pATAGONIA pHOTO TOUR

pATAGONIA pHOTO TOUR
10-19 APRIL 2015
www.c4images-safaris.co.za
Index
INTRODUCTION �������������������������������������������������������������������� 3
GUIDES �������������������������������������������������������������������������������������� 6
ITINERARY ��������������������������������������������������������������������������������� 7
ACCOMMODATION & CUISINE ���������������������������������������� 8
FLIGHTS & TRANSFERS �������������������������������������������������������� 11
miscellaneous information . . . . . . . . . . . . . . . .11
PRICING ����������������������������������������������������������������������������������� 12
TRAVEL CHECKLIST ������������������������������������������������������������� 13
FREQUENTLY ASKED QUESTIONS ����������������������������������� 14
TERMS & CONDITIONS ������������������������������������������������������ 18
INTRODUCTION
Patagonia is five times more breathtaking than any photo shows it to be. At around 3500m high,
its highest peaks don’t carry such a grand label when compared to mountains like Denali, Everest or Aconcagua.
But Patagonia’s icy towers rise from just below 1000m, often climbing as much as 2500m in
sheer vertical height. It takes a few days before you can look at the peaks without having your
mind completely vacated by the immense grandeur; The palette of autumn colors you can see
in a single Beech tree is more than in most countries’ entire flora; The twilight colors from Alpine
glow to soft warm light lasts almost 2 hours in which the peaks are painted in a variety of intense
pinks, oranges and reds; The air is crisp and the rivers and lakes are unrealistically clear.
Apart from the obviously amazing landscape, human presence is minimal because Patagonia’s
location is it’s best asset. It is situated only a few hundred kilometers from the Antarctic Circle on
a part of the South American mainland that is like a narrow peninsula in the frigid southern seas.
When you drive between the towns you can drive for 100km and see absolutely nothing more
than a few farmsteads. It is great comfort to visit such pristine locations and not see a booming
population that you know will inevitably lead to its destruction.
There are three main attractions in the area: namely Torres del Paine NP on the Chilean side
and Perito Moreno Glacier and El Chalten on the Argentinian side. C4 Images and Safaris will
be visiting all of them on this photo expedition. Both parks are unique, but in both you will find an
abundance of ice-strewn turquoise lakes, towering ice-capped peaks, waterfalls and Magellan
Beech forests.jpgese are all the elements needed for landscape photography heaven.
We will be visiting in the peak of Autumn to witness one of nature’s most amazing displays of
foliage colors. Torres del Paine is a very large park with a great variety of foregrounds from waterfalls to rocky lake shores to dwarf lenga trees all with the dominant black and grey Cuernos
del Paine peaks in the background. It too is a favorite amongst wildlife photographers for capturing wild guanacos against the backdrop of alpine peaks.
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INTRODUCTION (continued)
Perito Moreno is one of the largest glaciers on earth measuring 20+ stories high and 6km wide.
It is also one of very few glaciers on earth that are advancing and that is its most attractive aspects. It’s thunderous groaning and cracking can be heard for kilometers away as it moves over
the earth below. Every few minutes chunks of ice the size of a bus break off and drop into the
water below in an amazing explosion of water and ice.
El Chalten is known as the hiker’s paradise, but it also offers a few more convenient locations
to shoot. Its paths are all excellently maintained and there is an amazing variety of lake shores,
forests and waterfalls within both driving and walking distance. It’s all dominated by the serrated
teeth of the Cerro Torre and the two giant granite monoliths known as mount Fitz Roy and The
Poincenot.
From the description you read about Patagonia you quickly realise that it is one of the most wonderful landscape photography destinations in the world and exactly why C4 Images and Safaris
has assembled the best landscape photography team to lead you through this wonderland of
landscape and nature photography.
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INTRODUCTION (continued)
What makes this photo landscape trip special?
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You will be travelling at the optimum time for capturing the autumn/fall colours in Patagonia
as well as spectacular skies of the changing season. C4 Images and Safaris have planne
this trip to run within this exact two-week period.
Hougaard Malan is a full time professional landscape photographer who has has travelled to
Patagonia before. You will benefit from Hougaards immense landscape knowledge, his u
compromising eye and processing skills that he has gained over the years along with his
experience of Patagonia.
Shem Compion has led many photo tours around the world. As well as being a professional
nature photographer of acclaim, you will have the benefit of Shem/C4 Images and Safaris’
operational experience that will insure this tour runs to the highest standard.
The tour is planned so that you will be photographing grand and immense landscapes every
morning and every afternoon.
You will benefit from feedback sessions and processing sessions to help you turn your i
ages into beautiful masterpieces.
C4 Images and Safaris has worked with the best local on ground operator to build the best
itinerary for you in Patagonia.
