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STANFORD UNIVERSITY
UNDERGRADUATE & GRADUATE SUMMER PROGRAMS
2011
PROGRAM HANDBOOK
FOR STUDENTS
TABLE OF CONTENTS
3
Calendar and
Important Phone Numbers
4
On Campus Resources
Tresidder Memorial Union
Libraries
U.S. Post Office
University Bookstore
Computer Access
Campus Tours
Campus Shuttle Service
Exercise Facilities
Religious Services
Parking Permits
Printing on Campus
Consent to Use Photographic Images
6
Academics
Course Numbering System
Course Offerings
7
Academic and Behavioral Integrity
The Fundamental Standard
The Honor Code
9
11
Starting the Process: Your
University ID Number
Stanford University Network Identifier
(SUNet ID) and Password
Setting Up Your SUNet ID
Axess Student Information System
Connecting to Axess
Help with Axess
Your Stanford E-mail Account
Computing Help
Building Your Course Schedule
Enrolling in Courses
Grading Options
Course Withdrawal Deadline
Finals Schedule
Transcripts
13
Finances and Billing
University Bill
Authorized Payers
Methods of Payment
Tuition by Units
Health Insurance
Tuition and Fee Summary
Associated Costs
Change of Plans
Tuition Refund
18
Housing and Dining
Housing Information
Dining Information
19
Getting to Stanford
Air Travel
Ground Transportation from the Airport
Hotel Accommodations in the Stanford Area
20
Frequently Asked Questions
21
10 Steps to Secure Your Spot at
Stanford
22
Acceptance Checklist: Required
Forms To Submit
Instructions for Submitting Required Forms
Acceptance Form (Example)
Emergency Contact (Example)
Electronic Photo (Example)
Identification Information
CALENDAR
IMPORTANT PHONE NUMBERS
(Area Code: 650)
April 10
Online enrollment begins via Axess
University Operator
723-2300
Summer Session Office
May 20
Electronic University Bill generated
June 15
Payment deadline for all charges appearing on
May’s University Bill;
Last day to waive University health insurance
June 20
Instruction begins;
Preliminary Study List deadline (5:00 p.m.);
Electronic University Bill generated;
Last day for full tuition refund
July 1
July 4
July 15
July 20
July 22
July 29
August 11
August 12-13
August 15
August 20
September 15
Final Study List Deadline (5:00 p.m.);
Final day to add or drop a class with no record
of “W” on transcript (5:00 p.m.);
Last day to adjust units on a variable-unit
course (5:00 p.m.)
Independence Day observed (no classes)
Payment deadline for all charges appearing on
June’s University Bill
Electronic University Bill generated,
Term withdrawal deadline (5:00 p.m.);
Last day to withdraw from the University with
a partial refund (5:00 p.m.)
Change of grading basis deadline (5:00 p.m.);
Last day to withdraw from courses (5:00 p.m.)
(“W” appears on transcript)
Last day of classes
Final examinations
Payment deadline for all charges appearing on
July’s University Bill
Electronic University Bill generated
Payment deadline for all charges appearing on
August’s University Bill
Undergraduate & Graduate Summer Programs 723-3109
Fax
725-6080
Student Services Center (SSC)
723-7772
http://www.studentservicescenter.stanford.edu
http://askJane.stanford.edu
Office of the University Registrar
http://stanford.edu/dept/registrar
Information & Registration
Transcripts & Grades
Student Financial Services
http://stanford.edu/dept/registrar
Payments & Information
Student ID Badging
Housing Assignments Office
http://studenthousing.stanford.edu
725-2810
Bechtel International Center
http://www.stanford.edu/dept/icenter
Visa Information
723-1831
Visitor Information Services
http://stanford.edu/dept/visitorinfo
723-2560
Student Bookstore
http://www.stanfordbookstore.com
329-1217
Vaden Health Center
http://vaden.stanford.edu
Health Insurance
498-2336
Office of Accessible Education
http://studentaffairs.stanford.edu/oae
TTY
723-1066
Department of Public Safety
http://www.stanford.edu/group/SUDPS
723-2135
723-1067
729-9633
3
On Campus Resources
Tresidder Memorial Union
Tresidder Memorial Union is Stanford University’s community center. It offers a variety of gathering spots and
a wide range of services for students, faculty, staff, alumni and guests of the University and their families.
Banking Services: Two full-service banks, Wells Fargo and Stanford Federal Credit Union, are on the second
floor. Both offer ATMs, and a Bank of America ATM is located there as well.
Bike Shop: Bicycles offer the best means of getting around campus. The Campus Bike Shop, located on the
first floor near the parking lot, sells a variety of bicycles and supplies. Short and long term rentals are available.
Contact the Bike Shop at http://campusbikeshop.com/ to reserve your rental bike in advance.
Convenience Store: The ground-level Tresidder Express offers snacks and drinks, a selection of grocery,
cleaning and health care items, newspapers and more.
Copy Center: The FedEx Store on the second floor provides domestic and international FedEx shipping as well
as a Kinkos full-service copy center with a wide range of reprographic and finishing services. Self-service
machines are available.
Student Services Center: The second floor Student Services Center offers one stop information and service for
University billing, financial aid disbursements, enrollment and more.
The SSC website at
http://studentservicecenter.stanford.edu offers tutorial videos for common student transactions. Also, askJane’s
website at http://askJane.stanford.edu offers an online database of answers to commonly asked student services
questions.
Ticket Office: The Stanford Ticket Office, on the second floor, sells tickets for campus performances. They
also house the Lost and Found desk. Visit them online at: http://tickets.stanford.edu.
Libraries
Access to the University libraries, including the Cecil H. Green Library and the J. Henry Meyer Library, is
provided to all students with a current Stanford ID card. Refer to the libraries’ website for more information at
http://library.stanford.edu/.
U.S. Post Office
A full service post office is in White Plaza next to the Stanford University Bookstore.
