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AIR trIANUAL
APPENDIX-I
EstablishmentMatters
1.
2.
Detailed instructions for dealing with Establishment matters include formalities before
appointment viz, Recruitment, verification of characterand antecedents,medicalexamination etc.,
and after appointment viz., probation,.QP, confirmation, promotion, retirementetc.,'havebeen
given in various Rulesand instructions issuedon the relevantsubjects.However an attempt is made
to give in this Appendix a gist of such proceduresfor gendral guidance of Stations/Offices. For
details the relevant rules have to be referred to.
i)
Determination of vacancies
Establishment Register is maintained to show the sanctioned strength of staff in an offipe.
Names of incumbents are enteredagainst each post. Existing vacanciesare ascertainedfrom
the register. Fresh vacanciesmay arise due to retirement, resignation, dismissal/removal,
death, transfer and promotion/reversion of an official.
(ii)
Yacanciesto be filled
There are.general Ban orders for filling up vacanciesboth regular and staff artists posts.
However Government have relaxed Ban orders in respectof vacanciesarising on the death,
retirement, or promotion of the official. Ban orders are also not applicable to new posts
sanctioned and vacanciescaused by the transfer effected to fill up such new posts. All the
vacanciesnot affected by Ban orders can be filled up. Those affected by theseorders can be
filled up only after obtaining the orders of Government for relaxation in special cases.
3.
Appointing/Recruitment Authority :
The Head of Office is the appointing/ Recruiting authority for Group 'C'and Group 'D'posts in All
India Radio. Recruiting authority in respectof EngineeringAssistantis the Zonal Chief Engineer.
For the posts of CG-II, Stenographer,Hindi Translator and TransmissionExecutivethe Staff
Selection Commission nominates the candidates.-
4.
Filting up by promotion:
The following authorities deal with conducting DPC, Selectionand nomination of candidatesfor
promotion to the categoriesindicated against each.
i)
ii)
iii)
D.N.S.,AIR, New Delhi
Zonal Chief Engineer,AIR:
Station Director, AIR
State capital station
i)
i)
Sr. Steno.
Promotion to lA%oof vacanciesof EA from
among Sr. Tech/Tech/ Mast Tech by
conducting Deptt exam for the entire zone.
ACIHCISSK
ii) cG r/sK
iii)
Selection-gradeStenographer
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AIR MANUAL
5.
3
Direct Recruitment:
The Headof Officewill initiateactionfor recruitmentto thepostswhicharerequiredto befilled up
directly. RecruitmentRulesprescribedfor variouspostsshouldbe referred.
5.
Special Roster:
Various instructionsissuedby Governmentfor reservationfor SC/ ST containedin the Brochure
prescribedby DP&AR are to be followed. Some of the important points are mentionedbelow.
(i) Model Rosters (Direct Recruitment)
Model Rosters have been prescribed separatelyfor direct'recruitment on all India basisand
for local or regional basis. Since Stations/ Offices are to deal with recruitment on local or
regionalbasisrosterpoints tixed for various States/Union Territoriesaregivenin Anexure l.
(ii) Model Rosters (Promotions)
Roster to be followed for filling up by promotion is the same as prescribed for direct
recruitmenton all India basisby open competition. Pointsreservedin a 40 Point Rosterare l,
8, 14,22,28 and 36 for SC and 4, 17 and 3l for ST.
(iii) Dereservation
A vacancy reservedfor SC/ ST can be filled up by a generalcandidate if suitable candidate
belonging to the respective reserved community is not available only after getting it
dereserved.Froposal for dereservationof a vacancy to be filled up by direct recruitment and
for vacancy to be filled up by promotion in the proforma separatelyshould be sent'to the
DPAR through the Ministry.
(iv) Carry forward and exchange
After dereservationorders are obtained the vacancymay be filled up by a generalcandidate,
and the reservationcarried forward to subsequentthree recruitment years(carry forward is
'B'and for group 'B'to the
not permitted for promotion for group 'C' and 'B', within group
lowest rung of group 'A'. If even in the third year candidate belonging to the particular
reservedcommunity is not available the vacancycan be filled up by appointment of candidate
from the other reservedcommunity. In other wordsexchangebetweenSC and ST is permitted
in suchcasesonly in the 3rd year. But for promotion for group 'C'and 'B'etc. for which carry
forward is not permissible exchange is permitted the same year.
(v) Carry forward of a single vancancy
If only one vacancyarisesin a year which happensto be reservedfor SC or ST, this should be
treated as unreserved and the vacancy carried forward to subsequent year. But in the
subsequentyear the vacancyis to be shown as 'reserved'and even ifthere be only one vacancy
that year, it should be filled by the relevant reservedcandidate. The provision applies to
promotion for group 'C' to 'B' etc. where normally no carry forward is permissible.
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AIR MANUAL
(vi)
Reservation in Promotions
(a)
(b)
(c)
Separate 40 Point Roster is to be maintained for promotion through Limited
Departmental Competitive Examinations, (ii) by Selectionand (iii) by Seniority-cumFitness.
In promotions through Departmental competitive examinations,SC/ ST candidates
who have not acquired the general qualifying standard should also be considered for
promotions if they are not found unfit for such promotion. The qualifying standard in such
examinationsshould be relaxed in their case.
'C' and 'D'appointments, the selectlist of SC/ ST
For promotion by selectionin group
officers should be drawn up separately to fill the reservedvacancies.Those who are
within the zone of considerationshould be consideredfor promotion along with others
and included in the generalselectlist. If the number of SC/ ST candidatesthus included
in the general selectlist is lessthan the number reservedfor them, the differencewill be
made up by selectedcandidatesin the separatelists. SC/ ST candidatesfor this purpose
will be adjudged separately.
(d)
separatelists should'be drawn for SC/ST if
For promotion by seniority-cum-fitness,
They
reserved
vacancies.
should
be adjudged separatelyby the DPC. Those
there are
who are found fit for promotion should be included in the generallist arrangedin the
order of their inter-se-seniority and this combined list will be followed for promotions
in that year as and when vacancyarises.
(e)
There is no reservationin ad-hoc promotions. Governmenthaveissuedinstructionsthat
ad-hoc promotions should be kept to the barestminimum and should not be continued
for long periods.
(vii) Grouping of posts
In the caseof postsfilled by direct recruitment,isolatedindividual postsand a smallcadresof
lessthan 20 may be grouped with the posts in the sameclass.A group so formed should not
ordinarily be of less than 25 posts.
7.
SurplusCell:
'Before
filling up anypostby directrecruitment
SurplusCellshouldbeaddressed
for nominationof
candidate,if any available.Only after obtainingclearancefrom SurplusCell action for direct
recruitmentthroughStaff SelectionCommssionor EmploymentExchange,
as the casemay be,
shouldbe taken.
8.
Verification of Character and antecedents:
After selectionof suitablecandidatesby a duly Constituted SelectionCommitteeas prescribed
under the relevant orders action for verification of character and antecedentsof the candidates
should be taken as per the detailed instructionsissuedby DP&AR in this regard.
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AIR MANUAL
9.
5
Age requirements:
(i) Crucial date: The crucial date ol determiningthe age limit may be indicated in the
advertisementnotifying vacanciesor in the requisitionssentto EmploymentExchanges.
Beforecall lettersare sentto the candidatesfor interview/testit shouldbeensured.that
they
fulfill the conditionsof age.
(ii) Age relaxations.'Detailsof concessions
grantedin a few casesare givenbelow:
(a)' SC & ST candidates
Five years
O)
RetrenchedCentral Government employees
(c)
Educationally qualified Group 'D'
employeesregisteredwith the Employment
Exchangefor appointment for
Group 'C' posts
(d)
Blind, deaf and orthopaedicallyhandicapped
Persons
Ten vears.
(e)
Widows, divorced women and women judicially
separatedfrom husbandswho are
not married
Upto the ageof 35 years(40 yearsfor
(f)
Departmental candidatesapplying for posts
against outsiders quota
Period of Servicein Central Governmentplus
three years.
Period of servicein Central Government
sc & sr)
Upto 35 yearsof age subjectto the condition
that they have put in 3 yearsservicein the posts
which are in the same line or allied cadres
(iii) Proof of Age: Age declaredby personsappointedto governmentserviceshouldbe verified
with the documentaryevidenceprbducedviz, Matriculation Certificate,Municipal Birth
Certificateetc.
In the absenceof suchdocumentaryevidenceif theydeclaretheir yearof birth or month and
year of birth the date of birth may betreatedas lst July or l6th of the month respectively.
If
theydeclareonly theage,dateof birth shallbeassumed
by deductingthedeclaredagefrom the
dateof appointment.Dateof birth is to be similarlydeterminedin ther,cases
of ex-servicemen
who had declaredonly ageat the time of entry into military service.
(iv) Alteration in date of birth: The tlate of birth as declaredand verified at the time of
appointmentis enteredin the servicebook records,and is generallytreatedasfinal. However,
requestsfor alterationsin date of birth rhdy be entertainedby the Governmentif (a) such
Iequestsare made within 5 yearsof entry'into service1U)it ir establishedthat a genuine
bonafide mistakehad occurredand (c) the date of birth as alteredwould not make him
ineligiblefor the school/UniversityExaminationsin which they had appearedor for the
Governmentserviceat the time of intitial appointment.
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6
AIR MANUAL
10. Offer of appointment:
Model Form for issueof offer of appointment to the selectedcandidatesis given in Annexure 2
which may be suitably modified to conform to the requirementsgoverning appointments to the
relevantposts.
1 1 . Marital certilicate:
A declaration of marital status in the prescribed form (Annexure 3) is to be obtained from the
candiate before he is allowed to join.
12. Oath of Allegiance:
Oath of A-flegianceto the Constitution of India is to be taken by the candidatesat the time ofjoining
Government Service, in the prescribed form in English (Annexure 4) or any official regional
langauge before the Head of Office or other gazettedofficer authorised in this behalf. A record <if
such oath-taking is to be maintained
13. Medical Examination:
Medical certificate of fitness for entry into Government'service should be furnished in the
prescribed form by every candidate before joining service.The appropiiate medical authority for
issue of such certificates is as follows:
Gazetted posts
Medical Board
ii)
'D')
Non Gazetted(other than Group
posts
Civil Surgeon or Dy. Medical Officer
in the caseof male candidates.In the case
of female candidatesAsstt. Surgeon Grade I
(woman) in CGHS at Delhi, and a registered
the required
female practitioner possessing
places.
qualifications at other
iii)
Group 'D' posts
Authorised Medical Attendants or
Govt. medical officer of near dispensary
or hospital in the caseof male candidates.
In the case of female candidatessame
as for Gr. 'C'.
i)
Note: No medicalcertificateis requiredfor appointmentsnot exceeding3 months.
7^
14. Appointment Ordert
After certificate of age, qualifications, marital status, medical fitness etc. have duly beenverified,
the appointee may be allowed to join on taking the oath of allegiance.Appointment order in the
form prescribed (Annexure 5) should be issued.
15. ServiceBook:
Service Book in the prescribedform is to be openedfor each government servantexcept for those
who are appointed temporarily for a period not more than one year and are not eligible for
permanent employment. The ServiceBook will contain entries for every stepin the official career
besidesrecord of GPF account number, receipt of nominations, availing of LTC etc., Declaration
of Home Town, medical fitness certificateand family details are to be affixed in the ServiceBook.
