Review of City Policies pertaining to Special Events

CITY OF CARMEL-BY-THE-SEA
Council Report
April 6, 2015
To:
Honorable Mayor and Members of the City Council
Douglas J. Schmitz, City Administrator
From:
Janet Bombard, Library and Community Activities Director
Paul Tomasi, Police Commander
Subject:
Review of City Policies pertaining to Special Events and Consideration of
Resolutions regarding the Concours Café and the Pebble Beach Tour
d’Elegance Vintage Car Parade, Display and Luncheon for 2015.
____________________________________________________________________________________________________________
RECOMMENDATIONS:
1) Authorize the closure of certain streets, and the City funding half the costs of portable
restrooms and dumpsters for the Pebble Beach Tour d’Elegance vintage car parade/display
and luncheon on Thursday, August 13, 2015.
2) Authorize a waiver of special event fees in the amount of $1072, authorization to serve
alcohol at the event, and the City funding half the costs of portable restrooms and dumpsters
for the Carmel Chamber of Commerce Concours Café on Thursday, August 13, 2015.
__________________________________________________________________________
EXECUTIVE SUMMARY:
City Council policies outline rules and provide guidelines that inform staff decisions. The
following policies are in place to guide Staff who facilitate special events within the City:
•
•
•
City Policy C95-06: Short-Term Use of Public Spaces and Municipal Buildings for
Special Events (Attachment A)
City Council Policy C12-02: Event Fee Waivers (Attachment B)
City of Carmel-by-the-Sea Policy/Procedure C89-45: Establishing a Policy on
Temporary Street Closures for Residential and Community Events (Attachment C)
Council is being asked to approve resolutions authorizing the closure of streets for the 2015
Pebble Beach Tour d’Elegance event, and a waiver of fees for the Chamber of Commerce
Concours Café. Staff has reviewed the events and made recommendations based on the
policies referenced above.
ANALYSIS/DISCUSSION:
Pebble Beach Company is requesting permission to hold the Pebble Beach Tour d’Elegance
in Carmel-by-the-Sea on Thursday, August 13, 2015. This will mark the 17th year that the
event, which features a vintage car parade and display, has been held in the City.
The Tour d’Elegance is a driving event tied to the Pebble Beach Concours d’Elegance. Tour
participants start in Pebble Beach and follow a route that features a stop in Carmel-by-theSea, where the drivers enjoy a catered lunch in Devendorf Park while the cars are on display.
Ocean Avenue is closed from Junipero Avenue to Lincoln Street for the display of the cars.
Additional streets are closed for the parade route, alternate bus routes, and parking for
caterers and workers. Between 150 and 180 cars will be participating.
The event takes place from approximately 11:00 a.m. to 2:30 p.m. Tour participants arrive in
Carmel between 11:00 and noon, park their cars along Ocean Avenue, and enjoy a catered
lunch in Devendorf Park from noon to 2:00 p.m. The cars leave the City no later than 2:30
p.m.
While the Tour d’Elegance itself has not grown significantly over the years, the number of
spectators who attend the event has increased considerably. In 2009, for example, event
organizers estimated that between 1,500 and 2,000 people would attend the event. Event
organizers estimate the 2015 attendance will be 5,000+ people. It is one of the most highly
attended events held in the City.
The parade of cars, escorted by the California Highway Patrol, enters the City northbound on
Junipero, then turns west onto Ocean Avenue. Traffic control within the City is provided by
Carmel Police Department staff and volunteers; side streets are closed off in order to facilitate
a safe entry into the event venue.
Pebble Beach Company volunteers will park the cars as they enter Ocean Avenue; cars will
be parked so as to leave space for emergency vehicles. After parking their vehicles, the
drivers will proceed to Devendorf Park where they will be served a catered lunch. Music will
be provided in the park during the lunch. Approximately 450 people are expected to attend the
luncheon. After the lunch is completed, the drivers will return to their vehicles and proceed to
drive west on Ocean Avenue to San Antonio northbound to the Pebble Beach gate. As with
the parade’s entry into the City, side streets are closed while the vehicles exit the venue.
City Policy C89-45 states that Special Event permits will not be issued for such thoroughfares
as San Antonio Street, Junipero Avenue, Carpenter, Santa Lucia, or the bus route.
Therefore, event organizers are requesting Council permission to close the following streets:
• Junipero from 13th Avenue to Ocean Avenue, (Parade Entry Route)
• Junipero Avenue to Lincoln Street (car display)
2015 will mark the second year of the Carmel Chamber of Commerce Concours Café. The
event is scheduled to take place Thursday, August 13, 2015, the same day as the Pebble
Beach Tour d’Elegance event.
There are no substantive changes to this year’s event plans. The Cafe will be located on San
Carlos Street between Ocean and Sixth Avenues. Intended as a place to get a quick drink or
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 2
bite to eat, it will feature coffee, water, soft drinks, juice, pastries, snacks, and pre-prepared
barbecue.
The Chamber of Commerce is requesting Council authorization to serve beer at its Concours
Café. It will be served in a separate, enclosed area; the entire site will be contained by fencing
around the perimeter. Per CMC Chapter 9.20, it is unlawful for any person to drink any
alcoholic beverage in or upon any public place; however, the City Council shall have the right
to make exceptions for specific events of limited duration, through adoption of a resolution.
The Chamber of Commerce will secure permits from the department of Alcoholic Beverage
Control (ABC) and the Monterey County Health Department for the event.
Setup will begin at 7:30 a.m.; tear-down will take place from 3:30 to 4:00 p.m.
City Policy C95-06 stipulates that the City shall not bear financial burdens created by private,
short-term use of public spaces unless there is a direct connection to the City through
sponsorship or fund-raising. City policy C12-02, however, gives Council the discretion to
waive some event costs for new events (within their first three years) that in Council’s
estimation will provide a benefit to the City.
The Chamber of Commerce is requesting a fee waiver of $1072.
City Policy C12-02 the criteria for eligibility for an event fee waiver include the following:
•
•
•
•
The number of years for which an organization will be eligible for ongoing waivers of
fees for the same event shall be no more than three years from the inception of the
event
Charitable contributions will be made to charitable organizations within the 93921 zip
code area
The City shall waive no more than $5,000 in fees for a special event
Priority will be given to organizations that provide educational and/or community
programs and events that are open to the general public free of charge
The Chamber’s Concours Community Event & Refreshment Lounge request meets the
following provisions of the fee waiver policy guidelines outlined above:
•
•
•
The event is in its second year
The Chamber of Commerce, which will be the recipient of any Concours Café profits,
is a charitable organization
The event fees total less than $5,000 (in this case, $1072)
Per City Policy C95-06, “staff … will estimate direct costs for Police, Fire, ambulance, trash,
portable toilets, Forest and Beach, Recreation, Public Works and Administration. Permit
applications will be billed for actual staff hours, equipment and associated costs.”
