District 53 Call To Meeting Package

Transcription

District 53 Call To
Meeting Package
Spring Conference 2014 District Council Meeting
Table of Contents
District Council Credentials ..................................................................................................................... 3
District 53 Council Meeting Agenda (draft) ............................................................................................ 4
Official Meeting Call ............................................................................................................................... 5
Welcome from District Governor Val Albert, DTM PID............................................................................. 6
Welcome from the District 53 Senior Team ............................................................................................ 7
Official Proxy ......................................................................................................................................... 8
Requirements for Emailed Proxies......................................................................................................... 10
Special Rules of Order ........................................................................................................................... 12
Minutes of District 53 Fall 2013 Business Meeting of November 16, 2013 ........................................... 13
Mid-Year Audit, February 2014................................................................................................................ 15
District 53 Nominations Report ............................................................................................................ 16
2014-2015 District 53 Club Alignment Proposal .................................................................................. 17
SC2014 D53 Council Call To Meeting Package
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TOASTMASTERS INTERNATIONAL
District 53
District Council
Credentials Package
April 26, 2014
PLEASE REVIEW TO PREPARE FOR THE DISTRICT COUNCIL MEETING
The District Council is comprised of the President and Vice President Education from
each club in the district plus the district Executive Committee.
Each member of the Council will receive a copy of this Credentials Package upon
signing in at the Credentials Desk. A club member other than the President or
Vice President Education can represent his/her club and receive a copy of this
Credentials Package by presenting a signed proxy form from the President or
Vice President Education at the Credentials Desk.
The following materials are included in your Call to Meeting package:
Meeting Agenda – draft
Call to Meeting Notice
Welcome from District Governor Val Albert, DTM PID
D53 Senior Team Welcome Letter
Proxy / How to do an Email Proxy
Make Your Vote Count!
Special Rules of Order
Minutes of the previous District Council Meeting (November 16, 2013)
Mid-Year Audit, February 2014
2014 – 2015 Nominations Report
2014-2015 District 53 Club Alignment Proposal
PLEASE NOTE: This Call to Meeting kit is your only invitation to participate. You must
pick up your Credentials Package at the Credentials table (near the Registration area).
The Credentials table is open most of the day, but will close 1 hour prior to the start of
the business meeting. Don’t miss out – pick up your credentials early!
-- Jim Parsons, District Secretary
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TOASTMASTERS INTERNATIONAL
District 53 Council Meeting Agenda (draft)
When:
Where:
April 26, 2014 @ 3:00PM
Sheraton Hotel at Bradley International Airport, Windsor Locks, CT
Call to Order
Reading of the District Mission
District Toast
Welcoming Remarks
Val Albert, DTM, PID, District Governor
Paul McNamara, Host Division E Governor
Lani Brown, CTM, CL
Val Albert
Credentials Committee Report
Approval of Special Rules of Order
Agenda Review and Approval
Approval of Minutes
D53 Council Meeting November 16, 2013
Adoption of Mid-Year Audit Report
Treasurer's Report
Alignment Approval
Nominations Report
Election of Officers
Robert Bradshaw, DTM, PID, Credentials Chair
Sam Young, DTM, Parliamentarian
Val Albert
Jim Parsons, DTM, District Secretary
Paul Young, DTM, PDG, Audit Committee Chair
Brian Kissel, CC, ALB, District Treasurer
Joe Zafian, DTM, PDG, Alignment Chair
Jeff Sobel, DTM, IPDG, Nominations Chair
Val Albert, District Governor
Reports by Division Governors - All Division Reports in Packets
Division A Governor, Amy Birch, ACS, ALB
Division E Governor, Paul McNamara
Division B Governor, Joe Whalen, CC
Division F Governor, Scott Transue, ACB, CL
Division C Governor, Richard Frantz, Jr., DTM Division G Governor, Christina VanHoesen, DTM
Division D Governor, Lani Brown
Sr. Team Reports (7-9 Minutes Each)
Lt. Gov. Marketing
Lt. Gov. Education & Training
District Governor
David Freedman, DTM
Bette McIntire, ACS, ALB
Val Albert
Unfinished Business
New Business
Fall Conference 2014 Update