Our local operator will arrange all the on ground details to ensure the tour runs as smoothly
as possible.
C4 Images and Safaris have employed a local photography guide to guide us to all the best
photography locations in the regions.
Being a photographer, Diego will gain the group access to areas not normally visited by
regular visitors.
Diego is an active naturalist and professional photographer. After traveling during many years
through Latin America and Europe, getting to know each diverse culture and landscape, he
finally chose Patagonia as the place where to develop his interests in constant touch with nature. As an enthusiastic member of Aves Argentinas (local partner of BirdLife International), he
is co-founder of the El Chaltén Birdwatchers Club and he spends many days in assorted trips
in search of birds, all over Argentina and other destinations.jpge daily practice of mountaineering and photography, frame this concern about conservation with a very deep knowledge of the
area. Licensed Trekking Guide and certified Wilderness First Responder, he has developed
and he participates on many conservation projects in Santa Cruz Province and in the local community as well. He also teaches bird watching courses all along South Patagonia. Diego has
been the co-author of a series of photographic booklets and publications of several Patagonian
national parks. Since 1998, Diego lives in El Chaltén, at the foot of Mt. Fitz Roy, leading trekking,
birding, and photographic trips all through South Patagonia and Antarctica.
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YOUR GUIDE / Hougaard malan
Leave your long lens at home: When you photograph with Hougaard it is with a wide-angle lens
and a tripod. For here is a young man who will
open your eyes to the world of landscape and
seascape photography. He got his first camera
when he was 19 and it instantly turned his life
around. Within a year of shooting as a hobby
he had excelled and learned so quickly that he
dropped all his previous career plans to pursue
a career in nature photography. He has an unmatched eye for composition in landscapes and
is always looking at the skies in search of the
perfect light.
YOUR GUIDE / Shem Compion
Shem Compion is the founder and owner of C4
Images and Safaris. He uses his intricate knowledge of travel in Africa, its wildlife and the best
photographic locations to give you the best photographic tour experience you will ever have. A
self-taught wildlife photographer, Shem quickly
established himself as one of the best wildlife
photographers in South Africa. His work is regularly published worldwide in magazines, calendars and books. In 2010, he supplied all 72 images to the extremely popular Africa Geographic
calendar.
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ITINERARY
Day 1: EL CALAFATE
We start the tour in the town of El Calafate where you will be accommodated in the Hotel Mirador. You will be met at the Airport and transferred to the hotel by a C4 Images and Safaris
representative. El Calafete is the gateway to Patagonia and is a suitable town for you to arrive
a few days early if you so wish.
Day 2: EL CALAFATE – El CHALTÉN
Drive to El Chaltén across the Patagonian steppes, with stops along the route for photography
(about 4 hour drive). Arrive to our hotel at El Chaltén, a village located at the foot of Mt. Fitz Roy’s
Massif. We will have an afternoon shoot in the area, visiting a waterfall surrounded by Patagonian beech forest with vibrant autumn colours.
Accommodation: Posada Lunajuim for 2 nights.
Day 3: EL CHALTEN (FITZ ROY Massif)
Sunrise shots of Fitz Roy’s Massif and Cerro Torre from the Las Vueltas Canyon and drive to
Lago del Desierto, with stops for shooting the vibrant autumn colors around waterfalls, lake Condor and at the foot of the north face of Mt. Fitz Roy.
Day 4: EL CHALTEN – EL CALAFATE
Last day of photography in the area. Weather permitting, you can hike up to Lake Capri, a small
mountain lake where you can photograph Mt. Fitzroy and other peaks reflected on its surface at
sunrise. At 5:00 PM drive back to El Calafate.
Accommodation at Hotel Mirador del Lago for 1 night
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ITINERARY (continued)
Day 5: PERITO MORENO GLACIER – TORRES DEL PAINE NATIONAL PARK
Leave the hotel at 6:30 AM for visiting Los Glaciares National Park (1 hour drive), where we can
photograph Perito Moreno Glacier, one of the few glaciers on Earth still advancing. (The Park
offers a wide system of boardwalks, trails and balconies from where you can photograph the
glacier’s front from different levels. Boat trip along the southern face of the glacier included.
Optional ice walk with crampons on the Perito Moreno Glacier. At 2:00 PM drive to Torres del
Paine National Park, crossing the border with Chile at Cancha Carrera Pass. After 6 hour drive
with stops in route and customs arrive to Torres del Paine.
Accommodation for 3 nights at Pehoe Lodge and 1 night at Lago Grey lodge
Days 6, 7 & 8: TORRES DEL PAINE NATIONAL PARK
Four full days exploring Torres del Paine National Park, visiting Paine Cascades, Laguna Amarga, Lago Grey, Salto Grande and unique opportunities for sunrise and sunset shots of the
mountains.jpge views of the “Horns” of Paine from Pehoe lodge are outstanding!
