2015.08.11 Agenda - the City of Newnan

Transcription

Newnan City Council Meeting
August 11, 2015 - 2:30 P.M.
AGENDA
CALL TO ORDER – Mayor Keith Brady
INVOCATION
READING OF MINUTES
I
Minutes from Regular Council Meeting on July 21, 2015 ......................................................... Tab A
REPORTS OF BOARDS AND COMMISSION
I
1 Appointment to Newnan Christmas Commission – Term to Expire February 1, 2018
II
2 Appointments to Newnan Youth Activities Commission – Unexpired 3 Year Terms
Expire April 2016
III 1 Appointment to Urban Redevelopment Agency – 3 Year Term Expires April 2018
IV 2 Appointments to Board of Zoning Appeals – 3 Year Terms
V
5 Appointments to Downtown Development Authority – 4 Year Terms
REPORTS ON OPERATIONS BY CITY MANAGER
REPORTS AND COMMUNICATIONS FROM MAYOR
I
th
Proclamation – 150 Anniversary of the Newnan Times Herald Newspaper
NEW BUSINESS
I
2014 CAFR Presentation by Auditors (Clifton, Lipford, Hardison and Parker, LLC
of Warner Robins, GA) ............................................................................................................. Tab B
NEWNAN CITY COUNCIL MEETING
AGENDA / August 11, 2015 / 2:30 P.M. ............................................................................................. Page 2
II
Ordinance Imposing Taxes for Corporate Purposes for the Year 2015 ................................... Tab C
III Resolution for commitment of specific funds from the sale of surplus property for
future equipment purchases ..................................................................................................... Tab D
IV Approve participation with Coweta County for grant from the Federal Emergency
Management Agency to update the county’s Multi-Jurisdictional Hazard
Mitigation Plan .......................................................................................................................... Tab E
V
Request by REO Funding Solutions III, LLC to accept extensions of existing
streets Pacific and Boardwalk Avenue and new streets Alabama Avenue, Marvin
Gardens and St. Georges Place into the City Street System ................................................... Tab F
VI Addition and repair of NPD CCTV System installed in 2010 ....................................................Tab G
VII Impacts of the US Supreme Court Ruling in June 2015 regarding non-permanent
signs and regulation of those signs to the City’s local sign ordinance and
enforcement activities ............................................................................................................... Tab H
VIII CAFI Lease Agreement Renewal request ................................................................................. Tab I
IX African American Alliance Museum Lease Agreement Renewal request ................................. Tab J
X
Relocation Agreement with Georgia Power associated with the construction of
the roundabout intersection at Five Points ............................................................................... Tab K
XI Request authorization to issue a Request for Proposals for engineering services
to develop a concept design for improvements to Lower Fayetteville Road ............................ Tab L
XII Request “Foreclose on the Right of Redemption” for properties located at 36
Pinson Street, 71 Belt Road, and 140 Spring Street ............................................................... Tab M
UNFINISHED BUSINESS
I
Status Reports on various properties ....................................................................................... Tab N
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3 Annie Street
7 Landers Street
7 Upper Mann Street
11 Tuxedo Avenue
29 Wilcoxen Street
67 Fairmount Drive
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79 Spence Avenue
92 Pinson Street
121 Pinson Street
136 Spring Street
286 W. Washington St.
NEWNAN CITY COUNCIL MEETING
AGENDA / August 11, 2015 / 2:30 P.M. ............................................................................................. Page 3
II
Request for transmittal of the 2015 update to the Capital Improvements Element
(CIE), including the Short-Term Work Program (STWP) to the Three Rivers
Regional Commission (RC) and the Georgia Department of Community Affairs
(DCA) ........................................................................................................................................Tab O
III Provide costs and information on the use of “Tag Readers” regarding the
enforcement of traffic laws ........................................................................................................ Tab P
VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS
I
Request from Diann Alford to hold the Annual Walk for Vasculitis on Saturday
September 19, 2015 in Newnan ...............................................................................................Tab Q
EXECUTIVE SESSION – LEGAL, PERSONNEL AND REAL ESTATE
ADJOURNMENT
City of Newnan, Georgia
Mayor and Council
Date:
August 11, 2015
Agenda Item:
2014 CAFR Presentation by Auditors
Prepared By:
Katrina Cline, Finance Director
Presented By:
Judy Caudill, Auditor
Purpose:
To present the completed 2014 Comprehensive Annual Financial Report (CAFR)
and a brief overview of the year to Council.
Background:
The City contracted with Clifton, Lipford, Hardison and Parker, LLC of Warner
Robbins, Georgia, to perform an independent audit of the City’s financial
transactions and data for calendar year 2014. The audit was completed on June 3,
2015.
Funding:
N/A
Recommendation:
N/A
Options:
N/A
Attachments:
None. The 2014 CAFR reports were previously distributed to Council by Staff.
Previous Discussion with Council: N/A
City of Newnan, Georgia - Mayor and Council
Date:
August 11, 2015
Agenda Item:
Ordinance to set millage rate for 2015 Property
Taxes
Prepared by:
Katrina Cline, Finance Director
Presented by:
Cleatus Phillips, City Manager
Purpose:
To adopt an ordinance to set the millage rate for real and personal property taxes for
the City’s 2015 assessment cycle.
Background:
The 2015 tax digest was received from the Coweta County Tax Commissioner’s Office.
The current 2015 tax digest and 5-year history of the levy has been advertised. A copy
of that advertisement is attached for reference.
Funding:
N/A.
Recommendation: Staff recommends that Council approve the ordinance as submitted.
Options:
1. Approval of the ordinance, as submitted.
2. Other action as directed by Council.
Attachments:
Current 2015 Tax Digest and 5-Year History of Levy
Previous Discussion with Council: N/A.
ORDINANCE IMPOSING TAXES FOR
CORPORATE PURPOSES FOR THE YEAR 2015
BE IT ORDAINED, by the City Council of the City of Newnan, Georgia:
SECTION I. That for the purpose of paying its expenses of operation and maintenance
from the 1st day of January, 2015 to the 31st day of December, 2015, the City of Newnan,
Georgia, a body politic, does hereby impose and levy the following taxes:
On each one thousand ($1,000.00) dollars of the assessed value of all real estate and all
personal property in the City of Newnan, Georgia and in like proportion on less than one
thousand ($1,000.00) dollars in assessed value a tax, in the following amount:
For the general operations of the City of Newnan, the tax rate of eight and ninety-nine
hundred (8.99) mills is hereby levied upon the real and personal property located within the
corporate limits of the City of Newnan. This rate will produce approximately $10,921,153 in
ad valorem taxes. In compliance with the original laws regulating local option sales tax, the
sum of $6,000,000 is hereby deducted from the total levy, leaving a balance to be collected
of approximately $4,921,153, or a reduction in the ad valorem tax levy of four and ninetyfour hundred (4.94) mills. The effective rate of taxation is four and five hundred (4.05) mills,
which is for the general operations of the City of Newnan.
SECTION II. That all taxes imposed or levied by this ordinance shall be due and payable at
the office of the Coweta County Tax Commissioner approximately sixty days after billing.
If any tax is not paid on or before the last business day of the month following the billing, a
penalty of one (1) per cent per month shall be added and collected by the Tax
Commissioner; if not paid by the 31st day of March, 2016, the Tax Commissioner may
issue a tax execution for the tax, penalty, interest, and execution fee of twelve dollars
($12.00) against the property of the defaulting taxpayer, directed to the police chief or any
other officer or person designated by the City Council for that purpose, who shall proceed
to collect the same according to law.
SECTION III. Any taxpayer whose property is under appeal with the Coweta County Tax
Assessor may make a partial payment reflecting the tax on the undisputed portion of the
appraisal. Taxpayers with pending appeals who make full payment will receive a refund for
any reduction in the property valuation resulting from the appeals process. Taxpayers who
make partial payments will be liable for penalties on any additional tax due following
resolution of the appeals process.
SECTION IV. Any ordinance or parts of ordinances in conflict with or inconsistent with this
ordinance are hereby repealed.
DONE, RATIFIED AND PASSED in regular session this the 11th day of August 2015.
ATTEST:
_________________________
Della Hill, City Clerk
________________________________
L. Keith Brady, Mayor
REVIEWED:
________________________________
Cynthia E. Jenkins, Mayor Pro Tem
_________________________
________________________________
George M. Alexander, Council Member
_________________________
Brad Sears, City Attorney
________________________________
Robert W. Coggin, Council Member
________________________________
Ray DuBose, Council Member
________________________________
Clayton W. Hicks, Council Member
________________________________
Rhodes Shell, Council Member
________________________________
Dustin Koritko, Council Member
City of Newnan, Georgia
Mayor and Council
Date:
August 11, 2015
Agenda Item:
Resolution for commitment of specific funds from
the sale of surplus property for future equipment
purchases
Prepared By:
Ronda Helton, Program Manager
Presented By:
Purpose:
To obtain Council’s approval for the commitment of proceeds from specific sales of
surplus property for future equipment purchases.
Background:
Per Council approval, the surplus and sale of City property results in revenue, some
of which shall be committed for future equipment purchases, per the City Manager’s
instruction.
Funding:
N/A.
Recommendation:
Staff recommends approval of the resolution for the commitment of proceeds for
specific surplus property sales for future equipment purchases, as directed by the
City Manager.
Options:
1. Approve the resolution as submitted.
2. Other action as directed by Council.
Attachments:
N/A.
Previous Discussion with Council: N/A.
A RESOLUTION TO COMMIT SPECIFIC FUNDS FROM THE SALE OF SURPLUS
PROPERTY FOR FUTURE EQUIPMENT PURCHASES
WHEREAS, the sale of fixed assets related to the surplus property listings approved by
Council result in revenue;
WHEREAS, some of those sales include obsolete equipment which was utilized by the
Street and Sanitation Departments to maintain City streets;
WHEREAS, the funds for such sales shall be committed in the General Fund or
Sanitation Fund for future equipment purchases to replace the obsolete equipment
sold;
WHEREAS, the commitment of said funds shall be at the direction of the City
Manager when surplus property is sold;
WHEREAS, the future purchases of equipment shall be made as funds become
available;
NOW, THEREFORE BE IT RESOLVED that all purchases of said equipment shall be
made according to the requirements of Article VI of the City of Newnan Purchasing
Policy;
BE IT FURTHER RESOLVED that, upon adoption of this Resolution, the Finance
Director shall be charged with the commitment of such funds for future equipment
purchases in either the General Fund or Sanitation Fund, as directed by the City
Manager.
