docEVENTS HOTEL SHAMROCK
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EVENTS HOTEL SHAMROCK
EVENTS AT THE HOTEL SHAMROCK Events Co-Ordinator: Jaclyn Poulton [email protected] | www.hotelshamrock.com.au P: (03) 5443 0333 | F: (03) 5442 4494 HOTEL SHAMROCK PAGE | 2 CELEBRATE AT THE HOTEL SHAMROCK There is no other venue in regional Victoria which has quite the distinction, history and glamour. At the Hotel Shamrock we provide a venue that caters for the most intimate of private functions to the most lavish of gala affairs. Our special events team will be there every step of the way to ensure that your event is remembered for years to come, for all the right reasons. At the Hotel Shamrock we are here for you. You have our commitment to make sure your event is exceptional in every sense. HOTEL SHAMROCK PAGE | 3 PRIVATE FUNCTION AREAS The Hotel Shamrock has five main areas available for private hire, each with a different feel. We have private rooms to cater from the most intimate gatherings to the most lavish of gala affairs, from cocktail functions to large formal sit down meals. The following information will give you a guide to our different function areas. Please note that some areas attract a minimum spend and time and menu restrictions also apply to some areas. Please speak to the events co-ordinator for recommendations and in regards to any restrictions that may apply to your function. The booking process: A tentative booking can be made on any available function area and will be held for 7 days at no charge. If you wish to confirm your booking, we then require you to complete a booking form, agree to the terms and conditions given to you, and pay a non-refundable deposit. The deposit amount is determined by Hotel Management. Once the booking is made you are welcome to contact the events co-ordinator to discuss your function, as many times as you wish, and you will be contacted prior to your event to finalise details for your event. Full payment is due a minimum of 3 days prior to your event and any outstanding payment must be paid before the conclusion of your event. FEDERATION ROOM Located on the First Floor this elegant room has that old world charm with its’ airy ceilings, chandelier style lighting, marble mantelpieces and wooden dance floor. The magnificent stained glass windows provide the ultimate backdrop for stunning photographs. This area is ideal for large gatherings, as it has the ability to seat up to 120 guests and can adjoin the Annexe providing extra space for larger events. Federation Room Theatre Style Class room Cabaret Cocktail Banquet U shape Boardroom 16m x 7.8m 200 60 80 200 160* 40 40 $250.00 Located on the first floor Access via elevator or stairs Air conditioned & heated Access to balcony, smoking permitted Adjoins the annexe with bi- fold doors, $100 fee applies Room hire inclusive of tea & coffee The Federation Room has the flexibility to host a list of different types of functions including wedding receptions, wedding ceremonies, corporate events, birthday parties, family reunions, presentations and many more. A portable bar is located within the room and can be set up anywhere to keep the floor plan flexible. *Please note the maximum capacities mentioned above are dependent on the way the room is set, please speak to the Events Co-ordinator for more specific details. HOTEL SHAMROCK PAGE | 4 BAXTER ROOM Located on the First Floor this smaller function room is ideal for intimate gatherings as well as board meetings and small conferences. The Baxter room has a historic feel with decorative wall paper, a marble mantelpiece and stained glass doors that open up into a foyer. Furnished with antique couches and a piano which then leads onto the Williamson Street balcony, the foyer provides extra space for larger functions or a cosy separate area with comfortable furniture and gas heater. Baxter Room Baxter Room, Foyer & Balcony Cocktail Cocktail with foyer and balcony Banquet 6m x 5.5m 40 70 28 $130.00 $200.00 Located on the first floor Access via elevator or stairs Heated with ceiling fan Adjoins foyer Access to balcony, smoking permitted Room hire inclusive of tea & coffee The Baxter Room is available for hire either solely or in conjunction with the foyer