Educational Revitalization Report
Announcements
None
Norm Thibodeau, DTM, Conference Chair
Jeff Sobel, DTM, IPDG, Chief Ambassador
Val Albert
Next Meeting: D53 Council Meeting - November 22, 2014
Host Division C: St. Thomas Seminary, Bloomfield, CT
Adjournment
District 53 Council meets twice a year at the Fall and Spring District Conferences. Council
consists of the D53 Executive Committee and two representatives, the President and VP
Education, of each Club in District 53.
District 53 Executive Committee consists of all Area Governors, Division Governors,
District Governor, Lt. Governors, Public Relations Officer, Secretary, IPDG, and Treasurer.
Note: This agenda is to be considered a draft until the District Council meeting. The agenda may be
modified by majority vote of delegates present and voting.
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Official Meeting Call
THIS IS A CALL TO HOLD THE
DISTRICT 53 COUNCIL
SPRING BUSINESS MEETING
SATURDAY, APRIL 26, 2014
STARTING AT 3:00PM*
▪
SHERATON HOTEL AT BRADLEY INTERNATIONAL AIRPORT
1 INTERNATIONAL AIRPORT
WINDSOR LOCKS, CT
ALL VOTING MEMBERS MUST OBTAIN THEIR MEETING PACKET AT
THE CREDENTIALS DESK. THE CREDENTIALS TABLE/DESK WILL BE
OPEN AT THE START OF THE CONFERENCE (NEAR REGISTRATION)
AND CLOSE PRIOR TO THE START OF THE COUNCIL MEETING. THE
CREDENTIALS TABLE/DESK MAY BE CLOSED DURING SOME OF THE
CONFERENCE EVENTS – SEE POSTED SCHEDULE OR CONFERENCE
PROGRAM.
*AT THE TIME OF THE DISTRIBUTION OF THIS CALL-TO-MEETING
NOTICE, THE BUSINESS MEETING IS SCHEDULED FOR 3:00PM BUT IS
SUBJECT TO CHANGE (PLUS OR MINUS 1 HOUR) AS THE SPRING
CONFERENCE TEAM FINALIZES THE SCHEDULE FOR THE DAY. IF
YOU ARE COMING ONLY FOR THE BUSINESS MEETING, CONSULT
THE SPRING CONFERENCE PAGE ON THE DISTRICT WEBSITE 1 – 2
WEEKS PRIOR TO THE EVENT FOR THE FINALIZED START TIME.
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April 1, 2014
Dear District Council Member:
In accordance with the District Bylaws, I have enclosed a call for the next District Council
meeting to be held at the 2014 Spring District Conference at 3:00PM* on Saturday, April
26, 2014.
Included in the call is a copy of the Agenda for the District Council Meeting, a copy of the
2013-2014 Mid-Year Audit Report, a copy of the Nominations Report for 2014-2015, and a two
sided proxy if you are the President or Vice President Education of a club. If it is not possible
for you to attend this meeting, it is important that you sign this proxy and have a member in
good standing (dues paid) of your club bring the proxy and vote on your behalf. Such a club
member may carry up to two proxies. The credentials package containing your voting card
may be picked up at the Credentials Table upon registration. You must pick up your
credentials kit to vote. The Credentials table closes 1 hour prior to the Council Meeting which
is scheduled to begin at 3:00PM.
The District Council is comprised of the President and Vice President Education of each club,
plus all voting District Officers. The 49 voting District officers are: 28 Area Governors, 7
Division Governors, Immediate Past District Governor, District Governor, Lt. Governor
Education & Training, Lt. Governor Marketing, Public Relations Officer, District Secretary,
and the District Treasurer. These District officers may vote only in person, not by proxy.
However, these District Officers may also carry up to two (2) proxies from a club in which
they are a member in good standing. A full third of the total club officer votes must be
present in person or by proxy for a quorum to be achieved.
Please study the enclosed 2013-2014 Mid-year Audit and feel free to ask me any questions
that you may have about it prior to the meeting to help save time during the actual business
meeting.
You may go to the District 53 website (d53.toastmastersdistricts.org) for conference
information and registration. District Conferences provide both wonderful educational
experiences and unique networking opportunities. Please promote the District 53 Spring
Conference within your club and encourage attendance.
I am looking forward to seeing each of you at this Spring Conference.
Val Albert, DTM, PID
District 53 Governor
Email: [email protected]
Home: 518-587-2872
*At the time of the distribution of this Call-To-Meeting notice, the business meeting is scheduled for 3:00PM but is subject to
change (plus or minus 1 hour) as the Fall Conference team finalizes the schedule for the day. If you are coming for only the
business meeting, consult the Fall Conference page on the district website 1 – 2 weeks prior to the event for the finalized start
time
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Welcome from the District 53 Senior Team
Fellow Toastmasters,
Welcome to the District 53 Spring 2014 Conference hosted by Division E!
District 53 Conferences are outstanding opportunities for members to:
 Be inspired by our Keynote Speaker Sheryl Roush, Accredited Speaker




