Technical Info Pack - Main Auditorium

TECHNICAL INFORMATION PACK Main Auditorium Carrick Street Ayr KA7 1NU TEL:01292 288235
Contents
Page History and General Informa4on 3 Stage Informa4on 4 Dimensions and Standard LX Rig 6 Orchestra Pit 7 Load In/Load Out 7 Parking 8 Backstage Layout 8 Ligh4ng Informa4on 9 Sound 10 Comms 11 Power 11 Pyrotechnics 12 Crew 12 Useful Contacts 13 Health and Safety and General Informa4on 14 Fire Evacua4on 16 Safety Informa4on Sheet 17 History and
General Information
The Ayr Gaiety was built in 1902, reconstructed aTer a fire in 1904, its façade remodelled in 1935, and further reinstated aTer a fire in 1955. In 1995, an annex was constructed, including a new café, box office, dressing rooms and studio space. ATer a faltering start, which saw several years as a cinema aTer WWI, the theatre was bought by Ben Popplewell, from Bradford who already had a track record of success running the Pavilion theatre on Ayr seafront. For fiTy years the Popplewell family ran the theatre – la_erly as part of the Glasgow Pavilion business. During this 4me the Gaiety developed a reputa4on as a variety theatre with a ‘summer’ variety show – the Gaiety Whirl – which ran for 26 weeks at its height. Many Scocsh and UK stars appeared regularly on its stage, and several started their careers there. The programme offered more than a summer show however, with several weeks of Shakespeare and regular transfers from Glasgow Ci4zens theatre, being part of a varied offer. ATer seventy years in private ownership the local Council acquired the Gaiety theatre freehold in 1974. In 2009 The closure met with considerable opposi4on and dismay among many Ayr residents, par4cularly since it appeared that the required capital and revenue investment to reopen the theatre would not be available. In 2012 the charitable organisa4on Gaiety Partnership (AGP) re-­‐ opened the theatre. The Gaiety is unlike most theatres in the UK because it is largely run through voluntary effort. Most of the people undertaking front of house, technical, fundraising, marke4ng and maintenance are doing so on a voluntary basis. The Gaiety's current full-­‐4me staff team consists of just eleven employees University of the West of Scotland (UWS) and the Gaiety Theatre officially launched Scotland’s first Learning Theatre on Friday 19 September 2014. The launch event, which saw representa4ves from UWS, the Gaiety, as well as Na4onal Theatre of Scotland in a_endance, marks the first stage in the development of the Learning Theatre, which will provide a centre for educa4on, training and research in the area of performance and theatre craT. Stage
Information
Stage SpecificaKons Meters/Feet Proscenium Opening-­‐ 7.15/23.51/2 Proscenium Height-­‐ 6.4/22.11 Depth from Pros wall to last hemp bar 7.94/26 Depth from Pros wall to front of stage 0.7/2.3 Depth from last bar to back wall 1.17/3.8 SL -­‐> SR Dip Traps 11.1/36.41 Height from Stage to Under FlyFloor 6.39/20.96 Height form Stage to FlyRail 7.69/25.22 Distance Between Flylfoors 10.83/35.53 Grid Height 13.96/45.8 SL Wings 24.37 Square M SR Wings 19.06 Square M SR Dock 18.27 SquareM SR Dock Entrance 2.88/9.44 SR Dock Height 5.5/18.04 Dock Door Entrance 2.7/8.85 Dock Door Height 3.37/11.05 Front of Stage to Back of Auditorium 14.3/46.91 Stage Rake 1:30 -­‐ The Gaiety has a standard defending Safety Iron -­‐ The Gaiety can provide a black box with legs and borders. -­‐ 4 sets of hard masking -­‐ Only lightweight fixings are permi_ed into the floor -­‐ The Stage is painted black and has a slight rake Flying -­‐House tabs are operated onstage DSL -­‐House Tabs are Red Valour -­‐36 hemp bar posi4ons -­‐Hemp SWL 250kg evenly distributed -­‐4 Electric Pile Winch Bars -­‐Electric winch Bar SWL 500KG -­‐Access to the grid can be reached from SR flyfloor only in house technicians and riggers are permi_ed in the grid area Stage Inventory Borders 1x 26’ x 3’10 / 7.9 x 1.8 1x 33’ x 6’ / 10.05 x 1.82 1x 32’ x 6’ / 9.75 x 1.82 Legs 3x 14’ x 7’ / 4.26 x 2.13 4x 19’ x 88’ / 5.79 x 1.76 2x 19’8 x 7’2 / 6.03 x 2.19 Clothes-­‐ Painted Clothes -­‐ Sunset swirls/Blue Swirls Silver Tabs Blacks Split Blacks Star Cloth 8ch DMX House Blues Pink/orange Mesh Dimensions/LX
Orchestra
Pit
The Orchestra Pit Can be reached from under the stage via two small doors SL and SR 13 Amp power supply line the pit 6 single Lit Rat stands 1 Double Lit Rat Stand Loading Bay
Load In and Load Out to the main stage can be found on boswel street via the large blue double dock doors. There is a single small step up and down to reach the main stage. The Gaiety have two ramps for easy access. Dock Doors Dimensions -­‐ 2.7m wide by 3.37m High Entry to the the theatre must be arranged 7 days in advance.
