Exhibitor Service Kit - World Pet Association

Transcription

November 18-20, 2005
at the
Rock Financial Showplace
46100 Grand River Avenue
Novi, Michigan
Exhibitor Service Kit
Send in your forms and your booth numbers
will be filled in when they are assigned.
Be sure to check the deadlines
so you don’t miss out on any opportunities!
World Wide Pet Industry Association ®, Inc.
Producers of: SuperZoo & America’s Family Pet Expo
406 South First Avenue, Arcadia, California 91006-3829 USA
Telephone: (626) 447 2222 Toll Free: (800) 999 7295 FAX: (626) 447 8350
E-mail: [email protected] Website: www.PetExpoNovi.com
YOUR COMPLIMENTARY BOOTH PACKAGE CONTAINS:
(Exhibitor booth space does NOT include tables and chairs. You may bring your
own or rent them from NEC, the official Show Decorator. NEC forms are included in this kit)
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8’ back drape & 3’ side rails with drape
Booth ID sign with company name and booth number.
Move-in/move-out passes for stocking on show mornings. (Mailed with your badges.)
4 badges per 10’x10’ booth space. (Mailed approximately 1 month prior to show)
Complimentary Show Program (pick yours up at the Show Office along with your badge holders).
THIS SERVICE KIT CONTAINS THE FOLLOWING:
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Exhibitor Schedule
Deadlines to Return Forms to America’s Family Pet Expo Office
REMEMBER TO MENTION YOUR Booth Space Rules & Regulations
PARTICIPATION IN AMERICA’S Booth Design and Set Up Examples
FAMILY PET EXPO Exhibitor Badge Procedure
Directions and Map to Rock Financial Showplace and Exhibitor Parking
ON YOUR WEBSITE AND ON Housing Information and Applicable Rates (Hotel and RV Accommodations)
YOUR COMPANY ANSWERING Special Economy Booth Package Order Form
MACHINE. Online Product Showcase Order Form
Exhibitor Reduced Parking Pass Order Form
Floor Plan Web Link Order Form
Online Vendor Coupon Order Form
Exhibitor Insurance Order Form
Show PowerPlus Utility Order Form (this form is to be returned to Show PowerPlus, NOT America’s Family Pet Expo)
Exhibitor Terms & Conditions
Future WWPIA Events
NEC EXPO SERVICES IS THE OFFICIAL NOVI PET EXPO DECORATOR. THEIR ENCLOSED EXHIBITOR SERVICE KIT CONTAINS ALL OTHER FORMS
YOU MIGHT NEED FOR ORDERING BOOTH FURNISHINGS, ELECTRICAL HOOK-UP, CARPETING, ETC. (NOTE: NOT EVERY EXHIBITOR NEEDS
EVERY FORM IN THIS KIT; THEY ARE INCLUDED AS A CONVENIENCE IN CASE THEY ARE NEEDED. EXHIBITORS MAY CARRY OR WHEEL THEIR
PRODUCTS AND DISPLAYS IN AND OUT OF THE FACILITY AS WELL AS INSTALL THEIR OWN DISPLAYS AT NO EXTRA LABOR CHARGE. HOWEVER,
PALLET JACKS AND FORK LIFTS MAY ONLY BE USED BY THE OFFICIAL CONTRACTOR, NEC EXPO SERVICES. AT THE SERVICE DESK, LABOR IS
AVAILABLE FOR HIRE SHOULD THAT BE DESIRED. PLEASE SEE THE NEC EXPO SERVICES REPRESENTATIVE FOR LABOR ARRANGEMENTS.)
PLEASE NOTE: THE SALE OR NEGOTIATION FOR SALE (TAKING OF DEPOSITS, RAFFLE, OR DELIVERY) OF ANY LIVESTOCK AT AMERICA’S FAMILY
PET EXPO IS STRICTLY PROHIBITED ON THE GROUNDS, IN THE PARKING LOT, OR ANY ADJACENT AREAS DURING THE INCLUSIVE DATES OF THE
SHOW. THE ONLY TRANSFER OF OWNERSHIP OF ANY LIVESTOCK DURING THE SHOW IS WITHIN THE PET ADOPTION AREA. EXHIBITORS
FOUND VIOLATING THIS RULE ARE SUBJECT TO REMOVAL FROM THE SHOW WITHOUT REFUND OR CREDIT.
If we may assist you in any way, please let us know.
AMERICA’S FAMILY PET EXPO - SHOW MANAGEMENT TEAM
Caryn Cohan-Bates, CEM
DIRECTOR, TRADE AND CONSUMER SHOWS
Kathy Branson
SHOW COORDINATOR
Doug Poindexter, CAE
EXECUTIVE VICE PRESIDENT WWPIA
Gwen Powell
DIRECTOR OF SALES/CONSUMER SHOWS
World Wide Pet Industry Association®, Inc.
America’s Family Pet Expo
Novi, Southeastern Michigan
We suggest moving in on Wednesday so that you can be set up and ready to go opening day.
The later in the day you wait, the more hectic it becomes on show site. Don’t wait until Friday
morning to show up if you can avoid it! Get in, get set up and then relax before the show opens.
EXHIBITOR Set Up:
Wednesday, November 16, 2005
Thursday, November 17, 2005
Friday, November 18, 2005
12:30 p.m. - 6:00 p.m.
8:00 a.m. - 6:00 p.m.
8:00 a.m. - noon
ALL EXHIBITS MUST BE SET-UP BY FRIDAY, NOVEMBER 18, AT NOON!
SHOW HOURS:
Friday, November 18, 2005
Saturday, November 19, 2005
Sunday, November 20, 2005
1:00 p.m. – 9:00 p.m.
10:00 a.m. – 7:00 p.m.
10:00 a.m. – 6:00 p.m.
EXHIBITOR MOVE OUT:
Sunday, November 20, 2005
Monday, November 21, 2005
6:00 p.m. – 9:00 p.m.
8:00 a.m. – 12:00 noon
We recommend moving your entire product out of the area on Sunday evening. Please
be aware this is a busy time and your product is your responsibility. Not everyone can
leave at the same time. We ask for your patience and courtesy during this busy time. A
Move Out flyer will be passed out on site for your convenience. If you have any
questions after reading this, please ask at the Show Office, located to the right of the
show entrance.