Celebrate our Toastmasters experience together
Learn and grow from outstanding educational sessions
Attend our Sunday Breakfast Workshop Featuring Sheryl Roush
Watch the District’s best compete in the Tall Tales and International
Speech Contests
 Attend the “Heart of a Toastmaster” book signing by our District
contributors and author Sheryl Roush
 and much, much more
The Conference Committee volunteers have worked countless hours to
develop a conference that provides you with opportunities for growth in both
leadership and communication. Take this time to invest in your personal
development, interact with as many people as possible, and experience all
that the Conference has to offer. Come to the WORK ZONE at our 2014
Spring Conference – leverage your Toastmasters experience to the max!
We wish you every continued success throughout your Toastmaster year.
Val Albert, DTM, PID
District Governor
Lt. Gov. Education & Training
7
David Freedman, DTM
Lt. Gov. Marketing
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District 53 Toastmasters – Serving Connecticut, Eastern New York, and Western Massachusetts
PROXY
District 53 Council
PROXY
I, ____________________________________, as __ President or __ VP Education
of __________________________________ club (club number ________ ) do hereby
assign to __________________________________, a member in good standing of
the above Toastmaster Club, the right to represent me and vote in my stead
at the District 53 Council Meeting to be held on April 26, 2014.
Signed __________________________________ Date ____________________
PROXY
District 53 Council
PROXY
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ABOUT YOUR PROXY
The District 53 Council, which meets twice a year at the Fall and Spring District
Conferences, consists of the D53 Executive Committee and two representatives, the President and
VP Education, of each Club in District 53.

D53 Executive Committee consists of all Area Governors, Division Governors, District Governor,
Lt. Governors, PR Officer, Secretary, Immediate Past District Governor, and Treasurer.

Only Presidents and Vice Presidents Education of District 53 Toastmasters Clubs and
District 53 District Officers (Executive Committee) are eligible to vote at District 53 Council
Meetings.

Club Presidents and Vice Presidents can have their voting privileges exercised by proxy. A
District Officer can only exercise district Officer voting privileges by being present.

Any member of your Club in good standing (having paid dues) can hold a signed proxy from the
Club President or Vice President Education and exercise voting privileges.

Any Club member in good standing can hold a maximum of two signed proxies from any/all
Club(s) they are a member of.

A Club President can exercise his/her voting privileges and those of their Club’s Vice President
Education or a Club Vice President Education can exercise his/her voting privileges and those of
their Club’s President in the event that only one of these officers is present and the officer not in
attendance has not given their proxy to another active member in their Club. The officer present
does not need the signed proxy of the other officer. A Club member with a signed proxy from the
Club President or VPE can obtain both sets of Club Credentials acting in the place of the officer
that gave them the proxy.

The maximum number of voting privileges that a Toastmaster can exercise is three: One if
he/she is a District Officer and two for the President and VP Education of his/her Club(s).
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District 53 Toastmasters – Serving Connecticut, Eastern New York, and Western Massachusetts

TO DO within 30 days prior to the Conference and Council Meeting:
o Review Council Meeting Agenda and its attachments (e.g. budget, audit, or
Treasurer's reports; proposed resolutions)
o Discuss items with your Club members. Seek consensus.
o The District Governor or District Secretary will mail a copy of the agenda and
attachments to all members of the District Council (Club President and VP Education of
record) 30 days prior to the meeting for your review.