University Bookstore
The Stanford Bookstore houses a large collection of general, technical and academic books, as well as
magazines, journals and newspapers. The Bookstore also sells Stanford logo apparel, school and dorm room
supplies, computers, computer software and computer related equipment, film, cards and souvenirs. Additional
services include faxing and gift-wrapping. Drinks and snacks are available in the café on the second floor.
Textbooks and course materials are available at the campus branch of the Stanford Bookstore, lower level.
Students receive a discount on textbooks and course readers; you must have your University ID to qualify for
the savings. Textbooks and course readers are generally available two weeks prior to the start of classes. For
summer hours or to order books online, visit http://www.stanfordbookstore.com. Be sure to check the summer
return policy in place at the time of purchase. New books and course readers must be unmarked and
undamaged to receive a refund.
Computer Access
Computer access is available in the Meyer and Green libraries, and at Tresidder Memorial Union. For hours and
information, visit http://rescomp.stanford.edu/student/services/clusters/. Most classrooms are equipped with
wireless Internet access, as well.
4
On Campus Resources (continued)
Campus Tours
Visitor Information Services offers several types of tours around campus. For more information on tours,
review the Visitor Information website at http://www.stanford.edu/dept/visitorinfo/.
Campus Shuttle Service
The Marguerite free campus transit system connects to CalTrain and most public bus lines. Schedules are
available in the residence offices and online at http://transportation.stanford.edu/.
Exercise Facilities
The Stanford campus has extensive exercise facilities open for student use during the summer quarter.
locations and schedules, visit their website at http://www.stanford.edu/dept/pe/cgi-bin/.
For
Religious Services
The Office for Religious Life and Memorial Church are at the center of campus in the inner quad. The church
is nondenominational. For more information, refer to http://www.stanford.edu/group/religiouslife/.
Parking Permits
Parking permits are required to park on campus during the day. You can purchase a variety of permits to fit
your needs. For more information, visit the website of the Office of Parking and Transportation Services at
http://transportation.stanford.edu/parking_info/ParkingInformation.shtml.
Printing on Campus
Copy cards may be purchased and used for printing and copying at various locations on campus, including
many
of
the
central
and
branch
libraries.
For
more
information,
see
http://itservices.stanford.edu/service/campuscard/services.
Consent to Use Photographic Images
Registration as a student and attendance in our program during the summer quarter constitutes an agreement by
the student to the University’s use and distribution – both now and in the future – of the student’s image or
voice in photographs, videotapes, electronic reproductions or audiotapes of participation in classes and other
campus and University activities, held both on or off the Stanford campus.
If any student is in a class or attending an activity where such photographing or recording is to take place and
does not wish to have his or her image or voice so used, the student should raise the matter in advance with the
Summer Session Program.
5
Academics
Stanford operates on the quarter system; summer quarter is eight weeks in duration, which is two weeks shorter
than during the regular academic year. Courses are compressed to fit the eight week term, so expect to be
challenged academically this summer and choose your courses accordingly. Visiting students are required to
enroll in a minimum of three units and maximum of 20 quarter units.
Visiting students will enroll in regular Stanford undergraduate and graduate courses for which University credit
will be given. Stanford undergraduates, and occasionally, graduate students will be enrolled in these courses as
well. A subset of courses may also include students participating in Stanford’s selective High School Summer
College Program. All students are treated equally and graded on the same scale.
Visiting students choose from a specially selected subset of University courses that are also available to the
general undergraduate and graduate student population. Summer undergraduate and graduate courses are
standard college courses that have not been altered to accommodate visiting students. Please visit the Summer
Session website for a complete list of course offerings.
Course Numbering System
Courses numbered from 1 through 99 are primarily for freshmen and sophomores. Courses numbered from 100
through 199 are primarily for juniors and seniors; some departments, however, offer courses numbered from
200 through 299 for juniors and seniors. Most courses numbered 200 and above are for graduate students. No
graduate course is numbered below 200, and all courses above 300 are for graduate students. For more
information, please see the Stanford Bulletin 2010-2011 at http://www.stanford.edu/dept/registrar/bulletin.
Consult the professor of the course if you have questions regarding the level of a particular class.
Course Offerings
There are two ways students can view summer course offerings:
1. Through Summer Session’s website at http://summer.stanford.edu.
Undergraduate and graduate summer courses represent a subset of all of the courses offered during the
summer. The courses listed at our site are the only ones available for students in our program.
2. The Explore Courses online version viewable through Axess at http://axess.stanford.edu.
Explore Courses is the official University Guide to registration and enrollment procedures, providing
instructions and deadlines, and a listing of ALL Stanford summer courses (which includes the Undergraduate
& Graduate Summer Programs subset.) Stanford reserves the right to cancel a class for any reason.
Explore Courses provides instructions on how to use Axess to enroll in courses, how to search for specific
courses and information on course prerequisites. It also provides the most up-to-date class information
including days, times and meeting locations and reflects any changes made to the class schedule. This is your
best resource for viewing course information. You may use the “Explore Courses” link in the Guest
Menu if you do not have a SUNet ID.
The Student Services Center website (http://studentservicecenter.stanford.edu) offers tutorial videos on
how to use Explore Courses, how to add and drop a class and more. Navigate to the right side of the
website for the full listing.
6
Academic and Behavioral Integrity
Stanford’s Fundamental Standard and Honor Code have been instrumental in fostering an atmosphere of trust
and respect among students and faculty. They provide for a standard of honesty and integrity in all aspects of
University life.
The Fundamental Standard
The Fundamental Standard has set the standard of conduct for students at Stanford since 1896. It states:
Students at Stanford are expected to show both within and without the University such respect for order,
morality, personal honor and the right of others as is demanded of good citizens. Failure to do this will be
sufficient cause for removal from the University.