In order to serve all our exhibitors equally and fairly it is necessary to assign deadline dates
to assure quality control. Please be sure to adhere to these dates for best service. Thank you!!
ADVERTISE IN THE SHOW PROGRAM
DEADLINE - OCTOBER 17
Be noticed! Advertise in America’s Family Pet Expo show program!
HOTEL RESERVATIONS
DEADLINE – NOVEMBER 4
Please call the Wyndham Garden Hotel at (248) 344-8800 for reservations. Be sure you tell them that you
are with America’s Family Pet Expo to receive our specially negotiated rate. Don’t delay in making your
reservations.
EXHIBITOR REDUCED PARKING PASS
DEADLINE -
NOVEMBER 4
Because you are the official exhibitor contact for your organization, you are responsible for your entire group
when ordering and paying for these parking passes.
SPECIAL ECONOMY BOOTH PACKAGE/CARPET/ELECTRICAL
DEADLINE - NOVEMBER 4
These rates will only be honored if ordered by November 4th. All other orders must pay the regular NEC rate.
EXHIBITOR INSURANCE
DEADLINE – NOVEMBER 9
You may purchase Exhibitor General Liability Insurance, form included.
ONLINE PRODUCT SHOWCASE
DEADLINE - ASAP
With the online Product Showcase you may extend America’s Family Pet Expo to 365 days a year. Create
exposure for your products 24 hours a day, 7 days a week, and 12 months a year.
FLOOR PLAN WEB LINK
DEADLINE – ASAP
Your company name on your booth on the America’s Family Pet Expo floor plan that links to your web site.
ONLINE VENDOR COUPONS
DEADLINE - ASAP
Your company’s printable coupons on our website.
SHOW POWERPLUS, UTILITIES
DEADLINE – SEE FORM
Electricity, water, drain, air/gas, telephone and internet services.
NOTE: All NEC forms in their kit should be sent directly to NEC. Do not send the NEC forms to
the America’s Family Pet Expo office as it will delay your order being processed. Thank you for
your cooperation. If you have any questions, please contact our office at the numbers below.
AFPE BOOTH SPACE RULES AND REGULATIONS
It is very important that all exhibitors understand the rules and regulations regarding booth space setup. Reviewing these rules ahead of time may save you time and frustration when you arrive on-site
and begin setting up your exhibit. Some of the rules have been implemented by the fire marshal for
the safety of all, some by the board that governs the facility and some are widely accepted show rules
that make exhibiting as fair as possible for all exhibitors.
The AFPE staff will be on hand during set up to answer questions, and will be roaming the show floor
to spot any exhibitor that is setting up their exhibit outside the guidelines in hopes that we may advise
you how you might change your set-up to comply.
PLEASE READ AND MAKE SURE YOU UNDERSTAND THE FOLLOWING RULES AND REGULATIONS:
♦ AFPE has established a “Tall Wall” section for exhibitors whose booth set-up does not conform to
regular booth set up regulations. If your exhibit will not conform, make sure you notify Gwen Powell
so that she can place you within the Tall Wall section.
♦ The sale or negotiation for sale (taking of deposits, raffle, or delivery) of any livestock at America’s
Family Pet Expo is strictly prohibited on the grounds, in the parking lot, or any adjacent areas
during the inclusive dates of the show. The only transfer of ownership of any livestock during the
show is within the pet adoption area. Exhibitors found violating this rule are subject to removal
from the show without refund or credit.
♦ No element of any exhibit booth, including lighting fixtures, signage, banners, structure, etc. may
exceed 8’ in height. (Except for Sponsors and tall wall exhibitors booths) See diagrams provided
on booth diagram page.
♦ Exhibits must remain in the confines of each exhibitor’s space. No displays, tables, chairs,
demonstrations, etc. may extend into the aisles or outside confines of exhibitor space. Any
costumed characters must stay within your booth.
♦ Balloons may frighten the animals and pose a danger to animals and children. As per your
exhibit contract they are prohibited.
♦ Exhibits must be arranged so as not to obstruct the view of adjoining exhibits and all exposed areas
should be finished in a neat and professional manner or draped. Draping may be rented from NEC.
♦ All flammable and decorative materials must be flame proofed.
♦ Microphones must be used responsibly. The volume may not be such that it hampers your
neighbors ability to conduct business in their booth.
♦ See Contract Basic Terms and Conditions for additional information.
Please see Booth Set-Up Diagrams for additional instructions
World Wide Pet Industry Association, Inc.
Producers of AMERICA’S FAMILY PET EXPOS
406 South First Avenue, Arcadia, California 91006-3829 U.S.A.
Telephone: (626) 447-2222 Toll Free (800) 999-7295 FAX: (626) 447-8350
E-Mail: [email protected] website: www.PetExpoNovi.com
ROCK FINANCIAL SHOWPLACE
EXHIBITOR RULES & REGULATIONS
Alcohol:
The Rock Financial Showplace does not allow anyone to bring alcohol of any type into the building. It is strictly prohibited.
Electrical:
Exhibitors must follow these electrical rules: No cords allowed on the ground in foot traffic areas or under carpet, cords without a
ground are not permitted, all cords must have 3 prongs, and no damaged cords are allowed. Fusible cord strips must be used in any
multi plug situation, no cube taps are allowed. Any display that uses water must have a G.F.I.
Emergency Equipment:
Any type of emergency equipment shall not be blocked or obstructed under any circumstances, including the entrances and exits.
Flammables:
Exhibitors are prohibited from bringing in flammable materials that will be used for decorating or advertising in the facility. All such
material to be used for decorative or advertising purposes must first be treated with a flame-retardant, and such use shall be in
accordance with all applicable federal, state, and municipal fire and safety rules and regulations. All flammable liquids and gases are
prohibited without prior written consent from the Rock Financial Showplace.
Food:
If you plan on having any type of food samples used as part of your display you will need to call the Oakland County Health
Department for a proper license. If you are selling any type of food item you must get prior approval from the Rock Financial
Showplace and America’s Family Pet Expo.
Helium:
The Rock Financial Showplace does not allow helium tanks inside the building or on the premise. Balloons are not prohibited at
America’s Family Pet Expo.
Inspection:
The Rock Financial Showplace reserves the right to inspect all cartons, packages, containers or coolers brought into or out of the
facility at any time.