A RESOLUTION TO COMMIT SPECIFIC FUNDS FROM THE SALE OF SURPLUS
PROPERTY FOR FUTURE EQUIPMENT PURCHASES
(Continued).
DONE, RATIFIED AND PASSED in regular session, this the ______ day of
_______________________, 2015.
ATTEST:
_______________________
________________________________
REVIEWED:
_______________________________
_________________________
Cleatus Phillips
City Manager
_______________________
Brad Sears, City Attorney
_______________________________
Robert W. Coggin, Councilman
________________________________
George M. Alexander, Councilman
________________________________
Rhodes H. Shell, Councilman
________________________________
Ray DuBose, Councilman
________________________________
Clayton W. Hicks, Councilman
________________________________
Dustin Koritko, Councilman
OFFICE OF THE MAYOR, L. KEITH BRADY
August 11, 2015
Jay Jones
Emergency Management Director
Coweta County Emergency Management Agency
195 International Park
Newnan, Georgia 30265
Dear Mr. Jones:
It is our understanding that Coweta County has applied for a grant from the Federal
Emergency Management Agency through the Georgia Emergency Management Agency
to fund the cost of updating the county’s Multi-Jurisdictional Hazard Mitigation Plan.
We recognize that participation in this plan update process and adoption of this multijurisdictional plan is important, not only to the Coweta County, but to the City of
Newnan as well, in order to be eligible to future Federal money for mitigation related
projects. We also understand that there is a local match requirement which can be met in
part by participation of our staff in the plan update process.
It is our intention to participate fully with the county in this process, providing input into
the plan update, providing available staff resources to assist with the local match
requirement and adopting the plan in order for the City of Newnan to remain eligible for
mitigation funding. We look forward to hearing from you on this process soon. If you
have any questions, please contact me at 770-253-2682.
Sincerely,
Keith Brady
Mayor, City of Newnan
Newnan City Hall • P.O. Box 1193 • Newnan, GA 30264 • (P) 770-254-2358 • (F) 770-254-2353
THIS SECTION FOR STATE USE ONLY
FEMA-_____-DR[ ] Application Complete
[ ] In Declared Area
[ ] Statewide
[
[
[
[
] HMGP Planning
] Eligible Applicant
] State or Local Government
] Private Non-Profit (Tax ID Received)
Community NFIP Status:
[ ] Participating Community ID #: _____________
State Application ID __________________________
[ ] In Good Standing [ ] Non-Participating [ ] CRS
Date Application Received ______________________
State Reviewer______________________________
Signed________________________ Date __________
FEMA Application Hardcopy Submittal Date: __________________________
FEMA Application Completed NEMIS Entry Date: ______________________
** Please submit one signed copy of the application **
This application is for the Hazard Mitigation Assistance (HMA) program for a plan update proposal administered by the Georgia
Emergency Management Agency (GEMA). Please complete all sections and provide all information as requested. Incomplete
applications will not be forwarded to FEMA for their review. If you require assistance with this application, contact Laura Radford,
Planner at (404) 635-7517.
Applicant Information
1.
Project Title: HAZARD MITIGATION PLAN UPDATE
2.
Applicant (Organization): Coweta
3.
Applicant Type:
County
X State or Local Government
Private Non-Profit
State Legislative District(s): 70
Congressional District(s):3
Federal Tax I.D. Number: 58-6000809
DUNS Number: 060-654-159
FIPS Code: 99077
4.
National Flood Insurance Program CID #: 130298
5.
NFIP Community Rating System Class Number : 8
6.
Point of Contact: (Individual responsible for the grant)
XMr
. First Name: Jay Last Name: Jones
Title: EMA Director Telephone: 770-254-2650
Fax: 770-254-8533
Street Address: 195 International Park
City: Newnan
State: GA Zip Code: 30265
E-mail address: [email protected]
7.
Authorized Applicant Agent: (An individual authorized to sign financial and legal documents on behalf of the local
government (e.g., the Chairperson, Board of County Commissioners or the County Manager, etc.)
XMr
. First Name: Michael Last Name: Fouts
Title: County Administrator Telephone: 770-254-2601 Fax: 770-254-2606
Street Address: 22 East Broad Street
City: Newman
State: GA Zip Code: 30264
E-mail address: [email protected]
Signature:_______________________________________________ Date: ________________________
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I.
Project Description – Narrative Statement
A.
Mitigation Activity
1.
Please describe the strategy for completing this planning activity, including the review process,
adoption and FEMA’s approval.
The County will form a planning committee comprised of representatives of various county departments, as
well as other interested parties, such as outside state and regional agencies, local businesses, residents, the
City of Newnan, City of Grantville, City of Senoia, City of Palmetto, Town of Haralson, Town of Moreland,
Town of Sharpsburg and the Town of Turin, and the public etc. The committee will be led by the EMA
Director and will meet on a regular basis with the contracted consultant in order to accomplish the items set
forth in the Scope of Work below, including addressing any recommended revisions from the previous plan’s
review crosswalk. The consultant will coordinate the planning process including the meetings, write the plan
based on committee findings and work through the State and Federal review and approval process. The
consultant will coordinate the process of meeting the objectives outlined in the Scope of Work below with
the assistance and input of the appropriate committee members and local staff resources as necessary.
Outside interested parties will be invited to participate by direct invitation and by public postings and
meeting notices. A minimum of two public hearings will be held in order to provide the public an
opportunity to comment during the drafting phase and prior to final adoption.
2.
Please describe how the applicant will manage the costs and schedule and how successful
performance will be ensured.
A budget will be set according to the budget figures in this application to allow for the use of a contractor
and labor on the part of committee members and other staff members. Expenses will be incurred according
to the budget items and will not exceed the total grant award. This will be tracked by the county as well as
the State’s grants management system which tracks expenses to date and remaining grant figures. Also, the
county will track each budget allocation as expenses are occurred under those allocations to ensure that
expenses remain within the allowed budget.
3.
Please describe the staff and resources needed to implement this mitigation activity and the
applicant’s ability to provide these resources.
This planning process involves a variety of staff and expertise, which will be used as necessary. Specifically,
expertise will be needed from the Fire Department, Tax Assessor, Building Inspections, Public Health, etc.
The County is able to provide the staff resources to meet these needs.
4.
Please explain how this mitigation activity will leverage involvement of partners to enhance its
outcome.
The planning process will involve the opportunity for outside agencies and public to be a part. This will be
done by a combination of direct invitation, public notice and individual meetings with the various agencies as
necessary.
5.
Please describe the outreach activities that are planned relative to this mitigation activity (signs, press
releases, success stories, etc) and/or how this mitigation activity will serve as a model for other
communities.
At the outset of the process, the EMA Director will invite various outside State agencies, local businesses,
the City of Newnan, City of Grantville, City of Senoia, City of Palmetto Town of Haralson, Town of
Moreland, Town of Sharpsburg and the Town of Turin and others to be a part of the process. In addition, the
public will be notified and invited to attend through public notices and a minimum of two public meetings
with opportunity for public comment.
6.
Please describe how this planning activity will benefit the applicant’s constituents.
This activity will benefit the local citizens of the County by providing a current and up to date hazard
mitigation plan for the Coweta County and the City of Newnan, City of Grantville, City of Senoia, City of
Palmetto, Town of Haralson, Town of Moreland, Town of Sharpsburg and the Town of Turin thereby
ensuring the County and Cities’ eligibility to participate in future mitigation grants.
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7.
Does your County plan to update your Hazard Mitigation Plan In-House or with the assistance of an
outside contractor?
[ ] In-House
[ X ] Contractor
(If outside contractor selected please describe the duties they will perform to meet the Scope of Work
below)
The County intends to contract with a consultant to act as the facilitator of the planning process as well as to
develop and write the plan update. The consultant and the County will attend GEMA Mitigation planning
workshops as they are offered.
The contracted consultant will meet with the EMA Director and GEMA as necessary to discuss the plan
development process and construct an invitation list for the larger planning committee.
The contracted consultant and County EMA Director will pull together existing data, plans, and EMA capabilities
together in a draft report to be discussed by both the Task Force and the larger stakeholder group. This will
include the base HRV analysis provided by GEMA and added to by local data and the contracted consultant
efforts.
The contracted consultant will Review all hazards to address any newly identified hazards that pose a more
significant threat than was apparent when the previously approved plan was prepared and discuss new occurrences
of hazard events and update the probability of future occurrences.
The contracted consultant will work the Task Force to update the current inventory of existing and proposed
buildings, infrastructure, and critical facilities in hazard areas.
The contracted consultant will update the loss estimate to reflect any changes to the hazard profile and/or the
inventory of structures.
The contracted consultant will analyze, update, and continue development of Goals, Objectives, and Action Steps
with the assistance of the task force and stakeholders.
The contracted consultant will update the Plan Maintenance and Implementation to include an analysis of whether
the previously approved plan’s method and schedule for monitoring, evaluating, and updating the plan worked, and
what elements or processes, if any, were changed; and discuss the method and schedule to be used over the next
five years.
The contracted consultant will describe how the community was kept involved during the plan maintenance process
over the previous five years, within the planning process section of the plan update and how they will continue
public involvement during the planning period.
The contracted consultant will work with the planning committee and GEMA staff throughout the State and Federal
plan review process to ensure that, in the end, the County has a federally approved updated hazard mitigation plan.
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B.
Scope of Work
The County will update its existing Multi-jurisdictional Mitigation Plan according to the requirements of the Disaster Mitigation Act
of 2000. This Scope of Work was designed in conformance to FEMA Plan Guidance requirements.
The County agrees to have representatives attend and participate in all GEMA and local level mitigation planning meetings and
workshops. The county will coordinate as needed with the GEMA representative to utilize the tools necessary and to ensure that the
plan meets the most current Federal regulations. Each county will be required to complete the following: Critical Facility Inventory
and basic mapping will be established in the Georgia Mitigation Information System, including running reports by jurisdiction for
each identified hazard; GEMA Worksheets 3A for each participating jurisdiction for each identified hazard; high level detail for all
mitigation action steps as required by FEMA and GEMA; insure all “recommended revisions” from their previous FEMA Plan review
are addressed in the plan update.
Additionally, the County will insure the plan update is consistent with the most current requirements from FEMA, including:
 Identify all changes to the plan within each section, including revisions to the planning process, risk assessment, goals and
objectives, plan maintenance process, etc.
