City Hall Gouncil Chambers Call to Order 5:30 pm 1

Transcription

Gity of Quinte West Gouncil Agenda
June 6, 2016
City Hall Gouncil Chambers
Call to Order 5:30 p.m.
1.
Closed Session of Council
a)
The review of the Minutes of the Closed Session Council Meeting held on May
16,2015. (Pursuant to Section 239 (2) (a) (c) and (d) of the Municipal Act)
b)
Staff Report 16-015CAO from Charlie Murphy, Chief Administrative Officer
regarding a proposed or pending acquisition of land by the municipality.
(Pursuant to Section 239 (2) (c) of the Municipal Act)
c)
Staff Report 16-016CAO from Charlie Murphy, Chief Administrative Officer
regarding personal matters about identifiable individuals (Pursuant to Section
239 (2) (b) of the Municipal Act).
d)
Update from Kevin Heath, City Clerk regarding personal matters about
identifiable individuals (Pursuant to Section 239 (2) (b) of the Municipal Act)
e)
Staff Report 16-049PD from Phillíp Lappan, Chief Building Official/Manager
Building and By-law Enforcement regarding a proposed or pending acquisition
of land by the municipality (Pursuant to Section 239 (2) (c) of the Municipal
AcÐ.
6:30 p.m. Public Session of Council
Opening
2.
2.1 NationalAnthem - "O Canada"
2.2 Opening
2.3 Opening Remarks
3.
Report from Closed Session of Council
4.
Approval of Agenda
5.
Approval of Minutes
a)
Minutes of the Regular Council Meeting held on May 16,2016
Resolution: That the Minutes of the Regular Council Meeting held on May 16,
2016 be approved;
And further that the Minutes of the Closed Session Council Meeting held on
May 16, 2016 be approved.
6
Disclosure of Pecuniary Interest and the General Nature thereof
7
Delegations and Petitions
7.1
Presentations
a)
7.2
Mayor Harrison will make a presentation to Major Steve Manuel and
Major Tina Manuel of the Salvation Army Trenton to express the City's
appreciation for their work in our community.
Delegations
a)
lsabella Rapino, Miss Teenage South Central Ontario 2016 will address
Mayor Harrison and Council regarding her upcoming participation in the
Miss Teenage Canada Pageant in July and requesting sponsorship.
b)
Mr. Ted Ryczko, a former pilot at CFB Trenton, will play a video created
for the 70th Anniversary of D Day for The Friends of The Canadian War
Museum.
8
Public lnput
I
Committee Reports, Staff Reports and Approval of Accounts
9.1
C.A.O
a)
Staff Report 16-017CAO from Charlie Murphy, Chief Administrative
Officer regarding Hugh O'Neil Friendship Garden.
Resolution:
1 . That the location of the memorial honouring the late Hugh O'Neil on
lands leased by the City in the area of the Trent Port Marina be
approved;
And further that the Mayor, Deputy Mayor and Councillor DeWitt be
appointed to the Hugh O'Neil MemorialWorking Group.
2. That a moratorium be placed
on memorials for a period of one year
in order for a policy to be developed and approved by Council.
b)
Officer regarding Old Town Hall - 55 King Street.
Resolution: That a by-law be passed to authorize the Mayor and City
Clerk to sign a 5 year lease agreement with the Trent Port Historical
Society for the use of 55 King Street (Trenton Town Hall 1861).
c)
Officer regarding Waterfront Trail Master Plan.
Resolution:
1. That City of Quinte West Council single source the completion of a
waterfront trail master plan for the west side of the Trent River to
Wentworth Landscapes to complete a Waterfront Master Plan at a
cost of $48,750 plus HST.
2. That Council
establish a Trail/Active Transportation Steering
Committee consisting of the Mayor, Deputy Mayor, Councillor Allan
DeWitt and Councillor Karen Sharpe.
3. That Council establish an Active Transportation Working Group
reporting to the Steering Committee consisting of:
Councillor Sharpe
Staff from Public Works and Planning Departments
Rep from I Wing/CFB Trenton
Rep from Quinte West O.P.P.
Rep from the Hastings and Prince Edward Health Unity
Rep from the Quinte West Chamber of Commerce
Rep from Lower Trent Region Conservation Authority
Rep from the local School Boards
4.
That Council establish a Waterfront Trail Working Group reporting to
the Steering Committee consisting of:
Mayor
Deputy Mayor
Councillor DeWitt
Rep from the trustees for the Buster Alyea Park
5.
d)
That the Waterfront Master Plan and Active Transportation Master
Plan be funded from the Planning Study Reserve.
Minutes of the Economic Development & Tourism Advisory Committee
meeting held on May 26, 2016.
Resolution: That the Minutes of the Economic Development & Tourism
Advisory Committee meeting held on May 26,2016 be approved.
9.2
Corporate & Financial Services
a)
Staff Report 16-085CFS from David Clazie, Director of Corporate &
Financial Services regarding the Quinte lnternational Airshow.
Resolution: That Council supports the addition of $50,000 to the
airshow budget for a total budget of $150,000;
And further that $35,000 be taken from the City's policing reserve for
additional policing costs;
And further that the remaining $t 5,000 be taken from the City's general
finance reserve.
9.3
Planning & Development Services
a)
Staff Report 16-048PD from Brian Jardine, Director of Planning &
Development Services regarding Amendment #12to Parking By-law
(By-law 12-124).
Resolution: That Council approve an amendment to Parking By-law
No. 12-124 to prohibit the parking of "Un-hitched Trailers" on all
Municipal Property and Municipal Parking Lots, within the City of Quinte
West.
b)
Minutes of the Planning Advisory Committee meeting held on May 19,
2016.
Resolution: That the Minutes of the Planning Advisory Committee
meeting held on May 19,2016 be approved.
9.4
Protective Services
a)
Minutes of the Protective Services Committee meeting held on May 31,
2016.
Resolution: That the Minutes of the Protective Services Committee
meeting held on May
10.
31
,2016 be approved.
Bylaws
Corporate & Financial Services:
16-082 Being a By-law to authorize the signing
of a Lease Agreement between the
Corporation of the City of Quinte West and Trent Port Historical Society for
the use of 55 King Street (Trenton Town Hall 1861). (Trent Port Historical
Society Lease Agreement)
16-075
Being a By-law to adopt Amendment Number 9 to the Official Plan of the
City of Quinte West.
16-076
Being a By-law to amend By-law Number 14-86, as amended, to rezone a
property located at779 Fish and Game Club Road in Part of Lot 20,
Concession 6, geographic Township of Sidney, now in the City of Quinte
West from the Rural Residential (RR) to Rural Residential exception 38 (RR38) Zone. (Millar Rezoning - 779 Fish and Game Club Road)
16-077
property located on County Road 40 in Part of Lot 8, Concession A,
geographic Township of Murray, now in the City of Quinte West from the
Rural lndustrial Holding (RM-H) Zone to Rural lndustrial (RM) Zone.
(Maizeing Acres Inc. Rezoning - County Road 40)
16-078
property located at 143 & 145 Bay Street in Plan 82, Parl Block C,
geographic City of Trenton, now in the City of Quinte West from the Open
Space (OS) to Residential Type 3(R3) Zone. (City of Quinte West Rezoning
- 143 & 145 Bay Street)
16-079
Being a By-law to amend By-law Number 12-124, being a by-law to prohibit
and regulate the parking, standing or stopping of vehicles in the City of
Quitne West. (Parking Amendment Number 12-124-12)
Public Works & Environmental Services:
16-074
Being a By-law to amend By-law Number 08-142, as amended, being a bylaw to regulate the speed of vehicular traffic on highways and portions of
highways of the City of Quinte West.
16-080
Being a By-law to designate Community Safety Zones within the City of
Quinte West.
Resolution: That these by-laws be read a first, second and third time.
And that said by-laws having now been read and passed, the Mayor and
Clerk be authorized to sign and seal the same.
11.
Correspondence for Council lnformation
11.1
Printed
a)
Correspondence from David Clazie, Director of Corporate & Financial
Services outlining Accounts Payable City General May 2016 in the
amount of $2,780,092.24 and Accounts Payable Exceeding $t0,000 in
the amount of $2,231,368.45.
b)
Minutes of the Lower Trent Conservation Board of Directors Meeting
held on April 14, 2016.
c)
Quinte Conservation Source Protection Committee Meeting Summary May 2016.
d)
Minutes of the Hastings Prince Edward Board of Health Meeting held on
April 6, 2016.
e)
Minutes of the Hastings/Quinte Social Services Committee meeting held
on April 13,2016.
Ð
11.2
Correspondence from McDonald's in Trenton expressing appreciation
for support of their 23rd McHappy Day which raised $10,757.15 for the
Summer of Hope Campaign for The Children's Foundation.
s)
Resolution from the Township of Wellington North urging the Provincial
Government to ban all door-to-door sales in the home services sector
(more specifically the sale or lease of HVAC equipment, water heaters,
water filtration systems and other related home energy products and
services by door-to-door sales agents) as soon as possible.
h)
Resolution from the Township of Russell requesting the Government of
Ontario to reconsider the suspension and integration of the Rural
Economic Development Program into the Jobs and Prosperity Fund.
Non-Printed
a)
Applications for Consent:
.
o
.
o
.
o
o
811/16M - 3 Glenburnie Drive (Lot fronts on Telephone Road) Lot
4 Plan 39M-747, Murray
812l16M - 3 Glenburnie Drive (Lot fronts on Telephone Road) Lot
4 Plan 39M-747, Murray
B71165 - 133 Hearns Road, Part Lot 5, Con 7, Sidney
813/16T - 151 Stanley Street (Added to 143 Stanley Street) Lot
22Plan 230, Trenton
B141165 - 55 Halloway Road, Part Lot 35, Con 8, Sidney
815/165 - 55 Halloway Road, Part Lot 35, Con 8, Sidney
816/165 - 208 Glen Ross Road, Part Lot 4, Con 6, Sidney
b)
Applications for Minor Variance:
a
A2l165 - 68 Chatterton Valley Crescent, Lot 56 Plan 1933,
Sidney
a
A2l165 - 68 Chatterton Valley Crescent, Lot 56 Plan 1933,
Sidney
c)
Hastings County Hazardous Plans lnformation Guide
Resolution: That the correspondence printed for Council information
and the non-printed items for Council information be received and filed,
and that the listing of same be attached to the Minutes for reference.
12.
Councillor Requests for Information
13.
Confirmation By-law
a)
Confirmation By-law
Resolution: That Confirmation By-law 16-081 for the June 6, 2016 Council
meeting now be read a first, second and third time and be signed and sealed
14.
Adjournment
a)
Adjournment
Resolution: That Council now adjourn at p.m
City of Quinte West
Regular Council Minutes
Monday, May 16,2016
1.
City Hall Council Chambers
Call to Order
Deputy Mayor Alyea called to order the Regular meeting of the Council of the
Corporation of the City of Quinte West at 6:00 p.m.
2.
Members Present:
Mayor Jim Harrison (regrets)
Deputy Mayor Jim Alyea
Councillor Duncan Armstrong
Councillor Allan DeWitt
Councillor Sally Freeman
Councillor Michael Kotsovos
Councillor Don Kuntze
Councíllor Fred Kuypers
Councillor Rob Maclntosh
Councillor David McCue
Councillor Keith Reíd
Councillor Karen Sharpe
Councillor Bob Wannamaker
3.
Staff Present
Mr. Charlie Murphy, Chief Administrative Officer
Mr. David Clazie, Director of Corporate & Financial Services
Mr. ChrÍs Angelo, Director of Public Works & Environmental Services (regrets)
Mr. Brian Jardine, Director of Planning & Development Services
Mr. Kevin Heath, City Clerk
Ms. Lori Coxwell-Duncan, Manager of Human Resources
Mr. John Whelan, Fire Chief (regrets)
lnspector Mike Reynolds, Quinte West O.P.P.
Mr. Dan Smith, Deputy Fire Chief
Monday, May 16, 2016
Council Minutes
4.
Closed Session of Council
Motion No. l6-127
- Closed Session
Moved by Wannamaker
Seconded by Freeman
That Council move ínto closed session at 6:00 p.m. pursuant to Section 239 of
the Municipal Act for:
5.
a)
The review of the Minutes of the Closed Session Council Meeting held on
May 16, 2016. (Pursuant to Section 239 (2) (d) of the Municipal Act)
b)
The review of the Minutes of the Closed Session Economic Development &
Tourism Advisory Committee meeting held on April 28, 2016. (Pursuant to
Section 239 (2) (c) of the Municipal Act)
c)
Report regarding security of the property of the municipality or local board
(Pursuant to Section 239 (2) (a) of the Municipal Act).
d)
Confidential Staff Report 16-007HR from Lori Coxwell-Duncan, Manager of
Human Resources regarding labour relations (Pursuant to Section 239 (2)
(d) of the MunicipalAct). (SUPPLEMENTARY)
e)
Report regarding a proposed or pending acquisition of land by the
municipality (Pursuant to Section 239 (2) (c) of the MunicipalAct).
(SUPPLEMENTARY)
Return to Open Session
Motion No. 16-128
- Open Session
Moved by Armstrong
Seconded by Reid
That Council now returns to open session at 6:30
6.
Opening
2.1 NationalAnthem - "O Canada"
2.2 Opening
2.3 Opening Remarks
p.m. Garried
Council Minutes
7.
Monday, May 16,2016
Approval of Agenda
Motion No. 16-129 - Approval of Agenda
Moved by Kuypers
Seconded by Armstrong
That the Agenda for the May 16,2016 Regular Council Meeting inclusive of
supplemental items be approved. Carried
8.
Approval of Minutes
Motion No. 16-130 - Approval of Minutes
Moved by DeWitt
Seconded by Kotsovos
That the Minutes of the Regular Council Meeting held on May 2,2016 be
approved;
And further that the Minutes of the Closed Session Council Meeting held on May
2,2016 be approved. Carried
9.
Disclosure of Pecuniary lnterest and the General Nature thereof
There were no disclosures of pecuniary interest
10.
Delegations and Petitions
10.1. Delegations
a)
John Williams addressed Deputy Mayor Alyea and Council to present a
proposal for a memorial honouring the late Hugh O'Neil.
Motion No. 16-131 - Motion to Suspend the Rules
Moved by DeWitt
Seconded by Kuypers
That the rules be suspended to consider a motion pertaining to a proposed
memorial honouring the late Hugh O'Neil. Carried
Motion No. l6-132 - Hugh O'Neil Memorial
Moved by DeWitt
Seconded by Freeman
Council Minutes
Monday, May 16,2016
That the proposal for a memorial honouring the late Hugh O'Neil be
received;
And further that a Working Group be established immediately comprised of
Council representatives, City staff and the existing committee in an effort
for the project to be constructlon ready for the fall 2016;
And further that the proposed location be approved as presented. Carried
Councillor Armstrong left the meeting at this time
b)
Jim Pine, Chief Administrative Officer for the County of Hastings addressed
Deputy Mayor Alyea and Council to provide an update on the Eastern
Ontario Regional Network Project.
Councillor Armstrong returned to the meeting at this time
11.
c)
Denise Cumming, Executive Director and Colleen Lawrie, Board Chair of
University Hospitals Kingston Foundation provided an update, following
which Deputy Mayor Alyea presented them with a cheque for the City's
2016 funding support.
d)
Paul Ken¡uin of Quinte Search and Rescue addressed Deputy Mayor Alyea
and Council and provided an outline of their accomplishments and future
projects.
e)
Wade Watts, President of Wheelchair Friendly Solutions addressed Deputy
Mayor Alyea and Council regarding accessibility.
Public lnput
Robert Williams, Murray ward, spoke related to the Eastern Ontario Regional
Network project and the lack of service in his area through his provider.
Collette Richardson spoke supporting the Community Greenhouse and
Gardens.
Wayne Garrison spoke in faVour of the site location for the proposed Hugh
O'Neil memorial, and also suggested something should be done to make the
Mount Pelion water tower more presentable.
Ron Keller of Frankford Road spoke regarding the speed limit on Frankford
Road.
Monday, May 16,2016
Council Minutes
Stuart Gilboord expressed his approval of the new Trent Port Marina and also
noted his support of the Community Greenhouse and Gardens.
Nathan Card, Wild Card Brewing Company requested a Municipal Resolution for
his liquor licence application. CAO Murphy spoke to the matter and conveyed
that departments are favourable to the request.
Motion No. - 16-133
Moved by Armstrong
Seconded by DeWitt
- Suspend the Rules
That the rules be suspended to consider a motion regarding a Liquor Licence for
Wild Card Brewing Company. Carried
Motion No. 16-134 - W¡ld Gard Brewing Gompany
Moved by Armstrong
Seconded by DeWitt
That Council has no objection regarding the applicatíon for a Manufacturer's
Limited Liquor Sales Licence by Nathan Card, Wild Card Brewing Company,
located at 38 Gotha Street, Trenton in order to sell their product by the glass
their tasting area. Carried
12.
in
Committee Reports, Staff Reports and Approval of Accounts
12.1. C.A.O
Motion No. 16-135 - Staff Report 16-014CAO - Quinte West Growing
Community Gardens - Request for Land Lease
Moved by Sharpe
Seconded by Maclntosh
That City of Quinte West Council approves in principle the lease of an
approximately 3 acre parcel of City owned land located on the northwest end of
Guelph Street to Quinte West Community Gardens as illustrated on Appendix 1
to Staff Report 16-014CAO.Garried
Motion No. 16-136 - Staff Report 16-010EDT - Proposed Amalgamation of
Bay of Quinte Tourist & Living Gouncil Boards
Moved by DeWitt
Council Minutes
Monday, May 16,2016
That Quinte West Council supports in principle the proposal as presented jointly
by the Bay of Quinte Tourist Council and the Bay of Quinte Living Councilto
merge into one Board in 2017. Carried
Motion No. l6-137 - Economic Development & Tourism Advisory
Committee Minutes
Moved by Kuntze
Seconded by Wannamaker
That the Minutes of the Economic Development & Tourism Advisory Committee
meeting held on April 28, 2016 be approved;
And further that the Minutes of the Closed Session Economic Development &
Tourism Advisory Committee meeting held on April 28, 2016 be approved.
