Licence Kit - CCLI for Schools

Transcription

School UK 0716
Licence Kit
A guide to your copyright licences
and the reporting process
Simplifying Copyright.
Empowering Worship.
Enabling Discovery.
Contents
3
Being CCLI’s Active Contact
6
Copyright Licences from CCLI
9Reporting
Introduction
Thank you for purchasing copyright licences from CCLI.
These licences will enable your school to make greater use of the many songs
and publications available for your times of Collective Worship without the risk of
infringing copyright law. You’ll also be ensuring that royalties are fairly apportioned
to those who create the works that your school enjoys.
This kit provides more information about our licences and where to find important
resources such as lists of the publishers/producers they cover.
Reporting
This kit also takes you through the process of reporting the songs and publications
you reproduce or copy - a vital part of being a licence holder.
2
For the latest information visit schools.uk.ccli.com
Church Copyright Fact File
Being CCLI’s
Active Contact
3
For the latest information visit schools.ie.ccli.com
Thank you for being our Active Contact.
By assuming this role you are helping to ensure that your school can make the
most of songs and music publications in assemblies and times of Collective
Worship without infringing copyright law.
You’ll also be helping CCLI to accurately apportion royalties to the song owners of the works your school enjoys. This in turn
helps songwriters and artists to continue to resource schools with high quality new songs.
Being an Active Contact for CCLI needn’t be an arduous task! Below are a few of the key areas where CCLI values your help
in ensuring your school understands its licences.
Keeping informed
You will receive information on behalf of your school from CCLI about the maintenance of your CCLI account, your licences,
and details of other licences and changes to the law that could affect your school.
It’s important that you read, share, pass on or forward this information to those of your staff who may need to know.
i
Where to go for assistance …
If you need help or more information, the best place to look is our website: schools.uk.ccli.com.
Alternatively, call our friendly and knowledgable Customer Services team on +44 (0)1323 436100.
Our Customer Services team are experts on how copyright affects music reproduction for times of Collective Worship in
schools. We’re here to offer guidance and advice about the use of copyright materials in schools. If we can’t help, we can
usually point you to the organisation that can.
4
Be a reporting star!
It’s a vital responsibility of being a licence holder to tell CCLI about the songs and music publications you reproduce or copy.
All reporting is now done online, preferably on a regular basis, ideally weekly. Although as Active Contact we’ll send
information and reminders about reporting to you, you can give the responsibility for reporting to someone else. You can also
add multiple Users to your Online Reporting account and ask those who reproduce songs or lead times of Collective Worship
to share the reporting responsibility with you.
Keep us up-to-date
If you are not a state-funded school in England, please notify us if your or your school’s details change, for example if...
• You want to change the person who acts as CCLI’s Active Contact
• You think the size category CCLI hold for your school is incorrect
• Your school address/contact details change in any way
i
State-funded schools in England
State-funded schools in England do not need to notify us of the changes mentioned above. Please ensure you
notifiy the DfE whenever there is a change in your details. CCLI will then pick up the latest relevant information from
the DfE website.
5
Copyright Licences
from CCLI
6
Collective Worship Copyright Licence (CWCL)
schools.uk.ccli.com/cwcl
The CWCL permits your school to do the following:
• R
eproduce, by means of typing, printing or hand-writing, the words of authorised* hymns and worship songs for service
sheets, handouts and OHP acetates etc. for your times of Collective Worship and assemblies
• S tore song words on your computer from which you print acetates, song/hymn sheets etc., or project them using computer
projection software/equipment. When projecting song words you must include the copyright information onscreen
• U
nder the words of each song reproduced you must include the following:
[author], © [year, owner], [your licence number]
e.g. Fred Smiley, © 2013 Happy Music Ltd., CWCL No. 123456
• M
ake customised instrumental arrangements of authorised* music compositions, where no published arrangement
is available. All aspects of the music, apart from the instrumentation, must remain unchanged
• A
udio/video record your services/assemblies, including any live music, for non-commercial purposes. You may charge up
to £2.50 for cassettes/CDs and £5.00 for videos/DVDs to defray expenses incurred. The number of copies must not exceed
25% of your licence size category, for example, for Category BB you may make a maximum of 24 copies
The CWCL does not permit you to record:
• Copyrighted service words, for example readings from the Book of Common Prayer.
• Sound recordings played while recording is taking place since this equates to dubbing.
NB: If you do not have a CWMRL (see next page) you cannot photocopy directly from a published songbook.
However, you can photocopy your own typed or handwritten copies of song words.