Move In:
Without exception, all exhibitors will be required to park in the northwest parking areas and enter the building from the north
entrances ONLY. All parking on the south and east sides of the building will be reserved for event attendees. Move in will not be
permitted through the lobby’s or pre function spaces. This rule will be strictly enforced by Security and Rock Financial
Showplace personnel. All move in must be done through the designated areas determined for each show.
Parking:
All exhibitor vehicles must have a proper parking pass when accessing the parking lot. That pass must be prominently displayed at
all times. You must park in a legitimate, clearly marked standard parking space only. Parking in fire lanes, in front of marked exits, on
islands or any other non-paved areas will not be permitted at any time. The Rock Financial Showplace reserves the right to tow or
move, at owner’s expense, any vehicle improperly parked or on its site without proper authorization. No overnight parking of any
vehicle, truck trailer etc. will be allowed without proper authorization.
Signs & Tape:
All signs and banners must be hung only by authorized personnel. At no time will exhibitors be allowed to adhere anything to the
walls or columns. Exhibitors will be strictly prohibited from using any unauthorized style of tape or adhesive substance within the
facility, including the “show floor”. Absolutely no tape will be allowed on the walls & columns, and only the specific acceptable types
are allowed to be used on the floors. Duct tape, plastic double sided tape, and masking tape are strictly prohibited! Only cloth backed
carpet tape will be allowed. You can purchase the proper tape from the service desk.
Smoking:
Smoking in the building is prohibited and will be strictly enforced. You may smoke outside within the proper areas only. Exhibitors will
not be allowed to prop open any doors to go outside and smoke. This is a violation of the fire ordinance.
Vehicles:
Exhibitors who will have a display vehicle in their booth must adhere to the following; you must disconnect your battery, have less
than 1/8 of a tank of gas and you must lock or tape your gas cap.
Vehicle Washing:
During bad weather months any vehicles (either for move in or display) being brought into the facility will be required to be hosed off
at the overhead doors prior to entrance into the building.
WHICH ONE IS BEST FOR YOU?
Applying for exhibit space, you have agreed to comply with the following rules: Exhibit construction and merchandise shall be arranged as not to obstruct the general view nor hide the exhibits of
others. These diagrams clearly indicate the guidelines required for linear booth participation in our
show. All exhibit fixtures should be contained within the outlined areas shown. Plans for specifically
built displays not in accordance with regulations must be submitted to Show Management before construction is ordered.
Rock Financial Showplace ~ Novi, Michigan ~ November 18-20, 2005
Please return by fax to Gwen Powell at 951-679-0973 so that appropriate booth assignments can be made.
Company Name:
Contact Name:
Regular Booth
Phone:
Tall Wall Booth
10’ wide
5’ long
8’ high
from
top to
bottom
of
booth
10’ wide
DRAWING DOES NOT
IMPLY WALLS, HOWEVER
IT DOES SHOW WHERE
10’ long
WALLS MAY BE
CONSTRUCTED
5’ long
from aisle
to back half
of booth
8’ high from
top to
bottom
of booth
8’ high from
top to
bottom
of booth
If you display
product in this
area, on either
side of the booth,
you must request
a Tall Wall Booth
3’ high side drape
(you may use
booth furnishings
up to 4’ high)
Aisle
Regular (short) Booth exhibit materials (fixtures)
must not extend more than 5’ from the back wall.
Aisle
Tall Wall Booth exhibit materials must not extend more
than 10’ from the backwall and 8’ from the floor.
Badge Procedure
A few weeks prior to the show and after you have paid in full for your
booth/s, your allotted number of badges (4 per 10’ x 10’ booth) will be mailed
to you. You do not need to fill out any forms nor go online to order badges.
For the convenience of all of our exhibitors, badges will be prepared with the
name of the exhibiting company or organization; you may write in a personal
name if you would like.
It will be the responsibility of the contact person named on the exhibitor
application to distribute the badges to all who will be working their exhibit.
If you need additional badges for booth staff, you may fill out the form that
will accompany the badges and purchase as many more as you need for half
the regular admission price of $5.00.
Please be sure that all your booth staff have their badge prior to the show, if
not, they will be charged $5.00 to purchase a badge during set-up or have to
pay the regular admission price of $10.00 to enter the Expo and then pick up
a badge in the show office.
Telephone: (626) 447 2222 Toll Free (800) 999 7295 FAX: (626) 447 8350
Directions to the Rock Financial Showplace and Exhibitor Parking
46100 Grand River Ave. Novi, MI 48375
From North Take US-131, US-27 or US-23 South to I-96 East to Exit 162. Turn right onto Novi Rd. and at the third stop light; turn right onto Grand River Ave.
Event Center is approximately 1 mile down on the right hand side.
From West I-94 to M-14 East to I-275 North to I-96 West to Exit 162. Turn left onto Novi Rd. and at the third stop light, turn right onto Grand River Ave. Event
Center is approximately 1 mile down on the right hand side.
I-96 East to Exit 162. Turn right on Novi Rd. and at the third stop light, turn right onto Grand River Ave. Event Center is approximately 1 mile
down on the right hand side.
From South I-94 to M-14 East to I-275 North to I-96 West to Exit 162. Turn left onto Novi Rd. and at the third stop light, turn right onto Grand River Ave. Event
I-69 North to I-94 East to M-14 East to I-275 North to I-96 West to Exit 162. Turn left onto Novi Rd. and at the third stop light, turn right onto
Grand River Ave. Event Center is approximately 1 mile down on the right hand side.
US-23 North to M-14 East to I-275 North to I-96 West to Exit 162. Turn left onto Novi Rd. and at the third stop light, turn right onto Grand River
Ave. Event Center is approximately 1 mile down on the right hand side.
I-75 North to I-275 North to I-96 West to Exit 162. Turn left onto Novi Rd. and at the third stop light, turn right onto Grand River Ave. Event
From East I-69 West to US-23 South to I-96 East to Exit 162. Turn right on Novi Rd. and at the third stop light, turn right onto Grand River Ave. Event
Center is approximately 1 mile down the on right hand side.
I-969 West to I-96 West to Exit 162. Turn left onto Novi Rd. and at the third stop light, turn right onto Grand River Ave. Event Center is
approximately 1 mile down the on right hand side.