 Update the Planning Process:
 Identify jurisdictions that didn’t participate in planning for the previous plan but did participate in the update AND identify
jurisdictions that did participate in the planning for the previous plan but did not participate in the update.
 Describe the process used to review and analyze each section of the plan, as well as the process used to determine if a
section warranted an update.
 Improve the risk assessment:
 Address any newly identified hazards that pose a more significant threat than was apparent when the previously approved
plan was prepared.
 Discuss new occurrences of hazard events and update the probability of future occurrences.
 Incorporate new information where data deficiencies were identified in the previous plan, or if the data deficiencies remain
unresolved, explain why they remain unresolved and include a schedule to resolve the issue.
 Include current inventory of existing and proposed buildings, infrastructure, and critical facilities in hazard areas, including
existing NFIP repetitive loss structures. The community will determine how far into the future they wish to go in
considering proposed buildings and Critical Facilities based on and timed with the data gathering phase of their
comprehensive plan or land use plan update.
 The loss estimate to be updated to reflect any changes to the hazard profile and/or the inventory of structures. Any changes
to analysis methodologies must be noted. Any previously noted data deficiencies should be updated or explained.
 Include a general overview of land uses and types of development occurring within the community and accent any new
information.
 If there are changes in the risk assessment or the vulnerability of the community to the hazards, the information must be
attributed to the appropriate jurisdiction(s) or to the whole planning area, whichever applies.
 Continue to use all available tool sets and data as the GMIS is enhanced (for example: repetitive losses…)
 Analyze, update, and continue development of Goals, Objectives, and Action Steps:
 Use this update as an opportunity for jurisdictions to reconsider the goals and objectives. For goals and actions that remain,
the plan must document that they were re-evaluated and deemed valid and effective.
 Goals and objectives shall include the community’s strategy for new or continued NFIP participation. Continue to use the
“STAPLEE Criteria” (Social, Technical, Administrative, Political, Legal, Economic, and Environmental), or incorporate the
STAPLEE Criteria if not previously used to assess the value of and develop an understanding of the cost effectiveness of
mitigation action steps. Update Action Items. If actions remain unchanged, the updated plan must indicate why changes are
not necessary.
 Shall include evaluation and prioritization for any new mitigation action steps
 Update the Plan Maintenance and Implementation:
 Must include an analysis of whether the previously approved plan’s method and schedule for monitoring, evaluating, and
updating the plan worked, and what elements or processes, if any, were changed; and discuss the method and schedule to be
used over the next five years.
 Describe other planning mechanisms or ordinances that this plan will be incorporated into.
 Information Dissemination:
 Describe how the community was kept involved during the plan maintenance process over the previous five years, within the
planning process section of the plan update.
 The plan maintenance section shall describe how the community will involve the public during the plan maintenance process
over the next five years.
 Adoption and Review:
 The plan will be submitted for State review and recommendation prior to adoption.
 Upon recommendation from GEMA, the county and participating municipalities will adopt the plan.
 The adopted plan will be submitted for FEMA review and approval.
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C.
Evaluation Information
1. Current Coweta County Hazard Mitigation Plan Approval Date: August 20, 2013
2.
D.
Current Coweta County Hazard Mitigation Plan Expiration Date: August 20, 2018
Project Milestones
List the major milestones in this project:
Milestone
Number of Days to Complete
Issuance of Subgrantee/Grantee Agreement
90 days
Hire Planning Consultant
60 days
Establish and Form Planning Committee
60 days
Gather Critical Facilities Data
90 days
Hazard Identification and Risk Assessment Update
120 days
Analyze, update, and continue development of Goals, Objectives, and Action Steps
90 days
Mitigation Strategy Update
90 days
Update the Planning Process
60 days
Submit Plan for GEMA Review and Approval
30 days
Submit Plan for FEMA Review and Approval
60 days
Plan Adoption and implementation
60 days
Update Plan Maintenance and Implementation
60 days
Financial Reconciliation and Closeout
90 days
Total
960 days
E.
Location
Please provide a county map and give a brief description of the county and list the municipalities that will be covered
by this plan update along with a description of each. (Example: Date founded, population, major industries, special
events, etc.)
-5-
Incorporated Date: June 9, 1825.
Population: 135,571.
Total Area: 443.1 sq mi
Located 40 miles from downtown Atlanta, Coweta County is named for a Lower Creek Indian tribe, the Coweta. In
1825, The Treaty of Indian Springs ceded land for Coweta County. The City of Newnan was established in 1828 as
the County seat. Other municipalities in the county include, The City of Senoia, the Town of Moreland, The City of
Grantville, The Town of Turin, The Town of Sharpsburg, and the Town of Haralson. The County is home to many
industries including but not limited to Yamaha Manufacturing, Yokogawa Electric Corporation, Niagara Bottling,
Cargill Inc., Kason Industries, WinPak Ltd., EGO Products and PetSmart Inc. Coweta County is also home to Raleigh
Studios – Atlanta. Located just outside the city limits of Senoia, the studio has hosted over 25 movies and numerous
television shows and commercials since its beginnings over 25 years ago.
F.
History of Hazards
Please provide an assessment of the frequency and severity of each of the following hazards that have affected the
County in the past.
Coastal Storms:
Frequency: Not Applicable X Very Low
Low
Moderate
Severity: Minor
Serious
Extensive
Catastrophic
High
Earthquake:
Frequency: Not Applicable
Severity: MinorX
Serious
Very Low X Low
Moderate
Extensive
Catastrophic
High
Windstorms:
Severity: Minor X Serious
Very Low X Low
Moderate
Extensive
Catastrophic
High
Fire:
Very Low X Low
Moderate
Extensive
Catastrophic
High
Flood:
Very Low X Low
Moderate
Extensive
Catastrophic
High
Freezing:
Very Low X Low
Moderate
Extensive
Catastrophic
High
Hurricane:
Very Low X Low
Moderate
Extensive
Catastrophic
High
Mud/Landslide:
Low
Moderate
Severity: Minor
Serious
Extensive
Catastrophic
High
Severe Ice Storms:
Severity: Minor
Serious
Low
Moderate
Catastrophic
High
Low
Moderate X
Catastrophic
High
Very LowX
Extensive X
Severe Storms:
Very Low
Severity: Minor
Serious X Extensive
Snow:
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Very Low X Low
Moderate
Severity: Minor
Serious X Extensive
Catastrophic
Tornado:
Severity: Minor
Serious
Very Low
Low
Moderate X
Extensive X Catastrophic
High
High
Tsunami:
Low
Moderate
Severity: Minor
Serious
Extensive
Catastrophic
High
Typhoon:
Frequency: Not ApplicableX
Very Low
Low
Moderate
Severity: Minor
Serious
Extensive
Catastrophic
High
Volcano:
Low
Moderate
Severity: Minor
Serious
Extensive
Catastrophic
High
-7-
II. Budget
In this section, with regard to the Scope of Work [Section I(B) above], please provide details of all costs in relation to
this project. Reasonable cost estimates are essential. Do not include contingency costs in the budget. (See example
below)
A. Labor
Description
Hours
Rate
Cost
Source
County Staff
360
$25.00/hr.
$9,000.00
County Budget
The budget includes $9,000.00 for county staff to be utilized as part of the non-Federal share. The cost for the county
staff was determined based upon an average salary for the staff anticipated to participate in the planning process
multiplied by the estimated hours to oversee the process, research hazard histories, inventory building and
infrastructure assets, identify goals and objectives and get the updated plan adopted and approved.
B. Fees Paid Include any other costs associated with the project, engineering, permits, inspections, etc.
Description of Task
Hours
Rate
Cost
Source
Contractor Fee
600
$45.00/hr.
$27,000.00
Grant
Total Estimated Project Cost: $ 36,000.00
C. Funding Sources (round figures to the nearest dollar) The maximum FEMA share for HMGP projects is 75%.
The other 25% can be made up of State and Local funds as well as in-kind services. HMGP funds may be packaged
with other Federal funds, but other Federal funds (except for Federal funds which lose their Federal identity at the State
level – such as CDBG, ARS, HOME) may not be used for the State or Local match.
Estimated FEMA Share
Non-Federal Share
Estimated Local Share
$
27,000.00
75
% of Total
$
9,000.00
25
% of Total (Cash)
Estimated State Share
$
Total Project Costs
$
% of Total (Cash)
36,000.00
-8-
100
% of Total
OMB Approval No. 0348-0043
APPLICATION FOR COWETA COUNTY
FEDERAL ASSISTANCE
2. DATE SUBMITTED
Applicant Identifies
1. TYPE OF SUBMISSION
3. DATE RECEIVED BYSTATE
State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY
Federal identifier
Preapplication
Application
Construction
Construction
Non-Construction
Non-Construction
5. APPLICANT INFORMATION
Legal Name: Coweta
Organization Duns: 060654159
County
Address (give city, county, State, and zip code):
Name and telephone number of person to be contacted on matters
involving this application (give area code)
195 International Park
Newnan, Georgia 30265
Jay Jones
6. EMPLOYER INDENTIFICATION NUMBER (EIN):
5

8
770-25-2650
7. TYPE OF APPLICANT: (enter appropriate letter in box)
B
6
0
0
0
8
0
9
A.
B.
C.
D.
E.
F.
G.
8. TYPE OF APPLICATION:
New
Continuation
Revision
If Revision, enter appropriate letter (s) in box(es)
A. Increase Award
D. Decrease Duration
B. Decrease Award
Other (specify):
C.
Stat
County
Municipal
Township
Interstate
Intermunicipal
Special District
H.
I.
J.
K.
L.
M.
N.
Independent School Dist.
State Controlled Institution of Higher Learning
Private University
Indian Tribe
Individual
Profit Organiz tion
Other (Specify)
Increase Duration
9. NAME OF FEDERAL AGENCY:
Federal Emergency Management Agency
11. DESCRIPTIVE TITLE OF APPLICANT’S PROJECT:
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER
9
TITLE: Hazard
7 — 0
4
7
Coweta County Hazard Mitigation Plan Update
Mitigation Assistance Program
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): Coweta
County
&
13. PROPOSED PROJECT
Start Date
Ending Date
14. CONGRESSIONAL DISTRICT OF:
a. Applicant
b. Project
January 1,
2016
Coweta County
Coweta County Hazard Mitigation Plan Update
August 12,
2018
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY THE STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
.00
$
27,000
$
9,000
b. Applicant
c. State
.00
a.
YES THIS PREAPPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
.00
DATE: _
.00
b.