Carried
12.2. Corporate & Financial Services
Motion No. l6-138 - Staff Report l6-066CFS
- Anti-Whistle By-law
Moved by Kuntze
Seconded by McOue
- Liability
lnformation Request
That Staff Report 16-066CFS regarding Liability lnformation Request - AntiWhistle By-law be received as information. Carried
Motion No. 16-139 - Corporate & Financial Services Committee Minutes
Moved by Armstrong
Seconded by Sharpe
That the Minutes of the Corporate & Financial Services Committee Meeting held
on May 4,2016 be approved, with the exception of Motion No. 15-39
recommending approval of a $5,000 grant to Twin 27 Productions from the
Economic Development Reserve;
And further that this motion be referred to the Economic Development & Tourism
Advisory Committee for further consideration' Carried
12.3. Planning & Development Services:
Motion No. 16-140 - Planning Advisory Gommittee Minutes
Moved by DeWitt
Seconded by Macintosh
That the Minutes of the Planning Advisory Committee Meeting held on April2l,
2016 be approved. Carried
Monday, May 16,2016
Council Minutes
12.4. Public Works
& Environmental Services
Motion No. 16-141 - Public Works & Environmental Services Committee
Minutes
Moved by DeWitt
Seconded by McCue
That the Minutes of the Public Works & Environmental Services Committee
Meeting held on May 10, 2016 be approved with the exception of the
recommendation that the Petition from the Parishioners of St. Peter's Catholic
Church to reinstate the crosswalk at Dundas Street West and Queen Street be
reinstated and that a flashing advance signal be installed for westbound traffic at
the curve to improve the stopping sight distance at a cost of approximately
$5,ooo;
And further that this recommendation be referred back to the Public Works &
Environme ntal Services Committee fo r further cons ideration. Ca rried
13.
Correspondence for Council Decision
13.1. Proclamations
Motion No. 16-142 - Proclamations
Moved by McCue
Seconded by Wannamaker
That May be proclaimed as "Bladder Cancer Awareness Month" in the City of
Quinte West;
And further that May 26,2016 be proclaimed as "Financíal Literacy Day" in the
City of Quinte West (SUPPLEMENTARY);
And further that June 1-8, 2016 be proclaimed as "World Oceans Week" in the
City of Quinte West (SUPPLEMENTARY). Garried
14.
Bylaws
Motion No. 16-143 - By-laws
Moved by Freeman
That the following by-laws be read a first, second and third time:
Council Minutes
Corporate & Financial Services
16-066
Being a By-law to establish the MunicipalTax Reduction Policy for
properties in the Commercial, lndustrial, Multi-Residential Property
Classes for the year 2016.
16-067
Being a By-law to requisition the sums required for School Board
purposes, and to establish the tax rates to be levied for same by the
Corporation of the City of Quinte West for the year 2016. (2016
Education Levy)
16-068
Being a By-law to establish tax ratios for prescribed property classes
(2016 Tax Ratio)
16-069
Being a By-law to adopt the estimates for all sums required during the
year 2016 for the general and special purposes of the City of Quinte
West and to establish rates to be levied for the same. (2016 Tax
Rate)
16-070
Being a By-law to establish decrease limits for certain property
classes.
16-071
Being a By-law to impose rates for the year 2016 on properties
designated in the Downtown Business lmprovement Area (D.B.l.A.)
and to authorize the levying and collections thereof. (2016 D.B,l.A.
Rate)
16-072
Being a By-law to adopt the Water/Sewer Policy for the City of Quinte
West.
16-062
Being a By-law to amend By-law Number 14-86, as amended, of the
City of Quinte West, to make various housekeeping amendments.
(GeneralAmendment 2)
16-063
Being a By-law to amend By-law Number 14-86, as amended, to
rezone a property located at 635 Airport Road in Part of Lot 20,
Concession 7, geographic Township of Sidney, now in the City of
Quinte West from the Rural (RU) Zone to Rural Residential (RR)
Zane. (House Rezoning - 635 Airport Road)
Monday, May 16,2016
Council Minutes
16-064
Being a By-law to amend By-law Number 14'86, as amended, to
rezone a property located at 136 Highway 33 in Part of Lot 3,
Concession 2, geographic Township of Murray, now in the City of
Quinte West from the Light lndustrial (LM) to Corridor Commercial
(CC) Zone, (993737 Ontario Limited Rezoning - 136 Highway 33)
16-065
Being a By-law to authorize the signing of a Subdivision Agreement
for a residential subdivision comprised of fifty-eight (58) residential
lots, one (1) block for storm water management, one (1) block for the
construction of a pumping station and one (1) block containing an
existing dwelling, two (2) blocks designated as 0.3 metre reserves
including roadways identified as Autumn Grove, Spartan Court and
Ambrosia Terrace; being Phase 1 of the Orchard Lane Subdivision
located in Part of Lot 8, Concession 2, geographic Township of
Murray, now in the City of Quinte West. (Agreement Authorization Orchard Lane, Phase 1)
Resolution: That these by-laws be read a first, second and third
time.
And that said by-laws having now been read and passed, the Mayor
and Clerk be authorized to sign and sealthe same. Carried
15.
Correspondence for Council lnformation
15.1. Printed
a)
Correspondence from David Clazie, Director of Corporate & Financial
Services outlining Accounts Payable City GeneralApril/May 2016 in the
amount of $1,778,585.55; and Accounts Payabte Exceeding $10,000 in the
amount of $1,696,909.92.
b)
Staff Report 16-067CFS from David Clazie, Director of Corporate &
Fi nancial Services regardin g WaterÂ¡Vastewater Pol icy U pdate.
c)
Minutes of the Committee of Adjustment Meeting held on April 14,2016
d)
Correspondence from the Municipal Property Assessment Corporation
(MPAC) regarding Multi-Residential Assessment Methodology Change.
e)
Resolution passed by the Region of Niagara forwarded to the Minister of
Health and the Minister of Health and Long Term Care regarding Lyme
Disease.
Council Minutes
Monday, May 16,2016
0
Resolution passed by the Township of Perry regarding "No Wake"
restrictions.
g)
Resolution passed by the Town of Essex regarding Widening Highway 3 to
lmprove Public Safety.
h)
Resolution passed by the Town of Amherstburg supporting Bill 180 Workers Day of Mourning Act, 2016.
i)
Resolution passed by the Corporation of the Town of Tillsonburg regarding
Bill 180, Workers Day of Mourning Act.
j)
Resolution passed by the Town of Amherstburg supporting the City of
Windsor's resolution regarding the Marathon Petroleum Facility.
k)
Staff Report 16-068CFS from Virginia LaTour, Deputy City Clerk regarding
Wild Card Brewing. (SUPPLEMENTARY)
15.2. Non-Printed
a)
None
Motion No. 16-144 - Printed/Non-Printed lnformation
Moved by Freeman
Seconded by Sharpe
That the correspondence printed for Council information and the non-printed
items for Council information be received and filed. Garried
16.
Councillor Requests for lnformation
Councillor Kuntze asked that staff provide the number of community safety
zones in the City.
Councillor Kuntze requested that staff schedule an Open House regarding the
Eastern Ontario Regional Network (EORN).
Councillors expressed their appreciation to lnspector Reynolds who will be
retiring at the end of the month.
Council Minutes
17.
Confirmation By-law
Motion No. l6-145 - Confirmation ByJaw
Moved by Armstrong
That Confirmation By-law 16-073 for the May 16, 2016 Council meeting now be
read a first, second and third time and be signed and sealed. Garried
18.
Adjournment
Motion No. 16-146 - Adjournment
Moved by Reid
Seconded by Sharpe
That Council now adjourn at9:23 p.m. Carried
Jim Harrison, Mayor
in Heath, City Clerk
STAFF REPORT
16-017 CAO
A Natural Attraction
DATE:
May30,2016
TO
Mayor Jim Harrison and
Members of City of Quinte West Council
FROM:
Charlie Murphy, M.Sc., MCIP, RPP
Chief Admínistrative Officer
RE
Hugh O'Neil Fríendship Garden
Recommendations:
1. THAT the location of the memorial honouring the late Hugh O'Neil on lands
leased by the City in the area of the Trent Port Marina be approved.
AND THAT the Mayor, Deputy Mayor and Councillor DeWitt be appointed to the
Hugh O'Neil Memorial Working Group.
2. THAT
a moratorium be placed on memorials for a period of one year in order of a
policy to be developed and approved by council.
Background:
The Hugh O'Neil Friendship Garden Committee (HOFGC) made a presentation to
Council regarding a memorial garden for the late Hugh O'Neil at the May 16'n Council
meeting. Subsequent to the presentation, Councíl approved the following
recommendation:
"The proposalfor a memorial honouring the late Hugh O'Neil be received;
And further that a working group be established immediately comprised of
Council representatives, City staff and the existing comrnittee in an effort
for the project to be construction ready for the fall of 2016;
1
And further that the proposed location be approved as presented."
The HOFGC wanted the memorial to be located on City property and believed the
proposed location was, in fact, City property. However, the location is on lands leased
by the City and not owned.
Staff contacted HOFGC subsequent to the Council meeting to advise them the location
was not owned by the City.
The land is owned by TCS Realty Ltd. The lease the City entered into with TCS Realty
Ltd. will not prohibit the location of the gardens. Staff did consult with TCS Realty Ltd. to
ensure they agreed with staff's interpretation of the lease. TCS Realty Ltd. is in
agreement with the interpretation. Consequently, the memorial can be located on the
leased lands.
TCS Realty Ltd. did want to ensure the City understood that íf and when the lease
expires, the memorial will have to be moved. The term of the lease is 25 years with a
provision to extend for an additional 25 years províding the terms of the lease are
complied with.
It is staff's opinion that Council's approval of the location on leased lands is required.
Council granied the approval on May 16th with the understanding the proposed location
was on City property.
Staff is also recommending that the Mayor, Deputy Mayor and Councillor DeWitt be
appointed to the working group with HOFGC. They have been directed by Council to
work with TCS Realty Ltd. on plans for the waterfront in the area of the Trent Port
Marina.
Existing Policy/By-law:
N/A
Financial lmpact:
HOFGC has not requested financial support from the City for the memorial
Public lnput:
N/A
2
lnternal/External Gonsultation
:
N/A
Comments and Analyeis:
The Hugh O'Neil Friendship Garden will be an excellent addition to the landscape of the
Trent Port Marina. Further discussion will take place with HOFGC regarding the design
of the garden to ensure it complements the other landscape features in the area.
The City needs to develop a policy on the criteria for future memorials as well as
location and design. lt is recommended that a moratorium be placed on memorials for a
maximum of one yearto allow time to develop the policy.
3
STAFF REPORT
16-018 CAO
Å Natural Atcracfü*n
DATE:
May 30, 2016
TO:
Mayor Harrison and Members of City Council
Charlie Murphy, M.Sc., MCIP, RPP
FROM:
Ch ief Ad m inistrative Officer
Old Town
RE:
Hall- 55 King Street
Recommendations:
1.
THAT a by-law be passed to authorize the Mayor and City Clerk to sign a 5 year
lease agreement with the Trent Port Historical Society for the use of 55 King
Street (Trenton Town Hall 1861).
Background:
The Trent Port Historical Society (TPHS) currently leases 55 King Street (Trenton
Town Hall 1861) from the City. The lease expires on June 13, 2016.
TPHS has requested a new lease with the City.
Council appointed a Committee to develop a longterm sustainable business plan
for the Trenton Town Hall 1861. The Committee has met on a number of
occasions and some progress is being made. However, the development of the
business plan willtake some time to complete.
TPHS would prefer a minimum 5 year lease, which will allow them to rnake
applicatíon for funding to organizations like the Trillium Foundation.
Existin g Pol icy/By-law;
The existing lease for 55 King Street with Trent Port Historical Society expires at
the end of June 2016.
w.gt,ffA*
Financial lmpact:
The City is currently paying the monthly operating costs to maintain the building.
The costs are approximately $700 a month, which includes utilities and water,
telephone and insurance.
The plan is for TPHS to assume responsibility for these costs once a business
plan is approved and implemented.
Public lnput: N/A
lnternal/External Consultation: N/A
Gomments/Analysis:
While the business plan is not complete, the Commíttee has agreed that TPHS
will be an integral partner in the long-term sustainability of the Trenton Town Hall
1861. Consequently, there is no concern with entering into a 5 year lease with
TPHS even though the business plan is not complete.
The lease will have to allow for amendments from time to time, As the business
plan is developed and decisions are made regarding the use and operation of the
building, it will be necessary to amend the lease. This has been discussed wíth
TPHS.
2
STAFF REPORT
16-01gCAO
DATE:
May 10,2016
TO:
Mayor Jim Harrison and
Members of City of Quinte West Council
FROM:
Charlíe Murphy, M.Sc., MCIP, RPP
hief Administrative Officer
C
RE;
Waterfront Trail Masterplan
Recommendations:
1. THAT City of Quinte West Council single source the completion of a waterfront
trail master plan for the west side of the Trent River to Wentworth Landscapes to
complete a Waterfront Master Plan at a cost of $48,750 plus HST.
a Trail/Active Transportation Steering Committee
consisting of the Mayor, Deputy Mayor, Councillor Al DeWitt and Councillor
Karen Sharpe.
2. THAT Council establísh
3. THAT Council
establish an Active Transportation Working Group reporting to the
steering committee consisting of:
Councillor Sharpe
Staff from Public Works and Planning departments
Rep from the Hastings and Prince Edward Health Unit
Rep from the local SchoolBoards
4. THAT Council
establish
a
Waterfront Trail Working Group reporting to the
Steering Committee consisting of:
1
Mayor
Deputy Mayor
Councillor DeWitt
Rep from the trustees for the Buster Alyea Park
S. THAT the Waterfront Master Plan and Active Transportation Master Plan
be
funded from the Planning Study Reserve.
Background:
Council included funds in the 2016 budget
Transportation Master Plan.
to complete a
Waterfront Trails/Active
While the subject of Active Transportation and Waterfront Trails has some similarities,
they do have distinct characteristics that separate themselves from each other.
Waterfront Trails focus on walking and cycling trails linked directly to the water features
of the City. There is also a relationship to distinct waterfront destination features like the
Trent Port Marina.
Active Transportation is more focused on cycling and creating linkages through the
City's transportation network.
The City is currently involved with two separate initiatives: one involving Active
Transportation and the other involving Waterfront Trails that require Council support
prior to rnoving forward.
Waterfront Trails
The City committed to restoration of land west of the Trent Port Marina owned by TCS
Realty Ltd. in 2016. The lands were disturbed during the construction of the marina and
need to be restored.
The Mayor, Deputy Mayor, Councillor De.Witt and the CAO met with TCS Realty Ltd. to
discuss the restoration of the lands west of the marina, and waterfront development in
general. There was an agreement that a more comprehensive plan is needed for the
waterfront adjacent to the marina, in addition to the restoration of the property west of
the marina.
The rationale for a comprehensive plan includes:
redevelopment of Buster Alyea Park that were put on
of the Trent Port Marina;
pending
the
completion
hold
has legal access to allow the construction of a trail
or
land
owns
The õity eitñer
1. There are plans for the
2.
2
system from the Trent Rlver to the Murray Canal;
3. The development
4.
5.
of a trails system adjacent to the Trent Port Marina as a first
priority makes sense based on the premise of the Trent Port Marina as a
destination tourist attraction;
Focusing on the west side of the Trent River is a natural extension to the
redevelopment of Fraser Park completed in 2O14, and
There are two private sector partners interested in participating in the project
including TCS Realty Ltd. and the trustees for the estate of Jean Bernice Alyea.
There have also been several waterfront trail plans developed over lhe years, including:
1. A trail options study linking Frankford Ward with Trenton Ward;
2. A trail option study linking Trenton Ward with the City of Belleville, and
3. Plans to develop a trail linking Centennial Park and Bain Park,
Açtivs.,"f rq"nsBçrtali..p.X
Hastings Prince Edward Public Health (HPEPH) hosted a Bicycle Friendly Communities
Workshop in 2015. A working group was formed subsequent to the workshop, which
includes Councillor Sharpe, Planning and Development staff and Public Works and
Environmental Services staff. The working group has created a work plan, which is
attached hereto as Appendix L
The completion of an Active Transportation Plan is an integral component of this work
plan.
Existing Pol icy/By-law:
Section 10.4 of the City's Purchasing Policy By-law allows the single sourcing when the
compatibility of a purchase with existing equipment facilities or services is of paramount
consideration.
The City's Transportation Master Plan approved by Council includes recommendations
for trail development and active transportation including the completion of a master plan
and working with the Hastíngs and Prince Edward Counties Health Unit.