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 3
Additionally, during a discussion of Car Week at its September 9, 2014 regular meeting, the
City Council identified public safety and access, cleanliness, and quality events as concerns
regarding the events during that week.
In order to comply with City policy and Council concerns, staff is asking Car Week event
organizers to supply portable restrooms during their events to mitigate the impact on City
facilities, and dumpsters to deal with past problems of trash in the streets and on the
sidewalks. Existing City public restroom facilities – Devendorf Park, Picadilly Park, First
Murphy Park, the two library buildings, City Hall, and the Police Department – have proven
inadequate for the needs of the large numbers of event attendees. Similarly, City trash cans
have been unable to handle the waste generated by that many people during past years of
the event.
Staff review of Operations Plans from 2008 through 2014 Car Week events show that the
number of Police Department and other City staff needed to support the events, along with
the associated overtime hours, were not accurately reported in previous special event permit
applications, and the number of “No Parking” signs, barricades, and other necessary
equipment needed had also been underestimated.
This has resulted in more estimated fees for the 2015 Car Week events. In order to offset a
portion of the increased fees, staff is proposing splitting the costs of the portable restrooms
and dumpsters needed for the 2015 events between the event organizers and the City.
The Community Activities and Cultural Commission reviewed the Tour d’Elegance and
Chamber of Commerce events at its March 10, 2014 Special Meeting.
The CA&CC approved the following recommendation for Council’s consideration of the
Pebble Beach Tour d’Elegance event: “The Community Activities and Cultural Commission
endorses the event, the increased costs and staffing numbers, and any other associated
increased costs that are a reasonable reflection of event costs”.
The CA&CC approved the following recommendation for Council’s consideration regarding
the Chamber of Commerce Concours Café: “The Community Activities and Cultural
Commission recommends waiving the fees in the amount of $1072.”
The commission was also in favor of the proposal to split the costs of dumpsters and portable
restrooms with Car Week event organizers.
FISCAL IMPACT: Pebble Beach Company will pay all fees associated with its event. Should
Council approve splitting the costs of portable restrooms and dumpsters with the event
organizer, the cost to the City will be $1,137.09. The total costs incurred by the City for the
event are estimated at $3,209.09 (see Attachment E).
Should Council approve splitting the costs of portable restrooms and dumpsters with the
Chamber of Commerce, the cost to the City will be $380.03. The total cost to the City for the
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 4
Chamber of Commerce Concours Café, including the fee waiver of $1072, will be $2,578.03
(see Attachment G).
Budgeted
Funding Source
Costs of the portable restrooms and
dumpsters are not budgeted.
General Fund
The Council budgets $27,500 each year
for fee waivers. The Concours Café Fee
Waiver would come from that budget.
Council Discretionary Fee Waivers Budget
PREVIOUS COUNCIL ACTION/DECISION HISTORY:
The Pebble Beach Tour d’Elegance event was last reviewed by the City Council in 2002.
Council Resolution 2002-78 authorized the closure of certain streets associated with the
event, and the erection of tents in Devendorf Park.
The Chamber of Commerce Concours Café was approved by Council at its June 3, 2014
meeting.
_________________________________________________________________________
ATTACHMENTS:
Attachment A: City Policy C95-06: Short-term Use of Public Spaces and Municipal Buildings
for Special Events
Attachment B: City Council Policy C12-02: Event Fee Waivers
Attachment C: City of Carmel-by-the-Sea Policy/Procedure C89-45: Establishing a Policy on
Temporary Street Closures for Residential and Community Events
Attachment D: Draft 2015 Pebble Beach Tour d’Elegance Special Event Permit Application
Attachment E: Estimated 2015 fees for the Pebble Beach Tour d’Elegance
Attachment F: Draft 2015 Concours Cafe Special Event Permit Application
Attachment G: Estimated 2015 fees for the Concours Cafe
APPROVED:
____________________________________
Douglas J. Schmitz, City Administrator
Date: __________________
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 5
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING THE CLOSURE OF CERTAIN STREETS, AND THE CITY’S
ASSUMING HALF THE COSTS OF PORTABLE RESTROOMS AND DUMPSTERS
FOR THE PEBBLE BEACH TOUR D’ELEGANCE VINTAGE CAR PARADE/DISPLAY
AND LUNCHEON ON THURSDAY, AUGUST 13, 2015
WHEREAS, Pebble Beach Company is requesting permission to hold the Pebble
Beach Tour d’Elegance in Carmel-by-the-Sea on Thursday, August 13, 2015; and
WHEREAS, this will mark the 17th year that the event, which features a vintage
car parade and display, has been held in the City; and
WHEREAS, certain streets must be closed for the parade and car display, the
closure of which must be authorized by City Council resolution; and
WHEREAS, the Carmel Chamber of Commerce is requesting permission to hold
the second annual Concours Café event in Carmel-by-the-Sea on Thursday, August 13,
2015; and
WHEREAS, the Carmel Chamber of Commerce is requesting a fee waiver in the
amount of $1027 for the Concours Café event; and
WHEREAS, the Carmel Chamber of Commerce wishes to serve beer at the
Concours Café event, which must be authorized by City Council resolution; and
WHEREAS, the City is willing to offset a portion of the event fees incurred by
Pebble Beach Tour d’Elegance and Carmel Chamber of Commerce Concours Café for
portable restrooms and trash dumpsters.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA DOES:
1. Authorize the closure of the following streets on August 13, 2015 from 9:00
a.m. to 3:00 p.m. for the Tour d’Elegance vintage parade and car display:
Junipero from 13th Avenue to Ocean Avenue, and Junipero Avenue to Lincoln
Street.
2. Authorize a fee waiver in the amount of $1027 for the Chamber of Commerce
Concours Café event.
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 6
3. Authorize the Chamber of Commerce to serve beer at its Concours Café
event.
