with a visitor, ensure they accompany you.
4. DURING PERFORMANCES
If an evacuation is to take place during a performance, the Duty Manager will make
an announcement from stage, and FOH staff/volunteers will assist theatregoers from
the Main Theatre/Studio Theatre as detailed in FOH training. Other staff and Visiting
Company members or visitors should leave the building using the nearest
designated fire exit and make their way to the assembly point in the car park at rear
of the building. The Visiting Company Manager should do a roll call of company
members. The audience will be evacuated by FOH staff/volunteers to the car park at
the rear of building.
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Visiting Company Information Sheet
(IF no tech rider is avaiable)
We are committed to ensuring the smooth running and the health, safety and welfare
of all those affected by its activities. In order to help us ensure this and the safety
of our audiences and staff, we would be very grateful if you could provide us with a
brief response to the following questions.
Company Name
Production
Contact person and telephone
number / email
Is there a company and
technical rider? If so please
attach
Is there any special
arrangements for FOH? (FOH
Mixing Position, accsess to
FOH During the show,
Audience on stage)
If Applicable please explain
what arrangements are in
place for inspecting, testing
and maintaining your electrical
installation and portable
appliances. ( ALL
ELECTRICAL APPLIANCES
MUST HAVE A VALID PAT)
If applicable Please explain
what arrangements are in
place for inspecting, testing
and maintaining any staging,
structures or flying equipment.
( ALL FLYING EQUIPMENT
MUST BE MARKED)
What are your parking
arrangements?
Is there risk assessments for
your production? (if so please
attach)
Do you use any special effects
or pyrotechnics? (Please list
items individually and attach
risk assessments)
On Average how long does
your Get in/Get out take?
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Will you be using any in house
equipment? (Sound/Lights)
Do you require Crew for your
show?
Do you require Flymen for your
show?
Do you require LX Board
Programer for your Show?
If Yes then roughly how long
does your show take to
program?
Do you require a LX operator
for your show?
Do you require a sound
technician for your show?
Do you require follow spots for
your show?
How many people are within
your production?
How many Dressing Rooms
will you require?
Is there any other backstage
facilities you require?
Will Merchandise be sold at the
performance?
Will any house seats be
required?
Are any special requirements
needed for your staff/
perfomers?
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Declaration
NAME PRODUCTION DATE OF PRODUCTION PERIOD CONTACT NUMBER -
-----------------------------------------------------------------------------------------------I have read through this document and understand the rules, regulations and
working practices of the Gaiety theatre.
Name................................................................................................................
Signed..............................................................................................................
-----------------------------------------------------------------------------------------------I have read the evacuation procedure for visiting companies and understand my
responsibilities.
Name................................................................................................................
Signed..............................................................................................................
-----------------------------------------------------------------------------------------------I have read through and understand the PPE policy of the Gaiety theatre and
agree of a safe working system.
Name................................................................................................................
Signed..............................................................................................................
-----------------------------------------------------------------------------------------------I have read through the tallescope safe systems of work. ( if applicable)
Name................................................................................................................
Signed..............................................................................................................
-----------------------------------------------------------------------------------------------PLEASE RETURN TO VINCE HOPE or DOUG PAISLEY
[email protected]
[email protected]
This document must be signed prior to any work onstage at the Gaiety
theatre.
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