Financial lmpactl
Council approved funds in the 2016 operating budget for one-time costs including:
Quinte lnternational Air Show
Boat Launch Study
Historical Vignettes
Dudley Hewitt Cup
Waterf ront Trail/Active Tra nsportation Plan
3
A total of $200,000 was budgeted for all the projects. Due to a number of factors, there
are not sufficient funds in the budget to cover the costs of all the projects. For example,
the budget for the air show is $50,000.
There is $280,000 in a planning study reserve account. lt is recommended that the 2016
costs associated with Waterfront Trail and Active Transportation Plans be funded from
the planning study reserve account.
TCS Realty Ltd. has agreed to contribute $3,000 towards the cost of Phase 1 of the
Waterfront Trail Master Plan.
Public lnput:
N/A
lnternal/External Consultation:
N/A
Gomments and Analysis:
Waterfront trail development and active transportation are two initiatives supported in
principle, by Council. The opportunity exists to move forward with both initiatives
requiring further Council support.
There needs to be some coordination. Staff is recommending the following structure to
ensure ongoing coordination:
Transportation/
Trail
Development
Streering
Committee
Active Transportation
Working Group
(established through the
Health Unit)
Trail Development Working
Group - Phase I -West side
of Trent River
4
The steering committee wíll be responsible for overall coordination between the two
working groups. The steering committee will also be responsible for exploring options
for trail/active transportation linkages in the City.
Staff is recommendíng that the steering committee consist of the Councillors who are
involved with the working groups, which includes the Mayor, Deputy Mayor, Councíllor
Dewitt and Councillor Sharpe.
It is recommended that the trail development working group includes the Mayor, Deputy
Mayor, Councillor DeWitt and a representative from the Trustees for the Buster Alyea
Park.
It is
recommended that the active transportation working group be the same
composition as established through the Hasting and Prince Edward Health Unit,
including:
Councillor Sharpe
Staff from Public Works and Planning departments
Rep from the Hastings and Prince Edward Health Unit
Rep from the local School Boards
There is a recommendation to proceed with the waterfront trail master plan from the
Trent Port Marina to the Murray Canal. Staff is recommending the study be single
sourced to Wentworth Landscapes. This will ensure continuity with the redevelopment
of Fraser Park and will allow the City to take advantage of the work Wentworth
Landscapes did on Buster Alyea Park in 2008.
There is no actual timelíne for the completion of an Active Transportation Master Plan.
However, if Council endorses the recommendations in this report, it will allow the
working group to move forward with developing a terms of reference for the proiect.
5
Draft Work plan: 2016-2018
Quinte West Active Transportation Working Group
Planning & Engineering
What can be done?
How will ¡t be done?
When will
happen?
it
l,lllhy is this important?
Who w¡ll teke the lead or update on
progress?
Who will provide support?
çieate â *etrvsrk of s*fe cyelixg
i¡rfrastruct$re
Active Tra*s pcn¿tio¡-. Plan
Netv¡çrk considerations:
^
'
-.
Þerrelop policy to suppcrt netwerk
implementation and uçe.
Connection cver the Tre¡lt
Sc&cçl trevel
Trail aûn*ectior! belween Stanle.¡
St.
tc trÐnt
:{llscaticn af
Ìuncs tll 1u1b
L,,i-^¡
uuuãçi
dev*lopment pcli*y fer
Fvblic S/srks {Jçhn, Jeffì
2ûr^6-2û:.S
Fr*blic Hsalth {"ía*ya}
Si"
ccnnectio* to SelieviìTe
{missi*g link iË Wâtenrûnt trâil}
Cûñnectirrì5 tç F.3ftkfa.d, Eatawa
establish:
clal Flar¡ :mendri'¡ent
*ew develop*rerìts tû ensüre thët
all pe¡¡v cc:'¡st¡s{tîçn incl*des
Bedestrian and cyating ¡**niti*s
Flan*isrg iScottÌ
Highraæy 2
Artive TlansportatioÍ p¡an should
tifi
Ëity Ctl:,rncil {K*re*}
Êlanning prûce$
Flõnn¡ng process
2016-20X8
Si:bdivision pi*r't guidelines
Gr:id* rnuniclpal clecisjon rnaking
on bicycle/pedeslrian
¡nffastruclure neeCs ¡n qW
Way lìnding stträte€y
Compiete streetl; policy
Annual cycling budget
Estabtis!'¡ a
Suide r.lr**icipal Secìsi*r¡ *l*king
on bicycle/pedestriar:
infrastrustu¡-€ needs in QIV
Citg {ouncit {l(aren}
Pta*n¡ng (Scottl
Pr.¡blìc
Works (John, Jeffl
Fublic llealth (Tanya) - Deputatìorl
lvl¡rcl¡ ?s16
2915-2817
Guide nTunicipaf decisìcn makirtg
an bicycle,/pedestria n
inirastrìrcå$te ¡:eeds in llW
Citç Sauncil
{l$rrn}
Fian*i*g {Scottl
k¡biic He¿llh iTanya] * Sepiltai.ìo.r
March ?û1$
Fr
t¡
r
LJ
CÞ
¿
ÊL
Irr
-l
x
I
Quinte West Active Transportation Wo rki ng Grou p
DraftWork plan: 2016-2018
Planning & Engineering (Continued)
Wh¿t can be done?
How r¡uill ¡t be done?
Wher¡ u¡ill
it
l{ihy Ís this ímportant?
happen?
Who wlll take the lead or r¡Fdate on
progrçss?
lmF¡êvs þ;çljcle paeki*tg availabif
ity
Site plan guidellnes fcr *ew
¿LriÞ
¿.i)-t;3
dÊvelcFmeni
Municip*l lacilities
Suide xunicipai decis[c* rrraking
City Co*lteit {Karen}
an hiYycf e/pedestriar:
¡er*ã$¿fi,i$üte ne-..ds in &þJ
Ftar**årg {$c*rt}
F*Sile *nrke {J*h*" $eff}
Create lnce*tives for existing businesses
ËS &
Iourisr* ilennifer]
çì$t¿
than:ber sf csmmërc*
usín6
Estâblish e bas**!*a of ge.opl*
QW ìnfrastruclr¡re and rrieas{¡le
prt¡grere
$iir*ge cc*rrtr-. int*r.*¡]t
È$içÉ,ys
Fre.¡+ost
re
:.rrí¡lÈ me¡'rta li **..
inlr;a1i.Ttilí.1il
i
$iÃsetirì*
*$s*s*$rfírt àfiËr
*r ifirring Aì'
pl;nnir:¡i¡ ;.i*d
h*lt¡r*
i*fralt¡-¡.¡ft r.ift¡
itnpl?fÊq$iã{iûfl"
*is!¿.*d ínrpact *iÌ
rastrçgt*¡¿l iJ'*Ërtlvâr.ßenls ãnd
i)?üËriår'!? ân'¡f;f f.r*trtå!iúfì^
U¡rcf
Fublie låtarks {}nh*, .leff}
irtf
Pc,"rbii<;
r'l¡:¿Íifr
{T;+r"ry¿rì
Draft Work plan: 2016-2018
Education
What can be done?
When will
happen?
How will it be done?
it
Who will take the lead or update on
Why is this ¡mportant?
progress?
,4ctlve, Sais Rsut*3 Ta Schoalç
c*
Suild
Oil¡" sch*ol edilc*t¡on prograrns
1$17 ancj
b*yc*r{
Ðevelop partneßhìËs
Ën*curag* chi{drrn ta
walk anC biwcie to scho+i^
srcgram i*iügratìsn {Pubtic liealth}
PÅLS
iÐave]
pã.e*t CûrîmittÊ*s
Healtlry Xids Cammçnity Chãl¡erìËe theme
0ppûrtuûities for aduits and
tlË
Ssh*cl b*ards
{rBr}
Éxpaad cyciing ed*cation
Fublic tlealÈl'¡ {T*ny¡i
Public Wcrkç
Suild capacity for Can Èìke programs
2t1.7 and
beyond
Eike Rodeos
üevr:trop skiltr ¿nd
ccnfídence to cytle safefy
Pubtic Èlealth {Tanya}
Yl'4C.4
CtS Trenton iLisa, Brendai
QW & Frankforcj Youtir Centres
OPP
Insure City C**nci].. Staff *n<i
p;rrtnË.s s?¿y up lc d¿te on best
oiactices r-eiel.ed tc cycling
Cntaria *iks Ssr*rnit
2*16 ¿:rd beycnd
Membership in Ass¿¡cia;ior'¡s sl pedestf¡an
fûsure besl practices and
evide*ce ìs beíng used
ê*d ã¡cycle ProiesEìcnals.
act¡/e tra*sp0rtêt¡rn
liovlde traini*g *n ûTtut $ask 18
dâve{rprnent,
¡mpleme*tãticn a*d
inlrãstrü.ture
rr
Educate rnolorists and cyelists cn
respect!ve respûnsibilities ¡ n
Se Rs:-sp*ictf*ì. Se (,oürle*rrs. Sh*r:r
th*
iìcad tarnpai¡;ri.
shãrinB the road.
2f 1{i a¡rci
beyand
fD & Touri:m
Pühiîc Works
Ð¡,hli¡ ìl¿=l*f"'
v¡rrvrrvr,.
liÌârea,le understandlng of
Itî,& rei¡uìr*ments ¿¡nd
safety pr*ctices.
? t¿?*ti
r.
î.û
-t
&.
ç.
le altfu {Ta *ya
c¡sriis,t iJen nif er)
ît7? i'Òav*l
-11âV
Safe,
lt¿v
Bacñ
trirckiiig i.aripaìg*
*P?
}
l;n4,.¿et
Quinte West A.ctive Transportat¡on Work¡ng Group
Draft Work plan: 2016-2O18
Encouragement
What can be done?
Howwill it bedone?
Whenwill it
happen?
Who will take the lead or update on
progress?
Why is this important?
Frcv!<Je $ike
Valet:ervice at
{:s!ìr¡n$nity ev$nts
Tre*t$n
¡Åir
Åctively prsmst€ the be¡efits af
cycling è* the community.
?$15 Äìrshow
Explsre apiicns at ciher
c*rnmu*ily
Make the Quinïe WesT Mari*a ã
hub for cyclirrg
Sh*w
[nceurage pecp3e to bicyck to
events. ãt
âtL$ anC be¡,*ni
CFS
boaters
Q$inle lv€st Sike L'fcnth
2016
2S1€ and
[nco¡i¡age peopte toürisls to explore
ïl¡ê City by bicycìe.
beyond [ttablisiì
a
cuiture îhat sncrureges
arrd supports cyciing for transpsrtatiôn
Cc*'!muter
anC
Challenge Week
recreêtic*.
lstablislr a net?,rcrk of residents
in prer*oting
Raaei Race
&
{t*ve} - donation of
ûPP
bicycles
Public H*alth
CFS
Trenton {l-isa, $re*da}
SPP {Ðav*}
Yfu1C¡\
ÈtL,Èt¡ì
Chemþei"
$eså:ìval
[xplore ¡fl1crest Cur?rrg bike
[D &'iaurism {]ennifer}
Eû & Tsurism {.}enr:ifer}
tr
$Jork dâv
breakíast
Cenex Bike Rades
&!de a Mile wiih
the SPP
Ðike
vr'¡ih an interest
Tror¡tsr¡ il-isa!
eve¡'ìts"
Frovid* bicy¿lç5 for
tlV
& Te{Àris*3 {Jrnnifer}
?015
rnonlh evenls.
urban cycling in Quint€ West.
Suild capacity fr:r providlng
encr¡iragemerlt âf.tiv¡t;es such as bike
huddÍes, guld*ci rirfes, bike swaps. eïc
cf C*mmerce
Public Health {-!anya}
Suild capacìty to d*velop
åoc¿l cornmunity l*d cycli:rg
irì;tia tìves.
8ik^e
Sud*irs, cûrÌ\ñìuier *raichiirg
$ef\,¡ce.
l$Iêgrêt* Snis Môy Heãlth &
\ff+iicess Chãllsnge at CFB.
/ìUiÐ
ìncrûêse
lrenton
co$mijtür cycì;*g i*f Cl*
tf E Îs*ntôT!
{Lisa, S¡er¡da}
Draft Work plan: 2016-2O18
Enforcement
llllhat can be done?
Whenwill it
Hor will it be done?
happen?
Why is this important?
Who wíll take the lead or update on
progress?
Ens*re OPP olficers are trained
in the changc ta tile ilTrå
Training cornpleted
Facilitate er¡fcrcement and
education inìtiatives
20x.5-16
tlave rnore office¡s patrelting by
bicycle
officers
Positive ticketing
Annual can:paign
Cycling courses prcvided annually to
tPP
lmprove vísibility of
2û1,6
201"{i
and
beyolrd
cycling.
*,e'ø*¡d pcsitive cycling
OFP iDave!
OPF {Dave}
OPP iÐave)
bshavicur
Share collision data
Process is in place
Ongoing
Åssess and address trends and
high collision risk arees-
OPP {Þãve}
Public Works {}ohn, Jeffi
City of Quinte West
ED-16-03
Economic Development &Tourism Advisory Gommittee Meeting
Minutes
Thursday, May 26, 2016
1)
Gity Hall-Gouncil Chambers
Callto Order
Chair Kotsovos called the meeting to order at 6:02 p.m,
2) Members Present:
Mayor Jim HarrÍson
Councillor Mike Kotsovos - Chair
Councillor Duncan Armstrong (Regrets)
Councillor Al DeWitt
Councillor Fred Kuypers
Councillor Bob Wannamaker
lan Smylie
John Harris
Wendy Ouellette
David Shoniker (Regrets)
Stacey Dunning
Jamie Fellows (Regrets)
Dianne Campbell, Chamber Rep
Rick Davies, Chamber Rep
3) Staff Present:
Linda Lisle, Manager of Economic Development & Tourism Services
Dana Valentyne, Supervisor of Tourism & Special Events
Cheryl Paul, Administrative Assistant
4) Others:
Chris King, C.E.O., Quinte Economic Development Commission
Major Gilles Bourgoin, I Wing/CFB Trenton
Janie Harrison, Executive Director, Trenton DBIA
5) Media:
There was no media present
6) Public:
There was no public present
7) Disclosure of Pecuniary lnterest and the General Nature thereof
There were no disclosures of pecuniary interest.
8) Approval
of Agenda
Moved by Dianne Campbell
Seconded by lan Smylie
That the Agenda for the Thursday, May 26, 2016 Regular Economic Development &
Garried
Tourism AdvÍsory Committee Meeting be
approved.
9) Approval
of Minutes
Moved by Councillor DeWitt
Seconded by Wendy Ouellette
9.1
Minutes of the Economic Development & Tourism Advisory Committee
Meeting held on April28, 2016, ED-16-02
9.2
Mínutes of the Closed Session Economic Development & Tourism
Advisory Committee meeting held on April 28, 2016 (Pursuant to Section
239 (2) (c) of the Municipal Act)
9.3
Minutes of the Trenton Scottish lrish FestivalCommittee Meetings held
April5,2016.
9.4
9.5
Minutes of the Canada Day Committee Meeting held April 13, 2016.
Minutes of the Wall of Fame Committee Meetings held March 8, 2016 and
April 19,2016.
Resolution:
That the Minutes of the Economic Development & Tourism Advisory
Committee Meeting held on Apri|28,2016. ED-16-02 be approved;
And further that the Minutes of the Closed Session Economic Development &
Tourism Advisory Committee meeting held on April 28, 2016 (Pursuant to
Section 239 (2) (c) of the MunicipalAct) be approved;
2
And further that the Minutes of the Trenton Scottish lrish Festival
Committee Meetings held April 5, 2016 be approved;
And further that the Mínutes of the Canada Day Committee Meeting held April
13, 2016 be approved;
And further that the MÍnutes of the Wall of Fame Committee Meetings held March
8,20'16 and April 19, 2016 be
Garried
approved.
10) Delegations
There were no Delegations
11) Presentations
ïhere were no Presentations
12) Public
lnput
There was no Public lnput at this meeting
13) Committee Staff Reports
The following staff report was presented:
13.1
Staff Reporl16-012 EDT from Linda Lisle, Manager of Economic
Development & Tourisrn Services regarding the Grant Request to Twin 27
Productions.
Motion - That the Economic Development and Tourism Advisory Committee
recommends the approval of a $5,000 grant to Twin 27
Productions from the Economic Development Reserve.
Seconded by Councillor Maclntosh
That the Economic Development and Tourism Advisory Committee recommends
the approval of a $5,000 grant to Twin27 Productions from the Economic
Development Reserve.
Carried
13.2
Staff Report 16-013 EDT from Dana Valentyne, Supervisor of Tourism &
Special Events regarding Trent Port Fueling Station - Low Dock Purchase
Recommendation.
3
Motion - That the Economic Development & Tourism Advisory Committee
recommends the approval of the purchase of a low dock to be attached to
the existing day docking at the Trent Port Fueling Station (formerly the
Fraser Park Marina), for the purpose of providing a public launch area for
non.motorized watercraft for example canoes, kayaks and stand up paddle
boards (SUP's);
And further that One Shot Tactical enter into an egreement with the City for
use of this low dock for access for their rentals of non-motorized
watercraft.
Moved by lan Smylie
Seconded by Councillor Wannamaker
That the Economíc Development & Tourism Advisory Committee recommends
the approval of the purchase of a low dock to be attached to the existing day
docking at the Trent Port Fueling Station (formerly the Fraser Park Marina), for
the purpose of providing a public launch area for non-motorized watercraft for
example canoes, kayaks and stand up paddle boards (SUP's);
And further that One Shot Tactical enter into an agreement with the City for use
of this low dock for access for their rentals of non-motorized watercraft.