Over the years, the Fundamental Standard has been applied to a great variety of situations. Actions that have
been found to be in violation of it include:
•
•
•
•
•
•
•
•
•
•
Physical Assault
Property damage; attempts to damage University property
Theft, including theft of University property such as street signs, furniture and library books
Forgery, such as signing an instructor’s signature to a grade change card
Sexual harassment or other sexual misconduct
Charging computer time or long distance telephone calls to unauthorized accounts
Misrepresentation in seeking financial aid, University housing, discount computer purchases or other
University benefits
Misuse of University computer equipment or e-mail
Driving on campus while under the influence of alcohol or drugs
Sending threatening and obscene messages to another student via e-mail, phone or voice mail
There is no standard penalty that applies to violations of the Fundamental Standard. Infractions have led to
penalties ranging from formal warnings and community service to expulsion. In each case, the nature and
seriousness of the offense, the motivation underlying the offense and precedent in similar cases are considered.
The Honor Code
The Honor Code is the University’s statement on academic integrity written by students in 1921. It articulates
University expectations of students and faculty in establishing and maintaining the highest standards in
academic work:
a. The Honor Code is an undertaking of the students, individually and collectively:
1.
that they will not give or receive aid in examinations; that they will not give or receive
unpermitted aid in class work, in the preparation of reports, or in any other work that is to
be used by the instructor as the basis of grading;
2.
that they will do their share and take an active part in seeing to it that others as well as
themselves uphold the spirit and letter of the Honor Code.
b. The faculty on its part manifests its confidence in the honor of its students by refraining from
proctoring examinations and from taking unusual and unreasonable precautions to prevent the
forms of dishonesty mentioned above. The faculty will also avoid, as far as practicable, academic
procedures that create temptations to violate the Honor Code.
7
Academic and Behavioral Integrity (continued)
c. While the faculty alone has the right and obligation to set academic requirements, the students and
faculty will work together to establish optimal conditions for honorable academic work.
Examples of conduct that have been regarded as being in violation of the Honor Code include:
•
Copying from another’s examination paper or allowing another to copy from one’s own paper
•
Unpermitted collaboration
•
Plagiarism
•
Revising and resubmitting a quiz or exam for re-grading, without the instructor’s knowledge and
consent
•
Giving or receiving unpermitted aid on a take-home examination
•
Representing as one’s own work the work of another
•
Giving or receiving aid on an academic assignment under circumstances in which a reasonable person
should have known that such aid was not permitted
In recent years, most student disciplinary cases have involved Honor Code violations; of these, the most
frequent arise when a student submits another’s work as his or her own, or gives or receives unpermitted aid.
The standard penalty for a first offense includes a one-quarter suspension from the University and 40 hours of
community service. In addition, most faculty members issue a “No Pass” or “No Credit” for the course in
which the violation occurred. The standard penalty for multiple violations (e.g. cheating more than once in the
same course) is a three-quarter suspension and 40 or more hours of community service.
For more information, see the Interpretations and Applications of the Honor Code at:
http://www.stanford.edu/dept/vpsa/judicialaffairs/guiding/honorcode.int.htm.
8
Starting the Process: Your University ID Number
A University ID number will be sent to you via e-mail after all required forms have been received by
the Summer Session Office. You must submit your Acceptance Form online and all other required forms
to secure your place in the Undergraduate & Graduate Summer Programs.
Your University ID number is also known as your Stanford ID number and student ID number. It is unique
to you and assigned to your academic record. This number is required for any inquiries you make about your
record. The ID number is printed on your Stanford University ID card and all enrollment and gradingrelated documents distributed by the Registrar’s Office.
Stanford University Network Identifier (SUNet ID) and Password
After you receive your University ID number, you will need to create a SUNet ID for yourself. A SUNet ID
provides access to the Stanford University Network (SUNet) and its services. As a member of the Stanford
community, you create a unique SUNet ID and password that identifies you as authorized to use campus
electronic services. SUNet IDs provide:
• Login access to various web based applications, including Axess (Stanford’s online enrollment
interface)
• E-mail service and an e-mail address (e.g., ‘[email protected]’)
• Web services
• Printing and other services
Setting Up Your SUNet ID
Using the Internet, you can create your SUNet ID once you receive your University ID number. Connect to
the SUNet web page at http://sunetid.stanford.edu. Choose the “Request My Own SUNet ID” link and
follow the instructions.
Before you begin, think carefully about your SUNet ID. Once selected, it cannot be changed. Your SUNet
ID will identify you as a member of the Stanford community not only this summer, but at any time in the
future. It will form part of your Stanford e-mail address and, if you create one, your web home page. For
example, Jane Doe may choose the SUNet ID ‘jdoe.’ Her e-mail address would be ‘[email protected]’ and
her web address would be http://stanford.edu/∼jdoe/. Choose your SUNet ID carefully; picking a humorous
name may distinguish you, but may seem inappropriate later.
Your access to online University services, including Axess, should be available 24 hours after you
create your SUNet ID. You must establish your SUNet ID to be able to enroll in classes.
Axess Student Information System
Axess is a web based system that Stanford students use to display and update information in their electronic
student records. Using Axess, you can view Explore Classes, check your account summary, update your
address, waive University health insurance and more. Please see the Student Services Center website
(http://studentservicescenter.stanford.edu) for video tutorials on many common transactions using Axess.
Your SUNet ID and password are required each time you use Axess. For your personal information to
remain secure, it is vital that you do not share your SUNet ID and password with anyone else. You may not
authorize anyone else to use Axess on your behalf. It is a violation of University policy to misrepresent
yourself in any way, and you may lose student privileges or be subject to disciplinary action if you use
another student’s SUNet ID and password, or if you deliberately provide false information to Axess.
9
Starting the Process: Your University ID Number
(continued)
You will need to submit all of the forms required for registration (described in the back of this
Handbook) in order to receive your University ID number, set up a SUNet ID and add classes in
Axess.
All registered students who have a SUNet ID will be able to add classes in Axess beginning April 10,
2011. (International students, please refer to your International Information Handbook for more
details.)
Connecting to Axess
Axess is generally available 24 hours a day, seven days a week. To connect to Axess, go to
http://axess.stanford.edu and log in. You will be prompted for your SUNet ID and password.
