Agenda - Sudden Valley Community Association

appropriate for efficiencies. Each year provides an estimate of costs and are scheduled to
fit within the customary level of funds available each year from the Roads Reserve. An
additional $70,000 is set aside for unexpected or emergency repairs.
B. Operations and Capital Projects - Mitch Waterman
1. Capital Funding for Stormwater Mitigation Project - Managing Director
Mitch Waterman is requesting $80,000, for Melanie Mankamyer, partner of Wilson
Engineering, to complete a Stormwater Management and Phosphorus Mitigation
Plan to secure an exemption from Whatcom County for undeveloped lots in Sudden
Valley. There was consensus among the committee members to move forward to
gain approval from the Board.
2. Capital Funding for Replacement of Association Computer System –
Managing Director Waterman requested $55,000 to 3D to replace the current
computer equipment and server, including support and training, for the SVCA
Administration. Members of the committee gave consensus to move forward.
Managing Director Waterman also proposed saving data in a secure off-site location
for added protection. Funds were set aside for this project last year.
3. Capital Funding for Project Manager – Managing Director Waterman is
requesting $17,500, with 50% from CRRRF and 50% from Roads, to fund three
months of project management services from Wilson Engineering to manage
Sudden Valley’s capital projects. The committee members present gave general
consensus to the request.
C. Fee Schedule – Mitch Waterman
The updated fee schedule was viewed. Managing Director Waterman brought up
the issue of dumpster control, and recommended the removal of the dumpster and
its subsequent fees. He will take the fee schedule back for more updates. Security
fees were not included.
D. Accounting Review – Mitch Waterman
Managing Director Waterman, proposed opening two separate lines of credit at
CAB Bank; one line of credit for emergencies and one line for construction. A
formal proposal will be made once arrangements have been made with the bank.
1. Update: 2014 Financials
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Past A/P has been deleted from the system. Accounting staff is working towards
retrieving this information.
2. Bank Transition Update
The bank transition is moving forward, and there are no new updates to report.
3. C3 Transition
C3 has been installed. Staff will begin training with software tomorrow (1/22/15).
4. Collections
SVCA has hired an interim collections agent for two weeks to assist in the
collections process, submitting forms into C3 and Accounts Receivable. They will
also assist in developing a consistent process to stay on top of payment plans and
updating key members with this information moving forward.
E. CRRRF – Mitch Waterman
1. Marina Shelters
Marina Shelters are currently finished with the exception of the concrete bases. This
work is already in the budget, and fully funded. The concrete work will be done
between June 15 and July 3. The work will include chimneys and lockable gates.
2. Admin Building
The bar will be finished before Super Bowl Sunday. New windows are being
installed and construction will be fully completed in 30 days.
3. Barns and Library
Opening is delayed until proper fencing is installed around the pool area.
4. Anticipated 2015 Projects
Two Bus Stops for Gate 3 have been ordered. Managing Director Waterman
proposes to put in several more. We also anticipate construction on the Rotunda,
and the purchase of capital equipment, such as a vac-truck, bucket lift, etc. to assist
in proper road/culvert maintenance.
F. Roads – Mitch Waterman
Road maintenance was briefly discussed, but there were no new proposals.
VI. NEW BUSINESS
A. Discussion for Option for Reduced Rental of Facilities – Mitch Waterman
El Agave has requested a discounted or complimentary rental of the Dance
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Barn for an employee party due to our continued use of their premises during
business hours.
VII. MEMBER QUESTIONS AND COMMENTS
A few members asked questions but no votes were taken as a result.
VIII. CLOSE
The meeting was adjourned at 9:00 pm.
31
CAPITAL REQUEST MEMO
TO:
Finance Committee/Board of Directors
FROM:
Mitch Waterman
DATE:
Feb. 20, 2015
TOPIC:
Funding Request for New WEB Site
Purpose: Provide funding to purchase a new Website Development Package that will
replace the existing SVCA Website.
Background: The Sudden Valley Community Association Website is an obsolete
product extremely limited in capability. The current product is neither web admin nor
user friendly. The system’s capability to upload audio files is time intensive, difficult to
manipulate and functionally poor. Uploading documents to the server requires
progressive use of three different programs to condense the files to fit within the existing
system’s outdated architecture. Complaints on use and utilization of the system are
daily encountered by community members, renters, management and BOD members
and potential buyers. Overall the system is beyond technical obsolescence and has
exceeded its life cycle.