4. Authorize the City’s assuming half the costs of portable restrooms and
dumpsters for both of the events on Thursday, August 13, 2015.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this 7th day of April, 2015, by the following roll call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS
SIGNED:
_______________________
Jason Burnett, Mayor
ATTEST:
Lee Price, MMC
Interim City Clerk
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 7
A"rr rtc Fl ivt EN
rA
POLICY NO. C95'06
GENERAL:
facilities and
the short-term use of municipal
for
be made
The City of Carme}-by-the.Sea,p,:,iq",
una puUtit properties will
;;;iliti.,
properryp,
pubtic
^J is sponsored or cosponsorea uv trrt city' co'sponsorship
availabie at no tee If thJ event
city counoil'
u .urr-uy-.*t u*it uy tne
subject to
with communiry groups shall be aetermi;;;; facilitiis and public
on *'"Liptf
or
P*P:l]
in
conducted
be
may
Activities
poticy ulto appiies to the
ftis
the permit pro.rrr-unJ-r.irrfu
foliowing:
oi*
i,air.1#
.rt"bil;;'t"r"in'
l,SupportGroupasdesignatedbytheCityCouncilwhicharealsoreguiated
bY PoiicY No C89-45'
2.TheuseofLibraryfacilities,VistaLobosandSunsetCenter,whicharealso
governed bY adoPted PolicY'
City of Carmelfor use of public property in the
Conditions that require a formal permit
iy-if,r-Stu are those that include any of the following:
l.ArequestfortheexclusiveuseofanyportionofanyCityproperfytothe
exclusion of the general Public; or
2.Anyrequestthatinvolvesthesupportofanycommercialenterprise,e'g.
caterer, Porta-Potties, etc'; or
3.Arequestthatinvolvessoundequipmentgreaterthana12voitsystem;or
stage' tents'
4" Any request that involves the erection of any st.ucture, e'g'
etc,; or
5.
.
support' e'g' traffic
Any request that involves special outside or citypick up, etc"; or
conffoi [urnr cones, barricadis, signage, extra trash
6.Anyrequestthatinvolvesagatheringorassembiageofmorethan50
PeoPle; or
7.
combustion engine' e'g'
Any request that involves the use of any internal
gas generator; or
S.AnyrequestforexemptionfromcurrentCityoodes,rules,reguiations,
,*rt i"tiorrr, and policiei governing activities on city properry.
228
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 8
A-r*rxct+ tr'{rNT A
PERMIT PROCESS
may make
activity -qoop or individual
a.colnmon
city,
the
by
provided
on forms
propertv' Applications are to
puutit
,p""*il;;;;;;ilg
u
rr"1q
apptication to the ciW t"
tna fl" evaiuated by a smff
oiti'u
udoun*
in
(60)
days
sixtv
least
at
for action'
'u'ii
be subrnitted
recoilnt"a"*n to the City Administrator
committee, which shall fo.rard its
application
to the city council' The
rr
The decision of,the city Administrator
"pp"rr*Ie
The siaffcommittee mernbership
may be approved,
is as follows:
*
*
o."ilo,
Risk Manager
Fire Chief
-
*
approved
Chairman
;irii;;;drtions.
* Police Chief
* Principal Planner
enlisting the aid of
the discretion of its chairman by
The oommittee may be expanded at
a park' the Forest'
the proposed use wouid occupy
if
,**ple,
noi
personnel.*
City
other
P;;L ana aeu"t Director would be part of the oommiftee'
to potentially impact a certain segment
use is deemed, by the committee,
*rtt U"i"g, tl't to*'oittee shall provide pubiic
of the community or the general public;s
prior to making its recornmendation'
notice and an oppornrniry for comment
If the proposed
the permit would be renewable'
For annual or continuing events (e.g, surfabout) *ootO evaluate the activity and
However, foiiowing each event, ttre iAff comrnittee
before the next renewal'
determine if permit?onJitiont should be arnended
(e'g., use permits) or subject to environmentai
For events subject to special City permits
to the appropriate City
review, rhe staff .o,,*itt". would *;k; irt".""o**endations
would be forwarded to the Pianning
decision-making body. All environm*iuf ..ri.ws
Commission.
following issues (and may add
In reviewing permits, the Committee would consider the
new issues iailsd by the particular application):
{. '*staging" requirements (space, spocial equipment, etc')
* parking
* street closures
{. noise
* lights
* vihicles (trucks/number of vehicles)
* season of yearltime of daylduration of activity
* conflicts with other events
t' advertising and siguage
'i. sale of merchandise
t General Plan consistencY
Rcv.32000
229
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 9
T]- 4 c {--i l-t r- Nr T A
discriminate nor infringe on riglrts
ln reviewing permits, the Committee shall neitherCottttitutional issues' If such issues
oi otiu'
-it"
reiated to free speech, protected "r*r.rpublic
Committee may determine that
b"
would
Attorney
City
arise, the
a decision' In such
"ooroitJ.
neighborh""ai, t"quired prior to reaching
notice to the surrounding
for diitributing such notice'
cases, the applicant ,fr.iiU. rJsponsibte
"sale by donation"' Tqt I hereof
There is no distinction between "direct sales".and.
cases
sales would be appropriate' In all
shall be used as , gula. to determine where such
must have all of the appropriate licenses'
where alcohol is sold or diskibut"a, tire operator
permits and insurance coverage'
at locations outside the comrncrcial
Authorization to seli merchandise or food./beverages
Isually prohibited by the zoning Code'
district and outside a fixed piace of urri*r, are
Policy must
prrn. Granting a permit
the Business License code or the Georrul
"19?'this
space
defined
limited duration' within a
therefore be limitedi" tp*l.f events tlrrt ure of
and consistent rvith Table I.
COMPETING I]'{TERESTS
:
events at specific sites' This is
The chief of Police will maintain a caiendar to schedule
resource' The following ranked
intended to avoid overlapping requests for a scarce
conflicts among
priority list shall be usei'as-u g,rid. by thc Committee in resolving
competing interests:
1,
2.
3,
4,
5,
6.
7.
Contraclual obligations (leases, etc')
City Council, Commission, or departrnent activities
City-sponsored or cospolrsored events
Permit renewals for annual events
Events to raise funds for Cify programs
- nonprofit organizations
events * for profit organizations
New-events
New
RESOLVING CONFLICTS:
place,
If nvo or more events are proposed within the same priority at the sarne time and
which
on
the committee shali ,rr" th. folowing criteria for makiug a recorlmendation
event to approve:
P Local organization vs. regional or outside organization
P Impacts of the event on the cornmunify
!