TO DO on the day of the Conference and prior to Council Meeting:
o Members of the District Council, or their designated proxy, must Register at the
Credentials Table/Desk located adjacent to (or near) the Conference Registration Table. Be
prepared to identify your name, office, and Club number to receive your Credentials
Packet.
o Proxies present (surrender) their signed Proxy Certificate at the Credentials
Table/Desk and receive their Credentials Packet.
o The Credentials Table/Desk will be open at the start of the conference (registration) and
close 60 minutes prior to the start of the council meeting. The Credentials Table/Desk
may be closed during some conference events - see posted schedule or conference
program.
O Once Credentials have been issued for a Proxy, they cannot be reissued. Issued
Credentials are negotiable like cash. If you lose them, you lose them, and if found by
someone else, they can be voted by the finder. As the receiver of Credentials, you are
responsible for them. Do not lose them!
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Requirements for Emailed Proxies
In lieu of a signed proxy, the authorizing Club Officer can send an email proxy to the Credentials
Chairman, Bob Bradshaw. This email authorizes the person carrying the proxy to vote on their behalf.
However, a signed proxy is better, if it can be provided, and then carried to the Conference by the
person being authorized by the proxy, or FAXed to the Credentials Chair in advance of the Conference.
The FAX # is: (860) 354 - 9893
If a proxy is to be sent by email, the preferred way is to edit one of the sample proxies (WORD .doc or
pdf ) that have been sent to the Club electronically, and then send it as an attachment to an email
explaining what is being done. Email proxies can be sent to the Credentials Chair in advance of the
Conference at:
[email protected]
If a proxy generated by the Authorizing Officer is used, it must contain all of the information required
for a valid signed proxy (See enclosed blank proxy form) which is:

Name of the Authorizing Officer

Office the Authorizing Officer holds

Club Name & Number

Name of the Club Member being authorized

A statement authorizing the Club Member to vote on behalf of the Club, as the representative of the
Officer granting the proxy, at the District Council (Business Meeting) to be held on the date specified

