May 26th - Central Lake Ontario Conservation Authority

NOTICE TO
CLOCA BOARD OF DIRECTORS
Please find enclosed the Agenda and supporting documents for the CLOCA Board of Director’s meeting on
Tuesday, May 26, 2015, 5:00 p.m., at the Authority’s Administrative Office, Boardroom.
The list below outlines upcoming meetings and events for your information.
UPCOMING MEETINGS & EVENTS
DATE
TIME
EVENT
CLOCA Board of Director’s
Meeting
*Tuesday, May 26/15
5:00 pm
Saturday, May 23/15
10:00 am to 12:00
noon
Spring Biodiversity Workshop
Tuesday, June 16/15
5:00 pm
CLOCA Board of Director’s
Meeting
Friday, June 19/15
8:00 pm to 10:00 pm
Fire Fly Family Night Hike
LOCATION
100 Whiting Avenue
Authority’s Office Boardroom
Enniskillen Conservation Area
7274 Holt Road
100 Whiting Avenue
Authority’s Office Boardroom
Purple Woods Conservation Area
38 Coates Road East
*Tuesday, May 26/15 meeting date change due to Victoria Day holiday
Check Out our Website! www.cloca.com
Discover your local Conservation Area.
Register as a Conservation Volunteer Programs & Services
Mobile access to online information with CLOCA’s new mobile website and Free Conservation Areas App
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
AGENDA
AUTHORITY MEETING
Tuesday, May 26, 2015 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY’S ADMINISTRATIVE OFFICE, BOARDROOM
CIRCULATION LIST
Authority
Members:
Municipalities:
Don Mitchell, Chair
Bob Chapman, Vice-Chair
John Aker
Lorne Coe
Shaun Collier
Joe Drumm
Adrian Foster
Ron Hooper
Joe Neal
John Neal
Gerri Lynn O’Connor
David Pickles
Nester Pidwerbecki
Tom Rowett
Elizabeth Roy
Town of Ajax, Clerk
Municipality of Clarington, Clerk
City of Oshawa, Planning
City of Pickering, Clerk
Town of Whitby, Public Works
Town of Whitby, Planning
Township of Uxbridge, Clerk
Authority
Staff:
C. Darling, Chief Administrative Officer
H. Brooks, Director, Watershed Planning & Natural Heritage
R. Catulli, Director, Corporate Services
G. Geissberger, Marketing & Communications Coordinator
D. Hope, Land Management & Operations Supervisor
C. Jones, Director, Planning & Regulation
P. Lowe, Director, Stewardship, Education & Communication
P. Sisson, Director, Engineering & Field Operations
M. Stauffer, Administrative Assistant/Recording Secretary
Media:
Ajax Pickering News Advertiser
CHEX TV
CKDO
Compton Cable TV
94.9 The Rock
KX-96 Radio
Orono Times
Oshawa Express
Oshawa/Whitby/Clarington This Week
Rogers Cable TV
The Scugog Standard
Region:
Region of Durham, Clerk
Region of Durham, Planning & Economic
Development Commissioner
AGENDA ITEM:
1.
DECLARATIONS of interest by members on any matters herein contained
2.
ADOPTION OF MINUTES of April 21, 2015
3.
DEVELOPMENT REVIEW & REGULATION
(1)
Staff Report #5288-15
Re: Permits Issued for Development, Interference with Wetlands and Alteration to
Shorelines and Watercourses – April 1 to 30, 2015
SUPPORTING
DOCUMENTS
3-1 to 3-4
cont’d….2
AUTHORITY MEETING AGENDA – MAY 26, 2015 – PAGE 2
AGENDA ITEM:
4.
5.
SUPPORTING
DOCUMENTS
DIRECTOR, STEWARDSHIP, EDUCATION & COMMUNICATION
(1)
Staff Report #5290-15
Re: 2015 Purple Woods Maple Syrup Festival
4-1 to 4-5
CHIEF ADMINISTRATIVE OFFICER
(1)
Staff Report #5289-15
Re: Conservation Ontario 2014 Annual Report
5-1 to 5-7
6.
