Weddings Hotel Shamrock

Weddings
at the
Hotel Shamrock
HOTEL SHAMROCK
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Index
Introduction
Page 4
Function Rooms
Page 6
Wedding Ceremonies
Page 12
Decorations
Page 13
Equipment
Page 14
Catering Options
Page 15
Beverage Packages
Page 20
All Inclusive Packages
Page 21
Terms & Conditions
Page 26
HOTEL SHAMROCK
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Introduction
The Hotel Shamrock has four main areas available for private hire, each with a different
feel. We have private rooms to cater from the most intimate gatherings to the most
lavish of gala affairs, from cocktail functions to large formal sit down meals. The
following information will give you a guide to our function facilities. Please note that
some areas attract a minimum spend. Time limits and menu restrictions also apply to
some areas. Please speak to the Events Manager for recommendations or any
restrictions that may apply to your function.
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The booking process:
A tentative booking can be made in any available function area and will be held for 7
days at no charge. If you wish to confirm your booking, we require you to complete a
booking form, agree to the terms and conditions listed in the weddings package and pay
a non-refundable deposit of $400.00. Once the booking is made you are welcome to
contact the Events Manager to discuss your function as many times as you wish. You will
be contacted prior to your event to finalise details for your event. Full payment is due a
minimum of 7 days prior to your event and any outstanding payment must be paid
before the conclusion of your event.
What the booking fee includes:
The room hire fee varies depending on the area of the booking and includes:
 Room hire for up to 6 hours
 White tables cloths and napkins
 Skirted bridal and cake table
 Cake knife
 Personalised table menus
 Staffing for the duration of your wedding
 Tea and coffee for the duration of your wedding
 Full set up of the function room including setting your own decorations
 Complimentary menu tasting of up to 3 choices of each course or up to 10 finger
food items
 Access to the venue for wedding photos
 Weddings of more than 50 guests will receive a complimentary Spa Suite
(subject to availability)
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Federation Room
Located on the first floor this elegant room has that old world charm with its’ airy
ceilings, chandelier style lighting, marble mantelpieces and wooden dance floor. The
magnificent stained glass windows provide the ultimate backdrop for those special
photos. Ideal for large weddings or ceremonies, as it has the ability to seat up to 150
guests and can adjoin the Annexe providing extra space for larger events. The Federation
Room has the flexibility to be arranged in a number of different ways, please speak to
the Events Manager for alternate options.
Federation Room
16m x 7.8m
$400.00
Theatre Style
200
Located on the first floor
Cabaret
80
Air conditioned & heated
Cocktail
200
Access to balcony, smoking permitted
Banquet
150*
Adjoins the annexe with bi- fold doors
*using the annexe as well
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Baxter Room
Located on the first floor this smaller function room is ideal for small ceremonies, or
more intimate sit down weddings as well as a cocktail wedding. The Baxter Room has a
historic feel with decorative wall paper, a marble mantelpiece and stained glass doors
that open up into a foyer. The foyer furnished with antique couches and a piano which
then leads onto the Williamson Street balcony provides extra space for larger functions
or a cosy separate area with comfortable furniture and a gas heater.
Baxter Room
Baxter Room, foyer & balcony
Theatre Style
6m x 5.5m
25
$130.00
$200.00
Located on the first floor
Classroom
10
Access via elevator or stairs
Cabaret
10
Gas heater and ceiling fan
Cocktail
Banquet
40
28
Adjoins foyer
Access to balcony,
smoking permitted
Board Room
12
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Balcony
The large balcony overlooking Williamson Street is a one of a kind function venue in
Bendigo and is particularly appealing in the warmer months. This open aired area is
available for exclusive hire or in concurrence with other events. The balcony is ideal for
a seated meal, a more relaxed cocktail style wedding or canapés and drinks before the
reception. The balcony has access to the servery bar through a convenient window close
to the balcony entrance. While the balcony has a large verandah, we cannot guarantee
the weather but we do have gas heaters available during the cooler months.