and balcony and can provide the perfect setting for family or special occasion photos. The servery bar is located close by and is accessible from the Foyer as well as from the balcony BALCONY The large balcony overlooking Williamson Street is a one of a kind function venue in Bendigo and is particularly appealing in the warmer months. This open aired area is ideal for a seated meal or a more relaxed cocktail style function. Balcony Cocktail Cabaret $150.00 120 70 Located on the first floor Access via stairs or lift Amenities located on first floor Wheelchair access Smoking permitted after meal service The balcony has access to the servery bar through a convenient window close to the balcony entrance. While the balcony has a large verandah, we cannot guarantee good weather but we do have gas heaters available during the cooler months. HOTEL SHAMROCK PAGE | 5 GOLD DUST LOUNGE Tucked away in the basement of the Hotel Shamrock is this newly renovated wine and cocktail bar. The Gold Dust Lounge is perfect for birthdays, reunions or a casual get together. Two separate areas are available for hire, both with their own special atmosphere. Chandelier Room Cocktail 5.7m x 6.3m Minimum guests 30 Maximum guests 50 $300.00 Located in the basement Access via elevator or stairs Air Conditioned and Heated Amenities located on the ground floor Red Room Cocktail 7.3m x 3m Minimum guests 20 Maximum guests 30 $200.00 Located in the basement Access via elevator or stairs Amenities located on the ground floor Functions in the Gold Dust Lounge attract a minimum spend on Friday and Saturday. The whole venue is available for private hire from Monday through to Thursday. Please contact the events co-ordinator for specific details. BALCONY RESTAURANT Located on the first floor is the modern Victorian Wine Room & Balcony Restaurant. The area consists of a cosy room adorned with Victorian Wines and opens out on to the balcony overlooking the Old Post Office and Pall Mall. The balcony is a climate controlled environment and is host to some of the best views of Bendigo. This area is unique to the Hotel Shamrock Victorian Wine Room Cocktail Cocktail with balcony Cabaret Cabaret with balcony 7m x7m 40 90 25 70 $200.00 Located on the first floor Access via elevator or Stairs Air conditioned and heated Access to enclosed balcony Room hire inclusive of tea & coffee Subject to availability Functions in The Victorian Wine attract a minimum spend of $3,500 on Friday & Saturday evenings as it is open, as our intimate dining restaurant. Time restrictions may apply on days the restaurant is open. Please contact the events co-ordinator for specific details. HOTEL SHAMROCK PAGE | 6 FEDERATION ROOM BAXTER ROOM HOTEL SHAMROCK PAGE | 7 BALCONY GOLD DUST LOUNGE BALCONY RESTAURANT HOTEL SHAMROCK PAGE | 8 EQUIPMENT HIRE EPSON projector and screen $100.00 Projection screen only $40.00 Microphone, speakers (including ipod cord) Chair covers & sashes $100.00 $5.00 per chair Power boards and extension leads no charge Lectern no charge Table centre pieces can be organised for you, please speak to the Events Co-ordinator for options and prices. Other equipment is available on request. The events coordinator must be notified of all equipment requirements prior to your event. HOTEL SHAMROCK PAGE | 9 CATERING Finger Food Options Please choose ONE of the following options. Please note you must cater for a minimum of 20 guests. Standard Finger Food Items 5 items, 1 of each $13.50 per person 8 items, 1 of each $19.50 per person 5 items, 2 of each $20.50 per person 8 items, 2 of each $35.00 per person Hot items spinach & feta pastries v assorted risotto balls marinated chicken wings gf beef meatballs mini quiches curried samosas v spicy sausage rolls greek style lamb skewers gf cocktail spring rolls v savoury pinwheels chicken waldorf tarts zucchini and potato frittata v, gf mini glazed fruit tarts mini chocolate tarts Cold Items rare roast beef on croutons vegetable bruschetta v Sweet Items mini citrus tarts mini pavlovas gf Gourmet Finger Food Items 5 items, 1 of each $18.50 per person 8 items, 1 of each $24.50 per person Hot Items steamed vegetarian gyoza crumbed barramundi pieces spicy thai chicken balls crispy fried beef strips Cold Items nori