3/17/2015

GRAND RAPIDS CHARTER TOWNSillP
REGULAR TOWNSillP MEETING
1836 EAST BELTLINE N.E.
March 17, 2015
7:00p.m.
AGENDA
1.
Pledge of Allegiance.
2.
Brief Public Comment. (Brief2-3 minutes per person relating to agenda items).
*3.
Approve minutes of the regular Township Board meeting of March 3, 2015.
*4.
Consider bills to be paid.
*5.
Consider approval of the addition of 'Capital One Commercial' to the list of prior payment
authorizations.
*6.
Consider approval of the topsoil expense for Crahen Valley Park.
*7.
Presentation by Wayne Harrall, Kent County Road Commission.
8.
Board Comments.
9.
Public Comments.
10.
Adjournment.
(Please limit comments to less than 5 minutes and state yo ur name and address for the recording secretary).
GRAND RAPIDS CHARTER TOWNSHIP
REGULAR TOWNSHIP BOARD MEETING
March 3, 2015
A meeting ofthe Grand Rapids Chat1er Township Board was called to order at 7:00 pm by Supervisor
Michael DeVries. The meeting was held in the Township Hall. The following were present: Supervisor
Michael DeVries, Clerk Edward Robinette, Treasurer David Van Dyke, Trustees David Pierangeli, and
Lee Van Papering. Trustees Rusty Merchant and Robett Roth were absent. There was one person in the
audience.
1.
PLEDGE OF ALLEGIANCE.
2.
BRIEF PUBLIC COMMENT.
There was no public comment.
3.
APPROVE MINUTES OF THE REGULAR TOWNSHIP BOARD MEETING OF
FEBRUARY 17,2015.
Lee Van Papering, seconded by David Pierangeli, moved approval of the minutes as presented.
The motion passed unanimously.
4.
CONSIDER CASH DISBURSEMENTS.
Lee Van Papering, seconded by David Pierangeli , moved approval of the Cash Disbursements as
presented. The motion passed unanimously.
5.
CONSIDER BILLS TO BE PAID.
Lee Van Papering, seconded by David Pierangeli, moved payment of the bills as presented. The
motion passed unanimously.
6.
DISCUSSION OF THE RIGHT PLACE ANNUAL REPORT.
A brief discussion was held regarding the Annual Report of The Right Place.
7.
TOWNSHIP SUPERVISOR COMMENTS.
The Supervisor reviewed pending Planning Commission, ZBA, and Capital Projects.
8.
9.
BOARD COMMENTS. There were none.
PUBLIC COMMENTS: There were none.
The meeting was adjourned at 7:45 pm .
Edward J. Robinette, Clerk
GRAND RAPIDS CHARTER TOWNSHIP
03/10/2015 11 : 49 AM
User : BGRISWOLD
DB : Grand Rapids To
Claimant
1.
2.
3.
4.
5.
6.
7.
8.
9.
10 .
11 .
12 .
13 .
14 .
15 .
16 .
17 .
18 .
19 .
20 .
21 .
22.
23 .
24 .
25 .
26.
27 .
28 .
INVOICE APPROVAL BY VENDOR REPORT FOR GRAND RAPIDS TOWNSHIP
EXP CHECK RUN DATES 03/20/2015 - 03/20/2015
UN JOURNALIZED
BOT H OPEN AND PAID
Amount Claimed
Amount Owed
ABSOPURE WATER CO .
ADVANCE NEWSPAPERS
APPLIED IMAGING
CAPITAL ONE COMMERCIAL
CARDMEMBER SERVICE
CONSUMERS LIFE INSURANCE COMPANY
EVERGREEN UNDERGROUND
FIREHOUSE MAGAZINE
GRAND RAPIDS CITY-WTR SYS
IAFC MEMBERSHIP
KCI
KENT COUNTY CLERKS ASSOC
KENT RECORD MANAGEMENT INC
LOWE I s
MI FIRE INSP SOCIETY
MOORE & BRUGGINK
OFFICE DEPOT
ORKIN INC
PASS
PLEUNE SERVICE COMPANY
SAMM
SIEGFRIED CRANDALL PC
TDS METROCOM
TECH MASTERS
TENDER LAWN CARE
TENDER LAWN CARE
TENDER LAWN CARE
TENDER LAWN CARE
45 . 00
423 . 00
833 . 60
157 . 36
1 , 004 . 10
360 . 00
642 . 31
24 . 95
269 . 47
209.00
635 . 71
30 . 00
284 . 20
87 . 13
60 . 00
7 , 698 . 96
298 . 78
7 6 . 90
2 , 440 . 00
145 . 00
977 . 12
11 , 500 . 00
359 . 20
1 , 069 . 58
3 , 968 . 00
533 . 90
426 . 55
2 , 603 . 00
***TOTAL ALL CLAIMS***
37 , 162 . 82
BD1/1
Page :
Amount Rejected
03/05/2015 10 : 04 AM
User : BGRISWOLD
DB : Grand Rapids To
Claimant
INVOICE APPROVAL BY VENDOR REPORT FOR GRAND RAPIDS TOWNSHIP
EXP CHECK RUN DATES 03/09/2015 - 03/09/2015
UNJOURNALIZED
BOTH OPEN AND PAID
Amount Claimed
Amount Owed
l.