Balcony
Cocktail
Cabaret
120
70
HOTEL SHAMROCK
$150.00
Located on the first floor
Access via stairs or lift
Amenities located on first floor
Wheelchair access
Smoking permitted
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Balcony Restaurant
Located on the first floor is the modern Victorian Wine Room & Balcony Restaurant.
This area consists of a cosy room adorned with Victorian wines and opens out on to the
balcony overlooking the Old Post Office and Pall Mall. The balcony is a climate
controlled environment and hosts some of the best views of Bendigo. This area is great
for sit down dinners, cocktail style weddings or ceremonies.
Functions in the Balcony Restaurant attract a minimum spend from Thursday through
to Saturday as it is open as our intimate dining restaurant, and time restrictions may
apply when the restaurant is open. Please contact the events co-ordinator for specific
details.
Victorian Wine Room
Theatre Style
Classroom
Cabaret
Cocktail
U Shape
Boardroom
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7m x7m
30
20
20
40
20
20
$400.00
Located on the first floor
Access via elevator or stairs
Air conditioned and heated
Access to enclosed balcony
Subject to availability
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Wedding Ceremonies
Celebrate your wedding at the Hotel Shamrock and hold your ceremony and reception in
the same venue. The Hotel Shamrock has a few areas suitable for a wedding ceremony.
The Federation Room
$150.00
The Federation Room can seat up to 150 guests and the stained glass windows provide the
perfect background for the wedding formalities. Accessible by the elevator or stairs.
The First Floor Foyer
The foyer, with it’s grand stair case provides a fantastic area for a ceremony.
This area is suitable for up to a maximum of 100 guests, with some seating.
$100.00
The Balcony
$100.00
The iconic Balcony at the Hotel Shamrock is perfect for ceremonies in the warmer months.
The balcony can be set to your liking and is a great place for guests to stay and enjoy a
beverage after the ceremony.
The Baxter Room
$100.00
This decorative room offers you just the right sized location for ceremonies of less than 30
guests.
Areas that can be used for wedding ceremonies are subject to availability. Ceremonies can
be held in the first floor foyer for no charge when you hold your Wedding Reception with
us. Other areas will attract a fee.
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Decorations
While the Hotel Shamrock does not have centrepieces available for hire, we can
certainly assist you with choosing and even ordering your centrepieces for you.
A very large range of chair covers and sashes are available for hire and are charged at
$5.00 per chair which includes set up. If you would prefer to supply your own chair
covers, our staff can set them at a fee $3.00 per chair cover, or you can arrange for
family or friends to set them on the day of your wedding at no charge.
The Hotel Shamrock supports local businesses and uses The Eternal Vase for all chair
cover and sash requirements. Please speak to the Events Manager to see the range of
options available.
If you would prefer to supply your own table decorations, the staff at the Hotel
Shamrock will set up all of your decorations for you right down to name place cards.
White table cloths and napkins are supplied at no charge, if you would like any colour
napkins incorporated into the white napkins a charge of 50 cents per napkin applies.
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Equipment Hire
The Hotel Shamrock has a variety of modern technology available for hire for your
wedding. If the equipment you require is not on the list below, please contact the
Events Manager for pricing.
EPSON Projector
Projection screen only
Microphone, speakers (including ipod cord)
Chair covers & sashes
$100.00
$40.00
$100.00
$5.00 per chair
Power boards and extension leads
No charge
Lectern
No charge
Other equipment is available on request. The Events Manager must be notified of all
equipment requirements prior to your event.
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Catering
The talented team at the Hotel Shamrock have the ability to cater for anything from
small cocktail functions to multi course meals for up to 150 guests.
On the following pages are options for cocktail style functions as well as sit down
meals with a menu to suit anyone’s tastes and dietary requirements. All dietary and
other special requirements can be catered for with prior notice.
