Visitor Pass

Transcription

Visitor Pass

AIRPORT RESTRICTED AREA
PERMIT SYSTEM MANUAL
AIRPORT AUTHORITY HONG KONG
Annex I
Visitor Pass
Contents
1
Introduction
1.1
1.2
1.3
2
Issue Policy of Visitor Pass
2.1
2.2
2.3
2.4
2.5
2.6
Attachment 2A
Attachment 2B
3
Acceptance Criteria
Sponsoring Organization
Authorized Signatories
Policy in respect of Issue & Use of Visitor Pass
Data Privacy Policy
Visitor Pass Fee
Conditions of Issue of Visitor Pass
Schedule of Visitor Pass Fees
Application of Visitor Pass
3.1
3.2
3.3
3.4
3.5
3.6
3.7
Attachment 3A
Attachment 3B
Attachment 3C
4
Visitor Pass
Issuing Authority
Administration of Visitor Pass
Purpose and Validity
Application
Processing Time
Collection of Visitor Pass
Transfer of Escorter Responsibilities
Escorting and Conditions of Issue
Special Visitor Pass (without photograph)
Specimen of Visitor Pass
Visitor Pass Application Form
Escorting requirements for Holder of Visitor Pass
General Requirements
4.1
4.2
4.3
Attachment 4A
Loss of Visitor Pass
Surrender of Cancelled, Expired Visitor Passes
and Visitor Passes No Longer Required
Visitor Pass Return Procedures
Permit / Visitor Pass Return Form
ANNEX I - 1
DECEMBER 2015
1 Introduction
1.1
Visitor Pass
Referring to Section 4 of Aviation Security Regulation, the Airport
Authority introduces Visitor Pass to identify and to enable persons
to be escorted. Visitor Pass is issued to person who requires very
short term or ad hoc access to the Airport Restricted Area. The
pass has a maximum validity of 7 days. Holder of the Visitor Pass
must be escorted at all times by a holder of an Airport Restricted
Area Permit with escort authority (‘E’ endorsement). The escort
requirement is to safeguard against security and safety risks that
could otherwise arise.
1.2
Issuing Authority
The authority for issuing Visitor Pass rests with the Safety,
Security and Business Continuity Department of the Airport
Authority.
Aviation Security Company Limited (hereinafter
AVSECO), is a service provider engaged by the Airport
Management Director for the day to day management of Visitor
Pass processing matters.
1.3
Administration of Visitor Pass
The Visitor Pass System is administered by the Airport Authority
Permit Office managed by AVSECO under the supervision of
Airport Authority’s Security Section. All Visitor Passes remain the
property of the Airport Authority.
ANNEX I - 2
DECEMBER 2015
2
Issue Policy of Visitor Pass
2.1
Acceptance Criteria
2.1.1 An application for Visitor Pass will only be accepted and
processed if the request comes from a Sponsoring
Organization, which is normally an airport organization
playing an active role in airport operations.
2.1.2 To ensure that applications for Visitor Passes are to cater
for genuine operational needs, Visitor Pass applications
from the Sponsoring Organization must be signed by an
Authorized Signatory of the organization giving justifications
for the access requirement.
2.2
Sponsoring Organization
2.2.1 Sponsoring Organizations which have been approved to
join the Airport Restricted Area Permit System are qualified
and entitled to endorse applications for the Visitor Pass in
their own right.
2.2.2 Sponsoring Organizations must use their best endeavours
to ensure that their visitors under their sponsorship are
trustworthy and that they should not present a risk to the
security of the airport or its operations. In the event that a
Visitor Pass holder is no longer suitable to possess, or no
longer requires, a Visitor Pass, the Sponsoring
Organization shall notify the Airport Authority for
cancellation or suspension of Visitor Pass concerned.
2.2.3 Sponsoring Organizations are required to take note of the
responsibility imposed on them and must have appropriate
disciplinary procedures to deal with any breach of
conditions of issue of the Visitor Pass.
ANNEX I - 3
DECEMBER 2015
2.3
Authorized Signatories
2.3.1 The Authorized Signatories nominated by a Sponsoring
Organization for the Airport Restricted Area Permit
