BC Hockey Policy Manual

Transcription

BC Hockey
6671 Oldfield Road Saanichton BC V8M 2A1
www.bchockey.net Ph: 250.652.2978
[email protected]
Fax: 250.652.4536
POLICY MANUAL
TABLE OF CONTENTS
SECTION 1: BRANCH POLICY
1.01
Alcohol & Tobacco Advertising
1.02
Doping Control
1.03
Board of Directors
1.04
Criminal Record Check
1.05
Females Participating in Hockey
1.06
Co-ed Dressing Room Policy
1.07
Finances
1.08
Insurance and Risk Management
1.09
Suspensions and Investigative Hearings
1.10
Lapel Pins
1.11
Minor Hockey Tier Designations
1.12
Overage Players in House League / Recreational Programs
1.13
Registration of Players: Residential Qualifications
1.14
Registration of Players: Non Canadian Citizens
1.15
Residential Waivers
1.16
Tournaments
1.17
Cash Prizes
1.18
Transferring of Goaltenders from another Association for Registration
on Carded Teams
1.19
Hockey Canada Sports Schools
1.20
Trophy Return Policy
1.21
Injured Player Return to Play Policy
1.22
Helmet Policy – Minor Hockey Practices / Events
1.23
Joint Team Policy
1.24
Waitlist Policy
1.25
Spring Season
1.26
Spring Season Tournaments
1.27
Minor Hockey Moves After January 10
1.28
Tournament Teams
1.29
Request for Recreational Player Replacement/Relief
1.30
Participation in Leagues Outside of British Columbia
1.31
Minor Hockey Association Spring Evaluation / Try Outs Policy
1.32
Upholding of Local Suspensions
1.33
Goaltender Replacement
1.34
Oversize Team
1.35
Association and League Screening Process
1.36
Conflict of Interest Policy
1.37
Participation of non-BC Hockey Member Teams in BC Hockey Leagues
September 2015
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BC Hockey
[email protected]
Fax: 250.652.4536
POLICY MANUAL
1.38
1.39
1.40
1.41
1.42
1.43
Zero Tolerance Policy
Nepotism Policy
Video Review Policy
Social Media Policy
Officiating Fees and Expenses in Society Playoffs
Officials Expenses
1 – 28
1 – 31
1 – 31
1 – 32
1 - 33
1 – 33
SECTION 2: COACHING
2.01
General
2.02
Organizational Chart
2.03
Terms of Reference
2.04
Job Descriptions
2.05
Specific Certification Policies
2.06
Conflict of Interest
2.07
Mentorship
2–2
2–2
2–3
2–4
2–8
2 – 11
2 – 11
SECTION 3: OFFICIATING PROGRAM
3.01
General
3.02
3.03
Terms of Reference
3.04
Job Descriptions
3.05
Specific Policies
3.06
Suspensions / Rules
3.07
Program Honorariums
3.08
Reporting Infractions
3–2
3–4
3–4
3–7
3 – 19
3 – 24
3 – 25
3 – 26
SECTION 4: SAFETY / RISK MANAGEMENT COMMITTEE
4.01
4.02
Terms of Reference
4.03
Job Descriptions
4.04
Hockey Canada Safety Program (HCSP) Guidelines
4.05
Respect in Sport (RIS) Guidelines
4.06
Locker Room Policy
4.07
Parent Meeting Policy
SECTION 5: SCHOOL PROGRAMMING COMMITTEE
5.01
5.02
Terms of Reference
5.03
Job Descriptions
September 2015
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BC Hockey
[email protected]
Fax: 250.652.4536
POLICY MANUAL
SECTION 6: BOARD OF DIRECTORS
6.01
Board of Directors Job Descriptions
SECTION 7: PROGRAMS
7.01
International Travel And Hosting Guidelines
7.02
BC Hockey Minor Hockey Championships
6–1
7–2
7–6
SECTION 8: HOCKEY DEVELOPMENT PROGRAM
8.01
Hockey Development Committee – Standing Committee
8–1
SECTION 9: PREVENTION OF HARASSMENT AND ABUSE
9.01
Harassment & Abuse Policy
Appendix A
Recognition and Prevention of Abuse Policy
Appendix B
Code of Conducts
9–2
9–4
9–6
SECTION 10: PRIVACY POLICY
10.01
Purpose of this Policy
10.02
Accountability
10.03
Identifying Purposes, Type of Information Collected and
Website
10.04
Consent
10.05
Limiting Collection
10.06
Limiting Use, Disclosure and Retention
10.07
Accuracy
10.08
Safeguards
10.09
Openness
10.10
Individual Access
10.11
Challenging Compliance
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SECTION 11: HIGH PERFORMANCE POLICY
FEMALE HIGH PERFORMANCE
11.01.01
General
11.01.02
11.01.03
Terms of Reference
11.01.04
Job Descriptions
11.01.05
High Performance Program Policies
11.01.06
Appeal
11.01.07
Confidentiality
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11 – 5
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11 – 19
11 – 19
MALE HIGH PERFORMANCE
11.02.01
General
11.02.02
11.02.03
Terms of Reference
11 – 20
11 – 20
11 – 21
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BC Hockey
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Fax: 250.652.4536
POLICY MANUAL
11.02.04
11.02.05
11.02.06
11.02.07
Job Descriptions
Appeal
Confidentiality
11 – 23
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SECTION 12: MIDGET AAA LEAGUES
FEMALE MIDGET AAA
12.01.01.01
Female Midget AAA Program Committee
12.01.01.02
Program Delivery Group
12.01.01.03
Job Descriptions
12.01.01.04
12.01.02.01
Female Midget AAA Boundaries
12.01.02.02
Zone Draw Adjustment
12.01.03.01
Budget
12.01.03.02
Hotels / Transportation
12.01.03.03
Team Bank Accounts
12.01.03.04
Fundraising
12.01.03.05
Honorariums
12.01.04.01
Requirements
12.01.04.02
Selection
12.01.04.03
Release of Team Officials
12.01.04.04
Coaching Certification
12.01.04.05
Respect in Sport
12.01.04.06
Hockey Canada Safety Program (HCSP)
12.01.05.01
League Registration Fees
12.01.05.02
Team Names
12.01.05.03
Team Websites
12.01.06.01
Player Fees
12.01.06.02
Refunds
12.01.06.03
Registration / Carding Procedures
12.01.06.04
Affiliation
12.01.06.05
Player Releases
12.01.07.01
Midget Aged Players
12.01.07.02
Under-Aged Players
12.01.07.03
Residential Qualifications
12.01.08.01
Identification and Evaluation Camps
12.01.08.02
Cancellation – Refunds
12.01.08.03
Player Selection Process
12.01.09.01
Rules of Play
12.01.09.02
Home Team Responsibilities
12.01.10.01
Discipline / Suspensions
12.01.10.02
Zero Tolerance – Drugs, Alcohol and Tobacco
12.01.10.03
Hazing / Initiation
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BC Hockey
[email protected]
Fax: 250.652.4536
POLICY MANUAL
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12.01.15.01
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12.01.16.01
12.01.16.02
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Recruiting Practices – Tampering
Game Forfeit
League Play
Game Protests
Exhibition Games and Tournaments
Rescheduling of League Games
Game Reports
Tie Breaking Procedures – League Standings
Officiating
Officiating No Shows
Billeting of Players
Uniforms
Dress Code
End of Season League All Star Team
Female Midget AAA Championships
Female Midget AAA Coach of the Year Award
Travel
Final Date to Withdraw from BC Hockey
Championships
Education Advisor
Role of the Education Advisor
Important Dates
MALE MIDGET AAA
12.02.01.01
12.02.01.02
Terms of Reference
12.02.01.03
Program Committee and Program Delivery Group
12.02.01.04
Job Descriptions
12.02.01.05
Male Midget AAA Program Committee Members
12.02.01.06
Male Midget AAA Program Delivery Group Members
12.02.02.01
Midget AAA Boundaries
12.02.02.02
12.02.02.03
Zone Boundary Change
12.02.02.04
Midget AAA Team Application
12.02.02.05
Player Grandfathering
12.02.03.01
Budget
12.02.03.02
Hotels/Transportation
12.02.03.03
Team Bank Accounts
12.02.03.04
Fundraising
12.02.03.05
MML Team Staff Honorariums
12.02.04.01
Requirements
12.02.04.02
Selection
12.02.04.03
12.02.04.04
12.02.04.05
Respect in Sport
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BC Hockey
[email protected]
Fax: 250.652.4536
POLICY MANUAL
12.02.04.06
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12.02.09.01
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12.02.15.01
12.02.15.02
12.02.15.03
12.02.16.01
12.02.16.02
12.02.17.01
September 2015
Team Names
Team Websites
League Webcast
Player Fees
Refunds
Affiliation
Player Releases
Midget Aged Players
Under Aged Players
Player Residential Waiver
Evaluation Camps
Rules of Play
Home Team Responsibilities – Supplying of Pucks
Zero Tolerance – Drugs, Alcohol and Tobacco Products
Hazing / Initiation
Recruitment Practices – Tampering
Game Forfeit
League Play
Game Protests
Exhibition Games and Tournaments
Game Reports
Tie Breaking Procedure – League Standings
Officiating
Uniforms
Dress Code
End of Season League All Star Team
Male Midget AAA Coach of the Year Award
Major Midget League Championships
Travel
Final Date to Withdraw
Education Advisor
Role of the Education Advisor
Important Dates
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BC Hockey
[email protected]
Fax: 250.652.4536
POLICY MANUAL
SECTION 13: AWARDS POLICY
13.0
Diamond Stick
1
13.0
President’s Award
2
13.0
Life Members Award
3
13.0
Frank Spring Award – Minor Hockey Association Award
4
13.0
Ernie Gare Award – BC Hockey Coach of the Year
5
13.0
BC Hockey Official of the Year
6
13.0
BC Hockey Safety Award
7
13.0
Development Awards
8
13.0
BC Hockey Outstanding Player Award
9
13.1
Pavel Bure Award
0
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BC HOCKEY
POLICY MANUAL
Quick Reference Guide
September 2015
Title
Section
Alcohol & Tobacco Advertising
1.01
Association and League Screening Process
1.35
Board of Directors
1.03
Cash Prizes
1.17
Co-ed Dressing Room Policy
1.06
Conflict of Interest Policy
1.36
Criminal Record Checks
1.04
Doping Control
1.02
Females Participating in Hockey
1.05
Finances
1.07
Goaltender Replacement
1.33
Helmet Policy – Minor Hockey Practices/Events
1.22
Hockey Canada Sports Schools
1.19
Injured Player Return to Play Policy
1.21
Insurance and Risk Management
1.08
Joint Team Policy
1.23
Lapel Pins
1.10
Minor Hockey Association Spring Evaluation / Try Outs Policy
1.31
Minor Hockey Moves After January 10
1.28
Minor Hockey Tier Designations
1.11
Nepotism Policy
1.39
Officials Expenses
1.43
Officiating Fees and Expenses in Society Playoffs
1.42
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BC HOCKEY
POLICY MANUAL
September 2015
Overage Players in House League / Recreational Programs
1.12
Oversize Team
1.34
Participation in Leagues Outside of British Columbia
1.30
Participation of non-BC Hockey Member Teams in BC Hockey
Leagues
1.37
Registration of Players: Non Canadian Citizens
1.14
Registration of Players: Residential Qualifications
1.13
Request for Recreational Player Replacement/Relief
1.29
Residential Waivers
1.15
Social Media Policy
1.41
Spring Season
1.25
Spring Season Tournaments
1.26
Suspensions and Investigative Hearings
1.09
Tournament Teams
1.28
Tournaments
1.16
Transferring of Goaltenders From Another Association for
Registration on Carded Teams
1.18
Trophy Return Policy
1.20
Upholding of Local Suspensions
1.32
Video Review Policy
1.40
Waitlist Policy
1.24
Zero Tolerance Policy
1.38
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BC HOCKEY
POLICY MANUAL
1.01
ALCOHOL & TOBACCO ADVERTISING
No Minor Hockey program will display, or allow to be displayed, any advertising of alcohol or tobacco
in relation to a League or Team.
1.02
DOPING CONTROL
Hockey Canada and BC Hockey are unequivocally opposed to the use or application of any banned
substance that contravenes the rules of the International Ice Hockey Federation or the International
Olympic Committee for the purpose of enhancing an athlete’s performance in any form of
competition.
Any team official condoning the use of banned substances as described in the Hockey Canada
Association Anti-Doping Policy, counseling, or advising others to use banned substances, securing,
supplying or administering banned substances shall be severely dealt with.
BC Hockey adopts the Canadian Anti-doping Program as approved by Hockey Canada through the
Canadian Center for Ethics in Sport (CCES). Information on the current CCES policy can be obtained
through:
Canadian Centre for Ethics in Sport
2197 Riverside Drive, Suite 202
Ottawa, Ontario
K1H 7X3
1-800-672-7775
www.cces.ca
General information – [email protected]
Substance information – [email protected]
1.03
BOARD OF DIRECTORS
a) Travel
Board of Directors travel shall have the prior approval of the Chair of the Board. Expenses will be
as per BC Hockey Finances Policy. A brief report on the trip is to accompany the expense
account submitted.
b) Jackets
Each Director shall be entitled to a BC Hockey jacket, the cost to be borne by BC Hockey.
Directors can request a second jacket as needed.
c) Business Cards
Each Director shall be issued 100 business cards annually.
d) Game Passes
Each Director shall be issued an official BC Hockey game pass annually.
e) Ring
It will be the privilege of this Society to confer upon each Chair of the Board, at the completion of
tenure of office, a ring duly made by die for this Society only. The ring shall entitle the qualified
owner, upon presentation of same, to admission to any game or games played under the
jurisdiction of the Society.
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POLICY MANUAL
f)
Nominations
The nomination process is set out in the BC Hockey Bylaws and Regulations.
g) Hockey Canada - BC Hockey Serious Injury Report Procedure
For all injuries, the BC Hockey member will complete a Hockey Canada Injury Report and forward
it to the BC Hockey Office.
The BC Hockey Office will administrate all injury claims with Hockey Canada. Serious injuries
resulting in Hockey Canada investigation will be reviewed by the Staff Resource Person.
1.04
CRIMINAL RECORD CHECKS
Purpose
The British Columbia Amateur Hockey Association (“BC Hockey”) is committed to providing a high
standard of service to all of its members. Carrying out Criminal Record Checks (“CRC”) and
Vulnerable Persons Checks (“VPC”) of potential employees and volunteers helps to prevent the
appointment of unsuitable candidates by our organization. CRCs and VPCs are also a part of a
prudent and consistent approach to ensuring the safety of our current employees, volunteers, and
players from unsuitable individuals.
Policy
BC Hockey requires all persons 18 years of age and older applying for employment or volunteer
positions to complete a Consent for Criminal Record Search Form and VPC.
Failure to provide a CRC and VPC will prevent the individual from obtaining that position.
The application for the CRC and VPC is required upon initial appointment, or upon the individual
reaching the age of 18, and maintaining the position is contingent upon the results of the checks
coming back satisfactory to BC Hockey.
A CRC must be renewed as follows:
a) Every five (5) years in the case of current BC Hockey Directors and employees; and
b) Every three (3) years for all other positions, including volunteer positions.
A VPC is only required upon initial application and renewal is not required. If a person already
employed or volunteering with BC Hockey did not complete a VPC upon initial application, the VPC
will not be required until their next CRC renewal.
All BC Hockey employees and volunteers are required to report charges or convictions of any new
offence under the Criminal Code of Canada and / or the Controlled Drugs and Substances Act on an
on-going basis to the BC Hockey Chief Executive Officer.
Policy Guidelines
A CRC and VPC consists of a criminal record name check performed by municipal police or local
RCMP detachment. For residents of British Columbia, an online application available through the
Ministry of Justice’s Criminal Records Review Program is the recommended method to complete a
CRC and VPC.
Individuals applying for positions, other than permanent staff positions and Director positions, with BC
Hockey shall pay for their own CRCs.
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BC HOCKEY
POLICY MANUAL
When filling out the Consent for Criminal Record Search Form and VPC, the applicant must authorize
the municipal police or RCMP to disclose all information regarding his / her CRC and VPC to BC
Hockey at 6671 Oldfield Road, Saanichton, British Columbia V8M 2A1 to the attention of the BC
Hockey Chief Executive Officer.
The CRC and VPC will either indicate that the individual does not have a criminal record or that a
criminal record may or may not exist. If the CRC or VPC indicates that the individual may or may not
have a criminal record, the individual will be required to attend the police detachment and have
fingerprints taken to satisfactorily complete their CRC or VPC requirements to determine that the
CRC or VPC is for the correct individual or to confirm that no mistakes have been made.
One person who is not currently serving on any boards, committees, etc. (preferably a police or
RCMP officer or a lawyer) will be appointed by the BC Hockey Chief Executive Officer to act as BC
Hockey’s internal Backcheck Representative.
The Backcheck Representative is responsible for reviewing CRCs and VPCs.
When the Chief Executive Officer or a BC Hockey Staff Resource Person designated by the Chief
Executive Officer of BC Hockey receives the CRC and VPC information from the Ministry of Justice,
municipal police or RCMP, it will be immediately stored in a secured and confidential electronic file
and kept independent from all other files. The BC Hockey Chief Executive Officer shall protect the
personal information contained in the confidential electronic file by making reasonable security
arrangements against such risks as authorized access, collection, use, disclosure or disposal. The
CRC information will be forwarded by the Chief Executive Officer to the Backcheck Representative,
and will be treated with complete confidentiality. The Backcheck Representative and the Chief
Executive Officer will be the only two persons who have access to the confidential electronic file
containing the CRCs and VPCs.
If no further investigation regarding an individual CRC or VPC is required, the Criminal Record
information will be kept in the secured, confidential electronic file. Applicants will only be contacted if
their CRC or VPC is “flagged” as a potential risk to BC Hockey by the Backcheck Representative.
A satisfactory CRC or VPC is either:
a) Confirmation from the police that no criminal records and / or charges exist; or
b) That any existing convictions and / or charges are not relevant to the position, as determined by
the Backcheck Representative.
In determining whether any convictions and / or charges are relevant to the position, the Backcheck
Representative will gather information which may include telephone or personal interview with the
individual and / or other persons or agencies.
The Backcheck Representative, in making the final decision, will consider the following:
a)
b)
c)
d)
e)
Relationship of the offence(s) to the nature of the position;
Number and nature of the charges and / or convictions;
Relevant offences listed in Schedule 1 of Criminal Records Review Act, R.S.B.C. 1996, c.86;
When the offence(s) occurred; and
What the individual has done since the date of the offence.
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POLICY MANUAL
If the Backcheck Representative determines that the individual poses a risk and is not an appropriate
candidate for the position, the Backcheck Representative will immediately notify the individual and the
Chief Executive Officer of BC Hockey in writing of the Backcheck Representative’s decision.
All notes, information and informal materials pertaining to an individual’s CRC and VPC will be kept in
a separate file by the Backcheck Representative. They will not be contained in the individual’s BC
Hockey file.
BC Hockey will not refuse a position to an individual because he or she has been charged with or
convicted of an offence of a type which does not pose a risk to BC Hockey, considering the duties of
the position the person is seeking to occupy.
NOTE:
In addition to the completion of a satisfactory Criminal Record Check and a Vulnerable Person
Check, Minor Hockey Associations must ensure that all Volunteers (including On-Ice Officials
i.e. Referees) obtain the required Certifications as set out in BC Hockey Regulations prior to
participation in sanctioned games / events. Failure to ensure these requirements are met may
jeopardize the event sanction and will result in disciplinary action against the Association.
Individuals with a current CRC on file with BC Hockey are not required to complete the VPC
until the required CRC renewal.
1.05
FEMALES PARTICIPATING IN HOCKEY
BC Hockey supports female participation on integrated teams, the formation of female teams and will
allow dual carding. (i.e. female players of minor age may participate on both a minor female team and
a minor integrated team if selected following tryouts and female players of minor age may participate
on a Senior female team and a minor integrated team where no female minor team exists.) BC
Hockey continues to promote the participation of females in the NCCP, HCOP, HCSP and Initiation
programs.
1.06
CO-ED DRESSING ROOM POLICY
a) In all cases where members of a team include both male and female players, the following dress
code will apply in the team dressing room:
i.
Male players will not undress to less than a minimum of shorts while females are present.
ii.
Female players will not undress to less than a minimum of shorts and a tee-shirt while
males are present.
b) When separate facilities exist for both male and female participants, males and females shall
make use of these separate facilities in order to change to the point that they can adhere to the
co-ed dress code noted above
NOTE:
Once dressed in accordance with the minimum requirements above, all players may return to
the team [co-ed] dressing room
c) When separate facilities do not exist for both male and female participants:
i.
Players shall dress, undress and shower in shifts while maintaining the minimum dress
code noted above.
ii.
Players of the under-represented gender shall be granted access to the shower facilities
after the balance of the team.
d) It is the responsibility of the team to ensure that these guidelines are followed.
September 2015
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BC HOCKEY
POLICY MANUAL
1.07
FINANCES
a) Purchase Order System
All purchases on behalf of BC Hockey shall have prior approval of the Chief Executive Officer
and have a covering purchase order number. No company statement will be paid without an
accompanying purchase order number.
b) Expense Accounts
The following expenses shall be reimbursed by BC Hockey as follows:
i.
Transportation
 Private automobile
o Reimbursed at a rate per kilometer as established by BC Hockey and reviewed
annually (not to exceed the non-taxable limit as defined by the CRA). This
allowance will only apply where the vehicle is used for transportation to BC
Hockey functions or carrying out BC Hockey business.
NOTE: Not to exceed most economical airfare.
 Airfare
o The most economical airfare, or actual bus fare will be paid and must be
supported by receipts.
 Parking Charges
o Parking Charges will be paid at actual cost and must be supported by receipts.
 Automobile rentals
o All use of automobile rentals must have the prior authorization of the Chief
Executive Officer.
o The most economical rental will be obtained including basic collision and thirdparty liability coverage.
ii.
Accommodation
 Hotel rooms will be reimbursed at actual cost and must be supported by receipts
 Should a spouse or other person accompany the BC Hockey representative,
reimbursement for accommodation will be limited to the expense that would have
been incurred if that person had traveled alone.
 All personal expenses for meals, telephone, etc. charged against the hotel account
should be paid directly to the hotel before checking out, if the room is being paid
directly by BC Hockey.
 Hotel room expenses for the evening following a BC Hockey meeting are not
claimable unless the representative is unable to make reasonable arrangements
home that evening.
iii.
Meals
 Reimbursed at per diem rates as established by BC Hockey and reviewed
annually.
iv.
Telephone / Fax Charges
 All claims for long-distance calls / fax transmissions related to BC Hockey business
must be supported by the original telephone company billing or hotel account and
an itemized explanation of the calls
 BC Hockey will assign cellular phones and email addresses to all Directors.
 Claims will be limited to a maximum of $75.00 per month for cell / telephone plans
or smartphone device usage for the purposes of conducting BC Hockey program
business. The following procedure outlines the steps to be followed under this
policy:
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BC HOCKEY
POLICY MANUAL
o
Itemized invoices noting BC Hockey related calls must be submitted from the
phone provider and BC Hockey accounting staff is to ensure that every claim is
reviewed for accuracy.
o Phone plans that don’t allow for itemized expenses due to unlimited usage
stipulations or other cost effective invoicing may, at the start of the season,
apply for the use of:
 A designated phone line with a set value (to be determined by the Chief
Executive Officer) covered by BC Hockey per month. Receipts will still be
required, but itemized invoices noting BC Hockey related calls will not.
 An unlimited phone/text plan with a set value (to be determined by the Chief
Executive Officer) covered by BC Hockey per month. Receipts will still be
required, but itemized invoices noting BC Hockey related calls will not.
o Any expenses that exceed the $75.00 maximum will require a summary and an
explanation of the overage. Staff will bring this information forward to the Chief
Executive Officer for consideration.
v.
Photocopying
 The BC Hockey Office keeps all members regularly informed with pertinent
Bulletins and it should not be necessary to duplicate these mailings.
vi.
Overdue / Interest Charges
 BC Hockey shall not reimburse for overdue or interest charges incurred.
vii.
Incidental Expenses
 Staff members may claim incidental expenses when traveling outside the Victoria
area while on BC Hockey business.
 BC Hockey Directors may claim incidental expenses when traveling while on BC
Hockey business.
viii.
Expense Account Forms
 All requests for reimbursement shall be on a BC Hockey form.
 Expense accounts are to be submitted monthly, accounts submitted more than
one month late will be referred to the Chief Executive Officer.
c) Inventory
BC Hockey Directors, Life Members and Staff are permitted to purchase inventory at cost price.
d) NSF Cheques
There shall be a charge of $20.00 (Twenty Dollars) on all NSF cheques.
e) Administration Charge – Program Registration Refunds
i.
There shall be a fifty percent (50%) refund of Registration Fee to any participant who
cancels their attendance more than fifteen (15) days prior to a BC Hockey sanctioned
event and there shall be no refund for a Registration Fee for any cancellation less than
fifteen (15) days prior to the BC Hockey sanctioned event.
ii.
There shall be an administrative fee charged to participants who register for a BC Hockey
clinic and subsequently request to switch into another clinic.
NOTE:
In individual cases the Chief Executive Officer may approve an additional refund due to
extenuating, documented circumstances. All applications for noted refund must be made by
way of appeal of above policy.
f) Honoraria
BC Hockey Directors and all other BC Hockey volunteers that honoraria are provided for,
honoraria shall be reviewed annually prior to April 30, by the Finance Committee.
g) Reserve Funds
i.
Drill Manual Reserve Fund Guidelines
The Drill Fund is to be utilized as follows:
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BC HOCKEY
POLICY MANUAL