STAFF PRESENTATION – OVERVIEW OF CLOCA PROGRAMS & SERVICES
7.
MUNICIPAL AND OTHER BUSINESS
8.
ADJOURNMENT
Verbal
Presentation
AGENDA
SUPPORTING DOCUMENTS
MEETING OF: Authority
DATE:
Tuesday, May 26, 2015
TIME:
5:00 P.M.
LOCATION:
100 Whiting Avenue, Oshawa,
Administrative Office, Boardroom
Schedule 3-1 of May 26 2015
REPORT
_______________CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
DATE:
FILE:
S.R.:
MEMO TO:
FROM:
SUBJECT:
May 11, 2015
RPRG3974
5288-15
Chair and Members, CLOCA Board of Directors
Chris Jones, Director, Planning & Regulation
Permits Issued for Development, Interference with Wetlands and Alteration to Shorelines
and Watercourses – April 1 to 30, 2015
Attached are Development Interference with Wetlands and Alterations to Shorelines and Watercourses
applications, pursuant to Ontario Regulation 42/06, as approved by staff and presented for the members’
information.
RECOMMENDATION:
THAT Staff Report 5288-15 be received for information.
CJ/ms
Attach.
Schedule 3-2 of May 26, 2015
Permits Issued from 4/1/2015 to 4/30/2015
Row
No.
1
Municipality
Owner/Applicant
Street Name/
Lot/Con
619 TOWNLINE/LOT
35, CON 3
Permit No
CLARINGTON
MIHYA MILICIC
2
CLARINGTON
SANDRA PALUMBO
128 HOLYROD
DRIVE/LOT 28 CON 03
C15-062GBH
3
CLARINGTON
JUSTIN VAN DYKE
42 HARRY GAY
DRIVE/LOT 27 CON 03
C15-051-B
4
CLARINGTON
DARLINGTON
JOHN SEVIER
C15-045GBH
5
CLARINGTON
DARLINGTON
C15-050GR
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
CONSTRUCTION OF A 151.17 SQUARE METRES
KINDERGARTEN CLASSROOM ADDITION TO THE
EXISITNG SCHOOL.
6
CLARINGTON
DARLINGTON
PETERBOROUGH VICTORIA
NORTHUMBERLAND
CLARINGTON CATHOLIC
DISTRICT SCHOOL
BOARD/SALTER PILON
ARCHITECTURE INC
JEN MCKNIGHT
14 LORD DUNCAN
COURT/LOT 32 CON
04
3820 COURTICE
ROAD NORTH/LOT 29
CON 03
5689 OLD SCUGOG
ROAD /LOT 18 CON 05
C15-065-GB
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
RENOVATION TO AN EXISTING DWELLING
7
OSHAWA
REGION OF DURHAM WORKS
DEPARTMENT
TAUNTON ROAD
WEST/LOT 13 CON 04
O15-026GB
8
OSHAWA
MINTO METROPIA (WINFIELDS)
GP INC./MMM GROUP
O15-047GBH
9
OSHAWA
JEFF & JULIE STAUFFER
10
OSHAWA
TAMMY DERI
EAST SIDE OF
SIMCOE STREET
NORTH, NORTH OF
BRITANNIA
AVENUE/LOT 11 CON
05
978 TIFFANY
CIRCLE/LOT 07 CON
03
337 VILLE COURT/LOT
13 CON 02
CONSTRUCTION OF A NEW THREE-SPAN
PEDESTRIAN BRIDGE ADJACENT TO TAUNTON
ROAD OVER OSHAWA CREEK.
