Discipline Data Reporting in PowerSchool - nc

2/3/2016
Discipline Data Reporting in
PowerSchool
Kenneth Gattis
Discipline Data Reporting in
PowerSchool
Kenneth Gattis
NC Department of Public Instruction
[email protected]
Today’s session will provide an overview of…
• state discipline data reporting requirements
• procedures for accurate data entry in PowerSchool
• using reports for checking data, managing schools,
and verifying the data pulled by DPI for state and
federal reporting
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Reporting Requirements
• The PowerSchool Incidents module can collect data
on any disciplinary incident.
• The minimum input is one offender, one of the
listed behaviors, and one of the listed actions.
• Recommend entering all incidents involving officeadministered disciplinary actions
• The following slides detail the (minimum) reporting
requirements.
References for Discipline Data Reporting
Procedures
• Discipline Data Reporting Procedures Manual
http://www.dpi.state.nc.us/docs/research/discipline/collection/
discipline-reporting-procedures.pdf
 most recent version is labeled “Updated July 2015”
• Web page with 16 Reportable Criminal Offenses
http://www.dpi.state.nc.us/research/discipline/offenses/
State and Federal Reporting Requirements
• Any of the 16 reportable crimes committed on a school campus or in
connection with a school function.
• Any act resulting in corporal punishment, an in-school suspension, an
out-of-school suspension or an expulsion.
• Any disciplinary assignment of a student to an alternative school or
alternative learning program.
• Other designated acts, regardless of consequences assigned.
• Victims of dangerous crimes and victims of harassment based on sex,
race, disability, religious affiliation, or sexual orientation.
• Whether or not a transfer was offered to a victim of nine dangerous acts.
• Any use of seclusion or restraint by school staff, including “victim.”
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16 Reportable Crimes
- PD: Assault Resulting in Serious Bodily Injury
- PD: Assault Involving Use of a Weapon (includes Physical Attack with a
Firearm)
- RO: Assault on School Personnel
- PD: Homicide
- RO: Possession of a Controlled Substance
- RO: Possession of a Weapon
- RO: Possession of a Firearm
- PD: Robbery with a Dangerous Weapon (includes Robbery with a
Firearm)
- PD: Indecent Liberties with a Minor
- PD: Sexual Offense
- PD: Kidnapping
- PD: Sexual Assault
- RO: Burning of a School Building
- PD: Rape
- RO: Bomb Threat
- RO: Possession of an Alcoholic Beverage
Report These Student Behaviors Regardless
of Assigned Consequences
- 019 UB: Communicating Threats
- 023 UB: Extortion
- 024 UB: Fighting (or 21 Affray)
- 025 UB: Harassment – verbal
- 038 UB: Harassment – sexual
(must include victim)
- 039 UB: Property Damage
- 041 UB: Possession of Tobacco (or 070 UB: Use of Tobacco)
- 052 UB: Bullying
- 079UB: Gang Activity
- 080 UB: Discrimination
- 090 UB: Violent Assault Not Resulting in Serious Injury
- 093 UB: Robbery without a weapon
Report These Student Behaviors Regardless
of Assigned Consequences (continued)
- 094 UB: Cyber-bullying
- 101 UB: Harassment – Racial (must include victim)
- 102 UB: Harassment – Disability (must include victim)
- 105 UB: Threat of physical attack with a firearm
- 106 UB: Threat of physical attack with a weapon
- 107 UB: Threat of physical attack without a weapon
- 109 UB: Harassment – Sexual orientation (must include victim)
- 110 UB: Harassment – Religious affiliation (must include victim)
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Violent Offenses that can lead to a school
designation of Persistently Dangerous
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•
•
•
•
•
•
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•
Homicide
Assault Resulting in Serious Bodily Injury
Assault Involving Use of a Weapon
Rape
Sexual Offense
Sexual Assault
Kidnapping
Robbery with a Dangerous Weapon
Taking Indecent Liberties with a Minor
(Must include victim and transfer offer information.)
Persistently Dangerous Designation
…may be given to a school where at least two (2) violent
criminal offenses and five (5) per 1000 students were
committed in two (2) consecutive years.