Please note that the Hotel Shamrock does not allow guests to supply their own food,
the exception being cakes for special occasions and fees do apply; please speak to the
Events Manager for more information.
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Finger food
Finger food and platters… minimum 20 people
5 items, 1 of each $13.50 per person
5 items, 2 of each $ 20.50 per person
8 items, one of each $19.50 per person
8 items, 2 of each $ 35.00 per person
Hot items
spinach & feta pastries v
assorted risotto balls
moroccan chicken skewers gf
greek style lamb skewers gf
beef meatballs
mini quiches
curried samosas v
cocktail spring rolls v
crumbed barramundi pieces
spiced thai chicken balls
salt & pepper calamari
Cold Items
rare roast beef on croutons with grain mustard mayonnaise
mediterranean vegetable bruschetta v
cucumber rounds with herbed cream cheese v, gf
smoked salmon and goats cheese tarts
zucchini and potato frittata v,gf
lime & fennel tuna carpaccio
weet Items
mini citrus tarts
assorted chocolate truffles
mini pavlovas gf
mini glazed fruit tarts
profiteroles & éclairs
mini chocolate tarts
fruit sushi gf
Platters
Fruit & cheese platter $80 per platter (serves up to 15)
Mixed sandwich platters $60 per platter (serves up to 10)
Mezze platter $65 per platter (serves up to 10)
Warm Turkish bread platter with house dips $25 per platter (serves up to 10)
Please note that all finger food must be ordered prior to the event.
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Sit down menu options
Buffet
The buffet is set up within the function room and is served by the Hotel Shamrock staff
to your guests, table by table.
Buffet 2 course A – $32.00 pp
Your choice of one entree, your choice of two roast meats served with roasted root
vegetables, mixed seasonal steamed vegetables, salads and freshly baked bread
Buffet 2 course B- $37.00pp
Your choice of two roast meats, served with roasted root vegetables, mixed seasonal
steamed vegetables, salads and freshly baked bread. A variety of desserts: lemon tart,
mini pavlovas, pana cottas and cream
Buffet 3 course- $45.00pp
Your choice of one entree, your choice of two roast meats served with roasted root
vegetables, mixed seasonal steamed vegetables, salads and freshly baked bread. A
variety of desserts: lemon tart, mini pavlovas, pana cottas and cream
From the events menu (on following page)
2 course $50.00pp
Entrée and main or main and dessert, 2 choices for each course served alternatively
3 course $63.00pp
3 courses, 2 choices for each course, served alternatively
3 course – canapé entrée $60.00pp
4 items of finger food per person served for entree, 2 choices from the events menu for
mains and 2 choices for desserts served alternatively
Your own cake for dessert, please add $2.50 per person to your preferred option
All dietary requirements can be catered for with prior notice.
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Events Menu
Entree:
Marinated beef carpaccio drizzled with grain mustard mayonnaise, baby herbs and garlic
croutons
Greek style lamb salad with cucumber yoghurt gf
Salt & pepper calamari on a pickled vegetable salad
Moroccan chicken skewers on a fresh garden salad gf
Roasted mediterranean vegetable bruschetta v
Main:
Chicken saltimbocca served on a potato and herb rosti and sautéed bok choy*
Crispy skinned fillet of atlantic salmon on crushed kipflers, spring onions, asparagus and
olives, topped with tomato salsa gf
Pork cutlet resting on sautéed bacon and cabbage topped with walnut and apple
chutney gf
Herb crusted roast chicken breast on a pesto mash with seasonal vegetable ragout
Wild mushroom tart, micro herb salad and red wine reduction v
1824 scotch fillet cooked pink served with leek infused mash, a bitter sweet onion jus
and seasonal greens gf
Lamb rump on a sweet potato rosti with spinach and confit of beetroot*
*Items can be made gluten free on request.