ii.
iii.
iv.
v.
To assist BC Hockey members selected to High Performance Programs when
financial need has been established.
 To assist BC Hockey award Scholarships from the Scholarship and Assistance
Fund when interest earned is not sufficient.
 To cover the related expenses for the presenter of the Ernie Gare Memorial Trophy
at the BC Hockey AGM and to maintain the BC Hockey Ernie Gare Memorial
Trophy.
 To assist BC Hockey members to pursue development opportunities.
 No disbursements shall be made from the Drill Manual Reserve Fund without the
approval of the Board of Directors.
High Performance Program Reserve Fund Guidelines
 In the event of a loss of, or a decrease of funding, the monies in the High
Performance Program Reserve Fund would be available to maintain the existing
program.
 The fund may also be utilized for special initiatives within and for the High
Performance Program.
 No disbursements shall be made from the High Performance Program Reserve
Fund without the approval of the Board of Directors.
Junior B Reserve Fund
 Each Junior B team registered with the Society shall be assessed an annual fee as
set out in the Schedule of Fees and Assessments to be used for the promotion of
Junior B hockey and to assist in any deficit incurred in a Junior B championship of
the Society. Disbursements from the Junior B Reserve Fund require approval of
the Board of Directors with consultation from the Junior Committee. A team not
playing in a recognized league shall not be allowed to withdraw from the Junior B
Reserve Fund.
Male Senior Reserve Fund
 The Male Senior Hockey Reserve Fund is to be used for the promotion and
development of Male Senior hockey. No disbursements shall be made from the
Male Senior Reserve Fund without approval of the Board of Directors with
consultation from the Adult Male Committee.
Female Reserve Fund
 The Female Hockey Reserve Fund is to be used for the promotion and
development of Female Hockey. No disbursements shall be made from the Female
Hockey Reserve without approval of the Board of Directors with consultation from
the Female Hockey Development Coordinator.
h) Fines
Revenue collected by way of a fine imposed by BC Hockey is to be allocated in the following
manner:
i.
The funds shall be deposited in the Society’s general bank account.
ii.
Any costs that may have resulted from the action that initiated the fine shall be paid out to
the appropriate association/team (i.e. a late withdrawal from Championships could result in
the payment of ice costs incurred by the host association due to cancelled games.)
iii.
The balance remaining from the fine shall be allocated to the Sundry income account.
iv.
On March 31 of each year, if the Society is operating at a net profit in the year the fine is
imposed, the remaining balance that was allocated to Sundry will be moved to the
Scholarship and Assistance Fund.
i) Chief Executive Officer Bond
The Chief Executive Officer shall receive, in the name of the Society, all funds, which shall be
deposited in any Canadian Chartered Bank, and shall arrange for payment of all accounts owing
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BC HOCKEY
POLICY MANUAL
by the Society. The Chief Executive Officer shall have the power to sign cheques and shall furnish
bond in the sum of $100,000.00, the premium to be paid by the Society.
j) Reserve Funds
The Board of Directors shall add to any Reserve Funds of the Society as they see fit, during the
years of operation.
1.08
INSURANCE AND RISK MANAGEMENT
BC Hockey is to be protected against accidental loss or losses that, in the aggregate during any
financial period, would significantly affect members, property, the budget or the ability of BC Hockey
to continue to fulfill its responsibility to its members. In no event shall any loss of life or major personal
injury to its members or members of the public be acceptable.
BC Hockey will apply to risks of accidental loss the Risk Management process which includes a
systematic and continuous identification of loss exposures, the analysis of these exposures in terms
of frequency and severity probabilities, the application of sound risk control procedures and the
financing of risk consistent with financial resources provided for during any fiscal year.
In recognition of its volunteer and financial resources and its physical assets, BC Hockey will accept
retention of only those insured losses that are eligible through HC during any playing season.
1.09
SUSPENSIONS AND INVESTIGATIVE HEARINGS
BC Hockey shall conduct investigative hearings in a manner that promotes procedural fairness. This
will include the right to a hearing, the right to an unbiased decision maker, and the right to appeal the
decision resulting from the investigation.
Procedures
Where an individual has been indefinitely suspended, as per the applicable BC Hockey Suspension
Guidelines, or an individual or incident is being investigated by the BC Hockey Chair of the Board or
designate as per BC Hockey Bylaws, the following procedures shall apply:
a) The individual shall be notified, through their Association, League or Team President, on the
appropriate BC Hockey notification form or letter.
b) The notification form or letter shall indicate the individual or incident under investigation, the
reason for the investigation, the procedures for a telephone or in-person hearing, and a time
frame for the investigation and decision.
c) The BC Hockey representative conducting the investigation shall be excused if the BC Hockey
Chair of the Board or the Director considers there to be a conflict of interest or a real / perceived
bias in their conducting the investigation.
d) The individual under investigation shall have the right to have both supporting documentation
presented on their behalf and have a support person / parent present during the hearing.
e) If the individual is to be shown any of the correspondence that resulted in the investigative hearing
being established, then either a summary should be provided or anywhere where it could lead to
the complainant being identified must be removed.
f) Any hearings shall be conducted using the BC Hockey Guidelines for conducting investigative
hearings.
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BC HOCKEY
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g) The BC Hockey representative responsible shall maintain notes (not verbatim) of the investigative
hearing and submit them to the BC Hockey Chair of the Board as per BC Hockey Bylaws, or
submit them to the BC Hockey Office along with their Match / Gross Misconduct decision.
h) If an in-person interview takes place, a third person, preferably a representative of the local
hockey Association / League, shall be present.
i) The decision based on the investigative hearing shall be communicated to the individual(s),
through the Association, League or Team President, in writing stating the length of any
suspension, the reason for it and advising the individual of their appeal opportunities.
j) Should the person under investigation fail to respond by the date outlined in the notification form
or letter, the decision letter shall note this.
k) Appeals shall be conducted in accordance with BC Hockey Bylaws.
l) In cases where in the opinion of the Chair of the Board a suspension of greater than sixty (60)
days is warranted, the Chair of the Board will impose an indefinite suspension pending a full
investigation. The investigation will be initiated within fourteen (14) days of the incident by the
Chief Executive Officer of the Society or an appointee made by the Chair of the Board. Upon
receipt of the full investigation report, the Chair of the Board shall impose a definite suspension in
the event that the investigation has not been initiated within fourteen (14) days of the incident, the
Chair or the Board shall have the authority to determine whether there has been a violation or
breach of the Rules and Regulations and may determine that no disciplinary measures and/or
sanctions are appropriate.
1.10
LAPEL PINS
Each Director will be provided at no cost twelve (12) pins annually for their use.
BC Hockey will provide teams representing the Branch at Regionals and / or National Championships
with lapel pins at no cost to present to competing teams.
BC Hockey will sell lapel pins to teams that are traveling outside the province upon request.
Lapel pins may be provided at no cost for special events as approved by the Chief Executive Officer.
1.11
MINOR HOCKEY TIER DESIGNATIONS
The registration numbers determining tier designation will be reviewed every third year. This review
will be conducted by a work group appointed by the Chair of the Board on recommendation of the
Minor Committee, the work group shall be chaired by the Minor Committee Chair or designate.
1.12
OVERAGE PLAYERS IN HOUSE LEAGUE / RECREATIONAL PROGRAMS
Hockey Canada Carded Teams
Only those players eligible by age to participate on a Hockey Canada Carded Team as per Hockey
Canada Regulations may play for that team. OVERAGE PLAYERS ARE NOT ELIGIBLE TO
PARTICIPATE IN ANY LEAGUE, EXHIBITION, PLAYOFF OR TOURNAMENT GAME.
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BC HOCKEY
POLICY MANUAL
Recreational Teams
BC Hockey understands and appreciates the responsibility Local Associations have in providing
opportunities for all players to enjoy the game. Nevertheless, our potential risk certainly increases
under these circumstances and therefore BC Hockey recommends the following measures be taken
to ensure that we can be seen as exercising good judgment.
Some considerations that could be taken into account prior to a Local Association approving an
overage player to play at the lower level are:
a) Atom to Initiation and Pee Wee to Atom
i.
Very small
ii.
Health reasons
iii.
No skills appropriate for this level of hockey
iv.
No team at proper category
b) Bantam to Pee Wee
i.
Extremely small and frail structure
ii.
No skills or aptitude for the game of hockey (i.e. first year in country or first year of hockey)
iii.
No team in category
c) Midget to Bantam and Juvenile to Midget
i.
Doctor approved medical reason
ii.
Extremely small
iii.
No team in category
NOTE:
At the Midget and Juvenile levels, the over aged player is limited to a maximum of one year
older than the upper age limit of the lower division. This process is to be monitored by the
District Leagues.
When a player has been allowed to participate at the younger age level, a note should be attached to
their registration form indicating both the placement and the reason.
The procedures used for assigning overage players within an Association must be written and
communicated to the players/parents involved.
Associations must apply due diligence in allowing overage players to participate.
The participation of overage players must be brought to the attention of the Officials and opposing
team management prior to each game and the Coach should indicate “OA” on the game sheet after
the name of each overage player.
1.13
REGISTRATION OF PLAYERS: RESIDENTIAL QUALIFICATIONS
a) All minor hockey players must declare their residential qualifications prior to registration with a
Minor Hockey Association and/or team in accordance with BC Hockey and Hockey Canada
Regulations.
b) The BC Hockey Chief Executive Officer shall, as Branch Registrar, be responsible for the
application of Hockey Canada and BC Hockey Regulations in the determination of a player’s
residential qualifications.
c) In situations involving minor hockey players who, by way of a residential move with their parent,
are registering with a different minor hockey association than the association they registered with
in the previous season, an Inter Association Transfer (IAT) form must be submitted via the
Hockey Canada Registry (HCR).
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BC HOCKEY
POLICY MANUAL
d) In situations where players wish to be deemed by BC Hockey to be eligible to register for hockey
programming in a place other than that where his/her parent is resident, BC Hockey will consider
such application only under the following conditions:
i.
If information is provided indicating reasons why the player's residence should be
determined to be in a place other than that of his/her parent (as defined in Hockey Canada
Regulation F). Note: a court order with respect to custody and/or guardianship is required
(i.e. a parental declaration of residence or guardianship is not sufficient to determine
hockey eligibility).
ii.
If the player has chosen to live at a location other than where their parent resides and
desires to be deemed eligible to participate in programming at the Recreational Category
in the alternate location.
Such application shall be forwarded to the BC Hockey Chief Executive Officer whose
decision shall be final and binding.
iii.
Players of Juvenile age who are attending school or living apart from their parents may
make declaration of their residence to the Chief Executive Officer. The Chief Executive
Officer’s determination of the player’s residence in such situations shall be final and
binding.
1.14
REGISTRATION OF PLAYERS: NON-CANADIAN CITIZENS
The following procedures apply for the registration of players who are not Canadian citizens.
The registration of minor hockey players in BC Hockey is pursuant to Hockey Canada’s Residential
Regulations. When applying these regulations to players who have moved into British Columbia from
outside Canada, BC Hockey must determine the residence of the parent(s) of the player in question.
In doing so, it must be determined that the parent(s) are more than temporary residents of BC if the
player is to be deemed eligible to participate on a carded team.
a) The player must reside with his/her parent.
b) The parent(s) of the player must possess a minimum of one of the following:
i.
Permanent Resident Status
 parent must provide written proof
ii.
Documentation that Permanent Resident Status has been applied for.
 parent must provide a Permanent Resident Immigration file number
 parent must indicate the consulate at which the application was filed
iii.
Temporary Work Permit
This policy endeavors to analyze the commitment to Canada by the parent(s) of the player. The
criteria are consistent with the hierarchy utilized by Immigration Canada in such situations and is
intended to facilitate the administration of these applications.
1.15
RESIDENTIAL WAIVERS
a) The procedure for transfers by way of this policy will be as follows:
i. Transfers of players to tiered teams shall be processed via the Hockey Canada Registry
no later than Midnight, January 10.
ii. Transfers of players to Recreational Teams shall be processed via the Hockey Canada
Registry no later than Midnight, February 10. Should a waiver be granted for a player to
register with a recreational team, such player may affiliate to a tiered team in the new
September 2015
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BC HOCKEY
POLICY MANUAL
b)
c)
d)
e)
f)
g)
h)
i)
association, but only if there is no tiered team registered in that Division by the player’s
residential home association.
An adjacent association is defined as an association with residential boundaries that physically
contact those of the player’s home association. A list of all adjacent associations for each minor
hockey association has been compiled by the Chief Executive Officer and is listed below.
In situations where no playing opportunity exists in any of the associations adjacent to a player’s
home association, the player shall contact his / her District Operations Task Group member to
determine the options available.
Players have the choice of registering with any adjacent association.
If a player registers with an adjacent association in accordance with this procedure:
i. It does not limit the choice of other players from the same home association (i.e. players
from the same association may register with separate adjacent associations.)
ii. The player must complete the balance of the season in that association or return to their
home Minor Hockey Association.
Once a residential waiver is granted to a player, an association may not revoke the residential
waiver.
The transfer of an Overage Juvenile player (limited to a maximum of one year older than the
upper age limit of the lower division in accordance with the BC Hockey Overage Policy) shall
require the approval of a committee of the BC Hockey District Operations Task Group member,
the District President and the Minor Operations Coordinator.
Upon registering a player to a team under this procedure, an association automatically assumes
the registration numbers of the player’s home association per BC Hockey regulations.
i. This does not apply to players participating at the Recreational level only
ii. This does not apply to players on a wait-list, who subsequently register with a tiered team
Conditional approval shall be granted for players to participate in try outs with the incoming
Association upon:
 initiation of the IAT on the HCR by the Incoming Association and
 the granting of approval of the IAT on the HCR by the outgoing association.
September 2015
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BC HOCKEY
POLICY MANUAL
Policy: Section 1 - 1.15 Residential Waivers
ASSOCATION
ADJACENT ASSOCATIONS
DISTRICT
Greater Trail
Hazelton
Hollyburn Country Club
Hope & District
Houston
Hudson Hope
Hundred Mile House
Abbotsford Female, Aldergrove, Chilliwack, Langley Girls, Meadow
Ridge Female, Mission, Ridge Meadows
Abbotsford, Aldergrove, Chilliwack, Langley Girls, Meadow Ridge
Female, Mission, Ridge Meadows
Oceanside
Abbotsford, Abbotsford Female, Langley, Meadow Ridge Female,
Ridge Meadows
North Shore Female, North Vancouver, Richmond Girls, Richmond,
Seafair, Vancouver, West Vancouver
Grand Forks, Kelowna, Penticton, South Okanagan
Coquitlam, Killarney Girls, New Westminster, North Shore Female,
North Vancouver, Port Moody, Richmond Girls, Richmond, Seafair, Tri
Cities Female, Vancouver
Coquitlam, Killarney Girls, New Westminster, North Shore Female,
North Vancouver, Port Moody, Richmond Girls, Richmond, Seafair, Tri
Cities Female, Vancouver
Houston, Fraser Lake
Comox, Gold River, Tri-Port
Kimberley, Windermere Valley
Grand Forks, Nakusp, Nelson, Greater Trail
Salmon Arm, Vernon, Kamloops, Clearwater, Valemount
Hudson Hope, Dawson Creek, Tumbler Ridge, Mackenzie
Abbotsford, Abbotsford Female, Hope & District, Mission
Fort St John, Taylor, Dawson Creek
Chase, Kamloops, Hundred Mile House, Valemount, Williams Lake,
Quesnel, Salmon Arm
Langley Girls, Langley, Meadow Ridge Female, Ridge Meadows,
Semiahmoo, Surrey
Campbell River, Oceanside, Powell River
Burnaby, Meadow Ridge Female, New Westminster, Port Coquitlam,
Port Moody, Ridge Meadows, Surrey Female, Surrey
Kerry Park, Lake Cowichan, Nanaimo
Creston, Kimberley, Fernie
Cranbrook
Chetwynd, Taylor, Clearview, Tumbler Ridge
Fernie
Cranbrook, Elk Valley
Fort St John
Vanderhoof, Fraser Lake
Taylor, Clearview, Hudson Hope, Fort Nelson
Burns Lake, Vanderhoof, Fort St James
Campbell River, Tri-Port
Windermere Valley, Revelstoke
Boundary, Castlegar, Nakusp, Greater Trail, Penticton, South
Okanagan
North Okanagan, Winfield, Lumby, Merritt, Kamloops, Chase, West
Kelowna, Salmon Arm
Castlegar, Grand Forks, Nelson
Stewart, Terrace, Smithers
Killarney Girls, North Vancouver, Squamish, Vancouver Thunderbirds
Chilliwack, Lillooet, Merritt, Mission, Princeton, Thompson-Cariboo
Smithers, Burns Lake, Stewart
Chetwynd, Fort St John
Williams Lake, Thompson Cariboo, Clearwater, Kamloops, Lillooet
Juan de Fuca
Kerry Park, Sooke, Saanich, Victoria
Abbotsford
Abbotsford Female*
Alberni Valley
Aldergrove
Arbutus Club
Boundary
Burnaby
Burnaby Winter Club
Burns Lake
Campbell River
Canal Flats
Castlegar
Chase
Chetwynd
Chilliwack
Clearview
Clearwater
Cloverdale
Comox Valley
Coquitlam
Cowichan Valley
Cranbrook
Creston
Dawson Creek
Elk Valley
Fernie
Fort Nelson
Fort St James
Fort St. John
Fraser Lake
Gold River
Golden
Grand Forks
Greater Vernon
September 2015
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Lower Mainland
Lower Mainland
Vancouver Island
Lower Mainland
Lower Mainland Winter Club
West Kootenay
Lower Mainland
North West
Vancouver Island
East Kootenay
West Kootenay
Okanagan Mainline
North East/Yukon
Lower Mainland
North East/Yukon
Okanagan Mainline
Lower Mainland
Vancouver Island
Lower Mainland
Vancouver Island
East Kootenay
East Kootenay
North East/Yukon
East Kootenay
East Kootenay
North East/Yukon
North West
North East/Yukon
North West
Vancouver Island
East Kootenay
West Kootenay
Okanagan Mainline
West Kootenay
North West
Lower Mainland
North West
North East/Yukon
North Central
Vancouver Island
BC HOCKEY
POLICY MANUAL
ASSOCATION
Kamloops
Kaslo
Kelowna
Kerry Park
Killarney Girls*
Kimberley
Kitimat
Lake Cowichan
Langley
Langley Girls*
Lillooet
Logan Lake
Lumby
Mackenzie
McBride
Meadow Ridge Female*
Merritt
Mission
Nakusp
Nanaimo
Nelson
New Westminster
North Delta
North Okanagan
North Shore Female*
North Shore Winter Club
North Vancouver
Oceanside
Peninsula
Penticton
Port Coquitlam
Port Moody
Powell River
Prince George
Prince Rupert
Princeton
Quesnel
Revelstoke
Richmond
Richmond Girls*
September 2015
DISTRICT
Clearwater, Chase, Vernon, Logan Lake, Merritt, Thompson Cariboo,
Hundred Mile House, Salmon Arm
Nakusp, Nelson
Winfield, Nakusp, West Kelowna, Boundary/Midway, Penticton
Cowichan Valley, Juan de Fuca
Burnaby, North Shore Female, North Vancouver, Richmond Girls,
Richmond, Seafair, West Vancouver
Canal Flats, Cranbrook
Terrace, Prince Rupert, Smithers
Cowichan Valley
Aldergrove, Cloverdale, Meadow Ridge Female, Ridge Meadows,
Semiahmoo, Surrey Female
Abbotsford, Abbotsford Female, Cloverdale, Meadow Ridge Female,
Ridge Meadows, Semiahmoo, Surrey Female
Hundred Mile House, Thompson Cariboo, Whistler, Merritt, Hope
Thompson Cariboo, Merritt, Kamloops
Revelstoke, Vernon, Sicamous, Nakusp, Winfield, North Okanagan
Prince George, Chetwynd
Prince George, Valemount
Abbotsford, Abbotsford Female, Aldergrove, Cloverdale, Coquitlam,
Langley Girls, Langley, Mission, Port Coquitlam, Surrey Female, Tri
Cities Female
Kamloops, Vernon, Logan Lake, West Kelowna, Princeton, Hope,
Thompson Cariboo, Lillooet, Summerland
Abbotsford, Chiliwack, Hope & District, Meadow Ridge Female, Ridge
Meadows
Castlegar, Grand Forks, Kaslo, Winfield, Revelstoke, Kelowna, Lumby,
Nelson
Oceanside, Cowichan Valley
Castlegar, Greater Trail, Kaslo, Nakusp
Burnaby, Coquitlam, North Delta, Richmond Girls, Richmond, Seafair,
Surrey Female, Surrey, Tri Cities Female
New Westminster, Richmond Girls, Richmond, Seafair, South Delta,
Surrey Female, Surrey
Sicamous, Salmon Arm, Vernon, Lumby, Revelstoke
Burnaby, Killarney Girls, Port Moody, Squamish, Tri Cities Female,
Vancouver, Vancouver Thunderbirds
Burnaby, Killarney Girls, Port Moody, Tri Cities Female, Vancouver,
Vancouver Thunderbirds, West Vancouver
Burnaby, Killarney Girls, Port Moody, Tri Cities Female, Vancouver,
Vancouver Thunderbirds, West Vancouver
Nanaimo, Alberni Valley, Comox Valley
Saanich, Victoria Racquet Club
Summerland, Kelowna, South Okanagan, Princeton, Boundary/Midway,
Grandforks, West Kelowna
Coquitlam, Meadow Ridge Female, Ridge Meadows, Surrey Female,
Surrey
Burnaby, Coquitlam, North Shore Female, North Vancouver
Comox Valley, Sunshine Coast
Vanderhoof, Mackenzie, McBride, Quesnel
Terrace, Kitimat
Merritt, Penticton, South Okanagan, West Kelowna, Summerland, Hope
Prince George, Williams Lake, Clearwater
Sicamous, Lumby, Golden, Nakusp, Salmon Arm, North Okanagan
Burnaby, Killarney Girls, New Westminster, North Delta, South Delta,
Burnaby, Killarney Girls, New Westminster, North Delta, South Delta,
Page 1 - 16
Okanagan Mainline
West Kootenay
Okanagan Mainline
Vancouver Island
Lower Mainland
East Kootenay
North West
Vancouver Island
Lower Mainland
Lower Mainland
Okanagan Mainline
Okanagan Mainline
Okanagan Mainline
North Central
North Central
Lower Mainland
Okanagan Mainline
Lower Mainland
West Kootenay
Vancouver Island
West Kootenay
Lower Mainland
Lower Mainland
Okanagan Mainline
Lower Mainland
Lower Mainland Winter
Club
Lower Mainland
Vancouver Island
Vancouver Island
Okanagan Mainline
Lower Mainland
Lower Mainland
Vancouver Island
North Central
North West
Okanagan Mainline
North Central
Okanagan Mainline
Lower Mainland
Lower Mainland
BC HOCKEY
POLICY MANUAL
ASSOCATION
Ridge Meadows
Saanich
Salmon Arm
DISTRICT
Abbotsford, Abbotsford Female ,Aldergrove, Cloverdale, Coquitlam,
Langley Girls, Langley, Mission, Port Coquitlam, Surrey Female, Tri
Cities Female
Juan de Fuca, Peninsula, Victoria, Victoria Racquet Club
Sicamous, Chase, North Okanagan, Vernon, Valemount, Revelstoke,
Clearwater, Kamloops
Lower Mainland
Vancouver Island
Okanagan Mainline
Seafair
Burnaby, Killarney Girls, New Westminster, North Delta,South Delta,
Lower Mainland
Semiahmoo
Cloverdale, Langley Girls, Langley, Surrey
Lower Mainland
Sicamous
Revelstoke, North Okanagan, Salmon Arm, Lumby
Okanagan Mainline
Smithers
Hazelton, Houston, Kitimat
North West
Sooke
Juan de Fuca
Vancouver Island
South Delta
North Delta, Richmond Girls, Richmond, Seafair
Lower Mainland
South Okanagan
Princeton, Penticton, Boundary/Midway, Grand Forks
Okanagan Mainline
Squamish
North Shore Female, West Vancouver, Whistler
Lower Mainland
Stewart
Terrace, Houston, Hazleton
North West
Summerland
Penticton, West Kelowna, Princeton, Merritt
Okanagan Mainline
Sunshine Coast
Powell River
Lower Mainland
Coquitlam, Langley Girls, Langley, Meadow Ridge Female, New
Surrey Female*
Westminster, North Delta, Port Coquitlam, Ridge Meadows, Tri Cities
Lower Mainland
Female
Cloverdale, Coquitlam, New Westminster, North Delta, Port Coquitlam,
Surrey
Lower Mainland
Semiahmoo, Tri Cities Female
Tumbler Ridge
Chetwynd, Dawson Creek
North East/Yukon
Taylor
Fort St John, Clearview, Dawson Creek
North East/Yukon
Terrace
Kitimat, Prince Rupert, Stewart, Hazelton
North West
Thompson Cariboo
Merritt, Logan Lake, Lillooet, Kamloops, Hope, 100 Mile House
Okanagan Mainline
Burnaby, Meadow Ridge Female, New Westminster, North Shore
Tri Cities Female*
Lower Mainland
Female, North Vancouver, Ridge Meadows, Surrey Female, Surrey
Tri-Port
Campbell River, Gold River
Vancouver Island
Valemount
McBride, Clearwater, Chase, Salmon Arm
North Central
Burnaby, North Shore Female, North Vancouver, Richmond Girls,
Vancouver
Lower Mainland
Richmond, Seafair, Vancouver Thunderbirds
North Shore Female, North Vancouver, Richmond Girls, Richmond,
Vancouver Thunderbirds
Lower Mainland
Seafair, Vancouver, West Vancouver
Vanderhoof
Fort St James, Fraser Lake, Prince George
North West
Victoria
Juan de Fuca, Saanich, Victoria Racquet Club
Vancouver Island
Victoria Racquet
Victoria, Saanich, Peninsula
Vancouver Island
Club
West Kelowna
Kelowna, Summerland, Merritt, Penticton, Princeton, Vernon
Okanagan Mainline
West Vancouver
Killarney Girls, North Vancouver, Squamish, Vancouver Thunderbirds
Lower Mainland
Whistler
Lillooet, Squamish
Lower Mainland
Whitehorse
Yukon
North East/Yukon
Williams Lake
Quesnel, Hundred Mile House, Clearwater
North Central
Windermere Valley
Golden, Canal Flats
East Kootenay
Winfield
Vernon, Kelowna, Lumby, Nakusp
Okanagan Mainline
NOTE: The adjacent Associations for the Winter Clubs would only apply to those players who reside within the Winter Clubs
defined residential area.
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1.16
TOURNAMENTS
The playing of All Star Games in conjunction with sanctioned tournaments shall be prohibited.
BC Hockey shall not encourage the awarding of Most Valuable Player Awards in sanctioned
tournaments.
1.17
CASH PRIZES
The awarding of cash prizes at minor hockey tournaments shall be prohibited.
1.18 TRANSFERRING OF GOALTENDERS
REGISTRATION ON CARDED TEAMS
FROM
ANOTHER
ASSOCIATION
FOR
Where an Association, for whatever reason, does not have a Goaltender or a Second Goaltender;
then that association can apply to their BC Hockey District Operations Task Group member to
register another Goaltender or Goaltenders from the next nearest association in their District. The BC
Hockey District Operations Task Group member will then canvas to obtain a Goaltender or
Goaltenders. Once this is done the following approvals must be obtained:
a) Written request from the Association asking permission to pick up a Goaltender or Goaltenders
and the reason why. They should also name the Goaltender(s) they wish to transfer and from
which Association.
b) Letter from the Association the named Goaltender(s) are coming from giving permission for this
move.
c) Letter from Parents of the named Goaltender(s) giving their permission for this move.
d) Letter of support / non-support from the District President.
e) Letter of support / non-support from their BC Hockey District Operations Task Group member.
The above shall be sent to the BC Hockey Office and addressed by the BC Hockey District
Operations Task Group member, the District President and the Minor Operations Coordinator.
** The intent of this policy is not to penalize teams who wish to card but are unable to because of no
Goaltender. It should also be understood that the Goaltender being picked up not be necessarily the
best available Goaltender in their District and does not allow an Association to ignore an eligible
Goaltender from their own Association because of questionable assumptions.
1.19 HOCKEY CANADA SPORT SCHOOLS
a) HCSS Definition:
 HCSS programming combines scholastic and hockey programming with the goal of
providing a supportive learning environment that provides developing athletes the
opportunity to mature as self-directed, life-long learners while pursuing excellence in
hockey.
 HCSS programming allows student athletes to start and graduate high school within the
same system.
 A HCSS may be a for-profit or not-for-profit organization focused on the development of
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youth hockey players academically and athletically.
For regulations governing the registration of HCSS teams refer to Hockey Canada Regulation F.
NOTE:
Reference to “Recognized Educational Institution” in the Hockey Canada Regulations shall be
defined, for the purposes of this policy, as an institution or school (public or private) accredited
by the Ministry of Education to offer programs within the K to 12 graduation curriculum.
All players registered with a HCSS program must be enrolled at an accredited grade within the
Recognized Educational Institution.
b) Application Process
Minor Hockey Associations (MHAs) that wish to register a HCSS program shall forward a request to
BC Hockey indicating their proposal to offer programming in conjunction with a sport school. Due to
the fact that sport school teams are different from all other teams within our membership, such
programming will only be considered by the BC Hockey Board of Directors in accordance with the
following criteria:
APPLICATION DEADLINES:
 All applications for a new HCSS/MHA partnership must be received prior to midnight on
December 1 in order to be considered for operation in the following season.
 All renewal applications for HCSS/MHA partnerships shall require the approval of the BC
Hockey Board of Directors. Such approval may only be granted for one (1) season and
therefore must be submitted for consideration annually no later than midnight April 1 in
order to be considered for operation in the following season.
c) BC Hockey Requirements
All registered HCSS programs are required to meet the following standards:
i.
Sustainability and Budget Plan
All HCSS programs must provide
A long term vision of sustainability, including plans for the provision of multi-year program
offerings to student athletes:
 Proof of financial sustainability
 Reference checks on principles of the organization
 Credit checks on the principles of the organization
 Proof of financial sustainability including cash or credit reserves allocated to the
organization, bank verification of solvency or other indicators
 Strategic plan (3 – 5 year plan)
 Proof of legal arrangements with:
o Ice facilities
o School district
o School
o Dry land facilities
 A position of acceptance or denial from the Canadian Sport School Hockey League
 A detailed budget overview including player fee projections and itemized operational
expense projections
ii.
Games and Training:
All HCSS programs shall provide the following minimum programming standards:
 All HCSS programs shall provide the following minimum programming standards:
 Minimum of five (5) hours of practice ice per week in a location within walking distance
or minimal transportation (provided by the program) of the school
 Minimum of twenty home games per team
 Games and practices scheduled at a “home” arena within close proximity to the school)
 A minimum of five (5) hours of off-ice per week for all participants in a specialized
training facility
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 Professional transportation options to and from all activities
Teams and Rosters:
 Each HCSS must establish a plan to offer multiple team programming.
 Minimum permanent roster size of fifteen players per team (including two (2)
goaltenders).
iv.
HCSS Structure:
The following are structural requirements of a HCSS:
 HCSS Staff / Board members may not serve on the Executive of the partner MHA
 All HCSS staff are to provide criminal record checks
 HCSS staff structure must include a dedicated senior position as the general manager
or similar role
 Each team registered by a HCSS must employ a dedicated head coach certified as
follows:
o Development 1
o Respect in Sport
o Criminal Record Check
 Off ice training staff must obtain minimum qualifications equivalent to an athletic
therapist and / or strength and conditioning certification
 A HCSS must employ a minimum of one (1) goaltender coach
 A HCSS must appoint program doctors, dentists and other medical personnel
v.
Education:
The education component must include:
 Dedicated routine of schedule of events
 Dedicated tutors and education liaison
 All participants must attend the same school
d) HCSS Registration
i.
Players participating on HCSS teams shall register with the Minor Hockey Association that
the HCSS is partnered with.
ii.
Players participating on HCSS teams who are BC residents will be eligible to participate in
BC Hockey High Performance programming in the District in which the player’s parent(s)
resides.
iii.
The HCSS teams shall register at the S Category. In situations where the Sport School
has more than one (1) team in a division, those teams may be categorized as tier 1, 2, and
so on, and may participate in games with teams in those categories.
iv.
Blanket permission may be granted by the BC Hockey Chief Executive Officer for
exhibition games with teams within a District/League. All play with teams outside the home
District/League by the HCSS teams shall require the approval of the BC Hockey Chief
Executive Officer.
v.
The matter of the inclusion of HCSS player registration numbers in the BC Hockey
“Category Formula” for the MHA shall be addressed by the BC Hockey Board of Directors
and the MHA annually.
vi.
Teams and team officials shall be subject to all regulations regarding discipline.
vii.
The MHA shall oversee the registering players with BC Hockey on behalf of the HCSS.
viii.
Player movement between HCSS teams shall be permitted in accordance with Hockey
Canada affiliation regulations.
ix.
HCSS registered Players whose residence (in accordance with BC Hockey/Hockey
Canada Regulations) is located within the geographic subdivision of BC Hockey shall be
eligible to affiliate to a Junior team.
x.
HCSS registered players whose residence (in accordance with BC Hockey/Hockey
Canada Regulations) is located within the geographic subdivision of a minor hockey
iii.
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association or a Midget AAA (Female or Male) team shall be eligible to affiliate to that
association/team. The MHA may apply to host BC Hockey-sanctioned tournaments on
behalf of the HCSS.
xi.
Players shall be subject to all paperwork required by IIHF/Hockey Canada transfer
regulations. Transfer approvals will be governed by Hockey Canada and all
correspondence regarding these approvals is to be forwarded directly to BC Hockey by the
MHA.
xii.
Player registration and team assignment of such players will be administered by BC
Hockey via the HCR.
xiii.
The receipt of required registration documentation by BC Hockey (i.e. confirmation of
registration with the HCSS as well as all transfer documents) will constitute approval of the
players to participate with HCSS teams.
xiv.
As per normal procedure, BC Hockey will deal with Hockey Canada on all other
registration paper work as required.
xv.
Players over the age of seventeen who are registered in the academic programs of a
HCSS may register with that HCSS and participate in games played with teams from
another HCSS, provided the player was registered with the HCSS program in the previous
season.
e) District / League Items
The MHA will forward a request to their District/League should they wish to be granted blanket
approval to participate in games within a District/League. Should the District/League endorse this
request, the following parameters will apply:
i.
Written permission from the District/League must be filed with the BC Hockey office.
ii.
The HCSS teams shall be subject to all District/League governance relative to games
played with District/League teams.
iii.
The District/League may utilize the HCR to determine the eligibility of HCSS players.
iv.
Only those players approved by BC Hockey by way of the HCR will be eligible to
participate in District/League games.
f) Fees
All teams registered with BC Hockey by way of this policy will be assessed a fee of $1,000.00 per
team each season.
1.20
TROPHY RETURN POLICY
a) A team which chooses to retain the trophy after presentation must post a bond or certified cheque
for the amount of $1,000.00 per trophy payable to BC Hockey.
b) A team which chooses to retain the trophy immediately becomes responsible for ensuring that the
trophy is properly maintained while in their possession and security of same guaranteed. Loss or
damage while in possession of the trophy will result in necessary replacement or repair costs
being deducted from the $1,000.00 team deposit.
c) A team retaining the trophy must ensure that the trophy is properly packaged and returned to their
branch office on or before June 15 of the same year in which the championship was held. Upon
receipt of the trophy and inspection of same, if in proper condition, the $1,000.00 deposit will be
returned immediately to the team concerned.
d) If the trophy is not received by the Branch office by June 30, any necessary expenses incurred, as
a result of action required to retrieve same will be deducted from the appropriate team’s deposit
payment.
e) A team not wishing to retain the trophy must return the trophy to the Branch Representative
immediately following presentation at the Championship game. Failure to do so will result in
disciplinary action deemed necessary by the representative in attendance.
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f)
The Host Branch Representative in attendance will be responsible for informing all participating
teams of this trophy policy prior to the commencement of the championship.
1.21
INJURED PLAYER RETURN TO PLAY POLICY
Coaches and Association Officials are well aware of the variety of injuries that occur to players and
they know that despite all attempts to remove risk, injuries can happen.
Team Officials should not force a player to play after they are injured or play a player without a
medical certificate following illness or injury.
When an injury that prevents a player from participating in regularly scheduled practices or games
occurs, it is essential that a medical certificate from a Physician authorizing the player’s return to
active participation be presented to a Team or Association Official.
Team officials should not allow an injured player to be on the players bench during a game or practice
without Hockey Canada / BC Hockey required protective equipment.
1.22
HELMET POLICY – MINOR HOCKEY PRACTICES / EVENTS
a) All Minor Hockey Coaches are to wear a CSA approved helmet during BC Hockey on-ice
sanctioned events. The chin strap of the helmet shall be securely fastened under the chin in
accordance to Hockey Canada Official Playing Rules with respect to Protective Equipment.
The failure to wear a helmet by a minor hockey coach in a BC Hockey sanctioned activity will
result in the pulling of BC Hockey's sanction of the event. Unsanctioned events are not covered
by the association's insurance policy.
b) Exemption to this policy may be requested on the basis that the wearing of a helmet would
interfere with the observance of a religious custom, as follows:
i.
Application for such exemption must be made in writing to the BC Hockey Chief Executive
Officer.
ii.
Granting of such exemption will require the applicant to provide a signed BC Hockey
Helmet Policy Waiver Form to the Chief Executive Officer prior to participation in any
sanctioned activity.
1.23
JOINT TEAM POLICY
Associations may make application to the Chief Executive Officer to form a joint team as follows:
a) Any Association registering less than eight (8) recreational players in any division may apply to
combine with another association in order to form a recreational team in that division for the
purposes of participation in sanctioned recreational tournaments and exhibition games.
b) Tier 4 Associations registering less than sixteen (16) recreational players in any division may
apply to combine with another association in order to form a recreational team in that division for
the purposes of participation in sanctioned recreational tournaments and exhibition games.
Consideration by the Chief Executive Officer would be done in consultation with the appropriate
District Association(s).
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1.24
WAITLIST POLICY
a) Minor Hockey Associations must register all participants who have been placed on a waitlist via
the HCR.
b) Registration openings are to be made available to waitlisted players on a chronological criteria
(i.e. when an open spot becomes available, it shall be offered to the waitlisted player who
registered earliest).
c) Minor Hockey Associations who have players currently registered on a waitlist may not accept a
player by way of residential waiver.
1.25
SPRING SEASON
Spring Season activities are considered to encompass the time frame from the conclusion of the
March School break (Spring Break) to July 31 of the calendar year.
a) Spring Season Registration:
i.
Applications for teams participating in the Spring Season shall be submitted via the BC
Hockey Website.
ii.
Spring Hockey teams, players, coaches, managers and other officials must be registered
on the Hockey Canada Registry (HCR) prior to participation in any Spring Season
practice, game or tournament.
iii.
All Spring Season team officials require SpeakOut/Respect in Sport and either Coach
Stream or Developmental 1 Stream qualification.
b) Spring Season Registration Fees:
i.
The Spring Season participants fee will be $10.00 per player, which is in addition to all
other fees charged for Hockey Canada Insurance and Branch Fees.
ii.
The Spring Season team registration fee will be $50.00 per team.
1.26
SPRING SEASON TOURNAMENTS
Teams or Associations hosting spring season tournaments may request sanctioning from BC Hockey
in accordance to the following:
NOTE:
Tournament sanctioning from BC Hockey is not mandatory, however access to BC Hockey /
Hockey Canada insurance will only be in place by BC Hockey sanctioned tournaments.
a) A Spring Season Tournament shall be defined as an event consisting of games between more
than two (2) Spring Season Teams in which registered players of a team in one division compete
against registered players of a team in the same division for the purpose of determining an overall
winner from within BC Hockey or from other Hockey Canada Branches or from outside Canada.
b) All applications for Tournaments must be made on the BC Hockey Tournament application
request form and all Tournaments must be sanctioned by BC Hockey through the Chief Executive
Officer. Such sanction is granted subject to payment of the appropriate sanctioning fee and
compliance with this regulation and Hockey Canada Regulation M.
c) Tournaments shall be classified categorized as follows:
i.
Branch – all teams from within BC Hockey
ii.
Inter Branch – teams from BC Hockey plus other Branches of Hockey Canada, per
Hockey Canada Regulations
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iii.
International – includes teams from outside Canada, per Hockey Canada Regulations
d) Sanction Fees shall be:
i.
Branch – seventy five dollars ($75.00) plus GST
ii.
Inter Branch – one hundred and twenty five dollars ($125.00) plus ten dollars ($10.00) for
each team outside BC Hockey plus GST
iii.
International – one hundred and seventy five dollars ($175.00) plus ten dollars ($10.00) for
each team outside BC Hockey and fifty dollars ($50.00) for each team outside Canada
plus GST
1.27
MINOR HOCKEY MOVES AFTER JANUARY 10
A player of minor hockey age who changes residence after January 10 may transfer to a new
association for the balance of the season. A player so registering shall be eligible for league,
tournament or exhibition play but shall not be eligible to participate in league or District playoffs which
lead to BC Hockey Championships.
1.28
TOURNAMENT TEAMS
Minor Hockey Associations may make application to register a Tournament Team as follows:
a) Tournament teams may only be formed:
i.
By combining players registered to different teams in the same division
ii.
At Atom, Pee Wee, Bantam or Midget divisions
iii.
From players registered on Recreational or Tier 4 teams
b) Tournament Teams will only be permitted to register in recreational or Tier 1-4 tournaments.
c) The formation of the team shall not conflict with regular season games.
d) Application for such Tournament team must:
i.
Be forwarded to the BC Hockey office 21 days prior to the Tournament for consideration
by the BC Hockey District Operations Task Group member, the District President and the
Branch Coordinator.
ii.
Include the name and date of the tournament the team wishes to make application to.
iii.
This tournament will be contacted by BC Hockey to notify of the status of the Tournament
Team application.
1.29
REQUEST FOR RECREATIONAL PLAYER REPLACEMENT / RELIEF
The rationale for this Policy is to ensure that a Recreation (House/"C”) team wishing to attend a
recreation tournament during the official BC Hockey season that finds itself without sufficient players
is able to participate. Prior to relief being granted under this Policy, the team must avail itself of its
registered Hockey Canada affiliates.
Should the team then find itself without sufficient numbers, it may apply to BC Hockey for relief for a
maximum of three (3) tournaments per season as follows:
a) Relief granted only if the team finds itself with 12 or fewer skaters or no goaltender.
b) Written request for relief must be submitted by the MHA President stating the reasons, name(s) of
relief player(s), and the date and location of the tournament.
c) player designated as a Relief Player(s) must be registered:
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i.
with the same association in the same division or lower
ii. on a Recreational or Tier 4 team
d) Written consent from the parent(s) of the relief player(s).
e) Permission will be in effect for the approved tournament only.
f) A request for a replacement player will be made to the BC Hockey District Operations Task Group
member 7 days prior to the tournament for consideration by a committee of the BC Hockey
District Operations Task Group member, the District President and the Branch Coordinator.
A Replacement Player will act under such terms and conditions as determined by the Minor
Operations Coordinator.
1.30
PARTICIPATION IN LEAGUES OUTSIDE OF BRITISH COLUMBIA
Teams may seek permission to participate in Leagues that operate outside BC Hockey. If such
permission is granted the team will require the approval of the BC Hockey Board of Directors on
recommendation of the applicable Program or Divisional Committee to participate in a BC Hockey
Championship.
1.31
MINOR HOCKEY ASSOCIATION SPRING EVALUATION / TRY OUTS POLICY
Minor Hockey Associations may apply to hold spring try out / evaluation camps for the purpose of
player evaluation and team selection prior to the upcoming season under the following guidelines:
a) Applications must be submitted to the BC Hockey office 45 days prior to the camp for
consideration by a committee of the BC Hockey District Operations Task Group member, the
District President and the Branch Operations Coordinator.
b) Participants of the camp must be pre-registered with the hosting Association.
c) Players from adjacent associations must obtain permission from the outgoing association by way
of residential waiver.
1.32
UPHOLDING OF LOCAL SUSPENSIONS
BC Hockey members may make application to have a suspension issued by a member league or
association upheld by BC Hockey. Applications are to be forwarded to the BC Hockey Chief
Executive Officer and Branch Discipline Coordinator and must include the following information in
order to be considered:
a) A formal written letter outlining the request.
b) Supporting copies of all relevant notices, investigative materials and committee or hearing
decisions.
NOTE:
All investigative, disciplinary and appeal avenues set out in member Bylaws or Regulations
must be exhausted prior to submission to BC Hockey.
Applications meeting the above criteria will be forwarded to the BC Hockey office attention to the
Chief Executive Officer for consideration in accordance with BC Hockey Bylaws.
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1.33
GOALTENDER REPLACEMENT
The rationale for this policy is to ensure that no team gets to the point where there is no Goaltender
available to their team. Prior to relief being granted under this policy, it is expected that teams will
avail themselves of their Hockey Canada Registered Goaltenders and affiliate Goaltenders. Should
the team then find itself without a Goaltender, it may apply to BC Hockey for relief as follows:
The signing officers of a team may submit a written letter of request to:
a) In the case of Senior and Junior (Female and Male), the appropriate Division Coordinator.
b) In the case of Midget AAA, the Male and Female Midget AAA Coordinator.
c) In the case of Minor, the Operations Task Group member in the District for which the team
participates in.
d) In the case of a Minor team which participates in a District where there is no Task Group member,
the Minor Operations Coordinator.
Such a request must include:
a) The circumstances that led to the need for relief.
b) The name of the replacement Goaltender they propose to use.
c) Written permission from said Goaltenders registered team.
If permission is granted for the Replacement Goaltender, it shall include an understanding that the
Replacement Goaltender will act under such terms and conditions as determined by the Division
Coordinator or Branch Minor Hockey Operations Coordinator; unless the starting Goaltender
becomes injured. This permission will have a timed duration.
1.34
OVERSIZE TEAM
Minor Hockey Associations may register Recreational Minor Hockey Teams as follows:
 Divisions Bantam and below maximum of 23 players
 Midget maximum of 25 players
NOTE:
Recreational Teams that roster in excess of 19 players shall not roster overage participants.
1.35
ASSOCIATION AND LEAGUE SCREENING PROCESS
BC Hockey requires that all Minor Hockey Associations, Teams and Leagues have a documented
screening process. An outline of such documentation is to be filed with BC Hockey annually. Failure
to comply with this requirement will result in the cancellation of BC Hockey sanctioning for events
hosted or operated by the Minor Hockey Association, Team or League.
NOTE:
Unsanctioned events are not eligible for coverage under the Hockey Canada Insurance
Program.
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1.36
CONFLICT OF INTEREST POLICY
In addition to the prohibitions contained in BC Hockey Bylaws, the BC Hockey conflict of interest
policy shall be as follows:
a) Any person elected or appointed to a position on a Standing Committee within BC Hockey shall
provide the Chief Executive Officer, by August 1, a disclosure form indicating their involvement,
their spouse’s involvement and their resident children's involvement with BC Hockey Leagues,
Teams or Associations. This involvement could be as an executive member, coach, manager,
player or official.
NOTE:
Should the information on the disclosure change at any time after August 1 a further update
shall be immediately provided to the Chief Executive Officer.
b) Any person elected or appointed to a position on a Standing Committee within BC Hockey who:
 Is a member of an amateur Hockey Team, League or Association.
 Receives remuneration of any amount for any position on another amateur Hockey
Team, League or Association
 Holds any position with another amateur Hockey Team, League or Association; and is
called upon to decide an issue that directly or indirectly affects the interests of such
amateur Hockey Team, League or Association
Shall be deemed to be in conflict and shall therefore:
 Not hold any BC Hockey Board of Directors position
 Not hold any BC Hockey appointed position
 Resign, if after being appointed or elected to a position by BC Hockey and
subsequently accepts a position with another amateur hockey team, league or
association.
c) Exemptions from the policy:
i.
BC Hockey Division Coordinators are exempt from section b.) of this policy.
ii.
Members of the following Standing Committees may serve as a Team Official on a
Member Team, however this exemption does not extend to any other limitation under this
policy.
 Conduct
 Finance
 Governance
 Hockey Development
 Human Resources
 Nominating
 Risk Management
NOTE:
When a person serving in one of the above noted positions is deemed in conflict with respect
to a particular issue (as set out above) they shall:
 Immediately notify the Chair of the Committee
 Withdraw from discussions when any conflict of interest exists relative to a topic that is
being discussed by such Committee.
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1.37
PARTICIPATION OF NON-BC HOCKEY MEMBER TEAMS IN BC HOCKEY LEAGUES
All applications for teams from outside the BC Hockey membership to participate in a BC Hockey
sanctioned league must contain the following to be considered:
a) Certified cheque in payment of the $50 non-refundable application fee.
b) Name of city, town, village or municipality where teams are located.
c) Written report from the Division Coordinator or Branch Minor Hockey Operations Coordinator with
respect to the position of other Society members (where the applicant proposes to participate).
d) Written documentation as to acceptance into a League in good standing, which is affiliated with
the Society.
e) Written documentation stating permission from the Team’s Branch / Federation.
f) Disclosure of other leagues the applicant may be participating in.
NOTE:
All applications must be forwarded to the BC Hockey Chief Executive Officer no later than
April 15.
Consideration of applications received after April 15 will be at the discretion of the BC Hockey
Chair of the Board.
Upon endorsement of the BC Hockey Board of Directors, a Memorandum of Understanding
will be drafted between BC Hockey, Hockey Canada and the League in which the team
wishes to participate. This agreement must be in place and signed by all parties prior to
participation of the team in BC Hockey competition.
1.38
ZERO TOLERANCE POLICY
Hockey is a healthy sport where we have a responsibility to the players, participants and the
community to demonstrate and encourage healthy choices. BC Hockey has therefore developed this
policy in the best interest of the health & safety of the players, participants, and the general public.
BC Hockey is unequivocally opposed to tobacco, alcohol and illegal drug use and is sincere in its duty
to uphold the laws of the land in which its members operate. BC Hockey is similarly unequivocally
opposed to the use by athletes of banned and restricted substances for the purpose of performance
enhancement.
Zero tolerance means that behavior contrary to that above will not be tolerated. Incidents are to be
dealt with on an individual basis. Member associations, leagues and teams are required to establish
policies and procedures to deal with the consequences of non-compliance by their members.
Template Procedure for Associations
a) Expectations
 All coaches, players and parents must sign and submit their acceptance of the
applicable Code of Conduct.
 Teams, under the direction of the coach, shall develop team rules that are reasonable,
fair and consistent. These rules will not contravene and may be superseded by rules of
the governing bodies. These rules shall be registered with the Association.
 The policies and procedures of the governing bodies shall be observed.
 The coach has a duty to report.
 The coach participates co-operatively in disciplinary proceedings when required.
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b) Legal context of alcohol and controlled substances
 BC Hockey urges all associations and volunteers to review the Controlled Drugs Act
and the Liquor Control and Licensing Act.
c) Incidents of non-compliance to zero tolerance
 The coach informs the parent of the incident and asks direction from the parent on the
removal of the player from the coach’s care.
 The coach has the authority to remove a player from team activities.
 Regardless of removal from activity, the coach continues supervisory duties until the
player is released from the coach’s care by the parent or guardian.
 The coach informs the authorities should the incident warrant criminal investigation.
 The coach documents the incident.
 The coach forwards this documentation for filing/action with the Association.
 The coach ensures that reports and specific circumstances are kept within the parent
and Association-constituted process. At no time are any proceedings made public.
 One or more members of the coaching staff shall meet, as soon as practical, with the
player and a parent to review the reasons for the removal from activity.
 Suspension of the athlete is at the direction of the Association.
 If the decision is to seek suspension, the coaching staff, as soon as practical, informs
the player and a parent and refers the matter to the Association. Should this happen,
the process follows the suspension procedure of the Association
It is strongly encouraged that, should the incident or resulting actions be disputed, the parties to the
dispute seek a resolution through direct discussions or through voluntary mediation and the exercise
of common sense before resorting to review procedures. Should this not be possible, the parties
should be referred to the “Association Dispute Resolution Policy”.
BC Hockey Protocol
BC Hockey realizes that the severity of incidents of non-compliance to zero tolerance will encompass
an entire spectrum and may have far-reaching affects over and above the participants in the actual
event. It is the duty of member associations to report to the BC Hockey Office if;
 The incident involves international, inter-Branch or inter-district play.
 The situation may bring embarrassment or public attention to BC Hockey and/or it
members.
 The incident is such that it may affect the well-being of other members of the BC
Hockey.
 The incident is precedent-setting in some fashion.
 The incident may require action by the BC Hockey or higher authority.
Crisis Counseling
Situations involving serious and sometimes catastrophic incidents may affect the mental and physical
well-being of those involved, including the volunteer leaders. BC Hockey recognizes the expertise of
those trained in offering after-incident support and counseling for the participants involved in serious
incidents. BC Hockey will direct members, upon request, to agencies involved in these support
services.
Adult Alcohol and Tobacco Guidelines
In addition to the previous zero tolerance policy in regards to minors, the BC Hockey realizes there
are certain situations when the responsible use of alcohol and tobacco by adults is acceptable
assuming the implementation of responsible parameters.
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Alcohol is not appropriate
 In dressing rooms or in public, non-licensed areas.
 In team settings with minors in attendance.
 In situations where minors are left unsupervised while adults attend “hospitality” type
settings or where alcohol is not controlled by a server.
 Consumption in buses or cars when traveling to and from an event.
 By adults of a minor team when parents are not present.
 Consumed by anyone at minor team parties hosted by other players, parents or team
officials.
 If forced on another person.
 If used for “chugging” contests or as a form of hazing or initiation for rookies.
Tobacco use
Tobacco use is strictly prohibited by players/participants, coaches/leaders, parents, spectators and
officials within 7.5 meters (24 ft.) of any facility used for BC Hockey functions including doorways,
entryways, openable windows and air intakes. Tobacco use is strictly prohibited at the player’s bench
and inside dressing rooms. Tobacco use includes smoking cigarettes, cigars, cigarellos, bidis,
kreteks, chew, snuff and dip.
Supervisory Responsibility
Minor hockey organizations are responsible for the reasonable safety and well-being of all minor
athletes (under the age of majority) while participating in sports activities. Supervisory responsibilities
play an integral part of a coach’s role. Interaction between coaches and players must be based on
each organization’s code of conduct that establishes respect, dignity, health, and well-being for all
athletes.
Ultimately, coaches assume the role of parent/guardian when traveling with teams and must make
every reasonable effort to provide adequate supervision of the players. It is imperative that the rules
and player expectations are clearly defined, discussed and presented to all participants including the
parents and players prior to departing for a road trip. When parents travel with the team, it is
imperative that the coach meet with the parents to ensure that their sons and daughters adhere to all
team rules including use of drugs and alcohol, smoking, curfew, etc. It is important that this
discussion take place prior to departure and not after an incident occurs on the road. Supervision
ratio should be based on the age and physical limitations of the players. Although the coach assumes
full responsibility for the members of the team, it is reasonable to assume that he/she will require “free
time” and in his/her absence, a pre-assigned member of the supervisory staff will be appointed to
assume the leadership role for players to ensure that policies and procedures as previously agreed
upon are adhered to by all participants. For the protection of all participants, it is recommended
that the members of the coaching and supervisory staff be screened in compliance with the
policies of the local Association and/or Branch.
Rules and regulations regarding the illegal use of drugs and alcohol, smoking, curfews, inappropriate
behavior including abuse, harassment, and bullying should be reviewed with team members, parents
and team personnel. Coaches are well advised to ensure that these rules and regulations are in
compliance with those of the Association, Branch and Hockey Canada.
Information on the location, telephone numbers, cellular numbers, and email addresses where the
team will be staying is important to ensure that players and parents are able to make immediate
contact in the event of an emergency.
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If players are staying with a billet, it is important that the recommendations as outlined in the Speak
Out program are reviewed. Coaches should have a contact list of billets that includes the names and
addresses of the billets, players assigned, and telephone and/or cellular numbers. It is imperative that
players are provided with contact numbers and location of the coach and supervisory personnel in the
event of an emergency. The coach or his/her designate is to be available 24 hours in the event of an
emergency.
If players are staying in a hotel/motel, it is important that the recommendations as outlined in the
Speak Out program are reviewed. Coaches (and staff) should pre-assign players to rooms. Ideally
personnel and players should not share accommodations regardless of the cost saving or other
benefits. If sharing a room, please ensure that the two deep rule is observed at all times. If only one
player and one supervisor are alone in the room for a brief period of time, the outer door should be
left open. People of different genders should not share rooms. No one other than the occupants of a
given room will be permitted in the room unless the door is left open for visual access to outsiders. No
guests outside of the team members will be permitted in the rooms at any time. Guests must only be
met in common areas including hotel lobbies, restaurants, etc. Team and small group meetings
should be held in common areas such as a conference room. No sexual contact will be permitted by
players who are minors while traveling with the team.
Legal Decision - Patterson Palmer Law:
“The standard of care owed by a teacher to students who are under his supervision is that of a
“careful and prudent parent”, depending on the circumstances. While courts have held that volunteer
non-profit organizations should be held to a lower standard, the only cases I was able to located on
this topic dealt with injuries sustained in the context of a sporting event, not while the minor was
under the general care and supervision of the coach. Given that the supervising coach and his
staff on road trips are responsible for the supervision and well-being of the minors in their
charge 24 hours a day, it seems likely that the courts would revert to the careful and prudent
parent standard in such circumstances, even in the case of volunteer non-profit
organizations.”
1.39 NEPOTISM POLICY
a) Members of the same family may not be selected or registered as Team Officials, on the same
team within BC Hockey High Performance and Midget AAA programs.
b) For the purpose of this policy, members of the same family include spouses, domestic partners,
children, stepchildren, wards, grandchildren, parents, grandparents, siblings, in-laws, uncles,
aunts, nieces, nephews, and cousins.
c) Exemptions to this policy may be requested for consideration of the BC Hockey Board of
Directors. Application for such exemption must be made in writing to the BC Hockey Chief
Executive Officer.
1.40
VIDEO REVIEW POLICY
Review of Video
Video review is permitted under the following circumstances:
a) To review incidents which have led to serious injuries of players (the participant’s injuries must be
documented by a medical professional)
b) To review incidents regarding the abuse of an official.
c) Any Match or Gross Misconduct penalty or infraction which may result in a suspension.
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Submission Process
Teams and Associations may submit requests as follows:
 All requests for video review must be submitted in writing to the appropriate BC
Hockey Division Coordinator or Minor Operations Coordinator not later than forty–eight
(48) hours after the incident.
 BC Hockey may request supporting documents such as Medical / Dental reports if
appropriate.
 The individual will be notified by the Division Coordinator or Branch Minor Hockey
Operations Coordinator if the video review request will be granted.
 If the request for review is granted, the Officiating Coordinator will review the video and
report findings to the Division Coordinator or Branch Minor Hockey Operations
Coordinator. The Division Coordinator or Branch Minor Hockey Operations
Coordinator shall have the sole discretion to determine any further action.
1.41
SOCIAL MEDIA POLICY
The Social Media Policy will outline the use of social media platforms for BC Hockey participants. BC
Hockey encourages all participants to be actively involved with social media as topics relate to
hockey. BC Hockey will view these comments/posts as public information.
a) Social Media is all online communication, which includes, but is not limited to:
i.
Facebook
ii.
Twitter
iii.
Instagram
iv.
Blogs
v.
Pinterest
vi.
Flickr
vii.
YouTube
b) BC Hockey encourages the use of Social Media in a positive manner in that the use of social
media can assist with promotion. Positive comments online promote events and the sport of
hockey.
c) The following items will outline guidelines of the BC Hockey Social Media Policy and may be
subject to disciplinary action by the Team, Minor Hockey Association, League and BC Hockey.
i.
Personal contact or confidential information must not be posted on Social Media. This
includes other participants of BC Hockey.
ii.
Once something has been posted to social it will be recognized as a public comment.
Social Media is now considered the same as all other forms of media.
iii.
Do not use words or expression that could be interpreted as racist, sexist, or prejudicial.
iv.
Do not bully, harass or make threats against players, officials or coaches
v.
Do not use photographs, video or comments promoting negative influences or criminal
behaviour
vi.
Do not post inappropriate pictures. Posted pictures can be taken out of context and
reproduced on other websites.
vii.
Controversial posts and pictures may negatively impact a team’s ability to obtain
sponsorships.
d) Violations of the outlined guidelines in section c) that are reported to BC Hockey will be subject to
an investigation. If a violation is found to have occurred, the participant(s) will be subject to
disciplinary action under BC Hockey Bylaws.
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1.42
OFFICIATING FEES AND EXPENSES IN SOCIETY PLAYOFFS
The following schedule of fees is set out for Society playoffs:
2 Person
Junior A
BCIHL
Junior B
Senior Male
Male Midget AAA
Female Midget AAA
Senior Female
Juvenile
Female Juvenile
BCHSHL
Midget
Bantam
Pee Wee
$115.00
$115.00
$100.00
$85.00
$80.00
$80.00
$50.00
$45.00
$41.00
$40.00
$40.00
$35.00
$30.00
$115.00
$115.00
$100.00
$85.00
$80.00
$80.00
$50.00
$45.00
$41.00
$40.00
$40.00
$35.00
$30.00
Referee
Lines-person
Lines-person
$115.00
$115.00
$100.00
$85.00
$80.00
$80.00
$50.00
$45.00
$41.00
$40.00
$40.00
$35.00
$30.00
$75.00
$75.00
$75.00
$60.00
$55.00
$55.00
$35.00
$35.00
$28.00
$28.00
$30.00
$25.00
$20.00
$75.00
$75.00
$75.00
$60.00
$55.00
$55.00
$35.00
$35.00
$28.00
$28.00
$30.00
$25.00
$20.00
a) In Society Playoffs above minor, excluding female, a qualified stand-by official will be provided at
a fee of twenty dollars ($20.00) per game.
b) In cases where the established district rates are a premium to BC Hockey rates, the district rates
shall apply.
c) When the four (4) official system is used in Junior A games the Referee fee will be $110.00
1.43
OFFICIALS EXPENSES
a) On Ice Officials shall be entitled to the following expenses: The most economical air fare, or if
travelling by car a rate per kilometer as established by BC Hockey (not to exceed the non-taxable
limit as defined by the CRA).
b) In any Society Playoff where the home team has not made arrangements to collect gate receipts,
the home team must pay the prescribed On Ice Official fees to the BC Hockey representative in
charge of the playoff who in turn will pay the officials immediately after the game.
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SECTION 2: COACHING
Section
Title
Conflict of Interest
2.06
General
2.01
Job Descriptions
2.04
Mentorship
2.07
2.02
Specific
Policies
2.05
Certification
2.03
Terms of Reference
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2.01
GENERAL
a) Carding Fees
The Coaching Committee, District Coach Coordinators and NCCP/NCMP Course Facilitators,
shall not be required NCCP/NCMP registration/certification fees to attend any BC Hockey
Development 1, Coach 2 – Coach Level and/or Mentorship Instructional Stream clinic.
b) Coaching Certification
Coach Certification in the NCCP is a privilege conferred on an individual upon successful
completion of the required coaching level criteria.
Coach Certification may be reviewed where an individual’s general coaching conduct may be deemed
to be in conflict with the coaching ideals set forth in the BC Hockey Constitution, Bylaws and
Regulations – Regulation 6 and in the BC Hockey Expectation of Coaches / Team Officials
2.02
ORGANIZATIONAL CHART
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2.03
TERMS OF REFERENCE
a) Coaching Committee
i.
Mandate:
The Coaching Committee provides technical information, general oversight and monitoring
of the delivery of the Hockey Canada National Coach Certification Program and the
National Coach Mentorship Program and is responsible for the development of new
technical components of the program as well as administrative and operational standards
of the program.
ii.
Key Duties :
The Coaching Committee will perform the following key duties:
 Construct uniform operational standards
 Establish and implement strategies for the recruitment and retention of coaches
 Establish and implement strategies for the incorporation of Long Term Player
Development (LTPD) within the coaching program
 Assist with constructing program budget
 Design program components
 Build administrative components of program
 Recommend policy and regulations
 Assist in the development of program promotion design
 Assist in the development of program communication design
 Design Branch workshops
 Act as a liaison between Operations and Policy
 Liaise with national programs
iii.
Composition:
The Coaching Committee will be composed of:
 Committee Chair – Coach Coordinator
 A Board Director assigned to act as a liaison between the Committee and the
Board of Directors. (non-voting)
 Committee members – 4-8 Subject matter specialists
 Staff Resource person (non-voting)
Committee members are recommended to the Chair of the Committee in cooperation with
the applicable BC Hockey staff resource. Members are to be selected by the Board of
Directors. Submissions to the Board of Directors may be required to complete the
selection process.
b) Program Committee and Program Delivery Group
i.
Mandate:
The Coaching Program Delivery Group is responsible to monitor the program and to
deliver the program components at the expected level.
ii.
Key Duties:
The Coaching Program Delivery Group will perform the following key duties:
 Organize program delivery components
 Maintain program materials inventory
 Identify, schedule and monitor instructional personnel
 Organize the training of instructional personnel
 Assist with guiding local implementation
 Attend District events to represent program
 Relay operational issues to Program Committee
 District workshop operation (if required)
 Promotion at district and local level
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 Communication at the district and local level
Composition:
The Coaching Program Delivery Group will be composed of:
 Co-Chairs – Coach Coordinator and Staff Resource Person (non-voting)
 Committee members will be:
o Lower Mainland Coach Coordinator(s)
o Vancouver Island Coach Coordinator(s)
o Okanagan Coach Coordinator(s)
o North West Coach Coordinator
o North Central Coach Coordinator
o North East Yukon Coach Coordinator
o Kootenays Coach Coordinator
It is the responsibility of the Program Chairs and Branch Staff to recommend delivery
group members. Members are approved by the Board of Directors. Submissions to the
Board of Directors may be required to complete the selection process.
c) Program Committee and Program Delivery Group
i.
Authority:
The Coaching Committee and the Program Delivery Group will exercise their authority in
accordance with BC Hockey Bylaws, Regulations, Policies and such additional provisions
as are set out in the Terms of Reference.
ii.
Meetings:
The Coaching Committee will meet in person at least once per year and via conference
call, as determined by the Chair. The Program Delivery Group will meet via conference
call, as determined by the Chair.
iii.
Resources:
The Coaching Committee and the Program Delivery Group will receive the necessary
resources from BC Hockey, to the extent approved in the annual budget, to fulfill its
mandate. They will also receive the necessary administrative support from the BC Hockey
office.
iv.
Reporting:
 The Coaching Committee reports to the Hockey Development Committee. The
Coaching Committee will maintain minutes of its meetings and will share minutes
with committee members and the Hockey Development Committee.
 The Program Delivery Group reports to the Coach Coordinator and Chief Executive
Officer. The Program Delivery Group will maintain minutes of its meetings and will
share minutes with the Program Delivery Group members and the Coaching
Committee.
v.
Approval & Review:
These Terms of Reference were approved by the BC Hockey Board of Directors on July 3,
2014. The Board of Directors will review those Terms of Reference on a regular basis and
will recommend revisions, as warranted.
vi.
Other:
Coach Coordinator Key Duties below
iii.
2.04
JOB DESCRIPTIONS
b) Director assigned to the Coach Committee
i.
Job Description:
 Attend meetings of the Coach Committee and, if required, Coach Delivery Group
 Act as a Liaison between Coach Committee and the Board of Directors
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SECTION 2: COACHING

Chair the recommendation committee for the:
o Coach Coordinator
o Program Committee members
o Delivery Group members
ii.
Represents the Board of Directors at Coaching Program events as required
b) BC Hockey Coach Coordinator
i.
Job Description:
 Be a member of the Hockey Development Committee.
 Preside over all meetings of the Coaching Committee.
 Prepare meeting agendas focused on Committee responsibilities and BC Hockey
Strategic plan.
 Ensure the Committee works effectively as a team.
 Efficiently manage meetings with transparent decision-making.
 Create a Committee environment that does not duplicate operations.
 Manage conflict of interest issues sensitively and constructively.
 Proof and approve the meeting minutes prior to their distribution.
 Ensure Committee recommendations are reported to the Hockey Development
Committee.
 Provide Committee with updates on the disposition of actions taken with respect to
their recommendations.
 Act as a Group Leader for the Coaching Program Delivery Group.
 Assist the staff resource person and District Coach Coordinators in the delivery of
the coaching program.
 Conduct seminars/workshops on coaching.
 Issue instruction, give and circulate guidelines to build coaching operational
standards.
 Attend Provincial and National seminars, on request.
 Attend BC Hockey Annual and Semi-Annual Meetings, when required.
 Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
 Assist in building / recommending the program budget.
 Identify Subject Matter Specialists for the Coach Committee.
 Recommend Coach Committee members.
 Recommend Coaching Delivery group members in cooperation with the staff
resource.
 Maintain a strong working relation with the staff resource and Delivery group
members.
 Such additional duties as may be delegated to the Coaching Coordinator by the
Hockey Development Committee Chair from time to time.
i.
Qualifications:
 Strong interest and personal commitment to athlete development
 Strong interest and personal commitment to coaching development
 Good communication, administrative and organizational skills
 Ability to present workshops
 Ability to work in conjunction with BC Hockey staff, BC Hockey Board of Directors
and Minor Hockey Association representatives to design and implement programs
aimed at the local, district, and provincial levels
 Trained in all NCCP programs is recommended
 RIS certification
 Criminal Record Check
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ii.
Selection:
 Appointed by the BC Hockey Board of Directors based on the recommendation of
a committee composed of the Director assigned to the Coach Committee, who
shall be Chairperson, a member of the Nominating Committee for process
conformity, a member of the Coach Committee selected by that Committee and the
Chief Executive Officer or staff designate.
c) Coach Committee Members
i.
Job Description: As outlined in the Terms of Reference.
ii.
Qualifications:
 Strong commitment to Coach Development programs and Mentorship
 Must have good communication, administration and communication skills
 Commitment to the Key Duties as outlined in the Terms of Reference
 Is expected to bring specific Subject Matter expertise to the committee
iii.
Selection:
 Committee members are recommended to the Chair of the Committee in
cooperation with the applicable BC Hockey staff. Members are to be selected by
the Board of Directors. Submissions to the Board of Directors may be required to
complete the selection process
d) Coach Program Delivery Group Members
i.
Job Description: As outlined in the Terms of Reference
ii.
Qualifications:
 Strong commitment to Coach Development programs and Mentorship
 Must have good administration, organizational, and communication skills
 Strong coaching and playing background is desirable
 NCCP Facilitator experience is desirable
 Certification at both Community Coach Stream and Developmental 1 Stream is
recommended.
iii.
Selection:
 It is the responsibility of the Program Delivery Group Chairs to recommend delivery
group members. Members are approved by the Chief Executive Officer.
Submissions to the Chief Executive Officer may be required to complete the
selection process.
e) NCCP Course Facilitators
i.
Job Description:
 Conduct NCCP Coaching clinics as requested
 Ensure that the Hockey Canada Registry (HCR) is updated post clinic
 Ensure that all coaches attend the appropriate clinic based on their current team
 Attend Provincial Master Course Facilitators / Instructors Seminars, when required
 Promote and assist the coaching program and coaches
ii.
Qualifications:
 Familiarity and strong commitment to the National Coach Certification Program
(NCCP).
 Strong communication skills
 Availability for time commitment
 Expertise in certain topic areas
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

f)
Certified at the NCCP level they facilitate.
Trained at a Branch or National NCCP Course Facilitator seminar and /or shadow
trained by an NCCP Course Facilitator.
iii.
Selection:
 Selected on recommendation by a member of the Program Delivery Group, the
Coach Coordinator and the BC Hockey staff resource.
 Approved by the Chief Executive Officer.
Coach Coordinator / Head Coach in a Minor Hockey Association
i.
Job Description:
 Develop and present on ice programs within his / her Association
 Perform public relations as required pertaining to the Association and its coaches
 Liaise with the Minor Association Executive Committee on behalf of the coaches in
the Association
 In charge of selection process for coaches within the Association
 Present list of recommended coaches to the Executive Committee for approval
 Liaise with the BC Hockey Delivery Group Member regarding coaching clinics
 Recommend coaches to the Executive Committee for attendance at higher level
clinics
 Meet with Association coaches to discuss problems and solutions
 Attend regular meetings of the Executive Committee of the local Association
 Perform evaluations on coaches during games and practices
 Assist with team selection processes
 Establish team play guidelines
 Other duties as assigned by the local Executive Committee
 Coordinate meeting of coaches and players with local referee-in-chief or BC
Hockey Minor Officiating Deliver Group Member for better understanding of the
rules of the game
ii.
Qualifications:
 Strong interest in and personal commitment to coaching
 Ability to work in conjunction with the respect Coach Delivery Group Member and
Association coaches
 Ability to prepare and conduct public relations events
 Ability to design and implement programs at the Association level
 Ability to conduct coach evaluations
 Ability to evaluate players for team selection
 Strong commitment to the BC Hockey coaching programs including the NCCP and
Intro to Coaching programs
 Observe coaches and verify completion of NCCP post task requirements
 Ability to facilitate presentations to coaches at the local Association level
 Availability as to time requirements
 Must have strong administration abilities
iii.
Selection:
 Selected and appointed by the Executive Committee of the local Association
iv.
Refer to the BC Hockey Coach Coordinator Resource Guide for further assistance.
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SECTION 2: COACHING
g) BC Hockey Evaluation Coordinator
i.
Job Description:
 Preside over all Branch/District Evaluator Training meetings
 Ensure that Evaluation training meets requirements set forth by Hockey Canada
and The Coaching Association of Canada
 Ensure evaluation recommendations are taken to the Coach Committee
 Assist the staff resource person in managing/tracking Development 1 and High
Performance 1 Field Evaluations.
 Conduct seminars/workshops on evaluation
 Issue instruction, create and circulate evaluation guidelines
 Attend Provincial and National seminars, on request
 Attend BC Hockey AGM, on request
 Assist in building/recommending program budget
 Identify Development 1 and High Performance evaluators
ii. Qualifications:
 Credibility with peers in the BC Hockey and Hockey Canada community
 Recognized hockey technical, coaching and technical expertise
 Proven guiding and facilitation skills
 Trained in all NCCP programs is recommended
 Ability to work in conjunction with BC Hockey staff, BC Hockey Executive and
Minor Hockey Association representatives to design and implement evaluation
programs.
 Can effectively implement and facilitate an on-site coach observation, including:
o The pre-brief to identify goals and the process of the observed practice
o The de-brief to verify evidences, provide feedback and create an action
plan
iii.
Selection:
 Selected on recommendation by a member of the Coach Committee, the Coach
Coordinator and the BC Hockey staff resource.
 Approved by the BC Hockey Board of Directors.
2.05
SPECIFIC CERTIFICATION POLICIES
All BC Hockey coaches shall meet the requirements as set out in the BC Hockey Bylaws and
Regulations to coach at their team’s category. Coaches will have until March 31 of the season in
which they attend the course to submit the required post clinic documents.
Notes regarding hosting of all clinics:
 Clinics are to be booked upon request by the District through the BC Hockey
website and the Program Delivery Group Member.
 Clinics should be booked at least one (1) month in advance of the event
 BC Hockey establishes a per delegate clinic registration fee.
 It is recommended sixteen (16) participants be the minimum number for a clinic
 The minimum age for participants is sixteen (16) years old, by December 31 of the
given year.
 There is an open online application for participants
 Participants must satisfy all modules and ice sessions of the clinic to obtain
attended, passed and certified designation.
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SECTION 2: COACHING