The last night in this fabulous region will be spent at Lago Grey Lodge, in the southwestern corner of Torres del Paine National Park, where we will shoot pinnacles and peaks that are not seen
from other sections of the park, and also photograph new wildlife species, such as Patagonian
red foxes, the elusive and endangered huemul or Andean deer, black-chested buzzard-eagles
and Magellanic woodpeckers.
Day 9: TORRES DEL PAINE – El CALAFATE – BUENOS AIRES
Last morning in Torres del Paine. – Drive to El Calafate Airport to board the 7:00 PM flight to
Buenos Aires. Accommodation for 1 night in Hotel Dolmen
Day 10: BUENOS AIRES
Morning of rest in Buenos Aires before your transfer to the airport to board the international flight
home.jpgis will be the end of the Patagonia landscape trip.
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ACCOMMODATION
Hotel Mirador
Mirador del Lago Hotel is the option recommended by Tremun Hotels for guests seeking a high
level of comfort and culinary excellence with the best views of El Calafate.
Standing in front of the glacier overwhelms the senses and lifts the spirit. It is an incomparable
experience that you can’t afford to miss. We want you to witness this natural wonder while enjoying the comfort and warmth that we provide in an unparalleled environment made unique by
its location and infrastructure.
Located on Lake Argentino on 2 acres of greenery lined with poplars and only 500 meters from
downtown El Calafate, Mirador del Lago Hotel is the perfect starting point for unforgettable excursions. In this unique environment are 68 elegantly appointed rooms with an insurmountable
view of the lake and the Andes mountain range.jpgere are two categories of rooms, Economy
and Superior. Our Special Suite, an elegant 70 sq. m. suite with high-quality furnishings and a
large balcony overlooking the lake, is also available for those discerning guests.
Posada Lunajuim
Lunajuim opened its doors in January 2001. Downtown located, the hotel is ideally placed with
a privileged view of the Fitz Roy and Torre peaks, near the commercial area and the start of
the trekking trails. Lunajuim is tastefully furnished with a unique combination of elegance in a
casual atmosphere. Its lovely large dining-living room, overlooking the Andes mountain range,
with fireplace and library, makes you feel at home.
Each room is equipped with a Private bathroom, Central heating, a Safety box, Full comfort mattress, Egyptian cotton blanket and a Goose feather quilt.
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ACCOMMODATION (continued)
Pehoe Lodge
Hosteria Pehoe, a cozy 3-star hotel in the heart of Torres del Paine National Park, situated on a
5 hectare island with spectacular view on Lake Pehoé and the Paine horns, it gives the visitor
the opportunity to enjoy the marvels of nature. Very clean and nice standard and superior rooms
with private bathrooms and central heating. Bar, Cafeteria, cozy living room, international cuisine.jpge reception and service provided to the tourist make of Hosteria Pehoe the ideal place
to fulfill your dreamt and unforgettable holidays.
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ACCOMMODATION (continued)
Lago Grey Lodge
Settled in one of the most beautiful zones of Torres del Paine National Park, Lago Grey Hotel
has a privileged view toward the Glacier, floating icebergs and Lake of the same name. Enjoy
their 30 comfortable rooms, large dining rooms, relaxing environment, great selection of Chilean
wines and a professional outdoors team for guests.
Hotel Dolmen
Dolmen Hotel is strategically located in the heart of the financial district of the glamorous city
of Buenos Aires on Suipacha Street only meters away from Santa Fe Avenue, and just steps
away from several shopping areas and from the Government buildings. It has a genuine hotel
identity specially designed for Argentina. It is also near Plaza San Martín and Galerías Pacífico,
surrounded by exclusive shops on Florida Street, museums, theaters, art galleries, the renewed
Puerto Madero area and the new and renowned Colon Theater. It is only a 30 minute drive from
the International Airport at Ezeiza and a 10 minute drive from the Jorge Newbury Airport for
domestic flights. One of the salient features of the hotel is the American breakfast buffet with
premium quality products for Dolmen Hotel guests. Start your day enjoying the best cold cuts,
fresh fruit, natural juices and good coffee served right to your table, and for those who like it, a
glass of exquisite champagne.
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FLIGHTS & TRANSFERS
Day 1
Arrival at El Calafate. You will need to book your own International flight.
Road Transfer to Hotel Mirador
Day 2
Road Transfer to El Chaltén
Day 4
Road Transfer to El Calafate
Day 5
Road Transfer to Torres del Paine
Day 9
Road Transfer to El Calafate
Flight transfer to Buenos Aires
Day 10
Road Transfer to airport
International flights home
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PRICING
Per person (single)
Per person (sharing)
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Cost (US Dollar)
$ 6800
$ 5900
30% deposit confirms your booking
Physical fitness
You will need to be moderately fit for this trip. You need to be fit enough to walk for 2 hours with
a camera bag and tripod in hilly terrain.