Parking
The Gaiety have no Parking Facili4es for trucks or buses. The closest parking can be found behind The Gaiety it requires Pay and display. £1 -­‐ 1 hour £2 -­‐ 2 hours £3 -­‐ 3 hours £4 -­‐ 24hours £2 -­‐ 6pm to Midnight The Gaiety will refund 4ckets if mutually agreed beforehand with the visi4ng company. Please see FOH Duty Manager with any queries
Backstage Layout
Ground Floor Stage Access Kitchen/Cafe Dressing Room 1 -­‐ Small with Shower -­‐ 1/2 persons Dressing Room 2 -­‐ Small with Shower -­‐ 1/2 persons Male Toilet 1st Floor Dressing Room 3 -­‐ Small with Shower -­‐ 1/2 persons Dressing Room 4 -­‐ Large with Shower -­‐ 6/8 persons Dressing Room 5 -­‐ Large -­‐ 6/8 persons Dressing Room 6 -­‐ Large -­‐ 6/8 persons Dressing Room 7 -­‐ Medium -­‐ 4/6 persons Dressing Room 8 -­‐ Small -­‐ 1/2 -­‐ persons Dressing Room 9 -­‐ Small -­‐ 1/2 persons Wardrobe -­‐ Small 1 x washing machine GreenRoom Female Toilet Lighting
General Info
The Gaiety’s standard rig is a 4 colour wash with a FOH wash/specials and 6 x Lanta LED Quads. Any changes to the Ligh4ng plan must be agreed prior to the companies arrival with the Technical Manager. The Gaiety has a total of 80 dimmer ch spread around the stage and auditorium. If you require an LX op this must be agreed before arrival. Lighting Inventory
Control
Strand 530i
ETC GIO
Titan Mobile (Must be booked prior)
DMX -> D54 convertor
DMX splitter
Lanterns
4 x Mac 500
3 x Mac 550
6 x LANTA Fireball Quad
8 x ETC Fresnels
10 x CCT Fresnels
12 x CCT Profiles various zooms
4 x S4 Profile 15 - 30
2 x S4 profile 25 - 50
16 x Patt 743
8 x Patt 63
2 x Coda Single cell
4 x Coda Three Cell
4 x Coda Four Cell
18 x Par 64 cp62 ( we have a couple of CP60s and 61s)
2 x Followspot
Effects
Le Maitre Neutron hazer (CONTRA CHARGE)
Cable
15 amp
13 amp
16 amp ( limited quantity )
3 pin/5pin XLR
Various Jumps
Sound
General Info We are happy for visi4ng companies to 4e into the house system via a stereo feed. Any modifica4on to the Gaiety’s system must be discussed with the technical manager. If you require the Gaiety in house staff to do sound for your show this must be agreed before hand. Control I-­‐Live T112 Macckie TT24 SoundcraT 12/2 IDR32 FOH 4 x Nexo PS10 2 x Bose802 2 x Ohm Mr Whoofers Monitors 2 x RCF Ac4ve speakers Microphone 2 x Sennheiser -­‐ g3 100 Handheld (Need to be booked out) 14 x sennheiser g3 headsets (CONTRA CHARGE) 3 x SM58s 2 x D9s 2 x SM57s DI 2 x Stereo DI Comms
Can-­‐ford Master Audio System Comm Pack -­‐ DSR -­‐ SM DSL -­‐ Tabs Aud -­‐ Lights Aud -­‐ Sound SR Flys -­‐ Flys 2xFollowspot Cue Lights -­‐ LX Tabs Flys Power
General 400v CAMLOCK out 125A 3PH (Ceeform) 63A 3PH (Ceeform) 3 2A 3PH (Ceeform) 8x 16A 1ph (15amp) 4 DSR + 4 SL Flys Sound 63A 3PH (Ceeform) 63A 1PH (Ceeform) 13 amp DSR Distro 63A -­‐ 3 x 32 1PH Special
Effects/ Pyrotechnics
Use of Haze, Smoke,Oil Crackers and Pyrotechnics must be cleared with the Management. Failure to do this may result in a fine from the Fire Brigade. The Use of Pyrotechnics must be cleared with The Gaiety Management. All Pyrotechnics must be stored correctly and come with the relevant paper workand risk assessment. Pyrotechnics must be set up, loaded and fired by a competent technician. Crew
The Gaiety can Provide crew however this must be arranged at least 7 days before the event. Useful Contacts
Ayr Gaiety Vince Hope Ar4s4c Director Sally Rennie 01292 288 235 (ext3) Opera4ons Manager 01292 288 235 (ext2) Michael Stewart FOH Manager 01292 288 235 (ext4) Suzanne McLellan Marke4ng Manager 01292 288 235 (ext5) Doug Paisley Technical Development 01292 288 235 (ext6) Fraser Emslie Deputy Technical Manager Sean Mckenzie Deputy Technical Manager Technical Enquires -­‐ [email protected] Programming -­‐ [email protected] General Info [email protected] Marke4ng Info [email protected] Local Technical Companies Smalltown Audio (Lights, Sound and staging) 0788 1740 822 Hotels Mercure Hotel 0844 815 9005 Travel Lodge 0871 984 6321 Premier Inn 0871 527 9416 Music Shops Ayr Guitar 01292 260001 Health &
Safety and info