DEVELOPMENT ACTIVITIES ASSOCIATED WITH A
TEMPORARY STEEL PLATE BRIDGE ACROSS A
WATERCOURSE
11
OSHAWA
AARON RICE
925 PINECREST
ROAD/LOT 04 CON 03
O15-059GBH
C15-046GBH
Description
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
DEMOLITION OF AN EXISTING DWELLING AND
CONSTRUCTION OF A NEW SINGLE FAMILY
DWELLING, SEPTIC, AND ASSOCIATED LOT
GRADING
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
INSTALLATION OF AN INGROUND POOL
DEVELOPMENT ACTIVITIES ASSOCAITED WITH THE
CONSTURCTION OF A DECK AT THE REAR OF THE
DWELLING
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
CONSTRUCTION OF A DETACHED GARAGE
O15-054GBH
DEVELOPMENT ACTIVITIES ASSOCIATED WITH
CONSTRUCTION ON AN INGROUND POOL
O15-058GBH
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
CONSTRUCTION OF INGROUND POOL WITH
CONCRETE 3' DECK AND INTERLOCK AREA WITH
POOL FENCE
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
CONSTRUCTION OF A DECK AND INTERIOR
RENOVATIONS
Schedule 3-3 of May 26, 2015
Row
No.
12
Municipality
Owner/Applicant
Street Name/
Lot/Con
4055 SIMCOE STREET
NORTH/LOT 12 CON
08
Permit No
Description
OSHAWA
NICK SALTOURIDIS/STEVE
SALTOURIDIS
O15-063GFH
REGION OF DURHAM /JMX
CONTRACTING INC
123 GIBB ST/LOT 11
CON 1
O15-060GH
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
REMOVAL OF FILL AND RECOUNTERING OF VALLEY
LANDS TO ORIGINAL STATE AS WELL AS THE
RELOCATION OF THE MATERIAL
DEVELOPMENT ACTIVITIES ASSOCIATED WITH
DEMOLITION OF FORMER DAY CARE FACILITY
13
OSHAWA
14
OSHAWA
TONY MICHEL
O15-043GBFH
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
CONSTRUCTION OF A 24FT BY 24FT GARAGE
15
OSHAWA
ALEX MCLAUGHLIN
589 TALBOT
COURT/LOT 15 CON
01
3550 SIMCOE STREET
NORTH/LOT 13 CON
07
O15-064GBH
16
OSHAWA
BOB MORGAN
O15-066GBH
17
OSHAWA
ENBRIDGE GAS DISTRIBUTION
INC
18
OSHAWA
ENBRIDGE GAS DISTRIBUTION
INC
103 TAYLORWOOD
COURT/LOT 10 CON
04
NORTH SIDE OF
BRITANNIA
AVENUE/LOT 13 CON
05
BRIDLE ROAD/LOT 11
CON 05
19
OSHAWA
MINTO METROPIA (WINFIELDS)
GP INC./MMM GROUP
O15-070GBH
20
OSHAWA
HOWARD SMITH
ESTATES/FRASER GORDON
EAST SIDE OF
SIMCOE ST N, NORTH
OF BRITANNIA
AVENUE/LOT 11, 12
CON 05
18 HOWDEN ROAD
WEST/LOT 13 CON 08
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
DEMOLITION OF EXISTING HOUSE AND BARN AND
CONSTRUCTION OF A NEW SINGLE FAMILY
DWELLING AND SEPTIC
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
INSTALLATION/CONSTRUCTION OF AN INGROUND
POOL
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
INSTALLATION OF THE PROPOSED NPS 6 PE IP GAS
PIPELINE ON THE NORTH SIDE OF BRITANNIA
AVENUE
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
INSTALLATION OF THE PROPOSED NPS 6 PE IP GAS
PIPELINE ON THE WEST SIDE OF BRIDLE ROAD
APROXIMATELY 30M NORTH OF IRIBELLE AVENUE
DEVELOPMENT ACTIVITIES ASSOCIATED WITH SITE
SERVICING AND CONSRUCTION OF ROADS AND
CULVERT FOR KINGSMEADOW PHASE 4A (S-O-200602)
21
WHITBY
HEATHER FREMPONG
8 AVON COURT/LOT
29 CON 02
W15-032GBH
22
WHITBY
ANDREW & ANDREA GARVEY
45 SANDHILL
COURT/LOT 26 CON
06
W15-035GBH
O15-068GBH
O15-067GBH
O15-071-G
RE-GRADE SLOPES FROM PREVIOUS
FILLING/GRADING WORKS (3:1 SLOPES)
UNDERTAKEN TAKEN PREVIOUSLY WITHOUT
REQUISITE CLOCA PERMIT (VIOLATION) AND FINISH
GRADING FOR PROPOSED FARM ACCESS
ROADWAY;IMMEDIATELY NORTH OF
GRADING/SLOPE WORKS.