Dessert:
Rich chocolate tart with raspberry coulis and whipped cream
Poached pear and raisin pudding with a toffee crust served with double cream
Glazed baked lemon tart with double cream
Vanilla bean and coffee pana cotta served with a rich mocha sauce gf
Strawberry cheesecake with peach syrup and pistachio praline
Champagne and peach jelly with passionfruit cream gf
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Lolly Buffet
A Lolly Buffet is a brilliant way to impress your guests and can be a wonderful alternative
to a traditional dessert or can be a great little gift for each of your guests to take home as
a keepsake of your special day. The Hotel Shamrock can provide a “do-it-yourself” option,
or take the stress out of the setting up, and leave it to us.
Do-it-yourself
$90.00
This Hotel Shamrock will provide the basics for your buffet and you can decorate it and fill
it how you like, giving you the flexibility to personalise your lolly buffet.
Includes:
Glass jars of varying sizes and shapes (as seen in the photo above)
Large trestle table
Small tongs and metal scoops
White table cloth and white skirting
Fill-it-yourself
$120.00
The Hotel Shamrock will provide the jars, and decorations (as seen in the photo above) as
well as small takeaway boxes for your guests to take home with them.
Includes:
Glass jars of varying sizes and shapes (as seen in photo above)
Large trestle table
Small tongs and metal scoops
White table cloth and white skirting
Decorative white lanterns
White decorative “SWEET” lettering
Small white takeaway boxes
Stress free
$250.00
Let the Shamrock take care of everything for you. We will provide everything you need for
a delicious lolly buffet.
Includes:
Glass jars of varying sizes and shapes (as seen in photos)
Large trestle table
Small tongs and metal scoops
White table cloth and white skirting
Decorative white lanterns
White decorative “SWEET” lettering
Small white takeaway boxes
An assortment of lollies.
Special requests can be catered for at extra costs
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Beverage Packages
Bronze Beverage Package $35 per person over 4 hours
Morgan’s Bay Sparkling
Morgan’s Bay Chardonnay
Morgan’s Bay Sauvignon Blanc
Morgan’s Bay Shiraz Cabernet
Carlton Draught on tap
Cascade Light on tap
Softdrink and juice
Silver Beverage Package $45 per person over 4 hours
Balgownie Cuvee Brut Sparkling
Hill-Smith Estate Chardonnay
Balgownie Sauvignon Blanc
Mandurang Valley Merlot
Balgownie Black Label Shiraz
Carlton Draught on tap
Cascade light on tap
Soft drink and juice
Gold Beverage package $55.00 per person over 4 hours
Dunes and Greene Sparkling Chardonnay Pinot Noir
Hill-Smith Chardonnay
Twin Islands Sauvignon Blanc
Ladies Who Shoot Their Lunch Riesling
Ladies Who Shoot Their Lunch Shiraz
Smith and Hooper Wrattonbully Merlot
Crown Lager Stubbies
Carlton Draught on tap
Cascade Light on tap
Soft drink and juice
Individual amount
At the Hotel Shamrock we understand that a beverage package may not be a suitable
arrangement for everyone. You are welcome to provide a tab for your guests,which
enables you to select specific beverages and set an amount.
All of our function areas have access to a fully stocked bar where your guests can
purchase their own beverages if you so wish.
Please note: the beverage packages listed above are not available in Gold Dust Lounge,
please speak to the events coordinator if you would like a tailor made beverage package.
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All Inclusive Packages
Our all inclusive packages are ideal for couples who like to be able to plan ahead and keep
to a budget. Our inclusive packages include everything you will require for you and your
guests from room set up to accommodation for you and you partner on your wedding
night. All details for our all inclusive are on the following pages.
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Emerald Package $90.00 per person
Minimum 50 guests
Inclusions:
Room hire, 2 course meal, 4 hour beverage package, accommodation for the bride and groom
on your wedding night, 10% discount on accommodation for any guests attending your wedding
reception, chair covers & sashes, speakers and microphone and a pamper package for the Bride
Full details:
Food
A two course meal from the events menu with a choice of two items for each course for entree
and main with your wedding cake served with cream for dessert. Meals are served alternately.