CONSUMERS ENERGY
7 , 786 . 84
2.
3.
4.
DTE ENERGY
FLEET SERVICES - WEX BANK
MARATHON FLEET - WEX BANK
1 , 162 . 05
272 . 33
***TOTAL ALL CLAIMS***
9 , 740 . 51
519.29
Page:
BD
1/1
Amount Rejected
Bt>
02/27/2015 03 : 15 PM
User : BGRISWOLD
DB : Grand Rapids To
INVOICE APPROVAL BY VENDOR REPORT FOR GRAND RAPIDS TOWNSHIP
EXP CHECK RUN DATES 03/02/2015 - 03/02/2015
UN JOURNALIZED
BOTH OPEN AND PAID
Claimant
1.
Amount Claimed
POSTMASTER
606 . 11
***TOTAL ALL CLAIMS***
606 . 11
Amount Owed
Page :
1/1
Amount Re jected
02/26/2015 08 : 50 AM
User : BGRISWOLD
DB : Grand Rapids To
INVOICE APPROVAL BY VENDOR REPORT FOR GRAND RAPIDS TOWNSHIP
EXP CHECK RUN DATES 03/01/2015 - 03/01/2015
UNJOURNALIZED
BOTH OPEN AND PAID
Claimant
1.
2.
3.
Amount Claimed
COMCAST
CONSUMERS ENERGY
DTE ENERGY
142 . 85
1 , 170 . 58
633.30
***TOTAL ALL CLAIMS***
1 , 946 . 73
Amount Owed
BD
Page:
1/1
Amount Rejected
MI C H A E L
J.
R usTY M ERCHANT
DEVRIE S
T RUSTEE
S uPERVISOR
R oBER T
E DWARD
J.
R O BI N ETT E
W.
R oTH
T RUSTEE
C LERK
D AVID M . Pr ERANGELI
T RUSTEE
D AVID A . V AN D YK E
L E E V AN P OPERING
T REASURER
T RUSTEE
Item#
5
March 17, 2015
TO:
Grand Rapids Charter Township Board of Trustees
FROM:
Sue Cady
Deputy Treasurer I Office Manager
RE:
Payment authorization of specific invoices
RECOMMENDATION
Consider approval of the payment of Capital One Commercial invoices prior to Board
approval in order to avoid late fees. The Board would still approve as a disbursement.
BACKGROUND
This recommendation would revise the list of suppliers that are paid prior to Board
approval. The revised complete list would be as follows:
Capital One Commercial
Cardmember Services
Comcast
Consumers Energy
DTE
Fleet Services
Marathon Fleet
Postmaster
TDS
PH O NE :
1836 EAST BELTLINE N . E . • GRAND RAPIDS , Ml 49525 -4514
(616 ) 361-7391. F AX : ( 616 ) 361 -6620. WEB SiTE : WWW .GRAN D RAP ID S T W P .ORG
MI CHAEL
J.
R usTY M ERCHANT
DEVRI ES
T RUSTEE
SUPERVISOR
R OBERT W . R OTH
EDWARD
J.
T RUSTEE
R O BINETTE
CLERK
D AVID M . P IERANGELI
T RUSTEE
D AVID A . V AN D YKE
L EE V AN P OPERING
T REASURER
T RUSTEE
Item#
6
March 17, 2015
TO:
Grand Rapids Charter Township Board of Trustees
FROM:
Michael J. DeVries
Township Supervisor
RE:
Crahen Valley Park
RECOMMENDATION
Consider approval ofthe invoice in the amount of$15,960.00 ($6.00/yard delivered)
for 2,660 cubic yards of topsoil.