DEVELOPMENT ACTIVITIES ASSOCIATED WITH A
TWO STOREY ADDITION TO AN EXISTING DWELLING
AND A DETACHED GARAGE
DEVELOPMENT ACTIVIES ASSOCIATED WITH
CONSTRUCTION OF AN INGROUND POOL AND POOL
CABANA
Schedule 3-4 of May 26, 2015
Row
No.
23
Municipality
Owner/Applicant
Street Name/
Lot/Con
34 CAMBER
COURT/LOT 24 CON
06
7 WYCOMBE
STREET/LOT 19 CON
06
LOT 28 CON 03
Permit No
Description
WHITBY
GUTHRIE/BETZ POOLS
W15-042GBH
W15-048GBH
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
INSTALLATION OF AN INGROUND POOL WITH FENCE
ENCLOSURE
DEVELOPMENT ACTIVITIES ASSOCIATED WITH THE
DEVELOPMENT OF AN INGROUND POOL
24
WHITBY
DAVID & TRACEY ROBSON
25
WHITBY
TOWN OF WHITBY / HORACE
LOOK/GHD
W15-017GBH
WORKS ASSOCIATED WITH INSTALLATION OF
VEGETATED ROCK BUTTRESS
26
OSHAWA
THE CITY OF OSHAWA/DUCKS
UNLIMITED
947 COLONEL SAM
DRIVE /LOT 03 BFC
O15-055GFH
IVAN & CHAROLETTE
SMITH/TRANS-NORTHERN
PIPELINE INC.
4950 BALDWIN ST
S/LOT 26 CON 04
W15-053GBH
REMOVAL OF ACCUMULATED SEDIMENT,
ORGANICS, AND BEAVER DEBRIS FROM INTAKE
PIPES AND BY-PASS CHANNELS
DEVELOPMENT ACTIVITIES ASSOCIATED WITH
REPAIR OF TNP1 GAS PIPELINE
27
WHITBY
Schedule 4-1 of May 26, 2015
Schedule 4-2 of May 26, 2015
FILE: IMS: ACCB22
S.R.: 5290-15
Page 2
May 19, 2015
Admissions and Visitation
 Our admission numbers indicate 10,454 people attended the 2015 Festival, compared to 8,433 people in 2014, 14,466
in 2013 and 12,547 in 2012. With our heating system totally operational throughout the Festival, guests stayed longer
enjoying some quality family time. Visitors pre-booked their tickets either for the morning or afternoon. Our daily
capacity is now 1,000 tickets for each of the 13 days resulting in no lineups at admissions and pleasant wait times for
other activities. A second team of horses was offered when weather predictions indicated warmer sunny days, which
helped relieve the congestion of this activity.
Heritage Store
 Our store sales in 2015 were $50,588.50 compared to sales in 2014 of $47,850 and in 2013 of $55,900. These
revenues reflect an average of $4.80 per visitor down from last year at $5.67 per visitor spent in the store. Again, the
opportunity for our customers to browse well-displayed products in our retail space contributes significantly to the
shopping experience. New products continue to be added which are mostly products for kitchen and culinary use. The
store hours were not extended beyond the Festival dates this year and a modest amount of product inventory will be
sold at the annual Brooklin Fair in June. End of day cash closing processes were streamlined to create more efficiency
for cashiers and accounting staff. A single bank deposit is done each day to ensure we keep on-site cash to a
minimum. Floats will be reassessed for 2016 as the demand for cash sales continues to decline, replaced by the
convenience of debit and credit. With our online inventory and sales, managing and reporting daily financial statistics
were seamless.