Help with Axess
The Axess Online Help Center is a great place to view the Axess Directory, get an overview of Axess, see
Frequently Asked Questions about Axess and obtain step-by-step assistance with searching for classes. To
access the Axess Online Help Center, go to http://registrar.stanford.edu/Axess/Studenthelp/index.htm.
Additionally, video tutorials for common activities in Axess are available at the Student Services Center
website (http://studentservicescenter.stanford.edu).
Your Stanford E-mail Account
An additional feature of your SUNet ID is the creation of a Stanford e-mail address. This will occur
automatically at the time you create your SUNet ID and become operational in 24 hours. The University will
send electronic notification of your bill to your Stanford e-mail address, so it is important to learn how to
access your messages prior to your arrival on campus. For information on how to access your official
Stanford e-mail, please visit http://email.stanford.edu.
Computing Help
If you need help understanding the steps necessary to apply for your SUNet ID, send an e-mail to
[email protected] or visit the HelpSU website at http://helpsu.stanford.edu and fill out a help request
form. Your question will be answered by Stanford IT Help Desk staff or forwarded to the appropriate
person. You can also call the Help Desk at 650-725-HELP (4357). If you need help making a connection to
the Internet through an Internet Service Provider, we ask that you contact them directly.
10
Building Your Course Schedule
Enrolling in Courses
The courses you decide to take are referred to as your “Study List.” Remember, you may only select from
the classes we list at the Undergraduate & Graduate Summer Programs website. Be sure to check days and
times so that your schedule is free of conflicts. All students add courses via Axess, Stanford’s online
enrollment system. Eligible visiting students may add courses in Axess beginning April 10. Eligible
students are those who have returned all required forms to the Summer Session Office and have received
their University ID number. To see an overview of how to use Axess to enroll in courses, visit
http://registrar/axess/studenthelp/index.htm, or click on the Tips for Using Axess link just under the “Login”
button on the Axess homepage.
International students, please refer to your International Information Handbook for more details.
Study Lists may be filed (by entering courses on Axess) as early as April 10 and final Study Lists are due on
July 1 by 5:00 p.m. We encourage you to add your courses on Axess as soon as you have selected them.
Tuition charges reflect the number of units you add on Axess (e.g., if you add 5 units of coursework on
Axess, you will see the 5 unit tuition charge appear in your online account summary). Students may modify
their Study List by adding and dropping classes or adjusting units on variable unit courses up until the Final
Study list Deadline; after this deadline, no further changes are allowed.
As a visiting student, you will enjoy the privileges of a regularly admitted Stanford student. The work you
complete in the Undergraduate & Graduate Summer Programs, however, may not apply toward a credential
or Stanford degree unless you are admitted to regular standing. Should you apply for and attain admission to
the University through normal admission procedures, the work you complete as a visiting student may be
applied toward the unit requirements for a Stanford University degree. If you have questions about the
enrollment process, please contact the Summer Session Office.
Grading Options
As you sign up for classes, you will notice that different grading options may be available for some of your
selections. Stanford courses are graded in one of three ways: “Letter or Credit/No Credit,” “Satisfactory/No
Credit,” or “Letter.” If you are taking a course that is listed as “Letter/No Credit,” you have the choice to
earn either a letter grade (A, B, C, etc.) or a “Credit”/“No Credit” on your transcript. You will receive more
information about enrollment and grading options after you arrive on campus. Changes to the grading
option are allowed up until the Change of Grading Basis deadline on July 29 at 5:00 p.m.
Course Withdrawal Deadline
You may withdraw from individual courses after the drop deadline through the end of the sixth week of the
summer quarter. In this case, a grade notation of "W" (withdraw) is automatically recorded on your
transcript for that course. You will not be refunded tuition for courses that you withdraw from after the drop
deadline. If you wish to withdraw from the entire quarter, and subsequently all of your courses, then you
must
complete
an
“Annulment
of
Summer
Registration”
form
(available
at
http://studentaffairs.stanford.edu/registrar/forms/ug) and submit it to the Summer Session Office.
11
Building Your Course Schedule (continued)
Finals Schedule
Although not common, it is possible to sign up for a schedule that has overlapping finals. Please keep this in
mind when selecting your classes. You can view the summer quarter’s end-quarter examination schedule at
http://studentaffairs.stanford.edu/registrar/final-exams.
Transcripts
Stanford does not mail “report cards” home to students or their families. Grades will be posted online and
can be viewed via Axess shortly after the end of the quarter. Students are able to print unofficial transcripts
directly from Axess. Official transcripts may be requested as well, and can be sent to as many locations or
institutions as necessary. The Document Fee each student pays as part of his or her summer program bill
covers the cost of transcript processing and mailing both now and in the years to come.
To request an official transcript, log in to Axess and select the “Student Center” tab. Click on the “ My
Academics” drop down menu, and select “Request Official Transcript” from the options given. This will
take you to the official transcript request page where you’ll be able to select from a variety of distribution
options. For more information about ordering transcripts, please visit the Registrar’s webpage at
http://studentaffairs.stanford.edu/registrar/students/transcripts.
12
Finances And Billing
University Bill
It is Stanford University’s policy is to furnish timely and accurate billing information, as well as effective
payment options to our customers. Billing and payment services are delivered electronically through
Stanford’s online billing and payment service, Stanford ePay. Bills are generated on the 20th of each month
and become due on the 15th of the following month. All current charges on a student’s account are reflected
in these online statements. Bill notification is sent to a student’s Stanford e-mail address. More information
about billing can be found on Stanford’s website at http://fingate.stanford.edu under the parents or students
section.
Authorized Payers
While the online bill will be sent directly to the student, we understand that a parent, guardian, or even third
party benefactor may make the actual payments on the account. Stanford students are able to grant access to
their online bill via Axess by specifying up to five “Authorized Payers.” Authorized Payers have limited
access to a student’s record, and are only able to log in to view bills and make payments via Stanford ePay.