BACKGROUND
There was an opportunity to purchase topsoil at a large discounted price for use at
the mined area ofCrahen Valley Park. Current topsoil prices exceed $15.00/yard. The
expenditure is budget constrained.
PH ON E:
1836 EAST BELTLINE N.E. • GRAND RAPIDS , Ml 49525-4514
( 616 ) 361 -7391 • F AX: ( 61 6 ) 361-6620 • WEB SITE : WWW.GRANDRAPIDSTWP.ORG
SITE DEVELOPERS, LLC
Invoice
2364 Birnam Woods Drive NE
Grand Rapids, Ml 49505
Date
Invoice#
3/5/2015
150-005
Bill To
Grand Rapids Township
1836 East Beltline Avenue
Grand Rapids, Ml 49525
Attn: Michael DeVries
Terms
Net 10
-
Date
Description
12/12/2014 Topsoil delivered to Knapp Court per Bill Byrne
Qty
Unit
Rate
2,660 cu_ yds_
6_00
Amount
15,96o_oo
i
I
I
I
I
I
I
I
Thank you for the opportunity to do business with you!
Total
I
.__
Payments/Credits
Balance Due
I
Phone#
1 616 459-5800; 616 ...
Fax#
616 459-0997
$15,960_00
$0_00
$15,960.00
MI C H AE L
J.
R usTY M ERCHANT
DEV RI E S
T RUSTEE
SUPER V ISOR
R OBERT W . R OTH
J.
E DWARD
R O BI N ETTE
T RUSTEE
CLERK
D AVID M. P IERANGELI
T RUSTEE
D AV ID A. V AN D YKE
L EE V AN P OPER ING
T REASURER
T RUSTEE
Item#
7
March 17, 2015
TO :
Grand Rapids Charter Township Board of Trustees
FROM:
Michael J. DeVries
Township Supervisor
RE :
Kent County Road Commission presentation
RECOMMENDATION
No action required.
BACKGROUND
Wayne Harrall, director of engineering for the Kent County Road Commission, will
speak on Proposal! issues. Attached is the 2014 Act 51 required report.
PH ON E :
1836 EAST BELTLINE N . E . • GRAND RAPIDS , Ml 49525 -4514
(616 ) 361 -7391 • F AX: (616 ) 361 -6620 • W EB S iT E : WWW.GRANDRAP IDSTW P .ORG
Board of County Road Commissioners
of the County of Kent
1500 Scribner Ave., N.W.
(616) 242-6900
Chairman
Mark E. Ram bo
Commissioner
Cynthia Porter Janes
Grand Rapids, Ml 49504-3299
Fax # (6 16) 242-6980
Vice-Chairman
David M. Groenleer
Commissioner
Patrick G. Malone
Steven A . Warren
Managing Director
Gerald J Byrne
Deputy Manag1 ng
Director - Operations
Wayne A. Harra ll
Deputy Managing
Director- Engineering
Com missioner
David J. Morren
John L. Strauss
Director of Finance
February 16, 2015
The Honorable Michael J. DeVries
Grand Rapids Charter Township Supervisor
1836 East Beltline A venue NE
Grand Rapids MI 49525
Dear Supervisor DeVries:
Re :
Act 50 of 1999 reporting
Enclosed are two schedules from the 2014 Act 51 report prepared by Kent County Road Commission that are
provided to the townships within Kent County as required by Act 50 of 1999. A brief description of each
schedule follows.
Schedule of Township Expenditures and Contributions
This schedule shows the expenditures for construction and heavy maintenance with the corresponding
contributions towards these expenditures from townships. Construction/ Capacity Improvements includes
creating a new road or bridge where none existed before, or adding additional traffic lanes.
Preservation/Structural Improvements is generally bridge replacements, road reconstruction, road resurfacing
and the paving of gravel roads. This schedule does not include costs for routine maintenance such as snow
and ice removal , pothole filling, grading of gravel roads, shoulder maintenance, ditching, mowing and brush
removal.
Schedule of Township Mileage and Population
To assist you in understanding what data is included and not included, "Attachment A" is a block diagram of
the distribution formula for the Michigan Transportation Funds. This schedule of township mileage and
population is misleading because it suggests that the township population plays a major role in determining
primary road funds to be received by the road commission. Please review "Attachment A", noting the
following comments:
A. Approximately 83% of the state road funds received by the road commission are for
the primary roads. As you can see from Attachment A, 75% of the primary road
funds received is the result of motor vehicle registration fees (still referred to as
weight taxes) collected in Kent County.