Rcv, 3/2000
Ease of rescheduling to another time or place
2,30
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 10
ATncHMFI\{ /\
il
COST RECOVERY:
by private, short'term use of public
shall not bear financial burdens created
io ihe CitV tlUrough sponsorship or fund'raising'
spaces unless there is a direct conne"tlo,
wiil estimate direct costs (labor' equipment
Through permit ..r.il*, the staff "o**i,t*'
Outf', portable toilets' Forest and Beach'
ambuf;;
and material) for Police, Fire,
'*na'Aa*inlrttttloo' Permit applications will be billed for
Recreation, Public W;;d
The
city
costs'
actual staff hours, equipment, and associated
City facilities by Resoluli1n of the City
Fees are established for the use of certain
.lhese fees, which are include-i in city'Policy No. c90-01 and Resolution No'
Council.
g4-106, shall apply to short-term use for special events"
for city-sponselsfl events (e'g''
Exceptions: cost recovery will not be required
recovery will not be required for fundHalloween parude,pr*f.st,'t ee-lighting). Cost
g0% oi tire"funds raised will be donated to an approved city
raising events where at leasi
program.
I].ISURANC El&EqUIREMENTS
for up to thirry- insurance liability coverage
The city of carmel-by-the-Sea will obtain
ihe allocation of the thirty-five
five evenrs at pubiic facilities p., y"*. In determining
based within Carmel'bycommunity events, first prionfy will be girtn to organizations
gr.ut.i Carmel area (SpherE of Influonce)'
the-Sea, followed bt th"; based wittririttre
the Monterey Peninsula and Monterey County'
liabilify coverage shall
The determination as to whether or not a waiver of the insurance
judgment of the City staff' If
apply to a requesting parry is Ieft to thl responsibility and
ar, at the determination of
thirty-five events fraire UeLn held under the insurance waiver
the type of activity' then the
City staff, the event should not receive a waiver because of
liabiiity coverage for
group using *rniripul faciiity shall maintain proof of insurance
public officials' and its
^
one million dollars (bt,ooo,gob) ana shail name the Ciry, its
In no event will the
employees as additional'insureds on the insurance poticy certificate,
an event at
City's insurance waiver of thirfy-five community events per year include
by
sanctioned
has
been
which alcoholic beverages are to be served, unless such events
the City Council.
the following
In order for an appiicant to receive a waiver of the insurance requirements,
criteria shall be met:
i. The event to be held in a municipai faciiity and/or on public properly rnust
be primarily a public service to ihe community and without a commercial
objective. The event shali be primarily educational vs. primarily
commercial, and will not be for obvious commercial gain.
Rev- 3/2000
231
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 11
rll-rrr c -tl
2.
3,
t-'L
r t"i T r\
The event shall be open to the general public'
discussions, forums, etc'
Events shall take the form of meetings, speeches,
exteosive pi,yii*t exertion or activiry wiil be
No event which
issued a waiver.
,"Jur*
+.
part of an ongoing series
The event must be a one-time speoial event or not
of activities.
5.
No admission charge, fee or donation shali be
assessed
for the
general
public's participation at the event.
6.
event excepl
No alcohoiic beverages shaii be served in conjunction with the
as specified above.
TNSURANCE WAIVER APPLICATION.PR9CESS
Ciry "Liability
request for a waiver of iiability insurance must be made on a
who sha1l
Administrator,
City
Insurance Waiver" form and submitted to the Assistant
guidelines
review all requests and determine whether the applicatio:r complies with the
to the Cily
and criteria of this policy. The request for waiver shall then be submitted
to
application
waiver
andlor a determination to forward the
Administrator for appro,uai
'it tt" application
is to bs reviewed and determined by the City
the City Council.
Councii, the Council's action itutt b" approved via the adoption of Resolution' The City
in
reserves the right to deny the waiver of irabiiity insurance for any event or aotivity that,
the City's opinion, poses health, safety or insurance risks'
All
For insurance requirements related to alcohol, see Policy No. C89-17.
Rcv.3/2000
,7)
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 12
A_TTNCilMELIT
A
TABLE I
MERCI{ANDISE,FooDANDALCoHoLICBEVERAGESINPUBLICPLACES
- -AND/OR
MI"INICIPAL BUILDINGS
Municipal
Location
Food
Alcohol *
No
No
No
No
No
No
Irnproved (P-2)
(Forest Hill Park, Devendorf
and PiccadillY)
Yes
Yes
No
Nanrrai (P- 1)
(Mission Trail Nature
Preserve and Carmel Beach)
No
No
No
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Merchaudise
Carmel Beach
Del Mar Parking Lot
Parks:
Sunset Center Faciiities ComPlex:
Sunset Center
Scout House
Cottages
Forest Theater
Vista Lobos
City Facilities:
Indoor
Outdoor
No
Yes
Yes
Yes
Yes
No
No
Yes
Yes
Yes
Yes
Commercial Streets
and Parking Lots
Yes
Yes
No
Residentiai Streets
and Parking Lots
No
No
No
Yes
No
* Alcohol: Permittee must have a iicense for sales and distribution'
Rev. 3/2000
232a
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 13
A--f
-rn,c- t-t l'-,{[ {.JT- -a
CITY COUNCIL POLICY CI2-02
EVENT FEE WAIVERS
Revised JulY 1,2014
Purpose
Community Event Fees
Application Process
Documentation Required with Waiver Request
Additional Documentation Required for Established Events
Guidelines
I.
Purpose
charitable' or
The City supports and encourages events that have a significant economic,
to promote the City and
community benefit. The city will consider waiving certain fees in order
fees for community Events'
special events. The city is regularly being approached to waive
by
Tiis policy is designedio outline the process and criteria for the submittal, and review
Council, of fee waiver requests.
II.
Community Event Fees
for Waivers:
. Special Event Permit Fee
o Fees associated with street closures
o Fees associated with events on the beach or at city Parks
o Parking stall fees
Fees not eligible for Waivers:
o Grant writing expenses
o Damage deposits
o Overtime costs for City personnel
o Costs for personnel with which the City contracts in order to facilitate the event
Fees eligible
III.
Process
Application
o An applicant shall submit in writing a request for a fee waiver to the Community
Activities Director
o All special event fee waiver requests will first be considered by the Community
Activities and Cultural Commiision (CA&CC) at a regularly scheduled meeting.
a. In the case of requests for fee waivers for new events - or established events
that have previouslyreceived a waiver of fees and are within the three-year
window outlined in the Guidelines below - the Community Activities and
Cultural Commission may make a formal request to the City Administrator to
waive eligible fees up to $5000 instead of securing Council approval
b. Requeits for fee waivers from events going into their fourth year or more
must come to the City Council after being reviewed by the Community
Activities and Cultural Commission.
o The City Administrator shall be given authority to apply this policy for waivers up to
s5000
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 14
ATTAC
{-{
l-4.n^i-r
E
ostaffortheapplicantcanappealawaiverrequesttotheCityCouncil.
a city council agenda
proposed for co-sponsorship must be placed on
o
IV.