Once you are issued a University ID number an electronic University Bill will be sent to you on the 20th of
the month. Families of students in our Undergraduate & Graduate Summer Programs may receive more
than one electronic bill from the University during the course of their son or daughter’s enrollment at
Stanford University. For students who apply and are accepted to our program in the early spring, an
electronic bill will be generated during the May billing cycle that would be due on June 15. A subsequent
bill will be generated on June 20 covering charges incurred after May 20. Conversely, a student who
returned their reply documents toward the end of our acceptance period might only receive one electronic
bill covering all program charges. This bill, generated and e-mailed on June 20, would not be due until July
15. Under some circumstances, another bill would be generated on July 20 if additional charges have been
applied to the account after June 20. We highly recommend that each family become familiar with these
processes and due dates; ePay statements are always sent to the student’s Stanford e-mail address, with a
copy sent to the e-mail address of any Authorized Payers.
Methods of Payment
A variety of methods are available to pay the University Bill. We strongly recommend paying via Stanford
ePay, the University’s online billing and payment service, as it is the fastest, most convenient way for
students or Authorized Payers to make payment on student accounts 24 hours a day, 7 days a week. A listing
of all payment options follows:
• eCheck via Stanford ePay: eCheck (ACH) from all U.S. bank accounts is accepted through Stanford
ePay. No service charges apply to payments made by eCheck.
• Checks via mail: Check payments may be sent to the University Cashier’s Office, 459 Lagunita Drive,
Suite 7, Stanford, CA 94305. Checks should be made out to Stanford University, must be drawn on
U.S. funds payable through U.S. banks, and must not be postdated. Be sure to write the student’s
University ID number on the check.
• Walk-in: Customers should visit the Student Services Center at 459 Lagunita Drive, Suite 7 between
9:00 a.m. and 5:00 p.m. on weekdays. The Student Services Center accepts personal check, traveler’s
check, and cashier’s check or money order (U.S. funds payable though U.S. banks).
• Wire Transfer: The University accepts payment to student accounts via direct wire service. For more
information, see: http://fingate.stanford.edu/students/universbill/payment_methods.html#wire_transfer.
13
Finances And Billing (continued)
Stanford University requires that each bill be paid in full during that month’s billing cycle. There are
no payment plans for the summer quarter. If full payment is not received by the due date, a late payment
penalty of 1.0% of the amount past due may be assessed. Student accounts that become past due are subject
to financial holds that block enrollment, course changes and release of official transcripts.
Tuition By Units
Undergraduate Rate
Units
1, 2, or 3
4
5
6
7
8
9
10
11
12
13
14
*15-20
Tuition
$3,120
$3,935
$4,750
$5,565
$6,380
$7,195
$8,010
$8,825
$9,640
$10,455
$11,270
$12,085
$12,900
Graduate Rate
Units
1, 2, or 3
4
5
6
7
8-10
11-18
19
20
Tuition
$2,517
$3,356
$4,195
$5,034
$5,873
$8,390
$12,900
$13,760
$14,620
* Undergraduates must petition the Undergraduate Advising and Research (UAR) Office to enroll in
more than 20 units.
Health Insurance
Current health insurance coverage is required of all registered students. The University automatically assigns
Stanford’s student health insurance, Cardinal Care, at a rate of $768 per quarter, unless an insurance waiver
is completed via Axess by June 15, 2011. For more information about Cardinal Care, visit the website at
http://cardinalcare.stanford.edu. Health insurance charges will appear in your first summer quarter
University Bill; you may waive the insurance via Axess as soon as you can log in to your account.
(International students, please refer to your International Information Handbook for more details.)
You are responsible for waiving the Cardinal Care Health Insurance by June 15 via Axess; otherwise
a nonrefundable charge of $768 will be assessed to your account.
To waive Cardinal Care, log in to Axess at http://axess.stanford.edu and select the health insurance
waiver function.
14
Finances And Billing (continued)
Tuition and Fee Summary
Below is a sample budget for an undergraduate student enrolled in 8 units. Students who have already
earned a bachelor’s degree by the start of summer will be charged tuition at the graduate student rate.
Additional information on these charges, for students in alternate situations, can be found below:
SAMPLE BUDGET
Tuition
$ 7,195
(8 units)
Document Fee
$
100
$
768
$
167
This one-time fee for all students covers the cost of a variety of
University administrative services.
Health Insurance
Mandatory and automatically charged unless proof of alternative coverage is
provided. (Please note: International students are required to enroll in
Cardinal Care, Stanford’s student health insurance.)
Campus Health Services Fee
Recurring quarterly fee charged to all students for access to campus health services.
Housing
$ 1,802
Dining
$ 1,340
(19 meals per week)
Telecommunication Fee
$
56
House Dues
$
50
Books and Supplies (estimated)
$
420
TOTAL:
$ 11,898
(Subject to change)
Associated Costs
• Document Fee, $100: a one-time fee for all students, this covers the cost of ordering official transcripts and
other administrative services.
• Health Insurance Fee, $768: automatically charged, unless waived using Axess by June 15.
• Campus Health Services Fee, $167: assessed to cover the on-campus services available to students through
Vaden Health Center, such as primary care medical visits, counseling and psychological evaluations, shortterm therapy and health and wellness programs.
15
Finances And Billing (continued)
• Housing, costs vary depending on length of stay and type of housing:
•
•
Eight weeks, from $1,611 to $1,802
10 weeks, from $2,092 to $2,339 (Physics 28/29 sequence only)
• Dining, costs (single and undergraduate) vary depending on the meal plan you choose:
•
•
Eight weeks, from $1,195 to $1,340
10 weeks, from $1,551 to $1,740 (Physics 28/29 sequence only)
Single undergraduate students assigned to housing in a standard residence hall are required to purchase a meal
plan. Meal plans are optional for single undergraduate students assigned to apartment-style housing as well
as for students living in Graduate Housing or off-campus.
