Amarillo by Morning Your Odds Are Better with eInduction

3/1/2016
Amarillo by Morning?
Your Odds are Better with eInduction
March 20, 2016
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Traditional Drop‐Shipment
• Paper world
• 8125s
• Proof of postage paid
• Bills of lading
• Hand‐offs with logistics supply chain partners
• Internal and external
• Consolidators
• Paper documents (or facsimile) must follow mail
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Traditional Drop‐Shipment
• Drop Shipment Management System (DSMS)
• DSMS‐approved consolidators built systems to relay paid 8125‐CD facsimiles
• DSMS no longer available for new participants
• USPS now requires eInduction
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eInduction
• What is it? How does it work?
• Impact of Surface Visibility
• Best practices
• Challenges • Benefits
• Your role in the supply chain
• Mailer Scorecard
• Available reporting
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How eInduction Works
• eDoc uploaded to PostalOne!
• Pallets shipped to USPS facility
• USPS scans 99M barcodes on pallet placards
• Scanner matches barcode to eDoc on file to verify payment
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Surface Visibility
• Treatment at SV vs. non‐SV sites
• SV site treatment of unpaid
• Rejected
• Can be an issue if delivery occurs before payment is posted
• Non‐SV site treatment of unpaid
• Always accept pallet, even if issues
• 14 day look‐back
• SV mobile device being rolled out to more facilities
• 85 additional locations SV capable by April 2016
• Including Amarillo!
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Best Practices
• Test at a few sites
• Validate workflow and process before expanding
• Need a contingency plan
• Know when to call FAST Help Desk
• 1‐800‐USPSHELP
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Challenges
• Multiple barcodes
• USPS 99M vs. internal Warehouse Management System • Managing scans and inventory in both systems
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Challenges
• Mixed loads
• 8125 and eInduction pallets on same trailer
• Scanner ID credentials
• Reports assume credentials are 100% correct
• Scanners known to move between facilities/locale keys
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Benefits
• Facility arrival more transparent
• Independent verification of truck’s arrival at facility
• More reliable and predictable delivery service • More easily integrate mail channel to with multi‐
channel campaigns
• Encourages USPS to scan every pallet/container • More accurate Start‐the‐Clock
• More accurate Service Performance Measurement
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Benefits
• More visibility data across the supply chain
• Especially as Informed Visibility is rolled‐out
• Logistics carriers prefer electronic information
• Managed by systems rather than hard copy paperwork
• Avoid risks and costs of manual documents/human error
• Accurate appointment content data becomes more valuable to USPS and mailer
• USPS knows what is coming into a plant at detail level
• USPS can properly staff and improve efficiency
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Working as Part of a Supply Chain
• Communication
• Need to thoroughly understand process for delivering eInduction pallets
• Understand any assumptions being made
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Has postage been paid on mail date?
Is mail date provided 100% accurate?
Do mail dates change frequently?
Do mailings get put on hold?
• Identify whether tracking at shipment or pallet level
• USPS scores at pallet level
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3/1/2016
Working as Part of a Supply Chain
• Consider a control system to have eInduction pallets shipped as “pending” until you confirm postage has been paid
• Reporting
• Link unload scan to nested data
• Time stamp to monitor service performance
• Informed Visibility drives transparency
• Easier access to more relevant and timely data across supply chain
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Mailer Scorecard
• Need to validate data in your scorecard
• USPS and mailing industry review on‐going
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eInduction Reports
• eInduction Misshipped Summary
• Containers off‐loaded at “wrong” facility
• Was the container truly misshipped?
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eInduction Reports
• Research misshipped pallets
• Did a labeling list change? • Are facilities co‐located?
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3/1/2016
eInduction Reports
• Uniqueness detail enables look‐up
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Great Song – George Strait
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Thank you!
Bob Rosser, Director
Postal Affairs, Products & Services
562.382.4725
[email protected]
Kurt Ruppel
Marketing Services Manager
952.470.2719
[email protected]
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