The above costs include:
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All Accommodation based in the hotels and lodges mentioned above
Private transfers and transportation during the whole trip in 24-seat minibus.
All meals
Entrance fees to national parks
Boat trip at Perito Moreno Glacier
Local English-speaking guides in Argentina and Chile
Costs not included:
- Gratuities to staff and guides
- International flight to Patagonia
- non-alcoholic and alcoholic drinks.
- Extra activities not included
- Personal expenses
- Travel insurance
- Travel visas
Don’t have all the equipment you want? Read more about rentals here!
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TRAVEL CHECKLIST
Travel documents
Camera Equipment
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Passport
ID Documents
Flight ticket/s
Itinerary
Accommodation and travel
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Foreign exchange
Credit card/s
Cash
Personal items and clothing
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Hat
Sunscreen (one low factor and one
higher factor SPF)
Sunglasses
Cotton shirts
Warm top/s
Wind breaker/rain jacket
“Inners” thin light gloves to wear on
cool early mornings
Travel sandals
Closed shoes
Camera bodies
Lenses
Tele-converters
Body and lens caps
Plastic zip lock bags
Filters (UV, Polariser and graduated)
Batteries
Battery chargers
Camera bag
Binoculars
Digital card wallet
Cable ties
Flash-gun
Batteries for flash gun
Big Blower brush
Sensor cleaning fluid
Laptop/External hard drive
Power for external hard drive
Power adaptors
Camera manuals
Tripod
Tripod head and quick release plate
Lens cleaning cloth/s
Camera vest
Digital memory cards
Personal medical items
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Malaria prophylactics if you are
travelling in a malaria area
Contact lens cleaning fluid
Copy of any medical prescriptions
Copy of prescription glasses
Note of any allergies to any medication
Mosquito repellent
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FREQUENTLY ASKED QUESTIONS
1. What should I know about vehicle etiquette?
Vehicle etiquette and consideration for fellow photographers:
On all our tours we may ask participants to rotate seats in the vehicles, taking it in turn to sit
in the more popular seats in the front and the less popular ones in the rear. This requirement
applies to everyone. If there is some reason why you can’t take your turn in the back of a vehicle
(e.g. a bad back or travel sickness) please inform our office at the time of booking to see if we
can accommodate you. We regret that anyone failing to inform us of such limitations before the
tour will be expected to rotate seats in the same way as everyone else.
There is also other vehicle etiquette that we would like to ask you to adhere to. We give these
guidelines to ensure a positive experience for all when on safari.
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Please keep noise levels low at an animal sighting. This allows people to enjoy the setting and listen to sounds that the animals may be making. Often these alert us to some
behaviour and allows us to anticipate any action that may occur.
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If you are seated in the front of the vehicle, please have consideration for the people
behind you. A pre-arranged chat at the start of the safari is an excellent way to work out how
you will be photographing and working around each other. It provides a positive working
environment and allows everyone to photograph happily in the vehicle.
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When photographing, keep movement to a minimum. If you are going to shift places, then
alert the others and do so as swiftly and directly as possible.
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Please do not do anything to effect the behaviour of the animals.
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Your driver/ranger has to adhere to certain rules and etiquette at sightings that you may not
be aware of. This may mean you cannot stop exactly where you would like. Please bear
this in mind at sightings, especially when there are other vehicles from other camps around.
2. What technical equipment or requirements do I need for the
workshops?
For workshops a Digital SLR camera is recommended, with at least a 200mm lens to capture
wildlife images. A laptop for downloading is also helpful, although we can download image if
necessary. On a Photo tour, two DSLR camera bodies and lenses are advised. The type of
lenses you take depend entirely on the destination. We will advise according to each tour should
you need advise.
3. Are there any extras I need to bring on a trip?
Most of our tours are all inclusive and we offer advice as to what to bring along. This is due to
the different seasons and conditions of each safari. C4 Images and Safaris will always advise
if you will be traveling in a Malaria area. If the tour is not all-inclusive, it will be clearly stated.
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FREQUENTLY ASKED QUESTIONS (CONTINUED)
4. Why do you choose such specific destinations for the Tours and
Workshops?
Each destination is hand picked by us for the beauty and photographic potential it holds. C4
Images and Safaris only travel to destinations that offer the best of what we are looking to photograph. If we know an area holds excellent wildlife, we will take tours there. There are many factors to consider- Seasonal variation can have a large impact on wildlife movements, animal and
bird migrations, localalised animal movements etc. We of course take all this into consideration,
ensuring that our tours are going to the best locations at the best times.