From Detroit Metro Airport I-94 West to I-275 North to I-96 West to Exit 162. Turn left onto Novi Rd. and at the third stop light; turn right onto Grand River Avenue. Event
Exhibitor Parking
Without exception, all exhibitors will be required to park in the northwest parking areas and enter the building from the north entrances
ONLY. All parking on the south and east sides of the building will be reserved for event attendees. Move in will not be permitted through the
lobby's or pre function spaces. This rule will be strictly enforced by Security and Rock Financial personnel. All move in must be done
through the designated areas determined for each show.
Wyndham Garden Hotel - Novi
Is Proud To Be
America’s Family Pet Expo’s
Preferred Hotel!!
Enjoy a Great Rate of $79.00 single/double + tax
Deadline: November 4, 2005
42100 Crescent Boulevard, Novi, Michigan 48375
(248) 344-8800 Fax (248) 344-8535
www.wyndham.com
For Reservations: Call 1-800-wyndham
Be sure to ask for the AMERICA’S FAMILY PET EXPO RATE!!
ENJOY THE FOLLOWING AMENITIES WHILE STAYING AT THE WYNDHAM GARDEN HOTEL

Golden Door Spa amenities
Breakfast Buffet for Two
Shower Massager
Complimentary Parking
Complimentary Cable
Indoor Pool
Serta Pillow-Top Mattresses
Complimentary Shuttle Service To/From the Rock Financial Showplace
Pet Policy-$25.00 one time Non-Refundable Fee
Complimentary passes to Bally’s Fitness Center (across the street from hotel)
Go to www.wyndham.com to sign up for the ByRequest program before you make your
reservation & receive these additional amenities. I f y o u a r e u n a b l e t o a c c e s s t h e
online By Request page – please call 1-800-wyndham to request a form.
o
o
o
Complimentary Local and 800 calls, Faxing, Copying, & High Speed Internet Access
Welcome Amenity upon arrival
500 Frequent Flyer Miles on any one of Wyndham’s Partners
For the RV Traveler
Haas Lake Park
Approximately 7 miles from the Rock Financial Showplace
Call: (248) 437-0900 for Reservations
25800 Haas Rd, New Hudson, MI 48165-0343
Approximately $25.00 daily y Full Hook-ups available y Restroom/Showers y Reservations
Special Economy
Booth Furnishings Package for
America's Family Pet Expo Exhibitors
Deadline - November 4, 2005
America's Family Pet Expo has negotiated a special booth equipment package for exhibitors. Exhibitors may order
packages for booth equipment, with or without carpet. See Exhibitor Service Kit for other options.
NO SUBSTITUTIONS.
Official Show Colors
Booth Drapes will be alternating Red, White & Blue, with blue side rails. Aisles and booths will NOT be carpeted,
however exhibitors may order booth carpeting.
Basic booth package (comes with purchase of each 10' x 10' booth) includes Pipe & Drape and I.D. Sign.
ORDER FORM
Package A - (per 10'x10' booth) Includes:
One 6' draped table
Two folding chairs
1 - 7 gallon waste basket
Check table drape color:
Blue
Red
White
Package A value $75.00
Cost of Package A= $52.50
To purchase more than 1 package (for larger than 10' x 10' booths), please indicate how many here: ______
- or Carpet Package - Includes Package A, plus carpet (Carpet discounts not offered without Package A).
Package B
Package C
Package D
Our
check or
(with carpet for 10'x10' booth) Value $171.00 Cost of Package B - $119.70
(with carpet for 10'x20' booth) Value $248.00 Cost of Package C - $173.60
(with carpet for 10'x30' booth) Value $306.00 Cost of package D - $214.20
Carpet color:
Table drape color:
Blue
Blue
Red
Red
MasterCard or
Visa made payable to WWPIA for $__________ is enclosed.
White
Card Number: _______________________ 3 Digit Security Code _________ Expiration Date: _________
Name on Card: _______________________________ Signature: __________________________________
Exhibitor:__________________________________________________ Booth #: ___________________
Contact: _______________________________________________________________________________
Address: _______________________________________________________________________________
City:
__________________________________ State: _________ Zip Code: ___________________
Phone: ____________________________________________
NOTE: Full amount must be included and form returned
as soon as possible, but no later than Nov. 4, 2005.
FAX: ______________________________
Ordered items will be in booth for exhibitor move-in.
Please make a copy of this form for your records.
W orld Wide P
Pet
et Industr y Association, Inc.
P r oducers of: SuperZoo & America’s F
amily P
et Expo
Family
Pet
Rock Financial Showplace, Novi, Southeastern MI
Online Product Showcase
Deadline: ASAP
(The sooner you send your order to us,
the longer it will appear online)
at www.PetExpoNovi.com
America’s Family Pet EXPO HAS BEEN EXTENDED!
•
With the Online Product Showcase you may extend America’s Family Pet Expo to 365 days a year.
Create exposure for your products 24 hours a day, 7 days a week, and 12 months a year.
•
We will include a picture, brief description and link to your product or web site. To see examples,
please go to www.wwpia.org and click on New Product Showcase on the left side of the home page.
Complete the information below and mail or fax back to us; please be sure to print legibly. In addition,
please email a picture (200 x 200 pixels maximum) of your product to [email protected].
Product Name: __________________________________________________________________________
Product Description: (100 Words or less) _____________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Web address to link to: __________________________________________________________________
My company is a sponsor and is entitled to a complimentary Online Product Showcase.
$100.00 payable to WWPIA
Exhibiting Company: _____________________________________________________________________
Contact Name: _________________________________________________________________________
Address: _____________________________________________________________________________
Phone: ___________________________________Email:________________________________________
Cell: _________________________Fax: _________________________Booth Number: _______________
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
SEND PAYMENT AND MAKE CHECKS PAYABLE TO WWPIA, 406 S. FIRST AVE. ARCADIA, CA 91006
RETURNED CKECKS WILL BE CHARGED A $20.00 FEE.