application are recognized as the Authorized Signatories for
the Visitor Pass application by default.
2.3.2 All Authorized Signatories must fully understand and accept
the Conditions of Issue of Visitor Pass as contained in this
Annex.
2.3.3 All Authorized Signatories are expected to have a thorough
understanding of the operation of the organization, and they
must be in a position to justify the access needs of each
Visitor Pass application.
2.3.4 Each Authorized Signatory must ensure that:
a)
all information on the application form is correct
b)
all sections have been completed
c)
he / she understands that by signing the application
form, he / she is confirming that the information
provided in it is correct
d)
he / she understands that to knowingly provide false
information is a breach of security requirement and
may result in he/she being disqualified to act as the
organization’s Authorized Signatory
2.3.5 Once the Visitor Pass has been issued, the Authorized
Signatory becomes responsible for the conduct of the
Visitor Pass holders and their compliance with the
Conditions of Issue of Visitor Pass. The Authorized
Signatory must also instruct / advise the Visitor Pass
holders on their role and responsibilities with a view to
ensure that the Visitor Pass will only be used for the
purpose for which it is issued. Failure of an Authorized
Signatory to carry out his / her responsibilities may result in
him / her being disqualified to act as the organization’s
Authorized Signatory.
ANNEX I - 4
DECEMBER 2015
2.4
Policy in respect of Issue and Use of Visitor Pass
2.4.1 The issue of Visitor Pass is subject to the Conditions of
Issue made by the Airport Management Director in
accordance with the policies and procedures of the Airport
Authority. Visitor Pass holders as well as the Authorized
Signatories of the Sponsoring Organization sponsoring the
application are required to have a thorough understanding
of, to observe and comply with, such conditions, details of
which are contained in this Annex and other relevant
notices, circulars and correspondences issued by the
Airport Authority governing the issue of Visitor Pass. The
Conditions of Issue of Visitor Pass (Ref: AOS/P/20) are
contained in Attachment 2A.
2.4.2 Cancellation or Suspension of Visitor Pass
2.4.2.1 The Airport Management Director, or his
authorized representative, may seize the Visitor
Pass on the scene by the Authority and/or
AVSECO or demand surrender of the Visitor Pass
to the Permit Office in circumstance where the
Visitor Pass holder has either (i) breached one of
the Conditions of Issue; or (ii) has contravened a
provision of the Aviation Security Regulation or the
Airport Authority Bylaw.
2.4.2.2 In case of immediate seizure of the Visitor Pass, it
can be handled by either Police or AVSECO.
Police will take possession of the Visitor Pass at
the discretion of the Authority.
Under the
circumstances where a Visitor Pass holder is in
possession of an expired Visitor Pass, AVSECO
will seize the Visitor Pass concerned and issue a
surrender notice titled “Surrender of Expired Visitor
Pass”.
2.4.3 The application of Visitor Pass is subject to vetting and the
Visitor Pass may not be issued due to operational and
security reasons.
ANNEX I - 5
DECEMBER 2015
2.5
Data Privacy Policy
2.5.1 The Permit Office and its staff is routinely collecting and
processing, on behalf of the Authority, a large amount of
personal data for the purpose of the issue of the Visitor
Passes. The Authority is committed to information security
which is set out in the Information Security Policies and
Standards for the Airport Authority Hong Kong, which also
contains standards, which are the guidelines to support the
information security and to provide Management with best
practices within its environment. The Permit Office, as the
service provider of the Airport Authority, has the obligation
to uphold the commitment and strictly follow those
guidelines where applicable.
2.5.2 According to the Personal Data (Privacy) Ordinance, the