Under the Terms of Agreement of your CWCL you are required to report which songs you reproduce.
Please visit schools.uk.ccli.com/reporting for more details.
* “Authorised” means a song, catalogue or publication which is covered by CCLI licences.
7
Collective Worship Music Reproduction Licence (CWMRL)
(Available only as a supplement to the CWCL)
schools.uk.ccli.com/cwmrl
The CWMRL is supplementary to the CWCL and permits your school to do the following:
• R
eproduce the words and music of hymns and worship songs directly from an authorised published/printed copy
(e.g. a songbook or legally obtained PDF) for use during assemblies or times of Collective Worship.
• S hare digital copies of sheet music or lyrics files (PDFs etc.), by email or via a devise-based system,
for example, worship musicians sharing music via a network of screens
• A
t the bottom of each photocopy you must write the following:
Copied by permission. CWMRL No. [your licence number] e.g. Copied by permission. CWMRL No. 123456
NB: To make a copy/reproduction your school must own at least one copy of the original publication/music,
unless it is out of print.
Under the Terms of Agreement of your CWMRL you are required to report which songs you reproduce.
Please see the Reporting section of this booklet or visit uk.ccli.com/reporting for more details.
* “Authorised” means a song, catalogue or publication which is covered by CCLI licences.
Reproducing Songs Under The CWMRL
There are two distinct copyrights that apply when you wish to reproduce a song from a publication; copyright in the words
& music of the song and copyright in the typography of the publication itself.
To legally photocopy, scan or share electronically a song from any music publication*, both the song (including words &
music) and the music publication must be covered by CCLI licences (Authorised) or in the Public Domain.
*Includes hymnbooks (words only and music copies), publisher-made lead sheets & chord-sheets
1
Is the publication on the CWMRL Authorised
Publication List or in the Public Domain (PD)?
YES – Go to step 2.
The CWMRL Authorised Publication List is available at
schools.uk.ccli.com/authorised. A music publication
becomes PD 25 years after the edition was first published.
NO – You are not permitted to photocopy, scan or share
electronically anything from this publication
2
Is the Song Owner on the CWMRL Authorised
Catalogue List or are both the words & music PD?
YES – Go to step 3.
Publishers usually assign songs to music catalogues.
The CWMRL Authorised Catalogue List is available at
schools.uk.ccli.com/authorised.
NO – You are not permitted to photocopy, scan or share
this song electronically
3
8
You may photocopy, scan and/or share electronically this song from this publication.
Please ensure you report each copy made using the Online Reporting account for your church.
Reporting
9
Introduction to Reporting
CCLI’s terms and conditions require licence holders to report the songs that they
have reproduced or copied.
The information collected from these reports is used to calculate the royalties due to song writers and publishers and is
therefore of vital importance. Without this information CCLI would not be able to pay accurate royalties to copyright owners.
Online reporting replaces reporting booklets and the CopyReport4 software. It’s easy to use from any computer or mobile
device with an internet connection.
The Online Reporting website enables CCLI to meet new requirements from copyright owners regarding the quality and
nature of the data that we collect.
The following pages will take you through the reporting process, but you’ll find more comprehensive instructions and
help-guides at olr.ccli.com or at schools.uk.ccli.com/reporting. Alternatively, we’re here to help on +44 (0)1323 436100.
Reported before?
For customers who have reported previously using the CopyReport4 software, the
introduction of Online Reporting brings a number of important changes:
• You should now report on a weekly or frequent basis, rather than at the end of your licence period
• Th
e responsibility for reporting can be shared. Reporting online means that everyone in your school who reproduces
songs or from photocopies music publications for assemblies and times of Collective Worship can report their activity
directly on the Online Reporting site on an ongoing basis
• Th
e Online Reporting website links to CCLI’s database meaning it covers the entire CCLI repertoire and is updated
on a daily basis
• Th
e different categories in which a song is reported have changed to reflect changes in the technology that may
be used to reproduce it
• Th
e ability to produce a custom arrangement of a song where no arrangement exists is now reported under the CWCL
rather than the CWMRL
• Y
ou must now report a song every time you reproduce it, rather than just reporting that you have used a song at least
once in your licence period.
10
For the latest information visit schools.uk.ccli.com/reporting
Getting started
Before you report for the first time you’ll need to set up your account:
Create a USER account
Visit olr.ccli.com. Click on Create Your Profile.
Link your account to your school
The first time you sign in you’ll be asked to link your account to your school. To do this you’ll need your
Access Code which can be found on the back of your licence certificate. Enter this code exactly as it appears.