5. Is there any cell phone reception in the areas?
In most game reserves and wild areas there is no cell/mobile phone reception.
6. How safe am I in the game reserves in Africa?
C4 Images and Safaris only operate with lodges and reserves that use the best rangers. They
ensure your safety whilst on safari and use very strict procedures when dealing with dangerous
animals. Each lodge has a safety briefing on arrival which, if adhered to, makes your stay very
safe.
7. What insurance/coverage do I need?
Your normal travel insurance covers you for safaris in Africa. C4 Images and Safaris are comprehensively insured for medical emergencies on safaris.
8. For Malaria, which tablets should I take, if any?
C4 Images and Safaris are not allowed to prescribe medical advice to clients. We will advise
if the area visited is in a malaria area. You will need to consult with your local GP for medical
advise on Malaria and prevention.
9. What about allergies?
Most safari camps are able to handle food allergies but not with the degree of skill that five
star hotels do. The best way to handle an intolerance, is to simply avoid eating that particular
food as the menus in camp are quite diverse. If you have a more uncommon allergy, like being
allergic to eggs, and you know of a solution (like a powder substitute), then bring it along on
safari. If you have a deadly allergy, then be sure to travel with your own medication and request
in camp that that ingredient be removed from the kitchen and the store. As a side note, it is
helpful to remember that many safari camps have to fly produce in or truck it in, over
hundreds of miles. Furthermore, the camps, although impressive looking, actually have minimal
infrastructure behind the scenes. If you assist the camp in managing your allergy, it will be a
great help.
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FREQUENTLY ASKED QUESTIONS (CONTINUED)
10. What about medicine, diseases and vaccinations?
Please check in with your local travel clinic or doctor for advice. From my experience, a
yellow fever and hepatitis vaccination is a must, while the plethora of others are
optional. Our safaris are conducted in low risk malarial areas but for your own peace of mind, we
recommend that you take a prophylactic. In areas where you get tsetse flies in East Africa,
humans are not the primary disease carries, and contracting Tryps is very rare. There is
nothing you can do about these flies except to dress appropriately (keep reading) and to apply
mosie-guard. None of our current safari destinations carry significant amounts of tsetsi flies.
The camps do have medicine kits and there is always an evacuation plan. We do however
find it practical to always travel through Africa with the following items: Immodium (keep this
handy when traveling) - Buscopan (for tummy cramps) - Pain killers (that contain paracetamol and a muscle relaxant) - Antihistamine cream and tablets for any allergic reactions
- Melatonin to help speedy recovery from jetlag - Any medicine or ointments that you would
normally take at home - Mosquito repellant - A product called Mosie-guard for areas where
Tsetsi Flies occur (manufactured in the UK and Deet does not work) - Tweezers for any thorns
or splinters - Re-hydrants sachets (very important) - Disinfectant or antibiotic cream (just for
nicks, cuts or grazes) - Plasters (to cover nicks, cuts or grazes)
11. Can I drink water and eat fresh produce on safari?
We advise that you only drink bottled water, which is always available in camps. Avoid ice as this
is often made from local water which although is generally safe to drink, your foreign tummies
might disagree! It is safe to eat fresh produce.
12. What about food on safari?
Both East and much of Southern Africa was a British colony and as such, you can expect that
type of cuisine. The breakfasts usually consist of cereals and a hot English breakfast. Lunches
are usually light with a variety of salads and always a meat option. Dinners are traditional
English affairs usually with a soup starter and freshly baked camp bread. The main course will
usually be a roast of sorts, with vegetables. Dessert is usually a simple affair consisting of fruit
or a baked pudding. You will not go hungry! (A side note to mention is that between meals there
are often not snacks readily available and breakfast is often only later in the morning. You might
want to bring a few snacks or energy bars if you have a problem keeping your sugar levels up.)
13. Any luggage restrictions?
The reality is that on any scheduled charters in Africa, there will be luggage restrictions. Short
of chartering your own flight (which we can do), our advice is to bring only the essential camera
equipment. Having too much equipment can actually hinder your photography. Also, you can get
washing done in camp and with a fairly moderate to hot climate, you can afford to pack light. In
short, bring fewer clothes so that you can bring more camera gear! Depending on the safari you
book, we will be able to advise you on exact weight restrictions.
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FREQUENTLY ASKED QUESTIONS (CONTINUED)
14. What amount of spending money should I bring along?
Our tours cover all travel, food and accommodation costs (unless otherwise stated). This means
that spending money can be kept to souvenirs, curios and books. This normally amounts to
Euro 10.00 per person per day.
