Corporate Sponsorship Program 2016 — 2017 Foundation

Foundation for International
Understanding Through Students
Corporate Sponsorship Program
2016 — 2017
© 2016 Foundation for International Understanding Through Students (FIUTS)
FIUTS
Corporate Sponsorship Program
2016-2017
FIUTS (The Foundation for International Understanding Through Students) connects
university students to local and global communities through programs that build
international awareness, cross-cultural communication, and informed leadership.
Why Partner with FIUTS:
The FIUTS Corporate Sponsorship program offers opportunities to connect new University of Washington
(UW) international students, current UW students, and FIUTS community members with the resources
you provide. Sponsors will receive exposure within the University of Washington and Puget Sound.
Sponsorship provides maximum brand awareness and access to FIUTS’ broad base of diverse
constituents; More than 6,000 international students, hundreds of American students, and a wide
community of local host families and partner organizations.
Choose the event, program or general sponsorship option(s) that best fit your goals and receive recognition both at the event and over the course of each academic year.

Over 8,000 University of Washington students participate in FIUTS programming each year

More than 1,800 new international students will attend FIUTS Student Orientation in September 2016

FIUTS community events attract hundreds of globally-minded Puget Sound residents

FIUTS Wednesday Lunch programs welcome approximately 200-450 students each month
FIUTS CulturalFest is an annual event consisting of an International Expo in the UW HUB and
Performance Showcase at Meany Hall. Attendance for the entire festival totals 2,000+ students and
community members

© 2016 Foundation for International Understanding Through Students (FIUTS)
Frequently Asked Questions (FAQ)
1) Whom should I contact with questions?
Contact Danika Delano, FIUTS Student Programs Coordinator at [email protected]. Please write “Corporate Sponsorship” in the
subject line. Danika can also be reached at 206.543.0735 Monday- Friday, 10 AM-4 PM.
2) I would like to directly reach students and community members, do you offer any tabling or speaking opportunities?
Yes, there are several options to speak directly with students and community members connected to FIUTS. The current tabling
opportunities are Early Fall Start Orientation on 8/22/16 & Fall Orientation events (9/13-9/20) including Greeting Table,
International Welcome Ceremony, Resource Fair, FIUTS Community BBQ, and Wednesday Lunch.
3) Why can’t students sign up for accounts (i.e. bank accounts, cell phone contracts, etc.) on-campus?
A campus & state-wide policy states that sponsors cannot collect any personal information from student on campus. Sponsors
can give out as much information as they would like, but cannot collect names, e-mails, or any other personal information.
4) I would like to distribute fliers and/or swag, what are the best ways to do that?
The best way is as a “Welcome Packet” sponsor or being included on the business listing in the nametag lanyard. This level of
sponsorship allows you to submit a one-page insert in the new student welcome packets that are prepared for all new students.
Additionally, tabling sponsors are able to distribute fliers and swag to interested students during an event. We are happy to
accept pens or other useful items to give to students during orientation events; cool items to use as prizes, and/or to display