During the last 4 months we established criteria to obtain a competitive bid, based on
best value lowest cost for replacement of our Website. Established criteria required
Web Planning, Custom Design, Programming, Editing and transfer of materials,
Training and Support.
Single Source: CRRRF funding has been allocated to this capital request.
Request: Funding for the purchase and set of deliverables outlined in the attached
"Website Development Package” be approved.
Competitive bids were openly solicited from two qualified bidders and a clear higher
value lowest cost vendor (Peter James) was selected. Based on the response to
criteria, we desire to purchase a non-hosted Website to replace our existing site.
CRRRF Manager Recommendation: Recommends the finance committee approve
the expenditure with recommendation for Board approval Bid and Award of this
project amount not to exceed $10,000 (cost+ tax+ 30% contingency)/ 100%
CRRRF Funded
Finance Committee is as follows: Approved _____ Disapproved ____
The Board Action is as follows: Approved _____ Disapproved ____
32
WordPress Website Development Package
Prepared for Sudden
Valley Community Association
WordPress Development Package 2
$3,995
Web Planning
• Orientation with Project Manager Kyle Cassinerio
• Site Strategy Planning Session with Peter James
• Site Design Planning Session with Designer Louisa McCuskey
Custom Design - Up To 10 Hours *
• Complex Custom Design
• Enhanced Menu or Multiple Page Layouts
Custom Programming Up To 12 hours *
• All programming to support design and functionality
• 1 Hour Dedicated to Touch Screen Compatibility
• Site Map Submitted to Google, Bing and Yahoo
• Integration with Google Analytics and Google Webmaster Tools
Content Review, Editing and Placement
• Up to 4 Hours of Content Review and Editing by Tasha Traylor
• Up to 4 Hours Adding Content to the Site
Training
Personal Training Session on All Major WordPress Functions and Tools
Support
60 Days Comprehensive Support from Peter James Web Design Studio
Additional Programming - 10 Hours
HOSTING COSTS
With our preferred host Exhibit 8
Hosted on the Sudden Valley Servers
Hourly billing for additional programming time
DOMAIN REGISTRATION
Yearly Domain Name Registration - Paid to your registrar
$1,000
$15-20 per month
Average $120- $300
$20 per year
33
Package Priced Upgrades
Slideshow with Captions - Tour Sudden Valley
$495
Integration of Google Calendars
included
On-Page Email Forms - Built in Spam Checking
$300
Home Page Slider
$595
Custom Mobile Version of Site
$995
Sudden Valley PHOTOGRAPHY
Images from Peter's collection will be included with the site package
included
TOTAL
$7,380
DEPOSIT REQUIRED
$3,690
We donate 1% of all our sales to global reforestation efforts.
*Additional time can be added to any project at the rates of $100 per
hour for design, $120 per hour for programming and $30 per hour for
writing/editing and content management
50% deposit required when work is begun. Full payment is due upon delivery of the job.
Estimate is valid for 30 days and is subject to change without notice after that time.
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Invoice
Bill To:
Sudden Valley Community
Association
4 Clubhouse Circle
Bellingham, WA 98229
DATE
Date: 2/10/15
Invoice #: 00002617
UNITS
NOTES
RATE
1
Deposit Payment for SuddenValley.com Website
$3,690.00
Comment:
Please Pay Amount Due Upon Receipt
AMOUNT
$3,690.00
Sales Tax:
$0.00
Total Amount:
$3,690.00
Amount
$0.00
Balance Due:
$3,690.00
35
Web Site Development Contract
This is a legal and binding contract between The Peter James Studios and the Client listed below.
The Peter James Studios
314 E. Holly Street Suite 208 Bellingham, WA 98225 360-733-9377
Client
Company ___________________________________________________
Contact Name ________________________________________________
Address _____________________________________________________
____________________________________________________________
City ________________________ State ____ ZIP _______ Country ________
Phone ________________________ FAX ________________________
E-mail address ________________________________________________
Present WWW URL (if any):
_____________________________________________________________
The scope of work to be preformed is detailed in the WordPress Website Development Package Document.
The production roles and hours that are detailed in the WordPress Website Development Package
Document are the responsibility of the Developer. Any hours beyond that are the Client’s responsibility.
These are the terms of our agreement together:
1. Authorization. The above-named Client is engaging The Peter James Studios, known as Developer,
located at 314 E. Holly Street Suite 208 Bellingham, WA 98225, as an independent contractor for the
specific purpose of developing and/or improving a web site. The Client hereby authorizes Developer to
publicize their completed web site to Web search engines, as well as other Web directories and indexes.