Carried
14) Discussion ltems
No Discussion ltems
15) Printed and Non-Printed lnformation
15.1
Staff Report 16-011 EDT from Linda Lisle, Manager of Economic
Development & Tourism Services and Dana Valentyne, Supervisor of
Tourism & Special Events regarding Economic Development and Tourism
Updates - May 2106
Motion - That Staff Report 16-011 EDT be received as information.
Seconded by Wendy Ouellette
That Staff Report 16-011 EDT be receíved by the Economic Development & Tourism
Services Advisory Committee as information.
Carried
4
15.2
Monthly Statistics Press Release for the Quinte & District Association of
REALTORS@
Motion
-
Printed lnformation be received and filed.
Moved by Stacey Dunning
Seconded by lan Smylie
That the correspondence printed items for Committee information be received
and filed.
Carried
l6)
Non-Printed lnformation
There was no non-printed information.
I 7) Com m ittee Com
r
.
rt
ments/Requests for lnformation
Councillor Kotsovos commented on how great the Frankford Sign looked.
Councillor DeWitt inquired on the status of the Wake Park.
Linda Lísle advised that the opening would be in June and all permits are in
place.
o
Councillor Kuypers mentioned that there were bushes that needed to be cut back
as they are obstructing the view of the No Wake sign which is across from the
post office.
è
Mayor Harrison gave an update on his trip to Alberta and Saskatchewan with the
Golden Hawks Hockey Team and advised that many connections were made.
a
Dianne Campbell commented that the decimating of the trees in the rural areas
of Quinte West and how a terrible mess was left at the sides of the roads.
a
CouncillorWannamaker commented on the summer concerts and invited
everyone out to enjoy all the different kinds of music and advised that there
would be 46 different bands this year.
a
Chris King, C.E.O., Quinte Economic Development Commission gave an update
on the activities and ongoing projects of the Quinte Economic Development
Commíssion including the Food Processing Show in Montreal. They have lots of
leads of businesses looking for existíng buildíngs, and they are workíng on
retention on the labour side as some businesses are having trouble finding
people to work in their plants.
5
They have been invited by the Ministry of Agriculture on June 16th, 2016
requesting their support for programs such as the Elevate program to assist with
recruiting and training of skilled production workers.
a
Janie Harrison gave an update on the planters and baskets and advised that they
will be coming on Wednesday and that the flowers are being planted.
I
Mayor Harrison advised that the Archer Poultry dealwill close on May 31st.
r
17)
Major Gilles Bourgoin advised it was one month until the Air Show. The Surf &
Turf will be September 16, 2016.
Adjournment
Moved by Councillor Kuypers
That the Economic Development & Tourism Advisory Committee meeting now adjourn
at 7:10 p.m., and that the next regular Economic Development & Tourism Advisory
Committee will meet on Thursday, June 23,2016 at 6:00
Cerried
p.m.
Uu..40- Po.*OMike Kotsovos
Chair
Cheryl Paul
Recording Secretary
6
STAFF REPORT
16-085CFS
DATE;
June 1,2016
TO
Mayor Harrison and
Members of Council
FROM:
David Clazie
Director of Corporate & Financial Services
SUBJECT: Quinte lnternational Airshow
Recommendation:
That Council supports the addition of $50,000 to the airshow budget for a total
budget of $150,000;
And further that $35,000 be taken from the City's policing reserve for additional
policing costs;
And further that the remaining $t 5,000 be taken from the City's general finance
reserve
Background:
Planning for the 2016 Quinte lnternationalAir Show (OIAS) is well undenruay and
the City is playing a large role in the planning and execution of the show and the
events surrounding the actual airshow itself. During budget deliberations an
initial budget of $'100,000 was established but at that time there was very little
planning that had taken place and the full extent of the activities was yet to be
determined.
ø^sfu*
Tourism and Special Events staff along with the CAO, Public Works staff and the
Mayor has all been taking part in numerous meetings both internally and with
base staff to coordinate and finalize the plans for the airshow weekend.
At this point in time staff is projecting the following costs associated with the
airshow:
Platinum Sponsorship
Concert & RV Park
Policing Costs
Marketing
Contingency
$25,000
$71,000 (net of ticket sales)
$36,000
$ 6,000
$1?.000
$150,000
Total estimated costs
Staff has added in a small contingency amount to allow some additional funds for
any last minute changes that may occur. lt is hopeful that these funds will not
have to be utilized.
Existing Policy/By-law:
N/A
Financial lmpact:
Staff is recommending that the majority of the additional $36,000 for policing
costs be paid for out of the City's policing reserve. This reserve currently has
over $1.5 million in it. This reserve has been established over a number of years
from savings in OPP policing and therefore staff is recommending that the cost of
policing for this event be taken from that reserve'
ln addition, staff is recommending that the remaining $15,000 of additional
required funds be taken from the City's general finance reserve. Currently the
finance reserve has over $300,000 and its main use is to fund unexpected
expenditures if they arise and staff feels that this is a good use of some of these
funds.
Public Input:
N/A
lnternal/External Consultation
:
N/A
2
Comments/Analysis:
The QIAS is expected to attract over 100,000 people to the Quinte West during
the weekend of June 25th and 26th which will create an economic impact to local
business far in excess of the additional $50,000 being recommended to be reallocated to this event.
3
Staff Report #16-048PD
To
Mayor Harrison and.
Members of City Council
From
Brian Jardine, M,Sc., MCIP, RPP
Director of Planning and Development Services
Re:
Amendment#12 to Parking By-law (By-law No.12-124)
File:
Date:
May
C01/PA
31
,2CI16
Recommendation:
That Council approve an amendment to Parking By-law No. 12-124 to prohibit the
parking of "Un-hitched Trailers" on all Municipal Property and Municipal Parking Lots,
within the City of Quinte West.
Background:
With the rise in seasonal recreational use of the City's watenarays there has been an
increase in the number of "Un-hitched" or abandoned boat trailers being left on
Municipal Lands and Parking Lots for extended periods.
While the City recognizes the need for, and importance of, suitable facilities for boat
loading, unloading, and transient "Hitched Trailer" parking; seasonal storage of "Unhitched Trailers" on City lands is not encouraged.
The proposed amendments to the Parking By-law will enable City Parking Enforcement
to control the illegal storage of "Un-hitched Trailers" on Municipal Property.
Existing By-Law:
The existing Parking By-law does contain a definition for a "Trailer", but does not
provide clarification regarding the parking of "Hitched" or "Un-hitched" Trailers required
to enable enforcement as intended.
Financial lmpact:
Placement of additional signage as required. Staff duties to enforce this proposed
change to the Parking By-law will be accommodated within existing patrol duties. Based
on the current fine structure, the penalty for illegal trailer storage would be $20.00 early
payment, $30.00 set fine, with potentialfor trailer removal.
Public lnput:
Presentation of Staff Report 16-048PD at open session of Council
lnternal / External Consultation:
lnternal consultation of City Departments was undertaken in the preparation of this
staff report and proposed By-law amendment.
Gomment / Analysis:
The Íntent of the proposed amendment to Parking By-law 12-124 is only to prohibit the
long-term parking or storage of "Un-hitched Trailers" on Municipal property. The
following definitions will be included within the proposed amendment:
- means a Trailer as defined in this By-law, that is hitched to a
plated
Motor Vehicle appropriate for the towing of the attached Trailer
and
licensed
and íts intended contents. This definition includes a Trailer with or without its
intended contents (eg. boat) attached.
"Hitched Trailer"
"Un-Hitched Trailer" - means a Trailer as defined in this By-law, that is not hitched
to a licensed and plated Motor Vehicle appropriate for the towing of the Trailer and
its intended contents. This definition includes a Trailer with or without its intended
contents (eg. boat) attached.
ln recognizing the need to provide facilities for the unloading and loading of boats, and
the use of the City's waterways for day and extended boating trips, the City has
provided suitably sized, angled parking spaces in Centennial Park (adjacent to former
Robert Patrick Marina) for the parking of transient "Motor Vehicle" and "Hitched Trailer"
combinations, as permitted in the By-law.
When parking "Motor Vehicle" and "Hitched Trailers" combinations on Municipal
Property, the onus is on the "Owner" to ensure that suitable maneuvering space is
maintained both for that and other vehicles.
The intent of this amendment is to provide for temporary parking of "Hitched Trailers"
to allow for boat loading, unloading and transient boat use within the City's waterways,
while prohibiting the long term storage of abandoned or "Un-hitched Trailers", with or
without their contents attached.
Report
nBy
Brian ard
Director of Planning and Development Services
Staff Report #16-048P0
Page2 ol 2
PD-PAC-05-16
City of Quinte West
Planning Advisory Committee Meeting Minutes
Thursday May 19,2016
Gity Hall Council Chambers
Members:
Deputy Mayor Jim Alyea, Chair
Councillor Don Kuntze, Vice Chaír
Mayor Jim Harrison
Councillor Allan DeWitt
Councillor Keith Reid
Councillor Fred Kuypers
Mr. Douglas Crews, Public Member
Ms. Betty Read, Public Member (Regrets)
Mr. Rick Searle, Public Member
Staff Present:
Brian Jardine, Director of Planning and Development Services
Jennifer Current, Manager of Planning Services, Planning & Development Services
Linda Bui, Area Planner, Planning & Development Services
Rhonda Gorman, Admínistrative Assistant, Planning Services
Media Present:
None
Applicants / Agents / Public in Gallery:
Richard & Connie Millar - D09/S05/16
Bob Clark, Clark Consulting Services - D09/S05/16
Peter Archer - D09/M07/16
Glenn Horst - Earl Horst Systems Ltd. - D09/M07/16
3 Member(s) of the Public
Call to Order:
Chair Alyea called the meeting to order at 6:00 pm
Glosed Session:
None
Open Session:
Report of Closed Session:
None
Disclosures of Pecuniary lnterest:
None
Page
1
PD-PAC-05-r6
Approval of Agenda
Moved by Kuntze
Seconded by Dewitt
ïhe Committee recommended that the agenda as.provided be approved.
Carried
Approval of Minutes
Closed Session: None
Open Session: Minutes of Regular Meeting Aprll21,2016
Moved by Maclntosh
Seconded by Searle
ïhe
be
Committee recommended that the Minutes of the Regular Meeting held April 21,2016,
approved.
Carried
Meeting Procedure:
The Chair stated the public meeting(s) are conducted as prescribed by Section 22 & Section
34 (13) of the Planning Act, R.S.O. 1990, as amended, for:
a
a
a
a
One ('1) Zoning
One (1) Zoning
One (1) Zoning
One (1) Official
By-law Amendment affecting land in the Murray Ward
By-law Amendment affecting land in the Sidney Ward
By-law Amendment atfecting land in the Trenton Ward and
Plan Amendment affecting land in the Sidney Ward
Chair Alyea stated the public meeting(s) shall be conducted in the following manner for each
application:
The Chair will identify the applications being considered. First, the Chair will ask Planning
Staff to outline each application being considered; then the Chair will ask if there are any
members of the public in attendance who have questions or comments regarding the
application. lf there is no response, the Committee will be asked if they have any questions.
Then the Committee will consider and vote on the application.
The Chair proceeded with the meeting procedure advising the Public if they wished to speak to
an application to identify themselves prior to addressing the Committee by stating their name
and address for the record.
The Chair advised those in attendance that this Committee has been delegated the
responsibility to conduct the public meeting(s) as prescribed under the Planning Act. This
Committee wÍll make recommendation to Council along with a full report of the meeting's
Page 2
PD-PAC-05-16
proceedings to City Council on Monday June 6, 2016. Councilwill make a decision on each of
the applications.
The Chair noted that anyone who wishes to receive fufther notice of Councíl's decision on
these application(s), must submit a written request for Notice of Council's decision to the
Director of Planning and Development Services.
The Chair asked the Director of Planning ând Development ServiceS to advise the Committêe
how notice of the public meeting(s) was given.
Brian Jardine, Director of Planning & Development Services advised that notice of the
applications being considered was given in keeping with the provisions of the Planning Act,
R.S.O. 1990, as amended by First Class Mail on April 28, 2016 and the posting of signs on the
subject properties the same day.
The Chair proceeded with the public meeting(s)
Public Meeting(s) as Prescribed under the Planning Act, RSO, 1990, as amended:
Planning Report / Analysís - Official Plan Amendment
File:
D09/S05ll6
Owner: Richard & Connie Millar
For complete details, refer to Staff Report 16-036PD (File: D09/S05/16) attached to Official
Minutes.
Linda Bui, Area Planner advised the Committee that the application was submitted to amend
the Official Plan to place the subject property entirely within the Rural designation. Ms. Bui
stated the lands have a total lot area of 2 hectares with 283.3 metres of frontage on FoxboroStirling Road.
Ms. Bui stated that the subject property is located on the west side of Foxboro-Stirling Road
and is immediately south of the Township of Stirling-Rawdon. Ms. Bui stated the applicants
retained a consultant to undertake an Agricultural Land Evaluation and Soil Study to support
the proposed change in designation. The application and report was received and reviewed by
the Agricultural Advisory Committee which support the application.
The Chair asked if anyone wished to speak in favour of this proposal. No response.
The Chair asked if anyone wished to speak in opposition to the proposal. No response
The Chair asked if the Applicant wished to speak and/or answer any questions.
Bob Clark from Clark Consulting Services introduced himself to the Committee
Page 3
PD-PAC-05-16
The Chair asked Gommittee members if they had questions/comments regarding the
applicatíon. No response.
Moved by Dewitt
The Committee recommends that Application D09/S05/16 to amend the City of Quinte West
Official Plan'for a property owned'b! Richard and Connie'Millar located at 2001 Fo*boroStirling Road in Part of Lot 25, Concession 9, geographic Township of Sidney, be approved
Carried
Planning Report / Analysis - Zoning By-law Amendment
File:
Owner:
Address:
D09/S06/16
Paul Millar
779 Fish and Game Glub Road
For complete details, refer to Staff Report 16-037PD (File: D09/S06/16) attached to Official
Minutes.
Linda Bui, Area Planner advised the Commíttee that the application was submitted to rezone 4
hectares of the subject property from Rural Residential (RR) Zone to the Rural Residential
Exception 38 (RR-38) Zone which will recognize that the existing barn shall be used for dry
storage only and the housíng of livestock is prohibited. Ms. Bui stated the rezoning is required
as a condition of consent granted by the Committee of Adjustment on February 1'1,2016
(D10/81/165).
Ms. Bui stated the subject property is located on the south side of Fish and Game Club Road
The Chair asked if anyone wished to speak in favour of this proposal. No response
The Chair asked if anyone wished to speak in opposition to the proposal. No response
The Chair asked if the Applicant wished to speak and/or answer any questions. No response
The Chair asked Committee members if they had questions/comments regarding the
application. No response.
Moved by Dewitt
Seconded by Reid
The Committee recommends that Application D09/S06/16 to amend zoníng on a property
owned by Paul Millar located at779 Fish and Game Club Road in Part of Lot 20, Concession
6, geographic Township of Sidney, from Rural Residential (RR) Zone to the Rural Residential
Exception 38 (RR-38) Zone, in the City of Quinte West Zoning By-law 14-86, as amended, be
Carried
approved.
Page 4
PD-PAC-05-16
File:
Owner:
Address:
D09/M07/16
Maizeing Acres lnc"
County Road 40
For complete detaíls, refer to Staff Report 16-038PD (File: D09lM07/16) attached to Official
Minutes.
Jennifer Current, Manager of Planning Services advised the Committee that Maizeing Acres
lnc. owns property on the east side of County Road 40 north of Loyalist Parkway. This
application pertains to the 20.2 hectare property wÍth 503 metres of frontage and is partially
cleared. Mrs. Current stated the applicant is proposing the construction of a grain elevator
facility.
Mrs. Current stated the zoning by-law amendment application is for the removal of the holding
provision which is the first step in required approvals for the development to proceed. This
development would also be subject to Site P[an Control and the applicant has also submitted a
Site Plan Application.
Mrs. Current stated the development of a grain dying and storage facility such as that
proposed must navigate two parallelapproval processes. The first process in the municipal
planning approval process includes the removal of the holding provision and subsequent site
plan approval. The second process is the Ministry of the Environment Energy and Climate
Change Environmental Compliance Approval (ECA) process. An ECA is required for the
operation of this facility.
Mrs. Current stated when the proponent first came forward with this application, City staff met
with the applicant to discuss the approval process and the fact that ECA approvalwas
required. However since the applicant was anxious to be operationalfor the upcoming harvest
season, the owner was told that he could apply for the required Zoning By-law Amendment
(ZBA) and Site Plan approval and Staff would undertake a review of the application including a
peer review of the technical documents required for the ECA application and if after this
review, it was determined that there was a sufficient degree of comfort that the application
would receive ECA approval,the Zoning By-law Amendment application could go ahead and
be brought forward to the Planning Advisory Committee and Council with the understanding
that the proponent was taking some risk without the ECA approval in place.
Mrs. Current stated the City of Quinte West retained EXP to undeñake a peer review of the
ECA application including the Emissions Summary and Dispersion Modeling Report. There
were some minor comments regarding the repoft but the peer review was overall positive and
we have a general comfort that the proposed facility can be constructed in compliance with
Ministry of Environment (MOE) criteria. Mrs. Current stated the applicant is aware that he is
taking some risk in applying for approvals and constructing the facility in advance of the ECA
approval.