Events
Documentation Required With Waiver Request
o Detailed scoPe of the event
o Proposed budget for the event
. Antlcipated economic impact to the City and community
o Anticipated positive and negative impacts of the event on the community
or indirectly, to the
o What charitable contributions will be made (if any), either directly
and to
wtrat is the anticipated amount or percentage of the contribution(s)
o
communityz
what organization(s) will it be made?
by the event indicating their
written survey of businesses and/or residents affected
acceptance
ofthe ProPosed event
v. Additional Documentation
Fee
Required for Established Events That Have Received
Waivers
o Past financial statements since inception of event
o Documentation showing actual charitable contributions to organizations within the 93921
zip code area since inception ofevent
VI. Guidelines
o
o
o
o
o
eligible for ongoing waivers of
The number of years for which an organization will be
years from the inception of the event
fees for the same event shall be rro *"or. than three
within the 93921 zip
Charitable contributions will be made to charitabl e organizations
code area
year shall not exceed
The total dollar amount of fee waivers authorized each fiscal
$27,500
event
The city shall waive no mole than $5,000 in fees for a special
priority will be given to organizations that provide educational and/or community
programs and e'ients that are open to the general pubtic free of charge
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 15
AT"?-ACH,{-tFI{.i- {:-"
CITY OF CARI,IEL-BY-THE-SEA
POLICY,/PROCEDURE
NO. CB9-45
ESTABLISHING A POLICY ON TEMPORARY STREET
CLOSURES
FOR RESIDENTIAL AND COMMUNITY EVENTS
The city of carmer-by-the-sea currentry has a ,,speciar
Permit"- This permil is issued.by
porice o"i.ri*".ri Event
for
events, such as parades, occurrini the
in-tir"-commercial districts.
rn order to have a consistent appiication
or city-fori"v ro.
special events, whether occurriii i"-trr"-'residentiar
commercial districts, the city councir does est,ablishor the
the
following policy:
1. For alr speciar events, such as parades, neighborhood
block parties and other activitiis, an applicant shalr
submit
foi'a ,,Specia1 Event
epplicalion
permit,'a.tocompleted
the Chiefaf police.
2'
The chief of porice sharl route the request to the
Citlr Administrator, Eire Departme;i,
'ir,., of
public !.Iorks, Monter ey/saIii:as riinsit,.Department
other agencv or organizarion ,hiah ;ight-["
"na ]iiu"..a
by the closire
3' Tf, in the opinion of the chief of police, there
would b". 19 Tajor impact in the eoncerned area, the
permit wiII
be approveci.
4'
Permits wilr not be issued for such thoroughfares
as San Antonio Street, Junipero Avenue, Carpenter,
santa Lucia, or the bus/trulk root".
upon
the. type of event and/or iti fo"iil;n, Depending
rhe
Cirv
Adminisrraro-r may require urai-t[e-aiiyG-;;;i
.
insurance polici6s
be' applicable.
5- rf the permit is approved, the chief of police shar-l
notify the city Administrator in writing
norification can be forwarded to
tne ciiy "o-tirut"suctr
coon"ir.
6. A deniar of-an applieation sharl be appealabre to the
City Council.
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 16
ATTALI| I'LETJT D
CITY OF CARMEL-BY-THE-SEA
COMMUNITY SERVICES
PO BOX CC
CARMEL-BY-THE-SEA, CALIFORNIA 93921
Phone: 8311620.2020 Fax: 8311624'2t32
Email : [email protected]'us
mmPerotti@@ci. carmel' ca'us
[email protected] l'ca'us
SPECIAL EVENT PERMIT
TYPE OF EVENT
! Race n Parade E Festival !
EVENT TITLE:
Film Permit n Fundraiser
{
Oth."t Car Display
l8th Annual Pebble Beach Tour d'Elegance Classic Car Parade/Display/Luncheon
DATE OF REOUEST: March 13,2015
DATE/TIME OF EVENT: Thursday, August 13,2015
Set Un Time:
Tear Down Time:
EVENT
LOCATION:
SPONSOR:
7:00 a.m. (Devendorf Park)
2:00 p.m. (Devendorf Park)
Devendorf Park/Ocean Avenue (Junipero to Lincoln)
Pebble Beach Concours d'Elegance
CONTACT PERSON:
Sean Jacobs
TELEPHONE/CELL PHONE/TAX: phone:
EMAIL:
8311622.1700;Cell: 408/685.8704; Fax: 8311622.9100
[email protected]
ADDRE,SS: 200 Clock Tower Pl., Suite 205-A; Carmel, CA93923
DAY OF EVENT CONTACT
PERSON:
Sean Jacobs
TELEPHONE/CELL PHONE: Cell: 408/685.8704
2015 PB Special Event Permit
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 17
A.T TAC H M trNT D
201 5 Special Event
Permit
Pebble Beach Tour d'Elegance
Classic Car Parade/Display/Luncheon
Page2
ESTIMATED ATTENDANCE: Participanrs: 180 cars Spectators: 5,000+
ADMISSION:
_
Free _Pre-sold Ticket X Other (please specify): Invitation Only
to your
FOR-PRoFIT ORGANIZATION (Please make note if there is a charity component
event and who would benefit).
_
The money raised from the event
will
be donated to the Monterey County United Way. The sponsor
is a non-profi organization.
NON-PROFIT ORGANIZATIONiS0Ic3 Number:
SPONSOR EOUIPMENT (required)
:
F Equipment: Tables, umbrellas, chairs, catered lunch'
FEquipment:
Potties/3-ADA with 3 wash stations included on Mission/Ocean
and 6th Street
off! (contracted thru United)
FEquipment: 3 3-Yard dumPsters
)
Personnel:
1. CHP Officers to escort Parade
2. Volunteers for Parking cars
3. Voiunteers for car securitY
4. Contract Staff/Volunteer Staff for clean-up of City (during event and after)
5. Contract Staff/Volunteer Staff for bathroom maintenance and clean up
hAVC
STITEET CLOSURES / PARIflNG STALLS (COSt iS TBD): PIEASE NOTEZ NO ATTANgCMCNIS
U*n *oau rc proridnndditiorol ,prctafor parking during this event. Volunteers will be advised to
park at the Vista Lobos parking lot.
o Junipero from 13th Avenue to Ocean Avenue, (Parade Route, temporary closure)
o South bound Torres at 6th
o East bound 7th at center island at Junipero
<Traffic control will be provided as deemed necessary by the Carmel PD>
Stalls (sisns posted 48hrs in advancel: 7:00 AM - 3:00 PM
eU parking stArs on irre north side of Ocean Avenue between Junipero Avenue and Lincoln
All parking stalls on the south side of Ocean Avenue between Junipero Avenue and Lincoln
All parking stalls on 6th between Junipero Avenue and Mission Street
Parkins
-.