2. Domain Registration: If the client does not have a Domain Name yet, the Developer will secure a
domain name for the Client at the Client’s request. All charges incurred in doing so will be billed to the
Client. Should the Client desire a specific domain name, which is already owned by another party,
negotiations for said domain name must be undertaken by the Client. If the Client already has a domain
name, the Developer will coordinate redirecting the address to the new host.
The Client is responsible for renewing their domain name. Auto renewal options are available. If an auto
renewal option is selected, the Client is responsible for updating their credit card information should their
card expire or change in any other way. The Client is also responsible for canceling their auto payments if
they choose to transfer domain registration to another company, or if they choose to discontinue the domain
renewal for any reason. No refunds will be issued for domain renewal that the Client fails to cancel.
3. Text. Text copy for web site must be supplied by the Client in a .docx format via disk or email
attachment unless the Client has chosen to hire a professional writer in which case it is the Client’s
responsibility to work directly with the writer who will then deliver .docx files to the Developer.
36
4. Photos. Client must supply photos and other miscellaneous graphic images unless the Client has hired
the Developer to create these images.
5. Browser and Device Compatibility. Our agreement contemplates the creation of a web site viewable by
current versions of Firefox, Safari, Internet Explorer and Google Chrome. Compatibility is defined herein
as all critical elements of each page being viewable in all four. Client is aware that some advanced
techniques on the Internet, may require browser plug-ins. Client is also aware that as new browser versions
Firefox, Safari, Internet Explorer and Google Chrome are developed, the new browser versions may not be
compatible with existing code. Time spent to redesign a site for compatibility due to the introduction of a
new browser version will be separately negotiated and in addition to the base price of our agreement.
The Developer does not guarantee the site will display properly on mobile devices unless that option has
been specified in the WordPress Website Development Package Document. Similarly, touch screen
function is only supported to the extent agreed upon in the WordPress Website Development Package
Document.
6. Online Stores Only. E-Commerce sites will be built on the third party platform Bigcommerce.
The Developer’s e-commerce website packages include a fixed number of design and programming hours
that will cover setup and configuration of a shopping cart system and customization of the graphics and
visual appearance as detailed in the website package. Any customization of the functionality of the
shopping cart, that is not expressly included in the package, will be billed additionally at the hourly rate for
programming. Functionality customizations include but are not limited to changing check out procedures,
destination based sales tax, custom shipping modules, custom payment modules, and all other custom
functionality.
The Developer makes no claims about the Bigcommerce platform with regard to functionality or suitability
for any given purpose. In the event that it is discovered that the Bigcommerce Platform does not support
any functionality that the project requires, the Client agrees that it shall defend, indemnify, save and hold
the Developer harmless from any and all demands or claims related to the limitations of Bigcommerce.
The Developer includes 1 hour of training to help Client learn to use the store interface. Additional
education and consultation is available on an hourly basis.
Client will add their own products, photos and descriptions to the website unless product management is
included in the package or it is otherwise agreed upon in advance.
The Bigcommerce platform restricts the customization of certain parts of its system and the Developer
cannot be held responsible for any limitations this imposes on the Client’s site. Restrictions include, but
are not limited to, the shipping system’s functionality, the checkout process, and compatibility with certain
apps and payment providers.
Monthly fees apply for the use of the Bigcommerce platform. The Client is responsible for making these
monthly payments to keep their site active. For fee information, visit:
http://www.bigcommerce.com/pricing/
7. Responsibilities. Before beginning the project, it is the client's responsibility to fully disclose any and all
special requirements for their website so that the Developer can deliver an accurate estimate. The
Developer may charge additional fees to cover the cost of such special requirements that were not brought
to the Developers attention when creating the estimate.
During the project, it is the Developers responsibility to design, program and configure the website. It is
the client’s responsibility to provide timely feedback on the site designs, and to provide all information
necessary for the Developer to complete the configuration of the website.
37
Should the Client request the integration of third party applications or services, the Client will remain
responsible for researching the logistic and fitness of all application and services, and will not hold the
Developer responsible for any lack of compatibility or failure of function once the integration has begun.
The Client agrees to pay the estimated fees for the integration as well as any unforeseen costs that result.
The Client is solely responsible for promoting and marketing their website. The Developer makes no
claims or guarantees regarding site traffic or sales.
8. Client Amends / Changes. The Developer will create multiple versions of the webpage design and
submit them to the Client for feedback. Once the Client has accepted the final design, programming will
begin. Beyond this point, any design changes requested by the client will result in additional charges. The
text and photo content of the website however can be changed at anytime throughout the development
process.