fliers in our office.
5) I would like new students to know that I will be at International Student Orientation before they arrive in Seattle, is
that possible?
It depends. We send out a series of 8 pre-arrival emails to all incoming students starting in July. Topics of the pre-arrival e-mails
include cell phones, banking, transportation, and housing. If the sponsor is deemed by FIUTS staff to be a good fit and has
submitted their commitment form before the July 1st deadline, it is possible to include the names of our sponsors and a link to
their information.
6) When is the deadline for submitting my completed commitment form?
Commitment forms returned by Monday, July 11th, 2016 receive preferential sponsorship assignments. After the July 11th
deadline, assignments will be given on a first-come-first-serve basis until all spaces are full. The one-page inserts for welcome
packets must be received by staff by Monday, August 29th at the latest. Wednesday Lunch sponsors must confirm at least one
week in advance.
7) What information do I need to send the FIUTS staff?
All sponsors must return a completed commitment form that can be found on the last page of this packet. Additionally, sponsors
need to send FIUTS an approved high-resolution jpeg image of their logo that will be used on posters, our website, and
orientation program. You may also submit a one-sentence description for the FIUTS website’s sponsorship page. If tabling,
please indicate your description of your booth requirements (including electricity requirements and if you will provide your own
tablecloth).
8) Are there sponsorship opportunities after Fall International Student Orientation?
Absolutely! FIUTS has sponsorship opportunities throughout the year:
 Wednesday Lunch: $300-400/Lunch (based on anticipated attendance)
September 28th, November 2nd, December 7th, January 6th, February 4th, March 1st, April 5th, May 3rd, June 7th
 Wednesday Lunch is a monthly on-campus event where local and international students enjoy a free lunch, meet
community members and make new friends. Wednesday Lunch brings all parts of FIUTS community together with
200-450 attendees. Sponsors are able to pick and choose which Wednesday Lunch they table at. Sponsors can
table from 11:30 am-1:30 pm in the HUB. September (1st day of class) & November are the most attended months.
 Winter (January), Spring (April), and Summer Orientation (June): $250/orientation
 FIUTS welcomes new international students each and every quarter. Sponsorship for these three-day orientations
allows for a one-page insert into the new student welcome packet at each orientation as well as recognition on all
signage. There are no tabling opportunities available for these orientations. Approximately 40 students per quarter.
To be included in pre-arrival e-mails, sponsors may pay an additional $100/orientation.
 FIUTS CulturalFest: February, 2017: $1,000
 An event celebrating the diverse international student population at the University of Washington. FIUTS
CulturalFest features music and dance performances at Meany Hall for the Performance Showcase with1,000+
people in attendance. Sponsors receive name recognition on stage, logo on all signage & programs, and also two
tickets to the Performance Showcase. For more details and a description of additional benefits, please see the 2017
CulturalFest Sponsorship Packet (available in November).
© 2016 Foundation for International Understanding Through Students (FIUTS)
Orientation Sponsorship Opportunities page 1 of 2
Extra benefits to all sponsors:

Logo and link on the FIUTS website - www.fiuts.org receives over 5,000 views per month

Mention in the FIUTS E-intercom - monthly newsletter sent to 17,000 subscribers

Mention in the FIUTS E-newsletter- weekly newsletter sent to 23,000 student, alumni, and UW faculty

Logo on the Fall 2016 Orientation Program distributed to over 2,000 new students

Promotional materials and/or pamphlet placement in the FIUTS office
Early Fall Start Orientation 2016
Early Fall Start 2016 Orientation (EFS) - August 22 & 23, 2016 $400
*Tabling during document submission on the 23rd is $150 more ($550 total)
Early Fall Start Orientation is a 11/2 day mandatory program for approximately 400
international Freshmen who begin their studies early earn credit. Sponsors gain
exposure by tabling during lunch on the 22nd & delivering a 2-minute speech during a
snack break in an afternoon session, and during the document submission session on
the 23rd*. All sponsors can display promotional items in the afternoon food break area and will be recognized on all
signage. We will not distribute welcome folders at this orientation but sponsors can hand out flyers in person.
Promotional materials must be delivered to the FIUTS office by Monday, August 15th.
International Student Orientation Fall 2016
Opening Day: International Welcome Ceremony - Sept. 15, 2016
$1500
The official start of International Student Orientation, International Welcome
Ceremony (formerly called “Opening Day”) is a formal gathering of over 1,500 new
UW international students and their families. Sponsors are provided with a onehour tabling opportunity in the Meany Hall Lobby from 1-2pm. Sponsors will also
be recognized on all Opening Day signage. This event houses the highest number
of students at one time. Space is limited. Preferential Deadline: Monday, July 11th
Greeting Table - September 13, 14, 15 & 20, 2016
$850/day
The first point of contact for all new incoming international students. Greeting
Table sponsorship is a tabling opportunity, but space is limited (4 days available,
limit of 2 sponsors/day). Sponsors are allowed to table (a 6-ft table is provided)
from 10am-1pm in the Husky Union Building (HUB) Lobby, 250-450 new
international students typically check in each day. Exclusivity will be granted, when
possible. Preferential Deadline: Monday, July 11th
Welcome Packet- September 13-30, 2016
$500
Reach over 2,000 international students during FIUTS Orientation in September.
Welcome packets are full of important information for the students such as the
orientation program and a campus map so they are sure to see your insert.
Welcome packet sponsors are allowed to submit a one-page insert in the new
student welcome packet. This is a popular choice because it is the best way to put
your marketing material into the hands of every new international student.
One-page inserts must be delivered to the FIUTS office by August 25th.
© 2016 Foundation for International Understanding Through Students (FIUTS)
Orientation Sponsorship Opportunities- page 2 of 2
Fall 2016 (continued)
Nametag Lanyard
$200
We are distributing nametags lanyards with pockets to every new student when they
check in at greeting table. The pouch will contain a list of important campus resources
and local business listings. Your listing can include messaging about an in-store
discount/coupon. Want to supply a branded lanyard or pouch to 2,000 new students?
Call Danika at 206.616.7249 for further information.
Business Listing Confirmation Deadline: Monday, August 29th
FIUTS Mobile App
$100
FIUTS has a new app to help students view the orientation program, learn about campus resources
and connect on social media. Sponsors may insert a logo, a short blurb, a link to their
website/coupons, and use the interactive map function to direct students to the nearest location.
For more information about the Legit App visit http://legitapps.com
Deadline: Monday, August 29th
FIUTS Community BBQ - September 15, 2016
$400
Over 800 students and community members celebrate the start
of the academic year with a traditional American BBQ at Gas
Works Park. Sponsors are acknowledged on all signage and
permitted to hand out promotional materials and sample food
items from 4-8pm. Community BBQ is a great way to connect
with the UW and greater Seattle community. Sponsors may
bring a table or tent to set up at Gas Works Park. No sales.
Deadline: Monday, August 29th
Pre-arrival Recognition - July-September
$450 for current sponsors
FIUTS sends out a series of 8 E-mails to international students before they arrive in Seattle to
ease their transition and provide important information about International Student Orientation.
E-mail topics include housing, cell phones, banking, and transportation. If the sponsor is deemed
to be a good fit, we can include the sponsor’s name, a link to more information & a short blurb on
one of these pre-arrival E-mails to reach the incoming students before they arrive.
**Sponsors must commit to at least one other sponsorship event to be eligible for this opportunity.
Deadline: Friday, July 1st
FIUTS Resource Fair- September 19, 2016
$550
We are anticipating over 700 students will attend the first FIUTS Resource Fair. Sponsors
will receive the opportunity to table at the fair in the HUB from 11AM- 3PM to share the