15. Commercial representation and wildlife photography consulting
C4 Images and Safaris has the full capacity to plan and run commercial photo shoots for
professional clients. We are able to supply you with the best guides in the wildlife photography
industry as well as organize and run all your ground handling logistics for the shoot. Our knowledge of African travel logistics combined with our specialized knowledge of wildlife and the best
places to photograph them, places us in the perfect position to plan and run your commercial
shoot. Please contact Shem with your request. Additionally we can supply photographers for
the shoot where they would work under the production name. On all tours with c4 images and
safaris, our guides have the right to take photographs. Their goal is to get you into the right
position and tutor you into getting the best photograph. Once they have done so, they have full
rights to take their own photographs. The rights of the guides and all of their images remains
with the individual guide who took the photographs. No other person has any rights over the
photographs taken by a guide representing c4 images and safaris.
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TERMS & CONDITIONS
1. The client who signifies his acceptance of a book¬ing
does so on behalf of himself and persons under his
authority, which means that all are bound by the terms
and conditions (‘these terms’) of C4 Images and Safaris
CC (‘C4 Images and Safaris’) as if they had made the
applica-tion themselves.
2. All estimates or quotations provided by, or bookings
made with C4 Images and Safaris are subject to these
terms.
3. A non-refundable deposit of 40% of the LAND
arrange-ment cost, plus the full amount including
the taxes for the air travel portion, for each person is
required when booking. This booking fee is accepted as
part of the inclusive fare as specified in the booking confirmation form (‘the fare’) and will only be refunded if the
application cannot be accommo-dated. (Most airlines
stipulate that tickets have to be issued within 3 working
days of a booking being made).
4. The full amount due by the client to C4 Images and
Safaris shall be payable not less than four weeks prior
to the date of departure. If the full amount is not paid in
due time, C4 Images and Safaris reserves the right to
treat the booking as cancelled. Bookings made within
eight weeks of the departure date must be paid in full
immediately.
5. Should the client amend his booking at any stage,
either in the form of a date change, itinerary amendment or any other change whatsoever, C4 Images and
Safaris reserves the right to charge an amendment fee
per booking. Booking changes may be made only up to
8 weeks in advance of the booked tour/workshop. One
itinerary amendment is free, thereafter each change will
be charged at R300 per booking over and above the
tour cost.
6. If a booking is cancelled, then, over and above such
cancellation fees as each airline may charge and for
which the client will be liable, the following will apply:
6.1 With the consent of C4 Images and Safaris, the
latter shall retain the full deposit but the amount paid in
excess thereof will be reimbursed to the client;
6.2 Deposit is non-refundable, cancellation of booking,
once deposit is paid, forfeits the deposit.
6.3 less than 40 days prior to departure C4 Images and
Safaris shall retain the full deposit and a cancellation
fee will be payable equal to 65% of the land arrangement plus up to the full amount of the air ticket and any
Credit card surcharges will apply if the fees were paid
by credit card.
6.4 less than 20 days prior to departure C4 Images and
Safaris shall retain the full deposit and a cancellation
fee will be payable equal to 100% of the land arrangements plus up to the full amount of the air ticket;
6.5 by C4 Images and Safaris, who reserves the right
to and shall be entitled to cancel any tour or product
sold prior to departure, C4 Images and Safaris shall be
obligated to refund all amounts received by it and the
client, who shall have no further claim of any nature
whatsoever against C4 Images and Safaris arising out
of such cancellations.
7. Should a client fail to join a tour, or fail to use the
accom-modation/services booked by C4 Images and
Safaris on their behalf, for any reason whatsoever, no
refund or liability will be accepted by C4 Images and
Safaris.
8. C4 Images and Safaris provides clients with travel
and/or other services either itself or acting as agents
for principals engaged in or associated with the travel
industry, such as airlines. C4 Images and Safaris
represent such principles as agents only accordingly
and accept no liability for loss, damage, injury or death
which any client may suffer as a result of any act or
omission on the part of or the failure of such principals
to fulfill their obligations, whether in relation to travel arrangements, accommodation or otherwise. The contract
in use by such principals (which is often consti-tuted by
the ticket issued by the principal), shall constitute the
sole contract between the principal and the client and
any right of recourse the client may have, will be solely
against the principal.
9.1. Due to the remote destinations in these photo safaris, participants are required to purchase emergency
evacuation insurance coverage at their expense. C4
Images and Safaris and its agents do not represent
that insurance will cover such risk of loss of deposit and
other payments.
9.2. If you pay for this photo safari using your credit card
and you opt to use the general travel insurance associated with major credit cards, we urge you to check that
this cover provides fully for emergency evacuation. Also,
please ensure that all pre-existing medical conditions,
if any, are made known to the insurance underwriter at
the time of application for your insurance for this photo
safari. These precautions will assist avoid any delays
in the event that an emergency evacuation or other
medical services are called upon, under your policy. You
should disclose your participation in this photo safari to
your insurer.