All paperwork rela4ng to your show must be sent at least 4 weeks in advance failure to do this could result in charges and or failure to complete all aspects of your show on the night. We require at minimum:-­‐ An up to date Technical Rider All Risk Assessments and Method statements The correct PPE must be worn at all 4mes. All visi4ng staff must adhere to in-­‐house health and safety guidelines, the Duty Technician has the right to remove any member of visi4ng company staff from a working area who is not complying. Access to the building must be arranged prior to it being granted. Rehearsal/maintenance calls should be arranged prior to your arrival at the venue. The venue must be kept up to date with any changes in schedules (failure to do so may result in extra charges) The Duty Technician has the right to stop any performance by whatever means necessary in the event of an emergency situa4on arising. The visi4ng Company Manager is responsible for providing a signing in sheet for the visi4ng company. This must be given to a full 4me Staff member when you first arrive on site. The Company Manager must ensure that all visi4ng staff sign in/out when they enter and leave the building. (if sign in sheet is not available visi4ng company can ask for a temporary sign in sheet ) All work carried out by visi4ng companies must be carried out safely and professionally by competent persons The Gaiety's equipment must be respected and maintained if used. Any in house equipment must be requested beforehand and returned at the end of the show. PPE All staff should visually check PPE for signs of damage before and aTer each use, any signs of wear and tear/damage must be reported to a full 4me member of staff. Safety boots must be worn: At all 4mes while working in technical areas. (The only excep4on to this is when there is absolutely no risk to staff – e.g. when working a performance where there are no trucks moving or the need to manually handle heavy objects) High Visibility Jackets Any staff required to work on the public highways (pavements/roads) must wear a high visibility jacket. These are available for all resident staff Harnesses Must be worn FOH where there is a risk of falling while working at height. Fire Evacuation
Policy
PROCEDURES IN THE EVENT OF A FIRE 1. ON DISCOVERING A FIRE If you discover a fire raise the alarm immediately, operate the nearest fire call point. If you have been trained and feel that it is safe to do so, a_empt to fight the fire using the equipment provided. Do not put yourself at any personal risk. If you find yourself using more than one ex4nguisher – leave. If you are not capable of figh4ng a fire – leave. If you cannot deal with the fire, evacuate immediately. Ensure that no-­‐one is leT in your area and close any doors behind you. Do not stop to collect personal belongings. Do not use the theatre liT. Play your part in the roll call so you are safely accounted for. 2. FIRE ALARM The fire alarm, is a klaxon in backstage, main auditorium, dressing rooms, administra4on offices, studio theatre, café and box office areas. The Main Theatre has a red flashing light at the rear of the stalls and the circle. These alert staff/
volunteers and prevent panic from the public, allowing them to be directed by staff to evacuate – make yourself aware of where these lights are. Public areas, during performances, are alerted by the Duty Manager. 3. IF YOU HEAR THE FIRE ALARM Operate any essen4al shutdown devices, e.g. machinery. Immediately leave using the nearest available fire exit. Report to the assembly point which is in the car park at the rear of the building for a roll call. If you are with a visitor, ensure they accompany you. 4. DURING PERFORMANCES If an evacua4on is to take place during a performance, the Duty Manager will make an announcement from stage, and FOH staff/volunteers will assist theatregoers from the Main Theatre/Studio Theatre as detailed in FOH training. Other staff and Visi4ng Company members or visitors should leave the building using the nearest designated fire exit and make their way to the assembly point in the car park at rear of the building. The Visi4ng Company Manager should do a roll call of company members. The audience will be evacuated by FOH staff/volunteers to the car park at the rear of building.