The name of the Authorizing Officer must also appear where the proxy is to be signed. The name in
the same font as the above information will suffice as an electronic signature.
Editing one of the sample proxies that have been sent to the Club is the best way to make sure all
required information has been included.
Emailed Proxies must be sent from the email address on file @ WHQ for the Authorizing
Officer. That will be checked before the proxy is accepted.
Club Officer Lists @ WHQ must be kept current including any changes that occur just before
the Conference for both electronic & paper proxies. If changes are submitted to WHQ near
the Conference date, call WHQ prior to the Conference, and verify that they have been
recorded.
The person who is being authorized voting privileges by the proxy must be an active member
in good standing of the Club they will be voting for.
To be able to vote at the District Council, the person being authorized to carry the proxy will
still have to pick up their Credentials at the Credentials Desk before Credentials closes,
usually around 2:00 pm.
Please follow these procedures to assure your club’s votes and to establish a quorum at our business
meeting.
Bob Bradshaw
Bob Bradshaw, DTM, PID
Credentials Chair
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4/02/2014
Make your
VOTE
Count
· Only Presidents & Vice Presidents Education of District 53 Toastmasters Clubs and District 53 District
Officers (Executive Committee) are members of the District 53 Council and are thereby eligible to vote at a
Council Business Meeting.
· Club Presidents & Vice Presidents Education can have their voting privileges exercised by giving a
signed proxy to another active member of their Club. A District Officer can only exercise his/her voting
privileges by being present.
· A Club President can exercise his/her voting privileges and those of their Club’s Vice President Education
or a Club Vice President Education can exercise his/her voting privileges and those of their Club’s
President in the event that only one of these officers is present and the officer not in attendance has not
given their proxy to another active member in their Club. The officer present does not need the signed
proxy of the other officer. A Club member with a signed proxy from the Club President or VPE can obtain
both sets of Club Credentials acting in the place of the officer that gave them the proxy.
YOU MUST GET YOUR CREDENTIALS FROM THE
CREDENTIALS TABLE TO BE ELIGIBLE TO VOTE
AT THE COUNCIL MEETING
CREDENTIALS IS OPEN FROM 8:00 AM to 11:30 AM
AND FROM 12:30 PM to 2:00 PM
· Members of the District Council, or their designated proxy, must obtain Credentials from the Credentials
Table/Desk located adjacent to (or near) the Conference Registration Table. Be prepared to identify your
name, office, and Club number to receive your Set of Credentials.
· Proxy carriers must present (surrender) their signed Proxy Certificate at the Credentials Table/Desk to
receive their Credentials.
· The Credentials Table/Desk will be open at the start of the conference (registration) and close 60 minutes
prior to the start of the council meeting. The Credentials Table/Desk may be closed during some conference
events - see posted schedule or conference program.
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District 53 District Council Meeting
April 26, 2014
Special Rules of Order
1. Debate or discussion on all matters of business coming before the District Council
shall be limited to ten (10) minutes per agenda item, except by permission of
District Council granted by a 2/3 majority vote without debate.
2. No member shall speak in debate more than once on the same question, nor
longer than one (1) minute, except by permission of the District Council granted
by a 2/3 majority vote without debate.
3. Announcements from the floor shall be limited to one (1) minute.
4. The Presiding Officer of the District Council Meeting shall appoint an official timer
to indicate when the allotted time for a given speaker has expired.
5. These Special Rules of Order and any amendments thereto shall be adopted by a
2/3 majority vote of the District Council.
6. The general procedures of the District Council shall be in harmony with Robert’s