Non-skaters are welcome to participate and must attend the ice session, although
it is not necessary to participate on-ice.
 Participants and facilitators must wear CSA approved helmets during on ice
sessions
 Hosting guidelines shall be established by BC Hockey.
 Should the clinic host not fulfill the requirement of providing a LCD projector and
the Course Conductor is required to utilize their own equipment, then the Course
Conductor is eligible to submit (with their expense claim) a $25 service fee for the
use of their own LCD projector. Should the host not provide this item a $100
penalty would be deducted from the Host Grant provided all other clinic host
requirements are fulfilled.
 Clinics are normally held on a weekend (Saturday and Sunday) although special
arrangements for other offerings may be approved upon request to the BC Hockey
Delivery Group Member
 Special guests may make presentations upon approval of the BC Hockey Delivery
Group Member
a) NCCP Guidelines:
i.
Coach 2 - Coach Level
 The maximum number of delegates will be thirty two (32) or a number approved by
the BC Hockey District Coach Coordinator. The minimum number of clinic
delegates will be ten (10) participants, unless approved by the Coach Coordinator.
 No Coach 2 - Coach Level courses will be conducted from Dec 15-April 1 of the
current season
 A coach is eligible to attend the Coach Level clinic if they are coaching a noncarded/house team.
 A coach is granted trained upon satisfying all modules and ice sessions of the
course
 Where a coaching certificate has been refused by the Chief Executive Officer for
not having proper Coach Level Certification the coach may request in writing
special
permission to continue as coach until the next available Coach Level clinic. Each
request will be evaluated by the Coach Coordinator and Staff Resource based
upon clinic availability during that season for the coach.
 BC Hockey does not grant exemptions from certification Levels.
 In exceptional circumstances individuals may request the option of completing the
"Coach Level Task Activity" in lieu of attending the clinic. To qualify for this option
the coach must:
o Be currently coaching a member hockey team
o Be unable to attend a locally scheduled Coach Stream Clinic
o Written support of the MHA President
This option will be reviewed on an individual basis from a resume detailing hockey and
coaching experiences along with relevant educational background and the reasons
surrounding items #2 and #3 (above). The decision will be made by the Coach Coordinator
in cooperation with the Staff Resource Person.
 Certification will be granted upon successful completion of the Coach 2 – Coach
Level" task, and purchase of all course materials. The cost for this service will be
set by BC Hockey.
ii.
Developmental 1
Developmental 1 Clinics will be made available to districts through the BC Hockey Delivery
Group member working with the District Association. Pre-season dates and locations will
be established and candidates will register and pay for clinics online.
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SECTION 2: COACHING

A coach is granted “trained” status upon satisfying all modules and ice sessions by
attendance at the course and ‘certification’ upon completing all Developmental 1
tasks (Post Clinic Task, Making Ethical Decisions) and field assessment.
 The maximum number of delegates will be thirty two (32) or a number approved by
the BC Hockey District Coach Coordinator. The minimum number of clinic
delegates will be ten (10) participants, unless approved by the Coach Coordinator
 No Development 1 Clinics will be conducted from December 1 - April 1 of the
current season
 A Coach is eligible to attend a Development 1 clinic if they are coaching a
rep/carded team.
 In exceptional circumstances individuals may request the option of completing the
"Developmental 1 Task Activity" in lieu of attending the clinic. To qualify for this
option the coach must:
o Be currently coaching a member hockey team
o Be unable to attend a locally scheduled Developmental 1 Clinic
o Written support of the MHA President
This option will be reviewed on an individual basis from a resume detailing hockey and
coaching experiences along with relevant educational background and the reasons
surrounding items #2 and #3 (above). The decision will be made by the Coach Coordinator
in cooperation with the Staff Resource Person.
Trained status will be granted upon successful completion of the "Developmental 1 Task
Activity" and purchase of all Developmental 1 materials. Certification will be granted upon
completion of Trained status, MED and a field assessment. The cost for this service will be
the same as Developmental 1 Clinic.
iii.
High Performance 1 Certification
High Performance 1 is a provincial event hosted or co-hosted by BC Hockey.
 Applications are distributed by BC Hockey and completed by interested individuals
 “Trained” status is granted upon satisfying all pre seminar assignments,
attendance at the course and upon completion of all HP 1 tasks (Post Clinic Task,
Making Ethical Decisions).
 Certification is granted upon successful completion of a field evaluation.
 The field evaluation will take place during either of the next two hockey seasons.
The coach will be evaluated as an active coach or assistant coach of a carded
Bantam or higher level hockey team.
 Deferment of the field evaluation may be considered upon written request to BC
Hockey Staff Resource Person
iv.
High Performance II Certification
High Performance II is a national clinic hosted or co-hosted by HC.
b) Checking Clinic for Coaches Program
Checking Clinics for Coaches will be offered during all Coach 2- Coach Level Clinics. Additionally,
Associations may request the Checking Clinic as a separate NCCP Specialty Clinic.
c) NCCP Policy for Clinics Held out of Province
i.
Clinics being held in the Yukon
 Clinics will be identical in length, content and delivery method as to those held in
BC
 Delegates pay the normal per participant fees as established by BC Hockey
 The host pays for facilitator air, travel and accommodation in addition to standard
host obligations (ice time, facility and equipment rental)
 BC Hockey pays for facilitator miscellaneous travel costs, meals, honorarium as
well as clinic delivery costs of materials, administration and certification.
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SECTION 2: COACHING
ii.
Clinics being held in the USA
 A member organization located in the USA is eligible to request a clinic using
standard procedures.
Other out of province requests will be considered on an individual basis.
iii.
2.06
CONFLICT OF INTEREST
Please refer to the Conflict of Interest policy under the Branch Policy section.
2.07
MENTORSHIP
a) BC Hockey Coach Mentor Coordinator
i.
Job Description:
 Serve as a member of the BC Hockey Coach Committee if requested
 Key Duties indicated as outlined in the Coach Committee Terms of Reference
 Assist in the delivery of coach mentorship programs
 Recommend High Performance Coach Mentors
 Assist in the promotion of NCCP and Coach Mentorship
 Train mentorship instructors
 Conduct mentorship experiences
 Attend provincial and national seminars upon request
 Serve as BC Hockey Master Mentor to Hockey Canada
 Act as a resource for ongoing support of BC Hockey Coach Delivery Group
Members, Local Coach Mentor Coordinators, and Coach Mentors
ii.
Qualifications:
 Strong interest and personal commitment to coach development
 Ability to work with BC Hockey staff, BC Hockey Delivery Group Members, BC
Hockey Coach Committee to design and implement programs aimed at the local,
district and provincial levels
 NCCP High Performance I is recommended
iii.
Selection:
 Appointed by the BC Hockey Board of Directors on recommendation of a
committee comprised of the Director assigned to the committee, who shall act as
chair, the Coach Coordinator, a member of the Nominating Committee and the
Chief Executive Officer or staff designate.
b) NCMP/ Specialty Clinic Instructor
i.
Job Description:
 Conduct NCMP/Specialty clinics as requested
 Attend Branch training sessions as requested
 Promote and assist in the implementation of Coach Mentorship programs
 Be available as a resource for the MHA coaches in her/his region.
ii.
Qualifications:
 Familiarity with NCCP and NCMP programs
 Need a knowledge and / or skill base (technical skill and individual tactics clinics)
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SECTION 2: COACHING

Competent in explaining and performing skills (need to be able to perform the onice skills)
 Competent in error detection, correction and skill analysis
 Strong communication skills
 Availability for time commitment
 Strong commitment to NCMP and NCCP programs
iii.
Selection:
 Selected on recommendation by a member of the Coach Program Delivery Group,
the Coach Coordinator and the BC Hockey staff resource.
 Approved by the BC Hockey Chief Executive Officer.
c) Local Association or League Coach Mentor Coordinator
i.
Job Description:
 Promote local interest in mentoring
 Actively recruit mentors
 Match mentors to coaches
 Liaise with the BC Hockey Delivery Group Member on program development
 Develop a local mentorship plan
 Liaise with the BC Hockey Delivery Group Member regarding mentorship clinics
 Attend regular meetings of the local executive
 Oversee the administration of local mentorship
ii.
Qualifications:
 Strong interest and personal commitment to coaching
 Ability to work on cooperation with the BC Hockey Delivery Group Member and
Association coaches
 Ability to prepare and conduct public relation events
 Ability to design and implement mentorship programs at the Association level
 Ability to mentor
 Availability as to time commitments
 Must have strong administrative abilities
 NCCP certification is recommended
iii.
Selection:
 Selected by local MHA.
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September 2015
Title
Section
General
3.01
Job Descriptions
3.04
3.02
Program Honorariums
3.07
Specific Policies
3.05
Suspensions / Rules
3.06
Terms of Reference
3.03
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3.01
GENERAL
a) The object of this Program shall be to provide efficient, well qualified Officials for the game of
hockey, within the area of jurisdiction as set out below. It shall also be the aim of this Program to
promote good fellowship among the officials, to aid and assist in the betterment of hockey and to
maintain a high standard of relationship with Association members, Officials and coaches of the
various Teams, Leagues to whom the Referees shall make its services available.
b) The jurisdiction of the Officiating Program shall extend to all organized hockey played within the
Society.
c) All games played under the jurisdiction of BC Hockey shall be officiated by BC Hockey recognized
Officials.
d) The Structure of the Officiating Program shall be as follows:
Officials must attend at least one (1) referee’s clinic during the year of certification, or have transferred
from another Hockey Canada Referees’ Branch Program, and be able to meet the standards
established within the officiating program.
e) Referees will be classified under the following:
Level
NEW
I
II
III
Practical Requirements
-
Level I or II dependent upon age
-
12 – 15 year old
Non-competitive minor hockey
Referee
Competitive minor hockey
16 years or older
Referee minor hockey playoffs
Linesmen in Junior B, C, D, Senior
AA, A, B, C, Community College
Minimum of 18 years
Referee in Junior B, C, D, Senior
AA, A, B, C, Community College
Minor hockey BC Hockey
Championships
Linesman in Junior A, Senior AAA,
C.I.A.U. Inter-Branch and
International Competition
Referee in Junior A, Senior AA,
AAA, C.I.A.U.
IV
-
V
VI
-
Referee National Championship
Referee in designated IIHF
competition
Other Requirements
-
Completion of Hockey University
Attendance at required clinic
Attendance at Level I Clinic
-
Attendance at Level I! Clinic
Minimum of 70% on national
evaluation
Certification at Level II
Attendance at Level III Clinic
Minimum 80% on a national
evaluation
Certification at Level III
Attendance at Level IV clinic
evaluation
-
-
Certification at Level IV
Attendance at Level V Clinic
evaluation
Certification at Level V
Attendance at Level VI Clinic
evaluation
Dress and Equipment
f) A member of the Officiating Program, in the course of duty as an Official, shall be neat and clean
in appearance and is to be properly dressed at all times.
g) Official dress shall include the official referee sweater with Branch crest(s), black trousers,
polished skates and clean white laces, whistle(s), necessary protectors including CSA approved
helmets (preferably black in colour), to which a CSA approved visor must be securely attached
and not altered in any way, and a measuring device.
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h) The official referee and linesman sweater are to be Black and White. Referees shall wear red
armbands.
Game Passes
i) BC Hockey Officiating Committee, Minor Delivery Group Members, Above Minor Delivery Group
Members and designated Above Minor Officiating Supervisors shall be issued BC Hockey passes
annually.
Carding Fees & Liability Insurance
j) BC Hockey Officiating Coordinator / RIC, Officiating Committee Members, District Minor
Officiating Coordinators, Above Minor Delivery Group Members shall be entitled to reimbursement
of Hockey Canada Officiating Program (HCOP) registration / certification fees up to the amount of
Level 2, excluding taxes.
k) BC Hockey Officiating Committee Members, Minor Delivery Group Members, Above Minor
Delivery Group Members shall be required to pay the Liability insurance premium as set out by
Hockey Canada by way of the Participant Assessment Fee.
l) Annual Certification Fees are non-refundable. Certification does not guarantee assignment.
Level 6 Certification
m) In the event a Hockey Canada Level 6 official does not successfully pass the BC Hockey
certification exam and fitness testing, the official will be certified as a level 5 for the year. The
opportunity to be reinstated Level 6 may be given the following year based on having shown
favorable performance and successful completion of the HCOP exam for that year.
When new Level 6 officials complete the National Seminar, they will be required to pay the Branch
Level 6 certification fee to meet certification requirements within the BRANCH.
Officiating Program of Excellence
n) Officials are to be introduced at the ground level creating a pool of officials who will enter into the
BC Hockey Officiating Program of Excellence and progress in the following manner: FEMALE –
BC U16 District Camps, U16 BC Cup, BC U18 District Camps, U18 BC CUP MALE – U16 BC
Cup, BC OPOE Summer Camp. The top prospects progress to the Hockey Canada Officiating
Program of Excellence and then become eligible for selection for the Canada Winter Games,
World U17 Hockey Challenge and World Junior A Challenge. An official may not be required to
participate in the above events to be eligible for the Hockey Canada OPOE, Canada Winter
Games, World U17 Hockey Challenge and World Junior A Challenge. The Officiating Coordinator
/ RIC will make recommendation to be approved by the Board of Directors.
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3.02
3.03
TERMS OF REFERENCE
a) Officiating Committee
i.
Mandate:
The Officiating Committee provides technical information, general oversight and
monitoring of the delivery of the Hockey Canada Officiating Program and is responsible for
the development of new technical components of the program as well as administrative
and operational standards of the program.
ii.
Key Duties:
The Officiating Committee will perform the following key duties:
 Establish and implement strategies for the recruitment and retention of officials
Development (LTPD) within the officiating program
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iii.
Composition:
The Officiating Committee will be composed of:
 Committee Chair – Officiating Coordinator / RIC
 A Board Director assigned to act as a liaison between the Committee and the
Board of Directors. (non-voting)
 Committee members - 4-8 Subject matter specialists
the applicable Branch staff. Members are to be selected by the Board of Directors.
Submissions to the Board of Directors may be required to complete the selection process.
b) Minor Officiating Program Delivery Group
i.
Mandate:
The Minor Officiating Program Delivery Group is responsible to oversee the delivery of the
HCOP components at the expected level for officials involved in minor hockey. As well, the
Minor Officiating Program Delivery Group members discipline officials where required and
assist Associations with officiating enhancements.
ii.
Key Duties:
The Minor Officiating Program Delivery Group will perform the following key duties:
 Maintain program material inventory
 Attend District events to represent the program
 Promotion at the district and local level
 Discipline officials (as required)
iii.
Composition:
The Minor Officiating Program Delivery Group will be composed of:
 Co-Chairs – Officiating Coordinator / RIC and Minor Development Coordinator
 Delivery Group members will be:
o Lower Mainland Officiating Coordinator(s)
o Vancouver Island Officiating Coordinator(s)
o Okanagan Officiating Coordinator(s)
o North West Officiating Coordinator
o North Central Officiating Coordinator
o North East Yukon Officiating Coordinator
o Kootenays Officiating Coordinator
i.
Selection:
 It is the responsibility of the Minor Officiating Program Chairs to recommend
delivery group members. Members are approved by the Chief Executive Officer.
selection process.
c) Above Minor Officiating Program Delivery Group
ii.
Mandate:
The Above Minor Officiating Delivery Group is responsible to oversee the delivery of the
Hockey Canada Officiating Program components at the expected level for officials
involved in above minor hockey. As well, the Above Minor Officiating Program Delivery
Group assists
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with officiating enhancements and recommends officials’ discipline to the Branch
Supervisor where required.
iii.
Key Duties:
The Above Minor Officiating Program Delivery Group will perform the following key duties:
 Identify, schedule, monitor instructional personnel
 Recommend discipline of officials (as required)
iv.
Composition:
The Above Minor Officiating Program Delivery Group will be composed of:
 Co-Chairs – Officiating Coordinator / RIC and Above Minor Supervisor
 Group members will be:
o Lower Mainland Above Minor Officiating Coordinator
o Vancouver Island Above Minor Officiating Coordinator
o Okanagan, North and Kootenay Above Minor Officiating Coordinator(s)
v.
Selection:
 It is the responsibility of the Above Minor Program Chairs to recommend delivery
selection process.
d) Program Committee and Program Delivery Groups
i.
Authority:
The Officiating Committee and the Program Delivery Groups will exercise their authority in
accordance with BC Hockey Bylaws, Regulations, Policies and such additional provisions
as are set out in the Terms of Reference.
ii.
Meetings:
The Officiating Committee will meet in person at least once per year and via conference
call, as determined by the Chair. The Program Delivery Groups will meet via conference
iii.
Resources:
The Officiating Committee and the Program Delivery Groups will receive the necessary
resources from BC Hockey, to the extent approved in the annual budget, to fulfill its
mandate. They will also receive the necessary administrative support from the BC Hockey
office.
iv.
Reporting:
The Officiating Committee reports to the Hockey Development Committee. The Officiating
Committee will maintain minutes of its meetings and will share minutes with committee
members and the Hockey Development Committee.
The Program Delivery Groups report to the Officiating Coordinator / RIC and Chief
Executive Officer. The Program Delivery Groups will maintain minutes of their meetings
and will share minutes with the Program Delivery Group members and Officiating
Committee.
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v.
3.04
Approval & Review:
will recommend revisions, as warranted
JOB DESCRIPTIONS
a) Board Liaison
i.
Appointed by the Chair of the Board annually
ii.
Reports to the Board of Directors
iii.
Attends meetings of the Officiating Committee
iv.
Chairs the recommendation committee for;
 Officiating Committee Members
 Minor Officiating Program Delivery Group members
 Above Minor Officiating Program Delivery Group members
 BC Hockey Officiating Supervisors
 Female Officiating Coordinator
 Officiating Minor Development Coordinator
v.
Represents the BC Hockey Board of Directors at officiating development meetings and
events, funds permitting:
 Supervisors / Assignors clinics
 Provincial Level 4, 5 and 6 clinics
b) Officiating Coordinator / RIC
i.
Key Duties: The Officiating Coordinator will perform the following key duties:
 Preside over all meetings of the Officiating Committee.
Strategic plan.
Committee.
 Act as a Group Leader for the Officiating Program Delivery Groups.
 Provide input related to referee development program decisions.
 Provide playing rule interpretations.
 Review with Officiating Program personnel rule change proposals and recommend
to the Board of Directors changes to the playing rules.
 Provide a list of qualified officials for Branch and Inter-Branch playoffs.
 Provide a list of qualified officials for high performance programs.
 Nominate officials, in conjunction Branch President for regional and national
championships and international exhibition games.
 Approve officials for all Midget AAA and above minor provincial playoffs.
 Attend national Referee in Chief meetings, as required.
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


Assist in designing workshops for above minor supervisors.
Assist in approving the district officiating seasonal plans.
Conduct investigations of officials and recommend discipline, as required, on
behalf of the Chair of the Board.
 Evaluate all Level 5 officials.
 Recommend prospective Level 6 officials.
 Recommend prospective BC Hockey development programs for officials to the
Hockey Development Committee.
 Design and implement the Provincial Level 4 and 5 seminars and the Hockey
Canada Officials Program Instructor Seminar in conjunction with the staff resource
person.
 Promote the recruitment and retention of officials.
 Supervise standards for the Hockey Canada Officiating Program (HCOP)
evaluation program.
 Evaluate the adherence to of BC Hockey officiating policies in the districts.
 Ensure BC Hockey and Hockey Canada officiating policies and procedures are
followed by officials.
Resource.
 Identify Subject Matter Specialists for the Officiating Committee.
 Recommend Officiating Committee members.
 Recommend Officiating Delivery group members in cooperation with the staff
resource.
 Maintain a strong working relation with the staff resource, Committee and Delivery
Group members.
 Such additional duties as may be delegated to the Officiating Coordinator / RIC by
the BC Hockey Board of Directors from time to time.
i.
Qualifications:
 Maintain a minimum Level 2 in the HCOP
 Previous Officiating Committee Member experience would be an asset
 Have an excellent knowledge of the rules and their application
 Possess the respect of the top officials in the Branch
 Possess good communication and administrative skills
 A non-active official in the above minor program
 Respect in Sport certification
ii.
Selection:
 Hired by the BC Hockey Chief Executive Officer.
c) Officiating Committee Members
i.
Job Description:
 Key Duties as per the Terms of Reference
ii.
Qualifications:
 Strong commitment to Officiating programs
 Provide expertise in an area of focus within the Officiating Program
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iii.
Selection:
cooperation with the applicable Branch staff. Members are to be selected by the
Board of Directors. Submissions to the Board of Directors may be required to
complete the selection process.
d) Minor Officiating Program Delivery Group
i.
Assignments:
 Responsible for the operation of the HCOP Program within their District
 Participate in HCOP Instructor’s Seminar
 Provide the Officiating Coordinator / RIC with a list of approved officials for the
Provincial Playoffs and Championships and assign BC Hockey Championship
games
 Recommend a list of capable officials for the Western Branch Championships to
the Officiating Coordinator / RIC.
 Recommend officials to Above Minor Officiating Coach for Major Midget League
and above minor hockey
 Approve list of officials for District tournaments within 30 days of tournament.
 Recommend Level 3 upgrades and document on HCR
 Recommend minor hockey officials for the Above Minor program
 Nominate recipients for the HC Officiating Awards and a District official for BC
Hockey "Official of the Year" and “Official of the Year - Development”
ii.
Development:
 Develop, assist and support minor hockey Referees-in-Chief
 Develop programs to assist in the development of minor hockey officials
iii.
Officiating Program of Excellence:
 Identify and develop pool of minor hockey officials for the BC Hockey OPOE
program
 Recommend officials for the BC Hockey OPOE program, camps, competitions, and
schools to the Officiating Coordinator / RIC.
 Assign officials to High Performance Program District Camps if applicable
 Recommend list of officials to the Officiating Coordinator / RIC for the Male U16 BC
CUP, Female U16 BC CUP, Female U18 BC CUP
iv.
Communication:
 Maintain regular communication with the Officiating Coordinator / RIC
 Submit a Monthly report if requested.
 Provide Minor Hockey Associations with a list of the registered officials in their
Association/District within two weeks of completion of clinic
 Attend District and MHA RIC meetings as required
 Act as a liaison between District referees and BC Hockey
 Maintain communication with the District President
 Prepare a District Officiating Seasonal Plan by September 15 of the current season
 Communicate with Above Minor Officiating Coordinator
v.
Discipline:
 Investigate officiating and/or minor hockey game concerns as requested by the BC
Hockey Board of Directors, Chief Executive Officer or Officiating Coordinator / RIC.
 Provide a written report when requested
 Authority to suspend minor hockey officials as per BC Hockey Policy up to a
maximum thirty (30) days.
NOTE: Reporting procedures under Section 3.05(2).
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vi.
vii.
viii.
ix.
x.
xi.
xii.
iv.
September 2015
Expenses:
 Request approval of travel and expenses from the Chief Executive Officer prior to
travel or expenditure date after consultation with Officiating Coordinator / RIC.
(Expenses to be submitted electronically monthly to BC Hockey)
Hockey Canada Officiating Program:
 Conduct clinics under the BC Hockey officiating guidelines
 Assist with and recommend list of Instructors for HCOP clinics.
 Clinics to be entered on the BC Hockey online registration console
 Clinic dates are to be approved by the applicable Delivery Group Member
Risk Management:
 Adhere to the Officials/ Supervisors / Instructors Code of Ethics
 Raise risk management awareness with officials
Rule Application / Interpretations:
 Circulate rule interpretations to officials within their District
 Propose revisions of and amendments to BC Hockey and Hockey Canada playing
rules
 Ensure BC Hockey policies and directives are consistently applied in Minor
Hockey.
Supervision/Evaluation:
 Establish a District Evaluation / Supervision program for Minor Hockey Association
Referees-in-Chief and officials
 Supervise and coach minor hockey officials in District when required to ensure the
maintenance of acceptable officiating standards or considering officials for upgrade
to Level 3.
 Administer evaluations of officials in District for the purpose of up-grading to Level
3
 All evaluation forms to be entered online
 Supervise officials at BC Hockey Championships in the district.
If unable to attend the championship an experienced designate approved by the Officiating
Coordinator / RIC must be in place
Qualification:
 Experienced official who is certified minimum Level 2
 Be knowledgeable about the rules and their application
 Possess the respect of officials in their district
 Possess good administrative, communication, and instructional skills
 Completed E-Learning Officiating Program
Selection:
 It is the responsibility of the Officiating Program Delivery Group Chairs to
recommend the delivery group members. Members are approved by the Chief
Executive Officer. Submissions to the Chief Executive Officer may be required to
Guidelines:
 It is the responsibility of each Minor Delivery Group member to attend and
represent the officials within the district at scheduled meetings
 A Minor Delivery Group member unable to attend two consecutive meetings
without cause will be removed and a new Minor Delivery Group member shall be
approved by the process outlined above.
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
A designated alternate who assists the Minor Delivery Group member on a
continuing basis could attend with prior permission of the Chair. The missing of two
meetings by the designated Minor Delivery Group member would still apply.
 Minor Delivery Group member should endeavor to attend District meetings as
requested by the District.
 Association Referee in Chief meetings shall be held in person or by teleconference
within each District to ensure that adequate communication is maintained in
relaying policies, procedures and evaluation program requirements.
e) Female Officiating Coordinator
i.
Assignments:
 Prepare seasonal Female Officiating plan
 Provide Officiating Coordinator / RIC with a list of approved officials for the
Provincial Female Playoffs and Championships within 30 days of events and
assign BC Hockey Female Championship games
 Attend and/or coordinate supervision of officials at the respective BC Hockey
Championships. Experienced designate(s) are to be approved by the Officiating
Coordinator / RIC.
 Recommend a list of capable officials for Hockey Canada inter-branch playoffs for
minor hockey to the Officiating Coordinator / RIC.
 Recommend a pool of officials for the Female Midget AAA League and Senior
Female Hockey to the Officiating Coordinator / RIC.
 Recommend officials for Hockey Canada female officiating assignments to the
Officiating Coordinator / RIC as requested
 Recommend Level 3 upgrades
 Recommend recipients for the Hockey Canada Officiating Awards, BC Hockey
"Official of the Year" and “Official of the Year - Development” awards
 Attend Officiating Committee meetings as required to provide a report on and
provide input on female officiating
ii.
Development:
 Develop, assist and support minor hockey Referees-in-Chief
 Develop programs to assist in the development of female minor hockey officials
 Identify female minor hockey officials for the High Performance Program
iii.
BC Hockey OPOE Officials:
 Identify a pool of female minor hockey officials for the BC Hockey OPOE program
 Recommend officials for BC Hockey OPOE camps, competitions, and schools to
the Officiating Coordinator / RIC.
 Assign officials for the Female High Performance Program District Camps
 Recommend supervisors for the BC Hockey Female OPOE Provincial
Development camp, U16 BC Cup, BC Winter Games, U18 BC Cup as requested.
iv.
Communication
 Maintain regular communication with Officiating Coordinator / RIC.
 Complete reports if requested
 Act as a liaison between District referees and BC Hockey
 Maintain regular communication with Officiating Minor Delivery Group Members to
assist in identification and recruiting of female officials
 Maintain communication with female officials province wide as required
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v.
f)
Discipline:
 Investigate female officiating and/or female hockey game concerns as requested
by the Officiating Coordinator / RIC.
 Provide a written report when requested
 Suspend female minor hockey officials as per BC Hockey Policy for up to a
maximum thirty (30) days.
vi.
Supervision and Evaluation:
 Prepare a District Evaluation Plan
 Conduct evaluations on officials for the purpose of up-grading to Level 3 if required
and enter on HCR.
 Enter all supervisions online within the HCR official development form database.
 Supervise and coach female minor hockey officials as required to ensure
maintenance of acceptable officiating standards
 Establish a supervision program for female minor hockey officials
vii.
Expenses:
 Travel and expenses to be prior approved by the Chief Executive Officer after
consultation with the Officiating Coordinator / RIC (Expenses to be submitted
monthly electronically)
viii.
Recruitment:
 Actively recruit and assist Minor Hockey Referees in Chief in recruiting prospective
female officials in districts
 Consult Minor Delivery Group Member for names of prospective female officials
ix.
Risk Management:
x.
Rule Application / Interpretations:
 Circulate rule interpretations to female officials within each District
 Propose revisions of and amendments to BC Hockey and Hockey Canada playing
rules
 Ensure BC Hockey policies and directives are consistently applied in female
hockey
xi.
Qualifications:
 Experienced official who is certified minimum Level 2
 Knowledgeable about the rules and their application
 Possesses good administrative, communication, and instructional skills
 Possess the respect of female officials in the Branch
xii.
Selection:
 It is the responsibility of the Officiating Coordinator / RIC to recommend the Female
Officiating Coordinator. The Female Officiating Coordinator is approved by the
Chief Executive Officer. Submission to the Chief Executive Officer may be required
to complete the selection process.
Officiating Minor Development Coordinator
i.
Assignments:
 Prepare seasonal minor development plan
 Communicate with Officiating Coordinator/ RIC, District Officiating Coordinators
and Minor Supervisors
 Assist in ongoing development of Branch HCOP clinic materials and presentation
 Assist in recommendation of HCOP clinic instructors
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ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
September 2015
 Represent BC Hockey Officiating program when required
Development:
 Leader of the Branch Minor Supervision Program
 Supervise and evaluate officials as required
 Recommend officials to the Above Minor Program
 Recommend upgrade of officials to Officiating Coordinator / RIC
BC Hockey OPOE Officials:
 Identify a pool of minor hockey officials for the BC Hockey OPOE program
 Lead BC Hockey OPOE camps and BC Cup competition events
 Assign officials or appoint appropriate assigners for High Performance Program
District Camps
Communication:
 Maintain regular communication with Officiating Coordinator / RIC
 Complete reports as requested
 Act as Liaison between Officiating Committee and District Officiating Coordinators
 Maintain regular communication with Provincial Minor Supervisors
Discipline:
 Investigate minor hockey officiating concerns as requested by the Officiating
Coordinator / RIC
 Suspend minor hockey officials as per BC Hockey Policy up to a maximum thirty
(30) days.
Supervision and Evaluation:
 Assign supervisors as part of the Minor Supervision Program annual schedule
 Participate in Minor Supervision Program as a supervisor
 Enter all supervisions online within the HCR official development form data base
Expenses:
 Travel and expenses to be prior approved by the Chief Executive Officer after
consultation with the Officiating Coordinator / RIC (Expenses to be submitted
monthly electronically)
Recruitment:
 Promote the development opportunities within minor hockey to the District
Officiating Coordinators
 Consult with District Officiating Coordinators and Minor Supervisors regarding High
performance candidates.
Risk Management:
Rule Application / Interpretation
 Propose revisions or amendments to BC Hockey and Hockey Canada playing rules
 Ensure BC Hockey policies and directives are consistently applied at the minor
level
Qualifications:
 Maintain a minimum HCOP Level 2
 Qualified in Respect in Sport
 Excellent knowledge of the HCOP Rules
 Possess the respect of Branch officials
 Possess good communication and organizational skills
 Ability to travel when required
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xii.
Selection:
 It is the responsibility of the Officiating Coordinator / RIC to recommend the Minor
Development Coordinator. The Minor Development Coordinator is approved by the
Chief Executive Officer. Submission to the Chief Executive Officer may be required
to complete the selection process.
g) Branch Above Minor Supervisor
i.
Communication/Assignments:
 Liaise and communicate with Officiating Coordinator / RIC, Delivery Group
members, Officiating Committee Members, Above Minor League Presidents,
leagues and team officials as required
 Communicate with the WHL Director of Officiating on a regular basis
 Attend Junior and Above Minor hockey meetings as requested
 Attend Officiating Committee meetings as required
 Assist in coordination of and attend Upgrade Seminar, Above Minor Officiating
Development and Supervisor Camps and Seminars
 Meet with Above Minor Officiating Delivery Group members as required
 Assist Officiating Coordinator / RIC upon request.
 Evaluate new officials requiring Level 5 eligibility requirements
 Recommend a list of officials for the Western Canada Cup to the Officiating
Coordinator / RIC
ii.
Supervision / Evaluation:
 Oversee officiating supervision in the Above Minor Leagues
 Conduct Supervisor's Workshop(s) with Officiating Coordinator / RIC
 Administer a Provincial Evaluation Plan for Above Minor Officials
 Assist in designing District Evaluation Plans
 Ensure all above minor evaluations have been entered online.
 Assist the Officiating Coordinator / RIC with supervisions and evaluations of Level
5 officials and potential Level 6 officials as requested
 Coordinate the Fitness Testing Program as per Hockey Canada protocols
 Recommend officials for assignments in Above Minor leagues
 Recommend upgrade of Levels 5 and 6 officials to the BC Hockey Officiating
Coordinator / RIC
iii.
Discipline:
 Investigate situations involving Above Minor Officials as requested by the
Officiating Coordinator / RIC and provide a written report as requested
 Suspend Above Minor officials up to a maximum thirty (30) days after consultation
with the Officiating Coordinator / RIC
iv.
Qualifications:
 Maintain a minimum HCOP Level 2
 Excellent knowledge of the HCOP Rules and interpretation of same
 Possess the respect of the top officials in the branch
 Possess good communication and organized skills
 Ability to travel into various areas of the province when requested
 A non-active official in the above minor program
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v.
Selection:
 It is the responsibility of the Officiating Coordinator / RIC to recommend the Above
Minor Supervisor. The Above Minor Supervisor is approved by the Chief Executive
Officer. Submission to the Chief Executive Officer may be required to complete the
selection process.
h) Above Minor Program Delivery Group Members
Above Minor Coordinators
i.
Assignments:
 Compile a list of referees and linesmen for each category of Above Minor and
Major Midget League hockey within the district in conjunction with the Above Minor
Supervisors, provide copy to the Branch Above Minor Supervisor by December 1st
 Enter evaluations online in a timely fashion, provide copies to BC Hockey and
Branch Supervisor as requested
 Assist in conducting Above Minor clinics in the District
 Conduct a district evaluation/supervision clinic as requested.
ii.
Communication:
 Maintain regular communication with the Above Minor Supervisor
 Conduct a District Evaluation / Supervision Clinic as requested
 Ensure BC Hockey policies and directives are consistently applied
 Liaise with Assigner regarding assignment of officials
 Liaise with Above Minor and Major Midget Leagues as requested
 Report to Above Minor Supervisor on Fitness Testing
iii.
Discipline:
 Report any discipline matters directly to Branch Above Minor Supervisor and
Officiating Coordinator / RIC
iv.
Recruitment:
 In conjunction with Referee Committee Members, compile a list of prospect officials
for above minor pool of officials
v.
Risk Management:
vi.
Qualifications:
 Currently certified at a minimum of level 2
 Good knowledge of rules and their application
 Ability to travel to carry out evaluations / supervision and/or coaching
 A non-active official in the above minor program unless otherwise approved by the
Above Minor Supervisor and Officiating Coordinator / RIC
vii.
Selection:
 It is the responsibility of the Above Minor Supervisor to recommend Above Minor
Officiating Coordinators. The Above Minor Officiating Coordinators are approved
by the Chief Executive Officer. Submission to the Chief Executive Officer may be
required to complete the selection process.
i) Above Minor Supervisors
i.
Communication:
 Ensure all online above minor and Major Midget League evaluations are entered
online in a timely fashion.
 Maintain regular communication with their District Above Minor Officiating
Coordinator and Above Minor Supervisor
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ii.
Evaluation:
 Evaluate and grade all Major Midget League and above minor officials as
assigned.
 Monitor and develop consistency and standards of Major Midget League and
Above Minor officials
 Ensure BC Hockey policies and directives and Hockey Canada playing standards
are consistently applied.
iii.
Recruitment:
 Assist in evaluations at major tournaments and BC Hockey playoffs for
identification and development of younger officials (as requested by Minor Delivery
Group Member and/or Officiating Coordinator / RIC)
iv.
Risk Management:
v.
Qualifications :
 Certified at a minimum of level 2
 Good knowledge of rules and Hockey Canada procedures and their application
 Ability to travel to carry out evaluations / supervision and/or coaching
 A non-active official at the level of supervision
vi.
Selection:
 It is the responsibility of the Branch Above Minor Supervisor to recommend Above
Minor Supervisors. The Above Minor Supervisors are approved by the Chief
Executive Officer. Submission to the Chief Executive Officer may be required to
j) Above Minor Assignors
i.
Assignments:
 Assign officials for Above Minor League and playoff games leading to BC Hockey
Championships
 Maintain an up to date list of assignments in Major Midget League and Above
Minor hockey as instructed
 Compile list of Above Minor officials in the District
ii.
Communication:
 Maintain regular communication with Above Minor Officiating Coordinators and
Above Minor Supervisor
iii.
Selection:
 It is the responsibility of the Above Minor Supervisor and Above Minor Coordinator
within a district to recommend Above Minor Assignor. The Above Minor Assignors
are approved by the Chief Executive Officer. Submission to the Chief Executive
Officer may be required to complete the selection process.
 Preferably a non-active official at the level they are assigning
NOTE: This position may be combined with Above Minor Officiating Coordinator
k) BC Hockey Officiating Instructor
i.
Communication:
 Supervise HCOP clinics and instruct officials at clinics
 Communicate with the applicable Program Delivery Group member as required
 Reports to the Officiating Coordinator / RIC on financial matters
ii.
Hockey Canada Officials Program:
 Attend HCOP Instructors clinic
 Instruct the HCOP clinics as scheduled by the Minor Delivery Group Member
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
l)
Complete clinic report forms and forward to the District Minor Delivery Group
Member for approval
 Submit HCOP exam results to the Minor Delivery Group Member and/or Officiating
Coordinator / RIC as required
 Mark HCOP clinic attendee lists in a timely manner prior to submitting expenses
 Record exam marks online for all Level II & III officials
iii.
Risk Management:
 Raise risk management awareness with officials at HCOP clinics
iv.
Rule Application / Interpretation
 Provide direction on rule application and interpretation at the HCOP clinics
v.
Qualifications:
 Currently a minimum Level 2
 Attended current season’s HCOP Instructor Seminar
 Completed Hockey Canada E-learning Officiating Program
 Knowledgeable about rules and their application
 Good communication skills
 Respected by officials in their District
vi.
Selection:
 The BC Hockey Officiating Instructors are approved by the Chief Executive Officer.
Submission to the Chief Executive Officer may be required to complete the
selection process.
BC Hockey Minor Officiating Supervisors
i.
Communication:
 Supervise minor hockey tournaments as part of the minor supervision / mentorship
program
 Communicate with Minor Officiating Development Coordinator regarding
assignments within the minor supervision / mentorship program.
 Make recommendations to the District Officiating Delivery group member regarding
officials that require upgrading or downgrading in regards to the current level of
hockey they are officiating within their district. These recommendations are not
associated to HCOP Level certification upgrades
ii.
Hockey Canada Officials Program:
 Attend BC Hockey Minor Supervisor Clinic
 Supervise minor officials as scheduled by the Minor Officiating Development
Coordinator as part of the minor supervision / mentorship program
 Complete online supervisions within the HCR in a timely manner prior to receiving
honorarium and expense submissions.
iii.
Risk Management:
 Raise risk management awareness with officials at minor supervision / mentorship
events
iv.
Rule Application / Interpretation:
 Provide rule application and interpretation minor supervision / mentorship events
v.
Qualifications:
 Currently a minimum Level 2
 Knowledgeable about rules and their application
 Good communication skills
 Respected by officials in their District
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vi.
Selection:
 The BC Hockey Minor Officiating Supervisors are approved by the Chief Executive
Officer. Submission to the Chief Executive Officer may be required to complete the
selection process.
m) Association Referee in Chief
i.
Assignments:
 Arranges assignment and payment of all referees within their Minor Hockey
Association
 Submit list of recommended tournament officials for approval to District Minor
Delivery Group Member within 30 days of tournament
 Assign Minor Delivery Group Member approved officials to all BC Hockey
sanctioned tournaments within Minor Hockey Association
 Serve as Referee in Chief for any tournaments hosted by Minor Hockey
Association
ii.
BC Hockey OPOE:
 Encourage top officials to become involved in the BC Hockey OPOE
 Recommend officials for consideration in the OPOE to the Minor Delivery Group
Member
 Coordinate with Minor Officiating Development Coordinator and Minor Delivery
Group Member in identifying opportunities for their association to participate in the
Minor Supervision / Mentorship Program
iii.
Communication:
 Attend all Association meetings and report to the Executive on the administration of
all Minor Hockey Referees within his / her jurisdiction
 Communicate regularly with the Minor Delivery Group Member
 Provide Minor Hockey Association Executive with information related to BC Hockey
rules and directives
 Contact the Minor Delivery Group Member when discipline or assignment problems
arise
iv.
Discipline:
 Refer all disciplinary matters pertaining to officials to the Minor Delivery Group
Member for the District
 Know the Match Penalty, Gross Misconduct and Game Misconduct procedures
v.
Hockey Canada Officiating Program:
 To recommend official for upgrade, submit completed evaluation forms to Minor
Delivery Group Member. The upgrade approval will be indicated on HCR.
 Officials being considered for upgrade from Level 2 to 3 must be evaluated at HC
carded Bantam or above game by the MHA RIC. Minor Delivery Group Member or
BC Hockey Minor Supervisor will provide follow-up evaluations
 ONLY A Minor Delivery Group Member shall recommend Level 3 upgrades to the
Officiating Coordinator / RIC.
vi.
Recruitment:
 Actively recruit prospective officials
vii.
Risk Management:
 Raise risk management awareness with officials and executive members within
Minor Hockey Association
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viii.
Rule Application / Interpretation:
 Provide rule interpretation for all executive and supervisory staffs within the Minor
Hockey Association
 Contact the Minor Delivery Group Member for any rule interpretation or clarification
Supervision:
 Supervise ALL referees within your Minor Hockey Association
 Conduct on-ice instruction and supervision for upgrading of minor hockey officials.
A one day HCOP clinic is not sufficient to maintain adequate officiating standards
 Evaluate ALL Level 1 and 2 HCOP carded referees
 Request evaluations by a BC Hockey Minor Delivery Group Member or designated
BC Hockey Minor Supervisor for officials being recommended for Level 3 and
above.
Reporting:
 Reports to the Association Executive
 Reports any disciplinary matters to the Minor Delivery Group Member
Qualifications:
 Registered and insured with BC Hockey
 Currently Certified at Level 2 or above in HCOP
Selection:
 Normally appointed by the Minor Hockey Association Executive or may be elected
by the Minor Hockey Association’s general membership
 Each Minor Hockey Association has a responsibility to appoint a Referee in Chief,
and an alternate where possible, to assume the responsibilities for Minor Hockey
Referees within their Association
ix.
x.
xi.
xii.
3.05
SPECIFIC POLICIES
Provision of Information
a) The Officiating Program shall provide information regarding officials to the Chief Executive Officer
and other branch officials, and to the League Presidents, Referees-in-Chief or Associations for
League and Exhibition games, so that only registered Referees or Linesmen are assigned for
games within the Branch.
Officiating Unsanctioned Games
b) Should any referee or linesman solicit or allow them to be solicited to officiate in any game of a
nonaffiliated Association, League or Club within the jurisdiction of BC Hockey without approval,
and then such Official may be subject to suspension.
c) No referee or linesman shall be permitted to officiate in games outside the Society without a
request in writing and approval of this Society.
d) The following BC Hockey Policy will apply to BC Hockey officials who officiate in NONSANCTIONED hockey games:
i.
The only unsanctioned games a BC Hockey official may receive permission to officiate
shall be those games described as BENEFIT GAMES
ii.
The official must receive approval from the BC Hockey Chief Executive Officer prior to the
game to qualify for Medical and Liability coverage
iii.
The official shall donate all services on this occasion
iv.
Permission shall not be granted for any unsanctioned event where an official is paid a fee
v.
Officials who officiate unsanctioned events shall remove all reference to BC Hockey, such
as their crest
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vi.
Such unsanctioned activities shall automatically cancel all Medical and Liability Insurance
offered as part of BC Hockey membership, except where permission is granted
vii.
Responsibility for determining whether or not an event is sanctioned rests solely with the
official
viii.
Officials who participate in unsanctioned events without removing all references to the BC
Hockey (crest, etc.) may be subject to disciplinary action
e) HCOP Clinic Guidelines (BC Hockey)
i.
Minimum age for officials is 12 years on or before December 31
ii.
All officials 16 years of age or older on or before December 31 must card a minimum of
level 2.
iii.
The minimum age for level 3 officials is 18 years of age on or before December 31 and a
minimum of one years at level II.
iv.
Re-certification procedures, including procedures involving officials who have missed a
year(s) of Certification, be as indicated in Hockey Canada’s HCOP Manual
v.
An official suspended for one year or more drops one level
vi.
All clinics must have an accredited instructor in attendance
vii.
Officials coming from another Branch with an Inter-branch transfer (or equivalent), will be
carded at the level they are transferring with for the first season
viii.
Any official who fails at a level twice cannot be recommended to that level for at least two
years
ix.
No official can be certified more than once per year, and must stay at each level for at
least one full year
x.
All new Level 3 officials must be approved by the Minor Delivery Group Member of the
District
xi.
HCOP certification is valid until December 31 of the following year
xii.
Level 4 exams can be marked by the Officiating Coordinator / RIC or designate
xiii.
Failures are to be returned to the Officiating Coordinator / RIC for review
xiv.
To upgrade to Levels 4 and 5 an official must attend Branch administered upgrade
seminar
xv.
Skating and / or fitness testing is a part of the Level 4, 5 and 6 clinic for certification
xvi.
New Level 5 officials must be on-ice evaluated by the Officiating Coordinator / RIC or his
designated alternate to complete certification
xvii.
All Level 5 exams written at local clinics must be returned to the Officiating Coordinator /
RIC for marking and review
xviii.
All above minor officials must complete and pass an SRD exam at the beginning of the
season. If the official fails the exam by less than 5% of the passing grade, he can re-write
within 30 days. An administration fee will apply for all re-write exams. If the official fails the
second exam, he shall be downgraded one level.
xix.
All HCOP instructors must attend annual Branch District HCOP Instructor’s Seminar in
order to qualify as an instructor.
xx.
Should the clinic host not fulfill the requirement of providing a LCD projector and the
HCOP Instructor is required to utilize their own equipment, then the HCOP Instructor is
eligible to submit (with their expense claim) a $25 service fee for the use of their own LCD
projector. Should the host not provide this item a $100 penalty would be deducted from the
Host Grant provided all other clinic host requirements are fulfilled
xxi.
BC Hockey Above Minor Officiating Coordinators may recommend an official for upgrading
to Level 5 to the Officiating Coordinator / RIC
xxii.
All above minor officials must complete fitness tests each year with a deadline to be set by
Branch Above Minor Supervisor. If not completed or official does not meet or exceed the
National Fitness Standards, that official may not be assigned above minor games until the
standard has been met. The Officiating Coordinator / RIC is to make final determination.
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xxiii.
All officials who intend to participate in Interbranch, National or International assignments
must complete fitness testing as per Hockey Canada guidelines
xxiv.
All HCOP clinics must be concluded by December 15
f) Upgrade Clinics:
i.
Will be held every two years or on an “if needed” basis
g) Procedural Policy – Low Attendance Clinics:
i.
A request to host a low attendance clinic (minimum fifteen participants) must be submitted
in writing to District Minor Delivery Group Member.
ii.
Clinic determined as low attendance shall be determined by the Minor Delivery Group
Member in consultation with the Officiating Coordinator / RIC
iii.
Host Minor Hockey Association will be responsible for the entire cost of the clinic including
instructor fees, mileage, meals, accommodation, facility and instructor fee
h) HCOP Policy for Certification Clinics Held Outside of Province
i.
General:
 Clinics will be identical in length, content and delivery method as to those held in
BC
 The host shall pay for the facility, course conductor meals, accommodation and
travel
 BC Hockey shall pay the BC Hockey Instructor honorarium
ii.
Yukon Representatives Attending Development Program Events:
 The invitation is extended by BC Hockey
 Yukon pays for travel
 BC Hockey pays for meals / accommodation
iii.
Payment for Out of Province HCOP Clinics:
 Spokane Junior "B" Hockey Team is eligible to request BC Hockey HCOP clinics
using standard procedures.
 BC Hockey Instructor expense claims are to be forwarded to BC Hockey using the
standard procedure. BC Hockey will then bill the host for meals, accommodation
and travel
iv.
Accreditation Clinics in the United States
BC Hockey USA certified officials – BC Hockey accreditation / training process
Purpose:
This outlines the process for BC Hockey accreditation of USA Hockey certified officials
wishing to officiate Hockey Canada (BC Hockey) sanctioned games held in the USA.
Founding principles:
 Through this process officials will NOT be certified in the Hockey Canada
Officiating Program (HCOP)
 Officials must be certified in the current season by USA Hockey to be eligible to
attend the training process and receive accreditation.
 The training process will be designed and conducted by BC Hockey’s HCOP
 Only USA Hockey certified officials accredited through this process will be eligible
to officiate BC Hockey sanctioned games in the USA.
 Only Hockey Canada certified officials are allowed to officiate BC Hockey
sanctioned games in Canada.
NOTE: This is to be an annual process.
v. Curriculum:
 BC Hockey’s officiating program will design the training program based on a
comparison of information taught in USA Hockey certification program and the
requirements of the Hockey Canada Officiating program.
 The course will be conducted by approved BC Hockey Instructors
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