__
$
d. Local
$
e. Other
No
PROGRAM IS NOT COVERED BY E. O. 12372
.00
$
OR PROGRAM HAS NOT BEEN SELECTED BY STATE
f. Program Income
FOR REVIEW
.00
$
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL
.00
$
YES If “Yes,” attach an explanation
36,000
No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY
OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name of Authorized Applicant Agent
b. Title
Michael Fouts
County Administrator, Coweta County
d. Signature of Authorized Applicant Agent
c. Telephone Number
-9-
770-254-2601
e. Date Signed
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE
ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please
contact the awarding agency.
Certain Federal awarding agencies may require applicants to certify to additional
assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (includ ing
funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the
project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any
authorized representative, access to and the right to examine all records, books, papers, or documents related to the award;
and will establish a proper accounting system in accordance with generally accepted accounting standards or agency
directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for
merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for
a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the
Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the
basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on
the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;
(g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.),
as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provis ions
in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political
activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40
U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding
labor standards for federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act
of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental
quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514;
(b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of
flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42
- 10 -
U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended
(P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966 ,
as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related
activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining
to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this
award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of leadbased paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies gover ning
this program.
TITLE
SIGNATURE OF AUTHORIZED APPLICANT AGENT
County Administrator
APPLICANT ORGANIZATION
DATE SUBMITTED
Coweta County
- 11 -
Paul Poole, District 1
Chairman, Tim Lassetter, District 2
Bob Blackburn, District 3
Rodney Brooks, District 4
Al Smith, District 5
Michael Fouts, County Administrator
July 21, 2015
Mr. Terry K. Lunn
Director
Hazard Mitigation Division
Georgia Emergency Management Agency
Post Office Box 18055
Atlanta, Georgia 30316
RE: Coweta County Five Year Hazard Mitigation Plan Update Grant Application for FEMA Grant
Funding
Dear Mr. Lunn:
I have been well informed of the County staff’s preparation of the Hazard Mitigation Planning Grant
(HMGP) Application Worksheet. If accepted, we understand that the county may be eligible for federal
grant funding to assist with the update of our Hazard Mitigation Plan.
Coweta County has funding to meet the required 25% Local Match for this project. We appreciate your
assistance and the assistance of your staff in the preparation of this application.
Sincerely,
Tim Lassetter
Chairman, Board of Commissioners
Coweta County
- 12 -
City of Newnan, Georgia – Mayor and Council
Date:
August 11, 2015
Agenda Item:
Street Acceptance –The extension of existing streets
Pacific Avenue and Boardwalk Avenue. New Streets:
Alabama Avenue, Marvin Gardens and St. Georges Place
in Parkside Village Subdivision
Presented by:
Dean Smith, Planner
Submitted by: Tracy Dunnavant, Planning & Zoning Director
Purpose:
A request by REO Funding Solutions III, LLC. that the City accept
extensions of existing public streets Pacific and Boardwalk Avenue and
new streets Alabama Avenue, Marvin Gardens and St. Georges Place.
Background:
Parkside Village Subdivision is located off of Parks Road. The applicant
is requesting that the City accept portions of recently built streets and
right-of-way.
Pacific Avenue: 1,431 lineal feet and 1.64 acres of right-of-way. In
addition, there are 2,421 lineal feet of sidewalk and 0.27 acres of
sidewalk area.
Marvin Gardens: 1,025 lineal feet and 1.15 acres of right-of-way. In
addition, there are 1,954 lineal feet of sidewalk and 0.22 acres of
sidewalk area.
Alabama Avenue: 1,178 lineal feet and 1.25 acres of street right-of-way.
In addition, there are 2,336 lineal feet of sidewalk and 0.27 acres of
sidewalk area.
Boardwalk Avenue: 192 lineal feet and 0.20 acres of street right-of-way.
In addition, there are 377 lineal feet of sidewalk and 0.04 acres of
sidewalk area.
St. Georges Place: 204 lineal feet and 0.21 acres of street right-of-way.
In addition, there are 402 lineal feet of sidewalk and 0.05 acres of
sidewalk area.
The final plat drawing has been approved by the City’s Planning &
Zoning Department and Engineering Department. The Engineering
Department has conducted their inspections for completeness and has
deemed the infrastructure to be in accordance with the City’s standards,
and proof of payment with the appropriate utility for street lights has
been furnished.
Options:
1. Accept these sections of streets into the City’s street system.
2. Deny acceptance of these sections of streets into the City’s street
system.
3. Other direction from Council.
Recommendation:
Option 1.
Attachments:
Plat showing street sections requesting to be accepted.
City of Newnan, Georgia - Memorandum
To:
City Council
From: Dean Smith, Planner
Date: August 11, 2015
RE:
Signs
U.S. Supreme Court Ruling in June, 2015 had a direct impact on signs of a nonpermanent nature and how those signs may be regulated. As a result, Council asked staff
for the City of Newnan for a brief memorandum as to the issues that this ruling impacts
and their effect on the City of Newnan’s local sign ordinance and enforcement activities.
Upon an initial review, the ruling appears to impact the manner in which a local
municipality can, or should, regulate non-permanent signs primarily, including but not
limited to, signs promoting a candidate for election, signs promoting the sale or lease of
property; signs on vehicles; signs posted in yards and commercial properties for a limited
duration, banners, flags, pennants and so forth.
The City of Newnan’s sign ordinance currently divides signs into four major categories:
1. Permanent Signs – requiring a review and permit fees.
2. Prohibited Signs.
3. Temporary Event Signs – requiring a review and no-fee permits for certain types of
temporary event signs, including incidental signage.
4. Signs that are exempted from the ordinance, i.e., government public notices and traffic
control signs notably.
Staff is currently in the process of gathering information on what the recent ruling means
in terms of our zoning ordinance. The impact from the Supreme Court ruling not only
affects the sign ordinance, but also other chapters of the zoning ordinance as well, in
particular the overlay districts and non-conforming uses chapters. Concurrently, the City
of Newnan has engaged the services of AMEC Foster Wheeler to conduct a review and
overhaul of the City’s Zoning Ordinance. Any changes that may be proposed in the Sign
ordinance must also factor in the impact those changes will have on the rest of the Zoning
Ordinance and those revisions that will be forthcoming.
Staff’s research is ongoing. The ruling is still fresh and it seems that many other
jurisdictions are also contemplating the scope of any changes that need to be made with
their sign regulations. Staff does not want to give the appearance of rushing into making
changes to the sign ordinance in haste, but desires to promote changes that will represent
the balance of community’s expectations versus what is permissible by law.
As we continue our information gathering and research on this subject, there will be
opportunities at future zoning workshops and public meetings that will invite input and
suggestions on this topic.
LEASE AGREEMENT
Georgia, Coweta County.
This Lease Agreement is made and entered into the _____ day of
_____________, 2015 by and between the CITY OF NEWNAN, GEORGIA, a municipal
corporation of Coweta County, Georgia (hereinafter referred to as “Lessor”), and
COMMUNITY ACTION FOR IMPROVEMENT, INC., a nonprofit corporation organized
and existing under the laws of the state of Georgia (hereinafter referred to as
“Lessee”).
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual covenants herein contained,
and the rents to be paid as hereinafter provided for, the Lessor does hereby demise
and lease to lessee for such uses and purposes as may be consistent with the
provisions of this lease, that certain premises located within a building known as The
Verona Rosser Center in the City of Newnan, Coweta County, Georgia, and located on
property more particularly described as: a portion of the Verona Rosser Center located
on Pinson Street, Newnan, Coweta County, Georgia Tax Map No. N13006001 Coweta
County Assessors Maps.
This Lease shall be subject to the terms and conditions as hereinafter set forth:
1.
TERM.
The initial term of this Lease shall commence on the 8th day of September, 2015 and
extend to September 7, 2016 at midnight. At the option and in the discretion of
1
Lessor, Lessee shall have the right to renew the terms of this lease for up to three (3)
successive one (1) year periods provided that Lessee shall notify Lessor, in writing, of
its intent to renew at least thirty (30) days prior to the then expiring term.
2.
RENTAL
Lessee shall pay to Lessor, at 25 Lagrange Street, Newnan, GA 30263, or at such other
place as Lessor may designate, rental in the amount of One Dollar ($1.00) per year, or
any portion thereof.
3.
UTILITIES
Lessee shall pay all water, sewer, sewer service, gas, electricity, fuel, light, heat, power,
and garbage service bills for the premises throughout the term of this Lease. Lessee
shall be responsible for providing such utilities throughout the term of this Lease.
4.
USE OF PREMISES
Lessee shall use the demised premises in connection with the operation of the
organization’s Head Start Program. Lessee shall not be permitted to use the premise
for any illegal purposes; nor in any manner to create any nuisance or trespass; nor in
any manner to vitiate the insurance or increase the rate of insurance on the premises.
5.
ABANDONMENT OF PREMISES
Lessee shall not abandon or vacate the premises during any term of this Lease.
6.
PREMISES LEASED AS IS
2
Lessee understands and agrees that the premises will be leased “AS IS” and lessee has
inspected the premises before this Lease is signed and understands the present
condition of the premises and facilities. Occupancy of the premises by Lessee shall
indicate acceptance of the premises in their existing condition.
7.
REPAIRS AND ALTERATIONS TO PREMISES
Lessor covenants and agrees to be responsible for all maintenance and repairs to the
roof and structural walls of the premises, including the foundation. Lessee will be
responsible for all repairs to the existing electrical, plumbing and heating and air
conditioning components or systems which have been modified by Lessee or added by
Lessee. Lessee will keep the interior of the demised premises in a good repair as same
are in at the time possession is given to Lessee, except for repairs occasioned by fire,
termites or other casualty reasonable wear and tear excepted. Lessee will replace any
and all broken glass in said demised premises at its expense.
Lessee shall not make any alterations to the premises which would change the
external or internal appearance of the premises without first obtaining the written
consent of Lessor. Such alterations as may be requested by Lessee and approved by
Lessor shall be the responsibility of Lessee, and Lessor shall in no way be responsible
for the same.
3
8.
TAXES AND INSURANCE
Lessee shall be responsible for paying all ad valorem taxes which may be imposed
on items of inventory or personal property or equipment which may be maintained on
the property by Lessee.
Lessee shall be responsible for insuring the contents of the premises for its own
benefit, and Lessee shall make to claim against Lessor for any such damage.
Additionally, Lessee shall carry general public liability insurance covering activities
on the premises with policy limits of not less than $500,000.00 basic liability with
$2,000,000.00 umbrella liability.