• Telecommunication Fee, $56: provides telephone service including the telephone itself in every student room
or apartment. A network connection is included in this fee. A number of optional add-on features are
available by subscription from ITS.
• House Dues, $50: charged to undergraduate students living in on-campus housing. House dues are used for
educational programs, social activities, and other services that are not included in room rent. This fee is
subject to change.
If it becomes necessary for you to receive a paper bill, you may:
1) Use the “Print University Bill” function within the Account Summary section of Stanford ePay.
2) Visit a Specialist at the Student Services Center located on the second floor of Tresidder Memorial
Union.
Only University charges will appear on your electronic statement. Items such as textbook expenses and
personal incidentals will not appear on your bill and will need to be paid for separately.
Change of Plans
After you are admitted and have accepted our offer to attend as a visiting student, the University will activate
your registration. You are required to notify the Summer Session Office, in writing, if your plans change and
you are unable to attend Stanford this summer. Non-refundable fees may be charged to your account if you
fail to notify us of your change in plans by June 20, 2011.
If you have signed up for courses in Axess, you will also need to withdraw from these courses if your plans
change. This is true before and after the first day of instruction. Axess will not permit you to cancel your
enrollment, so you need to download an “Annulment of Summer Registration” form from the Registrar’s
website at http://studentaffairs.stanford.edu/registrar/forms/ug. You should be sure to withdraw as soon
as possible since tuition fees can be assessed and will increase over time. You may submit your “Annulment of
Summer Registration” form to the Summer Session Office via fax, scan/e-mail, or in person.
16
Finances And Billing (continued)
Tuition Refund
Annulment of Registration – Cancellation before the first day of instruction.
Registration is annulled and tuition is refunded in full when a student withdraws voluntarily from all courses
before the first day of instruction. The student is not included in the University records as having registered for
the term and will not secure any privileges for admission for any subsequent quarter as a returning student.
•
An annulment does not automatically cancel your housing application or assignment. Students
must contact the Housing Assignment Office to cancel an application or assignment. Be aware of
cancellation deadlines to avoid being assessed a cancellation fee.
•
An annulment does not automatically cancel University health insurance coverage unless the
annulment is granted before the first day of instruction.
Withdrawal of Registration – Cancellation after the first day of instruction.
Students who withdraw voluntarily from all courses after the first day of instruction are eligible for a partial
tuition refund. Tuition is refunded on a per diem basis starting with the first day of classes through the first 60
percent of the term for each quarter. Students are liable for the full amount of tuition assessed if cancellation is
made after the first 60 percent of the quarter. Tuition refunds are based upon the date the student informed the
Summer Session Office of his/her intention to withdraw from summer quarter.
Additional Information:
•
Consult the Office of the University Registrar for the refund schedule for courses less than 8 weeks
in length.
•
Registration after the designated deadline for timely registration does not extend tuition refund
periods.
•
Students who withdraw from the University or drop below the minimum unit requirement for
housing must move out of University housing. More information about room and board policies
can be found at http://www.stanford.edu/dept/hds.
Dropped Courses or Units
A tuition adjustment is made when a student drops one or more courses and continues to be enrolled in at
least one course, or adjusts units on a variable unit course. Students may drop a course and adjust units on
variable unit courses using Axess. The deadline for tuition adjustment due to dropped courses or units is
Sunday, July 1 at 5:00 p.m. No adjustments to tuition will be made for courses dropped after this date.
Contact the Student Services Center for additional information.
17
Housing and Dining
Housing Information
Summer housing at Stanford serves a large and varied community comprised of visiting graduate and
undergraduate students, along with matriculated Stanford students. Through its residence program, Stanford
provides housing for single undergraduate and graduate students as well as those coming to Stanford with a
spouse, domestic partner and/or children. For more information, visit the Housing Assignments Office website
at http://studenthousing.stanford.edu
Residential Assistants serve in the undergraduate apartment buildings and dormitories, striving to make each
house a warm and inviting home for the students who live there, and helping students take advantage of all that
Stanford and the Bay Area have to offer. The staff will be your best source of information while you are here at
Stanford. Each residence will also have Residential Computing Coordinators who will be able to assist you with
any networking questions that arise in the building.
Move In/Move Out: The move in date for undergraduate and graduate students is June 18. Students must move
out by noon on August 14. You will receive e-mails from the Housing Assignments Office regarding specific
instructions
and
more
information.
For
general
housing
information,
please
visit:
http://studenthousing.stanford.edu or e-mail: [email protected]
When you are deciding what to bring to your Stanford residence, keep in mind that all rooms and apartments are
furnished unless you have requested an unfurnished apartment in houses for couples, students with children, or
in single-occupancy, one-bedroom graduate apartments. Check the online “tour” pages for lists of Stanfordprovided furniture and other items. You’ll need to provide your own bedding, including a pillow and
pillowcases, mattress pad, sheets, a blanket or comforter, towels and other personal items such as desk lamps,
clock, hangers, etc.
Eligibility: University housing is available to all visiting graduate students and to undergraduate visiting
students enrolled in a minimum of three units.
To Apply: Visiting students apply for on campus housing via Axess (http://axess.stanford.edu). The Housing
Assignments Office accepts applications for summer housing beginning in mid-April. While the Housing
Assignments Office expects to be able to offer all interested students on-campus housing regardless of when
they apply, we encourage you to apply by early May. This will increase your chances of obtaining your
preferred type of housing. More information about summer housing as well as application instructions will be
available at the Housing Assignments Office website by mid-March. For questions regarding summer housing,
contact the Housing Assignments Office at 650-725-2810 or [email protected].
Cancellation: If you applied for and/or received on-campus housing, you must contact the Housing
Assignments Office regarding your decision not to attend. There will be a $50 to $400 housing cancellation fee
depending on the date the Housing Assignments Office is notified and the stage of the assignment. Contact the
Housing Assignments Office at 650-725-2810 for specific cancellation fees.
Dining Information
Stanford Dining is committed to providing the Stanford community with excellent food and customer service.