Leave account in the prescribed form is also kept in the Service Book.
1
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o<il qtf6gt vs q€ilr+qd w * qt{rdar<rrrcqtfu{fuqrqrfl qrFq,H vtr+ qrrqf-{q
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AIR MANAAL
7
16. Change of Name:
( l)
If a Government servantdesiresto adopt a new name or to effect modification in his existing
name, the following procedure has to be gone through:
(i) He should formally adopt the changeby executing a deed changinghis name (Annexure
6), which should be attestedby two witnessespreferably known to the Head of Office in
which he is working.
(ii) The change in name should then be published in the prominent local newspaperand in
the Gazetteof India, publication being undertaken by the Governmentservantat his own
expense in both the cases.For the publication of the advertisementin the Gazette of
India, he should approach the Manager of Publications, Government of India,
Publication Branch, Civil Lines, Delhi.
(iii) He should then make an application to the Head of Office with true copiesof the relevant
documents and paper/ Gazette.cuttings.
Only after these formalities have been complied with and the relevant documents are received. the
adopting of the new name or change in the existing name will be recognisedofficially and entries in
servicerecords being amendedaccordingly. True copiesof the relevantdocumentsshould be retained bv
the Head of the Office concerned.
(2) The procedure prescribedabove need not be followed when a woman employeeon her marriage
desires a change of name to be noted in the official records. It is enough if the Head of Office
concernedsatisfieshimself that the changesought for is in pursuanceof marriage and that the new
name is to be added to the name of the husband. The change in name is to be notified to all
autlr-'orities officially.
(3)
When, however,a married woman employeedesiresa changein her name after getting a divorce or
when a widow desiresa changein her name on re-marriage,the procedurein para ( l) above should
be gone through.
17. Probation:
(i) The period of probation for all direct recruits except for those with age of entry 35 years or
above will be 2 years.Similarly period of probation in the caseof promotion to the higher post
is also 2 years.
I
(ii) Performance during the period of probation will be watchedand annual assessment
reports in
the prescribed form are written sepirately. This is in addition to the Confidential Reports.
(iii) After a government servant is adjudged suitable by DPC on the basis of assessmentreports
orders to this effect in the form Annexure 7 should be issued with effect from the date
following the date of completion of 2 years.
(iv) Probationary period may be extended normally by one more year if.the performance in the
first 2 yearsis not found to be satisfactory.No employeeshould be kepi on probation for more
than double the normal period.
lE. Temporary Service:
(i) The conditions of service of temporary governmenr servants are governed by C. C. S.
(Temporary Service) Rules, 1965.
(ii) The servicesof a temporary government servant can be termi44ted without assigningany
reasonsunder Rule 5 of ccs (TS) Rules either by giving one month's notice or forthwith by
ilrffi$ralllfthTrtrfi
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AIR MANT]AL
(iii) Resignationfrom serviceis differentfrom a noticefor terminationof temporaryserviceunder
by the competentauthorityand thereis no
CCS 1f S1Rules.The former requiresacceptance
time limit prescribedfor suchacceptance'
givethe
(iv) Thereis no provisionfor forfeitureof pay and allowancesif the employeedoesnot
requisitenotice'
on the expiry of noticeperiod'
(v) No formal relievingis necessary
19. Quasi PermanencY:
in
(i) After termination of probationary period and on completion of 3 yearstemporary service
the
list
in
post.
Check
in
the
the samepost a governmentservantis declaredquasi-permanent
prescribed form is to be completed and orders of the appointing authority obtained before
declaration of Quasi permanency(Annexure 8)' '
(ii) euasi permanency is declared in only one post. If a government servant is
transferred/ promoted to a higher post before completion of 3 yearshe may be consideredfor
quasi permun"n.y in the lower post taking into account his servicein the lower post. If he is
reverted to a lower post within 3 yearshe may be consideredfor quasi permanencyin the lower
post taking into account his servicein the higher post.
(iii) Declaration of quasi permanencyis issuedfrom the date following the date of completion of 3
years.
(iv) Benefits that accrue from quasi permanencyare that quasi permanent government servants
are treated at par with permanent government servants in the matter of leave, allowances,
disciplinaryproceedings,retentionof lien in caseof transfer/deputationto otherdepartments,
and termination of servic.
20. Confirmation:
(i) As soon as a permanent post is available consequenton the death, retirementetc. of the
incumbent or on conversionof temporary post into permanentoneactionto conveneDPC to
consider confirmation of the eligible candidatesshould be taken expeditiously.
(ii) Confirmation should be made strictly according to seniority subject to the reservations/
concessionsapplicablefor SC and ST candidates.
(iii) Confirmation can be made with retrospectiveeffect if otherwisedue. There is, therbfore, no
objection if confirmation orders are issuedevenafter the death/ retirement etc. of the official
and evenif thefactof theavailabilityof vacancybecameknownafterhisdeath/retirementetc.
(iv) . Confirmation of employeesunder suspensionor against whom departmentalproceedingsare
to be initiated is to be consideredalong with othersand DPC's recommendationskept in
proceedings,and
sealedcover to be openedafter the termination of suspension/disciplinary
action taken therebf. Till such time a vacancy should be kept reservedfor such official.
(v) It is not necessarythat an employee should have been declared quasi permanent before
confirmation. But it is necessarythat his probation period is terminatedand his suitability
with regard to age at recruitment, qualifications etc. adjudged before confirmation is done.
21. Departmental Promotion Committee:
(i) Selection Committee consituted for direct recnlitment is different from Departmental
Promotion Committee. DPC is constitutedfor consideringthe following cases:
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AIR MANUAL
(a)
Termination of probation
(b)
Confirmation
(c)
Crossing of Efficiency Bar
Promotion to selectionand non-selectionposts'
(ii) The sizeand composition of DPC is prescribedby relevant orders of the Directorate. It is not
necessarythat the numbers of membersshould be odd one. It is necessaryto induct an officer
of appropriate status belonging to SC or ST Community. Composition of DPC for
consideringEB casesis the same as for confirmation.
(iii) DPC should be convened at regular intervals to draw panels for promotion against the
vacanciesoccuring during ayear. Normally the life of panel is one year which may'beextended
by 6 months in specialcasesby the competentauthority.
(d)
(iv) Integrity certificatein the following form is required to be furnished to DPC in respectof
candidatesbeing consideredfor promotion etc.
"The recordsof serviceof thefollowingofficerswhoaretobeconsideredforpromotion/confirmationin
the grade have been carefully scrutinisedand it is certifiedthat there is no doubt about their integrity".
(v) Each DPC should decide its own method and procedurefor objectiveassessment
of the
suitability of the candidates.There is no provision for interview unlessso indicated in the
Recruitment Rules.
(vi) For promotion to non-selectionposts (i.e. Seniority-cum-fitness)DPC categorisesthe
officialsas "fit" or "Not yet fit" for promotion on the basisof assessment
of their recordsof
officials consideredservice."Fit" are placed in the panel in the order of their seniority.
(vii) For promotion to selectionpostsDPC categorises
the officialsas "Outstanding""Very good"
and "Good" on the basis of merit. It is entirely left to the DPC to have its own grading
irrespectiveof the grading shown in the CR's. Generally DPC considers3 to 5 times the
number of eligible candidates,of the number of vacancies.Field of choiceis extendedto 5
times if the number of SC/ ST candidatesrequiredare not availablewithin the normal zoneof
consideration. Panel is drawn by placing "Outstanding' candidatesfirst, "Very Good"
candidatesnext and "Good" candidatesthereafter,maintainingintei:sesenioritywithin each
group.
(viii) For confirmation, probation and EfficiencyBar, relativemerit of the officialsis not taken into
account. DPC categorisesonly "Fit" or "Not yet fit". ln suchcaseDPC need not meet in a
sessionand casesconsideredby circulation of papers.
(ix) In the case of officials under suspensionor against whom disciplinary proceedingsare
pending/contemplated"Sealedcover" procedurewilt be followed sameasfor "confirmation".
(x) Adverseremarks in CR's not communicatedto the officialswill not be taken into accountby
DPC. In caserepresentationagainstadverseremarksis under considerationDPC may defer
such casestill the decisionis taken.
(xi) Proceedingsof DPC are recommendatoryin nature and requireapproval of the appointing
authority before implementation. The appointing authority may disagree with the
recommendationsof the DPC for valid.reasonswhich should be recordedin writing.
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AIR MANUAL
IO
(xii) Dateof validityof thepanelis thedateof DPC meeting.If DPC meetson morethanoneday
the lastdateof meetingis takenasthevaliddate.Promotiontakeseffectfrom thevaliddateor
date of promotionwhicheveris later.
Note:
For Probation, confirmation & EB cases date of effect could be the due date.
(xiii) Review DPC can be held for rectifyingcertainmistakes,but the zoneof considerationand the
grading of CR's should not be changed.Suchcontingenciesmayarise if (a)thereisanerrorin
the list of eligiblecandidates,(b) seniorityis'revisedsubsequently,or (c) any other procedural
irregularity committed by DpC.
(xiv) If promotion is refuseda written requestis required to be made by the official explaining
reasons.If the reasonsare acceptableto the appointing authority, the next candidatein the
panel is promoted and the official who refusedpromqtion is debarredfor promotion for one
year. If the reasonsare not acceptablethe appointirlgauthority may take disciplinaryaction
against the official.
22. Seniority:
(i) In caseof direct recruitssenioritywill be with referenceto the order of merit in which selectlist
is drawn (candidatesnominated by Staff Selection Commission will, however, be given
seniority on the basis of date of joining).
(ii) The relativeseniorityof personspromoted for selectionpostsshallbe determinedin the order
of selection.For promoteeson seniority-cum-fitness
basis,their inter-seseniorityin the lower
grade will be followed.
(iii) If a categoryof post is to be filled partly by promotion and partly by direct recruitmentand
quotas have beenfixed say 5070each,the relativeseniority of promoteesand direct recruits
will be fixed accordingto the rotation of vacanciesbasedon the quotas reserved.However,
this is applicableonly if the requirednumber of candidateshavebeenpromoted/recruitedin a
recruitment year. In casethe number of direct recruitsfalls short of the quota reserved,such
vacanciesmay be filled by promoteeswho will be shownat the bottom of the senioritylist. This
shortfall will be adjustedin the subsequentyearwhen the directrecruitsappointedin excessof
the prescribedquota for that year due to carry over of the unutilisedquota for the previous
year and the appointeeswill be shown at the bottom of the list for the subsequ.ni y.u..
(iv) If the postsare filled both by promotion and direct recruitmentwith fixed quotasforeach,
the
roster to be maintainedfor the purposewill beginwith the point for promotees.For exampleif
5070quota is fixed for promoteesand direct recruitseach,the rosteipoint will be l. promLtee,
2 direct recruit and so on.
Note:
If for any reason' direct recruit or promotee ceasesto hold the appointment in the grade,the seniority
list should not be
revised for the purpose of ensuring the proportion referred to above.