B. All 83 Michigan county road commissions equally share 15% of the primary road
funds received.
Page 2
Act 50 of 1999 Reporting
C. Only l 0% of the primary road funds received are based on the total primary road
mileage in Kent County compared to the total primary road mileage in the entire
state. The schedule shows each township's share ofthis 10% portion only. The
revenues that are based on the weight taxes collected and the amount shared equally
by all counties, are not included on the schedule.
D. Local roads represent the remaining 17% of the total state road funds received by the
Kent County Road Commission. All local roads are within the townships and the
road commission does not have jurisdiction of the local roads located within the cities
and villages ofthe county.
E. As indicated on the lower right side of Attachment A, 35% of the local road funds are
based on the population of the Kent County townships compared to the population of
the townships statewide. The remaining 65% is based on the total local road mileage
in Kent County compared to the total local road mileage statewide.
F. The terms "Local Urban" and "Primary Urban" refer to those local and primary roads
that lie within the federal aid urban boundary. The road commission receives more
revenue from roads that lie within that boundary. This is an attempt within the
distribution formula to provide more funding for those roads with higher traffic
volumes. This is done through the "Urban Factor" shown on Attachment A.
The schedules do not reflect all of the Michigan Transportation Fund revenues received nor do they contain
all of the expenditures. Because federal funds are included in the expenditure totals but not included in the
revenue totals, you are presented with an "apples and oranges" situation in trying to compare the revenues
and expenditures shown in the two schedules. This is not an attempt to confuse the readers of these
statements but simply the way the forms were designed by MOOT as directed by Act 50.
I hope the above explanation has provided you with assistance in interpreting the attached tables. Jfyou
should have additional questions regarding the attached, please feel free to call.
Sincerely,
Director of Finance
Enclosure
CC:
Clerk
KCRC Board and Managing Director
Working to keep Kent County moving
www .Kent County Roads. net
Report Date:
Kent
1/23/2015
Year Ended Start: 10/01/2013
Page 20 of23
2014
End: 09/30/2014
SCHEDULE OF TOWNSHIP MILEAGE AND POPULATION
Primary Roads
Local Roads
Miles
Outside
Municipalities
Local
Total
Local
Urban
(ml)
(mi)
56.30
51.90
59.61
67.47
Cannon
-·----------~ ... -~·-···-
Cascade
Courtland
Miles
Outside
Municipalities
Funds
Population
Funds
Total
Primary
Primary
Urban
Received
Outside
Received
(mi)
(ml)
($)
Municipalities
($)
34.94
34.94 - - 34?,569.8?._, ______ }3,14~ _ _150,344.48
31.52 - - - 320,17~ - 18.05
1 90,7~·7.10
39.83
~--·--
40.14
37.52
2.92
96.75
76.22
74.02
60.74
·-----78.78 _
204,620.10
237,679.26
8·;,;.,
7.:;..
8 _ __;:;;..;..J~;.;.;;.;:...
_..;.7:..:.
9,932
113,622.08
13,336
152,563.84
35,280.96
32.48
335,584.63
3,084
20,317
232,426.48
37.96
379,702.59
12,332
141,078.08
21.32 --~9.22 -·__ 193,732.27 --~""-'-.:;_
13,336 __ _152,563.84_
~c.;..;;,.~.
40.92
40.92
405,885.46
17,134
_196,012. 96.
60.23
31.04
140,614.39
23.95
16.60
175,467.25
7,678
87,836.32
64.08
60.30
188,007.12
48.97
46.80
467,401.27
25,146
287,670.24
51.22
51.22
154,530.74
22.70
22.70
225,161.31
16,661
190,601.84
Grattan
56.11
0.00
90,280.99
24.92
0.00
36,657.32
3,621
41,424.24
Lowell
5,949 _ __;:.,:=..:.:.=..:..
68,056.56
46.91 _ _.:;,
7.46
113,786.29 _ _ _.::.!.:...:.:.__
9·:.::.
9::...
5 _ _89,487.79 - - 34.51 - - - ------''---66.16 _ _ _
2._70
110,253.05
25.78 . _ _1.44
50,087.50
4,764
54,500.16
Gaines
~Grand Rapids
Nelson
Oakfield
59.41 _ _...;;o...;;
.o;.;;..
o
Plainfield
122.47
Solon
122.47
95,590.69 _ _24.04 . -·-- o.oo _ _ _35,362.84 ·
369,491.99
44:20
-~4.20 . ----~8,41.~;!!!.,
92,429.30 _ _1~
--,
5,782
66,146.08
______ ;!9!~_?_____
1.57 - - - 42,~1.. - - -5,974 .