resources they offer alongside other campus partners. Space is limited at this event.
Deadline: Preferential Deadline: Monday, July 11th
Pens, bags, lanyards, or raffle item donation Free for current sponsors
We gladly accept pens, bags & lanyards to be used throughout orientation and items that can be used at our raffle
or throughout the program. This is a great way to get your name out there and create excitement about your
product. Raffle items can be gift cards, phones, iPads, entrance tickets, high quality swag, or other useful items.
Items must be received by Thursday, September 8th.
© 2016 Foundation for International Understanding Through Students (FIUTS)
More Sponsorship Opportunities
Other Ideas & Orientation Events
Varies
We are open to discussing other sponsorship possibilities including sponsoring other orientation events
such as the Parent Session, Seattle Challenge (city-wide scavenger hunt), Soccer Tournament, & Boat
Cruise. Past sponsors have paid to be more prominent on our website and others have provided food
items that we otherwise would purchase (i.e. pizza or breakfast snacks). If you have ideas that are not
mentioned in this packet please contact Danika Delano at [email protected]
Winter, Spring, and Summer Quarter Orientations
$250/ Orientation
FIUTS welcomes new international students each and every quarter.
Sponsorship for these three one-day orientations allows for a one-page
insert into the new student welcome packet at each orientation as well as
recognition on all signage. Approximately 40 new international students
attend these orientations each quarter.
* Select sponsors can be included in a pre-arrival E-mail for $50 extra
Wednesday Lunch
Wednesday Once/Month $400/Lunch - September & November
$300/Lunch - December- June
Local and international students enjoy a free lunch, meet
community members and make new friends. Wednesday lunch brings all parts of FIUTS community
together with 200-450 attendees and usually takes place in the HUB South Ballroom. Sponsors will be
provided with a 6-ft table and may table from 11:30am-1:30pm. As reflected in the price, September (the
first day of class) & November are most highly attended months, with 400+ students attending each month.
Deadline: 1 week before the Wednesday Lunch sponsors wish to support
FIUTS CulturalFest
FIUTS CulturalFest: February, 2017 $1000
An event celebrating the diverse international student
population at the University of Washington. FIUTS CulturalFest
features music and dance performances at Meany Hall for the
Performance Showcase (over 800 people in attendance). Sponsors
receive name recognition on all signage, programs, stage
recognition, and two tickets to the Performance Showcase. For
details of the event and additional benefits see FIUTS CulturalFest
2016 Sponsorship packet available in November, 2016.
© 2016 Foundation for International Understanding Through Students (FIUTS)
FIUTS Sponsorship Commitment Form 2016/2017
Company Name:
Address:
City:
State:
Zip:
Primary Contact:
Phone:
Email:
Date:
Web Site:
Sponsor Description for FIUTS website: (50 words Max)
*All sponsors must E-mail a jpeg image of their logo to [email protected] to be used on the FIUTS website, signage, and more
Sponsorship Selection:
Please see corresponding deadlines in event description
International Student Orientation Fall 2016
*Tabling sponsors must complete the attached form
Other Opportunities:
Winter, Spring, Summer Orientation $250/each
International Welcome Ceremony
$1500
Greeting Table
$850/day
Pre-arrival E-mail (in combination with an the
corresponding orientation $50/Orientation
Welcome Packet
$500
FIUTS CulturalFest
Nametag Lanyard
$200
FIUTS App
$100
FIUTS Community BBQ
$400
Early Fall Start (EFS) Orientation
$400
EFS Day 2 Greeting Table
$150
Pre-arrival Recognition
(this option must be in combination
$450
$1000
Wednesday Lunch 2016/2017
September
$400
March $300
November
$400
April
$300
December
$300
May
$300
January
$300
June
$300
February
$300
with one of the above opportunities)
FIUTS Resource Fair
$550
Total Sponsor Commitment: $
Other
Please specify
All sponsor payments are due within 30 days of invoicing
Please return completed forms to:
FIUTS Attn: Danika
University of Washington Box 352233
Seattle, WA 98195
© 2016 Foundation for International Understanding Through Students (FIUTS)
Tabling Form
Sponsors that are requesting to table at Greeting Table, International Welcome Ceremony,
Seattle Challenge Kickoff, FIUTS Resource Fair and/or Wednesday Lunch must complete
this form and return it to
Company Name:
Day-of contact name:
E- mail:
Phone:
Description of Table display:
Do you need access to an electrical outlet?
Y
N
You will be provided with one 6 ft. table. Do you have your own tablecloth?
Y
N
If you are requesting to sponsor Greeting Table, please indicate all days you are available with an “X”. The
more flexible you are, the better your chances are to gain exposure at Greeting Table (this does not mean
you are committing to all selected days just indicating your availability):
Tuesday, September 13th:
Wednesday, September 14th:
Thursday, September 15th:
Tuesday, September 20th:
How many days would you like to be present at Greeting table?
1
2
3
4(all days)
© 2016 Foundation for International Understanding Through Students (FIUTS)