“Rules of Order, Newly Revised,” except where superseded above by the Bylaws
of District 53.
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District 53 Toastmasters
Council Meeting
Minutes
November 16, 2013
Minutes submitted by District Secretary Jim Parsons, DTM
Call to Order: 3:22pm
Reading of the Mission of District 53: Division A Governor, Amy Birch, ACS, ALB
District Toast: Richard Peck, PDG, DTM
Credentials Committee Report – Bob Bradshaw, DTM, Credentials Chair
Quorum Achieved – placed on file
Motion to Accept Credential Report –Ray Johnson, DTM
Seconded: Dolly Reed, ATMS, CL
Accepted by unanimous consent
Special Rules of Order read by: Sam Young
Motion to Accept Special Rules of Order – Eva Menon, DTM
Seconded: Mary Howard, CC, ALB
Agenda Review and Approval
Adopted
Approval of Fall Conference Minutes
Motion to Accept Spring Conference Minutes pending changes: – John Bate, ACB, ALB
Seconded: Patrick Meaney, ACG, ALB
Year-End Audit Report – Paul Young, DTM
Motion to Accept Midyear Audit Report – Amy Birch, ACS, ALB
Seconded – Scott Davis, ACB, ALB
Adoption of the proposed 2013-2014 Budget - Brian Kissel, CC, CL
Motion to adopt the budget was made by Mike Lavery, CC, ALB
Seconded: Richard Brown, ATMB
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4/02/2014
Treasurer Report – Brian Kissel, CC, CL
placed on file
Division Governor reports – placed on file (Note: Division G governor was not present and the report was
not presented during the meeting)
Senior Team Reports
All reports adopted and placed on file
Spring Conference Update – Norm Thibodeau, DTM
Spring conference will be held on April 26 at the Sheraton Conference Center in Windsor Locks, CT and will
be hosted by Division E. The spring contests will be International Speech and Tall Tales.
Motion to close – Joe Sobel
Seconded – Kevin Finn, DTM
Meeting closed at 5:17 PM
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Nominating Committee Report
District 53 Toastmasters
2014-2015
Attn: Val Albert, DTM, PID, District 53 Governor:
The District 53 Nominating Committee has interviewed the following candidates and
determined them to be both eligible and qualified for the 2014-2015 District 53 offices, as
listed:
District Governor
Lt. Governor Education & Training
Lt. Governor Marketing
Division A Governor
Division B Governor
Division C Governor
Division D Governor
Division E Governor
Division F Governor
Division G Governor
Division H Governor
David Freedman, DTM
Richard Frantz, Jr., DTM
Open
Paul McNamara
Dave Pelland, ACS, ALB
Darrell Fox, ACS, ALS
Thomas Lore, ACS, ALB
Michael Lavery, CC, ALB
Dianne Johanson, CC, CL
Alexandra Love, CC, CL
Respectfully submitted March 23, 2014 by:
Jeff Sobel, DTM, IPDG, Nominating Committee Chair
Deb Grehn, DTM
Ray Johnson, DTM
Loretta Kuhland, ACB, ALB
Rachel Mele, ACS
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Division A
Area A11
4507
9542
790849
Henry Hudson Club
Catskill Toastmasters Club
The Bureaucrats Toastmasters Club
3392702 Vassar Rotaract Toastmasters
Montgomery, NY
Monticello, NY
Poughkeepsie, NY
22
9
21
Poughkeepsie, NY
20
Kingston, NY
25
Poughkeepsie, NY
Poughkeepsie, NY
Poughkeepsie, NY
24
14
12
Poughkeepsie, NY
Carmel, NY
Hopewell Junction, NY
Wappingers Falls, NY
19
17
19
19
Danbury, CT
Ridgefield, CT
Danbury, CT
Danbury, CT
Danbury, CT
30
51
22
35
9
Area A12
2623
4396
5614
9107
Kingston-Rhinebeck Toastmasters
Club
DCRCOC Toastmasters
Arlington Rotary Toast Club
Marist Toastmasters Club
Area A13
315
4839
9977
1436813
IBM Poughkeepsie Toastmasters
Putnam Speaks Club
IBM East Fishkill Speakers Club
Southern Dutchess Toastmasters
Area A14
599
7386
9685
875053
1422030
West-Conn Toastmasters Club
BI Toastmasters
Wooster Heights Toastmasters Club
Cartus Magnus Club
Praxair Toastmasters
Document Key:
Green: Active efforts
Red: Expecting to Lose
Membership numbers as of 3/16/14
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Division B
Area B21
1701
3401
Barnum Square Club
Emerging Speech Masters Advanced
TM Club
1330928 Quickcomm, Inc.
1849658 Ridgefield Toastmasters
2504728 Bethel Toastmasters
Bethel, CT
Ridgefield, CT
23
12
Sandy Hook, CT
Ridgefield, CT
Bethel, CT
22
16
18
Waterbury, CT
Wallingford, CT
Waterbury, CT
Torrington, CT
Cheshire, CT
15
33
19
14
17
West Hartford, CT