• The SBE makes a final determination of “whether the school
is a persistently dangerous school, whether the school
should be placed on probation, or whether no additional
interventions are necessary to protect students from violent
crimes.”
Entering Incident Data
• The following slides illustrate how to enter most
incident data.
• Strange situations do occur; if in doubt, call or email
me:
- [email protected]
- (919) 807-3940
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PowerSchool Information on the Web
at www.nc-sis.org
- For instructions on Entering Incidents…
- under PowerSchool, select PowerSchool Documents,
then Student Information
- select pdf document “Entering Incidents”
- For recorded training webinar on Entering Incidents…
- under Training, select Recorded Refreshers
- select mp4 file “Discipline Incidents in PowerSchool”
Getting Started Reporting Incidents in
PowerSchool
From Start Page:
• Select Special Functions
• Select Incident Management
• Select Create New Incident
 yields Incident Detail page
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Entering Incidents on the Incident Detail Page
Incident Detail Page – top of page
• Make Incident Type = Discipline
(dropdown box with only 1 choice)
• Enter Incident Date, Time (defaults to current date, time)
• Select Time Frame from dropdown box
• Give Incident a Title
• Provide Incident Description
• Select Location from dropdown box
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Entering Incidents on the Incident Detail Page
Incident Detail Page – bottom of page
• Select Participants (uses a Search Function)
• Assign Participant Role (usually Offender, maybe Victim)
• Select Incident Elements
- Behavior
- Action
- Object (needed in case of a weapon only)
• Attach Incident Elements to Participants
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Entering Transfers Offered to
Victims of Violent Crimes
• Transfer offer is required for victims of nine violent
crimes if the student’s grade level is available at
another school in the LEA.
• Enter the answers to one or two questions and attach
to victim in PowerSchool.
1) Was the transfer offered?
Responses: Yes, No, Not Available
2) Was the transfer accepted?
Responses: Yes, No
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Entering Transfers Offered to
Victims of Violent Crimes
• In the Add Action screen, select Victim Actions and make the
following one or two selections to attach to the victim.
• Select Victim Offered Transfer, Victim Not Offered Transfer,
or No Transfer Available, depending on circumstances.
• If a transfer is offered, also select Victim Accepted Transfer
Offer or Victim Declined Transfer Offer.
• Attach the selection(s) to the victim.
Entering Transfers Offered to
Victims of Violent Crimes
• In the Add Action screen, select Victim Actions and make one or
two selections to attach to the victim.
• Select Victim Offered Transfer, Victim Not Offered Transfer, or No
Transfer Available, depending on circumstances.
• If a transfer is offered, also select Victim Accepted Transfer Offer
or Victim Declined Transfer Offer.
• Attach the selection(s) to the victim.
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Entering the number of days
for a 365-day suspension
When assigning a 365-day suspension,
- select OSS-365 Days as the Action Type
- Enter the Begin Date.
- In order to capture only the suspension days the state needs
to report for the current-year suspension data collection,
enter the number of school days remaining in the school
year. The system will generate the last day of school as the
End Date.
- To document when the student is eligible to return to school,
overwrite this date with the correct date from the next
school year that the suspension will end.
Entering the number of days
for a 365-day suspension
When assigning a 365-day suspension,
- select OSS-365 Days as the Action Type
- Enter the Begin Date.
- In order to capture only the suspension days the state needs
to report for the current-year suspension data collection,
enter the number of school days remaining in the school
year. The system will generate the last day of school as the
End Date.
- To document when the student is eligible to return to school,
overwrite this date with the correct date from the next
school year that the suspension will end.
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Reporting Uses of Seclusion and Restraint
The following behaviors only apply to actions of school staff:
097 SR: Aversive Procedure (staff only)
098 SR: Illegal Physical Restraint (staff only)
099 SR: Illegal Mechanical Restraint (staff only)
100 SR: Illegal Seclusion (staff only)
111 Mechanical restraint (staff only—OCR report)
112 Physical restraint (staff only—OCR report)
113 Seclusion (staff only—OCR report)
The first four are per GS 115C-391.1. The last three are for the federal OCR
data collection. OCR collects demographic data on the “victims” of restraint
and seclusion.