.
o
.
All parking stalls on the east and west side of Junipero Avenue between
2015 PB Special Event Permit
6th
and Ocean
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 18
ArrP'c
H
&(E l'J
r
D
2015 SPecial Event Permit
Pebble Beach Tour d'Elegance
Classic Car Parade/Displayiluncheon
Page 3
Avenues for MST Bus Zones'
and
Avenue
o A11 parking stalls on the east and west sides of Mission Street between Ocean
and Jth Avenue
o All parking stalls on the east side of Mission Street between Ocean Avenue
(for suPPort cars onlY)
and 6th
o Ali parking stalls on the east and west side of San Carlos between Ocean Avenue
7th Avenue
o Ali parking stalls on the east side of San carlos between ocean Avenue and
. Al1 parking stalls on the north side of 6th between san carlos and Lincoln (CFD request)
Avenue and 6th Avenue
o All parking stalls on the west side of Dolores Street between Ocean
. All parking stalls on the east side of Dolores Street between Ocean Avenue andTth Avenue
o All parking stalls on Monte Verde between 6th and Ocean Avenue
. A11 parking stalls east side of carmelo between ocean arld7th Avenue (for MST)
o All parking stalls east side of casanova between ocean and 7th Avenue
o Designated Handicap Parking will be on ES Junipero between Ocean andTth Avenue
o West side Monte Verde between 5th & Ocean 7 AM - 3 PM
6th
CONCOURS ROUTE
o Parade Route beginning on Rio Road, NB Junipero Avenue to WB Ocean Avenue'
PARADE ROUTE ENTRY
o The
Highway 1' U-turn at the
cars begin in Pebble Beach, go to Laguna Seca Racetrack, down
cars will stage on
Ripplewood Resort and retum north bound Highway 1 to Rio Rold;
(the organizer has been
Highway 1 close to Monastery Beach, prior to entry onto Rio Road
police escort before coming
advised to instruct the drivers to stage at Rio Road and to await a
the Carmel
into Carmel and to stay in their .*rirhil. staging-NO EXCEPTIONS!) between
to Ocean
Mission Basilica and Uighway 1, S/E of the Mission, then proceed N/B Junipero
Avenue.
o The CHp will be escorting the parade, traffic control will be provided along the parade route
bymotorofficersfromCHP,MontereyandPacificGrove.
PARADE ROUTE EXIT
o Cars travel down Ocean Avenue to
San Antonio north bound to the Pebble Beach Gate'
ROAD CLOSURES/PARKING LIMIT TIMES
.
Junipero from 13th Avenue to Ocean Avenue (parade route, temporary closures)
o Southbound Torres at 6th
o EastboundTth atcenter island at Junipero
cITy
PERSONNEL
/ BOUIPMENT: A two (2) hour minimum is used in order to place
ent,briefcitypersonne1andhand1eanyde1aysorchanges
in the original plan once the event starts.
2015 PB Special Event Permit
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 19
ATTACHMalJ-r
201 5 Special Event
D
Permit
Pebble Beach Tour d'Elegance
Classic Car Parade/Display/Luncheon
Page 4
I.
Police Personnel / EquiPment
> Personnel - 7 Police Officers
2 Community Service/Parking offi cers
II.
Public Works
Public Works Equipment
P 22 Barricades
50 cones
)
F 25 "No Parking" signs
) 50 A-Frames
) 6 "Do Not Enter" signs
> 6 "Right Turn Only" signs
CONDITIONS OF APPROVAL: Approval contingent upon submittal of appropriate insurance
"oroug"
c9s-06).
urrd payment
of fees stipulated by the City of Carmel-by-the-Sea (Policy C89-45 , C89-47 '
l.Business License Required: Any event requiring the support of professional or service
business must insure that each business obtain a City Business License.
D Yes Caterer will require "In and About" license
Please list names of businesses providing event support. Include City Business License
number:
2.Insurance Policy: Required as stated: OrganizerlOrganizatronto be named as additional
insured.
3. Other conditions as required:
n Traffic Plan
o Parking Plan
o Waste Management Plan: Garbage and Recyling. Please describe in detail how you
will keep trash off the streets and sidewalks during and after the event:
2015 PB Special Event Permit
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 20
ArrAcutr-4Efl.rr
201 5 Special Event
D
Permit
Pebble Beach Tour d'Elegance
Classic Car Parade/Display/Luncheon
Page 5
tr Contract or Volunteer Clean Up Crew
tr Disability Access/Designated Parking
tr 6 regular, plus 3 ADA portable restrooms, 3 hand washing stations
carryout
E Garbage/Recycling - as per Municipal Code Section8.74, the use of single-use
plastic bags is ptohlblt.d from use at any business, restaurant, corporate or individual
special event.
as per Municipal Code Secti on 8.74, the use of single-use carryout plastic bags is
prot iUlt.a from use at any business, restaurant, corporate or individual special event.
Cups, plates, or any type of food or liquid containers made of styrofoam are not
permitted
GENERAL COMMENTS:
The sponsor requests approval to host aparadeand 3-hour display of approximately 150-180 vrntage
cars. The cars will Ue participating in a vehicle parade through the cities of Pebble Beach, Pacific
Grove, Del Rey Oaks, and Carmel Valley. Once the parade reaches Carmel, they will park two a
breast on the East Bound and West Bound lanes of Ocean Avenue between Junipero and Monte
Verde Streets for display purposes. Volunteers will park the cars as they enter Ocean Avenue, the
cars will be parked so as to leave space for emergency access (this will be the regular parking
stalls). Mission Street between Ocean and 6th will be completely closed for the use of the caterers
workers. MST will reroute their buses for that day during the hours of the
street closures. After parking their vehicles, the drivers will proceed to Devendorf Park where they
will be served a catered lunch, approximately 450 will attend the luncheon. The caterer will obtain an
In & About Business License prior to the event.
and parking for
Music will be provided inthe park during the lunch, which should last approximately 2 hours. After
the lunch is completed, the drivers will retum to their vehicles and proceed to drive WB on Ocean
Avenue to Pebble Beach, the drivers are to be at the cars at 2 PM and will begin leaving Ocean
Avenue promptly at 2:30 PM.