Partnerships
 A number of partnerships have been established over the years to ensure the Festival is able to provide an affordable
experience for our visitors. The following partners contributed to various aspects of the Festival;
Regional Municipality of Durham
Ontario Power Generation Darlington
Williams Communication
Greenstone Tree Service
Vickery Electric
Oshawa Community Museum
Friends of Second Marsh
RBC Blue Water
Staff have calculated the in-kind value of their collective contributions to be in excess of $10,000 which allows us to
continue offering visitors an affordable family activity close to home. Sponsors who contributed more than $1,000 in inkind value are recognized through CLOCA’s new A Brick In Time Recognition Program. These sponsors have had their
name engraved on a brick at Purple Woods as part of our Walk of Fame.
Volunteers
We continue to rely on high school students to deliver festival components including admissions, taking pancake orders,
serving up cedar tea, coordinating our children’s activity area and hosting interpretive displays. We estimate about 725
volunteer hours were contributed by 31 volunteers to the Festival this year.
cont’d…..3
Schedule 4-3 of May 26, 2015
FILE: IMS: ACCB22
S.R.: 5290-15
Page 3
May 19, 2015
Education, Interpretation and the Arts
 We continue to enhance our interpretive stops and stations along the trail that leads to the sugar shack and wagon rides
for our visitors. Experiences offered are very hands-on and offer photo opportunities and engage children and their
families in an interactive way.
 Lineups for the wagon rides were almost non-existent and when they did exist, they were bearable by our visitors
young and old. We did not have to close the wagon rides in 2015 due to weather conditions and on warmer days, two
teams were available. Visitors paid the operator directly for the wagon ride, which was well received by the operator
and visitors.
 Patricia Lowe installed a number of her paintings in the gallery area of Heritage Hall as a continued way to promote
local artists.
 The Sugar Bush Tours at Purple Woods continue to be well received by students, teachers and parents. In 2015, our
program was filled to capacity with just over 1,600 students visiting over 10 days. Although the weather didn’t
cooperate and sap didn’t run during the tours, staff were able to explain the sap-to-syrup process with updated props
and displays. Students always receive a sample of syrup which is a big hit. In addition to the tours, we continue to
offer a pancake lunch to students, teachers and parent chaperones, with just over half of our days booked to
complement school tours. It was noted that store sales were down this year from education programs, likely due to the
online purchasing system and teachers not wanting to use their own personal credit card to pre-pay. Staff will work
with teachers in 2016 to ensure we can improve store sales and accommodate the teachers.
Marketing, Media Coverage and Visitor Feedback
 Advertising and promotion were updated in 2015 to reflect our new offerings and
on-site improvements. Taking advantage of our mailing list from the 2014 online
ticket sales we were able to reduce the advertising budget and focus using email
blasts and social media. In early February an email was sent to all 2014 customers
promoting the 2015 Festival and that online tickets were now available. Ads were
also placed in the 3 local publications with a radio promotion on CKDO. A new
billboard sign was designed and installed at Purple Woods complete with Festival
dates, replacing mobile sign rental costs. The City of Oshawa once again donated
the cover of their March Retail Pages publication to promote the Festival. Social
media pages for Facebook and Twitter were updated. Event coverage was provided by CTV News, CKDO, CHEX
Durham, Local Biz Magazine, Oshawa Express, Metroland and Scugog Standard. The Festival’s web page saw 16,964
new visitors using the following technology: tablet (13%), mobile (40%) and desktop (47%).
 Staff changed online ticket providers to Checkfront which is a Canadian company with a significant fee reduction on
ticket sales. The new system was easy to use with limited calls from customers for assistance with their purchases.
Cashiers on the front line, continued to hear that our visitors like the online tickets and the new system. As in 2014,
the online tickets allow us to establish an email mailing list for upcoming CLOCA events as well as next year’s
Festival. These customers are showing an estimated 20% registration rate for 2015 events post Festival.