This policy of insurance shall be issued by an
insurance carrier acceptable to Lessor, which approval shall not be unreasonably
withheld and the policy shall designate Lessor as an additional insured.
9.
INDEMNITY
Lessee agrees to indemnity and hold Lessor harmless against any and all claims for
damages to persons or property by reason of the use or occupancy of the leased
premises, and all expenses incurred by Lessor because thereof, including, but not
limited to, reasonable attorney fees and court costs.
10.
DESTRUCTION OF OR DAMAGE TO PREMISES
4
If the premises are totally or substantially destroyed by storm, fire, lightning,
earthquake or other casualty, either party shall have the option to declare this Lease
to be null and void as of the date of such destruction. In the event that the premises
are damaged, but not substantially destroyed by any such casualties, rental shall abate
in such proportion as the use of the premises has been destroyed, and, if Lessor deems
it to be economically prudent, Lessor may restore the premises to substantially the
same condition as before the damage was incurred as speedily as practicable,
whereupon full rental shall recommence.
11.
ASSIGNMENT AND SUBLETTING
Lessee, without the prior written consent of Lessor endorsed hereon, shall not be
permitted to assign this Lease or any interest hereunder, or sublet the premises or any
part thereof. In the event that Lessor should approve an assignment or sub-lease, such
approval shall not affect the responsibility of Lessee or relieve Lessee from any liability
under the terms of this Lease.
12.
WAIVER OF LIABILITY
Lessor shall not be liable to Lessee for any damage or injury to lessee or lessee’s
property occasioned by the failure of Lessor to keep said premises in repair, and shall
not be liable for any injury done or occasioned by wind or by or from any defect of
plumbing , electrical wiring, or of insulation thereof, gas pipes, water pipes, or from
broken steps or walks, or from backing up of any sewer pipe or downspout, or from
the bursting or leaking of any tank, wash stand, water closet or waste pipe, drain or
5
any other pipe or tank in, upon or about the building or premises, nor for any damage
or injury occasioned by water being upon or coming through the roof or any other
place upon or near said premises, or otherwise, nor for any such damage or injury
done or injury arising from the act, omission or contiguous property or of owners of
adjacent or contiguous property, all claims for nay such damage or injury being hereby
expressly waived by Lessee.
13.
DEFAULT AND CANCELLATION OF LEASE BY LESSOR
It is mutually agreed, that, if lessee shall be in default in performing any of the
terms or provisions of this Lease and fails to cure such default within thirty (30) days
after the date of receipt of written notice of default from Lessor, or if Lessee is
adjudicated bankrupt; or if a permanent receiver is appointed for Lessee’s property
and such receiver is not removed within sixty (60) days after written notice from
Lessor to Lessee to obtain such removal; or, if whether voluntarily or involuntarily,
lessee takes advantage of any debtor relief proceeding under any present or future
law, whereby the rent or any part thereof, is, or is proposed to be, reduced or
payment thereof deferred; or if lessee’s effects should be levied upon or attached
under process against Lessee; then, in any of said event, Lessor at its option may at
once, or at any time thereafter (but only during continuance of such default or
condition) terminate the Lease. Any notice provided for in this Paragraph may be
given by Lessor, and when so given, Lessee if default has not been cured in accordance
herewith, will at once surrender possession of the premises to Lessor and remove all
6
of lessee’s effects in which Lessor claims no interest under this Lease. In such event,
Lessor shall have the right forthwith to re-enter the premises and repossess itself
thereof, and remove all persons and effects there from, using such force as may be
necessary without being guilty of trespass, forcible entry, detainer or other tort.
14.
NO ESTATE IN LAND
This Lease shall create the relationship or Lessor and lessee between the parties
thereto; no estate shall pass out of Lessor. Lessee has only a usufruct, not subject to
levy, and assignable only as provided for above.
15.
HOLDING OVER
If Lessee remains in possession of premises after expiration of the terms hereof,
with Lessor’s acquiescence and without any express agreement of the parties, Lessee
shall be a tenant-holding over at the rental rate in effect at the end of the lease; and
there shall be no renewal of this Lease by operation of law.
16.
SERVICE OF NOTICE
Lessee hereby appoints as Lessee’s agent to receive service of all dispossessory or
other legal proceedings and notice hereunder, and all notices required under this
Lease, the person in charge of the premises or occupying the premises at the time
delivery or service of such notice.
7
17.
MISCELLANEOUS
All rights, powers and privileges conferred hereunder upon the parties hereto shall
be cumulative but not restrictive of those given by law. No failure of Lessor to exercise
any power hereunder, or to insist upon strict compliance by lessee, and no custom or
practice of parties at variance with the terms hereof shall constitute a waiver of
Lessor’s right to demand exact compliance with the terms hereof. “Lessee” shall
include Lessee, its heirs, executors, administrators, representatives, and, if this Lease
by validly assigned or sublet, shall also include Lessee’s assignees, or sub-lessees, as to
the premises covered by such assignment or sublease.
18.
RETURN OF THE PREMISES
Upon termination or expiration of the term of this Lease, Lessee shall return the
premises to Lessor in substantially the same condition, natural wear and tear
excepted.
19.
QUITE ENJOYMENT
In the event that Lessee pays the rent as provided for herein and otherwise
performs all of the covenants and conditions to the performed by the Lessee, lessee
shall have peaceful and quiet enjoyment of all the demised premises for the duration
of the original term of and any renewal term of this Lease.
8
20.
ENTIRE AGREEMENT
This Lease contains the entire agreement of the parties hereto and no
representations, inducements, promises or agreement, or otherwise, between the
parties not embodied herein, shall be of any force or effect.
IN WITNESS WHEREOF, the parties herein have hereunto set their hands and seals
or caused this instrument to be executed through authorized officials in their name, in
duplicate, the day and year first above written.
Signed, sealed and delivered
This _____ day of ______________,
2015, in the presence of:
Unofficial Witness
LESSOR:
CITY OF NEWNAN, GEORGIA (SEAL)
Notary Public
My Commission Expires:
By:
Signed sealed and delivered
This ____day of ______________
2015 in the presence of:
Attest:
Unofficial Witness
LESSEE:
COMMUNITY ACTION FOR
IMPROVEMENT, INC.
Notary Public
My Commission Expires:
By:
Edna Foster, Executive Director
Attest:
9
Shotgun House
STATE OF GEORGIA
COUNTY OF COWETA
LEASE CONTRACT
THIS
AGREEMENT
made
and
entered
into
this
____
day
of
______________, 2015, between the CITY OF NEWNAN, of the first party,
hereinafter called “Lessor”, and the AFRICAN AMERICAN ALLIANCE, INC., of
the second part, hereinafter called “Lessee”.
WITNESSETH
That the said Lessee has this day rented and leased from said Lessor and
Lessor has rented and leased to said Lessee the following premises
1.
A certain building known as the Shotgun House located at the City
Cemetery site on Farmer Street be used for a museum, artifacts, books, papers,
exhibits and as a gallery and for other purposes of the African American
Alliance, Inc. The term of this lease is for a period of two (2) years commencing
on the 1st day of August, 2015, and ending on the 31st day of July, 2017, at
12:00 midnight.
2.
It is agreed that either party hereto may cancel said lease by giving sixty
(60) day notice prior to the expiration of the year of the lease term set out
hereinabove. In addition, the Lessor may terminate said lease by giving a sixty
(60) day notice to the Lessee no later than thirty (30) days after the date of the
1
first regular council meeting of each calendar year, otherwise said lease shall
automatically renew for the term set out in paragraph no. 1 hereinabove.
Further, the Lessor may terminate said lease at any time the Lessee shall fail to
perform the services; shall fail to submit documentation; and/or shall fail to
perform any other of the Lessee’s obligations set forth herein below, upon the
Lessor giving the Lessee thirty (30) days notice of its intention to terminate said
lease due to the Lessee’s failure to perform.
3.
As consideration for said lease, the Lessee specifically agrees to the
following:
A.
The Lessee shall staff, operate, and open the building a
minimum of fifteen (15) hours per each seven (7) day week and to further staff,
operate, and open said building on any special occasion as requested by Lessor.
Lessee to provide Lessor with a sixty (60) day notice for all special events held
by Lessee.
B.
The Lessee shall perform such janitorial services
as are needed to maintain the interior of the building in a clean
and neat condition.
C.
The Lessee shall provide the City with a list of any desired
repairs or improvements to the premises no later than September
1 of each calendar year.
D.
The Lessee shall be responsible for all lighting, heating,
water and sewerage bills for said building.
E.
The Lessee shall be responsible for carrying and paying the
premium for a liability insurance policy to cover the actions of its
2
paid and volunteer workers, naming the Lessor as name insured.
The Lessee shall be responsible for carrying and paying the
premium for a hazard insurance policy covering the contents of
the building.
F.
The Lessee shall not change locks or duplicate keys without
prior consent of the Lessor.
Keys to the premises shall be
provided to the police department and to the fire department and
shall provide police and fire along with the security code to any
security system installed on or in the premises and any
subsequent changes to the security code for said system.
4.
As consideration for said lease, the Lessor specifically agrees to the
following:
G.
The Lessor shall provide and maintain a directional sign on
Farmer Street and to also place and maintain a sign on or
adjacent to said building.
H.
The Lessor shall carry fire, hazard, and liability insurance
on said building and grounds and to maintain the exterior of said
building, the heating, air conditioning and lighting systems and
grounds.
5.
The premises described herein shall not be used for any purpose except
the purposes herein in paragraph 1 designated without the written consent of
the Lessor.
3
6.
Any and all non fixtures which are placed within the building by Lessee
shall remain the property of the Lessee at the termination or expiration of this
lease contract.
7.
The Lessee shall present its annual goals and its work program to the
City on or before May 15 of 2016 and on or before February 1 of each
subsequent calendar year. The Lessee, along with its goals and work program,
shall present a report of prior year accomplishments on or before February 1 of
each calendar year.
8.
The Lessee shall present a list of its officers, contact person if not one of
the officers and verification by the Secretary of State of Georgia of the renewal of
its annual registration on or before May 15, 2016 and on or before May 1 of
each subsequent calendar year. In the event the Lessee should have a change
in its officers or contact person during the year, the Lessee shall give the Lessor
immediate notice of such change. Upon request from the Lessor, the Lessee
shall make available for inspection its membership roster, financial report,
which may include but not be limited to its annual filings with the Federal and
State taxing agencies.
9.