SAFETY
INFORMATION SHEET
University of the West of Scotland (UWS) and
the Gaiety Theatre officially launched
Scotland’s first Learning Theatre on Friday 19
September 2014. The launch event, which saw
representatives from UWS, the Gaiety, as well
as National Theatre of Scotland in attendance,
marks the first stage in the development of the
partnership Learning Theatre, which will
provide a centre for education, training and
research in the area of performance and
theatre craft.
GAIETY THEATRE
CARRICK STREET
SOUTH AYRSHIRE
KA7 1NU
Telephone: 01292288235
Web: www.ayrgaiety.co.uk
The Ayr Gaiety was built in 1902,
reconstructed after a fire in 1904, its
façade remodelled in 1935, and further
reinstated after a fire in 1955. In 1995,
an annex was constructed, including
a new café, box office, dressing
rooms and studio space.
EMERGENCY
The new Ayr Gaiety is unlike most
theatres in the UK because it is largely
run through voluntary effort. Most of the
people undertaking front of house, technical,
fundraising, marketing and maintenance are
doing so on a voluntary basis. Although the
volunteering effort overall is led by the
Executive Director and Board- each volunteer
team is supported and led by one of the staff
team members.
SERVICES
999
The Gaiety theatre expects a high level
of professionalism and health and
safety work ethic from its Staff, Crew,
visiting companies and contractors.
The Gaiety is subject to visits from
local authority inspectors.
Any Damage or faulty equipment
should be reported to your line manager
and the building management team straight
away.
We hope you enjoy your time at the Gaiety and
If you have any Safety concerns please speak
to a member of the building management
team.
Emergency Procedures
If the fire alarm sounds while in the
Gaiety please make your way to the
nearest available emergency exit
and gather at the assembly point
which is in the Rear car park behind
the Gaiety. Follow the Instructions of
Risk Assessments
Risk assessments, specific to the Gaiety theatre
should be carried out and suitable measures put
in place to control significant risk.
Vehicles
Vehicles unloading onto stage will park on
Boswell Park which turns into a 30mph one way
street. Vehicles unloading on Carrick street for
stage door and the studio. A banksman should always be
used when parking up and unloading at the Gaiety. Please
use caution at all time as it is busy with pedestrians, buses
and other vehicles.
Hi Visibility clothing should be worn when working outside of
the Gaiety.
Use of cherry pickers
Only persons with the relevant
training and competence should
operate plant. Suitable harnesses
and line must be worn and attached when
using a cherrypicker. Ensure the plant is in
good condition and the daily checks for the
plant are carried out. Check the ground
conditions . Use any outriggers as directed by
the manufacturers instructions. Be aware of
the movement path in relation to fixed
structures. Consider the risk of being struck by
any other vehicles in the vicinity. Use the
correct type of plant for the job Do not
overreach the basket. Do not overload the safe
working load for the plant.
Temporary Structures
During the erection and dismantling of any
structure. Unauthorised personnel should not
enter designated work spaces. Whomever is
responsible for erecting structures is also
responsible for ensuring that theres is an exclusion zone and
unauthorised personnel are excluded. Hard hats must be
worn in designated hard hat areas.
Working At Height
Avoid working at height where possible. Use
suitable work equipment or other measures
to prevent falls where you cannot avoid
working at height. Check there is a safe
method of getting to and from the work area. Make sure
work platforms and any edges from which people are
likely to fall have guardrails, toe boards or other barriers..
Make sure that whoever puts access equipment together
is trained and knows what they are doing. Make sure that
those who use the equipment are supervised so that they
use it properly.Check any equipment provided another
company to make sure it is safe before using it on site.
Only when other methods are not reasonably practicable
or when work platforms cannot comply with all
requirements for safe work should a way of arresting falls
be used. Appropriately anchored harness (personal fall
arrest) should be worn if collective measures cannot be
implemented.. However, whenever fall-arrest harnesses
are used, a rescue procedure method statement must be
available should the user fall and be left suspended in
their harness or the user become ill at height and require
medical treatment.