Visiting students must sign up for a meal plan if your residence hall requires that you have one. When
you accept your housing assignment using Axess, you will be prompted to choose a meal plan. Questions
regarding meal plans should be directed to the Meal Plan Office inside the main hub of Tressider Memorial
Union, on the second floor; telephone 650-723-4751; e-mail [email protected]. Please visit their
website at http://dining.stanford.edu for more information.
18
Getting to Stanford
Air Travel
San Francisco and San Jose International airports provide your most convenient service to the Stanford campus.
San Francisco Airport (SFO) is about thirty minutes north of Stanford by car. San Jose Airport (SJC) is about
twenty minutes south by automobile. Check airline fares into both airports as prices may vary.
Ground Transportation from the Airport
We do not offer scheduled transportation to and from the airport. There are, however, several public and private
means of transportation available. All of the services listed below are offered at both the San Jose and San
Francisco airports.
•
•
•
Shuttle Service: You can pre-arrange and prepay shuttle service from either the San Francisco or San
Jose airport. Super Shuttle can be reached at 800-258-3826, 650-558-8500 or via the website:
http://www.supershuttle.com. Best Shuttle Service can be reached at 866-333-2378 or via:
http://1abestshuttle.com/best_shuttle.html. Both companies require at least 24 hours advance notice
and often offer pre-paid, round-trip discounts. Both companies will also provide door-to-door service.
Let the shuttle reservations agent know where you will be staying.
Taxis: Taxicabs offer direct service to most residence halls. Yellow Cab is a popular service provider
and can be reached locally at 650-321-1234.
Rental Cars: Several agencies are available at both airports.
Hotel Accommodations in the Stanford Area
If your travel plans require you to arrive a day or two early, please make arrangements to stay off campus in one
of the many nearby hotels and motels. Stanford University maintains a convenient Lodging Guide
(http://www.stanford.edu/dept/visitorinfo/plan/lodging.html) that lists local area accommodations. Distance
from campus, price range, and contact information is included for each location. This is a handy reference if
friends or family come to visit as well!
19
Frequently Asked Questions
Below are some typical questions visiting students ask as they plan their summer at Stanford. For all course
content questions, please contact the academic department or the instructor directly. Departmental contact
information is listed in the course descriptions within the Summer Session website. For all other questions, call
the Summer Session Office.
You say you admit students on a rolling basis, but what does that mean?
We begin admitting qualified students in January, as soon as applications are complete. Your place in the
Undergraduate & Graduate Summer Programs is secured only after we have issued your University ID number.
A University ID number is issued once we have received all required forms, as detailed in this Handbook.
What does it mean when a course is offered for a range of units?
Classes offered for a range of units (3-5, for example) provide flexibility to meet the needs of Stanford’s
matriculated students. The Summer Session Office recommends taking these courses for the maximum number
of units.
How do I know if my units will transfer?
You should check with your home college or university, in advance, to confirm they will accept units from the
class or classes you plan to take at Stanford as well as their requirements for transferring credit (e.g., minimum
letter grade required for the class to transfer, etc.)
How do quarter units compare to semester units?
To convert quarter units to semester units, multiply the quarter units by 2/3. For instance, 3 quarter units are
equal to 2 semester units.
Why do some of my classes let me choose what kind of grade I earn, and others do not?
Stanford has different grading options for different kinds of classes. Often the grading option is set and the
student has to take the course as satisfactory/no credit or for a letter grade. When there is a choice, you will see
a drop down menu on the enrollment page in Axess. We recommend that you select the Letter grade option
when possible.
When I try to sign up for classes, all I see is “STARs”?
The STARs screen is a default screen in the Axess system. You will only see STARs if you are trying to enroll
for courses within 24 hours of establishing your SUNet ID. If more than 24 hours has passed and you still see
the STARs screen, submit a help request form at the HelpSU website http://helpsu.stanford.edu.
How do I get a course syllabus?
The best way to obtain a syllabus for a particular course is to contact the academic department offering the
course. The Summer Session Office also maintains an archive of past syllabi for limited courses.
How can I find the location of my classroom on campus?
A searchable campus map is available online. The link is http://campus-map.stanford.edu. You can search by
building name, department or address.
Does Stanford offer a payment plan?
Stanford does not have a payment. Bills are generated on the 20th of each month, and all charges shown on that
bill are due by the 15th of the following month. Methods of payment are described in detail on page 13 of this
Handbook.
What should I do if I realize I will no longer be able to attend the Undergraduate & Graduate Summer
Program?
Please notify the Summer Session Office as soon as possible by sending an e-mail to:
[email protected]. Please be sure to read the “Change of Plans” and “Tuition Refund” sections on
page 17 of this Handbook.
20
10 Steps to Secure your Spot at Stanford
q Step 1: Download, Print & Read the Program Handbook
This is your guide to the summer quarter and will provide answers to virtually all of your questions.
q Step 2: Complete your Acceptance Forms Online and by Mail
The next page in this Handbook will explain the various forms we require from you to secure your spot in our
program. Remember, you are not guaranteed a place in our program until we receive all your forms and have
issued you a Stanford ID number.
q Step 3: Begin to Search our Website for the Classes You’d Like
to Take
Start your search at our website to identify the classes each department has approved as suitable for qualified
visiting students. You can log in to Axess as a Guest (see page 6) to check course days and times.
q Step 4: Use your Stanford ID Number to Establish your SUNet ID
Pages 9-10 of this Handbook explain the steps you need to follow to complete this essential part of the
enrollment process.
q Step 5: Wait at Least 24 Hours to Log in to Axess as a User
Axess is the University’s web based enrollment tool. Become familiar with how it works. You’ll use Axess to
sign up for classes, waive health insurance, change grading basis, view your University Bill, and more!
q Step 6: Set up Your Stanford E-mail Account
Even before you arrive on campus, you’ll begin receiving Stanford e-mail messages. Instructions on how to setup your Stanford e-mail account can be found on page 10 of this Handbook.
q STEP 7: Sign up for Classes
For students who do not require an F-1 student visa, you should start signing up for classes on April 10.