Page 5
PD-PAC-05-16
Mrs. Current also stated the application was circulated to the Department of National Defense
and Navigation Canada for review. The property is located outside the Trenton Airport Zoning
Area and is not subject to any zoníng limitation associated with CFB Trenton and Navigation
Canada has no objection to the proposal.
The Chair asked if anyone wished to speak in favour of this proposal. No response
The Chair asked if ânyone wished to speák'in opposition to the pioþosal. No response
The Chair asked if the Applícant wished to speak and/or answer any questions. No response
The Chair asked Committee members if they had questions/comments regardíng the
application.
Councillor Kuypers questioned what the sizes of the elevators are. Mr. Horst stated there will
be 2 tanks that hold 10,000 tons and 160ft tall.
Chair Alyea questioned the dust abatement from the elevators with regard to reddog and dust
collection. Mr- Horst stated every grain dryer requires MOE approval and the application has
already been submitted. Mr. Horst stated an aspiration system will be ínstalled to eliminate
emissions dust.
Mr. Archer stated that he has a larger operation on County Road 30 near Campbellford and
over the years he has learned a lot with regards to the dust control system and the reason
there was so much dust last year was because he had to dump corn on the ground. Mr.
Archer stated this system will have a lot better dust control system.
Moved by Kuntze
Seconded by Crews
The Committee recommends that Application D09/M07116 to amend zoning on a property
owned by Maizeing Acres lnc. located on County Road 40 in Part of Lot B, Concession A,
geographic Township of Murray, from Rural lndustrial Holding (RM-H) Zone to the Rural
lndustrial (RM) Zone, in the City of Quinte West Zoning By-law 14-86, as amended, be
approved.
Carried
Page 6
PD-PAC-05-16
File:
Owner:
Address:
D09/T08/16
Gity of Quinte West
143 & 145 Bay Street
For completê details, refer to Staff Report 16-039PD (File: D09/T08/16) attached'td Official
Minutes.
Jennifer Current, Manager of Planning Services advísed the Committee that the subject
property is situated on the south side of Bay Street, west of Flindall Street. The property is
rectangular in configuration, angled relative to Bay Street and is comprised of two municipally
owned vacant lots.
Mrs. Current stated the purpose of the amendment is to rezone the subject land from Open
Space (OS) Zone to Resídential Type 3 (R3) Zone. The R3 zone permits a range of residential
uses, subject to regulations, including single detached and duplex dwellings, semi-detached
dwellings, multi-unit dwellings and townhouses.
The Chair asked if anyone wished to speak in favour of this proposal- No response
The Chair asked íf anyone wished to speak in opposition to the proposal. No response.
The Chair asked if the Applicant wished to speak and/or answer any questions. No response.
The Chaír asked Committee members if they had questions/comments regarding the
application, No response.
Moved by Kuntze
Seconded by Dewitt
The Committee recommends that Application D09/T08/16 to amend zoning on a parcel of land
owned by the Corporation of the City of Quinte West, known municipally as 143 & 145 Bay
Street, legally described as Plan 82, Part of Block C, geographic City of Trenton, from Open
Space (OS) Zone to Residential Type 3 (R3) Zone in the City of Quinte West, be approved.
Garried
Presentation(s):
None
Delegations
None
Page 7
PD-PAC-05-16
Public lnput:
Mr. Peter Whitlock at 112 Colonial Road asked the Committee why the maximum heíght for
fences in the Zoning By-law is 1.8 metres as it calculates out to 5.90 feet when fence boards
are 6 feet. Mr. Whitlock stated that as per the Zoning By-law if he installs the standard size
fence boards he would be in violation of the Zoning By-law or he would have to trim his boards
to be 5.90 feet or 1.8 metres.
Mr. Jardine stated that this is something that we can look into and bring back to the
Committee-
Decision ltems:
None
Printed lnformation:
Monthly Planning Reports
Building Department Report:
. Monthly statistics forApril, 2016
. Year to Date: January 1 - April 30, 2016
Zoning By-law and Official Plan Amendments Application Tracking
. Year to Date: 2016
By-law Enforcement Statistics :
. April, 2016
Moved by Reid
Seconded by Kuntze
The Committee recommends that the Printed lnformation listed as Monthly Planning Reports
Carried
be received and filed.
Gommittee Minutes
Site Plan Control Minutes:
. Regular Meeting - May 5, 2016
Agricultural Advisory Committee Minutes:
. Regular Meeting - April 28,2016
Moved by Searle
Seconded by Dewitt
The Committee recommends that the Printed lnformation listed as Committee Minutes be
Carried
received and filed.
Other lnformation:
None
Page B
PD-PAC-05-16
:
None
Requests for lnformation:
Councillor Kuntze asked staff what time line will be needed to change the fence board
measurements ahd^will the measurements'be adjusted to 6ft or möre. Mr. Jardine stated the
time line for review would be 2 seconds and the measurement will be 6 feet.
Councillor Kuntze noted concern with regards to the drainage issues for raised septic fields so
the drainage doesn't affect other neighbours. Mr. Jardine stated when subdivisions are built
the City receives drainage plans and the plans are approved within the applícation. Mr.
Jardine stated over the years the drainage swells have been changed or filled in by property
owners which affect the drainage.
Mr. Jardine stated the property in particular that you are talking about the house burnt down
and to rebuild the house the Owner would have to go through a Site Plan exercise which will
specify the drainage in the drawing plans. Mr. Jardine stated that statf is aware of this concern
and will look into it.
Notice of Motion:
None
Other:
None
Adjournment:
Moved by Searle
That the Committee now adjourn at 6:30pm and meet next on Thursday June 16, 2016 at
6:00 pm in the Council Chambers, Main Floor of the Quinte West Municipal Otfice, at7
Creswell Drive, Trenton.
Carried
Go
Administrative Assistant, Planning
Planning and Development Services
Jim Alyea
Chair
Planning Advisory Committee
Page 9
City of Quinte West
Protective Services Gommittee Minutes
May 31,2016
PS-05-16
1074 Gounty Road 5
Gommittee Members Present:
Councillor Sally Freeman, Chair
Councillor Dave McCue
Councillor Al DeWitt
Councillor Don Kuntze
Councillor Karen Sharpe
Mr. Randy Blakely, Public Member
Mr. Gerard Edison, Public Member
Mr. Jon Gibbons, Public Member
Mayor Jim Harrison
Staff Present:
Mr. John Whelan, Fire Chief
Mr. Daniel Smith, Deputy Fire Chief (Regrets)
Ms. Carolyn McKee, Executive Assistant
Public Members Present;
Seven Staff Members
1. Call to Order
The Meeting of the Protective Services Committee was called to order at 6:02 p.m.
by Chair Freeman who welcomed all and Committee Members were invited to take a
tour of Station #6.
2. Pecuniary lnterest
There were no disclosures of pecuniary interest.
3. Approval ofAgenda
Seconded by Councillor SharPe
THE COMMITTEE RECOMMENDED THAT the Agenda be approved. Carried
4. Approval of Minutes
Seconded by Councillor Maclntosh
THE COMMITTEE RECOMMEDED THAT the Minutes of February 9, 2016 be
Garried
approved.
5.
Delegations/Presentations
Senior Fire Prevention Officer Greg King gave a presentation on Fire Call Statistics
since 2003, outlining fires in Quinte West. He will present a Fire Risk Analysis
survey in the fall of this year.
6. Public Meeting
There was no public meeting as prescribed under the Municipal Act
7. Public lnput
There was no public input
8.
Gommittee Staff RePorts
PSC Report l6-05 City of Quinte West Emergency Response Plan
Moved by Councillor SharPe
Seconded by Councillor Kuntze
That the Protective Services Committee recommends to Council that the revised
2016 City of Quinte West Emergency Response Plan be accepted.
Carried
Purchase of Truck for Station 5
Moved by Councillor McCue
Seconded by Councillor DeWitt
That the Protective Services Gommittee recommends to Councilthat Fire Chief
Whelan continue to investigate the options available for the purchase of a Truck for
Station 5. A full report on all options and costs associated with the purchase will be
brought back to the Committee at the next meeting'
Garried
9. Printed lnformation
Greg King advised the Committee on the status of the Fire Fit Team and asked for
support to host a Regional Event next July. The Committee is in favour of hosting
this event as it is great advertising for the City. The Committee stated they will offer
any support they can.
1
0.
Chief Whelan updated the Committee on the New Fire Hall and stated that soil
testing was being performed and that Deputy Smith was making minor plan
changes. Mayor Harrison stated that tenders should be going out by September
Chief Whelan advised the Committee that one of the Fulltime Captains is retiring in
September and that a replacement is being sought. There are five applicants writing
a test on Friday with interviews on Monday.
11.
Requests for lnformation
Councillor McCue and other members had a discussion on dry hydrants and where
they could possibly place a dry hydrant in the Wooler area.
12. Next
Meeting Scheduled
The next Protective Services Committee Meeting is scheduled at the Call of the
Chair.
l3.Adjournment
Moved by Edison
Seconded by Councillor Kuntze
That the Committee now adjourn at 6:35 p-m
Carolyn McKee,
Recording Secretary
Sally Freeman
Chair
The Gorporation Of The C¡ty Of Quinte West
By-Law Number l6-082
Being A By-Law To Authorize The Signing Of A Lease Agreement Between
The Corporation Of The City Of Quinte West And Trent Port Historical
Society For The Use Of 55 King Street (Trenton Town Hall 1861).
Whereas the Trent Port Historical Society currently leases 55 King Street (Trenton
Town Hall 1861) from the City of Quinte West;
And Whereas the current lease agreement expires on June 13, 2016;
And Whereas said lease requires to be renewed for a further period;
Now Therefore Be lt Enacted By The Council For The Corporation Of The City Of
Quinte West As Follows:
1. This
By-law shall be entitled the "Trent Port Historical Society Lease Agreement
Authorizing By-law".
2.
The Mayor and City Clerk, or their designates, of the Corporation of the City of
Quinte West are hereby authorized to sign the Lease Agreement with Trent Port
Historical Society for the use of 55 King Street (Trenton Town Hall 1861).
3. This By-law shall take effect upon the final passing thereof
Read A First, Second And Third Time And Finally Passed This 6th Day Of June,
2016.
Jim Harrison, Mayor
Kevin Heath, City Clerk
The Corporation of the Gity Of Quinte West
By-law Number l6'075
Being a By-law to adopt Amendment Number g to the Official Plan of the City Of
Quinte West.
WHEREAS Section 22
ol the
Planning Act, R.S.O. 1990, c.P. 13, as amended,
provides for Council to amend any official plan that applies to the municipality;
AND WHEREAS pursuant to Ontario Regulation 344198 the Corporation of the City of
Quinte West is exempt from requiring approval from the Minister of Municipal Affairs
and Housing for all amendments to the City's Official Plan(s).
Now Therefore Be lt Enacted By The Council for the Corporation of the City Of
Quinte West AS Follows:
1
2.
That this by-law shall be entitled "Adoption By-law for Official Plan Amendment
Number 9".
That the attached explanatory text and map constituting Amendment Number 9
to the Official Plan for the City of Quinte West are hereby adopted and are
deemed to be a part of this By-law to the same extent and effect as if
incorporated herein.
3.
That "Schedule A" of the Quinte West Official Plan, as amended, is hereby
further amended by changing the designation thereon in accordance with
Schedule "A" to this By-law.
4.
That this by-law shall come into effect upon the final passing of same by the
Council for the Corporation of the City of Quinte West.
Read a First, Second and Third Time and finally passed this 6th day of June, 2016..
Jim Harrison, Mayor
Schedule A
By-law Number 16-075
(Official Plan Amendment Number 9)
The Corporation of the Gity of Quinte West
SCHEDULE
"4"
Official Plân Amendment
File: D09/SO5/16
I
cr,.ns.a to Rurâl Designat¡on
2001 Foxboro-St¡rl¡ng Roâd
Conceosion 9 Pårt Lot 25
Gægraph¡c Townshíp of S¡dney
C¡ty ot Quint€ west
0
50
rlveters
100
2æ
By-law Number: 16-076
Being a By-law to amend By-law Number l4-86, as amended, to rezone a property
located at 779 Fish and Game Glub Road in Part of Lot 20, Concession 6,
geographic Township of Sidney, now in the City of Quinte West from the Rural
Residential (RR) to Rural Residential Exception 38 (RR-38) Zone.
Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte
West;
And Whereas the Council of the Corporation of the City of Quinte West, having
received and reviewed an application to amend By-law Number 14-86, is in agreement
with the proposed changes;
And Whereas the authority to further amend By-law Number 14-86, is granted under
Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended,
And Whereas the amendment is covered by the Official Plan of the City of Quinte
West;
Now therefore be it enacted by the Council for the Gorporation of the City of
Quinte West as follows:
1
That this by-law shall be entitled the "Millar (779 Fish and Game Glub Road)
Rezoning By-law";
2.
That Schedule "F" to By-law Number 14-86, is hereby further amended by
changing the zone designation thereon in accordance with Schedule "A" to this
By-law;
3.
The By-law 14-86, is hereby amended by addition of the following new
subsection immediately following 8.4.37 ;
'8.4.38
Rural Residential Exception 38 (RR-38) Zone
779 Fish and Game Club Road
Notwithstanding Section 8.1.5 of this By-law, within the Rural
Residential Exception 38 (RR-38) Zone, the existing barn shall be
used for dry storage only and the housing of livestock is prohibited.
4
That Schedule "4" attached hereto, forms part of this By-law; and
5
That this By-law shall come into force and take effect pursuant to the provisions
of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. '1 3, as
amended.
Read a First, Second and Third Time and finally passed this 6th day of June, 2016
Jim Harrison, Mayor
Schedule A
By-law Number: l6-076
(Millar (779 Fish and Game Glub Road) Rezoning)
The Corporation of the City of Quinte West
SCHEDULE'A"
.,.ffi"WÞ
ïø
!
n"ron. to Rural Residentlal Excepdon 3a (RR-3a) zone
Zon¡ng By-Law Amendment
F¡le: Dog/SO6/16
t79 F¡sh & came club Road
Concession 6 Part Lot 20
Geographlc Townsh¡p of sldney
C¡ty of Quinte West
0
50 100
-:-Meters
200
Being a ByJaw to amend ByJaw Number 14-86, as amended, to rezone a property
located on Gounty Road 40 in Part of Lot 8, Concession A, geographic Township
of Murray, now in the City of Quinte West from the Rural Industrial Holding (RM-H}
Zone to Rural lndustrial (RM) Zone.
Whereas By-law Number 14-86,
is
the governing Zoning By-law for the City of Quinte
West;
received and reviewed an application to amend By-law Number 14-86, is in agreement
And Whereas the authority to further amend ByJaw Number 14-86, is granted under
Section 34 of the Planning Act, R.S.O., 1990, c.P. '13, as amended,
West;
Now therefore be it enacted by the Council for the Gorporation of the City of
1
2.
That this by-law shall be entitled the "Maizeing Acres Inc. (County Road 40)
Rezoning By-law";
That Schedule "E" to By-law Number 14-86, is hereby further amended by
Bylaw;
3.
4.
of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as
amended.
Read a First, Second and Third Time and finally passed this 6th day of June, 2016
Jim Harrison, Mayor
Schedule A
(Maizeing Acres lnc. (County Road 40) Rezoning)
SCHEDULE'A"
-@"
Zon¡ng By-Lâw Amendment
F¡le: D09/M07l16
!
n"-on.to
Rural rndustrial (RM)zone
486 County Road 40
Concess¡on A Part Lot 8
Geographic Townsh¡p of Murray
C¡ty of Quinte west
0 50 100
rMeters
200
By-law Number: l6-078
Being a ByJaw to amend ByJaw Number 14-86, as amênded, to rezone a property
located at 143 & 145 Bay Street in Plan 82, Part Block C, geographic City of
Trenton, now in the City of Quinte West from the Open Space (OS) to Residential
Type 3 (R3) Zone.
Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte
West;
received and reviewed an application lo amend By-law Number 14-86, is in agreement
And Whereas the authority to further amend By-law Number 14-86, is granted under
Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended;
West;
Now therefore be it enacted by the Gouncil for the Corporation of the City of
1
2
That this by-law shall be entitled the "City of Quinte West (143 & 145 Bay
Street) Rezoning By-law";
That Schedule "B" to By-law Number 14-86, is hereby further amended by
By-law;
3
4
of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as
amended.
Read a First, Second and Third Time and finally passed this 6th day of June, 2016.
Jim Harrison, Mayor
Schedule A
By{aw Number: 16-078
(City of Quinte West (143 & 145 Bay Street) Rezoning)
The Gorporation of the City of Quinte West
SCHEDULÊ
"A''
15
13
É
10
z,
ú
Þ
t.
11
ln
140
L42
å
tn
ñ
lso
t4a
s
AAY SfREEf
t47
t49
161
151
141
"#"
!
n".orr. to Res¡dent¡at rype 3 (R3) zone
Zon¡ng By-Law Amendmènt
File; Do9/1O8/16
143 - 145 Bay Street
Plan 82 Pärt Block C
Geograph¡c C¡ty of ftenton
C¡ty of Quinte West
o
12.5 25
-=-Meters
50
Corporation of The City of Quinte West
By-law Number 16- 079
Being a By{aw to Amend By-law Number 12-124, being a ByJaw to Prohibit and
Regulate the Parking, Standing or Stopping of Vehicles in The City of Quinte
West;
Whereas By-law Number 12-124 passed on the
1 5th day of Octob er, 2012, is a by-law
to prohibit and regulate the parking, standing and stopping of vehicles in the City of
Quinte West; and
Whereas the Council for the Corporation of the City of Quinte West deems it advisable
and in the best interest of the City to amend said Bylaw Number 12-124:
Now Therefore the Council of the Gorporation of the Gity of Quinte West enacts
as follows:
1
That this by-law may be cited as the "Parking Amendment Number 12-124-12
By-law".