i)
The course will be approximately four (4) hours.
Delegates will be required to attend the course in its entirety and successfully
complete the HCOP exam to receive accreditation.
vi.
Materials:
 Delegates will receive a Hockey Canada casebook which will be paid by the
delegate at the time of registration.
vii. Registration:
 Only officials currently certified in the current season by USA Hockey will be
accepted.
viii. Accreditation:
 Upon successful completion delegates will be accredited.
 Information will be recorded at the BC Hockey office and circulated to District
Organizations.
 USA Hockey has assured that delegates will have current CRC’s on file with USA
Hockey
ix. Clinic Operation / Process:
 Clinics will be requested by USA Hockey or member organizations to Minor
Delivery Group Member. This request will come with a written invitation from
Hockey USA to enter the US for the purpose of this training (to assist with Border
procedures).
 Minor Delivery Group Member will send request to BC Hockey office as with any
other clinic request.
x. Payment:
 A delegate fee will apply.
xi. Process:
 BC Hockey will respond to the host with confirmation details including the financial
reconciliation process.
 The Minor Delivery Group Member will inform the BC Hockey office of all clinic
details including; date, place, time, instructors assigned.
 Delegates will be pre-register by the host and be responsible for registering on
HCR and paying the fee.
xii. Expenses:
 Host association shall pay the BC Hockey Instructor(s) honorarium, meals, travel
as per BC Hockey rates and accommodation as required.
 BC Hockey shall pay for course resource material
 BC Hockey Instructor(s) expense claims are to be forwarded to BC Hockey using
the standard procedure.
xiii. Post – Clinic:
 The Minor Delivery Group Member will update delegate as attended, passed and
certified on HCR
Game Official Review Procedure - Minor Hockey
The following procedure shall apply in cases in which an official:
i.
Feels that the official has been unfairly dropped from officiating a particular division or
category of Minor Hockey
-ORii.
Feels that the official has been unfairly denied the opportunity to advance to a division or
category of Minor Hockey above that at which s/he is currently officiating
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j)
Procedure:
i.
The official shall write to the BC Hockey Minor Delivery Group Member for the District to
request a review. Such request shall state the reasons for the request and shall indicate
the HCOP level and officiating background of the official.
ii.
The BC Hockey Minor Delivery Group Member shall:
 After reviewing the official’s online evaluations and resources available, if the
request is appropriate, the Minor Delivery Group Member may appoint an assessor
or assessors to conduct the review, or may personally conduct the review;
determine the category (categories) at which the official will be assessed; and
direct the official be assigned to a game or games in the category (categories) to
facilitate the review
 The local Referee in Chief or assigners shall cooperate as required to ensure that
the review is conducted in a fair, timely fashion
 Upon completion of the review, the assessor(s) shall report to the BC Hockey
Minor Delivery Group Member enclosing completed evaluation form(s)
The BC Hockey Minor Delivery Group Member shall make a determination; based on evaluations,
as the categories the official is capable of officiating.
A ruling of the BC Hockey Minor Delivery Group Member may be appealed to the BC Hockey
Appeals Committee under the BC Hockey Bylaws.
k) Game Official Review Procedure - Above Minor
i.
BC Hockey Above Minor Officiating Coordinators will conduct evaluations of on-ice
abilities of officials within the District and, where necessary, suggest corrective measures
in areas considered weak
ii.
Unless it is clear that an official does not possess the ability to officiate at a specific level
of hockey, a further evaluation will be conducted to determine if there is evident
improvement
iii.
Where an official has been re-assigned to a lower level because of poor evaluations or
roster limitations, there will be no appeal
iv.
Before an official can be considered for a return to a higher level, an evaluation is
conducted by the Above Minor Officiating Coordinator at a lower level, and if
recommended, then is given selected assignment for re-evaluation at the higher level. The
BC Hockey Officiating Coordinator / RIC must approve a return to the higher level
v.
When an official is re-assigned, the options are to work at a lower level, OR, in the case of
a referee, line at the higher level and referee at a lower level
vi.
When assignments are reduced to a fixed roster, on or about December 10th, each level
will have Referees and Linesmen list. Referees not included on the fixed roster may be
carried on a "Standby Basis", to officiate in selected games or on an emergency basis
vii.
When reducing to a fixed roster, Referees and Linesmen will be rated 1 through 6 or 8,
depending upon the number of officials to be used. Approximately February 10, the fixed
roster will be further reduced for league Playoffs, and BC Hockey Playoffs will be rostered
by the Officiating Coordinator / RIC
viii.
All officials within the Above Minor Program shall be certified at a minimum Level 3 for the
current season unless otherwise approved by the Officiating Coordinator / RIC as per
recommendation by the Above Minor Supervisor. Leagues within the Above Minor
Program shall include the following:
 Male Midget AAA (MML)
 Junior B (PJHL, VIJHL & KIJHL)
 Junior A (BCHL)
 BC Intercollegiate Hockey League (BCIHL)
 Senior
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 Canadian Interuniversity Sport (CIS)
Qualifications for BC Hockey Championships
l) In Minor Hockey BC Hockey Championship games, qualified officials who have regularly officiated
minor hockey will be used, whenever possible.
In Junior “B” BC Hockey Championships, whenever possible, HCOP Level IV Officials will be
used.
In Junior and Male Senior BC Hockey Championships, whenever possible, HCOP Level V
Officials will be used.
In Female BC Hockey Championships, qualified officials who have regularly officiated Female
Hockey will be used whenever possible.
3.06
SUSPENSIONS / RULES
a) The Chair of the Board shall have the power to suspend any Referee or other Official for conduct
unbecoming of an official on or off the ice.
b) The Officiating Coordinator / RIC, a Minor Officiating Program Delivery Group Member, or an
Above Minor Officiating Coordinator shall have the power to suspend a referee or linesman, for up
thirty (30) days, for the following reasons:
i. Failure to report for an assignment when properly notified and with sufficient cause.
ii. Tardiness.
iii. Failure to maintain the standard of cleanliness and dress prescribed by the Officiating
Program.
iv. Conduct unbecoming of an Official.
c) The Officiating Coordinator, a Minor Officiating Program Delivery Group Member, or an Above
Minor Officiating Coordinator shall have the power to suspend a referee or linesman indefinitely
for the following reasons:
i. Reporting for an assignment under the influence of alcohol and/or drugs.
ii. Striking a player, coach, Team Official or spectator.
iii. Non-compliance with the Hockey Canada Rule Book.
iv. Repeated or serious situations under the reasons set out above.
The person assessing such indefinite suspension shall report in writing to the Officiating
Coordinator and the Chair of the Board the circumstances of the suspension. The Chair of the
Board will determine the length of the suspension.
HCOP Minimum Suspension Guidelines
d) Warnings shall be issued where applicable. All Warnings are to be reported to the Officiating
Coordinator / RIC.
As per the BC Hockey Regulations, the following MINIMUM suspension guidelines will be
followed where an allegation is founded (substantiated)
Failure to report for an assignment (no show)
14 days
i.
Tardiness
7 days
ii.
Cleanliness
7 days
iii.
Conduct unbecoming an official
Including, but not limited to:
 Detrimental comments to officials
 Extensive use of profanity on ice
 Not officiating to standard
 Berating fellow officials
 Showing disrespect to players/ coaches/ administrators
14 Days
iv.
Late or lack of game sheet submission
7 days
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The above are minimum suspensions that will apply. Before assessing any suspension, all facts
are to be available and substantiated. The intent of these guidelines is to provide consistent
standards throughout the Branch and to allow officials to be aware of the possible consequences
for inappropriate actions or the neglect of their responsibilities.
e) Notification Of Suspension
i.
The Officiating Coordinator / RIC, and the Respective District President shall be notified on
all HCOP Suspensions.
ii.
The Officiating Coordinator / RIC shall prepare a monthly summary of HCOP suspensions
and forward this summary to the Chair of the Officiating Committee. Once reviewed, the
summary shall be forwarded to the BC Hockey Chief Executive Officer for distribution to
the BC Hockey Board of Directors.
iii.
The notification of an indefinite suspension of an official and the subsequent decision shall
require the same notification and distribution.
iv.
HCOP warnings shall be reported by the Minor Delivery Group Member on a monthly
basis to the Officiating Coordinator / RIC, who shall prepare a monthly summary, which
will be forwarded to the BC Hockey Chief Executive Officer for distribution to the BC
Hockey Board of Directors.
f) Implementation of District or League Rules / Procedures
i.
Where a District League has special rules or procedures, a copy of such shall be
forwarded to the respective District Minor Delivery Group Member who will review and
provide clarification as necessary to the District President and / or Officiating Coordinator /
RIC. The Minor Delivery Group Member will then distribute a copy of these to all Local
Association Referees-in-Chief in the District in order that they may be posted in the
respective arena referees’ rooms.
ii.
Where a Junior or Senior League has special rules or procedures, a copy of such shall be
forwarded to the Above Minor Supervisor and Officiating Coordinator / RIC for review and
clarification as required. The BC Hockey Board of Directors shall approve any special
rules. The Above Minor Supervisor shall distribute a copy of these rules to the District
Above Minor Officiating Coordinator who shall relay to those officiating the respective
league.
3.07
PROGRAM HONORARIUMS
a) Officiating Program field staff shall receive honoraria according to the following chart:
i.
Above Minor Program supervisions are provided honoraria as outlined for all assignments
scheduled by the Officiating Coordinator / RIC, Above Minor Supervisor, Above Minor
Coordinator or Above Minor Assignor.
ABOVE MINOR
SUPERVISOR
SUPERVISORY PLAN
September 2015
HONORARIUM
Above Minor Supervisor Plan A (Single Game)
Above Minor Supervisor Plan B
Above Minor Supervisor Plan C
Above Minor Supervisor Plan D
Above Minor Supervisor Plan E
Above Minor Supervisor Plan F
Above Minor Supervisor Plan G
Above Minor Supervisor Plan H
Above Minor Supervisor Plan I
Above Minor Supervisor 501KM +
Page 3 - 25
$55.00
$80.00
$105.00
$130.00
$155.00
$180.00
$205.00
$230.00
$255.00
NOTES
0-100 km
101-150km
151-200km
201-250km
251-300km
301-350km
351-400km
401-450km
451-500km
Requires approval from Branch RIC
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POLICY MANUAL
ii.
Minor Supervisors are provided honoraria as outlined for all assignments scheduled by the
Minor Development Coordinator or Officiating Coordinator / RIC as part of the Minor
Supervision / Mentorship program.
3 GAMES (MINIMUM)
Minor Supervision AM
Minor Supervision PM
MINOR
SUPERVISOR
4 GAMES
Minor Supervision AM
Minor Supervision PM
5 GAMES (or while on the road)
Minor Supervision 5 games
ii.
HONORARIUM
PER DIEM
$40.00
$40.00
Breakfast
Lunch
HONORARIUM
PER DIEM
$60.00
$60.00
Breakfast / Lunch
Lunch / Dinner
HONORARIUM
$75.00
PER DIEM
NOTES
Games ending prior 2:00pm
Games ending after 2:00pm
NOTES
Games ending prior 2:00pm
Games ending after 2:00pm
NOTES
Breakfast, Lunch, Dinner
BC Hockey HCOP and camp Instructors are provided honoraria as outlined for all HCOP
certification clinics. This includes; single day HCOP certification clinics, Summer Officiating
Schools, Female Development Camp and OPoE Events.
HCOP CLINIC
HONORARIUM
HOCKEY
BC
INSTRUCTORS
HCOP Clinic Instructor – 1 Day Clinic
HCOP Online Clinic Instructor – 1 Day Clinic
SUMMER OFFICIATING SCHOOL (S0S)
SOS Lead Instructor
SOS Instructor
$100.00
$65.00
HONORARIUM
$600.00
$400.00
OFFICIATING PROGRAM OF EXCELLENCE (OPOE)
OPoE or BC Cup Lead Instructor
OPoE or BC Cup Instructor
HONORARIUM
$600.00
$400.00
WEEKEND DEVELOPMENT CAMP
Female Development Camp Instructor
HONORARIUM
$250.00
NOTES
Re-certification
Re-certification
NOTES
Camp Event
Camp Event
NOTES
Camp Event
Camp Event
NOTES
Camp Event
b) For the BC Hockey policy regarding Officiating Fees and Expense guidelines please refer to
Section 1 – Branch Policy.
3.08
REPORTING OF INFRACTIONS
a) Officials shall report serious infractions, as further defined below, to the designated official.
Reports shall be completed on either the reverse side of the game sheet or, where available,
using approved BC Hockey on-line reporting. In any event, the game sheet must be submitted
along with the report of the infraction(s). Such reports shall be submitted by either email or fax
within 24 hours of completion of the game. In addition, the original game report shall be submitted
by mail and posted within 24 hours of completion of the game.
b) Any report covering the explanation of a Match Penalty, Gross Misconduct, Teams being
withdrawn from the Ice, Teams Refusing to Continue Play, or other such serious offences, shall
be forwarded to the BC Hockey Chair of the Board or such BC Hockey representative as may be
designated by him or her, for action.
c) In games played under the jurisdiction of a local District Association or League, Misconduct
penalties within the last ten (10) minutes of a game and all Game Misconduct penalties shall be
reported to the local District Association President or League President or such person as may be
designated by him or her, for action.
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d) In playoff games played under the jurisdiction of BC Hockey, all penalties that would be reportable
in accordance with (b) or (c) above shall be reported to the BC Hockey representative in charge of
the playoff series or game.
f) If an appeal is taken from any penalty for which a report has been prepared, then all pertinent
information supplied by the referee, linesman and other game officials shall, upon request, be
made available to the suspended person in writing prior to the hearing.
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SECTION 4: SAFETY COMMITTEE
Section
Title
September 2015
4.01
Terms of Reference
4.02
Job Descriptions
4.03
Hockey Canada Safety Program (HCSP) Guidelines
4.04
Respect in Sport (RIS) Guidelines
4.05
Locker Room Policy
4.06
Parent Meeting Policy
4.07
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4.01 ORGANIZATIONAL CHART
4.02
TERMS OF REFERENCE
i.
ii.
September 2015
Mandate
The Safety Committee in cooperation with Hockey Canada provides technical information,
oversight, and monitoring of the delivery of the Hockey Canada Safety Program and
Respect in Sports programs and is responsible for the development of new technical
components of the program as well as administrative and operational standards of the
program.
Key Duties
The Safety Committee will perform the following key duties:
 Recommend safety initiatives related to the recruitment and retention of athletes
 Design Committee workshops
 Receive input from BC Hockey members as to the support they may require dealing
with safety and risk management issues
 Develop methods to receive input from the grassroots of the program.
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iii.
Composition
The Safety Committee will be composed of:
 Committee Chair – Safety and Risk Management Coordinator
 A Board Director assigned to act as a liaison between the Committee and the Board.
(non-voting)
the applicable BC Hockey staff. Members are to be selected by the Board. Submissions to
the Board may be required to complete the selection process.
Authority
The Safety Committee will exercise its authority in accordance with BC Hockey Bylaws,
Regulations, Policies and such additional provisions as are set out in the Terms of
Reference.
Meetings
The Safety Committee will meet in person at least once per year and via conference call, as
determined by the Chair.
Resources
The Safety Committee will receive the necessary resources from BC Hockey, to the extent
approved in the annual budget, to fulfill its mandate. It will also receive the necessary
administrative support from the BC Hockey office.
Reporting
The Safety Committee reports to the Hockey Development Committee. The Safety
Committee will maintain minutes of its meeting and will share minutes with committee
members and the Hockey Development Committee.
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted.
Other
Safety and Risk Management Coordinator Key Duties below
iv.
v.
vi.
vii.
viii.
ix.
4.03
JOB DESCRIPTIONS
a) Board Member assigned to the Safety Committee
i.
Job Description
 Attend meetings of the Safety Committee
 Act as a Liaison between Safety Committee and the Board
 Chair the recommendation committee for the:
o Safety and Risk Management Coordinator
b) BC Hockey Safety and Risk Management Coordinator
i.
Key Duties
The Safety and Risk Management Coordinator will perform the following key duties:
 Preside over all meetings of the Safety Committee.
 Be a member of the Risk Management Committee.
Strategic plan.
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





ii.
iii.
September 2015
Ensure the Committee works effectively as a team.
Efficiently manage meetings with transparent decision-making.
Create a Committee environment that does not duplicate operations.
Manage conflict of interest issues sensitively and constructively.
Proof and approve the meeting minutes prior to their distribution.
Ensure Committee recommendations are reported to the Hockey Development
Committee.
 Assist the staff resource person and district Hockey Canada Safety Program
(HCSP) Coordinators in the delivery of safety and risk management programs.
 Assist in the promotion and delivery of Team First.
 Conduct seminars/workshops on safety and risk management.
 Maintain open communications with Members in order to identify issues raising
safety and risk management concerns and work with Members and others to
develop appropriate responses on behalf of BC Hockey
 Attend Provincial and National seminars on request.
 Attend BC Hockey Annual and Semi-Annual Meetings as requested.
Resource.
 Identify Subject Matter Experts for the Safety Committee.
 Recommend Safety Committee members.
 Maintain a strong working relation with the staff resource and Committee.
 Such additional duties as may be delegated to the Safety and Risk Management
Coordinator by the Hockey Development Committee Chair or the Risk Management
Committee Chair from time to time.
Qualifications
 Strong interest and personal commitment in the safety and risk management areas:
 BC Hockey Team First Program
 Respect in Sport
 Hockey Canada Safety Program
 National Insurance Programs
 Hockey Canada / BC Hockey Harassment and Abuse Policies
 Strong knowledge of Hockey Canada Rules and Regulations
 Strong organizational and communication skills
 Ability to work in conjunction with BC Hockey staff, BC Hockey Executive and Minor
Hockey Association representatives to design and implement programs aimed at the
local, district, and provincial levels
 HCSP Certification
Selection
 Appointed by the BC Hockey Board based on the recommendation of a Selection
Committee composed of the Board Member assigned to the Safety Committee, who
shall be Chairperson, a member of the Nominating Committee for process conformity
a member of the Safety Committee selected by that Committee and the Executive
Director or staff designate.
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b) BC Hockey Safety Committee Member
i.
Job Description
See Safety Committee Key Duties
ii.
Qualifications
 HCSP Certification
 RIS Certification
 Must have strong administrative and communication skills and be computer literate
 Strong hockey training background is desirable
iii.
Selection
cooperation with the applicable BC Hockey staff. Members are to be selected by the
Board. Submissions to the Board may be required to complete the selection
process.
4.04
HOCKEY CANADA SAFETY PROGRAM (HCSP) GUIDELINES
The Hockey Canada Safety Program utilizes a proactive, preventative, common sense approach to
keeping our children safe. The goal of the program is for the safety people to implement effective risk
management programs with their own teams where player safety is the first priority at all times, both
on and off the ice.
The safety person is an individual that has become HCSP certified. This certification program must be
successfully completed every three years in order to be a team’s safety person, even if the individual
is a medical professional.
BC Hockey will accept accreditation from other Hockey Canada Branches to maximum of three (3)
years from when the delegate took their HCSP certification.
The Safety Person:
 Conducts regular checks of players’ equipment.
 Is responsible for promoting proper warm up and conditioning techniques as a form
of injury prevention.
 Coordinates plans for road trips, tournaments, etc. And assists in the overall
supervision of the team.
 Establishes medical history files on every player and caries these files and the
team first aid kit on every outing.
 Implements an emergency action plan for the team and through this is prepared to
react in the event of accidents, injuries and medical emergencies.
 Manages all injuries, learns to recognize serious injuries and refers injured players
to qualified professionals.
 Assumes a leadership role in promoting the values of safety, fair play and integrity.
 Must be a minimum of 19 years of age
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4.05 RESPECT IN SPORT (RIS) GUIDELINES
RIS is an on-line course for coaches and sport leaders. It is designed as a tool to assist coaches in
identifying and dealing with abuse, neglect, harassment and bullying in sport.
 The minimum age for participants is sixteen (16) years old as of December 31
 RIS certification expires after four (4) years. (commencing in the 2014-2015
season)
4.06 LOCKER ROOM POLICY
BC Hockey requires that all Minor Hockey Associations, Leagues and Teams have a documented
locker room policy.
Such policies shall include a minimum of the following:
i.
Practices for supervising and monitoring locker rooms and changing areas;
ii.
Permission or lack of permission for parents to be in the locker rooms;
iii.
Prohibited conduct, including at least all forms of abuse and misconduct prohibited by BC
hockey;
iv.
Specific policies regarding the use of mobile electronic devices and prohibiting the use of a
device’s recording capabilities.
4.07
PARENT MEETING POLICY
BC Hockey requires that all Minor Hockey Associations host a Parent Meeting prior to October 15
annually. Such a meeting shall cover a minimum of the following:
 Review of key MHA Policies and Procedures i.e., Locker Room Policy, Team Selection, Ice
Times
 Review of the Association complaint process / policy
 Code of Conduct expectations
Associations must file a report summary of such a meeting by November 1 annually. Failure to comply
with this requirement will result in the cancellation of BC Hockey sanctioning for events hosted or
operated by the Minor Hockey Association.
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Section
Title
September 2015
Job Descriptions
5.03
5.01
Terms of Reference
5.02
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5.01 ORGANIZATIONAL CHART
5.02
TERMS OF REFERENCE
i.
ii.
iii.
September 2015
Mandate
The School Programming Committee supports and monitors programs of BC Hockey in
public and independent schools, encourages the development of new school programming,
and is responsible for the development of new technical components of the program as well
as administrative and operational standards of the program.
Key Duties
The School Programming Committee will perform the following key duties:
 Establish and implement strategies for the recruitment and retention of athletes and
hockey fans through school programs.
 Assist with constructing Program budget
 Recommend policy, regulations and bylaws
 Develop methods to receive input from the grassroots on the program
Composition
The School Programming Committee will be composed of:
 Committee Chair – School Programming Coordinator
 A Board Director assigned to act as a liaison between the Committee and the Board
of Directors. (non-voting)
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the applicable BC Hockey staff resource(s). Members are to be selected by the Board of
Directors. Submissions to the Board of Directors may be required to complete the selection
process.
Authority
The School Programming Committee will exercise its authority in accordance with BC
Hockey Bylaws, Regulations, Policies and such additional provisions as are set out in the
Terms of Reference.
Meetings
The School Programming Committee will meet in person at least once per year and via
conference call, as determined by the Chair.
Resources
The School Programming Committee will receive the necessary resources from BC Hockey,
to the extent approved in the annual budget, to fulfill its mandate. It will also receive the
necessary administrative support from the BC Hockey office.
Reporting
The School Programming Committee reports to the Hockey Development Committee. The
School Programming Committee will maintain minutes of its meeting and will share minutes
with committee members and the Hockey Development Committee.
Approval & Review
Other
School Programming Coordinator Key Duties below
iv.
v.
vi.
vii.
viii.
ix.
5.03
JOB DESCRIPTIONS
a) Board Member assigned to the School Programming Committee
i.
Job Description
 Attend meetings of the School Programming Committee
 Act as a Liaison between the School Programming Committee and the Board of
Directors
o Branch School Programming Coordinator
b) BC Hockey School Programming Coordinator
i.
Key Duties
The Schools Programming Coordinator will perform the following key duties:
 Preside over all meetings of the School Program Committee.
Strategic plan.
September 2015
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

Proof and approve the meeting minutes prior to their distribution.
Ensure Committee recommendations are reported to the Hockey Development
Committee.
 Attend Provincial and National seminars on request.
 Attend BC Hockey Annual and Semi-Annual Meetings as requested.
Resource.
 Identify Subject Matter Specialists for the School Programming Committee.
 Recommend School Programming Committee members
 Maintain a strong working relation with the staff resource and Committee
 Such additional duties as may be delegated to the Schools Program Coordinator by
the Hockey Development Committee Chair from time to time.
ii.
Qualifications
 Strong interest and personal commitment in programming in cooperation with the
school system:
 BC Hockey In Our Schools program
 Hockey Canada Skills Academy program
 Hockey Canada Sports School program
 Strong organizational and communication skills
 Ability to work in conjunction with BC Hockey staff, BC Hockey Directors and Minor
Hockey Association representatives to design and implement programs aimed at the
local, district, and provincial levels
iii.
Selection
 Appointed by the BC Hockey Board of Directors based on the recommendation of a
Selection Committee composed of the Director assigned to the School Programming
Committee, who shall be Chairperson, a member of the Nominating Committee for
process conformity, a member of the School Programming Committee selected by
that Committee and the Chief Executive Officer or BC Hockey staff designate.
c) BC Hockey School Programming Committee Member
i.
Job Description
See School Programming Committee Key Duties
ii.
Qualifications
 RIS Certification
 Must have strong administrative and communication skills and be computer literate
 Strong hockey and educational system background is desirable
iii.
Selection
 Committee members are recommended to the Chair of the Committee in cooperation
with the applicable BC Hockey staff. Members are to be selected by the Board of
Directors. Submissions to the Board of Directors may be required to complete the
selection process.
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6.01
BOARD OF DIRECTORS JOB DESCRIPTIONS
Board of Directors
The Board of Directors is responsible to manage, or supervise the management of, the activities and
affairs of BC Hockey.
The Board of Directors will perform the following key duties:
a) Governance
i.
Establish terms of reference and operating procedures for Members, the Board of
Directors, Standing Committees, Divisional Committees and Task Groups, Work Groups
and Program Committees and Delivery Groups.
ii.
Review terms of reference as required and make revisions, as warranted.
iii.
Ensure the Board of Directors and the Standing Committees review policies, for which
they are responsible, a minimum of every two (2) years.
iv.
Review requests for exemptions to the Society’s Regulations and Policies, where
authorized.
v.
Make proposals for new BC Hockey Articles, Bylaws, Regulations and Policies or to
amend, or repeal the existing Constitution, Bylaws, Regulations and Policies.
vi.
Review and make recommendations on proposals submitted by Members affecting the BC
Hockey Constitution, Bylaws and Regulations
vii.
Fill vacancies on the Board.
viii.
Settle questions not provided for in the BC Hockey Constitution, Bylaws, Regulations and
Policies.
ix.
Approve the geographic boundaries of Districts.
x.
Adjudicate disputes between Members.
xi.
Overrule decisions of Members that are inconsistent with those made by the Board of
Directors or the BC Hockey Constitution, Bylaws, Regulations, Policies and Playing Rules,
including any decision by a Member which deems a BC Hockey or Hockey Canada ruling
less restrictive.
b) Management
i.
Formulate and monitor the implementation of the BC Hockey Strategic Plan.
ii.
Appoint and dismiss the Chairs of the Nominating and Appeal Committees.
iii.
Appoint and dismiss Standing Committee members.
iv.
Appoint and dismiss Program Committee members.
v.
Establish Work Groups and appoint and dismiss their members.
vi.
Conduct an annual performance review of the Chief Executive Officer.
vii.
Appoint and dismiss the Chief Executive Officer of BC Hockey and approve the Chief
Executive Officer’s compensation in accordance with established Human Resources
Policy.
viii.
Review and implement as warranted, recommendations of Committees and Work Groups.
ix.
Review and make recommendations on all proposals to be considered by the Members.
x.
Compile items for decision by the Members.
xi.
Ensure that the Member decisions, made in accordance with the Bylaws, are executed.
xii.
Enter agreements from time to time with Hockey Canada, other Branches, or other
organizations regarding matters of mutual interest that are consistent with BC Hockey’s
objectives.
xiii.
Approve agreements (sponsor, merchandising, etc.)
xiv.
Establish policies for entering into and approving contracts.
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xv.
Approve individuals to Chair the Tournament Directorate at championship competitions of
the Society.
xvi.
Appoint individuals as the BC Hockey representative accompanying teams to regional and
national championships or on international tours.
xvii.
Take disciplinary action against Members or registered participants in accordance with the
BC Hockey Bylaws, Regulations and Policies.
xviii.
Grant or refuse new membership applications as presented by a report of the BC Hockey
Chief Executive Officer.
xix.
Require, as warranted, a team to satisfy, by evidence under statutory declaration that such
team is conducting itself in accordance with the definition of an amateur as set out by
Hockey Canada.
xx.
Consider category reclassification requests in the Junior, Senior and Female Divisions.
xxi.
Consider relocation requests for teams in the Junior, Senior and Female Divisions.
c) Finance
i.
Approve the BC Hockey annual budget and adjustments thereto.
ii.
Present changes to the annual membership fee and other fees to the Members for
approval.
iii.
Authorize expenditures other than current expenses within the approved budget
guidelines.
iv.
Borrow, raise or secure payments as a majority of the Board of Directors see fit providing it
is within the budget, and providing it is in accordance with the provisions of the BC Hockey
Bylaws.
v.
Add to any of the BC Hockey Reserve Funds.
vi.
Supervise the collection of revenue of BC Hockey and the expenditure of money.
vii.
Secure immediate access on demand or at the request of the Chair of the Board, to all
books, vouchers, receipts and records that pertain to the finances or operations of a
Member or of any League or Club affiliated with a Member.
viii.
Recommend the appointment of an independent auditor to the Members at the Annual
General Meeting.
ix.
Monitor any type of insurance plan that the Board of Directors has approved for the benefit
and protection of the Members and the registered participants and recommend changes
as warranted.
d) Other
i.
The Board of Directors will undertake other duties as required from time to time that are
not specifically listed herein, in consideration of oversight and accountability
responsibilities to the Members of BC Hockey.
The Board of Directors will exercise its authority in accordance with the BC Society Act, the BC
Hockey Articles, Bylaws, Regulations and Policies and such additional provisions as set out in the
Terms of Reference.
The Board of Directors will be composed of the following:
Nine (9) Directors elected by the Members, including one (1) of whom shall be elected by the
Members as Chair of the Board.
a) Elected Directors will serve two (2) year terms to a maximum of five (5) consecutive terms.
b) The Chair will serve a two (2) year term to a maximum of two (2) consecutive terms.
c) Five (5) Directors, including the Chair of the Board, will be elected in the even numbered years
and four (4) Directors will be elected in the odd numbered years.
The Board of Directors will meet in person a minimum of four (4) times per year and via telephone or
video conference as required.
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The Board of Directors will receive the necessary resources from BC Hockey to the extent approved
in the annual budget to fulfill its mandate. It will also receive administrative support from the BC
Hockey office.
The Board of Directors will maintain minutes of its meetings and will make those minutes available to
the Directors and the Members.
The Board of Directors will maintain minutes of any in-camera meetings held in accordance with the
BC Hockey In-Camera Meeting Policy and will make those minutes available to the Directors.
These Terms of Reference were approved by the BC Hockey Board of Directors on July 23, 2015.
The Board of Directors will review these Terms of Reference as required and make revisions, as
warranted.
Directors
Directors are responsible for exercising authority and discharging duties by acting honestly and in
good faith and have a fiduciary duty to act in the best interests of BC Hockey, exercising the care,
due diligence and skill that a reasonably prudent person would exercise in comparable
circumstances.
Directors will perform the following key duties:
i.
Duty of Care
 Exercise the care of a reasonably prudent person.
 Offer personal perspectives and opinions on issues under consideration.
 Voice clearly and explicitly at the time a decision is being discussed any opposition
to that which is being considered.
 Request the review of a decision, if there are reasonable grounds to believe the
Board of Directors acted without full information or in a manner inconsistent with
the Board or Directors’ obligations.
 Work cooperatively with fellow Directors and BC Hockey staff.
 Know and respect the distinction between the roles of the Board of Directors and
the BC Hockey staff.
 Attend Board of Directors meetings.
 Participate in decision making and policy setting.
 Participate in risk assessment and strategic planning.
 Ensure BC Hockey has written policies and controls in place.
ii.
Duty of Loyalty
 Act with honesty and in good faith in the best interests of BC Hockey and not for
personal gain.
 Maintain solidarity with fellow Directors in support of decisions made in good faith
from a reasonable presentation of facts.
 Exercise vigilance for and declare any apparent or real personal conflict of interest
in accordance with the BC Hockey Constitution, Bylaws, Regulations and Policies.
iii.
Duty of Obedience
 Be faithful to BC Hockey’s Mission Statement.
 Be informed of the legislation under which BC Hockey operates.
 Be informed of the BC Hockey Constitution, Bylaws, Regulation, Policies and
Playing Rules and other resources that pertain to the duties of the Directors.
 Attend and be prepared for the Board of Directors and Member meetings, serve on
Committees and Work Groups, and review minutes.
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