Ladders
Ladders should be in good condition. Industrial
use rated ladders only. Leaning ladders should
be positioned at the correct angle to allow a 1:4
ratio. Be secure to prevent slipping sideways or
outwards. Rise a sufficient height above the
landing place or work platform. Be correctly positioned to
prevent over stretching. Rest against a solid surface. Do not
work off the top three rungs – this provides a handhold. Short
duration work (maximum 30 minutes).
Light work (up to 10 kg). Do not work off the top two steps of a
stepladder (top three steps for swing-back/double-sided
stepladders)
unless you have a safe handhold on the steps. Avoid side-on
working. Do not overreach – make sure your belt buckle
(navel) stays within the stiles and keep both feet on the same
rung or step throughout the task
Lifting Equipment
All lifting equipment, including wire ropes,
winches, chain hoists, shackles, span sets etc.,
should be suitable for their purpose. Every lifting
operation should be planned by a competent
person, supervised and carried out in a safe
manner. Lifting equipment should be inspected and
maintained in accordance with the relevant guidelines and
legislation the required documentation should be available to
support such maintenance and inspection.
First Aid
Anyone working onsite must familiarise themselves
with the location of site First Aid points and
arrangements on site. Information can be
obtained from the main Office
Fire
Contractors should familiarise themselves with
the nearest fire
fighting equipment point. If a fire is discovered
the alarm should be raised by notifying the
nearest Steward or radio the site office. On no
account should the fire be tackled unless it is
safe to do so. Do not attempt to use a fire extinguisher unless
you have been trained in its use.
Accident /incident Notification
All accidents/incidents or near misses, which
could have caused an accident, in addition to
being notified
Electricity
No alterations should be made to the Gaiety
electrical installation without the authorisation.
Work on the venue mains system should only
be carried out with the
consent of the House Electrician. A competent
person should regularly inspect all portable electrical
equipment to be used by individual contractors on site. Visual
checks should be carried out prior to use. Defects should be
remedied or equipment withdrawn
Manual Handling
Where reasonably practicable manual handling
should be avoided. If possible use mechanical
means. If manual handling must be carried out,
assess the operation taking into account the task,
the load, the working environment and the person’s capability.
Remove or reduce any risks of injury using the findings of any
assessment
Housekeeping / Slips & Trips
Plant, equipment, materials etc. should be stored
in a safe and tidy manner so as to prevent any
unnecessary risks to health and safety e.g. trip
hazards, obstructing exits, passageways or traffic
routes, causing a fire hazard etc. Clean up as you
go, if you see something sort it or report to the main office
who will act on it. Ensure that you and your employees have
the correct footwear for site work. Ensure any waste is tidied
up and disposed of.
Special Effects
The use of any Pyrotechnics, Lasers, Strobes,
Smoke machines etc. should be used only after
the appropriate risk assessment has been carried
out and approval has been given by the Site
Safety Officer.
Hazardous Substances
No work should be carried on which would be
liable to expose
anyone to substances hazardous to health unless
an assessment has been made to evaluate the
risks to health. All Highly Flammable Substances
should be stored in appropriate closed containers.
PPE
High visibility waistcoats/jackets must be worn
during the construction and get ins/outs. Steel
toe cap boots must to be worn where activities
being carried out indicate there is a risk of injury.
Fatigue
An increased risk of accidents can occur if
persons are allowed to work for such a length of
time that mental and physical fatigue becomes an
issue. The risk assessments carried out by
Contractors will require to take account of the
possible effects of fatigue, especially where employees
operate machinery.
Noise
The Control of Noise at Work
Regulations 2006 requires an
employer to take certain actions
depending on the levels of noise that their
employees are exposed to during their work.
Each employer should take account of the
exposure to noise that their employees may
experience whilst working and ensure that the
Noise Control of Noise at Work Regulations
2006 are complied with.
Permit to Work
The Gaiety operate a
permit to work system for any hot
works, accessing the grid,
confined space work etc. Check with the
Gaiety Management if you are unsure.
Emergency Procedures
If an emergency announcement is
made while in the building please follow the
instructions and
leave by the nearest available exit. Gaiety
Staff will
keep you informed of the incident and
coordinate any return to work. Once at the
designated Assembly Point, Visiting companies and
contractors should have a system in
place for accounting for staff and Reporting
back to the Management .
CARRICK STREET
Ayr Gaiety Theatre
SOUTH AYRSHIRE
KA7 1NU
Telephone: 01292 288 235
Web: www.ayrgaiety.co.uk
Facebook: AyrGaiety Twitter: @AyrGaiety