2.
That By-law 12-124 is hereby amended as follows:
That Definitions Section 2.48 be deleted and replaced with
"Traile/' means a vehicle that is at any time drawn upon a highway by a motor
vehicle, except an implement of husbandry, a mobile home, another motor
vehicle or any device or apparatus not designed to transport persons or property
that is temporarily drawn, propelled or moved upon such highway. A trailer shall
be considered a separate vehicle and not part of the motor vehicle by which it is
drawn.
3
(a)
"Hitched Trailer" - means a Trailer as defined in this By-law, that is
hitched to a licensed and plated Motor Vehicle appropriate for the towing
of the attached Trailer and its' intended contents. This definition includes a
Trailer with or without its' intended contents (e.9. boat), attached
(b)
"Un-Hitched Trailer" - means a Trailer as defined in this ByJaw, that is not
hitched to a licensed and plated Motor Vehicle appropriate for the towing
of the Trailer and its' intended contents, This definition includes a Trailer
with or without its' intended contents (e.g. boat), attached.
That By-law 12-124 is hereby amended as follows:
That Private and Municipal Propertv Section 17 be deleted and replaced with:
No person shall park or leave a motor vehicle or an Un-Hitched Trailer:
1.
on property owned or occupied by the municipality without the consent of
the municipality, or
2.
on private property without the consent of the owner or occupant of the
property.
4.
That this byJaw takes effect and comes into force upon the final passing thereof.
Read a First, Second and Third time and finally passed this 6th day of June, 2016.
Jim Harrison, Mayor
Gorporation Of The C¡ty Of Quinte West
By-Law No. 16-074
Being A By-Law To Amend By-Law Number 08-142, As Amended, Being A
By-Law To Regulate The Speed Of Vehicular Traffic On Highways And
Portions Of Highways Of The City Of Quinte West.
Whereas By-Law Number 08-142 passed on lhe 20th day of October, 2008, is a
byJaw to establish maximum speed limits in the City of Quinte West and
amended by By-Laws 09-1 44, 12-60, 12-1 14, 12-129, 1 5-099, 1 6-004;
And Whereas the Council for the Corporation of the City of Quinte West deems
it advisable and in the best interest of the City to further amend said By-law
Number 08-142:
Now Therefore The Gouncil Of The Corporation Of The City Of Quinte West
Enacts As Follows:
1.
This by-law may be cited as the "Speed Limit Amendment #7 By-Law"
2.
That Schedule "B" to By-Law 08-142 is hereby amended through the deletion
of the following:
GOLUMN
I
Collins Road
Frankford Road
3.
I
2.3 kms east of Collins Road
COLUMN 2
TO
FROM
STREET
Collins Road
Frankford Road
15 meters east of Flyboy Road
That Schedule "D" to By-Law 08-142 is hereby amended through the
deletion of the following:
COLUMN
I
COLUMN 2
TO
FROM
STREET
2.3 kms east of
Collins Road
Frankford Road
5.
TO
That Schedule "B" to By-Law 08-142 is hereby amended through the addition
of the following:
COLUMN
4.
COLUMN 2
FROM
STREET
Highway 62
That Schedule "D" to By-Law 08-142 is hereby amended through the
addition of the following:
COLUMN
STREET
Frankford Road
COLUMN 2
1
TO
FROM
15 meters east of
Flvbov Road
Highway 62
6.
This by-law takes effect and comes into force upon the final passing thereof.
Read, A First, Second And Third Time And Finally Passed This 6th Day
Of June, 2016.
Jim Harrison, Mayor
Corporation Of The C¡ty Of Quinte West
By-Law No. l6-080
Being A By-Law To Designate Community Safety Zones Within The Gity Of
Quinte West.
Whereas Section 214.1(1) of the Highway Traffic Act RSO 1990,c.H.8 conveys that the
Council of a municipality may by by-law designate a part of a highway under its
jurisdiction as a community safety zone if, in the council's opinion, public safety is of
special concern on that part of the highway;
And Whereas Section 214.1(3) of the Highway Traffic Act RSO 1990,c.H.8 conveys
that a by-law or regulation designating a community safety zone shall specify the hours,
days and months when the designation is in effect;
Now Therefore The Council For The Corporation Of The City Of Quinte West
Enacts As Follows:
1.
This by-law may be cited as the "Community Safety Zones By-law".
2.
That Schedule "4" attached hereto shall designate parts of Highways in the City
of Quinte West as Community Safety Zones.
3.
This ByJaw takes effect and comes into force upon final passing thereof.
Read A First, Second And Third Time And Finally Passed This Day 6th Day Of
June,20l6.
Jim Harrison, Mayor
Corporation Of The C¡ty Of Quinte West
By-Law No. 16-080
Schedule "4"
Gommunity Safety Zones
COLUMN
1
Street
Frankford Road
GOLUMN 2
COLUMN 3
COLUMN 4
From
To
Designation
Effective
Belleville Street
Rose Road
2
24 hours a day, 7 days
a week and every
month of the vear
Tel: 6l 3-392-2841
Toll Free: I -866-485-284 I
PO. Box 490
7 Creswell Drive
Trenton, Ontario K8V 5R6
www.quintewest.ca
TTY:613-965-6849
Fax:
6l 3-392-0714
David Cl
^zae
Director Corporate & Financial Services
DATE:
May 31,2016
TO:
Council
FROM:
David Clazie
SUBJECT:
Accounts Payable -May 2016- Invoices
The following seven (7) May 2016 listings totaling 52,780,092.24 are being provided for your
information. If you have any questions please feel free to contact the Finance Department.
DATE
May 9,2016
PAYABLE LISTING
TOTAL
s2r2,887.16
May 10,2016
65,867.70
May 11,2016
203,167.14
l|l4ay 16,2016
I ,557 ,31 8.68
May 18,2016
May 24,2016
l|i4:ay 25,2016
1,583.25
TOTAL
r05,697.04
633,571.27
s2,780,092.24
David
Director Corporate and Finance
City of Quinte West
General Bank Account Payables Exceeding S10,000.00
All ¡temized payables are included in total voucher
Note: lf any member of Council has any questions
concerning any of the items below please contact the Director of Corporate and F¡nance
for invo¡ce details prlor to the council Meeting
Name
LTD
Vendor
GEERTSMA HOMES
HYDRO
ONE
MOBILITY
ESOLUTIONS GROUP
PEAK ENGINEERING &
QUINTE ACCESS
C.U.P.E. LOCAL799
Cheque
BELL
JOHN'S EQUIPMENT SALES
amount
Cheque
number
$26,419.40 101046
153,656.62 lOlOsl
15,926.08 101103
I 09
l0l120
25,000.00 10112'l
13,331.33 l0l163
33,005.96 l0l186
108,162.93 l0ll92
22,t88.19 l0l198
15,321.67 101209
26,781
.00
l0l
1,208,294.04
&
FINANCIAL
NOCO FUELS CANADA LP
SERVICE
MANULIFE
ARCHIT
ASSOCIATION
ASSOCIATION
ADVANTAGESPECIALTIES
HATFIELDELECTRIC
SAFEDESIGNAPPARELLTD.
THE GREER GALLOWAY GROUP
CORIX WATER PRODUCTS(EAST) INC
COONEY EXCAVATING
KEMIRA WATER SOLUTIONS
LAFLECHE ENVIRONMENTAL INC.
SMITH'S SEPTIC TANK SERVICE
WSP CANADA INC.
ROUNTHWAITE DICK AND HADLEY
US BANK NATIONAL
US BANK NATIONAL
7,218.28 8FT000000000572
58,383.06 EFT000000000572
41,702.42 EFT000000000573
11,981.13 EFT000000000584
41,446.69 8FT000000000594
10,566.86 8FT000000000599
17,864.80 8FT000000000609
206,500.98 EFT000000000644
12,284.59 8FT000000000652
120,150.36 8FT000000000654
38,928.14 8FT000000000ó65
16,253.92 EFT000000000676
$2.231.368.45
Transaction Description
Public Works Operations Centre
May/2016 billing
Mobile phones-May/2016 billing
Website/Ping StreevHosting services
TRwwTP Headworks upgrades
Mayl20l6
Union dues May/2016
Various vehicle repairs
June/2016 biliing
Fuel
Public Works Operations Centre
P-Card purchases April/2016(fuel & vehícle repairs)
P-Cud purchases April/2016(materials & supplies)
Paint/fencing
Variouselectrical workdone
BunkerGear
Teal Road bridges/2nd Dug HillÆIwl2 traffic light control
Meters(8O)
Carrying Place Rd watermain
Aluminum sulphate
Collection services
Haul/spread biosolids
Ifix upgrade Trenton WTP/Enclosure for server
LOWLK TKT.NT CON.SLKVATION
BOARD OF DIRECTORS MEETING
MINUTES
MEETING # 3
Location: Admlnlstrative Office, 714 Murray Street, Trenton
PRËSENT IN ORDER OF MUNICIPALITY:
Date: April 14,20t6
Time:6:50 p.m.
Ray Benns, Mary Tadman, John
Martinello, Eric
Sandford, Don Clark, Jim Alyea, Karen Sharpe, Bob
Mullin, BillThompson
REGRETS:
Rick English
OTHERS:
STAFF: Anne Anderson, Abigail Morkem, Leah Stephens, Glenda Rodgers, Kelly
Vandette
GUESTS: Laurie Roy, Bob Hall
1.
Callto order
The meeting was called to order by the Chair Ray Benns at 6:50 p.m, He welcomed staff and
guests in attendance.
2,
Disclosure of pecuniary ¡nterests
Board Member, Bill Thompson, Municlpality of Trent Hills, disclosed pecuniary lnterests
regarding cheque S1091.4 which was a purchase from his business.
3.
Approval ofthe Agenda
Moved by:
RES:
G40/16
BillThompson
Seconded by; Mary Tadman
THAT the agenda with the amended addition of corespondence (item 7
c,l Conservation Authorlt¡es Act Revlew received from the Ministry of
Natural Resources and Forestry be approved as circulated and presented,
Carried
4.
Delegations
Laurie Roy spoke on the matter of the lsland Park RV Resort, Trent Hills, and her request to
Lower Trent Conservation to appeal the settlement terms regarding the zoning by-law
amendment application. She provlded history of the expansion of the lsland Park RV Resort
and was concerned that the expansion did not take into consíderation the protection of the
wetland area or the flood plain,
She indicated that on March 23,2A76, a settlement was reached with the owner of lsland
Park RV Resort and the Municipality of Trent Hills and that the agreement does not address
Lower Trent Conservation and Ministry of Natural Resources and Forestry concerns regarding
Page 1 of 7
the flood plain and wetland, Ms, Roy asked that Lower Trent Conservation staff attend the
May 3, 2016 Council meeting where the zoning by-law amendment application will be
considered and that Lower Trent Conservation appeal to OMB if the application is approved'
She indlcated that she is appreciative that Lower Trent Conservation has been the strongest
advocate to date and again asked for support going forward'
The Chair thanked Ms. Roy for her presentation.
5.
Adoption of the Mlnutes
Seconded by: Erlc Sandford
RES: G41l16 Moved by: Mary Tadman
THAT the Board meeting minutes of March 10,20t6 be adopted as printed
and circulated.
Carried
RES:
G42116
BillThompson
Seconded by: John Martinello
Moved by:
of March l"O 20L6 be
minutes
meeting
Board
Camera
the
ln
THAT
adopted as printed and circulated,
Carried
6.
Business arising from previous minutes
There was no business arising from the previous minutes.
gfAÑ"D-tNsitrE $
7,
Correspondence
a. Phragmites control response from Lou Rinaldi, MPP
b. Media Release - Conservation Ontario Participates on New Great Lakes
c.
RES:
Guardians'Council
Minis¡ry of Natural Resources and torestry
-Ç43116
Clark
Moved by: Don
THAT the correspondence
Rinaldi, MPP,
b.
-
Conservatlon Authorities Acf Review
Seconded by: Eric Sandford
a, Phragmltes control response from Lou
media release regarding Conservation Ontarlo
participating on the New Great Lakes Guardían's Council, and c. Ministry of
Natural Resources and Forestry, Conservation Authoritles Act Review be
received as information.
Carried
Foge 2 of 7
8.
Sectlon 28, Ontario Regulation L63106, Development lnterference wlth Wetlands &
Alteratlons to Shorelines & Watercourses Regulation - Summary of Permits approved by
staff
RES:
G44l16
Alyea
Seconded by: Bob Mullin
Moved by:Jim
THAT the summary of Section 28 Permits pursuant to Ontario Regulation
t63/O6 approved by staff for the period from March 1to March 3!,2A16
be adopted as printed and circulated.
ÇOttried
9.
10.
List of Monthly Cheque Accounts lssued
Seconded by: Mary Tadman
Moved by: Karen
RES:
THAT the llst of cheque accounts from #1090tto #1O974 in the amount
of $83,t29.22 for the period of March L,2016 to March 31, 20f.6 be
adopted as printed and circulated,
Carried
Sharpe
Ç45/16
Updates
a. Drinklng Water Source Protectlon Update
Glenda Rodgers informed the Board that the Drinking Water Source Protection
Funding Agreement with the Province is in place for another year. The Ministry's
goal ls to achieve a steady state and with long term funding stabilized.
b. Bay of Quinte
Remedlal Action Plan Update
Glenda Rodgers highlighted stormwater management and the cost sharlng
incentives (septic tank pump out, habitat enhancement program, and agricultural
soil testing) in the March 2016 Bay of Quinte Remedial Action Plan Newsletter,
c.
Planning and Regulations Update
Leah Stephens, Environmental Planner & Regulations Offlcer, provided an update on
the planning and regulations activitles. She indicated that staff have been very busy
with numerous severance applications, reviewlng development proposals, and
investigating violations reported by the public, She noted that the lsland Park zoning
by-law amendment application has been received from the Munlcipality of Trent
Hills and that comments are required by April 27,2016.
RES: G46/1.6
BillThompson
Moved by:
THAT the Drinking Water Source Protection Update;
THAT the Bay of Quinte Remedial Action Plan Update (March 2016
Newsletter); and
THAT the Planning & Regulations Update be received as information.
Carried
Page
i
oÍ 7
gr¡r.ringn'önisj
11. Financial
and Progress Report¡ng
Glenda Rodgers proposed revising progress report¡ng and financial reporting schedules to
make them better align with work scheduling, business plan development, and Board
meeting schedules,
RES:
G4218
Alyea
Seconded by: Karen Sharpe
THAT the Financial Reporting for the periods ending April 30th and August
3l't be presented at the May and September Board meetings, and
Moved by:Jlm
THAT the Progress Reporting for the period ending August
presented at the September Board meeting,
31't
be
Carried
L2
Provincial Offences Officer Appointment
Glenda Rodgers provided background on the role and position of ProvincialOffences
Officer. She indicated that staff member, Leah Stephens, had completed and passed the
required training and recommended that she be sworn in as a Lower Trent Conservat¡on
Provin cial Offences Offícer.
RËS:
Clark
Offences Officer for the
Provincial
as
a
be
appointed
THAT Leah Stephens
purpose of enforcing regulatlons rnade pursuant to Section 28 and 29 of
the Conseryøtion Authoritles Act and the Trespass to Property Acf within
Moved by: Don
the area of jurisdiction for Lower Trent Conservation.
Carried
Chair Ray Benns conducted the official swearing in of Leah Stephens to be a Provincial
Offences Officer for Lower Trent Conservation'
ll.
Summary of nisk Management Official Activlty (January t,20L5 - December 31, 2015 and
lanuary \ZAt6 - March 31,2016)
Abigail Morkem, Source Protection Risk Management Officlal/lnspector, provided a report
summarizing her work completed during 2015 and first quarter of 20L6 to ¡mplement the
cleon water Acf Part lv policies in the Trent source Protection Plan,
RES: G49l1-6
Tadman
Seconded by: John Martínello
Moved byr Mary
pursuant to Part
OfficialAct¡vity
of
Risk
Management
THAT the Summary
lV of the Cleqn Water Actfor the periods January L,2Ol,5 - December 31,
2015 and January t,2Ot6 - March 3L,201'6 be adopted as printed and
circulated,
Caruied
Page 4 of 7
t4,
Proposed Clean WoterAct Part lV Procedures Document
Abigail Morkem recommended that the draft Lower Trent Conservation Clean Water Act
Part lV Procedures Document be approved. The document was circulated to municipalities
that have delegated Part lV implementation to LowerTrent Conservation in December
2015. No comments were received from the municipalities.
RES:Gs0/16
EricSandford
Seconded by: Don Clark
THAT the Lower Trent Conservation Cleon Water Act Part lV Procedures
Document be adopted as prlnted and circulated and that it take effect
Moved by:
immediately.
C?rried.
15,
Renewal of Proctor House Museum lease to Save Our Heritage Organlzation
Glenda Rodgers provided background to the Board regarding Lower Trent Conservatlon's
Proctor Park Conservation Area and the leasing âgreement for use of Proctor House
Museum, the Proctor Barn Theatre, and surrounding land by Save Our Heritage Organization
(SOHO). A lease agreement has been in place since 1974, The current lease agreement will
expire on June 30, 2QI6. Lower Trent Conservatlon staff are worklng with SOHO to renew
the lease, for the same terms. The language of the lease is being modernized and
amendments are being made to incorporate the museum, barn theatre, and parking into a
single lease agreement.