10. The client acknowledges that the fare (see above
clause (3) and itinerary specified in the
Booking Confirmation Form, may be varied by
C4 Images and Safaris, without notice to the client, at
the discretion of C4 Images and Safaris and provided
the itinerary and price is not substantially different from
the itinerary that the client anticipated enjoying, the
client shall not be entitled to cancel the contract. Fare
increases may occur inter alia due to any increase in
airline tariffs, fuel costs, game reserve fees, or fluctuation of exchange rates. Should the group number fall
below the minimum number required for the booking,
C4 Images and Safaris reserves the right to re-cost the
fare and raise a surcharge.
Should any clients refuse to accept and pay such
surcharge, C4 Images and Safaris reserves the right to
cancel the tour and retain full payment.
11. This photo safari is designed to be within the capabilities of average people in good health. Some of the
time participants may be required to walk over uneven
terrain or trails, stepping into an out of Land Cruiser
type vehicles, occasionally hiking - while carrying an
assortment of sometimes heavy camera equipment. If
you have concerns about your own capabilities and/or
fitness as it relates to this trip, please enquire with C4
Images and Safaris before booking for a trip.
By forwarding a signed Registration Form and paying
the initial non-refundable deposit, you warrant that,
to the best of your knowledge, you do not have any
physical or other disability that would create a risk for
you or other trip participants. C4 Images and Safaris’
agent judgment will ultimately determine an individual’s
ability to embark upon the photo safari. Once a booking
has been accepted, medical circumstances will not be
considered as exceptions to the cancellation policy.
C4 Images and Safari assumes no responsibility for
medical care.
11.1. If you sustain an injury or become ill on the photo
safari, C4 Images reserves the right to continue the
photo safari for the benefit of other participants. C4
Images will make every effort to assist you while at the
same time trying to minimize interruption to the photo
safari.
C4 Images reserve the absolute discretion, in the event
of behaviour detrimental to other persons, to decline
any person’s participation at any time during the photo
safari and cancel that person’s participation in the photo
safari, in which case any refund will be on a recoverable
cost basis only.
12. The client acknowledges that it is solely his/her
responsibility to ensure that he/she is in possession of
the necessary travel documents that may be required
in respect of the proposed tour and itinerary as well as
all health and other certificates that may be required
from time to time. C4 Image and Safaris will endeavor to
assist the client but such assistance will be at C4 Image
and Safaris’ discretion and the client acknowledges that
in doing so, C4 Images and Safaris is not assuming
any obligation or liability and the client indemnifies C4
Images and Safaris against any consequences of noncompliance.
13. It is recommended that the contract may contemplate a tour/journey to an area(s) where the client may
be exposed to danger and the client has agreed to
execute a waiver of rights against C4 Images and Safaris Images and Safaris, its principals and others as an
integral part of those terms. The client (which shall be
deemed to include the heirs, executors administrators
and assigns of the client (does irrevocably waive and
abandon all and whatsoever rights which the client may
have against C4 Images and Safaris in consequence
of any act of omission or commission by C4 13.1. Images and Safaris or any other in consequence of the
conclusion of the contract and the client undertaking
the tour/journey contemplated in the contract (which will
comprise of these terms and the Booking Confirmation
Form). In no way derogating from the foregoing, the
client hereby indemnifies, holds harmless and absolves
C4 Images and Safaris, its principals or others, from all
and whatsoever claims which may be tenable by the client as aforesaid, irrespective of the nature thereof and
however arising.
14. C4 Images and Safaris and/or its agents act only as
agents for the participants in this photo safari, in regard
to travel arrangements including, but not limited to,
sightseeing, meals, lodging and transportation, whether
by railroad, vehicle, motor coach, boat, ship or aircraft.
To the fullest extent permitted by law, C4 Images and
Safaris and/or its agents, disclaim liability for injury,
damage, loss, or delay which may be occasioned by
reason of a defect in any vehicle or for any other reason
whatsoever, or through the acts or default of any company or person engaged in conveying the participant or
in carrying out the arrangements of the photo safari.
14.1. C4 Images and Safaris and/or its agents accepts
no responsibility for losses or additional expenses due
to delay or other changes in air or other services, sickness, weather, strike, war, quarantine or other causes.
All such losses or expenses are borne by the participant, as the photo safari costs provide for arrangements
only for the times and locations stated. Baggage, including photographic equipment is at the participant’s risk
entirely, and as an insurable risk.
15. Reasonable care has been taken to compile the information in this and the other documents pertaining to
this photo safari but circumstances change. For example, airline schedule changes, airline fuel charges, taxes
and operational costs are subject to change. C4 Images
and Safaris and/or its agents are not responsible for
changes that occur and reserve the right to change the
price up to the date of commencement of the photo
safari. Changes in price may also include adjustments
for adverse currency exchange fluctuations.