9. Third Party or Client Page Modification. Some Clients will desire to independently edit or update
their web pages after completion of the site. Developer is not responsible for any damage created by the
Client or agent of the Client. Any repairs required will be assessed at an hourly rate of $120. [30 minute
minimum charge].
10. Web Hosting. The Client is strongly encouraged to use the Developers preferred web host, Exhibit 8.
If the Client chooses to use a third party web host, they assume all responsibility for managing their
account and will be billed for any additional programming time that results from working with the third
party web host. The Developer will not be held responsible for malfunctions to the Client’s website due to
any changes performed to the server by the Client or the web host, including updating software or
hardware.
The Client is responsible for paying their hosting monthly and failure to pay hosting fee will result in
disabling of website and will be subject to a $20 fee to reactivate. Auto payment options are available.
11. Search Engine Registration. The Developer will submit the Client's web site to the major search
engines Google, Bing and Yahoo. The Developer also offers advanced search engine optimization and site
promotion services via it’s affiliate companies.
The Developer encourages all commercial Clients to obtain advanced Search Engine Optimization services.
The Developer does not guarantee search engine ranking.
12. Maintenance. The Client is responsible for all future maintenance of website including, but not limited
to product updates, text and photo changes, updating contact information, etc. Assistance with
maintenance will be available at the current hourly rate.
13. Third Party Software or Systems. The Developer will assure that all third party software or systems
(such as Bigcommerce, PayPal, Google services, JQuery, external data feeds, etc.) will function properly at
time of development. The Developer is not responsible for any subsequent errors that may occur in the
future due to any factor that is out of the Developer’s control including modifications by the Client or
updates on the third party platform. Assistance correcting any third party related errors will be available at
the current hourly rate.
14. Copyrights and Trademarks. The Client represents to Developer and unconditionally guarantees that
any elements of text, graphics, photos, designs, trademarks, or other artwork furnished to Developer for
inclusion in web pages are owned by the Client, or that the Client has permission from the rightful owner to
use each of these elements, and will hold harmless, protect, and defends Developer and its subcontractors
from any claim or suit arising from the use of such elements furnished by the Client.
15. Assignment of Project. The Developer reserves the right to assign certain subcontractors to this project
to insure the right fit for the job as well as on-time completion. The Developer warrants all work completed
38
by subcontractors for this project. When subcontracting is required, the Developer will only use industry
recognized professionals.
16. Warranties and Liability. Client agrees that any material submitted for publication will not contain
anything leading to an abusive or unethical use of the Web Hosting Service, the Host Server or the
Developer. Abusive and unethical materials and uses include, but are not limited to, pornography,
obscenity, nudity, violations of privacy, computer viruses, harassment, any illegal activity, spamming,
advocacy of an illegal activity, and any infringement of privacy.
Client hereby agrees to indemnify and hold harmless the Developer from any claim resulting from the
Client's publication of material or use of those materials.
Developer does not warrant the functions of the site will meet Client’s expectations of site traffic or
resulting business or that the operation of the web pages will be uninterrupted and / or error-free.
Developer is not to be held responsible for occasional downtime of email or web site due to line
interruptions and/or other instances beyond Developers control.
17. Indemnification. Client agrees that it shall defend, indemnify, save and hold the Developer harmless
from any and all demands, liabilities, losses, costs and claims, including reasonable attorney's fees
associated with the Developer's development of the Client's web site. This includes Liabilities asserted
against the Developer, its subcontractors, its agents, its clients, servants, officers and employees, that may
arise or result from any service provided or performed or agreed to be performed or any product sold by the
Client, its agents, employee or assigns.
Client also agrees to defend, indemnify and hold harmless the Developer against Liabilities arising out of
any injury to person or property caused by any products or services sold or otherwise distributed over the
Client's web site. This includes infringing on the proprietary rights of a third party, copyright infringement,
and delivering any defective product or misinformation which is detrimental to another person,
organization, or business.
18. Rights Upon Termination of Agreement. Developer shall make available to Client all property and
materials in Developer's possession or subject to Developer's control that are the property of Client, subject
to payment in full of amounts due pursuant to this Agreement.
Developer also agrees to provide reasonable cooperation in arranging for the transfer or approval of third
party's interest in all contracts, agreements and other arrangements with advertising media, suppliers, talent
and others not then utilized, and all rights and claims thereto and therein, following appropriate release
from the obligations therein.