354,090.~
Spencer
55.38 _ _.::.
2':..:.
3.:...
6
34.62 ___ ! 0.48- 74.32
0.00
Tyrone
43.85
0.00
70,554.65
26.44
0.00
38,893.24
4,731
54,122.64
Vergennes
51.80
7.66
94,131.48
27.71
4.15
75,820.61
4,189
47,922.16
685.42
$3,055,918.60
655.61
372.34
$4,109,930.58
231,130
$2,644,127.20
Sparta
266. Totals
1,299.47
Local Road Rate Per Mile
·-----
70,459.42 ·-~- 12.33
119,580.88
23.58 _ _.0:..'.:..
00:...
1609
---·--
Primary Road Rate Per Mile
157,119.84
34,686.18
1471
--~-
Local Urban Road Rate Per Mile
1408
Population Rate Per Capita
11.44
Primary Urban Road Rate Per Mile
---8448
9,110 ··3,960
68,342.56
104,~~
45,302.40
Report Date:
Kent
1/23/2015
Year Ended·
Start: 10/01/2013
Page 21 of23
2014
End: 09/30/2014
SCHEDULE OF TOWNSHIP EXPENDITURES AND CONTRIBUTIONS
Expenditures
Construction/
Capacity
Improvement($)
Township
Ada
---Algoma
-----Alpine
Bowne
Township
Contributions* ($)
Total($)
0.00
214,467.53
214,467.53
142,321.85
33,214.95
_ _ _920,519.30
673,508.53
706,723.48
191,960.96
1,877,580.34
2,798,099.64
89,222.18
2,168.21
2,168.21
543.03
0.00
---------160.90
-------·
Byron
Preservation Struct
Improvement ($)
366,378.43
366,539.33
317,003.96
Caledonia
-·----·
0.00
4,968.63
4,968.63
316,642.47
Cannon
0.00
232,158.22
232,158.22
335,267.06
Cascade
0.00
0.00
0.00
182,213.97
200.68
499,618.66
24,216.37
1,357,686.69
1,381,903.06
108,369.81
894,033.59
1,002,403.40
Grattan
0.00
19,175.61
19,175.61
158,102.97
Lowell
---·Nelson
Oakfield
----..--...
Plainfield
Solon
-------·
Sparta
0.00
1,186,205.31
1,186,205.31
53,304.30
77.67
77.67
2!,816.06
0.00
0.00
159,801.78
Courtland
0.00
Gaines
Grand Rapids
-------0.00
...---1,591.65
0.00
--·~------
...........
·--~,..,..........,..
Spencer
___ __._
.
------200.68
-
.
81,029.46
~---....
498,861.41
475,426.51
477,018.16
99,011.22
0.00
4,945.66
4,945.66
157,873.68
0.00
215,540.01
215,540.01
15,000.00
0.00
916.57
916.57
119,232.77
Tyrone
0.00
0.00
0.00
28,025.07
Vergennes
0.00
544,109.02
544,109.02
34,100.01
$1,088,072.98
$8,069,547.21
$9,157,620.19
$3,500,952.87
267. Totals
*The Township Contributions Totals and the Funds expended for Construction and PreseNatlon amount may not balance.
The Township Contributions list all funds contributed by each township and will balance back to the amount reported on
the Statement of Revenues, Une 74, Township Contributions.
The total funds expended are for Construction and PreseNation onl·f. They do not contain funds expended for Routine
Preventative Maintenance.
Michigan Transportation Fund
ATIACHMENT A
After Deductions
Up to 10%
Comprehensive Transportation Fund
$7.25 million
Critical Bridge Fw1d
I
I
I
I
39.1 %
MDOT
I
I
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I
39.1%
Road Commissions
I
I
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I
Snow Fund
I
I
10%
Urban Factor
$10,000/County for
County 1-lwy Eng
I
I
I
I
Urban Primary
I
21.8%
Cities & Villages
I
Urban Local
4%
Local Road Factor
Remainder =
Approximately 85%
l
I
75%
Primary Roads
I
75%
I
I
I
Weight
15%
Equal
Tax
Share
I
I
I
25%
Local Roads
Primary Road Fund
10%
Primary
Mileage
Popul ation
Local
Mileage
I
l
J
I
35%
Township
I
65%
I
Local Road Fund
I
~