When the intersection is re-opened to traffic the event organizer will provide a volunteer to move
barricades and allow stragglers into the venue. Pedestrian fencing will be placed around the
perimeter of the intersection of Ocean/Junipero to keep people out of the road during the arrival of
If traffic control is not provided, each car will be required to follow the "rules of the road",
ih.
"urr.
which would entail stopping at all stop signs. Junipero and 10th, Junipero and 8tr, San Carlos and 6th,
and San Carlos and Tthwill require monitoring. Mission and 6th will require an officer to provide
traffic control to assure access for the MST buses and emergency vehicles; traffic will be re-routed if
necessary. When the parade reaches Ocean Avenue, it will precede WB on Ocean Avenue where the
participants will park in the designated locations for display and the drivers will then continue to
bevendorf Park for lunch. After lunch the cars will proceed W/B to San Antonio, N/B on San
Antonio to the Carmel Gate onto Pebble Beach; the vehicles in the WB lanes of Ocean Avenue will
leave first, then the vehicles in the E/B lanes of Ocean will follow. There will not be an announcer
again this year. A chicane will be set up on Ocean Avenue beginning at Monte Verde.
201 5 PB Special Event Permit
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 21
AIIICH
tr-(
Ef\}T D
2015 Special Event Permit
Pebble Beach Tour d'Elegance
Classic Car ParadelDisplay/Luncheon
Page 6
NOTIFICATIONS:
DATE
ADVISED
REVISED DATE
CHIEF OF POLICE
CARMEL FIRE DEPARTMENT
DEPARTMENT OF PUBLIC WORIG
FOREST AND BEACH
PLANNING AND BUILDING
RISK MANAGER
CITY COUNCIL READ BOARI)
OUTSIDE AGENCIES: (Community Services Department notifies the following)
NOTIFICATIONS:
DATE
ADVISED
REVISED DATE
MST
WASTE MANAGEMENT
APPROVED BY:
Janet Bombard, Director of Community Activities
DATE:
have read and agreed to comply with atl conditions of this permit:
Sean Jacobs
DATE:
Event Organizer Signature
2015 PB Special Event Permit
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 22
A
I rrrcit Mr ur-
-e
Estimated Fees for PB Tour d'Elegance 2015
Eligible for a
Fee Waiver
Special Event Processing Fee
Devendorf Damage Deposit + Street Damage Depost
5350/200 (Refundable if no damage)
Block closures (S365 per block) 4 blocks
Barricades (221 at S65 each
No Parking Siens (250) @ 53.00 each
A-Frames (50) @ SZS.00 each
Cones (50) $3.00 each
Fee
Waiver
s1ss.00
sss0.00
s
s
s
s
s
1,460.00
1,430.00
7s0.00
1,2s0.00
1s0.00
s130.s0
3 yard dumpsters (S87 each) 3 needed*
Portable toilets (one unit: 2 deluxe & one ADA toilet w/
hand washing station S671.06/unit. 3 units needed.x
Devendorf Park Rental from August 13 @ 7am to to 2:00
p.m. (totalT hours)
Devendorf Rental for four hours is 5400
Devendorf Rental after four hours 5300 per hour
Overtime Police Dept. , 7 officers total, 58 hours
Not Eligible for a
s1,006.59
s
s
400.00
900.00
56,902.00
S119/hr
Overtime 2 Police Dept. Comm. Svcs. Officer/Parking
Svcs. Officer, total 12 hours S80/hr
TOTAL
$960.00
s
5,340.00
*City will split costs of dumpsters and portable
restrooms with Pebble Beach. 50% reduction in Pebble
Beach costs reflected above.
s9,704.09
Tour
Total Event Fees:
S16,044.09
Additional Tour d'Elegance costs
incurred by City
50% of dumpsters
50% of portable restrooms
6 parking stalls for portable restrooms
3 oarkine stalls for dumpsters
s130.so
s1,006.59
s1,200.00
s600.oo
Public Works regular staff/ hours allocated to event
Community Activities staff comp time: 3 hours @ *a/hr
Community Activities staff regular hours allocated to
event: 2 hours @52+/hr,2 hours @ S51/hr
TOTAL
s102.00
s170.00
s3,209.09
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 23
*
,
-r 'l-:
*
'
^ Mu-i.ti-i
i\l-1-ACr-t
CITY OF CARMEL-BY-THE-SEA
f
I l'KAr'l
--.1
coMMUNlrysERVtcES
PO BOX CC
CARMEL-BY-THE-SEA, CALIFORNIA 93921
Phone: 8311620.2020 Fax: 8311624.2132
E-Mail: [email protected], [email protected]
and ntomas i(d ci.carmel. ca. us
NON.BEACH
SPECTAL EVENT PERMIT APPLICATTON
TYPE OF EVENT
r Parade X Festival r Film Permit r Fundraiser I
I Race
Concours Cafe
EVENT TITLE:
Other
DATE OF REOUEST: March 19,2015
DATE OF EVENT:
Thursday, August 13,2015
TIME OF EVENT:
Staging Time:
Set-Up Time:
Tear-down Time:
SPECIFIC EVENT
10:30 a.m. - 3:30 p.m.
7:30 a.m. - 9:00 a.m.
3:30 p.m. - 4:00 p.m.
LOCATION:
San Carlos between Ocean
&.6th
CONTACT PERSON: Monta Potter
CELL PHONE/TELEPHONE
E-MAIL
:
/FAX:
8311624-2522
[email protected]
PHYSICAL
ADDRESS:
CITY. STATE.
ZIP:
San Carlos btwn 5th &.6th
Carmel CA9392l
DAY OF EVENT CONTACT PERSON: Lee Larrew
Cell Number
(Required):
303-810-6034
DESCRIPTION OF EVENT: PLEASE INCLUDE ALL EQUIPMENT TO BE UTILIZED
FOR EVENT (TABLES, CHAIRS, SOUND EQUIPMENT, PERSONNELL, ETC.)
o I Security officer on Ocean, 1 Security officer on 6th
o 8-10'food services tables
o 8-36" round guest tables
o 48 folding chairs
o Perimeter fencing to enclose approximately 80'X24' portion of San Carlos between
Ocean & 6th (see site map).
o Sound equipment that doesn't need an electrical outlet
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 24
Af rac {-t Mrr'i*r f
Concours Cafe
Special Event Permit Application
Page 2
ESTIMATED ATTENDANCE:
4OO
ADMISSION: _Free _Pre-sold Ticket X Other (please specify): Food &
beverage
tickets sold at entrance.