rolls smoked salmon and goats cheese tarts duck liver pate on croutons Sweet Items chocolate truffles fruit sushi gf mini lemon meringue tarts 5 items, 2 of each $25.50 per person 8 items, 2 of each $40.00 per person steamed prawn gyoza salt & pepper calamari gf moroccan chicken skewers gf sesame battered prawns cucumber rounds with herbed cream cheese v, gf rice paper rolls v profiteroles nougat pieces gf Platters Warm turkish bread platter with house dips (serves up to 10) Sandwich platter (serves up to 10) Mezze platter (serves up to 10) Fruit & cheese platter (serves up to 15) $25 per platter $60 per platter $65 per platter $80 per platter Please note that all finger food must be ordered prior to the event. HOTEL SHAMROCK PAGE | 10 SIT DOWN MENU OPTIONS Sit down meal options are available for a minimum of 20 guests. Buffet Options Buffet 2 Course A $32.00 per person Your choice of one soup for entree, your choice of two roast meats (you can choose from chicken, lamb, beef and pork), served with roasted root vegetables, steamed seasonal vegetables, salads and freshly baked bread Buffet 2 course B $35.00 per person Your choice of two roast meats (you can choose from chicken, lamb, beef and pork), served with roasted root vegetables, steamed seasonal vegetables, salads and freshly baked bread. A variety of desserts: lemon tart, mini pavlovas, pana cottas and cream From the Events Menu 2 course A 2 course meal, one choice for each course $45.00 per person 2 course B Entrée and main or main and dessert, 2 choices for each course served alternately $50.00 per person 3 course A 3 course meal one choice for each course $55.00 per person 3 course B 3 courses, 2 choices for each course, served alternately $63.00 per person Your own cake for dessert, please add $2.50 per person to your preferred option All dietary requirements can be catered for with prior notice. HOTEL SHAMROCK PAGE | 11 EVENTS MENU Entree: Marinated beef carpaccio drizzled with grain mustard mayonnaise, baby herbs and garlic croutons Greek style lamb salad with cucumber yoghurt gf Salt & pepper calamari on a pickled vegetable salad Moroccan chicken skewers on a fresh garden salad gf Roasted mediterranean vegetable bruschetta v Main: Chicken saltimbocca served on a potato and herb rosti and sautéed bok choy* Crispy skinned fillet of atlantic salmon on crushed kipflers, spring onions, asparagus and olives, topped with tomato salsa gf Pork cutlet resting on sautéed bacon and cabbage topped with walnut and apple chutney gf Herb crusted roast chicken breast on a pesto mash with seasonal vegetable ragout Wild mushroom tart, micro herb salad and red wine reduction v 1824 scotch fillet cooked pink served with leek infused mash, a bitter sweet onion jus and seasonal greens gf Lamb rump on a sweet potato rosti with spinach and confit of beetroot* *can be made gluten free on request. Dessert: Rich chocolate tart with raspberry coulis and whipped cream Poached pear and raisin pudding with a toffee crust served with double cream Glazed baked lemon tart with double cream Vanilla bean and coffee pana cotta served with a rich mocha sauce gf Strawberry cheesecake with peach syrup and pistachio praline Champagne and peach jelly with passionfruit cream gf HOTEL SHAMROCK PAGE | 12 HIGH TEA A High Tea Event is the perfect way to add a touch of class to any function... Minimum of 20 people Sandwiches, Wraps and choice of 5 sweets $35.00 p/p Sandwiches, Scones and choice of 2 sweets $22.50 p/p Sandwiches and Scones with jam and cream $15.00 p/p All prices include tea, coffee, water and juice Assorted ribbon sandwiches, open sandwiches, mini Wraps with all the classics....... cucumber, curried egg, red salmon, ham cheese and tomato, chutney and celery, chicken and celery, chicken and avocado, salad & tuna Sweets mini citrus tarts assorted chocolate truffles mini pavlovas chocolate brownies mini glazed fruit tarts profiteroles & éclairs mini passionfruit cheese cake scones with cream and jam mini chocolate tarts fruit sushi gf raspberry coconut slice assorted muffins Please note that all choices must be ordered prior to the event. BREAKFAST Plated Breakfast $22.00 per person Bacon, scrambled eggs, tomatoes, hash browns, mushrooms and sausages, juice, tea