(You’ll only need this code once)
Add other users
If you’re the first person to be linked to your school, you’ll automatically become an Account Administrator.
This means you can add other staff members as Users who will then be able to sign in and report whenever
they need to. You can also assign someone else to be the Account Administrator or have more than one Account
Administrator. Click Admin from the Menu
to administer your account.
i
An email will be sent to anyone you invite to be a User with instructions for how to sign in and where to
find the online help-guides.
For more detailed instructions click the HELP link in the bar at the bottom of the Home page.
Christian Copyright Licensing International (CCLI)
Chantry House, 22 Upperton Road, Eastbourne, East Sussex BN21 1BF
11
Registered in England & Wales: 2580472 • VAT No. 583 6735. Registered Office: Chantry House, 22 Upperton Road, Eastbourne, East Sussex, BN21 1BF
How to report
Unlike the old CopyReport, with Online Reporting you should report the
reproduction of songs under the CWCL and CWMRL on a regular basis, ideally
weekly. You can share this task by adding anyone who reproduces songs in your
school as a User and asking them to report whenever they reproduce songs.
On the SEARCH & REPORT page enter
the title of the first song you wish to
report and click
or press [Enter] on
your keyboard.
If you’ve reported the song before
you can also click it from the Recently
Reported list or click Reporting
Activity to see a list of all the songs
your school has previously reported.
Select the correct song from the
results and click
Report Song
Note: If you’re not sure whether
you’ve found the right song, click
the i symbol for more information
about the song. If you can’t find
your song you’ll find help at
schools.uk.ccli.com/reporting
You’ll now have the option to report
the song under the CWCL and CWMRL
(see following pages)...
i
To return to the SEARCH & REPORT page at any time, clicking the CCLI logo in the the top left corner.
12
Reporting reproductions under the CWCL
Under CWCL please don’t report how many copies of a song were made. Instead
please report once for each master or original that you created/copied from; in
other words report once for each occasion on which the song was reproduced.
Here you tell us if you’ve reproduced
the song under any of the four
reporting categories (Print, Digital,
Record, Translation).
Note: You will not be able to report for
a Public Domain ( PD ) song.
You can find out more about what each
category covers by clicking on its symbol
or from the Guide to CWCL categories and
examples below.
To finish reporting the song under
the CWCL click
i
If you’re reporting on a regular basis, the numbers you enter
here will be added to the total reproductions of that song in
your current reporting period.
Add to Report
Reporting reproductions under the CWMRL
Under CWMRL please do report how many copies of a song have been made.
Click Yes in the CWMRL section if you
have reproduced a song from a published/
printed copy, e.g. a hymnbook or a legally
obtained PDF.
The window to the right will appear.
Enter the total number of copies made/
shared and then select the authorised
publication or website where the sheet
music came from. If the publication or
website is not listed click Can’t find your
publication? to inform CCLI.
When you’re done click
Add to Report
13
Guide to CWCL categories and examples
Category
Print
What to report
Report one (1) Print activity each time a song
is reproduced in a service sheet, OHP acetate,
bespoke hymnbook or hymnsheet etc.
Do not enter the total number of copies made.
Report one (1) Print activity each time a unique
customised musical arrangement is made.
Do not enter the total number of copies made.
Report one (1) Print activity each time
you make another reproduction using
an existing master.
Digital
Report one (1) Digital activity for the utilisation
of a digital copy for visual projection.
Report one (1) Digital activity for the
distribution of a digital copy to authorised
church recipients.
Examples
A song is printed in a song sheet for a special service. 200
copies are printed for pupils, staff and parents. Report each
song included in the sheet as one (1) Print activity, not 200. Two
months later, you print another song sheet including the same
songs. You should report another Print activity to represent a
further reproduction of each song.
A music teacher created three musical arrangements for a
song in different keys for the trumpet, saxophone and guitar.
He printed one copy for the trumpet, two copies for the
saxophones, and three copies for the guitars. The song should
be reported as three (3) Print activities, one for each unique
arrangement, not the total number of copies made.
The school’s projection/presentation software is used to
display songs on a screen. You should report one (1) Digital
activity for each projected song.
The words and/or music* of a song are shared electronically
(e.g. by email, or on a memory stick) with ten members of staff.
You should report one Digital activity to represent the Digital
copy of the song shared, not ten for the number of people that
received a copy.
*This does not include words or music reproduced
(photocopied, scanned or downloaded) directly from other
publications. It includes hand-written/typed words and music
only. Digital copies reproduced from publications should be
reported under Collective Worship Music Reproduction Licence.