Authorized Person (Please Print):_____________________________________________________________
Signature: ______________________________Date:__________________Amount of charge: $__________
Card Billing Address:______________________________________________________________________
MasterCard
Visa
Cardholder Name:__________________________________________________
Credit Card No: _______________________ Credit Card Exp Date: _________3 Digit Security #:__________
You may also sign up for the Online Product Showcase online at: www.PetExpoNovi.com
If you have any questions, please call Kathy at (800) 999-7295
Novi, MI
Deadline – November 4
EXHIBITOR REDUCED PARKING FOR SHOW DAYS
Rock Financial Showplace ~ 46100 Grand River Avenue Novi, MI 48375
Friday
Saturday
Sunday
November 18
November 19
November 20
1:00 p.m. to 9:00 p.m.
10:00 a.m. to 7:00 p.m.
10:00 a.m. to 6:00 p.m.
¾
Move in/out parking is free.
¾
Because you are the official exhibitor contact for your organization, you are responsible for your entire group
when ordering and paying for these parking passes.
¾
One pass @ $7.00 per car for 3 days VS. $5.00 per car daily.
¾
Regular parking fee is $5.00 per day and is purchased on site. No single day passes are sold at a reduced rate.
¾
Every person in the car must have an exhibitor badge or the car will not be admitted into exhibitor parking. It
will then be directed to attendee parking at $5.00 per day and the party without the badge will have to pay the
$10.00 admission fee.
¾
Be sure that all of your booth personnel have been provided with an exhibitor badge.
I would like to purchase _________ discount parking passes at $7.00 each.
Contact Name: _________________________________________________________________________
Address: _____________________________________________________________________________
Phone: ___________________________________Email:________________________________________
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Card Billing Address: ______________________________________________________________________
MasterCard
Visa Cardholder Name:__________________________________________________
Credit Card No: _______________________ Credit Card Exp Date:_________3 Digit Security #:__________
Novi, Southeastern MI
Floor Plan Web Link
(also available on line at
www.PetExpoNovi.com)
Deadline: The sooner you return it,
the sooner you are linked!!!
FREE PROMOTIONAL OPPORTUNITY!!!
AMERICA’S FAMILY PET EXPO IS PLEASED TO PROVIDE YOU WITH AN
ON-LINE FLOOR PLAN WEB LINK
YOUR COMPANY
NAME ON YOUR BOOTH ON THE
AMERICA’S FAMILY PET EXPO
FLOOR
PLAN THAT LINKS TO YOUR WEB SITE!
9 Lets attendees visit your site
9 Make Appointments
9 Brand your show visibility 365 days 24/7
YOUR
TO PARTICIPATE, JUST LINK OUR WEB SITE TO YOUR WEB SITE
(WWW.PETEXPONOVI.COM) AND SEND IN THIS FORM. WE WILL LINK
WEB SITE TO YOUR LISTING ON THE AMERICA’S FAMILY PET EXPO FLOOR
PLAN.
Company Name:________________________________________________________________
Contact Name:______________________________________Title_______________________
Address:______________________________________________________________________
Phone:___________________________________FAX:________________________________
E-mail:_______________________________________Booth Number:____________________
Please link to: www.PetExpoNovi.com
URL to use for your link: _____________________________
Signed: ______________________________________________________________
Rock Financial Showplace, Novi, Southeastern MI
Online Vendor Coupon
Deadline: October 28, 2005
(The sooner you send your order to us,
the longer it will appear online)
YOUR COMPANY’S PRINTABLE COUPONS ON OUR WEBSITE
•
•
•
Create a coupon to be used exclusively at America’s Family Pet Expo in your
company’s booth!
Complete the information below and mail or fax back to us; please be sure to print
legibly.
Please email your coupon (250 x 250 pixels maximum) to [email protected]
8
4
2
1
coupons for
coupons for
coupons for
coupon for
$500
$275
$150
$100
My company is a sponsor and is entitled to complimentary coupons.
(Please see Sponsorship Prospectus for details)
Contact Name: _________________________________________________________________________
Address: _____________________________________________________________________________
Phone: ___________________________________Email:________________________________________
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Card Billing Address: ______________________________________________________________________
MasterCard
Visa
Cardholder Name: __________________________________________________
Credit Card NO: ______________________ Credit Card Exp Date: ________3 Digit Security #:___________
You may also sign up for the Online Coupon Opportunity online at: www.PetExpoNovi.com
If you have any questions, please call Kathy at (800) 999-7295
16th Annual
America's Family Pet Expo
Exhibitor General Liability Insurance
125 Park Avenue, Third Floor
New York, NY 10017
(212) 697-1010, ext 49
(212) 986-2822 (Fax)
(800) 964-4454, ext 49
[email protected]
This can also be done online! Go to www.buttine.com and click the Online Applications/Exhibitor Liability.
EXHIBITOR LIABILITY INSURANCE
1. Coverage Description
2. Limits of Insurance
3. Additional Insured
Provides Commercial General Liability Insurance to meet the requirements of typical booth space
sales agreement.
$1,000,000 per occurrence, $2,000,000 annual aggregate
World Wide Pet Industry Association and Rock Financial Showplace.
1. Claims
Report to:
ADMINISTRATION
John Buttine Inc., IAEM Claims
125 Park Ave, Third Floor
New York, NY 10017
(800) 964-4454 Phone, (212) 986-2822 Fax
$150 (includes any and all taxes and fees).
Upon confirmation from John Buttine Inc. Booth liability applies for lease dates of event
(November 16-21, 2005).
Please call for a copy of policy terms and conditions.
2. Cost
3. Insurance Becomes Effective
4. Note
APPLICANT INFORMATION (PLEASE PRINT CLEARLY OR TYPE)
Company Name: _________________________________________________Booth Number: ________________________
Applicants Name: ______________________________________________Title: ___________________________________
Telephone: ______________________________________________Fax: _________________________________________
Email Address: ______________________________________________________________________________________
Booth Activity/Description: _______________________________________________________________________________
___________________________________________________________________________________________________
DEADLINE DATE - WEDNESDAY, NOVEMBER 9, 2005
The Application and Payment MUST be received by Wednesday, November 9, 2005 to ensure proper coverage.
PAYMENT
This can also be done online! Go to www.buttine.com and click the Online Applications/Exhibitor Liability.
Payment must accompany the application. We accept Visa and MasterCard.
We DO NOT accept American Express.
Checks are accepted if drawn on US funds. International checks are subject to an additional fee.