Authority shall not keep personal data longer than is
necessary for the fulfillment of the purpose for which the
data are to be used. Personal data collected through the
Visitor Pass will be kept for a period of 7 years after the
cancellation of a Visitor Pass.
2.6
Visitor Pass Fee
2.6.1 Applications for the issue of a Visitor Pass are subject to
payment of application fees. The fees are charged upon
application, regardless of whether the application is
subsequently cancelled or disapproved. Fees for all the
Visitor Pass applications will be charged under the demand
note arrangement to the Sponsoring Organizations on a
monthly basis. Details of the Visitor Pass fee are contained
in Attachment 2B.
2.6.2 The Sponsoring Organization shall pay fees on or before
the due date as specified on the invoices. Failing that, the
Permit Office will withhold the sponsoring privilege until the
outstanding payment is settled. Moreover, the Airport
Authority reserves the right to charge interest on the
outstanding amounts until actual payment is effected.
ANNEX I - 6
DECEMBER 2015
Attachment 2A
ANNEX I - 7
DECEMBER 2015
ANNEX I - 8
DECEMBER 2015
Attachment 2B
Schedule of Visitor Pass Fees
Type
Fee
Visitor Pass
HK$30.00
Loss Replacement
HK$90.00
ANNEX I - 9
DECEMBER 2015
3
Application of Visitor Pass
3.1
Purpose and Validity
3.1.1 Visitor Pass is issued to a person who requires very short
term or ad hoc access to the Airport Restricted Area. The
Visitor Pass has a maximum validity of 7 days. For any
access requirement more than 7 days, applicants shall
apply for the Airport Restricted Area Permit.
3.1.2 A specimen of the Visitor Pass is shown in Appendix 3A.
Details of the photograph requirements are shown on the
Visitor Pass Application Form (Ref: AOS/P/04) at
Attachment 3B.
3.1.3 Visitor Pass holder must be escorted at all times by a
holder of an Airport Restricted Area Permit with the ‘E’
endorsement. The escort requirement is to safeguard
against security and safety risks that could otherwise arise.
3.2
Application
3.2.1 During office hours
3.2.1.1
Sponsoring Organizations having an urgent
operational need for escorting visitors into the
Airport Restricted Area should submit the duly
completed and signed “Visitor Pass Application
Form” to the Permit Office by hand, by post or by
facsimile at 2949 1053.
3.2.1.2
If the application is submitted by fax, the original
Application Form duly completed and signed by
an Authorized Signatory from the same
Sponsoring Organization should be submitted to
the Permit Office by hand at time of collection of
the Visitor Pass.
ANNEX I - 10
DECEMBER 2015
3.2.2 Outside office hours
3.3
3.2.2.1
Sponsoring Organization wishing to make such
request should first call the AVSECO Duty
Security Manager at 2261 0167 or 9467 4729
before sending the duly completed and signed
Visitor Pass Application Form by fax at 2261 0327,
or by hand to the Duty Security Manager's office
at Room 6T007, Level 6 (Landside), Terminal 1,
Passenger Terminal Building.
3.2.2.2
Application submitted outside office hours should
be limited to application arising as a result of a
sudden unforeseen operational need to access
the Airport Restricted Area. In circumstances
where it is not possible to obtain a signature of the
Authorized Signatory, the AVSECO Duty Security
Manager may still issue a Visitor Pass at his/her
discretion. However, such pass will only be good
for entry to the Airport Restricted Area until 0900
hours of the following working day. At such time,
the Sponsoring Organization will need to apply for
another Visitor Pass by submitting an application
form to the Permit Office. Such form must be duly
signed by an Authorized Signatory in the normal
manner.
Processing Time
As the Visitor Pass is meant for facilitating urgent operational
needs, it would normally be available within the same day of
application submission.
3.4
Collection of Visitor Pass
Visitor Pass can be collected by the applicants in person or by the