Be informed about activities of BC Hockey and general trends in sports.
Adhere to BC Hockey’s procedures and restrictions on publically commenting on
issues and information unless so authorized by the Board of Directors.
Maintain confidentiality about information presented to the Board of Directors or discussions held by
the Board of Directors, unless authorized to do otherwise
The Directors will exercise their authority in accordance with the BC Society Act, BC Hockey Bylaws,
Regulations and Policies and such additional provisions as set out in the Terms of Reference.
Directors are individuals, elected in accordance with the BC Hockey Bylaws, who:
 Have been elected by the Members or, where necessary, appointed by the Board
of Directors to fill a vacancy.
 Are ordinarily resident in British Columbia or the Yukon Territory.
 Are at least eighteen (18) years of age.
 Are not in an undischarged bankrupt.
 Have the capacity under law to contract.
 Have not been declared incapable by a court of Canada or in another country.
 Have divested themselves within thirty (30) days of taking office of any active
Executive position with a Member organization.
 Have declared in advance of seeking election any conflict of interest in accordance
with BC Hockey’s Conflict of Interest Policy.
Directors will attend in person Board of Directors, Member and assigned Committee meetings and
participate via telephone or video conference in meetings at the request of the Committee Chairs.
Directors will receive the necessary resources from BC Hockey to the extent approved in the annual
budget to fulfill their mandate. They will also receive the necessary administrative support from the
BC Hockey office.
Directors will report their activities and actions made on behalf of BC Hockey to the Board of Directors
warranted.
Chair of the Board
The Chair of the Board is responsible for managing the Board of Directors and representing BC
Hockey to other organizations and to the public.
a) The Chair of the Board will perform the following key duties:
i.
Ensure the Board of Directors works effectively as a team.
ii.
Ensure a Board of Directors work plan is developed annually.
iii.
Ensure meeting agendas are focused on Board of Directors responsibilities.
iv.
Ensure meetings are efficiently managed and decision making is transparent.
v.
Proof and authorize the Board of Directors meeting minutes for distribution.
vi.
Ensure Directors do not interfere in operations.
vii.
Ensure Directors comply with Board of Directors Terms for Reference.
viii.
Ensure conflict of interest issues are addressed sensitively and resolved constructively.
ix.
Ensure the Board of Director’s work and authority, to the extent feasible, is evenly
distributed among the Directors.
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x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
xvii.
xviii.
xix.
Provide opportunities for Directors to develop skills, understand the organization’s culture
and programs, and be trusted by staff so they might be prepared to consider the position
of Chair of the Board.
Appoint Committee and Work Group chairs in consultation with the Board of Directors.
Appoint a Credentials Committee in advance of the Annual General Meeting and any
Special General Meetings.
Ensure the Board of Directors assessment and Director self-assessments are conducted,
reviewed and that action plans are developed to address deficiencies identified.
Ensure communications and accountability to Members and other key stakeholders and
the public are adequate.
Represent BC Hockey at all Congresses of Hockey Canada.
Be a signing officer of BC Hockey.
Suspend, fine or take other disciplinary action or delegate the authority to do so.
Represent BC Hockey, in conjunction with the Chief Executive Officer, on matters
involving the Government, Members, Registered Participants, external agencies, the
media, and Hockey Canada.
Exercise all duties and powers of the Board of Directors when, in the case of emergency, it
is impractical for the Chair to obtain a vote of the Board of Directors.
The Chair of the Board will exercise authority in accordance with the BC Hockey Bylaws, Regulations
and Policies and such additional provisions as set out in the Terms of Reference.
The Chair of the Board is a Director elected in the even numbered years for a two (2) year term and
can serve a maximum of two (2) consecutive terms.
The Chair of the Board is elected by the Members
The Chair of the Board will receive the necessary resources from BC Hockey to the extent approved
in the annual budget to fulfill its mandate. The Chair will also receive administrative support from the
BC Hockey office.
The Chair of the Board reports, on behalf of the Board of Directors, to the Members.
warranted.
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SECTION 7: PROGRAMS
Title
September 2015
Section
BC Hockey Minor Hockey Championships
7.02
International Travel and Hosting Guidelines
7.01
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7.01
INTERNATIONAL TRAVEL AND HOSTING GUIDELINES
a) Overseas Tours - Traveling
The development of plans to carry out an overseas tour needs careful planning and requires a
deliberate systematic approach in meeting all the requirements prior to the granting of a sanction by
amateur hockey's governing bodies.
Tours involve member nations of the IIHF of which Canada (HC) is a member and therefore it is
imperative that all tour activity is coordinated and approved by the appropriate governing bodies of
all member countries.
Before our membership embarks on developing tour plans, a specific order of operations needs to
occur. Primarily plans are broken into two main areas - that is:
i.
Prior to seeking HC / BC Hockey approval
ii.
Plan Developments after HC / BC Hockey approval
As a guide to planners, both BC Hockey and HC have established criteria that must be adhered to.
The HC Constitution Bylaws and Regulations have a number of points under Regulation "D"
Exhibition Games and Tours that are to be used as a starting point. As well, the BC Hockey
Administrative Handbook provides further information and BC Hockey makes available a handout
entitled International Travel & Hosting Guidelines. All sources need careful scrutiny so plans can
develop properly.
i.
Prior to Seeking HC / BC Hockey Approval
 Prior to seeking approval, the group wishing to tour overseas must have a letter of
invitation from the host country's association, league, or governing body indicating:
o Dates of the tour
o Participants age and category of hockey.
NOTE: HC Regulation D-20 prohibits international travel for teams below the Pee Wee division
o Any other pertinent information outlining type and frequency of competition
 Upon receipt of the letter of invitation, the BC Hockey member shall make available a
fee to cover administration costs (Reference HC Regulation D-3). Associations may
contact the BC Hockey office for assistance in preparing the application information
required.
 Along with the letter of invitation and the administration fee, the member now makes
application to BC Hockey through its league structure or minor hockey association
for a sanction and subsequent HC permission to play against IIHF registered teams.
This letter of application must come from the Minor Hockey Association or the
League if above minor and be signed by the president or the president's designate. It
is important that all dealings are between the local Minor Hockey Association or the
League, BC Hockey and HC.
 Upon BC Hockey receipt of the Association or League letter, BC Hockey will seek
HC approval for the proposed tour on behalf of the applicant. The final date for
consideration of an application for an International Tour shall be not less than sixty
(60) days prior to the tour departure date. This date deadline will be rigidly enforced.
The BC Hockey Office will submit the request along with the administrative fee and
the letter of invitation on the proper HC form.
With acceptance and approval, the minor hockey association or league and team
involved can proceed with the more detailed items required in the planning process.
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ii.
iii.
September 2015
Plan Developments After HC / BC Hockey Approval
Once governing body sanctions have been obtained, then more detailed criteria can be
attended to.
The following includes important items along the development trail:
 A BC Hockey / HC representative must be included at the team’s expense. This
person is to be appointed by the BC Hockey Officers as the tour leader. It is
important that this person not be directly connected with the tour group. This
individual will be required to interact with foreign hockey governing people (i.e.,
coaches, administrative leaders and other dignitaries). It is their responsibility to
liaise all matters between the tour group and their hosts.
 In order to be consistent on how these BC Hockey representatives are appointed /
selected; the following procedure will be followed:
o Executive Committee to be polled as to who would be interested and available to
go.
o Familiarity with the team and personnel has and can be an advantage for these
tours.
o Interest and availability may conflict at times; anywhere this occurs the deciding
factor will be availability.
The representative chosen will be appointed by the BC Hockey Board of Directors.
 Periodic updates are to be submitted to the BC Hockey office in order that tour
developments proceed in a logical sequential way. These details should include:
o Financial arrangements / guarantees being used to finance the tour
o A list of adults in charge and accompanying the tour group
o A detailed day by day itinerary listing events, dates, times and places
 It is the responsibility of the group to attend to the areas of passports / visas, medical
coverage and insurance, custody of players in case of. emergency, daily
whereabouts when traveling, and all those other details that would allow people back
home quick contact with tour group individuals should the need arise.
 Prior to the departure date, the BC Hockey / HC representative must meet with the
tour participants in order that expectations held by all participants are thoroughly
discussed and reviewed. This is a most important function because those involved
must be on a common footing in regards to conduct overseas.
 It would be prudent and it is strongly suggested that the Minor Hockey Association,
the above minor league and team involved, keep the hosting IIHF member informed
of your plans as they develop particularly after HC sanctioning has been obtained. It
reassures them in seeing that all details, major and minor, are progressing well.
The experience of participating in an overseas tour will rank as a highlight in one's life. It
only makes good sense to plan it properly and execute it efficiently.
Responsibilities of BC Hockey / HC Representative
Upon approval of the selection of the representative by the HC, this representative will:
 Prior To Departure
o File with the BC Hockey office a list of players and other team officials /
interested individuals participating with the tour
o File with BC Hockey an up to date itinerary for the tour
o Make sure all the members of the tour are aware of and acquainted with
"Passport to National Pride" contained in the BC Hockey Guide for Hockey
Administration
 During The Tour
o Will collect all game sheets
o Will ensure only approved players participate in the games
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o
o
Will oversee the deportment of the team on and off the ice
Will remind team members of the different style of hockey they may encounter
and their need to adapt to different circumstances
o Will assist the team as needed
 Following the Tour
o Will submit all game sheets to the BC Hockey office
o Will submit a written report thirty (30) days following return. The suggested
method is a daily summary of activities. Use this as an opportunity to summarize
the tour and advise of the good and bad aspects with recommendations for future
touring teams.
Helpful Hints
Jet Lag
 3 days before takeoff - 3 full meals (high protein breakfast and lunch, high
carbohydrate supper), tea or coffee only in the afternoon.
 2 days before takeoff - 3 light low carbohydrate meals, tea or coffee only in the
afternoon.
 1 day before takeoff - 3 full meals as in days before takeoff.
 Day of flight - (traveling east) - fast or eat very little before flying. Once on plane drink
plenty of liquids (no alcohol), omit the evening meal, try to sleep, eat a high protein
breakfast (bring your own if necessary).
 Day of flight - (traveling west) - fast on the plane, drink lots of liquids in the morning
but none in the afternoon, omit the lunchtime or evening meal.
 On arrival - whatever the time, eat a hardy meal in accordance with local mealtime.
Stay active and go to bed reasonably early.
iv.
NOTE:
As important as eating the proper foods prior to departing, it is just as important to be properly
rested.
Currency Vouchers
 Although your travel agent may assure you that all costs have been paid there are
some countries that require currency vouchers. You may be assessed an amount
per day when you enter the country and this payment will be entered on your Visa.
Luggage
 Ensure that the players pack as little as possible. Porters and assistance are not
always available and carrying, loading and unloading a hockey bag along with two or
three suitcases can be wearing and time consuming.
Visas
 Certain Eastern European countries do not like group authorization listings for entry
visas. If at all possible ensure that there is a separate authorization for individual’s
visas; i.e. all players should have their own passport.
Russian Hotels
 If traveling in Russia, do not stay at anything but the Four Star Hotels ****. Also,
know in advance what hotels you will be staying at in case relatives have to contact
the team.
Ice Time
 All players who have been involved in the fund raising and are part of the touring
team should receive their fair share of ice time while on tour.
Exchange Rates
 Know exchange rates of the country(s) that you will be visiting ahead of time.
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Exchange Packages
 Have exchange packages ready in advance for each venue and also gift packages for
adult interpreters / guides.
Experience
 There is no substitute for experience. Have someone who has played in or visited
the countries you wish to visit speak to your entire group before departure.
b) Hosting an Event- Overseas Team Exhibition Tours
In hosting guests that are members of the IIHF, the Canadian team bears an important
responsibility in the initiation of developing tour plans.
An invitation must come from the host team, in this case the Canadian team, to the potential
overseas guest prior to the beginning of the sanctioning process. This invitation should indicate the
parties involved, age of competitors, type and frequency of competition and the proposed dates. All
correspondence must come from the Minor Hockey Association or League, if above minor and be
signed by the President or his designate.
Once the two parties have their initial contact and exchange of information, the host Association is
to inform the BC Hockey office indicating that contact has been made and tentative plans, subject to
sanctioning, are now under way. Specific reference is made to HC Regulation D Incoming and
Outgoing International Tours. BC Hockey will then request HC extends an official invitation to the
team through their International Federation. If the Tour will involve more than one Branch all
Branches must approve the tour. Branches may work together and submit one (1) proposal.
The HC Association making the application is responsible for all damages, unpaid debts or other
liabilities arising out of the operation of the tour. The branch may, at their discretion, require a
$5,000.00 deposit (Letter of Credit, or other satisfactory security) toward any of the abovementioned problems. It is also the responsibility of the hosting Association to have the team provide
proof of liability insurance and proper medical coverage.
Once the preliminary exchange has occurred between the two participating groups and the
governing bodies (BC Hockey and HC), the hosting team can begin its localized plans to receive
their overseas guests.
Generally, a visitation should include a good blend of on-ice and off-ice activities in order to provide
the guests with a balanced diet of events.
Each community throughout the Province has a variety of unique offerings peculiar to their locale in
regards to geography, history, economy and recreation.
It is suggested that a flavor of each area is provided in order that the guests get exposed to a cross
section of life in the local community and in the province.
It is the responsibility of the hosting Association / team to keep the BC Hockey informed on the
localized plans for this visit and, as a matter of courtesy, will include BC Hockey as part of the
welcoming / opening ceremonies. As the governing body, BC Hockey would only be involved from a
protocol standpoint, provided that all HC / BC Hockey policies are adhered to. BC Hockey would be
available to offer any assistance where requested.
All BC Hockey members are strongly urged to acquaint themselves fully with HC Regulation D,
Incoming and Outgoing Tours, paragraphs 1-21. This Regulation contains vital information for BC
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SECTION 7: PROGRAMS
Hockey members embarking on a tour overseas as well as BC Hockey members hosting teams
coming from overseas Federations.
Approvals for touring and hosting will be based entirely on the compliance with this regulation.
Familiarity with it is paramount.
c) International Tournaments
All International Tournaments must be sanctioned by HC via the Branch. The same procedure as
inviting a team for an exhibition tour will be followed. The exception is there is no requirement for
the $5,000.00 Letter of credit. The hosting association is still responsible for all damage, unpaid
debts or other liabilities of the visiting team. It is the responsibility of the Hosting association to
obtain documented proof of insurance and medical coverage from the team.
BC Hockey members that conduct sanctioned International Tournaments are advised that HC
Regulation Q, Hockey Tournament Regulations, paragraph 1 - 18, apply in all respects. Please note
the sanctioning for these tournaments is 90 days in advance of the tournament as per BC Hockey
Regulation 3, paragraph 2226. Exhibition games planned before and/or after an International
Tournament require BC Hockey approval through submission to the BC Hockey office
7.02
BC HOCKEY MINOR HOCKEY CHAMPIONSHIPS
a) Guidelines for Selection of Host Sites
Refer to the BC Hockey Handbook to determine the division / category which your District will be
hosting.
Communicate with only those Associations that card the division / category of hockey that the
District has been designated to host.
Select the host site based on application and input from the District Association.
A consideration for host site selection will be the number of qualified officials available. If sufficient
number is not available the host site must be willing to finance bringing in officials.
The Minor Hockey Coordinator – Championships is to be advised by the District President prior to
May 31 of the current season as to the site selected for announcement at the BC Hockey Annual
General Meeting.
In the event that a District cannot host the division / category designated, the Minor Hockey
Coordinator – Championships must be advised prior to March 15 of the current season.
An alternate site will be selected based on the following criteria:
i.
There will be no trading of sites arranged by Districts
ii.
A District not hosting will be given first priority
iii.
A District hosting one division / category will be given second priority
iv.
The alternate site will be recommended by the Minor Committee and approved by the BC
Hockey Board of Directors at the Annual General Meeting.
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BC Hockey Governance Structure
BC HOCKEY GOVERNANCE CHART
"Lead, Develop and
Promote Positive Lifelong
Hockey Experiences"
Members
Board
CEO & Staff
Athlete Development
Policy/Business
Standing
Committees
Work Groups
Divisional
Committees
Governance
TBD
Minor
Coach
Program Delivery
Group
Finance
TBD
Junior
Officiating
Program Delivery
Groups (2)
Nominations
Female
Female High Performance
Program Delivery
Group
Human Resources
Adult Male
Male High Performance
Program Delivery
Group
Program Committees & Program Delivery Groups
Hockey
Development
Safety
Risk Management
School Programming
Conduct
Appeals
Male Midget AAA
Program Delivery
Group
Female Midget AAA
Program Delivery
Group
8.01 HOCKEY DEVELOPMENT COMMITTEE JOB DESCRIPTIONS
a) Hockey Development Committee – Standing Committee
i.
Mandate
The Hockey Development Committee is a standing committee of the Board. The Hockey
Development Committee is responsible for the general oversight of BC Hockey’s
development programs and to develop a vision for hockey development within the Branch.
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ii.
iii.
iv.
v.
vi.
September 2015
Key Duties
The Hockey Development Committee will perform the following key duties:
 Provide advice and recommendations to the Board of Directors for the Bylaws and
Regulations.
 Provide advice and recommendations to the Board of Directors for the annual
budgets.
 Provide advice and recommendations to the Board of Directors for the strategic plan.
 Provide advice and recommendations to the Board of Directors for operational
programs.
 Ensure the establishment of program practice standards and monitor compliance
with such standards.
 Monitor performance of programs against approved objectives.
 Monitor hockey development initiatives from Hockey Canada and from other
Branches.
 Recommend strategies for the incorporation of Long Term Player Development
(LTPD) within Branch programs.
 Recommend strategies for the recruitment and retention of personnel to lead and
deliver athlete development at the team, league and association levels.
 Relay Board strategic direction and design implementation strategies for Program
Committees and Program Delivery Groups.
Composition
The Hockey Development Committee will be composed of the following members:
 Chair - a Director assigned by the Chair of the Board
 Committee members – The Branch Program Coordinators
o Female Hockey Development Coordinator
o Female High Performance Coordinator
o Male High Performance Coordinator
o Safety and Risk Management Coordinator
o Coach Coordinator
o Officiating Coordinator / RIC
o School Programming Coordinator
o Male Midget AAA Coordinator
o Female Midget AAA Coordinator
 Staff Resource (non-voting)
The committee members will be selected by way of nomination, application and
recommendations from Branch staff and committees. The individuals appointed to these
positions will be approved by the Board of Directors.
Authority
The Hockey Development Committee will exercise its authority in accordance with BC
Hockey Bylaws, Regulations and Policies and such additional provisions as are set out in
the Terms of Reference.
Meetings
The Hockey Development Committee will meet in person once per year and via conference
Resources
The Hockey Development Committee will receive the necessary resources from BC Hockey,
to the extent approved in the annual budget, to fulfill its mandate. It will also receive the
necessary administrative support from the BC Hockey office.
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vii.
Reporting
The Hockey Development Committee reports to the Board of Directors. The Hockey
Development Committee will maintain minutes of its meeting and will share minutes with the
committee members and the Board of Directors.
Approval & Review
viii.
Other
The following Branch Coordinator Key Duties are located in the corresponding Committee
Terms of Reference: Female High Performance Coordinator, Male High Performance
Coordinator, Safety Risk Management Coordinator, Coaching Coordinator, Officiating
Coordinator / RIC, School Programming Coordinator, Female Midget AAA Coordinator, Male
Midget AAA Coordinator.
b) Female Hockey Development Coordinator
i.
Key Duties: The Female Hockey Development Coordinator will perform the following key duties:
 Promote cooperation, coordination and sharing of information and best practices
amongst district female hockey committees
 Provide input related to the development of female hockey programs and personnel
and the “female game”.
 Encourage participation in female hockey.
 Promote female hockey events in the Branch.
 Assist District Female Hockey Committees in identifying goals and objectives for
their districts.
 Assist District Female Hockey Committees / personnel with the promotion and
delivery of female hockey programs.
 Promote the BC Hockey Female Long Term Athlete Development Model.
 Such additional duties as may be delegated to the Female Hockey Development
Coordinator by the Hockey Development Committee Chair from time to time.
 Conduct seminars/workshops on the development of female hockey personnel and
the “female game”.
 Issue instruction, give and circulate guidelines to build operational standards for
female hockey programming.
Resource.
 Assist in building / recommending budget components specific to female
development.
 Identify Female Hockey Subject Matter Experts regarding female hockey personnel
and the “female game” for Program committees.
 Maintain a strong working relation with the staff resource and Female Hockey
Subject Matter Specialists on Program committees.
ii.
Qualifications
 Ability to work in conjunction with BC Hockey Development staff, BC Hockey Board
of Directors and Minor Hockey Association representatives to design and implement
programs aimed at the local, district, and provincial levels
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iii.
September 2015
Selection
Committee composed of the Board Member assigned to the Development
Committee, who shall be Chairperson, a member of the nominations committee for
process conformity , a member of the Development Committee selected by that
Committee and the Chief Executive Officer or staff designate
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September 2015
Title
Section
Code of Conducts
Appendix B
Harassment and Abuse Policy
9.01
Recognition and Prevention of Abuse Policy
Appendix A
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9.01
HARASSMENT AND ABUSE POLICY
a) Policy Statement
BC Hockey is committed to providing a sport and work environment that is both safe and
respectful. BC Hockey supports the rights of all its members to participate and work in an
environment that prohibits discriminatory practices and promotes equal opportunities.
This policy sets out the principles and practices of BC Hockey regarding harassment and abuse.
This policy applies to all employees, directors, volunteers, coaches, athletes, officials and
members of BC Hockey. The policy is not designed to circumvent existing policies or procedures
of Minor Hockey Associations and/or Districts.
BC Hockey will make every reasonable effort to promote awareness of the problem of harassment
among all its members and respond efficiently to complaints or disclosures of harassment.
b) Definition of Harassment
Harassment is offensive behavior – emotional, physical, and or sexual – that involves
discrimination against a person because of their race, national or ethnic origin, age, colour,
religion, family status, sexual orientation, sex or gender, disability, marital status, or pardoned
conviction. Harassment occurs when someone attempts to negatively control, influence or
embarrass another person based on a prohibited ground of discrimination.
c) Examples of Harassment
Harassment can take many forms. Some examples of harassment include:
 Unwelcome remarks, slurs, jokes, taunts, or suggestions about a person’s body,
clothing, race, national or ethnic origin, colour, religion, age, sex, marital status,
family status, physical or mental disability, sexual orientation, pardoned conviction,
or other personal characteristics;
 Unwelcome sexual remarks, invitations, or requests;
 Displays of sexually explicit, sexist, racist, or other offensive or derogatory material;
 Written or verbal abuse or threats;
 Practical jokes that embarrass or insult someone;
 Any form of hazing;
 Leering (suggestive staring) or other offensive gestures;
 Unwelcome physical contact, such as patting, touching, pinching, or hitting;
 Patronizing or condescending behavior;
 Humiliating someone;
 Abuse of authority that undermines someone’s performance or threatens his or her
position;
 Physical or sexual assault.
d) Definition of Abuse
Child abuse is any form of physical, emotional and / or sexual mistreatment or lack of care which
causes physical injury or emotional damage to a child. A common characteristic of all forms of
abuse against children and youth is an abuse of power or authority and / or breach of trust.
Abuse is an issue of child protection. Protection refers to provincial, territorial or Aboriginal bandappointed child protective services. A child may be need of protection from harm if abuse or
neglect is suspected. Information about one’s legal duty to report and circumstances under which
reporting must occur according to child protection legislation is available at
www.hockeycanada.ca.
i.
Some examples include:
 Physical abuse;
 Emotional abuse;
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 Sexual abuse;
 Neglect.
e) Role of BC Hockey
BC Hockey is committed to creating and maintaining a sport environment that is free from all
forms of harassment and abuse for its Members. BC Hockey will:
 Discourage and prevent harassment within BC Hockey;
 Provide assistance and guidance to individuals who experience harassment;
 Ensure all members or employees of BC Hockey are aware of the problems of
harassment and abuse and advise them of the procedures contained in this policy;
 Inform both the complainants and respondents of the procedures contained in this
policy;
 Regularly review the terms of this policy to ensure that it meets BC Hockey’s
objectives and legal obligations.
f) Harassment Ombudsperson
BC Hockey will appoint a Harassment Ombudsperson to serve as initial contact for all formal and
informal complaints of harassment and abuse. In carrying out his or her duties, the Harassment
Ombudsperson shall be directly responsible to BC Hockey. The Harassment Ombudsperson may
work collaboratively with other resource people when required.
g) Complaint Procedure
i.
A concerned Member contacts the appropriate Divisional Coordinator or Minor Hockey
Communications Coordinator for review and informal advice.
The role of the Coordinator is to:
 Confirm that the Complainant is aware of and has exhausted all local avenues by
with the team, league association or district.
 Assist the Complainant with contacting the local team, league or association if
required.
 Direct the complaint to the BC Hockey Harassment Officer If the complaint is not
resolved informally or by the local level.
ii.
A concerned Member contacts the Harassment Ombudsperson who discusses the issue
with the concerned Member and provides the following options:
 If the Harassment Ombudsperson feels that a resolution is likely, an attempt at
resolving the complaint will be made or;
 File a formal complaint for Harassment to the Harassment Ombudsperson. There
shall be a $50.00 administration fee with the filing of all formal complaints.
h) Upon review of the formal complaint, the Harassment Ombudsperson may determine that it is
likely that the behavior constitutes harassment or abuse. If so, the Harassment Ombudsperson
advises the concerned person to process their complaint by an appropriate authority such as
internal local level processes, before a court, or the local Police/RCMP if applicable.
There shall be no tolerance of reprisals taken against any party to a complaint. The names of
parties and the circumstances of the complaint shall be kept confidential except where disclosure
is necessary for the purposes of investigation or taking disciplinary measures.
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APPENDIX A - RECOGNITION AND PREVENTION OF ABUSE POLICY
This Policy sets out the principles and practices of Hockey Canada and BC Hockey with regard to
abusive behavior towards participants. Each Member Association, League or Team is responsible for
adopting a similar policy and adapting it to their requirements as appropriate.
NOTE:
These definitions are provided as guidelines for determining conduct. Whether or not a
behavior fits within one of these definitions may ultimately be with the interpretation of the
Court.
a) Bullying
Bullying describes behaviors that are similar to harassment, but occur between children under the
age of twelve or behaviors between youth or between adults that are not addressed under human
rights laws. Bullying is intentionally hurting someone in order to insult, humiliate, degrade or
exclude him or her. Bullying can be broken down into four categories: physical, verbal, relational
(ie, trying to cut off victims from social connection by convincing peers to exclude or reject a
certain person), and reactive (i.e., engaging in bullying as well as provoking bullies to attack by
taunting them).
b) Abuse
Child abuse is any form of physical, emotional and / or sexual mistreatment or lack of care which
causes physical injury or emotional damage to a child. A common characteristic of all forms of
abuse against children and youth is an abuse of power or authority and / or breach of trust.
Abuse is an issue of child protection. Protection refers to provincial, territorial or Aboriginal bandappointed child protective services. A child may be need of protection from harm if abuse or
neglect is suspected. Information about one’s legal duty to report and circumstances under which
reporting must occur according to child protection legislation is available at
www.hockeycanada.ca.
c) Emotional Abuse
Emotional abuse is a chronic attack on a child or youth’s self-esteem; it is psychologically
destructive behavior by a person in a position of power, authority or trust. It can take the form of
name-calling, threatening, ridiculing, berating, intimidating, isolating, hazing or ignoring the child
or youth’s needs.
d) Physical Abuse
Physical abuse is when a person in a position of power or trust purposefully injures or threatens to
injure a child or youth. This may take the form of slapping, hitting, shaking, kicking, pulling hair or
ears, throwing, shoving, grabbing, hazing or excessive exercise as a form of punishment.
e) Neglect
A general definition of neglect is the chronic inattention to the basic necessities of life such as
clothing, shelter, nutritious diets, education, good hygiene, supervision, medical and dental care,
adequate rest, safe environment, moral guidance and discipline, exercise and fresh air. Neglect
may apply in a hockey setting where there is a chronic inattention in the hockey context (ie, when
a player is made to play with injuries).
f) Sexual Abuse
Sexual abuse is when a child or youth is used by a child or youth with more power or an adult for
his or her own sexual stimulation or gratification. There are two categories of sexual abuse:
contact and non-contact.
i.
Contact
 Touched or fondled in sexual areas
 Forced to touch another person's sexual areas
 Kissed or held in a sexual manner
 Forced to perform oral sex
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 Vaginal or anal intercourse
 Vaginal or anal penetration with an object or finger
 Sexually oriented hazing
ii.
Non-Contact
 Obscene remarks on phone, computer or in notes
 Voyeurism
 Shown pornography
 Forced to watch sexual acts
 Sexually intrusive questions and comments
 Forced to pose for sexual photographs or videos
 Forced to self-masturbate or forced to watch others masturbate
g) Duty to Report
Abuse and neglect are community problems requiring urgent attention. BC Hockey is committed
to help reduce and prevent the abuse and neglect of participants. BC Hockey realizes that
persons working closely with children and youths have a special awareness of abusive situations.
Therefore, these people have a particular reporting responsibility to ensure the safety of Canada's
young, by knowing their provincial protection acts and following through as required.
The Province of BC has mandatory reporting laws regarding the abuse and neglect of children
and youth. Consequently it is the policy of BC Hockey that any BC Hockey personnel (part-time
and full time staff, volunteer, participant, team official, on-ice official) or BC Hockey partner
(parent, guardian) who has reasonable grounds to suspect that a participant is or may be or may
have suffered from emotional, physical abuse and neglect and / or sexual abuse shall immediately
report the suspicion and the information on which it is based to the local child protection agency
and/or the local police detachment. In BC a person is concerned to be a child until s/he has
reached the age of nineteen. The local child protection agency and / or the local police
detachment may request the local Association to deal with the matter reported.
Those involved with BC Hockey in providing hockey opportunities for participants understand and
agree that abuse or neglect, as defined above, may be the subject of a criminal investigation and /
or disciplinary procedures. Failure to report an offence and thereby failure to provide safety for
participants may render the adult who keeps silent legally liable for conviction under the provincial
child protection acts.
By educating all personnel, BC Hockey is weaving a tighter safety web around our most precious
resources - our players.
i.
Relationship to Harassment Policy
Some behavior, which is defined as abuse when directed towards a child or youth, may
constitute harassment when directed towards a peer or when perpetrated between adults.
BC Hockey’s Harassment Policy covers such behavior. Together, the two policies address
the entire spectrum of abusive and harassing behavior.
ii.
BC Hockey
The mission of BC Hockey is to ensure its participants are provided with a learning
experience that is fun and safe. This includes, among other things, a shared responsibility
with parents to nurture the physical and emotional well-being of all participants. BC
Hockey's primary interest is the well-being of its participants.
c) Statement Of Purpose
BC Hockey is part of the sporting community in our country that is committed to seeking better
ways to keep our youth safe. Protecting participants from all forms of abuse and neglect, whether
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emotional, physical or sexual, is an important element of safety. BC Hockey considers any form of
abuse or neglect to be unacceptable and will do all it can to prevent this intolerable social
problem. To this end, BC Hockey will promote awareness of all forms of abuse and neglect by
providing educational materials and programs for participants, parents, volunteers and staff
members. Through the use of these strategies, we will send a clear message to all potential
abusers and sexual predators that hockey participants are not easy targets. BC Hockey
committed to the highest possible standards of care for its participants.
d) Policy
It is the policy of BC Hockey that there shall be no abuse or neglect, whether physical, emotional
or sexual of any participant in any of its programs. BC Hockey expects every parent, volunteer
and staff member to take reasonable steps to safeguard the welfare of its participants and to
protect them from any kind of maltreatment.
e) Harassment and Abuse - Differences and Similarities
Abuse
Types
Victim
Offender
Investigation
Emotional, physical, sexual, lack of care
Any person under the age of majority as
determined by the Provincial Child
Protection Acts, may be male or female
Any person who has power or authority
over victim and / or breeches trust; may
be male or female
External to the organization, referred to
child welfare or police who may in some
instances refer back to organization
Follow-up
Actions
Determined by Provincial Child Protection
Acts and Criminal Code; civil suits may
also occur
Philosophy
The victim is not to blame; offenders are
responsible for their behavior
Harassment
Emotional, physical, sexual; may be
motivated by racial or other forms of
prejudice
Person of any age; may be male or female
May be peer or person with power or
authority over adult victim; may be male or
female
Most often internal unless referred to police
in cases of suspected physical or sexual
assault or criminal harassment (stalking)
Determined by organizations harassment
policies, Criminal Code, labour tribunals, civil
action and/or Provincial Human Rights
Tribunals; may be used concurrently or
alone
The victim is not to blame; offenders are
responsible for their behavior
APPENDIX B - CODE OF CONDUCTS
Volunteer Code of Conduct
a) Volunteers Have A Responsibility to:
i.
Treat everyone fairly within the context of their activity, regardless of gender, place of
origin, colour, sexual orientation, religion, political belief or economic status.
ii.
Direct comments or criticism at the performance rather than the person.
iii.
Consistently display high personal standards and project a favourable image of their sport
and volunteering. Specifically, volunteers shall:
 Refrain from public criticism of fellow volunteers, athletes, coaches and officials.
 Abstain from the use of tobacco products while in the presence of children and
discourage their use by participants and fellow volunteers.
 Abstain from drinking alcoholic beverages when performing volunteer duties.
 Discourage the use of alcohol in conjunction with athletic events or other activities
at the playing site.
 Refrain from the use of profane, insulting, harassing or otherwise offensive
language in the conduct of duties.
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iv.
Through proper risk management practices ensure that the activity being undertaken by
both volunteers and participants is suitable for the age, experience, ability and fitness level
of the individual and educate them as to their responsibilities in contributing to a safe
environment.
v.
Take the personal initiative to learn, respect, communicate and adhere to the rules and
regulations established for the sport.
vi.
Regularly seek ways of increasing professional development and self-awareness.
vii.
Treat members of other sport organizations with respect, both in victory and defeat and
encourage all participants to act accordingly. Actively encourage all participants to uphold
the rules of their sport and the spirit of such rules.
viii.
Attend to volunteer duties, as directed, in a timely manner.
ix.
In the case of minors, communicate and cooperate with the parents or legal guardians,
involving them in management decisions pertaining to their child's development.
x.
Be aware of the role sport plays in everyone’s lives and respect the pressures that may be
placed on all participants including volunteers as they strive to balance the physical,
mental, emotional and spiritual aspects of their lives.
b) Volunteers Must:
i.
Ensure the safety of the people with whom they work.
ii.
Abide by the harassment policy of the sport.
iii.
Respect the dignity of others; verbal or physical behaviors that constitute harassment or
abuse are unacceptable.
iv.
Never advocate or condone the use of drugs or other banned performance enhancing
substances.
v.
Never provide under age participants with alcohol.
Athlete Code of Conduct
a) Athletes Have a Responsibility to:
i.
ii.
Direct comments or criticism at the performance rather than the individual.
iii.
Consistently display high personal standards and project a favorable image of their sport.
Specifically, athletes shall:
 Refrain from public criticism of athletes, coaches or officials.
 Abstain from the use of tobacco products and discourage their use by other
athletes.
 Abstain from drinking alcoholic beverages, using performance enhancing or mind
altering drugs.
language.
iv.
Follow the annual training, competitive programs, and rules of conduct as mutually agreed
upon by Coaches and Athletes, recognizing the responsibilities of the Athletes to adhere to
and complete.
v.
Participate in all team testing and satisfy all team program testing objectives.
vi.
Provide the Coaches with results of their strength and dry land training to enable the
Coaches to monitor and assess improvement in their performance.
vii.
Communicate and cooperate with registered medical practitioners in the diagnoses,
treatment and management of medical problems. Respect the concerns these medical
people have when they are considering an athlete’s future health and well being and when
they are making decisions regarding an athlete’s ability to continue to play or train.
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viii.
ix.
Regularly seek ways of increasing development and self-awareness.
Uphold the rules of the sport, the spirit of such rules and encourage other athletes to do
the same.
x.
Treat opponents and officials with due respect both in victory and defeat. Encourage other
athletes to act accordingly.
xi.
Be aware of the role sport plays in all athletes lives and respect the pressures that may be
placed on all athletes as they strive to balance physical, mental, emotional and spiritual
elements of their lives.
b) Athletes Must:
i.
At no time allow individuals who may request sexual favours or use threats of reprisal for
rejection to go unreported.
ii.
Participate in a manner that ensures the safety of athletes, coaches and officials also
participating in the game.
iii.
Respect other athlete's dignity; verbal or physical behaviours that constitute harassment or
abuse are totally unacceptable.
iv.
substances.
v.
Never use or condone the use of alcohol.
Coaches Code of Conduct
a) Coaches Have a Responsibility to:
i.
ii.
Direct comments or criticism at the performance rather than the athlete, official or
volunteer.
iii.
Consistently display high personal standards and project a favorable image of their sport
and coaching.
 Refrain from public criticism of fellow coaches, athletes, officials and volunteers
especially when speaking to the media or recruiting athletes.
 Abstain from the use of tobacco products while in the presence of athletes and
discourage their use by athletes.
 Abstain from drinking alcoholic beverages when working with athletes.
 Discourage the use of alcohol in conjunction with athletic events or victory
celebrations at the playing site.
iv.
Ensure that the activity being undertaken is suitable for the age, experience, ability and
fitness level of the athletes and educate athletes as to their responsibilities in contributing
to a safe environment.
v.
Communicate and cooperate with registered medical practitioners in the diagnoses,
treatment and management of their athletes' medical and psychological problems.
Consider the athletes' future health and wellbeing as foremost when making decisions
regarding an injured athletes' ability to continue playing or training.
vi.
vii.
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athletes' goals to take precedence.
Regularly seek ways of increasing professional development and self-awareness.
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viii.
Treat opponents and officials with due respect, both in victory and defeat and encourage
athletes to act accordingly. Actively encourage athletes to uphold the rules of their sport
and the spirit of such rules.
ix.
In the case of minors, communicate and cooperate with the athletes' parents or legal
guardians, involving them in management decisions pertaining to their child's
development.
x.
Be aware of the many pressures placed on athletes as they strive to balance the physical,
mental, emotional and spiritual aspects of their lives and conduct practices and games in a
manner so as to allow optimum success.
b) Coaches Must:
i.
Ensure the safety of the athletes with whom they work.
ii.
At no time become intimately and / or sexually involved with their athletes. This includes
requests for sexual favours or threat of reprisal for the rejection of such requests.
iii.
Respect an athlete’s dignity; verbal or physical behaviours that constitute harassment or
iv.
substances.
v.
Never provide under age athletes with alcohol; never encourage its use.
Officiating Code of Conduct
a) Officials Have a Responsibility to:
i.
ii.
Direct comments or criticism at the performance rather than the individual, if included in
duties.
iii.
Consistently display high personal standards and project a favourable image of the sport
and officiating.
 Refrain from public criticism of participants and fellow officials.
 Abstain from the use of tobacco products while in the presence of officials and
discourage their use by officials.
 Abstain from drinking alcoholic beverages when officiating and working with
officials.
iv.
Educate and ensure high standards of risk management are maintained.
v.
Treat all other hockey participants with due respect and encourage all officials to maintain
a high standard of self-discipline.
b) Officials Must:
i.
When in a leadership role, ensure the safety of the officials with whom they work.
ii.
At no time become intimately and/or sexually involved with other officials. This includes
requests for sexual favours or threat of reprisal for the rejection of such requests.
iii.
Respect participants' dignity; verbal or physical behaviours that constitute harassment or
iv.
Never advocate or condone the use of drugs or other banned substances.
v.
Never provide under age participants with alcohol; never encourage its use.
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Title
September 2015
Section
Accountability
10.02
Accuracy
10.07
Challenging Compliance
10.11
Consent
10.04
Identifying Purposes, Type of Information
Collected and Website
10.03
Individual Access
10.10
Limiting Collection
10.05
Limiting Use, Disclosure and Retention
10.06
Openness
10.09
Purpose of this Policy
10.01
Safeguards
10.08
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10.01 PURPOSE OF THIS POLICY
BC Hockey has developed this Privacy Policy for implementation beginning with the 2004-05 season.
This Policy describes the way that BC Hockey and its Associations collect, use, retain, safeguard,
disclose and dispose of the personal information of prospective members, members, and others
including players, coaches, referees, managers and volunteers.
This Policy describes the way that BC Hockey will, subject to applicable legal requirements, adhere to
all relevant federal and provincial legislative privacy requirements. The Policy follows the 10 Canadian
Standards Association (CSA) principles identified in the federal Personal Information Protection and
Electronic Documents Act (PIPEDA). The Policy describes each principle and the method of
implementing each. BC Hockey will strive to meet or exceed federal and provincial legislative
requirements and will ensure that it remains current with changing technologies and laws. Any and all
changes will immediately be posted to the BC Hockey web site.
10.02 ACCOUNTABILITY
a) BC Hockey will appoint a staff/volunteer person (the “Privacy Officer”) whose responsibilities will
include those of the implementation and monitoring of the BC Hockey Privacy Policy. The Privacy
Officer will be responsible for “Branch/Association”’ with privacy principles. This person will also be
responsible for responding to access requests in accordance with this Policy. The Privacy Officer
will report to the BC Hockey Chief Executive Officer, or designate and the ultimate responsibility
for Privacy issues will rest with the BC Hockey Board of Directors. The Privacy Officer may at
his/her discretion enlist assistance from other staff/Board members and/or volunteers within the
organization. This will not in any manner mitigate his/her responsibility for Privacy issues.
b) The Privacy Officer’s identity will be fully disclosed and publicly accessible to BC Hockey
members and the public in general. The “Branch/Association”’ Privacy Officer is Jeremy Ainsworth
and can be [email protected].
c) The BC Hockey Privacy Officer will ensure that BC Hockey manages all personal information in its
possession in accordance with this Policy including that which may be transferred to a third party.
(Third party organizations who handle information on behalf of BC Hockey shall be contractually
obligated to adhere to the standards of “Branch/Association”).
d) BC Hockey will implement internal policies, which will facilitate adherence to this Privacy Policy
including but not limited to the following:
 Security measures at all levels designed to protect personal information in our
possession.
 Implementing procedures designed to respond to complaints and/or inquiries.
 Staff/volunteer training in all facets of information management, including
awareness of the “Branch/Association” Privacy Policy and policies and procedures
developed in accordance with the Policy.
10.03 IDENTIFYING PURPOSES, TYPE OF INFORMATION COLLECTED AND WEBSITE
a) BC Hockey shall only collect the information reasonably necessary to conduct hockey
programming. Access to our Privacy policies and procedures will be readily available. Similarly,
the process by which challenges may be made to BC Hockey compliance and/or adherence to the
legislation in question shall be readily available and transparent. To obtain further information,
contact the BC Hockey Privacy Officer.
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b) BC Hockey collects personal information from prospective members, members, coaches,
referees, managers and volunteers for the purposes of conducting Hockey Programming.
Specifically:
 A player’s name, address and date of birth are collected to determine that the
player’s geographical, division of play and level of play information are consistent
with Hockey Canada/Branch regulations.
 Historical information concerning past teams played for is collected in order to
determine if any of the BC Hockey transfer regulations may apply.
 Information concerning an individual’s skill level and development and feedback on
programs is collected to measure the success of our programs in order that we may
better plan future programs.
 Information as to a player’s parents’ name, address, telephone numbers and email
addresses may be collected in order to facilitate emergency contact information as
well as to ensure compliance with the BC Hockey residency regulations.
 Educational information may be collected in order to ensure all of the BC Hockey
residency regulations have been adhered to.
 E-mail addresses may be collected for the purposes of facilitating membership
communication related to upcoming events and programs.
 Information about skill levels, ability, emergency contacts and health to ensure our
activities are carried out in a safe and secure environment.
 Personal information collected for the purposes of hockey registrations may also be
used for hockey specific research purposes including but not necessarily limited to
hockey demographic type research.
 Affiliates. BC Hockey has numerous organizations, which offer hockey programs
under their auspices. These include, but are not necessarily limited to the Canadian
Hockey League, Vancouver Canucks, Canadian Inter-University Sport, Hockey
Canada and provincial and local Branches, associations, and leagues. Hockey
Canada, its Branches and/or Associations may disclose the personal information
described above to all of these organizations in order to facilitate Hockey
Programming and ensure compliance with rules and regulations.
c) BC Hockey will endeavor through associations/leagues to advise potential registration candidates
of the purpose for the collection of the data requested at the time of registration or by reference to
our web site at www.bchockey.net or the local Association/Branch web site. We will further
endeavor to ensure that all collectors of the personal information are familiar with the potential use
of the personal data. All personal data collected by BC Hockey shall be maintained in either our
office(s) and/or with Privacy Officer.
d) BC Hockey will request individually permission for the use of any personal data collected which is
extraneous to that which has been identified above, unless said usage is authorized by law.
e) BC Hockey may also use information about an individual who accesses secure areas of
www.bchockey.net or other member Branch/Association web sites. Information you are asked to
provide during your use of our web site may include your name, address, e-mail address, age, sex
[and the other types of personal information listed above). All such personal information will be
treated within the same parameters as other personal information collected by BC Hockey through
other means. It is always your choice to provide information in certain fields although failure to
complete certain sections may inhibit your ability to fully access all areas of the web site. Our web
site also collects non-identifiable information about users such as the users IP address, the
sections of the web site visited and the information downloaded. BC Hockey may use this nonidentifiable information and disclose it to service providers, for system administration purposes
and to improve the web site.
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10.04 CONSENT
a) BC Hockey will use the personal information for the uses specified above in this document. By
consenting to provide your information to BC Hockey, you are deemed to consent to our use of the
information for the purposes of Hockey Programming listed in this Privacy Policy and to disclosure
of the information to other associated organizations for the same purpose.
b) In addition to using personal information for Hockey Programming purposes, BC Hockey may from
time to time wish to use member name, address and contact information for the purposes of
providing promotional opportunities, including by providing the information to the BC Hockey
branches, leagues and associations and other third parties who BC Hockey believes provide
services or goods that may be of interest to you. BC Hockey and any such third parties may
contact you to with promotions [or to provide further hockey specific communications and
association/league Branch information updates]. BC Hockey will provide an opportunity for the
member to consent to these opportunities during the registration process. If you consent but later
wish to opt out of this use of information later, you may do so by contacting BC Hockey.
c) BC Hockey recognizes that hockey by its nature is a contact sport and injuries are to a certain
extent inherent in the game. We believe medical records, medical history and medical forms of the
individual may be of assistance in an emergency situation and therefore we may request them.
While our members and prospective members are under no obligation whatsoever to supply this
information and may refuse to do so without penalty, BC Hockey will consider receipt of this
information as consent for its subsequent use in an emergency medical situation.
d) If at any time you wish to withdraw your consent to the use of your information for any purposes,
you may do so by contacting the Privacy Officer for BC Hockey. We will do our best to
accommodate your request in a timely fashion without diminishing the services we provide to you.
We will explain to you the impact of your withdrawal on any services we provide to you.
e) BC Hockey may collect personal information without consent where reasonable to do so and
where permitted by law.
10.05 LIMITING COLLECTION
a) All information shall be collected fairly and lawfully within the criteria as set forth in our Privacy
Policy.
b) BC Hockey shall not indiscriminately collect information. The amount and type of information we
collect shall be limited to that which is required to fulfill our identified purposes.
c) BC Hockey will not use any form of deception in gaining personal information from its members.
10.06 LIMITING USE, DISCLOSURE AND RETENTION
a) Subject to applicable legislation, BC Hockey shall limit use of personal information it collects to
purposes that we have disclosed in Sections 10.04 (Identifying Purposes) and 10.05 (Consent).
b) BC Hockey shall maintain documents for certain periods of time dependent upon necessity. More
specifically:
 We will normally maintain registration data for a three-year period after an individual
has left our programs in the event that an individual chooses to return to our
programs after leaving.
 Parental/family information will be normally maintained for a similar three-year
period after a member has left our programs.
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
Affiliates. BC Hockey has numerous organizations that offer hockey programs under
the auspices of “Branch/Association”. As explained above, BC Hockey may from
time to time share information with these Branches, associations, and leagues in
order to facilitate Hockey Programming and ensure compliance with rules and
regulations.
 BC Hockey may from time to time enlist the services of third party vendors in order
to provide hockey programs, technical and support services. Prior to enlisting the
services of these firms we will contractually commit them to treat your personal
information consistent with the Privacy Policy of “Branch/Association”.
 BC Hockey may at some point be involved in the sale, merger, transfer or
reorganization of its activities. We may disclose personal information to the other
party in such a transaction. BC Hockey will ensure that we contractually obligate the
other party to treat this information in a manner consistent with our Privacy Policy.
 BC Hockey may disclose your personal information to a government authority that
has asserted its lawful authority to obtain the information or where the association
has reasonable grounds to believe the information could be useful in the
investigation of an unlawful activity, or to comply with a subpoena or warrant or an
order made by the court, person, or body with jurisdiction to compel the production
of the information or otherwise as permitted by applicable law.
 BC Hockey may at its discretion release personal information for the purposes of
collecting debts that may be owed to BC Hockey.
c) Certain documents may be subject to legislated retention periods either federally or provincially
and these will be respected at all times by BC Hockey
10.07 ACCURACY
a) BC Hockey shall strive to ensure to the extent it can that the information entrusted to us is
maintained in an accurate manner. We shall try to maintain the interests of the individual and
attempt to ensure that decisions are not made for or about an individual based on personal
information that is flawed.
b) BC Hockey shall only update information in the event of a renewal or registration and/or an
update.
10.08 SAFEGUARDS
a) Security safeguards have been implemented to ensure your personal information is protected from
theft as well as unauthorized access, disclosure, copying, use or modification thereof.
b) The level of safeguards employed shall be directly related to the level of sensitivity of the personal
information collected. The more sensitive the information, the higher the level of security
employed.
c) Methods of protection and safeguards to be employed shall include but in no way be necessarily
limited to locked files, offices and storage areas, security clearances and need to know access as
well as technological measures such as passwords and encryption.
10.09 OPENNESS
a) BC Hockey publicly discloses the methods by which we handle your personal information. This
information is readily available through our Privacy Policy, on our web site or upon request by
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contacting Jeremy Ainsworth, the BC Hockey Privacy Officer at [email protected] or
250-652-2978.
b) The information available includes:
 The name address and phone number of the BC Hockey Privacy Officer.
 Please forward any requests to [email protected]
 A description of the type of personal information held by BC Hockey and our
general uses thereof. This includes:
o Registration information, including name, date of birth, address, past
teams played on, medical information and e-mail addresses.
o Information used for scouting, potential sponsorship opportunities,
donors, alumni and information retained for the purposes of the BC
Hockey business contacts.
 Information that may be made available to related organizations, Branches,
associations, leagues and/or third party service providers, in accordance
with the provisions of this Privacy Policy.
10.10 INDIVIDUAL ACCESS
a) Subject to applicable legislation, upon request by the individual concerned BC Hockey shall
disclose whether or not it actually holds personal information on an individual. We shall disclose
the source of this information when requested and provide an account of third parties to whom the
information may have been disclosed.
b) BC Hockey may request sufficient information to confirm your identity before releasing your
personal information to you.
c) Subject to applicable legislation, BC Hockey shall endeavor to provide this information within 30
days of receipt of the information requested and only charge nominal fees for the purpose of
offsetting its expenses incurred in supplying the requested information. This information shall be
provided in an understandable format at the time you make a request.
d) Any inaccurate information that is brought to our attention shall be corrected by BC Hockey as
quickly as possible and any pertinent third parties shall be apprised of the corrections in due
course.
10.11 CHALLENGING COMPLIANCE
a) BC Hockey has in place procedures for the resolution of grievances in the administration of its
Privacy Policy.
b) Upon receipt of a complaint BC Hockey shall make available the complaint procedures that will be
simple and easy to access.
c) BC Hockey shall investigate all complaints. If the complaint is deemed justified BC Hockey shall
take the appropriate steps to ensure that compliance is achieved and will make changes to its
policies to allow for compliance in the future.
d) All complaints shall be addressed to the BC Hockey Privacy Officer.
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SECTION 11: HIGH PERFORMANCE POLICY
Quick Reference Guide – Female High Performance
Title
Section
General
11.01.01
11.01.02
Terms of Reference
11.01.03
Job Descriptions
11.01.04
11.01.05
Appeals
11.01.06
Confidentiality
11.01.07
Quick Reference Guide – Male High Performance
September 2015
Title
Section
General
11.02.01
11.02.02
Terms of Reference
11.02.03
Job Descriptions
11.02.04
11.02.05
Appeals
11.02.06
Confidentiality
11.02.07
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
BC HOCKEY HIGH PERFORMANCE PROGRAM PHILOSOPHY AND GOALS
a) Philosophy: Through the preparation of projects, enhance the performance of BC Hockey athletes,
coaches, referees and other team personnel in high level sporting events. Specifically these
projects are to identify and train individuals capable of competing at the Provincial and National
Level
b) Goals:
i.
To expose players and team personnel to on ice tactics and introduce basic concepts used
by High Performance Hockey.
ii.
To expose players and team personnel to a high performance sporting event.
iii.
To expose players and team personnel to competitive events that will simulate a
performance environment similar to the National Competition.
iv.
To develop leaders that are better prepared to offer their expertise to identified players
within the constraints of the program
v.
To foster an ongoing commitment to athletic development by supporting the principles of the
Long Term Player Development Model
vi.
To systematically identify individuals capable of performing at Provincial, National and
International level.
11.01.01
GENERAL
a) Fees
BC Hockey High Performance Committee Members and High Performance Delivery Group
Members shall not be required to pay NCCP registration / certification fees.
b) NCCP registration / certification is recommended but not essential to serve on the High
Performance Committee
11.01.02
a)
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b) Program Components
i.
U14 Program
ii.
U16 program
iii.
U18 program
11.01.03 TERMS OF REFERENCE
a) Female High Performance Committee
i.
Mandate
The Female High Performance Committee provides general oversight and monitoring of the
delivery of a high performance program for female players, in cooperation with Hockey
Canada’s Program of Excellence, and is responsible for the development of new technical
program.
ii.
Key Duties
The Female High Performance Committee will perform the following key duties:
 Establish and implement strategies for the recruitment and retention of female high
performance athletes
Development (LTPD) within the female high performance program.
iii.
Composition
The Female High Performance Committee will be composed of:
 Committee Chair – Female High Performance Coordinator
Committee members are recommended to the Chair of the Committee in cooperation with the
applicable Branch staff. Members are to be selected by the Board of Directors. Submissions
to the Board of Directors may be required to complete the selection process.
b) Female High Performance Program Delivery Group
i.
Mandate
The Female High Performance Program Delivery Group is responsible to monitor the
program and to deliver the program components at the expected level.
ii.
Key Duties
The Female High Performance Program Delivery Group will perform the following key
duties:
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iii.
Composition
The Female High Performance Program Delivery Group will be composed of:
 Co-Chairs – Female High Performance Coordinator and Staff Resource Person
(non-voting)
o Lower Mainland Female High Performance Coordinator(s)
o Vancouver Island Female High Performance Coordinator(s)
o Okanagan Female High Performance Coordinator(s)
o North Female High Performance Coordinator
o Kootenays Female High Performance Coordinator
It is the responsibility of the Program Delivery Group Chairs to recommend delivery group
members. Members are approved by the Chief Executive Officer. Submissions to the Chief
Executive Officer may be required to complete the selection process.
c) Female High Performance Committee and Program Delivery Group
i.
Authority
The Female High Performance Committee and the Program Delivery Group will exercise
their authority in accordance with BC Hockey Bylaws, Regulations and Policies and such
additional provisions as are set out in the Terms of Reference.
ii.
Meetings
The Female High Performance Committee will meet in person at least once per year and via
conference call, as determined by the Chair. The Program Delivery Group will meet via
iii.
Resources
The Female High Performance Committee and the Program Delivery Group will receive the
necessary resources from BC Hockey, to the extent approved in the annual budget, to fulfill
its mandate. They will also receive the necessary administrative support from the BC
Hockey office.
iv.
Reporting
The Female High Performance Committee reports to the Hockey Development Committee.
The Female High Performance Committee will maintain minutes of its meetings and will
share minutes with committee members and the Hockey Development Committee.
The Program Delivery Group reports to the Female High Performance Coordinator and
Chief Executive Officer. The Program Delivery Group will maintain minutes of its meetings
and will share minutes with the Program Delivery Group members and Female High
Performance Committee.
v.
Approval & Review
vi.
Other
Female High Performance Coordinator Key Duties below
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11.01.04
JOB DESCRIPTIONS
a) Board Member assigned to the Female High Performance Committee
i.
Assignments
 Attend meetings of the Female High Performance Committee
 Act as a liaison between the Female High Performance Committee and the Board of
Directors
 Represents the Board of Directors at Female HP Program events as required
o Female High Performance Coordinator
o High Performance Coach Mentor
b) Branch High Performance Coordinator – Female
i.
Job Description
Key Duties:
The Female High Performance Coordinator will perform the following key duties:
 Preside over all meetings of the Female High Performance Committee.
Strategic Plan.
Committee.
 Act as a Group Leader for the Female High Performance Program Delivery Group.
 Assist in the delivery of High Performance programs.
 Assist in the promotion of High Performance programs.
 Conduct seminars/workshops on high performance components.
 Coordinate distribution of Player Selection Guidelines to high performance staff.
 Assist in the evaluation of players for the high performance program.
 Oversee the player selection procedures for district (region /zone) and provincial
teams.
 Oversee curriculum design for district (region / zone). Provincial camps and teams.
 Attend High Performance orientation meetings. U14/16/18 camps and competitions
and provincial/national seminars on request.
 Implement, administer, and update all facets of the Long Term Player Development
Model as related to the high performance program.
 Assist in the development of High Performance Coach mentor programs
 Assist in building / recommending the program budget
Resource.
 Identify Subject Matter Specialists for the Female High Performance Committee.
 Recommend Female High Performance Committee members.
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
Recommend Female High Performance Delivery Group Members in cooperation with
the staff resource.
Group Members.
 Recommend Female HP players for Athlete Assistance Program (AAP) funds
 Such additional duties as may be delegated to the Female High Performance
ii.
Qualifications
 Strong interest and personal commitment to high performance programming and
Long Term Athlete Development (LTAD)
 Strong communication and administrative skills
 Ability to present workshops and work in conjunction with the BC Hockey Staff, BC
Hockey Board of Directors and High Performance appointees to design and
implement programs at the district (zone) and provincial levels
 Strong hockey background in playing, coaching and evaluating Female Minor
Hockey in the Province of BC
 NCCP Developmental 1 certification recommended
iii.
Selection
 Appointed by the BC Hockey Board of Directors on the recommendation of a
Committee composed of the Board Member assigned to the Female High
Performance Committee, who shall be Chairperson, a member of the Nominating
Committee for process conformity, a member of the Female High Performance
Committee selected by that Committee and the Chief Executive Officer or staff
designate.
c) Female HP Committee Members
i. Job Description
Key Duties: As outlined in the Terms of Reference.
ii. Qualifications
 Strong commitment to HP athlete and program development
 Is expected to bring specific Subject Matter Expertise to the committee
iii. Selection
cooperation with the applicable Branch staff resource. Members are to be selected
by the Board of Directors. Submissions to the Board of Directors may be required
to complete the selection process
d) Provincial High Performance Coach Mentor Coordinator
i.
Assignments
 Assist staff resource in the delivery of High Performance Mentorship programs
 Assist in the promotion of the High Performance Mentorship program

September 2015
Act as a liaison between the High Performance program and the BC Hockey Coach
Mentorship program. Work in conjunction with the Provincial Coach Coordinator,
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High Performance Coordinator and the Provincial Mentor Coordinator on leadership
development within the High Performance program
 Attend High Performance camps and competitions, as approved
 Coordinate High Performance Coach Mentors at camps and competitions
 Conduct mentorship experiences as required
ii.
Qualifications
 Strong interest and personal commitment to High Performance program including
long term athletic development and coach development.
 Must have ability to present workshops and work in conjunction with the BC Hockey
Staff, BC Hockey Board of Directors and high performance appointees to design and
implement programs at the district (zone) and provincial levels
 NCCP Developmental 1 certification required (High Performance 1 certification
recommended)
iii.
Selection
 Appointed by the BC Hockey Board of Directors on recommendation of a committee
comprised of the Director assigned to the committee, who shall act as chair, the
Branch Female High Performance Coordinator, a member of the Nominating
Committee for process conformity and the Chief Executive Officer or staff designate.
e) Female High Performance Delivery Group Members
i.
Camp Organization (pertains to U14, U16 and U18 programs)
 Coordinate the delegation of responsibilities to the camp staff.
 Plan on ice and off ice camp activities.
 Recruit zone camp staff
 Design camp format allowing for facility and player particulars.
 Coordinate zone camp in cooperation with a local committee.
 In cooperation with Branch staff, establish rules for zone camp and oversee the
supervision of the players.
 Coordinate the implementation of on-ice curriculum and components as outlined.
 Present zone camp modules as required.
 Provide necessary equipment and supplies for the zone camp.
 Support staff in planning, operation, and evaluation of zone camp.
 Offer direction and assistance or act as a resource to the district staff on:
o Hockey technical components (both on and off-ice) of the camp
o Scheduling – time management
o Safety
o Communications among camp staff and participants.
 Oversee planning, operation, and evaluation of district camp.
 Mentor district staff as requested
 Liaise with zone camp staff, BC Hockey office and BC Hockey Female High
Performance Coordinator
 Assist with camp operations as required.
 Attend the following:
o Zone camp organizer meeting
o Zone staff preparatory meeting
o Zone camp
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
Submit a final report as requested by the High Performance Coordinator containing
the following information: evaluation of players’ performance, evaluation of staff
performance, and recommendations on program improvement.
ii.
General
 Shall attend the following:
o Zone Camp
o Provincial evaluation meetings as requested by BC Hockey
o District Leadership meetings as requested by BC Hockey
 Promote High Performance programs to Minor Hockey Associations as requested.
 Assist in circulation of coaching and player applications.
 Acts as resource person in district team staff selection.
iii.
Player Evaluation
 Establish a network of contacts in the District to assist in player evaluations as
required.
 Submit completed player evaluation forms and activity reports to the Female High
Performance Coordinator as required
 As required, conducts player evaluations.
 Supply BC Hockey High Performance Coordinator with all completed evaluations.
 For invitational camps, invite top players to camp using maximum numbers as
established by BC Hockey
 Maintain communication with other High Performance Delivery Group Members to
compare data.
iv.
Qualifications
 Strong hockey background in playing, coaching, and evaluating positions within
minor female hockey.
 Strong interest and commitment to high performance athlete development. (LTAD)
 Ability to work with fellow High Performance Delivery Group Members
 Availability to time requirement.
 NCCP Developmental I certification recommended.
v.
Selection
selection process.
f) District Evaluator – Female
This position is in development.
g) Director of Operations (Branch / Provincial Teams)
i.
Assignments
Overall: Upholds and embraces the policies, philosophies, objectives and guiding principles
of BC Hockey and the BC Hockey High Performance Program.
o Leads Team BC in an appropriate and organized direction.
o Is responsible for the overall operation of Team BC.
o Is the first point of contact between the BC Hockey High Performance program
and Team BC.
o Ensures an open line of communication exists and is maintained within Team BC
and between Team BC and the BC Hockey High Performance Program.
 Works with the BC Hockey High Performance Coordinator and Staff Resource in
planning Team BC camps and events.
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
Works with Staff Resource in developing and maintaining team budget. Ensures
adherence to team budget when planning team camps and events.
 Works with Staff Resource to ensure the requirements of Hockey Canada and the
host committee are met.
 Ensures team rules and conduct guidelines are developed and communicated.
 Within Team BC, has final responsibility for dealing with breaches of team rules and
conduct guidelines.
 Works in collaboration with the High Performance Coordinator and Team BC Head
Coach in player evaluation process.
 In cooperation with the staff resource creates the Head Coach team specific job
description and oversees the specific staff job descriptions of other staff. Ensures
adherence of all team specific job descriptions
 Coordinates parent communication within Team BC.
 Coordinates media requests at Team BC camps and events.
 Coordinates the development of daily itineraries for Team BC camps and events.
 Acts as a resource in the selection of other Team BC staff members.
ii.
Qualifications
 Strong interest and personal commitment to high performance athletic development.
 Strong high performance hockey coaching background
 Strong hockey administrative background
 Strong leadership skills and an understanding of the philosophy and objectives of BC
Hockey and its High Performance Program
 Ability to work in conjunction with BC Hockey High Performance Program staff and
athletes in preparation for high performance camps and competitions.
 Respect in Sport certification.
iii.
Selection
 Appointed by the Chief Executive Officer on recommendation of the Branch Female
HP Coordinator and staff designate.
h) Provincial (Branch) / Regional Female Team Head Coaches
i.
Reporting
 Reports directly to the Director of Operations. Once selected, the head coach will act
as a resource in the selection of the assistant coaches, and trainer.
ii.
Assignments
For their respective team the coaches will, as required:
 Coach at Provincial and / or Regional camps
 Coordinate delegation of responsibilities to the Assistant Coaches and other staff










September 2015
Plan on-ice and off-ice team activities in consultation with the Assistant Coaches
Contribute to player evaluation and player selection in conjunction with Provincial
High Performance Coordinator
Plan, implement and control pre-game preparation and communication with the team
Design the practice plans in consultation with the Assistant Coaches
Coach the team during all games and practices
Establish rules for the team and oversee supervision of players
Submit a final report(s) as required
Implement on-ice curriculum as outlined
Recommend players for Provincial, Regional and National teams as required.
Attend High Performance meetings and events, as required
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 Contribute to the budget process
Qualifications
 Strong interest and personal commitment to high performance athletic development
 Ability to develop and present on-ice programs
 Ability to prepare provincial teams for competition
 Must hold a minimum High Performance 1 certification (may require additional
certifications for certain events / competitions).
 Ability to manage instructional personnel at camps
 Availability to time commitment requirements
Hockey and its High Performance programs
iv.
Selection
 Appointed by the Chief Executive Officer on recommendation of the Female High
Performance Coordinator and the staff designate.
 Once the Head Coach is approved, the Head Coach will act as a resource in the
selection of other staff members.
Female Provincial Team Assistant Coaches
i.
Reporting
 Reports directly to the team Director of Operations
ii.
Assignments
 Coach at Provincial and/or Regional camps
 Execute on-ice and off-ice team activities in as directed by Head Coach
 Contribute to player evaluation and player selection in conjunction with Provincial
High Performance Coordinator and Head Coach
 Design the practice plans in consultation or as directed by Head Coach
 Submit a final report as requested by BC Hockey
 Implement on-ice curriculum as directed by Head Coach
 Recommend players for Provincial, Regional and National teams as required
 Attend High Performance meetings and events, as required
iii.
Qualifications
 prepare provincial teams for competition
iv.
Selection
Team BC Team Trainer / Equipment Manager
i.
Reporting
 Reports directly to the team Director of Operations
iii.
i)
j)
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
ii.
iii.
September 2015
Some programs may be staffed with both a trainer and equipment manager. Some
areas may not apply to all teams
Preparation (Pre-competition)
 Provide input or concerns to the Director of Operations regarding the competition,
meals, accommodations, travel, apparel, schedules, etc.
 In collaboration with the team staff, determine and order through the Director of
Operations and / or BC Hockey staff all equipment and materials needed for the
competition.
 In collaboration with the Head Coach, prepare a dynamic warm-up /stretching routine
for the team for both pre-game and post-game.
 In collaboration with the Director of Operations, organize a proper plan of action for
medical check-ups and information updates for the start of each camp or
tournament.
 In collaboration with the Director of Operations and Head Coach develop a policy
and procedure for the identification, treatment and reporting of injuries.
 Provide a travel plan which may include a plan for in flight nourishment, hydration as
well as immediately after games and practices. Circulate travel information.
 In collaboration with the coaching staff, develop a procedure blueprint for medical
room rules/procedures and injury reporting.
 Develop a dressing room policy for equipment drying, medical treatment and
circulate to staff for collaboration.
 Take a lead role in organizing equipment needs for the team (i.e. skate sharpener
and trunk).
 Review all staff members’ job descriptions thoroughly.
 Provide DOP with financial needs.
Event
 Communicate every day with every player both on and off the ice.
 Promote and maintain a positive mental state with the team.
 Leadership role in implementing and frequent monitoring of team standards with
respect to punctuality and general team demeanor.
 Work in collaboration with Assistant Coach to ensure that the players are going
through a proper pre-ice warm-up and post ice cool down.
 Provide Director of Operations with nutrition schedule and recommendations.
 Take the lead role in the team dynamic warm up-cool downs before and after each
game.
 Follow the injury reporting procedures established prior to the competition.
 Prepare all equipment and supplies for shipping.
 Insure staff is kept updated on all injuries, treatment and recovery.
 Attend to all players in a timely manner. After proper diagnosis communicate with
DOP and Head Coach. Determine the proper treatment of injuries and apply the
appropriate level of therapy to maximize the recovery process.
 Monitor the physical and mental state of the team, recognizing that the players are
our most important assets.
 Therapists and equipment managers must operate in a cooperative manner.
 Insure accurate records of all injuries and treatments are kept.
 Insure that all aspects of risk management are followed.
 Ensure that the change room, dressing room, medical room and coaches’ room are
well maintained and organized.
 Ensure that the people are aware of and follow dressing room rules and guidelines.
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
Take a lead role in making sure the players are adhering to the time schedule at both
practices and games.
 Dressing room set up
 Take full control and distribution of all equipment and materials, as well as working
with the Director of Operations to distribute any apparel (if applicable).
 Establish and maintain accurate records of all equipment assigned to players and
coaches.
 Properly monitor inventory and distribution of all team consumable supplies.
 Responsible for all skate sharpening for practices and games.
 Maintain repair and respond to all equipment needs during the competition in a
timely fashion.
 Organize all equipment on the bench and administer to player equipment needs
during practices and games.
 Ensure that the change room, dressing room, medical room and coach’s room are
 Participate and assist in team dynamic activities as required.
 Responsible to ensure that the Captain’s letters are sewn on the jerseys before team
pictures.
iv.
Post Competition
 Responsible for submitting a report in regards to the competition
 Collect all equipment from players and staff.
v.
Qualifications
 HCSP certification and recognized first aid and CPR qualifications (does not apply to
equipment manager)
 Strong hockey organizational background
 Strong interest and commitment to high performance development
 Ability to communicate with team staff, parents, players and medical personnel
vi.
Selection
k) Provincial Instructor
i.
Reporting
 Reports directly to respective Male and/or Female High Performance Coordinator
ii.
Assignments
 Conduct on-ice skill instruction sessions from a written plan as determined and/or
developed by BC Hockey and Provincial Coach (or High Performance Coordinator as
applicable)
 Supervise players in off-ice activities
 Present materials on subject areas relevant to hockey
 Conduct player evaluations and submit on request to the Provincial and / or Regional
Coach
 Carry out planning sessions as required to prepare on ice sessions
 Attend Provincial Camp
 Prepare materials for Provincial Camp
iii.
Qualifications
 Must have ability to:
September 2015
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o
o
Instruct a team during inter-squad game
Work in conjunction with instructors for the purpose of practice design and
implementation
o Conduct on-ice instructional sessions at a minimum HP 1 level
o Conduct off-ice supervision
o Evaluate players at a minimum HP 1
o Present lectures to players on hockey related topics as required
 High Performance 1 certification recommended or in process of completion
 Availability as to time commitment requirements
iv.
Selection
l) District (Zone) Team Head Coach
i.
Reporting
 Reports to the High Performance Coordinator
ii.
Assignments
 Serve as an official spokesperson on behalf of the team
 Coordinate the delegation of responsibilities to the Assistant Coach and Manager
and trainer
 Plan on-ice and off-ice team activities in consultation with the Assistant Coach
 Assist in player evaluation and player selection at district camps.
 Plan, implement and control pre-game preparation and communication with the team
 Coach the team during all games and practices
 Establish rules for the team and oversee the supervision of players
 Submit a final report as directed by the High Performance Coordinator
 Coordinate the implementation of the on-ice curriculum as outlined by the High
Performance Coordinator
 Attend the following events
o District Camp
o High Performance Orientation meeting
iii.
Qualifications
 Strong hockey background in playing, coaching and evaluating Minor Hockey
Athletes in BC Hockey
 Strong interest and commitment to high performance athlete development
 Ability to work with fellow coaching personnel and communicate on-ice and off-ice
requirements to players and parents
 NCCP Development 1 certification. (High Performance 1 preferred)
iv.
Selection
m) District Team Assistant Coach
i.
Assignments
 Assist in player evaluation and player selection at district camps
 Assist Head Coach in all aspects of team preparation and coaching
September 2015
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
Attend the following events:
o District Camp
ii.
Qualifications
 Strong hockey background in playing, coaching and evaluating
 NCCP Development 1 certification /High Performance 1 preferred
iii.
Selection
n) District Team Manager
i.
Reporting
 Reports to the High Performance Coordinator
ii.
Assignments
 Assists in District Camp preparations as directed by High Performance Delivery
Group Member
 Work within the confines of the budget designed by BC Hockey Staff
 Coordinate travel, accommodation, meals and facility rental for District team as
required
 Assist with team communication regarding events
 Obtain necessary equipment and supplies for District team
 Submit roster forms, pictures as required
 Attend Provincial Competition
 Attend District Camp
 Attend the Staff Orientation meeting as requested
iii.
Qualifications
 Ability to communicate
 Financial background would be recommended
iv.
Selection
o) Team Trainer / Equipment Manager
Some programs may be staffed with both a trainer and equipment manager. Some areas may not
apply to all teams.
i.
Preparation (Pre-Competition)
 Provide input or concerns to the Director of Operations regarding the competition,
meals, accommodations, travel, apparel, schedules, etc.
September 2015
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







ii.