(v) For confirmation the senioritylist drawn as above will be followed. Sincereservationorders
are applicable for confirmation of direct recruits candidatesbelonging to the reserved
community will have to be confirmed, if otherwisesuitable,before rorn" of their scniorsin
order to utilise the points reservedduring a year. Onceconfirmation is done all suchconfirmed
officials will be shown with their inter-seseniority above the personsyet to beconfirmed. For
further promotions the seniority so revised after confirmation will be followed.
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AIR MANUAL
ll
(vi) For confirmation in posts filled partly by promotion and partly by direct recruitment the
procedure indicated in sub-para(v) above will be followed for direct recruitment quota only as
be
no reservation is applicable for confirmation of promotees. Thus while promotees will
confirmed in the oider of their seniority against the vacanciesavailable for confirmation of
promorees, direct recruits will be confirmed on the basis of their seniority-subject to the
provision for utilising reservedposts by confirming candidatesbelonging to such reserved
community from below the seniority list. After confirmation all the personswill be shown as
per their inter-se senioritY.
(vii) An official under suspension,who, on completion of departmental proceedings, is fully
exonerated,suspensionbeing found to be wholly unjusfified, should be given his due position
in the seniority-list and should be promoted in the first vacancy available, by reverting his
junior if promtted already. (The period between the date of promotion of the junior and the
actual date of promotion of the officer eoncernedwill be reckonedas qualifying servicefor the
purpose of further Promotion).
23. Ad-hoc appointments/promotions:
(i) Governmenthaveissuedordersthat ad-hocappointments/promotionsshouldbe avoidedand
timely action taken to finaliserecruitmentrules,concerningthe DPC etc. However,necessity
for such ad-hoc appointments/promotionsmay arise in the following circumstances:
(a) for pending short-term vacanciescaused by leave, training etc., it is considered
administratively difficult to appoint the candidate in the approved panel, or the
candidatemay not be willing for short term promotion.
(b) existing panel is exhaustedand it is essentialto fill up the vacancybefore DPC meetsand
selectsa fresh panel. (However only departmentalcandidatesin the feedercadrewould
be eligible for such ad-hoc promotions).
(c) for filling up short term vacanciesnot exceedingone year for posts normally filled up
through SSC. Sincethe Commissionwill not nominate candidatesfor such short term
ad-hocvacancies,appointmentshaveto be made on ad-hocbasisthrough Employment
Exchange.
will countfor seniorityor entitleanyclaimfor regularaPpointment.
Nolc: In no caseservicein suchad-hocappointments
ordersfor SC/ST
45 daysreservation
exceeding
(ii) For ad-hocappointmentsagainstvacancies
would apply. For ad-hocpromotionsthesereservationordersdo not apply.
24. Casualemployment:
(i) Casual employment should be restrictedto work of a truly casual nature.'Remuneration
should be paid at the rates fixed by the State Government or CPWD,
(ii) Casual labourers appointed through Employment Exchange and possessingexperience of
minimum of two yearsexperiencewill be eligible for regular appointment without any further
referenceto Employment Excllange. Benefit of 2 years experiencemay be given if the casual
labourer has put in at least 240 daysof serviceduring eachof the two yearsservice.In five days
week offices the minimum number of days is 206 instead of 240'
(iii) Th€ period of serviceas casual labourer will be deductedfrom his age for the purpose of age
limits for regular appointment. He should however possessminimum qualification required
for the post.
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AIR MANUAL
12
25. Appoinlment of Safaiwalas, FTrashes,Security Guards etc. as Peon:
(i) Regular by appointed Group 'D'staff, suchas Safaiwalas,Farashesetc.can be appointedas
Peon if they possesthe minimum qualificationprescribedfor direct recruitmentto the post of
Peon.
(ii) Those who do not possesthe requisitequalification of middle school standardbut possess
elementary literacy and give proof of ability to read either English, Hindi or Regional
Languagecould be consideredfor appointment on transferto the Peon'sCadre and for this
purpose 2570of the vacanciesshould be reservedfor them.
26. Nominations for different purposes:
(i) Every Government servant is required to exercisenomination to the following cases:
(l) Death-cum-Retirement Gratuity.
(2) GPF/cPF
(3)
Central Government Employees Group Insurance Scheme, 1980.
(4)
Arrears of pension.
(ii) As soon as a person is appointed to regular government servicehe should furnish family
details in the prescribed form.
(iii) Similarly nominations for DCRG & CGEGIS should be given immediately after the
appointment.
(iv) Nominations for GPF/ CPF are to be given at the time of commencementof recovery.
(v) Nomination for arrears of pension should be given before retirement.
(vi) All the nominations should be in favour of family membersas defined in the relevant rules. If
any one had given nomination for DCRG in favour of others before acquiring family the
nomination becomesautomatically invalid on his acquiring family and he is required to give
fresh nomination in.favour of family member as defined in the rules.
27, Voluntary Retirement:
(i)'A government.servant may retire from government serviceat any time after completing 20
years qualifying serviceby giving 3 months notice.
(ii) Such notice requires' acceptanceby the appointing authority but if the refusal to grant
permission to retire is not communicated before the expiry of the period specifiedin the notice
the retirement becomeseffective from the date of expiry of the noticc period.
(iii) Notice of lessthan 3 months also may be considered,but in suchcasesthe official cannot apply
for commutation of pension before the expiry of 3 months notice period.
(iv) Once the notice is given the official cannot withdraw the notice except with the specific
approval of the authority concerned.Such requestfor withdrawal should be made before the
intended date of retirement.
(v) Normally notices for voluntary retirement are acceptedexcept in caseswhere disciplinary
proceedingsare pending/ contemplated.
(vi) Benefits of an addition of 5 yearsqualifying serviceis allowed in casesof voluntary retirement
subject to the condition that the total qualifying serviceis limited to 33 yearsand it does not
take him beyond the date of superannuation.
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l3
AIR MANUAL
(vii) pension and DCRG will be calculated on the basis of emoluments drawn before such
of
retirement and no benefit of notional fixation of pay etc. allowed for such increase
qualifying service.
period.
(viii) Date of effect will be the forenoon of the day following the expiry of such notice
2t. hematureRetirement:
authorityhastheabsoluterightto retirepny government
(i) UnderFR 56(i)the appropriate
employee as follows:
(a)
Group A or B emPloyees
(b)
Other casesexcePtGrouP
appointed before 23.7.66.
All employees
(c)
'D'
: After attaining 50 Yearsof age, if
entry into government serviceis before
35 years of age.
: Aft er attaining 55 Yearsof ager
: After completion of 30 Years
qualifying service.
(ii) Casesof officialscoveredby FR 56(i) shouldbe reviewed6 monthsbeforetheyattain 50/55
haveto maintain
yearsof age or complete3d y."rr qualifyingservice.Departments/offices
suitableregistersto be reviewedeveryquarter.
Committeehas been prescribedby
(iii)Composition of Review Committee/Representation
Government.
for
(iv) The criteria to be followed by the Review Committeein making recommendations
retirementwould be:
(a) Thosewhoseintegrityis doubtful.
(b) Thosefound ineffective;(if one is found unfit to continuein the existingpost his fitness
for the lower post shouldbe considered).
at thetime of review;no employeewouldberetired
(c) Entireservicerecordto beconsidered
within a period of one year beforedue date for superannuationand
for ineffectiveness
also in caseswherethe serviceduring the last 5 yearsis satisfactory.
of the ReviewCommitteethe competentauthorityshallrecordon
(v) On the recommendations
the file its decisionto retire the official concernedin public interest.
(vi) Thereis provisionfor taking actionfor retirementin caseswherean employeeis found fit to
continuein serviceafter the normal review,but, later,the continuanceis not found to be in
public interest.
(vii) Three months notice shouldbe given to retirean employeeunder theserules.The date of
prematureretirementshouldbe on the forenoonof theday(to betreatedasnon-workingday)
following the day of expiry of the notice.
(viii) Notice shouldbe issuedin the form prescribedfor eachtype of prematureretirement.
(ix) Thereis provisionto retirean employeeforthwith by paying3 monthssalaryin cashin lieu of
notice period.
againstor4ersof prematureretirementmay be consideredby Government
(x) Representation
and the Committie constitutedfor the purposewill considerand give recommendations.
l4
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ni
AIR MANUAL
29,
)--
l.
t4
Pension and other retirement benefits :
Nature of benefits
The following are the benefitsadmissibleto personsretiring from Governmentservice:
(a)
(b)
(c)
(d)
(e)
Pension
Commutationof pension
Death-cum-Retirement
Gratuity
Encashmentof leavesalary
SavingsFund at credit under Central GovernmentEmployeesGroup InsuranceScheme,
1980.
(f) Final paymentof GPF/ CPF balances.
(g) TravellingAllowance
2.
Family Pension
In the caseof deathwhilein serviceor afterretirementfamilypensionis admissible
to theeligible
family member(s)
as per Rule 54 of CCS(Pension)Rules.No commutationis allowedin this case.
Other benefitsmentionedat (c) to (g) of sub para (i) aboveare admissible.
3.
Terminalbenefitfor temporaryemployees
Terminal/Death Gratuity is admissibleto temporary/quasi-permanent
employees
on retirement,
deathetc.underCCS(TemporaryServices)
Rules,Terminalleave/cashpaymentis alsoadmissible'
undertheseRules.
4.
Proceduralformalities (retirementcases)
The following are the proceduralformalitiesin dealingwith pensioncases:
(a) A list of personsdue to retire within the next 24 to 30 monthsshouldbe preparedon lst
Januaryand lst July eachyear.
(b) A copy of suchlist shouldbe sentto the Pay & AccountsOfficerconcerned.
(c) In the caseof retirementsother than Superannuation
intimation shouldbe sentto the PAO
immediatelyon the factsbecomingknown.
(d) A copy of suchintimation is to be sentto the EstateOfficealso in all cases.
(e) Preparationof pensionpapersin Form 7 shouldbe done two yearsbeforeretirement.
(0 Verificationof serviceshouldbecompletedin respectof non-gazetted
staffandactiontakenin
respectof any unverifiedportion as per Rule 59 of CCS (Pension)Rriles.
(g) Scrutinyof the entriesin the servicebook shouldbe doneand any omissionmadegood.
(h) Eight monthsprior to retirementForm 5 is to be obtainedfrom the employee,along with
family detailsin Form 3 and nominationsin Form I or 2 and 4 d. Nominationfor arrearsof
pensionis also to be taken.
(i) Part I of Form 7 shouldbe completedby the Head of Office.
C) Forms 5 and7 duly completedshouldbe sentto the PAO concernedwith coveringletter in
at least6 months
Form 8 along with the servicebook and any other documentsnecessary,
beforeretiretnent.
(Form 7 shouldbe sentin duplicateif the paymentis desiredin anothercircleof accounting
unit).
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30
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- _
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9. ffi{ Tflil( o,ffi eq6 {qr s}Eir + *nta T{r frrfu':
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r5
AIR MANUAL
(k) Any eventoccurringafter submissionof pensionpapersto the Pay & AccountsOfficeand
affectingpensionshouldbe reportedpromptly to PAO.
0) Particularsof Governmentdues,if any, shouldbe furnishedto the PAO two monthsbefore
retirementdate.
'
Note. Amount of Pension,bratuity and Commutedvalueof pensionis to be roundedoff to the next rupee.
5.