_
FOR-PROFIT ORGANIZATION (Please make note if there is a charity component to your
event and who would benefit).
NON-PROFIT ORGANIZATION/5O1c3 Number:
X
NOT-for-PROFIT ORGANIZATION \ ID Number: 501@(6) #94-0369785
STREET CLOSURES / PARIilNG STALLS:
Parkins Stalls (signs posted 48-hrs in advancd:
Street Closure:
Concours event)
San Carlos between Ocean
1
parking stall (allotted for 4rd dumpster)
&
6th (already closed
off for Pebble Beach
CITY PERSONNEL / EOUIPMENT: A two (2) hour minimum is used in order to
place
equipment at their locations prior to the event, brief city personnel and handle any delays or changes
in the original plan once the event starts.
I.
il.
Police Personnel / Equipment
Personnel - I overtime Police Officer
o Monterey Fire Department to fill the water barricades by 0900.
.
Public Works Personnel / Equipment
No OT required.
CONDITIONS OF APPROVAL: Approval contingent upon submittal of appropriate
insurance coverage and payment of fees stipulated by the City of Carmel-by-the-Sea (Policy C8945,C89-47, Cg5-06).
Insurance Policy:
Required as stated: OrganizerlOrgantzation to be named as additional insured:
n
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 25
concoursuare
A"T-f Ac
fi &{L.-AJ'f
F'
Special Event Permit Application
Page 3
Equipment:
n 2 regular and 1 ADA Accessible portable restrooms, with I wash station included, to be
located on N/E side of San Carlos between Sixth and Ocean
s Portable restrooms should be marked with cones/posted NO PARKING.
u Porta Potties will be delivered on Wednesday, make sure parking stalls are coned off
u One 3 yard dumpster for trash
Waste Management Plan
s Please submit a plan for waste management control
- recycling and trash.
See attached map for placement of trash cans. Event organizers
will
get trash receptacles
from Waste Management and will label for trash and recycling and will monitor the
stations. Organizers will dispose of each at the conclusion of the event.
Business License Required: Any event requiring the support of professional or service special
business must ensure that each business obtains a City Business License. Include all service
providers, including caterers, food and drink purveyors (even if outside food is brought in to the
event), delivery services, etc.
Please
list all service providers for your event, and include their business license number:
Il Fornaio - hot dogs
Carmel Bakery - pretzels
Peter B's Brewery (will provide business license number when attained)
Mad Otter Ales (will provide business license number when attained)
Other conditions as required:
n Garbage/Recycling Plan: (see above and attachment)
u As per Municipal Code Section 8.74,th'e use of single-use carryout plastic bags
is prohibited from use at any trusiness, restaurant, corporate or individual
special event.
u Cups, plates, or any type of food or liquid containers made of styrofoam are not
permitted
o Department of Alcoholic Beverage Control Permit. Applicant is advised that the
tr
Department of Alcoholic Beverage Control mfiy sammarily revoke the Temporary
Conditional License should the Department, in its discretion, determine that the public
welfare und morals are being impaired, or a law enforcement problem is being created
and that upon notice ofsuch, sales ofalcoholic beverages at the eventfor which the
Temporary ll/ine License wus issued shall cease immediately,
Monterey County Health Department Permit Required for any events where food will be
cooked on site, or premade and handed out to the general public and/or invited guests.
Municipal Code Section: CMC17.40
Signs and displays including those which are visible from exterior areas accessible to
pedestrians and which are flashing, self-illuminated, neon, phosphorescent, glossy,
incorporate internal lights or movement or that include strings of small lights around doors or
windows. Also prohibited are exterior signs, displays, or other installations that include
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 26
!;J;".ffi#l..erm* Application
A
-ff- rrC r-1 A,i
Page 4
".
A-l'l- tr
balloons, streamers, or other notice-attracting appendages.
NOTIFICATION TO CITY DEPARTMENTS
NOTIFICATIONS
CHIEF OF POLICE:
CARMEL FIRE DEPARTMENT:
DEPARTMENT OF PUBLIC WORKS:
FOREST AND BEACH:
PLANNING AND BUILDING:
RISK MANAGER:
CITY COUNCIL READ BOARD:
DATE ADVISED DATE REVISED
OUTSIDE AGENCIES:
MST (Monterey Salinas Transit)
WASTE MANAGEMENT (W-M)
APPROVED BY:
Janet Bombard, Director, Community Activities
DATE:
have read and agreed to comply with all conditions of this permit:
Monta M Potter
DATE:
Signature of Event Organtzer
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 27
A-i--i-A
ctr l.trr-'-t-
G
Estimated Fees for Chamber of Commerce Concours
Eligible for a
Caf6
Fee Waiver
1-
block
No Parkine Siens (10) @ 53.00 each
Sound Permit
s
s
s
s
a
s1ss.o0
s2o0.o0
Special Event Processing Fee (non Refundable)
Damage Deposit (Refundable)
Block closures (536S per block)
Barricades (10) at $65 each
Not Eligible for
Fee Waiver
36s.00
6s0.00
30.00
27.00
s87.oo
1 3-yard dumpster*
1 portable restroom unit (2 deluxe/l-ADA toilet with
handwashing station)x
Overtime Police Dept. , 1 officer, total 8 hours
TOTAL
s336.s3
S9s2.oo
s
1,072.00
Chamber of
xCity will split costs of dumpsters and portable
restrooms with the Chamber of Commerce.50%
reduction in Chamber costs reflected above
Additional Concours Cafe costs incurred by City
50% of portable restroom unit
50% of 3-vard dumpster
2 parking stalls for portable restroom unit
1 parkins stall for dumpster
Public Works Dept. regular staff/hours allocated to
event, 1 staff, 8 hours @ S53
Community Activities staff comp time, 2 hours
TOTAT
s1,730.53
Commerce total
event fees: 52802
s336.s3
s43.so
s4oo.00
s200.0c
5424.0O
s102.00
s1,505.03
Council Meeting Date: 4/6/14
Agenda Item: 5.B
Page 28