Event
 Communicate every day with every player both on and off the ice.
 Promote and maintain a positive mental state with the team.
 Leadership role in implementing and frequent monitoring of team standards with
respect to punctuality and general team demeanor.
 Work in collaboration with Assistant Coach to ensure that the players are going
through a proper pre-ice warm-up and post ice cool down.
 Provide Director of Operations with nutrition schedule and recommendations.
 Take the lead role in the Team Dynamic warm up-cool downs before and after each
game.
 Follow the injury reporting procedures established prior to the competition.
 Prepare all equipment and supplies for shipping.
 Insure accurate records of all injuries and treatments are kept.










September 2015
In collaboration with the team staff, determine and order through the Director of
Operations all equipment and materials needed for the competition.
In collaboration with the Head Coach, prepare a Dynamic Warm-up /stretching
routine for the team for both pre-game and post-game.
In collaboration with the Director of Operations, organize a proper plan of action for
medical check-ups and information updates for the start of each camp or
tournament.
In Collaboration with the Director of Operations, Head Coach develop a procedure
for the identification, treatment and reporting of injuries.
Provide a travel plan which includes a plan for in flight nourishment, hydration as well
as immediately after games and practices. Circulate travel information.
In collaboration with the coaching staff, develop a procedure blueprint for medical
room rules/procedures and injury reporting.
Develop a dressing room policy for equipment drying, medical treatment and
circulate to staff for collaboration.
Take a lead role in organizing equipment needs for the team (i.e. skate sharpener
and trunk).
Review all staff members’ job descriptions thoroughly.
Provide DOP with any financial requests.
Attend to all players in a timely manner. After proper diagnosis communicate with
DOP and Head Coach. Determine the proper treatment of injuries and apply the
appropriate level of therapy to maximize the recovery process.
Insure staff is kept updated on all injuries, treatment and recovery.
Monitor the physical and mental state of the TEAM, recognizing that the players are
our most important assets.
Therapists and equipment managers must operate in a cooperative manner.
Insure that all aspects of risk management are followed.
Ensure that the change room, dressing room, medical room and coaches’ room are
Ensure that the people are aware of and follow dressing room rules and guidelines.
Take a lead role in making sure the players are adhering to the time schedule at both
practices and games.
Dressing room set up
Take full control and distribution of all equipment and materials, as well as working
with the Director of Operations to distribute any apparel (if applicable).
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
iii.
iv.
v.
11.01.05
Establish and maintain accurate records of all equipment assigned to players and
coaches.
 Properly monitor inventory and distribution of all team consumable supplies.
 Responsible for all skate sharpening for practices and games.
 Maintain repair and respond to all equipment needs during the competition in a
timely fashion.
 Organize all equipment on the bench and administer to player equipment needs
during practices and games.
 Ensure that the change room, dressing room, medical room and coach’s room are
 Participate and assist in team dynamic activities as required.
 Responsible to ensure that the Captain’s letters are sewn on the jerseys before team
pictures.
Post Competition
 Responsible for submitting a report in regards to the competition
 Collection of all equipment from players and staff.
Qualifications
equipment manager)
Selection
HIGH PERFORMANCE PROGRAM POLICIES
a) Player Eligibility
i.
Citizenship
All participants in the BC High Performance program must have Canadian Citizenship
ii.
Membership
 All those participating in the BC Hockey High Performance Program must be
members of Hockey Canada or exceptions as indicated in the Hockey Canada
Program of Excellence policy.
 Any individual who participates in leagues outside of BC Hockey and Hockey
Canada’s structure (otherwise known as outlaw leagues) in the current season may
not participate in the BC Hockey High Performance Program.
 Only members in good standing may participate.
iii.
Residence
The BC Hockey High Performance Program shall be open to those meeting BC Hockey
residential qualifications as outlined in Hockey Canada Regulations or as directed by
Hockey Canada program policy.
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Players meeting the residency requirement above who attend a Residential school or a
Hockey Canada Sport School, as defined in Hockey Canada Regulations within BC
Hockey’s jurisdiction shall be eligible for the BC Hockey High Performance Program.
Players attending Residential Schools or Hockey Canada Sports Schools outside the
jurisdiction of BC Hockey must meet the following criteria;
 The players permanent residence is deemed to be within BC Hockey’s jurisdiction
 Players must have previously been a member of BC Hockey
 Players shall participate in all stages of the Program (if selected)
 Players are responsible for costs of travel to and from the Residential or Sports
School, program fees, Insurance fees and BC Hockey Membership fees.
 Players shall attend the District stages in the District in which their parents reside.
 Players attending shall be an addition to the number allocated for each District
Camp.
 The decision as to whether the player continues will be based on performance at the
event. If there is no event for evaluation the decision will be made by the High
Performance Coordinator in consultation with the staff resource.
 Where there is question as to eligibility of a player or which District s/he shall
participate, the decision shall be made in the best interests of the player. Decisions
shall be made by the High Performance Coordinator in consultation with the Chief
Executive Officer.
NOTE:
BC Hockey may be obligated to adhere to the residency and citizenship rules established for the
competitions they enter. The Canada Winter Games, and the Under 18 Championships are
events that are outside of the jurisdiction of BC Hockey and may result in differing player
eligibility requirements.
iv.
Suspensions
A player, while serving suspension resulting from a Gross misconduct and / or match
penalty, is prohibited from participating in any BC Hockey High Performance event.
NOTE:
 BC Hockey High Performance games are to be included in the determination of whether an
individual has served a suspension.
 High Performance camp scrimmages are not considered sanctioned games.
 Suspensions remaining at conclusion of High Performance events are to be served during
participation on club teams.
 BC Hockey clubs and / or leagues may request that BC Hockey honor their suspensions.
v.
Program Specific Eligibility
 Players under the age of 18 on or before December 31 of the given year are eligible
for the BC Hockey U18 program
vi.
Exemption Requests
From time to time players may request exemptions from a program step(s) due to personal,
family or team situations. The process for consideration is;
 Submission of the exemption request and any support documents submitted to the
BC Hockey office.
 Review of the request and a decision rendered by the High Performance Coordinator
in consultation with the Chief Executive Officer.
 The decision rendered is returned to the player
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vii.
viii.
Financial
Participants must pay all applicable registration fees and/or team fees in full for each stage
of the High Performance Program. Any participant with outstanding fees will be deemed
ineligible to participate in the program or within the confines of BC Hockey.
Any player(s) re-entering the High Performance Program after a missed stage will be subject
to the development fee of $100 for each missed portion of the program (see below).
Refund Policy
Refunds will be as per BC Hockey Policy Manual (1.07 g)
“There shall be a fifty percent (50%) refund of a Registration Fee to any participant who
cancels their attendance more than fifteen (15) days prior to a BC Hockey Sanction Event
and there shall be no refund for a Registration Fee for any cancellation less than fifteen (15)
days prior to the BC Hockey Sanctioned Event”
NOTE:
In individual cases the Chief Executive Officer in consultation with the High Performance
Coordinator may approve an additional refund due to extenuating, documented circumstances.
All applications for noted refund must be made by way of appeal of above policy. In the case of
an injury, the player must provide a medical letter before a refund will be considered.
ix.
Other
If any player(s) is unable to attend a stage of the High Performance Program due to injury,
or granted exemption, the player(s) in question will remain eligible for future stages of the
program
b) Removal of Participants From High Performance Programs
The following is the process for removal of participants from BC Hockey High Performance
programs. This section is supplied for the purpose of removal of a SELECTED participant.
Participants not selected for a stage of a program are not removed from the program. As such this
policy does not apply.
Although this process may be adapted for use in a wide spectrum of circumstances, such as
disciplinary reasons, the most likely cause for removal is injury.
i.
A recommendation from the Program personnel is to be submitted in writing to the BC
Hockey Staff Resource complete with background information (i.e. Medical information or an
incident report).
ii.
The BC Hockey Staff Resource is to review the recommendation and support material with
the BC Hockey High Performance Coordinator (at this time further information may be
required from Team Staff or support personnel)
iii.
The BC Hockey Staff Resource is to contact the family of the concerned party to inform
them of the situation and to obtain any relevant information and submit the file to the High
Performance Coordinator for review.
iv.
Submitted file shall contain the following:
 Written observations
 Summary of facts
 All relevant information
 Any discrepancies
 Note of unconfirmed information
v.
Once the file is determined to be complete and correct the BC Hockey Staff Resource will
forward the recommendation to the High Performance Coordinator for review with BC
Hockey Chair of the Board
vi.
BC Hockey Chair of the Board is to make the decision
vii.
BC Hockey informs the family of the decision both verbally and in writing
viii.
The decision is subject to the BC Hockey Bylaws
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c) Selection Processes
i.
The High Performance Coordinator may approve participation of a coaching staff member
with consultation of the BC Hockey Staff Resource.
ii.
District / Zone Camp and District / Zone Team
 The term “District” may be replaced by Zone for a particular program
 The applicable High Performance Delivery Group Member, in conjunction with the
Coaching Staff, will be responsible for final player selections.
11.01.06
APPEAL PROCEDURE
There is no appeal for players not selected to program components with the exception of those
provided through BC Hockey Bylaws.
11.01.07
CONFIDENTIALITY
All player information is private and confidential and for the express and sole use of the BC Hockey
High Performance program and is not to be shared, sold, used or distributed to any person or
organization outside the confines of BC Hockey for any reason whatsoever without the prior written
consent of the BC Hockey Board of Directors.
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SECTION 11: HIGH PERFORMANCE POLICY (MALE)
BC Hockey High Performance Program Philosophy and Goals
a) Philosophy: Through the preparation of projects, enhance the performance of BC athletes, coaches,
referees and other team personnel in high level sporting events. Specifically these projects are to
identify and train individuals capable of competing at the Provincial and National Level
b) Goals:
i.
To expose players and team personnel to on ice tactics and introduce basic concepts used
by High Performance Hockey.
ii.
To expose players and team personnel to a high performance sporting event.
iii.
To expose players and team personnel to competitive events that will simulate a
performance environment similar to the National Competition.
iv.
To develop leaders that are better prepared to offer their expertise to identified players
within the constraints of the program
v.
To foster an ongoing commitment to athletic development by supporting the principles of the
Long Term Player Development Model
vi.
To systematically identify individuals capable of performing at Provincial, National and
International level.
11.02.01
i.
ii.
11.02.02
GENERAL
Carding Fees: BC Hockey High Performance Committee Members and Program Delivery
Group Members shall not be required to pay NCCP registration / certification fees.
NCCP registration / certification is recommended but not essential to serve on the High
Performance Committee
a)
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b) Programs Components:
i.
U-15 Introductory High Performance
ii.
U-16 Program Regional Camp/ BC Cup/ Provincial Camp
iii.
U-17 Program in cooperation with Hockey Canada
11.02.03
TERMS OF REFERENCE
a) Male High Performance Committee
i.
Mandate
The Male High Performance Committee provides general oversight and monitoring of the
delivery of a high performance program for male players, in cooperation with Hockey
Canada’s Program of Excellence, and is responsible for the development of new technical
program.
ii.
Key Duties
The Male High Performance Committee will perform the following key duties:
 Establish and implement strategies for the recruitment and retention of male high
performance athletes
Development (LTPD) within the male high performance program
iii.
Composition
The Male High Performance Committee will be composed of:
 Committee Chair – Male High Performance Coordinator
 Committee members – 4-8 subject matter specialists
 Staff Resource Person (non-voting)
iv. Selection
the applicable Branch staff resource. Members are to be selected by the Board of Directors.
Submissions to the Board of Directors may be required to complete the selection process
b) Male High Performance Program Delivery Group
i.
Mandate
The Male High Performance Program Delivery Group is responsible to monitor the program
and to deliver the program components at the expected level.
ii.
Key Duties
The Male High Performance Program Delivery Group will perform the following key duties:
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iii.
Composition
The Male High Performance Program Delivery Group will be composed of:
 Co-Chairs – Male High Performance Coordinator and Staff Resource Person (nonvoting)
o Lower Mainland Male High Performance Coordinator(s)
o Vancouver Island Male High Performance Coordinator(s)
o Okanagan Male High Performance Coordinator(s)
o North Male High Performance Coordinator
o Kootenays Male High Performance Coordinator
It is the responsibility of the Program Delivery Group Chairs to recommend Delivery Group
Members. Members are approved by the Chief Executive Officer. Submissions to the Chief
c) Male High Performance Committee and Program Delivery Group
i.
Authority
The Male High Performance Committee and the Program Delivery Group will exercise their
authority in accordance with BC Hockey Bylaws, Regulations and Policies and such
additional provisions as are set out in the Terms of Reference.
ii.
Meetings
The Male High Performance Committee will meet in person at least once per year and via
conference call, as determined by the Chair. Program Delivery Group will meet via
iii.
Resources
The Male High Performance Committee and the Program Delivery Group will receive the
Hockey office.
iv.
Reporting
The Male High Performance Committee reports to the Hockey Development Committee.
The Male High Performance Committee will maintain minutes of its meetings and will share
minutes with committee members and the Hockey Development Committee.
The Program Delivery Group reports to the Male High Performance Coordinator and Chief
Executive Officer. The Program Delivery Group will maintain minutes of its meetings and will
share minutes with the Program Delivery Group members and Male High Performance
Committee.
v.
Approval & Review
vi.
Other
Male High Performance Coordinator Key Duties below
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11.02.04
JOB DESCRIPTIONS
a) Board Member assigned to the Male High Performance Committee
i.
Assignments
 Attend meetings of the Male High Performance Committee
 Act as a liaison between the Male High Performance Committee and the Board of
Directors
 Represents the Board of Directors at Male HP Program events as required
o Male High Performance Coordinator
o Male High Performance Coach Mentor
o Male High Performance Committee members
b) High Performance Coordinator – Male
i.
Key Duties
The Male High Performance Coordinator will perform the following key duties:
 Preside over all meetings of the Male High Performance Committee.
Strategic plan.
Committee.
 Act as a Group Leader for the Male High Performance Program Delivery Group.
 Assist in the delivery of high performance programs.
 Assist in the promotion of High Performance programs.
 Conduct seminars/workshops on high performance components.
 Prepare and/or update player/staff performance guidelines to maintain a uniform
standard of expectations in the high performance program.
 Coordinate distribution of Player Selection Guidelines to high performance staff.
 Assist in the evaluation of players for the high performance program.
 Oversee the player selection procedures for regional and provincial teams.
 Oversee curriculum design for regional, provincial camps and teams.
 Attend high performance orientation meetings, U16/17 camps and competitions, and
provincial/national seminars on request.
 Implement, administer, and update all facets of the Long Term Player Development
Model as related to the high performance program.
 Assist in the development of High Performance Coach mentor programs
Resource.
 Identify Subject Matter Specialists for the male High Performance Committee.
 Recommend Male High Performance Committee members.
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
Recommend Male High Performance Delivery Group Members in cooperation with
the staff resource.
Group Members.
 Recommend Male HP players for Athlete Assistance Program (AAP) funds
 Such additional duties as may be delegated to the Male High Performance
ii.
Qualifications
 Strong interest and personal commitment to Long Term Player Development Model
(LTPD)
 Strong interest and personal commitment to high performance programming
 Strong communication and administrative skills
 Ability to present workshops and work in conjunction with BC Hockey Development
Staff, BC Hockey Board of Directors and High Performance appointees to design
and implement programs at the Regional and Provincial levels.
 Strong hockey background in playing, coaching and evaluating Minor Hockey in the
Province of BC
 NCCP Developmental 1 certification recommended
iii.
Selection
Committee composed of the Board Member assigned to the Male High Performance
Committee, who shall be Chairperson, a member of the Nominating Committee for
process conformity, a member of the Male HP Committee selected by that committee
and the Chief Executive Officer or staff designate
c) Male High Performance Committee members
i) Job Description
ii) Qualifications
 Strong commitment to HP athlete and program development
 Is expected to bring specific Subject Matter Expertise to the committee
iii) Selection
cooperation with the applicable Branch staff. Members are to be selected by the
Board of Directors. Submissions to the Board of Directors may be required to
complete the selection process
d) Male High Performance Delivery Group Members
i.
Assignments
 Establish a network of contacts in Regional hockey communities to assist in player
evaluations
 Conduct players evaluation
 Submit completed player evaluations forms and monthly activity reports to the Male
High Performance Coordinator on a monthly basis.
 Submit completed evaluation forms to the BC Hockey office.
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
Provide the Male High Performance Coordinator with a ranking of the top players in
the Region
 Invite top players to the Regional camp using maximum numbers established by BC
Hockey
 Maintain communication with other Male High Performance Delivery Group Members
and the Male High Performance Coordinator for the purpose of comparing data
 Organize off-ice and on-ice arrangements for Regional Camp in conjunction with the
Regional and Local Coordinator
 Attend and evaluate at:
o U16 Zone Camp
o U16 BC Cup as requested by the Male High Performance Coordinator
o Provincial Development Camp as requested by BC Hockey
o Provincial evaluation meetings as requested by BC Hockey
 Attend District / Regional Leadership meetings upon request
 Promote High Performance programs to Minor Hockey Associations upon request
 Make recommendations to the Male High Performance Committee
 Assist in circulation of coaching and player applications
 Act as resource person in Regional team staff selection
 Identify and recruit future coaching and evaluation personnel for the High
Performance program.
ii.
Qualifications
 Strong communication and administration skills
 Strong hockey background in playing, coaching and evaluating positions
 Strong interest and commitment to high performance athlete development and Long
Term Player Development Model (LTPD)
 Ability to work with fellow Male High Performance Delivery Group Members
 Availability to time requirement
iii.
Selection
selection process.
e) Provincial (Branch) / Regional Team Staffs -Director of Operations / Coaches
i.
Reporting
 Reports directly to the Male High Performance Coordinator. Once the DOP and head
coach are selected for a Branch or Regional team, the Head Coach and DOP will act
as resources in the selection of the Assistant coaches, trainer and Director of
Operations and/or other team staff) From a program point of view, all the coaching
staff report to the Male High Performance Coordinator. Within the Team structure,
the specific job descriptions shall be thoroughly discussed with the staff. The Director
of Operations and Head Coach must work closely (Director of Operations office/Head Coach on ice) with the final responsibility within the Director of Operations
domain.
f) Director of Operations (Branch/Provincial Teams)
i.
Reporting
 Reports directly to respective Male High Performance Coordinator
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ii.
Assignments
 Overall: Upholds and embraces the policies, philosophies, objectives and guiding
principles of BC Hockey and the BC Hockey High Performance Program.
o Leads team BC in an appropriate and organized direction.
o Is responsible for the overall operation of Team BC.
o Is the first point of contact between the BC Hockey High Performance program
and Team BC.
o Ensures an open line of communication exists and is maintained within Team BC
and between Team BC and the BC Hockey High Performance Program.
 Works with the BC Hockey High Performance Coordinator and Staff Resource in
planning Team BC camps and events.
 Works with Staff Resource in developing and maintaining team budget. Ensures
adherence to team budget when planning team camps and events.
 Works with Staff Resource to ensure the requirements of Hockey Canada and the
host committee are met.
 Ensures team rules and conduct guidelines are developed and communicated.
 Within Team BC, has final responsibility for dealing with breaches of team rules and
conduct guidelines.
 Works in collaboration with the Male High Performance Coordinator and Team BC
Head Coach in player evaluation process.
 Creates, collaboratively with the Head Coach, Team specific job descriptions and
oversees the specific staff job descriptions of other staff. Ensures adherence of all
team specific job descriptions
 Coordinates parent communication within Team BC.
 Coordinates media requests at Team BC camps and events.
 Coordinates the development of daily itineraries for Team BC Camps and events.
 Acts as a resource in the selection of the remaining Team BC staff members.
iii.
Qualifications
 Strong interest and personal commitment to high performance athletic development.
 Strong high performance hockey coaching background
Hockey and its High Performance Program
 Ability to work in conjunction with BC Hockey High Performance Program staff and
athletes in preparation for high performance camps and competitions.
 Respect In Sport certification
iv.
Selection
 Appointed by the Chief Executive Officer on recommendation of the Male High
g) Coaching Staff
i.
Assignments
 On ice and bench staff shall take their lead from the head coach. Job descriptions for
specific teams are developed, as required, once the team staff has been selected.
For example, specific job descriptions exist for the U16 Provincial Team and CWG
teams.
 Coach at Provincial and / or Regional camps
 Serve as a spokesperson on behalf of the team
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