Notwithstanding anything contained herein to the contrary, Lessor may
terminate this lease for the Lessor’s convenience upon approval by the Mayor
and/or the City Council by giving the Lessee thirty (30) days notice of its
intention to terminate the lease.
4
IN WITNESS WHEREOF, the Lessor and the Lessee have hereunto set
their hands, this day and year first above written.
CITY OF NEWNAN
By:________________________________
Keith Brady, Mayor
Attest: _____________________________
Reviewed as to form:
___________________________________
C. Bradford Sears, Jr., City Attorney
___________________________________
AFRICAN AMERICAN ALLIANCE, INC.
By:
_______________________________
_________________, President
Attest: _______________________________
_________________, Vice President
Reviewed as to form:
________________________________
Shana R. Webb, Esq.
Attorney, African American Alliance
5
Date:
August 11, 2015
Agenda Item:
Relocation Agreement with Georgia Power for relocation of
distribution facilities associated with the construction of the
roundabout intersection at Five Points
Prepared by:
Michael Klahr, Public Works Director/ City Engineer
Purpose:
To consider a Relocation Agreement with Georgia Power for relocation of
distribution facilities associated with the construction of the roundabout
intersection at Five Points
Background:
Construction continues on the roundabout intersection at Five Points. Two utility
poles within the city limits, in particular, are in conflict with the construction. The
relocation of these poles and the facilities attached to them are not covered by the
Franchise Agreement between Georgia Power Company and the City of Newnan.
Therefore, the City of Newnan is responsible for the costs incurred in relocation.
These are overhead facilities.
Cost of relocation:
Options:
$8,874.00
1. Authorize the Agreement
2. Other action as directed by City Council
Recommendation: Option 1
Funding:
SPLOST 2013
Attachments:
Relocation Agreement
Purpose:
Date:
August 11, 2015
Agenda Item:
Lower Fayetteville Rd
Request for Engineering Services
Prepared by:
Michael Klahr, Public Works Director/ City Engineer
Request authorization to issue a Request for Proposals for engineering services
to develop a concept design for improvements to Lower Fayetteville Rd
Background:
As you are aware, Lower Fayetteville Road continues to see increased traffic due to ongoing
development. In anticipation of future improvements, Council has taken the following steps in
the past to plan for future needs:
•
•
•
•
Adopted an overlay that controls access along the corridor
Acquired additional Right-of-Way as development occurred along Lower Fayetteville
Road
Proposed improvements to Lower Fayetteville Road as a project for the unsuccessful
TSPLOST referendum which included the section from Madison Park to Shenandoah
Boulevard; estimated cost 32.5 million
Most recently, submitted the project to the ARC (Atlanta Regional Commission) to be
considered for inclusion in the Unconstrained Regional Transportation Plan
Current traffic counts for Lower Fayetteville Road indicate the need for improvements to the
corridor. This could include operational and capacity improvements at intersections as well as
the widening of the road to a four lane, urban section with a median.
After discussions with ARC Staff, it was determined that a concept design would be needed to
further define these improvements prior to requesting funds. Therefore, Staff is asking Council
to authorize the issuance of a Request for Proposals for engineering services related to the
development of a design concept for improvements to Lower Fayetteville Road.
Funding:
SPLOST 2013
STREAM CE
NTERLINE
STREAM CENTERLINE
Date:
August 11, 2015
Agenda Item:
36 Pinson St, 71 Belt Rd and 140 Spring St
Prepared and
Presented by:
Shane Pridgen, Code Enforcement Officer
Submitted by:
Bill Stephenson, Chief Building Official
Purpose:
To request Council to Foreclose on the Right of Redemption for properties
located at 36 Pinson St, 71 Belt Rd and 140 Spring St
Background:
Owner: City of Newnan
Permits: None
Options:
1. Proceed with foreclosure on the Right of Redemption.
Funding:
Not applicable.
Recommendation:
Staff is requesting Council’s approval for Option 1.
Previous Discussion
with Council:
No prior history with Council.
City of Newnan, Georgia – Mayor and Council
Date:
August 11, 2015
Agenda Item:
3 Annie St, 7 Landers St, 7 Upper Mann St, 11 Tuxedo Ave, 29 Wilcoxen St, 67
Fairmount Dr, 79 Spence Ave, 92 Pinson St, 121 Pinson St, 136 Spring St and 286 W.
Washington St
Prepared and Presented by:
Shane Pridgen, Code Enforcement Officer
Submitted by:
Bill Stephenson, Chief Building Official
Purpose:
To inform Council of the status of 3 Annie St, 7 Landers St, 7 Upper Mann St, 11 Tuxedo Ave, 29
Wilcoxen St, 67 Fairmount Dr, 79 Spence Ave, 92 Pinson St, 121 Pinson St, 136 Spring St and 286 W.
Washington St having been before Council in Public Hearings.
Background: Date of Status Check: August 4, 2015
Property Description
Owner
Public Hearing
Original #
Of Days
Allowed
180 days
Resolution
Deadline
Extended # Of
Days Allowed
3 Annie St
Alvin Williams Jr
August 26, 2014
February 22, 2015
180 days
7 Landers Street
Dwight Bailey
180 days
180 days
February 26, 2008
and April 25, 2012
December 23, 2013
120 days
Donald Smith
March 28, 2006 and
Oct. 25, 2011
April 23, 2013
7 Upper Mann Street
11 Tuxedo Ave
Irvin Jones
August 26, 2014
180 days
February 22, 2015
180 days
29 Wilcoxen St
Wanda Beckom
June 23, 2015
180 days
December 20, 2015
N/A
67 Fairmount St
Milo Rachel
April 22, 2014
180 days
Oct. 14, 2014
180 days
120 days
Updated
Resolution
Deadline
August 21,
2015
September
21, 2015
September
21, 2015
October 22,
2015
N/A
December
11, 2015
Status
No progress has been
made to structure.
Owner requesting
extension.
Minor exterior repairs
to structure.
Passed a rough
electrical inspection.
Minor interior repairs
to structure.
Owner to present
schedule.
Owner is contacting
various organizations
79 Spence Ave
Andre Sparks
April 23, 2013
180 days
February 19, 2014
180 days
November
10. 2015
92 Pinson St
Perry Dwight Benson
February 24, 2015
180 days
August 23, 2015
N/A
N/A
121 Pinson St
Marcus Beasley
August 26, 2014
180 days
February 22, 2015
180 days
August 21,
2015
136 Spring St
Willie Glen Clay
Estate
January 27, 2015
180 days
July 26, 2015
N/A
N/A
286 W. Washington St
Irvin Jones
February 24, 2015
180 days
August 23, 2015
N/A
N/A
Options:
1. Accept status reports, no further action is required.
Funding:
Not Applicable
Recommendation:
Staff is requesting Council’s approval for Option 1.
Previous Discussions
With Council:
All have previous history with Council.
for assistance on
repairs.
The roof has been
repaired and interior
repairs have begun.
Some windows have
been replaced. Owner
requesting extension.
In process of
foreclosing on the right
of redemption. Owner
made to structure.
Owner requesting
extension.
made to remaining
structures. Owner
Date:
August 11, 2015
Agenda Item:
Request for transmittal of the 2015 update to the
Capital Improvements Element (CIE), which
includes the Short-Term Work Program (STWP), to
the Three Rivers Regional Commission (RC) and
the Georgia Department of Community Affairs
(DCA)
Prepared and Presented by: Chris Cole, Planner
Submitted by:
Tracy Dunnavant, Planning & Zoning Director
Purpose: To request official transmittal of the 2015 update to the CIE, including the STWP, to the
Three Rivers RC and the Georgia DCA.
Background: The Georgia Development Impact Fee Act (GDIFA) was enacted into law in 1990. It
sets rules for local governments that wish to charge new development for a portion of the additional
capital facilities needed to serve it. Under GDIFA, local governments may impose exactions on
developers to help finance the expansion of their infrastructure systems only through an impact fee
system and only for the specific types of facilities and infrastructure listed in the law.
All local governments that utilize an impact fee system under the GDIFA must include CIEs in their
comprehensive plans and update the CIE portion of their plan annually. The STWP is included as a
part of the CIE.
Per the minimum standards of the planning process, all local governments must hold a minimum of one
public hearing prior to the transmittal of each CIE update. The City has previously held the public
hearing and staff is now requesting official transmittal of the document to the RC and DCA for review
and comments. Formal adoption of the update by this body will be requested once approval is gained
by both institutions.
Options:
A.
Adopt the resolution approving transmittal of the 2015 update to the CIE, which includes the
STWP.
Funding: N/A
Recommendation: Option A
Attachments: Transmittal resolution
Previous Discussions with Council: July 21, 2015
A RESOLUTION AUTHORIZING THE TRANSMITTAL OF THE CITY OF
NEWNAN’S 2015 UPDATE TO THE CAPITAL IMPROVEMENTS ELEMENT,
INCLUDING THE SHORT-TERM WORK PROGRAM, TO THE THREE RIVERS
REGIONAL COMMISSION
CITY OF NEWNAN, GEORGIA
WHEREAS, the City of Newnan has prepared an annual update to a Capital
Improvements Element and Short-Term Work Program; and
WHEREAS, the annual update of the Capital Improvements Element and Short-Term
Work Program was prepared in accordance with the Development Impact Fee Compliance
Requirements and the Minimum Planning Standards and Procedures for Local Comprehensive
Planning established by the Georgia Planning Act of 1989, and a Public Hearing was held on
July 21, 2015 at City Hall.
NOW THEREFORE, IT IS HEREBY RESOLVED, that the Mayor and Council of the
City of Newnan does hereby submit the annual update of the Capital Improvements Element and
Short-Term Work Program covering the one-year period 2015-2016 to the Three Rivers
Regional Commission for Regional Review, as per the requirements of the Georgia Planning Act
of 1989.
This Resolution is adopted this 11th day of August, 2015.