Do not use these behavior types for offenses committed by students.
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Reporting Uses of Seclusion and Restraint (OCR)
Federal
Seclusion
Involuntary confinement of a
student alone in a room or area
from which the student is
Definition physically prevented from
leaving.
What Must
be Reported
Use of Seclusion
Mechanical Restraint
Physical Restraint
Any device that restricts a student's A personal restriction that
freedom of movement EXCEPT
immobilizes or reduces the
devices implemented by trained
ability of a student to move
school personnel or prescribed by his or her torso, arms, legs, or
an appropriate medical or related head freely.
services professional.
Use of Mechanical Restraint
Use of Physical Restraint
1. The confinement is a
1. adaptive devices or mechanical 1. A physical escort, which is
"timeout," which is defined as a supports used to achieve proper
defined as a temporary
behavior management
body position, balance, or
touching or holding of the
technique that is part of an
alignment to allow greater freedom hand, wrist, arm, shoulder, or
Stated
approved
program,
involves
the
of
mobility
than
would
be
possible
back for the purpose of
Exceptions
monitored
separation
of
a
without
the
use
of
such
devices.
inducing a student who is
to Reporting
student in a non-locked setting,
acting out to walk to a safe
and is implemented for the
location.
purpose of calming.
Reporting Impermissible Use of Mechanical
Restraint (per state statute)
Notify parents and report to DPI all prohibited uses. The use of
mechanical restraint is permissible if it meets federal
exceptions or is
• reasonably needed to obtain possession of a weapon or
other dangerous objects on a person or within the control of
a person.
• reasonably needed for self-defense.
• reasonably needed to ensure the safety of any student,
school employee, volunteer, or other person present.
• the use of seat belts or other safety restraints to secure
students during transportation.
Reporting Impermissible Use of Seclusion
(per state statute)
Notify parents and report to DPI all prohibited uses and
seclusion exceeding 10 minutes or the amount specified in the
student’s IEP. A short use of seclusion is permissible if the
student is in a safe, well-ventilated space and
• the seclusion meets federal exceptions
• it is reasonably needed to respond to a person in possession of a
weapon or other dangerous object.
• it is reasonable needed to maintain order or prevent or break up a fight.
• it is reasonably needed for self-defense.
• it is reasonably needed when a student's behavior poses a threat of
imminent physical harm to self or others or imminent substantial
destruction of school or another person's property.
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Reporting Impermissible Uses of Physical Restraints
(per state statute)
Notify parents and report to DPI any use of physical restraint
resulting in observable physical injury to a student.
Although GS 391.1(c)(1) describes a number of cases (obtaining
possession of a weapon, preventing or breaking up a fight, etc.)
in which the use of physical restraint by school staff is a
reasonable use of force, all incidents with an observable
physical injury from such an interaction must be reported.
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PowerSchool Reports
• Reports are useful to check for input errors, manage
school and LEA discipline processes, and verify
annual data totals.
• Two types of reports in PowerSchool:
- State Reports (Discipline Report views)
- SQL Reports (Incidents)
PowerSchool State Reports (Discipline)
Incident Detail
Reportable Crimes Summary/Detail
Violent Crimes Summary
Reportable Actions Summary/Detail
Transfers Offered to Victims of Violent Crimes Summary/Detail
Impermissible Uses of Seclusions and Restraints Summary/Detail
On Start Page click State Reports and locate Discipline Report. To pull most
recent data, run (and refresh) Discipline Report and select report from the
drop-down menu “Data Views.” May need to click “Clear Cache” at bottom
right of report.
PowerSchool SQL Reports
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•
•
•
•
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Incident Report by School
Incident Victim Report by School
Individual Student Historical Incidents
Individual Student Incident Report
Student Incident Report
Student Individual Incident Report
These reports can be pulled by selecting System Reports, clicking on the
sqlReports 4 tab, and then selecting “Incidents.”
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QUESTIONS?
[email protected]
(919) 807-3940
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