Total Amount Due: $___________
_____Visa
_____MasterCard
_____Check enclosed
Name on the Credit Card: ______________________________________________________________________________
Billing Address: _______________________________________________________________________________________
City: ___________________________________________ State: _________________________ Zip Code: ______________
Credit Card Number: __________________________________________Expiration Date: ___________________________
Cardholder Signature: ______________________________________________Date: _______________________________
By signing this form I understand and agree that coverage cannot be cancelled nor changed once my credit card has been
charged. In addition, there are no refunds allowed after my card has been charged. All charges are processed through
John Buttine Inc. I understand that my statement will show John Buttine Inc. as the vendor.
SEND APPLICATION AND PAYMENT TO:
John Buttine Inc.
125 Park Avenue, Third Floor
New York, NY 10017
or Fax to: 212-986-2822
Any Questions, Please Contact: Kendra A. Reilly at 212-697-1010 ext 49 or [email protected]
(248) 380-3000
Fax (248) 380-3005
46100 Grand River Ave.
Novi, Michigan 48374
* IF ORDER FORM IS SUBMITTED VIA FAX, EXHIBITOR IS RESPONSIBLE FOR CONFIRMING THAT THE ORDER WAS RECEIVED AND PROCESSED. PLEASE CONTACT SHOW POWERPLUS PRIOR TO YOUR MOVE IN.
NAME OF SHOW ____________________________________________________________________
DATE OF SHOW __________________________
COMPANY NAME ____________________________________________________________________
CUSTOMER NAME ________________________
ADDRESS __________________________________________________________________________
CITY ___________________________________
PHONE NUMBER (
) ___________________________________________________________
STATE & ZIP_____________________________
) ____________________________________ BOOTH NUMBER _________
ORDER DATE ____________________________
FORM OF PAYMENT__________CHECK_________CASH_________VISA_________MASTERCARD__
__AMERICAN EXPRESS_________DISCOVER__
CHECK NO. / CREDIT CARD NO. _______________________________________________________
EXP. DATE ______________________________
FAX NUMBER (
IF PAYING BY CREDIT CARD, PLEASE PLACE AUTHORIZED SIGNATURE HERE: ____________________________________________________________
PLEASE MAKE CHECK PAYABLE TO:
FULL PAYMENT MUST ACCOMPANY ORDER TO RECEIVE ADVANCE RATE. NO EXCEPTIONS, PLEASE!!! PAYMENT IN FULL MUST BE
RENDERED PRIOR TO OPENING OF SHOW. ADVANCE ORDER DEADLINE: FIVE (5) WORKING DAYS PRIOR TO THE FIRST MOVE-IN DAY.
ALL ORDERS RECEIVED AFTER DEADLINE OR ON SITE ARE SUBJECT TO THE FLOOR ORDER RATE. ANY ORDERS REQUIRING
COLLECTION DURING OR AFTER THE SHOW ARE SUBJECT TO THE FLOOR RATE, INCLUDING DECLINED CREDIT CARDS.
Rates quoted include bringing of service to the exhibit booth and do not include connecting your equipment.
All wiring or electrical work on exhibitors display are charged on time and material basis.
Tagging of equipment for proper voltage, phase, connections, etc., is exhibitor's responsibility.
Exhibitors using sensitive electronic equipment should provide their own power conditioning equipment. Show PowerPlus and/or Rock Financial
Show Place are not responsible for voltage or frequency variences.
ADVANCE RATE
FLOOR RATE
Five (5) working days prior to first move-in day.
After deadline or on site
QUAN.
REQUIREMENT(S)
LIGHTING OUTLET 120 VOLT,
60 CYCLE OUTLET UP TO 2000 WATTS
30 AMP
40 AMP
50 AMP
QUAN.
120V - 1 S.P.
FLOOR
ADVANCE
___ 65.00
___ 95.00
----N/A
N/A
----N/A
N/A
208V - 1 S.P.
FLOOR
ADVANCE
N/A
N/A
___170.00
___240.00
___245.00
___250.00
___340.00
___345.00
WATER / DRAIN / AIR / GAS
WATER
DRAIN
AIR / GAS
208V - 3 P.H.
FLOOR
ADVANCE
N/A
N/A
___200.00
___275.00
___285.00
___285.00
___410.00
___425.00
ADVANCE
FLOOR
TOTAL
TOTAL
____ 145.00 ____ 185.00
____ 175.00 ____ 225.00
Contact Show PowerPlus for Pricing & Connection Information
WATER SERVICE IS 3/8" POLY PIPE WITH SHUT OFF. ANY REQUIRED CONNECTIONS ARE THE RESPONSIBILITY OF THE EXHIBITORS. DRAINS ARE PROVIDED VIA PUMP. POWER
OUTLET IN BOOTH IS REQUIRED FOR DRAIN BUT MAY BE CONNECTED WITH OTHER EQUIPMENT. *IF DRAINING ANY TUB OR UNIT, A SMALL AMOUNT OF EXCESS WATER WILL REMAIN.
EXHIBITORS SHOULD USE CAUTION WHEN MOVING UNITS OUT OF THE BUILDING.
QUAN.
ADVANCE
FLOOR
OUTGOING CALLS ONLY
150.00
175.00
INCOMING & OUTGOING WITH ASSIGNED PHONE NUMBER
175.00
200.00
INTERNET SERVICE
250.00
275.00
TELEPHONE (All services to be installed at booth)
(Up to 2 Days Prior to Show)
TOTAL
ALL ORDERS FOR PHONE SERVICE MUST HAVE CREDIT CARD NUMBER AND EXPIRATION DATE FILLED OUT ON TOP OF FORM,
EVEN IF PAID BY CASH OR CHECK.
PHONE SERVICE INCLUDES ALL CONNECTION AND INSTRUMENT IF NECESSARY.
PLEASE NOTE: All credit card machines, lap tops, fax machines, etc., must be programmed to dial "9" for ALL outgoing calls. Data transmission capabilities
are limited and exhibitors should inquire if there are questions concerning the compatibility of any equipment with Show PowerPlus phone system.
Direct Lines may need to be ordered through Ameritech. Also, customers are responsible for all local and long distance
charges made on phone lines from move in through move out of show. Billing for all additional charges will be at a later date.
TOTAL
LABOR:
MISCELLANEOUS:
GRAND TOTAL $ _______________________
FLOOR PLAN:
WIDTH ___________ FT.