ATTEST:
______________________________
______________________________
______________________________
REVIEWED:
______________________________
Bob Coggin, Councilman
______________________________
C. Bradford Sears, Jr., City Attorney
______________________________
______________________________
Rhodes H. Shell, Councilman
______________________________
George M. Alexander, Councilman
______________________________
Ray DuBose, Councilman
______________________________
Clayton Hicks, Councilman
Comprehensive Plan
2006
Where Tradition Meets the Future
Capital Improvements Element
with Short-Term Work Program
2015 Update
TABLE OF CONTENTS
I. Introduction……………………………………………………………………….…...1
II. Short-Term Work Program (STWP) Updates and Long-Term and
Ongoing Activities……………………..……….….………………..…….……..…2
STWP………………………………………….……………………………………………………….……………..2
Long-Term, Indefinite, and Continuous Activities…………………..…………………………..5
III. Impact Fee Financial Report Updates……….……………....………….…6
IV. Capital Improvements Element (CIE) Project Updates……………..7
Parks and Recreation……………………….……………………………………………………………..….7
Fire Services……………………………………….…………….…….…………….…………………………...7
Police Protection…………………………………….…………………………………………………..……..7
Roads, Streets, and Bridges…………………………………………………………......…………….….8
V. Wastewater Collection and Treatment Updates……………….…….9
Impact Fee Financial Report………………………..…………..…………………………….……..….9
Short-Term Work Program….………………………………….…………….………………….………10
Long-Term, Indefinite, and Continuous Activities……………………………………………..10
Capital Improvements Element………………………….……………………………………………..11
Table of Contents
i
CITYOFNEWNAN|AnnualSTWP-CIEUpdate2015
I.
Introduction
The Georgia Development Impact Fee Act (GDIFA) requires all jurisdictions that levy impact
fees to include a Capital Improvements Element (CIE) within the Community Agenda portion of
their comprehensive plan. Furthermore, GDIFA requires those jurisdictions that prepare a CIE
for their comprehensive plan to update it annually. An annual CIE update includes three
components:
1. An annual update to the Short-Term Work Program (STWP) that covers a five-year
period, which includes the current year plus the next four years.
2. An annual report on impact fee finances.
3. An updated list of all CIE projects that receive funding from impact fees, which covers
the same five-year period as the STWP.
AnnualSTWP-CIEUpdate2015
Page1
II.
Short-Term Work Program (STWP) Updates and Long-Term and
Ongoing Activities
Whether or not a jurisdiction is required to have a CIE in their comprehensive plan they
must have a STWP, as required by the Georgia Planning Act. This is necessary to maintain
Qualified Local Government (QLG) status. The STWP is a key implementation tool, which
reflects those activities and strategies the local government has chosen to undertake in the
current five-year period (2015-2019). The City of Newnan has chosen to also provide a longterm and ongoing activities table for reference.
IMPROVEMENTS | STWP ADDENDUM
Project or Activity
Project
Start
Date
Project
Completion
Date
Estimated
Project
Cost
Portion
Chargeable
to Impact
Fees
Sources of
Funds
(& Share)
Responsible
Party
Develop a 1.8-acre Newnan Conference
Centre Trail
2016
2017
$300,000
$300,000
Impact Fees
(100%)
Beautification
Beautification
Jefferson-Jackson Streetscapes project
2012
2015
$1,300,000
$0
SPLOST 07
(30%), SPLOST
13 (40%),
TE-Grant (30%)
Develop an 11-acre East Side Park
2016
2019
$2,700,000
$2,700,000
Impact Fees
(100%)
Beautification
Acquire a trolley
2015
2017
$200,000
$0
SPLOST 13
(100%)
Business
Development
Implement gateway signage master plan
and install signage
2014
2017
$250,000
$0
SPLOST 13
(100%)
Construct and implement municipal
complex redevelopment plan
2014
2018
$2,300,000
$0
City (100%)
Wadsworth Auditorium lighting
upgrades
2014
2015
$100,000
$0
SPLOST 13
(100%)
Build Quick response fire station #4
2014
2017
$1,850,000
$600,000
Improvements to City Hall
2014
2016
$200,856
$0
Construct McIntosh Parkway
2014
2017
$6,993,000
$1,000,000
Improve Greenville Street/Sewell Road
intersection
2015
2017
$350,000
$350,000
Business
Development,
Beautification
Business
Development,
NCAC
City Manager
SPLOST 13
(68%), Impact
Fees (32%)
SPLOST 07
(100%)
Impact Fees
(14%), SPLOST
07 (38%),
SPLOST 13
(23%),
GTIB Grant
(25%)
Impact Fees
(100%)
City Manager
City Manager
Engineering
Engineering
Page2
LCI, City, County,
Match Amount
is $11,000
TBD, City,
County, Match
Amount is
$71,070
Jackson/Jefferson/Clark/Bullsboro
segment traffic study
2015
2016
$55,000
$0
Jackson Street (North) from Elm Street
to Clark Street
2018
2018
$355,350
$0
Jackson Street Bike Facility
(striping/signage only) from Clark Street
to Madison Street
2017
2017
$80,500
$0
City (100%)
City
E. Washington Street from Farmer Street
to Perry Street
2019
2020
$1,234,170
$0
LCI, City, Match
Amount is
$246,834
City
Andrew Street Extension from Augusta
Drive to E. Broad Street
2018
2019
$4,549,000
$0
City, County
City, County
Posey/Jefferson Signal
2015
2015
$130,000
$0
City (100%)
City
E. Broad/Farmer Signal
2016
2016
$130,000
$0
City (100%)
City
Intelligent traffic operations center
2016
2016
$800,000
$0
SPLOST 13
(100%)
Engineering
Obtain fire engine for fire station #4
2016
2017
$500,000
$0
SPLOST 13
(100%)
Fire
Obtain light duty response truck
2016
2017
$200,000
$0
$0
SPLOST 13
(100%)
City, Historical
Society,
Hotel/Motel Tax,
Grants
(Shares
Unknown)
Engineering,
County
Engineering,
County
Fire
Historical Society,
Convention &
Visitors Bureau,
PIO, Business
Development
Work with the Historical Society to
develop an educational program
extolling the benefits of historic
preservation and historic tourism
2014
2015
Staff Time,
Other
materials
Establish scope of media upgrades to
Council Chambers and Conference Room
2013
2015
Staff Time
$0
City (100%)
Information
Technology
2008
2017
Staff Time
$0
City (100%)
NURA, Housing
Authority, Planning
& Zoning
2013
2016
$2,000
$0
NURA (100%)
NURA, Planning &
Zoning
2013
2015
Staff Time
$0
City (100%)
2013
2016
Staff Time
$0
City (100%)
$0
Neighborhood
Stabilization
Program Grant
(100%)
Consider housing improvement
programs to promote homeownership
(especially infill areas). Programs may
include: repair fairs, block associations,
neighborhood improvement
committees, tool lending libraries,
improvement grant/loan workshops,
design competitions, and similar
mechanisms
Obtain National Register District
designation for Chalk Level
Neighborhood
Develop Phase II of the Newnan bicycle
and pedestrian plan consistent with
Phase I and the County plan
Review and update ordinances for
effectiveness and amend as necessary
Continue Neighborhood Stabilization
Program Grant III
2011
2016
$1,275, 483
Planning & Zoning,
Engineering,
Coweta County
Planning & Zoning,
Engineering,
Beautification,
Business
Development
Planning & Zoning,
Housing Authority
Page3
Continue Neighborhood Stabilization
Program
(NSP I)
2013
2016
$100,000
$0
NSP Revenue
(70%)
NSP Grant (30%)
Planning & Zoning,
Housing Authority,
Habitat for
Humanity
Planning & Zoning,
Howard Warner
Committee
Renovate Howard Warner School on
Savannah Street for new
gym/community center
2013
2017
$3,600,000
$0
SPLOST 07
(15%), SPLOST
13 (35%),
City (50%)
Continue to upgrade public works
equipment
2006
2017
$850,000
$0
SPLOST 13
(100%)
Public Works
Traffic control devices, inventory,
replacement, and programmed
maintenance
2014
2016
$250,000
$0
SPLOST 13
(100%)
Public Works
Street, sidewalk, bridge, culvert, and
drainage maintenance
2014
2018
$4,900,000
$0
SPLOST 07 (45%)
SPLOST 13 (55%)
Public Works
Street, intersection, sidewalk, and
parking improvements
2014
2018
$4,485,000
$0
SPLOST 07
(31%), SPLOST
13 (69%)
Public Works
Sidewalks along Greison Trail
2014
2016
$400,000
$0
SPLOST 13
(100%)
Public Works
Sidewalks along Sprayberry Road
2014
2016
$278,000
$0
SPLOST 13
(100%)
Public Works
Source: City of Newnan
Note: Building, Planning & Zoning, Public Works, Beautification, Information Technology, Police, Fire, Engineering, Business Development refer
to those respective departments of the City of Newnan. County refers to Coweta County. Acronyms used refer to: RC- Three Rivers Regional
Commission, ARC- Atlanta Regional Commission, GRTA- Georgia Regional Transportation Authority, PIO- Public Information Officer, NURANewnan Urban Redevelopment Agency, UWG – University of West Georgia, NCAC – Newnan Cultural Arts Commission, NH – Newnan Hospital.
Other groups referenced, like the Historical Society, represent those organizations servicing either Newnan or Coweta County as a whole.
Page4
LONG-TERM, INDEFINITE, AND CONTINUOUS ACTIVITIES*
Project or Activity
Project Start
Date
Project
Completion
Date
Estimated
Project
Cost
Portion
Chargeable
to Impact
Fees
Sources of
Funds
(& Share)
Responsible
Party
Replace and obtain new
Christmas decorations
2010
Continuous
$10,000
annually
$0
City (100%)
Beautification
Recreation Improvements
2020
2020
$458,500
$0
SPLOST 13
(100%)
Beautification
Acquire a heavy duty vehicle
for fire department
2020
2020
$550,000
$550,000
Impact Fees
(100%)
Fire
Source: City of Newnan
Note: Beautification, Fire, Engineering refer to those respective departments of the City of Newnan.
*Long-Term means any activity that is to begin in or more than five years (2020) from the current year (2015). All activities that have an
indefinite or continuous end date, but a known start date prior to 2020, are included here to have the STWP represent only activities with
known start end dates. Also, it is conceivable that many of the activities with unknown end dates are or may become permanently ongoing
activities.
Page5
III.
Impact Fee Financial Report Updates
The purpose of annually reporting on the financial state of impact fees is to provide an
overview of impact fees collected and spent by category of public facility and service area. As
seen below, there is a report for 2014, which is the last completed year.