You can always change courses during the first week of the quarter.
q Step 8: Waive your Health Insurance
This step must be completed online, via Axess, before June 15. If you fail to waive your health insurance by June
15, you will be charged $768 for Stanford’s Cardinal Care.
q Step 9: Check your University Bill and Pay Any Balance Due
Stanford does not offer a payment plan. Your University Bill is generated on the 20th of each month and due in
full by the 15th of the following month. Notice of your bill will be sent via e-mail to your Stanford e-mail
account. You will not receive a bill in the mail.
q Step 10: Get Ready to Start Classes!
You’re almost here! Please call or e-mail our office with last minute questions or concerns. We’re really excited
that you have decided to spend your summer at Stanford!
21
Acceptance Checklist: Required Forms To Submit
You must submit the Acceptance Form online to accept our offer of admission.
The online forms provided in this Handbook are merely examples for information purposes only, allowing you
to see the type of information that you will need to submit. The layout and appearance of the forms provided in
this Handbook will not reflect exactly what you will see online.
The first three items must be submitted online with the fourth to be submitted by mail or fax:
Three forms to submit online:
q
q
q
Acceptance Form (Example)
Emergency Contact (Example)
Electronic Photo (Example)
One form to submit by postal mail or fax:
q
Identification Information: Social Security Number
Forms/Documents for International Students Requiring an i-20
Certificate of Eligibility for the f-1 Student Visa:
If required, information on the following documents can be found in the International Information Handbook.
q Declaration of Finance Form (submit by postal mail or express courier)
q Proof of Funding (provided by student, submit original document by postal mail or express courier)
q Copy of Passport (provided by student, submit by postal mail or express courier)
Instructions for Submitting Required Forms:
Please read the Handbook carefully before submitting your forms. Your place in the Undergraduate
& Graduate Summer Program 2011 is secured only after you have been issued a University ID
number, which will be issued after all required forms have been received by the Summer Session
Office.
•
Log in as you did during the application process at http://summer.stanford.edu with the same username
and password.
•
Once you have accepted our offer of admission by completing the Acceptance Form, an Acceptance
Checklist will appear. This checklist is similar to your Admission Checklist and functions in the same
manner.
If you have difficulty submitting your forms, please contact the Summer Session Office as soon as possible
at 650-723-3109.
note: please check your e-mail regularly for important updates and reminders.
22
SUBMIT
ONLINE
Undergraduate & Graduate Summer Programs 2011:
Acceptance Form (Example)
Name (please print):
First Name
Last Name
Please provide the following information regarding your decision to attend our program. q Yes!
I plan to attend the 2011 Stanford Summer Session.
Your place in the Summer Session is secured only after we have issued a University ID number
to you. A University ID number will be issued after all required forms have been received by
the Summer Session Office.
I have read and understand the enclosed Summer Session admission materials. As a visiting
student, I agree to abide by the academic and conduct codes of Stanford University. Please refer
to Stanford’s Fundamental Standard and Honor Code in your Program Handbook. I understand
that my signature authorizes my enrollment in Summer Session 2011 courses and is also an
agreement to pay Stanford University all associated costs and fees, including tuition, document
fee, and if applicable, housing charges, including any assessed property damage, dining charges,
late enrollment or late payment fees, health insurance, campus health services fee and library
fines.
q No,
I do not plan to attend the 2011 Summer Session.
Please tell us why you are declining admission in the space below. If you are attending another
program, please let us know which one.
23
SUBMIT
ONLINE
Undergraduate
& Graduate Summer Programs 2011:
Emergency Contact (Example)
Emergency Contact
_______________________________________ Relationship
_______________________________________ Last/Family Name
_______________________________________ MIddle Name
_______________________________________ E-mail Address
_______________________________________ Confirm E-mail Address
_______________________________________ Non-U.S. Address
_______________________________________ Street Address
_______________________________________ City/Town
_______________________________________ State/Province
_______________________________________ Zip/Postal Code
_______________________________________ Country
_______________________________________ Home Phone
_______________________________________ Business Phone
_______________________________________ Cell Phone
_______________________________________ Preferred Contact
_______________________________________ Name
_______________________________________ E-mail
_______________________________________ Phone Number
_______________________________________ Date/Timestamp
24
Undergraduate & Graduate Summer Programs 2011:
Electronic Photo (Example)
SUBMIT
ONLINE
Please upload a photo of yourself using the link from your acceptance checklist.
The following are requirements and restrictions on photos:
•
•
Must be submitted in the .jpg format
Must not exceed 1MBgm
•
Must be 300 dpi and square
•
Must be a recent, color, head and shoulders photo (passport-type)
•
Must be facing the camera in front of a plain background
•
No sunglasses, hats, funny faces, etc.
If you need a photo-editing tool to meet the above requirements, there are several free online photo editors
available. We do not endorse one over the other, and a web search of “free online photo editor” will provide
you with options. For example, the following services are available:
•
Picasa: Free Google photo editing application. http://picasa.google.com
•
Snapfish: Free online photo editing application. http://www.snapfish.com
25
Undergraduate & Graduate Summer
Programs 2011: Identification Information
SUBMIT BY MAIL
OR FAX:
650-725-6080
Identification Information: Social Security Number
Social Security numbers are highly confidential and legally protected data. Stanford University is committed to protecting
the privacy of the members of the university population. We collect this only for use as necessary in identity management.
(For example: in a medical emergency, we want to ensure that we obtain the right medical information for the correct
student in the event that there are two students with the same name).
_______________________________________
_______________________________________
Student First and Last name Student U.S. Social Security Number
If you do not have a U.S. Social Security Number, please mark the following box:
q I do not have a U.S. Social Security Number.
note: this form must be returned even if you do not have a u.s. social security number.
If you are mailing this form instead of faxing it, please mail it to:
Stanford University – Summer Session Office
482 Galvez Mall
Stanford, CA 94305
26