Beverages
Includes items from the Bronze Beverage Package to be served for 4 hours. Basic spirits for the
newlyweds and bridal party (not to exceed 10 people).
Other
 Chair covers & sashes of your choice, speakers and microphone hire.
 Accommodation in a Spa Suite for the bride and groom, with a midday checkout
(subject to availability).
 Complimentary cooked breakfast in the Shamrock Cafe & Bar for the newlyweds.
 10% discount on accommodation at the Hotel Shamrock for all guests attending your
wedding (subject to availability).
 Continuous tea and coffee for the duration of your wedding.
 Pamper package for the bride at Spa Eleven.
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Sapphire Package $110.00 per person
Minimum 80 guests
Inclusions:
Room hire, 3 course meal, 4 hour beverage package, basic spirits for the bride, groom, bridal
party and parents of the newlyweds, accommodation for the bride and groom on your
wedding night, 10% discount on accommodation for any guests attending your wedding
reception, chair covers & sashes, speakers and microphone hire and a pamper package for the
bride and maid of honour.
Full details:
Food
A three course meal from the events menu with a choice of two items for each course, served
alternately. Your wedding cake cut and served or put into bags for guests take home.
Beverages
Includes items from the Silver Beverage Package, to be served for 4 hours, basic spirits for the
newlyweds and the bridal party (not to exceed 10 people)
Other
 Chair covers and sashes of your choice, speakers and microphone hire
 Accommodation in a Spa Suite for bride and groom with a midday checkout (subject
to availability)
 Complimentary cooked breakfast in the Shamrock Cafe & Bar for the newlyweds
 10% discount on accommodation at the Hotel Shamrock for all guests attending your
wedding
 Continuous tea and coffee for the duration of your wedding
 Pamper pack for bride and maid of honour at Spa Eleven
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Diamond Package $125.00 per person
Minimum 90 guests
Inclusions:
Room hire, 3 course meal, 4 hour beverage package, basic spirits for the bride, groom,
bridal party and parents of the newlyweds, accommodation for the bride and groom on
your wedding night, accommodation for the bridal party, 10% discount on
accommodation for any guests attending your wedding reception. Chair covers &
sashes, speakers and microphone hire, pamper package for the Bride and Bridesmaids
Full details:
Food
A three course meal from the events menu with a choice of 2 items for each course,
served alternately and your wedding cake cut and put into bags for your guests to take
home.
Beverages
Includes items from the Gold Beverage Package to be served over 4 hours,
Basic spirits for the newlyweds, the bridal party and the parents of the newlyweds (not
to exceed 14 people)
Other
 Chair covers and sashes of your choice, speakers and microphone hire
 Accommodation in a Spa Suite for the bride and groom, midday checkout,
Sparkling wine in the Room (Subject to availability),
 Complimentary cooked breakfast in the Shamrock Cafe & Bar for the newly
weds
 Accommodation for one night for members of the bridal party (limited to 6
rooms)
 10% discount on accommodation at the Hotel Shamrock for all guests attending
your wedding
 Continuous tea and coffee for the duration of your wedding
 Pamper pack for bride & bridesmaids at Spa Eleven (not to exceed 4 people)
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All Inclusive Cocktail Packages
Minimum 70 guests
Emerald Cocktail Package $60.00 per person
Room hire, hire of speakers and microphone
Inclusive of 8 items of finger food, 2 pieces of each of your choice
Four hour beverage package inclusive of the items listed in the Bronze Beverage
Package
Accommodation for the bride and groom in a Spa Suite (subject to availability) on your
wedding night and 10% discount on accommodation for all guests attending the
wedding
Sapphire Cocktail Package $70 per person
Room hire, hire of speakers and microphone
Inclusive of 8 items of finger food, 2 pieces of each of your choice
Four hour beverage package inclusive of the items listed in the Silver Beverage
Package
Accommodation for the bride and groom, 10% discount on accommodation for all
guests attending the wedding
Diamond Cocktail Package $95
Room hire, hire of microphone and speakers
Inclusive of 10 items of finger food, 2 pieces of each of your choice
4 hour beverage package inclusive of the items listed in the Gold Beverage Package &
basic spirits
Accommodation for the bride and groom, 10% discount on accommodation for all
guests attending the wedding
At the Hotel Shamrock your happiness is our priority. We are happy to tailor make any
of our packages to suit any special requirements and any budget.