BACK
USING DIAGRAM, INDICATE BOOTH
SIZE AND LOCATION, ELECTRICAL
REQUIREMENTS, WATER AND PHONE
LOCATIONS.
INDICATE AMPERAGE
NEXT TO SYMBOL.
KEY
PHONE
WATER
DRAIN
120V 1 PHASE
208V 1 PHASE
2000W
208V 3 PHASE
LENGTH ___________ FT.
FRONT
SPP 6/27/05
Basic Terms and Conditions
America’s Family Pet Expo™
1.
CONTRACT
This application properly executed by Applicant (Exhibitor) shall upon written acceptance by
America’s Family Pet Expo and World Wide Pet Supply Association (WWPSA) acting as show
management constitute a valid and binding contract. Show Management reserves the right to
render all interpretations and to establish further regulations as may be deemed necessary for the
general success of the exhibition. It is further agreed that the conditions, rules and regulations as
herein stated and as outlined in the Exhibitor Service Manual are made a part hereof as though
fully incorporated herein, and that the said exhibitor agrees to be bound by each and every one
thereof.
2.
INDEMNIFICATION
The applicant hereby agrees to indemnify, defend and protect the management and the Center
against, and hold and save the Management and the Center harmless from any and all claims,
demands, suits, liability, damages, loss, costs, attorney fees and expense and all claims,
demands, suits, liability, damages, loss, costs, attorney fees and expense of whatever kind or
nature (collectively “Claims”) which might result from or arise out of: (i) any action or failure to
act of the applicant or any of its officers, agents, employees, or other representatives; (ii)
damage or loss to property, or from or out of any damage, loss, harm or injury to the person or
any property of the applicant or any of its officers, agents, employees or other representatives, or
any third parties, and (iii) all Claims relating to or arising from patent or copyright infringement.
In addition to the duty of applicant to indemnify, the Management shall also have the right to
terminate this Agreement if a Claim arises during or prior to the Show.
3.
USE OF SPACE
Exhibit Management reserves the right to decline, prohibit or expel an exhibit which, in its
judgment, is out of keeping with the character of the exhibition, this reservation being all
inclusive as to persons, things, printed matter, product, conduct, sound level, etc.
Distribution of advertising material and exhibitor solicitation of any sort shall be restricted to the
Exhibitor’s booth. No canvassing of the aisles, parking lots or Expo grounds is permissible.
Exhibitor’s exhibit or product may not extend beyond the limits of the Exhibitor’s booth and
part of any exhibit or product may not extend into any aisle. No Exhibitor shall so arrange
his/her exhibit so as to obscure or prejudice adjacent Exhibitors in the opinion of Show
Management. No Exhibitors shall assign or sublet any part of his assigned space without the
consent of Show Management in writing. Any space not occupied by the time set for
completion of installation of displays will be reassigned at the discretion of Show Management.
Deposits will be forfeited unless Management has approved special arrangements.
Exhibitor will keep his exhibit open and staffed at all times during the show hours.
Downsizing (canceling one or more spaces of a multiple space booth) after space has been
assigned may result in relocation of booth.
BOOTHS - Standard booth equipment (back and sidewall draping and identification sign) is
provided by America’s Family Pet Expo without cost to the Exhibitor. If an Exhibitor plans
to install a completely constructed display of such a character that the Exhibitor will not
require or desire the use of standard booth equipment, no part thereof shall so project as to
obstruct the view of adjacent booths. No booth, display or its contents may exceed height
limitations as outlined in the Exhibitor Service Manual. Raw wood, cardboard, or similar
material for wings to booths must be covered or painted if they are visible to adjacent
booths.
End-caps, two corner booths side by side, are not available unless they are part of four or more
booths
TALL WALL EXHIBITORS - Any linear exhibitor booth that exceeds the height requirements set
forth in the Exhibitor Prospectus shall be known as a Tall Wall Exhibitor. There will be a
special location designated by AFPE show management for these exhibitors. Tall Wall
Exhibitors may only set up in the AFPE designated locations. As such, each exhibitor in this
section will be allowed to bring the side walls out to the aisle. Additional costs incurred will be
the responsibility of the exhibitor. Islands (aisles on all four sides) are exempt from the Tall
Wall Exhibitor regulations
Failure to comply with the rules and regulations of this contract and as stated in the Exhibitor
Service Manual will result in the alteration or removal of the booth at the Exhibitor’s expense.
Rental fees for services and exhibit space are not refundable.
Exhibitors shall be bound by all pertinent laws, codes and regulations of municipal or other
authorities, having jurisdiction over the exhibit facility or the conducting of said exhibit,
together with the rules and regulations of the owners and/or operators of the facility in which the
exhibition is held.
4. WRITTEN CANCELLATION
REFUND POLICY - An exhibitor must deliver a written cancellation notice at least 90 days prior
to show in order to receive a full refund less a cancellation fee of $50.00. Any written
cancellation notice received within 90 days of the move in of the show, is subject to a
cancellation fee of 50% of total booth space plus the $50.00 administrative cancellation fee. No
refunds will be issued in the event of cancellation within 60 days of the show regardless of
when contract was received and accepted.
It is agreed that if the Exhibitor fails to comply in any respect with the terms of the agreement,
then Show Management shall have the right without notice to the Exhibitor to sell or offer for
sale the exhibit space covered by this contract. Said Exhibitor will be liable for any deficiency,
loss or damage suffered by the exhibition by reason of the premises stated, and further agrees to
pay Show Management upon demand reasonable expenses and costs incurred by reason thereof.
It is further agreed that actual occupation of the exhibit space by an exhibit is of the essence
thereof, and that should the exhibition be unable to affect the sale of the space as herein
provided, the exhibition is then expressly authorized to occupy or cause said space to be
occupied in such a manner as it may deem in the best interest of the exhibition, without any
rebate or allowance whatsoever to the Exhibitor and without in any way releasing said Exhibitor
from any liability hereunder, and said Exhibitor expressly agrees to pay the exhibition the full
sum as herein set forth.
America’s Family Pet Expo and WWPSA will not be liable for the fulfillment of this contract as
to the delivery of exhibit space if non-delivery is due to any of the following causes: By reason
of the facility being damaged or destroyed by fire, act of God, public enemy, war or
insurrections, strikes, the authority of the law, postponement or cancellation of the exhibition, or
for any cause beyond their control. It will, however in the event of it’s not being able to hold an
exhibit for any of the above named reasons, reimburse Exhibitor on a pro-rata basis on the
amount paid in, less any and all legitimate expenses incurred, such as but not limited to: Rent,
advertising, operation costs, etc.