Sponsoring Organization on their behalf. For the collection of the
Visitor Pass at the Permit Office or any designated staff access
control points, proof of identity document (either a copy or original
Hong Kong Identity Card or Passport) of which the information is
used in their applications must be produced for identity verification.
ANNEX I - 11
DECEMBER 2015
3.5
Transfer of Escorter Responsibilities
Escorting duties may, if required, be transferred to another Airport
Restricted Area Permit holder with ‘E’ endorsement within the
same Sponsoring Organization.
3.6
Escorting and Conditions of Issue
3.6.1 The issue of a Visitor Pass is subject to the Conditions of
Issue (Ref: AOS/P/20) made by the Airport Management
Director. The Conditions are reproduced at Attachment 2A
of this Annex and also available at the Airport Authority
extranet of https://extranet.hongkongairport.com/ under
folder “Forms > SSBC Forms”.
3.6.2 The Escorter is responsible for ensuring that the holders of
Visitor Pass are escorted and accompanied at all times
whilst in the Airport Restricted Area. Persons undertaking
those escort duties should familiarize themselves with the
escorting requirements at Attachment 3C which is also
available
at
the
Airport Authority
extranet
of
https://extranet.hongkongairport.com/ under folder “Forms >
SSBC Forms”. . Failure to observe the requirements may
result in the suspension of the escort authority of the
relevant Escorter.
3.6.3 An Escorter may escort a maximum of 5 persons at any
one time provided that the Escorter can maintain effective
and continuous supervision on all the Visitors. Escorting
duties may, if required, be transferred to another Airport
Permit holder with ‘E’ endorsement within the same
Sponsoring Organization.
3.6.4 In exceptional circumstances, subject to pre-approval by
Airport Management Director or his authorized
representative and provided that there are arrangements
for adequate supervision of the Visitors in the Airport
Restricted Area, the escort ratio of 1:5 could be exceeded.
Under such arrangement, the validity of the Visitor Passes
will be valid for one day and a letter “G” will be printed on
the right bottom corner of the Visitor Pass (see Attachment
3A).
3.6.5 The Visitor Pass will be visually and electronically verified
by AVSECO staff at the staff access point every time the
Visitor Pass holder enters the Airport Restricted Area /
Enhanced Security Restricted Area.
ANNEX I - 12
DECEMBER 2015
3.6.5 Visitor Pass no longer required should be returned directly
to the Permit Office for cancellation. The use of Visitor
Pass relies heavily on the individual Sponsoring
Organization concerned exercising a high degree of selfregulation over their escorting staff. Any abuse of the
system, including the non-return of Visitor Pass after expiry,
may result in the loss of the Sponsoring Organization status
concerned and the suspension of issue of Visitor Pass to
the individual concerned.
3.6.6 Sponsoring Organizations should ensure that all details
recorded on the application forms are accurate and correct.
Particular attention is drawn to spelling of names for Visitor
Pass applicants. They should correspond with those
appearing on their Hong Kong Identity Cards or travel
documents.
3.7
Special Visitor Pass (without photograph)
3.7.1 Under special circumstances, e.g. Aircraft Crash Exercises
and VIP reception, Special Visitor Passes could be made
available for controlled groups of visitors being escorted by
the Sponsoring Organizations acceptable to the Airport
Authority Hong Kong. The issue and use of a Special
Visitor Pass is also subject to the Conditions of Issue (Ref:
AOS/P/20) made by the Airport Management Director.
3.7.2 Differences between normal Visitor Pass and Special
Visitor Pass:
a) Instead of applicant’s photograph on the normal Visitor
Pass, partial information of his / her HKID Card no. or
Travelling Document no. will be provided on the Special
Visitor Pass. A specimen is shown in Attachment 3A.