Record
Report one (1) Record activity for
an audio master.
Report one (1) Record activity for a video/audio
master. Do not report the total number of
copies that were made of each format.
Translate
Report one (1) Translate activity for each
language the song is translated into.
A school records an assembly direct to CD and also makes a
DVD recording. Fifteen copies of the CD and five copies of the
DVD are distributed within the school. You should report two
Record activities, representing one (1) audio CD recording and
one (1) DVD (audio & video) recording.
A song is published in the English language but the music
teacher would like to provide the lyrics for some Spanish
exchange students. The music teacher has first confirmed
there is no published Spanish language translation available.
Under the school’s CWCL she creates a Spanish translation of
the song and distributes 10 copies to the Spanish students. You
should report one (1) Translate activity to represent the action
of the translation, not how many copies were distributed.
14
Guide to reproductions under the CWMRL and examples
Category
What to report
Reproduce
Examples
Report one (1) Reproduce activity
for each photocopy made from a
music publication*
Five copies of a song are photocopied from a hymnbook for
use by the school band. You should report five (5) Reproduce
activities for the song, ensuring you select the correct
publication from which the copy was made.
Report one (1) Reproduce activity for each
recipient of digital copies shared via school
networks or by email.
A PDF Chord Sheet is downloaded from SongSelect and
imported into a device-based system that enables you to share
the music with four other band members during a concert
or special assembly. You should report four (4) Reproduce
activities for the song and publication, one for each device it
was shared with.
Report one (1) Reproduce activity for each
print of a digital copy.
*Examples of Publication include hymnbook,
lead sheet, sheet music, PDF download
A song PDF is downloaded from a publisher’s website by
a teacher. It is emailed to four fellow teachers. All five
staff members print out a copy for use in an assembly. You
should report nine (9) Reproduce activities for the song and
publication, one for each recipient of the email (4) and one for
each print out made (5).
Reviewing your reporting activity (CWCL and CWMRL)
You can review and edit your recent
reporting activity by clicking Reporting
Activity.
You’ll see a list of your most recently
reported songs. To view the activity for
a particular song, click
to the left of the
song title.
If you edit the CWCL activity against a song,
finish by clicking
Add to
Report
Reporting your next song
i
Thank you for reporting!
To report another song simply type the title
into the search
box at the top of the page and
click or press [Enter] on your keyboard.
You can return to the Home page at any time
by clicking the CCLI logo in the top left corner.
For more detailed instructions click the Help link
in the bar at the bottom of the Home page. More
information and a list of FAQs can be found at
schools.uk.ccli.com/reporting
15
Contact
For further information and advice
about copyright contact CCLI
Post:
CCLI
Chantry House, 22 Upperton Road,
Eastbourne, East Sussex, BN21 1BF
Phone:
Customer Services: 01323 436100
Email:
Customer Services: [email protected]
Web:
uk.ccli.com/schools
/ccliuk
(CCLI)
Christian Copyright Licensing International Ltd
(CCLI)
Chantry
House, 22 Upperton Road, Eastbourne, East Sussex BN21 1BF
Registered in England & Wales: 2580472
Registered
Chantry
House,
22 Upperton
Road,
East Sussex,
1BFHouse, 22 Upperton Road, Eastbourne, East Sussex, BN21 1BF
Registered Office:
in England
& Wales:
2580472
• VAT No.
583Eastbourne,
6735. Registered
Office: BN21
Chantry
Contact
Post:
CCLI
Eastbourne, East Sussex BN21 1BF
United Kingdom
Phone:
Customer Services: +44 (0)1323 436100
Email:
Web:
ie.ccli.com
/ccliuk
(CCLI)
(CCLI)
Chantry
House, 22 Upperton Road, Eastbourne, East Sussex BN21 1BF
Registered in England & Wales: 2580472
Registered
Chantry
House,
22 Upperton
Road,
East Sussex
1BF,House,
United22
Kingdom
Registered Office:
in England
& Wales:
2580472
• VAT No.
583Eastbourne,
6735. Registered
Office:BN21
Chantry
Upperton Road, Eastbourne, East Sussex, BN21 1BF
Contact
Post:
CCLI
Eastbourne, East Sussex, BN21 1BF
Phone:
Customer Services: 01323 436100
Email:
Web:
uk.ccli.com/churches
/ccliuk
Registered in England & Wales: 2580472 VAT No: GB 583 6735 03
// ccli.com

Licence Kit - CCLI for Schools

Transcription

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