RES: G51116
BillThompson
Seconded by:MaryTadrnan
Moved by:
lease
of Proctor House
on
renewal
of
report
the
the
THAT the staff
Museum to Save Our Heritage Organization be received and that staff
provide a further update once the lease is renewed.
Carried
16.
Potential Amendment to lower Trent Conservation Watershed boundary
Glenda Rodgers indicated that communications are underway with the Municipality of
Trent Hills with respect to extending the Lower Trent Conservation boundary to include
areas that flow into the Trent River from the north and are currently not in the jurisdiction
of any Conservation Authority. The process for expanding Conservation Authority
jurisdictlon is outlined in the Conservatlon AuthoritìesAct, Further consultation with the
Municipality of Trent Hills is required. Also, legal advice should be sought by Lower Trent
Conservation and/or the Municipality prior to proceeding.
RES:
G52l16
Thompson
Moved by: Bill
THAT the staff report on a Potential Amendment to the Lower Trent
Conservation Watershed boundary be received and that staff provide
further update once direction from the Municipality of Trent Hills is
a
received.
Carried
Page 5 of 7
or¡ËniBúsiuri$
17. Conservation Area Passes
Kelly Vandette distributed to the Board members, the 20L6 Conservation Ontario Pass that
provides free access for members and staff to speciflc Conservation Areas across the Province.
18.
CAO's Report
Glenda Rodgers distrlbuted her report containingthe following highlights:
the Flood Warning for the Trent River was downgraded to a Flood Watch today;
Lower Trent Conservation is participating in the Quinte West Home & Leisure Show on
r
r
.
r
RES:
April29,2016;
an lnternal staffing change was made to fill a temporary vacancy; and
a donation of $100,000 was received, from a donor that wishes to remain anonymous,
for fundraislng and educational programming,
G53/16
Moved by: Jim Alyea
Seconded by: Mary Tadman
THAT the CAO's Report be received as information.
Carried
19. Members lnquiries/Other Business
The Board discussed the delegation presented by Laurie Roy
Settlement Terms.
-
Request
to
LTC
to appeal
Blll Thompson provided background lnformation from the perspect¡ve of the Municipality of
Trent Hills Council. The Municîpality has entered into an âgreement with owners of lsland
Park RV Resort and have circulated a proposed zoning by-law amendment. The proposed
zoning by-law amendment will be considered by council at its meeting on May 3,2016.
Glenda Rodgers and Leah Stephens provided background regarding the Lower Trent
Conservation involvement in the matter, Lower Trent Conservation staff recommended
against the zonlng b¡law amendment application as circulated in 2015. Under direction
from the Board, Lower Trent Conservation staff provided advice/assistance to Laurie Roy in
preparing for the Ontario Municipal Board (OMB) hearing regarding the matter that had
been scheduled for July 20L5 (the OMB hearing was subsequently adjourned).
Glenda Rodgers noted that staff will review the zoning by-law amendment application
received thls month ln conjunction with Lower Trent Conservation policies and respond to
the municipality accordingly, Leah Stephens noted that the Minisffy of Natural Resources
and Forestry is planning to undertake an evaluation of the wetlands adjacent to the
Provincially Slgnlflcant Wetlands on the subJect lands this sprlng and suggested that the
Municipality may wish to review the results prior to making a decision on the application.
Pase 6 of 7
Lower Trent Conservation staff indicated that they will report back to the Board of Directors
at the May 12th Board meeting regarding the May 3rd Munlclpal decision on the application,
The Board can provide further direction to staff at that meeting, as required.
RES:
G5al16
Sharpe
Seconded by:John Martinello
Moved by: Karen
THAT staff review the zonlng by-law amendment application for lsland
Park RV Resort in the Municipality of Trent Hills in conjunction with Lower
Trent Conservation planning policies, and provide comments back to the
Municipality;
THAT staff attend the May 3,2016 Trent Hills Council meeting as
observers; and
THAT once Trent Hills Council makes its decision, staff report back to the
Lower Trent Conservation Board of Directors for further direction,
if
required.
Carried
20, Adjournment
There being no further business the meeting was adjourned on a motion from Jim Alyea
Time: B:22 p.m.
Ray
s, Chair
Glen
cAo/sr
Pãge 7 oÍ 7
DRtNKtNC, \^/Atr[R
5 ÜUffiCN PRüîHCTIO
ACT FOR CLËAN WATER
QUINTE REGION
c/o Quinte Conservation
2061 Old H¡ghway 2, R.R. # 2,
Belleville Ontario K8N 422
61 3-968-3434 or 61 3-354-331 2
www,quinfesourcewater.ca
SOURCE PROTECTION COMMITTEE
MEETING SUMMARY - MAY 2016
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Angela Genereaux, retiring small business and small industry representative, was sincerely thanked for
her longstanding service to the Committee since 2007. Applications are being accepted until June 3,
2016 for a new representative. Details and how to apply are at QuinteSourceWater.ca.
P""rgeram_Upd,gfs
Staff provided a program update:
.
.
Three risk management officials/inspectors at Quinte Conservation continue to implement the
requirements of the Source Protection Plan related to risk management and prohibition on behalf
of municipalities with significant threat activities.
Since January:
fíve risk management plans are undenruay, three are completed and two exemption letters
have been issued in Prince Edward County,
33 Seclion 59 clearances were issued. This means risk management officials issued
notices to say that 33 activities that have been proposed near drinking water sources, under
the Planning Act or Building Code, are not prohibited nor do they require a risk
management plan.
The risk management office has responded to several property/legal enquiries.
A streamlined Section 59 application screening process is being developed for municipal use.
The first of the new provincially-standard Drinking Water Protection Zone road signs was installed
in Greater Napanee on November 16, 2016. The signs, purchased with provincial implementation
funds, are being installed on municipal roads this spring. Meetings with road superintendents in
four municipalities have pinpointed sign locations. More meetings are scheduled. Signs are erected
in Madoc Township and other municipalitíes will likely be installing their signs very soon. The
Ministry of Transportation will install signs on the provincial roadways over the next several years.
Quinte Conservation continues to facilitate education and outreach related to significant threat
activitíes on behalf of the municipalities. Recent products and initiatives were discussed.
o
o
.
.
.
o
.Ç&ñqq$q,fo ïe.chniqaf Sglee.and Ift req {s Circu{qpfances
Proposed changes to the technical rules and threats circumstances were díscussed. The province may
add several new drinking water threats and update some circumstances related to existing threats. Some
of the changes may require the Committee to write new policies to manage threat activities that are
identified as a result. Threats discussed included fuel storage, pipelines, transportation of fueland
sewage, pharmaceuticals, toxic chemicals (DNAPLs) and pesticides.
NB. Mirrutes of the Quinte Region Source Protect¡on Committee
meet¡ngs are posted at Quintesourcewater.ca once approved.
This document is a preliminary summary only.
-¿_Ç-¡:"
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rate ctip n A ct,
.?
I!6
The Chair reported on the Great Lakes Protection Ací 2015. The Act establishes the Great Lakes
Guardíans Council which is made up of Great Lakes ministries, municipal representatives, First Nations
and Metis representatives, environmental organizations and others the minister considers should be
represented. The Chair explained that under the Act: a substantial effort will be made to reduce nutrient
discharges; micro plastics and pharmaceuticals will be given a priority; and shorellnes will be a focus.
* n nus I
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As required, municipalities reported by February 1,2016 on the first year of their Source Protection Plan
related implementation activities. Results and progress were described by staff and then discussed by the
Committee.
Mçuifl,& frçrwa$Å
The Committee díscussed
r
.
.
:
changes required to the intake protection zone mapping in two municipalities as a result of recent
development and how to proceed with that,
the 2018 work plan, and
studies that have identified the extent of fecal contamination of private wells in southern Ontario.
The Committee asked the Chair to relay its concerns regarding prlvate well water quality for vulnerable
populations (e.9. schools and seniors' institutions) to the Chairs' Committee.
ffexJl¿lrqe#nq
The next meeting will be held at the call of the Chair, likely in the fall of 2016. Meeting dates are posted at
QuíntesourceWater.ca under the Source Protection Committee heading. All Source Proteclion Committee
meetings are open to the public and media.
It{ore lnforr¡lafion of QË¡e.qf¡gns
More information is available at:
www,q ui nte$eu rcewater. ca
or contacl:
Keíth Taylor, Project Manager
Quinte Conservation
613-968-3434 ext 114 or 613-354-3312 ext 114
ktavlor@qu inteconselvption. ca
NB. M¡nutes of lhe Quinte Reg¡on Source Protection Commitlee
meetíngs are posted at Qu¡ntesourcewater.ca once approved.
This document is a preliminary summary only.
Quinte
CÜNSIRVÅTITNi
w
BOARD OF HEALTH MEETING
MINUTES
HASTIN6S PRINCE gOWÅNT
Public Health
Date:
Tlme:
Location:
Wednesday, April 6, 2016
9:30 a.m.
Hastings Prince Edward Public Health
179 North Park Street, Belleville
Douglas Rooms B & C, I't Floor
Present:
Ms, Jo-Anne Albert, Mayor, Municlpallty of Tweed, County of Hastings - Vice Chair
Mr. Egerton Boyce, Councillor, City of Belleville
Mr. Jim Dunlop, Councillor, County of Prince
Mr. Kevin Gale, Councillor, County of Prince Edward - arrivod 10:'17 a.m'
Ms, Deborah Goulden, Provincial Appointee
Ms. Bernice Jenkins, Mayor, Town of Bancroft, County of Hastings
Mr. Michael Kotsovos, Gouncillor, City of Quinte West
Mr, James McBride, Provincial Appointee
Mr, Terry McGuigan, ProvincialAppointee - Chair
Ms. Maureen Piercy, Provincial Appointee
Ms. Karen Sharpe, Councillor, City of Quinte West
Also Present:
Mr. Roberto Almeida, Program Manager, Health Protection
Ms. Shelly Brown, Program Manager, Health Promotion
Ms. Kaitlyn Clarke, Public Health Nurse
Mr. Dave Dodgson, Program Manager, Health Protection
Ms. Valerie Dunham, Director of Administration
Ms. SherylFarrar, Program Manager, Health Promotion
Ms. Ann Gray, Executive Assistant to MOH
Mr. Paul Huras, Chief Executive Officer, SE LHIN
Ms. Stephanie McFaul, Program Manager, Health Protection
Ms. Nancy McGeachy, Chief Nursing Offícer
Ms. Veronica Montgomery, Foundational Standards Manager
Ms. Janet Moorhead-Cassidy, Director, Health Promotion
Dr, Richard Schabas, Medical Officer of Health
Mr. Eric Serwotka, Director, Health Protection
Ms. Jennifer Shea, Communications Consultant
Mr. BillSherlock, Program Manager
Mr. Apti Sookoo, Public Health lnspector, Health Protection
Regrets:
Mr. Douglas Lafreniere, Provincial Appointoe
Mr, Jack Miller, Councillor, City of Belleville
Page 1 of 6
1.
GALLTOORDER
Chair McGuigan called the meeting to order at 9:30 a,m. Chair McGuigan welcomed Paul
Huras, CEO, SE LHIN, to the meeting. Paulexpressed his appreciatíon to Chair McGuigan
for the opportunity.
Chair McGuigan referenced the recent Risk Management Workshops offered by alPHa and
stressed theimportance of this issue. He stated alPHa had compiled a record of
proceedings from the Risk Management Work Shop held in Toronto February 24 and
indicated the 117 page document could be accessed on the alPHa website.
Chair McGuigan congratulated Maureen Piercy on her recently-announced retirement from
Loyalist College.
2,
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
There was no disclosure of pecuniary interest'
3.
APPROVALOFAGENDA
MOTION: 14-2016
Moved by: Karen Sharpe
Seconded by: Maureen PíercY
THAT the agenda for the April 6, 2016 Board of Health meeting be approved as
circulated.
CARRIED
4.
4.1
APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
Regular Meetins Minutes of Februarv 3. ?0lF
MOTION: 15-2016
Moved by: Jo-Anne Albert
Seconded by: Michael Kotsovos
THAT the llliinutes of the Regular Meeting of February 3, 2016 be approved as
circulated.
CARRIED
5.
BUSINESS ARISING FROM MINUTES
None
6.
DEPUTATIONS/PRESENTATIONS
None
7,
STAFF PRESENTATIONS
7.1 Medical Officer of Health -
Update
season has come and gone with minor impact
ínfluenza
the
Dr. Schabas indicated
other
to
compared
Years.
Dr. Schabas stated although the Zika Virus is not currently at the forefront of media
coverage, it remains a concern, and reminded everyone PH Canada continues to
Page 2 of 6
recommend pregnant women or those plann¡ng to become pregnant should avoid travel to
countries where this virus is prevalent.
7.2
Food Safety UPdate
Roberto Almeida, Program Manager, Health Protection, provided an update on the HPEPH
Food Safety Program. ln response to Jim McBride's inquiry, Roberto stated the Public
Health lnspectors are generalists and are utilízed across the organization, not just for
inspection of food premises.
ln response to inquiries from Deborah Goulden, Roberto advised all inspections of food
premises are unscheduled, and if in violation, this information is recorded in the quarterly
Enforcement Reports provided to the Board.
Jo-Anne Albert asked if community groups who hold, for example, pancake breakfasts,
ham suppers, etc. are made aware of the Safe Food Handling courses offered by HPEPH.
Roberto advised HPEPH does offer private courses for organizations when asked,
Dr. Schabas remarked that the "classíc church suppers" are held to a different standard
than commercial institutions, so there is not the same level of Public Health vigilance,
noting there is an element of "buyer beware" wíth such events, similar to Farmers' Markets,
7.3 Vector Borne
Update
Aptie Sookoo, Public Heafth lnspector, Health Protection, provided an update on the
¡tþEp¡l Passive and Active Tick Surveillance Program. During his presentation it was
noted HPEPH only processes ticks that have been removed from humans, not animals,
because that is thô guideline established by the lab; Dr. Schabas noted this tick collection is
only for surveillance purposes, not diagnostic purposes in the treatment of individuals.
There is scientific and expert justification in díscontinuing tick surveillance programs If 2Ùo/o
of the blackJegged ticks collected test positive for Borrelia burgdorferi, the bacterium that
causes Lyme disease. ln Prince Edward County, during 2014 positive tests totalled 26%,
and in ZtilS, g1%, Therefore, the surveillance program will be discontinued in Prince
Edward County. Dr. Schabas indicated ata20o/o positive rate and above, it is important to
be ready to reépond with treatment, advising that if someone in Prince Edward County has
been bi[ten by a blackJegged tick and the tick has remained in place for more than
36 hours, it is recommended the índividual receive a single dose of antibiotics to prevent
Lyme disease infection, The passive and active tick surveillance will continue in allother
communities within the jurisdiction of HPEPH. Dr. Schabas noted individuals can continue
to enjoy the outdoors but should protect themselves by covering their legs, using insecl
repetient that contains DEET, examining your body after returning from wooded areas, and
carefully removing ticks if found'
Generaldiscussion followed. Dr. Schabas noted the blackJegged tick population is
graduatly moving into southern Ontario, up the St, Lawrence River and along the northern
õhore oftne Bay of Quinte. The increase in numbers is a real phenomenon and climate
change is a plaúsible explanation for this increase. ln response to an inquiry from Bernice
Jenkins, Dr. Schabas advised all Health Units are doing the same surveillance, noting the
spread north has been much slower than in our area'
Kevin Gale arrived at 10:17 a,m.
Page 3 of 6
8,
8.1
STAFF REPORTS
2015 Annual Privacy Report
Janet Moorhead-Cassidy, Dírector of Health Promotion, was available to respond to
questions on this report, Being none, Dr. Schabas advised the Board this is a task for
which Janet accepted responsibility about 3 years ago, and acknowledged the immense
skill and enthusiasm she has brought to this task, noting Janet has done a terrific job for
HPEPH in this regard.
8,2
2015 Reproductive Health Annual Report
Shelly Brown, Program Manager, Health Promotion, answered inquiries from the Board
relative to this report. Dr. Schabas noted it is encouraging there is a downward trend in
teen pregnancies in our jurisdiction, even though it remains higher than the provincial
average. ln response to an inquiry from Bernice Jenkins, Shelly advised socioeconomic
factoré can be attributed to the rates of low birth weight, indicating staff will be taking a
closer look at this issue in 2016-17. Deborah Goulden inquired how high risk candidates
are identified, to which Shelly outlined options, including the provision of information
packages to primary care providers to distribute to their patients'
4th Quarter 2015 Health Protection Enforcement Report (October l-December 3l)
E¡c Sen¡rotka, Director of Health Protection, ¡rrovided a brief overview of the 4'n Quarter
9.3
2015 HP Enforcement Report.
9.
9.1
CORRESPONDENCE
MarT 2016 Emailfrom Dr. David C. Wiltiams, CMOH & Feb 26 2016 Letterfrom
BOH Chair and MOH to CMOH
Chair McGuigan stated a congratulatory message had been forwarded to Dr. David
WÌlliams, on his recent appointment as Chief Medical Officer of Health, and a response
received from him noting Dr. Schabas'longstanding relationship with the CMOH.