5.
INSURANCE
It is advised that exhibitors carry worker’s compensation, commercial general liability including
products and completed operations, independent contractors, personal injury and blanket
contractual liability insurance at limits of at least $1 million per occurrence, $2 million
aggregate. All coverage must be evidenced by a Certificate of Insurance with a 30-day notice of
cancellation provision to the holder naming America’s Family Pet Expo, WWPSA and the
Facility as additional insured. If requested by Show Management, they must be made available
on show site.
It is strongly recommended that Exhibitors also carry insurance to cover loss or damage to their
exhibits or other personal property while such property is located at or is in transit to or from the
exhibit site. The America’s Family Pet Expo and WWPSA assume no liability for any loss,
damage or injury to any property of the Exhibitor or to any of its officers, agents, employees or
contractors, whether attributable to accident, fire, theft or any other cause whatsoever. While
the exhibition may provide security guards, it is solely done as an accommodation to Exhibitors.
The Exhibitor expressly agrees to save and hold harmless the America’s Family Pet Expo and
WWPSA, their management, agents and employees from any and all claims, liabilities and
losses for injury to persons or animals (including death) or damage to property arising in
connection with Exhibitor’s use of the exhibit space, except such losses as may be the result of
the sole negligence of the America’s Family Pet Expo or WWPSA.
6.
AVAILABLE SERVICES
On behalf of the Exhibitors, the America’s Family Pet Expo has designated official Show
Contractors to provide the following: Drayage, cartage, furniture, booth and floor decorations,
signs, photographs, telephone service, plant and floral, etc. Services of electricians, plumbers,
carpenters and other labor will be available and charged for at the prevailing rates. Contractors
and rates will be listed in the Exhibitor Service Manual to be issued separately. The America’s
Family Pet Expo assumes no responsibility or liability for any of the services performed or
materials delivered by the foregoing persons, parties and organizations. Arrangements for these
services and payments are to be made between Exhibitors and official Show Contractors. The
local unions make rules and regulations for union labor and these regulations may be changed at
any time. Where union labor is required because of building or contractor requirements,
exhibitor agrees to comply with the regulations.
7.
PROTECTION OF FACILITIES
Nothing shall be posted on, or tacked, nailed, screwed, or otherwise attached to the columns,
walls, floors, or other parts of the Facility exhibit area without permission from the proper
building authority. Packing, unpacking and assembly of exhibits shall be done only in
designated areas and in conformity with directions of Show Management or the Facility
Management.
8.
INSTALLATION AND DISMANTLING
The specific requirements as to time of installation and dismantling of exhibits shall be set forth
in the Exhibitor Service Manual supplied to each Exhibitor for the America’s Family Pet Expo.
Such requirements shall be binding upon the Exhibitor. Exhibitor understands that early
dismantling of Exhibits is strictly prohibited.
9.
SHOW PROGRAM
No additions, changes or deletions will be reflected in the Program once it has been turned over
to the printer for publication (approximately 45 days prior to the opening of the show). Show
Management reserves the right to edit, delete or combine Directory Listings as deemed
necessary and assumes no responsibility for errors or omissions.
10.
OTHER REGULATIONS
The adoption, advertising of adoption, sale, advertising for sale, or negotiation for sale (taking
of deposits, raffle, or delivery) or any intended transfer of ownership of any livestock at
America’s Family Pet Expo is strictly prohibited on the grounds, in the parking lot, or any
adjacent areas during the inclusive dates of said show. The only transfer of ownership or
advertising for transfer of ownership of any livestock during the show is within the designated
pet adoption area. Exhibitors found violating this rule are subject to removal from the show
without refund or credit.
The distribution of balloons, adhesive--backed promotional items and stickers is prohibited.
Sticker removal will be at Exhibitor’s expense.
The Facility has exclusive rights to food and beverage sale and/or giveaways for human
consumption and any such items must be ordered and purchased through them.
NOTE: The America’s Family Pet Expo has no control over prices charged for products nor
over the number of vendors selling similar or competitive products.
Exhibitor parking is under the control of the FACILITY and exhibitors may be subject to a
parking fee.
Revised 05/11/05
FUTURE EVENTS
WORLD WIDE PET INDUSTRY ASSOCIATION, INC.
Sept. 21-22, 2005
SUPERZOO WEST – 2005 – Mandalay Bay Convention Center Las Vegas, Nevada The annual Pet Industry Trade Show
co-located with the Garden Market Expo.
WEDNESDAY, THURSDAY.
Nov. 18-20, 2005
AMERICA’S FAMILY PET EXPO - Rock Financial Showplace,
Novi, Michigan – (See description for Orange County event for
details.) FRIDAY, SATURDAY, SUNDAY.
April 21 - 23, 2006
AMERICA’S FAMILY PET EXPO – Orange County, California –
Produced by World Wide Pet Industry Association, Inc. since
1981. For the pet loving public (over 75, 000 people in
attendance). Hundreds of animals! The purpose of this show is
to bring together all elements of the companion animal world
and to promote responsible pet care. Animal Entertainment &
Demonstrations, pet expert speakers, products, exhibits,
hobbyist shows, contests. At the Orange County Fair &
Exposition Center, Costa Mesa, California.
FRIDAY,
SATURDAY, SUNDAY
Sept. 20 - 22, 2006
SUPERZOO WEST – 2006 – Mandalay Bay Convention Center Las Vegas, Nevada (See description for 2005 event).
WEDNESDAY, THURSDAY, FRIDAY
Nov. 17-19, 2006
AMERICA’S FAMILY PET EXPO - Rock Financial Showplace,
Novi, Michigan - (See description for Orange County event for
details.) FRIDAY, SATURDAY, SUNDAY.
World Wide Pet Industry Association®, Inc.
Produced and Managed by World Wide Pet Industry Association since 1981
406 South First Avenue • Arcadia, California • 91006-3829 U.S.A.
Telephone: 626/447-2222 • FAX: 626/447-8350
E-Mail: [email protected] • URL: www.wwpia.org
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