ii.
iii.
Coordinate delegation of responsibilities to the Assistant Coaches and other staff
Plan on-ice and off-ice team activities in consultation with the Assistant Coaches
Coordinate player evaluation and player selection in conjunction with Provincial High
Performance Coordinator, and the BC Hockey Staff Resource Person
 Design the practice plans in consultation with the Assistant Coaches
 Establish rules for the team and oversee supervision of players
 Submit a final report which contains the following information: evaluation of the
players performance, evaluation of the team's performance, outline of practice plans
and game strategy, and recommendations on program improvement
 Implement on-ice curriculum as outlined
 Recommend players for Provincial, Regional and National teams
 Attend High Performance Meetings and events, as required
 Communicate with and update team members, High Performance Coordinator, and
the BC Hockey Board Liaison on an on-going basis.
 Contribute to the budget process and administration of the budget
Qualifications
 Ability to work in conjunction with the BC Hockey staff, BC Hockey Board of Directors
and Minor Hockey Association representatives to design and implement programs
aimed at the scope of provincial teams
 Ability to prepare provincial teams for competition
 Ability to manage instructional personnel at camps
Selection
 Once the Head Coach is selected and approved, the Head Coach will act as a
resource in the selection of other staff members.
NOTE:
The Provincial Coach may also be selected as Regional Coach and if so, the job description
would include those of the Regional Coach
h) Provincial High Performance Coach Mentor Coordinator
i.
Reporting
 Reports directly to Male High Performance Coordinator on all matters relating to the
High Performance Program
ii.
Assignments
 Assist staff resource in the delivery of high performance mentorship programs
 Assist in the promotion of the High Performance Mentorship program
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
i)
Act as a liaison between the High Performance program and the BC Hockey Coach
Mentor Coordinator
 Work in conjunction with the Provincial Coach Coordinator, High Performance
Coordinator and the Provincial Mentor Coordinator on leadership development within
the high performance program
 Attend High Performance camps and competitions, as approved
 Coordinate High Performance Coach Mentors at camps and competitions
 Conduct mentorship experiences
* Subject to available funding
iii.
Qualifications
 Strong interest and personal commitment to High Performance program including
long term athletic development and coach development.
 Must have ability to present workshops and work in conjunction with the BC Hockey
Staff, BC Hockey Board of Directors and high performance appointees to design and
implement programs at the Regional and provincial levels
 NCCP Developmental 1 certification required (High Performance 1 certification
recommended)
iv.
Selection
 Appointed by the BC Hockey Chief Executive Officer on recommendation of a
committee comprised of the Board Member assigned to the committee, who shall act
as chair, the Male High Performance Coordinator, a member of the Nominating
Committee for process conformity.
Provincial Instructor
i.
Reporting
 Reports directly to the Male High Performance Coordinator
ii.
Assignments
 Conduct on-ice skill instruction sessions from a written plan as determined and/or
developed by the BC Hockey Provincial Coach (or High Performance Coordinator as
applicable)
 Supervise players in off-ice activities
 Present materials on subject areas relevant to hockey
 Conduct player evaluations and submit on request to the Provincial and / or Regional
Coach
 Carry out planning sessions as required to prepare on ice sessions
 Attend Provincial Camp as requested
 Prepare materials for Provincial Camp
iii.
Qualifications
 Must have ability to:
o Instruct a team during inter-squad game
o Work in conjunction with instructors for the purpose of practice design and
implementation
o Conduct on-ice instructional sessions at a minimum HP 1 level
o Conduct off-ice supervision
o Evaluate players at a minimum HP 1
o Present lectures to players on hockey related topics as required
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 High Performance 1 – completed or in process of completion recommended
 Currently coaching in the province of British Columbia
 Previous coaching experience in the High Performance Program
 Availability as to time commitment requirements
iv.
Selection
j) Regional Team Head Coach
i.
Assignments
 Serve as an official spokesperson on behalf of the team
 Coordinate the delegation of responsibilities to the Assistant Coach and District
Manager
 Plan on-ice and off-ice team activities in consultation with the Assistant Coach, and
submit practice plans to the High Performance Coordinator or designate for review
 Assist in player evaluation and player selection in conjunction with Program Delivery
Group member and / or evaluation staff
 Design the practice plans in consultation with the Assistant Coach
 Establish rules for the team and oversee the supervision of players
 Submit a final report containing the following information: evaluation of the players’
performance, evaluation of the team's performance, outline of practice plans and
game strategy, and recommendations on program improvements
 Coordinate the implementation of the on-ice curriculum as outlined
 Attend the following events
o Regional Camp
ii.
Qualifications
 Strong hockey background in playing, coaching and evaluating Minor Hockey
Athletes in BC Hockey
 NCCP Development 1certification. (High Performance 1 preferred)
iii.
Selection
k) District (Zone) Team Assistant Coach
i.
Assignments
 Assist Head Coach in player evaluation and player selection in conjunction with
Program Delivery Group member and or evaluation staff
 Assist with the following:
o Planning, organizing and conducting practices
o Pre-game preparation
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o Operation of the team during the course of the game
o Post game evaluation
o Scouting and evaluation of opponents
o Supervision of players, both on and off-ice
o Formation of the overall game plan and game to game adjustments
 Submit report on observations of both player and team’s performance, and general
recommendations on the program to the District zone team Head Coach
 Attend the following events:
o Provincial Competition*
o Regional Camp*
o Regional Team practices*
o Team Staff Orientation meeting
* Funding to be provided by Regional team
ii.
Qualifications
 NCCP Development Stream certification or High Performance 1 preferred
 Coaching minor hockey as a head coach at the Bantam level recommended for the
current or upcoming season
iii.
Selection
l) Regional Competition Team Manager
i.
Assignments
 Work within the confines of the team budget designed by BC Hockey
 Submit a financial summary of Regional Competition team
 Assist with team communication regarding the competition as required
 Assist with equipment and supplies for Regional Competition team
 Assist as required with program evaluations after the Provincial competition
 Submit an evaluation report containing observations on team performance and
recommendations on program
 Attend Provincial Competition
 Attend the Staff Orientation meeting
ii.
Qualifications
iii.
Selection
m) High Performance Team Trainer / Equipment Manager
(Some programs may be staffed with both a trainer and equipment manager)
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i.
ii.
iii.
iv.
September 2015
Job Description
 Coordinate and controls the distribution of camp equipment
 Maintain and repair equipment
 In conjunction with the team manager prepare equipment for shipping, maintains
inventory and controls distribution of all teams consumable supplies
 Record all equipment assigned to players
 Organize equipment on bench and tend to player equipment needs during
games/practices
 Attend to skate sharpening
 Attend to team laundry
 Ensure players are instructed on dressing room rules and procedures
 In conjunction with the coaching staff, organizes the dressing room and players
bench; pre-game, game and post-game
 Promote the risk management program with the team
 Implement an effective Emergency Action Plan
 Attend the following events:
o Provincial Competition*
o Regional Camp*
Medical Duties
 Report all injuries to medical personnel
 Under medical direction, administer therapy needs of the players
 Keep accurate records of all treatments and medical history files on all players
 In conjunction with the coaching staff, conduct pre-ice and post-ice stretching
sessions
 Ensure physiotherapy equipment and supplies and First Aid Kit are properly stocked
and maintained
 Control and distribute all therapy equipment and consumables
 Inform all staff of player's well being
 Administer first aid needs during the course of games and practices
 Other duties as required
Qualifications
equipment manager)
Selection
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11.02.05
HIGH PERFORMANCE PROGRAM POLICIES
a) Player Eligibility
i.
Citizenship
 All participants in the BC High Performance program must have Canadian
Citizenship
ii.
Membership
 All those participating in the BC Hockey High Performance Program must be
members of Hockey Canada or exceptions as indicated in the Hockey Canada
Program of Excellence policy.
 Any individual who participates in leagues outside of BC Hockey and Hockey
Canada’s structure (otherwise known as outlaw leagues) in the current season may
not participate in the BC Hockey High Performance Program.
 Only members in good standing may participate.
iii.
Residence
The BC Hockey High Performance Program shall be open to those meeting BC Hockey
residential qualifications as outlined in Hockey Canada Regulations or as directed by
Hockey Canada program policy.
Players meeting the residency requirement above who attend a Residential school or a
Hockey Canada Sport School, as defined in Hockey Canada Regulations within BC
Hockey’s jurisdiction shall be eligible for the BC Hockey High Performance Program.
Players attending Residential Schools or Hockey Canada Sports Schools outside the
jurisdiction of BC Hockey must meet the following criteria;
 The players permanent residence is deemed to be within BC Hockey’s jurisdiction
 Players must have previously been a member of BC Hockey
 Players shall participate in all stages of the Program; Regional Camp, BC Cup (if
selected), Provincial Camp (if selected)
 Players are responsible for costs of travel to and from the Residential or Sports
School, program fees, insurance fees and BC Hockey Membership fees.
 Players shall attend the Regional Camp in the Region in which their parents reside.
 Players attending shall be an addition to the number allocated for each Regional
Camp.
 There is no requirement for evaluation to attend a Regional Camp. The decision as
to whether the player continues will be based on performance at the event. If there is
no event for evaluation the decision will be made by the High Performance
Coordinator in consultation with the Staff Resource.
 Where there is question as to eligibility of a player or which District s/he shall
participate, the decision shall be made in the best interests of the player. Decisions
shall be made by the High Performance Coordinator in consultation with the Chief
Executive Officer.
NOTE:
BC Hockey may be obligated to adhere to the residency and citizenship rules established for the
competitions they enter. The Canada Winter Games and the Under 17 World Hockey Challenge
are events that are outside of the jurisdiction of BC Hockey and may result in differing player
eligibility requirements.
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iv.
Suspensions
A player, while serving suspension resulting from a Gross misconduct and / or match
penalty, is prohibited from participating in any BC Hockey High Performance event.
NOTE:
 BC Hockey High Performance games are to be included in the determination of whether an
individual has served a suspension.
 High Performance camp scrimmages are not considered sanctioned games.
 Suspensions remaining at conclusion of High Performance events are to be served during
participation on club teams.
 BC Hockey clubs and / or leagues may request that BC Hockey honor their suspensions.
v.
Financial
Participants must pay all applicable registration fees and/or team fees in full for each stage
of the High Performance Program. Any participant with outstanding fees will be deemed
ineligible to participate in the program or within the confines of BC Hockey.
Any player(s) re-entering the High Performance Program after a missed stage will be subject
to the development fee of $100 for each missed portion of the program (see below).
vi.
Refund Policy
Refunds will be as per BC Hockey Policy Manual (1.07 – g)
“There shall be a fifty percent (50%) refund of a Registration Fee to any participant who
cancels their attendance more than fifteen (15) days prior to a BC Hockey Sanction Event
and there shall be no refund for a Registration Fee for any cancellation less than fifteen (15)
days prior to the BC Hockey Sanctioned Event”
*NOTE:
In individual cases the Chief Executive Officer in consultation with the High Performance
Coordinator may approve an additional refund due to extenuating, documented circumstances.
All applications for noted refund must be made by way of appeal of above policy. In the case of
an injury, the player must provide a medical letter before a refund will be considered.
vii.
Other
If any player(s) is unable to attend a stage of the High Performance Program due to injury,
‘call-up’, or competition in the playoffs, the player(s) in question will remain eligible for future
stages of the program as set out below:
 Regional Camp – if a player does not attend Regional Camp for any reason, the
player shall not be eligible for BC Cup competition;
 Provincial Camp – if a player does not attend Provincial Camp for the
aforementioned reasons, the player may be eligible to be evaluated prior to final
selection of the Provincial Team based on his/her evaluation/standings during the
current season.
 Upon final review, approval shall be made by the Male High Performance
Coordinator
Such player shall request to be deemed eligible by way of appeal. The appeal of the
player(s) eligibility will be decided by the Male High Performance Coordinator in consultation
with the Chief Executive Officer.
b) Removal Of Participants From High Performance Programs
The following is the process for removal of participants from BC Hockey High Performance
programs. Although this process may be adapted for use in a wide spectrum of circumstances,
such as disciplinary reasons, the most likely cause for removal is injury.
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i.
A recommendation from the Program personnel is to be submitted in writing to the BC
Hockey Staff Resource complete with background information (i.e. Medical information or an
incident report).
ii.
The BC Hockey Staff Resource is to review the recommendation and support material with
the BC Hockey High Performance Coordinator (at this time further information may be
required from Team Staff or support personnel)
iii.
The BC Hockey Staff Resource is to contact the family of the concerned party to inform
them of the situation and to obtain any relevant information and submit file to High
Performance Chairperson for review.
iv.
Submitted file shall contain the following:
 Written observations
 Summary of facts
 All relevant information
 Any discrepancies
 Note of unconfirmed information
v.
Once the file is determined to be complete and correct the BC Hockey Staff Resource will
forward the recommendation to the High Performance Coordinator for review with BC
Hockey Chair of the Board.
vi.
BC Hockey Chair of the Board is to make the decision
vii.
BC Hockey informs the family of the decision both verbally and in writing
viii.
The decision is subject to the BC Hockey Bylaws
c) Selection Processes
i.
Coach / Manager Selection
 Where possible, one of the coaches shall have previous experience as a coach in
the program.
 It is recommended that a coach / manager may be involved in the program no more
than three (3) consecutive years; (Some exceptions may apply)
 A coach / manager may not be selected if his or her son or daughter is involved in
the program that year*
 Coaches shall be certified Developmental 1. High Performance 1 is recommended.
 The High Performance Coordinator may approve participation of a coaching staff
member with consultation of the BC Hockey Staff Resource.
ii.
Regional Camp and Regional Team
 Any special fund-raising events, above items for resale, must receive prior approval
from the Chief Executive Officer.
 Only players in attendance at the Regional Camp (including injured players), may be
named to a District Team unless approved in advance by the High Performance
Coordinator
 The High Performance Delivery Group Member in conjunction with the Coaching
staff will be responsible for final player selections. These selections will reflect
decisions that will best benefit the program
 A District Regional Team will consist of twenty (20) players, including two (2)
goaltenders unless otherwise specified.
 The Team must be selected at the conclusion of the camp
 If an additional staff member (trainer) is to be added to a Regional Team, that person
must be approved by BC Hockey
 Managers shall be responsible for adhering to proposed budgets for the Regional
Camp and submitting a financial statement within two (2) weeks of its conclusion
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iii.
11.02.06
Provincial Competition
 Player sponsorships shall not exceed the costs to the player of attending the
Provincial Competition. Sponsors shall not be associated with alcohol or tobacco
products
 Teams will strive for equal ice time for all players
 High Performance Delivery Group Member must have the approval of the Male High
Performance Coordinator in consultation with the Chief Executive Officer for any
expenses involved in attending District Team practices
 The High Performance Delivery Group Member in conjunction with support staff, will
be responsible for ranking players and assessing coaches at the Provincial
Competition
 Coaches shall submit their practice plans to the Male High Performance Coordinator
 Managers must adhere to the proposed budget for team preparation and competition
and submit a financial report within two (2) weeks of the conclusion of the Provincial
Competition
APPEAL PROCEDURE
There is no appeal for players not selected to program components with the exception of those
provided through BC Hockey Bylaws.
11.02.07
CONFIDENTIALITY
All player information is private and confidential and for the express and sole use of the BC Hockey
High Performance program and is not to be shared, sold, used or distributed to any person or
organization outside the confines of BC Hockey for any reason whatsoever without the prior written
consent of the BC Hockey Board of Directors
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Quick Reference Guide –Female Midget AAA
Quick Reference Guide – Female Midget AAA
Title
Affiliation
Section
12.01.06.04
Title
Midget Aged Players
Section
12.01.07.01
12.01.12.01
Officiating
12.01.11.01
Budget
12.01.03.01
12.01.11.02
Cancellation - Refunds
12.01.08.02
12.01.01.04
12.01.04.04
Player Fees
12.01.06.01
12.01.10.01
Player Releases
12.01.06.05
Dress Code
12.01.13.02
12.01.08.03
Education Advisor
12.01.16.01
Program Delivery Group
12.01.01.02
End of Season – League All Star Team
12.01.14.01
12.01.10.04
Exhibition Games & Tournaments
12.01.10.08
Refunds
12.01.06.02
Female Midget AAA Boundaries
12.01.02.01
12.01.06.03
Female Midget AAA Championships
12.01.15.01
12.01.04.03
Female Midget AAA Coach of the Year Award
12.01.15.02
Requirements
12.01.04.01
Female Midget AAA Program Committee
12.01.01.01
12.01.10.09
Final Date to Withdraw from BC Hockey Championships
12.01.15.04
12.01.07.03
Fundraising
12.01.03.04
Role of Education Advisor
12.01.16.02
Game Forfeit
12.01.10.05
Rules of Play
12.01.09.01
Game Protests
12.01.10.07
Respect in Sport
12.01.04.05
Game Reports
12.01.10.10
Selection
12.01.04.02
Hazing / Initiation
12.01.10.03
Team Bank Accounts
12.01.03.03
12.01.04.06
Team Names
12.01.05.02
Home Team Responsibilities
12.01.09.02
Team Websites
12.01.05.03
Honorariums
12.01.03.05
Tie Breaking Procedure
12.01.10.11
12.01.03.02
Travel
12.01.15.03
Identification and Evaluation Camps
12.01.08.01
Under Age Players
12.01.07.02
Important Dates
12.01.17.01
Uniforms
12.01.13.01
Job Descriptions
12.01.01.03
Zero Tolerance – Drug, Alcohol & Tobacco
12.01.10.02
League Play
12.01.10.06
Zone Draw Adjustments
12.01.02.02
12.01.05.01
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Quick Reference Guide – Male Midget AAA
Title
Affiliation
Section
12.02.06.04
Title
Section
12.02.02.01
Billeting
12.02.12.01
No Shows
12.02.11.02
Budget
12.02.03.01
Officiating
12.02.11.01
12.02.08.02
12.02.01.01
Chair Responsibilities
12.02.02.01
Players Fees
12.02.06.01
Coach of the Year
12.02.14.02
Players Releases
12.02.06.05
12.02.04.04
12.02.08.03
12.02.10.01
12.02.10.04
Dress Code
12.02.13.02
Refunds
12.02.06.02
Education Advisor
12.02.16.01
12.02.06.03
12.02.14.01
12.02.04.03
Evaluation Camps
12.02.08.01
Requirements
12.02.04.01
12.02.10.08
12.02.10.09
12.02.15.03
12.02.07.03
Fundraising
12.02.03.04
12.02.16.02
Game Forfeit
12.02.10.05
Rules of Play
12.02.09.01
Game Protests
12.02.10.07
Selection
12.02.04.02
Game Reports
12.02.10.10
Respect in Sport
12.02.04.05
Hazing / Initiation
12.02.10.03
Staff Resource
12.02.02.03
Hockey Canada Safety Program
12.02.04.06
Team Bank Accounts
12.02.03.03
Home Team Responsibilities - Supplying of Pucks
12.02.09.02
Team Names
12.02.05.02
12.02.03.02
Team Websites
12.02.05.03
Important Dates
12.02.17.01
Terms of Reference
12.02.01.02
League Managing Director Responsibilities
12.02.02.02
12.02.10.11
League Play
12.02.10.06
Travel
12.02.15.02
12.02.05.01
Under Aged Players
12.02.07.02
League Webcast
12.02.05.04
Uniforms
12.02.13.01
12.02.15.01
Zero Tolerance – Drugs, Alcohol & Tobacco
12.02.10.02
Major Midget League Team Staff Honorariums
12.02.03.05
12.02.02.03
Midget Aged Players
12.02.07.01
12.02.02.02
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Title
Affiliation
Section
12.02.06.04
Title
Section
12.02.02.01
Billeting
12.02.12.01
No Shows
12.02.11.02
Budget
12.02.03.01
Officiating
12.02.11.01
12.02.08.02
12.02.01.01
Chair Responsibilities
12.02.02.01
Players Fees
12.02.06.01
Coach of the Year
12.02.14.02
Players Releases
12.02.06.05
12.02.04.04
12.02.08.03
12.02.10.01
12.02.10.04
Dress Code
12.02.13.02
Refunds
12.02.06.02
Education Advisor
12.02.16.01
12.02.06.03
12.02.14.01
12.02.04.03
Evaluation Camps
12.02.08.01
Requirements
12.02.04.01
12.02.10.08
12.02.10.09
12.02.15.03
12.02.07.03
Fundraising
12.02.03.04
12.02.16.02
Game Forfeit
12.02.10.05
Rules of Play
12.02.09.01
Game Protests
12.02.10.07
Selection
12.02.04.02
Game Reports
12.02.10.10
Respect in Sport
12.02.04.05
Hazing / Initiation
12.02.10.03
Staff Resource
12.02.02.03
Hockey Canada Safety Program
12.02.04.06
Team Bank Accounts
12.02.03.03
Home Team Responsibilities - Supplying of Pucks
12.02.09.02
Team Names
12.02.05.02
12.02.03.02
Team Websites
12.02.05.03
Important Dates
12.02.17.01
Terms of Reference
12.02.01.02
League Managing Director Responsibilities
12.02.02.02
12.02.10.11
League Play
12.02.10.06
Travel
12.02.15.02
12.02.05.01
Under Aged Players
12.02.07.02
League Webcast
12.02.05.04
Uniforms
12.02.13.01
12.02.15.01
Zero Tolerance – Drugs, Alcohol & Tobacco
12.02.10.02
Major Midget League Team Staff Honorariums
12.02.03.05
12.02.02.03
Midget Aged Players
12.02.07.01
12.02.02.02
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
TERMS OF REFERENCE
12.01.01.01 FEMALE MIDGET AAA PROGRAM COMMITTEE
i.
Mandate:
The Female Midget AAA Program Committee provides general oversight and monitoring
with respect to the delivery of the Female Midget AAA program. The Committee is
responsible for the development of the administrative and operational standards of the
program.
ii. Key Duties:
The Female Midget AAA Program Committee will perform the following key duties:
iii. Composition:
The Female Midget AAA Program Committee will be composed of:
 Committee Chair – Female Midget AAA Branch Coordinator
 A Board Liaison assigned to act as a liaison between the Committee and the
Board. (non-voting)
Committee members are recommended to the Chair of the Committee in co-operation with
the applicable Branch staff. Members are to be selected by the Board. Submissions to the
Board may be required to complete the selection process.
12.01.01.02 PROGRAM DELIVERY GROUP
i.
Mandate:
The Female Midget AAA Program Delivery Group is composed of the Female Midget AAA
programs team general managers. The delivery group provides general oversight and
monitoring with respect to the delivery of the Female Midget AAA program components at
the expected level.
ii. Key Duties:
The Female Midget AAA Program Delivery Group will perform the following key duties :
 Maintain program equipment and inventory
 Manage Team Budgets
 Identify and monitor Team Personnel
 Organize the training of Team Personnel
 Resource for FMAAA Team Staff hiring
 Oversee collection of Team materials at year end and safe-keeping for following
season
 Bringing forward team issues to the FMAAA Coordinator
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 Assisting Team staff in coordinating Evaluations Camps and seasonal plan
 Ensure teams meet BC Hockey deadlines
 Make recommendations regarding FMAAA League Operations
The FMAAA Delivery Group will meet regularly in person or through video conference.
Members will report to the FMAAA League Coordinator. The FMAAA League Coordinator
will bring forward recommendations concerning league policy to the Female Midget AAA
Committee.
PROGRAM COMMITTEE AND PROGRAM DELIVERY GROUP
i.
Authority:
 The Female Midget AAA Committee and the Program Delivery Group will exercise
their authority in accordance with BC Hockey By-laws, Regulations, Policies and
such additional provisions as are set out in the Terms of Reference.
ii. Meetings:
 The Female Midget AAA Committee will meet in person at least once per year and
via conference call, as determined by the Chair. The Program Delivery Group will
meet via conference call, as determined by the Chair.
iii. Resources:
 The Female Midget AAA Committee and the Program Delivery Group will receive
the necessary resources from BC Hockey, to the extent approved in the annual
budget, to fulfill its mandate. They will also receive the necessary administrative
support from the BC Hockey office.
iv. Reporting:
 The Female Midget AAA Committee reports to the Hockey Development
Committee.
 The Female Midget AAA Committee will maintain minutes of its meetings and will
share minutes with committee members and the Hockey Development Committee.
 The Program Delivery Group reports to the Female Midget AAA Coordinator and
Chief Executive Officer. The Program Delivery Group will maintain minutes of its
meetings and will share minutes with the Program Delivery Group members and
Female Midget AAA Committee.
12.01.01.03 JOB DESCRIPTIONS
a) Board Liaison Assigned to the Female Midget AAA Program Committee
i. Key Duties:
 Act as a Liaison between Female Midget AAA Program Committee and the Board
o Female Midget AAA Coordinator
o Delivery Group members
o Represents the Board at Female Midget AAA Program events as required
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b) BC Hockey Female Midget AAA Coordinator
i. Key Duties:
The Female Midget AAA Branch Coordinator will perform the following key duties:
 Chair over all meetings of the Female Midget AAA Committee.
Strategic plan.
Committee.
 Act as a Group Leader for the Female Midget AAA Program Delivery Group.
 Assist the staff resource person and Team Managers in the delivery of the Female
Midget AAA program.
Resource.
 Identify Subject Matter Specialists for the Female Midget AAA Program Committee in
cooperation with the Staff Resource.
 Recommend Female Midget AAA Program Delivery group members in cooperation
with the staff resource.
 Maintain a strong working relation with the staff resource and Delivery group
members.
 Communicate information, updates and announcements to the league
 Coordinate the orientation meeting with the Staff Resource
 Assist staff resource with the coordination of the identification/evaluation camps with
team managers and head coaches
 Assist staff resource to coordinate qualified evaluators for evaluation camps with
head coaches
 Liaise with Staff Resource on player eligibility issues
 Assist staff resource to prepare league schedule
 Approve team requests for travel changes within budget
 Administrate suspension notices
 Administrate protests/complaints/appeals or concerns
 Provide CEO with regular reports and updates
 Assist Staff Resource with material and input for the Athlete Development Program
 Such additional duties as may be delegated to the Female Midget AAA Program
ii. Qualifications:
 Strong interest and personal commitment to elite athlete and coaching development.
 Ability to work in conjunction with BC Hockey staff, and BC Hockey Board of
Directors.
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iii. Selection:
 Appointed by the BC Hockey Board of Directors based on the recommendation of
a committee composed of the Board Liaison assigned to the Female Midget AAA
Program Committee, who shall be Chairperson, a member of the Nominating
Committee for process conformity, a member of the Female Midget AAA Program
Committee selected by that Committee and the Chief Executive Officer or staff
designate.
c) Midget AAA Program Committee Members
i. Key Duties:
As outlined in the Terms of Reference.
ii. Qualifications:
 Strong commitment to elite athlete and coach development.
iii. Selection:
 Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the
Female Midget AAA Branch Coordinator, a member of the Nominations Committee
and the Chief Executive Officer or staff designate.
d) Female Midget AAA Program Delivery Group Members
i. Key Duties:
As outlined in the Terms of Reference
ii. Qualifications:
 Strong commitment to the Female Midget AAA Program.
 Must have good administration, organizational, and communication skills
 Strong management, coaching and playing background is desirable
iii. Selection:
 Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the
Female Midget AAA Coordinator, and the Chief Executive Officer or staff
designates.
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FEMALE MIDGET AAA COMMITTEE
BC Hockey Board
Standing Committee
CEO
Branch Coordinators
Group
Program Committee
Delivery Group
Female Midget AAA
Committee
Delivery Groups
Task Group
Task Group
12.01.01.04 ORGANIZATIONAL CHART
GOVERNANCE STRUCTURE (BLUE)
a)
b)
c)
d)
e)
Board
Standing Committee - Development Committee (Midget AAA Coordinator)
Program Committee - Midget AAA Committee (SMS / Board Liaison / CEO)
Delivery Group- Midget AAA General Managers
Midget AAA Team staff (Task Groups)
OPERATIONS STRUCTURE (RED)
a)
b)
c)
d)
e)
CEO
Branch Coordinator (Midget AAA Coordinator)
Committee (if required in design of program implementation)
Delivery Group (Branch Coordinator, Staff Resource, Midget AAA General Managers)
Task Groups (Midget AAA Team staff)
FEMALE MIDGET AAA
12.01.02.01
FEMALE MIDGET AAA BOUNDARIES
The BC Hockey Board of Directors shall approve the Female Midget AAA Draw Zone Boundaries.
The BC Hockey Board of Directors has approved five draw zones. The zone boundaries and Minor
Hockey Associations included in each of the respective zone areas established by BC Hockey are:
a) Kootenay Zone including Beaver Valley, Boundary, Canal Flats, Castlegar, Cranbrook, Creston,
Elk Valley, Fernie, Golden, Grand Forks, Kaslo, Kimberley, Midway, Nakusp, Nelson, Rossland
Trail, Windermere Valley
b) North Zone including Burns Lake, Chetwynd, Clearview, Dawson Creek, Fort Nelson, Fort St.
James, Fort St. John, Fraser Lake, Hazelton, Houston, Hudson Hope, Kitimat, Mackenzie,
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McBride, Quesnel, Prince George, Prince Rupert, Smithers, Stewart, Stikine, Taylor, Terrace,
Tumbler Ridge, Valemount, Vanderhoof, Williams Lake, Yukon, 100 Mile House
c) Okanagan Zone including Chase, Clearwater, Kamloops, Kelowna, Lillooet, Logan Lake, Lumby,
Merritt, Penticton, Princeton, Revelstoke, North Okanagan (Armstrong/Enderby), Salmon Arm,
Sicamous, South Okanagan (Oliver, Osoyoos), Summerland, Thompson Cariboo, Vernon,
Winfield, Westside
d) Island Zone including Alberni Valley, Campbell River, Comox Valley, Cowichan Valley, Gold
River, Juan de Fuca, Kerry Park, Lake Cowichan, Nanaimo, Oceanside, Peninsula, Powell River,
Saanich, Sooke, Tri Ports (Port Alice, Port McNeill, Port Hardy), Victoria, Victoria Racquet Club
e) Vancouver Zone including Abbotsford, Aldergrove Arbutus Club, Burnaby Minor, Burnaby Winter
Club, Coquitlam, Chilliwack, Cloverdale, Hollyburn Country Club, Hope, Langley, Langley Female,
Mission, New Westminster, North Delta, North Vancouver, North Shore Female, North Shore
Winter Club, Port Coquitlam, Port Moody, Ridge Meadows, Richmond, Seafair, South Delta,
Semiahmoo, Squamish, Sunshine Coast, Surrey, Vancouver, Vancouver Thunderbirds, West
Vancouver, Whistler, Richmond Girls, Vancouver Girls, Abbotsford Female, Meadow Ridge
Female, Surrey Female, Tri Cities Female
12.01.02.02 ZONE DRAW ADJUSTMENT
The BC Hockey Board shall approve all adjustments to the BC Hockey Midget AAA draw zones.
FINANCIAL
12.01.03.01
BUDGET
a) League Budget
The League operating budget and team registration fees shall be established by June 15 of the
calendar year.
Any expense items outside of the approved budget must be approved by the FMAAA League
Coordinator in consultation with staff resource.
Each team bank account will be credited $1,000 to be used for team start-up costs via approval
from the FMAAA Coordinator. This credit is to be paid back to BC Hockey by November 1.
b) Team Budgets
i.
Each Midget AAA Team must:
 Establish and submit a proposed budget by July 15 of the calendar year
 Submit and update team budget, including tournament participation, by August 31st
of the calendar year.
 Provide a financial report within three (3) weeks of the conclusion of their season.
Teams that do not meet this requirement will be subject to discipline, suspension or fine.
ii.
Each Midget AAA Team budget shall not include expenses for the following items:
 Team Apparel
 Team Staff Honorarium
 Team Trainer Honorarium
 Exhibition Games (Pre-Season)
 Additional Practice Ice
 Dry Land Training
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iii.
iv.
BC Hockey will notify parents of any additional costs team such as: meals, skate
sharpening or water bottles.
All team capital purchases shall require the pre-approval of the Female Midget AAA
Coordinator. All teams must file a complete inventory list including items such as audio
visual equipment, dry land training equipment, and skate sharpeners. The list will be sent
to BC Hockey on November 1 and March 1. All team capital purchases become the
property of BC Hockey at the completion of the season.
12.01.03.02 HOTELS/TRANSPORTATION
a) Transportation to all league regular season and playoff games outside of a team’s zone and
involving travel that are in excess of approximately 125 km shall travel by chartered bus. There
will be no transportation provided for Lower Mainland teams to games played within the Lower
Mainland.
b) Accommodation and transportation for up to twenty players and a maximum of five team officials
who are traveling with the team will be provided by the league. Transportation outside of Districts
must be arranged through commercial carrier. Any variance must be approved by the Female
Midget AAA Coordinator. All hotel and transportation costs for league play must be pre-approved
by the Female Midget AAA Coordinator and will be paid by the program.
i.
Travel by chartered buses shall be provided for team officials and players only
ii.
Parents or guardians of players may be permitted to travel on the bus, space allowing
iii.
Non-players under the age of 15 are not permitted to travel with the team
c) The League will provide for a meal allowance up to a maximum of $40.00 per day for a maximum
of five team officials for out of district games only:
Breakfast
$10.00 per day
Lunch
$12.00 per day
Dinner
$18.00 per day
d) Travel expenses incurred for any reason other than travel by charter bus with the Midget AAA
team for league games will be the responsibility of the Midget AAA team.
12.01.03.03
TEAM BANK ACCOUNTS
Each Midget AAA Team will be assigned a bank account prior to the start of each season, with the
following parameters:
a) The Female Midget AAA Coordinator or Staff Resource will assign two signing officers for each
team
b) Only team officials will be eligible to be a signing officer on the account
c) All transactions and monies for the team must be accounted for in the assigned account
d) The team signing officers will be required to complete a financial report. This report is to be filed
with the BC Hockey office each month.
e) Teams are not to open or use any other bank account in addition to the league supplied account.
Team officials are not to use their personal accounts for any team funds.
f) All gaming license applications are to be administered by the BC Hockey office. It should be noted
that a successful gaming application will necessitate the use of a second, gaming specific, bank
account for the team.
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12.01.03.04
FUNDRAISING
No advertising, name bars (other than league supplied name bars) or other patches may be applied
to team jerseys.
12.01.03.05
HONORARIUMS
BC Hockey will ensure that Team Staff are not out of their pocket for Team expenses and that they
receive a reasonable honorarium for their time and commitment to the league.
 Coaches will be given the following honorariums:
o Head Coach - $2,000.00
o Assistant Coaches (2) - $1,000.00
o General Manager (1) - $1,000.00
o Manager
o Trainer (1) - $1,000.00
 Staff will have their meal expenses on the road covered on a per diem basis.
 Staff will receive an honorarium at the end of the year for gas money for travel to
practices and home games.
NOTE:
Each Female Midget AAA Team shall be limited as follows with respect to the
supplementation of the Head Coach honorarium:
 Total amount of the supplementation honorarium to the head coach shall not
exceed $3,000.00
 Fees in addition to the BC Hockey player fee may not be assessed to the players
or a team in order to supplement the coach honorarium.
TEAM OFFICIALS
12.01.04.01
REQUIREMENTS
All team officials must adhere to the philosophical values of BC Hockey. The following applies to the
application process:
a) All individuals wishing to apply for a head coach position on a Female Midget AAA Team shall
submit an application form to BC Hockey. For all new applicants their applications MUST be
accompanied by their hockey resume to be considered.
b) If no applicant is deemed suitable, the application process shall be extended.
c) All team officials shall be non-parents of players playing in the Female Midget AAA League. The
BC Hockey Board of Directors may approve an exemption should no other applications be
received upon the Female Midget AAA Coordinator’s recommendation.
d) All teams shall card a Hockey Canada Safety Person or Team Trainer with HCSP certification.
HCSP unless a certified Team Trainer are not permitted to participate on the bench during games
or on the ice during practices.
e) Managers will be registered as carded officials but will not be permitted to participate on the
bench during games or on the ice during practices.
f) All team officials are to complete a criminal record check and disclosure form and submit them to
BC Hockey prior to the identification camp.
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12.01.04.02
SELECTION
The selection of new and returning Team Officials will be appointed by the Chief Executive Officer on
recommendation by the Female Midget AAA Coordinator and the BC Hockey staff resource.
a) Head Coach
i.
Qualifications:
 High Performance 1 Certification
 Experience in staff management
 Ability to work with fellow team officials
 Committed to the development of female hockey
 Ability to communicate on-ice and off-ice requirements to players and parents
 References upon request
ii.
Responsibilities:
 Adhere and support League Policy and Procedures
 Communication with Female Midget AAA Coordinator and Staff Resource
 Implement the Female Midget AAA Program in conjunction with Program Delivery
Group members
 All Head Coaches are required to submit nominations/rankings for League Player
of the Month, All Star Teams and/or other player recognition events as requested.
Failure to comply will result in a minimum one game suspension.
b) Assistant Coach Qualifications and Responsibilities
i.
Qualifications:
 NCCP Development 1 level
o BC Hockey recommends that Assistant Coaches have the High Performance 1
certification
 Respect in Sport/Speak Out
 Ability to work with fellow coaching personnel
 Non-parent – no children on a Female Midget AAA team
 Criminal Record Check & Vulnerable Persons Check
c) Team General Manager – Female Midget AAA Program Delivery Group
Term: 1 year
Selection:
Process defined by BC Hockey Board of Directors
i.
Qualifications:
 Thorough understanding of the Female Midget AAA Operations and Policy
 Experience in Female Midget AAA team management
 Administrative and financial experience
 Respect in Sport certified
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Responsibilities:
 Coordinate evaluation camps in conjunction with the Female Midget AAA
Coordinator
 Submit financial summary of evaluation camp within two weeks of its conclusion to
Female Midget AAA Coordinator and the BC Hockey Chief Executive Officer
 Coordinate travel, accommodation, and meals for team
 Coordinate and inventory the equipment and supplies for team
 Coordinate team financial matters including player fees, sponsorship and
advertising
 Monitor use of Affiliate players
 Oversee the implementation of the Team Webcast and adhere to League Policy
 Ensure that team abides by all BC Hockey and Hockey Canada rules and
regulations
 Ensure that all suspensions are served as required by BC Hockey rules and
regulations
 Control the conduct of players before, during and after the game
 Email a copy of the game sheet to the Staff Resource at the conclusion of the
game and mail the original game sheets of all games played to Female Midget
AAA Coordinator within 24 hours of completion of the game or completion of
tournament
 Request permission to enter tournament or play exhibition game(s) from Midget
AAA Coordinator prior obtaining game numbers or tournament permission number
from Female Midget AAA Coordinator
 Ensure that correct referee fees in cash are given to the timekeeper before the
start of the game
 Ensure that all players, team officials, and on-ice officials are afforded
unobstructed access to dressing rooms before, during and after the game
 Ensure all team officials acquire coaching levels and/or other certification as
required by BC Hockey
 Oversee the player evaluation at the Spring Identification and Main Evaluation
Camp
 Ensure that the team has a certified HCSP person
 Submit monthly reconciliations for the Team Bank Account to the Chief Executive
Officer and Female Midget AAA Coordinator
 Submit budget and financial report to the Chief Executive Officer and Female
Midget AAA Coordinator as required
a) Team Consultant
i.
Selection
 Consultants are selected by team staffs
 Appointments shall be approved by Female Midget AAA Coordinator and Chief
Executive Officer
ii.
Qualifications
iii.
Responsibilities
 As determined by the team staff
ii.
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12.01.04.03 RELEASE OF TEAM OFFICIALS
Team officials are expected to provide a good example to the players in their charge. As a result, an
offence committed by a team official shall be deemed to be more serious than an equivalent offence
committed by a player.
a) Team officials may be released from a Midget AAA team for the following reasons:
 Failure to control conduct of players
 Disrespect for the rules and regulations of Hockey Canada and BC Hockey
 Failure to follow philosophy and/or philosophical values of BC Hockey and the
Female Midget AAA League
 Excessive penalties
 Use of alcohol or drugs during a league game or event
 Failure to meet team obligations
 Any infraction deemed by the Female Midget AAA Coordinator not to be in the best
interests of the team
The Chief Executive Officer shall have the authority to release a team official based on the
recommendation of the Female Midget AAA Coordinator.
b) A decision to release a team official from a team roster may be appealed to the BC Hockey Chair
of the Board.
12.01.04.04
COACHING CERTIFICATION
No applications for Head Coach shall be considered unless the applicant has High Performance 1
(formally Intermediate level), including Respect in Sport.
All Assistant Coaches shall have completed a minimum Development 1 (formerly Intermediate Level)
and Respect in Sport
12.01.04.05
RESPECT IN SPORT
All BC Hockey Female Midget AAA team officials must complete the Respect in Sport Certification
clinic by December 1st of the current season.
12.01.04.06
HOCKEY CANADA SAFETY PROGRAM (HCSP)
All Hockey Canada carded teams must have an HCSP official carded by December 1 st of the current
season in accordance with BC Hockey regulations. The team HCSP person shall not be permitted on
the bench during games unless otherwise qualified and approved by the Female Midget AAA
Coordinator. Note that the parent of any member of a team shall not be permitted on that team’s
bench during games.
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TEAM REGISTRATION
12.01.05.01 LEAGUE REGISTRATION FEES
Fees shall be invoiced by BC Hockey directly to the individual players based on a per player fee.
Member players of the league shall be responsible for any financial deficit incurred by league
operations. Should sponsorship funding be secured by BC Hockey to cover operational costs of the
league, rebates of these assessments will be distributed equally to league teams.
12.01.05.02
TEAM NAMES
a) All Female Midget AAA team names must be approved by the Female Midget AAA Coordinator
and BC Hockey Chief Executive Officer
b) A Female Midget AAA team’s approved name cannot be altered in any way, including the addition
of sponsor names, without prior approval of the Female Midget AAA Coordinator.
c) Application to change a team’s name must be made in writing to the BC Hockey office
12.01.05.03
TEAM WEBSITES
a) Female Midget AAA team websites and social media accounts will not post team staff members
that have not been approved on the Hockey Canada Registry (HCR).
b) Female Midget AAA teams will adhere to the BC Hockey Social Media Guidelines – Teams.
PLAYER REGISTRATION
12.01.06.01
PLAYER FEES
a)
b)
c)
d)
Player fees shall be prorated equally based on Midget AAA team registration fees.
Player fees shall include transportation to out of district games and hotel accommodation.
The players are responsible for their meal costs.
Player fees shall be paid by credit card or money order/certified cheque upon request by team
manager.
e) If payment is not received within seven days of receipt of invoice, the player shall not be eligible to
participate with the team. In the case of a player joining the team after the season has
commenced, payment of fees must be received within two weeks of the player’s first game.
f) Female Midget AAA Team managers shall coordinate the payment of all twenty player registration
fees.
g) A player’s full registration fee will guarantee a position on a team’s roster for the complete season.
h) Players paying their player fee in installments shall be suspended from all games and practices if
payment has not been made within seven days of the payment due date. Such suspension shall
remain in effect until payment has been received.
i) Players are responsible for any expenses incurred by their Female Midget AAA team during the
season over and above the registration/player fee.
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12.01.06.02
REFUNDS
Any shortfall of team registration fees will be borne by players. As such, refunds shall only be granted
if a replacement player is found to fill the vacant roster spot.
a) Players Release Due to Health: In the case where a player has encountered health issues that
restrict participation, the player may apply for a refund, either in full or in part, of registration fees.
b) Players Voluntary Release: Should a player choose to be released from the team on their own
accord or upon their own choice (i.e., player decides to quit the team), the registration fee will not
be refunded by BC Hockey. Should a player be released in order to sign with a junior team, the
player may apply for a refund, either in full or in part, of registration fees.
c) Player Releases: There shall be no refunds for any player who has been released for disciplinary
reasons.
d) Player Suspensions: Should a player be suspended by a Female Midget AAA team, or by the
Female Midget AAA program relative to BC Hockey / Hockey Canada Regulations, the registration
fee will not be refunded by BC Hockey.
e) Player Equipment: Player equipment provided by the Female Midget AAA team is the property of
BC Hockey. In the event a player has been permanently suspended or released from a Female
Midget AAA Team, the equipment provided must be returned to the team. At the conclusion of the
season, all players registered and in good standing with the Female Midget AAA team shall
receive the equipment provided by the league.
f) All player refunds will be at the discretion of the Female Midget AAA Coordinator and the BC
Hockey Chief Executive Officer.
g) Pro-rated refunds, where applicable above, are as follows:
Prior to September 15
- eligible for full refund
Prior to November 15
- eligible for 50% refund
Prior to January 10
After January 10
- no refund
12.01.06.03
REGISTRATION/CARDING PROCEDURES
a) Each team shall receive access to a maximum of twenty-five electronic Player Registration
Certificates via the Hockey Canada Registration system (HCR). A team may register twenty
players at any one time, two of which must be goaltenders. Prior to the first league, tournament or
playoff game, the registering team manager must:
i. Ensure all players sign a copy of their completed online card;
b) In order to be eligible for the BC Hockey Female Midget AAA Championships, Regional and
National playoffs the team shall be required to have registered seventeen (17) players on Hockey
Canada Registration Certificates (at least two of whom must be goaltenders) on or before October
15th of the current season. Teams must obtain approval from the BC Hockey Board of Directors
through the Female Midget AAA Coordinator should they not be able to card seventeen (17)
skaters.
c) Membership for Female Midget AAA teams shall commence upon acceptance of the team's
registration by the Chief Executive Officer of BC Hockey and shall expire annually on April 30.
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12.01.06.04
AFFILIATION
a) BC Hockey Female Midget AAA teams may affiliate players from within their draw zones as set
out by BC Hockey. Female Midget AAA Teams shall not affiliate any players from outside their
draw zones in the event an adjacent zone does not register a team (i.e. there shall be no
movement of players between zones for the purposes of affiliation in the event that a given zone
does not have a Female Midget AAA team).
b) There shall be no “permanent affiliate” players in Female Midget AAA
c) An affiliate player registered with a Winter Club may affiliate as follows:
i.
Eligibility for affiliation purposes is to be determined by the players residence within the
zone
d) Affiliate players must be approved by BC Hockey by way of the Hockey Canada Registry prior to
participation. Participation of an affiliate player prior to such approval will be considered as use of
an ineligible player by the team and will be subject to discipline in accordance with BC Hockey
Regulations.
e) Registration of an affiliate player requires the written permission of the player’s carding MHA.
Once an affiliate player’s information is submitted electronically, a copy of the page must be
printed and signed by both the player and the President or Secretary of the player’s MHA.
f) Affiliate players must be carded with a BC Hockey registered lower division/category team prior to
being eligible to be included as an affiliate on a BC Hockey Female Midget AAA team’s list.
g) Players registered on recreational (“house” or “C”) teams, may not affiliate to a Female Midget
AAA team.
h) Teams may not call up Affiliate Players (except under emergency conditions) when the Affiliate
Player’s team is playing. Affiliate players shall only be used as emergency replacements for the
following emergency conditions:
i.
Injuries
ii.
Suspensions/Disciplinary action (not including team imposed suspensions)
i) The player’s team may not unreasonably deny a player the opportunity to play as an Affiliate.
NOTE:
This provision applies to players affiliating from MHAs to Female Midget AAA teams, as well
as players affiliating from Female Midget AAA teams to Junior clubs.
j) Consent of an affiliate player’s home association must be obtained prior to using the player in a
game or practice.
k) Affiliate players may play a maximum of ten (10) games (Regular Season and Playoff) as an
affiliate to a Female Midget AAA Team in a given season. Once an Affiliate player’s carded team
is eliminated from playoff competition the player may participate as an affiliate for the balance of
the season.
l) Affiliate players who participate in more than three games or practices must pay an affiliate player
assessment of $200.00. The fee will cover regular expense including one or more of:
accommodations, travel, and ice.
m) An Affiliate player who has played the maximum number of games permitted under HC rules
and/or BC Hockey policy may not be used as an affiliate unless her registered team has been
eliminated from playoff competition. Players qualifying under this policy shall be assessed a game
fee to be determined by the Female Midget AAA Coordinator and Chief Executive Officer.
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12.01.06.05
PLAYER RELEASES
a) Players shall not be released once they have been offered a place on a team except for the
following reasons:
i.
Disciplinary problems
ii.
Use of drugs or alcohol
iii.
Non-payment of player fees
iv.
Player requests to play at a higher division or return to Minor Hockey Association.
v.
Safety or risk management concern to the player
vi.
Deemed by the Female Midget AAA Coordinator to be in the best interests of the team
and/or player
b) Application to remove a player from a Female Midget AAA team roster must be made in writing to
the Female Midget AAA Branch Coordinator, setting out reasons for the removal of the player.
c) If a player with disciplinary issues is being considered for removal from the team:
i.
Written and/or verbal notice of disciplinary concerns and steps taken to address the
problems must be documented by the player’s Midget AAA team officials.
ii.
The player and parent(s) must be made aware of the problems and given the opportunity
to correct his/her behavior prior to submitting said application to the Female Midget AAA
Coordinator.
d) There shall be no refunds for any player who has been released for disciplinary reasons.
PLAYER ELIGIBILITY
12.01.07.01
MIDGET AGED PLAYERS
All Female Midget aged players (15, 16 or 17 years old within the calendar year) residentially eligible
to register and play minor hockey within BC Hockey are eligible to register on a Female Midget AAA
team.
12.01.07.02
UNDER-AGED PLAYERS
No under-aged players will be permitted to be registered with a Female Midget AAA team.
12.01.07.03
RESIDENTIAL QUALIFICATIONS
The residential qualifications for Female Midget AAA teams shall be those adopted by BC Hockey
and Hockey Canada
a) Regarding Winter Club Players: A player registered with a Winter Club must try out for the Female
Midget AAA team within the draw zone where her parents reside. If the player is not selected to
the Female Midget AAA team, the player is eligible to return to the Winter Club.
b) Regarding Academy Players: Players may try out for Female Midget AAA teams based on the
residence of their parents and in accordance with Hockey Canada Regulations. Therefore,
regardless of where a player registers with an academy, she may only try out in her “home” AAA
zone.
c) Participants that reside in a District that does not register a Female Midget AAA Team may
register in another zone to participate on a Female Midget AAA Team. Such participants must
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declare their intent to try out for a team in another zone to the BC Hockey Chief Executive Officer
and once declared may not try out for a team in any other zone.
EVALUATION CAMPS
12.01.08.01
IDENTIFICATION AND EVALUATION CAMPS
a) Identification Camps will be held over three (3) days in the late spring. Bantam aged participants
may attend the identification camp, but are not eligible to sign with a Female Midget AAA Team.
b) Evaluation Camps are to be held over three (3) days in August, date to be determined by BC
Hockey.
c) All players must register with their home minor hockey association as per registration policy for
residential confirmation, tracking purposes and to preserve a place to play and must provide proof
of same at evaluation camp registration.
d) All players must pre-register online with the BC Hockey prior to the camp. Failure to pre-register
may affect eligibility to participate in the camp.
e) If a player registers for the evaluation camp after July 15, they will be charged an administrative
fee.
f) Out of District players – any player who has not registered with a minor hockey association and/or
does not have a signed letter from a residential MHA will require a letter from the District
supporting attendance at the camp.
g) Any player who is unable to attend any stage of the evaluation camp due to injury or for any other
valid reason must pre-register online and will remain eligible for future evaluations. Approval must
be obtained from the Female Midget AAA Coordinator.
h) A nominal fee that will cover the cost of the camp and any additional evaluations will be charged
and is to be paid online at time of pre-registration.
i) No player shall participate in any identification or evaluation session unless the camp registration
fee has been paid in full.
j) Practice jerseys will be provided and can be kept by players.
k) Three additional ice sessions may be scheduled to accommodate absentee players and to further
assess and evaluate players.
l) The cost of any evaluation exhibition games is to be paid out of team funds and shall not be
charged to the players trying out for the team.
m) A goaltender camp will be held prior to the main evaluation camp if the following occurs
 50 or less players registered and more than 6 goalies
 51-60 players registered and more than 7 goalies
***If a goaltender is released from the goaltender camp 75% of the evaluation camp fee will be
refunded.
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12.01.08.02
CANCELLATION – REFUNDS
The following refund policy applies to Evaluation Camp cancellations:
a) 50% refund up to July 15th
b) Refunds after July 15th shall be approved by the Chief Executive Officer upon recommendation of
the Female Midget AAA Coordinator.
12.01.08.03
PLAYER SELECTION PROCESS
a) Teams shall consist of up to a maximum of twenty players including two goaltenders
b) Players can only attend a Female Midget AAA camp for the team(s) within the draw zone in which
she resides.
c) Players will be evaluated and selected by Team Officials with input by Evaluators
i.
Minimum of 12 players including one goalie chosen the day after the evaluation camp
ends
ii.
12 players selected by Aug. 30
iii.
17 players selected by Sept. 15
d) If a player is not selected to a Female Midget AAA team, she must return to her minor hockey
association
e) Seventeen (17) players, two of which must be goaltenders, must be selected by September 15.
Any alterations less than seventeen (17) must be approved by the BC Hockey Board of Directors
through the Female Midget AAA Coordinator
f) After September 15, if a team wishes to further evaluate a player, written permission must first be
obtained from the District Association in conjunction with the player’s Minor Hockey Association
President.
RULES OF PLAY
12.01.09.01
RULES OF PLAY
BC Hockey Female Midget AAA teams may dress twenty (20) skaters (including two goaltenders) and
up to five (5) team officials, who are duly registered with BC Hockey, in accordance with the rules and
regulations of BC Hockey and Hockey Canada.
12.01.09.02
HOME TEAM RESPONSIBILITIES
The home team shall be responsible for supplying:
 Warm-up and game pucks
 An approved game sheet
 A timekeeper
 A scorekeeper
 Penalty box personnel
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RULES AND REGULATIONS
12.01.10.01
DISCIPLINE/SUSPENSIONS
a) The BC Hockey Female Midget AAA Coordinator shall be responsible for disciplinary action in
accordance with BC Hockey / Hockey Canada regulations.
b) Team officials shall be responsible for supervising and controlling the conduct of their players on
and off ice before, during or after each event. Failure by team officials to control the conduct of
their players may result in suspension and/or other disciplinary action. In addition, the cost of any
damages shall be assessed against the MHA to collect from the team.
c) All penalties and/or suspensions shall be in accordance with BC Hockey guidelines for Hockey
Canada published rules. Automatic suspensions shall be applied as per BC Hockey Suspension
Guidelines. It is the responsibility of the team's officials to ensure that players serve their total
game suspensions as required by Hockey Canada and BC Hockey rules.
d) Any team permitting a player or team official, who is ineligible by reason of suspension, or of not
being properly registered with that team to play or participate in a game shall forfeit that game and
may be subject to further disciplinary action by the Branch Coordinator.
e) Excessive penalty minutes by individual players, including a combination of major penalties such
as Gross Misconduct/Match penalties, Misconducts and Game Misconduct penalties may result in
a suspension and/or disciplinary action.
f) Any team official who incurs a Game Misconduct shall be suspended for the team’s next game. A
team official who incurs a Game Misconduct in the last ten minutes of a game shall be suspended
for the team’s next two games.
g) Disciplinary action shall be taken should any team not obtain game numbers prior to playing any
exhibition/tournament games.
12.01.10.02
ZERO TOLERANCE - DRUGS, ALCOHOL AND TOBACCO
There is a zero tolerance for the use of alcohol, drugs and tobacco during activities within BC Hockey.
All incidents will be investigated and dealt with on an individual basis. The recommended minimum
suspension for violation of this policy is 30 days from all participation within the league. A written
report must be forwarded to the Female Midget AAA Coordinator outlining the circumstances within 7
days.
12.01.10.03
HAZING/INITIATION
a) All Hazing/Initiation incidents will be reported to the Female Midget AAA Coordinator
b) All suspension shall be in line with Hockey Canada Regulations
12.01.10.04
RECRUITING PRACTICES – TAMPERING
No team official may invite a registered player of another district/ association/ club to participate in
any exhibition, tournament or league game, practice or team event without prior consent of the
player's home association. Violation of this rule will result in disciplinary action.
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12.01.10.05
GAME FORFEIT
The following items pertain to Game Forfeits:
a) Teams may not declare a forfeit. Failure to meet all league commitments will result in disciplinary
action, which may include suspension(s).
b) The Female Midget AAA Coordinator may forfeit game results in accordance with BC Hockey
Regulations. In such situations, the game shall be recorded in the standings as a loss (zero
points) for the forfeiting team and as a victory (two points) for the opposing team. If the game has
been played, the goals for, goals against, and penalty minutes shall stand as recorded. If the
game has not been played, the score shall be recorded as 0-0.
12.01.10.06
LEAGUE PLAY
The number of scheduled league games shall be based on the number of Participating Female
Midget AAA Teams.
Each league game will consist of:
 3 – 20 minute regulation stop time periods
 10 minute warm up; 2.5 hour game time slots
 15 minute intermission between periods
 One ice flood after the 1st period and one ice flood after the 2nd period
 No overtime during league play
 3 – 1.25 hour practices per week. Female Midget AAA teams will pay cost for any
additional practices
Any league games to be played in arenas or locations outside of host association arenas shall be
approved by the Branch Female AAA Coordinator.
Any additional unapproved transportation, accommodation, game or practice ice, or officiating costs
involved shall be the responsibility of the Female Midget AAA team. All such costs are to be invoiced
directly to the team.
League paid practices will end for all Midget AAA teams at the conclusion of the Female Midget AAA
team’s scheduled league play or once eliminated from Championship series, whichever occurs first.
12.01.10.07
GAME PROTESTS
There shall be no game protests for league play in the Female Midget AAA League except for the use
of an ineligible player. Game protests during regular season shall be transmitted in writing to the
Female Midget AAA Coordinator within 72 hours of completion of the game in question. Use of illegal/
ineligible players shall result in forfeiture of the points and possible disciplinary action.
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12.01.10.08
EXHIBITION GAMES AND TOURNAMENTS
a) Any team wishing to play an exhibition game or enter a tournament shall first obtain permission
from the Female Midget AAA Coordinator and then obtain an Exhibition/Tournament Game
number from the Female Midget AAA Coordinator. All league commitments must be met prior to
permission being granted.
b) All exhibition games and tournament costs will be paid by the team.
c) Players are not required to attend tournaments and may not be disciplined for such decision.
d) A rostered player who is not able to attend a tournament for any reason shall not be charged a
tournament fee or any related expenses. Replacement affiliate players shall be assessed a prorate tournament fee and expense
e) No tournament game shall be substituted for any scheduled league game.
TOURNAMENT REGULATIONS
i.
ii.
iii.
iv.
v.
vi.
Teams may not commit to any tournament prior to the team’s roster being finalized for the
season.
Once team rosters have been finalized, team Coaches, players and parents/guardians
may choose what tournament to attend in the season.
Teams must submit to the Female Midget AAA Coordinator a Tournament Intent Request
by August 31 for all out of province competitions. This request must outline which
tournaments, dates and a draft budget for the season.
Teams must submit a thorough budget breakdown for tournaments 90 days prior to
attending. Four weeks following the tournament, teams must submit to BC Hockey a
reconciliation of tournament expenses.
Teams are limited to two (2) out of province tournaments per year.
Teams must not make participation in out of province tournament mandatory. Players may
opt out of attending and incurring the expenses.
12.01.10.09
RESCHEDULING OF LEAGUE GAMES
No league or playoff game will be altered or rescheduled to accommodate a tournament or exhibition
game unless special permission is granted in writing by the Female Midget AAA Coordinator.
Permission will not be considered unless the date(s) and time(s) of the rescheduled game(s),
mutually agreed on by both teams in writing, have first been obtained.
12.01.10.10
GAME REPORTS
a) The home team is responsible for supplying the game report ensuring that it is properly
completed, and submitting it to the office. The home team shall also ensure that additional blank
game reports are available at the timekeeper's bench.
b) All affiliate players (AP) shall be designated as such on the game sheet beside the player's name.
c) Game statistics are to be entered into the BC Hockey Female Midget AAA site by a non-parent
team official.
d) In order to ensure no sanctions will be applied to your team:
i.
The game sheet must be uploaded and complete by Midnight of the game day.
ii.
The data entered into the system must be exactly as the official game sheet.
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e) To ensure accuracy, a BC Hockey Staff Resource Person will compare Official Game Sheets to
the data entered every Monday by 10 am. Any discrepancy noted from the teams data entry to the
game sheet will be reported to the Female Midget AAA Coordinator for a final decision.
f) The Female Midget AAA Branch Coordinator shall have the authority to issue a fine in the amount
of $100 to any team that did not enter the stats within the above timelines or if the team entered
inaccurate information.
12.01.10.11
TIE BREAKING PROCEDURE – LEAGUE STANDINGS
In the event of any ties in final league standings, the following tie breaker format shall apply for the
determination of playoff positions:
a) If two or more teams are tied, standings will be determined by ranking the teams on the basis of
most wins in regular season play.
b) If the standings determined in step a) contain any further ties, those teams whose standing was not
determined in step a) will have the following format applied, with all games played by the tied teams
against each other being considered (i.e. If three teams are still tied, then all games played
involving any two of the three tied teams will be used in breaking the tie) teams will be ranked by
highest winning percentage in these games.
i.
Teams will be ranked by highest winning percentage in these games
ii.
Any teams still tied will be ranked by most goals-for in these games
iii.
Any teams still tied will be ranked by least goals against in these games
iv.
Any teams still tied will be ranked by the least penalty minutes in these games
NOTE:
For section b), games involving all of the tied teams will continue to be used in each of steps ii.,
iii. and iv. even if one or more of the tied teams receives a placing after a step is applied (i.e. if
three teams are tied and one team receives a ranking after step i. is applied, then games among
all three teams will still be used in step ii. and beyond).
OFFICIATING
12.01.11.01
OFFICIATING
District Above Minor Assigners will assign all games. Female Midget AAA games shall be officiated by
a combination of Junior and high performance level Minor Hockey officials. Officials will be identified
and approved by the respective Above Minor Officiating Coordinators in consultation with the BC
Hockey Officiating Coordinator / RIC.
a) On-ice official fees for league and playoff games shall be paid by the League as follows:
 Three-man System:
o Referee:
$80.00
o Linesmen:
$55.00
 Two-man System:
$80.00 each
b) It is the responsibility of the home team to pay the officials.
c) Should there be fewer than three on-ice officials in attendance at any game; the home team
manager is to notify the league manager at the conclusion of the game.
d) Expenses for on-ice official fees for exhibition games will be paid by the individual teams.
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12.01.11.02
OFFICIATING NO SHOWS
Should fewer that the required number of officials appear for any game, then the procedures outlined
below shall be followed in accordance with hockey Canada Rules:
a) If, for whatever reason, the Referee or Linesmen appointed are prevented from appearing, the
Managers or Coaches of the two competing teams shall agree on a Referee and one or two
linesmen
b) If they are unable to agree, they shall appoint a player from each team who shall act as officials
c) If the regularly appointed officials appear during the process of the game, they shall replace the
temporary officials immediately
d) If a linesman appointed is unable to act at the last minute, or if through sickness or accident she is
unable to finish the game, the Referee in Charge shall have the power to appoint another in her
place if she feels it necessary
e) If, owing to illness or accident, the Referee is unable to continue to officiate when working with
two Linesmen, they will continue the game as a two man officiating system
BILLETING
12.01.12.01
BILLETING OF PLAYERS
Players are responsible for locating billets as well as any billeting expenses.
a) Billeting is to be arranged between the player’s parents and the host billet family
b) No team officials is to serve as a billet
c) Teams must report all billeting arrangements to the Female Midget AAA Coordinator upon request
TEAM UNIFORMS / DRESS CODE
12.01.13.01
UNIFORMS
BC Hockey has approved league colours, which shall be worn by all Female Midget AAA teams.
Where uniforms of both teams are so similar that in the opinion of the referee there will be confusion,
it shall be the responsibility of the home team to change its uniforms to a contrasting colour.
No advertising, sponsor names or logos, name bars, or other patches may be applied to team
jerseys, without prior consent of the Female Midget AAA Coordinator after consultation with the Chief
Executive Officer.
Players are required to wear league-supplied equipment including but not limited to jerseys, socks,
pants, gloves, helmets and cages.
“Players including goal tenders, shall wear required protective equipment, including CSA-certified
helmets and facial protectors and BNQ certified throat protectors in all games, practices, warm-ups
and while sitting on the players’ bench or penalty box.”
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12.01.13.02
DRESS CODE
All players and team officials shall wear appropriate attire on game days or when in public during
league functions. (Standard will be business equivalent) Baseball caps are not to be worn.
LEAGUE ALL-STAR SELECTIONS
12.01.14.01
END OF SEASON LEAGUE ALL STAR TEAM
Each team shall nominate the top three (3) forwards, two (2) defensemen and one (1) goaltender
from an opposing team. Each team shall submit their completed All Star Player Ranking form to BC
Hockey by March 30.
FEMALE MIDGET AAA CHAMPIONSHIPS
12.01.15.01
FEMALE MIDGET AAA CHAMPIONSHIPS
The Female Midget AAA Championships shall adopt the BC Hockey Championship policies,
procedures and format with the following variations:
a) The Female Midget AAA Championship shall consist of a Quarter-Final series, Semi-Final series
and a Final Series.
b) The top six teams as determined by league final standings shall be eligible for the Female Midget
AAA Championship.
c) The Female Midget AAA Championship Format will be as follows:
i.
Quarter-Finals:
 Third vs. Sixth (series to be hosted by the higher placing team)
 Fourth vs. Fifth (series to be hosted by the higher placing team)
 Teams placing first and second get byes into the Semi Finals
ii.
Semi-Finals:
 First Place vs. Four (4) Ranked Team (series to be hosted by the higher placed
team)
 Second Place vs Third (3) Ranked Team (series to be hosted by the higher placed
team)
iii.
Finals:
 Winners of the Semi Final series will advance to the Final series.
 The Final series will be hosted by the higher placing team per league standings.
d) All Female Midget AAA Championship Playoffs will consist of a best two out of three games series
as follows:
 Game One:
Friday evening
 Game Two:
Saturday afternoon or evening
 Game Three:
Sunday (preferably afternoon)
 Series will be held on a specific weekend as determined by BC Hockey
e) The higher placing team shall have the home team dressing room and bench for Game one.
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
The teams will then alternate home and away jerseys, dressing rooms and
benches for each subsequent game the higher placing team shall provide the
timekeeper and scorekeeper.
f) All games must end with a winner. No ties are permitted. In the event a game ends in a tie, the
following overtime format shall be applied:
 In a tied game at the end of regulation time, there will be a 2 minute rest and then a
10 minute stop-time sudden victory period.
 If still tied at the end of the first overtime period, there will be a 15 minute flood and
then another 20 minute stop time sudden victory period.
 If still tied, teams will repeat (ii) until a winner is declared.
g) The BC Hockey Female Midget AAA Champion shall be the BC Hockey representative at the
Hockey Canada Pacific Regional and National Midget Championship.
h) The BC Hockey Board, shall have the authority to change the venue of a series if deemed
advisable.
i) The most valuable player announcements or awards shall not be announced or presented at any
of the Female Midget AAA Championship Series.
12.01.15.02
FEMALE MIDGET AAA COACH OF THE YEAR AWARD
At the end of each season the Female Midget AAA Coordinator, in consultation with Chief Executive
Officer and the Branch Resource shall select an individual for the Male Midget AAA Coach of the
Year Award.
12.01.15.03
TRAVEL
All travel and accommodation expenses for games outside of a team’s District during the
Championships shall be provided.
The team representing BC Hockey at the Pacific Regional Championships and National
Championships will be responsible for all travel, hotel and meal expenses incurred while attending
those events.
12.01.15.04
FINAL DATE TO WITHDRAW FROM BC HOCKEY CHAMPIONSHIPS
The final date to withdraw from the BC Hockey Female Midget AAA Championships is December 31.
EDUCATION ADVISOR
12.01.16.01
EDUCATION ADVISOR
Teams are strongly encouraged to enlist the services of an educational advisor to assist players with
their academic studies and liaise with parents when necessary.
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12.01.16.02
ROLE OF THE EDUCATION ADVISOR
The purpose of the Education Advisor is to assist the players in achieving their education potential
while playing on a Female Midget AAA team.
LEAGUE ACADEMIC ADVISOR
An academic advisor will be assigned by BC Hockey to provide services to all Female Midget
AAA teams. Services will include:
 A minimum of one (1) presentation to each team regarding CIS and NCAA options.
 Compiling a scouting package for players to distribute to interested coaches and aid in
recruiting.
 Aide on questions relating to ACT, SATs and academic needs for ACAC, CIS and NCAA
options.
 The Advisor will receive a honorarium from BC Hockey for work with the league and will
have the ability to work one-on-one basis with players at their expense.
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IMPORTANT DATES
12.01.17.01
IMPORTANT DATES
April
May
June
July
July/August
August
August 30
August 31
August 31
Sept 1 to Oct 1
September 15
September 30
October 31
December 1
January 10
January 10
January 15
January 31
February 10
September 2015
Staff Selection for 2015-2016
Player Identification Camps
BC Hockey AGM - Final Team approvals / name changes
Orientation Meeting
Directors Meeting/Conference Call
Player Evaluation Camps 1st or 2nd weekend in August
Minimum 12 Players selected to the team as per policy 12.01.09.03
Release of Schedule
Teams Submit Proposed Annual Budget to the Female Midget AAA Coordinator
Team pre-season preparation
Minimum 17 players selected (Policy 12.01.09.03)
BC Hockey Administrative Fee Due
Teams submit year to date budget
All Team Staff must complete proper certification
Team Host Association application deadline
Application for team Head Coach Positions
Final date for addition to affiliate player list
Teams submit year to date budget
Final player registration date in all divisions of hockey. Rosters Locked
after this point.
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.01.01 ORGANZATIONAL CHART
BC Hockey Board
Development
Committee
CEO
Male Midget AAA
Coordinator
Male Midget AAA
Committee
General Managers
Male Midget AAA
Committee
General Managers
Team Staff
Team Staff
Notes:
 Blue indicates the governance structure
 Red indicates the operational structure
12.02.01.02
TERMS OF REFERENCE
a) Male Midget AAA Program Committee
i.
Mandate
i.
The Male Midget AAA Program Committee provides general oversight and monitoring with
respect to the delivery of the Male Midget AAA program. The Committee is responsible for
the development of the administrative and operational standards of the program.
ii.
Key Duties
The Male Midget AAA Program Committee will perform the following key duties:
iii.
Composition
The Male Midget AAA Program Committee will be composed of:
 Committee Chair – Male Midget AAA Coordinator
 A Board Liaison assigned to act as a liaison between the Committee and the Board.
(non-voting)
the applicable Staff Resource. Members are to be selected by the Board. Submissions to
the Board may be required to complete the selection process.
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b) Program Delivery Group
i.
Mandate
The Male Midget AAA Program Delivery Group is composed of the Male Midget AAA
Coordinator, Staff Resource (Non-Voting) and Program General Managers who are
responsible to monitor the program and to deliver the program components at the expected
level.
ii.
Key Duties
The Male Midget AAA Program Delivery Group will perform the following key duties:
 Maintain program equipment and inventory
 Manage Team Budgets
 Identify and monitor Team Personnel
 Organize the training of Team Personnel
 Resource for Male Midget AAA Team Staff hiring
 Oversee collection of Team materials at year end and safe-keeping for following
season
 Bringing forward team issues to the Male Midget AAA Coordinator assisting team
staff in coordinating Evaluation Camps and seasonal plan
 Ensure teams meet BC Hockey deadlines
 Make recommendations regarding Male Midget AAA Operations
The Male Midget AAA Program Delivery Group will meet regularly in person or through video
conference. Members report to the Male Midget AAA Coordinator. The Male Midget AAA Coordinator
will bring forward recommendations concerning League Policy to the Male Midget AAA Committee.
12.02.01.03
PROGRAM COMMITTEE AND PROGRAM DELIVERY GROUP
a) Authority
i.
The Male Midget AAA Committee and the Program Delivery Group will exercise their
authority in accordance with BC Hockey Bylaws, Regulations, Policies and such additional
provisions as are set out in the Terms of Reference.
b) Meetings
i.
The Male Midget AAA Committee will meet in person at least once per year and via
conference call, as determined by the Chair. The Program Delivery Group will meet via
c) Resources
i.
The Male Midget AAA Committee and the Program Delivery Group will receive the
Hockey office.
d) Reporting
i.
The Male Midget AAA Committee reports to the Hockey Development Committee. The Male
Midget AAA Committee will maintain minutes of its meetings and will share minutes with
committee members and the Hockey Development Committee.
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ii.
The Program Delivery Group reports to the Male Midget AAA Coordinator and Chief
Executive Officer. The Program Delivery Group will maintain minutes of its meetings and will
share minutes with the Program Delivery Group members and Male Midget AAA Committee.
e) Approval & Review
i.
These Terms of Reference were approved by the BC Hockey Board of Directors on May 1,
12.02.01.04
JOB DESCRIPTIONS
a) Board Liaison assigned to the Male Midget AAA Program Committee
i.
Job Description
Act as a Liaison between Male Midget AAA Program Committee and the Board of Directors.
o Male Midget AAA Coordinator
o Represents the Board at Male Midget AAA Program events as required
b) BC Hockey Coordinator, Male Midget AAA
i.
Job Description
Key Duties: The Male Midget AAA Coordinator will perform the following key duties:
 Preside over all meetings of the Male Midget AAA Committee.
Strategic plan.
Committee.
 Provide league assigners and ice facilities with schedule and inform when updates
occur
 Act as a Group Leader for the Male Midget AAA Program Delivery Group.
 Assist the Staff Resource person and Team Managers in the delivery of the Male
Midget AAA program.
Resource.
 Identify Subject Matter Specialists for the Male Midget AAA Program Committee.
 Recommend Male Midget AAA Program Committee members in cooperation with the
Staff Resource.
 Recommend Male Midget AAA Program Delivery group members in cooperation with
the Staff Resource.
 Maintain a strong working relation with the Staff Resource and Delivery group
members.
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