9.2
Feb 25, 20f 6 response from Dr. Helena Jaczek, Mlnister of Community and
Social Services, re 2015 Nutrltious Food Basket
Chair McGuigan reviewed the response from the Minister of Community and Social
Services, also noting Dr. Schabas' longstanding relationship with Dr. Jaczek.
IO.
COMMITTEE REPORTS
10.1 Acgommodation Gommittee
Chair fiilcgiide advised the Board the next meeting of the Accommodation Committee will
be Tuesday , May 24 at 10:00 a.m., with a report to the BOH at the June meeting' ln the
meantime, he noted we are working through deficiencies with the contractor. Dr. Schabas
expressed appreciation to the Accommodation Committee on the success of the building,
noting the difference it has made to the working environment.
10.2 FinançgCommitte-e
C¡air Milter was ñoi present so there wãs no report from the Finance Committee.
Page 4
of 6
:
,i
I 0.3 GoverLançe ÇoFmitteei
10.3 Draft 2016 Strateoic Plan
Chair Goulden stated the Governance Committee had submítted the Draft Strategic Plan to
the Board today, recommending approval. lt was noted the next meeting of the
Governance Committee is scheduled for April 27.
MOTION: 16-2016
Seconded by: Karen Sharpe
THAT the 2016 Strategic Plan be approved.
CARRIED
MOTION: 17-2016
Moved by: Jim McBride
Seconded by: Maureen Plercy
THAT the verbal reports of the Chairs of the Accommodation Gommittee and
Governance Committee be accepted.
CARRIED
11,
NEW BUSINESS
None
12.
CLOSED SESSTON
None
I3.
MOTIONS ARISING FROM CLOSED SESSION
None
14,
INFORMATION ITEMS
Print Media Coveraqe
Chair McGuigan reviewed the print media coverage provided with the agenda
l4.f
ted ví A 3 P H
various
lnformation ltems distributed via the alPHa Network.
Chair McGuigan reviewed the
regarding fluoridation across the province,
McGuigan
from
Chair
inquíry
ln response to an
Dr. Schabas stated lots of smaller municipalities do not fluoridate their drinking water,
noting that approximately 60 years ago, the province had left this decision to the
municipalities; some adopted the process; others did not. Bernice Jenkins asked about the
difference between naturally fluoridated water and water treated with fluoride, to which
Dr. Schabas indicated that chemically, both are the same.
I 4. 2 lnf e r-rna!¡9n-lte¡g-diç
tlr þU
|
MOTION: 18-2016
Moved by: Jím McBride
Seconded by: Jim Dunlop
THAT the Board endorse the lnformation ltems dlstributed via the alPHa Network.
CARRIED
15. DATE OF NEXT MEETING
Wednesday, May 4,2016 at 9:30 a.m.
Page 5 of 6
{6.
AÞJOURNMENT
MOTION: 19¿016
Seconded by: Maureen PiercY
THATthts moeting of the Board adJourn (at 10:35 a.m.)
CARRIED
Terry
n, Chair
the Board
Page 6 of
6
THE GORPORATION OF THE COUNTY OF HASTINGS
HASTINGS/QUINTE SOCIAL SERVICES COMMITTEE
County Administration Building
Belleville, Ontario,
April 13,2Q16
A meeting of the Hastings/Quinte Social Services Committee was held with the following
members present:Warden Rick Phillips, Councillors CarlTinney and Rodney Cooney (County
of Hastings), Councillors Paul Carr, Garnet Thompson and Egerton Boyce (City of Belleville),
Councillor Karen Sharpe (City of Quinte West). Regrets were received by Councillors Keith
Reid, Kelly McCaw, and Dave McCue. Also in attendance were Steve Gatward, Director of
Social Services, Anne-Marie Murphy, Administrative Assistant, Pam Murphy, Manager of
Housing Services, Míchelle Ogden, Supervisor of Affordable Housing Programs, Sue
Horwood, Director of Finance, John Nicholas, Communications/Project Coordinator, Jim
Duffin, Deputy Clerk and Cathy Monzon-Bradley, Executive Assistant to the CAO & Warden.
Call to Order
Disclosure of lnterest
(a)
Disclosure of lnterest at the April 13,2016 meeting
There was no disclosure of interest at the April 13, 2016 meeting
Closed Session
(a)
Closed Session pursuant to Section 239 (2Xb) of the Municipal Act being, "personal
matters about an identifiable individual".
Moved by Councillor Karen Sharpe;
Seconded by Councillor Carl Tinney;
THAT Committee move into Closed Session pursuant to Section 239 (2Xb) of the
Municipal Act being, "personal matters about an identifiaþle individual".
CARRIED
Moved by Councillor Rodney CooneY;
Seconded by Warden Rick Phillips;
THAT Committee move out of Closed Session
CARRIED
Review of Minutes
(a)
Review of the Closed and Business Session Minutes of the March 9, 2016 meeting
Moved by Councillor Rodney Cooney;
Seconded by Councillor Karen Sharpe;
THAT the Closed and Business Session Minutes of the March 9,2A16 meeting
be approved.
CARRIED
Business Arising from the Minutes
Account Vouchers and Year to Date Expenditure Report
(a)
Cheque Register Summary Report dated April 2016 and Year to Date Expenditure
Report dated February 29,2016
Moved by Councillor CarlTinney;
Seconded by Warden Rick PhilliPs;
THAT the Cheque Register Summary Report dated April 2016 and Year to Date
Expenditure Report dated February 29,2A16 be approved.
CARRIED
Communications
rresoondence
1. lnformation
Employment Connection Report - on desk
(a)
(b)
Social Services Newsletter - Spring 2016 - on desk
Moved by Councillor Carl Tinney;
Seconded by Councillor Egerton Boyce;
THAT lnformation Correspondence items a) and b) be received'
CARRIED
ence and Recommendat¡on
2. Action Corres
Recreation Fund
Foundation
Ghildren's
(a)
Countv Gouncil
Moved by Councillor Karen Sharpe;
Seconded by Councillor Paul Carr;
THAT the Hastings/Quinte Joint Social Services Committee recommend to
County Council that The Children's Foundation be granted approximately
913,500 from Housing Services in order to provide recreational funding to
children in Hastings CountY.
And further that the Social Services Department will enter into an annualized
service contract with The Children's Foundation.
CARRIED
(b)
Resolution from the City of Stratford - re: Auditor General 2015 Annual Report
Overview
Seconded by Councillor Rodney Cooney;
THAT the Hastings/Quinte SocialServices Committee recommend to Hastings
County Council to receive and file the Resolution from the City of Stratford, as
stated in the attached letter, specific to the SocialAssistance Management
System (SAMS).
CARRIED
(c)
Proposal to Secure Realtor for Sale of Single Detached Units
Moved by Councillor Carl Tinney;
THAT the Hastings/Quinte Social Services Committee recommend to Hastings
County Council that a Request for Proposal (RFP) be issued to secure a Realtor
to sell the remaining Single Detached Units not purchased by market rent
households.
CARRIED
(d)
lnvestment in Affordable Housing (lAH)
component recommendation
-
Rent SupplemenUHousing Allowance
Moved by Councillor Egerton Boyce;
THAT the HastingsiQuinte Socíal Services Committee recommends to Hastings
County Council that the Rent SupplemenUHousing Allowance components of the
lnvestment in Affordaþle Housing for Ontario Program (lAH) and IAH Extension
is expanded to include renters in congregate living arrangements and shared
accommodation'
.ARRTED
(e)
Approval to Release Request for Proposals for Atfordable Housing Development IAH
Extension Year 3
Moved by Warden Rick Phillips;
THAT the Hastings/Quinte Social Services Committee recommend to Hastings
County Council approval to release a Request for Proposals (RFP) to build
affordable housing units in the County of Hastings under the Rental Component
of the lnvestment in Affordable Housing for Ontario Program (2014) Extension
(lAH) for submission to the Ministry of MunicipalAffairs and Housing (MMAH).
CARRIED
(Ð
Options to Create Vacancies in Detached Units Currently Housing Permanent Market
Renters - on desk
Moved by Councillor Paul Carr;
THAT the Hastings/Quinte Social Services Committee recommends to Hastings
County Council that staff issue a notice to vacate (form N8) with a 6 month notice
period, bui offer the household the opportunity to relocate to another social
housing unit or assist tenants with finding alternative accommodation.
CARRIED
Health and Safetv
Other Business
Next Meetinq
(a)
Date of next meeting - May 11,2016
Adiournment
(a)
Adjournment of the April 13,2016 meeting
Seconded by Councillor Rodney Cooney;
THAT the April 13,2016 meeting be adjourned
CARRIED
Chair
Date
f"tAy 1 p. îü16
þkllÅPry
'ÀT
(",1
f
i'í*:sl {)t'
üfu
# ütrlayoq
May 9, 201,6
i
Dear Jim Harrison
On behalf of all of us at McDonald's in Trenton, thank you for helping to
make the 23'd, McHappy Day such an outstanding success!
,i
.:
ii
With your help, we were able to donate a record-breaking St0,752.t5 to
the Summer of Hope Campaign for The Children's Foundation.
At McDonald's in Trenton, we're proud to continue our long-time support
of local charities. lt is our ultimate goal to help better the lives of children
in our community, and we are so happy to work with people like you who
share that goal.
All of this adds up to a lot of good reasons to be McHappy for a lot of
young people. We hope you are as delighted as we are to be a part of this
success.
Hope to you see you again next year!
rely,
SGyntËy"6cã,"í,f,t
r/Operators
ald's in Trenton
TOWNSHIP OF \R/ELLINGÏON NORTþI
of Council
Regular
MOVED BY:
DATH: Mav 16.2016
SECONDËD BY:
RËS. NO
2016-
i).,
"11'
provi
has implemented a ban on door-to-door sales for
electricity and natural gas contracts by passing the $trengthening Consumer
Protection and Ëlectricity $ystem Oversight Act, 2015;
WHERËAS
ANÞ WHHRËAS Ontarians over the last twelve months continue to experience
unsolicited, aggressive and misleading sales tactics at their door from companies
seeking to sell home enêrgy products, despite this provincial legislation;
AND WHEREA$ the door to door agents acting on þehalf of theee companies
misrepresent their purpose and/or identity, often posing as utility inspectors and
government agents needing to gain access to the homes of Ontarians;
AND WHHRHAS people across Ontario, and in particular vulnerable Wellington
North residents, have been targeted by these door to door misrepresentations
and misleading sales tactics;
BE lT RESOLVËD THAT the that Council of the Township of Wellington North
movo to:
1.
Urge the Provincial Government to ban all door-to-door sales in the home
services sect<¡r (more specifically the sale or lease of HVAC equipment,
water heaters, water filtration systems and other related home energy
products and services by door-to-door sales agents) as soon as possible;
2.
Forward a copy of this resolution to all municipalities in Ontario asking for
support by passing a similar resolution and forwarding to their MPP;
3. Fowarcl a copy of this resolution to MPP Ted Arnott and MPP Randy
Pettapiece.
4.
Forward a copy of thi
ution to the Ontario Legislaturo,
MAYOR
,/
CARRIHD
DËFËAÏñN
/
rowNSHrP oF
MUNICIPALITÉ DE
RUSSELL
RESOLUTION/RÉSOLUTIO
May 16 mai
Date:
2016
ltem(s)
no.:
N
10 (a)
Subject/Objet: Resolution to Support Rural Economic Development Program
Résolution de support au programme de développement économique des
collectivités rurales
Moved by/ Proposé par :
Seconded by/ Appuyé par:
Councillor/conseiller André Brisson
Councillor/conse illère Gindv Saucier
in the 2016 Ontario Budget, the
government of Ontario has suspended current
intake of applications to the Rural Economic
Development Program and has indicated that it
plans to integrate the program into the Jobs and
Prosperity Fund; and
Whereas
Attendu que dans le budget de I'Ontario 2016,
le gouvernement de I'Ontario a suspendu la
consommation actuelle des demandes au
programme de développement économique
des collectivités rurales et a indiqué qu'il
prévoit intégrer le programme dans le fonds
pour I'emploi et la prospérité; et
Whereas the Jobs and Prosperity Fund is narrowly Attendu que le fonds pour I'emploi et la
private sector prospérité est étroitement ciblé et est limité aux
restricted
focused and
aux
secteur privé
organizations and industry partners, which organisations
prevents access to funding for rural municipalities partenaires de l'industrie, ce qui empêche
and others who formerly benefitted from the Rural I'accès au financement pour les municipalités
Economic Development Program. The emphasis rurales et d'autres qui autrefois ont bénéficié
on large projects that meet either of minimum $5 du programme de développement économique
million or $10 million in eligible project costs des collectivités rurales. L'emphase sur les
thresholds, will significantly restrict benefits from grands projets qui répondent soit d'un
M$ ou 10 M$ en coÛts
minimum de
this fund; and
pour
commencement des
admissibles
is
to
et
du
5
le
projets, limitera considérablement
les
avantages de ce fonds; et
in
contrast, the Rural Economic Attendu que le programme de développement
Development Program supported a number of économique des collectivités rurales a appuyé
capacity building projects including but not limited un certain nombre de projets de renforcement
"Business Retention and Expansion" and des capacités, y compris, mais sans s'y limiter,
"Downtown Revitalization" projects and Economic les projets < Maintien et expansion des
Development Strategic Planning projects for small entreprises > et < Revitalisation des centres
les projets de planification
rural municipalities who were looking to improve villes
their local economy. Also of note is that because stratégique de développement économique
the Jobs and Prosperity Fund is not specifically pour les petites municipalités rurales qqi
designated for rural areas, that funds from this cherchent à améliorer leur économie locale. A
program will likely favour more urban areas of the noter également, le fonds pour l'emploi et la
prospérité n'est pas particulièrement désigné
province; now therefore be it
Whereas
> et
Page
I oflde2
Page2 oflde2
pour les zones rurales donc les fonds de ce
programme vont probablement favoriser les
zones plus urbaines de la province; ilest résolu
RESOLVED that the Council of the Municipality of
Russell asks the government of Ontario to
reconsider the suspension and the integration of
the Rural Economic Development Program into
the Jobs and Prosperity Fund with the view to
ensuring that the Rural Economic Development
Program stays as an intricate funding program of
the Province that will support capacity building and
foster economic growth in rural municipalities in
Ontario; and
QUE le conseildu canton de Russell demande
au gouvernement de I'Ontario de reconsídérer
la suspension et I'intégration du programme de
développement économique des collectivités
rurales dans
le fonds pour I'emploi et
la
prospérité en vue d'assurer que le programme
développement économique des
titre de
collectivités rurales demeure
programme de financement complexe de la
province qui appuiera le renforcement des
de favoriser croissance
capacités
économique dans les municipalités rurales de
I'Ontario; et
de
à
et
la
RESOLVED that this resolution be circulated to all QUE cette résolution soit distribuée à tous les
Ontario conseils municipaux et régionaux en Ontario
municipal and regional councils
requesting that they endorse and support this demandant qu'ils approuvent et appuient cette
resolution and communicate their support to the résolution et communique leur soutien au
Premier and the Minister of Agriculture, Food and ministre et au ministère de l'Agriculture, de
I'Alimentation et des Affaires rurales.
RuralAffairs.
in
MOTION APPROVED
MOTION ADOPTÉE
CËRTIFIED TRUE COPY
COPIE CERTIFIÉE CONFORME
Joanne Camiré Laflamme, Clerk of the Je, Joanne Camiré Laflamme, greffière de la
Corporation of the Township of Russell, hereby corporation de canton de Russell, atteste que
certify that the foregoing is a true copy of the la présente est une copie certifiée de la
resolution adopted by the Council of the résolution adoptée par le conseil de la
l,
Corporation of the Township of Russell on the 16th
day of May, 2016.
municipalité de Russell le 16" jour de mai 2016.
Joanne Camiré
Clerk / greffière
Hôtel de v¡lle
I
OÍlices 717, rue Notre-Dame
T:6
3 443-3066
me
Embrun, ON KoA 1W1
lF:613 443-1042 I y.v-w-Lv-ß¿ç"ççJl$a
The Corporation of The City of Quinte West
By-Law Number l6-081
Being A By-Law To Confirm The Minutes And Proceedings Of The June 6th, 2016
Regular Meeting Of The Council Of The Corporation Of The City Of Quinte West,
Whereas subsection 1 of Section 5 of the Municipal Act (S.O. 2001, c.25, as amended)
provides that the powers of a municipal corporation shall be exercised by its Council;
And Whereas subsection 3 of Section 5 of the Municipal Act (S.O. 2001, c.25) provides
that except where othenivise provided, the jurisdiction of every council is confined to the
municipality that it represents and its powers shall be exercised by by-law;
And Whereas it is deemed expedient that the Minutes and proceedings of the Council
of the City of Quinte West be confirmed and adopted by by-law;
Now Therefore Be lt Enacted By The Council For The Corporation Of The City Of
Quinte West As Follows:
1.
That this by-law shall be entitled the "The June 6th, 2016 Regular Council
Meeting Confirmation ByJawn'.
2. fhe
act¡ons of the Council of the Corporation of the City of Quinte West, at its June
6th,2016 meeting and each motion and resolution passed and other action taken,
and the Minutes of said meeting, are hereby confirmed and adopted as if such
proceedings were expressly embodied in this by-law.
Read A First, Second And Third Time And Finally Passed This 6th Day Of June,
20'16.
Jim Harrison, Mayor

City Hall Gouncil Chambers Call to Order 5:30 pm 1

Transcription

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