Farmington, CT
New Britain, CT
Farmington, CT
Farmington, CT
26
15
21
28
Berlin, CT
Newington, CT
Cromwell, CT
Middletown, CT
Meriden, CT
19
17
30
18
16
Area B22
1628
3161
7723
8270
8762
Brass City Toastmasters
Eagle Club
Chamber Toastmasters Club
Torrington Club
Cheshire Club
Area B23
3523
8443
898774
3429481
West Hartford Toastmasters Club
Farmington Club
SBD Power Speakers
Building Excellence
United Technologies
Area B24
3176
5520
5908
8340
3003765
Energy Club
Cedar Hill Toastmasters Club
Cromwell Community Toastmasters
Middlesex County Toastmasters
3M Innovators
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Division C
Area C31
1029884
1344654
1361833
1372822
3030851
GE Stamford Connecticut TM
High Ridge Toasters
Gartner Stamford Toastmasters
Greenwich Toastmasters
XL Stamford Toastmasters
Stamford, CT
Stamford, CT
Stamford, CT
Greenwich, CT
Stamford, CT
10
0
63
21
19
Stamford, CT
Wilton, CT
Stamford, CT
Stamford, CT
Stamford, CT
53
20
19
0
16
Norwalk, CT
Norwalk, CT
Norwalk, CT
Norwalk, CT
24
6
31
33
Trumbull, CT
Trumbull, CT
Shelton, CT
Shelton, CT
Shelton, CT
10
13
16
28
54
Area C32
865
1033217
1174476
1289907
1642003
Greater Stamford Toastmasters
Deloitte Wilton Toastmasters
UBS Stamford Toastmasters
PwC Stamford
Amex Stamford Toastmasters
Area C33
2785
861300
99371
3422580
Norwalk Toastmasters Club
GEC Norwalk Toastmasters
Toast RX
FactSet Toastmasters Norwalk
Area C34
9286
606146
608696
1409411
3173599
Unilever Club
Trumbull Club
Toastmasters at the Towers Club
Prudential Annuities
Hubbell Shelton Toastmasters
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Division D
Area D41
1065
Park City Toastmasters of Greater
Bpt.
842294 SkyTawkers
988118 Greater Bridgeport Toastmasters
1587824 RBS Communicators
United Illuminating
Stratford, CT
36
Stratford, CT
Bridgeport, CT
Bridgeport, CT
Orange, CT
10
11
31
Woodbridge, CT
New Haven, CT
Madison, CT
New Haven, CT
14
53
23
20
Groton, CT
Groton, CT
New London, CT
Mystic, CT
21
39
26
Ledyard, CT
Waterford, CT
Niantic, CT
New London, CT
Plainfield, CT
22
4
14
19
22
Manchester, CT
Vernon, CT
Colchester, CT
South Windsor, CT
Danielson, CT
18
12
15
7
Area D42
764
820
3940
5436
Nutmeg Club
Yale Toastmasters Club
Valley-Shore Club
Greater New Haven Toastmasters
Area D43
4430
4474
7135
Pfizer Pfearless Toastmasters Club
Pflying Toasters Toastmasters Club
Thames River Club
Mystic Aquarium
Area D44
3007
8145
9213
2157010
3608578
Colonel Ledyard Toastmasters
Millstone Club
Niantic Toastmasters Club
No SUBstitute Toastmasters
Lowesquacious 1421 Toastmasters
Area D45
1484
4425
6976
887048
Nathan Hale Club
Vernon Club
Airline Trail Club
SW Community Toastmasters Club
Green Valley Toastmasters
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Division E
Area E51
6601
7139
8225
9617
3093314
Talcott View Club
Bloomfield Club
Central CT Advanced Club
CIGNA Lunchtime Club
Talcott Toastmaster of Chubb
Simsbury, CT
Bloomfield, CT
mobile
Bloomfield, CT
Weatogue, CT
22
10
19
13
19
Hartford, CT
Windsor, CT
Hartford, CT
Windsor, CT
32
11
23
9
Hartford, CT
Hartford, CT
Hartford, CT
Hartford, CT
Hartford, CT
21
31
16
0
8
Hartford, CT
Hartford, CT
Hartford, CT
Hartford, CT
42
31
19
20
Glastonbury, CT
East Hartford, CT
East Hartford, CT
East Hartford, CT
23
13
15
22
Area E52
1389
4745
6613
6662
UnitedHealth Group Club
Windsor Club
One State Street Toastmasters
Toast of the Town
Area E53
919
2908
3610
3763
8330
Greater Hartford Club
Stag Toastmasters Club
Aetna Speaks Up!
State Employees Demosthenes
Capitol Avenue State Employees
Club
Area E54
2532
949212
1539132
3257621
Travelers Noontime Toastmasters
Prudent Speakers
Lincoln-Hartford
XL Hartford Toastmasters
Area E55
931
1301
6090
9085
Charter Oak Toastmasters Club
Golden Eagles Club
BAC Talkers
Screaming Eagles Club
21
4/02/2014
Division F
Area F61
3902
5340
1029995
2890367
Pioneer Valley Club
Speakeasy Toastmasters Club
PROSPEAKERS
University of Massachusetts
ISO New England
East Longmeadow, MA
Hadley, MA
Springfield, MA
Amherst, MA
Holyoke, MA
15
35
8
8
Springfield, MA
Springfield, MA
Springfield, MA
25
8
7
Springfield, MA
Springfield, MA
6
Windsor Locks, CT
Enfield, CT
Enfield, CT
Windsor, CT
7
11
23
12
Windsor, CT
Windsor, CT
Windsor, CT
Windsor, CT
18
13
30
Area F62
426
5716
6081
634603
MassMutual Speakers Club