In the event the Client terminates this contract by registered letter within 30 days, 50% of down payment
will be refunded. Work completed shall be billed at the hourly rate and deducted from 50% of the down
payment, the balance of which shall be returned to the Client. If, at the time of the request for refund, work
has been completed beyond the amount covered by the initial payment, the Client shall be liable to pay for
all work completed at the hourly rate. No portion of this initial payment will be refunded unless written
application is made within 30 days of signing this contract.
Refund request must be submitted by registered letter to The Peter James Studios 314 E. Holly Street Suite
208 Bellingham, WA 98225
19. Laws Affecting Electronic Commerce. From time to time governments enact laws and levy taxes and
tariffs affecting Internet electronic commerce. The Client agrees that the Client is solely responsible for
complying with such laws, taxes, and tariffs, and will hold harmless, protect, and defend Developer and its
subcontractors from any claim, suit, penalty, tax, or tariff arising from the Client’s exercise of Internet
electronic commerce.
39
20. Ownership to Web Pages and Graphics. Copyright to the finished assembled work of web pages and
graphics produced by the Developer shall be vested with the Client upon final payment for the project. This
ownership is to include, design, photos, graphics, work-up files, text, and any program(s) specifically
designed or purchased on behalf of the Client for completion of this project.
Rights to photos, graphics, computer programs, source code, are specifically not transferred to the Client,
and remain the property of their respective owners. Developer and its subcontractors retain the right to
display all website as examples of their work in their respective portfolios.
21. Litigation. Undersigned hereby agree to the terms, conditions and stipulations of this agreement on
behalf of his or her organization or business. This Agreement constitutes the entire understanding of both
parties. Any changes or modification thereto must be in writing and signed by both parties.
22. Payment of Fees. Fees to Developer are due and payable on the following schedule: 50% upon signing
of contract, 50% upon site completion, unless otherwise agreed upon.
Site completion is defined as having all design, programming, content management, configuration and site
testing completed. Client training can occur before or after site completion. In most cases Developer will
move the site to the final domain (go live) at the time of completion. If the client chooses to delay the
move to domain for any reason, at the point that all other completion criteria have been met, the project will
be considered complete and the final payment will be due.
Client will be billed for actual services rendered should the services the client requests during site
development exceed this estimate.
Any future changes or maintenance to this website will be billed for separately.
Developer reserves the right to remove web pages from viewing on the Internet until final payment is
made. If a payment delay is anticipated, please contact the Developer immediately for an alternative
arrangement. In case collection proves necessary, the Client agrees to pay all fees incurred by that process.
This agreement becomes effective only when signed by Developer. Regardless of the place of signing of
this agreement, the Client agrees that for purposes of venue, this contract was entered into in Whatcom
County, WA, and any dispute will be litigated or arbitrated in Whatcom County, WA
23. Sole Agreement. The agreement contained in this "Web Site Development Contract" constitutes the
sole agreement between Developer and the Client regarding this web site. All prices specified will be
honored for 30 days after both parties sign this contract. Continued services after that time will require a
new agreement.
On behalf of the Client (authorized signature):
_______________________________________ Date ________________
On behalf of Developer (authorized signature)
_______________________________________ Date ________________
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2014 Year End
Account
1001
1002
1003
1100
1110
1300
1500
1600
1650
1805
Description
Operating Cash
Emergency Operating Cash
Other Cash And Equivalents
CRRRF Reserve Fund
Roads Reserve Fund
Non-Strategic Reserve Funds
Accounts Receivable
Prepaid Expenses
Other Current Assets
Fixed Assets
2000
2500
2550
2650
3000
3005
3050
3100
Accounts Payable
Deposits Held
Prepaid Assessments
Other Liabilities
Owners Equity - Prior Years
Operating Reserves - Prior Years
Operating Reserves - Current Year
Capital Reserves - Prior Years
Total
549,782
350,776
28,785
1,294,225
674,463
818,435
97,671
92,433
3,004
7,040,060
10,949,634
(243,359)
(48,075)
(56,945)
(22,666)
(3,899,030)
(524,623)
229,759
(6,384,693)
(10,949,634)
Please see handouts for more information.