and coffee Hot Buffet Breakfast $20.00per person Assorted cereals, toast, fresh fruit salad, yogurt, bacon, eggs, tomatoes, hash browns, mushrooms, sausages, juice, tea and coffee Continental Breakfast $15.00 per person Assorted cereals, toast, fresh fruit salad, yogurt served from the buffet, juice, tea and coffee HOTEL SHAMROCK PAGE | 13 GOURMET BBQ MENU BBQ Deluxe Menu A Minimum 20 guests $44 per person Freshly baked bread Gourmet sausages Moroccan chicken skewers Mediterranean vegetables BBQ chilli calamari Corn cobs Greek style lamb skewers Marinated porterhouse steaks Salads Dressed garden salad Caesar salad Potato salad BBQ Gourmet Menu B Minimum 20 guests $35 per person Freshly baked bread Greek style lamb skewers Moroccan chicken skewers Gourmet sausages Mediterranean BBQ Vegetables Marinated porterhouse steaks BBQ sweet chilli calamari Pork spare ribs Salads Dressed garden salad Potato salad Caesar salad BBQ Gourmet Menu C Minimum 20 guests $25 per person Freshly baked bread Chipolata sausages Spiced beef burgers Mediterranean vegetables Marinated lamb chops Moroccan chicken skewers Salads Dressed garden salad Caesar salad Potato salad Gourmet BBQ Menu options are subject to availability, please contact the Events Coordinator for further information. HOTEL SHAMROCK PAGE | 14 LOLLY BUFFET A Lolly Buffet is a brilliant way to impress your guests and can be a wonderful alternative to a traditional dessert or can be a great little gift for each of your guests to take home as a keepsake of your special day. The Hotel Shamrock can provide a “do-it-yourself” option, or take the stress out of the setting up, and leave it to us. Do-it-yourself $90.00 This Hotel Shamrock will provide the basics for your buffet and you can decorate it and fill it how you like, giving you the flexibility to personalise your lolly buffet. Includes: Glass jars of varying sizes and shapes (as seen in photos) Large trestle table Small tongs and metal scoops White table cloth and white skirting Fill-it-yourself $120.00 The Hotel Shamrock will provide the jars, and decorations (as seen in the photos below) as well as small takeaway boxes for your guests to take home with them. Includes: Glass jars of varying sizes and shapes (as seen in photos) Large trestle table Small tongs and metal scoops White table cloth and white skirting Decorative white lanterns White decorative “SWEET” lettering Small white takeaway boxes Stress free $250.00 Let the Shamrock take care of everything for you. We will provide everything you need for a delicious lolly buffet. Includes: Glass jars of varying sizes and shapes (as seen in photos) Large trestle table Small tongs and metal scoops White table cloth and white skirting Decorative white lanterns White decorative “SWEET” lettering Small white takeaway boxes An assortment of lollies. Special requests can be catered for, at extra costs. HOTEL SHAMROCK PAGE | 15 BEVERAGE PACKAGES Bronze Beverage Package $35 per person for 4 hours Morgan’s Bay Sparkling Morgan’s Bay Chardonnay Morgan’s Bay Sauvignon Blanc Morgan’s Bay Shiraz Cabernet Carlton Draught on tap Cascade Light on tap Soft drink and juice Silver Beverage Package $45 per person for 4 hours Balgownie Cuvee Brut Sparkling Hill-Smith Estate Chardonnay Balgownie Sauvignon Blanc Mandurang Valley Merlot Balgownie Black Label Shiraz Carlton Draught on tap Cascade light on tap Soft drink and juice Gold Beverage Package $55.00 per person for 4 hours Are You Game? Prosecco Hill-Smith Chardonnay Squealing Pig Sauvignon Blanc Ladies Who Shoot Their Lunch Riesling Ladies Who Shoot Their Lunch Shiraz Matua Valley Hawkes Bay Merlot Crown Lager Stubbies Carlton Draught Cascade Light Soft drink and juice Individual amount At the Hotel Shamrock we understand that a beverage package may not be a suitable arrangement for everyone. You are welcome to provide a tab for your guests, which enables you to select specific beverages and set an amount. All of our function areas have access to a fully stocked bar where your guests can purchase their own beverages if you so wish. Please note: the beverage packages listed above are not available in Gold Dust Lounge, and not all areas have access to tap beers please speak to the events coordinator if you would