Communicate information, updates and announcements to the league
Coordinate the orientation meeting with the Chair and Staff Resource
Assist Staff Resource with the coordinator of the identification/evaluation camps with
General Managers and Head Coaches
 Assist Staff Resource to coordinate qualified evaluators for identification/evaluation
camps
 Liaise with Staff Resource on player eligibility issues
 Approve team requests for travel changes within budget
 Administrate suspension notices
 Administrate protests/complaints/appeals or concerns
 Provide CEO with regular reports and updates
 Assist Staff Resource with material and input for the Athlete Development Program
 Such additional duties as may be delegated to the Male Midget AAA Program
ii.
Qualifications
Strong interest and personal commitment to elite athlete and coaching development.
 Ability to work in conjunction with BC Hockey staff, and BC Hockey Board of
Directors.
 Criminal Record Check and Vulnerable Persons Check
c) Selection
i.
Appointed by the BC Hockey Board of Directors based on the recommendation of a
committee composed of the Board Member assigned to the Male Midget AAA Program
Committee, who shall be Chairperson, a member of the Nominating Committee for process
conformity, a member of the Male Midget AAA Program Committee selected by that
Committee and the Chief Executive Officer or staff designate.
12.02.01.05
MALE MIDGET AAA PROGRAM COMMITTEE MEMBERS
a) Job Description
i.
b) Qualifications
i.
Strong commitment to elite athlete and coach development.
ii.
Must have good communication, administration and communication skills
iii.
Commitment to the Key Duties as outlined in the Terms of Reference
iv.
Is expected to bring specific Subject Matter Expertise to the committee
v.
RIS certification
vi.
Criminal Record Check and Vulnerable Persons Check
c) Selection
i.
the applicable Staff Resource. Members are to be selected by the Board of Directors.
Submissions to the Board of Directors may be required to complete the selection process.
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12.02.01.06 MALE MIDGET AAA PROGRAM DELIVERY GROUP MEMBERS
a) Job Description
i.
Key Duties: As outlined in the Terms of Reference
b) Qualifications
i.
Strong commitment to the Male Midget AAA Program.
ii.
Must have good administration, organizational, and communication skills
iii.
Commitment to the Key Duties as outlined in the Terms of Reference
iv.
Strong management, coaching and playing background is desirable
v.
RIS certification
vi.
Criminal Record Check and Vulnerable Persons Check
c) Selection
i.
It is the responsibility of the Program Delivery Group Chairs to recommend delivery group
members. Members are approved by the Chief Executive Officer. Submissions to the Chief
12.02.02.01
MIDGET AAA BOUNDARIES
The BC Hockey Board of Directors has approved thirteen draw zones. Midget AAA teams eligible to
compete in the BC Hockey Major Midget League. The zone boundaries and Minor Hockey
Associations included in each of the respective zone areas established by BC Hockey are:
a) Kootenay Zone including Beaver Valley, Castlegar, Cranbrook, Creston, Elkford, Fernie,
Golden, Grand Forks, Invermere, Kaslo, Kimberley, Midway, Nakusp, Nelson, Trail,
Windermere Valley
b) North Central Zone including Mackenzie, McBride, Quesnel, Prince George, Valemount,
Williams Lake,
c) North East Zone including Chetwynd, Clearview, Dawson Creek, Fort Nelson, Fort St. John,
Hudson Hope, Tumbler Ridge, Yukon
d) North West Zone including Burns Lake, Fort St. James, Fraser Lake, Hazelton, Houston,
Kitimat, Prince Rupert, Smithers, Stewart, Terrace, Vanderhoof
e) North Okanagan Zone including Ashcroft, Chase, Clearwater, Kamloops, Lillooet, Logan
Lake, Merritt, Revelstoke, North Okanagan (Armstrong/Enderby), Salmon Arm, Sicamous, 100
Mile House
f) South Okanagan Zone including Kelowna, Lumby, Penticton, Princeton, South Okanagan
(Oliver, Osoyoos), Summerland, Vernon, Winfield, Westside
g) North Island Zone including Campbell River, Comox Valley, Cowichan Valley North, Gold
River, Lake Cowichan, Nanaimo, Oceanside, Port Alberni, Powell River, Salt Spring Island, Tri
Ports (Port Alice, Port McNeill, Port Hardy)
h) South Island Zone including Cowichan Valley South, Juan de Fuca, Peninsula, Saanich,
Sooke, Victoria, Victoria Racquet Club
i) Vancouver Centre Zone including Arbutus Club, Richmond, Seafair, South Delta, Vancouver,
Vancouver Thunderbirds
j) Vancouver North East Zone including Burnaby Minor East, Coquitlam, Port Coquitlam, Port
Moody, Ridge Meadows, New Westminster
k) Vancouver North West Zone including Burnaby Minor West, Burnaby Winter Club, Hollyburn
Country Club, North Vancouver, North Shore Winter Club, Squamish, Sunshine Coast, West
Vancouver, Whistler
l) Vancouver South East Zone including Abbotsford, Aldergrove, Hope, Chilliwack, Langley,
Mission
m) Vancouver South West Zone including Cloverdale, Semiahmoo, Surrey, North Delta
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NOTE:
 Burnaby Minor East will include Postal Codes (V5B, V5A, V5E, V3N and V3J)
 Burnaby Minor West will include Postal Codes (V5C, V5G, V5H and V5J)
 Cowichan Valley North will include residency North of the Cowichan River and South Lake
Cowichan
 Cowichan Valley South will include residency South of the Cowichan River
12.02.01.02
ZONE DRAW ADJUSTMENT
The BC Hockey Board of Directors shall approve all adjustments to the BC Hockey Midget AAA draw
zones.
12.02.01.03
ZONE BOUNDARY CHANGE
The North Central Zone shall include the boundary of the North West and North East Yukon Zones.
12.02.01.04
MIDGET AAA TEAM APPLICATION
The BC Hockey Board of Directors shall only approve one team in each of the above zones
12.02.02.05
PLAYER GRANDFATHERING
Midget AAA players are eligible to attend an Evaluation Camp under the following criteria:
a) The Zone in which the player was carded to in the previous season or
b) The Zone in which the player resides based on the changes to the Boundaries or
c) The Zone in which the player transferred by way of the Residential Waiver policy in the
previous season.
NOTE:
Affiliate carded players will not be subject to the above policy
FINANCIAL
12.02.03.01
BUDGET
a) League Budget
The League operating budget and team registration fees shall be established by June 15 of the
calendar year.
Any expense items outside of the approved budget must be approved by the Male Midget AAA
Coordinator.
Each team bank account will be credited $1,000.00 to be used for team start-up costs via approval
from the Chair. This credit is to be paid back to BC Hockey by November 1.
b) Team Budgets
i.
Each Midget AAA Team must:
 Establish and submit a proposed budget by June 15 of the calendar year
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 Provide a financial report within three (3) weeks of the conclusion of their season.
Teams that do not meet this requirement will be subject to discipline, suspension or fine.
ii.
Each Midget AAA Team budget shall not include expenses for the following items:
 Team Apparel
 Team Staff Honorarium
 Team Trainer Honorarium
 Exhibition Games (Pre-Season)
 Additional Practice Ice
 Dry Land Training
iii.
BC Hockey will notify parents of any additional costs team such as: meals, skate
sharpening or water bottles.
iv.
All team capital purchases shall require the pre-approval of the Male Midget AAA
Coordinator. All teams must file a complete inventory list including items such as audio
visual equipment, dry land training equipment, and skate sharpeners. The list will be sent
to BC Hockey on November 1 and March 1. All team capital purchases become the
property of the BC Male Midget AAA.
12.02.03.02
HOTELS/TRANSPORTATION
a) Transportation to all league regular season and playoff games outside of a team’s zone and
involving travel that are in excess of approximately 125 km shall travel by chartered bus. There will
be no transportation provided for Lower Mainland teams to games played within the Lower
Mainland Zones.
b) Accommodation and transportation for up to twenty players and a maximum of five team officials
who are traveling with the team will be provided by the league. Transportation outside of Districts
must be arranged through commercial carrier. Any variance must be approved by Male Midget
AAA Coordinator. All hotel and transportation costs for league play must be pre-approved by the
Chair Male Midget AAA Coordinator and will be paid by league.
i.
Travel by chartered buses shall be provided for team officials and players only
ii.
Parents or guardians of players may be permitted to travel on the bus, space allowing
iii.
Non-players under the age of 15 are not permitted to travel with the team
c) The League will provide for a meal allowance up to a maximum of $35.00 per day for a maximum
of five team officials for out of district games only:
Breakfast
$10.00 per day
Lunch
$12.00 per day
Dinner
$18.00 per day
d) Travel expenses incurred for any reason other than travel by charter bus with the Midget AAA
team for league games will be the responsibility of the Midget AAA team.
12.02.03.03
TEAM BANK ACCOUNTS
Each Midget AAA Team will be assigned a bank account prior to the start of each season, with the
following parameters:
a) The Chief Executive Officer or Staff Designate will assign two (2) signing officers for each team
b) Only team officials will be eligible to be a signing officer on the account
c) All transactions and monies for the team must be accounted for in the assigned account
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d) The team signing officers will be required to complete a financial report. This report is to be filed
with the BC Hockey office each month.
e) Teams are not to open or use any other bank account in addition to the league supplied account.
Team officials are not to use their personal accounts for any team funds.
f) All gaming license applications are to be administered by the BC Hockey office. It should be noted
that a successful gaming application will necessitate the use of a second, gaming specific, bank
account for the team.
12.02.03.04 FUNDRAISING
No advertising, name bars (other than league supplied name bars) or other patches may be applied
to team jerseys without prior consent of the Chief Executive Officer.
12.02.03.05
MALE MIDGET AAA TEAM STAFF HONORARIUMS
a) The League will provide a team staff honorarium with the following breakdown
i.
Head Coach - $5,000
ii.
Assistant Coach (2) - $2,000
iii.
Manager - $1,000
iv.
Trainer - $2,000
v.
Trainer Supplies - $500
b) The honorarium will be paid in two (2) installments to approved staff members. The payment
dates are December 1 and the March 1.
c) Honorarium cheques will be held by BC Hockey should a team not have up to date accounting
records.
NOTE:
Any request to deviate from the above noted policy shall be submitted to the Male Midget AAA
Coordinator and Chief Executive Officer for consideration.
The Male Midget AAA Coordinator and Chief Executive Officer hold the authority to make
adjustments to honorarium amounts.
TEAM OFFICIALS
12.02.04.01
REQUIREMENTS
All coaching staff must share the philosophical values of the representative zone and that of BC
Hockey:
a) All individuals wishing to apply:
i.
For a head coach position on a Midget AAA team shall submit an application form to BC
Hockey by April 15.
ii.
For positions other than head coach on a Midget AAA team shall submit an application
form to BC Hockey by May 15.
b) Notwithstanding the above dates, if a qualified Midget AAA team official application is received
after the above dates, the application shall be considered.
c) Returning team officials shall be given preference over new applicants unless it has been
determined that to do so would not be in the best interest of BC Hockey.
d) If no applicant is deemed suitable, the application process shall be extended to June 30th.
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e) All coaches shall be non-parents.
f) Managers are not permitted to participate on the bench during games or on the ice during
practices.
g) All team officials to complete criminal record check prior to be being selected.
12.02.04.02 SELECTION
Selection
The selection of new and returning Team Officials will be appointed by the Chief Executive
Officer on recommendation by the Male Midget AAA Coordinator and the BC Hockey staff
resource.
a) Head Coach – Male Midget AAA Task Group
Term: 2 years. BC Hockey holds the right to review the coach position from March 15 to April 15 to
determine if changes are required.
i.
Qualifications:
 High Performance 1 certification
 Criminal Record Check and Vulnerable Persons Check
 Ability to work with fellow team officials
 Non-parent. (No children on Midget AAA team).
ii.
Responsibilities:
 Adhere and support League Policy and Procedures
 Communication with Male Midget AAA Coordinator and Staff Resource
 Implement the Male Midget AAA Program in conjunction with Program Delivery
Group members
 All Head Coaches are required to submit nominations/rankings for League Player
of the Month, All Star Teams and/or other player recognition events as requested.
Failure to comply will result in a minimum one game suspension.
b) Assistant Coach - Male Midget AAA Task Group
Term: 1 year
i.
Qualifications:
 NCCP Development 1 level
o BC Hockey recommends that Assistant Coaches have the High Performance 1
certification
 Ability to work with fellow coaching personnel
 Non-parent – no children on Midget AAA team
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c) Team General Manager - Male Midget AAA Program Delivery Group
Term: 1 year
i.
Qualifications:
 Thorough understanding of the Male Midget AAA Operations and Policy
 Experience in Male Midget AAA team management
 Administrative and financial experience
ii.
Responsibilities:
 Coordinate evaluation camps in conjunction with the League Managing Director
Male Midget AAA Coordinator
 Submit financial summary of evaluation camp within two weeks of its conclusion to
Male Midget AAA Coordinator and the Chief Executive Officer.
 Coordinate travel, accommodation, and meals for team
 Coordinate and inventory the equipment and supplies for team
 Coordinate team financial matters including player fees, sponsorship and
advertising
 Monitor use of Affiliate players
 Oversee the implementation of the Team Webcast and adhere to League Policy
 Ensure that team abides by all BC Hockey and Hockey Canada rules and
regulations
 Ensure that all suspensions are served as required by BC Hockey rules and
regulations
 Control the conduct of players before, during and after the game
 Email a copy of the game sheet to the Staff Resource at the conclusion of the
game and mail the original game sheets of all games played to Male Midget AAA
Coordinate within 24 hours of completion of the game or completion of tournament.
 Request permission to enter tournament or play exhibition game(s) from Male
Midget AAA Coordinator prior obtaining game numbers or tournament permission
number from Male Midget AAA Coordinator.
 Ensure that correct referee fees in cash are given to the timekeeper before the start
of the game.
 Ensure that all players, team officials, and on-ice officials are afforded unobstructed
access to dressing rooms before, during and after the game.
 Ensure all team officials acquire coaching levels and/or other certification as
required by BC Hockey.
 Oversee the player evaluation at the Spring Identification and Main Evaluation
Camp
 Ensure that the team has a certified HCSP person.
 Submit monthly reconciliations for the Team Bank Account to the Chief Executive
Officer and Male Midget AAA Coordinator
 Submit budget and financial report to the Chief Executive Officer and Male Midget
AAA Coordinator as required.
d) Team Consultant
i.
Selection
 Consultants are selected by team staffs
 Appointments shall be approved by Male Midget AAA Coordinator and Chief
Executive Officer.
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ii.
iii.
Qualifications
Responsibilities
 As determined by the team staff
12.02.04.03
RELEASE OF TEAM OFFICIALS
Team officials are expected to provide a good example to the players in their charge. As a result, an
offence committed by a team official shall be deemed to be more serious than an equivalent offence
committed by a player.
a) Team officials may be released from a Midget AAA team for the following reasons:
 Failure to control conduct of players
 Disrespect for the rules and regulations of Hockey Canada and BC Hockey
 Failure to follow philosophy and/or philosophical values of BC Hockey and the
Major Midget League
 Excessive penalties
 Use of alcohol or drugs during a league game or event
 Failure to meet team obligations
 Any infraction deemed by the Male Midget AAA Coordinator not to be in the best
interests of the team
The Chief Executive Officer shall have the authority to release a team official based on the
recommendations for the Male Midget AAA Coordinator.
b) A decision to release a team official from a team roster may be appealed to the BC Hockey Chair
of the Board.
12.02.04.04
COACHING CERTIFICATION
No applications for Head Coach shall be considered unless the applicant has Development 1 (formally
Intermediate level), including Respect in Sport.
All Assistant Coaches shall have completed a minimum Development 1 (formerly Intermediate Level)
and Respect in Sport
12.02.04.05
RESPECT IN SPORT
All BC Hockey Male Midget AAA team officials must complete the Respect in Sport/Speakout to be
considered for any position within the Male Midget AAA.
12.02.04.06
HOCKEY CANADA SAFETY PROGRAM (HCSP)
All Hockey Canada carded teams must have an HCSP official carded by December 1 st of the current
season in accordance with BC Hockey regulations. The team HCSP person shall not be permitted on
the bench during games unless otherwise qualified and approved by the Male Midget AAA
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Coordinator. Note that the parent of any member team shall not be permitted on that team’s bench
during games.
TEAM REGISTRATION
12.02.05.01
LEAGUE REGISTRATION FEES
Each BC Hockey Midget AAA team shall be assessed an equal fee to cover the operating costs of the
league. To facilitate administration at the team level, these fees shall be invoiced by BC Hockey
directly to the individual players based on registration of 20 players (including two goaltenders). Each
team will be responsible for the payment of the total invoice, regardless of the number of players
carried on their roster. Member players of the league shall be responsible for any financial deficit
incurred by league operations. Should sponsorship funding be secured by BC Hockey to cover
operational costs of the league, rebates of these assessments will be distributed equally to league
teams.
12.02.05.02
TEAM NAMES
a) All Midget AAA team names must be approved by the Male Midget AAA Coordinator and Chief
Executive Officer.
b) A Midget AAA team’s approved name cannot be altered in any way, including the addition of
sponsor names, without prior approval of the Male Midget AAA Coordinator.
c) Application to change a team’s name must be made in writing to the League Chairperson.
12.02.05.03
TEAM WEBSITES
a) Midget AAA team websites and social media accounts will not post team staff members that have
not been approved on the Hockey Canada Registry (HCR).
b) Midget AAA teams will adhere to the BC Hockey Social Media Guidelines – Teams.
12.02.05.04
LEAGUE WEBCAST
a) All Midget AAA teams will be required to webcast their home games through the League approved
provide.
b) If a game is not webcast the team will be issued a $200 fine. The fine will not be issued if a
circumstance outside the control of the team prevented the game from being broadcasted.
c) The Midget AAA team will be responsible for the equipment that is provided to broadcast their
games. If the broadcast equipment is damaged, the Midget AAA team will pay the repair cost.
PLAYER REGISTRATION
12.02.06.01
PLAYER FEES
a) Player fees shall be prorated equally based on Midget AAA team registration fees.
b) Player fees shall include transportation to out of district games and hotel accommodation.
c) The players are responsible for their meal costs.
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d) Player fees shall be paid by credit card or money order/certified cheque upon request by team
manager.
e) If payment is not received within seven days of receipt of invoice, the player shall not be eligible to
participate with the team. In the case of a player joining the team after the season has
commenced, payment of fees must be received within two weeks of the player’s first game.
f) Midget AAA Team managers shall coordinate the payment of all twenty player registration fees.
g) A player’s full registration fee will guarantee a position on a teams roster for the complete season.
h) Players paying their player fee in installments shall be suspended from all games and practices if
payment has not been made within seven days of the payment due date. Such suspension shall
remain in effect until payment has been received.
i) Any shortfall of player registration fees (i.e. player quits and is not replaced) shall be borne by the
remaining players.
j) Players are responsible for any expenses incurred by their Midget AAA team during the season
over and above the registration/player fee.
12.02.06.02
REFUNDS
Any shortfall of team registration fees will be borne by players. As such, refunds shall only be granted
if a replacement player is found to fill the vacant roster spot.
a) Players Release Due to Health: In the case where a player has encountered health issues that
restrict participation, the player may apply for a refund, either in full or in part, of registration fees.
b) Players Voluntary Release: Should a player choose to be released from the team on their own
accord or upon their own choice (i.e., player decides to quit the team), the registration fee will not
be refunded by BC Hockey. Should a player be released in order to sign with a junior team, the
player may apply for a refund, either in full or in part, of registration fees.
c) Player Releases: There shall be no refunds for any player who has been released for disciplinary
reasons.
d) Player Suspensions: Should a player be suspended by a Midget AAA team, or by the BC Male
Midget AAA relative to BC Hockey / Hockey Canada Regulations, the registration fee will not be
refunded by BC Hockey.
e) Player Equipment: Player equipment provided by the Midget AAA team is the property of BC
Hockey. In the event a player has been permanently suspended or released from a Major Midget
League Team, the equipment provided must be returned to the team. At the conclusion of the
season, all players registered and in good standing with the zone Major Midget league team shall
receive the equipment provided by the league.
f) All player refunds will be at the discretion of the Male AAA Male Coordinator and the Chief
Executive Officer.
g) Pro-rated refunds, where applicable above, are as follows:
Prior to September 15
- eligible for full refund
Prior to November 15
Prior to January 10
After January 10
- no refund
12.02.06.03
REGISTRATION/CARDING PROCEDURES
a) Each team shall receive access to a maximum of twenty-five electronic Player Registration
certificates via the BC Hockey Online Carding system. Prior to the first league, tournament or
playoff game, the registering team manager must:
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i.
ii.
Register all players and team officials on the BC Hockey carding system
All players are to sign a copy of their completed online card; and parents must sign the
Refund Policy Acknowledgement Form prior to first league game. No player shall
participate with a team until said forms have been duly signed
iii.
Signed documents are to be forwarded to the BC Hockey office.
b) Participation of a player or team official prior to carding on the BC Hockey carding system will
result in loss of points and/or discipline in accordance with BC Hockey Regulations.
c) A team shall carry a full roster of twenty players, two of which must be goaltenders.
d) Notwithstanding the preceding paragraph, in order to be eligible for the BC Hockey Male Midget
AAA Championships, in accordance with Hockey Canada Regulations, to meet eligibility
requirements to compete in Regional and National playoffs, the teams shall be required to have
registered not less than fifteen (15) players on Hockey Canada Registration Certificates (at least
two of whom must be goaltenders) on or before February 10 of the current season.
12.02.06.04
AFFILIATION
a) BC Hockey Midget AAA teams may affiliate players from within their draw zones as set out by BC
Hockey. Midget AAA Teams shall not affiliate any players from outside their draw zones in the
event an adjacent zone does not register a team (i.e. there shall be no movement of players
between zones for the purposes of affiliation in the event that a given zone does not have a
Midget AAA team).
b) There shall be no “permanent affiliate” players in the Male Midget AAA.
c) An affiliate player registered with a Winter Club may affiliate as follows:
i.
Eligibility for affiliation purposes is to be determined by the players residence within the
zone
d) Affiliate players must be approved by BC Hockey by way of the Hockey Canada Registry prior to
participation. Participation of an affiliate player prior to such approval will be considered as use of
an ineligible player by the team and will be subject to discipline in accordance with BC Hockey
Regulations.
e) Registration of an affiliate player requires the written permission of the player’s carding MHA.
Once an affiliate player’s information is submitted electronically, a copy of the page must be
printed and signed by both the player and the President or Secretary of the player’s MHA.
f) Affiliate players must be carded with a BC Hockey registered lower division/category team prior to
being eligible to be included as an affiliate on a BC Hockey Midget AAA team’s list.
g) Players registered on recreational (“house” or “C”) teams, may affiliate to a Major Midget League
Midget AAA team.
h) Teams may not call up Affiliate Players (except under emergency conditions) when the Affiliate
Player’s team is playing. Affiliate players shall only be used as emergency replacements for the
following emergency conditions:
i.
Injuries
ii.
Suspensions/Disciplinary action (not including team imposed suspensions)
i) The player’s team may not unreasonably deny a player the opportunity to play as an Affiliate.
NOTE:
This provision applies to players affiliating from MHAs to Male Midget AAA teams, as well as
players affiliating from Male Midget AAA teams to Junior clubs.
j) Consent of an affiliate player’s home association must be obtained prior to using the player in a
game or practice.
k) Affiliate players may play a maximum of ten (10) games (Regular Season and Playoff) as an
affiliate to an Male Midget AAA Team in a given season. Once an Affiliate player’s carded team is
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eliminated from playoff competition the player may participate as an affiliate for the balance of the
season.
l) Affiliate players who participate in more than three games or practices must pay an affiliate player
assessment of $200.00. The fee will cover regular expense including one or more of:
accommodations, travel, and ice.
m) An Affiliate player who has played the maximum number of games permitted under HC rules
and/or BC Hockey policy may not be used as an affiliate unless his registered team has been
eliminated from playoff competition. Players qualifying under this policy shall be assessed a game
fee to be determined by the BC Hockey Male Midget AAA Coordinator and Chief Executive
Officer.
n) Major Midget League players shall not affiliate to a Juvenile team.
12.02.06.05
PLAYER RELEASES
a) Players shall not be released once they have been offered a place on a team except for the
following reasons:
i.
Disciplinary problems
ii.
Use of drugs or alcohol
iii.
Non-payment of player fees
iv.
Player requests to play at a higher division or return to Minor Hockey Association.
v.
Safety or risk management concern to the player
vi.
Deemed by the Male Midget AAA Coordinator to be in the best interests of the team and/or
player
b) Application to remove a player from a Midget AAA team roster must be made in writing to the Male
Midget AAA Coordinator, setting out reasons for the removal of the player.
c) If a player with disciplinary issues is being considered for removal from the team:
i.
Written and/or verbal notice of disciplinary concerns and steps taken to address the
problems must be documented by the player’s Midget AAA team officials.
ii.
The player and parent(s) must be made aware of the problems and given the opportunity
to correct his/her behavior prior to submitting said application to the Male Midget AAA
Coordinator
d) There shall be no refunds for any player who has been released for disciplinary reasons.
PLAYER ELIGIBILITY
12.02.07.01
MIDGET AGED PLAYERS
All Midget aged players (15, 16 or 17 years old within the calendar year) residentially eligible to
register and play minor hockey in BC Hockey are eligible to try out for their BC Hockey Midget AAA
team.
12.02.07.02
UNDER AGED PLAYERS
No under-aged players will be permitted to be rostered on, or carded with, a Midget AAA team.
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12.02.07.03
RESIDENTIAL QUALIFICATIONS
RESIDENTIAL WAIVERS
Goaltender
a) A Midget AAA team may apply for a goaltender residential waiver to the Male Midget AAA
Coordinator. A player who has been released from his residential BC Male Midget AAA team may
be issued a residential waiver prior to September 30.
b) The following information will be submitted to the Male Midget AAA Coordinator:
i.
Letter from Evaluator who attended Evaluation Camp
ii.
Support from the District(s) within Zone Boundary
c) There is no appeal if a player is not selected to a Midget AAA team
d) Infractions to the Player Residential Waiver will result in discipline to the team staff
The residential qualifications for Midget teams shall be those adopted by BC Hockey and Hockey
Canada.
NOTE 1: A player is only eligible to try out for the Midget AAA team where his parents reside.
NOTE 2: Regarding Winter Club players: A player registered with a Winter Club must try out for the
Midget AAA team where his parents reside. If the player is not selected to a Midget AAA team, the
player is eligible to return to the Winter Club.
NOTE 3: Regarding Sports School Players: Players may try out for Midget AAA teams based on the
residence of their parents and in accordance with Hockey Canada Regulations. Therefore, regardless
of where a player registers with a Sport School, he/she may only try out in his/her “home” AAA zone
12.02.07.04
PLAYER RESIDENTIAL WAIVER
a) A Midget AAA team may apply for a player residential waiver to the Male Midget AAA Coordinator.
A player who has been released from his residential BC Male Midget AAA team may be issued a
residential waiver prior to September 30.
b) The following information will be submitted to the o the Male Midget AAA Coordinator:
i.
Letter from Evaluator who attended Evaluation Camp
ii.
Support from the District(s) within Zone Boundary
c) A Midget AAA team may apply for a maximum of three (3) player residential waivers
d) There is no appeal if a player is not selected to a Midget AAA team
e) Infractions to the Player Residential Waiver will result in discipline to the team staff
12.02.08.01
EVALUATION CAMPS
a) Camps are to be held over three (3) days in August, date to be determined by BC Hockey. Written
permission to hold an evaluation camp on a different date must be received from the Male Midget
AAA Coordinator.
b) All players must register with his/her home minor hockey association as per registration policy for
residential confirmation, tracking purposes and to preserve a place to play and must provide proof
of same at evaluation camp registration.
c) All players must pre-register online with the BC Hockey prior to the evaluation camp. Failure to
pre-register may affect eligibility to participate in the camp.
d) If a player registers after July 15, they will be charged an administrative fee.
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e) Out of District players – any player who has not registered with a minor hockey association and/or
does not have a signed letter from a residential MHA will require a letter form the District
supporting attendance at the camp.
f) Any player who is unable to attend any stage of the evaluation camp due to injury or for any other
valid reason must pre-register online and will remain eligible for future evaluations. Approval must
be obtained from the Male Midget AAA Coordinator.
g) A nominal fee that will cover the cost of the camp and any additional evaluations will be charged
and is to be paid online at time of pre-registration.
h) No player shall participate in any evaluation session unless the evaluation camp registration fee
has been paid in full.
i) Practice jerseys will be provided and can be kept by players.
j) Three additional ice sessions may be scheduled to accommodate absentee players and to further
assess and evaluate players.
k) The cost of any evaluation exhibition games is to be paid out of team funds and shall not be
charged to the players trying out for the team.
l) A goaltender camp will be held prior to the main evaluation camp if the following occurs
 50 or less players registered and more than 6 goalies
***If a goaltender is released from the goaltender camp 75% of the evaluation camp fee will be
refunded.
12.02.08.02
CANCELLATION – REFUNDS
The following refund policy applies to Evaluation Camp cancellations:
a) 50% refund up to July 15
b) Refunds after July 15 shall be approved by the Chief Executive Officer upon recommendation of the Male
Midget AAA Coordinator.
12.02.08.03
PLAYER SELECTION PROCESS
a) Teams will consist of twenty players including two goaltenders.
b) Players can only attend Midget AAA camps in the area in which he/she resides
c) Players will be evaluated and selected by Team Officials with input by High Performance District
Evaluators.
d) Twelve players including one goaltender must be identified and offered a position on the team by
the end of the evaluation camp.
e) If a player is not selected to a Midget AAA team, he must return to his residential minor hockey
association.
f) A minimum of twenty (20) players including two goaltenders must be selected by September 15th
at which time all remaining minor hockey players must be released to their home Minor Hockey
Association.
g) Of the 20 players selected, up to three players may be designated as temporary to allow for
players who return from Junior hockey prior to October 15. Such designation shall be reported to
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the Male Midget AAA Coordinator on September 15 and will be communicated to the player. The
temporary player shall pay the player fee and will be refunded a pro-rated fee should the
temporary player be replaced by a returnee from Junior. At midnight, October 15th, all registered
players will become permanent.
**If evaluators have been unable to identify a goaltender who has the skills to compete at the
Major Midget League level, the coach can apply to the Male Midget AAA Coordinator consider a
goaltender(s) who has been released from another Midget AAA team. (See Goaltender Waiver)
twenty players must be selected by October 15.
h) After September 15, if a team wishes to further evaluate a player, written permission must first be
obtained from a player’s Minor Hockey Association President.
i) Once a player has been released, written consent must be obtained from the player’s home Minor
Hockey Association prior to inviting the player to attend further evaluation.
RULES OF PLAY
12.02.09.01
RULES OF PLAY
BC Hockey Major Midget League teams shall be composed of twenty players (including two
goaltenders) and up to five team officials who are duly registered with BC Amateur Hockey
Association in accordance with the rules and regulations of BC Hockey and Hockey Canada.
Membership for such teams shall commence upon acceptance of the team's registration by the Chief
Executive Officer of the BC Hockey and shall expire as of the following August 31.
12.02.09.02
HOME TEAM RESPONSIBILITIES - SUPPLYING OF PUCKS
The home team shall be responsible for the following for each game:
 Warm-up and game pucks
 Official league gamesheet
o To be submitted to the statistician at the conclusion of the game(s)
 A qualified timekeeper
 A qualified scorekeeper
 Shots-on-goal statistics for each team to be included on the official gamesheet
RULES AND REGULATIONS
12.02.10.01
DISCIPLINE/SUSPENSIONS
a) BC Hockey shall administer the Major Midget League and be responsible for all disciplinary action.
b) Team officials shall be responsible for supervising and controlling the conduct of their players
before, during or after each game. Failure by team officials to control the conduct of their players
(e.g. dressing room/hotel vandalism, theft, bench brawls, lobby and parking lot altercations, etc.)
may result in suspension and/or other disciplinary action of the team official and/or player(s). In
addition, the cost of any damages shall be assessed against the team.
c) All penalties and/or suspensions shall be in accordance with Major Midget League Policy and/or
Hockey Canada published rules. Automatic/Minimum suspensions shall be applied as per BC
Hockey Suspension Guidelines. It is the responsibility of the team's officials to ensure that players
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serve their total game suspensions as required by Hockey Canada and BC Hockey rules, whether
or not notification is given
d) Excessive penalty minutes by individual players including a combination of major penalties such
as Gross Misconduct/Match penalties, Misconducts and Game Misconduct penalties shall result in
suspension(s) and/or disciplinary action as determined by the Male Midget AAA Coordinator.
e) Any team official who incurs a Game Misconduct outside of the last ten minutes of the game shall
be suspended for the team’s next games. A team official who incurs a Game Misconduct in the
last ten minutes of a game shall be suspended for the team’s next two games.
f) Exhibition games are not considered league, tournament or playoff games for the purpose of
serving suspensions.
12.02.10.02
ZERO TOLERANCE - DRUGS, ALCOHOL AND TOBACCO PRODUCTS
There is a zero tolerance for the use of alcohol, drugs and tobacco during activities within BC Hockey.
All incidents will be investigated and dealt with on an individual basis. The recommended minimum
suspension for violation of this policy is 30 days from all participation within the league. A written
report must be forwarded to the Male Midget AAA Coordinator outlining the circumstances within 7
days.
12.02.10.03
HAZING/INITIATION
a) All Hazing/Initiation incidents will be reported to the Male Midget AAA Coordinator
b) All suspension shall be in line with Hockey Canada Regulations
12.02.10.04
RECRUITING PRACTICES - TAMPERING
No team official may invite a registered player of another association/club to participate in any
exhibition, tournament or league game, practice or team event without prior consent of the player's
home association. Violation of this rule will result in disciplinary action.
12.02.10.05
GAME FORFEIT
The following items pertain to Game Forfeits:
a) Teams may not declare a forfeit. Failure to meet all league commitments will result in disciplinary
action, which may include suspension(s).
b) The Male Midget AAA Coordinator may forfeit game results in accordance with BC Hockey
Regulations. In such situations, the game shall be recorded in the standings as a loss (zero
points) for the forfeiting team and as a victory (two points) for the opposing team. If the game has
been played, the goals for, goals against, and penalty minutes shall stand as recorded. If the
game has not been played, the score shall be recorded as 0-0.
12.02.10.06
LEAGUE PLAY
The number of scheduled league games shall be based on the number of participating Midget AAA
teams.
Each league game will consist of:
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





Three (3) - 20 minute regulation stop time periods
10 minute warm up; 2.5 hr game time slots
15 minute intermission between periods
One ice flood after the first period and one ice flood after the second period.
No overtime during league play
Three (3) – 1.25 hr. practices per week. Midget AAA team will pay costs for any
additional practices.
Any league games to be played in areas or locations outside of host association arenas shall be
approved by the Male Midget AAA Coordinator.
Any additional unapproved transportation, accommodation, game or practice ice, or officiating costs
involved shall be the responsibility of the Midget AAA team. All such costs are to be invoiced directly
to the team.
League paid practices will end for all Midget AAA teams at the conclusion of the Midget AAA team’s
scheduled league play or once eliminated from Championship series, whichever occurs first.
12.02.10.07
GAME PROTESTS
There shall be no game protests for league play in the Major Midget League except for the playing of
an ineligible player. Game protests during regular season shall be transmitted in writing to the Male
Midget AAA Coordinator within 72 hrs. of completion of the game in question.
12.02.10.08
EXHIBITION GAMES AND TOURNAMENTS
a) Any team wishing to play an exhibition game or enter a tournament shall first obtain permission
from the Male Midget AAA Coordinator and then obtain an Exhibition/Tournament Game number
from the Male Midget AAA Coordinator. All league commitments must be met prior to permission
being granted.
b) All exhibition games and tournament costs will be paid by the team.
c) Players are not required to attend tournaments and may not be disciplined for such decision.
d) A rostered player who is not able to attend a tournament for any reason shall not be charged a
tournament fee or any related expenses. Replacement affiliate players shall be assessed a prorate tournament fee and expense
e) No tournament game shall be substituted for any scheduled league game.
12.02.10.09
RESCHEDULING OF LEAGUE GAMES
No league or playoff game will be altered or rescheduled to accommodate a tournament or exhibition
game unless special permission is granted in writing by the Male Midget AAA Coordinator. Permission
will not be granted unless the date(s) and time(s) of the rescheduled game(s) have first been
obtained, which date(s) and time(s) are mutually agreed on by both teams.
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12.02.10.10
GAME REPORTS
a) The home team is responsible for supplying the game report ensuring that it is properly
completed, and submitting it to the office. The home team shall also ensure that additional blank
game reports are available at the timekeeper's bench.
b) All affiliate players (AP) shall be designated as such on the game sheet beside the player's name.
c) Game statistics are to be entered into the BC Hockey Male Midget AAA site by a non-parent team
official.
d) In order to ensure no sanctions will be applied to your team:
i.
The game sheet must be uploaded and complete by Midnight of the game day.
ii.
The data entered into the system must be exactly as the official game sheet.
e) To ensure accuracy, a BC Hockey Staff Resource Person will compare Official Game Sheets to
the data entered every Monday by 10 am. Any discrepancy noted from the teams data entry to the
game sheet will be reported to the Male Midget AAA Coordinator for a final decision.
f) The Male Midget AAA Coordinator shall have the authority to issue a fine in the amount of
$100.00 to any team that did not enter the stats within the above timelines or if the team entered
inaccurate information.
12.02.10.11
TIE BREAKING PROCEDURE – LEAGUE STANDINGS
In the event of any ties in final league standings, the following tie breaker format shall apply for the
determination of playoff positions:
a) If two or more teams are tied, standings will be determined by ranking the teams on the basis of
most wins in regular season play.
b) If the standings determined in step a) contain any further ties, those teams whose standing was
not determined in step a) will have the following format applied, with all games played by the tied
teams against each other being considered (i.e. If three teams are still tied, then all games played
involving any two of the three tied teams will be used in breaking the tie):teams will be ranked by
highest winning percentage in these games
i.
Teams will be ranked by highest winning percentage in these games
ii.
Any teams still tied will be ranked by most goals-for in these games
iii.
Any teams still tied will be ranked by least goals against in these games
iv.
Any teams still tied will be ranked by the least penalty minutes in these games
NOTE:
For section b), games involving all of the tied teams will continue to be used in each of steps
ii., iii. and iv. even if one or more of the tied teams receives a placing after a step is applied
(i.e. if three teams are tied and one team receives a ranking after step i. is applied, then
games among all three teams will still be used in step ii. and beyond).
OFFICIATING
12.02.11.01
OFFICIATING
District Above Minor Assigners will assign all games. Male Midget AAA games shall be officiated by a
combination of Junior and high performance level Minor Hockey officials. Officials will be identified
and approved by the respective Above Minor Officiating Coordinators in consultation with the BC
Hockey Officiating Coordinator / RIC.
a) On-ice official fees for league and playoff games shall be paid by the League as follows:
September 2015
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BC HOCKEY
POLICY MANUAL

Three-man System:
Referee:
$80.00
Linesmen:
$55.00
 Two-man System:
$80.00 each
b) It is the responsibility of the home team to pay the officials.
c) Should there be fewer than three on-ice officials in attendance at any game; the home team
manager is to notify the league manager at the conclusion of the game.
d) Expenses for on-ice official fees for exhibition games will be paid by the individual teams.
12.02.11.02
OFFICIATING NO SHOWS
Should fewer than the required number of officials appear for any game, then the procedures outlined
below shall be followed in accordance with Hockey Canada Rules:
a) If, for whatever reason, the Referee or Linesmen appointed are prevented from appearing, the
Managers or Coaches of the two competing teams shall agree on a Referee one or two Linesmen.
b) If they are unable to agree, they shall appoint a player from each team who shall act as officials.
c) If the regularly appointed officials appear during the progress of the game, they shall replace the
temporary officials immediately.
d) If a linesman appointed is unable to act at the last minute, or if through sickness or accident she is
unable to finish the game, the Referee in charge shall have the power to appoint another in her
place if she feels it necessary.
e) If, owing to illness or accident, the Referee is unable to continue to officiate when working with two
Linesmen, one of the Linesmen shall perform such duties as devolved upon the Referee. The
Linesmen shall be selected by the Referee, or if necessary, by the Managers or Coaches of
competing teams.
BILLETING
12.02.12.01
BILLETING OF PLAYERS
Players are responsible for any billeting expenses.
a) Billeting is to be arranged between the player’s parents and the host billet family.
b) No team official is to serve as a billet.
c) Teams must report all billeting arrangements to the Male Midget AAA Coordinator upon request.
TEAM UNIFORMS / DRESS CODE
12.02.13.01
UNIFORMS
BC Hockey has approved league colours, which shall be worn by all Midget AAA teams. Where
uniforms of both teams are so similar that in the opinion of the referee there will be confusion, it shall
be the responsibility of the home team to change its uniforms to a contrasting colour.
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POLICY MANUAL
No advertising, sponsor names or logos, name bars, or other patches may be applied to team jerseys,
without prior consent of the Male Midget AAA Coordinator after consultation with the Chief Executive
Officer.
Players are required to wear league-supplied equipment including but not limited to jerseys, socks,
pants, gloves, helmets and cages.
“Players including goal tenders, shall wear required protective equipment, including CSA-certified
helmets and facial protectors and BNQ certified throat protectors in all games, practices, warm-ups
and while sitting on the players’ bench or penalty box.”
12.02.13.02
DRESS CODE
All players shall wear a shirt and tie, slacks, mock turtleneck, tracksuit or team jersey on game days
or when in public during league functions. Baseball caps are not to be worn.
LEAGUE ALL-STAR SELECTIONS
12.02.14.01
END OF SEASON LEAGUE ALL STAR TEAM
Each team shall nominate the top 3 forwards, 2 defensemen and 1 goaltender from an opposing
team. Each team shall submit their completed All Star Player Ranking form to BC Hockey by March
30th.
12.02.14.02
MALE MIDGET AAA COACH OF THE YEAR AWARD
At the end of each season the Male Midget AAA Coordinator, in consultation with Chief Executive
Officer and the Staff Resource shall select an individual for the Male Midget AAA Coach of the Year
Award.
MAJOR MIDGET LEAGUE CHAMPIONSHIPS
12.02.15.01
MAJOR MIDGET LEAGUE CHAMPIONSHIPS
The Major Midget League Championships shall adopt the BC Hockey Championship policies,
procedures and format with the following variations:
a) The Major Midget League Championship shall consist of a Quarter-Final series, Semi-Final series
and a Final Series.
b) The top eight teams as determined by league final standings shall be eligible for the Major Midget
League Championship.
c) The Major Midget League Championship Format will be as follows:
i.
Quarter-Finals:
 First vs. Eight (series to be hosted by the higher placing team)
 Second vs. Seventh (series to be hosted by the higher placing team)
 Third vs. Sixth (series to be hosted by the higher placing team)
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BC HOCKEY
POLICY MANUAL
d)
e)
f)
g)
h)
i)
 Fourth vs. fifth (series to be hosted by the higher placing team)
ii.
Semi-Finals:
 Highest placing remaining team vs. Lowest placing remaining team (series to be
hosted by the higher placed team)
 Second highest placing remaining team vs Lowest placing remaining team (series
to be hosted by the higher placed team)
iii.
Finals:
 Winners of the Semi Final series will advance to the Final series.
 The Final series will be hosted by the higher placing team per league standings.
All Major Midget League Championship Playoffs will consist of a best two out of three games
series as follows:
 Game One:
Friday evening
 Game Two:
Saturday afternoon or evening
 Game Three:
Sunday (preferably afternoon)
 Series will be held on a specific weekend as determined by BC Hockey
The higher placing team shall have the home team dressing room and bench for Game one.
 The teams will then alternate home and away jerseys, dressing rooms and benches
for each subsequent game the higher placing team shall provide the timekeeper
and scorekeeper.
All games must end with a winner. No ties are permitted. In the event a game ends in a tie, the
following overtime format shall be applied:
 In a tied game at the end of regulation time, there will be a 2 minute rest and then a
10 minute stop-time sudden victory period.
 If still tied at the end of the first overtime period, there will be a 15 minute flood and
then another 20 minute stop time sudden victory period.
 If still tied, teams will repeat (ii) until a winner is declared.
The BC Hockey Major Midget League Champion shall be the BC Hockey representative at the
Hockey Canada Pacific Regional and National Midget Championship.
The BC Hockey Board of Directors, shall have the authority to change the venue of a series if
deemed advisable.
The most valuable player announcements or awards shall not be announced or presented at any
of the Midget Zone AAA Championship Series.
12.02.15.02
TRAVEL
All travel and accommodation expenses for games outside of a team’s District during the
Championships shall be provided.
The team representing BC Hockey at the Pacific Regional Championships and National
Championships will be responsible for all travel, hotel and meal expenses incurred while attending
those events.
12.02.15.03
FINAL DATE TO WITHDRAW
The final date to withdraw from the BC Hockey Male Midget AAA Championship is January 15.
September 2015
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BC HOCKEY
POLICY MANUAL
EDUCATION ADVISOR
12.02.16.01
EDUCATION ADVISOR
It is suggested that each team in the BC Hockey Male Midget AAA program make appropriate
arrangements to provide an education advisor.
12.02.16.02
ROLE OF THE EDUCATION ADVISOR
The role of the education advisor is to provide guidance and/or assistance with respect to their
education.
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BC HOCKEY
POLICY MANUAL
IMPORTANT DATES
12.02.17.01
March 1
April 30
April 15
May 15
May 15
May 30
August
September 15
October 15
January 10
January 15
January 15
February 10
IMPORTANT DATES
Deadline for Districts to declare participation in BC Major Midget League
Deadline to nominate players to end of season League All-Star Game
Applications for Head Coach positions to be submitted to BC Hockey
Applications for Team Officials other than head coach to be submitted to BC Hockey
Deadline for Name Change applications
Final date for Midget AAA Teams to withdraw from BC Major Midget League
Final date for Assistant Coach/Manager selections
Evaluation Camps - 1st or 2nd weekend in August
(Twelve players to be identified and selected to Midget AAA teams)
All Minor Hockey registered players who have not been selected to a Midget AAA
team must be released to return to home association. Seventeen players including
one goaltender to be selected to Midget AAA team rosters
Twenty players to be rostered to all Midget AAA teams
After this date, an affiliate player who plays more than the designated number of
league/playoff games with a higher division team may no longer play for the lower
division team
Final date for additions to affiliate list
Final date to withdraw from Male Midget AAA Championships.
Final date to make any changes to team rosters.
HCR System will convert to “read only”.
NOTE:
At the beginning of the 2015-2016 season, Head Coaches will be required to have High
Performance 1 certification.
September 2015
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
Title
September 2015
Section
BC Hockey Official of the Year
13.06
BC Hockey Outstanding Player Award
13.09
BC Hockey Safety Award
13.07
Development Awards
13.08
Diamond Stick
13.01
Ernie Gare Award – BC Hockey Coach of the Year
13.05
Frank Spring Award – Minor Hockey Association Award
13.04
Life Members Award
13.03
Pavel Bure Award
13.10
President’s Award
13.02
Page 13 - 1
BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
13.01 DIAMOND STICK
a) Criteria
i.
Awarded for outstanding service to the game for a period of not less than ten (10) years
duration by any person in the province who has rendered meritorious service to BC
Hockey or its member Clubs.
ii.
Nothing shall prevent the Committee from making an award to any person outside the
province who has rendered outstanding service to any organized Hockey Association or its
member Clubs anywhere in the world.
b) Nomination Deadline
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations may
be received by any registered Club, League or Association which is affiliated with BC
Hockey. Nominations must be submitted in writing with a service record of the candidate
duly attested by the Club or organization.
c) Selection Committee
i.
The selection committee shall consist of:
 BC Hockey Chair of the Board
 Two (2) Directors selected by the Chair of the Board
i.
A staff resource will be appointed for the coordination of the Diamond Stick by the Chief
Executive Officer
d) Presentation
i.
The presentation of the Diamond Stick shall be made by the President of BC Hockey Chair
of the Board or the BC Hockey Chair’s appointee at the BC Hockey Annual General
Meeting.
13.02 PRESIDENT’S AWARD
a) Criteria
i.
An individual, Team, League or Association that has brought honour to the amateur
hockey fraternity through an outstanding humanitarian endeavour.
b) Nomination Deadline
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
i.
ii.
A staff resource will be appointed for the coordination of the Chair of the Board’s Award by
the Chief Executive Officer.
d) Presentation
i.
The presentation of the Chair of the Board’s Award shall be made by the President of BC
Hockey Chair of the Board or the BC Hockey Chair’s appointee at the BC Hockey Annual
General Meeting.
13.03 LIFE MEMBERS AWARD
a) Criteria
i.
The Life Members’ Award recipient will be an amateur hockey administrator who has
made an outstanding contribution to the development and growth of amateur hockey.
September 2015
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
b) Nominations
i.
nominator.
i.
 Two (2) Directors selected by the Chair of the Board
ii.
A staff resource will be appointed for the coordination of the Life Members’ Award by the
Chief Executive Officer
d) Presentation
i.
The presentation of the Life Members’ Award shall be made by the BC Hockey Chair of
the Board or the Chair’s appointee at the BC Hockey Annual General Meeting.
12.04 FRANK SPRING AWARD – MINOR HOCKEY ASSOCIATION AWARD
a) Criteria
i.
Solid foundation of administration and organization. The Bylaws, constitution and the
philosophy of the minor hockey program should be both in writing and in evidence.
ii.
Good skills development program with emphasis on teaching. Special emphasis on the
development of skills at the novice and atom categories with limited game and travel
schedule.
iii.
Good communication network with coaches and other members of the Association and BC
Hockey.
iv.
Good house league structure with limited game schedules and emphasis on fun and
development of skills.
v.
Good educational programs for coaches, referees and parents including follow up
evaluation programs.
vi.
Equal opportunity for all players to compete at their skill level.
vii.
Good program of sportsmanship and character development.
viii.
Program will demonstrate a high level of competition and success keeping in perspective
the philosophy of the Association.
ix.
Written evidence of planned future development of the Association.
b) Nominations
i.
nominator.
i.
 Chair of the Minor Committee
 A Director appointed by the BC Hockey Chair of the Board
 BC Hockey Minor Hockey Coordinator(s)
ii.
A staff resource will be appointed for the coordination of the Minor Hockey Association of
the Year Award by the Chief Executive Officer.
d) Presentation
i.
The presentation of the Minor Hockey Association of the Year Award shall be made by the
Chair of the Minor Committee or appointee at the BC Hockey Annual General Meeting.
September 2015
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
13.05 ERNIE GARE AWARD – BC HOCKEY COACH OF THE YEAR
a) Criteria
i.
Displays leadership to players
ii.
Demonstrates skill development
iii.
Sound coaching philosophy
iv.
Winning is a consideration
b) Nominations
i.
nominator.
i.
 Director liaison to the BC Hockey Coaching Committee
 Coach Coordinator
 Staff Resource, Coaching program
d) Presentation
i.
The presentation of the BC Hockey Coach of the Year Award shall be made by the
Director liaison to the Coach Committee or appointee at the BC Hockey Annual General
Meeting.
13.06 BC HOCKEY OFFICIAL OF THE YEAR
a) Criteria
i.
The following criteria will be used in the selection of the BC Hockey Official of the Year
Award recipient:
 Carded for the current year.
 Exemplifies dedication and support for BC Hockey Officiating Programs, BC
Hockey/Hockey Canada Rules & Regulations.
 Contributes to hockey other than for on-ice requirements.
 Combines leadership and ability, both on and off the ice.
 Must not be a former recipient of this award.
 Must be recommended by the Referees Delivery Group Member(s) for the District
in which the official resides.
b) Nominations
i.
nominator.
i.
 Director liaison to the Officiating Committee
 Officiating Coordinator
 Staff Resource, Officiating
d) Presentation
i.
The presentation of the BC Hockey Official of the Year Award shall be made by the
Director liaison to the Officiating Committee or appointee at the BC Hockey Annual
General Meeting.
September 2015
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
13.07 BC HOCKEY SAFETY AWARD
a) Criteria
i.
The following criteria will be used in the selection of the BC Hockey Safety Award
recipient:
 Outstanding service by a volunteer in the BC Hockey Safety and Risk Management
Program
 Devoted his or her time in the BC Hockey Safety and Risk Management Program
b) Nominations
i.
nominator.
i.
 Director liaison to the Safety Committee
 Safety Coordinator
 Staff Resource, Safety and Risk Management
d) Presentation
i.
The presentation of the BC Hockey Safety Award shall be made by the Director liaison to
the Safety Committee or appointee at the BC Hockey Annual General Meeting.
13.08 DEVELOPMENT AWARDS
COACHING
a) Criteria
i.
Outstanding service by a volunteer who has devoted his or her time to assist coaching
within BC Hockey
b) Nominations
i.
nominator.
i.
 Director liaison to the Coach Committee
 Coach Coordinator
 Staff Resource, Coach Committee
d) Presentation
i.
The presentation of the BC Hockey Development Award – Coaching shall be made by the
Director liaison to the Coach Committee or an appointee at the BC Hockey Annual
General Meeting.
OFFICIATING
a) Criteria
i.
A volunteer who has devoted his or her time to assist officiating in BC Hockey
b) Nominations
i.
nominator.
September 2015
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
i.
 Director liaison to the Officiating Committee
 Officiating Coordinator
 Staff Resource, Officiating Committee
d) Presentation
i.
The presentation of the BC Hockey Development Award – Officiating shall be made by the
Director liaison to the Officiating Committee or appointee at the BC Hockey Annual
General Meeting.
MALE HIGH PERFORMANCE
a) Criteria
 Outstanding service to the High Performance Program
 Exceptional leadership
 Program development & growth
b) Nominations
i.
nominator
i.
 Director liaison to the Male High Performance Committee
 Male High Performance Coordinator
 Staff Resource, Male High Performance
d) Presentation
i.
The presentation of the BC Hockey Development Award – Male High Performance shall
be made by the Director liaison to the Male High Performance Committee or appointee at
the BC Hockey Annual General Meeting.
FEMALE HIGH PERFORMANCE
a) Criteria
 Outstanding service to the High Performance Program
 Exceptional leadership
 Program development & growth
b) Nominations
i.
nominator
i.
 Director liaison to the Female High Performance Committee
 Female High Performance Coordinator
 Staff Resource, Female High Performance
d) Presentation
i.
The presentation of the BC Hockey Development Award – Female High Performance shall
be made by the Director liaison to the Female High Performance Committee or appointee
at the BC Hockey Annual General Meeting.
September 2015
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
13.09 BC HOCKEY OUTSTANDING PLAYER AWARD
a) Criteria
i.
The following criteria will be used in the selection of the BC Hockey Outstanding Player
Award:
 Must be a hockey player who for a period not less than 10 years has performed
with or assisted a Club registered with BC Hockey
 Exhibited clean and skillful play
 Assisted in the development of minor players
b) Nominations
i.
nominator.
 Nominations must be endorsed by the League or Association of which the Club is a
member.
i.
 BC Hockey Board of Directors
d) Presentation
i.
The presentation of the BC Hockey Outstanding Player Award shall be made by the BC
Hockey Chair of the Board or the Chair’s appointee at the BC Hockey Annual General
Meeting.
13.10 PAVEL BURE AWARD
a) Criteria
i.
Exemplify great leadership qualities to his/her team, on and off the ice
ii.
Exhibit sportsmanship
iii.
Most valuable to his team
iv.
Must play in one (1) of the following divisions:
 Pee Wee
 Bantam
 Midget
b) Nominations
i.
Nominations will be accepted by BC Hockey until March 31. Nominations must be
submitted in writing with a service record of the candidate duly attested by the
nominator.
i.
Chair of the Minor Committee
ii.
The BC Hockey Staff Resource to the Canucks Centre for BC Hockey
NOTE:
BC Hockey will select the top five (5) candidates. The Vancouver Canucks will then review
the nominees to make the final decision.
d) Presentation
i.
The presentation of the Pavel Bure Award shall be made by a representative of the
Vancouver Canucks at the BC Hockey Annual General Meeting.
September 2015
Page 13 - 7

BC Hockey Policy Manual

Transcription

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