b) The identity of the holder of Special Visitor Pass will be
checked against his / her HKID Card or Travelling
Document at the staff access control points at the
Airport Restricted Area.
ANNEX I - 13
DECEMBER 2015
Attachment 3A
Specimen of Visitor Pass
(A) Visitor Pass using a standard escort ratio of 1:5
CHAN, TAI MAN
(B) Visitor Pass using an escort ratio that exceeds 1:5
ANNEX I - 14
DECEMBER 2015
Attachment 3A
(C) Special Visitor Pass (without photograph)
CHAN, PETER
Above 3 Passes share the same rear-side format as follows:
ANNEX I - 15
DECEMBER 2015
Attachment 3B
ANNEX I - 16
DECEMBER 2015
ANNEX I - 17
DECEMBER 2015
ANNEX I - 18
DECEMBER 2015
ANNEX I - 19
DECEMBER 2015
Attachment 3C
ANNEX I - 20
DECEMBER 2015
ANNEX I - 21
DECEMBER 2015
4
General Requirements
4.1
Loss of Visitor Pass
4.1.1 If the Visitor Pass is lost outside the Airport Restricted Area,
the Visitor Pass holder must:
a)
Report the loss to the Sponsoring Organization. The
Visitor Pass holder or the Sponsoring Organization
must, without delay, call the 24-hour Lost Permit
Hotline tel no. 2183 9074 giving details of the Visitor
Pass loss including name of the Visitor Pass holder,
Visitor Pass number, suspected time and location of
the pass lost, etc.
b)
Report the loss to the Hong Kong Police requesting
a copy of the Police Notification of Lost Property
Report.
4.1.2 If the Visitor Pass is lost inside the Airport Restricted Area,
the Visitor Pass holder must, without delay, report the loss
to the nearest security post with his / her escorter of the
Sponsoring Organization. Providing that the security officer
is satisfied as to credibility of the Visitor Pass holder and his
/ her escorter’s explanation, he / she shall record their
details and accompany them to the exit point of the Airport
Restricted Area. On leaving the Airport Restricted Area,
the Visitor Pass holder of the Sponsoring Organization
must also, without delay, report the loss in accordance with
the procedures described in Para 4.1.1.
4.1.3 Once a lost Visitor Pass is found or recovered, the Visitor
Pass holder or the Sponsoring Organization shall report
immediately to the 24-hour Lost Permit Hotline tel no. 2183
9074. The found Visitor Pass shall be surrendered to the
Permit Office, AVSECO Duty Security Manager, Police
Station (if found on landside) or mailed to the address
indicated on the back of the Visitor Pass without delay.
ANNEX I - 22
DECEMBER 2015
4.2
Surrender of Cancelled, Expired Visitor Passes and Visitor Passes
no longer required
Visitor Pass is the property of the Airport Authority.
The
Authorized Signatory shall ensure that the following categories of
Visitor Passes are returned to the Permit Office for cancellation
without delay:
a)
b)
c)
4.3
Cancelled Visitor Passes;
Expired Visitor Passes; and
Visitor Passes no longer required.
Visitor Pass Return Procedures
The Sponsoring Organization shall:
a)
complete a Airport Permit / Visitor Pass Return Form (Ref:
AOS/P/15) as shown in Attachment 4A; and
b)
return the Visitor Passes together with the duly completed
form by post or by hand to the Permit Office as soon as
practicable and in any case no later than one month from
the date of notification or expiry of that Visitor Pass,
whichever is sooner.
Failure to return the Visitor Passes referred in Para 4.2 may result
in the sponsoring privilege of the Sponsoring Organization being
revoked by the Airport Authority; and the holder may not be issued
with any Airport Restricted Area Permit of Visitor Pass in the future.
ANNEX I - 23
DECEMBER 2015
Attachment 4A
ANNEX I - 24
DECEMBER 2015

Visitor Pass

Transcription

Similar documents

The Biesbosch Nationaal Park

User Manual

“Get China Ready” Greenwich Workshop Go China Case Study

Trusting security: A German mineral water producer ofiers a

the PDF - La Crosse Visitor

tri-fold AMERICARD - AmeriCard Technologies, INC.

7851 Horan Wall Perspex Posters3.indd

AIRMAN`S INFORMATiON MANUAL

Road Closure - Oregon International Air Show

“MISSION 66”