Issue of P.P.O. etc. by PAO
The PAO, after checking the pension papers,will record the account enfacementin part II of Form
7 and issuethe Pension P4yment Order not lessthan one month beforethe date of retirement. If the
pension is payablein another circle of accounting unit the PAO will sendthe assessment
with a copy
of Form 7 to the Accounts Officer of that Unit. Authorisation for drawal and payment of gratuity,
commuted value of pensionand final payment of GPF/ CPF balanceswill be issuedby PAO to the
DDO in respectof non-gazettedstaff, PAO, IRLA, will make payment direct to Gazettedofficers
aftqr getting advance receipts.
6.
Provisional Pension
Head of office may sanction provisional pension/gratuity under Rule 64, inany casewhereit is not
possible to finalise and settle the pension/gratuity in accordance with the rules.
7.
Commutation
In the caseof superannuationit is permissibleto send the application for commutation of pension
in form I along with pension papers. In other casesapplication for commutation should be
obtained and forwarded after the P.P.O. is received.No medical examination is necessaryif such
application is received within one year of retirement.
t.
'
Encashment of Leave Salary
Leave account should be completely reviewedfor non gazettedstaffand sanctionto the payment of
encashment of leave at credit should be issued immediately oir retirement by the authority
competent to sanction leave. Cash equivalent should be calculated as follows:
Pay plus DA on the
Date of retirement
x
No. of days of unutilised earned leave at
credit on the date of retirement
subject to a maximum of 240 days.
30
The DDO will draw the amount sanctionedand make payment. For GazettedOfficers sanction will be
issuedafter ascertaining the period of leave at credit from PAO, IRLA. To avoid delay, sanction may
'Tor the period of E.L. at credit not exceeding240days".
also be issued for payment of cash equivalent
9.
SavingsFund under CGEGIS
Similarly, a formal sanction to the payment of savingsfund under the Central Government
EmployeeGroup InsuranceScheme1980,shouldbe issuedobtaininga simpleapplicationin form 4
and the amount drawn from PAO, in a simplereceiptform as in Annexure'C'to the said scheme.
For Gazettedofficers sanction will be issuedto PAO, IRLA for.payment.
l6
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(q)
AIR MANUAL
16
10. GPF/CPF payments
To eliminate delays in the final payment of GPF/ CPF balancesthe following procedure has been
introduced by Government.
(a)
Application for final payment may be submitted by the official one year before due date of
retirement or superannuation in part I of the form.
(b)
Subscriptionwill be compulsorilydiscontinuedduring the last3 monthsof service.As soonas
the subscriptionis discontinuedPart II of the application should be submitted.
(c)
The Pay & Accounts Officer will scrutinise Part I and Part II and authorise payment after
verifying credits atleast one month before retirement. The amount is, however, to be drawn
and paid on the date following the date of retirement.
ll.
Procedural formalities (death cases)
In the caseof death while in servicethe following stepsare to be taken:
(a) Paymentof immediaterelief should be made to the family in the form
of advancelimited to 3
months pay or Rs. 1500/-whicheveris less,provide,lthat theamountdoesnotexceed
the
estimatedpaymentsdue to the family. The advanceis adjustableagainstthe arrears
of salary,
DCRG, GPF/ CPF balancesor any dues payable.The amount should be drawn
in a simpie
receipt form enclosingcopy of sanction. Formal application for relief need
not be insisted
upon.
(b)
The nomination for DCRG furnished by the deceasedofficials should
be verified and the
nomineeaddressedin form l0 or form I I , as may be appropriate,for making
claim in form 12.
(c) For family pension,the widow/ widower should be addressedin
form l3 for making claim in
form l4'andwherethedeceasedofficialissurvivedbychild/childrenbelowlgyearsguardian
'
may submit claim in form 14.
(d) Simultaneouslyaction for completion for Form l8 should
be taken up within one month of
date of receipt of intimation of death.
(e) Verification of service,entriesin servicebook etc.shouldbe done
and in caseof any unverified
serviceaction should be taken as per Rule 79 of ccS (pension) Rules.
(f) On receipt of claim(s), the Head of Office should complete item
22,23,24, 25 and26 of Form
l8 and send the form in original to the PAo concernedwith coveringi"tt..
in form I9, along
with servicebook and any other relevantdocuments,like deathcertilicate
etc. (Form l g is to
be sent in duplicate if the payment is desiredin another circle of accounting
unit).
(g) The Estate office should be addressed,if the deceasedofficial
was stayingin government
quarters, for 'No Demand' certificate.
(h)
Dues to government, if lny, should be intimated to PAo.
(i)
Action for obtaining application and payment to the family should be taken
in respect of
encashmentof leave salary, savingsfund in CGEGIS, ana CefT CpF, as
also any arrears of
pay etc. due.
17
qr.u*+iw Hm
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+ ffiq 0s * s{ilfil Eo qrd 6 qfiq srcrT + t*{kil T{rdrq
ffiq ffsfrqt{r (t{H) ffi
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18. Fr{ t<r Pr{So,fuFrdt + F{6e kqrfi'q 6rt{ri * Tfr t s.F stitdq tqla:
ftrq odqrftqT+ k€€ krr'ftq qr qftro q'fqqq rfr e rd ffiq RsPfrnqr (ftrq) F{{qR* +
fi qr eEfr t t v<g**+ nst{q*{r ({{trF,'{sr,
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AIR MANAAL
0)
N
After forwarding the documentsto PAo the Head of office may sanction
provisionalpension
to the family for a period not exceeding6 months and 100/6gratuity
and the amounts drawn in
pay bill form and paid. Provisional pension will cease
from ihe date family pension is
authorised by PAo who may also permit continuanceof payment provisional
of
pensionif
further delay is anticipated.If any excesspaymentin provisionalpension
arises,the excesscan
be adjustedby recoveryin suitableinstalments.But any excessin provisional
gratuity is not to
be recoveredand the Head of Office should, therefore, ensurethut
of such excessare
avoided' officia(s) responsible for such excess payment shall "ur.,
be accountable for the
overpayment.
12' In caseof death after retirement, action for sanction of family
pensionand residuary gratuity
should be taken as per Rure gr of ccs (pension) Rures.
13. Notification of retirement
Where a government servant retires from servicea notification in
the official gazetteinthe caseof
gazettedstaff and an office order in the caseof non-gazetted
staff should be lssuedspecifyingthe
date of retirement within a week and a copy thereoiforwarded to pAo
concerned.
14. Errcashmentof EL/HFL etc.
Encashmentof earned leaveat credit is also admissibleas above
on termination of servicesof
permanentor temporarygovernmentservantby noticeor by payment
of pay and allowancesin lieu
thereof. If the official resignsfrom serviceencashmentis allowed upto
io% otthe earned leaveat
credit subjectto a maximum of 120days.
f'Iote. Cash equivalent to leave salary is payable in one lump
sum in all cases.
15'
Encashmentof Half pay leaveat credit is also allowed for retiring officials
but the pension and
pension equivalent of other benefits and relief on pension
shalibe deductedfrom such cash
equivalent of leave salary.
16' Encashmentof Earned Leave at credit is admissibleto persons
retiring from serviceby giving
notice or are retired from serviceby payment of pay and allowancesfor
the notice period but in
the latter caseencashmentis allowed for the p".ioo of leaveexcluding
the period flr which pay
and allowances are paid.
I
I
I
I
17. Intereston delayedpaymentof gratuity
There is provision for paymentof intereston delayedpaymentof gratuity
subjectto certain
conditionsunderCCS (pension)Rules.
It.
Provisional pension for retired officials facing Departmental proceedings
Provisional pension may be authorised under rule 69 of CCS (pension)
Rules in respect of
government servants against whom departmental or judicial proceedings
are pending. But
provisional gratuity is not payable except in easeswhere disciilinary
pr"oceedingshave been
initiated under Rule l6 of CCS (ccA) Rulesfor imposingany of the *ino, penalties.provisional
pension shall be adjusted against final retirement benefitssanctioned
but no recoveryshall be made
if pension finally sanctioned is less than the provisional pension.
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18
AIR MANUAL
lg.
(i)
(ii)
rilitholding of Pension
There is provision under Rule 8 of PensionRulesfor withholding or withdrawinga pensionor
part thereof if the pensioner is convicted of aserious crime.
Similarly, pension may be withheld wholly or partly and for recovery of any pecuniary loss
caused to the Government if the official is found guilty on any departmental proceedings
instituted while he was in service. There is also provision for instituting departmental
proceedingsafter retirementin exceptionalcases(Rule 9 of Pension Rules).
20. Recovery of Government dues from DCRG etc.
(i) Dues from retiring officials towards Government accommodation, outstandingadvancese.g.
housebuilding etc.,overpaymentof pay and allowances/leavesalaryorarrears.ofincometax
recoverableat sourcecan be recoveredfrom DCRG.
(ii) Dues to Municipality/ Coop. Societyare not treatedas Governmentduesand recoveryis not
permissiblewithout the consentof the pensioner.
(iii) Recoveryof governmentdues from Pension Relief is permissible.
21. Check list
Check list for processingpensioncasesis given at Annexure 9.
22. Travelling Allowance on retirement/death
(i)
On retirement:
(a)
T.A. is admissibleto the retiring official and his family as per transfer TA entitlements
including lump sum and transportationof personaleffectsfor journey to home town or
to the place where he and his family are to settledown permanentlyon retirement.T.A.
for the family will be allowed only after the retiring official moves. Provisions under SR
I l6(b) (iii) are applicableif the official and the family perform the journey separately.
For transportationof personaleffectsalso the sametime limit of onemonth/ 6 months is
allowed.The time limit of one month/ 6 monthsis to be countedfrom the dateofjourney
by the official. Relaxationfor extensionof theselimits both for thejourney by the family
and for transportation of personal effects is permissible as in caseof transfers.
(b)
The above concessionis admissibleat any time within one year of retirement.
(c)
The concessionis admissibleonly to persons who retire on retiring pension, or on
superennuation,or invalid or compensationpensionand not to thosewho quit serviceby
resignation,dismissal,removal or compulsory retireinentas a punishment.
(d)
The concessionis.alsoadmissibleto temporary/quasipermanentemployeeswith atleast
l0 years service on retirement on superannuation/invalidpension or retrenchment
without offering an alternativeappointment.
(.e) If the place of settlementis abroad, concession.is
admissibleupto the Railway station
nearestto the port of embarcation, or upto the airport from which he travels by air, and
upto port of despatch for personal effects.
(0 This concessionis admissiblein addition to the LTC if any availed,by him within one year
before retirement.