ANNUAL FINANCIAL REPORT FOR 2014
Public Facility Type
Parks and
Recreation
Fire Services
Police Protection
Roads, Streets, and
Bridges
Service Area
City of Newnan
City of Newnan
City of Newnan
City of Newnan
Beginning Impact
Fee Fund Balance
$906,374.13
$419,657.66
$187,531.33
$831,889.53
Impact Fees
Collected
$192,782.22
$88,322.03
$38,383.97
$96,724.16
$1,059.44
$443.90
$661.00
$909.05
Project
Expenditures
$0
$410,800.00
$182,484.30
$0
Impact Fee
Refunds
$0
$0
$0
$0
$1,100,215.79
$97,623.59
$44,092.00
$929,522.74
$0
$0
$0
$0
Accrued Interest
Ending Impact Fee
Fund Balance
Impact Fees
Encumbered
Source: City of Newnan Finance Department – Fund 375 Impact Fees
Administrative Fees
Three percent of each impact fee is added to the final amount as an administrative fee. This
portion of the impact fee pays for banking fees to maintain the impact fee account and helps
fund the salaries of the administrator who collects the impact fees and other staff members of
the Planning and Zoning Department who update the CIE, prepare financial reports, and other
related activities. For 2014, the only costs associated with implementation were banking fees
and the salaries of those various employees. The amount collected in administrative fees was
$12,093.63.
Page6
IV.
Capital Improvements Element (CIE) Project Updates
A capital improvement is an improvement that increases the service capacity of a public
facility and has a useful life of ten or more years due to new construction or some other action.
The CIE projects tables below show all planned capital improvements with expected completion
dates within the current five-year period.
Capital Improvements Projects: Parks and Recreation
Newnan
Capital Improvements Projects - 2015
Public Facility:
Service Area:
Project Description:
Develop an 11-acre East Side
Park
Develop a 1.8-acre Newnan
Conference Centre Trail
Parks and Recreation
City Limits
Project
Start Date
Project End
Date
2016
2019
2016
2019
Estimated Cost
of Project
Funding
Sources
Status
$2,700,000
Impact Fees
Planning
$300,000
Impact Fees
Planning
Source: City of Newnan Planning and Zoning Department
Capital Improvements Projects: Fire Services
Newnan
Public Facility:
Service Area:
Acquire a heavy duty
vehicle for fire department
Build Quick response fire
station # 4
Fire Services
City Limits
Project
Start Date
Project End
Date
2020
2020
2014
2017
Estimated Cost
of Project
Funding
Sources
Status
$550,000
Impact Fees
Planning
$1,850,000
Impact Fees,
SPLOST 13
Planning
Capital Improvements Projects: Police Protection
Newnan
Public Facility:
Service Area:
Police Protection
City Limits
Project
Start Date
Project End
Date
Estimated Cost
of Project
Funding
Sources
Status
None
None
None
None
None
None
Page7
Capital Improvements Projects: Roads, Streets, and Bridges
Newnan
Public Facility:
Service Area:
Roads, Streets, and Bridges
City Limits
Project
Start Date
Project End
Date
Estimated Cost
of Project
Construct McIntosh
Parkway
2014
2017
$6,993,000
Improve Greenville
Street/Sewell Road
intersection
2015
2017
$350,000.00
Funding
Sources
Status
Impact Fees,
SPLOST 07,
SPLOST 13,
GTIB Grant
Design
Impact Fees
Planning
* McIntosh Parkway was referred to as East Washington Extension and Greison Trail/Bypass Connector, respectively, in earlier CIEs.
Page8
V.
Wastewater Collection and Treatment Updates
As with the Comprehensive Plan, wastewater collection and treatment is being reported
separately from the other public facilities. This is due to the fact that Newnan Utilities, the
City’s appointed authority for administering public utilities, provides service for this specific
category. The other public facilities included in this update are direct operations of the City.
Newnan Utilities provides all the information for wastewater collection and treatment
concerning the Comprehensive Plan and CIE updates. They also levy and collect the impact fees
for wastewater collection and treatment.
Similar to previous public facilities, those items for wastewater collection and treatment
that have completion dates beyond 2019 are not shown in the CIE and STWP.
Public Facility Type
Service Area
Beginning Impact Fee Fund
Balance
Impact Fees Collected
Accrued Interest
Project Expenditures
Administrative Costs
Impact Fee
Refunds
Ending Impact Fee Fund Balance
Impact Fees Encumbered
ANNUAL FINANCIAL REPORT FOR 2014
Wastewater Collection and Treatment
City of Newnan
$6,354,268.82
$874,374.00
$5,225.85
$104,196.00
$26,231.22
$0
$7,103,441.45
$0
Source: Newnan Utilities
Page9
Project or Activity
Project Start
Date
Project
Completion
Date
Estimated
Project
Cost
Influent & Diversion
Pump Stations
2015
2016
$3,000,000
Mineral Springs
Upgrade
2015
2017+
Wahoo Creek
Upgrade
2018+
Collection System
Improvements
Compost Site
Improvements
Portion
Chargeable
to Impact
Fees
Sources of
Funds
(& Share)
Responsible
Party
$3,000,000
Impact Fees
(100%)
Newnan
Utilities
$11,000,000
$11,000,000
Impact Fees
(100%)
Newnan
Utilities
2018+
$1,000,000
$1,000,000
Impact Fees
(100%)
Newnan
Utilities
2018+
2018+
$1,000,000
$1,000,000
Impact Fees
(100%)
Newnan
Utilities
2018+
2018+
$250,000
$250,000
Impact Fees
(100%)
Newnan
Utilities
IMPROVEMENTS-STWP ADDENDUM
LONG-TERM, INDEFINITE, AND CONTINUOUS ACTIVITIES*
Project
Start
Date
Project
Completion
Date
Estimated
Project Cost
Portion
Chargeable
to Impact
Fees
Phase II – Diversion of Flow &
Construction of Land
Treatment Facilities
Indefinite
Indefinite
$14,130,300.00
$14,130,300.00
Phase III – Expansion of
Mineral Springs WPCP & Land
Treatment
Indefinite
Indefinite
$6,931,500.00
$6,931,500.00
Phase IV – Expansion and
Conversion of Wahoo Creek to
Water Reclamation Facility
Indefinite
Indefinite
$18,449,800.00
$18,449,800.00
Phase V – Expansion Wahoo
Creek
Indefinite
Indefinite
$15,131,900.00
$15,131,900.00
Collection System Construction
Indefinite
Indefinite
$21,532,400.00
$21,532,400.00
Project or Activity
Sources of
Funds
(& Share)
Impact Fees
(100%),
Other
Sources
Impact Fees
(100%),
Other
Sources
Impact Fees
(100%),
Other
Sources
Impact Fees
(100%),
Other
Sources
Impact Fees
(100%),
Other
Sources
Responsible
Party
Newnan
Utilities
Newnan
Utilities
Newnan
Utilities
Newnan
Utilities
Newnan
Utilities
Source: Newnan Utilities and Wiedeman and Singleton, Inc.
*Long-Term means any activity that is to end more than five years (2020) from the current year (2015). It is conceivable that many of the
activities with unknown end dates are or may become permanently ongoing activities. In addition, the figures are not exact totals for the
projects they represent. They are estimates as used in the “Calculation of Impact Fee in 2005” table.
Page10
Wastewater Collection and Treatment CIE
Newnan
Public Facility:
Service Area:
Capital Improvements Projects -- 2015
Wastewater Collection and Treatment
City Limits
Project
Project End
Estimated Cost
Funding
Start Date
Date
of Project*
Sources
Influent & Diversion Pump Stations
2015
2016
$3,000,000
Mineral Springs Upgrade
2015
2017+
$11,000,000
Wahoo Creek Upgrade
2018+
2018+
$1,000,000
Collection System Improvements
2018+
2018+
$1,000,000
Compost Site Improvements
2018+
2018+
$250,000
Impact Fees
(100%)
Impact Fees
(100%)
Impact Fees
(100%)
Impact Fees
(100%)
Impact Fees
(100%)
Status
Bid and Awarded
Page11
Planning
Planning
Planning
Planning
City of Newnan, Georgia—Mayor and Council
Date: 08/11/2015
Agenda Item: Tag Readers
Presented by: Douglas L. Meadows, Chief of Police
Purpose: To inform Mayor and Council as to the use of tag readers and what they will do.
Background: Mayor and Council requested information concerning the use of tag readers and how
they would enable us to enforce traffic laws, and cost.
Options:
A. Approve Request
B. Mayor and Council Directed Options
C. Deny Request
D. Information Only
Funding: N/A
Recommendation: Option D
Attachments: Information sheet
Previous Discussions with Council: 05/2015
POLICE DEPARTMENT
CITY OF NEWNAN
1 Joseph Hannah Blvd
P.O. Box 1193
Newnan, GA 30264
770-254-2355
Fax: 770-254-2347
Douglas L. Meadows
Chief of Police
August 3, 2015
To:
Mayor and City Council
Reference:
Tag Readers for Law Enforcement Use
The tag readers are mounted on the truck of the patrol units in locations that will allow the tags to
be read on vehicles that are parked, meeting and passing the patrol unit.
The tag reader then runs the tag information through GCIC/NCIC. Once the reply comes back, it
will advise the officer if there are any outstanding warrants on the registered owner, if the owner has a
valid driver’s license, automobile insurance, checks to see if vehicle is stolen.
You can purchase a portable tag reader that you can set up in locations where you are having
a large amount of crimes being committed. These readers have to have an external power source.
At present there is concern about the amount of time the tag information is retained. There has
not been any legislation passed concerning this concern, but has been left to the discretion of the law
enforcement agency. I see no reason to maintain this information for more than 30 to 60 days.
In 2014 we field tested a tag reader with the following results:
VIOLATION
Suspended/Cancelled Registration
No Insurance
Expired Registration
Failure to change address
Outstanding warrants
Seatbelt
Affixing tag to misrepresent
Stolen Vehicle
Open Container
No license
No license on person
Expired license
Total
Number
23
9
45
2
1
2
1
1
1
3
1
2
91
An estimate was given for one tag reader to include cameras, installation, training and icloud
storage. That estimate was $22,480.00.
Motion to Enter into Executive Session
I move that we now enter into closed session as allowed by O.C.G.A. §50-14-4 and
pursuant to advice by the City Attorney, for the purpose of discussing
And that we, in open session, adopt a resolution authorizing and directing the Mayor or
presiding officer to execute an affidavit in compliance with O.C.G.A. §50-14-4, and that
this body ratify the actions of the Council taken in closed session and confirm that the
subject matters of the closed session were within exceptions permitted by the open
meetings law.
Motion to Adopt Resolution after Adjourning Back into Regular Session
I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating
that the subject matter of the closed portion of the council meeting was within the
exceptions provided by O.C.G.A. §50-14-4(b).

2015.08.11 Agenda - the City of Newnan

Transcription

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