Please do not hesitate to contact the Events Co-ordinator if there is anything we can
help you with.
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Terms & Conditions
A tentative booking will be held for a period of 7 days, after which time the booking confirmation form and
deposit has not been received the booking will automatically be released.
A minimum spend of $1500.00 applies to all functions held on a Friday or Saturday evening.
A non-refundable deposit of $400.00 is required to secure your booking. This deposit is held to that date and
not transferable unless more than three months advance notice is given and the new date is confirmed
within one month of postponing. The new date of the function must be within 1 year of the original date.
Once the deposit is paid the specific area is booked for your use only and you are responsible for what it
entails.
Final numbers are required 14 days prior to the event, along with menu choices and any dietary
requirements of your guests. Any changes after this time are subject to availability and may incur additional
fees. Refunds will not be given for any changes in numbers within 7days of your function.
Payment is to be received in full 7 days prior to the event by cheque, cash or by EFTPOS.
Accommodation included in any package must be booked by you, the guest, and is subject to availability.
We do not permit food or beverage of any kind to be brought into the venue for consumption. The
exception being cakes and fees do apply, please contact the Events Manager for pricing.
For any event held on a public holiday a surcharge of 10% of the total food cost will apply.
If you require special equipment or decorations The Hotel Shamrock will assist in supplying them for you.
Charges will apply according to requirements.
Access to the function room for set up is in conjunction with The Hotel Shamrock. All musicians, DJs, etc are
to contact the hotel to make arrangements prior to the event. All band requirements are to be made aware
to management before your event. Any meal and beverage costs are to be covered by you the client.
All extra purchases are to be finalized upon completion of function unless prior arrangements have been
made with management. Cheques will not be accepted on the day of your function.
All decorations are to be approved before day of function. Nothing is to be fixed to the walls and all
decorations are to be of a professional manner. All balloons are to be attached to a weight, any loose
balloons are to be removed by the client at the conclusion
The client is to be fully responsible for conducting their function in an orderly manner and is fully responsible
for the manner of their guests. All functions are to be in accordance with the state laws and the Hotel
Shamrock reserves the right to refuse entry and to eject any persons deemed to be not following these.
Management’s decision is final.
The client is fully responsible for any damage to the venue. General cleaning is supplied by the hotel but any
specialist cleaning required due to damages at your event will be charged accordingly.
The Hotel Shamrock does not accept responsibility to any damage or loss of goods left on the premises prior
to, during or after the event. You, the client, are responsible for any theft that occurs during the event.
For Weddings or special events where name placing is required, an electronic list of all guests’ names, their
tables and in order of seating arrangements is required 7 days prior. All place cards are to be given in
individual envelopes labelled according to their table number at least 2 days prior.
Chair covers and sashes are to be charged at $5 per chair and can be arranged by the hotel with at least 14
days notice.
All prices and menus are current at time of quotation and are subject to revision.
For the comfort of in-house guests, all music during event is to be turned down at 11pm and turned off
(including background music) by 11.30pm with vacation of all guests by midnight.
The Hotel Shamrock is a smoke free venue. There are designated smoking areas located on the ground floor
and ashtrays located on the balcony.
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Notes
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Notes
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Notes
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Notes
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Photo Credits to:
Krystelle Dumesny Photography
Dan Valentine- Val Entertainment
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Events Manager: Jaclyn Poulton
E:[email protected]
P: (03) 5443 0333
www.hotelshamrock.com
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