(g)
Claims will be drawn on the usual transfer TA form by the DDO duly countersignedbj
the competent authority. In case retiring officer was controlling authority for transfer
TA for himself his claim should be countersigned by next higher authority.
fh)
The
nnntrnllino
arrthoritrr
chnrrlrl c.aticfv hirnself
ahnrrt
fhe oenrrineness
of the clnirn
r9
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qrtt s-dqnrwr eSR{n,qfri qfir Hqrfiwm
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qr (ffi t qs qnr Fqfu T{ ql + st<rqfi vrei
2. Tq'r(
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qrqatqsqrI ao $frqtilrurqnr ftTr
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t smqldifi ilftt qfr at{ slftr+rfttdr-frqff, fr qq{ €qq2,500qr qftr+qrqrr
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qqe fr d,ft t{ Fc+rftkqr.if t {qd cr wq (t qr sc* E{ vcsrt .r<rTrilrirt ffi at qrn
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ffi q,{ft il s( q,{ + wcr Frdrl +t{ Tcdrft {ds qr qr rffr
(q) st$,t-tffi €(il qq kqr qqfu kq E( rorc fr +d.t + fug m-a*ar< cfi i€qrqt q?FitTl
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l9
AIR MANUAL
(i)
For personssettling down at the last station of duty, TA may be allowed if there is a
changeof residence.No lump sum is allowed.
can,however,besanctioned
for theaboveclaimafterretirement.Advances
Note. Thereis no provisionfor grantof advances
if the journey is performedduring LPR.
(ii)
On death:
(a)
On death of an official in service,his family members as defined in SR 2(8) are eligible for
T.A., on the same basisas per transfer TA including lump sum, transport of personaleffects
etc., for the journey to home town or any place where they are settling down. If the journey is
performed either frorn a station other than Hqrs and/or to a place other than the home
town/declared place the reimbursementwill be allowed for the actualjourney orfrom Hqrs to
the home town/declared place whichever is less.The amount will be paid in this order to the
family:
(i) Surviving widow,
(ii) Eldest surviving dependent child,
(iii) Any person who in the opinion of head of office is fit to receivethe payment on behalf of
the family subject to furnishing Indemnity Bond, with suretiesfrom 2 personsof higher
status. The usual certificates, modified suitably, are to be furnished by the claimant.
(b)
Advance limited to 75Voof the probable amount of TA can be sanctionedin the abovecaseto
one member of the family on behalf of all either to the widow or any major dependent.
30. Commercial employment after retirement:
(b)
Group'A' officers have to apply for permissionin the prescribedform if theyintend taking up
commercial employment (i.e. employment under a private body including a co-op. societybut
not including a State/ Central Government Undertaking or University) within a period of two
years of their retirement. The application will be consideredby a Committee of Minister-incharge and the Minister of State in the Ministry of DAR in the caseof officers drawing Rs.
2500 and above at the time of retirement and by the Department concernedin the case of
others. Within 60 days from the receipt of applicatibn the Governmentwill grant permission
or refuse with reasonstherefore,and if such decisionis not communicatedwithin 60 days the
Government shall be deemedto have granted permission.Within 30 days of receipt of orders
of refusalthe officer may make a representation.If the officer takesup employmentwithin two
years without such permission or violates any orders in this regard his pensionis liable to be
withdrawn wholly or partly. They have to furnish a declaration half yearly in the prescribed
form about acceptanceof commercial employment. The main criteria to be consideredby
Government in examining casesfor permissionto take up commercialemployment: (i) nature
of the employment and antecedentsof the employer (ii) whether the proposed employment
will bring him to conflict with Government, (iii) whether he had any dealingswith the firm
during his service, (iv) whether duties in such employment would involve liaison with
Government Departments, (v) whether his earlier official position or knowledge would give
any undue advantageto the employer, (vi) the emolumentsoffered and (vii)any other relevant
factor.
In the case of Gr. 'B' officers permission is not necessarybut intimation to the department
(c)
concernedshould be sent.if they intend taking up commercial employment within a period of
two yearsindicating therein whether or not they had any official dealingswith the firm during
service.
Negotiation for such employment while in serviceare not allowed except with permission.
(d)
Employment with black-listed firms will not be considered.
(a)
dnflntqtufifiTqqffi
20
W"{Tffi{ - I
(Eqae qrl fd)
d' rOOrdr{ra +Fc( + srqgFfi
rqrftq qr ffiq wep qr d.r{ rtr * 6
o^ Entd
*( q^qFrf, ffiqrtd + FdqBrrftnr -{E { or F**wn
ifi'rt rrq/ft
*{
{nkd
qKF{d qrfu
ffiqtffcrf,drfu
sTr(qruT 100 qr{'re
ql-(qTuT 100 u{l-{Uz t€eK
EFt;trlr
qk{rfr
t€r< fr
qfu{rd
qr{Etut EFT
zrRilK#,
qr{re
12'34
Eff qr€ilfrF
fr sTrtefur
qfsu-c
56
qirt
l.
'
ut=q 9t{r
13
2. sRtrt
6
3. Ff6R
14
4. Tdmd
,./
7
l, g, 17,.26, 33
40, 48, 56,63,
7I, 78,85,93
4, 19, 38, 54, 73,
89
5
4, 24, 45, 66, g7
II
1, 10, 21, 30, N, 49
59, 67, 76,95, 94
l, g, 15, 22, 29,
36, 43, 50, 57, &, 7I,
78, 85,92
g
4, 17, 26,3g, 4g, 59
69, gL, 94
4, lg, 32, 46, 60, 74,
88
L4
1, g, 15, 22, 29, 36
43, 50, 57, 64, 71, 78
gs,gz
5. Fffcqrun
D
l , 6, 1l, 16,21,31, 5
3 6 , 4 1 , 4 6 ,5 1 , 5 6 , 6 t ,
7 1 , 76,81, E6,91
4,24,44,64,g4
b. Fqrrq gtqT
22
l , 6 , 10,14,1g,22,
5
27, 3L,35, 40, 45, 49,
5 3 , 57, 61, 65, 70,75,
79,83,97,92
g5
4,24,43,63,
7. qq *( o.rft(
g
l, 14,27, 4{i, s3,
66, 79, 92
s
4,24, 44,a, g4
8. *T q
g
l ,1 2,23,34,4s,s6,
6 7 , 78,99
s
4, 2s, 43,g, g4
20
AIR MANUAL
AnnexureI
(SeePara 6(i))
rribes in 100
Statementshowingthe pointsto be reservedfor ScheduledCastesand Scheduled
point roster whererecruitmentis madeon a local or regionalbasis.
Scheduled Tribes
Scheduled Castes
Percentage of Actual points to be
Percentage of Actual points ro be
Name of sratel
s/.
No.IlnionTerritoryreservationreservedinal00reservationreservedinal00
pomt roster
point roster
2.
I.
STATE
Andhra Pradesh
I.
3.
13
4.
1 , , 9 ,1, 7 , 2 6 ,3 3 ,4 0 ,4 8 ,5 6 ,
6 3 , 7 1 7, 8 ,8 5 ,9 3
4 , 1 9 ,3 8 , , 5 4 , 7 3 , 8 9
5.
5
6.
4,24,45, 66,87
II
l, 10,21,30, 40,49,58
67, 76, 85,94
9
4, 17,26,38,48, 59,69,
81,94
14
4 ,3 ,
l, 8, 15,22,29,36
50,57, 64,7 l, 78,85,92
2.
Assam
6
3.
Bihar
14
4.
Gujarat
5.
Haryana
19
1 , , 6 I, l , 1 6 , 2 13, l , 3 6 , 4 1 ,
4 6 ,5 1 ,5 6 , 6 1 ,7 1 ,7 6 ,8 1 ,
86,91
5
4, 24, 44,64,84
6.
Himachal Pradesh
22
5
l , 6 , 1 0 , 1 4 ,1 8 ,2 2 ,2 7, 3 1 ,
35,40, 45,49,53,57,61,65,
7 0 , 7 5 , 7 9 , 8 83 7, , 9 2
4 , 2 4 , 4 3 ,6 3 ,8 5
7.
Jammu & Kashmir
8
l , 1 4 ,2 7 , 4 0 ,5 3, 6 6 ,7 9 ,9 2
5
4 , 2 4 , 4 4 ,6 4 , 8 4
8.
Kerala
9
l, 12,23,34, 45,56,67,
79,89
5
4, 25, 43, 64,84
7
l, 8, 15,22,29,36,43,
5 0 ,5 7 ,6 4 , 7l , 7 8 ,8 5 , 9 2
4, 18,32,46,60,74,88
2l
imrtlErfimqffi
9,quqttT
l3
4,13,
lg,24,33,
39,20 l, 6,ll, 16,21,26,31,
48,
53,
59,
69,
14,
36,
41,
46,
51,
56,
61,
66,
83,88
71, 76, gl, g6, gl,
96
10. T6r(19
t , lg, 35, 52, 69,
4, 21, 39, 55, 72, gg
86
ll. qftfw
4, 54
12. +qrq{
13. oqfafr
13
l, 6,9, 12,15,lg, 21,24,
27, 30,33,36,39,42,45,
49, 52,56,59,62,65,69,
71,74,77,80,93,96,gg,
92, 95
u
l , 6 , 9 , l l , 1 3 ,1 5 ,l g , 2 0
22, 2?1,
27, 29,31,33, 36,
38,40,42,45,47,4g,51,
53,56,59,61,63,65,
6g,
70,72,74,76,79,90,92,
94,96,gg,90,92,94,96,
98
45
l, 4, 7, 10,12,14,16,lg,
20, 22,24,26,29,30,32,
34, 36,39,40,42,U, 46,
49,50,53, 56,59,62,&,
66,69,70,72,74,76,79,
80, 92,94,96,gg,90,93,
96, gg
23
l, 6, g, 13,17, 21,25,29,
33,37, 41,45,49,53,57,
61,65,69,73,77,91,
95,g0
l, g, 17, 25, 33, 41,
49, 57, 65, 73, gg, 97
14. qr{nnw
15. s$qr
l5
4, ll, lg, 23, 31,
35, 43,51, 59, 63,
71, 75,93, 97, 95
16. qqrE
25
l, 6, g, 13, 17, 21,
25, D, 33, 37, 41,
45, 49,53, 57,61,
65, 69, 73, 77, gl,
85, gg, 93, 97
17. (|tr€wn
l6
l, 7, 13, 19, 26, 32
39, 43, 50, 56, 62,
67, 74, gl, gg, 95
l8
l, 6, I l, 16,,21, 26,31,
18. frilils
3l
4, 23, 43, 63, g3
t2
4, ll,2l , 29,35, 45,52,
59, 69, 76, 93, 93
4, 24,4, &,94
2r
AIR MANUAL
9.
Madhya Pradesh
t3
4, 13, 18,24,33,38,48,
5 3 ,5 9 , 6 8 ,7 4 , 8 3 ,8 8
10.
Maharashtra
l , 1 8 ,3 5 , 5 2 ,6 9 ,8 6
I l.
Manipur
4,,54
12.
Meghalaya
13.
Karnataka
14.