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Sum of Year End 2014
summary_account
summary_description
Total
1001
Operating Cash
$549,782
1002
Emergency Operating Cash
$350,776
1003
Other Cash And Equivalents
$28,785
1100
CRRRF Reserve Fund
1110
Roads Reserve Fund
$674,463
1300
Non-Strategic Reserve Funds
$818,435
1500
Accounts Receivable
$97,671
1600
Prepaid Expenses
$92,433
1650
Other Current Assets
1805
Fixed Assets
2000
Accounts Payable
2500
Deposits Held
-$48,075
2550
Prepaid Assessments
-$56,945
2650
Other Liabilities
-$22,666
3000
Owners Equity - Prior Years
3005
Operating Reserves - Prior Years
3050
Operating Reserves - Current Year
3100
Capital Reserves - Prior Years
Grand Total
$1,294,225
$3,004
$7,040,060
-$243,359
-$3,899,030
-$524,623
$229,759
-$6,384,693
$0
Please see handouts for more information.
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SVCA Finance Basics
Cash is Cash
Homeowner Associations (HOA’s) are basically an all cash business. Sudden Valley
Community Association (SVCA) is no different, however, as with many HOA’S, we use
accrual accounting. This means as soon as dues are invoiced to the membership each
quarter, the total amount is booked as revenue. It is important to realize this is not the
same as actual cash in the bank. An adjustment is made at the end of each quarter that
records the bad debt for dues invoiced but not collected. At that point revenue balances
reflect the actual cash collected.
Operations and Capital Buckets
Each year when our dues are voted on, we designate what percentage of each dollar
collected is designated for each account or bucket. Typically, specific amounts are
earmarked for Operations and for the two major Capital accounts, Capital Repairs and
Replacement Reserve Fund (CRRRF) and Roads Reserve Fund (Roads). The most critical
operational process the Accounting Manager is responsible for is to make absolutely
certain every dollar collected is put into the correct bucket.
Operations vs. Capital Expenditures
There are two very different functions for running an HOA. Dues and assessments
assigned to the Operations Fund, as well as fees collected for operating activities (golf,
pools, etc.) are used exclusively to keep the doors open and daily activities going.
Collected dues and assessments earmarked for the Capital Funds are used exclusively for
capital expenses and upkeep, as well as acquisitions. These include land, buildings, roads,
parks, pools, marinas, etc.
These two functions are handled separately. In order to get an accurate accounting of
both sides of our business, financial statements for Operations and Capital are published
separately.
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A Budget is a Plan
Our budgets are created in August for the next year and voted on by the membership in
November at the Annual General Meeting (AGM). As with any budget, needs and
circumstances change over time. Therefore, the budget becomes our plan and guideline,
but needs to be updated regularly to reflect actual spending requirements. The value of
the budget is to provide some guidelines and goals, and helps identify trends and area of
spending that need to be explored. The annual budgeting process fixes the amount of
dues that can be assessed, not the results.
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SVCA Communication Committee Minutes
Monday, Jan. 12, 2015
Call to Order 5:30 PM in the Coffee Barn
Roll Call – Members:
Chair:
Directors:
Members:
YMCA liaison:
Staff liaison:
SVCA Staff:
Leslie McRoberts
David Narsico, Carol Bauman (Absent)
Chris Weitzel, Marlene Harlan, Thom Mayes
Courtney Lange
Carroll Ballard
Sharon Fagan, Mitch Waterman
Adoption of Agenda – Approved as amended
Approval of Minutes - Dec. 8, 2014 – Approved as amended
Continuing Business:
A. Communication tools – Discussed adding a Twitter account.
B. Views Articles Suggested –
1. Security (Leslie)
2. Eagle Scout (Leslie)
3. New Organization (Marlene)
C. Upcoming 2015 events – discuss responsibilities.
a. Meet the Sheriff – Date TBD - David, Carol B.
b. Firefighters Appreciation Dinner – March 28 – David, Carol B., Courtney
c. Easter Egg Hunt – Apr. 5 – Jason Manning
d. Fishing Derby – April 25 - TBD
D. Discussion of outreach opportunities – Chris mentioned that we should have a presence in the state tourism
association as well as the Whatcom Chamber of Commerce. Also post events in the tourism calendar. Chris
will also investigate having a summer tourism meeting at the Marina.
E. Gate Signs – Proposed moving gate signs to mailbox areas. Discussed limiting the length of time sandwich
board signs can be put out before an event. Mitch will have Maintenance draw up a proposal for these
mailbox signs.
February VIEWS Deadline - For all display & classified ads, all articles - Noon, Jan. 24, 2014
Next Meeting – Mon. Feb. 9, 2015, 5:30 – 7:00 PM, Coffee Barn
Adjourned at 7:15 PM
Submitted by Leslie McRoberts
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