Mass Mutual Club
Toastmasters of Downtown
Springfield, MA
Babson Tower Masters Club
Baystate Medical Center
Area F63
3037
5177
1347492
2909545
Prop Speakers
Blue Chip Toasters Club
Speech Weavers
Westinghouse – Windsor
Area F64
8045
Talk It Up Toastmasters
651271 @Lifespeed Toastmasters
1171775 ING Orange Toast
The 99 Club (Travelers Claims Univ)
22
4/02/2014
Division G
Area G71
542
6111
6518
1363516
3332052
Bethlehem Club
Stratton VA Toastmasters
Capital Toastmasters Club
Toastmasters UAlbany
The Articulate Authority
Delmar, NY
Albany, NY
Albany, NY
Albany, NY
Albany, NY
29
14
22
8
22
Area G72
1716
Saintly Speakers Toastmasters
Club
3528
CHA Toastmasters (CHAT) Club
3863
Patroon Toastmasters Club
6560
Lunchtime Club
1891146 Speak Easy
Loudonville, NY
41
Albany, NY
Loudonville, NY
Albany, NY
Albany, NY
20
18
28
22
Area G73
1138
8332
764383
899819
2499180
Uncle Sam Toastmasters
ToasTRS Club
NYISO Club
Capital View Toastmasters
Rensselaer Community Chapter
of TI
Troy, NY
Albany, NY
Rensselaer, NY
East Greenbush, NY
Troy, NY
26
19
33
17
23
Area G74
3853
8792
1435289
2344723
Last Word Club
Southern Berkshire Toastmasters
Taconic Toastmasters
Mohawk Trail Toastmasters
23
Pittsfield, MA
Great Barrington, MA
Hudson, NY
Shelburne Falls, MA
21
20
15
13
4/02/2014
Division H
Area H81
6295
7379
9748
9988
North Country Club
Thorobred Club
Saratoga Turf Talkers
Washington County Club
Glens Falls, NY
Saratoga Springs, NY
Saratoga Springs, NY
Hudson Falls, NY
7
14
18
13
Area H82
2379
6983
7877
Adirondack Club
North Atlantic Toastmasters Club
Clifton Park Speakers
Toastmasters Club
2907619 Global Toasters
Ballston Spa, NY
Malta, NY
Clifton Park, NY
26
11
28
Malta, NY
42
Area H83
877627
942287
1331435
1854826
GE Schenectady Speakers Club
GE Niskayuna Toastmasters Club
KAPL Toastmaters Club
Electric Toasters
Schenectady, NY
Niskayuna, NY
Schenectady, NY
Schenectady, NY
30
27
28
20
Area H84
1931
Mohawk Toastmasters Club
Fighting Board-ums (NYS
Schenectady, NY
Schenectady, NY
13
Latham, NY
Schenectady, NY
17
8
Workman's Compensation Board)
1360121 Capital Advanced Toastmasters
2507091 Salaam Toastmasters
24
4/02/2014
Alignment Important Considerations
Align newly-chartered clubs to the area that makes geographic sense and will maximize
service to the club. Beware of aligning a club based on who helped charter it or who the
sponsors and mentors are. Establish alignment based on providing the best service to the
club and not on recognition in the distinguished programs. Advanced clubs or other clubs
that have members sharing a special interest cannot be segregated into separate areas
or divisions and should be integrated with other clubs in the district. Clubs that charter
after the alignment is approved by the district council and prior to June 30 as well as after
July 1 must be placed into existing areas. Remember, once the district council approves
the alignment no changes can be made, so it is important that the committee put together
a strong alignment plan.
Things to Consider While Aligning:










Remain within TI policy
Each division must have a minimum of 3 areas
Each area must have a minimum of 4 clubs and no more than 6 clubs
Geographic aspects
Plan for possible growth and possible loss
Discuss potential changes with current district leaders and area and division
governors
Strategically align the clubs within areas and divisions with focus on the benefits for all
Communicate the alignment with clubs, areas and divisions.
Once the alignment has been approved by the district council, there can be no
changes made, so make sure the alignment is correct.
Provide the information to WHQ as soon as possible but no later than July 15.
Please note: Alignments that do not meet TI policy requirements cannot be accepted.
The alignment committee will need to ensure that the alignment is within TI policy prior to
bringing it forward to vote and submission to WHQ.
Clubs that have not yet chartered cannot count in total number of clubs per area.
Special thanks to District 53’s previous alignment committee, district and club
leaders for their input!
25
4/02/2014
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District 53 Call To Meeting Package

Transcription

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