Nagaland
r3
20
6
l, 6, I l, 16,21,26,,3 l, 36
4 1 ,4 6 , 5 15, 6 ,6 1 ,6 6 , 7 1
76, 81,86,91,96
4,,21,38, 55,72,89
3l
l, 6, 9, 12,15, 18,21,24,27,
30, 33,, 36,39,42, 45,48, 52, 56,
5 9 , 6 2 , 6 56, 8 ,7 1 , 7 4 , 7 78, 0 ,8 3 ,
86,89,92,95
44
, 4,
l , 6 , 9 , I l , 1 3 ,1 5 ,1 8 , 2 0 2
2 7 , 2 9 , 3 13, 3 ,3 6 ,3 8 ,4 0 , 4 2 , 4 5 ,
4 7 , 4 9 , 5 1 5, 3 ,5 6 ,5 9 ,6 1 ,6 3 ,6 5 ,
68, 70,72, 74,,76, 78,80,82, 84,
8 6 ,8 8 ,9 0 , 9 2 , 9 4 , 9 6 , 9 8
45
l , 4 , 7 , 1 0 ,1 2 ,1 4 ,1 6 ,1, 8 ,2 0 ,
22, 24,26,28, 30, 32,34,36, 38,
40, 42,44,46,48,50,53, 56, 59,
62,&,,66, 68, 70,72,74,76,,78,
8 0 ,8 2 ,8 4 ,8 6 ,8 8 ,9 0 ,9 3 , 9 6 , 9 9
l , 9 , 1 7 ,2 5 ,3 3 , 4 1 ,4 9 ,5 7 ,
6 5 ,7 3 , 8l , 8 9 ,9 7
15. Orissa
r5
4 , I l , 1 9 ,2 3 ,3 1 ,3 5 , 4 3 ,5 1 , 23
5 9 ,6 3 ,7 1 , 7 5 , 8 38, 7 ,9 5
l , 6 , 9 , 1 3 ,1 7 ,2 1 ,2 5 ,2 9 ,3 3 ,
3 7 ,4 1 ,4 5 ,4 9 ,5 3 ,5 7 ,6 l , 6 5, 6 9 ,
7 3 ,' 7 7, 8 1 ,8 5 ,9 0
Punjab
25
I , q , 9 , 1 3 ,1 7, 2 1 ,2 . 5 2, 9 ,
33,37, 4l , 45,49,53,57,,6l ,
65,69,73,77,8l, 85,89,93,97
4, 23,43,63,83
17. Rajasthan
t6
| , 7, I 3, lg, 26,,32, 38, 43,
5 0 ,5 6 ,6 2 , 6 7 , 7 4 ,8 1 ,8 8 ,9 5
1 8 . Tamil Nadu
r8
l , 6 , l l , 1 6 , 2 1 , 2 6 , 3316, ,
4 1 ,4 6 ,5 l , 5 6 ,6 l , 6 6 ,7 l , 7 6 ,
8 1 ,8 6
16.
t2
4 , l l , 2 l , 2 8 ,3 5 ,4 5 , 5 2 , 5 9 , 6 9 ,
76,83,93
4, 24, 44, 64,84
22
hqn
19,
J
l3
ilin$Chlrrffifi
1,6,g,13,
16,
20,23,
4,ll, lg,25,
31,40
n
41
J4,
61,
6E,
75
21
,
n,45,49,
,30,33,39,
gg
82,
52, 56, 59,63,66,70,73,
g7,gl, 93,96,
gg
77,90,94,
20, Rr( qt{r
2T
1, 6, 11, 16, 21, 26,
31, %, 41, 46, 51,
56, 61, 66, 71, 76,
81, 96, 91, 96, gg
4, 24, U, 64,94
21. qftrqq q{rrq
20
1, 6, 11, \6, 21, 26,
31, 36, 41, 46, 51, 56,
61, 6, 71, 76, 91, 96,
91, %
4 , 2 3 ,3 g, 5 4 , 7 3 g
,g
4, 23, 43, 63, g3
l , 6 , 9 , 1 3 ,1 7 ,2 1 ,2 5 , 2 9 ,
33, 37, 41,45,49,53,57,
6 1 , 6 5 ,6 9 , 7 3 , 7 7 , 9 19, 5 ,
89, 93, 97
22. nsttrq
{q trrftrfr rraT
F1-+tqR
1. sfwrTFT
ftq q6
l6
l, 7, 13, 20, 26, 32, 39,
4 , 5 0 , 5 7 ,6 3 ,6 9 , 7 5 , 9 1 ,
87, 93
2. cf€uIliTFTge{f
45
1, 4, 7, 10, 12, 14, 16,
18, 20, 22, 24, 26,29,30,
3 2 , y , 3 6 , 3 8 , 4 0 , 4 2 ,M ,
46, 49, 50, 53, 56, 59, 62,
6 4 ,6 , 6 8 , 7 0 , 7 2 , 7 4 , 7 6 ,
78, 80, 82,94, 86, gg, 90,
93, 96, gg
3. qu€f{Tg
*(;r{r(ff
4 a11q-(
t2
4, 24, M, 63, g4
1, 10, 19, 28, 37,
46, 55, 65, 73, 92,
9 1 ,I
4, 54
43
1, 7, 10, 12, 14, 16, lg,
20, 22, 24,26, 29,30, 32,
3 4 , 3 6 , 3 9N
, ,42, M,46,
48, 51, 57,60, 62, 64, 66,
68, 70, 72, 74, 76, 79,90,
82,84,g6,gg,90, 92,95,
98
22
AIR MANUAL
19. Tripura
13
4 , t I , t 8 , 2 5 , 3 3 ,N , 4 7 , 5 4 , 2 9
6 1 ,6 8 ,7 5 , 8 2 , 8 9
l , 6 , 9 , 1 3 ,1 6 , 2 0 , 2 3 , 2 7 , 3 0 ,
35, 38, 42,45, 49, 52, 56, 59, 63,
6 6 ,7 0 ,7 3 ,7 7 , 8 0 ,8 4 ,8 7 ,9 1 ,9 3 ,
96. 98
2 0 . U t t a rP r a d e s h
2l
5
l , 6 , I l , 1 6 , 2 1 , 2 6 , 3 13, 6 ,
4 1 ,4 6 ,5 t , 5 6 , 6 t ,6 6 , 7 t , 7 6 ,
8 1 ,8 6 , 9 1 , 9 6 , 9 9
4,24'4, 9,84
2 1 . W e s tB e n g a l
20
1,6, ll, 16,21,26,31,36, 6
4 1 ,4 6 ,5 1 ,5 6 ,6 1 ,6 6 , 7 1 , 7 6 ,
8 1 ,8 6 , 9 1 , 9 6
4,23,38,54,73,89
,
22.
Sikkim
5
4 , 2 3 ,4 3 ,6 3 , 8 3
25
l, 6, 9, 13,17,21,25,29,33,
37,41,45,49,53,57,61,65,69,73,
77, 81,85, 89,93,97
16
1 , 7 , 1 3 ,2 0 , 2 6 ,3 2 ,3 8 ,M , 5 0 , ,
57, 63,69,75,8 l, 87,93
45
l, 4, 7, 10,12,14,16,18,20,
2 2 , 2 4 , 2 6 , 2 8 , 3 03, 2 , 3 4 ,3 6 ,3 8 ,
40,42,44,46,48, 50,53,56, 59,
62, 64, 66,68, 70, 72, 74, 76,
78,80,82,84,86,88,90,93,96,99
UNIONTERRITORIES
2.
Arunachal Pradesh
3.
Chandigarh
4.
Dadra & Nagar
Haveli
r
12
2
l , 1 0 ,1 9 ,2 8 , 3 7 ,4 6 ,5 5 , 6 5 ,
73,82,91,99
4, 54
5
43
4,24,4,63,84
l, 7, 10, 12, 14,I 6, I 8, 20, 22, 24,
26, 28, 30, 32, 34, 36, 38, 40,42,,
44,46,49,5l, 57,60.,62,,64, 66,
6 8 ,7 0 , 7 2 , 7 4 , 7 67,8 , , 8 08,2 ,8 4 ,
9 6 ,8 8 ,9 0 , 9 2 , 9 59, 8 .
23
ilmdhKd
J,frffi
ffiilmqfrqunil
ilunq(hffi?tm
iFI qlir;Tinril *rnr
ril{t, Errr *(
2
4,54
l, 21, 41, 6l
Fdq
7. iRTftqqq kk+,r{
45
frqw
l , 4 , 7, 1 0 , 1 2 ,1 4 ,1 6 ,
1 8 ,2 0 ,2 2 , 2 4 , 2 6 ,2 9 , 3 0 ,
32,34,36,39,40,42, 44,
4 6 ,4 9 , 5 0 ,5 3 , 5 6 ,5 9 ,6 2 ,
64,66,69, 70,72,,74,76,
7 8 , 8 0 ,9 2 , 9 4 , 9 6g, g ,g l , ,
9 3 ,9 6 ,g g
,l
8. qifsffi
g. fufrrq
l6
l, 7, 13, 20, 26, 32,
38, 45,50,56,62,69,74,
80, 86, 92
45
4, 24, 43, 64, g4
l , 4 , 7, 1 0 ,1 2 ,1 4 ,1 6 ,
18,20,22, 24,26,29,30,
32,34,36,39,40,42, 44,
4 6 , 4 9 , 5 05, 3 ,5 6 ,5 9 ,6 2 ,
64,66,69, 70,72,,74, 76,
7 8 ,9 0 , 9 2 ,9 4 , 9 6 ,g g ,9 0 ,
9 3 ,9 6 ,g g
ErrErrsk q?q+dq c6 qEt d Et snRftrd
nzlqrft lzPataft qs rff c{ t kq + qq ct cli tr go t qfF6 d qRftrdrrF|T
qFr nil$fi| qft gs qtsR v< qffrrfl oqT{re
EF}
d qir$rd qm qril e fr qft qFFFtiF
w!+ fri q\t d s[rn+
d Errcrvr
qm qrql
zffirrq/ds{rfrrd€rdqT{firdqfirfddsnrfrscfd{rdtoc6}ic(fts€egcra*Pqqscft{ril+elril{
qrcqc d enrqr 4t T{ it
23
AIR MANUAL
5.
Delhi
6.
Goa, Daman & Diu
7.
L. & M. Islands
8.
Pondicherry
9.
Mizoram
Rosters prescribed
for recruitment on
All India basis to
be followed
t]
i
Note
2
4, 54,
5
45
16
1,,7, 13,20,26, 32,38,45,
50, 56,62, 68,74, 80, 86,92
5
45
l , 2 1 ,4 1 ,6 l
, 0 ,2 2 , 2 4 ,
l , 4 , 7, 1 0 ,1 2 ,1 4 ,1 6 ,1 8 2
26, 28, 30, 32,,34, 36, 38, 40,
48, 50, 53,56, 59, 62,,
42, 44,,46,
64, 66, 68,70,72, 74,,76, 78, 80,
82,84,,86,
88,91,93.,96,99.
4 , 2 4 ,4 3 ,U , 8 4
l, 4, 7, 10,12,,14,16,18,20,
22, 24, 26,28, 30, 32,34,36, 38,
40,42, 44,46,48,50, 53, 56, 59,
62,64,66,68, 70,72,,74,76,78,
80,82,84,86,88,90, 93,96,99
( | ) If thereare only two vacanciesto be filled in any recruitmentyear,morethan one may be treatedas reservedand if
there be only one vacancyit should be treatedas unreserved.If on this accounta reservedpoint is treated as
unreserved,the reservationmay be carried forward to the subsequentthree recruitmentyears,if necessary.
(2) Eventhough in a particularState/Union Territory the populationpercentage
of ST is lessthan 57oa minimum
reservationof SVohas beenprovidedfor that community.
ilmlnl[frfrrnqff
24
3F."{-qrd?F
II
(sTT& 10 tffqq)
{
I
T(?TFT'F|.(
(*q/zrrqfqrT ?FT;m)
([o
ilrtq
,ft74q6 lqo
qtrea/qdrqT,
d qE* kq strr+sTrtqr/qrenffR
* {E{ +'--"- (FqFneTfr+rftor qrr) dqffi{q
qk enqqrifrfi
(t) tre(r<firqfuvr6sF"{ftfr4/+rq1fiffi)e...........