like a tailor made beverage package HOTEL SHAMROCK PAGE | 16 TERMS & CONDITIONS A tentative booking will be held for a period of 7 days, after which time the booking confirmation form and deposit has not been received the booking will automatically be released. A minimum spend of $500.00 applies to functions held on a Friday evening or Saturday. A minimum spend of $1,000.00 applies to functions held on a Sunday or Public Holiday. For any event held on a public holiday a surcharge of 10% of the total food cost will apply. A non-refundable deposit is required to secure your booking. This deposit is held to that date and not transferable unless more than one month advance notice is given. The deposit amount is determined by the Hotel Shamrock. Once the deposit is paid the specific area is booked for your use only and you are responsible for what it entails. Final numbers are required 14 days prior to the event, along with menu choices and any dietary requirements of your guests. Any changes after this time are subject to availability and may incur additional fees. Refunds will not be given for any changes in numbers within 7days of your function. Payment is due in full 3 days prior to the event by cheque, cash or by EFTPOS. We do not permit food or beverage of any kind to be brought into the venue for consumption. The exception being cakes for birthdays, weddings and other occasions and fees do apply, please contact the Events Coordinator for fees. If you require special equipment or decorations the Hotel Shamrock can assist in supplying them for you, with prior notice. Charges will apply according to requirements. Access to the function room for set up is in conjunction with The Hotel Shamrock. All musicians, DJs, etc. are to contact the hotel to make arrangements prior to the event. All band requirements are to be made aware to management before your event. Any meal and beverage costs are to be covered by you the client. All extra purchases are to be finalised upon completion of function unless prior arrangements have been made with management. Cheques will not be accepted on the day of your function. All decorations are to be approved before day of function. Nothing is to be fixed to the walls and all decorations are to be of a professional manner. All balloons are to be attached to a weight, any loose balloons are to be removed by the client at the conclusion of your event. The client is to be fully responsible for conducting their function in an orderly manner and is fully responsible for the manner of their guests. All functions are to be in accordance with the state laws and the Hotel Shamrock reserves the right to refuse entry and to reject any persons deemed to be not following these. Management’s decision is final. The client is fully responsible for any damage to the venue. General cleaning is supplied by the hotel but any specialist cleaning required due to damages at your event will be charged accordingly. The Hotel Shamrock does not accept responsibility to any damage or loss of goods left on the premises prior to, during or after the event. You, the client, are responsible for any theft that occurs during the event. For Weddings or special events where name placing is required, an electronic list of all guests’ names, their tables and order of seating arrangements is required 7 days prior. All place cards are to be divided in individual envelopes and labelled according to their table number and be given to the Events coordinator at least 2 days prior to your event Chair covers and sashes are to be charged at $5 per chair and can be arranged by the hotel with at least 14 days’ notice. All prices and menus are current at time of quotation and are subject to revision. For the comfort of in-house guests, all music during event is to be turned down at 11pm and turned off (including background music) by 11.30pm with vacation of all guests by midnight. The Hotel Shamrock is a smoke free venue. There are designated smoking areas located on the ground floor and ashtrays located on the balcony HOTEL SHAMROCK PAGE | 17 NOTES HOTEL SHAMROCK PAGE | 18 NOTES HOTEL SHAMROCK PAGE | 19 Corner of Pall Mall & Williamson St Bendigo Ph(03) 5443 0333 www.hotelshamrock.com.au HOTEL SHAMROCK PAGE | 20