16. The right is reserved by C4 Images and Safaris to (i)
substitute hotels/lodges/tents/camps of similar category
for those indicated and to make any changes in the itinerary or transport where deemed necessary or caused
by changes in schedules or equipment substitution; (ii)
cancel the photo safari prior to departure, in which case
a refund of all payments received for the land package
will be given. (However, in such event C4 Images and
Safaris and/or its agents will not be, responsible for any
other trip preparation expenses such as penalized or
non-refundable air tickets, visa fees and medical related
expenses); (iii) substitute photo safari leader(s) for the
leader(s) originally specified, in which case the substitution is not a basis for participant cancellation or refund,
and (iv) accept or refuse any person as a participant in
the photo safari.
16.1. In the event that, at the sole discretion of C4
Images and Safaris, it is necessary or advisable for the
photo safari to be cancelled due to such events as outbreak of conflict, government intervention, or withdrawal
of access/traffic rights, or in the event of insufficient
numbers being available, the refund of all monies paid,
pro rata if applicable after commencement, shall constitute a full and final settlement by C4 Images and Safaris
and their agents of any obligations to participants. The
operation of the photo safari is at the sole discretion of
C4 Images and Safaris, having in mind the welfare of all
participants and the safe and prudent operation of the
itinerary and program.
19
TERMS & CONDITIONS
17. The Registration Form must be completed and
signed by each participant at the time of paying the first
deposit. Participation will be declined in the absence
of a completed and signed form. No modification to the
Terms and Provisions of Registration, detailed on page
3 of the Registration Form, will be accepted.
18. The client agrees that he/she will at all times comply
with C4 Images and Safaris’ or in regard to his/her
conduct.
19. When the client is travelling with persons under his/
her authority, he/she warrants that he/she is authorized
to bind every member to the terms of the contract.
20. These terms constitute the entire terms of the relationship between parties. There exists no other terms,
conditions, warranties, representations, guarantees,
promises, undertaking or inducements of any nature
whatsoever regulating the relationship, and the client
acknowledges that he/she has not relied on any matter
or thing stated on behalf of C4 Images and Safaris or
otherwise that is not included herein.
21. Clients, who have special requests, must specify
such requests to C4 Images and Safaris in the Booking
Reservation Form. Whist C4 Images and Safaris will always endeavor to accommodate such requests; it does
not guarantee that it will always be possible
22. Registered participants will be provided with a more
comprehensive information kit on preparing and packing
for this photo safari prior to departure from Australia and
elsewhere.
23. No amendment, cancellation or waiver of any term
or right referred to herein shall be valid or binding unless reduced to writing and signed by both the client and
a duly authorized representative of C4 Images and
Safaris.
24. No refunds will be considered in any circumstances
whatsoever, although C4 Images and Safaris may, in its
sole discretion, consider a refund in the event of death
or serious illness of the client.
25. C4 Images and Safaris will under no circumstance
be liable for any claim whatsoever, unless such claim is
due to the gross negligence of C4 Images and Safaris
and such claim is lodges in writing with C4 Images and
Safaris within
26. (Thirty) days after the end of the tour. Such Liability
will be subject to a limitation of R10 000,00 per client
and under no circumstances will C4 Images and Safaris
be liable far any indirect or consequential loss or damage.
27. Any payments due by the client will incur interest
from the due date at a rate of 2% (two per centum)
above the prime rate charged by C4 Images’ bank.
28. South African laws and the jurisdiction of South
African courts will govern the relationship between the
client and C4 Images and Safaris.
29. The client will be liable for all legal fees on an attorney and own client scale in the event that C4 Images
and Safaris has to engage a lawyer to enforce any of its
rights or otherwise.
30. C4 Images and Safaris is a registered Closed
corporation. Under South African Law, we are obliged to
charge 14% VAT for all services provided.
31. Payment received from clients in the form of a
deposit and/or full payment for a service forms a binding
agreement between the client and c4 images and safaris for the agreed services and is bound by c4 images
and safaris’ terms and conditions.
32. All image and intellectual rights of C4 images and
safaris employees and subcontractors are the property
of those individuals. These rights will remain with the
indi¬¬¬-vidual till perpetuity and cannot be impinged
on. Sub-contractors work¬ing for C4 Images and safaris
have the right to take photographs while working.
C4 Images and safaris will not enter into discussion
regarding image rights. Clients will not have the right
to impinge on C4 Images and Safaris employees from
taking photoraphs.
SHEM COMPION (SOUTH AFRICA)
Local: +27 (0) 87 805 7641
International: +27 (0) 12 993 1946
Fax: +27 (0) 86 551 9447
Email: [email protected]​
www.c4images-safaris.co.za​