*<qc+ar+qn...........rrqqtr
qff tffictc t fut-dFrqr
trc$rftftrs A* sTrr+
ieqileqq rff, vt+R + fril{q}qk'{rd * ermn<
qr\'rn
lrr;qftrq
EilEnI qfr q<+.rft
oTrr+]
fT+,Tfrdd
TEd ail{qn
+trqtqqr
r snqrrt S erri'qst c(,
ei<Efrir* fr ffi qnfiRT
sld Eri fiffi+isfr(slr?rili qftr+fte{rd + s{ftncr++ Fqqeeqrtdi r
(2\ qTq* frtPft wI+ sTe{fro+ {ufe: ercqrfttt
(3) wtr6 +qrq**4 FsP{fr
t<r (wvrft fqr) Frm tqosd sTftqkil +t{ or<qrcrqffi rftqfrt gF
qrqd if* q<qqrRrfr qri *rq ftft t nr{ ft mff qrfffi Bnrfi W ee+rcznfrtaqfi Fff6
smfE+ q?R{Fr
+ T{, *fcq fi qqfEar sgs, 3rf,{fudrnrrd kq, arc *r rttit t vr.ca <tRr+
Trdrt ERrsqrqroti or srq{rsftsoRgrk{ Tqfrt,
,,
(4) mqFrqtmfr drtq t A E{ + kq qftftTrq<€tr qfirftqrd sT{tirftt{t€ crftorft d |ai+ q<
qtr{ qr v+fi tr qffrftErfi sr4fEddqtil-{-+,
6T t Tft di + qqvtirqrq"'--""--- {uft.rc qfEqnft
Tfi dt *r rqnrcr;qef{trdt qi €n *< qq ft ft fi r"+r tT{c}+ qqR
ftqiff + kq EraqR
sq *oft t Fqrftftt< dft ir enqfr ffu fr qrEftr
(5) q-efi,urerqrTr,qrqrerqfrq FdEfr srftf,Eri,
t{rt *{ t{r ff rnd t {dFF{trft ffi d 3Trc
d eqFrqd'*( ilt{il * er+eR
wnt-q{qq( r{tT rrc.FR
{nnrddn fr +6 t{r ff sq qrcntn qrrl
airq
tr
ilt A, Vc+
(6) wtrd qr<et ffi
ff rqr;r w tqre qr rqFFft
toqr qr v+ar Br
rrEor zndqRrraqo<i + kq ftr ilcr'ffi qnr rrqr* 6iF<RTfi dt tttr il.Ft+ qrq c<+r<fi
(7) crFT
BTfr{ffi tqt* Fqtft or qftasft qs r€t qRq $r € I qr ffiq {rc.F'R
d qftr w€qrfteff${( t
qftq
ftrTft T€f€ *( ffiq fut{q frar (wvrft t{r) fu{q tqosd
wrftTfr S dqunlnft T€t'6( fr
rr{ tr
EF'r
fi qrcqqrv€ crTrn-rr
(8) rrErrRraq oqi c(, .TIT+qrttr * dkqm + cfu rr"qFrssl
vstlq cfdilrnn
qrqttt
dt 3TceTr
fr
{
24
AIR MANUAL
Annexure II
(SeePara-l0)
Government of India
(Name of Station/Office)
Dated
No.
I
Shri/ Smt.l Kum.
Sir/ Mad&nr,
),
for the Post of (
appointmenton
With referenceto your intereview
temporary
you
offer
to
pleased
is
Office,
Station/
at the
terms and conditions:
the above Post on the following
I . T h e p o s t i s ( N a t u r e o f p o s t - M i n i s t e r i a l / n o n -you
m i nare
i s talready
e r i a l )a
; aGovernment
nd
servant'your
If
carriesa scaleof pay of Rs.
with rulesand conditionsprevailingat
payin accordance
of
scate
above
the
in
ri*ea
be
will
salary
thetime.IfyouarenotaGovernmentstt""t',youwillbeentitledtotheminimumofthepayscale
underthesubjectto
at theratesadmissible
be entitledto drawallowances
of this post.you *iii
in forcefrom
the grantof suchallowances
"rro
the conditionslaid down in rulesand o'Ottt lontrning
time to time.
until further orders'
II. Your appointmentis purelytemporaryand
noticefrom eithersidein accordancewith]l:
III. Your serviceswill be terminableoh one month,s
reasons'The
1965,without assigning^any
central civil Services(Temporurv s.rui.ri nuttt,
forthwith or before
orittminating your services
appointingauthority,however,,rr.r*, ii.-iigr,t
sumequivalentto
you
of
a
by makingpaymentto
the expirationof the stipulat.Op..ioJofi*ii
the unexpiredportion thereof'
the pay and allowan.., fo. the period of notice or
date of 4ppointment'which period may be
IV. You will be on probation for two yearsfrom the
of probationaryperiod,you
.extended
at the discretionof the competentauthority.on completion
and
in ihe categoryof will not becomeentitled of getting regularappointment
whenevertherewill bea vacancyin that categoryyou will
continueto servein theofficiatingstatus-.
be confirmedaccordingto prevalentrules'
to GeneralProvidentFund' Pensionand
v. In regardto LeaveTravellingAllowances,contribution
will begovernedby the rulesand ordersin
all other mattersconnectedwitl, s"rviceconditions,you
of pubricserviceto whichyou may belong'
force from time to time and applicableto the branch
VI Yorr will be liable to be postedand transferredanywherein India'
I
25
ililr{tlfrhrq
(e)il'tilR6R
il qfiT
il{l{ ffifrqTil
qilhqilil qil.,
(r)wft.u'
q-fr
qfiil
ffi q{r qfr{
5w,
qTil
tqrht
rfrt il,fqil
$ifillTilhfll
t qlfi TSEilt frt
hl
+
*'
+
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u,
op,*m
+{r
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AIR MANAAL
25
IX.In accordancewith the prevalentrulesin forcein regardto the recruitmentto services
underthe
Governmentof India:
(a) No personwho hasmorethan onewife living or who havea spouseliving, marriagein any case
in which suchmarriagesis void by reasonof its taking placeduring the life time of suchspouse,
shall be eligiblefor appointmentto serviceprovidedthat the CentralGovernmentmay, if
satisfiedthat therearespecialgroundsfot so ordering,exemptanypersonfrom theoperation
of this rule.
(b) No suchwomanwhosemarriageis void by reasonof its taking placeduring the life+ime of
suchspouseor who hasmarriedto sucha personwhosewife is living at thetime of marriage
shall be eligiblefor appointmentin serviceunlessthe Governmentof India has granted
exemptionto sucha womanin accordancewitl. this rule after beingsatisfiedthat thereare
specialgroundsfor so ordering.
This offer of appointmentis therefore,conditional upon you satisfyingthe requirement
mentionedand to furni.shingdeclarationas in Annexure-Ito this letter,alongwithyour reply.
If however,you do not fulfil the aboveconditionand you desiredto be exemptedfrom the
abovementionedrulesfor any rulesfor any reason,you shouldmakea representation
in this
behalfimmediately.The offer to appointmentshouldin that casebetreatedascancelledand a
further communicationwill be sent to you in due course,if upon considerationof your
representation,
it is decidedto offer you appointmentin the post of
X. If any declarationgivenor informationfurnishedby you provedto befalseor if you arefound to
havc wilfully suppressedany material information, you will be liable to removalfrom serviceand
other action as Governmentrnay deemnecessary.
XI. If you accepttheofferon abovetermsandconditionsyouarerequested
to intimateyouracceptance
to the undersignedand report yourselffor duty immediatelybut in any casenot later than
(by name to the appointing authority).
XII. You will be requiredto produbethe following documentsat the time of reportingfor duty:
(a) Original Certificateof Educationaland other qualificationsalongwitha setof attestedcopies.
(b) Certificate of Age.
(c) Declaration of marital status.
(d) A medicalcertificate of fitnessfrom the Medical Officer of the rank of Civil Surgeon.
(e) A relievingorder from the earlieremployer,if any.
Yours faithfully,
Name of the appointing
ruthority and designation
with signature
Copy to all Concerned.
,ilrfiililrfthHqffi
26
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26
AIR MANUAL
Annexure III
(SeeParagraPhl0)
PROFORMA.II
Declarationto be taken from a new candidatejoining Governmentservice
declareas under:
I, Shri/smt./Kum.
*i) That I am unmarried/a widower/a widow.
*ii) That I am married and have only one spouse living.
tiii) That I have entered into or contracted a marriage with a person having a spouse.
*iv) That I have entered into or contracted a marriage with another person during the life-time of my
spouse. Application for grant of exemption is enclosed.
2.
I solemnly affirm that the above declaration is true and I understand that in the event of the
declaration being found to be incorrect after my appointment I shall be liable to be dismissedfrom
service.
Date
rNote: Pleasedelete the clause/clausesnot applicable.
Signature
21
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I
I
1(
27
AIR MANUAL
AnnexureIV
(Seepara t0)
FORM II
Form of oath proposedfor Governmentservantwho are foreign nrtionals
..a citizenof temporarilyresidinginandholdinga Civil postunder
I owe to
the Government of India do swear/solemnly affirm that, having the faith and allegiance
. . . . . I will, during the period ol *y serviceas aforesaid,be faithful to India and to
loyally,
the Constitution of India as by law establishedand that I will carry out'the duties of my office
honestly and with imPartialitY.
(So help me God)"
..I. ...
I
28
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28
AIR tr'TANUAL
Annexure V
(See para 14)
Government of India
(Name of Station I Office)
Station......o,o.o.o
Date..o.....r...o
ORDER
to appointShri/Smt./Km............
The (nameof appointingauthority)is pleased
capacity with effect from .
i
2 .S h r i / S m t / K m .
l
i
x
t
ft
t
l t
. . . . . w i l l b e o n p r o b a t i o n f o r a p e r i o d2oyfe a r s f r o m t h e d a t eaopfp o i n t m e n t .
Signature
Date "
I
f
>\
in a temporary
29
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29
AIR MANUAL
Annexure VI
(See para 16(1)(i))
DEED CHANGING NAME/SURNAME
I'
BY THIS DEED I, theundersigned
(new name)
. . A.C.
(Old name)
" " "ABC
'
now latelv called
,
(Designation of the post held at the time by the Government servant)
at...
(Place where employed in the Ministry/ Department of the Government of India)
do hereby:
,
)
l.
,
2.
3.
" ' ' "employed as
For and on behalf of myself and my wife and children and remoter issue wholly renounce,
relinquish and abandon the use of my former surname of C. (only) and in placethereof do assume
fromihe date thereof the surname of B.C. and so that I and my wife and children and remoter issue
may hereafter be called, known and distinguishednot by my former surnameof C. (only) but by my
assumedsurname of B'C.
For the purpose of evidencingsuch my determination declarethat I shall at all times hereafterin all
records, deeds and writings and in all proceedings,dealings and transactions private as well as
public and upon all occasionswhatsoeveruseand sign the name of B.C. as my surnamein place of
and in substitution for my former surname of C. (only).