 Staff once again promoted an online survey to provide us with feedback into the visitor’s experience. This year only 3
completed the survey as compared to 15 in 2014. Staff are diligent onsite to randomly ask visitors for their feedback.
With nice weather and the sap running very few negative comments were received. Negative comments received were
dealt with immediately onsite or in a prompt manner.
 This year our social media for Purple Woods mainly focused on our Twitter account with 16 tweets being issued.
Currently we have 147 followers and 5 Facebook postings were uploaded.
cont’d…..4
Schedule 4-4 of May 26, 2015
FILE: IMS: ACCB22
S.R.: 5290-15
Page 4
May 19, 2015
Health and Safety
The following inspections were completed prior to the Festival opening (refer to Joint Health and Safety Committee
Minutes March 25, 2015 for full reports on these items):
 York-Durham Lab Water Report - February 10 2015
 Greenstone Tree Service Hazardous Trees Inspection – February 25 2015
 Centurion Fire Control 2015 Fire Extinguisher Service – February 23, 2015
 JHSC Inspection – March 16, 2015
Recommendations from 2014 Implemented in 2015
The following recommendations made by staff in 2014 were implemented in 2015:
 online training for volunteers and seasonal staff;
 initiate a volunteer recognition program;
 program for exceptional volunteers who helped us deliver a successful event;
 continue operating Heritage Hall by community groups offering them $100 dollars a day to perform a number of
tasks - our visitors really appreciated this service;
 offer taffy making on weekends only and hire seasonal staff to coordinate that activity;
 hire seasonal parking staff to replace partnership with Employment Assistance Program;
 reduce floats for cash registers;
 two wagon teams on nice days, regardless of what is booked;
 create video of sap production to show in sugar shack if sap is not running;
 order warmer weather; and,
 create a tracking system for syrup and damaged/promotional goods.
Recommendations for 2016
All staff involved in the delivery of the Festival have shared their thoughts and ideas for improving
the Festival in 2016:
 continue sign in sign out for staff and extend to volunteers;
 enhance quality of seasonal staff and volunteers with year round promotions and enhance job description
requirements;
 permanent staff should receive a refresher training session for cash and inventory procedures;
 establish operation procedures for trades servicing Heritage Hall during the Festival (internet, electrical,
plumbing, fire and water quality testing);
 continue to explore taffy making to ensure efficiencies and production is streamlined;
 consider partnership with Durham College Culinary program to operate Heritage Kitchen replacing community
model currently in place. Community groups will have the opportunity to receive funding, but limit their active
role in the kitchen;
 continue daily toolbox talks for high risk activities like parking, trail maintenance and fire pits at interpretive
stops; and,
 continue to streamline online training for seasonal staff and volunteers.
RECOMMENDATION:
THAT Staff Report #5290-15 received for information.
PL/ms
Attach.
Schedule 4-5 of May 26, 2015
Some Highlights from the 2015 Festival
Schedule 5-1 of May 26, 2015
REPORT
_______________CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
DATE:
FILE:
S.R.:
MEMO TO:
FROM:
SUBJECT:
May 11, 2015
IMS: ACAF16
5289-15
Chair and Members, CLOCA Board of Directors
Chris Darling, Chief Administrative Officer
Conservation Ontario 2014 Annual Report
Enclosed please find the Conservation Ontario 2014 Annual Report which provides an excellent summary of
the activities of its 36 member Conservation Authorities working together to achieve common objectives.
RECOMMENDATION:
THAT Staff Report #5289-15 be received for information;
CD/ms
Encl. (separately)
S:\REPORTS\2015\sr5289_15.docx
Schedule 5-2 of May 26, 2015
Schedule 5-3 of May 26, 2015
Schedule 5-4 of May 26, 2015
Schedule 5-5 of May 26, 2015
Schedule 5-6 of May 26, 2015
Schedule 5-7 of May 26, 2015