Expressly authorise and requestall personsat all times hereafterto designateand addressme and
my wife and children and remoter issue by such assumedsurname of B.C. accordingly.
I
IN WITNESS WHEREOF I have hereunto subscribedmy former and adopted namesof A.C' and
.. . .day of .. .
A.B.C. and affixed my sealthis . .
A.C.
A.B.C
Signed,sealedand deliveredby the abovenamedA.B.C. formerly A.C. in the presenceof:
l.
Witnesses
2.
]
I
I
a.
;
\.
I
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30
AIR T,IANUAL
Annexure VII
(Seepara 17 (iii)
No.
Government of India
(Name of Station/Ofiice)
Station
D a t e" " " " " ' :
ORDER
The....(appointingauthority)ispleased.toterminatetheprobationaryperiodof
Shri/Smt/Km......(Designation)witheffectfrom.
until further
will continuein the said post in a temporarycapacity
2. shri/Smt/Kum
orders.
'
Signature" " ' " " ' ' '
Date.
I
3l
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3l
AIR MANUAL
Annexure VIII
(See para 19)
A. Check List for consideration of casesfor Quasi-permanency
l.
2.
3.
4.
5.
6.
Nameand presentdesignation.
Date of birth and EducationalQualification(highestqualification).
Date of entry into continuousGovernmentserviceand the grade/postin which appointed.
Appointmentmadethrough the U.P.S.C.or regularisedby the Commission.
In caseof affirmativeanswerto 4, quote U.P.S.C.reference.
(a) Characterand antecedents
verifiedor not.
(b) Medicalfitness.
7. Eligibility.
(a) Whether initial appointment made in accordancewith Recruitment Rules/prescribed
conditions.
(b) Length of service.
8. In caseof relaxationunder any of the headsunder 7 pleasequotethe authority.
9. In caseof any breakin servicepleasestateif the breakhasbeencondonedand authoritythereof.
10. Is this the first occasionof quasipermanency?
If not, pleasestatereasonstherefor.
ll. Characterroll. Is it completeand upto date?
12. Grade/post,pay scaleand classificationof the post in which officer is proposedto be declared
quasi-permanent?
13. Whetherconsideredeligibleand suitablefor quasi-permanency
in all respects.
B. Form of Order of Declaration
Government of India, Ministry /Office
(Declarationand Gradeof AppointmentUnderRules3 and 4 of the CentralCivil Services
(Temporary
Service)Rules,1965).
In pursuance of rules 3 and 5 of the Central Civil Services (Temporary Service) Rules 1965, the
Presidentil being satisfied, having regard to the quality of work, conduct and character of
. . . . ., that he is suitable to be appointed in quasi-permanent capacity to the said
post/grade with effect from the said date.
Station
Dated
Note.
Signature . . . . . . . . . . . .
Designation . . . . . o . . . . . .
The order must be signed by an officer who is authorised to authenticate orders in the name of President or by the
appointing authority, as the case may be. Where the appointing authority is an authority other than the President, the
appointing authority itself shall sign the order.
32
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AIR MANUAL
32
Annexure IX
(Seepara2l)
CHECK LIST FOR PROCESSINGPENSION CASES ON SUPERANNUATION
( I ) PrepareListsof Government
Servants
dueto retirewithinthenext24to 3lmonths-twice
a vear-on
lst January and lst July of each year.
(2) Prepare and submit statements'prescribed
in Deptt. of Personnel'sO.M; No. F. 20 (T)-Pension
Unit/82 dated 30.9.82for proper monitoring and reporting.
(3) In caseany military/war serviceis to be counted for pensionaryand allied benefitsin termsof Rule
19 of the CSS (Pension) Rules, ensure that the same has been duly certified by the Military
authorities and the benefits receivedby virtue of such servicelike pensiorr,bonus, gratuity etc. are
refunded with interest.
(4) Make ciefinite entries of Extraordinary leave availed of by the Government Servant without
medical certificate in the ServiceBook. All spellsof EOL, not coveredby specificentriesshould be
deemed to be qualifying service.Pension casesare not to be delayedon this account in terms of
Ministry of Finance O.M. No. F.l l(3)-EV (A)176 dated 28.2.76.
(5) In casethe Government Servant was under suspbnsionany time during service,ascertainwhether
the samehas beentreated as wholly'unjustified. If not, to what extent the period of suspensionwill
count as qudlifying service. In the absenceof any entries in the Service Book, the period of
suspensionmay be treatedas qualifying servicein termsof the M/F O.M. No. F.l I (3) EV (A)176
dated 28.2.76.
(6) Examine whether periods of absencewithout leave,if any, are to be Commuted retrospectivelyas
EOL in terms of Rule 27(2) of PensionRules.
(7) Condonation of interruption in Servicemay be examinedin terms of Rule 28 of PensionRules.
(8) After consultation with P&AO, Communicate to the Government Servantin Form 24 of Pension
Rules, the verification of qualifyifig Service.This should be done after a Government Servant has
rendered 25 years serviceor has 5 years serviceleft, whichever is earlier.
(9) Record receipt of pensionand leavesalary contributions in respectof deputation of foreign service
terms, if any. Non-receipt of contribution should be vigorously pursued. but bthis will have no
bearing on the processingand finalisation of pension casesin terms of the provision contained in
M/FO.M.No.F. r r (3) EV (A) 76 dated 28.2.76.
(t0) In terms of Rule 53(7) ensurethat nomination for DCRG are receivedcountersignedand kept in
safe custody.
(l l) In terms of Rule 54 (12),obtain the detailsof family in Form 3 and pastethem in the ServiceBook.
This Form 3 should be updatid as and when the size of the family increases/decreases.
(12) In terms of Rule 54, undertake preparation of pension papers 2 years before the date of
superannuation of the Government servant.
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AIR MANUAL
33
( l3) Follow instructiongivenin Rule 59. Dividework of preparingpensionpapers
in threestages
asper
the prescribedtime schedule.
(14) Ensure that Form 5 has beencompleted in all respects.Form 5 is to
be filled very carefully. Ensure
the following while filling up this Form:(a)
In terms of Rule 6 I (3) if the pensionis desiredin another circle of accountingunit, prepareit
in
duplicate.
(b)
Keep in view the provision of Rule l3 to l8 while filling up Column 7 regardingdate of
entry
into Government Service. Check whether there is any intirruption of se-rviceand whether
it
has been condoned or it entails forefeiture of past service.For emolumentsfor gratuity,
see
provisions of Rule 33 and 50.
(c)
Indicate in Column 8 the last day of the month in which a GovernmentServant'sattaining
the
age of 58160years, as the casemay be. In casethe date of birth is the first day of the month,
indicate last day of the previous month.
(d)
While filling up columns l5&16 ensurethe following:
Rule 2l-For counting of period spent on leave.
Rule 23-For counting of period of suspension.
Rule27-For interruptionin service.
Rule28-For condonation
of interruption
in service.
Rule29-30-Foradditionto qualifyingservice.
(e) In termsof Rule 14,only servicepaid from consolidatedFund of Indiaand in pensionable
establishmentshall count.
t
f
I
(0
For calculatingaverageemolumentsduring the last l0 months,seethe provisionof Rule 34.
For filling column 20 ensurethe following:
(i) Only servicegratuity (no pension)is admissiblefor lessthan l0 yearsqualifyingservice.
(ii) In termsof Rule 49"(3),expressqualifyingservicein termsof six monthsperiod.
(Fractionof a yearequalto 3 monthsand aboveshallbe treatedasa completeonehalf
year).
(iii) Amount of Invalid Pensionshouldnot belessthan FamilyPensionaslaid down in Rule
s4(2).
(iv) In terms of Rule 49 (4), expressfinally determinedpensionin whole rupees.(Fraction
of
a rupee to be rounded to the next higher rupee).
(v) Indicate graded relief at the rates applicable from time to time.
(vi) Pension including relief on pension does not exceedthe lirnits prescribed.
(a)
For filling up column 21, the following points must be kept in view:
Thoroughly read the provisions of the Rure 50 of the pension Rules.
(b)
Examine whether the Government servant has completed 5 years'qualifying serviceand
is
eligible for service Gratuity or pension under Rule 49.
(c)
For each complete six months of qualifying service workout DCRG at ll4 of his/her
emoluments.
(d)
Ensure that the maximum limit of 16?ztimesand Rs. 50,000/- or limits prescribedfrom time
to time are made applicable.
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AIR MANUAL
(e)
34
Col. 24 deals with dues reboverableform DCRG. For filling up this column the following
points may be borne in mind:
(i) Government dues, as defined in Rule .?1, are assessedand adjusted.
(ii) Dues other than the dues relating to Government accommodation (as prescribedunder
Rule 74) should be assessedand completed 8 months prior to date of retirement and
adjustedagainst DCRG.
(iii) Any dues which remain outstanding, apart from the above,shall also be adjustedagainst
DCRG.
(15) In terms of Rule 6l (l) forward the pensionpapersin Form 8, alongwithall enclosuresto the PAO
not later than six months before the date of retirement of Government servant.
(16) Any eventtaking place after the sendingof Pehsion papershaving a bearing on pension should be
intimated to P&AO (forthwith).
(17) Intimate all Governmentduesat leasttwo months in advanceto PAO and other duescoming to
light later, as and when they come to light.
( t 8) Ensurewriting to the Director of Estatesregardingissueof 'No Demand Certificate'2yearsbefore
the anticipated date of retirement of the Government servant in respectof the period preceding
eight months of the retirement of the allottee.(Rule 57).
(19) Watchthereceiptoftheadvance'NoDemandCertificate'fromtheDirectorofEstatesandensure
full recovery of the amount shown as due in the advance'No Demand Certificate'.There after it is
not necessaryto insist another certificate from the Director of Estatesfor releasingthe withheld
amount of DCRG (Rule 72 read.with Director of EstatesNo.3/28/82 (P-l)/ RCS dated 4.5.1983).
(20) Ensurethat the pensionpaymentorder is issuednot later than one month in advanceof the date of
the retirement of the Government servant.The amount of gratuity is also intimated by the Accounts
Officer well in time and there is no occasion,for the payment of interest on delayed payment of
gratuity.
(21) In exceptional casewhere it is not possibleto follow the procedureprescribedin Rule 59 and if there
is any likelihood of the Government servant to retire before his pensionand gratuity can be finally
assessed
and settled,initiate action and ensurethat provisional pension and l007oof the gratuity, as
gratuity are sanctioned to him rinder intimation to the Accounts Officer in accordancewith the
provisions of Rule 64.
(22) After issue of the sanction letter for the drawal of provisional pension and provisional gratuity
ensurethat:(a) these are drawn and disbursed in the same manner as establishmentpay and allowances.
(b)
(c)
(d)
'
Deduction are made from the pqovisionalgratuity the amount recoverableunder Rule 63(l)
and Government dues mentioned in Rule 71.
The amount of final pension and the amount of final gratuity is determinedwithin six months
from the date of retirement.
The Chancesof disbursing the amount of gratuity in excessof the amount finally assessed
are
minimised as the Government Servant shall not be required to refund the excessamount
actuallv disbursedto him.
35
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